Agenda — California City City Council, July 11, 2023

Kelly Kulikoff
Mayor
Ronald Smith
Mayor Pro Tem
Jim Creighton
Councilmember
Karen Macedonio
Councilmember
Michael Kulikoff
Councilmember AGENDA

CITY OF CALIFORNIA CITY

CITY COUNCIL/ HOUSING AUTHORITY/ SUCCESSOR AGENCY

REGULAR MEETING
TUESDAY JULY 11TH, 2023
CLOSED SESSION @ 4:00PM
REGULAR MEETING @ 5:00PM

COUNCIL CHAMBERS & VIA ZOOM
21000 HACIENDA BLVD., CALIFORNIA CITY, CA 93505
If you need special assistance to participate in this meeting, contact the Deputy City Clerk at (760) 373-7140 or via email at [email protected]. We request a 24-hour notification prior to the meeting in order for the city to make reasonable arrangements to ensure accessibility. (28 CFR 35.102-35.104 American Disabilities Act Title II)
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Public is urged to listen to the meeting in a quiet place, to avoid background noise. We also request public to MUTE your audio device when not commenting to avoid disruption during meeting. 1 July 11, 2023
** At this time, please take a moment to turn off your cell phones ** CLOSED SESSION @ 4:00 PM

CALL TO ORDER

ROLL CALL
Councilmembers: Kulikoff, Creighton, Macedonio, Mayor Pro Tem Smith, Mayor Kulikoff

ADOPT AGENDA

PUBLIC COMMENTS
Members of the public are welcome to address the City Council only on those items the Closed Session agenda. Each member of the public will be given (3) three minutes to speak.

CLOSED SESSION
CS 1. Conference with Legal Counsel- Potential Litigation Paragraph (2) of subdivision (d) of Section 54956.9: Personal Matter CS 2. Public Employee Evaluation - Pursuant to Government Code Section 54957 Title: Acting City Manager
CS 3. Conference with Labor Negotiator with the following bargaining units:

Miscellaneous Unit - Pursuant to Government Code Section 54957.6 City Negotiator: Inge Elmes, Acting City Manager

REPORT OUT OF CLOSED SESSION
REGULAR MEETING @ 5:00 PM

CALL TO ORDER

PLEDGE OF ALLEGIANCE/INVOCATION

ROLL CALL
Councilmembers: Kulikoff, Creighton, Macedonio, Mayor Pro Tem Smith, Mayor Kulikoff

DEPARTMENTAL REPORTS
• Finance
• Housing
• OHV
• Park and Recreation
• Planning

CITY CLERK REPORTS/LATE COMMUNICATIONS
• Correspondence from J.M. Powers dated June 29, 2023, June 30, 2023, and July 1, 2023 J.M.

Powers has requested that he be part of the official meeting records.

CIVIC/COMMUNITY/ORGANIZATION ANNOUNCEMENTS
2 July 11, 2023

PUBLIC BUSINESS FROM THE FLOOR
This portion of the meeting is reserved for the public to address the City Council on any matter not on the agenda and over which the City Council has jurisdiction. Comments are to be limited to three (3) minutes.

The City Council will receive the comments but cannot engage in back-and-forth discussion with the public or make any decision. The City Council can direct staff to bring the item back to a future agenda for discussion.

PRESENTATION
P1. Officer Hansen awarded Life Saving Medal – by Police Department

CONSENT CALENDAR

WAIVER OF FULL READING OF RESOLUTIONS AND ORDINANCES
Consideration to waive full text reading of all Resolutions and Ordinances by single motion made at the start of each meeting, subject to the ability of the City Council / Agency to read the full text of selected resolutions and ordinances when the item is addressed by subsequent motion.

All items on the consent calendar are considered routine, non-controversial and will be approved by (1) one motion if no member of the council, staff, or public wishes to comment or ask questions. Public comments to be limited to (3) three minutes. Roll call vote required.

CC 1. Approve City Check Register dated 06/23/2023 through 07/06/2023 – by Finance Manager, Kenny Cooper
CC 2. Approve Council Meeting Minutes for May 09, 2023 – by City Clerk, Socorro Chavez

CITY MANAGER REPORT
CM 1. Oral Report

PUBLIC HEARING

PUBLIC HEARING PROCEDURE
A. Mayor read the item
B. Mayor declare the Public Hearing open
C. Hear staff report
D. Council questions only
E. Ask city clerk to report on any communication(s)
F. Mayor call for public testimony
G. Close Public Hearing by motion
H. Council discussion
I. Council motion and vote
PH 1. Water Standby Charge— Fiscal Year 2023-24 Levy – by Public Works Director, Joe Barragan
Recommendation:

Approve Resolution No. 07-23-2991 adopting water standby charges for Fiscal Year 2023-24, and for the City Council to approve the continued use of the appeal form.

PH 2. Water Standby Charge (WSC)— Fiscal Year 2022-23 Levy – by Public Works Director, Joe Barragan
Recommendation:

Approve Resolution No. 07-23-2992 adopting water standby charges for Fiscal Year 2022-23 and authorizes Alexander to send out the tax levy on behalf of California City. Also, for the City Council to approve the continued use of the appeal form. 3 July 11, 2023

CONTINUED BUSINESS
CB 1. Special Tax Discussion – by Acting City Manager, Inge Elmes Recommendation
Staff recommends open discussion on level of engagement with The Lew Edwards Group for the city’s public safety vision.

NEW BUSINESS
NB 1. California City Police Officer Association Memorandum of Understanding– by Acting City Manager, Inge Elmes
Recommendation
Staff recommends approving the MOU agreement.

NB 2. Approve City Council Travel Expenses – by Acting City Manager, Inge Elmes Recommendation
Staff recommends that item be approved and for council to discuss any additional travel expense requests for approval.

NB 3. Sound System and Cameras Infrastructure City Chamber’s Quote – by City Clerk, Socorro Chavez
Recommendation
Staff recommends Council to approve the quote from Kendrick Technology.

NB 4. Consideration of Agreement with DocuSign – by City Clerk, Socorro Chavez Recommendation
Staff recommends Council to approve the agreement with DocuSign.

COUNCILMEMBER COMMENTS, AGENDA REQUESTS, AND AB1234 REPORTS This portion of the meeting is reserved for council members to present information, announcements, and items that have come to their attention. The Brown Act precludes Council, staff or public discussion. Short staff responses are appropriate. The Council will take no formal action. A Council member may request the City Clerk to calendar an item for consideration at a future meeting or refer an item to staff.

ADJOURNMENT
AFFIDAVIT OF POSTING: This agenda was posted on all official City bulletin boards and the City website at least 72 hours prior to the Council Meeting. Socorro Chavez, City Clerk. 4 July 11, 2023
California City California City
Fund Balance @ 05.31.23 Fund Investment @ 05.31.23
Row Labels Fund Bal Row Labels Fund Bal
Airport -$1,213,502.16 All -$20,821,335.86
All -$20,821,335.86 Cash Allocated to Other Funds -$20,821,335.86 Aspen $191,437.77 All2 $20,821,335.86
DAR -$1,241,572.84 Accounts Rec Cash Clearing -$138.45
GF $13,026,048.41 Business License Cash Clearing -$730.75 GF-OHV G -$1,590,292.03 Cannabis - Bank of the Sierra $599,820.62 GF-OHV P $150,293.71 Checking - Bank of the Sierra $4,467,049.60 GF-PS FD $1,004,197.15 Kern County Investment Pool $4,382,993.32 GF-PS PD -$842,749.21 Local Agency Investment Fund $10,633,445.21 GF-Str -$1,493,373.50 Multi-Bank Securities $735,744.31 GF-TDS -$3,062,771.48 Utilities Cash Clearing $3,152.00 Housing -$460,100.88 Grand Total $0.00
Reserves $3,881,039.21
SDI -$113,642.65
Sewer $3,811,413.89
Successor -$151,192.58
Water $8,926,103.03
Grand Total -$0.02
M:\Monthly Financials\11-May 2023\Fund Balance Recon 05.31.23 5 July 11, 2023
DR

COUNCIL AGENDA ITEM
July 11, 2023
PREPARED BY: Nicole Jarmon-Simmons/ Housing Manager

SUBJECT: Desert Jade & Legends Housing

BACKGROUND/ DISCUSSION
Desert Jade
Currently have 89 apartments filled, 3 have lease signing next week: all other are undergoing rehab.

Waitlist currently 90 applicants
Pt Maintenance worker was hired waiting for background to clear.

Legends
Currently have 5 apartments and 5 houses filled, 2 vacant.

Waitlist is combined with Desert Jade.
6 July 11, 2023

ITEM NO.

DEPARTMENT REPORT

COUNCIL AGENDA ITEM
July 11, 2023
PREPARED BY: Inge Elmes, OHV Manager

SUBJECT: OHV MONTHLY DEPARTMENT REPORT
_________________________________________________________________________ Events
Due to extreme temperatures, there will be a slowdown to the turnout of OHV visitors for the summer. Staff will prepare for the season opener on Labor Day Holiday Weekend.

Operations
The new season OHV riding permits are now available at Borax Bill Park and all vendor locations.

Park aides will continue to upkeep visitor center and Borax Bill Park. Ground crew continues to maintain OHV riding areas, install signage, and upkeep amenities.

Manager Updates
Staff is focused on closing out current year grant cycle for the next two months and on finalizing the FY 23/24 budgets.

Finance Report
For the month of June, OHV sales totaled $1,842. These numbers are actuals and reflect only amounts received within each month. Please refer to Monthly Permit Sales report for FY totals. *Not all proceeds are deposited in the same month.
**OHV sales are deposited to specific OHV Permit Program GL revenue codes #29-3992 through #29-3998. Please refer to the financial statement for details. ***Some merchandise was purchased by staff at a discounted rate. All sales for merchandise are allocated to GL revenue code 29-3691.
7 July 11, 2023
8 July 11, 2023

CITY COUNCIL
DATE: June 13, 2023
TO: City Council
FROM: Recreation Supervisor – Theresa Oaks
SUBJECT: Department Report for the Month of April
______________________________________________________________________ Events
The Fourth of July event was held on Tuesday, July 4th, and was a successful event.

Thank you to public works for cutting the grass, and keeping it wet to help avoid fires, and thank you to our fire department for keeping a close eye on everything and helping to keep our community safe. Staff are beginning to plan for a fall festival.

Operations
During the month of June, our staff have been focused on planning for the upcoming events as well as implementing new programming, and running summer camp. Memorial Day Weekend was opening weekend for the pool, and it was enjoyed by many. Staff are working with a volunteer that is coaching volleyball on Wednesday evenings at 5 pm for those that are interested. Line dancing class on Thursday nights, at 6. The cost is $5 per class. Adult aerobics continues with an average attendance of about 5. The adult walking club is continuing with an average attendance of 3 to 4. The Strata Center also continues to be open to basketball practice, game room activities and open gym. According to our sign-in sheets we have had an average daily attendance of approximately 23 people using the Strata.

The maintenance staff have done an amazing job at cleaning up graffiti, making repairs, paining, and cleaning. The Grounds Maintenance staff are currently working on getting the grass healthy at Central Park, as well as fixing the ongoing sprinkler problems at all the parks.
9 July 11, 2023
Programming
Summer Camp - Mon- Fri 9:00-3:00
Water Aerobics- Tues, Wed, Fri – 10:00-11:00
Adult Walking Club –Tues, Wed, Fri - 11:00-12:00
Open Gym – Tues, Thurs, Fri, 1:00-4:00, 6:00-7:00, Wed, 1:00-5:00 and 6:00-8 Volleyball - Wednesdays -5:00-6:00
WGN Basketball Practice Tues, Thurs, and Fri - 4:00-6:00 Line Dancing Class – Thurs 6:00-7:00 (Art Center)
Pool
Water Aerobics- Tues, Wed, Fri – 10:00-11:00
Adult & Special Needs Kids Swim – Tues, Wed, and Fri 11:00-12:00 Open Swim – Tues, Thurs, Fri 3:30-630, Wed 1-6;30 and Saturday from 1-8 After June 12th Open swim hours will be Tues – Fri from 1-6:30 pm And Saturday from 1-8 pm
Swim Lessons are Tues – Friday from 6:30-8
Future Programming
Staff are looking forward to hosting concerts in the park on Friday evenings throughout the summer. In addition staff are looking forward to bringing basketballs and board games to Balsitis, and beginning to offer programming and interaction with the community in the area.
10 July 11, 2023

DEPARTMENT REPORT

CITY COUNCIL MEETING
July 11, 2023
FROM: PLANNING DEPERTMENT
SUBJECT: MONTHLY PLANNING DEPARTMENTAL COUNCIL REPORT
Staff
Planning Clerk (LaShelle Cooper)
Planning Admin (Lilia “Liz” Garcia)
Consultant Planner Anu Doravari
Projects/Applications
This report includes the following items:

A. An update on major planning efforts
B. Progress on SPR
C. Reintroduction of Development Review Meetings
D. Status of projects for the months of January to June 2023 A. An update on major planning efforts
Padron Metal Finishing Project
Staff received an Initial Study/Mitigated Negative Declaration on June 12th and is undergoing City staff review. Areas requiring critical review in the IS/MND are the discharge and management of water from the facility, construction techniques to ensure that pollutants do not seep into the earth and pollute the existing water table and soil. Once the City determines the CEQA document is correct it must be circulated for a 30 day public review. After close of the CEQA review period the General Plan Amendment and Rezone may be scheduled for Planning Commission and City Council review.

