AGENDA
ITEM
13 AGENDA
ITEM
CALEXICO California 13
WHERE CALIFORNIA AND MEXICO MEET
CITY COUNCIL
AGENDA STAFF REPORT
DATE: March 18, 2026
TO: Mayor and City Council
Benjamin A Martinez, City Manager Bow
APPROVED BY:
REVIEWED BY: Karla Chaparro, Finance Director We
PREPARED BY: Juan Contreras, Fire Chief JIL
SUBJECT: Authorization to Execute a Purchase Agreement with RedSky Emergency Vehicles for the Acquisition of One (1) Type II XL Ambulance for the Calexico Fire Department and Adoption of a Budget Amendment Resolution Allocating Funds
1122E
Recommendation:
Staff recommends that the City Council:
1. Authorize the City Manager to execute a purchase agreement with RedSky Emergency Vehicles for the acquisition of one (1) 2024 FR Conversions Pioneer I| XL ambulance built on the RAM ProMaster 2500 chassis in an amount not to exceed $138,746.03, utilizing the Local Capital Projects Fund; and
2. Approve the attached budget amendment resolution to allocate the necessary funds.
Background:
The Calexico Fire Department (CFD) currently operates two front-line ambulances and two reserve units. Both reserve units have exceeded ten years of service and are approaching the end of their reliable operational life. These vehicles are essential for maintaining uninterrupted emergency medical service (EMS) coverage during mechanical downtime, major incidents, or scheduled maintenance of front-line apparatus.
To maintain operational readiness and fleet reliability, staff conducted a procurement review and obtained competitive proposals for replacement units. RedSky Emergency Vehicles submitted a proposal for the immediate delivery of one crash-tested, KKK-certified, and fully equipped FR Conversions Pioneer I| XL Type II ambulance. These units incorporate enhanced safety systems, improved fuel efficiency, 76-inch interior headroom, and 35,000-lumen LED emergency lighting designed to improve patient care and responder safety.
The proposed ambulance also includes comprehensive warranty coverage consisting of a 5- year/100,000-mile powertrain warranty, a 3-year/36,000-mile chassis warranty, and a 3- year/36,000-mile conversion warranty, along with extended warranty coverage providing up to seven years or 200,000 miles on the chassis and five years or 100,000 miles on the conversion components. This extended coverage will help reduce long-term maintenance costs and protect the City's capital investment in emergency response equipment.
Replacing aging reserve ambulances will ensure the department maintains reliable backup EMS capability, minimizes service disruptions, and supports the City's ability to provide consistent Advanced Life Support (ALS) emergency medical services to the community.
Discussion and Analysis:
RedSky Emergency Vehicles provided a price of $138,746.03, inclusive of sales tax, graphics package, and installation allowances.
A comparison was conducted with a Type I ambulance proposal from Frazer Ltd. The RedSky Type II option provides substantial cost savings while meeting the operational needs of the Calexico Fire Department.
Comparative Summary
Vendor / Model Chassis Type Vodel Type Total Per Unit
Frazer Ltd. (Type I) 2023 Chevrolet 3500 Gas 12' XT $297,768.69 Module
RedSky Emergency Vehicles 2024 RAM ProMaster 2500 Type || XL $138,746.03 (Type II)
RedSky (Type II) is significantly more cost-effective, providing 53% savings per unit, immediate delivery, and sufficient capability for front-line or reserve 911 operations.
Given the City's objective of replacing aging reserve ambulances to maintain operational readiness and fiscal responsibility, the RedSky Type Il option delivers the best value and operational fit.
Fiscal Impact:
The total purchase cost for one ambulance is $138,746.03. Funding for this purchase will be allocated from the City's Local Capital Projects Fund. This purchase represents a one-time capital expenditure and does not create any ongoing debt obligations for the City.
Cost Breakdown
Item Quantity Unit Cost Total
FR Conversions Pioneer II XL Ambulance 1 $138,746.03 $138,746.03 Total Purchase Cost $138,746.03
Coordinated With:
City Manager, Benjamin Martinez
Finance Director, Karla Chaparro
Attachments):
1. RedSky Emergency Vehicles Proposal - March 10", 2026
2. Budget Amendment Resolution
ATTACHMENT NO. 1
1240 E. Locust Street, Suite 203, Ontario, CA 91761
ONE (1) FR CONVERSIONS PIONEER II XL AMBULANCE March 10, 2026 2024 RAM PROMASTER 2500 CHASSIS
REDSKY EMERGENCY VEHICLES
Calexico Fire Department
Abel Esquer
415 Fourth Street
Calexico Ca 92231
Engineer Esquer;
Thank you for allowing us to propose FR Conversions Pioneer Type II XL ambulances with 2024 Ram ProMaster chassis to meet your upcoming fleet expansion needs. FR Conversions is based in Maryland and has been focused on Type Il ambulances built on Ram ProMaster chassis, as well as mobility vans. They produce about 800 ambulances each year and are one of the largest manufacturers of Type Il ambulances. One of the reasons we started representing FR Conversions is that their delivery times are so attractive, and the ProMaster offers several performance benefits. In addition, it's the only crash-tested Type Il ambulance available on the market today.
