AGENDA
ITEM
17 AGENDA
CALEXICO California ITEM
WHCRE CALIFORNIA AND MEXICO MEET
17 CITY COUNCIL
AGENDA STAFF REPORT
DATE: October 07, 2026
RECEIVED
TO: Mayor and City Council
UC: G1ZIE
APPROVED BY: Benjamin A. Martinez, City Manager City of Calexico City Clerk's Office
REVIEWED BY: Karla Chaparro, Finance Director Je kes 12:17 p PREPARED BY: Benjamin Martinez, City Manager
SUBJECT: Authorize City Manager to Issue Purchase Order to BIESCO in the amount of $24,314.96 for the Purchase of Office Equipment and approve Budget Amendment Resolution No. 2026-.
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Recommendation:
Staff recommends that the City Council of the City of Calexico authorize the City Manager to issue a Purchase Order to BIESCO in the amount of $24,314.96 and approve Budget Amendment Resolution No. 2026 - for the purchase of Office Equipment. This office equipment includes two (2) office printers to be utilized by the Human Resources/Risk Management Department and City Manager's Office, with funding provided through Fund 411 - Capital Funds.
Background:
The City relies on office printing and document-production equipment to support daily administrative, operation and public service functions. The existing equipment serving Human Resources/Risk Management Department and City Manager's Office have reached a point where replacement is necessary to ensure continued reliability, efficiency and continuity of operations.
Staff was able to identify only two (2) vendors in the Imperial Valley that sell commercial printers including BIESCO and AM Copiers. BIESCO has provided a proposal, totaling the amount of $24,314.96 for the purchase of two (2) RICOH Aficio Digital Imaging System IM C6010 Printers. AM Copiers has provided a proposal, totaling the amount of $17,826.61 for the purchase of two (2) Kyocera TASKalfa MZ6001 ci Printers. Since the City's primary concern is very high-volume printing and general City operations, it is identified that the RICOH Aficio Digital Imaging System IM C6010 provides a high-quality printing platform making it a dependable long-term option for sustained daily use. Staff is requesting authorization to proceed with the purchase using available funds in Fund 411 - Capital Funds.
Discussion and Analysis:
The proposed purchase consists of two (2) printers that will be assigned as follows:
- Human Resources/Risk Management Department - One (1) Printer - City Manager's Office - One (1) Printer
Staff has reviewed the proposed purchase and determined that the acquisition is necessary to maintain effective administrative operations and support the City's ongoing service and records-management needs.
Fiscal Impact:
Funding for the purchase is available through the Local Capital Fund 411.
Local Capital Fund for FY 2026-27
Original Purchase Order - Fund 411 $24,314.96
Total $24,314.96
Coordinated With:
City Manager, Benjamin Martinez
Finance Director, Karla Chaparro
Attachments):
1. Proposals.
2. Budget Amendment Resolution No. 2026 - —
ATTACHMENT NO.1
TOSHIBA RICOH
AUTHORIZED DEALER
2306 M.L. King Avenue
Calexico, CA 92231
Ph. (760) 357-0114
Business-Industry Equipment Sales CO., INC. [email protected] September 1st, 2026
City of Calexico
ADMINISTRATION DEPT
608 Heber Ave.
Calexico, CA 92231
ATTN: Maricela Torres
[email protected]
PROPOSED EQUIPMENT: NEW RICOH IM C6010
Omnia Program Special Pricing
PRICE W/ TAX (8.25%)
Ricoh Aficio Digital Imaging System IM C6010 $10,048.83 $ 10,877.86 $10,877.86 $128.82
CABINET $ 119.00 $ 128.82 $960.34
$556.00 $ 601.87 + $190.46
PAPER FEED UNIT $12,157.48
FINISHER $ 887.15 $960.34
BRIDGE UNIT $ 175.94 $190.46
$12,157.48
FAX OPTION $916.64 $ 992.26 x2
$24,314.96
FEATURES
60 ppm B/W & Color
Slandard 10.1" Keyless Smart Operalion Panel,
220-Sheet SPDF,
Duplex,
2 x 550-Sheet Paper Trays,
100-Sheet Bypass Tray, Drums, Developer,
Color Scanning and Printing
USB Host Inlerface
PostScript3 Emulation,
PDF Direct Print, Quote Valid for 30 days
Machine Data Encryption,
Scan lo/Print From USB, 2GB RAM (Mainframe)
4GB RAM (Panel) & 256GB SSD.
