Agenda, regular meeting, second session — California City City Council, November 28, 2023

Kelly Kulikoff
Mayor
Ronald Smith
Mayor Pro Tem
Jim Creighton
Councilmember
Karen Macedonio
Councilmember
Michael Kulikoff
Councilmember AGENDA

CITY OF CALIFORNIA CITY

CITY COUNCIL/ HOUSING AUTHORITY/ SUCCESSOR AGENCY

REGULAR MEETING
TUESDAY NOVEMBER 28TH, 2023
CLOSED SESSION @ 4:00PM
REGULAR MEETING @ 5:00PM

COUNCIL CHAMBERS & VIA ZOOM
21000 HACIENDA BLVD., CALIFORNIA CITY, CA 93505

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November 28, 2023 1 - 264
** At this time, please take a moment to turn off your cell phones ** CLOSED SESSION @ 4:00 PM

CALL TO ORDER

ROLL CALL
Councilmembers: Kulikoff, Creighton, Macedonio, Mayor Pro Tem Smith, Mayor Kulikoff

ADOPT AGENDA

PUBLIC COMMENTS
Members of the public are welcome to address the City Council only on those items the Closed Session agenda. Each member of the public will be given (3) three minutes to speak.

CLOSED SESSION
CS 1. Conference with Legal Counsel- Potential Litigation Paragraph (2) of subdivision (d) of Section 54956.9: Personnel Matter CS 2. Conference with Labor Negotiator - Pursuant to Government Code Section 54957.6 City Representative: Victor Pronto, City Attorney
Unrepresented Employee: City Manager

REPORT OUT OF CLOSED SESSION
REGULAR MEETING @ 5:00 PM

CALL TO ORDER

PLEDGE OF ALLEGIANCE/INVOCATION

ROLL CALL
Councilmembers: Kulikoff, Creighton, Macedonio, Mayor Pro Tem Smith, Mayor Kulikoff

DEPARTMENTAL REPORTS
• Finance
• Fire
• Police
• Public Works
• Treasurer

CITY CLERK REPORTS/LATE COMMUNICATIONS
Correspondence from J.M. Powers dated November 16, 2023, November 17, 2023 and November 18, 2023 J.M. Powers has requested that they be part of the official meeting records.

CIVIC/COMMUNITY/ORGANIZATION ANNOUNCEMENTS

PUBLIC BUSINESS FROM THE FLOOR
This portion of the meeting is reserved for the public to address the City Council on any matter not on the agenda and over which the City Council has jurisdiction. Comments are to be limited to three (3) minutes.

The City Council will receive the comments but cannot engage in back-and-forth discussion with the public or make any decision. The City Council can direct staff to bring the item back to a future agenda for discussion.

November 28, 2023 2 - 264

CONSENT CALENDAR

WAIVER OF FULL READING OF RESOLUTIONS AND ORDINANCES
Consideration to waive full text reading of all Resolutions and Ordinances by single motion made at the start of each meeting, subject to the ability of the City Council / Agency to read the full text of selected resolutions and ordinances when the item is addressed by subsequent motion.

All items on the consent calendar are considered routine, non-controversial and will be approved by (1) one motion if no member of the council, staff, or public wishes to comment or ask questions. Public comments to be limited to (3) three minutes. Roll call vote required.

CC 1. Approve City Check Register dated 11/10/2023 through 11/22/2023 – by Finance Manager, Kenny Cooper

CITY MANAGER REPORT
CM 1. Interim City Manager’s Report – Michele Martinez

NEW BUSINESS
NB 1. December City Council Meeting Schedule and Holiday Closings – by Interim City Manager, Michele Martinez
Recommendation:

Staff recommends that the City Council determine how it would like to proceed with the second meeting in December.

NB 2. Adoption of Continuing Resolution In Lieu of timely FY 23/24 Budget Adoption and authorization of 60 day extension to prepare and present the fiscal year 23/24 budget – by Interim City Manager, Michele Martinez
Recommendation:

Staff recommends Council approval of a resolution to continue expenditures and revenues in accordance with the fiscal year 2023-2024 city budget in lieu of fiscal year 2022-2023 budget adoption (Continuing Resolution), and authorization of 60 days extension to prepare and present the fiscal year 23/24 budget.

NB 3. Approve a Resolution for the COPS Hiring Grant – by Police Chief, Jesse Hightower Recommendation:

Staff recommends that the City Council determines how it would like to proceed with the COPS Hiring Grant.

COUNCILMEMBER COMMENTS, AGENDA REQUESTS, AND AB1234 REPORTS This portion of the meeting is reserved for council members to present information, announcements, and items that have come to their attention. The Brown Act precludes Council, staff or public discussion. Short staff responses are appropriate. The Council will take no formal action. A Council member may request the City Clerk to calendar an item for consideration at a future meeting or refer an item to staff.

ADJOURNMENT
AFFIDAVIT OF POSTING: This agenda was posted on all official City bulletin boards and the City website at least 72 hours prior to the Council Meeting. Socorro Chavez, City Clerk.

November 28, 2023 3 - 264
California City California City
Fund Balance @ 10.31.23 Fund Investment @ 10.31.23
Row Labels Fund Bal Row Labels Fund Bal
Airport -$1,233,503.13 * All -$15,016,967.04
Aspen $180,888.20 Cash Allocated to Other Funds -$15,016,967.04 DAR -$1,298,205.83 * All2 $15,016,967.04
GF $7,045,352.45 * Accounts Rec Cash Clearing -$132.95
GF-OHV G -$1,615,111.32 * Business License Cash Clearing -$730.75 GF-OHV P $115,403.13 * Cannabis - Bank of the Sierra $87,755.58 GF-PS FD $564,142.68 * Checking - Bank of the Sierra $934,506.53 GF-PS FD Prop 64 -$22,556.60 * Kern County Investment Pool $4,382,993.32 GF-PS PD -$2,007,080.23 * Local Agency Investment Fund $8,383,445.21 GF-Str -$1,625,749.98 * Multi-Bank Securities $1,235,280.38 GF-TDS -$3,156,563.24 * Utilities Cash Clearing -$6,150.28 Housing -$520,908.82 Grand Total $0.00
Reserve Funds $3,800,000.00
Restricted Funds $4,050,812.40
SDI -$113,642.65
Sewer $4,080,343.84
Successor -$157,646.58
Water $6,930,992.72
Grand Total $15,016,967.04
-$3,233,872.07 * Represents available general fund related cash balances as of report date M:\Monthly Financials\04-Oct 2023\Fund Balance Recon 10.31.23 DR
November 28, 2023 4 - 264
October 2023 Monthly Report
Current Notable Events:
• Completed hiring of vacant CE officer position, onboarding scheduled to begin mid-November. • Currently rolling out “online” burn permits via our website and depreciating paper permits so that hazard reduction burns will be more automated to serve the community better.

PROJECTS STATUS
Carl Moyer AQMD Engine
Replacement Grant:

Awaiting Official Notification of Award Modifying Grant Request per AQMD’s guidance and direction.

FEMA SAFER Grant
Staffing Retention
In application Process
Kern County OES- EOC Mobile
Comm Equip.

Awarded Awaiting Fulfillment
Specialty Programs:
• Pet Chip Reader Scans
o October: 0 Annual Total: 20
Fire Prevention, Inspections, and Education:
• Regular business inspections beginning to resume slowly. • SB1205 State Mandated Inspections- still underway.
• Plan Review, Construction Inspection, and acceptance testing requests are increasing.

Fleet Maintenance:
• Small vehicles are experiencing consistent mechanical issues and component failures due to age including Command Vehicle, Patrol- Out of Service- moderate repair required (waiting for budget), and Arson Unit- In Service. Code Enforcement Vehicle (still in repair-unknown ETA due to parts). The frontline engine has dad numerous moderate repairs. The two reserve Type November 28, 2023 5 - 264
I Engines require heavy maintenance and repair, and the Type III wildland engine. Small equipment is receiving regular maintenance.
2023 October Monthly Call Volume: 199
• Fires: 5
o Vegetation/Trash: 3
o Cooking Fire: 1
• EMS: 135
• Hazardous Condition (no fire): 4
• Service/Assist Calls: 9
• Good Intent Calls: 42
• False Calls: 3
October 2023 Simultaneous Calls: 10
2022 October Monthly Call Volume: 255
• Fires: 11
o Building Fire: 1
o Rubbish Fire: 6
• EMS: 185
• Hazardous Conditions: 3
• Service/Assist calls: 9
• Good Intent: 35
• False Alarms: 8
• Special Incident (CE) 1
October 2022 Simultaneous Calls:4
Code Enforcement
Report Criteria:

Location Type Location Field Date From To
All All 10/01/2023 10/31/2023
Case Activity:

Tota
l
New Cases 37
Closed Cases 26
Open Cases at start of period 161
Open Cases at end of period 172
November 28, 2023 6 - 264
Violation Activity
New Violations Cited Total
ABANDONED/INOPERATIVE VEHICLES 4
ACCUM OF TRASH/RUBBISH-PRIVATE PROPERTY 8
BUILDING WITHOUT PERMIT 1
Cannabis Building, Planning, and Fire Final Approval 2
Cannabis City Business License Required 1
Cannabis Employee Permit 1
Cannabis Fees and Taxes - Failure to Pay 1
Cannabis Graphics Visible Outside Business 1
Cannabis Odor Industrial 1
Cannabis Records/ Metrc Tagging 1
CFC ACCUM OF COMBUSTIBLE MATERIAL 5
CFC ACCUMULATION OF COMBUSTIBLE VEGETATION 2
CFC Door Operations- Blocked/Locked Exit 1
CFC Egress Locks, Unapproved 1
CFC Electrical Equipment Workspace/ Clearances 1
CFC Electrical Hazards/Unsafe Conditions 1
CFC Electrical Requirements 1
CFC Exit locked 1
CFC Exit obstructed/ Means of Egress Continuity 1
CFC Exit Sign Illumination 1
CFC EXTENSION CORDS 3
CFC Fire Access Road Not Maintained 1
CFC Fire Lane Obstructions 1
CFC Fire Lane, No Parking 1
CFC Fireblocking/Penetrations 1
CFC Knox Box Keys Changed/ Not Current 5
CFC Pesticides and Fumigation 1
CFC PREMISES IDENTIFICATION 3
CFC Safety Data Sheets Required 1
CFC UNSECURE VACANT BUILDING 2
CIVIL MATTER 1
COLLECTION OF TRASH 1
EASEMENT 3
ENCROACHMENT 2
Fire Inspection 8
Health & Safety 1
ILLEGAL DISPOSE OF SEWER 1
Illegal Dumping 1
November 28, 2023 7 - 264
ILLEGAL PARKING 1
ILLEGAL STORAGE OF INOP VEHICLE 1
Industrial Zoning Requirements 1
INFORMATION 2
IPMC 302.5 Rodent harborage 1
IPMC 304.2 Protective treatment, exterior 1
LANLORD/ TENANT ISSUE 1
LIVING IN RECREATIONAL VEHICLE 2
MUST HAVE TRASH SERVICE 1
PROHIBITED STORAGE IN YARDS 1
PROHIBITED STORAGE OF GARBAGE 1
PUBLIC NUISANCE (property maintenance) 2
TRAILER NOT ATTACHED TO VEHICLE CAPABLE OF TOWING SAME 1 TRASH COLLECTION 1
UNLAWFUL STORAGE IN YARDS 2
UNLAWFUL STORAGE OF RUBBISH 2
Yard Sale Permit Issued 11
Totals 105
November 28, 2023 8 - 264
0 0 2 6 3
21 5 6 0
SEPTEMBER 2023 PART 1

CRIMES BY AREA
19 8 10 12 7
2019 2020 2021 2022 2023

TOTAL VIOLENT

CRIMES - OCTOBER
22 15 14
51 18
2019 2020 2021 2022 2023

TOTAL PROPERTY

CRIMES - OCTOBER
0 0 1 0 0
2019 2020 2021 2022 2023
MURDEROCTOBER
0 0 0
6 1
6 5
7 0
OCTOBER 2023 PART 1

CRIMES BY AREA
OCTOBER 2023 Stats

SEPTEMBER 2023 vs OCTOBER 2023 Down by 42%
Part 1 Crimes September 2023 – 43
Part 1 Crimes October 2023 -- 25

41 23 25
63 25
0 10
20 30
40 50
60 70
2019 2020 2021 2022 2023
TOTAL PART 1 CRIMES
Total Violent and Property Crimes Reported 2019 - 2023
October Part 1 Crimes - as of 11/20/2023
November 28, 2023 9 - 264

OCTOBER 2023 – PATROL STATISTICS
Total Incidents (Oct): 1,899 Total Arrests (Oct): 32 Felony Arrests: 15 Misd. Arrests: 17 Total Incidents (2023): 17,715 Total Arrests (2023): 449 Felony Arrests: 178 Misd. Arrests: 271 Calls for Service (Oct): 1,220 Calls for Service (2023): 12,558 Citations Issued (Oct): 30 Citations Issued (2023): 593 • For the month of October, members of the department wore pink patches or ribbons to raise awareness of breat cancer.
• National Night Out was a successful event and it wouldn’t have been made possible without our community members and organizations that participated. • A Toys For Tots drop box was put out in the department lobby for those wishing to donate a new, unwrapped toy.
• Awareness was made to the community that a drop box is available in our lobby so that unwanted or expired medication can be disposed of safely, without having to flush down or left out for children to access.
• The Police Department was priviledged to participate in the California City Fire Department’s Open House that was held at the Fire Department. • Members of CCPD handed out candy at two locations to hand out candy for the annual Trunk or Treat event.
• And for October, our department’s 20 questions were answered by Officer Hulse.

November 28, 2023 10 - 264
California City Animal Shelter
October 2023 Totals

Ca liforn ia City
An im a l Sh elt er St a t s
Criteria October, 2023 October, 2022
Total Animals In 22 37
Adoptions 13 19
To Rescues 8 3
Canvassed 25 31
Warnings Issued 24 29
Returned to Owner 5 4
Put to Sleep 0 0
Licenses Issued 25 59
Citations 0 2
Dog Bites 4 2
Owner Surrender 1 1
Calls to PD/ Shelter 98 61
DOA 8 12
November 28, 2023 11 - 264
22 13
8 25
24 5
0 25
0 4
1 98
8 37
19 3
31 29
4 0
59 2
2 1
61 12
0 20 40 60 80 100 120

TOTAL ANIMALS IN

ADOPTIONS

TO RESCUES

CANVASSED

WARNINGS ISSUED

RETURNED TO OWNER

PUT TO SLEEP

LICENSES ISSUSED

CITATIONS

DOG BITES

OWNER SURRENDER

CALLS TO PD/SHELTER
DOA
Ca lifor n ia Cit y An im a l Sh elt er St a t s
Oct-22 Oct-23
Donation Funds Balance
FY 2018-19 $3,800.00
FY 2019-20 $2,895.84
FY 2020-21 $1,280.92
FY 2021-22 $1,977.41
FY 2022-23 $2,363.15
FY 2023-24 $1,889.88
Total: $14,207.20**
**Updated through 11/20/23
November 28, 2023 12 - 264
Public Works Monthly Council Report
October 31, 2023
Desert Clean Up Crew FY Total October Total
Total Work Orders: 196 51
Closed Work Orders: 196 51
Open Work Orders: 0 0
Dial-A-Ride FY Total October Total
Regular Fares $ 1,456.10 $ 384.30
Seniors/Disabled/Children $ 2,198.00 $ 589.00
Desert Jade $ 57.50 $ 20.50
Total Fares $ 2,717.80 $ 993.80
Number of Riders 2,259 844
Number of Operating Days 58 19
Facilities FY Total October Total
Total Work Orders: 972 240
Closed Work Orders: 972 240
Open Work Orders: 0 0
Grounds FY Total October Total
Total Work Orders: 74 22
Closed Work Orders: 74 22
Open Work Orders: 0 0
Street Department FY Total October Total
Total Work Orders: 493 112
Closed Work Orders: 496 112
Open Work Orders: 0 0
Asphalt Patch(s) sq.ft.: 1,306 351
Pot Hole Repair(s) p.h.: 944 87
Water Department FY Total October Total
Total Work Orders: 543 121
Closed Work Orders: 543 121
Open Work Orders: 0 0
Meter Replacement(s): 0 0
New Meter Installments (Service): 13 5
New Main Water Line Extension (linear feet): 0 0
Main Water Line Replacement(linear feet): 8 0
Main Sewer Line (linear feet): 0 0
Water Service Line (linear feet): 53 6
Standby Callouts: 142 65
Citizen Complaints: 39 10
*Information found in this report is based on the following dates:
*Monthly* October 1, 2023 through October 31, 2023.
* Fiscal Year* July 1, 2023 through June 30, 2024
November 28, 2023 13 - 264
BHT Engineering, Inc.

UPDATED: 11/2/23

FEDERAL / STATE FUNDED PROJECTS
1 20406 3/18/21 Hacienda Blvd Rehabilitation
5399-(030)
RSTP Hacienda Blvd from Cal-City Blvd to
Eucalyptus. Pavement rehabilitation.

City approved program supplement 02/23/2021. Environmental & Design completed. Bids opened August 11, 2022. Bid analysis completed. Awarded to Burch Construction at 9/27/22 City Council meeting. Contract docs sent to Contractor 10/03/22.

Construction completed 07/07/23. Project Acceptance at
8/22/23 Council Meeting. Caltrans Close-out in progress 2 20407 3/18/21 Mendiburu Rd Reconstruction.
5399-(031)
CMAQ paving of existing dirt road from
Hacienda to Neuralia.

City approved program supplement 02/23/2021. Environmental completed. Design In Progress. Invoices sent to Caltrans.

Construction plans ready, project specifications in progress, staff report for council approval of bidding phase January 17th 2023.