The Pioneer I! XL is well-equipped with standard features that set it apart from the competition. A few highlights include:
• 2024 RAM ProMaster 2500 chassis, 3.6 L V6 Digital main 02 system with auto shut off engine; front-wheel drive; ABS traction control, Easy load horizontal main oxygen cylinder 6-speed transmission; 8,900 Ibs. GVWR Tri-mode cabinet lighting (scene/ambient/exam) KKK-certified 6-point attendant restraint system
Fuel efficient (estimated 14 - 16 mph) 3,000-watt full sine wave inverter • 76" interior headroom makes for a larger • Six 120VAC outlets with four USB ports workspace Deep-cycle battery backup system
• 21" load-in height Webasto Vancouver FM RC Primary AC system 36' turning radius with additional rooftop A/C unit
• Supplemental front seat-mounted side air bags; • 51" aisle width 44" cabinets to bench spacing supplemental side-curtain air bags; drowsy Universal floor plate and prewire for cot driver detection; traffic signal recognition; ESC; fasteners that support charging capabilities. all-speed traction control • Rear flip-up step for easy entry Rear view camera Advanced electrical system with auto-eject Comfortable interior layout shoreline
• All-Aluminum, LED-Lit Cabinetry with Lucite • 35,000 lumen all-LED emergency lighting doors
FR Conversions Standard Warranties
• 5-year 100,000-mile Power Train Warranty
3-year 36,000-mile conversion and chassis warranty
• EXTENDED WARRANTIES - Chassis and Conversion shown in pricing below We are pleased to offer the pricing below for your consideration:
RedSky Emergency Vehicles 866.500.5948 redskyemergency.com 1240 E. Locust Street, Suite 203, Ontario, CA 91761
Pricing:
REDSKY EMERGENCY VEHICLES
Description TOTAL
•R Conversions Pioneer II XL Type I1 Ambulance, 2024 Ram ProMaste $106,546.00 2500, white, with 76" interior headroom and 51" isl
Install customer supplied dual head Kenwood mobile 800mhx radio $1,050.00 Extended Chassis Warranty - 7 Years / 200,000 Miles $8,275.00 Extended Conversion Warranty - 5 Years / 100,000 Miles $2,500.00 Install customer supplied Stryker Power Load and Cot $0.00 NET / brackets installed over stair chair area $750.00
Vehicle wrap - red with black stripe, CALEXICO FD graphics $9,043.49 Sub-Total $128,165.39
Sales Tax, San Diego County, City of Calexico $10,573.64 California Tire Fee, $1.75 / Tire $7.00
TOTAL $138,746.03
Final Total, One (1) FR Conversions Pioneer II XL Type I| Ambulance $138,746.03 Terms
Payment Terms: Payment is due at the time of delivery. Payment shall be made directly to Redsky Emergency Vehicles.
Delivery: Available now. Estimated delivery in approximately 30 days following graphics and radio installation. Seller shall not be liable for failure to deliver or for any delay in delivering the motor vehicles covered by this agreement where such failure or delay is due, in whole or in part, to any cause beyond the control or without the fault or negligence of the Seller. Delays from the chassis manufacturer will result in extended delivery time, as will changes to this contract once the order has been placed with FR Conversions. Additions or deletions may be made if the vehicle has not passed that point in production at the time of change.
Delivery Terms: Customer inspection and pickup at dealership.
Sales & Use Taxes: The price for the motor vehicle specified in this agreement does not include Use Taxes (Federal, State, or Local) unless expressly stated. Purchaser assumes and agrees to pay, unless prohibited by law, and such Use, or Occupational Taxes imposed on or applicable to the transaction covered by this agreement, regardless of which party may have primary tax liability.
RedSky Emergency Vehicles 866.500.5948 redskyemergency.com 1240 E. Locust Street, Suite 203, Ontario, CA 91761
Validity: First-come, first-served - QUOTE EXPIRES 4/11/2026 REDSKY EMERGENCY VEHICLES We are very excited by the opportunity to work with you. Please let me know if there's anything else I can assist you with.
Respectfully,
John Э. Sellin
John M. Scullin
Account Manager, Southern California
RedSky Emergency Vehicles 866.500.5948 redskyemergency.com ATTACHMENT NO. 2
BUDGET AMENDMENT RESOLUTION NO. 2026 - —
BUDGET AMENDMENT RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF CALEXICO AUTHORIZING AN AMENDMENT
TO THE FINAL BUDGET FOR FISCAL YEAR 2025 - 2026
WHEREAS, the Final Budget for Fiscal Year 2025-2026 was adopted by Resolution No. 2025 - 44 of the City Council on June 30, 2025; and
WHEREAS , the City Council has authorized the amendment of the Final Budget, in accordance with proper governmental accounting and financial reporting practices; and NOW THEREFORE, the City Council of the City of Calexico hereby resolves and authorizes the following action(s)
AMENDMENTS TO ADOPTED BUDGET:
1) Record Revenue Estimates(s)
Fund No. Department Division Account Sub-Account Amount Total $
2) Record Appropriation(s)
Fund No. Department Division Account Sub-Account Amount 411 91 922 56000 017 $ 138,746.03
Total $ 138,746.03
3) Record Transfer of Funds:
FROM:
Fund No. Department Division Account Sub-Account Amount Total $
TO:
Fund No. Department Division Account Sub-Account Amount Total $
4)Purpose of Budget Amendment:
To appropriate funds from the Local Capital Projects Fund for the purchase of one (1) Type II XL ambulance for the Calexico Fire Department.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Calexico at the regular meeting this 18th day of March, 2026.
VICTOR LEGASPI, MAYOR
ATTEST:
VERONICA L. ALVARADO, City Clerk
APPROVED AS TO FORMS;
HENRY G. CASTILLO, City Attorney
STATE OF CALIFORNIA)
CITY OF CALEXICO ) ss.
COUNTY OF IMPERIAL)
1, Veronica Alvarado, City Clerk of the City of Calexico, do hereby certify under the penalty of perjury, that the foregoing Resolution No. 2026-_ _ was duly adopted by the City Council at their regular meeting of said City Council held on the i8th day of March, 2026 by the following votes:
AYES:
NOES:
ABSTAIN:
ABSENT:
VERONICA L. ALVARADO, City Clerk
City of Calexico