AGENDA
ITEM
17 AGENDA
CALEXICO California ITEM
WHERE CALIFORNIA AND MEXICO MEET
17 CITY COUNCIL
AGENDA STAFF REPORT
DATE: May 20, 2026
TO: Mayor and City Council
APPROVED BY: Benjamin A. Martinez, City Manager
REVIEWED BY: Karla Chaparro, Finance Director
PREPARED BY: Miguel Carbajal, Acting Police Lieutenant M C SUBJECT: Adopt a Budget Amendment Resolution reallocating $43,382.81 within Fund 255 (FEMA/ARPA) to support the costs of Acquisition and Outfitting of Unmarked emergency vehicles for the Calexico Police Department.
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Recommendation:
It is recommended that the City Council adopt a Budget Amendment Resolution reallocating $43,382.81 within Fund 255 (FEMA/ARPA) to support the acquisition and outfitting of unmarked emergency vehicles for the Calexico Police Department. This reallocation will address the critical need for reliable unmarked vehicles necessary to maintain operational readiness and ensure uninterrupted law enforcement and emergency response services.
Staff further recommends authorizing the City Manager or designee to execute all required agreements, acknowledgments, and related documents necessary to complete the transaction in accordance with City purchasing and procurement policies.
Background
The Calexico Police Department is in critical need of reliable unmarked emergency vehicles. The current fleet is outdated, increasingly unreliable, and has reached or exceeded its service life. As operational demands have increased, the Department has identified a critical need to replace aging vehicles used for investigative, administrative, and specialized enforcement functions. •To address these needs, staff recommends that the City Council adopt a Budget Amendment Resolution reallocating $43,382.81 within Fund 255 (FEMA/ARPA) to support the acquisition and outfitting of unmarked emergency vehicles for the Calexico Police Department.
The purchase of new unmarked emergency vehicles is essential to maintaining effective investigative operations and administrative support functions. Replacing the aging fleet will improve officer safety,
reduce maintenance and repair costs, enhance operational reliability, and ensure continued readiness for both routine and emergency response activities.
As part of the Department's Vehicle Replacement and Asset Management Program, the need for replacement vehicles has been formally identified. For Fiscal Year 2025-2026, the Department intends to utilize available funds from designated accounts to support the purchase and outfitting of these vehicles.
Discussion and Analysis:
The requested $43,382.81 reallocation within Fund 255 will support critical fleet replacement and equipment outfitting needs necessary to restore and maintain the operational readiness of the Police Department's unmarked vehicle fleet. Funding will support vehicle acquisition, emergency lighting, communications equipment, and necessary modifications to ensure these assets are fully functional, reliable, and available for immediate deployment.
Outfitting and maintaining the City's police fleet, along with essential communications and safety equipment, is a core operational responsibility of the Police Department. Timely replacement and proper outfitting extend the useful life of these assets, protect prior capital investments, and support the uninterrupted delivery of law enforcement services, while ensuring officer safety.
Given the current level of vehicle utilization and service demand, maintaining a reliable fleet is both operationally necessary and fiscally responsible. Proactive replacement of aging vehicles reduces maintenance costs, minimizes downtime, mitigates safety risks, and helps avoid the operational and financial impacts associated with vehicles being taken out of service.
Fiscal Impact:
The reallocation of funds will be transferred from the following account:
• Account Description: Police Equipment
• Account No: 255-91-907-56000-006 - $43,382.81
To the following account:
• Account Description: Public Safety Vehicles
• Account No: 255-91-907-56000-000 - $43,382.81
Coordinated With:
City Manager, Benjamin Martinez
Finance Director, Karla Chaparro
Attachment(s):
1. Budget Amendment Resolution
2 ATTACHMENT NO. 1
BUDGET AMENDMENT RESOLUTION NO. 2026 - —
BUDGET AMENDMENT RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF CALEXICO AUTHORIZING AN AMENDMENT
TO THE FINAL BUDGET FOR FISCAL YEAR 2025 - 2026
WHEREAS, the Final Budget for Fiscal Year 2025-2026 was adopted by Resolution No. 2025 - 44 of the City Council on June 30, 2025; and
WHEREAS , the City Council has authorized the amendment of the Final Budget, in accordance with proper governmental accounting and financial reporting practices; and NOW THEREFORE, the City Council of the City of Calexico hereby resolves and authorizes the following action(s)
AMENDMENTS TO ADOPTED BUDGET:
1) Record Revenue Estimates(s)
Fund No. Department Division Account Sub-Account Amount Total $
2) Record Appropriation(s)
Fund No. Department Division Account Sub-Account Amount Total $
3) Record Transfer of Funds:
FROM:
Fund No. Department Division Account Sub-Account Amount 255 21 907 56000 006 $43,382.81
Total 43,382.81
TO:
Fund No. Department Division Account Sub-Account Amount 255 91 907 56000 O0O $43,382.81
Total $43,382.81
4)Purpose of Budget Amendment:
This request for reallocation of funds is intended to support the equipment outfitting expenses related to the acquisition of unmarked vehicle fleet.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Calexico at the regular meeting this 20th day of May, 2026.
VICTOR LEGASPI, MAYOR
ATTEST:
VERONICA L. ALVARADO, City Clerk
APPROVED AS TO FORMS;
LAURA ESTRADA, City Attorney
STATE OF CALIFORNIA)
CITY OF CALEXICO ) ss.
COUNTY OF IMPERIAL)
I, Veronica Alvarado, City Clerk of the City of Calexico, do hereby certify under the penalty of perjury, that the foregoing Resolution No. 2026-—., was duly adopted by the City Council at their regular meeting of said City Council held on the zoth day of May, 2026 by the following votes:
AYES:
NOES:
ABSTAIN:
ABSENT:
VERONICA L. ALVARADO, City Clerk
City of Calexico