Bids opened March 16, 2023. 6 bids received; apparent low bidder is Granite Conts. Project Underfunded. Requested more CMAQ funds to Kern COG. 4/5/23 TTAC committee recommended additional CMAQ funds. 4/20/23 Kern County Board voted to authorize additional funds $993,669. June 13, 2023 Council awarded project to Granite Construction. Construction IN

PROGRESS
3 21420 7/13/21 HSIP Cycle 10 - Pedestrian
improvements On CCB from Yerba to Neuralia
3/26/21: Caltrans approved project at 100% State participation, no local match. 7/13/21: Received Task Order to prepare request for PE Phase. Caltrans approved PE funds on 08/02/21. Preliminary engineering Completed. 03/16/23 – Received Construction allocation letter from Caltrans. – This is authorization for construction. Bid Opening June 22, 2023. Project awarded to CenCal Construction. Construction IN PROGRESS 4 22405 4/18/22 TDA ARTICLE 3 Pedestrian
Improvements
Hacienda Ave sidewalk curb and gutter
between So. Loop Blvd and Manzanita Ave.

Kern COG selected project for $170,538 in TDA grant funds on 03/24/2022. Design in progress. Coordination with utility companies in progress
5 22408 7/25/22
CDBG # 13.21.1 Balsitis Park
Playground and basketball
court
Prepare construction plans and Specs for new
construction of playground equipment and
basketball court
Kick-off meeting 8/16/2022.task order signed 07/25/2022. Council to authorized project advertisement on 6/13/23. Bids currently being review by CDBG
6 23401 1/4/23 Hacienda Blvd Rehabilitation
5399-(033)
RSTP On Hacienda Blvd from Manzanita Ave
to Redwood Blvd - Prepare construction plans
and Specs for new Hacienda Blvd pavements
rehabilitation.

Received Caltrans E-76 on 02/08/2023 Authorization to Proceed with Preliminary Engineering. Project will designed together with TDA Art 3 project. 05/03/23 – Received fully executed program supplement agreement – and forwarded to City Staff. -- Design in progress - Coordination with utility companies in progress SB1 FUNDED PROJECTS
1 23403 5/27/22 Catalpa Rehabilitation SB1 Funded project.

Resolution completed on 05/10/2022. Task order signed
05/27/2022. Council to authorized project advertisement on 6/13/23. Bid opening August 23, 2023. Project awarded to RC Becker. Construction IN PROGRESS

LOCAL FUNDED PROJECTS
1 19410 8/19/19
CMAQ Redwood Blvd.

Rehab. 5933-(029) -
Preliminary Engineering
500-ft East of Hacienda Blvd. to 98th Street
12/02/19: Environmental Completed. 2/01/21: Email & Phone comm with Raquel Pacheco from Kern COG. City applied for 2021 CMAQ Call for projects. Kern COG Recommended
Construction funds for funding 2021 CMAQ Call for Projects. Must encumber CONSTRUCTION funds by January 2024 - See BHT
# 21409 - DESIGN ON-HOLD.
2 21401
12/23/2020
CM
3/16/2023
Section 21 water mains
replacement
Prepare plans and specs for replacement and
installation of 3 miles of 12" water mains,
coordination with State Water Resources
Control Board
Project Awarded to Lyles utility Inc. Task order for CM 03/16/2023 Construction in progress.
3 21403 2/21/201 Tierra del Sol Pro Shop &
Restaurant Remodel project
Prepare construction plans for
remodel/addition of restaurant
Project Engineer's cost estimate sent to city. Currently preparing break down cost estimates of construction phases. Phase One plans in progress.
4 22404 4/18/22
Doolittle Ave and Jimson Ave
Water mains replacement
project
Prepare construction plans and Specs for new
construction of water main on Doolittle from
Mitchel to Mendiburu and Jimson from Yerba
to Isabella
Project combined with Section 21 water mains. Construction in progress
5 21410 6/11/21 Keniston Water main
replacement
Prepare construction plans for replacement of
water main on Kensington CCB to Walpole
(Approximately 1,300 Feet). Staff to
Complete
Project combined with Section 21 water mains. Construction in progress
6 21411 6/11/21 Neuralia Water main
replacement
Prepare construction plans for replacement of
water main on Neuralia from 79th to Poppy
Blvd (Approximately 1,600 Feet). Staff to
Complete
Project combined with Section 21 water mains. Construction in progress
Task Order
Executed
/Received

CITY OF CALIFORNIA CITY
BHT PROJECT # PROJECT NAME / Limits PROJECT DESCRIPTION STATUS

PUBLIC WORKS DEPARTMENT ACTIVE PROJECTS LIST

Page 1 ends

November 28, 2023 14 - 264
BHT Engineering, Inc.
7 21412 6/11/21 Ironwood Water main
replacement
Prepare construction plans for replacement of
water main on Ironwood Neuralia to 78th
(Approximately 1,850 Feet). Staff to
Complete
Project on hold. Waiting to identify funding source
8 21413 6/11/21 Cal City Blvd water main
replacement
Prepare construction plans and Specs
replacement of 10" water main on CCB from
Neuralia to Yerba (Approximately 4,200 Feet).

Formal bidding process
Project design in progress expected completion Nov. 2023 9 21414 6/11/21 Isabella water main
replacement
Prepare construction plans and Specs
replacement of 10" water main on Isabella
from CCB to Moss (Approximately 8,900
Feet). Formal bidding process
Project design in progress expected completion October 2024 10 21415 6/11/21 Jacaranda water main
replacement
Prepare construction plans and Specs
replacement of 8" water main on Isabella from
CCB to Moss (Approximately 2,600 Feet).

Formal bidding process or staff to complete
Project on hold. Waiting for funding source
11 21416 6/11/21 Poppy water main
replacement
Prepare construction plans and Specs
replacement of 10" water main on Poppy from
Yerba to North Loop (Approximately 9,700
Feet). Formal bidding process
Project on hold. Waiting for funding source
12 21417 6/11/21 Redwood water main
replacement
Prepare construction plans and Specs
replacement of 10" water main on Redwood
from Airway to CCB (Approximately 2.2 miles
Feet). Formal bidding process
Project on hold. Waiting for funding source
13 21418 6/11/21 Cal-City Blvd new water main
construction
Prepare construction plans and Specs for new
construction of 12" water main on Cal-City
Blvd from Baron Blvd to Wonder Ave
(Approximately 5 miles Feet). Formal bidding
process
Project on hold. Waiting for funding source
14 22403 3/14/22 Striping Plan at Redwood
Blvd. & 98th Street
Prepare Striping Plan for Installation of STOP
Sign and markings at the intersection of
Redwood Blvd. & 98th Street.
03/29/22 - Finalized DRAFT Striping Plan and emailed to City Manager (Anne Ambrose) for her to verify with consultant Engineer and City Attorneys if this is what they recommend. 08/06/22:

Forwarded email from former City Manager (Anne) to City Manager (Doug) . 10/21/22 & 12/01/22: Forwarded email to Interim City Manager Dr. Jim Hart - regarding approval of striping plan by City Council. 10/23/23 - Sent email dated 10/4/22 to Joe Barragan regarding approval of striping plan by City Council.

I also sent copy of Draft Striping Plan
15 22411 3/7/23 Indian Wells VGA Project
IWVGA (Indian Wells Valley Groundwater
Authority) Pipeline Project from Cal-City to
Ridgecrest
Began communications with Provost and Prichard Engineers for initial project planning and impacts on Cal-City's right of way.

Indian Wells to reimburse for all plan checking and project coordination process within City's right of way. Ok to continue per PW email 03/07/2023. 10/04/23 City received $30K initial fee from Indian Wells Valley Groundwater Authority
16 23404 5/24/23 2023 RSTP Call for Projects Cal City Blvd. Rehab- from Hacienda Blvd. to 94th Street
Application submitted to Kern COG on 07/12/23 - Awating approval of FTIP
17 23405 5/24/23 2023 CMAQ Call for Projects Cal City Blvd. - Shoulders from Baron Blvd. to Maverick Ave.

Application submitted to Kern COG on 07/12/23. 9/22/23 BHT responded to several questions from Kern COG on application. 11/01/23 - BHT Submitted revised application to Kern COG reducing shoulder section to qualify for CMAQ funding.
18 23406 5/24/23 SB1- 2023 Call for Projects Redwood Blvd. - Frontage Rd Rehab - South side from Graham St. to 85th St. Caltrans reviewed and accepted project on June 28, 2023. 19 23407 5/4/23 Clean CA Cycle 2 Application City Hall Site Improvements and beautification project Application sent to the State on May 30, 2023. Waiting results. 20 23408 LAMP Annual Report LAMP Annual Report Preparation LAMP annual report completed. 21 23409 6/11/21
Isabella Blvd new water main
construction from CCB to
Moss
Prepare construction plans and Specs for new
construction of 12" water main on Isabella
Blvd from CCB to Moss Ave (Approximately
9,000 ft). Formal bidding process.

Project design in progress expected completion October 2023 22 23410 6/11/21
CCB new water main
construction from Yerba to
Neuralia
Prepare construction plans and Specs for new
construction of 12" water main on CCB from
Yerba to Neuralia (Approximately 10,000 ft).

Formal bidding process.

Project design in progress expected completion November 2023
23 23411 8/9/23 Well 3 Motor upgrade
Prepare One-Line Diagram for Well #3 for
new 200 HP well motor, plans and
specifications. Formal bid process
Project design in progress expected completion November 2023
24 23412 7/27/23 Splash Pad Skating Park
project
Prepare construction plans and specifications
for the construction of new splash pad and
skate park including onsite and offsite
improvements
Project design in progress expected completion January 2024 25 TBD TBD New 8 in Sewer Main
Lahontan application
Prepare application for new 8 in sewer main
on Cal-City frontage rd. from So. Loop to 88th
St. then, on Aspen to Corwin, the along
Corwin to Catalpa approx. 2,520 feet
Lahontan Sewer main construction application. Waiting City's direction
UPDATED: 11/2/23

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November 28, 2023 15 - 264
Balance on Net Balance on Percent
9/30/2023 Transactions 10/31/2023 of Total
Bank of the Sierra -- General Checking $ 2,683,446 $ (1,301,482) $ 1,381,963 9.91% Bank of the Sierra -- Cannibas Checking $ 50 $ 21,650 $ 21,700 0.16% Sub-Total Operating Accounts $ 2,683,496 $ (1,279,832) $ 1,403,664 Balance on Net Balance on Percent
9/30/2023 Transactions 10/31/2023 of Total
Local Agency Investment Fund (122) $ 6,708,027 $ 85,125 $ 6,793,152 48.74% Kern County Investment Fund (20202) $ 4,485,285 $ 21,586 $ 4,506,871 32.33% Multi-Bank Securities (CD Manager) $ 1,229,772 $ 4,900 $ 1,234,672 8.86% Sub-Total Investment Accounts $ 12,423,084 $ 111,610 $ 12,534,694 Total City Operating Funds $ 15,106,580 $ (1,168,222) $ 13,938,358 100.00% Checking & CD Accounts 9/30/2023 Net Transactions 10/31/2023 Housing Corp. -- Bank of the Sierra, Checking $ 2,012,623 $ 17,122 $ 2,029,745 89.51% Housing Corp. -- Bank of the Sierra, CD 7653 $ 105,246 $ 409 $ 105,655 4.66% Housing Corp. -- Bank of the Sierra, CD 7654 $ 131,644 $ 511 $ 132,155 5.83% Total Housing Corporation Funds $ 2,249,513 $ 18,041 $ 2,267,555 100.00% Checking & CD Investment Accounts 9/30/2023 Net Transactions 10/31/2023 SDI -- Bank of the Sierra, Checking $ 538,774 $ 1,075 $ 539,849 0.64% SDI -- Bank of the Sierra CD $ 250,000 $ - $ 250,000 0.30% SDI -- US Bank Investments *$ 82,922,678 $ (13,077) $ 82,909,601 99.06% Total SDI Agency Funds $ 83,711,452 $ (12,002) $ 83,699,450 100.00% Checking & Investment Accounts 9/30/2023 Net Transactions 10/31/2023 Successor -- Bank of the Sierra, Checking $ 297,529 $ 4,563 $ 302,092 25.95% RDA/Successor -- US Bank Investments $ 862,083 $ - $ 862,083 74.05% Total Successor Agency Funds $ 1,159,612 $ 4,563 $ 1,164,175 100.00% California City, California 93505

TREASURER'S MONTHLY REPORT OF INVESTMENT
October 2023
The values presented in this report are as of the last bank day of the month and are only a snapshot in time.

The General Funds investment portfolio consists of funds for operations, Capital Improvement Projects (CIP), water rate stabilization, administration replacements and reserves.

General Operating Accounts
General Investment Accounts
Restricted Housing Corporation Accounts
Restricted SDI Accounts
Note: Interest earned from the SDI CD is directly deposited into the SDI checking account monthly.

Restricted RDA/Successor Agency Accounts
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INVESTMENT POLICY
* Contact City Finance Manager for US Bank investment breakdown. 9/30/2023 10/31/2023
Beginning Market Value 83,057,251 82,922,678
Ending Market Value 82,922,678 82,909,601
(134,573) (13,077)
9/30/2023 10/31/2023
Beginning Market Value 0 -
Ending Market Value - -
- -
9/30/2023 10/31/2023
Beginning Market Value 120,431 0
Ending Market Value 0 0
(120,431) -
9/30/2023 10/31/2023
Beginning Market Value 250,000 0
Ending Market Value 0 0
(250,000) 0
9/30/2023 10/31/2023
Beginning Market Value 862,082 862,082
Ending Market Value 862,082 862,082
- -
Total RDA/Successor Investment Assets 862,083 862,083
Total "US Bank" Investment Assets 83,784,761 83,771,684 Investment Results (Acct. Number 211146001)
Market Value Summary - SUCCESSOR AGENCY Proj Area TAX PRINCIPAL Investment Results (Acct. Number 211146002)
Market Value Summary - SUCCESSOR AGENCY Proj Area TAX RESERVE Investment Results (Acct. Number 211146003)
Market Value Summary - SUCCESSOR AGENCY Proj Area TAX INTEREST

TREASURER'S MONTHLY REPORT OF INVESTMENT
October 2023
The Treasurer shall invest the City's monies as permitted in the Citie's approved investment policy and approval of both the City Manager and Finance Director. The Treasurer shall consider current and projected cash needs in making such investments.

US Bank
SDI Account
Market Value Summary - CUSTODIAN ACCOUNT
Investment Results (Acct. Number 104388-010)
US Bank
RDA/Successor Agency Accounts
Market Value Summary - REDEVELOPEMENT AGENCY PROJ AREA TAX Investment Results (Acct. Number 211146000)
California City, California 93505
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CC 1.

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100 Day Entry Plan
For the City of
California City
1 JANUARY 20, 2022

MONTHLY
REPORT

SUSPENDISSE FEUGIAT
!Listening, Understanding, Validating and Connecting
with the California City Culture and Co-Creating a path forward.”
CM 1.

November 28, 2023 37 - 264
Objective of the 100-Day City Manager Entry Plan:

The central focus of this entry plan revolves around feedback, organizational, and management transitions. However, it is crucial to acknowledge the significance of gradually integrating measurable metrics into our procedures. As time progresses, my objective is to establish concrete benchmarks that can be quantified and evaluated. Nevertheless, it is essential to recognize and appreciate the value of allowing space for learning and adaptation. By doing so, we can effectively address unforeseen challenges and make necessary adjustments along the way. Striking a balance between the need for measurable metrics and the importance of flexibility will contribute to our overall success.

The primary goal of this entry plan is to acquire a comprehensive understanding of the city's policies, traditions, service delivery model, staff, relationships, residents, and culture. This understanding will serve as the foundation for developing a flexible roadmap to meet the city's needs. Additionally, the plan aims to cultivate relationships with community partners, the private sector, and local businesses.

Upon completing the initial 100 days, I will consolidate a Post-Entry Report for the Mayor and City Council. This report will assess the information gathered throughout the entry planning process and include my recommendations for a strategic plan and budget stabilization plan.

Principles for Guiding the 100-Day Plan for Interim City Manager:

1. Embrace the humility of not knowing everything and be open to learning. I will actively seek out the perspectives and insights of the mayor, council members, staff, and the community at large.

2. Actively listen to the Mayor and Council, Staff, and Community to establish a strong foundation for collaboration.

3. Prioritize financial stability as a prerequisite for long-term success. Financial stability is essential for the long-term prosperity of California City. Without a solid financial foundation, we cannot effectively address the needs and aspirations of our community. Therefore, I will prioritize responsible budgeting and fiscal management to ensure that we are on a path towards economic success.

4. Land is a valuable resource that forms the basis for community prosperity. It must be protected and utilized wisely. I am committed to preventing any wasteful practices and ensuring that our land is used in a manner that benefits the entire community in both the present and the future.

5. View the transportation system as a means to foster community prosperity, rather than an end in itself. While a transportation system is vital for connectivity and accessibility, it should not be an end in itself. Instead, it should be seen as a means to create prosperity within our community. I will work towards developing a transportation network that not only facilitates movement but also promotes economic growth and enhances the quality of life for our residents.

6. Understand that job creation and economic growth are outcomes of a thriving local economy, not substitutes for one. However, they are not substitutes for a thriving community. It is essential to 1 November 28, 2023 38 - 264
focus on creating an environment that nurtures and supports businesses, as well as fosters an inclusive economy that benefits all members of our community.

7. Acknowledge that strong cities, towns, and neighborhoods rely on the engagement of caring and committed citizens. Strong cities, towns, and neighborhoods are built by strong citizens who genuinely care about their community. I believe in the power of engaged and active residents who contribute to the betterment of our city. I will provide a platform for collaboration and encourage strong citizen participation in decision-making processes.

As we move forward, it is important to address the essential questions that will guide our actions. We must identify and uphold the traditions and beliefs that are valued by California City as an organization.

