AGENDA
ITEM
5 Docusign Envelope ID: F8D6906F-A799-8929-812B-7C559DF03321 AGENDA
CALEXICO California ITEM
WHERE CALIFORNIA AND MEXICO MEET
5 CITY COUNCIL
AGENDA STAFF REPORT
DATE: July 1, 2026
TO: Mayor and City Council
• Signed by:
APPROVED BY: Benjamin Martinez, City Manager Benjamin Martines 2341CCOFB4ED4ED..
-Signed by:
REVIEWED BY: Karla Chaparro, Finance Director
karla Chaparro
PREPARED BY: Lizeth Legaspi, Library Manager
SUBJECT: Authorize City Manager or his designee to Sign a Work-Study Contract Agreement with Imperial Valley College (IVC) for Fiscal Year 2026-27 ========================================= ====
Recommendation:
Authorize City Manager or his designee to sign a Work-Study Contract Agreement with Imperial Valley College (IVC) for Fiscal Year 2026-27
Background:
Imperial Valley College Work-Study program partners with agencies such as the city of Calexico to provide work opportunities to students who are eligible to participate. Students perform work that is in the public interest. The city of Calexico has partnered with this program for the last 35 years.
Participants are afforded training in areas like general office work, library activities, adult literacy, traffic control and recreation activities. Participants must be always supervised by a full-time city employee and will not be replacing former employees as work assigned is additional activities generated during the year.
The IVC Work-Study program pays 65% of the participant's salary. The city is responsible for the balance of 35%. City departments regularly include funding for this program in their budgets.
Discussion and Analysis:
The city of Calexico, throughout the years, has used the services of training agencies. The partnership allows the trainee to learn skills that will contribute to the trainee's transition to employment opportunities in the public or private sector. This training agreement must be renewed annually. The agreement with IVC is for a one-year period ending June 30, 2027.
Docusign Envelope ID: F8D6906F-A799-3929-8123-7C559DF03321 Fiscal Impact:
Account Description Amount
111-50-510-55032-000 Student Programs (Library) $6,243
111-50-515-55032-000 Student Programs (Carnegie) $1,839 111-50-520-55032-000 Student Programs (Recreation) $4,769 111-50-525-55032-000 Student Programs (CDCAC) $3,703
Coordinated With:
Recreation Department.
Attachments):
1. Contract Agreement
2. • IVC Academic Calendar FY 2026-27
3. Work-Study Wage Rates FY 2026-27
2 Docusign Envelope ID: F8D6906F-A799-8929-812B-7C559DF03321 ATTACHMENT NO. 1
Docusign Envelope ID: F8D6906F-A799-8929-812B-7C559DF03321
IMPERIAL VALLEY COLLEGE
WORK-STUDY CONTRACT AGREEMENT
2026-2027
AGREEMENT
THIS AGREEMENT is executed as of the_ by and between Imperial Valley College (hereinafter called "Institution"'), and the employer, , hereinafter called "Agency".
WITNESSETHR
WHEREAS, it is the intention of the parties to participate in the Federal Work-Study Program, pursuant to Title IV, Part C, Section 441-446 of the Higher Education Act of 1965 as amended (42 U.S.C.2751- 2756) for the purpose of providing work to students eligible for the program; and WHEREAS, Institution and Agency desire that certain of the Institution's students engage in work for public and private nonprofit Agencies under the Federal Agency Work-Study Program, authorized by the Higher Education Act of 1965, and,
WHEREAS, Institution and Agency desire that certain of the Institution's students and participants of the CalWORKs Program engage in work for private, for profit or private nonprofit and for public agencies under provisions of the State CalWORKs Program,
NOW, THEREFORE, in consideration of the mutual covenants hereinafter contained, the parties hereto agree as follows:
1. The Institution shall be the employer of records. It has the ultimate right to control and direct the services of the student for the Agency. It shall also determine that the students meet eligibility requirements for employment under either the Federal Work-Study or the State CalWORKs Program.
The Institution shall assign eligible students to work for the Agency. In addition: students awarded hours may be modified (INCREASED/DECREASED), by the institution based on the availability of federal and state funds. The Agency's responsibility for supervision shall be limited to direction of the details and means by which students perform work for the Agency.
2. Agency shall meet all other conditions as set forth in the Work-Study Guidelines for the higher Education Act of 1965, and set forth in the California Education Code, part 42, as amended.
