AGENDA
ITEM
18 AGENDA
CALEXICO California ITEM
WHERE CALIFORNIA AND MEXICO MEET
18 CITY COUNCIL
AGENDA STAFF REPORT
DATE: May 6, 2026
TO: Mayor and City Council
APPROVED BY: Benjamin A. Martinez, City Manager
REVIEWED BY: Karla Chaparro, Finance Director Le
PREPARED BY: Jesus Villegas, Public Works Director/City Engineer SUBJECT: Adopt Budget Amendment Resolution to Reallocate Fund No. 255 - American Rescue Plan Act (ARPA) in the Amount of $349,279 from Non- Departmental Various Projects to the Purchase of Thermoplastic Striping Equipment, Asphalt Crack Sealing Equipment and Supplemental Funding for Temporary Part-Time Employees for Various Street Maintenance projects.
Recommendation:
It is recommended that the City Council of the City of Calexico adopt the following:
1. Adopt Budget Amendment Resolution to Reallocate Fund No. 255 - American Rescue Plan Act (ARPA) in the Amount of $349,279 from Non-Departmental Various Projects to the Purchase of Thermoplastic Striping Equipment, Asphalt Crack Sealing Equipment and Supplemental Funding for Temporary Part-Time Employees for Various Street Maintenance projects.
Background:
The City Council of the City of Calexico has allocated $460,769 of Fund No. 255 - American Rescue Plan Act (ARPA) for Non-Departmental various projects as illustrated on Table "A" for Fiscal Year 2025-2026.
Discussion and Analysis:
Since the City will not be able to use the $349,279 for Non-Departmental various projects illustrated on Table "A" by December 31, 2026, the deadline to spend said ARPA funds, the Public Works Department is requesting authorization to reallocate those currently available funds for road preservation and re-striping as it is widely considered one of the most cost- effective preventative maintenance techniques that extend the life of city streets. Failing to perform this work now leads to "accelerated degradation," where minor repairs evolve into far more expensive total road reconstructions.
Additionally, reallocating the available funds from Non-Departmental projects that are currently stalled or unlikely to meet this fast-approaching spending deadline to the proposed Public Works projects ensures Calexico does not have to return any unused funds back to the Federal government.
Fiscal Impact:
Budgeted Item for FY 2025-2026
Revenue
Fund No. 255-91-923-56000-008 - City Hall/Council Chamber/R 75,000 Fund No. 255-91-923-56000-009 - City Hall/Carpet Replacement 6,273 Fund No. 255-91-923-56000-013 - 827 E.7th St/United Fam/Roof 344 Fund No. 255-91-923-56000-014 - 827 E.7th St/United Fam/New AC 10,056 Fund No. 255-91-923-56000-017 - Laptop, C.C. Chamber Projector 20,000 Fund No. 255-91-927-56000-017 - Facilities - Chamber of Commerce 4,580 Fund No. 255-91-927-56000-018 - Facilities - United Families 24,598 Fund No. 255-91-927-56000-019 - Facilities - City Hall 105,799 Fund No. 255-91-909-56000-000 - Essential Worker Relief Program 4,863 Fund No. 255-91-908-56000-002 - Local Assessment Center 93,771 Fund No. 255-91-908-56000-003 - Elec Upgrades for Veh Charging 3,995 Total $349,279
Expenditure(s)
Fund No. 255-91-923-56000-027 - Street Maintenance Projects 349,279 Total $349,279
Coordinated With:
City Manager's Office.
Finance Department.
