AGENDA
ITEM
20 ALEXICO
AGENDA
CALEXICO California ITEM
WHERE CALIFORNIA AND MEXICO MEET
CITY COUNCIL 20
AGENDA STAFF REPORT
DATE: May 6, 2026
TO: Mayor and City Council
APPROVED BY: Benjamin A. Martinez, City Manager
REVIEWED BY: Karla Chaparro, Finance Director Le
PREPARED BY: Jesus Villegas, Public Works Director/City Engineer SUBJECT: FY 2025-2026 Street Improvement Project on Designated Streets Recommendation:
It is recommended that the City Council direct staff with the bidding of the following streets for FY 2025-2026 Street Improvement Project on Designated Streets:
Table No. 1 Rev 1
Item Location
1 Alder Ave (between Calexico St & Lincoln St)
2 Imperial Ave East (between Palm Dr and the All-American Canal bridge) 3 D. R. Kincaid St (between Imperial Ave East & Rockwood Ave) (incl. new Waterline) 4 Paulin Ave (between E 6th St &E Birch St/SR-98)
5 Encanto Terrace and Encanto Dr (south of E. Belcher St) 6 Rockwood Ave (between E 2nd St & E 7th St)
7 E. Belcher St (between Encinas Ave & Andrade Ave)
8 E 8th St (between Dool Ave & Beach Ave)
9 Rainbow Park Project (Rainbow Ave, Horizon St & a portion of Sunlight St.) 10 E 4th St (between Imperial Ave/SR-111 & Heber Ave)
11 Rockwood Ave (between Cole Blvd and John Kennedy St) 12 Kloke Road (Between Calexico St & SR-86)
Background:
On February 5, 2025, the Public Works Department issued Task Order No. 2025-001 - Evaluation of Existing Site Conditions, Prepare Plans, Specifications, Cost Estimate and Bid Package for 2025 Street Improvement Project on Designated Streets to all five (5) On-Call Engineering firms that were previously approved by City Council on November 17, 2021. The scope of work consisted of evaluating the existing site conditions, verification and/or development of specific site scope items, prepare plans, specifications, cost estimate and bid package for 2025 Street Improvement Project on Designated Streets, on behalf of the City so they can be finalized for construction purposes. The objective of the Project was to overlay approximately twenty (24) streets within City limits including removal and replacement of curb & gutter, sidewalk, ADA compliant handicap ramps, striping, pavement markings, traffic control, watermain line, gate valves, manhole rehabilitation/replacement, utility adjustments, etc. (Attachment No. 1 - Table No. 1).
On April 16, 2025, the City Council authorized the Interim City Manager to sign Agreement of Professional Services between City of Calexico and West & Associates Engineering in the amount of $152,816.00 for engineering services for 2025-2026 Street Improvement Project on Designated Streets.
On February 4, 2026, Public Works Director/City Engineer provided City Council a presentation regarding Fund No. No. 233 - Local Transportation Authority (LTA)/Measure D and Fund No. 402 - 2018 LTA Bond Proceeds allocation for Capital Improvement Program FY 2025-2026.
On April 1, 2026, the City Council approved Roadway Improvements along 3rd Street, Heffernan Avenue and Rockwood Avenue near the Calexico Intermodal Transportation Center in the amount of $974,885.00 from Fund No. 402-90-956 - Local Transportation Authority (LTA) Bond Proceeds. These improvements are now completed and the City will reimburse the Imperial County Transportation Commission (ICTC) via an approved Reimbursement Agreement between the City of Calexico and ICTC.
As mentioned previously, West and Associates Engineering (WAE), Inc. was hired and has now prepared preliminary plans for the FY 2025-2026 Street Improvement Project. The preliminary cost to rehabilitate the proposed 24 streets mentioned in Attachment No. 1 is $23,569,000 which includes paving, curb & gutter, sidewalks, driveways, alley entrance, striping, etc. The City doesn't have sufficient funding to proceed with the project as proposed by WAE and, instead, offers the recommendation below under Discussion and Analysis of this report.
Discussion and Analysis:
The Public Works Department Engineering Staff has reviewed the preliminary plans and cost estimates prepared by WAE and have inspected the proposed streets. After careful review, Engineering staff has developed the following list of streets that can potentially be resurfaced only and do not require extensive infrastructure improvements. Table No. 1 Rev 1 provides the list of streets to be resurfaced.
2 Table No. 1 Rev 1
Item Location
1 Alder Ave (between Calexico St & Lincoln St)
2 Imperial Ave East (between Palm Dr and the All-American Canal bridge) 3 D. R. Kincaid St (between Imperial Ave East & Rockwood Ave) (incl. new Waterline) 4 Paulin Ave (between E 6th St &E Birch St/SR-98)
5 Encanto Terrace and Encanto Dr (south of E. Belcher St) 6 Rockwood Ave (between E 2nd St & E 7th St)
7 E. Belcher St (between Encinas Ave & Andrade Ave)
8 E 8th St (between Dool Ave & Beach Ave)
9 Rainbow Park Project (Rainbow Ave, Horizon St & a portion of Sunlight St.) 10 ***E 4th St (between Imperial Ave/SR-111 & Heber Ave) 11 ***Rockwood Ave (between Cole Blvd and John Kennedy St) 12 ***Kloke Road (Between Calexico St & SR-86)
Note: Entries marked with *** denote new additions to the list, reflecting their status as high- priority circulation segments.
It is recommended that the City Council direct staff with the bidding of the streets mentioned in Table No. 1, Rev 1 to finalize the plans and specifications for FY 2025-2026 Street Improvement Project on Designated Streets.
Fiscal Impact:
Capital Improvement Program
Revenue(s)
Fund No. 233 - Measure D (FY 25/26) $4,259,095.00
Fund No. 233 - Measure D (FY 26/27) $2,000,000.00
Fund No. 402 - Measure D Bonds $1,977,020.00
Total $8,236,115.00
Expenditure(s)
Fund No. 233 - Measure D (FY 25/26) $4,259,095.00
Fund No. 233 - Measure D (FY 26/27) $2,000,000.00
Fund No. 402 - Measure D Bonds $1,977,020.00
Total $8,236,115.00
Coordinated With:
City Manager's Office.
Finance Department.
Public Works Department.
3 Attachment(s):
1. Table No. 1 - List of Proposed Streets.
2. Table 1, Rev. 1 Aerial Map.
3. Agenda Staff Report dated April 16, 2025.
4. Agenda Staff Report dated April 1, 2026.
. Fund No. 233 Budget dated June 30, 2025.
6. Fund No. 402 Budget dated June 30, 2025.
4 ATTACHMENT NO. 1
CITY OF CALEXICO TABLE NO. 1
PUBLIC WORKS DEPARTMENT
2025-2026 STREET IMPROVEMENT PROJECT
# STREET FROM TO TYPET WATER COMMENTS SEWER COMMENTS
Rainbow Sunlight Horizon
Sewer Line is always submerged
do to inverted siphon at Sunset
Sunset Rainbow Kloke Replace all Gate Valves and Navarro Valley Rainbow David Navarro
Skyline Rainbow David Navarro
Desert View Rainbow David Navarro
Horizon Rainbow David Navarro
Sunlight Rainbow Sunset
Rain Path Rainbow Sunset
David Navarro Rainbow Sunset
10 Sunshine Rainbow Cul De Sac
Higuera Sheridan Lacy Replace all Gate Valves
Adler Lincoln Apartments Replace all Gate Valves Replace 3 Manholes Sheridan Kloke Adler
Kincaid Imperial Ave East Rockwood Replace Water Main Line 15 El Halcon Paulin Cul De Sac
16 Imperial Ave East Bridge Palm
Replace 8 Manholes
17 Dool Belcher 7th
18 Encanto Belcher Belcher
Belcher Encinas Andrade Replace all Gate Valves
20 8th Dool Andrade Replace all Gate Valves
2nd Heber Andrade Replace Water Main Line
22 Rockwood Ave 6th 2nd Replace all Gate Valves
23 Paulin Ave 6th HWY 98 (City ROW)
24 3rd HWY 111 (City ROW)| Heber
ATTACHMENT NO. 2
Andrade Ave.
St
Encanto Dr.
E Belcher St.
Encanto Terr.
Birch / SR.98 incinas Ave.
American Canal E 3rd St.
E Cole Bivd E 4th St E 2nd St.
E 7th St. E 6th St.
Heber Ave.
felteran Ave.
Rockwood Ave Rockwood Ave
Balli
Kincaid St. Rockwood Ave.
Kennedy St Palm Dr.
Imperial Ave. Paulin Ave.
SR-111
W Birch / SR-98
Lincoln St.
Alder Ave.
7 Sunlight Kloke Rd..
Table 1 Rev. 1 Proposed Projects Completed Projects Sunshine David Navarro Ave.
Legend Rainbow Ave. Horizon St.
• Calexico St.
ATTACHMENT NO. 3
AGENDA
ITEM
16 AGENDA
CALEXICO ITEM
WHERE CAllOKHIN AND MEXICO MELI
16 CITY COUNCIL
AGENDA STAFF REPORT
DATE: April 16, 2025
TO: Mayor and City Council
APPROVED BY: Rick Daniels, Interim Cily Manager Ruck
REVIEWED BY: Karla Chaparro, Finance Director
PREPARED BY: Liliana lakomi, Public Woks Manager - Acministrative) Tree, SUBJECT: 2025 Street Improvement Project on Designated Streets:
a) Authorize Interim City Manager to Sign Agreement of Professional Services between City of Calexico and West & Associates Engineering, Inc, in the Amount of $152,816.00 for Engineering Services for 2025 Street Improvement Project on Designated Streets. b) Adopt Budget Amendment Resolution for Fund No. 402 - Local Transportation Authority 2018B Bond.
Recommendation:
It is recommended that the City Council of the City of Calexico approve the following:
a) Authorize Interim City Manager to Sign Agreement of Professional Services between Cily of Calexico and West & Associates Engineering, Inc. in the Amount of $152,816.00 for Engineering Services for 2025 Street Improvement Project on Designated Streets. b) Adopt Budget Amendment Resolution for Fund No. 402 - Local Transportation Authority 2018B Bond.
Background:
On February 5, 2025, the Public Works Department issued Task Order No. 2025-001 - Evaluation of Existing Site Conditions, Prepare Plans, Specifications, Cost Estimate and Bid Package for 2025 Street Improvement Project on Designated Streets to all five (5) On-Call Engineering firms that were previously approved by City Council on November 17, 2021. The scope of work consists of evaluation of existing site conditions, verification and/or development of specific site scope items, prepare plans, specifications, cost estimate and bid package for 2025 Street Improvement Project on Designated Streets, on behalf of the City so they can be finalized for construction purposes. The objeclive of the Project is to overlay approximately twenty (24) streets within City limits including removal and replacement of curb & gutter, sidewalk, ADA compliant handicap ramps, striping, pavement markings, traffic control, watermain line, gate valves, manhole rehabilitation/replacement, utility adjustments, etc. (Exhibit A - List of Proposed Streets).
Discussion and Analysis:
On February 25, 2025, the Public Works Department received three (3) proposals from the following firms:
Company Amount
Kimley-Horn $96,500.00
West & Associates Engineering, Inc. $152,816.00
Dynamic Consulting Engineers $227,880.00
The City of Calexico Public Works Department has reviewed the proposals and recommends that the City Council of the City of Calexico authorize the Interim City Manager to sign Agreement of Professional Services with West & Associates Engineering, Inc. in the amount of $152,816.00 to perform evaluation of existing site conditions, prepare plans, specifications, cost estimate and bid package for 2025 Street Improvement Project on Designated Streets.
