AGENDA
ITEM
21 AGENDA
CALEXICO California ITEM
AND MEXICO MEET
21 CITY COUNCIL
AGENDA STAFF REPORT
DATE: September 2, 2026
TO: Mayor and City Council
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APPROVED BY: Benjamin A. Martinez, City Manager
PREPARED BY: Lizeth Legaspi, Library Manager Lize. A Leasti SUBJECT: Receive and File Library Board of Trustees Minutes for Special Meeting on June 8, 2026
=========================s==s=messsssssssssssssssss=ss=s======= Recommendation:
Accept minutes for Library Board of Trustees special meeting held on June 8, 2026 Background:
Library Manager shall prepare minutes of the Library Board of Trustees meetings and present to the board for approval. Once approved, a copy of the signed minutes is submitted for Council ratification.
Discussion & Analysis:
The attached minutes of the Library Board of Trustees for special meeting of June 8, 2026, have been approved by the Library Board and signed by Chair Olguin for ratification by Council.
Fiscal Impact:
None
Coordinated With:
None
Attachment:
Minutes for Library Board of Trustees special meeting of June 8, 2026.
ATTACHMENT NO. 1
LIBRARY BOARD OF TRUSTEES
MINUTES
MEETING OF: Library Board of Trustees Special Meeting
DATE OF MEETING: Monday, June 8, 2026
PLACE OF MEETING: Fernando "Nene" Torres Council Chambers 608 Heber Ave. Calexico, CA 92231
5:00 pm
CALL TO ORDER: Meeting called to order at 5:02 pm by Chairperson Ayala.
ROLL CALL:
TRUSTEE ATTENDANCE
Abril Ayala Present
Stacy Olguin Present
Roxsanna Pacheco Present
Lila Velarde Present
STAFF PRESENT: Lizeth Legaspi, Library Manager and Lizbeth Carbajal, Executive Assistant.
PLEDGE OF ALLEGIANCE: The pledge of allegiance was led by Chairperson Ayala.
APPROVAL OF AGENDA: On motion by Trustee Olguin and seconded by Trustee Pacheco, the agenda was approved as delivered.
PUBLIC COMMENTS: No Public Comments.
LIBRARY MANAGER'S REPORT:
• The carpet in the library's multipurpose room and Library Manager's office has been replaced.
Thanks to the EmPOWERing Access Project grant the library received the Charlie Cart that will be used during cooking classes. We also received 4 tables from the Literacy Spaces grant. Three of these tables are at the library and the fourth table is at Carnegie Center. • One of our part-time employees suggested the library hosts a FIFA World Cup Sticker Exchange event. This activity will take place all this week at 1:00 p.m. Today was the first day and we had about 15 people participating. We were happy to see patrons of all ages engage in this event.
LIBRARY BOARD OF TRUSTEES COMMENTS:
Trustee Pacheco mentioned she plans on attending the Men's Mental Health event taking place at the library. Trustee Olguin shared with the board that she continues to share the library's events her social media and the different chats she belongs to. Since last board meeting, Trustee Olguin attended the Vintage Club get together and the FIFA World Cup Sticker Exchange events at the library.
CONSENT ITEMS:
1. Approval of Minutes for Regular Meeting on May 4, 2026 - On motion by Truste Pacheco and seconded by Chairperson Ayala the minutes were approved as delivered.
LIBRARY BOARD OF TRUSTEES
MINUTES
DISCUSSION AND POTENTIAL ACTION ITEMS:
2. Nomination of Officers - Chairperson Ayala made a motion to nominate Trustee Olguin as Chairperson. Motion was seconded by Trustee Olguin. Motion passed unanimously.
Chairperson Olguin made a motion to nominate Trustee Ayala as Vice Chair. Motion was seconded by Trustee Ayala. Motion passed unanimously.
3. Library's Friday Schedule Change - Ms. Legaspi shared with the board that a few years ago and due to the COVID pandemic, the library's schedule was modified. Now, that everything has gone back to normal and especially during the summer months when patrons are looking for activities indoors, we are extending the Friday schedule by one hour. The library will close at 6:00 p.m. on Fridays.
4. Men's Mental Health Program - Calexico Rotary Club is conducting Men's Mental Health event that will be hosted at the library. The keynote speaker will be Brendon Brown from Reps 4 Vets.
They will also have nine resource tables.
5. Family Summer Reading Program Brochure - Ms. Legaspi shared with the board that she just got confirmation and will be adding the 3D Printing Lab to the FSRP brochure. The 3D Printing Lab conducted by Mr. Huerta will have two sessions in June and two sessions in July. Mr. Huerta has mentioned he will bring two 3D printers in addition to the two Carnegie Center owns. As of now, we have 120 people signed up for the Family Summer Reading Program.
6. Family Night Celebration of the 4** of July - The library will be hosting a Family Night to celebrate Independence Day. This year marks the 250 Anniversary of the Declaration of Independence and the library plans on celebrating with games, crafts, snacks and free books.
7. SERRA Cooperative Library System Meeting Dates - Camarena Library belongs to SERRA Cooperative Library System which is comprised of San Diego and Imperial County libraries.
Camarena Library must belong to this group to receive funding from the State of California. The quarterly meetings are open to the public. In previous years, Camarena library used to host the February meeting. The February meeting has been held at El Centro since they opened their new library.
8. Canceling of July's Library Board of Trustees Meeting - Ms. Legaspi made a recommendation to the board to cancel the July meeting since it falls in the middle of the Family Summer Reading program. Ms. Legaspi mentioned this is the time when the library is the busiest. If anything was to come up that required, the board's approval, we could always call for a special meeting. Vice Chair Ayala motioned to approve the cancellation of July's regular meeting of the Library Board of Trustees. Motion was seconded by Chairperson Olguin.
LIBRARY BOARD OF TRUSTEES
MINUTES
9. Imperial Valley College Summer Classes at Carnegie Technology Center - Dr. Sydney Rice from Imperial reached out to Ms. Legaspi to partner in providing ESL classes to the community free of charge. Two six-week courses will be offered: Vocabulary Development and Reading to Write.
Students interested must enroll through IVC. Ms. Legaspi mentioned she is working on an updated flyer which contains the QR code to register. These courses will be taught by Mr.
Manuel Guzman.
10. Friends of the Library Report - No representative of Friends of the Library was present at this meeting. Ms. Legaspi reported that during the last meeting, Friends of the Library approved Ms.
Legaspi the expenses for the Family Summer Reading Program. These expenses include prizes for children who turn in their reading logs, supplies for cooking and card making classes, and any other expense that the library might incur.
INFORMATION:
Mrs. Legaspi reviewed the items included under information including attendance report, monthly statistics report, New Booklist available online, and June calendars of activities for Camarena Memorial Library and Carnegie Technology Center.
ADJOURNMENT
On motion by Chairperson Olguin and seconded by Vice-Chair Ayala the meeting adjourned at 5:33 p.m.
Minutes typed by Lizbeth Carbajal
Next meeting: August 3, 2026
Stacy Olguin, Chair
ATTEST:
Lizbeth Carbajal
Lizbeth Carbajal, Recording Secretary