The project also requires a Conditional Use Permit that can be processed concurrently with the GPA and Rezone.

Calrox – II ZC 21-07
Staff received an Initial Study/Mitigated Negative Declaration on June 12th and is undergoing City staff review. 80 acre cannabis complex. Site plan is under review and project will proceed once site plan is revised and CEQA document review completed.

CUP 23-05 Cell Tower Verizon
Staff has received an application for a wireless cell tower facility by Verizon telecom. Application and subsequent documents are under review.

B. Progress on SPR
Staff continued to reduce the backlog of pending projects and prepare projects for Director’s Hearings, the remaining projects require an increasing level of effort due to various complications associated with the application. Many inactive applicants have had projects deemed withdrawn by California City Planning staff to reduce the overall number of projects for future planning staff to review.
11 July 11, 2023
C. Reintroduction of Development Review Meetings
Staff has decided to reintroduce the Development Review Meetings with the clients and their engineers/architects along with department heads or representatives from various city departments, such as planning, building, public works, Fire, Police and Engineering departments. This meeting is meant to provide the much-needed guidance to developers regarding routine errors in documents, site plans and other application submittals. Director’s Hearings will be held post the Development Review meetings.

D. Status of projects received between January 2023 and June 2023 JanuaryJune 2023
Project
Number Project Name
Date
Submitted Status Comments
1 CUP 23-
01 Winsome Church 3/17/2023 Approved
2 SPR 23-01 Stock up Self Storage 2/2/2023 Approved
3 SPR 23-02 Mojave Jade 2/17/2023 CEQA Review
Incomplete
CEQA
documents
as per DCC
As on
7/6/2023
4 SPR 23-03 Attil Farms 2/14/2023 CEQA Review
Incomplete
CEQA
documents
as per DCC
As on
7/6/2023
5 SPR 23-04
Hair and Nails To Dye
For 2/14/202 Approved
6 SPR 23-06 KPACK 3/13/2023 Incomplete
Email sent
6/21/23
7 SPR 23-07 La Tapatia Food truck 5/18/2023 Approved
8 SPR 23-08 Arabajyan 4/15/2023 Incomplete
Site plans
have no PE
Stamp
9 SPR 23-09 Arabajyan 4/15/2023 Incomplete
Site plans
have no PE
Stamp
10 SPR 23-10 Svalbe Project 4/12/2023 Incomplete Fees not paid 11 SPR 23-11
Tacos La Huerta Jalisco
Food Truck 5/18/2023 Approved
12 SPR 23-12 Ju’Su Café 5/22/2023 Approved
13 SPR 23-13 Angel's Furniture 5/8/2023 Approved
14 SPR 23-14 Recycling Crystal 6/6/2023 Approved
12 July 11, 2023
15 CUP 23-
02 Pentecostes Church 5/15/2023 Staff Review
Missing
Documents
Project
Number Project Name
Date
Submitted Status Comments
16 CUP 23-
03 Dollar General 5/19/2023 Approved at PC
17 TPM
12518 Dollar General 5/19/2023 Approved at PC
18 CUP 23-
05 Verizon Wireless Tower 6/30/2023 Staff Review
19 VAR 23-
01 Shell 4/13/2023 Withdrawn
Letter sent
4/24/23
20 LLA 23-
01 Linnie Martin 5/5/2023 Incomplete Fees not paid
21 LM 23-01 Mark Rantissi 6/15/2023 Staff Review
0 1
2 3
4 5
6 7
8 Incomplete Approved Under Staff Review Withdrawn Incomplete CEQA Documents
Application Status Jan-June 2023
21 Total Recieved
13 July 11, 2023

PROJECT TYPE MAY TOTALS YTD TOTALS
CUP: 1 2
LOT LINE ADJUSTMENTS:

LOT MERGERS: 1
SPR MAJOR: 6
SPR MINOR: 1 4
TENATIVE PARCEL MAPS: 1
VARIANCE:

ZONE CHANGE & GPA:

ZONE TEXT AMENDMENTS:

PROJECT TYPE MAY TOTALS YTD TOTALS
CUP: 1 1
LOT LINE ADJUSTMENTS:

LOT MERGERS:

SPR MAJOR: 10
SPR MINOR : 1 7
TENATIVE PARCEL MAPS:

VARIANCE:

ZONE CHANGE & GPA:

ZONE TEXT AMENDMENTS:

PROJECT TYPE MAY TOTALS YTD TOTAL
CUP: $ 2,061.00
LOT LINE ADJUSTMENTS:

LOT MERGERS:

SPR: $1,375.00
TENATIVE PARCEL MAPS: $ 340.00
TENATIVE TRACT MAPS: $ 1,414.00
VARIANCE:

ZONE CHANGE & GPA:

Other:

Monthly Total $5,190.00

PLANNING RECAP
Covers Period June 1- June 30, 2023
REVENUE (Non Reimbursable)

NEW PROJECTS

APPROVED / COMPLETED PROJECTS
14 July 11, 2023
LC
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California City
Check Date Check#
06/27/2023 112411
Total 112411:
07/05/2023 112715
Total 112715:
07/05/2023 112716
Total 112716:
07/06/2023 112717
Total 112717:
07/06/2023 112718
Total 112718:
07/06/2023 112719
Total 112719:
07/06/2023 112720
Total 112720:
07/06/2023 112721
Total 112721:
07/06/2023 112722
Total 112722:
07/06/2023 112723
Total 112723:
07/06/2023 112724
Check Register - City Council Meeting
Check Issue Dates: 6/23/2023 - 7/6/2023
Payee Description
Ralph Anderaeo &As�'V(Jf'D'''"
Frontier 06/19-07 /18/23
p�� ""· .=-. 1��,,� a.a .· . liL.:O- ua:

Staples Advantage Custodial Supplies
PRE-ls€':u.�� . ··u
.L:

Artelejo, Talia Uniform Allowance 04/01/2023
Akin, Zachary Uniform Allowance FY 23-24
Budge, Beau Uniform Allowance FY 23-24
Garcia, Gabriel Uniform Allowance FY 23-24
Griffith, Kyle Uniform Allowance FY 23-24
Hightower, Kristy Uniform Allowance FY 23-24
Keller, Steven Uniform Allowance FY 23-24
Kosick, Jeremy Uniform Allowance FY 23-24
Invoice Date Invoice#
03/21/2023 21-143G 03212
06/19/2023 0815063-5 061
06/25/2023 1649517963
07/01/2023 Uniform 070123
07/03/2023 UNIFORM 23-24
07/03/2023 UNIFORM 23-24
07/03/2023 UNIFORM 23-24
07/03/2023 UNIFORM 23-24
07/03/2023 UNIFORM 23-24
07/03/2023 UNIFORM 23-24
07/03/2023 UNIFORM 23-24
Page: 1
Jul OS, 2023 03:42PM
Invoice$ Check$ GLAccount GL Account Name
500.00- 500.00- 104145130 Recruiting
500.00-
3,559.39 3,559.39 535310284 Telephone - Land
3,559.39
537.46 537.46 545410270 Bldg Operation/Mai
537.46
600.00 600.00 184215140 Uniforms
600.00
1,400.00 1,400.00 194222140 Uniforms
1,400.00
1,400.00 1,400.00 194222140 Uniforms
1,400.00
1,400.00 1,400.00 194222140 Uniforms
1,400.00
1,400.00 1,400.00 194222140 Uniforms
1,400.00
1,400.00 1,400.00 194222140 Uniforms
1,400.00
1,400.00 1,400.00 194222140 Uniforms
1,400.00
1,400.00 1,400.00 194222140 Uniforms
CC 1.
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CITY OF CALIFORNIA CITY

CITY COUNCIL
TUESDAY MAY 09, 2023

MEETING MINUTES
CLOSED SESSION @ 4:00 PM
REGULAR MEETING @ 5:00 PM
21000 Hacienda Blvd., California City, CA 93505
CLOSED SESSION 4:00 PM

CALL TO ORDER
Mayor Kulikoff called the meeting to order at 4:00 PM.

ROLL CALL
City Clerk Chavez called roll:

Present: Councilmember Kulikoff, Councilmember Creighton, Councilmember Macedonio, Mayor Pro Tem Smith, Mayor Kulikoff

Absent: None

ADOPTION AGENDA
Motion to adopt the agenda:

Motion by: Councilmember Creighton 2nd by: Councilmember Kulikoff VOTE: 5 Yes 0 Nays 0 Abstain 0 Absent Motion Carried

PUBLIC COMMENTS
Shawn Bradley

CLOSED SESSION
CS 1. Conference with Legal Counsel – Anticipated Litigation Paragraph (2) of subdivision (d) of Section 54956.9: Self-Insurance Coverage LiabilitiesOne (1) Matter CS 2. Conference with Labor Negotiator with the following bargaining units:

Fire Department Unit & Police Department Unit - Pursuant to Government Code Section 54957.6 City Negotiator: Inge Elmes, Acting City Manager

REPORT OUT OF CLOSED SESSION
City Attorney Victor Ponto reported out of closed session.

CS1 Voted (5(Yes)-0-0) Adopt an Insurance Policy
CS2 Counsel was give and no reportable action
REULAR MEETING 5:00 PM

CALL TO ORDER
Mayor Kulikoff called the meeting to order at 5:00 PM

PLEDGE OF ALLEGIANCE/INVOCATION
Pledge of Allegiance by: Mayor Kulikoff
Invocation by: Pastor Goodell from Desert Song Church
36 July 11, 2023
CC 2.

ROLL CALL
City Clerk Chavez called roll:

Present: Councilmember Kulikoff, Councilmember Creighton, Councilmember Macedonio, Mayor Pro Tem Smith, Mayor Kulikoff

Absent: None

CITY CLERK REPORTS/LATE COMMUNICATIONS
Correspondence from J.M. Powers dated April 29, 2023, April 30, 2023, and May 01, 2023 J.M. Powers has requested that they be part of the official meeting records. Additional communication with DJ Twohig was received on May 08, 2023.

DEPARTMENT REPORTS
• OHV
Councilmember Macedonio – Questioned mathematical errors on spreadsheet. • Park and Recreation
Councilmember Creighton – Thanked Staff and Commissioners for a successful Tortious Day. • Planning
Councilmember Creighton – Questioned SPR 22-23 totals
Public Comments:

Jeanie O’Laughlin

CIVIC/COMMUNITY/ORGANIZATION ANNOUNCEMENTS
• Mayor Pro Tem Smith - Thelma Metzger Memorial Service at First Baptist Church Friday 05/12/2023 @ 5:00pm
• Pastor Mark Goodell – Partnered with Young Life on Friday 05/12/2023 at the Strata Center at 6:00pm Interest Meeting for Leaders.
• Shawn Bradley – Spoke about Stand with Karen Movement

PUBLIC BUSINESS FROM THE FLOOR
• Jeanie O’Laughlin – Spoke
• Shawn Bradley – Spoke
• Tammy Johnson – Spoke
• Councilmember Macedonio - Spoke

PRESENTATION
P 1. Police Department presentation of Certification – Officer Lopez received a Certificate of Commendation from Chief Hightower
Public Comment:
• Chief Kosick
• Tammy Johnson
P 2. Community Action Partnership of Kern Presentation – No show

CONSENT CALENDAR
CC 1. Approve City Check Register dated 04/21/2023 through 05/04/2023 37 July 11, 2023
CC 2. Approve First Due Software Agreement- Prop 64 Grant Funded CC 3. Approve Transit Asset Management Plan (TAM)
CC 4. Approve Resolution for Drinking Water State Revolving Fund (DWSRF) CC 5. Approve Resolution for Clean CA Grant
• Councilmember Creighton: Questioned CC3 confirm that 5311 is additional supplement of local transpiration needs and life span of Dial-A-Ride Vehicles. Question CC4 where is the ranch track located? Was the resolution provided by legal? Question CA Grant the landscaping identified and is there an actual project that we have written out? Acting City Manager Responded.

Public Comments:

None
Motion to approve Consent Calendar (CC 1. – CC 5.): Motion by: Councilmember Kulikoff 2nd by:

Councilmember Creighton
AYES: Councilmember Kulikoff, Councilmember Creighton, Councilmember Creighton, Mayor Pro Smith, Mayor Kulikoff
NOES: None
VOTE: 5 Yes 0 Nays 0 Abstain 0 Absent Motion Carried

CITY MANAGER REPORT
Acting City Manager Elmes verbal report:

Units are successfully being filled, with only 6 left to complete. Informed public of the discussions with developers interested in housing manufacturing projects, with neighboring cities about cannabis industry growth, and Capital Avenue about grant applications. June 20,2023 there will be a council meeting.

Councilmember Questions:
• Councilmember Macedonio questioned if Capital Avenue was currently working on a grant and if the city had digital, easily accessible ways to view these forms.

PUBLIC HEARING
PH 1. Aspen Mall Lighting and Landscape District
Councilmember Kulikoff explained this section presents two resolutions that allow the City of California City to levy assessments for the Aspen Mall Lighting and Landscape District for fiscal year 2023-2024. It is an annual requirement that pays for parking lot and lighting as well as landscape maintenance. Resolutions 04232979 & 04232980.

