AGENDA
ITEM
16 AGENDA
CALEXICO California ITEM
WHERE CALIFORNIA AND MEXICO
16 CITY COUNCIL
AGENDA STAFF REPORT
DATE: July 1, 2026
TO: Mayor and City Council
APPROVED BY: Benjamin A. Martinez, City Manager
PREPARED BY: Lizeth Legaspi, Library Manager lizeth Legaspi SUBJECT: Receive and File Library Board of Trustees Minutes for Regular Meeting on May 4, 2026
=========: =====================…===================…============ Recommendation:
Accept minutes for Library Board of Trustees regular meeting held on May 4, 2026 Background:
Library Manager shall prepare minutes of the Library Board of Trustees meetings and present to the board for approval. Once approved, a copy of the signed minutes is submitted for Council ratification.
Discussion & Analysis:
The attached minutes of the Library Board of Trustees for regular meeting of May 4, 2026, have been approved by the Library Board and signed by Chair Ayala for ratification by Council.
Fiscal Impact:
None
Coordinated With:
None
Attachment:
Minutes for Library Board of Trustees regular meeting of May 4, 2026.
ATTACHMENT NO. 1
LIBRARY BOARD OF TRUSTEES
MINUTES
MEETING OF: Library Board of Trustees Regular Meeting
DATE OF MEETING: Monday, May 4, 2026
PLACE OF MEETING: Fernando "Nene" Torres Council Chambers 608 Heber Ave. Calexico, CA 92231
5:00 pm
CALL TO ORDER: Meeting called to order at 5:01 pm by Chairperson Ayala.
ROLL CALL:
TRUSTEE ATTENDANCE
Abril Ayala Present
Karen Yepez Present (Arrived at 5:19 p.m.)
Stacy Olguin Present
Rosanna Pacheco Present
Lila Velarde Present
STAFF PRESENT: Lizeth Legaspi, Library Manager and Lizbeth Carbajal, Executive Assistant.
PLEDGE OF ALLEGIANCE: The pledge of allegiance was led by Chairperson Ayala.
APPROVAL OF AGENDA: On motion by Trustee Olguin and seconded by Trustee Pacheco, the agenda was approved as delivered.
PUBLIC COMMENTS: No Public Comments.
LIBRARY MANAGER'S REPORT:
• IVC Student who was doing the K-9 Tutoring completed his hours. We are hoping to have him come back through Hunter Employment to help with Tutoring and transition to the summer program. We currently have a volunteer helping us with the K-9 Tutoring twice a week on Mondays and Tuesdays for three hours.
Friends of the Library hosted a Book Sale on April 18'h. We had some patrons attend the book sale, mostly teachers.
• The library received the items that were ordered through the Literacy Spaces Grant. We were able to replace all the chairs used by computer users. One spectrum light table was placed at the library's Family Place area and the other one is at Carnegie Center. Through this grant we were also able to obtain a projector and projector cart for Carnegie Center. • The Vintage Club hosted its bi-monthly get together on April 20t. We had 19 members in attendance.
The library hosted Author's Day on April 22nd. We had eight local authors. Some of the authors brought books for sale. Patrons were happy to have the authors' autograph the books they purchased.
This past week we received the new 3D printer the Friends of the Library purchased for the Carnegie Center.
LIBRARY BOARD OF TRUSTEES
MINUTES
The library had a very successful Dia del Niño Family Night on April 30th. We had 110 kids and 105 adults in attendance. Patrons really enjoyed the Photo Booth which was set up as a donation by one of the IVC Work Study students. The library was able to purchase additional equipment for the Sensory area. This area is quite popular with young patrons. We also had painting activities, crafts and games (outside patio area. We are thankful to the former IVC Work study students who volunteered their time for this event.
LIBRARY BOARD OF TRUSTEES COMMENTS:
Trustee Pacheco commented that she heard a lot of good things about Dia del Niño Family Night event from her brother and girlfriend who were in attendance. Chairperson Ayala said she was able to attend two sessions of the Parent / Child Workshop.