By understanding our strengths and challenges, we can effectively seize the opportunities that lie ahead for the future of our city.

Key Questions to Address:

1. What are the core values and beliefs that California City holds as an organization?

2. What are the strengths that California City possesses?

3. What challenges does California City face?

4. What opportunities exist for the future of California City?

5. Are we effectively meeting the needs of the Mayor, Council, and the community? Engagement and Preliminary Research: First 60 Days:
• Arrange meetings with the mayor, city council, executive management team, support staff, community stakeholder groups, chamber of commerce, and local employers and businesses.

Additionally, request a list of active stakeholders and groups from the council or staff to meet with immediately.
• Seek opportunities for tours of city departments, neighborhoods, businesses, and city facilities alongside the mayor, council, and executive management staff. • Conduct a thorough review of all relevant historical documents pertaining to the city's progress over the years.
• Request briefings from the city attorney and clerk regarding the City, municipal code, and any other policy manuals available for review.
• Review and request a briefing from the finance director on all financial reports, audits, budget, and funding history.
• Seek briefings from the executive management team on various plans, such as the general plan, zoning codes, economic development plans, vision 360, emergency procedures, health and safety plans, public works plans, police department plans, and crime reports. 2 November 28, 2023 39 - 264
• Review and request a briefing from the EMT on department work plans, annual reports, union contracts, and any other plans recommended by the EMT.
• Examine the city's website and social media platforms, and gather input from staff, city council, and the community regarding the digital divide and IT infrastructure.

Assessment/ Data-Driven Process/ Data Collection/ Post Entry Plan: 60-100 Days:
• Evaluate the unique cultural qualities that define the California City and share any new discoveries and opportunities.
• Conclude the data collection phase.
• Develop a draft post entry plan and seek feedback on the report. • Submit the post entry plan to the Mayor and City Council.

Conclusion:

Cities are currently experiencing a period of transition, as they strive to define a new normal. Local governments used to primarily implement state and federal policies, but in this emerging reality, our systems need to become more bottom-up. To create a strong and prosperous California City, the Mayor and City Council have an opportunity to take decisive action and lead the way.

California City, just like many other cities throughout the United States, has been facing longstanding financial challenges in providing for its residents, even before the global pandemic hit. I truly understand the frustration felt by city administrations during budget discussions, as they confront the harsh reality of being unable to sufficiently finance crucial services due to monetary constraints. In light of this, I want to propose a set of initial ideas, based on the principles of Strong Towns, that aim to strengthen our city and enable the creation of a strategic roadmap to ensure long-term fiscal stability.

1. Financial Intelligence/ Revenue Modeling on Land-Use/ Zoning: Invest in understanding the fiscal health of your community by conducting a financial analysis of land value economics, property, and retail tax.
• This analysis can help the city identify the types of development that generate the most community wealth.
• It can provide a data-driven understanding of the current economics in place, highlighting fiscal efficiency and growth opportunities.
3 November 28, 2023 40 - 264
By conducting a financial analysis of land value economics, the city can make informed decisions about land-use and zoning that will generate the most community wealth. This analysis will help identify the types of development that will yield a high return on investment and guide future capital improvement decisions.

2. Cost Service Analysis: This analysis can help the city identify the types of development that yield a high return on investment.
• It can guide future capital improvement decisions, such as building roads and maintaining infrastructure by considering the underlying revenue and cost relationship. • It can also provide insights into how local services, including infrastructure and capital projects, are funded.

Additionally, a cost service analysis will help the city understand the revenue and cost relationship of local services and infrastructure projects. This analysis will ensure that the city's expenditures are aligned with its annual revenues and will provide insights into areas where costs can be reduced or revenue can be increased.

3. Budget Stabilization Analysis: This analysis can assist the city in reducing costs and increasing revenue to align expenditures with annual revenues.
• It can identify areas for compensation reductions, changes in service delivery models, and strategies for generating new or increased revenues.

Furthermore, a budget stabilization analysis will identify opportunities for cost reductions, changes in service delivery models, and strategies for generating new or increased revenues. This analysis will help the city align its expenditures with its annual revenues and ensure financial stability.

By implementing these analyses and strategies, California City can work towards building a financially stable and thriving future. These approaches will not only address the immediate financial challenges but also lay the groundwork for long-term prosperity. With a strong financial foundation, the city will be able to effectively address the needs and aspirations of its community while fostering economic growth and enhancing the quality of life for its residents.
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COUNCIL AGENDA ITEM
November 28, 2023
PREPARED BY: Michele Martinez, Interim City Manager
SUBJECT: December City Council Meeting Schedule and Holiday Closings

BACKGROUND/ DISCUSSION
December of each year bring challenges to City Council meeting schedules and City Hall hours.

The first City Council meeting in December is the 12th with no interference. The second meeting in December is the 26th which is a City holiday. Therefore, a City Council meeting would not be held that day. However, a special meeting could be called earlier or later in the month if City business needed to be transacted.

City Hall will be closed December 25, 26 and 29. Leaving only Wednesday and Thursday, December 27th and 28th as a day City Hall would be open.

As a result, staff is looking for direction on how to proceed with the following recommendations.

FISCAL IMPACT
None

COUNCIL OPTIONS

1. Hold the second meeting in December or schedule a special meeting if needed.

2. Cancel the second meeting in December.

3. Take no action

RECOMMENDATION
NB 1.

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Staff recommends that the City Council determine how it would like to proceed with the second meeting in December.

ATTACHMENTS
None
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ITEM NO. NB 2.

COUNCIL AGENDA ITEM
November 28, 2023
TO: Mayor and City Council
FROM: Michele Martinez, Interim City Manager
SUBJECT: Adoption of Continuing Resolution In Lieu of timely FY 23/24 Budget Adoption and authorization of 60 day extension to prepare and present the fiscal year 23/24 budget
SUMMARY/ DISCUSSION:

The city is in the process of preparing the fiscal year-2023 -2024 proposed citywide budget. But due to staff turnover and other extenuating circumstances the proposed budget cannot be timely completed and presented to City Council.

If the City Council does not adopt a budget by June 30, for the ensuing fiscal year, the City Council may adopt a Continuing Resolution to ensure that the city meets payroll and contractual obligations and continues to provide services.

Hence, staff recommends that the City Council adopt a Continuing Resolution, and grant staff 60 days extension to properly present the fiscal year 2023 -2024 budget.

In my role as the new Interim City Manager, it is crucial for me to prioritize the presentation of a comprehensive and high-quality budget plan to the City Council, rather than rushing through the process.

According to the city Attorney's opinion, the deadline of June 30 is significant due to a state law requirement that mandates the filing of the budget or a detailed record of expenditures and revenues within sixty days after the start of the fiscal year. Additionally, every local agency must submit a copy of its annual budget to the county auditor sixty days after the commencement of its fiscal year. In cases where a local agency does not have a formal budget, it is required to submit a record of anticipated revenues, as well as expenditures and expenses for the ongoing fiscal year. The California Local Finance Almanac suggests that such a record of revenues and expenditures is equivalent to a budget.

To ensure the smooth functioning of the city's operations, the City Council may enact a continuing resolution, allowing the appropriations from the previous fiscal year to remain valid until a budget for the new fiscal year is approved. Since the expenditure of funds necessitates legislative authorization through appropriations, and appropriations are time-bound (e.g., for a fiscal year), the failure of the City Council to adopt a budget prior to the start of the fiscal year means that there is no legal authorization to spend money in the new fiscal year.

Consequently, without the adoption of a budget or a continuing resolution to carry forward the appropriations from the previous fiscal year, there can be no expenditure of city funds since there is no legal authorization (appropriation) to utilize those funds.

FISCAL IMPACT:

Adoption of the continuing appropriation will enable the city to continue its operations and services and meet its financial obligations uninterrupted.

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RECOMMENDATION:

ALTERNATIVES:

As an alternative, City Council may choose to not approve the continuing resolution. The impact will be that the city operations is halted, as there would be no expenditure of city funds because there would no legal authorization (appropriation) to spend those funds. The city would not be able to pay staff salaries or other city obligations.

ATTACHMENTS:

1. CONTINUING RESOLUTION

2. APPROVED BUDGET FOR FY 22/23
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RESOLUTION NO. 11-23-3010

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALIFORNIA

CITY CONTINUING EXPENDITURES AND REVENUES IN
ACCORDANCE WITH THE FISCAL YEAR 2022/2023 CITY BUDGET IN LIEU OF FISCAL YEAR 2023/2024 BUDGET ADOPTION
WHEREAS, the City Council duly passed the Fiscal Year 2022-2023 budget; and WHEREAS, adoption by the City Council of the Fiscal Year 2023-2024 operations budget and capital improvement budget will be delayed; and WHEREAS, the Fiscal Year 2022-2023 Budget ends on June 30, 2023; and WHEREAS, the City Council deems it appropriate to continue the operation of the City services until the passage of the Fiscal Year 2023-2025 Budget.

NOW, THEREFORE, BE IT RESOLVED

1. The foregoing recitals are true and correct and incorporated herein by reference.

2. The City Council does hereby continue the Fiscal Year-2022 -2023 annual budget in full force and effect until the City Council adoption of the Fiscal Year2023 -2024 budget on or before Jan 23, 2024.

3. Upon adoption of a resolution adopting the 2022-2023 Budget, this resolution shall have no further force and effect.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of California City this 28th of November 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Kelly Kulikoff, Mayor
ATTEST:
_____
Socorro Chavez, City Clerk
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City of California City
FY22-23 Annual Budget
Adopted Version - 3/14/2023
City of California City | Budget Book 2023 Page 1
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TABLE OF CONTENTS
Fund Summaries 3
All Funds Summary 4
General Government 14
Special Revenue Funds 35
PS Police Fund 41
PS Fire Fund 50
Street Fund 55
OHV Permit Fund 61
OHV Grant 64
TDS Golf Course 72
Reserve Fund 75
Aspen Mall 76
Housing Fund 78
Enterprise Funds 81
Water Fund 87
Sewer Fund 93
Airport Fund 98
DAR Fund 102
Capital Funds 106
Appendix 107
Glossary 108
City of California City | Budget Book 2023 Page 2
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FUND SUMMARIES
City of California City | Budget Book 2023 Page 3
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All Funds Summary
Summary
The City of California City is projecting $25.64M of revenue in FY2023, which represents a 11.6% decrease over the prior year.

Budgeted expenditures are projected to decrease by 20.5% or $6.13M to $23.8M in FY2023.

Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2021 FY2022 FY2023
$0
$10M
$20M
$30M
$40M
City of California City | Budget Book 2023 Page 4
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Revenue by Fund
2023 Revenue by Fund
Special Revenue Funds (41.3%)
General Government (29.7%)
Enterprise Funds (28.2%)
Capital Funds (0.9%)
Budgeted and Historical 2023 Revenue by Fund
Millions
Capital Funds
Enterprise Funds
General Government
Special Revenue Funds
FY2021FY2022FY2023
$0
$5
$10
$15
$20
$25
$30
City of California City | Budget Book 2023 Page 5
November 28, 2023 51 - 264
General Government
General Fund $6,776,902 $7,138,878 $7,604,000
Motor Veh In-Lieu $1,086,488 $744,822 $0
Police Asset Forfeiture Fund $40 $10 $0
Total General Government: $7,863,430 $7,883,709 $7,604,000 Special Revenue Funds
OHV Grants $380,536 $8,971 $1,363,000
OHV EMS Grant $2 $1 $0
Police Services $4,371,103 $3,785,053 $3,367,500
Fire Services $4,302,491 $3,798,471 $3,418,500
Measure C $1 $0 $0
Measure L $6,730 $1,213 $0
Measure A (Old) $38 $4 $0
Supplemental Law (COPS) $156,727 $161,285 $150,000
Public Safety (1/2 Cent Sales) $187,301 $239,624 $246,000 Street Fund $667,243 $654,012 $1,093,500
AB 109 Fund $0 $1,558 $0
Reserve Funding $0 $2,056,852 $0
AMMDA Fund $24,978 $42,311 $31,900
SDI Fund -$902,350 $0 $0
Housing Corporation Fund $367,824 $713,954 $557,500
Successor Agency Trust Fund $1 $0 $0
RDA Successor Agency $1,119,995 $0 $0
Street Capital Projects Fund $313,266 $94,567 $0
OHV Permit Program Fund $210,602 $166,279 $184,000
TDS Golf Course $336,397 $174,243 $182,500
Total Special Revenue Funds: $11,542,884 $11,898,398 $10,594,400 Enterprise Funds
Water Fund $4,920,800 $4,404,963 $4,785,000
Sewer Fund $1,832,044 $1,721,713 $1,785,000
Airport Fund $214,493 $198,175 $220,500
Dial-A-Ride Fund $181,400 $65,037 $429,000
Airport Capital Projects Fund $14,150 $177,007 $0
Water Capital Improvements $766,052 $758,792 $0
Total Enterprise Funds: $7,928,938 $7,325,687 $7,219,500 Capital Funds
General Fund Capital Projects $0 $0 $225,000
Total Capital Funds: $0 $0 $225,000
Total: $27,335,252 $27,107,794 $25,642,900
Name FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted City of California City | Budget Book 2023 Page 6
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Revenues by Source
Projected 2023 Revenues by Source
Taxes (42.9%)
Operating Revenue (26.2%)
Intergovernmental (6.7%)
Licenses & Permits (5.4%)
Grant Revenue (5.3%)
Miscellaneous Revenues (4.5%)
Gas Tax Revenue (4.2%)
Service Charges and Fees (2.6%)
Miscellaneous Proceeds (1.1%)
OHV Permit Program (0.7%)
Fines and Forfeitures (0.3%)
Budgeted and Historical 2023 Revenues by Source
Millions
Special Tax Tranfer Grant Revenues
Capital Project Funding Water Standby Transfer
Fines and Forfeitures OHV Permit Program Miscellaneous Proceeds Service Charges and Fees Gas Tax Revenue Miscellaneous Revenues Grant Revenue Licenses & Permits Intergovernmental
Operating Revenue Taxes
FY2021FY2022FY2023
0 5
10 15
20 25
30 Revenue Source
Taxes $12,336,810 $11,465,241 $11,007,500
Name FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted City of California City | Budget Book 2023 Page 7
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Licenses & Permits $1,632,757 $1,317,058 $1,378,000
Intergovernmental $1,662,399 $3,401,597 $1,729,000
Service Charges and Fees $428,368 $592,154 $655,900
Fines and Forfeitures $46,540 $113,501 $72,100
Miscellaneous Revenues $1,907,222 $2,056,543 $1,152,900 Transfer $304,750 $57,211 $54,000
Miscellaneous Proceeds $55,017 $46,335 $277,000
Grant Revenue $380,536 $8,971 $1,363,000
Special Tax $6,703 $1,199 $0
Gas Tax Revenue $644,008 $636,941 $1,068,000
OHV Permit Program $195,907 $153,366 $168,000
Operating Revenue $6,471,326 $6,227,312 $6,717,500
Tranfer $169,441 $0 $0
Grant Revenues $14,150 $177,007 $0
Capital Project Funding $313,266 $94,567 $0
Water Standby $766,052 $758,792 $0
Total Revenue Source: $27,335,252 $27,107,794 $25,642,900 Name FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted City of California City | Budget Book 2023 Page 8
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Expenditures by Fund
2023 Expenditures by Fund
Special Revenue Funds (43.5%)
Enterprise Funds (29.4%)
General Government (26.2%)
Capital Funds (0.9%)
Budgeted and Historical 2023 Expenditures by Fund
Millions
Capital Funds General Government Enterprise Funds Special Revenue Funds FY2021FY2022FY2023
0 5
10 15
20 25
30 City of California City | Budget Book 2023 Page 9
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General Government
General Fund $4,640,703 $5,287,508 $6,229,030
Motor Veh In-Lieu $1,086,488 $744,822 $0
Police Asset Forfeiture Fund $300 $0 $0
Public Works Admin Fund - Now fund 10-5117 $0 $4 $0
Successor Agency $22,914 $22,366 $0
Total General Government: $5,750,405 $6,054,700 $6,229,030 Special Revenue Funds
OHV Grants $532,975 $481,437 $963,000
Police Services $3,940,047 $3,670,069 $3,367,500
Fire Services $3,293,333 $3,338,352 $3,358,500
Supplemental Law (COPS) $0 $512,850 $305,750
Public Safety (1/2 Cent Sales) $173,206 $354,421 $416,650 Street Fund $898,632 $921,481 $1,036,650
AB 109 Fund $0 $106,850 $0
AMMDA Fund $8,697 $27,185 $31,450
SDI Fund $30,533 $19,786 $0
Housing Corporation Fund $443,546 $398,773 $508,600
Successor Agency Trust Fund $102 $0 $0
RDA Successor Agency $360,204 $0 $0
Street Capital Projects Fund $420,306 $502,857 $0
OHV Permit Program Fund $113,155 $362,469 $184,000
TDS Golf Course $845,119 $455,976 $182,500
Total Special Revenue Funds: $11,059,854 $11,152,506 $10,354,600 Enterprise Funds
Water Fund $5,162,829 $4,029,125 $4,758,950
Sewer Fund $1,489,831 $995,309 $1,752,850
Airport Fund $372,000 $233,443 $220,500
Dial-A-Ride Fund $248,269 $194,298 $257,440
Wastewater Cap.Proj.Fund $169,441 $0 $0
Airport Capital Projects Fund $14,150 $161,622 $0
Water Capital Improvements $209,521 $59,398 $0
Total Enterprise Funds: $7,666,041 $5,673,194 $6,989,740 Capital Funds
General Fund Capital Projects $0 $0 $225,000
Total Capital Funds: $0 $0 $225,000
Total: $24,476,300 $22,880,401 $23,798,370
Name FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted City of California City | Budget Book 2023 Page 10
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Expenditures by Function
Budgeted Expenditures by Function
Water Trans / Dist (20%)
Fire Suppression (12.9%)
General Government & NonDepartmental (11.6%)
General Government & NonSewer Treat / Disp (7.4%) Police Enforcement (10.7%) Streets Maintenance (4.4%)
Planning Department (3.1%)
Recreating Administration (2.6%)
Building Department (2.3%)
Housing Corporation (2.1%)
OHV Ground Operations - G22 (2%)
Police Dispatch (2%)
Public Safety Augmentation (1.8%)
Facilities Maintenance (1.5%)
Finance (1.3%)
Supplemental Law (COPS) (1.3%)
Fire Code Enforce (1.2%)
Dial-A-Ride (1.1%)
Capital (0.9%)
Human Resources & Risk Management (0.9%)
Airport (0.9%)
Expenditures
City Council $54,419 $25,137 $27,300
City Manager $104,266 $76,089 $110,650
City Clerk $211,648 $107,317 $113,980
City Attorney $6,835 $0 $0
Finance $355,283 $288,952 $312,000
City Treasurer $8,339 $7,496 $7,500
Human Resources & Risk Management $150,751 $165,645 $223,200 City Contracts $8,142 $30,829 $31,000
General Fund Utilities $3,452 $0 $0
Insurance $0 -$25 $0
General Government & Non-Departmental $2,432,397 $2,880,661 $2,750,800 Facilities Maintenance $407,814 $345,581 $362,950
Building & Planning Contracts $30 $0 $0
Building Department $178,271 $259,962 $550,100
Planning Department $269,044 $555,444 $732,200
Medical Marijuana Business / Cannabis $131,807 $151,760 $200,000 Planning Commission $4,737 $4,612 $16,400
Police Enforcement $3,192,287 $2,883,518 $2,553,150
Supplemental Law Enforcement (SLESF) $150,154 $154,499 $155,100 Supplemental Law (COPS) $0 $512,850 $305,750
Public Safety Augmentation $173,206 $354,421 $416,650
Police Dispatch $435,503 $471,057 $464,700
Name FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted City of California City | Budget Book 2023 Page 11
November 28, 2023 57 - 264
Fire Code Enforce $193,952 $260,777 $278,200
Police Animal Control $162,103 $160,996 $194,550
OHV Permits Program $113,155 $362,469 $184,000
Public Safety - AB 109 $0 $106,850 $0
Fire Suppression $3,099,381 $3,077,575 $3,080,300
OHV LE Grant - G17 $32 $0 $0
OHV Ground Operations - G17 $5,449 $0 $0
OHV LE Grant - G18 $6,800 $0 $0
OHV Ground Operations - G18 $135,227 $0 $0
OHV Education & Safety - G18 $15,154 $0 $0
OHV Planning Grant - G18 $0 $28,815 $80,000
OHV Law Enforcement Grant - G19 $9,417 $1,504 $0
OHV Ground Operations - G19 $302,473 $225,178 $0
OHV Education & Safety - G19 $58,423 $28,424 $0
OHV Law Enforcement Grant - G21 $0 $11,529 $25,600
OHV Ground Operations - G21 $0 $185,987 $217,100
OHV Law Enforcement Grant - G22 $0 $0 $38,500
OHV Education & Safety - G22 $0 $0 $120,100
OHV Ground Operations - G22 $0 $0 $481,700
Streets Maintenance $865,618 $887,958 $1,036,650
Public Works Fleet $31,458 $33,523 $0
Streets SDI $1,555 $0 $0
Shop & Garage $41,111 $20,832 $68,350
Parks Commission $669 $2,734 $6,100
Recreating Administration $190,987 $291,727 $626,800
Pool & Marina $8,620 $43,914 $39,000
Tierra del Sol $845,179 $455,976 $182,500
Successor Agency $22,914 $22,366 $0
Housing Corporation $443,648 $398,773 $508,600
Successor Agency Trust Fund $360,204 $0 $0
Operations & Maintenance $300 $0 $0
Water Admin $710,672 $0 $0
Water Trans / Dist $4,452,157 $4,029,125 $4,758,950
Public Works Administration $72,019 $28,847 $50,700
Sewer Admin $106,694 $0 $0
Sewer Treat / Disp $1,383,137 $995,309 $1,752,850
Airport $372,000 $233,443 $220,500
Dial-A-Ride $248,269 $194,298 $257,440
Streets Capital Projects $420,306 $502,857 $0
Water Capital Improvements $132,821 $2,787 $0
Wastewater Capital Upgrades $169,441 $0 $0
Airport Capital Projects $14,150 $161,622 $0
WSF - Nelson & Geribaldi $164 $0 $0
WSF - Neuralia Maintine Expans $562 $0 $0
Name FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted City of California City | Budget Book 2023 Page 12
November 28, 2023 58 - 264
CCB-Isabella to 72nd $17,239 $0 $0
HTHR-Isabella to 72nd $28,415 $0 $0
84th Water Main Line Replacement $5,525 $0 $0
85th Water Main Line Replacement $3,064 $0 $0
Isabella-CCB to Poppy $21,731 $56,611 $0
AMMDA $8,697 $27,185 $31,450
SDI $30,533 $19,786 $0
Department 80 $382,477 $404,025 $0
Capital $0 $0 $225,000
Class 20 $704,011 $340,797 $0
Total Expenditures: $24,476,300 $22,880,401 $23,798,370 Name FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted City of California City | Budget Book 2023 Page 13
November 28, 2023 59 - 264
General Government
Summary
The City of California City is projecting $7.6M of revenue in FY2023, which represents a 4.9% increase over the prior year.