Public Comment:

None
Motion to Close Public Hearing: Motion by: Councilmember Creighton 2nd by: Mayor Pro Smith AYES: Mayor Pro Smith, Councilmember Creighton
ABSTAINED: Councilmember Kulikoff, Councilmember Macedonio VOTE: 3 Yes 0 Nays 2 Abstain 0 Absent Motion Carried
Motion to Approve PH1: Motion by: Councilmember Creighton 2nd by: Mayor Pro Smith AYES: Mayor Pro Smith, Councilmember Creighton
ABSTAINED: Councilmember Kulikoff, Councilmember Macedonio VOTE: 3 Yes 0 Nays 2 Abstain 0 Absent Motion Carried
PH 2. TDA Unmet Transit Needs – by Public Works Director, Joe Barragan Opened to the public for comment.

No public comment.
38 July 11, 2023
Motion to Close Public Hearing: Motion by: Councilmember Creighton 2nd by: Mayor Pro Smith AYES: Councilmember Kulikoff, Councilmember Creighton, Councilmember Creighton, Mayor Pro Smith, Mayor Kulikoff
VOTE: 5 Yes 0 Nays 0 Abstain 0 Absent Motion Carried
Motion to Approve PH2 : Motion by: Councilmember Creighton 2nd by: Councilmember Kulikoff AYES: Councilmember Kulikoff, Councilmember Creighton, Councilmember Creighton, Mayor Pro Smith, Mayor Kulikoff
VOTE: 5 Yes 0 Nays 0 Abstain 0 Absent Motion Carried

CONTINUED BUSINESS
CB 1. Special Tax Discussion – by Acting City Manager, Inge Elmes • Acting City Manager reads CB1 report.
• Police Chief Hightower explains police report.
• Fire chief Kosick explains Fire report.

Councilmember Questions:
• Councilmember Macedonio – Questioned police budget in April ‘ 2016 to see what was done in the past to improve current budget.
• Mayor Pro Tem Smith – Would like to have Police and Fire in the General Fund. Spoke about a letter from Mr. JM Powers dated April 29, 2023
• Mayor Kulikoff – Questioned the deadline for the special election and the cost of the county.

Public Comments:
• DJ Twohig – Spoke
• Shawn Bradely – Spoke
• Tammy T – Spoke
• Jeanie O’Laughlin – Spoke
• Tammi Johnson - Spoke
• Dwayne Vasquez – Spoke
Second Call:
• Silver Farr – Spoke
• Shawn Bradley – Spoke
• DJ Twohig – Spoke

NEW BUSINESS
NB 1. Approve Purchase of EV Charging Station – by Acting City Manager, Inge Elmes • Acting City Manager Inge Elmes read NB1 report.
• Ollie Danner explains charging station to council and staff Councilmember Questions:
• Councilmember Creighton – States that the staff report does not have the 50,000 EKCG. • Councilmember Macedonio - Asked if there is representation for both stations. • Mayor Pro Tem Smith – How long will it take to change the unit based on station.

Public Comments:
• Silver Farr – Spoke
• Shawn Bradley - Spoke
• Tammi Johnson – Spoke
39 July 11, 2023
Motion to approve NB1: Motion by: Councilmember Creighton 2nd by: Councilmember Macedonio AYES: Councilmember Creighton, Councilmember Macedonio, Mayor Pro Smith ABSTAIN: Councilmember Kulikoff, Mayor Kulikoff
NOES: None
VOTE: 3 Yes 0 Nays 2 Abstain 0 Absent Motion Carried
NB 2. Approve BHT Engineering to perform engineering services to fulfill the State Water Resources Control Board (SWRCB) annual LAMP reporting requirements – by Public Works Director, Joe Barragan
• Joe Barragan Public Works Director goes over report.

Councilmember Questions:
• Mayor Pro Tem Smith – Questioned if not approved how it will affect the city. • Councilmember Macedonio – Question if this was an annual requirement.

Public Comments:

None
2nd Call:

None
Motion to approve NB2: Motion by: Councilmember Kulikoff 2nd by: Mayor Pro Tem Smith AYES: Councilmember Kulikoff, Councilmember Creighton, Councilmember Macedonio, Mayor Pro Tem Smith, Mayor Kulikoff
NOES:

VOTE: 5 Yes 0 Nays 0 Abstain 0 Absent Motion Carried
NB 3. Calibration and Service agreement with HACH for the Wastewater Treatment Plant. – by Public Works Director, Joe Barragan
• Joe Barragan Public Works Director goes over report.

Councilmember Questions:

None
Public Comments:

None
2nd Call:

None
Motion to approve NB3: Motion by: Councilmember Creighton 2nd by: Councilmember Kulikoff AYES: Councilmember Kulikoff, Councilmember Creighton, Councilmember Macedonio, Mayor Pro Tem Smith, Mayor Kulikoff
NOES:

VOTE: 5 Yes 0 Nays 0 Abstain 0 Absent Motion Carried
COUNCILMEMBER COMMENTS, AGENDA REQUESTS, AND AB1234 REPORTS • Councilmember Creighton: Will be attending the Kern COG meeting. East Kern Air Pollution District is currently assisting municipalities in converting gas monitored equipment with electric.

Karl’s Hardware is loaning their equipment for trial use. Agendize delivery only cannabis permits.

Agendize the city manager recruitment. Would like to be part of League of Cities of the Mayor Pro Tem or Mayor would like to give there set to councilmember Creighton. 40 July 11, 2023
• Councilmember Macedonio – Questioned when will the Animal Control officer will start? Concerned about the numbers escalating in animals running loss in town. Chief Hightower responded. Would like more information from the Prop 64 grant from fire Department. Chief Kosick responded. • Mayor Pro Tem Smith – Would like a specific Cash Reserve number from Finance department.

Also would like to add an additional Public Comment section in the agenda towards the end of the meeting.
• Mayor Kulikoff – Would like to bring in discussion at the next meeting re-evaluate committee list for council. Would like to include in the next meeting agenda the installation of Fence at the Par 3 Commercial Modular Building and fixing the building also bring back the consideration of ARPA funds and direct to other projects.

ADJOURNMENT
Motion to Adjourn by Councilmember Creighton: 2nd by: Councilmember Kulikoff PASSED, APPROVED, AND ADOPTED this 11th day of July 2023. ______________________________
Kelly Kulkoff, Mayor
ATTEST:
_______________________________
Socorro Chavez, City Clerk

41 July 11, 2023
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CITY COUNCIL
Meeting Time: 05-09-23 16:00
eComments Report
Meetings Meeting
Time
Agenda
Items
Comments Support Oppose Neutral
CITY COUNCIL 05-09-23
16:00
36 2 0 0 0
Sentiments for All Meetings
The following graphs display sentiments for comments that have location data. Only locations of users who have commented will be shown.

Overall Sentiment
53 July 11, 2023

CITY COUNCIL
05-09-23 16:00
Agenda Name Comments Support Oppose Neutral
CALL TO ORDER 1 0 0 0
CLOSED SESSION 1 0 0 0
Sentiments for All Agenda Items
The following graphs display sentiments for comments that have location data. Only locations of users who have commented will be shown.

Overall Sentiment
Agenda Item: eComments for CALL TO ORDER
Overall Sentiment
Jane Q. Public
Location:

Submitted At: 3:22pm 05-09-23
can you please tell the mayor that he speaks to close to the microphone and his voice is distorted; some people on zoom have trouble understanding what he's saying. Thank you.

Agenda Item: eComments for CLOSED SESSION
54 July 11, 2023
Overall Sentiment
Jane Q. Public
Location:

Submitted At: 3:24pm 05-09-23
2 questions; #1-why is the council rehashing CS1 when it was gone over at the March 28th meeting under closed session and #2-why is the council rehashing CS2 when it was gone over in closed session at the April 11th meeting?
55 July 11, 2023

CITY COUNCIL
June 27, 2023
TO: Mayor and City Council
FROM: Joe Barragan, Public Works Director
SUBJECT: Water Standby Charge— Fiscal Year 2023-24 Levy ………………………………………………………………………………………………………

BACKGROUND
California City operates a water system that was built to serve a large number of parcels that were planned for development at the time the water system was designed. Since Fiscal Year 1993-94, the City has charged a Water Standby Charge to undeveloped parcels that, when developed, will receive service from the City’s existing water system.

The amount of this charge ranges from $15 to $25 per year. The charge is collected on the property tax roll. Once a parcel is connected to the system and begins receiving (and paying for) water service, it stops charged the standby charge.

Each year, the City Council holds a public hearing to approve placing the standby charges on the property tax roll. After conducting the hearing, notice of which was published, the Council may adopt the attached resolution which sets the rate for 2023- 2024 and directs that the standby charge be collected by the County.

The rate of the standby charge is unchanged from past years and has not been increased since 1993-94.

In Fiscal Year 2020-21, the City Council created a program whereby owners of property that is not within 100 feet of an existing City water delivery or transmission line could receive a refund of their Fiscal Year 2020-21 standby charge. This program was created as a matter of local policy and does not represent a judgment of the City Council with respect to the benefits that such parcels receive from the water system. The attached resolution continues this program for Fiscal Year 2023-24. A draft of the proposed Fiscal Year 2023-24 appeals form is attached for City Council information.

RECOMMENDATION
Approve Resolution No. 07-23-2991 adopting water standby charges for Fiscal Year 2023-24, and for the City Council to approve the continued use of the appeal form.

FISCAL IMPACT The Standby Charge totals $844,570 for Fiscal Year 2023-24. Staff cannot estimate the number of refunds that will be claimed under the proposed refund program.

PH 1.
56 July 11, 2023

ENVIRONMENTAL ACTION NONE

ATTACHMENTS
Resolution No 07-23-2991
Engineer's Report
Water Standby Fee Appeal Form
57 July 11, 2023
RESOLUTION NO. 07-23-2991

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF CALIFORNIA CITY INITIATING PROCEEDINGS FOR THE

ESTABLISHMENT OF THE WATER STANDBY CHARGES
FOR FISCAL YEAR 2023-2024
THE CITY COUNCIL OF THE CITY OF CALIFORNIA CITY RESOLVES as follows:

Section 1. Purpose
This Resolution initiates proceedings to levy the City’s existing water standby charges for Fiscal Year 2023-2024.

Section 2. Findings
The City Council finds, determines and declares as follows:

A. Due to the size of the City and the interspersing of developed and undeveloped land within many areas of the City, the City operates and maintains a very extensive water system that is designed to serve not only the developed parcels in the City but also the territory that has not yet been developed.

B. The oversized water system is outdated, in need of substantial rehabilitation and improvements, and expensive to operate and maintain.

C. The Uniform Standby Charge Procedures Act (Gov’t Code Sec. 54984 et seq.) (the “Act”) authorizes the City to fix a water standby charge on land within the City that derive benefit from the availability of facilities to provide water service, even if that land does not actually use the water service.

D. In 1992 and 1993, the City Council conducted proceedings pursuant to the Act to fix a standby charge (the “Standby Charge”) to fund for the construction and reconstruction of water production, transmission and storage facilities.

E. Since the Standby Charge was first fixed, (i) the City has annually taken action to continue the Standby Charge pursuant to Section 54984.7 of the Act and (ii) the Standby Charge has been collected on each year’s property tax roll.

F. The rate of the Standby Charge has not changed since it was initially levied in Fiscal Year 1992-1993.

G. Pursuant to Section 5(a) of Article XIII D of the California Constitution, the Standby Charge is exempt from the procedures and approval process set forth in Section 4 of 58 July 11, 2023
Article XIII D of the California Constitution.

Section 3. Report of Engineer
A qualified engineer’s report is on file in the Office of the City Clerk and incorporated herein by reference. The proposed standby charge is based upon the report. The report includes the following: a description of the charge and the method by which it will be imposed; a compilation of the amount of the charge proposed for each parcel subject to the charge; a statement of the methodology and rationale followed in determining the degree of benefit conferred by the service for which the charge is made; and a discussion of the other factors described in Section 54984.2 of the Act.

Section 4. Affected Lands
A list of the assessor’s parcel number (or other identifying information for any parcel for which an assessor’s parcel number is not listed) of each parcel to be charged is on file in the Office of the City Clerk and incorporated herein by reference. The list also includes the amount of the charge for each listed parcel.

Section 5. Proposed Charges
The proposed charge is as follows:
(a) Effective July 1, 2023, water standby charges shall be paid by certain property within the City not receiving water service as follows:
(1) “Acres 1": Within recorded tracts for which a Subdivision Deferred Improvement
“SDI” Agreement exists, parcels not fronting upon a water main shall pay $15.00 per parcel per annum.
(2) “Acres 2": Within recorded tracts for which an SDI agreement exists, parcels fronting upon a water main shall pay $20.00 per parcel per annum. (3) “Acres 3": Within recorded tracts for which an SDI Agreement does not exist, parcels shall pay $25.00 per parcel per annum.
(b) Notwithstanding the foregoing, water standby charges shall not be paid by certain property within the City as follows:
(1) Parcels contained in a condominium, townhouse or other multi-family residential development shall not pay a standby charge, provided common area parcels shall pay a charge at the rate specified in subsection (a).
(2) Ownership interests consisting solely of mineral rights shall not pay standby 59 July 11, 2023
charges.
(3) Parcels receiving water service as of the effective date shall not pay a standby charge.