The work performed by such students should be in the public interest or, in the case of private for- profit employment, work shall be related to the student's academic major, coursework, or career interest, and shall not:
a. Displace or supplant employed workers or positions budgeted for regular employees in the previous or subsequent 12 month period; nor shall work require any funds appropriated for this program to supplant any state, federal, institutional or other fund:
used to support previous or existing paid positions in any profit or nonprofit agency impair existing contracts for services; nor fill positions that are vacant because the employer's regular employees are on strike;
Docusign Envelope ID: F8D6906F-A799-8929-812B-7C559DF03321 b. Involve any partisan or nonpartisan political activity associated with a candidate or with a contending faction or group in an election for public or party office C. Involve any lobbying on the Federal, State or local levels; nor d. Involve the construction, operation, or maintenance of any facility that is used or is to be used for sectarian instruction or as a place for religious worship.
Agency agrees:
a. To utilize the services of qualified students referred to it by the Institution who are eligible to participate in the Federal Work-Study or State Cal WORKs programs, hereinafter referred to as "Participants".
To review applications that are submitted by Participants and conduct interviews for open positions assigned. Inform interviewed Participants of outcomes and hiring decisions.
c. Provide a mutually acceptable workstation to participant and, in so doing, provide supervision, necessary equipment, materials and tools. The Institution shall in no way be held liable for the operation of vehicles, equipment and tools. Agency will permit supervision by a representative of the Institution.
d. Complete all necessary monthly time keeping for accounting purposes on forms provided by the Institution. Certify the accuracy of hours reported and of satisfactory performance on the part of the Participant.
e. Provide a written evaluation of work performed at the end of each employment period and, on an annua. basis make available to the Institution, and/or the U.S. Department of Education, all records pertaining to the placement of Participants under this Work- Study Agreement.
f. Participants are allowed to work fifteen (15) hours per week. However, permission may be granted for a limited extension of not more than twenty (20) hours per week under special conditions. The extent of the student's financial need and the potential harm of the combination of work and study hours on a student's academic progress shall be taken into consideration when determining the maximum hours, a student can work on an individual basis. Participants must be enrolled at Imperial Valley College to be eligible for Federal Work-Study.
g. Pay monthly to the institution a percentage of the total compensation:
For Profit Agency 50%
Non-Profit Agency 35%
EOPS 50%
CalWORKs Program 75%
America Reads 0%
On Campus 0%-35%
Docusign Envelope ID: F8D6906F-A799-8929-812B-7C559DF03321 h. The Agency, both profit and non-profit, also agrees to reimburse the Institution for 100% of the Worker's Compensation Insurance and 100% sick leave paid in accordance with California AB 1522.
i. In accordance with Title VI of the Civil Right Act of 1964 and Title IX of the Educational Amendments of 1972, the services and benefits of the Agency, which involve the work of such students, shall be available to all persons regardless of race, color, national origin, gender, religion or disability.
5. Institution agrees:
a. To post Agency job descriptions on campus on-line job board. b. To notify the Agency of any student who may become ineligible. c. To review, with the Participants, the terms and conditions of the Work-Study program. d. Upon the verbal or written request of the Agency, the Institution will accept the termination of any Participant provided by the Institution. j. The Institution shall be responsible for the administration of the Work-Study Program, the maximum hours allowed and the rate of pay per Participant. The Agency shall not make payments of money to Participants. k. During the term of this Work-Study Agreement, the Institution shall always obtain and keep in force, Workers' Compensation Insurance covering all Participants during assigned working periods.
6. Compensation to be paid to Participants shall be no less than the state minimum wage, and shall be appropriate and reasonable considering the work to be performed by them. The rate of pay shall be subject to approval by an Institution.
7. In accordance with Title VI of the Civil Rights Act of 1964 and Title IX of the Educational Amendments of 1972, the services and benefits of an Agency, which involve the work of students, shall be available to all persons regardless of race, color, national origin, or sex, religion or handicap. No student shall be denied participation in the Work-Study Programs because of race, color, national origin, or sex, religion or handicap.
8. Compensation of Participants for work performed on a project under this agreement will be disbursed-- and all payments due as an employer's contribution under State of local Workers' Compensation laws, under Federal or State Social Security laws, as required, will be made--by the Institution unless otherwise required by state law.
9. To the extent authorized by law, Institution shall indemnify, hold harmless and defend the Agency, its officers, agents, and employees against all liability, claims, losses, demands and actions for injury to or death of persons or damage to property arising out of or in consequences of this agreement, provided such liability, claims, demands, losses or actions are due to the negligent acts or omissions of the Institution, its officers, agents, employees or student-participants in the performance of this agreement; and
10. To the extent authorized by law, the Agency shall indemnify, hold harmless and defend the Institution, its officers, agents and employees against all liability, claims, losses, demands and actions for injury to or death of persons or damage to property arising out of or in consequences
Docusign Envelope ID: F8D6906F-A799-8929-812B-7C559DF03321 of this agreement, provided such liability, claims, demands, losses or actions are due to the negligent acts or omissions of the Agency, its officers, agents, or employees in the performance of this agreement.