Budgeted expenditures are projected to decrease by 8.3% or $562.75K to $6.23M in FY2023.

Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2021 FY2022 FY2023
$0
$2M
$4M
$6M
$8M
City of California City | Budget Book 2023 Page 14
November 28, 2023 60 - 264
Revenue by Fund
General Fund
Taxes
Property Tax 10-3110 $1,654,000 $1,858,569 $2,050,000
Sales & Use Tax 10-3130 $648,370 $686,358 $725,000
Franchise Fees 10-3140 $448,779 $482,793 $504,000
Cannabis Cultivation Tax 10-3145 $88,260 $181,544 $190,000 Transient Occupancy Tax 10-3150 $86,374 $101,830 $103,000 Property Transfer Tax 10-3160 $70,606 $81,542 $94,000
Cannabis Non-Cultivation Tax 10-3175 $1,040,575 $901,551 $940,000 Cannabis Penalties & Interest 10-3180 $1,744 $2,155 $1,500 Total Taxes: $4,038,709 $4,296,342 $4,607,500
Licenses & Permits
Business License Tax 10-3210 $37,913 $28,681 $35,000
DSA Fees 10-3211 $150 -$85 $0
Permit Fee 10-3218 $67,029 $77,400 $81,000
Livescan Fees 10-3219 $1,620 $2,385 $0
Cannabis Permits 10-3220 $997,015 $790,465 $830,000
Building Permits 10-3221 $468,268 $379,208 $400,000
Film Permits 10-3226 $680 $1,555 $500
Total Licenses & Permits: $1,572,676 $1,279,609 $1,346,500 Intergovernmental
Motor Vehicle License Fees 10-3313 $10,386 $16,312 $15,000 VLF In Lieu - Property Tax 10-3314 $777,020 $845,940 $900,000 Recycling Grant 10-3318 $5,000 $0 $0
Cooling Center Grant (SCE) 10-3325 $170 $0 $0
Cares Act Fund 10-3330 $111,303 $0 $0
Xfer Cannabis Tax Revenue Out 10-3331 -$969,208 $0 $0
EKHCD Grant 10-3333 $0 $5,908 $0
Total Intergovernmental: -$65,328 $868,160 $915,000
Service Charges and Fees
Plan Check Fees 10-3414 $110,382 $233,484 $215,000
Maps & Publications 10-3415 $51 $75 $100
Encroachment Permit 10-3416 $5,550 $8,800 $9,300
Engineering Fees 10-3418 $68,564 $62,714 $124,000
Civil Plan Check Fees 10-3419 $0 $375 $400
Aspen Mall Sign Maint Fee 10-3420 $100 $0 $0
Pool & Marina Fees 10-3421 $0 $4,866 $2,500
Swim Lessons 10-3422 $0 $2,040 $1,000
Bid Package 10-3426 $1,330 $0 $500
Advertising Fees 10-3435 $1,949 $3,356 $4,500
Name Account ID FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted City of California City | Budget Book 2023 Page 15
November 28, 2023 61 - 264
Admin Fee-Waste Management 10-3444 $61,108 $61,108 $64,000 Total Service Charges and Fees: $249,035 $376,817 $421,300 Fines and Forfeitures
Vehicle Code Fines 10-3511 $6,626 $50,623 $7,000
Court Fines/Penalties 10-3512 $1,319 $2,650 $2,800
Vehicle Impound Fees 10-3522 $2,555 $1,738 $1,800
Vacant Property Registration 10-3532 $360 $280 $500
Total Fines and Forfeitures: $10,860 $55,291 $12,100
Miscellaneous Revenues
Recycling Event Revenue 10-3610 $5,355 $5,615 $5,800
Fireworks Donations 10-3611 $2,045 $400 $0
Investment Earnings 10-3612 $18,650 $24,946 $20,000
GF Donations 10-3613 $10,000 $0 $0
Lake Donations 10-3615 $0 $300 $0
Tortoise Days Donation 10-3619 $0 $500 $0
Land Lease (Cell Towers) 10-3621 $16,982 $12,903 $14,200 Vending Commission 10-3623 $0 $722 $0
Rental Income 10-3624 -$265 $7,094 $3,000
Marina Concessions 10-3628 $0 $1,705 $500
Special Activities 10-3630 -$75 $9,429 $10,000
Event Permits 10-3631 $0 $2,500 $500
Holiday Party 10-3635 $0 $3,310 $0
Cannabis Community Donations 10-3645 $2,500 $1,500 $0
Admin-School Impact 10-3682 $37,053 $17,937 $40,000
Admin-Bldg Standards Fee 10-3684 $522 $263 $300
Admin-ROPS SA 10-3686 $64,528 $0 $75,000
Settlement Proceeds 10-3689 $762,702 $0 $0
Cal Card Incentive 10-3690 $2,594 $1,458 $2,300
Miscellaneous Revenue 10-3691 $9,724 $155,044 $110,000
Total Miscellaneous Revenues: $932,315 $245,624 $281,600 Miscellaneous Proceeds
Special Tax Trfr for P & R 10-3971 $38,581 $19,034 $20,000 Cash Variance 10-3995 $54 -$1,999 $0
Total Miscellaneous Proceeds: $38,635 $17,035 $20,000
Total General Fund: $6,776,902 $7,138,878 $7,604,000
Name Account ID FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted City of California City | Budget Book 2023 Page 16
November 28, 2023 62 - 264
Revenues by Source
Projected 2023 Revenues by Source
Licenses & Permits (17.7%) Taxes (60.6%)
Intergovernmental (12%)
Service Charges and Fees (5.5%)
Miscellaneous Revenues (3.7%)
Miscellaneous Proceeds (0.3%)
Fines and Forfeitures (0.2%)
Budgeted and Historical 2023 Revenues by Source
Millions
Fines and Forfeitures
Miscellaneous Proceeds
Miscellaneous Revenues
Service Charges and Fees
Intergovernmental
Licenses & Permits
Taxes
FY2021FY2022FY2023
$-2
$0
$2
$4
$6
$8
City of California City | Budget Book 2023 Page 17
November 28, 2023 63 - 264
Revenue Source
Taxes $4,038,709 $4,296,342 $4,607,500
Licenses & Permits $1,572,676 $1,279,609 $1,346,500
Intergovernmental -$65,328 $868,160 $915,000
Service Charges and Fees $249,035 $376,817 $421,300
Fines and Forfeitures $10,860 $55,291 $12,100
Miscellaneous Revenues $932,315 $245,624 $281,600
Miscellaneous Proceeds $38,635 $17,035 $20,000
Total Revenue Source: $6,776,902 $7,138,878 $7,604,000
Name FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted City of California City | Budget Book 2023 Page 18
November 28, 2023 64 - 264
Expenditures by Fund
2023 Expenditures by Fund
General Fund (100%)
Budgeted and Historical 2023 Expenditures by Fund
Millions
General Fund
FY2021FY2022FY2023
$0
$1
$2
$3
$4
$5
$6
$7
City of California City | Budget Book 2023 Page 19
November 28, 2023 65 - 264
General Fund
Personnel Services $2,164,817 $2,515,820 $2,818,230
Operations and Maintenance $2,457,319 $2,324,807 $2,983,000 Capital Outlay $18,567 $446,881 $427,800
Total General Fund: $4,640,703 $5,287,508 $6,229,030
Name Account ID FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted City of California City | Budget Book 2023 Page 20
November 28, 2023 66 - 264
Expenditures by Function
Budgeted Expenditures by Function
General Government & NonDepartmental (44.2%)General Government & NonPlanning Department (11.8%) Recreating Administration (10.1%)
Building Department (8.8%)
Facilities Maintenance (5.8%)
Finance (5%)
Human Resources & Risk Management (3.6%)
Medical Marijuana Business / Cannabis (3.2%)
City Clerk (1.8%)
City Manager (1.8%)
Shop & Garage (1.1%)
Public Works Administration (0.8%)
Budgeted and Historical Expenditures by Function
Millions
City Attorney
General Fund Utilities
Insurance
Building & Planning Contracts
Tierra del Sol
Parks Commission
City Treasurer
Planning Commission
City Council
City Contracts
Pool & Marina
Public Works Administration
Shop & Garage
City Manager
City Clerk
Medical Marijuana Business / Cannabis
Human Resources & Risk Management
Finance
Facilities Maintenance
Building Department
Recreating Administration
Planning Department
General Government & Non-Departmental FY2021
FY2022FY2023
$-1
$0
$1
$2
$3
$4
$5
$6
$7
Expenditures
City Council
Personnel Services
Regular Salaries 10-4111-110 $21,800 $22,100 $20,400
Name Account ID FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted City of California City | Budget Book 2023 Page 21
November 28, 2023 67 - 264
Medicare 10-4111-132 $394 $247 $300
Retirement 10-4111-134 $278 $278 $300
Worker's Comp 10-4111-136 $125 $0 $0
PERS Unfunded Liability 10-4111-137 $624 $0 $0
COVID-19 10-4111-170 $150 $0 $0
Total Personnel Services: $23,371 $22,626 $21,000
Operations and Maintenance
Subscr/Books/Dues 10-4111-210 $7,222 $205 $300
Travel/Lodging/Reg 10-4111-230 $0 $2,306 $6,000
Legal Services 10-4111-311 $23,826 $0 $0
Total Operations and Maintenance: $31,048 $2,511 $6,300 Total City Council: $54,419 $25,137 $27,300
City Manager
Personnel Services
Regular Salaries 10-4131-110 $132,659 $144,023 $200,000 Premium Overtime 10-4131-112 $0 $923 $500
Cash-In-Lieu 10-4131-128 $2,614 $0 $0
Recruiting 10-4131-130 $0 $245 $0
Medicare 10-4131-132 $3,177 $2,271 $3,000
Cafeteria Plan 10-4131-133 $18,000 $4,500 $18,000
Retirement 10-4131-134 $9,359 $6,649 $10,000
Unemployment Ins 10-4131-135 $314 $819 $450
Worker's Comp 10-4131-136 $3,732 $0 $0
PERS Unfunded Liability 10-4131-137 $20,961 $0 $0
Vacation/Sick Buy Back 10-4131-150 $8,725 $8,830 $13,000 Total Personnel Services: $199,541 $168,260 $244,950
Operations and Maintenance
Subscr/Books/Dues 10-4131-210 $0 $0 $1,500
Travel/Lodging/Reg 10-4131-230 $0 $675 $1,000
Veh Operation/Maint 10-4131-254 $0 $3,800 $1,500
RSI Fuel 10-4131-255 $864 $208 $500
Training 10-4131-330 $0 $0 $1,500
Transfers Expenses Out 10-4131-902 -$96,139 -$96,853 -$140,300 Total Operations and Maintenance: -$95,275 -$92,171 -$134,300 Total City Manager: $104,266 $76,089 $110,650
City Clerk
Personnel Services
Regular Salaries 10-4132-110 $108,234 $75,525 $67,000
Premium Overtime 10-4132-112 $0 $0 $1,000
Cash-In-Lieu 10-4132-128 $110 $0 $0
Recruiting 10-4132-130 $200 $213 $0
Name Account ID FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted City of California City | Budget Book 2023 Page 22
November 28, 2023 68 - 264
Medicare 10-4132-132 $2,483 $1,260 $1,300
Cafeteria Plan 10-4132-133 $11,800 $12,873 $11,400
Retirement 10-4132-134 $15,517 $5,103 $6,500
Unemployment Ins 10-4132-135 $380 $546 $280
Worker's Comp 10-4132-136 $898 $0 $0
PERS Unfunded Liability 10-4132-137 $34,754 $0 $0
Vacation/Sick Buy Back 10-4132-150 $17,152 $3,755 $1,000 COVID-19 10-4132-170 $150 $0 $0
Total Personnel Services: $191,677 $99,276 $88,480
Operations and Maintenance
Subscr/Books/Dues 10-4132-210 $519 $375 $500
Advertising 10-4132-220 $8,977 $3,329 $7,000
Municipal Code Codification 10-4132-221 $1,993 $2,622 $3,500 Travel/Lodging/Reg 10-4132-230 $0 $294 $2,000
Other/Office Equipment 10-4132-250 $0 $695 $500
Legal Services 10-4132-311 $1,890 $0 $0
Training 10-4132-330 $0 $727 $2,000
Election Expense 10-4132-460 $6,591 $0 $10,000
Total Operations and Maintenance: $19,971 $8,041 $25,500 Total City Clerk: $211,648 $107,317 $113,980
City Attorney
Operations and Maintenance
Legal Services 10-4134-311 $6,835 $0 $0
Total Operations and Maintenance: $6,835 $0 $0
Total City Attorney: $6,835 $0 $0
Finance
Personnel Services
Regular Salaries 10-4141-110 $326,236 $355,571 $435,000 Premium Overtime 10-4141-112 $6,020 $4,143 $4,000
Temporary/Part Time 10-4141-120 $45,515 $18,924 $0
Cash-In-Lieu 10-4141-128 $1,582 $21 $0
Recruiting 10-4141-130 $0 $0 $500
Medicare 10-4141-132 $8,334 $5,482 $6,000
Cafeteria Plan 10-4141-133 $65,653 $71,010 $85,200
Retirement 10-4141-134 $23,346 $25,490 $26,000
Unemployment Ins 10-4141-135 $2,002 $1,354 $1,700
Worker's Comp 10-4141-136 $2,049 $0 $0
PERS Unfunded Liability 10-4141-137 $52,288 $0 $0
Vacation/Sick Buy Back 10-4141-150 $0 $10,596 $12,000
COVID-19 10-4141-170 $1,603 $465 $0
Total Personnel Services: $534,628 $493,056 $570,400
Name Account ID FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted City of California City | Budget Book 2023 Page 23
November 28, 2023 69 - 264
Operations and Maintenance
Subscr/Books/Dues 10-4141-210 $547 $190 $500
Travel/Lodging/Reg 10-4141-230 $0 $0 $3,000
Other/Office Equipment 10-4141-250 $0 $0 $500
Professional Services 10-4141-310 $47,788 $26,588 $20,000 Audit Fees 10-4141-312 -$5,337 $0 $0
Training 10-4141-330 $1,415 $149 $1,000
Transfers Expenses Out 10-4141-902 -$223,758 -$231,032 -$283,400 Total Operations and Maintenance: -$179,345 -$204,105 -$258,400 Total Finance: $355,283 $288,952 $312,000
City Treasurer
Personnel Services
Regular Salaries 10-4143-110 $6,000 $6,500 $6,000
Medicare 10-4143-132 $139 $87 $100
Retirement 10-4143-134 $464 $464 $500
Worker's Comp 10-4143-136 $66 $0 $0
PERS Unfunded Liability 10-4143-137 $1,039 $0 $0
Total Personnel Services: $7,708 $7,051 $6,600
Operations and Maintenance
Subscr/Books/Dues 10-4143-210 $95 $95 $100
Travel/Lodging/Reg 10-4143-230 $537 $350 $600
Training 10-4143-330 $0 $0 $200
Total Operations and Maintenance: $632 $445 $900
Total City Treasurer: $8,339 $7,496 $7,500
Human Resources & Risk Management
Personnel Services
Regular Salaries 10-4145-110 $94,769 $109,719 $130,000
Premium Overtime 10-4145-112 $490 $3,345 $5,000
Temporary/Part Time 10-4145-120 $0 $16,686 $0
Recruiting 10-4145-130 $0 $29,995 $10,000
Medicare 10-4145-132 $3,054 $1,993 $2,200
Cafeteria Plan 10-4145-133 $19,900 $18,000 $27,000
Retirement 10-4145-134 $12,895 $16,615 $21,000
Unemployment Ins 10-4145-135 $351 $578 $600
Worker's Comp 10-4145-136 $1,539 $0 $0
PERS Unfunded Liability 10-4145-137 $28,881 $0 $0
Vacation/Sick Buy Back 10-4145-150 $4,040 $10,094 $1,500 COVID-19 10-4145-170 $18,746 $7,120 $0
Total Personnel Services: $184,664 $214,147 $197,300
Operations and Maintenance
Name Account ID FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted City of California City | Budget Book 2023 Page 24
November 28, 2023 70 - 264
Subscr/Books/Dues 10-4145-210 $180 $0 $300
Advertising 10-4145-220 $0 $255 $500
Travel/Lodging/Reg 10-4145-230 $0 $1,131 $5,000
Entertainment/Special Events 10-4145-235 $711 $3,306 $4,000 Office Supplies 10-4145-241 $75 $0 $0
Postage and Shipping 10-4145-245 $134 $0 $0
Professional Services 10-4145-310 $0 $0 $90,000
Training 10-4145-330 $0 $0 $500
Special Projects 10-4145-420 $0 $20,798 $10,000
Transfers Expenses Out 10-4145-902 -$35,013 -$73,992 -$84,400 Total Operations and Maintenance: -$33,913 -$48,502 $25,900 Total Human Resources & Risk Management: $150,751 $165,645 $223,200 City Contracts
Operations and Maintenance
Chamber of Commerce Allocation 10-4151-627 $0 $30,000 $30,000 Other Contracts 10-4151-630 $6,028 $0 $0
Meals on Wheels Program 10-4151-641 $303 $829 $1,000
CalPers Fiscal Fees 10-4151-643 $1,812 $0 $0
Total Operations and Maintenance: $8,142 $30,829 $31,000 Total City Contracts: $8,142 $30,829 $31,000
General Fund Utilities
Operations and Maintenance
Electricity 10-4153-281 $3,452 $0 $0
Total Operations and Maintenance: $3,452 $0 $0
Total General Fund Utilities: $3,452 $0 $0
Insurance
Operations and Maintenance
Liability Insurance 10-4154-510 $0 -$25 $0
Total Operations and Maintenance: $0 -$25 $0
Total Insurance: $0 -$25 $0
General Government & Non-Departmental
Personnel Services
Worker's Comp 10-4155-136 $0 $58,940 $62,000
PERS Unfunded Liability 10-4155-137 $160 $264,070 $267,000 COVID-19 10-4155-170 $3,094 $40 $0
Total Personnel Services: $3,254 $323,050 $329,000
Operations and Maintenance
Subscr/Books/Dues 10-4155-210 $17,033 $21,418 $15,000
Office Supplies 10-4155-241 $10,034 $9,698 $11,000
Name Account ID FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted City of California City | Budget Book 2023 Page 25
November 28, 2023 71 - 264
Office Equip Lease Expense 10-4155-242 $21,942 $19,895 $21,000 Postage and Shipping 10-4155-245 $308 $4,756 $3,500
Other/Office Equipment 10-4155-250 $11,178 $1,804 $15,000 Electricity 10-4155-281 $8,662 $165,864 $40,000
Gas 10-4155-282 $5,216 $4,130 $4,500
Telephone - Cell 10-4155-283 $9,448 $11,886 $0
Telephone - Land 10-4155-284 $27,348 $10,833 $24,000
Communications Maint 10-4155-286 $2,127 $7,181 $25,000
Water Service 10-4155-287 $130,914 $139,820 $110,000
Sewer Services 10-4155-288 $4,084 $148 $300
Professional Services 10-4155-310 $4,538 $155,671 $150,000 Legal Services 10-4155-311 $524,216 $726,649 $800,000
Audit Fees 10-4155-312 $122,915 $41,000 $42,000
Litigation 10-4155-313 $155,794 $140,003 $150,000
Records Management 10-4155-400 $8,056 $9,823 $12,000
Chemicals/EMS Med Supp & Sup 10-4155-480 $77 $0 $300
Plastic Recycling Grant 10-4155-495 $4,900 $0 $0
Liability Insurance 10-4155-510 $130,899 $120,444 $125,000 Livescan Fees 10-4155-620 $64 $0 $0