Section 6. Public Hearing
(a) The Council shall conduct a public hearing at the City Council Chambers located at 21000 Hacienda Blvd, California City, California, on June 27, 2023. At the publish hearing, the Council will hear and consider all objections or protests, if any, to the proposed charges.
(b) The City Clerk is directed to publish notice of the public hearing.

Section 7. Encouragement of Public Participation
The City Council has adopted this Resolution and will hold the noticed public hearing referenced in Section 6 of the Resolution as part of the City’s commitment to open government and public participation. The adoption of this Resolution should not be interpreted as an admission by the City that the Resolution, or any of its contents, is required under applicable state law.

PASSED, APPROVED AND ADOPTED THIS 11th of July, 2023 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
________________________________
Kelly Kullikoff, Mayor
ATTEST:
_______________________________
Socorro Chavez, City Clerk
(SEAL)
60 July 11, 2023
61 July 11, 2023
62 July 11, 2023
63 July 11, 2023

City of California City
21000 Hacienda Blvd
California City, CA 93505
Water Standby Fee Waiver Letter
In accordance with our City Council’s decision on July 23rd, 2019, regarding the Water Standby Fee, please be advised of the following:

The water standby fee is charged each year, to each unique city parcel property landowner, regardless of the number of parcels owned, as long as the method of holding title is the same. A "PARCEL PROPERTY" is defined as: a piece of real estate, usually resulting from division of a large area of land. It can range in size from a small lot to a gigantic ranch; In real estate, a plot is a tractor parcel of land owned or meant to be owned by some owner(s).

The landowner may be subject to more than one water standby fee if the landowner owns more than one parcel as a title holder of different categories of landowner units. For example, a landowner holding a parcel in joint tenancy, another parcel in partnership, and a third parcel as sole owner is subject to three water standby fees.

If you believe you have been levied a fee by mistake, please complete this form and attach copies of all your tax bills with the Assessor Parcel Number (APN) for which you are appealing.

Your Name:_______________________________________________________ APN:___________________________________
Mailing Address: _________________________
City:_________________________ State: ______ Zip: ______________ Date:______________ Signature:_______________________________________ Brief Explanation of the Facts upon which you base this Appeal:
__________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ ______________________________________________________________________________ Return this completed form, a COPY OF YOUR TAX BILL, and any other pertinent attachments to: CITY OF CALIFORNIA CITY, CITY HALL, 21000 HACIENDA BLVD., CALIFORNIA CITY, CA. 93505, attention “Water Standby Waiver.” For further clarification or information, please call Susie Weber at (760) 373-7152.

The City Manager will make all final decisions regarding waivers. Notice of the decision will be mailed to you within 30 days of receipt of this form. 64 July 11, 2023

CITY COUNCIL
June 27, 2023
TO: Mayor and City Council
FROM: Joe Barragan, Public Works Director
SUBJECT: Water Standby Charge (WSC)— Fiscal Year 2022-23 Levy ………………………………………………………………………………………………………

The amount of this charge ranges from $15 to $25 per year. The charge is usually collected on the property tax roll, but in Fiscal Year 2022/23, the fee was not collected.

Once a parcel is connected to the system and begins receiving (and paying for) water service, it eliminates the standby charge to the owner.

The City has received three quotes to have a third-party company send out the tax bill to the parcels that need to pay the WSC. Alexander, the company the City currently uses for its current water bills, submitted the lowest bid to send out the WSC bill on behalf of the City.

Each year, the City Council holds a public hearing to approve placing the standby charges on the property tax roll. Since that did not occur last year, this Public Hearing is to discuss the intent of the City to retroactively collect the WSC for the fiscal year 2022/23 if the City Council elects to do so. The rate of the standby charge is unchanged from past years and has not been increased since 1993-94.

In Fiscal Year 2020-21, the City Council created a program whereby owners of property that is not within 100 feet of an existing City water delivery or transmission line could receive a refund of their Fiscal Year 2020-21 standby charge. This program was created as a matter of local policy and does not represent a judgment of the City Council with respect to the benefits that such parcels receive from the water system. The attached resolution continues this program for Fiscal Year 2022-23. A draft of the proposed Fiscal Year 2022-23 appeals form is attached for City Council information.

RECOMMENDATION
Approve Resolution No. 07-23-2992 adopting water standby charges for Fiscal Year 2022-23 and authorizes Alexander to send out the tax levy on behalf of California City.

Also, for the City Council to approve the continued use of the appeal form.

PH 2.
65 July 11, 2023
FISCAL IMPACT The Standby Charge totals $844,570 for Fiscal Year 2022-23. Staff cannot estimate the number of refunds that will be claimed under the proposed refund program.

Cost to have Alexander send out the WSC out of Water Fund 51-5115-310 $31,046.14

ENVIRONMENTAL ACTION NONE

ATTACHMENTS
Resolution No 07-23-2992
Engineer's Report
Water Standby Fee Appeal Form
Alexander’s Quote
Hall Printing Quote
Minute Man Press Quote
66 July 11, 2023
RESOLUTION NO. 07-23-2992

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF CALIFORNIA CITY INITIATING PROCEEDINGS FOR THE

ESTABLISHMENT OF THE WATER STANDBY CHARGES
FOR FISCAL YEAR 2022-2023
THE CITY COUNCIL OF THE CITY OF CALIFORNIA CITY RESOLVES as follows:

Section 1. Purpose
This Resolution initiates proceedings to levy the City’s existing water standby charges for Fiscal Year 2022-2023.

Section 2. Findings
The City Council finds, determines and declares as follows:

B. The oversized water system is outdated, in need of substantial rehabilitation and improvements, and expensive to operate and maintain.

F. The rate of the Standby Charge has not changed since it was initially levied in Fiscal Year 1992-1993.

G. Pursuant to Section 5(a) of Article XIII D of the California Constitution, the Standby Charge is exempt from the procedures and approval process set forth in Section 4 of 67 July 11, 2023
Article XIII D of the California Constitution.

Section 5. Proposed Charges
The proposed charge is as follows:
(a) Effective July 1, 2023, water standby charges shall be paid by certain property within the City not receiving water service as follows:
(1) “Acres 1": Within recorded tracts for which a Subdivision Deferred Improvement
“SDI” Agreement exists, parcels not fronting upon a water main shall pay $15.00 per parcel per annum.
(2) “Acres 2": Within recorded tracts for which an SDI agreement exists, parcels fronting upon a water main shall pay $20.00 per parcel per annum. (3) “Acres 3": Within recorded tracts for which an SDI Agreement does not exist, parcels shall pay $25.00 per parcel per annum.
(b) Notwithstanding the foregoing, water standby charges shall not be paid by certain property within the City as follows:
(1) Parcels contained in a condominium, townhouse or other multi-family residential development shall not pay a standby charge, provided common area parcels shall pay a charge at the rate specified in subsection (a).
(2) Ownership interests consisting solely of mineral rights shall not pay standby 68 July 11, 2023
charges.
(3) Parcels receiving water service as of the effective date shall not pay a standby charge.

PASSED, APPROVED AND ADOPTED THIS 11TH of July, 2023 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
________________________________
Kelly Kulikoff, Mayor
ATTEST:
_______________________________
Socorro Chavez, City Clerk
(SEAL)
69 July 11, 2023
70 July 11, 2023
71 July 11, 2023
72 July 11, 2023

If you believe you have been levied a fee by mistake, please complete this form and attach copies of all your tax bills with the Assessor Parcel Number (APN) for which you are appealing.

The City Manager will make all final decisions regarding waivers. Notice of the decision will be mailed to you within 30 days of receipt of this form. 73 July 11, 2023
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CB 1.

COUNCIL AGENDA ITEM
JULY 11, 2023
PREPARED BY: Inge Elmes, Acting City Manager

SUBJECT: Special Tax Discussion

BACKGROUND/DISCUSSION
Council has requested that a dedicated 30 minutes be set aside at every council meeting to discuss the special tax. Direction was given to bring back information on a ballot/polling service provider for council to review.

As suggested by Chief Hightower and Chief Kosick, with council direction, staff has located a Planning, Communications & Engagement Service provider for the City of California City’s Public Safety Vision.

The Lew Edwards Group is nationally recognized in public agency engagement and communications, has enacted revenue ballot measures for local governments and other public agencies with a 95% success rate. This firm has extensive experience in Kern County and the greater San Joaquin Valley.

LEG will provide lead project coordination, assist in overseeing opinion research, develop strategic plan, public engagement, communications, and assist with ballot measure development as well as assist with the city’s public opinion research.

Please refer to the timelines for the ballot measures:
• The next time to do an election will be consolidated in the Presidential primary election of March 5, 2024.
• Final delivery dates for a Resolution for the March election are still being determined but will likely be early October. Should be 88 days prior to election. • There is a 30-day certification for March election, so this will be around April 2.

Timeline for Project:
• July – September: Assess viability, update city council. • September – October: Continue to engage/seek input from public. • November: Proceed with balloting materials.
78 July 11, 2023
• December: City council places public safety reauthorization measure on ballot, submit to County Registrar of Voters. Place measure information on county website. • January – March 2024: Provide public voting and measure information.

LEG professional services rate is $6,500.00 per month. Two polling studies would be completed at $33,000.00. Mailers could be provided in house. Digital media tranches at $10,000.00 each. It is recommended that the measure to be in place once the current special tax expires, to prepare for the March 2024 election.

Summary of Proposed Costs:
• Professional Fees: $6,500 per month
• Polling: $33,000.00
• Digital Media: $10,000
RECOMMENDATION:

Staff recommends open discussion on level of engagement with The Lew Edwards Group for the city’s public safety vision.

FISCAL IMPACT
This item is informational and fiscal impact would be determined by level of services provided to the city.
79 July 11, 2023
ITEM NO. NB 1.

COUNCIL AGENDA ITEM
July 11, 2023
PREPARED BY: Inge Elmes, Acting City Manager
SUBJECT: California City Police Officer Association Memorandum of Understanding
Background Discussion:

On June 19, 2023, the California City Police Officer Association Union members ratified a vote to approve the tentative MOU agreement, please see attachment. This has been a long process and staff is pleased to provide the tentative Memorandum of Understanding for your viewing.

Recommendation:

Staff recommends approving the MOU agreement.

ATTACHMENT
A. Memorandum of Understanding
80 July 11, 2023

MEMORANDUM OF UNDERSTANDING
between

THE CITY OF CALIFORNIA CITY
and

CALIFORNIA CITY POLICE OFFICER ASSOCIATION
February 23, 2022 to July 22, 2025
81 July 11, 2023

TABLE OF CONTENTS
ARTICLE I .................................................................................................................................................. 5 TERM ..................................................................................................................................................... 5 ARTICLE II ................................................................................................................................................ 5 RENEWAL ............................................................................................................................................. 5 ARTICLE III ............................................................................................................................................... 6 EQUAL OPPORTUNITY EMPLOYMENT .......................................................................................... 6 ARTICLE IV ............................................................................................................................................... 6 ASSOCIATION SECURITY .................................................................................................................. 6 ARTICLE V ................................................................................................................................................ 6 ASSOCIATION REPRESENTATIVES ................................................................................................. 6 ARTICLE VI ............................................................................................................................................... 7 MAINTENANCE OF BENEFITS ......................................................................................................... 7 ARTICLE VII ............................................................................................................................................. 7 SAVINGS PROVISION ......................................................................................................................... 7 ARTICLE VIII ............................................................................................................................................ 7 CITY'S RIGHTS AND RESPONSIBILITIES ....................................................................................... 7 ARTICLE IX ............................................................................................................................................... 8 PEACEFUL PERFORMANCE CLAUSE ............................................................................................. 8 ARTICLE X ................................................................................................................................................ 8 DEFINITIONS ........................................................................................................................................ 8 ARTICLE XI ............................................................................................................................................... 9 WORKWEEK ......................................................................................................................................... 9 ARTICLE XII ........................................................................................................................................... 10 WAGES ................................................................................................................................................. 10 ARTICLE XIII .......................................................................................................................................... 13 JOB VACANCIES ................................................................................................................................ 13 ARTICLE XIV .......................................................................................................................................... 13 REJECTION FOLLOWING PROMOTION ........................................................................................ 13 ARTICLE XV ........................................................................................................................................... 13 P.O.S.T. CERTIFICATE PAY ............................................................................................................... 13 ARTICLE XVI .......................................................................................................................................... 14 EDUCATION INCENTIVE ................................................................................................................. 14 ARTICLE XVII ........................................................................................................................................ 15 82 July 11, 2023
TUITION/TRAINNG REIMBURSEMENT ........................................................................................ 15 ARTICLE XVIII ....................................................................................................................................... 16 HOLIDAYS .......................................................................................................................................... 16 ARTICLE XIX .......................................................................................................................................... 17 VACATION ........................................................................................................................................... 17 ARTICLE XX ........................................................................................................................................... 17 SICK LEAVE ........................................................................................................................................ 17 ARTICLE XXI .......................................................................................................................................... 18 SICK LEAVE OF ABSENCE ............................................................................................................... 18 ARTICLE XXII ........................................................................................................................................ 18 FAMILY DEATH LEAVE .................................................................................................................... 18 ARTICLE XXIII ....................................................................................................................................... 19 HEALTH, DENTAL, AND VISION BENEFITS ................................................................................. 19 ARTICLE XXIV ....................................................................................................................................... 19 DISABILITY INSURANCE ................................................................................................................ 19 ARTICLE XXV ........................................................................................................................................ 19 UNIFORM ALLOWANCE .................................................................................................................. 19 ARTICLE XXVI ....................................................................................................................................... 20 PERSONNEL MANUAL ..................................................................................................................... 20 ARTICLE XXVII ...................................................................................................................................... 20 DISPATCH TRAINER, FIELD TRAINING OFFICER, RANGEMASTER ...................................... 20 ARTICLE XXVIII .................................................................................................................................... 21 ANIMAL CONTROL OFFICER TRAINER ....................................................................................... 21 ARTICLE XXIX ....................................................................................................................................... 21 CANINE OFFICER .............................................................................................................................. 21 ARTICLE XXX ........................................................................................................................................ 21 EMPLOYEE PROBATIONARY STATUS .......................................................................................... 21 ARTICLE XXXI ....................................................................................................................................... 21 COLLECTIVE RISK MANAGEMENT TEAM .................................................................................. 21 ARTICLE XXXII ...................................................................................................................................... 21 GRIEVANCE PROCEDURE ............................................................................................................... 21 ARTICLE XXXIII .................................................................................................................................... 22 CALIFORNIA DRIVER'S LICENSE REQUIREMENT ..................................................................... 22 83 July 11, 2023
ARTICLE XXXIV .................................................................................................................................... 22 EMPLOYEE ASSISTANCE PROGRAM ............................................................................................ 22 ARTICLE XXXV ..................................................................................................................................... 22 DRUG AND ALCOHOL ABUSE POLICY ......................................................................................... 22 ARTICLE XXXVI .................................................................................................................................... 23 RELOCATION ALLOWANCE ............................................................................................................ 23 84 July 11, 2023