11. Contract Agreement may be canceled by either party upon seven (7) days advance written or verbal notice to the other party.
12. This Contract Agreement shall be subject to the availability of funds to the Institution for the portion of the Participant's compensation not to be paid by the Agency. It shall be subject to the applicable provisions of Title IV, Part C, Sections 441-446 of the Higher Education Act of 1965, and/or to Article 18 of the California Education Code.
13. This Contract Agreement shall be effective July 1, 2026 and terminate June 30, 2027, unless terminated sooner.
14. This Contract Agreement may not be changed except by a written document signed by authorized representatives of Agency and Institution.
15. This Contract Agreement constitutes the entire agreement between the parties. There is no express or implied agreement except as stated in this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this agreement the day and year first above • written.
By: By:
seas
Signature of Institutional Contracting Officer Signature of Agency Representative Lisa Seals
Director of Financial Aid Name of Agency Representative (Please print or type) Imperial Valley College
Name of Institution Name of Agency
380 E. Aten Road
Imperial. CA 92251
Institution Address
Agency Address
[email protected]
Email Address Email Address
(760) 355-6474
Telephone Number Telephone Number
Agency State Tax Number
060/26
Docusign Envelope ID: F8D6906F-A799-8929-812B-7C559DF03321 ATTACHMENT NO. 2
Docusign Envelope ID: F8D6906F-A799-8929-812B-7C559DF03321 IMPERIAL VALLEY COLLEGE TULY 2026
=
Academic Calendar
WE ARE IVC! 18
July 2-Independence Day Observed (Campus Closed)
July 30 - Summer Session Classes End
2026 FALL SEMESTER
AUGUST 2026 SEPTEMBER 2026 OCTOBER 2026 NOVEMBER 2026
DECEMBER 2026
WR
12 =
14 = = 15 16 18 19
18 g 26
= 29
Aug 3-6, 10-13 - No Classes (Campus Open) Sep 7 - Labor Day (Campus Closed) Nov 11- Veterans Day (Campus Closed) Dec 12 - Fall Semester Classes End/Fall Commencement
Aug 14- Convocation (Mandatory/All Campus) Nov 23-24 - No Classes (Campus Open) Dec 14-18 - No Classes (Campus Open)
Ang 17 - Fall Semester Classes Begin Nov 25-29 - Thanksgiving (Campus Closed) Dec 21-31 - Winter Recess (Campus Closed)
2027 WINTER INTERSESSION 2027 SPRING SEMESTER
JANUARY 2027 FEBRUARY 2027 MARCH 2027 APRIL 2027
MAY 2027
= 54
= 16 14
14 15 F =
18 31
Jan 1 - New Year's Day (Campus Closed) Feb 3 - Winter Session Classes End Mar 28-31 - Spring Recess (Campus Closcd) April 1-3 - Spring Recess (Campus Closed) May 31 - Memorial Day (Campus Closed) Jan 4 - Winter Session Classes Begin Feb 4-12 - No Classes (Campas Open) Jan 18 - Dr. MLK Jr. Day (Campus Closed) Feb 12 - Lincoln Day** Observed (Campus Closed) CIVIC VOTING, REGISTRATION DATES Feb 15 - Washington Day (Campus Closed) (TBA) - Last Day to Register for Primary/General Election Feb 16 - Spring Semester Classes Begin (TBA) - Same Day Voter Regisration (TBA) - Primary/General Election
2027 SUMMER SESSION
JUNE 2027 JULY 2027 LEGEND
Fall Semester No Classes (Campus Open)
Winter Session State Holiday (Campus Closed)
16 18 = Spring Semester
District Holiday (Campus Closed)
Summer Session Recess (Campus Closed) DESERT:
88 Convocation/ Commencement Civic, Voting, Regisration Tune 11- Spring Semester Classes End July 5- Independence Day Observed (Campus Closed) Tune 12- Commencement July 28 - Summer Session Classes End WARRIORS June 14-17 - No Classes (Campus Open) July 29 - No Classes (Campus Open) June 18 - Juneteenth Holiday (Campus Closed)
June 21 - Summer Session Classes Begin 2026-2027
Docusign Envelope ID: F8D6906F-A799-8929-812B-7C559DF03321 ATTACHMENT NO. 3
Docusign Envelope ID: F8D6906F-A799-8929-812B-7C559DF03321 2026-27 STUDENT WAGE RATES
Effective January 1, 2026
$16.90/hr.