Software Contract 10-4155-629 $33,715 $28,167 $2,400
Contracts 10-4155-630 $149,018 $133,760 $135,000
CalPers Admin Fees 10-4155-643 $0 -$86,844 $0
Legal Settlement 10-4155-680 $267,384 $450,000 $0
Operating Transfers out 10-4155-904 $760,468 $0 $734,800 Operating Transfers In 10-4155-905 $0 $0 -$360,500
Miscellaneous Expense 10-4155-999 $238 $1,972 $1,000
Save Our Lake 10-4165-500 $0 $103 $0
Total Operations and Maintenance: $2,410,576 $2,118,180 $2,061,300 Capital Outlay
Improvements 10-4155-730 $18,567 $0 $0
Purchase of Equipment 10-4155-740 $0 $439,431 $360,500
Total Capital Outlay: $18,567 $439,431 $360,500
Total General Government & Non-Departmental: $2,432,397 $2,880,661 $2,750,800 Facilities Maintenance
Personnel Services
Regular Salaries 10-4161-110 $175,323 $167,271 $182,100 Premium Overtime 10-4161-112 $4,584 $1,921 $2,000
Temporary/Part Time 10-4161-120 $2,481 $28,467 $38,200
Cash-In-Lieu 10-4161-128 $3,678 $438 $500
Recruiting 10-4161-130 $32 $0 $500
Employment Fees 10-4161-131 $0 $0 $500
Name Account ID FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted City of California City | Budget Book 2023 Page 26
November 28, 2023 72 - 264
Medicare 10-4161-132 $5,688 $3,463 $3,200
Cafeteria Plan 10-4161-133 $73,500 $85,150 $84,600
Retirement 10-4161-134 $19,703 $21,709 $23,000
Unemployment Ins 10-4161-135 $1,260 $1,646 $1,400
Worker's Comp 10-4161-136 $36,202 $0 $0
PERS Unfunded Liability 10-4161-137 $44,128 $0 $0
Uniforms 10-4161-140 -$21 $513 $600
Vacation/Sick Buy Back 10-4161-150 $0 $1,022 $1,500
COVID-19 10-4161-170 $2,308 $1,023 $0
Total Personnel Services: $368,866 $312,624 $338,100
Operations and Maintenance
Subscr/Books/Dues 10-4161-210 $635 $0 $0
Travel/Lodging/Reg 10-4161-230 $1,072 $0 $500
Equipment Rental 10-4161-240 $54 $1,950 $2,000
Office Supplies 10-4161-241 $0 $181 $500
Janitorial Supplies 10-4161-244 $0 $1,385 $2,000
Veh Operation/Maint 10-4161-254 $3,132 $320 $2,500
RSI Fuel 10-4161-255 $5,710 $7,996 $10,000
Equipment Operation/Maint 10-4161-256 $1,027 $2,485 $1,000 Hand Tools 10-4161-257 $3,831 $960 $5,000
Bldg Operation/Maint 10-4161-270 $13,767 $6,002 $3,000
Training 10-4161-330 $2,179 $0 $500
Grounds 10-4161-408 $5,061 $1,357 $1,000
Special Supplies 10-4161-410 $99 $15 $0
Special Depart Supp 10-4161-450 $298 $826 $500
Armory/Safety Equip & Supplies 10-4161-451 $811 $2,029 $2,000 Miscellaneous Supplies 10-4161-610 $254 $0 $0
Contracts 10-4161-630 $1,018 $0 $0
Transfers Expenses Out 10-4161-902 $0 $0 -$5,650
Total Operations and Maintenance: $38,947 $25,506 $24,850 Capital Outlay
Improvements 10-4161-730 $0 $7,450 $0
Total Capital Outlay: $0 $7,450 $0
Total Facilities Maintenance: $407,814 $345,581 $362,950 Building & Planning Contracts
Personnel Services
Medicare 10-4162-132 $4 $0 $0
Worker's Comp 10-4162-136 $25 $0 $0
Total Personnel Services: $30 $0 $0
Total Building & Planning Contracts: $30 $0 $0
Building Department
Name Account ID FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted City of California City | Budget Book 2023 Page 27
November 28, 2023 73 - 264
Personnel Services
Regular Salaries 10-4168-110 $98,883 $141,158 $150,000
Straight Overtime 10-4168-111 $0 $122 $0
Premium Overtime 10-4168-112 $731 $4,659 $2,500
Temporary/Part Time 10-4168-120 $1,513 $0 $0
Cash-In-Lieu 10-4168-128 $1,313 $19 $0
Recruiting 10-4168-130 $213 $0 $0
Medicare 10-4168-132 $1,659 $2,142 $2,300
Cafeteria Plan 10-4168-133 $24,650 $35,575 $35,100
Retirement 10-4168-134 $10,084 $13,365 $14,000
Unemployment Ins 10-4168-135 $545 $850 $700
PERS Unfunded Liability 10-4168-137 $22,584 $0 $0
Uniforms 10-4168-140 $18 $80 $200
Vacation/Sick Buy Back 10-4168-150 $0 $804 $1,500
COVID-19 10-4168-170 $632 $256 $0
Total Personnel Services: $162,825 $199,029 $206,300
Operations and Maintenance
Subscr/Books/Dues 10-4168-210 $4,476 $1,140 $6,000
Travel/Lodging/Reg 10-4168-230 $0 $918 $2,500
Office Supplies 10-4168-241 $570 $98 $500
Computer Purchase/Repair 10-4168-243 $964 $0 $0
Other/Office Equipment 10-4168-250 $465 $2,730 $0
Veh Operation/Maint 10-4168-254 $55 $62 $0
RSI Fuel 10-4168-255 $1,951 $1,381 $1,300
Hand Tools 10-4168-257 $0 $0 $100
Professional Services 10-4168-310 $0 $0 $250,000
Engineering 10-4168-315 $2,335 $46,036 $76,700
Training 10-4168-330 $4,630 $900 $6,000
Armory/Safety Equip & Supplies 10-4168-451 $0 $400 $200 Other Contracts 10-4168-630 $0 $7,268 $500
Total Operations and Maintenance: $15,446 $60,933 $343,800 Total Building Department: $178,271 $259,962 $550,100
Planning Department
Personnel Services
Regular Salaries 10-4170-110 $122,832 $99,043 $103,000
Premium Overtime 10-4170-112 $0 $6,008 $500
Temporary/Part Time 10-4170-120 $1,218 $594 $0
Cash-In-Lieu 10-4170-128 $215 $895 $0
Recruiting 10-4170-130 $32 $25 $0
Medicare 10-4170-132 $5,239 $1,792 $1,500
Cafeteria Plan 10-4170-133 $27,917 $36,000 $33,000
Name Account ID FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted City of California City | Budget Book 2023 Page 28
November 28, 2023 74 - 264
Retirement 10-4170-134 $9,200 $7,565 $6,500
Unemployment Ins 10-4170-135 $787 $747 $600
Worker's Comp 10-4170-136 $4,293 $0 $0
PERS Unfunded Liability 10-4170-137 $20,604 $0 $0
Vacation/Sick Buy Back 10-4170-150 $10,696 $0 $8,000
COVID-19 10-4170-170 $450 $534 $0
Total Personnel Services: $203,483 $153,203 $153,100
Operations and Maintenance
Subscr/Books/Dues 10-4170-210 $969 $3,355 $3,400
Advertising 10-4170-220 $4,550 $2,482 $6,000
Travel/Lodging/Reg 10-4170-230 $0 $0 $1,000
Office Supplies 10-4170-241 $338 $20 $0
Other/Office Equipment 10-4170-250 $890 $0 $0
Professional Services 10-4170-310 $0 $306,653 $390,000
Engineering 10-4170-315 $58,169 $89,732 $176,700
Training 10-4170-330 $644 $0 $2,000
Total Operations and Maintenance: $65,560 $402,241 $579,100 Total Planning Department: $269,044 $555,444 $732,200
Medical Marijuana Business / Cannabis
Operations and Maintenance
Subscr/Books/Dues 10-4171-210 $2,000 $2,000 $2,000
Office Supplies 10-4171-241 $0 $123 $0
Professional Services 10-4171-310 $0 $0 $98,000
Legal Services 10-4171-311 $48,819 $0 $0
Application Review 10-4171-496 $76,400 $149,025 $100,000 Livescan Fees 10-4171-620 $838 $612 $0
Cannabis Compliance 10-4171-645 $3,750 $0 $0
Total Operations and Maintenance: $131,807 $151,760 $200,000 Total Medical Marijuana Business / Cannabis: $131,807 $151,760 $200,000 Planning Commission
Personnel Services
Regular Salaries 10-4175-110 $3,300 $4,550 $6,000
Medicare 10-4175-132 $56 $62 $100
Worker's Comp 10-4175-136 $10 $0 $0
Total Personnel Services: $3,367 $4,612 $6,100
Operations and Maintenance
Subscr/Books/Dues 10-4175-210 $0 $0 $1,000
Travel/Lodging/Reg 10-4175-230 $0 $0 $5,800
Office Supplies 10-4175-241 $121 $0 $0
Training 10-4175-330 $1,250 $0 $3,500
Name Account ID FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted City of California City | Budget Book 2023 Page 29
November 28, 2023 75 - 264
Total Operations and Maintenance: $1,371 $0 $10,300
Total Planning Commission: $4,737 $4,612 $16,400
Shop & Garage
Personnel Services
Regular Salaries 10-4441-110 $40,789 $44,985 $89,000
Premium Overtime 10-4441-112 $700 $301 $500
Employment Fees 10-4441-131 $100 $57 $0
Medicare 10-4441-132 $1,701 $647 $1,300
Cafeteria Plan 10-4441-133 $19,050 $18,000 $27,000
Retirement 10-4441-134 $3,428 $3,551 $5,200
Unemployment Ins 10-4441-135 $293 $273 $400
Worker's Comp 10-4441-136 $10,215 $0 $0
PERS Unfunded Liability 10-4441-137 $7,677 $0 $0
Uniforms 10-4441-140 $575 $167 $400
Vacation/Sick Buy Back 10-4441-150 $14,043 $0 $700
COVID-19 10-4441-170 $1,698 $934 $0
Total Personnel Services: $100,269 $68,913 $124,500
Operations and Maintenance
Subscr/Books/Dues 10-4441-210 $0 $47 $1,200
Office Supplies 10-4441-241 $0 $260 $300
Other/Office Equipment 10-4441-250 $161 $181 $200
Veh Operation/Maint 10-4441-254 $3,497 $2,200 $2,500
RSI Fuel 10-4441-255 $814 $5,180 $9,000
Equipment Operation/Maint 10-4441-256 $962 $0 $3,500
Hand Tools 10-4441-257 $814 $398 $4,500
Bldg Operation/Maint 10-4441-270 $2,323 $1,988 $2,000
Telephone - Cell 10-4441-283 $51 $0 $0
Water Service 10-4441-287 $1,086 $1,080 $1,100
Training 10-4441-330 $0 $0 $1,000
Repair Subcontractors 10-4441-415 $0 $0 $500
Special Depart Supp 10-4441-450 $517 $3,522 $7,000
Armory/Safety Equip & Supplies 10-4441-451 $262 $1,859 $1,500 Chemicals/EMS Med Supp & Sup 10-4441-480 $950 $1,532 $2,000 Licenses & Permits 10-4441-610 $23 $0 $0
Contracts 10-4441-630 $0 $75 $0
Transfers Expenses Out 10-4441-902 -$70,618 -$66,404 -$114,750 Total Operations and Maintenance: -$59,158 -$48,082 -$78,450 Capital Outlay
Buildings 10-4441-720 $0 $0 $22,300
Total Capital Outlay: $0 $0 $22,300
Total Shop & Garage: $41,111 $20,832 $68,350
Name Account ID FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted City of California City | Budget Book 2023 Page 30
November 28, 2023 76 - 264
Parks Commission
Personnel Services
Regular Salaries 10-4560-110 $650 $2,700 $6,000
Medicare 10-4560-132 $14 $34 $100
Worker's Comp 10-4560-136 $5 $0 $0
Total Personnel Services: $669 $2,734 $6,100
Total Parks Commission: $669 $2,734 $6,100
Recreating Administration
Personnel Services
Regular Salaries 10-4561-110 $89,867 $88,405 $132,500
Premium Overtime 10-4561-112 $1,930 $1,856 $9,000
Temporary/Part Time 10-4561-120 $285 $68,149 $104,000
Cash-In-Lieu 10-4561-128 $566 $2 $0
Recruiting 10-4561-130 $900 $4,672 $5,500
Employment Fees 10-4561-131 $71 $25 $100
Medicare 10-4561-132 $3,276 $2,563 $3,600
Cafeteria Plan 10-4561-133 $21,400 $21,650 $31,500
Retirement 10-4561-134 $7,054 $7,769 $10,000
Unemployment Ins 10-4561-135 $1,206 $2,879 $3,600
Worker's Comp 10-4561-136 $8,677 $0 $0
PERS Unfunded Liability 10-4561-137 $15,799 $0 $0
Uniforms 10-4561-140 $409 $369 $700
Vacation/Sick Buy Back 10-4561-150 $4,602 $2,048 $3,000 COVID-19 10-4561-170 $1,237 $2,005 $0
Total Personnel Services: $157,279 $202,393 $303,500
Operations and Maintenance
Subscr/Books/Dues 10-4561-210 $50 $675 $1,000
Advertising 10-4561-220 $163 $2,525 $4,000
Travel/Lodging/Reg 10-4561-230 $0 $1,749 $3,000
Entertainment/Special Events 10-4561-235 $316 $10,963 $45,000 Office Supplies 10-4561-241 $428 $1,220 $1,500
Other/Office Equipment 10-4561-250 $0 $58 $300
Veh Operation/Maint 10-4561-254 $945 $762 $1,000
RSI Fuel 10-4561-255 $188 $263 $500
Bldg Operation/Maint 10-4561-270 $2,828 $10,323 $20,000 Electricity 10-4561-281 $0 $7,156 $85,000
Gas 10-4561-282 $133 $4,927 $6,000
Telephone - Cell 10-4561-283 $0 $1,010 $0
Telephone - Land 10-4561-284 $0 $2,728 $5,400
Communications Maint 10-4561-286 $0 $76 $1,000
Water Service 10-4561-287 $0 $10,296 $12,000
Name Account ID FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted City of California City | Budget Book 2023 Page 31
November 28, 2023 77 - 264
Sewer Services 10-4561-288 $0 $2,454 $3,700
Engineering 10-4561-315 $0 $0 $32,000
Training 10-4561-330 $0 $350 $500
Park Maintenance 10-4561-405 $4,947 $0 $0
Grounds 10-4561-408 $0 $0 $20,000
Permits/Licensing 10-4561-413 $4 $0 $0
Special Projects 10-4561-420 $1,019 $0 $0
Fireworks Show 10-4561-429 $20,000 $22,000 $25,000
Special Purchases/Concessions 10-4561-440 $56 $915 $1,500 Special Depart Supp 10-4561-450 $0 $785 $1,000
Armory/Safety Equip & Supplies 10-4561-451 $0 $200 $500 Licenses & Permits 10-4561-610 $624 $2,026 $2,000
Contracts 10-4561-630 $2,007 $5,874 $6,400
Total Operations and Maintenance: $33,707 $89,334 $278,300 Capital Outlay
Purchase of Equipment 10-4561-740 $0 $0 $45,000
Total Capital Outlay: $0 $0 $45,000
Total Recreating Administration: $190,987 $291,727 $626,800 Pool & Marina
Personnel Services
Regular Salaries 10-4562-110 $2,158 $0 $0
Premium Overtime 10-4562-112 $0 $683 $0
Temporary/Part Time 10-4562-120 $1,276 $24,280 $9,800
Recruiting 10-4562-130 $32 $1,322 $1,500
Medicare 10-4562-132 $102 $362 $200
Unemployment Ins 10-4562-135 $50 $943 $1,400
Worker's Comp 10-4562-136 $511 $0 $0
Uniforms/Safety Equip 10-4562-140 $0 $0 $500
Total Personnel Services: $4,129 $27,590 $13,400
Operations and Maintenance
Subscr/Books/Dues 10-4562-210 $0 $36 $0
Bldg Operation/Maint 10-4562-270 $1,276 $1,966 $2,000
Electricity 10-4562-281 $0 $3,016 $4,000
Communications Maint 10-4562-286 $0 $76 $0
Water Service 10-4562-287 $30 $4,336 $4,000
Sewer Services 10-4562-288 $0 $2,128 $2,000
Training 10-4562-330 $0 $180 $2,000
Special Supplies 10-4562-410 $462 -$5 $0
Special Purchases/Concessions 10-4562-440 $0 $1,029 $2,000 Special Depart Supp 10-4562-450 $0 $284 $2,000
Chemicals/EMS Med Supp & Sup 10-4562-480 $2,314 $2,447 $6,000 Name Account ID FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted City of California City | Budget Book 2023 Page 32
November 28, 2023 78 - 264
Licenses & Permits 10-4562-610 $410 $425 $500
Other Contracts 10-4562-630 $0 $405 $1,100
Total Operations and Maintenance: $4,491 $16,323 $25,600 Total Pool & Marina: $8,620 $43,914 $39,000
Tierra del Sol
Personnel Services
Medicare 10-4566-132 $13 $0 $0
Worker's Comp 10-4566-136 $48 $0 $0
Total Personnel Services: $61 $0 $0
Total Tierra del Sol: $61 $0 $0
Public Works Administration
Personnel Services
Regular Salaries 10-5117-110 $18,995 $122,008 $139,000
Premium Overtime 10-5117-112 $0 $9,005 $2,000
Recruiting 10-5117-130 $0 $0 $500
Employment Fees 10-5117-131 $0 $0 $500
Medicare 10-5117-132 $0 $2,240 $2,000
Cafeteria Plan 10-5117-133 $0 $25,875 $35,000
Retirement 10-5117-134 $0 $8,396 $11,500
Unemployment Ins 10-5117-135 $0 $323 $700
Worker's Comp 10-5117-136 $0 $11,273 $13,000
PERS Unfunded Liability 10-5117-137 $0 $1,020 $1,200
Vacation Buyback 10-5117-150 $0 $37,116 $4,000
Total Personnel Services: $18,995 $217,255 $209,400
Operations and Maintenance
Subscr/Books/Dues 10-5117-210 $0 $915 $700
Travel/Lodging/Reg 10-5117-230 $0 $328 $500
Entertainment/Special Events 10-5117-235 $0 $362 $0
Office Supplies 10-5117-241 $27 $1,376 $4,000
Postage and Shipping 10-5117-245 $0 $0 $200
Other/Office Equipment 10-5117-250 $0 $0 $1,800
Veh Operation/Maint 10-5117-254 $0 $202 $500
RSI Fuel 10-5117-255 $0 $112 $500
Equipment Operation/Maint 10-5117-256 $0 $0 $500
Hand Tools 10-5117-257 $0 $0 $100
Bldg Operation/Maint 10-5117-270 $0 $92 $2,000
Telephone - Cell 10-5117-283 $0 $1,331 $2,800
Telephone - Land 10-5117-284 $0 $6,683 $8,500
Communications Maint 10-5117-286 $0 $4,139 $3,300
Professional Services 10-5117-310 $0 $0 $26,000
Name Account ID FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted City of California City | Budget Book 2023 Page 33
November 28, 2023 79 - 264
Legal Services 10-5117-311 $178 $6,735 $1,000
Training 10-5117-330 $0 $0 $3,000
Special Depart Supp 10-5117-450 $0 $0 $500
Armory/Safety Equip & Supplies 10-5117-451 $0 $200 $400 Liability Insurance 10-5117-510 $0 $269 $500
Licenses & Permits 10-5117-610 $0 $0 $200
Other Contracts 10-5117-630 $0 $360 $3,000
Transfer Expenses Out 10-5117-902 $0 -$211,516 -$218,700 Transfers Expenses In 10-5117-903 $52,820 $0 $0
Total Operations and Maintenance: $53,024 -$188,412 -$158,700 Total Public Works Administration: $72,019 $28,843 $50,700 Total Expenditures: $4,640,703 $5,287,508 $6,229,030
Name Account ID FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted City of California City | Budget Book 2023 Page 34
November 28, 2023 80 - 264
Special Revenue Funds
Summary
The City of California City is projecting $10.59M of revenue in FY2023, which represents a 16.3% decrease over the prior year.