MEMORANDUM OF UNDERSTANDING

BETWEEN

THE CITY OF CALIFORNIA CITY AND

CALIFORNIA CITY POLICE OFFICERS ASSOCIATION
This Memorandum of Understanding ("MOU") is entered into pursuant to the Meyers-Milias-Brown Act (Government Code Sections 3500-3510) and is made and entered into the ____day of ____2022 by between the CITY OF CALIFORNIA CITY, hereinafter called the "City" and the designated representative members of the CALIFORNIA CITY POLICE OFFICERS ASSOCIATION, hereinafter called the “Association”.

It is the purpose of the Memorandum of Understanding (hereinafter referred to as "Memorandum" or "MOU") to promote and provide for harmonious relations, cooperation and understanding between the City's management representatives and the local sworn police and civilian employees covered under this Memorandum; to provide an orderly and equitable means of resolving any misunderstandings or difference which may arise under this Memorandum; and to set the agreement of the parties reached as a result of good faith negotiations regarding wages, hours, and other terms and conditions of employment of the employees covered under the Memorandum, which agreement the parties intend jointly to submit and recommend for City Council approval and implementation.

ARTICLE I
TERM
The City and the Association agree that the term of this Memorandum of Understanding shall begin at midnight on February 23, 2022, and end at 11:59 P.M. on July 22, 2025. This MOU specifically supersedes and replaces the prior MOU between the City and the Association, any and all extensions or addenda to the prior MOU, and any and all other understandings, oral or written, entered into between the City and the Association.

ARTICLE II

RENEWAL
The City and the Association agree that for the term of this Memorandum of Understanding, each party waives the right and each agree that the other party shall not be obligated to meet and confer with respect to any subject or matter pertaining to or covered by the MOU, except as to meeting and conferring over the renewal or continuation of this MOU. The City and the Association agree that meeting and conferring over the renewal or continuation of this MOU shall be initiated and conducted in such a manner that every effort will be made to reach an agreement prior to the expiration of this MOU. The City and Association agree to extend this agreement until a new MOU is negotiated, or until parties reach impasse. It is further agreed that nothing in this MOU shall in any way diminish the rights of the employees, the City, or the Association as established by the City Municipal Code, the personnel policies of the City, the Meyers85 July 11, 2023 Milias-Brown Act of the State of California and all amendments thereto except as specifically provided by addenda attached hereto.

ARTICLE III

EQUAL OPPORTUNITY EMPLOYMENT
The City and the Association agree that the provisions of this Memorandum of Understanding shall be applied equally to all employees covered herein without favor or discrimination because of race, creed color, sex, sexual orientation, age, national origin, political, or religious affiliation or Association membership. No employee will be discriminated against and/or retaliated against for exercise of his/her rights granted by this MOU, City rules, or by Law.

ARTICLE IV

ASSOCIATION SECURITY
A. The City agrees to an Association dues system whereby authorized deductions will be withheld and paid to the Union consistent with state and federal law.

B. The City recognizes the Association as the majority representation of the bargaining unit that includes the classifications listed below:
-Police Officer
-Police Officer Corporal
-Police Special Investigator
-Police Officer Sergeant
-Police Officer Lieutenant
-Police Dispatcher
-Police Dispatch Supervisor
-Animal Control Officer
-Code Enforcement Officer
-Records Clerk
-Records Clerk Supervisor
-Community Service Officer
-Correctional Officer/Jailer
C. The City recognizes the right of the Association to govern its internal affairs.

ARTICLE V

ASSOCIATION REPRESENTATIVES
The City agrees that the Association shall be permitted to maintain a steward on the job to receive complaints and to see that the terms and conditions of this Memorandum of 86 July 11, 2023
Understanding are being observed. The City also recognizes the right of Stewards to participate in the first step discussions on grievances, particularly on the application of the terms of this MOU. The Association shall notify the City Manager in writing of the names of the stewards upon appointment. The Association agrees to notify the City of the names of Stewards and date and time of regularly scheduled monthly meetings. Any changes in meeting dates, times, or Stewards shall be given to the City immediately.

ARTICLE VI

MAINTENANCE OF BENEFITS
Existing benefits contained in this Memorandum shall not be changed during the term of this agreement without mutual consent of parties hereto. Existing benefits not set forth in this Memorandum, which fall within the scope of representation, shall not be changed by the City without advanced notice and an opportunity to meet and confer regarding such. The parties recognize and accept the concept of past practice as to matters within the scope of representation and agree to meet and confer regarding proposed change in any such practices. The City shall not propose any such changes unless required to do so for operational, organization, and financial reasons.

ARTICLE VII

SAVINGS PROVISION
If any provisions of this Memorandum of Understanding are held to be contrary to law by a court of competent jurisdiction, such provisions will not be deemed valid and subsisting except to the extent permitted by law, but all other provisions will continue in full force and effect.

ARTICLE VIII

CITY'S RIGHTS AND RESPONSIBILITIES
The City retains, solely and exclusively, all the rights, powers and authority exercised or held prior to the execution of this Memorandum of Understanding. Without limiting the generality of the foregoing, the rights, powers, and authority retained solely and exclusively by the City and not abridged herein, included but are not limited to following: To manage and direct its business and personnel; to manage, control and determine the mission of its departments, building facilities in whole or in part; to subcontract or discontinue work for economic or operational reasons; to direct the work force; to increase or decrease the work force and determine the number of employees needed, to hire, transfer, promote and maintain the discipline and efficiency of its employees; to establish work standards, schedule of operation and reasonable workload; to specify or assign work requirements, and require overtime; to schedule working hours and shifts; to adopt rules of conduct and penalties for violation thereof; to determine the type and scope of work to be performed and the services to be provided; to determine the methods, processes, means and places of providing services and to take whatever action necessary to prepare for and operate in an emergency.
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ARTICLE IX

PEACEFUL PERFORMANCE CLAUSE
During the term of this Memorandum of Understanding, the City agrees that it will not lock out employees, and the Association agrees that it will not engage in, encourage, or approve any strike, slow-down or other work stoppage growing out of any dispute relating to the terms of this MOU. The Association agrees to take whatever lawful steps are necessary to prevent any interruption of work in violation of this MOU, recognizing with the City that all matters of controversy within the scope of this MOU shall be settled by established grievance procedures. If there is a strike, slow-down or work stoppage, the employees who engage in such activity shall be subject to discipline up to and including discharge. The City may seek such remedies as are available under the law.

ARTICLE X

DEFINITIONS
A. Wages:

1. Regular rate - normal hourly rate

2. Straight overtime - overtime hours worked which are paid at the normal hourly rate. (Example - standby time).

3. Premium overtime - overtime hours worked which are paid at the time and one-half rate.

4. Holiday pay - hours worked on a holiday which are paid at the regular rate, plus the premium rate (except floating holidays, which will be paid at regular wage as specified in Article XVII).

B. Forms of Salary Adjustment

1. Step-in-grade. Salary adjustments based on the step-increase pay scale of the City based upon performance meeting expectation.

2. Bonus/incentive- extraordinary circumstances controlled by incumbent.

3. Bilingual stipend- Based on routine use of foreign language skills in general use within California City.

4. Longevity. Based solely on tenure.

5. COLA. Based solely on fiscal conditions as decided by City Council.

6. Promotional. Based solely on change in status.

7. Temporary out of class work.

8. Out-of-Classification.

9. Shift Differential as specified in applicable departments, pay for working shifts other than day shift (does not apply to all departments).

10. Overtime - Based on work beyond standard workweek.

11. Call-out

12. Standby
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13. Compensatory - Based on a time-for-time formula as determined by Fair Labor Standards Act unless otherwise negotiated.

C. Probationary period: a prescribed period of time under an original or promotional appointment where the employee’s performance is observed to determine fitness for the work performed.

D. Promotion: the appointment of an employee to a position in a higher classification.

ARTICLE XI

WORKWEEK
The Department may utilize the three-twelve (3/12), four-ten (4/10) and five-eight (5/8) work schedules during the term of this MOU. Assignment of employees to a designated schedule will be made at the sole discretion of the Chief of Police or his /her designee, based on departmental needs.

A. Regular Work Day:

1. 3/12 - Shall consist of no more than twelve (12) consecutive hours of work, exclusive of lunch, in any twenty-four (24) hour period.

2. 4/10- Shall consist of no more than ten (10) consecutive hours of work, exclusive of lunch, in any twenty-four (24) hour period.

3. 5/8 - Shall consist of no more than eight (8) consecutive hours of work, exclusive of lunch, in any twenty-four (24) hour period.

B. Regular Work Week:

1. A period of 168 consecutive hours (7 consecutive 24 -hour periods-mandated by Fair Labor Standards Act for all departmental personnel not covered in paragraph b, below.

2. A period of 336 consecutive hours (14 consecutive 24-hour periods) as allowed in section 7(k) exemption of the FLSA for sworn employees engaged in law enforcement.

C. Overtime:

1. All authorized time worked in excess of eighty-four (84) hours in one (1) work period for sworn personnel when working a "3/12" schedule.

2. All authorized time worked in excess of forty (40) hours in one work period for all sworn personnel working a "4/10" or "5/8" schedule.

3. All authorized time worked in excess of forty (40) hours in one work period for all non-sworn personnel.

4. All authorized time worked in excess of eight (8) hours in one day, as established by law, for employees working less than 40 hours in one work period. 89 July 11, 2023

ARTICLE XII
WAGES
Wage adjustment shall be made as follow:

A.Step-in-grade: The continuation of the step incremental plan whereby each year after receiving a Meets Expectations on his or her evaluation, an employee will be eligible for an incremental increase to the next step level in the employee's paygrade up to step 9. Employees will be expected to rate at "Meet Expectations" which is defined as: “This is used to indicate an employee who is doing a good job. An employee at this level is meeting the high level of performance expected of City employees. He/she is consistently meeting the agreed upon standards for his/her position.” B.Bilingual Stipend: An employee who is routinely required to use a language in addition to English in the performance of the employee’s regular job duties will receive an additional two percent (2%) above base salary. A onetime language proficiency testing at the expense of the member will be required to be eligible for the stipend.

The parties agree that the Bilingual Stipend is special compensation and shall be reported as such to CalPERS, to the extent legally permissible, pursuant to Title 2 CCR 571 (a)(4) — Bilingual Premium.

C. Longevity Pay: Employees shall receive longevity pay according to the following schedule:
a. Four percent (4%) at the completion of 5 years of continuous service b. An additional four percent (4%) (for a total of 8%) at the completion of 10 years of continuous service.
c. An additional four percent (4%) (for a total of 12%) at the completion of 15 years of continuous service
d. An additional four percent (4%) (for a total of 16%) at the completion of 20 years of continuous service
Fully certified newly hired Police Officers with at least five (5) years of full-time law enforcement experience shall receive the four percent (4%) longevity pay upon completion of probation and shall be eligible for the remaining longevity pay each 5 years thereafter.

The parties agree that Longevity Pay is special compensation and shall be reported as such to CalPERS, to the extent legally permissible, pursuant to Title 2 CCR, Section 571 (a)(l) – Longevity Pay.

D. COLA (Cost of Living Adjustment):

1. Retroactive from February 2022. The City shall provide a cost-of-living adjustment of five percent (5%) to all Sworn Police Officer and civilian members.
90 July 11, 2023

2. Effective July 23, 2023, The City shall provide a cost-of-living adjustment of five percent (5%) all Sworn Police Officer and civilian members.

3. Effective July 23, 2024, The City shall provide a cost-of-living adjustment of five percent (5%) to all Sworn Police Officer and civilian members.

