AGENDA
ITEM
15 AGENDA
CALEXICO California ITEM
15 CITY COUNCIL
AGENDA STAFF REPORT
DATE: September 16, 2026
TO: Mayor and City Council
APPROVED BY: Benjamin A. Martinez, City Manager
REVIEWED BY: Karla Chaparro, Finance Director Le
PREPARED BY: Benjamin A. Martinez, City Manager B
SUBJECT: Authorize City Manager to Issue Purchase Order to BIESCO in the amount of $36,472.44 for the Purchase of Office Equipment.
================
Recommendation:
Staff recommends that the City Council of the City of Calexico authorize the City Manager to issue a Purchase Order to BIESCO in the amount of $36,472.44 and approve Budget Amendment Resolution No. 2026 - _ for the purchase of Office Equipment. This office equipment includes three (3) office printers to be utilized by the Human Resources/Risk Management Department, City Clerk's Office and City Manager's Office, with funding provided through Fund 411 - Capital Funds.
Background:
The City relies on office printing and document-production equipment to support daily administrative, operation and public service functions. The existing equipment serving Human Resources/Risk Management Department, City Clerk's Office and City Manager's Office have reached a point where replacement is necessary to ensure continued reliability, efficiency and continuity of operations.
BIESCO has provided a proposal, totaling the amount of $36,472.44 for the purchase of three (3) RICOH Aficio Digital Imaging System IM C6010 Printers. Staff is requesting authorization to proceed with the purchase using available funds in Fund 411 - Capital Funds.
Discussion and Analysis:
The proposed purchase consists of three (3) printers that will be assigned as follows:
- Human Resources/Risk Management Department - One (1) Printer - City Clerk's Department - One (1) Printer
- City Manager's Office - One (1) Printer
Staff has reviewed the proposed purchase and determined that the acquisition is necessary to maintain effective administrative operations and support the City's ongoing service and records-management needs.
Fiscal Impact:
Funding for the purchase is available through the Local Capital Fund 411.
Local Capital Fund for FY 2026-27
Original Purchase Order - Fund 411 $36,472.44
Total $36,472.44
Coordinated With:
City Manager, Benjamin Martinez
Finance Director, Karla Chaparro
Attachments):
1. BIESCO Proposal.
2. Budget Amendment Resolution No. 2026 - —
2 ATTACHMENT NO.1
TOSHIBA RICOH
AUTHORIZED DEALER
2306 M.L. King Avenue
Calexico, CA 92231
(760) 357-0114
Business-Industry Equipment Sales CO., INC. [email protected] September 1st, 2026
City of Calexico
ADMINISTRATION DEPT
608 Heber Ave.
Calexico, CA 92231
ATTN: Maricela Torres
[email protected]
PROPOSED EQUIPMENT: NEW RICOH IM C6010
Omnia Program Special Pricing
PRICE W/ TAX (8.25%) $10,877.86
Ricoh Aficio Digital Imaging System IM C6010 $10,048.83 $ 10,877.86 $128.82 CABINET $119.00 $960.34
$ 128.82
$190.46
PAPER FEED UNIT $556.00 $ 601.87 $12,157.48
FINISHER $ 887.15 $ 960.34
BRIDGE UNIT $175.94 $ 190.46 $12,157.48
FAX OPTION $ 916.64 $ 992.26 $36,472.44
FEATURES
60 ppm B/W & Color
Slandard 10.1" Keyless Smarl Operation Panel,
220-Sheel SPDF,
Duplex.
2 x 550-Sheet Paper Trays,
100-Sheet Bypass Tray, Drums, Developer,
olor Scanning and Printin
SB Host Interfar
: Gigabit Elhernel,
PoslScript3 Emulation,
PDF Direct Print, Quote Valid for 30 days
Machine Data Encryption,
Scan to/Print From USB, 2GB RAM (Malnframe)
4GB RAM (Panel) & 256GB SSD.
Envelope feeding via slandard 2nd paper drawer & bypass tray' PAPER FEED UNIT: provides an additional 1,100 sheets. Paper sizes from 5.5" x B.5" to 12" × 18". It cannol combine with the Cabinet. opional hole punting and shit of olating, as wel as a stape-s binding capab ay of up to sheetsion slapling, mied sized stapling, Surge Protector Required
Free Delivery, Free Connectivity, Installation & Training Thank you very much for considering our company for your office equipment needs. Please feel free to call should you have any questions.
Best Regards,
Jorge Hirales
Sales Representative
ATTACHMENT NO.2
BUDGET AMENDMENT RESOLUTION NO. 2026 - —
BUDGET AMENDMENT RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF CALEXICO AUTHORIZING AN AMENDMENT
TO THE FINAL BUDGET FOR FISCAL YEAR 2026 - 2027
WHEREAS, the Final Budget for Fiscal Year 2026 - 2027 was adopted by Resolution No. 2026 - 43 of the City Council on June 17, 2026; and
WHEREAS, the City Council has authorized the amendment of the Final Budget, in accordance with proper governmental accounting and financial reporting practices; and NOW THEREFORE, the City Council of the City of Calexico hereby resolves and authorizes the following action(s)
AMENDMENTS TO ADOPTED BUDGET:
1) Record Revenue Estimates(s)
Fund No. Department Division Account Sub-Account Amount Total $
2) Record Appropriation(s)
Fund No. Department Division Account Sub-Account Amount 411 935 56000 o05 $36,472.44
Total $36,472.44
3) Record Transfer of Funds:
FROM:
Fund No. Department Division Account Sub-Account Amount Total
TO:
Fund No. Department Division Account Sub-Account Amount Total $0.00
4)Purpose of Budget Amendment:
Purchase of three (3) copiers from BIESCO for City Manager's office, City Clerk's office and Human Resources/ Risk Management office.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Calexico at the regular meeting this 16th day of September, 2026.
VICTOR LEGASPI, MAYOR
ATTEST:
VERONICA L. ALVARADO, City Clerk
APPROVED AS TO FORMS;
Laura Estrada, City Attorney
STATE OF CALIFORNIA)
CITY OF CALEXICO ) ss.
COUNTY OF IMPERIAL)
I, Veronica Alvarado, City Clerk of the City of Calexico, do hereby certify under the penalty of perjury, that the foregoing Resolution No. 2026-— was duly adopted by the City Council at their regular meeting of said City Council held on the i6th day of September, 2026 by the following votes:
AYES:
NOES:
ABSTAIN:
ABSENT:
VERONICA L. ALVARADO, City Clerk
City of Calexico