AGENDA
ITEM
17 AGENDA
CALEXICO California ITEM
WHERE CALIFORNIA AND MEXICO MEET
17 CITY COUNCIL
AGENDA STAFF REPORT
DATE: June 3, 2026
TO: Mayor and City Council
APPROVED BY: Benjamin A. Martinez, City Manager
REVIEWED BY: Karla Chaparro, Finance Director e
PREPARED BY: Jesus Villegas, Public Works Director/City Enginee SUBJECT: Adopt Budget Amendment Resolution to Reallocate Fund No. 255 - American Rescue Plan Act (ARPA) in the Amount of $349,279.00 and Fund No. 111 - General Fund in the Amount of $19,000.00 for the Purchase of Thermoplastic Striping Equipment, Asphalt Crack Sealing Equipment and Supplemental Funding for Temporary Part-Time Employees for Various Street Maintenance projects.
Recommendation:
It is recommended that the City Council of the City of Calexico adopt the following:
1. Adopt Budget Amendment Resolution to Reallocate Fund No. 255 - American Rescue Plan Act (ARPA) in the amount of $349,279.00 and Fund No. 111 - General Fund in the amount of $19,000.00 for the Purchase of Thermoplastic Striping Equipment, Asphalt Crack Sealing Equipment and Supplemental Funding for Temporary Part-Time Employees for Various Street Maintenance projects.
Background:
The City Council of the City of Calexico has $357,376.00 of Fund No. 255 - American Rescue Plan Act (ARPA) available for Non-Departmental various projects and $44,216.00 of Fund No. 111 - General Fund available for City Manager's Office and Non-Department budget as illustrated on Table "A" for Fiscal Year 2025-2026.
Discussion and Analysis:
Since the City will not be able to use the $349,279.00 of ARPA Non-Departmental funds illustrated on Table "A" by December 31, 2026, the deadline to spend said ARPA funds, the Public Works Department is requesting authorization to reallocate those currently available funds for road preservation and re-striping as it is widely considered one of the most cost- effective preventative maintenance techniques that extend the life of city streets. Failing to perform this work now leads to "accelerated degradation," where minor repairs evolve into far more expensive total road reconstructions. Also, reallocating the available funds from ARPA Non-Departmental projects that are currently stalled or unlikely to meet this fast-approaching spending deadline to the proposed Public Works projects ensures Calexico does not have to return any unused funds back to the Federal government.
In addition to the funding above, an additional $19,000.00 from General Fund No. 111 will not be utilized by the City Manager's Office and Non-Departmental this current budget year and is available for this purpose.
Fiscal Impact:
Budgeted Item for FY 2025-2026
Revenue
ARPA:
Fund No. 255-91-923-56000-008 - City Hall/Council Chamber/R 75,000 Fund No. 255-91-923-56000-009 - City Hall/Carpet Replacement 6,273 Fund No. 255-91-923-56000-013 - 827 E.7th St/United Fam/Roof 344 Fund No. 255-91-923-56000-014 - 827 E.7th St/United Fam/New AC 10,056 Fund No. 255-91-923-56000-017 - Laptop, C.C. Chamber Projector 20,000 Fund No. 255-91-927-56000-017 - Facilities - Chamber of Commerce 4,580 Fund No. 255-91-927-56000-018 - Facilities - United Families 24,598 Fund No. 255-91-927-56000-019 - Facilities - City Hall 105,799 Fund No. 255-91-909-56000-000 - Essential Worker Relief Program 4,863 Fund No. 255-91-908-56000-002 - Local Assessment Center 93,771 Fund No. 255-91-908-56000-003 - Elec Upgrades for Veh Charging 3,995 General Fund:
Fund No. 111-10-150-55001-000 - Professional Services
Fund No. 111-10-150-55500-000 - Administration Office Costs Fund No. 111-10-150-55505-000 - Travel, Conference & Meetings Fund No. 111-10-150-55506-000 - Training
Fund No. 111-10-180-55001-000 - Professional Services
Total
Expenditure(s)
Fund No. 255-91-923-56000-027 - Street Maintenance Projects 368,279 Total $368,279
2 Coordinated With:
City Manager's Office.
Finance Department.
Public Works Department.