E. Promotional-Out-of-Classification Pay: When an employee is required to perform work which is normally required of an employee in a higher classification or which is neither specified in the employee's job specification nor related to the duties which the employee normally performs, the employee shall be paid out-of-classification pay at the first step of the higher classification or five percent (5%) above the regular pay rate, whichever is greater. Rules outlining requirements for this are outlined in the Personnel Manual and will be followed accordingly.

The parties agree that Promotional-Out-of-Classification Pay is special compensation and shall be reported as such to CalPERS for "classic members", to the extent legally permissible, pursuant to Title 2 CCR, Section 571(a)(3) -Temporary Upgrade Pay.

F. Overtime: All authorized time worked in excess of forty (40) hours in one (1) workweek based on FLSA law.

G. Compensatory Time: The City recognizes that compensatory time off is a legitimate means of payment. Employees may have the option of compensatory time off or paid overtime at the rate of time and one-half, with Department Head approval, according to designated City procedures. All compensatory time off shall be taken in the same period as earned, or no later than the pay period immediately following the pay period in which it is earned. When it is not possible to take compensatory time in the same week or the pay period following pay period earned, all compensatory time shall be paid.

H. Call Out Time: Any employee who is called back to work shall receive a minimum of two (2) hours of overtime credit at time and one-half. All time worked which exceeds the minimum shall be credited for the actual hours worked at the rate of time and one-half. If called out for a second time in a two-hour (2-hour) period, it should be counted in the original call-out, i.e., paid once for two (2) hours.

Call out time may be paid or compensatory time off, at the employee’s discretion.

I. Standby Time: Employees on standby time shall receive a minimum of two (2) hours pay at straight time.

J. Court Time: employees will receive a minimum for four (4) hours at one and one-half (1 1/2%) times their hourly rate of pay or compensatory time off (at the employee's discretion) for court subpoena time if:
i The subpoena falls on the employee’s regularly scheduled time off, or ii The subpoena is canceled less than twelve (12) hours before the stated appearance time. 91 July 11, 2023
K. Shift Differential: Shift differential shall be paid according to the following (for Police and Dispatch)

1. One and one-half percent (1 1/2%) for swing shift.

2. Two and one-half percent (2 1/2%) for graveyard shift.

3. Relief coverage shall be accounted for on a daily basis according to the applicable shift differential rate.

4. The parties agree that Shift Differential Pay is special compensation and shall be reported as such to CalPERS, to the extent legally permissible, pursuant to Title 2 CCR, Section L. California Public Employees Retirement System ("CalPERS ") Contribution:

The City has contracted with California Public Employees Retirement System (CalPERS) to provide a retirement plan for its employees. The City shall make payments of the Employer contribution directly to PERS for the employee's retirement plan. All monies deposited by the employer on behalf of the employee belong solely to the employee should the employee leave PERS for any reason.

1. Sworn Employees
For all sworn employees, except those deemed "new members" within the meaning of the California Public Employees' Pension Reform Act of 2013, they shall pay the nine percent (9%) member contribution. the following shall apply:
a. For all sworn employees deemed "new members" within the meaning of the California Public Employees' Pension Reform Act of 2013, they shall pay fifty percent (50%) of the normal costs attributable to the 2.7%@57 plan. The current amount is eleven and a half percent (11.5%).

2. Civilian Employees
a. For all non-sworn/civilian employees as defined by CalPERS, except those deemed "new members" within the meaning of the California Public Employees' Pension Reform Act of 2013, they shall pay the employee contribution of eight percent (8%). b. For all non-sworn/civilian employees deemed "new members" within the meaning of the California Public Employees' Pension Reform Act of 2013, they shall pay fifty percent (50%) of the normal costs attributable to the 2%@60 plan. The current amount is seven percent (7%).

The retirement tiers are as follow:

1. Sworn
a Hired before 01/01/2007, the benefit is 3%@ 50, last highest year, and optional sick leave credit. b Hired between 01/01/2007 and 01/01/2013 and classic members hired after 1/1/13, the benefit is 2%@ 50, last highest year, and optional sick leave credit. 92 July 11, 2023
c Hired after 01/01/2013, the benefit is 2.7%@57.

2. Civilian
a Hired before 01/01/2013 and classic members hired after 1/1/13, the benefit is 3%@60, last highest year, and optional sick leave credit.
b Hired after 01/01/2013, the benefit 2% @ 60.

ARTICLE XIII

JOB VACANCIES
All City job vacancies shall be posted in conspicuous places for at least seven (7) calendar days. However, the City need not post notice if any eligibility list is used to fill a vacancy, or if making a temporary appointment. The City will establish a promotional selection system for the purpose of allowing only qualified employees to compete for promotional vacancies. Further details are laid out in the Personnel Manual.

ARTICLE XIV

REJECTION FOLLOWING PROMOTION
A. Any employee rejected during the probationary period following a promotional appointment, or at the conclusion of such probationary period by reason of failure of the appointing power to file a statement that the employee's services have been unsatisfactory, shall be reinstated to the classification from which the employee was promoted unless charges are filed, and the employee is discharged.

B. The satisfactory completion of six (6) months of service constitutes the end of an employee's probationary period.

ARTICLE XV
P.O.S.T. CERTIFICATE PAY
Law enforcement personnel are hired after having attained a Commission on Police Officer Standard and Training ("P.O.S.T."), Training Certificate. Further certificates are awarded based on a combination of training, education, experience, and other prerequisites, as determined by the Commission. In order to foster professional education and increase job skills of its employees, the City agrees to the following incentive for all employees with more than one year of service:

Sworn
A. Any sworn employee who receives an Intermediate P.O.S.T. certificate shall receive certification pay in an amount equal to five percent (5%) of their then current base salary.

B. Any sworn employee who receives an Advanced P.O.S.T. certificate shall receive certification pay in an amount equal to five percent (5%) of their current base salary. 93 July 11, 2023
C. Any sworn employee who receives a P.O.S.T. Supervisor certificate shall receive an amount equal to two and a half percent (2.5%) of their current base salary.

All P.O.S.T. certificate pay shall be cumulative. For example, a sworn employee who has both a P.O.S.T.

Intermediate certificate and an Advanced certificate, shall receive 5% of their base salary for the Intermediate certificate and an additional 5% of their base salary for the Advanced certificate.

Civilian
A. Any civilian employee who receives a P.O.S.T. Basic Public Safety Dispatcher certificate shall receive certification pay in an amount equal to two and a half percent (2.5%) of their current base salary.

B. Any civilian employee who receives an Intermediate P.O.S.T. Public Safety Dispatcher certificate shall receive certification pay in an amount equal to two and a half percent (2.5%) of their current salary.

C. Any civilian employee who receives an Advanced P.O.S.T. Public Safety Dispatcher certificate shall receive certification pay in an amount equal to two and a half percent (2.5%) of their current salary.

D. Any civilian employee who receives a P.O.S.T. Records Supervisor certificate shall be paid an amount equal to two and a half percent (2.5%) of their current base salary including the above certificates.

E. Any civilian employee who receives a P.O.S.T. California Association of Property and Evidence certificate shall receive an amount equal to two and a half percent (2.5%) of their base salary.

All P.O.S.T. certificate pay shall be cumulative. For example, a civilian employee who has both a P.O.S.T. Basic Public Safety Dispatcher certificate and an Intermediate Public Safety Dispatcher certificate and an Advanced certificate, shall receive 2.5% of their base salary for the Intermediate certificate and an additional 2.5% of their base salary for the Intermediate Public Safety Dispatcher certificate.

The parties agree that to the extent permitted by law, P.O.S.T. Certificate Pay is special compensation as defined by CalPERS regulations and shall be reported as such to CalPERS pursuant to Title 2 CCR, Section 571(a)(2) and 571.1 as Peace Officer Standard Training (POST) Certificate Pay.

ARTICLE XVI

EDUCATION INCENTIVE
Employees who have earned an Associate's Degree or its equivalent* shall receive education incentive pay in an amount equal to two percent (2%) of the employee's current base salary.

Employees who have earned a Bachelor's Degree shall receive an amount equal to two percent (2%) of the employee's current base salary, which shall be in addition to the 2% base salary for earning an Associate’s Degree.
94 July 11, 2023
To qualify for education incentive pay, the Associate and/or Bachelor’s degrees must be in a subject matter which is sufficiently related to the job and approved by the City Manager. *Equivalent is defined as the completion of 60 or more college units. Units must have been taken through an accredited post-secondary institution.

The parties agree that to the extent permitted by law, Education Incentive Pay is special compensation as defined by CalPERS regulations and shall be reported as such to CalPERS pursuant to Title 2 CCR, Section 571(a)(2) and 571.1 as Educational Incentive.

ARTICLE XVII

TUITION/TRAINNG REIMBURSEMENT
The City recognizes the value of continuing education for its employees and provides the following:

1. Any regular full time employee is eligible to request reimbursement for educational or training expenses as defined and provided for within this policy. All employees must satisfy the necessary perquisites for enrollment in a course to be eligible for reimbursement for the City. The courses should be courses that are job related, improve job or department, or related within the department for advancement.

2. Reimbursement.Applications for educational reimbursement must be obtained from and submitted to the City Manager. Each application must be approved by the appropriate Department head and the City Manager by April 1 of year planning to attend in order to budget for expense. The City shall reimburse an employee's tuition and shall pay one hundred percent (100%) of the cost of books required while attending school. Tuition reimbursement shall be eighty percent (80%) if the employee earns a grade of "C," ninety percent (90%) for a "B," and one hundred percent (100%) for an

3. Receipts are required for reimbursement.

4. Limitations. Reimbursement to employees for tuition and books will be made only upon successful completion of the course or program and only provided the educational experience was undertaken at an approved or accredited agency or institution.

Reimbursement is limited to $ 1000 per employee per year based upon Department Head and City Manager approval.

To qualify for reimbursement, the City Manager or his/her designee shall have (upon recommendation by the Department Head) previously approved the subject matter of the courses and the agency or institution which provides the courses. This is limited to Community College, State College or Certificate programs based on Department Head recommendation and approval.

The applicant must not be receiving tuition payments or refunds for fees from other sources when requesting the same from the City, unless it is a specified amount which does not cover tuition, whereby the City may make up the difference for full tuition.
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5. Documentation. Upon successful completion of the course with a passing grade or if no grade is given, proof that he/she has satisfactorily completed the course must be presented. Failure to attain a passing grade or satisfactory completion will result in denial of the employee's request for reimbursement for any educational claim for reimbursement.

Receipts showing tuition and fee payments, and payments for text materials must be furnished with the reimbursement request to the Department Head and forwarded to the City Manager for approval.

Service Commitment. Employees that receive a reimbursement for education obtained will commit to twenty-four (24) months of service with the City. A reimbursement of funds received will be required if the commitment is not met.

ARTICLE XVIII

HOLIDAYS
A. Employees shall receive thirteen (14) paid holidays:

1. New Year's Day

2. Martin Luther King Jr.'s Birthday (floating*)

3. President's Day

4. Cesar Chavez Day (floating*)

5. Memorial Day

6. Juneteenth

7. Independence Day

8. Labor Day

9. Columbus Day (floating*)

10. Veteran’s Day

11. Thanksgiving Day

12. The Friday following Thanksgiving

13. Christmas Eve Day in lie of Lincoln’s Birthday (or day after Christmas is designated by City Manager)

14. Christmas Day.

Every day appointed by the President or Governor and approved by the City Council for a public fast, thanksgiving, or holiday. *Martin Luther King's Birthday, Cesar Chavez Day and Columbus Day will be offered as floating holidays. City services will remain open, and scheduling will be done to accommodate employees and City services (by Department Head). If the employee chooses to work the holiday, they must select another day off (during fiscal year of holiday) in lieu of the holiday. Employees shall advise the City 15 days prior to a floating holiday of an intention to take an alternate day off or be required to take the floating holiday. The holiday and day off Holidays will be paid at regular time. If all employees decide to have the holiday off, City services will remain open with limited services that Department Heads can offer. Employees must fill out leave requests to attach to timecard for recording of holiday time off. 96 July 11, 2023
B. Should a designated holiday fall on a Saturday, the Friday preceding the holiday shall be observed as a City holiday. Should a designated holiday fall on a Sunday, the Monday following the designated holiday shall be a holiday observed by the City.

C. An employee shall receive holiday pay when a holiday is worked.

ARTICLE XIX

VACATION
Employees shall accrue vacation according to the following schedule:
1) One (1) to three (3) years, accumulate eight (8) hours per month 2) Four (4) to ten (10) years, accumulate twelve (12) hours per month 3) Over ten (10) years, accumulate sixteen (16) hours per month
Vacation may be accumulated as follows:

VACATION CAP: The City caps the vacation leave accrual rate at 200 hours per year. The City will reimburse any hours over the cap at the end of the fiscal year.

ARTICLE XX

SICK LEAVE
A. Employee shall accrue sick leave at the rate of twelve (12) hours per month.

SICK LEAVE CAP: The City caps sick leave accrual at three hundred (300) hours. The City will reimburse any hours over the sick leave accrual cap at the end of each fiscal year at the rate of seventyfive percent (75%).

B. SICK LEAVE CASH OUT:

As of October 8, 2013, those employees with eight (8) years or more of City of California service may cash out their sick leave at seventy-five percent (75%) upon retirement from the City. Employees who have less than eight years of employment may cash out their sick leave at fifty (50%). Employees will have the option to purchase PERS retirement credits with unused sick leave.