Budgeted expenditures are projected to decrease by 23.4% or $3.16M to $10.35M in FY2023.

Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2021 FY2022 FY2023
$0
$5M
$10M
$15M
Revenue by Fund
2023 Revenue by Fund
Fire Services (32.3%)
Police Services (31.8%)
OHV Grants (12.9%)
Street Fund (10.3%)
Housing Corporation Fund (5.3%)
Public Safety (1/2 Cent Sales) (2.3%)
OHV Permit Program Fund (1.7%)
TDS Golf Course (1.7%)
Supplemental Law (COPS) (1.4%)
AMMDA Fund (0.3%)
City of California City | Budget Book 2023 Page 35
November 28, 2023 81 - 264
Budgeted and Historical 2023 Revenue by Fund
Millions
Measure L
AB 109 Fund
Reserve Funding
RDA Successor Agency
Street Capital Projects Fund
AMMDA Fund
Supplemental Law (COPS)
TDS Golf Course
OHV Permit Program Fund
Public Safety (1/2 Cent Sales)
Housing Corporation Fund
Street Fund
OHV Grants
Police Services
Fire Services
FY2021FY2022FY2023
$0
$2.5
$5
$7.5
$10
$12.5
$15
City of California City | Budget Book 2023 Page 36
November 28, 2023 82 - 264
OHV Grants $380,536 $8,971 $1,363,000
Police Services $4,371,103 $3,785,053 $3,367,500
Fire Services $4,302,491 $3,798,471 $3,418,500
Measure L $6,730 $1,213 $0
Supplemental Law (COPS) $156,727 $161,285 $150,000
Public Safety (1/2 Cent Sales) $187,301 $239,624 $246,000 Street Fund $667,243 $654,012 $1,093,500
AB 109 Fund $0 $1,558 $0
Reserve Funding $0 $2,056,852 $0
AMMDA Fund $24,978 $42,311 $31,900
Housing Corporation Fund $367,824 $713,954 $557,500
RDA Successor Agency $1,119,995 $0 $0
Street Capital Projects Fund $313,266 $94,567 $0
OHV Permit Program Fund $210,602 $166,279 $184,000
TDS Golf Course $336,397 $174,243 $182,500
Total: $12,445,191 $11,898,393 $10,594,400
Name Account ID FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted Revenues by Source
Projected 2023 Revenues by Source
Taxes (60.4%)
Grant Revenue (12.9%)
Gas Tax Revenue (10.1%)
Miscellaneous Revenues (7.4%)
Intergovernmental (3.7%)
Service Charges and Fees (2.2%)
OHV Permit Program (1.6%)
Fines and Forfeitures (0.6%)
Transfer (0.5%)
City of California City | Budget Book 2023 Page 37
November 28, 2023 83 - 264
Budgeted and Historical 2023 Revenues by Source
Millions
Special Tax
Capital Project Funding
Licenses & Permits
Miscellaneous Proceeds
Transfer
Fines and Forfeitures
OHV Permit Program
Service Charges and Fees
Intergovernmental
Miscellaneous Revenues
Gas Tax Revenue
Grant Revenue
Taxes
FY2021FY2022FY2023
$0
$2.5
$5
$7.5
$10
$12.5
$15
Revenue Source
Taxes $8,298,101 $7,168,899 $6,400,000
Licenses & Permits $60,081 $37,449 $31,500
Intergovernmental $1,488,084 $2,459,318 $396,000
Service Charges and Fees $179,333 $215,337 $234,600
Fines and Forfeitures $35,680 $58,210 $60,000
Miscellaneous Revenues $649,133 $977,625 $787,300
Transfer $177,978 $57,211 $54,000
Miscellaneous Proceeds $16,382 $29,300 $32,000
Grant Revenue $380,536 $8,971 $1,363,000
Special Tax $6,703 $1,199 $0
Gas Tax Revenue $644,008 $636,941 $1,068,000
OHV Permit Program $195,907 $153,366 $168,000
Capital Project Funding $313,266 $94,567 $0
Total Revenue Source: $12,445,191 $11,898,393 $10,594,400 Name FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted City of California City | Budget Book 2023 Page 38
November 28, 2023 84 - 264
Expenditures by Fund
2023 Expenditures by Fund
Police Services (32.5%)
Fire Services (32.4%)
Street Fund (10%)
OHV Grants (9.3%)
Housing Corporation Fund (4.9%)
Public Safety (1/2 Cent Sales) (4%)
Supplemental Law (COPS) (3%)
OHV Permit Program Fund (1.8%)
TDS Golf Course (1.8%)
AMMDA Fund (0.3%)
Budgeted and Historical 2023 Expenditures by Fund
Millions
AB 109 Fund
RDA Successor Agency
Street Capital Projects Fund
AMMDA Fund
TDS Golf Course
OHV Permit Program Fund
Supplemental Law (COPS)
Public Safety (1/2 Cent Sales)
Housing Corporation Fund
OHV Grants
Street Fund
Fire Services
Police Services
FY2021FY2022FY2023
$-2.5
$0
$2.5
$5
$7.5
$10
$12.5
City of California City | Budget Book 2023 Page 39
November 28, 2023 85 - 264
OHV Grants $532,975 $481,437 $963,000
Police Services $3,940,047 $3,670,069 $3,367,500
Fire Services $3,293,333 $3,338,352 $3,358,500
Supplemental Law (COPS) $0 $512,850 $305,750
Public Safety (1/2 Cent Sales) $173,206 $354,421 $416,650 Street Fund $898,632 $921,481 $1,036,650
AB 109 Fund $0 $106,850 $0
AMMDA Fund $8,697 $27,185 $31,450
Housing Corporation Fund $443,546 $398,773 $508,600
RDA Successor Agency $360,204 $0 $0
Street Capital Projects Fund $420,306 $502,857 $0
OHV Permit Program Fund $113,155 $362,469 $184,000
TDS Golf Course $845,119 $455,976 $182,500
Total: $11,029,219 $11,132,721 $10,354,600
Name Account ID FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted City of California City | Budget Book 2023 Page 40
November 28, 2023 86 - 264
PS Police Fund
Summary
The City of California City is projecting $3.76M of revenue in FY2023, which represents a 3% increase over the prior year.

Budgeted expenditures are projected to decrease by 10.1% or $457.12K to $4.09M in FY2023.