Fiscal Impact:
Capital Improvement Program Budgeted Item for FY 2024-2025 Fund No. 402-90-956-56001-000 (LTA 2018B Bond) $152,816.00 Total $152,816.00
Coordinated With:
City Manager's Office.
Finance Department.
Public Works Department.
Attachments):
1. Exhibit A - List of Proposed Streets.
2. West & Associates Engineering, Inc. Agreement of Professional Services.
3. Kimley Horn and Associates, Inc. Proposal.
4. Dynamic Consulting Engineers Proposal.
5. Task Order No. 2025-001 Street Improvement Project on Designated Streets.
Budget Amendment Resolution for Fund No. 402 - Local Transportation Authority 2018B Bond
2 ATTACHMENT NO. 1
CITY OF CALEXICO
PUBLIC WORKS DEPARTMENT
2025 STREET IMPROVEMENT PROJECT
STREET FROM TO TYPE WATER COMMENTS SEWER COMMENTS
Rainbow Sunlight (Horizon
Sewer Line is always submerged
do to inverted siphon at Sunset
Sunset Rainbow Kloke [Replace all Gate Valves Land Navarro Valley Rainbow David Navarro
Skyline Rainbow David Navarro
Desert View Rainbow David Navarro
Horizon Rainbow David Navarro
Sunlight Rainbow Sunset
Rain Path Rainbow Sunset
David Navarro Rainbow Sunset
10 Sunshine Rainbow Cul De Sac
Higuera Sheridan Lacy TReplace all Gate Vaives
Adler Lincoln Apartments [Replace all Gate Valves Replace 3 Manholes Sheridan Kloke Adler
Kincaid Imperial Ave East [Rockwood Replace Water Main Line EL Halcon [Paulin Cul De Sac
Imperial Ave East Bridge Palm Replace 8 Manholes
Dool Belcher 7th
18 Encanto Belcher Belcher
Replace all Gate Valves
19 (Belcher Encinas Andrade
Replace all Gate Valves
Dool Andrade Replace all Gate Valves
21 2nd Heber Andrade Replace Water Main Line
Rockwood Ave 2nd Replace all Gate Valves
23 Paulin Ave: • 6th HWY 98 (City ROW)
••.
24 |HWY 111 (City ROW Heber
ATTACHMENT NO. 2
AGREEMENT FOR PROFESSIONAL SERVICES
This Agreement is made and entered into as of the 16' day of April, 2025, by and between the City of Calexico ("City") and West & Associates Engineering, Inc. ("Consultant").
RECITALS
Consultant is specially trained, experienced and competent to perform the special services which will be required by this Agreement; and
Consultant possesses the skill, experience, ability, background, certification and Knowledge to provide the services described in this Agreement on the terms and conditions described herein.
AGREEMENT
1. Scope of Services. The Consultant shall furnish the following services in a professional manner. Consultant shall perform the services described on Exhibit A which is attached hereto and incorporated herein by reference. Consultant shall provide said services at the time, place, and in the manner specified in Exhibit A, subject to the direction of the City through its staff that it may provide from time to time.
2. Time of Performance. The services of Consultant are to commence upon execution of this Agreement and shall continue until all authorized work is approved by the City. All such work shall be completed no later than December 31, 2026. Time is of the essence for every provision of this agreement that states a time for performance and for every deadline imposed by the City.
Compensation. Compensation to be paid to Consultant shall be as set forth in Exhibit B, which is attached hereto and incorporated herein by reference. Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to the City at the time of payment.
Method of Payment. Consultant shall submit monthly billings to City describing the work performed during the preceding month. Consultan's bills shall include a brief description of the services porformed, the cate the services were performed, the number of hours spent and by whom, and a description of any reimbursable expenditures. City shall pay Consultant no later than 30 days after approval of the monthly invoice by City staff.
Ownership of Documents. All plans, studies, documents and other writings prepared by and for Consultant, its officers, employees and agents and subcontractors in the course of implementing this Agreement, except working notes and internal documents, shall become the property of the Cily upon payment to Consultant for such work, and the City shall have the sole right to use such materials in its discretion without further compensation to Consultant or to any other party. Consultant shall, at Consultant's expense, provide such reports, plans, studies, documents and other writings to City upon written request.
Independent Contractor, It is understood that Consultant, in the performance of the work and services agreed to be performed, shall act as and be an independent contractor and shall not act as an agent or employce of the City. Consultant shall obtain no rights to retirement benefits or other benefits which accrue to City's employees, and Consultant hereby expressly waives any claim it may have to any such rights.
7. Interest of Consultant. Consultant (including principals, associates and professional employees) covenants and represents that it does not now have any investment or interest in real property and shall not acquire any interest, direct or indirect, in the area covered by and during this Agreement or any other source of income, interest in real property or investment which would be affected in any manner or degree by the performance of Consultant's services hereunder, Consultant further covenants and represents that in the performance of its duties hereunder no person having any such interest shall perform any services under this Agreement.
Consultant is not a designated employee within the meaning of the Political Reform Act because Consultant:
will conduct research and arrive at conclusions with respect to his/het rendition of information, advice, recommendation or counsel independent of the control and direction of the City or of any City official, other than normal agreement monitoring; and b. possesses no authority with respect to any City decision beyond rendition of information, advice, recommendation or counsel. (FPPC Reg, 18700(a)(2).) Professional Ability of Consultant. City has relied upon the professional training and ability of Consultant to perform the services hereunder as a material inducement to enter into this Agreement. Consultant shall therefore provide properly skilled professional and technical personnel to perform all services under this Agreement. All work performed by Consultant under this Agreement shall be in accordance with applicable legal requirements and shall meet the standard of quality ordinarily to be expected of competent professionals in Consultant's field of expertise.
Indemnity. Consultant agrees to indemnify, including the cost to defend, the City, and its officers, agents and employees from any and all claims, demands, costs or liability that arise out of, or pertain to, or relate to the negligence, recklessness, or willful misconduct of Consultan ad is agents in the performan of services under this contract. Tis indemnity does not aml 1o liability for damages for death or bodily injury to persons, injury to property, or other loss, damage or expense arising from the sole negligence, willful misconduct or defects in design by 2 the City or its agents, servants, or independent contractors who are directly responsible to the Cily, or the aclive negligence of the City.
To the fullest extent permitted by law, the Consultant shall (1) immedintely defend and (2) indemnity the City, and its councilmembers, officers, agents, and employees from and against all liabilities regardless of nature or type that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, or its employees, agents, or subcontractors.
Liabilities subject to the cuties to defend and indemnify include, without limitation, all claims, losses, damages, penalties, fines, and judgments; associated investigation and administrative expenses; defense costs, including but not limited to reasonable attorneys' fees; court costs; and costs of alternative dispute resolution. The Consultant's obligation to indemnify applies unless it is finally auctiented that the liability was caused by the sole active negligence or sole willful misconduct of an indemnified party. If it is finally adjudicated that liability is caused by the comparative active negligence or willful misconduct of an indemnified parly, then Consultant's indemnification obligation shall be reduced in proportion to the established comparative liability. (b) The duty to defend is a separate and distinct obligation from Consultant's duty to indemnity. Consultant shall be obligated to defend, in all legal, equitable, administrative, or special proceedings, with counsel approved by the City, the City and its councilmembers, officers, agents, and employees, immediately upon tender to Consultant of the claim in any form or at any stage of an action or proceeding, whether or not liability is established. An allegation or determination that persons other than Consultant are responsible for the claim does not relieve Consultant from its separate and distinct obligation to defend under this section. The obligation to defend extends through final judgment, including exhaustion of any appeals. The defense obligation includes an obligation to provide independent defense counsel if Consultant asserts that liability is caused in whole or in part by the negligence or willful misconduct of the indemnified party. Ifit is finally adjudicated that liability was caused by the comparative active negligence or willful misconduct of an indemnified party, Consultant may submit a claim, to the City for reimbursement of reasonable attorneys' fees and defense costs in proportion to the established comparative liability of the indemnified party.
The review, acceptance or approval of the City's work or work product by any indemnified party shall not affect, relieve or reduce the City's indemnification or defense obligations, This Section survives completion of the services or the termination of this contract.
The provisions of this Section are not limited by and do not affect the provisions of this contract relating to insurance.
10. Insurance Requirements.
Consultant, at Consultant's own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies.
Compensation Insumesad Employras Liabiliy Insurance for his/her Workers' Compensation Coverage. Consultant shall maintain Workers' 3 employees in accordance with the laws of the State of California. In addition, Consultant shall require each subcontractor to similarly maintain Workers! Compensation Insurance and Employer's Liability Insurance in accordance with the laws of the State of California for all of the subcontractor's employees, Any notice of cancellation or non-renewal of all Workers' Compensation policies must be received by the City at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against City, its officers, agents, employees and volunteers for losses arising from work performed by Consultant for City. This provision shall not apply if Consultant has no employees performing work under this Agreement. If the Consultant has no employees for he purposes of this Agreement, Consultant shall sign the "Certificate of Exemption from Workers' Compensation Insurance" which is attached herelo as Exhibit C.
General Liability Coverage. Consultant shall maintain commercial general liability insurance in an amount not less than one million dollars ($1,000,000) per occurrence for bodily injury, personal injury and property damage, Ifa commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit.
Automobile Liability Coverage. Consultant shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired and non-owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence.
irrors and Omissions Liability. Consultant shall maintain errors an missions liability insurance for all work performed under this Agreement in a amount of not less than one million dollars ($1,000,000).
Policy Endorsements. Bach general liability and automobile liability insurance policy shall be with insurers possessing a Best's rating of no less than A:VIl and shall be endorsed with the following specific language:
i. The City of Calexico, its elected or appointed officers, officials, employees, agents and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the Consultant, including materials, parts or equipment furnished in connection with such work or operations,
4 :
ii. This policy shall be considered primary insurance as respects the City, its clected or appointed officers, officials, employees, agents and volunteers. Any insurance maintained by the City, including any self-insured relention the City may have, shall be considered excess insurance only and shall not contribute with ili. This insurance shall act for cach insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company.
iv. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employces, agents or volunteers.
V. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) duys written notice has been received by the City.
Deductibles and Self-Insured Retentions. Any deductibles or self-insured relentions must be declared to and approved by the Cily. At the City's option, Consultant shall demonstrate financial capability for payment of such deductibles or self-insured retentions.
Certificates of Insurance and Endorsements. Consultant shall provide certificates of insurance with original endorsements to City as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the City on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the City at all times during the term of this Agreement.
Compliance with Laws. Consultant shall use the standard of care in its profession. to comply with all applicable federal, state and local laws, codes, ordinances and regulations.
Licenses. Consultant represents and warrants to City that it has all licenses, permits, qualifications, insurance and approvals of whatsoever nature which are legally required of Consultant to practice its profession. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement, any licenses, permits, insurance and approvals which are legally required of Consultant to practice its profession. Consultant shall obtain a City of Calexico Business License.
Controlling Law Venue. This Agreement and all matters relating to it shall be governed by the laws of the State of California and any action brought relating to this Agreement shall be held exclusively in a state court in the County of Imperial, California. 5 14. Written Notification. Any notice, demand, request, consent, approval or communication that either party desires or is required to give to the other party shall be in writing and either served personally or sent prepaid, first class mail. Any such notice, demand, ctc, shall be dressed to the other party at the address set forth herein below. Bither party may change it dress by notifying the other party of the change of address. Notice shall be deeme communicated within 48 hours from the time of mailing if mailed as provided in this section.