C. Catastrophic Leave Bank
Employees shall have the option of cashing out sick leave at the end of the year or banking leave to a secondary catastrophic leave bank. This secondary leave bank may be used for a major illness or injuries.

The catastrophic leave bank may build up to 200 hours into a bank that and will not be eligible to be 97 July 11, 2023
cashed out an employee with a buildup of catastrophic leave hours has the option of donating those hours to one or more of their co-workers. Employees using catastrophic leave shall not be required to exhaust other sick leave.

As used here, "catastrophic illness" shall mean an illness or injury of an employee or of the employee's family, as defined in Govt. Code Section 12945.2 (c) 8:
"Serious health condition" means an illness, injury, impairment, or physical or mental condition that involves either of the following:
(1) Inpatient care in a hospital, hospice, or residential health care facility. (2) Continuing treatment or continuing supervision by a health care provider.

Eligibility for use of such leave shall be contingent upon presentation by the employee of written confirmation from the relevant health care provider of the need for such leave and the estimated duration of such leave.

ARTICLE XXI

SICK LEAVE OF ABSENCE
If an employee is granted a sick leave of absence without pay, the City shall pay the employee only cost of medical insurance premiums for the first three (3) months only.

ARTICLE XXII

FAMILY DEATH LEAVE
1) The City shall authorize family death leave with pay for a regular employee, when needed, due to the death of the employee’s immediately family as defined in Personnel Manual:

Employee’s spouse (including domestic partner), parents (including step-parents), children (including step children, foster children, and domestic partner's children), sisters, brothers, grandparents, grandchildren, mother-in-law, and father-in-law. Other exceptions may apply.

A. The employee shall give notice to the immediate supervisor in advance of taking such leave.

B. Such absence will be limited to the time actually required and shall not exceed three (3) workdays for any (1) death.

C. An employee may be granted up to five (5) days bereavement leave if the employee is the primary coordinator of services required by the deceased or if more than 300 miles of one-way travel is required to attend to the death of a loved one.
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ARTICLE XXIII

HEALTH, DENTAL, AND VISION BENEFITS
For the period of July 1, 2022, through June 30, 2025, the City shall contribute the following amounts towards the cost of the monthly premiums for - Health, Dental and Vision benefits (HDVB)

1. Employee - $950 per month

2. Employee with 1 dependent - $1,050 per month

3. Employee with 2 or more dependents - $1,500 per month All future payments by City to employees for HDVB benefits shall be as agreed to by the City and the HDVB Collective Bargaining Unit by separate joint MOU. Due to the on going PERB charge, the above rates are subject to change, negotiable, and subject to retro pay.

Employees who provide proof of comparable HDVB benefits being provided by another policy of coverage may elect to direct the cash equivalent of the HDVB benefits as additional income or deposited to an available City-sponsored deferred compensation. Those employees who are covered as a dependent of another City employee's HDVB benefits are eligible to receive the equivalent cost of the City HDVB benefits cash noted above. Those selecting the cash payment shall be responsible for the taxes on such payment.

ARTICLE XXIV

DISABILITY INSURANCE
The City will continue to provide a disability program. The City will integrate disability benefits with the employee's sick leave accrual balance at the employee's option. The integrated plan will be at the employee's option. Employees shall sign forms as to their preference at the time of each illness. At no time shall the employee receive more than the employee received while on regular status.

ARTICLE XXV

UNIFORM ALLOWANCE
Upon initial employment, officers will receive a seven hundred and fifty dollar ($750) uniform allowance to purchase required uniforms. After one (1) year of service, officers will receive twelve hundred dollars ($ 1200) per year for the uniform allowance. Payment will made by separate pay warrants issued in June and December each year.

Custody officers/jailers shall receive the same uniform allowance as sworn officers.

Civilian members will receive a six hundred dollar ($600) per year payment for purchase and maintenance of uniforms at the beginning of each budget fiscal year. 99 July 11, 2023
The City shall report to the California Public Employees' Retirement System (CalPERS) the uniform allowance for each sworn and civilian classification as special compensation in accordance with Title 2, California Code of Regulation, Section 571(a)(5). Notwithstanding the previous sentence, for "new members" as defined by the Public Employees' Pension Reform Act of 2013, the uniform allowance will not be reported as compensation earnable to CalPERS.

ARTICLE XXVI

PERSONNEL MANUAL
A. Rank Seniority: With reference to City Personnel Rule IX-A. 7, rank seniority is further defined as Police Officers serving in the Department will be given rank according to the provisions of applicable City ordinances or resolutions of the City Council. The ranks may include, but are not limited to the following:

1. Chief of Police

2. Police Lieutenant

3. Police Sergeant

4. Investigator

5. Police Corporal

6. Police Officer

7. Dispatch/ Records Supervisor

8. Dispatch/ Records Clerk

9. Animal Control Officer
*Whenever a question of seniority may arise, such seniority shall be determined first by rank; second by continuous service in rank; third by continuous service in City employ. Should two or more employees have identical continuous service in the affected rank or classification, seniority will be determined in the inverse order of the employee's final on a promotional or open competitive employment list. In the event of a demotion, seniority will be determined from the date the employee was first appointed to the position he or she had been reduced to, as if no promotion had taken place.

B. In the event of an employee layoff, the duration of affected employee's rights to recall through the Department Layoff Reemployment List and the City Layoff Reemployment List shall be three (3) years from the date of placement of such lists.

ARTICLE XXVII

DISPATCH TRAINER, FIELD TRAINING OFFICER, RANGEMASTER
The City and Association agree to recognize the special designations of Dispatch Trainer, Field Training Officer (FTO), and Range Master, to be compensated at five percent (5%) per certificate above the employee’s hourly rate while the employee maintains the valid certificate. A supervisor will not receive an additional increase in pay for providing training to employees they supervise. It is understood that Sergeants will continue to receive FTO compensation if they maintain a current FTO certificate. 100 July 11, 2023

ARTICLE XXVIII

ANIMAL CONTROL OFFICER TRAINER
The parties agree to recognize a special designation of Animal Control Officer Trainer, to be compensated at five percent (5%) above the employee’s hourly rate for the hours the employee has been assigned by the City to function as an Animal Control Officer Trainer.

ARTICLE XXIX

CANINE OFFICER
The parties agree to recognize a special designation of Canine Officer, to be compensated at five percent (5%) above the employee’s hourly rate for the hours the employee has been assigned by the City to function as a Canine Officer.

The parties agree that Canine Officer assignment pay, it is special compensation and shall be reported as such to CalPERS, to the extent legally permissible, pursuant to Title 2 CCR, Section 571 (a)(4).

ARTICLE XXX

EMPLOYEE PROBATIONARY STATUS
All new and promotional appointees to Police Department positions shall serve a probationary period of twelve months. Should Police Chief and City Manager subsequently determine that the probation period needs to be extended due to extended absence or documented substandard performance of employee, the employee shall be informed in writing of the length of the extension not exceed six (6) months, and the reason for the extension.

ARTICLE XXXI

COLLECTIVE RISK MANAGEMENT TEAM
The Collective Risk Management Team shall be comprised of no less than five (5) members; one (1) member from the Personnel Department, one (l) from Fire Department, and one (l) from Police Department, one (1) Miscellaneous Union member, and one (1) alternate. The Risk Management Team shall meet at least once each quarter to discuss any previous accidents and/or injuries and ways to resolve such in the future. The Team will also be in charge of investigating acts of wrongdoing reported to the ERMA hotline (per PARSAC regulations). The Personnel Department shall furnish copies of all reports to Risk Management Team for discussion. This may or may not be in addition to a Safety Committee.

ARTICLE XXXII

GRIEVANCE PROCEDURE
The City and Association agree that the grievance procedure may be modified to skip a particular person if the city official at that step is the source of the grievance. In the case of the grievance being a member 101 July 11, 2023
of the governing body that city official will be excused from deliberations on the grievance, however, may testify before the remaining council.

The City agrees to establish appeals procedure for Minor Discipline (any disciplinary procedure action from letters of reprimand up to three-day suspension) where an employee can appeal one level of supervision up from the one imposing the discipline. These procedures will include requirements of the employee to prove that the discipline is not consistent with the actions in question. The full procedures will be outlined in the Personnel Manual and will be applicable to all City employees.

At the request of either the City or the Association, the State Conciliation Service will be utilized in an advisory capacity with regard to any grievance that arises out of this Memorandum of Understanding.

This service would be utilized if the Association and City Manager cannot reach an agreeable solution to a grievance.

The parties agree that compensation in the above-listed training positions is special compensation and shall be reported as such to CalPERS, to the extent legally permissible, pursuant to Title 2 CCR, Section 571

ARTICLE XXXIII

CALIFORNIA DRIVER'S LICENSE REQUIREMENT
Every employee must have an appropriate valid California driver's license and be insurable at standard rates, if the employee's job requires driving City or personal vehicles on City business.

ARTICLE XXXIV

EMPLOYEE ASSISTANCE PROGRAM
The City has established an employee assistance program that offers 24/7 counseling, nursing, legal, and financial assistance for employees. The City pays this benefit in full for all full time employees.

ARTICLE XXXV

DRUG AND ALCOHOL ABUSE POLICY
While it is not the City's intent to infringe upon the private lives of its employees, it has the responsibility to provide a safe and hazard free work environment. Therefore, all employees are expected to arrive at work fit for duty, and to remain so for the remainder of the work period.

No employee may enter City premises while under the influence of, or have in his or her possession, any intoxicating beverage or behavior-altering drug of any kind. Likewise, the use, sale, transfer or possession of alcohol, illegal drugs, or controlled substances on the job, on City property, in City vehicles, or in personal vehicles while on City business is prohibited. (Employees using medication prescribed by a licensed physician may be required to provide proof that such medication is safe to take while the employee is on duty. The City will have sole discretion as to whether or not it will be safe for those employees to remain on duty.)
102 July 11, 2023
Employees are strictly forbidden to consume alcohol beverages or illegal drugs during work time, break times or meal periods, nor may they return to work after such breaks or meal periods under the influence of such substances.

The City reserves the right to require and conduct drug and alcohol tests whenever reasonable cause exists that an employee is under the influence of alcohol or drugs.

Employees who voluntarily come forward to the City prior to a situation requiring testing based upon reasonable suspicion and who cooperate with the City with regard to treatment, may not be subject to discipline. An employee who requests a leave of absence to enter a drug or alcohol rehabilitation program will be reasonably accommodated with an unpaid leave of absence to enroll in such a program if such an accommodation is not an undue hardship on the City.

Employees voluntarily entering a drug or alcohol rehabilitation program may be required to provide medical validation of satisfactory completion of the program. Employees returning to work following satisfactory completion or a rehabilitation program may be subject to drug or alcohol tests without prior notice for up to one (1) year following the return date. A recurrence of

ARTICLE XXXVI

RELOCATION ALLOWANCE
All newly hired police officers after the date of this MOU will be eligible for up to a one-thousand-dollar ($ 1 ,000) reimbursement for expenses (must submit receipts for all expenses) incurred in the relocation to a permanent residence within California City. Employees that receive a reimbursement for relocation expenses will commit to twenty-four (24) months of service with the City. A reimbursement of funds received will be required if the commitment is not met.

CERTIFICATIONS

CITY OF CALIFORNIA CITY CALIFORNIA CITY POLICE
OFFICER’S ASSOCIATION
__________________________________ ________________________________ City Manager CCPOA President
Inge Elms Brian Hansen
_______________________________ ________________________________ Date Date
103 July 11, 2023
NB 2.

COUNCIL AGENDA ITEM
July 11, 2023
PREPARED BY: Inge Elmes, Acting City Manager

SUBJECT: Approve City Council Travel Expenses

BACKGROUND/DISCUSSION
According to the California City Municipal Code, council must have prior council approval for all expenditures incurred in the performance of city business.

Sec. 2-1.302. - Council Member and Mayor Expense Reimbursements (b) Council members and the Mayor shall provide the Finance Director with written documentation of the amount expended and a statement the expenditure was approved by the Council in the form and manner set by the Finance Director. Additional information and documentation shall be provided as may be reasonably requested by the Finance Director.

Councilmember Creighton is requesting to attend the Cal Cities Annual Convention in September. Costs would include registration, hotel, and per diem for a total of approximately $2,500.00. This request will not include mileage.

RECOMMENDATION
Staff recommends that item be approved and for council to discuss any additional travel expense requests for approval.

FISCAL IMPACT
Amount to be allocated to GL code 10-4111-230. Current budget is $6,000.00. 104 July 11, 2023
ITEM NO. NB 3.

COUNCIL AGENDA ITEM
JULY 11, 2023
PREPARED BY: Socorro Chavez, City Clerk

SUBJECT: Sound System and Cameras Infrastructure City Chamber’s Quote

BACKGROUND/ DISCUSSION
As many of you may be aware, it has become evident that the chamber requires significant improvements in its sound system and camera infrastructure. To fully utilize the potential of Granicus and accommodate residents and viewers unable to physically attend the chambers, it is essential that we upgrade our existing system. This upgrade will greatly enhance our community outreach efforts, enabling clear and effective communication with the council and commissioners whenever necessary.

Additionally, it will streamline the process of recording minutes.