Actual Revenue Source
Budgeted Revenue Source
Over Budget Revenue Source
Actual Expenditures
Budgeted Expenditures
Over Budget Expenditures
FY2021 FY2022 FY2023
$0
$1M
$2M
$3M
$4M
$5M
Revenue by Fund
2023 Revenue by Fund
Police Services (89.5%)
Public Safety (1/2 Cent Sales) (6.5%)
Supplemental Law (COPS) (4%)
City of California City | Budget Book 2023 Page 41
November 28, 2023 87 - 264
Budgeted and Historical 2023 Revenue by Fund
Millions
Measure L AB 109 Fund Supplemental Law (COPS)
Public Safety (1/2 Cent Sales) Police Services
FY2021FY2022FY2023
0 1
2 3
4 5
City of California City | Budget Book 2023 Page 42
November 28, 2023 88 - 264
Police Services $4,371,103 $3,785,053 $3,367,500
Measure L $6,730 $1,213 $0
Supplemental Law (COPS) $156,727 $161,285 $150,000
Public Safety (1/2 Cent Sales) $187,301 $239,624 $246,000 AB 109 Fund $0 $1,558 $0
Total: $4,721,860 $4,188,733 $3,763,500
Name Account ID FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted Revenues by Source
Revenue Source
Taxes
Measure A (2012) 18-3110 $422,335 $363,139 $200,000
Measure C (2018) 18-3112 $3,234,887 $3,254,168 $3,000,000 Public Safety Meas-C Reserves 18-3113 $8,065 $0 $0
Total Taxes: $3,665,288 $3,617,308 $3,200,000
Licenses & Permits
Livescan Fees 18-3219 $1,793 $4,544 $9,000
Evidence Fees (PD) 18-3222 $37,121 $11,802 $0
Animal License Fees 18-3225 $21,167 $21,103 $22,500
Total Licenses & Permits: $60,081 $37,449 $31,500
Intergovernmental
Coronavirus Relief Fund 18-3330 $87,424 $0 $0
Xfer Cannabis Tax Revenue In 18-3331 $484,604 $0 $0
COPS Fast Grant 25-3341 $156,727 $161,285 $150,000
1/2 Cent Sales Tax 26-3354 $187,301 $239,624 $246,000
AB 109 28-3320 $0 $1,558 $0
Total Intergovernmental: $916,056 $402,466 $396,000
Service Charges and Fees
Animal Shelter Fees 18-3432 $12,290 $13,475 $15,000
Spay/Neuter Fees 18-3433 $13,940 $16,050 $17,000
Rabies Vaccination 18-3434 $3,175 $3,500 $4,000
Total Service Charges and Fees: $29,405 $33,025 $36,000 Miscellaneous Revenues
Police Grants 18-3680 $0 $0 $10,000
Reimb of State Mandated Costs 18-3687 $12,913 $14,097 $6,000 Miscellaneous Revenue 18-3691 $10,800 $5,154 $7,000
Animal Shelter Donations 18-3694 $1,281 $1,977 $0
Holiday Public Safety Donation 18-3696 $2,925 -$951 $0
Investment Earnings 23-3612 $26 $14 $0
Total Miscellaneous Revenues: $27,945 $20,292 $23,000
Name Account ID FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted City of California City | Budget Book 2023 Page 43
November 28, 2023 89 - 264
Transfer
Insurance Proceeds 18-3871 $0 $47,694 $45,000
Total Transfer: $0 $47,694 $45,000
Miscellaneous Proceeds
Police Range Rental Fees 18-3975 $16,382 $29,300 $32,000 Total Miscellaneous Proceeds: $16,382 $29,300 $32,000
Special Tax
Special Tax - Measure L 23-3411 $6,703 $1,199 $0
Total Special Tax: $6,703 $1,199 $0
Total Revenue Source: $4,721,860 $4,188,733 $3,763,500
Name Account ID FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted Expenditures by Function
Budgeted Expenditures by Function
Police Enforcement (62.4%) Police Dispatch (11.4%)
Public Safety Augmentation (10.2%)
Supplemental Law (COPS) (7.5%)
Police Animal Control (4.8%)
Supplemental Law Enforcement
(SLESF) (3.8%)
Supplemental Law Enforcement
City of California City | Budget Book 2023 Page 44
November 28, 2023 90 - 264
Budgeted and Historical Expenditures by Function
Millions
Public Safety - AB 109
Supplemental Law Enforcement (SLESF)
Police Animal Control
Supplemental Law (COPS)
Public Safety Augmentation
Police Dispatch
Police Enforcement
FY2021FY2022FY2023
$-1
$0
$1
$2
$3
$4
$5
Expenditures
Police Enforcement
Personnel Services
Regular Salaries 18-4212-110 $1,294,149 $1,609,139 $1,470,000 Straight Overtime 18-4212-111 $45,266 $83,578 $84,000
Premium Overtime 18-4212-112 $157,329 $187,081 $190,000 Temporary/Part Time 18-4212-120 $0 $122 $0
Cash-In-Lieu 18-4212-128 $128,202 $10,450 $11,000
Recruiting 18-4212-130 $18,959 $400 $22,000
Employment Fees 18-4212-131 $788 $213 $600
Medicare 18-4212-132 $40,067 $30,092 $22,000
Cafeteria Plan 18-4212-133 $270,373 $364,192 $292,000
Retirement 18-4212-134 $168,935 $257,312 $230,000
Unemployment Ins 18-4212-135 $7,340 $6,398 $5,000
Worker's Comp 18-4212-136 $127,768 $132,379 $135,000
PERS Unfunded Liability 18-4212-137 $194,798 $301,091 $304,000 Uniforms 18-4212-140 $14,424 $21,675 $18,500
Vacation/Sick Buy Back 18-4212-150 $58,877 $83,140 $50,000 COVID-19 18-4212-170 $23,680 $7,485 $0
Total Personnel Services: $2,550,955 $3,094,747 $2,834,100 Operations and Maintenance
Subscr/Books/Dues 18-4212-210 $4,701 $5,736 $3,000
Travel/Lodging/Reg 18-4212-230 $7,670 $11,114 $12,000
Entertainment/Special Events 18-4212-235 $1,419 $1,451 $800 Name Account ID FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted City of California City | Budget Book 2023 Page 45
November 28, 2023 91 - 264
Office Supplies 18-4212-241 $5,849 $6,376 $5,000
Postage and Shipping 18-4212-245 $866 $1,111 $1,200
Other/Office Equipment 18-4212-250 $480 $693 $500
Veh Operation/Maint 18-4212-254 $47,306 $38,734 $30,000 RSI Fuel 18-4212-255 $53,687 $67,304 $67,000
Bldg Operation/Maint 18-4212-270 $10,592 $7,599 $14,000 Electricity 18-4212-281 $58,679 $56,511 $100,000
Gas 18-4212-282 $5,064 $7,218 $7,200
Telephone - Cell 18-4212-283 $20,330 $12,273 $0
Telephone - Land 18-4212-284 $7,660 $7,453 $22,000
Communications Maint 18-4212-286 $5,005 $5,615 $25,000
Water Service 18-4212-287 $13,240 $13,200 $11,000
Sewer Services 18-4212-288 $222 $101 $200
Professional Services 18-4212-310 $60,769 $78,069 $60,000 Legal Services 18-4212-311 $47,425 $40,129 $500
Litigation 18-4212-313 $4,334 $10,787 $7,500
Training 18-4212-330 $0 $7,353 $10,000
Special Depart Supp 18-4212-450 $2,401 $1,266 $1,500
Armory/Safety Equip & Supplies 18-4212-451 $37,398 $16,059 $17,000 Chemicals/EMS Med Supp & Sup 18-4212-480 $981 $1,095 $1,100 Holiday with Public Safety 18-4212-490 $1,827 $0 $1,000 Liability Insurance 18-4212-510 $121,882 $95,721 $98,000 Licenses & Permits 18-4212-610 $515 $535 $550
Claims 18-4212-621 $0 $462 $500
Software Contract 18-4212-629 $1,490 $375 $400
Contracts 18-4212-630 $58,998 $166,237 $181,700
Legal Settlement 18-4212-680 $12,318 $0 $0
Operating Transfers In 18-4212-905 -$72,808 -$907,200 -$984,600 PS Crime Stopper Reward 18-4212-911 $0 $0 $25,000
Miscellaneous Expense 18-4212-999 $0 $10,099 $0
Total Operations and Maintenance: $520,298 -$236,525 -$280,950 Capital Outlay
Purchase of Equipment 18-4212-740 $14,333 $2,852 $0
Vehicle Purchase 18-4212-745 $106,700 $22,444 $0
Total Capital Outlay: $121,034 $25,296 $0
Total Police Enforcement: $3,192,287 $2,883,518 $2,553,150 Supplemental Law Enforcement (SLESF)
Personnel Services
Regular Salaries 18-4213-110 $79,588 $82,238 $89,500
Straight Overtime 18-4213-111 $0 $0 $300
Premium Overtime 18-4213-112 $29 $0 $0
Name Account ID FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted City of California City | Budget Book 2023 Page 46
November 28, 2023 92 - 264
Medicare 18-4213-132 $2,609 $1,709 $1,300
Cafeteria Plan 18-4213-133 $33,300 $37,500 $36,000
Retirement 18-4213-134 $6,220 $6,346 $6,400
Unemployment Ins 18-4213-135 $575 $546 $600
Worker's Comp 18-4213-136 $749 $709 $500
PERS Unfunded Liability 18-4213-137 $7,173 $438 $500
Uniforms 18-4213-140 $1,200 $1,200 $1,200
Vacation/Sick Buy Back 18-4213-150 $0 $1,340 $1,400
COVID-19 18-4213-170 $2,029 $1,440 $0
Total Personnel Services: $133,473 $133,467 $137,700
Operations and Maintenance
Subscr/Books/Dues 18-4213-210 $309 $150 $200
Travel/Lodging/Reg 18-4213-230 $0 $0 $200
Entertainment/Special Events 18-4213-235 $0 $830 $0
Office Supplies 18-4213-241 $963 $848 $500
Office Equip Lease Expense 18-4213-242 $5,857 $5,098 $5,400 Postage and Shipping 18-4213-245 $0 $92 $100
Other/Office Equipment 18-4213-250 $751 $1,381 $500
Professional Services 18-4213-310 $476 $1,024 $1,000
Training 18-4213-330 $250 $0 $500
Licenses & Permits 18-4213-610 $0 $0 $6,500
Livescan Fees 18-4213-620 $1,775 $2,417 $2,500
Contracts 18-4213-630 $6,300 $9,192 $0
Total Operations and Maintenance: $16,681 $21,032 $17,400 Total Supplemental Law Enforcement (SLESF): $150,154 $154,499 $155,100 Supplemental Law (COPS)
Operations and Maintenance
Liability Insurance 25-4213-510 $0 $0 $0
Operating Transfers out 25-4213-904 $0 $512,850 $305,750 Total Operations and Maintenance: $0 $512,850 $305,750
Total Supplemental Law (COPS): $0 $512,850 $305,750
Public Safety Augmentation
Personnel Services
Regular Salaries 26-4214-110 $67,098 $59,121 $63,000
Premium Overtime 26-4214-112 $1,273 $3,283 $3,000
Temporary/Part Time 26-4214-120 $0 $1,251 $0
Medicare 26-4214-132 $1,522 $949 $1,000
Unemployment Ins 26-4214-135 $300 $273 $300
Worker's Comp 26-4214-136 $5,126 $0 $0
COVID-19 26-4214-170 $150 $1,787 $0
Name Account ID FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted City of California City | Budget Book 2023 Page 47
November 28, 2023 93 - 264
Total Personnel Services: $75,468 $66,663 $67,300
Operations and Maintenance
Subscr/Books/Dues 26-4214-210 $51 $0 $0
Travel/Lodging/Reg 26-4214-230 $800 $257 $1,000
Office Supplies 26-4214-241 $61 $0 $0
Veh Operation/Maint 26-4214-254 $96,975 $0 $0
Special Depart Supp 26-4214-450 $0 $0 $4,700
Operating Transfers out 26-4214-904 $0 $287,500 $343,650 Operating Transfers In 26-4214-905 -$150 $0 $0
Total Operations and Maintenance: $97,738 $287,757 $349,350 Total Public Safety Augmentation: $173,206 $354,421 $416,650 Police Dispatch
Personnel Services
Regular Salaries 18-4215-110 $255,586 $296,024 $314,000 Straight Overtime 18-4215-111 $6,245 $6,882 $7,000
Premium Overtime 18-4215-112 $29,138 $25,611 $10,000
Recruiting 18-4215-130 $5,061 $0 $0
Medicare 18-4215-132 $6,949 $5,307 $5,000
Cafeteria Plan 18-4215-133 $59,267 $74,359 $75,000
Retirement 18-4215-134 $20,370 $27,693 $25,000
Unemployment Ins 18-4215-135 $1,726 $1,638 $1,700
Worker's Comp 18-4215-136 $2,462 $2,285 $2,500
PERS Unfunded Liability 18-4215-137 $23,489 $1,275 $1,500 Uniforms 18-4215-140 $2,400 $3,000 $3,600
Vacation/Sick Buy Back 18-4215-150 $1,509 $12,080 $4,500 COVID-19 18-4215-170 $977 $4,034 $0
Total Personnel Services: $415,180 $460,188 $449,800
Operations and Maintenance
Travel/Lodging/Reg 18-4215-230 $0 $0 $600
Entertainment/Special Events 18-4215-235 $406 $304 $0
Office Supplies 18-4215-241 $511 $514 $0
Computer Purchase/Repair 18-4215-243 $4,291 $0 $0
Other/Office Equipment 18-4215-250 $184 $0 $800
Telephone - Land 18-4215-284 $8,152 $4,290 $6,600
Communications Maint 18-4215-286 $1,359 $4,761 $5,900
Special Depart Supp 18-4215-450 $218 $0 $0
Licenses & Permits 18-4215-610 $0 $0 $1,000
Contracts 18-4215-630 $5,202 $1,000 $0
Total Operations and Maintenance: $20,323 $10,868 $14,900 Total Police Dispatch: $435,503 $471,057 $464,700
Name Account ID FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted City of California City | Budget Book 2023 Page 48
November 28, 2023 94 - 264
Police Animal Control
Personnel Services
Regular Salaries 18-4217-110 $54,320 $56,746 $61,500
Straight Overtime 18-4217-111 $800 $1,406 $1,000
Premium Overtime 18-4217-112 $1,072 $1,933 $2,000
Temporary/Part Time 18-4217-120 $19,756 $17,067 $16,000 Medicare 18-4217-132 $1,997 $1,115 $1,200
Cafeteria Plan 18-4217-133 $12,600 $12,600 $12,600
Retirement 18-4217-134 $4,414 $5,707 $5,600
Unemployment Ins 18-4217-135 $565 $546 $550
Worker's Comp 18-4217-136 $14,570 $10,581 $12,000
PERS Unfunded Liability 18-4217-137 $5,090 $276 $400
Uniforms 18-4217-140 $600 $0 $600
Total Personnel Services: $115,783 $107,976 $113,450
Operations and Maintenance
Subscr/Books/Dues 18-4217-210 $0 $48 $100
Office Supplies 18-4217-241 $1,226 $883 $1,000
Other/Office Equipment 18-4217-250 $0 $38 $0
Veh Operation/Maint 18-4217-254 $115 -$53 $500
RSI Fuel 18-4217-255 $1,818 $2,708 $3,500
Bldg Operation/Maint 18-4217-270 $1,898 $2,978 $2,000
Electricity 18-4217-281 $12,486 $10,631 $25,000
Gas 18-4217-282 $2,153 $2,693 $2,500
Telephone - Cell 18-4217-283 $0 $40 $0
Telephone - Land 18-4217-284 $1,268 $828 $1,000
Communications Maint 18-4217-286 $660 $880 $1,000
Water Service 18-4217-287 $3,096 $3,187 $3,300
Sewer Services 18-4217-288 $2,629 $2,727 $2,800
Professional Services 18-4217-310 $17,186 $23,315 $36,000 Contracts 18-4217-630 $1,783 $2,115 $2,400
Total Operations and Maintenance: $46,319 $53,019 $81,100 Total Police Animal Control: $162,103 $160,996 $194,550 Public Safety - AB 109
Operations and Maintenance
Operating Transfers out 28-4221-904 $0 $106,850 $0
Total Operations and Maintenance: $0 $106,850 $0
Total Public Safety - AB 109: $0 $106,850 $0
Total Expenditures: $4,113,253 $4,644,189 $4,089,900
Name Account ID FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted City of California City | Budget Book 2023 Page 49
November 28, 2023 95 - 264
PS Fire Fund
Summary
The City of California City is projecting $3.42M of revenue in FY2023, which represents a 1.2% increase over the prior year.

Budgeted expenditures are projected to decrease by 11.7% or $444.27K to $3.36M in FY2023.