Envelope feeding via standard 2nd paper drawer & bypass tray' PAPER FEED UNIT: provides an additional 1,100 sheels. Paper sizes from 5.5" × 8.5" to 12"x 18". It cannot combine with the Cabinet.
FINISHER: For offices thal produce collated and stapled sets of documents. It offers 50-sheet, multi-position stapling, mixed sized stapling, oplional hole punching and shift-sorl collaling, as well as a staple-less binding capability of up to 5 sheels.
Surge Protector Required
Free Delivery, Free Connectivity, Installation & Training Thank you very much for considering our company for your office equipment needs. Please feel free to call should you have any questions.
Best Regards,
Jorge Hirales
Sales Representative
(760) 352-6007
301 Wake Avenue Suite 313
AM- El Centro, CA 92243
www.amcopiers.com
EQUIPMENT LEASE PROPOSAL
Proposal Date: September 29, 2026 Contact: Maricela Torres Business: City of Calexico Phone: 760-760-890-8035
Address: 608 Heber Ave. Calexico, CA 92231 Email: [email protected]
PROPOSED EQUIPMENT
Kyocera TASKalfa MZ6001ci Type Condition
Color Multifunction Copier Color New
• 60 copies/prints per minute
• Copy, print and scan Fax is optional.
• 10-inch color touch screen
• 2550-sheet capacity drawers
• 1-3000 sheet capacity tandem drawer
• 320-sheet capacity duplex color ADF scanner
• External side 1000 sheet staple and hole punch finisher • Scan to email and folder
• 4GB RAM / 256GB SSD
• PostScript 3
• FIPS - 140 - 3 Highest level of security
• Handles paper sizes up to 12 X 18 and banner sizes of 12 X 48
MONTHLY LEASE OPTION
Lease Term Monthly Payment Purchase Price
60 Months $165.00 $8,234.00
MAINTENANCE & SERVICE
Copy Type Rate
Black $0.008
Color $0.055
DELIVERY, INSTALLATION AND TRAINING ARE INCLUDED
ATTACHMENT NO.2
BUDGET AMENDMENT RESOLUTION NO. 2026 - —
BUDGET AMENDMENT RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF CALEXICO AUTHORIZING AN AMENDMENT
TO THE FINAL BUDGET FOR FISCAL YEAR 2026 - 2027
WHEREAS, the Final Budget for Fiscal Year 2026 - 2027 was adopted by Resolution No. 2026 - 43 of the City Council on June 17, 2026; and
WHEREAS, the City Council has authorized the amendment of the Final Budget, in accordance with proper governmental accounting and financial reporting practices; and NOW THEREFORE, the City Council of the City of Calexico hereby resolves and authorizes the following action(s)
AMENDMENTS TO ADOPTED BUDGET:
1) Record Revenue Estimates(s)
Fund No. Department Division Account Sub-Account Amount Total $ -
2) Record Appropriation(s)
Fund No. • Department Division Account | Sub-Account Amount 4II 91 935 56000 005 $24,314.96
Total $24,314.96
3) Record Transfer of Funds:
FROM:
Fund No. Department Division Account Sub-Account Amount Total $
TO:
Fund No. Department Division Account Sub-Account Amount Total $0.00
4)Purpose of Budget Amendment:
Purchase of two (2) copiers from BIESCO for City Manager's office and Human Resources/ Risk Management office.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Calexico at the regular meeting this 7th day of October, 2026.
VICTOR LEGASPI, MAYOR
ATTEST:
VERONICA L. ALVARADO, City Clerk
APPROVED AS TO FORMS;
Laura Estrada, City Attorney
STATE OF CALIFORNIA)
CITY OF CALEXICO ) ss.
COUNTY OF IMPERIAL)
1, Veronica Alvarado, City Clerk of the City of Calexico, do hereby certify under the penalty of perjury, that the foregoing Resolution No. 2026-, was duly adopted by the City Council at their regular meeting of said City Council held on the 7th day of October, 2026 by the following votes:
AYES:
NOES:
ABSTAIN:
ABSENT:
VERONICA L. ALVARADO, City Clerk
City of Calexico