If to City: City of Calexico, City Manager
608 Heber Ave.
Calexico, CA 92231
If to Consultant: West & Associates Engineering, Inc.
78 Anacapa Court
Foothill Ranch, CA 92610
15. Consultant's Books and Records.
Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant to this Agreement.
Consultant shall maintain all documents and records which demonstrate performance under this Agreement for a minimum period of three (3) years, or for any longer period required by law, from the date of termination or completion of this Agreement.
Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time during regular business hours, upon written request by the City Manager, City Attorney, City Auditor or a designated representative of these officers. Copies of such documents shall be provided to the City for inspection at City Hall when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records shall be available at Consultant's address indicated for receipt of'notices in this Agreement.
Where City has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of Consultant's business, City may, by written request by any of the above named officers, require that custody of the records be given to the City and that the records and documents be maintained in City Hall. Access to such records and documents shall be granted to any party authorized by Consultant, Consultant's representatives, or Consultant's successor-in-interest. 6 16. Entire Agreement. This Agreement constitutes the complete and exclusive statement of Agreement between the Cily and Consultant. All prior written and oral communications, • including correspondence, drafts, memoranda, and representations, are superseded in total by this Agreement.
17. Amendments. This Agreement may be modified or amended only by a written document executed by both Consultant and City and approved as to form by the City Attorney.
Waiver. No failure on the part of either party to exercise any right or remedy hercunder shall operate us a waiver of any other right or remedy that party may have hereunder.
Execution. This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least one copy hereof shall have been signed by both parties hereto. In approving this Agreement, it shall not be necessary to produce or account for more than one such counterpart.
Assignment and Subcontracting. The parties recognize that a substantial inducement to City for entering into this Agrcement is the professional reputation, experience and compétence of Consultant. Assignments of any or all rights, duties or obligations of the Consultant under this Agreement will be permitted only with the express consent of the City. Consultant shall not subcontract any portion of the work to be performed under this Agreoment without the written authorization of the City, If City consents to such subcontract, Consultant shall be fully responsible to City for all acts or omissions of the subcontractor. Nothing in this Agreement shall create any contractual relationship between City and subcontractor nor shall it create any obligation on the part of the City to pay or to see to the payment ofany monies due to any such subcontractor other than as otherwise is required by law.
Termination. This Agreement may be terminated by the City immediately for cause or by either parly without cause upon fifteen days' written notice of termination. Upon termination, Consultant shall be entitled to compensation for services performed up to the effective date of termination.
***SIGNATURES ON FOLLOWING PAGEs
7 :
IN WITNESS WHEREOF, the partics have caused this Agreement to be executed on the date first written above.
:
CITY OF CALEXICO: CONSULTANT:
Rick Daniels Phillip West, P.E., QSD/QSP
Interim City Manager Principal/President
APPROVED AS TO FORM: ATTEST:
Carlos Campos Veronica Luna Alvarado .
Cily Attorney City Clerk
EXHIBIT A
SCOPE OF SERVICES
(proposal dated February 25, 2025)
WEST&ASSOCIATES
"GING RAR
February 25, 2025
:
Ms. Lilliana Falomir
Public Works Manager
City of Calexico
608 Heber Avenue
Calexico, CA 92231
Proposal: Evaluation of Existing Site Concitions, Preparation of Plans, Specifications, Cost Estimate (PS&E) for 2025 Street Improvement Project on Designated Streets Dear Ms. Falomir,
It is our pleasure to submit our proposal for the City's Task Order Proposal Request No. 2025-001. We understand that the City is in need of Engineering Services for the evaluation of existing site conditions, verification ancilor development of specific site scope items, and preparation of Plans,, Specs, & Estimate (PS&E) for the rehabilitation of twenty (24) streets within the City of Calexico. Work Will include grind & overlay, with select pool-condition streets requiring full depth replacement and removal, as woll as replacement of curb & gutter, sidewalk, curb ramps with ADA curb ramps, striping, pavement markings, water mains, and gate valves. Approximately eleven (11) manholes will be evaluated for either proposed rehabilitation or replacement, and utility adjustments will be made throughout. The scope of work is further outlined in Exhibit A, which coincides with the City's List of Proposed Streets found in the proposal request. One thing to note regarding the Cily's List, is that It appears No. 15: El Halcon Ct does not intersect with Paulin Ave, but instead intersects with C.N. Perry Ave. We've reflected this adjustment in Exhibit A. As noted in the City's Task Order Request, there are sections of gutter that do not have a proper drainage slope, and consequently will require the surveying of these areas and design of a positive flow profile to ensure proper drainage.
The Intent of our services is to Prepare PS&E for bidding and construction purposes. We are also proposing bidding and construction phase services (i.e. design engineering support for bidding and construction). Full-service Construction Management/Inspection is not anticipated, but can be provided for the Cily, If requested.
:
SCOPE OF WORK
Task 1 - Preliminary Project Administraton, Coordination, and Initial Research
1. Conduct a Kickoff Meeting with City staff in order to review and/or edit the Scope of Services, discuss the technical specific of the project, develop and/or refine the project schedule.
2. Implement Quality Control methods to ensure quality of design and quality of services.
3. Conduct acilitional site investigations as necessary to complete a formal evaluation of existing site conditions.
West & Associates Enginearing, Inc, • 78 Anacapa Court, Foothill Ranchi, CA 92610 • 949.716.7670 | 711.728.8082 + [email protected] Cily of Calexico
Evaluation of Existing Site Conditions and PS&E for 2026 Street Improvemont Project February 25, 2025
:
Task 2 - Data Collection, Technical Research, and Topographic Survey
1. Conduct utility research within the project area, including research of all applicable utility company records.
2. Conduct research of all available land/properly records and/or survey records to varly the existing right-of-way and survey monuments for the project area and confirm ownership of the right-of-way, if necessary.
3. Review all applicable Cily-furnished as-bullts and other record information specific to the project, Including as-bullt drawings, maintenance/repalr records, meter information, CCTV records, etc.
The Intent of this subtask is to belter understand the existing conditions of the project.
4. Review all applicable Cily zoning, Cily ordinances, California Bulling Code Standards, California Department of Transportation Standard Plans and Standard Specifications for Public Works Construction, Americans with Disability Act, ASTM standards, National Playground Safety Institute, CPSC Guidelines, and requirements from the Cily Fire, Engineering, Public Works, Planning and Building Departments.
a. Having previously worked with the City on a multitude of projects, including the most recent Weakley Street Improvement Project, we are very famillar with all the aforementioned.
5. Conduct a topographic field survey (for select sites), to Improve drainage conditions of to provide elevations and grades for streets, as-necessary.
6. Conduct a Geotechnical Analysis to Obtain Subgrace "R" value at some locatións.
Task 3 - 60% Construction Documents
1. Prepare 60% design plans, specifications and cost estimates (PS&E's) in accordance with the approved criteria as outlined in the Kickoff Meeting and as discussed further with City staff. a. The 60% Plans will be prepared using current City Standards, other agency standards where applicable, and good engineering practice.
b. The total sheets of the 60% Plans will be determined during the design. At this time, we anticipate the Plans will consist of about 46 sheets.
c. The 60% Specs will be prepared in accordance with City Standards and will be arranged in either the CSI Spec format, the Greenbook format, or another appropriate format. d. Cost estimates will be prepared based on the Bid Schedules in the Specs.
2. We will submit the 60% PS&E to City staff for review. The submittal will include hard coples of full size (24x36) plan sets and electronic copies (PDFs) of the Plans.
3. We will meet and/or coordinate with Cily staff to receive input on the 60% Plans.
West & Associates Engineering, Inc. + 78 Anacopa Court, Foothll Ranch, CA 92610+949.716.7670 | 714.720.8082 • [email protected] :
Cy o Con of Exiling Sla Concions and PS&: for 2025 Street Improvorol Project Falyuany 25, 2025
4. Coordinate with third parties as necessary for general coordination and permitting needs.
5. Coordinate with SCE for electrical service requirements/design requirements.
6. Coordinate utility potholing activitles, if necessary. This includes development of a potholing location plan for approval by Cily staff.
Task 4 - 3rd Submittal (100%) Construction Documents
1. Prepare 100% design plans in accordance with the 60% Plan comments received.
2. We will submit the 100% Plans to City staff for review. The submittal will include hard copies of full-size (24x36) plan sets and electronic coples (PDFs) of the Plans.
3. We will meet and/or coordinate with City staff to receive input on the 100% Plans.
Task 5 - Final (Bld-Ready) Construction Documents
1. Prepare Final (bid-ready) design plans, specifications, and estimate of probable costs (PS&E's) in accordance with the 100% PS&E comments received.
2. We will submit the Final PS&E to City staff for their use in advertisement/bidding.
Task 6 - Bidding Phase Services
1. Attend Pre-Bid and Pre-Con meeting.
2. Assist Cily staff in responding in writing to any contractor's Requests for Information (RFls) during bidding,
3. Assist the City in the preparation of any addenda.
4. Assist the City in the evaluation of bids, including the preparation of bid tabulations.
Task 7 - Construction Phase Services
1. Assist City staff in responding in writing to any contractor's questions (RFl's) during construction.
2. Assist City staff in reviewing shop drawings, samples, equipment specifications, and other submittals.
Task 8 - As-Built Preparation
1. Prepare final As-Bull drawings incorporaling any changes that occurred during construction.
West & Associates Engineering, Inc. + 78 Anacapa Court, Foothill Ranch, CA 92610 • 949.716.7670 | 714.728.8082 + [email protected] Clair ton of Exaling sile Contions and PSIE for 2025 Strel Improvement Project ebruary 25, 202
SCHEDULE
Unless actional survey and/or geotechnical analysis is required, our goal will be to complete the PS&E within sixly (60) to seventy-five (75) calendar days.
FEE ESTIMATE
Our fee to provide the non-optional services described above Is $98,816. Subconsultant services (geotechnical coring and analysis) may be up to $64,000, depending on the extent of work performed.
A breakdown of our fee is provided under separately attached cover.
Thank you for this opportunity to submit our proposal. Please contact me if you have any questions.
Sincerely,
:
Alie
Phillip West, P.E., QSD/QSP
Principal/President
West & Assoclates Engineering, Inc.
(949) 716-7670 Office | (714) 728-8082 Cell
[email protected]
West & Associates Engineering, Inc. +78 Anacapa Court, Foothill Ranch, CA 92610949.716.7670 | 714.728.8082 [email protected] N
-0z- *2- *z-
Belcher
151000
Sansea
m.