Attachments):
1. Table A - Non-Departmental ARPA Funds and General Fund.
2. Budget Amendment Resolution for Fund No. 255 and 111.
ATTACHMENT NO. 1
Table "A"
Non-Departmental ARPA Funds
Proposed to be Reallocated
to Public Works Projects
Funds Proposed
Item Reallocation
Account Number Project Name Available
No. Amount
1 255-91-923-56000-008 City Hall/Council Chamber/Roof 75,000 75,000 2 255-91-923-56000-009 City Hall/Carpet Replacement 6,273 6,273 3 255-91-923-56000-013 E.7th St/United Fam/Roof R 344 344 4 255-91-923-56000-014 E.7th St/United Fam/New AC 10,056 10,056 5 255-91-923-56000-017 Laptop, C.C. Chamber Projector 28,097 20,000 6 255-91-927-56000-017 Facilities - Chamber of Commerce 4,580 4,580 7 255-91-927-56000-018 Facilities - United Families 24,598 24,598 8 255-91-927-56000-019 Facilities - City Hall 105,799 105,799 9 255-91-909-56000-000 | Essential Worker Relief Program 4,863 4,863 10 255-91-908-56000-002 Local Assessment Center 93,771 93,771 11 255-91-908-56000-003 Elec Upgrades for Veh Charging 3,995 3,995 357,376 349,279
General Fund
Proposed to be Reallocated
to Public Works Projects
Funds Proposed
Item Project Name Reallocation
Account Number Available
No. Amount
1 111-10-150-55001-000 Professional Services 17,002 3,000 2 111-10-150-55500-000 Administration Office Costs 3,575 3 111-10-150-55505-000 Travel, Conference & Meetings 5,757 4 111-10-150-55506-000 2,072
5 111-10-180-55001-000 Professional Services 15,810 8,000 44,216 | 19,000
ATTACHMENT NO. 2
BUDGET AMENDMENT RESOLUTION NO.
BUDGET AMENDMENT RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF CALEXICO AUTHORIZING AN AMENDMENT
Im has
TO THE FINAL BUDGET FOR FISCAL YEAR 2025-26
WHEREAS, the Final Budget for Fiscal Year 2025-26 was adopted by Resolution No. 2025-44 of the City Council on June 30, 2025; and
WHEREAS, the City Council has authorized the amendment of the Final Budget, in accordance with proper governmental accounting and financial reporting practices; and
NOW THEREFORE, the City Council of the City of Calexico hereby resolves and authorizes the following actions) AMENDMENTS TO ADOPTED BUDGET:
1) Record Revenue Estimates(s)
Fund No. Department Division Account Sub-Account Amount Total $0.00
2) Record Appropriation(s)
Division/ Project/ Account Name Account Sub-Account Amount Fund No. Department Project
Total $
3) Record Transfer of Funds:
FROM:
Division/| Sub-Account Amount
Fund No. Department Project/ Account Name Account
Project
255 91 923 City Hall/Council Chamber/Roof 56000 008 $ 75,000.00 255 91 923 CIty Hall/Carpet Replacement 56000 009 $ 6,273.00 255 91 923 E.7th St/United Fam/Roof R 56000 013 $ 344.00 255 91 923 E.7th St/United Fam/New AC 56000 014 $ 10,056.00 255 91 923 Laptop, C.C. Chamber Projector 56000 017 $ 20,000.00 255 91 927 Facilities - Chamber of Commerce 56000 017 $ 4,580.00 255 91 927 Facilities - United Families 56000 018 $ 24,598.00 927 Facilities - City Hall 56000 019 $ 105,799.00
255 91
255 91 909 Essential Worker Rellef Program 56000 000 $ 4,863.00 255 908 Local Assessment Center 56000 002 $ 93,771.00
255 91 908 Elec Upgrades for Veh Charging 56000 003 $ 3,995.00 111 10 150 Professional Services 55001 000 3,000.00
55500 000 es es 2,000.00
111 150 Administartion Office Costs
111 150 Travel, Conference & Meetings 55505 000 $ 4,000.00 111 10 150 Training 55506 000 $ 2,000.00
111 10 180 Professional Services 55001 000 $ 8,000.00
Total $ 368,279.00
TO:
Fund No. Department Division/ Project/ Account Name Account Sub-Account Amount Project
255 91 923 Street Maintenance Project 56000 027 $ 368,279.00 Total $ 368,279.00
4)Purpose of Budget Amendment:
Reallocation of Fund No. 255 and 111 for Thermoplastic Striping Equipment, Asphalt Crack Sealing Equipment and Supplemental Funding for Temporary Part-Time Employees for Various Street Maintenance projects PASSED, APPROVED, AND ADOPTED by the City Council of the City of Calexico at the regular meeting this 3rd day of June, 2026.
Victor Legaspi, Mayor
ATTEST:
Veronica Alvarado, City Clerk
APPROVED AS TO FORM:
Laura Estrada, City Attorney
...
STATE OF CALIFORNIA)
CITY OF CALEXICO SS.
COUNTY OF IMPERIAL)
I, Veronica Alvarado, City Clerk of the City of Calexico, do hereby certify under the penalty of perjury, that the foregoing Resolution No. 2026- was duly adopted by the City Council at a meeting of said City Council held on the 3rd day of June 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Veronica Alvarado, City Clerk
City of Calexico