AGENDA
ITEM
16 Docusign Envelope ID: 00FF412C-63A5-4A40-BD7E-B8EE89CDF112 AGENDA
CALEXICO California ITEM
WHERE CALIFORNIA AND MEXICO MEET
16 CITY COUNCIL
AGENDA STAFF REPORT
DATE: April 1, 2026
TO: Mayor and City Council
APPROVED BY: Benjamin A. Martinez, City Manager
- DocuSigned by:
PREPARED BY: Lizeth Legaspi, Library Manager Lizeth Legaspi SUBJECT: Receive and File Library Board of Trüstees Minutes for Regular Meeting on February 2, 2026
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Recommendation:
Accept minutes for Library Board of Trustees regular meeting held on February 2, 2026 Background:
Library Manager shall prepare minutes of the Library Board of Trustees meetings and present to the board for approval. Once approved, a copy of the signed minutes is submitted for Council ratification.
Discussion & Analysis:
The attached minutes of the Library Board of Trustees for regular meeting of February 2, 2026, have been approved by the Library Board and signed by Chair Ayala for ratification by Council.
Fiscal Impact:
None
Coordinated With:
None
Attachment:
Minutes for Library Board of Trustees regular meeting of February 2, 2026.
ATTACHMENT NO. 1
LIBRARY BOARD OF TRUSTEES
MINUTES
MEETING OF: Library Board of Trustees Regular Meeting
DATE OF MEETING: Monday, February 2, 2026
PLACE OF MEETING: Fernando "Nene" Torres Council Chambers 608 Heber Ave. Calexico, CA 92231
5:00 pm
CALL TO ORDER: Meeting called to order at 5:05 pm by Chair Ayala.
ROLL CALL:
TRUSTEE ATTENDANCE
Abril Ayala Present
Karen Yepez Present
Stacy Olguin Present
Roxsanna Pacheco Present
Erika Castro Present
STAFF PRESENT: Lizeth Legaspi, Library Manager and Lizbeth Carbajai, Executive Assistant.
PLEDGE OF ALLEGIANCE: The pledge of allegiance was led by Chair Ayala.
APPROVAL OF AGENDA: On motion by Trustee Castro and seconded by Trustee Olguin, the agenda was approved as delivered.
PUBLIC COMMENTS: Council Member Adriana Marquez mentioned that due to confidentiality issues, the best way to share information with the parents is to send the flyers to the school administrators who will distribute the information through their digital platforms. Mayor Victor Legaspi said he does not advise the creation of a WhatsApp group because members of this board of trustees cannot be members of the same group outside of this board because that would violate the Brown Act.
LIBRARY MANAGER'S REPORT:
• Continued receiving class visits from Dool, Rockwood and Mains Elementary. Students visiting the library make a craft activity, participate in Story Time and receive a tote bag with library information and a free book.
• Kid's Book Club launched in January 2026. The book club meets twice a month and it's for children enrolled in grades 4 through 6th. The library currently hosts three book clubs for adults: Let's READ (English), Rincon Literario (Spanish) and Library Learners (for patrons enrolled in Adult Literacy Services).
• Library Manager conducted a presentation about library services at Jefferson Elementary School.
February is Museum month. The library will be distributing passes for 50% off museum entrance. These passes are provided by the San Diego Museum Council. Anyone can go to the library and request a pass.
LIBRARY BOARD OF TRUSTEES
MINUTES
LIBRARY BOARD OF TRUSTEES COMMENTS:
Trustee Pacheco said even though she was unable to attend the Pajama Party Family Night, she saw pictures on social media and was glad to see such a good turnout. Trustee Castro would like to bring back to discussion the mascot idea. Trustee Castro said she would like to see a new library logo that is more appealing to the new generations. Chairperson Ayala proposed to have a contest for children to draw the new library mascot. The drawing that wins can be turned into a digital image and become the library mascot. Chairperson Ayala asked Ms. Legaspi if the mascot idea can be added as an agenda item in next month's meeting. Trustee Castro mentioned that she would like to see a flyer on social media advertising the library is open every Friday. Trustee Yepez mentioned she would like to see more activities being offered on Fridays. Ms. Legaspi said activities are limited on Fridays since it is the slowest day of the week. Trustee Pacheco volunteered to conduct an activity during a Friday at the library.
Trustee Olguin reported attending the Pajama Party family night. She said she was happy to see new families attend the event. Trustee Olguin thinks the mascot idea is good but believes promoting the library through social media and word of mouth is more effective. Vice Chair Yepez asked if a WhatsApp group can be created to promote the library events.
CONSENT ITEMS:
1. Approval of Minutes for regular Meeting on January 5, 2026. On motion by Trustee Pacheco and seconded by Vice-Chair Yepez the minutes were approved as delivered.
DISCUSSION AND POTENTIAL ACTION ITEMS:
2. Teen Dating Violence Awareness - Camarena Library in partnership with Calexico Rotary will host a Teen Dating Violence Awareness panel. The panel will include representatives from different agencies, including the Imperial County District Attorney, Calexico Police Chief amongst others.
The flyer has been sent to local junior high schools and Calexico High School.
3. 3D Printing Workshop at Carnegie Technology Center - 3D Workshop is back by popular demand.
The workshop is taught by two volunteers. The maximum capacity is 8 students between the ages of 8-17. They must register to attend the workshop.
4. CARES Training & Support for Kids with Disabilities - CARES reached out to the library to host two trainings at the library. First session will be held on February 24'h for teenagers ages 13 - 17 and the second session will be held on March 10th for young adults ages 18-24.
5. EmPOWERing Access Grant - Ms. Legaspi shared with the board that she applied for one Charlie cart and two light tables.
6. Parent Visits - Starting this month, we will begin with parents' visits. We will host two schools at a time. Parents will do a craft activity and will receive a small coloring book sponsored by Friends of the Library along with Library calendar.
LIBRARY BOARD OF TRUSTEES
MINUTES
7. Friends of the Library Report - Friends of the Library is conducting their annual fundraising event called $26 in 2026. FOL recently purchased three titles for Rincon Literario Spanish Book Club.
This expense was approved by FOL board during their last meeting. In addition, FOL sponsored the purchase of 400 books for school library visits. FOL continues to sponsor Cooking with Lizbeth and the meal provided at Family Literacy Night.
INFORMATION:
Mrs. Legaspi reviewed the items included under information including attendance report, monthly statistics report, and New Booklist available online.
ADJOURNMENT
On motion by Trustee Castro and seconded by Vice Chair Yepez the meeting adjourned at 5:59 p.m.
Minutes typed by Lizbeth Carbajal
Next meeting: March 2, 2026
Abricepala
Abril Ayala, Chair
ATTEST:
Lizbeth Carbajal
Lizbeth Carbajal, Executive Assistant