%
2nds:
STREET FROM LENGTH (LF) AREA (SE]
Striden se Rainbow Sunlight Horicon 2,576 203.040
PROJECT VICINITY Sunset Rainbow Kloke 760
Valley. Rainbow Devic Navarro
010
lincoln St Skyline™ Rainbow David Navarro
Deser View Rainbow David Navarro
Grant se Horizon Rainbow David Navarro
Sunlight Rainbow Sunse:
Rain Path Rainbow Sunset
David Rainbow Sunset
Sunshine Rainbow Cut De Sec
Higuera Sheridan
PROJECT Adler Lincoln Apartmens
LOCATIONS Sheridar Adler 1929922339
Kincaid Imperial Rochwood
EXHIBIT-A El Halcen Cul De Sac
Project Overview - 2025 Street Improvement Project 15 imperial Ave Ssidge Palm Beicher
Encanto Belcher Belcher
LEGEND Encine:
Andrade
STREETS WO WATER AND SEWER IMPROVEMENTS: Andrade
Heber Andrade 158,850
STREETS WITH GATE VALVE REPLACEMENTS: 18) 50,300
= CALEXICO.. HWY 96 (Cay 20W) 2,945 117300
STREETS WITH WATER MAIN REPLACEMENT: HWY 111 (Cry ROW Heber 1,513 90,730 STREETS WITH MANHOLE REPLACEMENTS: Totel: 30,930 (LF) 1,243,392 (SF
WEST&ASSOCIATES
EXHIBIT B
SCHEDULE OF CHARGES
10 COST PROPOSAL
Detailed Fee Estimate
Evaluation of Existing Site Conditions, Prepare Plans, Specifications, Cost Estimate and Bid Package for 2025 Street Improvement Project on Designated Streets Task Order Proposal Request No. 2025-001
TOTAL
ITEM Pit SEC
145 1130E 1102 1245 3130 172
RON OPTIONAL WONK LISTED IN RFP
PI. 1 • PRELIMINARY ENGINEERING
1. Kickoll Mooling& Rovo toolions (balung Propilon of Agenda & Minos) 4 - 10 $1,038 2 Data Collection, Roslow rod Site nostallon 8 16 24 $3,240 3 Proparo AutoGAD Boso Mops 12 00 100 $10,000
4 Field Sunuy for Solect Sudels & Provin Akitical Yopo for Bosa Mops 12 24 GO 102 $10,578 5 Ulty Compary RosoaciCoordinalion 8 20 32,103
Sublolal 32 104 60 12 262 $37,032
PL 2• FINAL ENGINEERING
Proparo & Submit 60% Dasin PS&.. 24 60 70 10 100 1$20,000
2. Proparo & Sutrit 100% Dosion PS&E 24 40 60 124 311,001 Preparo & Submii FINAL (Bld-Ready) PSSE 12 12 10 4 15 $4,624. 4 Coord nation one/or Rodow Mins, with Cily. 10 10 4 24 $3,030 Subtotal 70 122 138 22 11 301 $43,634
PL. 3 - BIDDING/CONSTRUCTION SUPPORT
_Rovow/Rospond to RFls, RFs During Bluding. 10 12 $1,690 2 Allent Pro Consinustion Macting 16 $2,200
Rolew/Resto RFls, RFGs Durg Const. 24 $3,240
4 Rovow Controctora Submillols 32 40 $5,320
Sublolal 66 92 $12,350
PL 4 - A5-BUILTS
1 As-BuilURecord Diasings 12 16 44 $5,100
Sublolal 12 18 44 $5,100
IOTAL HON OPTIONAL WORK 254 60 198816
Non-Optional RFP Scope: $98,816
BUBCONSULTANT WORK
$54,000
0 354,000
OTAL COR BUBCOKSULTANT WORK 554,000
Subconsultant Work: $54,000 (Price varies based on actual work performed) WESTRASSOCIATES! Cost Proposal for: City of Calexico - 2025 Street Improvement Profect
COST PROPOSAL
HOURLY RATE CHART AND EXPENSE REIMBURSEMENT SCHEDULE
Key Postions
Position Hourly Rates
Project Manager $145
¡ Engineer $130
| CAD Designer (Assistant Engineer Level) $102
2-Man Survey Crew $245
Quality Assurance/Control $130
| Secretary $72
Reimbursable In-House Costs
Vehicle mileage, between engineer's office and
$ 0.70/mile
project site and/or client offices
Reproduction, printing, and any other services
cost +15%
performed by subcontractor
Postage Dellvery Service, Express Mall cost + 15% :
NOTE: All rates are effective until the end of this contract. :
Cost Proposal for: City of Calexico - 2025 Street Improvement Project
EXHIBIT C
CERTIFICATE OF EXEMPTION FROM WORKERS' COMPENSATION INSURANCE 1 hereby certify that in the performance of the work for which this Agreement is entered into, I shall not employ any person in any manner so as to become subject to the Workers' Compensation Laws of the State of California.
Executed on this day of _, 2025, at
California.
Consultant
ATTACHMENT NO. 3
- - -
Kimley» Horn
February 25, 2025
Ms. Lilliana Falomir
Public Works Manager - Administrative
City of Calexico
Public Works Department :
608 Heber Avenue
Calexico, CA 92231
Re: Task Order Proposal No. 2025-001 2025 Street Improvement Project on Dosignated Streets
Dear Ms. Falomir:
Kimley-Horn and Associates, Inc. ("Kimley-Horn" or "Consultant") is pleased to submit this letter proposal (the "Proposal") to Clly of Calexico (the "Client") for providing civil engineering services for the 2025 Street Improvement Project on Designated Streets design and construction documents (CDs) within the Clly of Calexico, California.
Project Understanding
It is understood that the City of Calexico Is going to perform pavement rehabilitation on approximately (wenty-foul (24) roadways. Kimley-Horn has Identified approximately six (6) miles of pavement rehabiltation based upon Exhibit A of the Request for Proposal (RFP). Approximately ninety (90) curl ramps which will need to be reconstructed to be in current compliance with the Americans with Disabillles Act (ADA) due to the proposed pavement rehabilitatlon work. Additionally, some locations will include the removal and replacement of curb & gutter, sidewalk, and require adjustments to existing utiltles. The pavement markings and striping will be replaced in kind at the current locations as verified by survey and a site visit.
Scope of Services
Kimley-torn will provide the services specifically set forth below.
Task 1 - Project Managoment, QA/QG, and Accounting
Kimley Horn will coordinate with the City regarding scope, schedule, and anticipated celiverables.
Ongoing coordination belween Kimley-Horn and the City take place cluring all phases of project design.
Kinley-torn will perform Quality Control reviews for completeness and correctness of construction locuments prior to submitting to the City. Kimley-Horn will prepare Invoices throughout the projec Juration. It is assumed that the project design will last up to three (3) months and one (1) Invoice pe month will be issued.
Project management, QA/QC, and accounting support beyond the scope described herein will be considered an additional service.
Kimley» Horn Page 2
Task 2 - Site Assessment and Topographic Survey
Task 2.1 - Field Observation
The Kimley-Horn team will perform up to one (1) site visit to observe and document existing conditions.
The site visit will include up to two (2) Kimley-Horn team members and cover all locations identilied in Exhibit A of the RFP. Kimley-f-orn will attend one (1) virtual project kick-off meeting with the City to cliscuss the conceptual Improvements and confirm roadway pavement rehabilitation limits prior to going to the field.
Task 2.2 - Data Summary
Kimley-lorn will document all findings and proposed treatments in a table that will be shared with the City. The table will Include: street resurfacing treatment, digout areas, curb ramps to be upcated, and a preliminary cost related to each improvement. Prior to beginning construction document (CD) preparation, a two-hour virtual meeting will be scheduled belween Kimley-Horn and the Cily to discuss the findings and determine the improvements that will be Included in the project.
The table provided by Kimley-H-orn will include recommendations for which topographic surveying should be performed for any curb ramps with potential design challenges or key locations that are Identified for additional improvements (i.e. curb and gutter and sidewalk replacement) during the site visit.
Task 2.3 - Topographic Survey
Kimley-Horn will contract with Dynamic Consulting Engineers to perform topographic survey in the locations identified and agreed upon in the Data Summary within Task 2.2. Kimley-Horn will verify with the City exact locations for the surveyor to collect data based upon the field observation, data summary and discussions with the City. This scope assumes that up to twenty (20) curb ramps and up to two thousand (2,000) linear feel of sidewalk and curb and gutter will require topographic survey. The survey will include visible utilitles within the limits of collection to assess adjustments to grade or minor relocations should the existing utilitles conflict with the proposed Improvements. This scope does not Include dry and wet utility research and base mapping. This task excludes right-of-way and easement research and base mapping.
Site assessment and topographic survey support beyond the scope described herein will be considered an additional service.
Task 3 - 90% PS&E
Once Improvement locations and quantity are confirmed by the City, Kimley-Horn will prepare 90% civil engineering CD's for the project Identifying the limits of pavement rehabltation, curb & gutter, sidewalk and curb ramp reconstruction. Most of the anticipated pavement rehabilitation is assumed to be mill and overlay of asphaltic concrete (AC). Should minor areas of full depth pavement structural section be required, it is assumed the structural section will match the existing condition or the preferred structural section will be provided or confirmed by the City. The 90% design and plans will be performed :
Kimley» Horn • Page 3
in AutoCAD Civil 3D 2024 utilizing the City's title block. Kimley-Horn will utilize Nearmap; Google Maps, and existing site photos to draft existing conditions for the project corridor.
Curb ramp design will be based upon two (2) levels of curb ramp detall:
1) Layout plan; there are no visible constraints, survey Is not required, and curb ramp can be easily designed with standard drawings. Designer may use an aerial image as background. It is assumed that this will include sevenly (70) of the approximately ninety (90) curb ramps. 2) Enhanced Plan; there are notable visible constraints, survey is required, and curb ramp cannot be gasily designed with standard drawings. Designer must use a topographic survey as background. It is assumed that this will incluce twenty (20) of the approxiately ninety (90) curb ramps.
Curls, gutter, and sidewalk design will be based on locations identified in Task 2. These locations will require topographle survey and include existing and proposed elevations on the plans. It is assumed that two thousand (2,000) near feet of sidewalk and curb and gutter will need to be replaced throughout the entire project limits.
Pavement markings will be included to icientify the pavement markings that are to be replaced following the pavement rehabilitation throughout the corridor. It is assumed that the existing pavement markings will be replaced in place.
Kinley-f-for will attend up to lwo (2) coordination meetings, up to one (1) hour each, If needed as part of this task.
The 90% construction drawings required are assumed to be as follows:
• Title Sheet/Vicinity Map (1 Sheet)
• Key Map (1 Sheet)
Construction Detalls (1 Sheet)
• Layout Curb Ramps, Pavement Rehabilitation and Restriping Plans: 1" = 40' Scale (12 Sheets)
• Enhanced Curb Ramp Staking Plans: 1" = 5' Scale (4 Sheets) • Curb & Gutter and Sidewalk Staking Plans: 1" = 10' (2 Sheets) Task 3,2 - Opinion of Probable Construction Cost (OPCG) :
Kimley-Horn will prepare an OPC for the 90% submittal. The OPCC will be presented to show the proposed bid items, unit prices, contingencies, and an overall cost.
Task 3.3 - Technical Specifications
Kimley-Horn will prepare Technical Specifications for the 90% submittal. Specifications for this project will be prepared in Greenbook special provisions format (Greenbook version to be agreed upon prior to beginning task). Kimley-Horn will prepare 90% special provisions per Cily's format for this prolect.
City to provide standard specificatons template for use. :
Kimley» Horn: Page 4
90% PS&E beyond the scope described herein will be considered an acclitional service.
Deliverables: 90% Construction Drawings (PDF), 90% Opinion of Probable Cost (OPCG) (PDF), 90% Specifications (Microsoft Word format)
Task 4 - Final PS&E :
Revisions to the plans based on the Cily's 90% submittal review comments will be incorporated into the final construction documents. Kimley-Horn will allend up to one (1) comment resolution meeting, up to one (1) hour, If needed, as part of this task. Kimley Horn will prepare and submit comment responses in the same format that consolidated comments are provided by the City.
