AGENDA
ITEM
26 AGENDA
CALEXICO California ITEM
WURL CALITORNIA AND MEXICO MELI
26 CITY COUNCIL
AGENDA STAFF REPORT
DATE: September 16, 2026
TO: Mayor and City Council
APPROVED BY: Benjamin A. Martinez, City Manager
REVIEWED BY: Karla Chaparo, Finance Director Le
PREPARED BY: Benjamin A. Martinez, City Manager
SUBJECT: Authorize the City Manager to Issue Purchase Order to LC Engineering Consultants, Inc. in the Amount of $22,500.00 for the Preparation of a Design-Build Request for Proposal (RFP) for Heber Park Expansion Project.
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Recommendation:
It is recommended that the City Council of the City of Calexico approve the following:
a. Authorize the City Manager to Issue Purchase Order to LC Engineering Consultants, Inc. in the amount of $22,500.00 for the preparation of a Design-Build Request for Proposal (RFP) for Heber Park Expansion Project.
Background:
The City of Calexico has received a grant from the State of California Department of Parks and Recreation in the amount of $8,500,000 under Proposition 68 Statewide Park Development and Community Revitalization Program (SSP) for Heber Park Expansion Project. This project will construct and expand Heber Park to include the following components required by the SSP Grant:
• Multipurpose gym
• Soccer field
• Parking lot
• Outdoor basketball court
• Athletic track
• Walking trail
• Sport lighting (soccer field and outdoor basketball court/lighting throughout the park • Landscaping throughout the park
• Picnic tables/shades, bleachers, benches, etc. throughout the park On October 19, 2020, the City of Calexico solicited proposals from qualified engineering professionals to provide architectural/engineering and project management services for construction of multipurpose gymnasium, outdoor basketball court, outdoor soccer field, athletic track, walking pathway, parking lot, lighting, landscaping and recreation amenities at Heber Park.
On November 19, 2020, the Office of the City Clerk received seven (7) proposals from the following firms:
1. Chen Ryan Associates, Inc.
2. DWL Architects
3. Jeff Katz Architecture (JKA)
4. Nicklaus Engineering, Inc.
5. Sanders, Inc. Architecture/Engineering
6. The Holt Group Architecture
7. Verde Design, Inc.
The proposals were reviewed by an evaluation committee composed of Acting City Engineer, former Council Member and Parks, Recreation, Beautification and Senior Services Commissioner. The consultants were evaluated based on the scope of work, experience, references and project schedule. An oral presentation and interview of the most qualified proposals, based on the selection criteria, was required before the evaluation committee. Oral presentations and interviews were held via Zoom by the following firms:
1. DWL Architects
2. Jeff Katz Architecture (JKA)
The final ranking was based on a combination of the oral presentation, interview and the written proposal submitted. The firm that scored the highest was Jeff Katz Architecture (JKA).
On February 17, 2021, the City Council of the City of Calexico authorized the City Manager to sign Agreement of Professional Services with Jeff Katz Architecture (JKA) for Heber Park Expansion Project.
On January 24, 2023, JKA submitted the final plans, specifications and engineers cost estimate for Heber Park Expansion Project. During that time, the engineers' cost estimate was $10,071,547 which exceeded the funding available.
Back in March 2024, City staff submitted an appropriation request of $5,000,000 through Congressman Raul Ruiz for Heber Park Expansion Project. On May 9, 2024, City staff was informed that Heber Park Expansion Project was selected by Congressman Ruiz to be one (1) of fifteen (15) projects that he would submit as a Community Project FY25. On April 28, 2026, after almost a two (2) year delay, the City of Calexico was awarded $500,000 for the Heber 2 Park Expansion Project. Although not the full amount requested, the City is very grateful to receive additional funds for the Heber Park Expansion Project.
As of June 30, 2026, the City's revenue and expenditure report is as follows:
Revenue and Expenditure(s) Report
Revenue Performance Period Amount
State of California Dept. of Parks and Recreation 07/01/18-06/30/28 $8,500,000.00 United States Dept. of Housing To be Determined $500,000.00 Development Impact Fees - Parks & Recreation Not Applicable $660,000.00 Sub-Total $9,660,000.00
Expenditure(s)
Fund No. 412-90-999 $747,370.93
Sub-Total $747,370.93
Total Available $8,912,629.07
Please note that although the performance period for the State of California Dept. of Parks and Recreation ends on June 30, 2028, all construction needs to be compieted three (3) months prior to the deadline (March 31, 2028). It is imperative that the City continue to move forward with said project to meet both Federal and State requirements.
