AGENDA
ITEM
17 AGENDA
CALEXICO California ITEM
WHERE CALIFORNIA AND MEXICO MEET
17 CITY COUNCIL
AGENDA STAFF REPORT
DATE: March 18, 2026
TO: Mayor and City Council
APPROVED BY: Benjamin A. Martinez, City Manager
REVIEWED BY: Karla Chaparro, Finance Director
PREPARED BY: Jesus Villegas, Public Works Director/City Engineer JVP SUBJECT: Authorize Public Works Director/City Engineer to Sign Deductive Change Order No. 4 with Rove Engineering, Inc. in the Amount of $89,923.81 for Sidewalk Improvement (Grant St., Calexico St. and Van de Graaff Ave.) Federal Project No. CML-5168(036).
Recommendation:
Authorize Public Works Director/City Engineer to Sign Deductive Change Order No. 4 with Rove Engineering, Inc. in the Amount of $89,923.81 for Sidewalk Improvement (Grant St., Calexico St. and Van de Graaff Ave.) Federal Project No. CML-5168(036).
Background:
The City of Calexico Public Works Department received a grant from California Department of Transportation (Caltrans) for FY 2024-2025 in the amount of $937,915.00 ($230,000.00 - Federal Grant and $707.915.00 - Local Match) for Federal Project No. CML-5168036) Sidewalk Improvements for the following locations:
1. Grant Street between Pierce Avenue and Emilia Drive.
2. Calexico Street between Adler Avenue to Kloke Avenue.
3. Van de Graaf between Cole Boulevard and Calexico 10 theaters.
The project consists of the removal of existing parkway, subgrade, asphalt, and concrete, trimming and/or removal of existing trees, removal of fencing and roadway signs, procurement of concrete, construction of sidewalk, curb and gutter, driveways, curb ramps, and adjustment of existing utility lids to grade. Additional asphalt patching as needed.
On March 5, 2025, the City Council of the City of Calexico approved the following:
a) Award Bid Proposal from Rove Engineering, Inc. in the Amount of $647,289.00. b) Authorize Acting City Manager to Sign a Construction Agreement between the City of Calexico and Rove Engineering, Inc. in the Amount of $647,289.00 for Sidewalk Improvement (Grant St., Calexico St. and Van de Graaff Ave.) Federal Project No. CML- 5168(036).
c) Authorize Acting City Manager to Approve Any Future Change Orders Not-to-Exceed $64,728.90 (10% of Rove Engineering, Inc. Base Bid + Alternate Bid) as Per City Ordinance No. 1218.
Below please find the list of change orders that have been approved as of November 5, 2025:
Description Amount
Change Order No. 1
1 Suspension of Work $0.00
Sub-Total $0.00
Change Order No. 2
2.1 Cross Gutter at Calexico St and Adler Rd $18,978.00
2.2 Remove/Replace Spandrel Van de Graaff Ave $14,575.00
2.3 Repair Catch Basin (Kloke Rd and Grant St) $11,637.50
2.3 | Repair Catch Basin (Emilia Dr and Grant St) $7,380.00 Sub-Total $52,570.50
Change Order No. 3
3.1 | Half-Lane Slope Correction to Match New Gross Gutter $40,004.40 Sub-Total $40,004.40
$92,547.90
Discussion and Analysis:
On April 26, 2025, Rove Engineering, Inc. (contractor) began construction of the City's Sidewalk Improvement Project. Due to construction quantities being under for said project, Public Works staff is recommending that the City Council approve Rove Engineering, Inc. deductive Change Order No. 4 for Sidewalk Improvements (Grant St., Calexico St. and Van de Graaff Ave.) Federal Project No. CML-5168(036).
Fiscal Impact:
Capital Improvement Program Budgeted Item for FY 2025-2026 Revenue
Fund No. 412-91-917 (Federal Grant) $230,000.00
Fund No. 233-91-917 (Measure "D") $283,940.09
Fund No. 234-91-917 (Article 3) $136,000.00
Total $649,940.09
Expenditure(s)
Original Contract $647,289.00
2 Change Order No. 1 $0.00
Change Order No. 2 $52,570.50
Change Order No. 3 $40,004.40
Change Order No. 4 ($89,923.81)
Total | $649,940.09
Coordinated With:
City Manager's Office.
Finance Department.
Public Works Department.
Attachments):
1. Rove Engineering, Inc. Change Order No. 4.
3 ATTACHMENT NO. 1
CITY OF CALEXICO
PUBLIC WORKS DEPARTMENT
CHANGE ORDER NO. 4
Name of Project: Sidewalk Improvement Project
BAIR Federal Project No. CML-5168(036)
CALEXICO Name of Contractor: Rove Engineering, Inc.
Date: March 18, 2026
# Description Price Price Time
Increase Decrease Extension
Remove Existing Parkway, Asphalt, or Native Soil and
4 Construct 4-in Sidewalk 5,600.00
6 Import Fill Under Sidewalk (Sand or CMB) 8,782.92
Remove Existing Curb or AC Berm & 2-ft of Existing AC
7 Pavement and Construct New Curb & Gutter 4,352.00
Remove Existing Parkway or Asphalt Driveway and
Construct New Driveway 192.00
18 Remove & Replace Existing Concrete Driveway 2,705.00 1A Additional Sidewalk Replacement (Remove Exist. Parkway / Native Soil & Const. New) 7,000.00
Additional Sidewalk Replacement (Remove & Replace Exist. 2A
Conc. Sidewalk) 14,500.00
ЗА Additional Import Fill Under Sidewalk (Sand or CMB) 3,600.00 4A Additional Curb & Gutter Replacement 4,608.00
5A Additional Concrete Driveway Replacement (Remove Exist. & Concrete New) 24,524.50
6A Additional Curb Ramp Replacement 11,000.00
8A Additional Tree Removal (Up to 25-ft Tall Tree) 12,825.00 Remove and Replace Concrete Spandrel at Van De
2.2 Graaff 1,325.00
4.1 Overhead Due to Lossess (15%) $ 11,090.61
Sub-Total $ 11,090.61 101,014.42
Total $ (89,923.81)
Contract Amount $ 739,863.90
Total Contract Amount (Contract, CO No. 1, CO No. 2, CO No. 3 and CO No. 4) $ 649,940.09
Jesus Villegas, Public Works Director/City Engineer
City of Calexico, 608 Heber Avenue, Calexico, California Phillip A. Ramirez, P.E., Project Engineer
Nicklaus Engineering, Inc., 1461 Main St, El Centro, California Frank Duffy, Project Manager
Rove Engineering, Inc., P.O. Box 2108, El Centro, California