This scope of works assumes that Kimley-Horn will receive one (1) set of consolidated comments and they will be minor in nature and no site layout design changes, additional survey, or additional plan sheets will be required. Significant design changes (e.g. site plan revision) requested from the City review and subsequent rounds of City revlew will be considered additional services.
The 90% Opinion of Probable Construction Cost (OPCC) will be updated and a final OPCC will be included in the final submittal. The project specifications will be updated, as needed, for inclusion in the final submittal package.
Final PS&E beyond the scope described herein will be considered an additional service.
Based on the approved Final Design CDs, Kimley-Horn will prepare signed plans for use in bidding.
Dellverables: Final Response to Comments (PDF), Final Construction Drawings (PDF), Final Opinion of Probable Cost (OPCC), Final Specificalions (PDF), Signed Bid Ready Construction Drawings (PDF) Task 5- Bidding Support and Construction Phase Services Consultant will provicle the construction phase services specifically stated below:
Kinley-Horn will provide limited assistance to the Client during the bidding phase of the project to respond to engineering related technical questions limited to the improvements described above. if additional bidding support is required, It will be considered an additional service.
Consultant will attend one (1) Pre-Construction Conference before the start of construction.
It is assumed that no site visits to observe the progress of the work during the duration of construction will be required based on the nature of the work being completed.
Consultant will not supervise, direct, or control Contractor's work, and will not have authority to stop the Work or responsibllity for the means, methods, techniques, equipment cholce and use, schedules, or procedures of construction selected by Contractor, for safely programs incident to Contractor's work, or for fallure of Contractor to comply with laws. Consultant does not guarantee Contractor's performance and has no responsibility for Contractor's fallure to perform in accordance with the Contract Documents.
Kimley» Horn Page 5
Consultant is not responsible for any dutles assigned to it in the construction contract that are not expressly provided for in this Agreement.
Consultant will recommend to Client that Contractor's work be disapproved and rejected whlle it is In progress if Consultant belleves that such work will not produce a completed Project that generally conforms to the Contract Documents.
Consultant will respond to reasonable and appropriate Contractor requests for information (RFI's) made in accorcance with the Contract Documents and issue necessary clarifications and Interpretations. Any orders authorizing variations from the Contract Documents will be made only by Client.
Consultant may recommend Change Orders to the Client and will revlew and make recommendations related to Change Orders submitted or proposed by the Contractor. The review of up to one (1) change order is Included in this scope of work. Any aciditional change order review will be considered an additional service.
Consultant will review materials submiltals and other dala which Contractor is required to submit, but only for general conformance with the Contract Documents. Such revlew and any action taken In response will not extend to means, methods, techniques, equipment cholce and usage, schedules, or procedures of construction or to related safety programs. Any action in response to a shop drawing will not constitute a change in the Contract Documents, which can be changed only through the Change Orders. The review of up to three (3) materials submittals are included in this scope of work.
Any aciditional material submittals review will be considered an additional service.
Consultant will evaluate the acceptability of substitute or "or-equal/equivalent" materials and equipment proposed by Contractor in accordance with the Contract Documents.
As an ackiltional service If required, Consultant will prepare a record drawing showing significant changes reported by the Contractor or made to the design by Consultant. Record drawings are not guaranteed to be as-bullt, but will be based on information made avallable.
This task assumes up to 18 hours of assistance, any effort beyond will be considered an additional service.
Additional Services
Any services not specifically provided for in the above scope will be billed as additional services and performed at our then current hourly rates. Additional services we can provide include, but are not limited to, the following:
• Public meetings, outreach, and/or presentations to boards, council, etc, Dry and Wet Utlity Base Mapping
Field Survey beyond the scope herein
Geotechnical Investigation or Ullity Potholing
• Caltrans coordination or work within Caltrans R/W
:
Kimley» Horn
Traffic engineering and studies and/or Traffic Control Plans Stormwater Pollution Prevention Plan (SWPPP)
Water quality calculations and reports
Drainage plans and/or drainage study
Agency permitting/processing fees
California Environmental Quallty Act (CEQA) documents
Value Engineering, Haul Plans, and/or Phasing Plans
Exclusions
Any other services, Incluling but not limited to the following, are not incluced in this Agreement:
Dry utility research, studles, design and/or coordination Construction staking survey
Boundary survey and mapping services
Potholing for existing utilities
Pavement rehabilitation outside the limits described in the above scope of work Information Provided by the Client
We shall be entitled to rely on the completeness and accuracy of all information provided by the Client or the Client's consullants or representatives. The Client shall provide all information requested by Kimley-Horn during the project, Including but not limited to the following:
Previously approved documents and/or studles
As-built plans for the project site
Specifications template
Clly specific design criteria
City Titleblock, Cover Sheet, and General Notes
Schedule
It Is understood the City would like to complete the task within 60 calendar days. We will provide our services as expeditiously as practicable with the goal of meeting the overall project schedule.
Preliminary Schedule:
Task 2 - Acceptance of signed proposal + 14 days
Task 3 - Task 2 + 32 days
Task 4 - Cily comments on Task 3 + 14 days
Kimley» Horn Page 7
Fee and Expenses
Kimley-Horn will complete Tasks 1 - 4 for the total lump sum fee shown below. All permitting, application, and similar project fees will be paid directly by the Client.
Task Description Amount
Project Management, QA/QC, and Accounting $7,500
Sile Assessment and Topographic Survey $22,500
00% PS&E $52,000
Final PS&E $10,500
Expenses $500
Total Lump Sum Fee $93,000
Lump sum foos will be invoiced monthly based upon the overall percentage of services performad.
Payment will be due within 30 days of your receipt of the invoice.
Kimley-Horn will complete Task 5 for the time and materials fee shown below. All permitting, application, and similar project fees will be pald direcily by the Client.
Task Description Amount
5 Bidding Support and Construction Phase Services $3,500 Total Time and Materlals Fee $3,600
Time and materials fees will be involced monthly based upon the ovorall hours of services performed.
Payment will be due within 30 days of your receipt of the invoice.
Closure
If you concur In all the foregoing and wish to direct us to proceed with the services, please contact Kimley-Horn for a full contract upon selection. We will commence services only after we have received a fully-executed agreement. Fees and times stated in this Agreement are valid for sixty (G0) days after the date of this letter
We appreciate the opportunity to provide these services to you. Please contact me at [email protected] if you have any questions.
Very truly yours,
KIMLEY-HORN AND ASSOCIATES, INC.
Міран -
Megan Ulery, PE, LEED AP :
Vice President; RCE# 73385
February 25, 2025
:
ATTACHIMENT NO. 4
....
Dynamic CONSULINE
ENGINEERS
February 25, 2025
Cily of Calexico
608 I-leber Avenue :
Calexico, CA 92231
Affa: Liliana Enlomir, Publie Works Manager
Subject: Task Order Proposal Request No. 2025-001 For The Evaluation of Existing site Conditions, Prepare Plans, Specifications, Cost Estimate and Bid Packng or the 2025 Street Improvements Project on Designated Streets Dynamic Consulting Engineers, Inc (DCE) is pleased to present this cost proposal to the City of Calexico to field survey, evaluate and prepare plans and specifications for the 2025 Street Improvements Project on Various Designated Streets. The objective of the Project is to overlay existing streets including remove and replace damaged curb and gutter. The project also includes the evaluation or replacement of existing ADA ramps to be in compliance with the latest building codes, signage, striping, pavement markings, and traffic control improvements as necessary to assure proper drainnge flows. DCE proposes to complete plans, specifications and bid documents as listed below in the :
proposed scope of work.
DCE understands the importance of preparing a detailed ground topographic survey and aerial drone survey to accurately depict existing conditions. The accurate mapping and depiction of existing conditions is paramount to proparing a good set of improvement plans to avoid potential change orders during construction.
DCE will perform ground topographic survey using GPS and Total Station Survey equipment to obtain accurate profiles of existing roads and existing flowlines at curb and DCE will also perform Aerint Drone Survey and Photogrammetry accurately depict existing conditions of existing curb and gutters, existing sidewalks, existing driveways and existing ADA ramps. DCE will not use Google Barth Images to Prepare Improvement Plans as other Engineering Firms may be proposing. :
The following pictures illustrate the difference between using aerial drone survey photogrammetry and google carth images.
2415 Imperial Business Park Dr. Suite B, Imperial, CA 92251 - Tel. (760) 545-0162 - Fax (760) 545-0163 1 of 5
:
Acrial Photograph Using Drone Survey Photogrammetry (Brawley Airport Rumvay) Aerlal Photograph Using Google Earth (Brawley Airport Runway) DCB will use ground GPS, Total Stution and Acrial Drone for Survey of All Streets :
Listed on this Project.
2415 Imperial Business Park Dr. Suite B, Imperinl, CA 92251 - Tcl. (760) 545-0162 - Fax (760) 545-0163 2 of5
The list of streets that will be surveyed, evaluated that will require street improvemen! plans are:
STREET FROM TO IMPROVEMENTS SLURRY
TYPE
1 Rainbow Sunlight Horizon 2,650 FT 2
2 Sunset Rainbow Kloke 1,450 FT
3 Valley Rainbow David Navarro 750 FT 2
4 Skyline Rainbow David Navarro 850 FT 2
5 Desert View Rainbow* David Navarro 950 FT
6 Horizon Rainbow David Navarro 1,000 FT 2
7 Sunlight Rainbow Sunset 850 FT
8 Rain Path Rainbow Sunset 750 FT 2
David Rainbow Sunset 600 FT :2
Navarro
Sunshine Rainbow Cul De Sac 160FT 2
11 Higuera Sheridan Lacy 450 FT 2
Adler Lincoln Apartments 1,000 FT 2
Sheridan Kloke Adter 550 FT 2
14 Kincaid Imperial Ave Rockwood 800 FT 2
East
15 El Halcon Paulin Cul De Sac 460 FT 2
16 Imperial Ave Bridge Palm 2,300 FT 2
East
17 Dool Belcher 7th 1,450 FT 2
Encanto Belcher Belcher 2,500 FT 2
19 Belcher Encinas Andrade 1,800 FT 2
8th Dool Andrade 1,100 FT
21 2nd Heber Andrade 3,300 FT 2
22 Rockwood 6th 2nd 1,500 FT 3
Ave
Paulin Ave 6th HWY 98 (City 3,000 FT 3
ROW)
24 3rd HWY 111 Heber 1,500 FT 3
(City ROW)
The tonl length of street improvements is approximately 31,720 LT (6 Miles) 2415 Imperial Business Park Dr: Sulte B, Imperial, CA 92251 - Tcl. (760) 545-0162 - Finx (760) 545-0163 3 of 5
SCOPE OF WORK:
Task No 1 - Field Survey and Base Mapping:
• DCE will conduct a detailed field survey with ground GPS and Total Station to accurately depict existing conditions.
• DCE will accurately show flowlines of existing conditions.
DCE will perform an Acrial Drone Survey to precisely document the conditions of existing improvements.
• DCE will prepare base map and topographic map using AUTOCAD software.
Task No 2 - Evaluate Existing Conditions:
• DCE will review field survey data and aerial imaging to evaluate and determine areas in need of improvements and/or replacement.
• DCB will evaluate existing drainage and flow conditions and make recommendations on improvements and flatwork replacement as needed. • DCE will meet with City Staff and review areas recommended for improvements or replacement.