Discussion and Analysis:
On September 3, 2026, the City Manager requested that LC Engineering Consultants, Inc. submit a proposal to prepare a Design-Build Request for Proposal (RFP) for the Heber Park Expansion Project. LC Engineering Consultants, Inc. is one of the City's approved on-call engineering firms, as authorized by the City Council on June 3, 2026.
In order to maintain progress on the project schedule and comply with applicable State and Federal funding deadlines, staff recommends that the City Council authorize the City Manager foise preparation of the Design Build REP for the laber Park Expansion Proger 822.500.00, Fiscal Impact:
Capital Improvement Program (CIP) for FY 2026-2027
State Grant - Fund No. 412-90-999-56001-000 $22,500.00
$22,500.00
Coordinated With:
City Manager's Office.
Finance Department.
Public Works Department.
3 Attachment(s):
1. LC Engineering Consultant, Inc. Proposal.
Attachment No. 1
LC ENGINEERING CONSULTANTS INC.
/IL ENGINEERING •LAID SURVEYING •CONSTRUCTION MAI AGEMENT SERVIC 65 STATE STREET, EL CENTRO, CA 92243 TEL 760 353 8110 FAX 760 562 64
CITY OF CALEXICO
Atl'n.: Mr. Benjamin Martinez,
City Manager
608 Heber Avenue
Calexico, Ca. 92231
SUBJECT: PROPOSAL TO PREPARE A REQUEST FOR PROPOSALS FOR THE CITY OF CALEXICO CONSISTING OF A "DESIGN-BUILD PROJECT FOR THE HEBER PARK EXPANSION" IN THE CITY OF CALEXICO, CALIFORNIA.
Dear Mr. Martinez,
Following up with your request to present a Cost Proposal to prepare a "Design-Build Request for Proposals for the Heber Park Expansion" (RFP) in the City of Calexico, California.
The RFP will include the following components for the General Contractor's to Bid on the Project:
• Construction Budget Available for Construction of the Project.
Preliminary Footprint of the desired size building facility. > Present a Conceptual description of the Facade and materials of the proposed building for the awarded contractor to present 3 proposed conceptual facades for review and selection by the City of Calexico. • Present a Preliminary • Site Plan and describe the outline of the exterior improvements to be designed, including but not limited to sidewalks, courts, terraces, green areas, parking area, restrooms, among other components that will be requested by the City of Calexico to be included as part of the project Design Milestones at 30%, 60%, 95%, and 100%.
Pre-Design and Programming
Schematic Design
Design Development for Building, On-Site and Off-Site Improvements.
Construction Documents
AAAAAAAAAA Agency Submittals and Plan-check
Construction Schedule
Review of Submittals and Requests for Information (RFT's) Construction Inspections
Substantial Completion
Project Completion
Project Acceptance
Project Closure
• Other
A coordination meeting with the designated management Team from the City of Calexico will be held prior to the start of preparation of the RFP documents, to discuss the above outlined components to meet the requirements of the City of Calexico and note these on the RFP document.
LC Engineering Consultants, Inc. (LCE) is presenting by these means a proposal with a Fixed Fee not to exceed amount of $22,500.00 (Twenty Two Thousand Five Hundred Dollars and 00/100 US Dollars) Should you agree with our proposals, please sign in the designated space below to start working on the assignment al the earliest possibility.
Thank you for allowing us to present a bid for your project, we are glad to be a part of the team for this and many other projects to come and be a part of the success for the City of Calexico.
Sincerely Accept Proposal
LC ENGINEERING CONSULTANTS, INC. CITY OF CALEXICO, CALIFORNIA Mauridio Lam, P.E., P.L.S., Mr. Benjamin Martinez, City Manager Principal Engineer
www.lcac-inc.com 1065 State Street [email protected]
760.353.8110 El Centro, Ca 92243 fax 760.352.6408