In my efforts to address this matter, I took the initiative to request three quotes from different companies. Unfortunately, I encountered unresponsiveness from two of the three companies. While one company did inspect the chambers, they never followed up with a quote. However, Kendrick Technology has proven to be reliable in this regard.

They not only provided a quote but also conducted a thorough assessment of the chambers. Therefore, I strongly recommend that we proceed with Kendrick to proceed with the process of updating the sound and camera system in the city chambers. For further details, please refer to the attached quote.

FISCAL IMPACT
The impact on the budget will be $8,954.38 for Fiscal year 23/24 and will be paid through 10-4155-740 Purchase of Equipment

RECOMMENDATION
Staff recommends Council to approve the quote from Kendrick Technology

ATTACHMENTS
Quote
105 July 11, 2023

ESTIMATE
Kendrick Technology
Incorporated
30300 Jack Springs Rd
Tehachapi, CA 93561
[email protected]
(805) 807-7448
https://kendricktechnology.com
Socorro Chavez
Bill to
Socorro Chavez
City of California City
21000 Hacienda Blvd
California City, CA 93505 USA
Ship to
Socorro Chavez
City of California City
21000 Hacienda Blvd
California City, CA 93505 USA
Estimate details
Estimate no.: 1003
Estimate date: 04/02/2023
Expiration date: 05/02/2023
Product or service Amount

1. Parts and Equipment $6,254.38
See list. Includes 3-year warranty on all equipment installed.

2. Labor for install $2,700.00
Flat fee for installation and configuration of equipment listed. includes 3-year warranty on all work.

Note to customer
This estimate includes the installation of listed equipment and configuration for interconnection with the existing Granicus system.

Total $8,954.38
Expiry date 05/02/2023
106 July 11, 2023
Line
Number Item Name Item Description Quantity
1 8-Channel wireless microphone system
Nady 8W-1KU HT Octo True Diversity 1000-Channel
Professional UHF Wireless System with 8 Handheld
Microphones 1
2 PTZ camera
Prisual PTZ Camera, 20X-SDI 1080P Live Streaming
Camera Runs Wirecast OBS vMix Livestream Studio HDMI
3G-SDI IP POE Supports (20X Zoom and Wall Mount) 2
3 PTZ control for camera
Hsility PTZ Controller Camera Controller (controls multiple cameras) POE Network 4D Joystick Decoding Keyboard
with 5 Inch LCD Screen 1
4 Wall-mount speaker
JBL Professional CBT 50LA-1 Compact Line Array Column
Speaker with 8 2-Inch Drivers, 20-Inches Tall, Black
(Identical to two existing speakers) 2
5 Battery charger
Tenergy TN438 16-Slot Smart Battery Charger for AA/AAA
NiMH/NiCd LCD Display (for wireless microphone
batteries) 1
6 Rechargeable batteries
Panasonic BK-3HCCA16FA eneloop pro AA High Capacity
Ni-MH Pre-Charged Rechargeable Batteries 32
7 Audio cabling
14/2 guage 100% copper speaker wire (for two new
speakers) 150'
8 SDI signal cabling
Belden 1694A RG-6/U Coaxial Cable for Audio and Video
18 AWG Copper Conductor 75 Ohm (for HD video signal to
Granicus system) 420'
9 BNC Connectors 75-ohm for SDI cables 4
10 Mounting hardware
All required mounting hardware for above listed
components N/A
11 12
13 14
15 16
17 18
19 20
107 July 11, 2023
ITEM NO. NB 4.

COUNCIL AGENDA ITEM
JULY 11, 2023
PREPARED BY: Socorro Chavez, City Clerk

SUBJECT: Consideration of Agreement with DocuSign

BACKGROUND/ DISCUSSION
As many of you are aware, DocuSign is a reputable and legally recognized electronic signature platform for governmental documents. In light of the ongoing improvements and technological advancements necessitated by growing demands, we have been utilizing DocuSign for our important city documents. However, it has recently come to our attention that we do not have an organizational account, which is essential for seamless usage and compliance.

Considering the widespread use of DocuSign across all city departments for our day-today documentation, I strongly recommend that we enter into an agreement with DocuSign to establish an organizational account specifically for the city. This will ensure proper organizational ownership and guarantee HIPAA compliance, which is crucial for handling sensitive information securely. By transitioning to an organizational account, we can further enhance our efficiency and streamline our document management processes.

FISCAL IMPACT
The impact on the budget for FY 23/24 will be $4,140.00 and this will be a yearly cost through General Government Professional Services 10-4155-310

RECOMMENDATION
Staff recommends Council to approve the agreement with DocuSign

ATTACHMENTS
License Summary
Agreement
108 July 11, 2023
7/7/23, 7:23 PM Mail - Socorro Chavez - Outlook
https://outlook.office365.com/mail/id/AAQkADRkN2QyNDIyLTA1NWEtNDA0OC1hNzFiLTM5MzE3MzgzNDEyZQAQAN9MFp15rNRIsbuh0iZspic%3D/… 1/1 109 July 11, 2023
DocuSign, Inc.
221 Main Street, Suite 1000
San Francisco, CA 94105
Offer Valid Through: Jul 12,
2023
Prepared By: Cathryn Kessler
Quote Number: Q-01218475

ORDER FORM
Address Information
Bill To: Ship To:

City of California City City of California City
21000 Hacienda Blvd,
California City, CA, 93505
United States
21000 Hacienda Blvd,
California City, CA, 93505
United States
Billing Contact Name: Shipping Contact Name:

Socorro Chavez Socorro Chavez
Billing Email Address:
[email protected]
Shipping Email Address:
[email protected]
Billing Phone:
7603737140
Shipping Phone:
7603737140
Order Details
Order Start Date: Jul 12, 2023 Payment Method: Check
Order End Date: Jul 11, 2024 Payment Terms: Net 30
Billing Frequency: Annual Currency: USD
Products
Product Name Subscription No. Start Date End Date Quantity Net Price eSignature Business Pro Edition - Envelope
Subs.

SUB-2540095-1 Jul 12, 2023 Jul 11, 2024 750 $3,600.00
Premier Support - eSign SUB-2540095-1 Jul 12, 2023 Jul 11, 2024 1 $540.00 Grand Total: $4,140.00
Product Details
eSignature Envelope Allowance: 750
Overage/Usage Fees
eSignature Business Pro Edition - Envelope Subs. (Per Transaction): $5.80 DocuSign Envelope ID: 4FFA4E00-33E3-40DE-BC05-CF38F114E1DE In Process
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Page 2 of 3 ends

Order Special Terms
Upon the Order Start Date of this Order Form, Web Subscriptions for Accounts listed below will be upgraded to a Corporate account, and a prorated refund for the prepaid portion of the remaining Term of the web subscriptions will be provided to the Subscriber:
[City of California City] Site ID(10983058-na4)
Terms & Conditions
This Order Form is governed by the terms Master Services Agreement available online at:
https://www.docusign.com/company/terms-and-conditions/msa and the applicable Service Schedule(s) and Attachments for the DocuSign Services described herein available online at https://www.docusign.com/legal/terms-and-conditions/msa-service-schedules.

Billing Information
Prices shown above do not include any state and local taxes that may apply. Any such taxes are the responsibility of the Customer and will appear on the final Invoice.

Is the contracting entity exempt from sales tax?
Please select Yes or No: \tax1\
If yes, please send the required tax exemption documents immediately to [email protected].

Invoices for this order will be emailed automatically from [email protected]. Please make sure this email is on an approved setting or safe senders list so notifications do not go to a junk folder or caught in a spam filter.

Purchase Order Information
Is a Purchase Order (PO) required for the purchase or payment of the products on this Order Form?
Please select Yes or No: \por1\
DocuSign Envelope ID: 4FFA4E00-33E3-40DE-BC05-CF38F114E1DE In Process
111 July 11, 2023

Page 3 of 3 ends

If yes, please complete the following:

PO Number: \po1\
PO Amount: $\pa1\
By signing this Agreement, I certify that I am authorized to sign on behalf of the Customer and agree to the Terms and Conditions of this Order Form and any documents incorporated herein.

Customer DocuSign,
Inc.

Signature: \si1\ Signature: \si3\
Name: \na1\ Name: \na3\
Job Title: \ti1\ Job Title: \ti3\
Date: \ds1\ Date: \ds3\
\ \in2\
DocuSign Envelope ID: 4FFA4E00-33E3-40DE-BC05-CF38F114E1DE Socorro Chavez AOA
In Process
112 July 11, 2023
Certificate Of Completion
Envelope Id: 4FFA4E0033E340DEBC05CF38F114E1DE Status: Sent Subject: [DocuSign] Request for eSignatures: City of California City - Upgrade from Web fcorgid: 00D300000000bS4EAI
Source Envelope:

Document Pages: 3 Signatures: 0 Envelope Originator:

Certificate Pages: 5 Initials: 0 Cathryn Kessler
AutoNav: Disabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
221 Main Street
Suite 1000
San Francisco, 94105
[email protected]
IP Address: 13.110.78.8
Record Tracking
Status: Original
6/29/2023 5:02:20 PM
Holder: Cathryn Kessler
[email protected]
Location: DocuSign
Signer Events Signature Timestamp
Socorro Chavez
[email protected]
Security Level: Email, Account Authentication
(None)
Sent: 6/29/2023 5:02:33 PM
Viewed: 7/7/2023 7:24:15 PM
Electronic Record and Signature Disclosure:

Accepted: 7/7/2023 7:24:15 PM
ID: dec4422d-05f9-40d6-9cb8-18ffc9e7e560
AOR
Signing Group: AOR
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
AOA
Signing Group: AOA
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Witness Events Signature Timestamp
Notary Events Signature Timestamp
In Process
113 July 11, 2023
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 6/29/2023 5:02:33 PM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
In Process
114 July 11, 2023

ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, DocuSign, Inc. (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through the DocuSign, Inc. (DocuSign) electronic signing system. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the ‘I agree’ button at the bottom of this document.

Getting paper copies
At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. You will have the ability to download and print documents we send to you through the DocuSign system during and immediately after signing session and, if you elect to create a DocuSign signer account, you may access them for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a $0.00 per-page fee. You may request delivery of such paper copies from us by following the procedure described below.

Withdrawing your consent
If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below.

Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. To indicate to us that you are changing your mind, you must withdraw your consent using the DocuSign ‘Withdraw Consent’ form on the signing page of a DocuSign envelope instead of signing it. This will indicate to us that you have withdrawn your consent to receive required notices and disclosures electronically from us and you will no longer be able to use the DocuSign system to receive required notices and consents electronically from us or to sign electronically documents from us.

All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us.

Electronic Record and Signature Disclosure created on: 10/17/2018 1:49:32 PM Parties agreed to: Socorro Chavez
In Process
115 July 11, 2023
How to contact DocuSign, Inc.:

You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows:

To contact us by paper mail, please send correspondence to:

DocuSign, Inc.
221 Main St.,
Suite 1000
San Francisco, CA 94105
To advise DocuSign, Inc. of your new e-mail address
To let us know of a change in your e-mail address where we should send notices and disclosures electronically to you, you must send an email message to us at and in the body of such request you must state: your previous e-mail address, your new e-mail address. Please reach out to the sender of the envelope if you want to change your email address..

In addition, you must notify DocuSign, Inc. to arrange for your new email address to be reflected in your DocuSign account by following the process for changing e-mail in the DocuSign system.

To request paper copies from DocuSign, Inc.

To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an e-mail to and in the body of such request you must state your e-mail address, full name, US Postal address, and telephone number. We will bill you for any fees at that time, if any. Please reach out to the sender of the envelope if you want to request paper copies.

To withdraw your consent with DocuSign, Inc.

To inform us that you no longer want to receive future notices and disclosures in electronic format you may:
i. decline to sign a document from within your DocuSign session, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an e-mail to and in the body of such request you must state your e-mail, full name, US Postal Address, and telephone number. Please reach out to the sender of the envelope if you want to withdraw your consent.. The consequences of your withdrawing consent for online documents will be that transactions may take a longer time to process..

Required hardware and software
Operating
Systems: Windows® 2000, Windows® XP, Windows Vista®; Mac OS® X Browsers:

Final release versions of Internet Explorer® 6.0 or above (Windows only); Mozilla Firefox 2.0 or above (Windows and Mac); Safari™ 3.0 or above (Mac only)
In Process
116 July 11, 2023
PDF Reader: Acrobat® or similar software may be required to view and print PDF files Screen
Resolution: 800 x 600 minimum
Enabled Security
Settings: Allow per session cookies
** These minimum requirements are subject to change. If these requirements change, you will be asked to re-accept the disclosure. Pre-release (e.g. beta) versions of operating systems and browsers are not supported.

Acknowledging your access and consent to receive materials electronically To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please verify that you were able to read this electronic disclosure and that you also were able to print on paper or electronically save this page for your future reference and access or that you were able to e-mail this disclosure and consent to an address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format on the terms and conditions described above, please let us know by clicking the ‘I agree’ button below.

By checking the ‘I agree’ box, I confirm that:
 I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and  I can print on paper the disclosure or save or send the disclosure to a place where I can print it, for future reference and access; and
 Until or unless I notify DocuSign, Inc. as described above, I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to me by DocuSign, Inc. during the course of my relationship with you.

In Process
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California City City CouncilJuly 11, 2023

California City City Council
July 11, 2023