Task No 3 - Prepare Street Improvement Plans:
• DCE will prepare demolition plan based on findings during survey and evaluation of existing conditions.
• DCE will prepare street improvement plans including Street Overlay, .....
New/Replace Curb and Gutter as needed, New/Replace Sidewalks, New/Replace Driveways and Cross Gutters, New/Replacement of ADA Accessible Ramps. • DCE will identify existing utilities including valves valve cans and manholes that will need to be adjusted.
• DCE will also prepare traffic control plans and detour plans for each street on the list.
Task No 4- Prepare Cost Estimates, Teelical Specifications and Bid Documents:
• DCE will prepare Engineer's Opinion of Construction Cost, Technical Specifications and will Assist the City with the Bid Documents.
Task No 5 - Bidding Process Assistance:
• DCE will assist the City with the Bidding Process including preparing the pre-bid meeting agenda, attend the pre-bid meeting and respond to RET's and/or Questions.
2415 Imperial Business Park Dr: Suite B, Imperial, CA 92251 - Tel. (760) 545-0162 - Fax (760) $45-0163 4of5
SCHEDULE
DCB anticipates completing the project within 60 days of the notice to proceed being issued.
Estimated Schedule Based on Notice to Proceed being Issted on 3/31/2025 Field Topographic Survey and Acrial Drone Photogrammetry Complete by: 4/4/2025 Base Map Preparation to be Completed by: 4/11/2025
Evaluation of Existing Condition and Discussion with City to be Completed by:
4/25/2025
Preparation of Improvement Plans, Specifications, Cost Estimate and Bid Documents by:
5/30/2025
COST PROPOSAL
DCE will provide the services mentioned in the scope of work as follows:
Task No 1 - Field Survey and Base Mapping: $78,800.00
Task No 2 - Evaluate Existing Conditions: $16,200.00
Task No 3 - Prepare Street Improvement Plans: $115,180.00 Task No 4 - Cost Estimate, Specifications and Bid Documents: $10,500.00 • Task No 5 - Bidding Process Assistance: $7,200.00
DCE will provide the services mentioned above for' a fee of $227,880.00 :
Ploase do not hesitate to contact us if you have any questions. Again, thank you for giving Dynamic Consulting Engineers, Inc (DCE) the opportunity to serve you. er" ee
Carlos Beltran, P.E.
Principal Engincer.
2415 Imperial Business Park Dr. Suite B, Imperial, CA 92251 - Tel. (760) 545-0162 - Fax (760) 545-0163 Sof5
ATTACHMENT NO. 5
608 Heber Ave.
Calexico, CA 92231-2840
Tel: 760.760.2160
CITY OF CALEXIC AD
www%.calexico.ca.gov
BRIE
CALEXICO
Public Works Department
Task Order Proposal Request No. 2025-001
Evaluation of Existing Site Conditions, Propare Plans, Specifications, Cost Estimate and Bid Package
for
2025 Street Improvement Project on Designated Streets
February 5, 2025
Introduction
On November 17, 2021, the City of Calexico City Council approved your firm to complete "On Call Engineering" projects. The City needs a qualified engineering firm to perform evaluation of existing sile conditions, verification and/or development of specific site scope items, prepare plans, specifications, cost estimate and bid package for 2025 Street Improvement Project on Designated Streets, on behalf of the City so they can be finalized for construction purposes, The objeotive of the Project is to overlay approximately twenty (24) streets within City limits Including removal and replacement of curb & gutter, sidewalk, ADA compliant handicap ramps, striping, pavement markings, traffic control, watermain line, gate valves, manhole rehabilitation/replacement, utility adjustments, etc. (Exhibit A - List of Proposed Streets). Please note that there are scetions of gutter that do not have " proper drainage slopo, consequently, the engineer's surveyor must survey these arcas to provide a positive flow profile so the street can drain by gravity.
Scope of Work
The engineer shall complete a formal evaluation of existing sile conditions, verification and/or development of specilic site scope items, prepare plans, specifications, cost cstimate and bid package for the Project on behalf of the City. In this regard, the engineer shall make sure that all civil, geotechnical, and instrumentation components of the plans and specifications of the above-cited Project elements are in compliance with:
a. All applicable City zoning, City ordinances, California Building Code Standards, California Department of Transportation Standard Plans and Standard Specifications for Public Works Construction, Americans with Disability Act, ASTM standards, National Playground Safety Institute and CPSC Guidelines.
Viva Calcricol
:
b. Applicable requirements fiom the City Fire, Engineering, Public Works, Planning and Buikling Departments
The scopo of work shall include all work necessary for completing final stamped engineering plans, topographic survey, analyze drainage conditions, specifications and bickling documents by an engineer registered with the State of Califomia. No, subcontractors shall be utilized without prior authorization by the Cily. The scope shall also include meetings with the City as necessary during design, attending a pre-bic meeting, bickling and construction services - such as ansivering bidder's questions, attending a preconstruction meeting, answering RFIs, etc.
Time is of the essence with this Project. The engineer shall complete the scope of work within sixty (60) calendar days.
Proposal
It is requested that a proposal of up lo seven (7) pages be propared including proposed fees and schedule.
Proposals are requested by Tuesday. February 25, 2025 by 4:00p.m. Please email a PDF proposal to:
Lilliana Palomir
Public Works Manager- Administrative
City of Calexico
[email protected]
CITY OF CALEXICO
PUBLIC WORKS DEPARTMENT
2025 STREET IMPROVEMENT PROJECT
# STREET FROM TO TYPE WATER COMMENTS
SEWER COMMENTS
Rainbow Sunlight [Horizon
Sewer Line is always submerged
do to inverted siphon at Sunset
Sunset Rainbow Kloke Replace all Gate Valves and Navarro Valley Rainbow David Navarro
Skyline Rainbow David Navarro
Desert View Rainbow David Navarro
Horizon Rainbow David Navarro
Sunlight Rainbow Sunset
Rain Path Rainbow Sunset
David Navarro Rainbow [Sunset
10 Sunshine Rainbow Cul De Sac
11 Higuera Sheridan Lacy Replace all Gate Valves
12 Adler Lincoln Apartments Replace all Gate Valves Replace 3 Manholes 13 Sheridan Kloke Adter
14 Kincaid Imperial Ave East Rockwood Replace Water Main Line 15 El Halcon Paulin Cul De Sac
16 imperial Ave East /Bridge Palm Replace 8 Manholes
Dool Belcher 7th
Encanto Belcher |Belcher Replace all Gate Valves
19 Belcher• Encinas Andrade Replace all Gate Valves
20 8th Dool (Andrade Replace all Gate Valves
2nd Heber Andrade [Replace Water Main Line
Rockwood Ave 6th 2nd Replace all Gate Valves
... 23. Pautin Ave HWY 98 (City ROW)
24 HWY 111 (City ROW| Heber
ATTACHMENT NO. 6
BUDGET AMENDMENT RESOLUTION NO. 2025-M.
BUDGET AMENDMENT RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF CALEXICO AUTHORIZING AN AMENDMENT
TO THE FINAL BUDGET FOR FISCAL YEAR 2024-2025
WHEREAS, the Final Budget for Fiscal Year 2024-2025 was adopted by Resolution No. 2024 - 44 of the City Council on June 26, 2024; and
WHEREAS, the Cily Council has authorized the amendment of the Final Budget, In accordance with proper governmental accounting and financial reporting practices; and NOW THEREFORE, the City Council of the City of Calexico hereby resolves and authorizes the following action(s)
AMENDMENTS TO ADOPTED BUDGET:
1) Record Revenue Estimates(s)
Fund No. Departinent Division Account Sub-Account Amount Total $
•
z) Record Appropriation(s)
Fund No. Department Division Account Sub-Account Amount Total $
3) Record Transfer of Funds:
FROM:
Fund No. Department Division Account Sub-Account Amount 402 20 950 56003 000 $152,816,00
Total 152,816.00
TO:
Rund No. Department Division Account Sub-Account Amount 402 00 956 S6001 000 $I52,816.00
Total 152,816.00
4)Purpose of Budget Amendment:
Trosfer of Funds from Construction (56003) to Engineering/Design (56001) for Street Overlay Proicet PASSED, APPROVED AND ADOPTED by the City Council of the City of Calexico at the regular meeting this 16th day of April, 2025.
DIANA NURICUMBO, MAYOR
ATTEST:
VERONICA I. ALVARADO, City Clerk
APPROVED AS TO FORMS;
CARLOS CAMPOS, City Attorney
STATE OF CALIFORNIA)
CITY OF CALEXICO ) ss.
COUNTY OF IMPERIAl,)
1, Veronica Alvarado, City Clerk of the City of Calexico, do hereby certify under the ponalty of perjury, that the foregoing Resolution No, 2025. was duly adopted by the City Council at their regular meeting of snid City Council held on the toil day of April, 2o2s by the following votes! AYES:
NOES:
ABSTAIN:
ABSENT:
VERONICA L. ALVARADO, City Clerk
City of Calexico
ATTACHMENT NO. 4
AGENDA
ITEM
13 AGENDA
CALEXICO California ITEM
-
WHERE CALIFORNIA AND MEXICO MEET
13 CITY COUNCIL
AGENDA STAFF REPORT
DATE: April 1, 2026
TO: Mayor and City Council
APPROVED BY: Benjamin A. Martinez, City Manager (
REVIEWED BY: Karla Chaparro, Finance Director
PREPARED BY: Jesus Villegas, Public Works Director/City Enginee SUBJECT: Roadway Improvements along 3r Street, Heffernan Avenue and Rockwood Avenue near the Calexico Intermodal Transportation Center:
a) Authorize the Mayor to Sign the Reimbursement Agreement between the City of Calexico and Imperial County Transportation Commission (ICTC) for any Cost Assoclated with the Completion of the Required Roadway Improvements along 3rd Street, Heffernan Avenue and Rockwood Avenue near the Calexico Intermodal Transportation Center.
b) Authorize the City Manager to use $974,885.00 of Fund No. 402-90- 956 Local Transportation Authority (LTA) 2018 Bond Proceeds for Roadway Improvements along 3rd Street, Heffernan Avenue and Rockwood Avenue near the Calexico Intermodal Transportation Center.
////////--
Recommendation:
It is recommended that the Cily Council of the City of Calexico approve the following:
a) Authorize the Mayor to Sign the Reimbursement Agreement between the City of Calexico and Imperial County Transportation Commission (ICT) for any Cost Associated with the Completion of the Required Roadway Improvements along 3rd Street, Heffernan Avenue and Rockwood Avenue near the Calexico Intermodal Transportation Center.
b) Authorize the City Manager to use $974,885.00 of Fund No. 402-90-956 Local Transportation Authority (LTA) 2018 Bond Proceeds for Roadway Improvements along 3rd Street, Heffernan Avenue and Rockwood Avenue near the Calexico Intermodal Transportation Center.
Background:
Imperial County Transportation Commission (ICTC) is in the final phase of completing the Calexico Intermodal Transportation Center (ITC) Project. The improvements to the Calexico ITC project site require modifications to the existing surrounding roadways to ensure proper functionality to the project site and transit operations. Said roadways include 3rd Street, Rockwood Avenue and Heffernan Avenue near the Calexico ITC Project site. As part of the Calexico ITC Project, ICTC was required to complete some roadway tie in infrastructure improvements. During construction it was determined that the existing roadway sections require significant improvement to ensure the facility and the surrounding roadway systems function cohesively and the project site in addition to transit operations are not compromised.
