AGENDA
ITEM
15 AGENDA
CALEXICO California ITEM
OUNTY." WHERE CALIFORNIA AND MEXICO MEET
15 CITY COUNCIL
AGENDA STAFF REPORT
DATE: May 6, 2026
TO: Mayor and City Council
APPROVED BY: Benjamin A. Martinez, City Manager
REVIEWED BY: Karla Chaparo, Finance Director Le
PREPARED BY: Jesus Villegas, Public Works Director/City Engineer SUBJECT: Adopt Budget Amendment Resolution to Reallocate Fund No. 255 - American Rescue Plan Act (ARPA) in the Amount of $126,354.00 for Request for Bid for Vegetation Removal and Weed Control at Various Retention Basins.
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Recommendation:
It is recommended that the City Council of the City of Calexico adopt the following:
1. Adopt Budget Amendment Resolution to Reallocate for Fund No. 255 - American Rescue Plan Act (ARPA) in the amount of $126,354.00 for Request for Bid for Vegetation Removal and Weed Control at Various Retention Basins.
Background:
Due to the recent tropical storms that the City of Calexico has experienced, Public Works Department has seen an excessive increase in vegetation at various retention basins. This vegetation has not only created a nuisance but a safety hazard.
Discussion and Analysis:
In order to reduce the nuisance and safety hazards located at various retention basins, City staff is proposing to develop a Request for Bid (RFB) to solicitate qualified contractors to assist the City in removing and cleaning the vegetation. In addition, City staff is also proposing to have the contractor apply weed control to prevent future growth.
City staff is recommending the following scope of work:
The contractor will provide all labor, materials, and special equipment necessary for the following tasks:
• Retention Pond - Clear and remove all vegetation, brush, saplings, and trees within the retention pond basin and side slopes; cut growth to ground level and grind roots/stumps as required; protect pond structure during operations; legally dispose of organic debris off-site; leave pond bottom clean.
• Apply weed control within the retention pond basin and side slopes.
If City Council adopts the Budget Amendment Resolution to reallocate funds from Fund No. 255, City staff is recommending the following tentative schedule:
Description Date
Advertisement 05/18/26
Bid Opening Date 06/09/26
City Council Contract Approval 07/15/26
Please note that according to the National Weather Service, El Niño conditions are expected to develop later in the year, and the rain will cause more vegetation to grow in the retention basins.
City staff's recommendation that the City Council adopt the Budget Amendment Resolution to reallocate funds from Downtown Rehabilitation (Fund No. 255-91-908-56000-000) and Downtown Cooling Center (Fund No. 255-91-908-56000-012) to Retention Basin Cleanup (Fund No. 255-91-915-56000-002) in the amount of $126,354.00 for Request for Bid for Vegetation Removal and Weed Control at Various Retention Basins.
Fiscal Impact:
Budgeted Item for FY 2025-2026
Revenue
Fund No. 255-91-908-56000-000 - Downtown Rehabilitation $76,354.00 Fund No. 255-91-908-56000-012 - Downtown Cooling Center $50,000.00 Total $126,354.00
Expenditure
Fund No. 255-91-915-56000-002 - Retention Basin Cleanup $126,354.00 Total | $126,354.00
Coordinated With:
City Manager's Office.
Finance Department.
Public Works Department.
2 Attachment(s):
1. Retention Basins Site Map.
2. Budget Amendment Resolution for Fund No. 255.
ATTACHMENT NO. 1
Las Caritas Park
Alameda Park
Lapata Park
South clear roade
South of Sapphire Street
Fast of 5mtl Hashem Ave
Meadows Park
Cuttistes Park
north orca and st
SR-98
CITY OF CALEXICO
COMMENTS:
CITY OF CALEXICO
PUBLIC WORKS DEPARTMENI ADDITIONAL COMMENTS: PROJECT LOCATIONS BY: STAFF N.T.S. Miscellaneous Retention Basin Improvements SHEET 1 OF 1 ATTACHMENT NO. 2
BUDGET AMENDMENT RESOLUTION NO.
BUDGET AMENDMENT RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF CALEXICO AUTHORIZING AN AMENDMENT
CALERICO TO THE FINAL BUDGET FOR FISCAL YEAR 2025-26
WHEREAS, the Final Budget for Fiscal Year 2025-26 was adopted by Resolution No. 2025-44 of the City Council on June 30, 2025; and
WHEREAS, the City Council has authorized the amendment of the Final Budget, in accordance with proper governmental accounting and financial reporting practices; and
NOW THEREFORE, the City Council of the City of Calexico hereby resolves and authorizes the following action(s) AMENDMENTS TO ADOPTED BUDGET:
1) Record Revenue Estimates(s)
Fund No. Department Division Account Sub-Account Amount Total $0.00
2) Record Appropiation(s)
Fund No. Department Division/ Project/ Account Name Account Sub-Account Amount Project
Total $
3) Record Transfer of Funds:
FROM:
Fund No. Department Division/ Project/ Account Name Account Sub-Account Amount Project
255 91 908 Downtown Rehabilitation 56000 000 76,354.00
255 91 908 Downtown Temp. Cooling 56000 012 50,000.00
Total I$ 126,354.00
TO:
Fund No. Department Division/ Project/ Account Name Account Sub-Account Amount Project
255 91 915 Drainage Basin Valves/Con. 56000 002 $ 126,354.00 Total $ 126,354.00
4)Purpose of Budget Amendment:
Rescation of Fund No, 235 for Reques for Bid for Vegetation Removaland Weed Controlat Various Retentior PASSED, APPROVED, AND ADOPTED by the City Council of the City of Calexico at the regular meeting this 6th day of May, 2026.
Victor Legaspi, Mayor
ATTEST:
Veronica Alvarado, City Clerk
APPROVED AS TO FORM:
Laura Estrada, City Attorney
STATE OF CALIFORNIA)
CITY OF CALEXICO ) SS.
COUNTY OF IMPERIAL)
I, Veronica Alvarado, City Clerk of the City of Calexico, do hereby certify under the penalty of perjury, that the foregoing Resolution No. 2026- was duly adopted by the City Council at a meeting of said City Council held on the 6th day of May, 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Veronica Alvarado, City Clerk
City of Calexico