CONSENT ITEMS:
1. Approval of Minutes for regular Special Meeting on April 13, 2026. On motion by Truste Pacheco and seconded by Chairperson Ayala the minutes were approved as delivered.
DISCUSSION AND POTENTIAL ACTION ITEMS:
2. Author Visit - Elizabeth Rosas - The library will be hosting a workshop by local author, Ms.
Elizabeth Rosas. The workshop titled "Learn to Communicate Effectively" will focus on the fear of public speaking. The workshop will last forty-five minutes and will be in Spanish.
3. ZIP Books FY 2026-27 Grant Application - The library has been a recipient of the ZIP Books grant since the year 2014. This grant allows the library to purchase books on demand. Ms. Legaspi has completed the application for this grant and is being presented to the board for approval.
Deadline to apply is May 20th. On motion by Chairperson Ayala and seconded by Trustee Olguin the ZIP Book Grant Application was approved for submission.
4. California Library Literacy Services FY 2026-27 Grant Application - Ms. Legaspi informed the board that the library was awarded this grant for fiscal year 2026-2027. This grant helps provide free one-on-one tutoring for adults who are not enrolled in school. It pays for the salaries of the Literacy Coordinator and Literacy Assistant. In addition, the funding allows the library to purchase supplies for the Adult Literacy Services and Family Literacy Services programs. The funding for this grant has been increasing yearly. For this upcoming fiscal year, the library was awarded $49,396. On motion by Trustee Pacheco and seconded by Trustee Velarde the California Library Literacy Services Grant was accepted by the board.
5. Digital Literacy and Access Opportunity Grant - The library has an opportunity to apply for this grant that provides funds to help California public libraries improve the access to high-speed
LIBRARY BOARD OF TRUSTEES
MINUTES
broadband. The library needs to replace the wiring. The maximum amount to be granted is $20,000. In order to apply for this grant, the library must be CIPA compliant. On motion by Chairperson Ayala and seconded by Trustee Olguin the opportunity to apply for Digital Literacy and Access Opportunity Grant was accepted by the board.
6. Family Summer Reading Program Draft Program - This year's Family Summer Reading Program's theme is "Plant a Seed, READ". Imperial County Office of Education will conduct Special Story Time. Calexico Unified School District will continue to provide the daily lunch and snack for children ages 1-18. Friends of the Library has approved funding for incentive prizes. The library will host Special Guest presentations that will include Calexico Police and Fire Departments, Dippy Duck, amongst others. The library was awarded the Lunch at the Library grant for this summer in the amount of $16,558. This funding will allow us to provide a daily craft activity, Cooking classes for kids, and free books for children to build their home libraries. Additional programming will include a card making classes, STEAM, Cinema Days and Flutophone classes.
The activities for adults this summer include the English, Spanish and Library Learner's book clubs, Cooking with Lizbeth, ARTsy Adults, a Card Making class and Vintage Club. For those children who read and turn in their reading logs, the prizes will include passes to San Diego Museums and a ticket to the San Diego County Fair. Ms. Legaspi mentioned that the library needs volunteers for the summer. Trustee Yepez suggested creating a flyer that can be shared in social media.
7. Friends of the Library Report - No representative of Friends of the Library is present at this meeting. Ms. Legaspi shared with the board that the Carnegie Center is already using the 3D Printer sponsored by Friends of the Library, Ms. Legaspi mentioned that she is waiting for a response from the volunteers who teach the 3D Printing Workshop to find out if it will be offered during the summer.
INFORMATION:
Mrs. Legaspi reviewed the items included under information including attendance report, monthly• statistics report, New Booklist available online, and May calendar of activities for Camarena Memorial Library and Carnegie Technology Center.
ADJOURNMENT
On motion by Chairperson Ayala and seconded by Trustee Olguin the meeting adjourned at 5:31 p.m.
Minutes typed by Lizbeth Carbajal
Next meeting: June 1, 2026
LIBRARY BOARD OF TRUSTEES
MINUTES
Abrityala
Abril Ayala, Chair
ATTEST:
(ybeth. Carbajal
Lizbeth Carbajal, Recording Secretary