Discussion and Analysis:
As a result of the extensive roadway improvements and to beautify downtown area, the City of Calexico is proposing to complete the roadway work utilizing ICT's current construction agreement with Hazard Construction. ICT and Hazard Construction will execute a change order for the scope of work. Hazard Construction will invoice ICTC through its existing agreement. ICTC will immediately invoice the City upon issuance of payment to or prior to issuing payment to Hazard Construction as specified in the Reimbursement Agreement (see Attachment No. 1). The proposed roadway Improvements are expected to be completed within the existing Calexico ITC schedule.
City staff did approach ICT and asked if they could use Calexico ITC current project funding for said roadway improvements. ICTC has notified the City that ICT's current project funding cannot contribute to any additional roadway improvements outside of those already considered to be a part of the project. For this reason, City staff is recommending that the City Council authorize the City Manager to use $974,885.00 of Local Transportation Authority (LTA) 2018 Bond Proceeds for roadway improvements along 3r Street, Heffernan Avenue and Rockwood Avenue near the Calexico Intermodal Transportation Center.
Fiscal Impact:
Budgeted Item for FY 2025-2026
Fund No. 402-90-956-56003-000 - LTA 2018 Bond Proceed $974,885.00 Total | $974,885.00
Coordinated With:
City Manager's Office.
Finance Department.
Public Works Department.
Imperial County Transportation Commission.
2 Attachments):
1. Reimbursement Agreement between the City of Calexico and Imperial County Transportation Commission (ICT) for any Cost Associated with the Completion of the Required Roadway Improvements along 3rd Street, Heffernan Avenue and Rockwood Avenue near the Calexico Intermodal Transportation Center.
ATTACHMENT NO. 1
1 REIMBURSEMENT AGREEMENT
2 Imperial County Transportation Commission
3 THIS REIMBURSEMENT AGREEMENT ("Agreement"), made and entered into this 1s day of 4 April, 2026, by and between the CITY OF CALEXICO, a political subdivision of the state of California, 5 by and through its City Manager's Office ("CITY"), and the IMPERIAL COUNTY 6 TRANSPORTATION COMMISSION, a County Transportation Commission formed and existing 7 pursuant to Public Utilities Code §$ 132800 et seg. ("ICT") (individually, "Party;" collectively, "Parties") shall be as follows:
9 RECITALS
10 WHEREAS, ICTC has historically worked indirectly with various cities and the county to deliver 11 various types of transportation planning and capital projects; and 12 WHEREAS, the CITY is in need to complete roadway improvements along Rockwood Avenue, 13 3d Street, and Heffernan Avenue (the "Project"); and 14 WHEREAS, the Project directly impacts ICT's Calexico Intermodal Transportation Center ("IT") Project; and
16 WHEREAS, the CITY has expressed the desire to utilize ICT's existing construction contract for 17 the Calexico IT Project to deliver the proposed roadway improvements; and WHEREAS, ICT has confirmed with ICT's funding agencies that the proposed roadway 19 improvements can be completed via its existing contract, however, ICTC cannot utilize Calexico ITC 20 project specific funds to complete these efforts; and WHEREAS, CITY agrees to reimburse ICTC for the actual costs associated with the CITY 22 proposed roadway improvements in accordance with and subject to the terms of this Agreement and as more 23 particularly described in Exhibit"A," attached herefo and incorporated herein by this reference. 24 NOW, THEREFORE, CITY and ICTC hereby agree to the following:
25 1. RECITALS.
26 The Parties certify that to the best of their knowledge, the above recitals are true and correct. 27 The recitals are hereby adopted and incorporated within this Agreement. 28 2. CONTRACT COORDINATION.
1 2.1. CITY's City Manager, or his/her designee, shall be the representative of CITY for all 2 purposes under this Agreement. CITY's City Manager, or his/her designeo, is hereby 3 designated as the Contract Manager for CITY. He/she shall supervise the progress and 4 execution of this Agreement.
5 2.2. ICTC shall assign a single Confract Manager to have overall responsibility for the progress 6 and execution of this Agreement. Should circumstances or conditions subsequent to the 7 execution of this Agreement require a substitute Contract Manager for any reason, the 8 Contract Manager designee shall be subject to the prior written acceptance and approval of CITY's Contract Manager:
10 2.3. The Project shall be limited to the scope of work described in Exhibit "A" ("Scope of 11 Work"). No change order, extra work authorization, or other modification that increases 12 CITY's reimbursement obligations, or expands the Scope of Work shall be binding upon the 13 CITY unless approved in advance in writing by CITY's Contract Manager. = 3. CITY RESPONSIBILITIES.
15 3,1. CITY agrees to reimburse ICT for the actual, documented costs associated with the 16 roadway improvements to Rockwood Avenue, 3'd Street, and Heffernan Avenue near the 17 Calexico ITC project site to the extent such costs are (i) within the Scope of Work; (ii) and (iii) incurred pursuant to the approval authorized under this Agreement. Such 19 reimbursement shall be in the form of a payment made directly to ICTC, in an amount not 20 to exceed Nine Hundred Seventy Four Thousand Eight Hundred and Eighty-Five dollars ($974,885.00) (the "Not to Exceed Amount"). ICTC shall not invoice for; and CITY shall 22 have no obligation to reimburse any amount in excess of the Not to Exceed Amount absent 23 a written amendment executed in accordance with Section 11 of this Agreement. Should 24 the CITY fail to reimburse ICTC, the CITY authorizes ICTC to withdraw payments equal 25 to the total amount of cost associated with the CITY roadway improvements from the 26 CITY's Local Transportation Authority Funding Account, Said reimbursement will not 27 exceed the total cost of the roadway improvement work as agreed to within this agreement. 28 2
1 3.2. Subject to receipt of a complete invoice and documentation as required herein, CITY shall 2 remit payment of undisputed amounts within thirty (30) days following CITY's receipt of 3 such an invoice.
4 4. ICTC RESPONSIBILITIES.
5 4.1. ICTC agrees to provide all pertinent invoicing information provided by the Contractor. 6 Invoices shall be accompanied by supporting documentation sufficient to substantiate the 7 costs for which reimbursement is requested. Such documentation may include, as applicable, 8 the contractor's payment request, approved change orders, and other reasonable documentation requested by CITY.
10 4.2. ICTC shall provide all information, approvals, and authorizations necessary for CITY to = make the reimbursement payment as stated in Section 3.
4.3. ICT will assist as needed to coordinate between the Contractor and the CITY for deliverables and other associated necessitics. The Contractor will be completing the 14 necessary work through ICTC as requested by the CITY. 15 4.4. ICTC shall maintain books, records, documents, and other evidence pertaining to the costs 16 and expenses reimbursed (or requested to be reimbursed) under this Agreement for a period 17 of not less than four (4) years after final payment (or such longer period as may be required 18 by applicable funding requirements). Upon reasonable notice, CITY and its authorized 19 representatives shall have the right to examine and audit such records during normal • 20 business hours.
215. TERM OF AGREEMENT.
22 This Agreement shall commence on the date first written above, and shall remain in effect until the 23 completion of the Project, unless otherwise terminated as provided for herein. Bither Party may terminate 24 this Agreement without cause by providing the other Party with 30 days' prior written notice. In the event CITY terminates this Agreement without cause, CITY shall reimburse ICTC for all costs and expenses 26 incurred by ICTC in performance of this Agreement up to the effective date of termination. Notwithstanding 27 the foregoing, CITY's reimbursement obligation upon termination shall be limited to those costs: (i) 28 incurred prior to the effective date of termination; (ii) within the Scope of Work; (ili) supported by 3 1 documentation required under this Agreement; and (v) authorized in accordance with Section 2.3. Payment 2 shall be made in the manner provided for in Section 3 of this Agreement. 3 6. INDEMNIFICATION.
4 To the fullest extent permitted by law, each Party (the "Indemnifying Party") shall defend (with 5 counsel reasonably acceptable to the Indemnified Party), indemnify, and hold harmless the other Party 6 and its officers, officials, employees, and volunteers (collectively, the "Indemnified Party") from and 7 against any and all claims, demands, causes of action, damages, liabilities, losses, and expenses, 8 including without limitation reasonable attorneys' fees and costs of litigation, to the extent arising out of or resulting from the negligent acts, errors, or omissions or willful misconduct of the Indemnifying Party, or its officers, officials, employees, agents, or contractors, in connection with the performance of this = Agreement. Nothing in this Agreement is intended to, nor shall it be construed to, limit or waive any 12 immunities, defenses, or limitations of liability available to either Party under applicable law, including without limitation Government Code section 810 et seq.
= INSURANCE.
15 Parties agree to procure and maintain insurance coverages sufficient to cover their respective 16 risks.
17 8. NOTICES AND REPORTS.
18 8.1. All notices and reports under this Agreement shall be in writing and may be given by personal delivery or by mailing by certified mail, addressed as follows:
20 CITY. ICTC
City of Calexico Imperial County Transportation
21 City Manager's Office Commission
Attn: Contract Manager Attn: Contract Manager
22 608 Heber Avenue 503 N. Imperial Ave., Ste 10
Calexico, CA 92231 E1 Centro, CA 9224.
23 24 8.2. Notices and reports under this Agreement may be given by personal delivery or by mailing by certified mail at such other address as either Party may designate in a notice 26 to the other Party given in such manner. Any notice given by mail shall be considered 27 given when deposited in the United States Mail, postage prepaid, addressed as provided 28 herein.
4 1 9. ENTIRE AGREEMENT.
2 This Agreement contains the entire agreement between CITY and ICTC relating to the 3 transactions contemplated hereby and supersedes all prior or contemporaneous agreements, 4 understandings, provisions, negotiations, representations, or statements, either written or verbal. All 5 existing ICTC contractual federal, state and local requirements shall apply to this agreement as applicable.
7 10. ASSIGNMENT.
8 Neither this Agreement nor any duties of obligations hereunder shall be assignable by ICTC without the prior written consent of CITY.
10 11. MODIFICATION.
11 No modification, waiver, amendment, discharge, or change of this Agreement shall be valid 12 unless the same is in writing and signed by the Party against whom the enforcement of such modification, waiver, amendment, discharge, or change is or may be sought. 14 12. CAPTIONS.
15 Captions in this Agreement are inserted for convenience of reference only and do not define, 16 describe or limit the scope or the intent of this Agreement or any of the terms thereof. 17 13. PARTIAL INVALIDITY
18 If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void, 19 or unenforceable, the remaining provisions will nevertheless continue in full force without being 20 impaired or invalidated in any way.
21 14. GENDER AND INTERPRETATION OF TERMS AND PROVISIONS. 22 14.1. Words and expressions in the masculine gender include the feminine and neuter genders. 23 Words and expressions in the singular include the plural and words and expressions in 24 the plural include the singular:
25 14.2. ICTC, as used in this Agreement or in any other document referred to in or inade a part 26 of this Agreement, shall likewise include both singular and the plural, a corporation, a partnership, individual, firm or person acting in any fiduciary capacity as executor, 28 administrator, trustee or in any other representative capacity or any other entity. 5 1 14.3. All covenants herein contained on the part of ICTC shall be joint and several if more than 2 one person, firm, or entity executes the Agreement.
3 15. WAIVER.
4 No waiver of any breach or of any of the covenants or conditions of this Agreement shall be 5 construed to be a waiver of any other breach or to be consent to any further or succeeding breach of the 6 same or any other covenant or condition.