Public Works Department
Attachment(s):
1. Table A - Non-Departmental ARPA Funds.
2. Budget Amendment Resolution for Fund No. 255.
ATTACHMENT NO. 1
Table "A"
Non-Departmental ARPA Funds
Proposed to be Reallocated
to Public Works Projects
Monday, April 27, 2026
Funds
Item Amount Available/
Account Number Project Name Proposed
No. Allocated
Reallocation
Amount
1 255-91-923-56000-008 City Hall/Council Chamber/Roof 75,000 75,000 255-91-923-56000-009 City Hall/Carpet Replacement 6,273 6,273 3 255-91-923-56000-013 E.7th St/United Fam/Roof R 344 344 4 255-91-923-56000-014 E.7th St/United Fam/New AC 10,056 10,056 5 255-91-923-56000-017 Laptop, C.C. Chamber Projector 71,452 20,000 6 255-91-927-56000-017 Facilities - Chamber of Commerce 4,580 4,580 7 255-91-927-56000-018 Facilities - United Families 25,000 24,598 8 255-91-927-56000-019 Facilities - City Hall 123,936 105,799 9 255-91-909-56000-000 Essential Worker Relief Program 4,863 4,863 10 255-91-908-56000-002 Local Assessment Center 135,270 93,771 11 255-91-908-56000-003 Elec Upgrades for Veh Charging 3,995 3,995 460,769 349,279
ATTACHMENT NO. 2
BUDGET AMENDMENT RESOLUTION NO.
BUDGET AMENDMENT RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF CALEXICO AUTHORIZING AN AMENDMENT
CALEXICO TO THE FINAL BUDGET FOR FISCAL YEAR 2025-26
WHEREAS, the Final Budget for Fiscal Year 2025-26 was adopted by Resolution No. 2025-44 of the City Council on June 30, 2025; and
WHEREAS the City Council has authorized the amendment of the Final Budget, in accordance with proper governmental accounting and financial reporting practices; and
NOW THEREFORE, the City Council of the City of Calexico hereby resolves and authorizes the following action(s) AMENDMENTS TO ADOPTED BUDGET:
1) Record Revenue Estimates(s)
Fund No. Department Division Account Sub-Account Amount Total $0.00
2) Record Appropriation(s)
Fund No. Department Division/ Project/ Account Name Account Sub-Account Amount Project
Total $ -
3) Record Transfer of Funds:
FROM:
Division/
Fund No. Department Project/ Account Name Account Sub-Account Amount Project
255 91 923 City Hall/Council Chamber/Roof 56000 008 $ 75,000.00 255 91 923 City Hall/Carpet Replacement 56000 009 6,273.00 255 91 923 827 E.7th St/United Fam/Roof R 56000 013 $ 344.00 255 91 923 827 E.7th St/United Fam/New AC 56000 014 $ 10,056.00 255 91 923 Laptop, C.C. Chamber Projector 56000 017 20,000.00 255 91 927 Facilities - Chamber of Commerce 56000 017 $ 4,580.00 255 91 927 Facilities - United Families 56000 018 $ 24,598.00 255 91 927 Facilities - City Hall 56000 019 $ 105,799.00 255 91 909 Essential Worker Relief Program 56000 000 $ 4,863.00 255 91 908 Local Assessment Center 56000 002 $ 93,771.00 255 91 908 Elec Upgrades for Veh Charging 56000 003 $ 3,995.00 Total $ 349,279.00
TO:
Fund No. Department Division/| Project/ Account Name Account Sub-Account Amount Project
255 91 923 Street Maintenance Projects 56000 027 $ 349,279.00 Total $ 349,279.00
4)Purpose of Budget Amendment:
Reallocation of Fund No. 255 for Thermoplastic Striping Equipment, Asphalt Crack Sealing Equipment and Supplemental Funding for Temporary Part-Time Employees for Various Street Maintenance projects PASSED, APPROVED, AND ADOPTED by the City Council of the City of Calexico at the regular meeting this 6th day of May, 2026.
Victor Legaspi, Mayor
ATTEST:
Veronica Alvarado, City Clerk
APPROVED AS TO FORM:
Laura Estrada, City Attorney
STATE OF CALIFORNIA)
CITY OF CALEXICO SS.
COUNTY OF IMPERIAL)
, Veronica Alvarado, City Clerk of the City of Calexico, do hereby certify under the penalty of perjury, that the foregoing Resolution No. 2026- was duly adopted by the City Council at a meeting of said City Council held on the 6th day of May, 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Veronica Alvarado, City Clerk
City of Calexico