AGENDA
ITEM
10 OF
AGENDA
CALEXICO California ITEM
COUNTY. C WHERE CALIFORNIA AND MEXICO MEET
10 CITY COUNCIL
AGENDA STAFF REPORT
DATE: July 154, 2026
TO: Mayor and City Council
APPROVED BY: Benjamin A. Martinez, City Manager
PREPARED BY: Benjamin A. Martinez, City Manager
SUBJECT: Adopt Resolution No. 2026- - - approving an Access Agreement for Regional Mobile CRV Collection Program and Anchor Recycling Center Support Activities Recommendation:
It is recommended that the City Council of the City of Calexico approves an Access Agreement for Regional Mobile CRV Collection Program and Anchor Recycling Center Support Activities.
Background:
The Imperial Valley Resource Management Agency (IVRMA) has developed a Regional Mobile California Redemption Value (CRV) Collection Program to improve access to beverage container recycling opportunities throughout Imperial County. The program is intended to increase recycling participation by providing convenient mobile collection events in rural, underserved, and convenience zone-impacted communities.
To facilitate the program, IVRMA is requesting participating agencies, including the City of Calexico, to enter into an Access Agreement that authorizes IVRMA to utilize mutually approved City-owned properties for temporary mobile CRV collection events and related public education activities. The Agreement has an initial term of five (5) years and may be terminated by any participating agency with thirty (30) days' written notice.
Discussion and Analysis:
The proposed Access Agreement establishes the respective responsibilities of IVRMA and the participating jurisdictions. Under the Agreement, the City's responsibilities are limited to providing reasonable access to mutually approved public properties, designating a staff contact for coordination, assisting with scheduling as necessary, and notifying IVRMA of any site restrictions or special conditions.
The City will also allow IVRMA to conduct public outreach regarding event locations.
IVRMA will be solely responsible for all aspects of the Regional Mobile CRV Collection Program, including program administration, staffing, event operations, collection and transportation of recyclable materials,
regulatory compliance, public outreach, and restoration of each event site following use. IVRMA will own and maintain all vehicles, equipment, technology systems, and collected materials associated with the program.
Additionally, the Agreement requires IVRMA to maintain specified insurance coverage, including commercial general liability, automobile liability, workers' compensation, employer's liability, and environmental pollution liability insurance. The City, its elected officials, officers, employees, and agents will be named as additional insureds under IVRMA's liability policies. IVRMA further agrees to indemnify, defend, and hold harmless the City from any claims, liabilities, damages, or expenses arising from the operation of the Regional Mobile CRV Collection Program.
Approval of the Agreement will allow the City of Calexico to participate in a regional recycling initiative that expands convenient recycling opportunities for residents while minimizing the City's operational responsibilities and risk exposure. Participation also supports regional sustainability efforts and encourages increased diversion of recyclable materials from local landfills.
Fiscal Impact:
There is no Fiscal Impact.
Coordinated With:
City Manager, Benjamin Martinez
Attachments):
1. A Resolution of the City Council of the City of Calexico, approving an Access Agreement for Regional Mobile CRV Collection Program and Anchor Recycling Center Support Activities.
2. Access Agreement Regional Mobile CRV Collection Program and Anchor Recycling Center Support Activities.
2 ATTACHMENT NO. 1
RESOLUTION NO. 2026--
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF CALEXICO, CALIFORNIA, APPROVING AN ACCESS
AGREEMENT FOR THE REGIONAL MOBILE CRV
COLLECTION PROGRAM AND ANCHOR RECYCLING
CENTER SUPPORT ACTIVITIES
WHEREAS, the Imperial Valley Resource Management Agency (IVRMA) has leveloped a Regional Mobile California Redemption Value (CRV) Collection Program t morove access to beverage container recycling opportunities throughout Imperia County; and
WHEREAS, the Regional Mobile CRV Collection Program is intended to increase recycling participation by providing convenient mobile collection events in rural, underserved, and convenience zone-impacted communities; and WHEREAS, IVRMA has requested that the City of Calexico enter into an Access Agreement authorizing IVRMA to utilize mutually approved City-owned properties for temporary mobile CRV collection events and related public education activities; and WHEREAS, under the proposed Access Agreement, the City of Calexico's responsibilities are limited to providing reasonable access to mutually approved public properties, designating a staff contact for coordination, assisting with scheduling as necessary, and notifying IVRMA of any site restrictions or special conditions; and WHEREAS, IVRMA shall be solely responsible for all aspects of the Regional Mobile CRV Collection Program, including program administration, staffing, event operations, collection and transportation of recyclable materials, regulatory compliance, public outreach, and restoration of each event site following use; and WHEREAS, the Access Agreement requires IVRMA to maintain appropriate insurance coverage, name the City of Calexico, its elected officials, officers, employees, and agents as additional insureds, and indemnify, defend, and hold harmless the City from claims, liabilities, damages, and expenses arising from operation of the Regional Mobile CRV Collection Program; and
WHEREAS, participation in the Regional Mobile CRV Collection Program will expand recycling opportunities for residents, support regional sustainability efforts, encourage diversion of recyclable materials from local landfills, and impose no financial obligation upon the City of Calexico.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Calexico as follows:
- 1-
81211.00001\44576608.1
SECTION 1. The City Council hereby approves the Access Agreement for the Regional Mobile CRV Collection Program and Anchor Recycling Center Support Activities between the Imperial Valley Resource Management Agency, the County of Imperial, participating Imperial County cities, and the City of Calexico.
