AGENDA
ITEM
19 AGENDA
CALEXICO California ITEM
WHERE CALIFORNIA AND MEXICO MEET
19 CITY COUNCIL
AGENDA STAFF REPORT
DATE: June 3, 2026
TO: Mayor and City Council
APPROVED BY: Benjamin A. Martinez, City Manager an
PREPARED BY: Lizeth Legaspi, Library Manager Lizeth Legaspi SUBJECT: Receive and File Library Board of Trustees Minutes for Special Meeting on April 13, 2026
£================:
Recommendation:
Accept minutes for Library Board of Trustees special meeting held on April 13, 2026 Background:
Library Manager shall prepare minutes of the Library Board of Trustees meetings and present to the board for approval. Once approved, a copy of the signed minutes is submitted for Council ratification.
Discussion & Analysis:
The attached minutes of the Library Board of Trustees for special meeting of April 13, 2026, have been approved by the Library Board and signed by Chair Ayala for ratification by Council.
Fiscal Impact:
None
Coordinated With:
None
Attachment:
Minutes for Library Board of Trustees special meeting of April 13, 2026.
ATTACHMENT NO. 1
LIBRARY BOARD OF TRUSTEES
MINUTES
MEETING OF: Library Board of Trustees Special Meeting
DATE OF MEETING: Monday, April 13, 2026
PLACE OF MEETING: Fernando "Nene" Torres Council Chambers 608 Heber Ave. Calexico, CA 92231
5:00 pm
CALL TO ORDER: Meeting called to order at 5:05 pm by Chairperson Ayala.
ROLL CALL:
TRUSTEE ATTENDANCE
Abril Ayala Present
Karen Yepez Present (Arrived at 5:24 p.m.)
Stacy Olguin Absent
Rosanna Pacheco Present
Lila Velarde Present
STAFF PRESENT: Lizeth Legaspi, Library Manager and Lizbeth Carbajal, Executive Assistant.
PLEDGE OF ALLEGIANCE: The pledge of allegiance was led by Chairperson Ayala.
APPROVAL OF AGENDA: On motion by Trustee Pacheco and seconded by Chairperson Ayala, the agenda was approved as delivered.
PUBLIC COMMENTS: City Council member Lorenzo Calderon mentioned he has not seen a campaign. letting the community know the library is open every Friday. Council member Calderon inquired if the library has started awarding the bikes to the readers. Ms. Legaspi said the $600 donation given by Council Member Calderon has been set aside and will be used to purchase bikes. The bicycles will be raffled amongst the children who complete the 500 Books Before Junior High Program. The flyer for 500BBJH has been updated and it reads that the completion prize could include a bicycle. Council Member Marquez mentioned that she would like to see an increased outreach of library programs.
LIBRARY MANAGER'S REPORT:
• Ms. Legaspi welcomed Ms. Lila Velarde, newly appointed Library Board of Trustee. • Sixteen classes, which equaled to four hundred and seven students, visited the library during the • month of March. Students did a craft activity, book tasting activity, Story time or Library - Resources presentation depending on the grade level.
• ICOE invited the library to do a Read Aloud Presentation at Mains Elementary School. • The Carnegie Center started their ESL Level Il class this month. Carnegie Center hosted the workshop "How to Fund Your Business" conducted by the Small Business Development Center. • Read Across America had one hundred and three children in attendance and sixty-seven adults.
Seven teachers volunteered for this event.
• Library Manager attended "Postres with Staff" at Dool elementary. The Library Resources PowerPoint presentation was given to about 30 parents in attendance.
LIBRARY BOARD OF TRUSTEES
MINUTES
• Submitted recertification for the national designation of Family Place Library. Received recertification last week.
• City Council approved the replacement of the lighting in the library. Public Works Department "has ordered the lights. Project is expected to be completed before June of this year. • Funds for the ZIP Book Program have been exhausted for fiscal year 2025-2026. The application for fiscal year 2026-2027 will be submitted as opportunity opens.
Calexico Police Department conducted training at the library to get familiar with the building.
The library was awarded a grant through IID to replace two air conditioner units at Camarena Library and three at Carnegie Center.
LIBRARY BOARD OF TRUSTEES COMMENTS:
Trustee Pacheco shared with the board that she attended the presentation of the book about Calexico history by local author Jimmy Dorantes hosted at the Cultural Arts Center. Chairperson Ayala commented that she has not been able to attend any events since the last board meeting.
CONSENT ITEMS:
1. Approval of Minutes for regular Meeting on March 2, 2026. On motion by Truste Pacheco and seconded by Chairperson Ayala the minutes were approved as delivered.
DISCUSSION AND POTENTIAL ACTION ITEMS:
2. Career Days Participation - The library has been invited to participate in local school Career Days. Students are provided with a packet of library information and get to spin the wheel to win a small prize (book, bookmark, pencil, etc). Career Days are a great way to bring the library to the community.
3. Parent / Child Workshops, April 7 - May 5, 2026 - Camarena Library holds the national recognition of being a Family Place Library. Holding this recognition means our library offers added toys, parenting books and board books to families with small children. In addition, a.
Parent / Child Workshop is offered to families with children ages 1-3 years old. For this series of workshops, the library's multi-purpose room is turned into a preschool area. Local specialists such as a pediatrician, speech pathologist and nutritionist are invited to attend at each workshop. This workshop is offered twice a year and is free and open to up to fifteen families.
4. 3D Printing Workshop, April 13 - May 11, 2026 - The Carnegie Technology Center will be offering their 3rd session of 3D Printing workshop. This workshop is conducted by two high school volunteers. During their last meeting, the Friends of the Library agreed to purchase a new 3D printer for the Carnegie Center.
LIBRARY BOARD OF TRUSTEES
MINUTES
5. National Library Week, April 20 - 24, 2026 - A proclamation will be presented to the library at the next City Council meeting proclaiming April 20 - 24 National Library week. Ms. Legaspi invited the board to be present at council meeting for this recognition.
6. Dia del Niño Family Night - The library will be hosting a Dia del Niño Family Night on April 30th.
We will have Sensory area, Crafts, Games and a free book and snack for every child in attendance.
7. EnPOWERing Access Project Grant - The library was awarded two light tables. One will be at the library and the other one at Carnegie Center. We also applied for a Charlie cart but that is pending additional funding.
8. Literacy Spaces 2025-26 Grant - The library was awarded the Literacy Spaces grant in the amount of $11,200. This grant will allow us to replace chairs and tables at the library and the purchase of a projector and projector cart for the Carnegie Center.
9. Friends of the Library Report - No representative of Friends of the Library is present at this meeting. On their behalf, Ms. Legaspi announced the Friends of the Library will be hosting a book sale on Saturday, April 18 from 9:00 a.m. to 1:00 p.m. Ms. Legaspi shared with the board that during their last meeting, Friends of the Library approved the following purchases: a 3D printer for the 3D Printing workshop, pop corn machine for the library and the purchase of incentives for Family Summer Reading program.
INFORMATION:
Mrs. Legaspi reviewed the items included under information including attendance report, monthly statistics report, New Booklist available online, and April calendar of activities for Camarena Memorial Library and Carnegie Technology Center.
ADJOURNMENT
On motion by Trustee Pacheco and seconded by Vice-Chair Pacheco the meeting adjourned at 5:46 p.m.
Minutes typed by Lizbeth Carbajal
Next meeting: May 4, 2026
How tyala
Abril Ayala, Chair
LIBRARY BOARD OF TRUSTEES
MINUTES
ATTEST:
(beth Carbajal
Lizbeth Carbajal, Recording Secretary