16. CHOICE OF LAW.
8 16.1. The laws of the State of California shall govern this Agreement. 9 16.2. This Agreement is made and entered into in Imperial County, California. 10 16.3. Any action brought by cither Party with respect 1o this Agreement shall be brought in a = court of competent jurisdiction within Imperial County. 12 17. AUTHORITY.
13 17.1. Each individual executing this Agreement on behalf of ICTC represents and warrants 14 that:
17.1.1. He/She is duly authorized to execute and deliver this Agreement on behalf of 16 ICTC;
= 17.1.2. Such execution and delivery is in accordance with the terms of the Articles of 18 Incorporation or Partnership, any by-laws or Resolutions of ICTC; and 19 17.1.3. This Agreement is binding upon ICTC in accordance with its terms. 20 17.2. ICTC shall deliver to CITY evidence acceptable to CITY of the foregoing within thirty (30) days of execution of this Agreement.
22 18. COUNTERPARTS.
23 This Agreement and any subsequent modifications may be executed in any number of 24 counterparts, each of which when executed shall be an original, and all of which together shall constitute 25 one and the same Agreement. No counterparts shall be effective until all Parties have executed a 26 counterpart hereof.
27 19. REVIEW OF AGREEMENT TERMS.
Both Parties have had the opportunity to review this Agreement with their respective legal 6 1 counsel, and no presumption or rule that ambiguities shall be construed against the drafting Party shall 2 apply to the interpretation or enforcement of the same or any subsequent amendinents thereto. 3 20. NON-APPROPRIATION.
4 20.1. All obligations of CITY are subject to appropriation of resources. 5 20.2. This Agreement is valid and enforceable only if sufficient funds are made available to 6 CITY for the purposes of this Agreement. In addition, this Agreement is subject to any additional restrictions, limitations, conditions, or any statute enacted by Congress, State 8 Legislature, or CITY, and any regulations prescribed therefiom, that may affect the 9 provisions, terms, or funding of this Agreement.
20.3. If sufficient funds for the Agreement are not appropriated, this Agreement may be = amended or terminated in order to reflect said reduction in funding. 12 13
14 15
16 17
18 19
20 21
22 23
24 25
26 27
28 1
2 IN WITNESS WHEREOF, the Parties have executed this Agreement on the day and year first 3 above written.
4 Imperial County Transportation Commission
City of Calexico
5 6
By Victor Legaspe, Mayor BY Karin Eugenio, Chairman
8 City of Calexico ICTC
ATTEST:
11 12 By:_ By:
Veronica Luna-Alvarado Cristi Lerma
13 Clerk of the Board Secrefary to the Comission
=
15 APPROVED AS TO FORM:
16 17 By: By:_
Geoff Holbrook
18 City Attorney ICTC Counsel
19 20
21 22
23 24
25 26
27 28
8 EXHIBIT "A"
SCOPE OF WORK
5 6
~ Co
9 10
11 12
13 14
15 16
17 18
19 20
21 22
23 24
25 26
27 28
EXHIBIT 'A' STREET REMOVE AND REPLACE
BID SCHEDULE OF VALUES HAZARD
MARCH 26, 2026 CONNOR LEON
A. Scope of Work $16,000.00
1. Mobilization / Supervision 1 LS @ $16,000.00 /LS =
1 LS @ $25,000.00 / LS = $25,000.00
2. Traffic Control
1 LS ( $12,000.00 /LS = $12,000.00
3. Construction Survey & Layout
4. Mill & Remove 7" Asph Conc 2,120 CY @ $90.00 / CY = $190,800.00
5. Remove Curb & Sidewalk 1 LS @ $6,125.00 / LS = $6,125.00
6. 5" Asphalt Concrete (3/4" Mix) 3,130 TN @ $200.00 /TN = $626,000.00
7. 6" PCC Curb & Gutter w/ 6" CL2 AB 70 LF a $80.00 / LF = $5,600.00
8. 4" PCC Sidewalk w/ 6" CL2 AB 1,080 SF @ $17.00 / SF = $18,360.00 1 LS @ $50,000.00 / LS = $50,000.00
9. Adjust Valve Cans / Manholes (Twice)
10. Pothole Existing Utilities 1 LS @ $10,000.00 /LS = $10,000.00 LS @ $15,000.00 /LS = $15,000.00
11. Striping and Marking $974,885.00
COR Total:
Notes:
- AC Removal and Replacement based on 5 day per week / 8 hour per day work schedule. - Labor, Equipment and Material pricing guaranteed for work completed prior to June 30, 2026. - Asph Conc pavement finish grade will be based on a 2% slope projection from top of curb to a centerline crown per direction of the Cily of Calexico, Hazard Construction Engr LC will not be responsible for the design accuracy of the resulting pavement grades or drainage flow. - To be performed concurrently during ICTC Calexico Intermodal Transportation Center contract work.
Schedule:
- Job start on April 6, 2026 with a completion date of May 1, 2026. Based on receipt of written letter of Intent on/or before April 2, 2026.
- This schedule is based on the listed scope and quantities and does not account for added work based on unforeseen field conditions.
Valve Cans / Manhole Adjustments:
- Sewer Manhole 7 EA
- Water Valve Can 6 EA
- Monitoring Well Can 1 EA
- Gas Valve Can 1 EA
Source Documents:
- Site Visit
- ICTC Exhibit A (Additional Scope Limits) Sheet 1 of 1 dated 2026/03/17, additional Scope Request Letter and Cold Plane / Asphalt Tie in Detail Sheet
- Cores Report letter for Street Street and Rockwood Ave dated by by Sierra Testing.
Inclusions:
- Items, quantities, unit prices and totals represent a Lump Sum minimum Change Order value to perform the work. Item 4 and Item 5 quantity overages will be fleld measured and paid for at the listed unit price. - Complete 24/7 Road Closure of all shown streets concurrently during construction. . One Mobilization
- Prevailing Wage Rates
- Performance & Payment Bond
- Construction Water
- Construction Survey / Layout
- Remove and Replace Curb/ Sidewalk per Exhibit 'A'
EXHIBIT 'A' STREET REMOVE AND REPLACE
BID SCHEDULE OF VALUES
HAZARD
MARCH 26, 2026
Inclusions (Cont.):
- Removal and disposal of existing Asph Conc to subgrade concrete pavement or aggregale base - AC removals to be stockpiled free of charge at the City of Calexico yard at 549 Pierce Avenue - HMA 3/4" PG-70-10 Asph Conc material
- Two phase Valve Can / Manhole adjustment limited to above field observation quantities - Thermoplastic restriping to match existing configuration Exclusions:
- Any items of work not specifically listed in Bid Schedule of Values. - Permits / Fees / Engineering
- Environmental Permits / Fees
- Builder's Risk Insurance
- QA /QC Testing
- Pavement Reinforcing Fabric
- Concrete Pavement Removal, Patching and Crack Seal.
Paving Fabric Removals
- Mass Excavation and Remedial Grading
- Prime Coat
- Traffic Control Plan & Permit
- Soils and Compaction Testing
- SWPP Plan and Permits
- Hazardous Materials Handling and/or Abatement
- Erosion Control
- Handling of Buried Man-Made Objects and Trash
DASHED LINES
ХНІВІТ А
*SOLID LINE-
P.C.C. CURE & GUTTER, SIDEWALK:
ADDITION TO SCOPE
4TH STREET
220LL BRIAL AVENUE/SATIE
=170ft -
=190
ICTO'S IN
= 17020
ROCKWOOD AVENUE
Know what's belour
Call before you dig.
DATE REVISIONS:
at ort. City of Calexico In the City of Caloxico. State of California SHEET NO.
Pubiic Works Department
ICTC Intermodal Transit Center EX-A
(ADDITIONAL SCOPE LIMITS)
519 Picrec Листис 760)758-2160
Calezico CA, 92231 (760)768-0992 Far
DATE: 2026/03/17 SHEET 1 OF 1
ATTACHMENT NO. 5
City of Calexico
2025-26 Budget
Public Works
CALEXICO Local Transportation Authority/Measure D
Fund #233
Measure D is a retail transaction and use tax of 5% enacted in July 1989 pursuant to the provisions of the Public Utilities Code for local streets and roads and state highways within Imperial County. The Imperial County Local Transportation Authority was created to riorities for expenditures of these funds are to repair and rehabilitate existing roadways, reduce congestion and improve safety, and t rovide for construction of needed facilities. Expenditures must be in accordance with the approved plan or amended plan as submitted t the authority.
2022-23 2023-24 2024-25 2025-26
Actual Projected Budget Notes
Beginning Fund Balance $ 10,637,091 $ 12,484,975 $ 15,375,402 $ 16,031,293 Annual Activity
Revenues
Local Transportation Sales Tax 1,847,350 2,421,523 2,445,738 2,470,196 Investment Income 216,173 616,323 100,000 100,000
2,063,523 3,037,846 2,545,738 2,570,196
Expenditures
Operations
216 Traffic Control 150,000 150,000 150,000 150,000
Capital Outlay
944 Second Street Bridge : 3,016,192
946 Downtown Street Improv 3,204 (3,065)
956 Composite Layer Overlay 51,990 24,000 4,259,095
969 Weakley Road Improvements 1,433
91-903 Paving Alleyway Project 370,085 436,558
-
91-906 Second Street (All American Can 3,086,000
91-916 Cole Blvd. (ML King/Bowker) 9,012 1,345,762
91-917 Sidewalk Grant St., Calexico, 148,920
Van de Graaf
91-943 Cole Bivd between Scaroni Rd 336,000
and Railroad Tracks
215,639 147,419 1,889,847 11,23,765
Net Annual Activity 1,847,884 2,890,427 655,891 (9,162,569) Held for future
Ending Fund Balance $ 12,484,975 $ 15,375,402 $ 16,031,293 $ 6,868,724 grant match Balance Sheet 5-Year CIP Program
Cash/Due from Other Funds $ 12,487,277 $ 15,375,402 2026-27 2,400,000 Current Payables (2,302) 2027-28 2,000,000
Available Fund Balance I 12184915 3 15,375,402 2028-29 2,000,000 2029-30 2,000,000
8,400,000
2025-26 Adopted Budget June 30, 2025 154
ATTACHMENT NO. 6
City of Calexico
2025-26 Budget
Capital Projects
CALEXICO Measure D Bond Proceeds
Fund #402
Purpose of Fund
In 2012, the Imperial County Local Transportation Authority issued LTA Sales Tax Revenue Bonds on behalf of the City in the amount of $15,400,000. The 2012 bond proceeds have been fully drawn during 2018-19. In 2018, additional bonds with a par value of $12,375,000 were issued to fund ongoing capital improvements of the City. 2022-23 2023-24 2024-25 2025-26
Actual Actual Projected Budget Notes
Beginning Fund Balance $ 2,645,689 $ 2,705,000 $ 2,951,905 $ 2,951,905 Annual Activity
Revenues
Measure D Bond Allocation 2,951,905
Investment Income 59,311 246,005
59,311 246,905 2,951,905
Expenditures
Capital Outlay
956 Composite Layer Overlay 2,951,905
2,951,905
Net Annual Activity 59,311 246,905
Ending Fund Balance $ 2,705,000 $ 2,951,905 $ 2,951,905 $ 2,951,905 Balance Sheet
Cash in City Pool 2,951,905
Cash Held by L.TA 2,705,000
Due to Other Funds
Accounts Payable
Avallable Fund Balance 3 2:05,000 3 2,951,905
June 30, 2025 159
2025-26 Adopted Budget