SECTION 2. The City Manager, or his designee, is hereby authorized to execute the Access Agreement, including any non-substantive amendments consistent with the intent of this Resolution and in accordance with applicable City policies.
SECTION 3. The City Manager, or his designee, is further authorized to execute all documents necessary to implement and administer the Agreement.
SECTION 4. This Resolution shall take effect immediately upon adoption.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Calexico, California, at a regular meeting held on this 15th day of April, 2026.
AYES:
NOES:
ABSENT:
ABSTAIN:
Victor Legaspi, Mayor
- 2-
81211.00001\44576608.1
ATTEST:
Veronica L. Alvarado, City Clerk
APPROVED AS TO FORM:
Mitchell Driskill, City Attorney
- 3-
81211.00001\44576608.1
State of California)
County of Imperial) ss.
City of Calexico )
1, Veronica L. Alvarado, City Clerk of the City of Calexico do hereby certify the above Resolution No. 2026- was approved at a regular City Council meeting held on the 15th day of July, 2026, by the following vote to wit:
AYES:
NOES:
ABSTAIN:
ABSENT:
Veronica L. Alvarado, City Clerk
- 4-
81211.00001\44576608.1
ATTACHMENT NO.2
IVRMA APPROVED
062426-4B
ACCESS AGREEMENT
REGIONAL MOBILE CRV COLLECTION PROGRAM
AND ANCHOR RECYCLING CENTER SUPPORT ACTIVITIES
by and between the Imperial Valley Resourse Management Agency (TVRMA"), a Joint Powers This Access Agreement ("Agreement") is entered into this 24 day of June Authority organized under the laws of the State of California; the Cities of Brawley, Calexico, Calipatria, El Centro, Holtville, Imperial, and Westmorland; and the County of Imperial (individually a "Party" and collectively the "Parties").
RECITALS
WHEREAS, IVRMA is seeking to implement a Regional Mobile California Redemption Value (CRV) Collection Program designed to provide convenient beverage container redemption opportunities throughout Imperial County; and
WHEREAS, IVRMA intends to operate mobile collection events and related recycling activities within participating jurisdictions to improve redemption access, increase recycling participation, and reduce barriers for residents living in rural, underserved, and convenience zone- impacted communities; and
WHEREAS, the Parties desire to support the implementation of the Regional Mobile CRV Collection Program by providing access to certain publicly owned properties suitable for temporary mobile collection events; and
WHEREAS, IVRMA desires to assume responsibility for all program operations, staffing, equipment, insurance, regulatory compliance, and liabilities associated with the operation of the Regional Mobile CRV Collection Program.
NOW, THEREFORE, the Parties agree as follows:
1. PURPOSE
The purpose of this Agreement is to establish the terms and conditions under which the Parties shall provide IVRMA access to designated public properties for the operation of mobile CRV collection events and related public education activities.
2. TERM
This Agreement shall commence upon execution and remain in effect for five (5) years unless participation is terminated earlier by a Party. If a Party elects to terminate earlier, the Agreement shall remain in full force as to the remaining Parties.
3. SITE ACCESS
IVRMA APPROVED
062426-4B
The Parties agree to provide IVRMA reasonable access to mutually approved public properties which may include, but not limited to:
• Public parking lots
Community centers
Corporation yards
• Public works facilities
• Parks or event grounds
• Other suitable public locations approved by both Parties Specific event locations and schedules shall be coordinated between IVRMA and the Parties.
4. RESPONSIBILITIES OF IVRMA
IVRMA shall be solely responsible for all aspects of the Regional Mobile CRV Collection Program including:
Program Administration
• Planning and scheduling collection events
• Staffing and personnel management
• Training and supervision
• Financial management and grant compliance
Operations
• Collection, handling, transportation, and storage of CRV materials • Equipment procurement, operation, maintenance, and repair • Site setup and breakdown
Traffic control and event management
Material processing and transportation to the Anchor Recycling Center Regulatory Compliance
• CalRecycle requirements
• Recycling center certification requirements
• Applicable local, state, and federal regulations
• Environmental compliance requirements
• Health and safety requirements
Public Outreach
• Public education campaigns
• Event promotion and advertising
• Community outreach activities
IVRMA APPROVED
062426-4B
Site Restoration
IVRMA shall restore event locations to substantially the same condition that existed prior to the collection event and shall remove all program equipment, materials, and waste following each event.
5. RESPONSIBILITIES OF CITIES AND COUNTY
Cities and County shall:
• Provide access to approved public properties for scheduled events; • Designate a staff contact for coordination purposes;
• Assist with site scheduling and access as reasonably necessary; • Allow IVRMA to conduct public outreach regarding event locations; and • Provide notification of any site restrictions or special conditions.
Cities and County shall not be responsible for program operations, staffing, collection activities, transportation, processing, or regulatory compliance.
6. OWNERSHIP OF EQUIPMENT AND MATERIALS
All vehicles, trailers, collection equipment, processing equipment, containers, technology systems, and collected CRV materials utilized under this Agreement shall remain the sole property and responsibility of IVRMA.
7. INSURANCE
Throughout the term of this Agreement, IVRMA shall maintain insurance coverage including:
Commercial General Liability - Not less than $1,000,000 per occurrence Commercial Automobile Liability - Not less than $1,000,000 per occurrence Workers' Compensation - As required by California law
Employer's Liability - Not less than $1,000,000
Environmental/Pollution Liability - Not less than $1,000,000 Cities and County, their elected officials, officers, employees, and agents shall be named as additional insured under IVRMA's liability policies.
8. INDEMNIFICATION
To the fullest extent permitted by law, IVRMA shall indemnify, defend, and hold harmless Cities and County, their elected officials, officers, employees, volunteers, and agents from and against any and all claims, demands, liabilities, damages, losses, penalties, fines, costs, and expenses, including attorney's fees, arising out of or related to:
IVRMA APPROVED
062426-4B
• Mobile collection operations;
• Collection, handling, transportation, or processing of CRV materials; • Actions or omissions of IVRMA personnel, contractors, volunteers, or agents; • Use of equipment or vehicles associated with the program; • Public participation in collection events;
• Regulatory compliance activities;
• Environmental incidents associated with program operations.
IVRMA expressly assumes responsibility for all liabilities arising from operation of the Regional Mobile CRV Collection Program.
9. NO FINANCIAL OBLIGATION
Nothing in this Agreement shall obligate Cities and County to provide funding, statting, equipment, or operational support for the program. Participation by Cities and County is limited to providing access to approved public properties.
10. INDEPENDENT AGENCY STATUS
IVRMA shall operate as an independent public agency and shall not be considered an employee, agent, partner, or representative of Cities or County.
11. TERMINATION
Any Party may terminate its participation in this Agreement without cause upon thirty (30) days written notice.
12. NOTICES
All notices required under this Agreement shall be provided in writing to the designated representatives of each Party.
13. ENTIRE AGREEMENT
This Agreement contains the entire understanding between the Parties and supersedes all prior negotiations, discussions, or agreements.
14. GOVERNING LAW
This Agreement shall be governed by the laws of the State of California and venue shall lie exclusively in Imperial County, California.
IVRMA APPROVED
062426-4B
IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed by their duly authorized representatives.
IMPERIAL VALLEY RESOURCE MANAGEMENT AGENCY
Gil Rebollar, Chair
Board of Directors
6/24/24
Anor ferna
Cristi Lerma
Secretary to IVRMA BOARD
APPROVED AS TO FORM:
Geoffrey P. Holbrook
County Counsel
COUNTY OF IMPERIAL
By:
Chair, Board of Supervisors
Date:
ATTEST:
Clerk of the Board
CITY OF BRAWLEY
Mayor
Date:
ATTEST:
IVRMA APPROVED
062426-4B
City Clerk
CITY OF CALEXICO
Mayor
Date:
ATTEST:
City Clerk
CITY OF CALIPATRIA
Mayor
Date:_
ATTEST:
City Clerk
CITY OF EL CENTRO
Mayor
Date:
ATTEST:
City Clerk
CITY OF HOLTVILLE
Mayor
Date:
ATTEST:
IVRMA APPROVED
062426-4B
City Clerk
CITY OF IMPERIAL
Mayor
Date:
ATTEST:
City Clerk
CITY OF WESTMORLAND
Mayor
Date:
ATTEST:
City Clerk