Actual Revenue Source
Budgeted Revenue Source
Over Budget Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2021 FY2022 FY2023
$0
$1M
$2M
$3M
$4M
$5M
Revenues by Source
Revenue Source
Taxes
Measure A (2012) 19-3110 $346,132 $297,402 $200,000
Measure C (2018) 19-3112 $3,234,980 $3,254,189 $3,000,000 Public Safety Meas-C Reserves 19-3113 -$19,690 $0 $0
Total Taxes: $3,561,422 $3,551,591 $3,200,000
Intergovernmental
Coronavirus Relief Fund 19-3330 $87,424 $0 $0
Xfer Cannabis Tax Revenue In 19-3331 $484,604 $0 $0
Total Intergovernmental: $572,028 $0 $0
Service Charges and Fees
Plan Review Fees/CFC Cites 19-3410 $22,400 $50 $20,000
Total Service Charges and Fees: $22,400 $50 $20,000
Fines and Forfeitures
Code Enforcement Citations 19-3523 $35,680 $58,210 $60,000 Total Fines and Forfeitures: $35,680 $58,210 $60,000
Name Account ID FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted City of California City | Budget Book 2023 Page 50
November 28, 2023 96 - 264
Miscellaneous Revenues
Fire Supplies Cost Recovery 19-3617 $6,239 $348 $500
Fire Donations 19-3627 $0 $11,519 $0
Fire Inspection Fees 19-3641 $80,945 $77,380 $85,000
Fire Grants 19-3680 $0 $15,000 $0
Miscellaneous Revenue 19-3691 $2,264 $8,740 $3,000
Reimbursement -Fire Services 19-3695 $21,513 $75,633 $50,000 Total Miscellaneous Revenues: $110,961 $188,620 $138,500 Total Revenue Source: $4,302,491 $3,798,471 $3,418,500
Name Account ID FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted Expenditures by Function
Budgeted and Historical Expenditures by Function
Millions
Fire Code Enforce
Fire Suppression
FY2021FY2022FY2023
$0
$1
$2
$3
$4
Expenditures
Fire Code Enforce
Personnel Services
Regular Salaries 19-4216-110 $101,152 $116,390 $125,000 Straight Overtime 19-4216-111 $719 $1,362 $1,000
Premium Overtime 19-4216-112 $0 $0 $200
Cash-In-Lieu 19-4216-128 $168 $0 $100
Medicare 19-4216-132 $3,182 $2,047 $2,200
Cafeteria Plan 19-4216-133 $29,400 $29,400 $30,000
Retirement 19-4216-134 $12,601 $13,985 $14,000
Name Account ID FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted City of California City | Budget Book 2023 Page 51
November 28, 2023 97 - 264
Unemployment Ins 19-4216-135 $564 $546 $600
Worker's Comp 19-4216-136 $5,548 $5,947 $6,600
PERS Unfunded Liability 19-4216-137 $14,530 $45,379 $48,000 Uniforms 19-4216-140 $1,200 $1,200 $1,200
Vacation/Sick Buy Back 19-4216-150 $0 $2,608 $1,000
COVID-19 19-4216-170 $2,241 $1,046 $0
Total Personnel Services: $171,305 $219,910 $229,900
Operations and Maintenance
Subscr/Books/Dues 19-4216-210 $947 $1,098 $1,200
Advertising 19-4216-220 $0 $428 $1,000
Travel/Lodging/Reg 19-4216-230 $0 $0 $400
Office Supplies 19-4216-241 $0 $536 $200
Postage and Shipping 19-4216-245 $0 $0 $100
Other/Office Equipment 19-4216-250 $0 $268 $500
Veh Operation/Maint 19-4216-254 $477 $2,829 $3,000
RSI Fuel 19-4216-255 $2,538 $3,285 $3,500
Telephone - Cell 19-4216-283 $1,628 $908 $0
Telephone - Land 19-4216-284 $0 $0 $1,200
Communications Maint 19-4216-286 $0 $608 $700
Professional Services 19-4216-310 $6,985 $13,753 $16,000 Legal Services 19-4216-311 $5,863 $12,970 $15,000
Training 19-4216-330 $0 $0 $1,000
Software Contract 19-4216-629 $400 $375 $500
Other Contracts 19-4216-630 $3,809 $3,809 $4,000
Total Operations and Maintenance: $22,646 $40,866 $48,300 Total Fire Code Enforce: $193,952 $260,777 $278,200
Fire Suppression
Personnel Services
Regular Salaries 19-4222-110 $1,190,345 $1,120,924 $1,282,000 Straight Overtime 19-4222-111 $34,304 $30,228 $35,000
Premium Overtime 19-4222-112 $316,863 $292,997 $150,000 Cash-In-Lieu 19-4222-128 $90,715 $28,144 $22,000
Recruiting 19-4222-130 $49 $3,838 $1,000
Employment Fees 19-4222-131 $0 $0 $10,000
Medicare 19-4222-132 $37,242 $22,189 $21,000
Cafeteria Plan 19-4222-133 $198,026 $195,801 $211,000
Retirement 19-4222-134 $200,265 $171,329 $210,000
Unemployment Ins 19-4222-135 $5,285 $4,869 $4,500
Worker's Comp 19-4222-136 $124,232 $135,678 $137,000
PERS Unfunded Liability 19-4222-137 $230,924 $344,214 $347,000 Uniforms 19-4222-140 $18,200 $21,000 $18,200
Name Account ID FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted City of California City | Budget Book 2023 Page 52
November 28, 2023 98 - 264
Vacation/Sick Buy Back 19-4222-150 $30,031 $44,613 $61,000 COVID-19 19-4222-170 $10,761 $246 $0
Total Personnel Services: $2,487,242 $2,416,069 $2,509,700 Operations and Maintenance
Subscr/Books/Dues 19-4222-210 $5,232 $7,662 $8,000
Advertising 19-4222-220 $0 $0 $500
Travel/Lodging/Reg 19-4222-230 $1,824 $6,032 $9,000
Entertainment/Special Events 19-4222-235 $59 $284 $500
Office Supplies 19-4222-241 $753 $790 $1,000
Postage and Shipping 19-4222-245 $250 $57 $300
Other/Office Equipment 19-4222-250 $0 $729 $500
Veh Operation/Maint 19-4222-254 $34,140 $26,703 $35,000 RSI Fuel 19-4222-255 $24,449 $30,410 $33,000
Equipment Operation/Maint 19-4222-256 $0 $90 $5,000
Bldg Operation/Maint 19-4222-270 $6,561 $9,605 $11,000
Electricity 19-4222-281 $17,921 $15,489 $33,000
Gas 19-4222-282 $2,681 $4,624 $5,000
Telephone - Cell 19-4222-283 $7,944 $3,778 $0
Telephone - Land 19-4222-284 $6,265 $5,854 $11,000
Communications Maint 19-4222-286 $3,536 $7,584 $7,700
Water Service 19-4222-287 $3,259 $3,240 $3,500
Sewer Services 19-4222-288 $464 $395 $600
Professional Services 19-4222-310 $96,573 $81,806 $90,000 Legal Services 19-4222-311 $6,879 $972 $2,500
Litigation 19-4222-313 $276 $0 $1,000
Training 19-4222-330 $12,445 $4,384 $9,000
Fire Prevention 19-4222-351 $475 $0 $3,000
Special Depart Supp 19-4222-450 $223 $193 $200
Armory/Safety Equip & Supplies 19-4222-451 $7,036 $26,900 $35,000 Chemicals/EMS Med Supp & Sup 19-4222-480 $34,700 $27,570 $30,000 Liability Insurance 19-4222-510 $89,608 $113,932 $116,000 Licenses & Permits 19-4222-610 $124 $281 $300
Contracts 19-4222-630 $29,564 $67,277 $81,000
Operating Transfers In 19-4222-905 -$23,890 $0 $0
Miscellaneous Expense 19-4222-999 $0 $0 $2,000
Total Operations and Maintenance: $369,351 $446,641 $534,600 Capital Outlay
Purchase of Equipment 19-4222-740 $44,314 $16,392 $36,000 Total Capital Outlay: $44,314 $16,392 $36,000
Debt Service
Loan Payment 19-4222-810 $198,474 $198,474 $0
Name Account ID FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted City of California City | Budget Book 2023 Page 53
November 28, 2023 99 - 264
Total Debt Service: $198,474 $198,474 $0
Total Fire Suppression: $3,099,381 $3,077,575 $3,080,300 Total Expenditures: $3,293,333 $3,338,352 $3,358,500
Name Account ID FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted City of California City | Budget Book 2023 Page 54
November 28, 2023 100 - 264
Street Fund
Summary
The City of California City is projecting $1.09M of revenue in FY2023, which represents a 19.9% decrease over the prior year.

Budgeted expenditures are projected to decrease by 34.5% or $545.79K to $1.04M in FY2023.

Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2021 FY2022 FY2023
$0
$500K
$1M
$1.5M
$2M
Revenue by Fund
City of California City | Budget Book 2023 Page 55
November 28, 2023 101 - 264
Street Fund $667,243 $654,012 $1,093,500
Street Capital Projects Fund $313,266 $94,567 $0
Total: $980,509 $748,579 $1,093,500
Name Account ID FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted Revenues by Source
Revenue Source
Service Charges and Fees
Engineering Fees 27-3418 $0 $48 $0
Total Service Charges and Fees: $0 $48 $0
Miscellaneous Revenues
Investment Earnings 27-3612 $331 $0 $500
Miscellaneous Revenue 27-3691 $3,613 $4,769 $1,000
AC Repair Fees 27-3693 $0 $2,738 $15,000
Total Miscellaneous Revenues: $3,945 $7,507 $16,500
Transfer
Special Tax Trfr for Streets 27-3814 $19,290 $9,517 $9,000 Total Transfer: $19,290 $9,517 $9,000
Gas Tax Revenue
Gas Tax-2103 27-3352 $94,478 $112,054 $105,000
RMRA State Gas Tax 27-3353 $262,524 $311,336 $273,000
Gas Tax-2105 27-3356 $72,145 $78,747 $74,000
Gas Tax-2106 27-3357 $33,410 $37,579 $35,000
Gas Tax-2107 27-3358 $100,625 $97,225 $101,000
Article 8 Funds (LTF) 27-3359 $80,824 $0 $480,000
Total Gas Tax Revenue: $644,008 $636,941 $1,068,000
Capital Project Funding
CML-College Station 5399-022 94-3318 $0 $15,444 $0
HSIPSL - 5399 94-3322 $0 $45,620 $0
RSTPL 5399 94-3326 $313,266 $33,503 $0
Total Capital Project Funding: $313,266 $94,567 $0
Total Revenue Source: $980,509 $748,579 $1,093,500
Name Account ID FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted City of California City | Budget Book 2023 Page 56
November 28, 2023 102 - 264
Expenditures by Function
Budgeted Expenditures by Function
Streets Maintenance (100%)
Budgeted and Historical Expenditures by Function
Millions
Streets SDI
Public Works Fleet
Streets Capital Projects
Streets Maintenance
FY2021FY2022FY2023
$0
$0.25
$0.5
$0.75
$1
$1.25
$1.5
Expenditures
Streets Maintenance
Personnel Services
Regular Salaries 27-4411-110 $214,472 $205,335 $209,000 Name Account ID FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted City of California City | Budget Book 2023 Page 57
November 28, 2023 103 - 264
Straight Overtime 27-4411-111 $0 $0 $200
Premium Overtime 27-4411-112 $4,158 $4,460 $13,000
Cash-In-Lieu 27-4411-128 $596 $43 $500
Recruiting 27-4411-130 $888 $920 $500
Employment Fees 27-4411-131 $601 $128 $500
Medicare 27-4411-132 $6,519 $3,148 $3,000
Cafeteria Plan 27-4411-133 $67,225 $68,222 $64,000
Retirement 27-4411-134 $28,022 $22,762 $15,200
Unemployment Ins 27-4411-135 $1,621 $1,738 $1,400
Worker's Comp 27-4411-136 $31,637 $31,550 $34,000
PERS Unfunded Liability 27-4411-137 $62,761 $107,123 $109,000 Uniforms 27-4411-140 $37 $321 $500
Vacation/Sick Buy Back 27-4411-150 $27,000 $2,198 $15,000 COVID-19 27-4411-170 $3,435 $0 $0
Total Personnel Services: $448,972 $447,948 $465,800
Operations and Maintenance
Subscr/Books/Dues 27-4411-210 $1,000 $1,112 $2,500
Advertising 27-4411-220 $2,644 $0 $4,000
Travel/Lodging/Reg 27-4411-230 $305 $0 $500
Equipment Rental 27-4411-240 $0 $0 $1,000
Office Supplies 27-4411-241 $0 $623 $1,000
Office Equip Lease Expense 27-4411-242 $540 $0 $0
Janitorial Supplies 27-4411-244 $0 $154 $800
Veh Operation/Maint 27-4411-254 $8,639 $4,176 $10,000
RSI Fuel 27-4411-255 $16,514 $22,132 $34,000
Equipment Operation/Maint 27-4411-256 $8,989 $6,769 $10,000 Hand Tools 27-4411-257 $239 $749 $1,200
Bldg Operation/Maint 27-4411-270 $589 $141 $500
Electricity 27-4411-281 $102,782 $93,364 $96,000
Telephone - Cell 27-4411-283 $289 $0 $0
Propane 27-4411-285 $679 $649 $1,000
Communications Maint 27-4411-286 $0 $0 $1,000
Water Service 27-4411-287 $1,716 $1,926 $2,000
Engineering 27-4411-315 $73,747 $104,670 $83,000
Training 27-4411-330 $0 $0 $1,800
Special Supplies 27-4411-410 $36,283 $0 $0
Street Signs 27-4411-411 $10,771 $3,065 $15,000
Repair Subcontractors 27-4411-415 $0 $0 $6,000
Special Depart Supp 27-4411-450 $4,244 $15,011 $25,000
Armory/Safety Equip & Supplies 27-4411-451 $1,103 $2,494 $2,800 Liability Insurance 27-4411-510 $17,346 $29,340 $32,000 Licenses & Permits 27-4411-610 $419 $2,450 $2,500
Claims 27-4411-621 $0 $11,661 $1,500
Name Account ID FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted City of California City | Budget Book 2023 Page 58
November 28, 2023 104 - 264
Contracts 27-4411-630 $3,716 $3,523 $4,500
Transfers Expenses In 27-4411-903 $55,968 $59,544 $70,250 Operating Transfers out 27-4411-904 $80,824 $0 $0
Operating Transfers In 27-4411-905 -$96,071 $0 $0
Total Operations and Maintenance: $333,277 $363,554 $409,850 Capital Outlay
Purchase of Equipment 27-4411-740 -$37 $76,456 $13,000
Vehicle Purchase 27-4411-745 $0 $0 $64,000
Total Capital Outlay: -$37 $76,456 $77,000
Debt Service
Loan Payment 27-4411-810 $72,623 $0 $84,000
Interest Expense 27-4411-820 $10,783 $0 $0
Total Debt Service: $83,406 $0 $84,000
Total Streets Maintenance: $865,618 $887,958 $1,036,650 Public Works Fleet
Personnel Services
Regular Salaries 27-4413-110 $1,626 $14,116 $76,500
Premium Overtime 27-4413-112 $760 $590 $1,000
Temporary/Part Time 27-4413-120 $26,485 $10,377 $5,000
Recruiting 27-4413-130 $32 $440 $1,000
Employment Fees 27-4413-131 $0 $0 $300
Medicare 27-4413-132 $397 $451 $1,300
Cafeteria Plan 27-4413-133 $0 $4,750 $23,000
Retirement 27-4413-134 $478 $1,081 $5,400
Unemployment Ins 27-4413-135 $575 $311 $600
Worker's Comp 27-4413-136 $34 $0 $0
PERS Unfunded Liability 27-4413-137 $1,071 $0 $0
Uniforms/Safety Equip 27-4413-140 $0 $0 $500
Total Personnel Services: $31,458 $32,116 $114,600
Operations and Maintenance
Advertising 27-4413-220 $0 $0 $600
Veh Operation/Maint 27-4413-254 $0 $0 $1,800
RSI Fuel 27-4413-255 $0 $1,007 $20,000
Equipment Operation/Maint 27-4413-256 $0 $0 $2,000
Hand Tools 27-4413-257 $0 $0 $1,000
Roll Off Charges 27-4413-412 $0 $0 $58,000
Special Depart Supp 27-4413-450 $0 $0 $8,500
Armory/Safety Equip & Supplies 27-4413-451 $0 $400 $1,600 Operating Transfers In 27-4413-905 $0 $0 -$483,100
Total Operations and Maintenance: $0 $1,407 -$389,600
Name Account ID FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted City of California City | Budget Book 2023 Page 59
November 28, 2023 105 - 264
Capital Outlay
Purchase of Equipment 27-4413-740 $0 $0 $190,000
Vehicle Purchase 27-4413-745 $0 $0 $85,000
Total Capital Outlay: $0 $0 $275,000
Total Public Works Fleet: $31,458 $33,523 $0
Streets SDI
Operations and Maintenance
Equipment Operation/Maint 27-4415-256 $1,555 $0 $0
Total Operations and Maintenance: $1,555 $0 $0
Total Streets SDI: $1,555 $0 $0
Streets Capital Projects
Operations and Maintenance
Operating Transfers In 94-7000-905 -$79,824 $0 $0
Total Operations and Maintenance: -$79,824 $0 $0
Capital Outlay
SR2SL 5399 (020) 94-7000-722 $68,762 $0 $0
STPL 5399 (021) 94-7000-723 $775 $0 $0
HSIPL 5399 Wonder Type #13405 94-7000-724 $339,055 $16,028 $0 STPL 5399 #13408 94-7000-725 $58,018 $32,250 $0
CML 5399 (022) 94-7000-726 $350 $0 $0
Local Streets & Roads 94-7000-733 $26,506 $454,579 $0
CMAQ Redwood Boulevard 94-7000-749 $6,665 $0 $0
Total Capital Outlay: $500,130 $502,857 $0
Total Streets Capital Projects: $420,306 $502,857 $0
Total Expenditures: $1,318,938 $1,424,338 $1,036,650
Name Account ID FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted City of California City | Budget Book 2023 Page 60
November 28, 2023 106 - 264
OHV Permit Fund
Summary
The City of California City is projecting $184K of revenue in FY2023, which represents a 1.2% decrease over the prior year.

Budgeted expenditures are projected to decrease by 55.7% or $230.92K to $184K in FY2023.

Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2021 FY2022 FY2023
$0
$100K
$200K
$300K
$400K
$500K
Revenues by Source
Revenue Source
Miscellaneous Revenues
Investment Earnings 29-3612 $2,185 $555 $700
Miscellaneous Revenue 29-3691 $8,300 $11,285 $13,500
Transient Lodging 29-3692 $1,130 $0 $1,800
OHV Donations 29-3694 $3,081 $1,073 $0
Total Miscellaneous Revenues: $14,696 $12,913 $16,000
OHV Permit Program
Yearly RV Pass Fees 29-3992 $5,290 $6,840 $7,500
One Time Water Fees 29-3993 $750 $956 $1,000
One Time Dump Fees 29-3994 $1,125 $1,330 $1,500
Camping Fees 29-3995 $4,460 $4,320 $5,000
Shower Fees 29-3996 $4,389 $3,813 $4,000
Special Event Fees 29-3997 $3,973 $1,980 $4,000
Riding Permits 29-3998 $175,920 $134,127 $145,000
Total OHV Permit Program: $195,907 $153,366 $168,000
Total Revenue Source: $210,602 $166,279 $184,000
Name Account ID FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted City of California City | Budget Book 2023 Page 61
November 28, 2023 107 - 264
Expenditures by Function
Budgeted and Historical Expenditures by Function
Millions
OHV Permits Program
FY2021FY2022FY2023
$0
$0.1
$0.2
$0.3
$0.4
Expenditures
OHV Permits Program
Personnel Services
Regular Salaries 29-4219-110 $22,023 $0 $18,500
Straight Overtime 29-4219-111 $0 $214 $0
Premium Overtime 29-4219-112 $510 $6,389 $3,000
Temporary/Part Time 29-4219-120 $0 $30,289 $21,000
Cash-In-Lieu 29-4219-128 $13,804 $0 $200
Recruiting 29-4219-130 $1,204 $2,740 $2,000
Employment Fees 29-4219-131 $100 $100 $100
Medicare 29-4219-132 $796 $581 $1,000
Cafeteria Plan 29-4219-133 $0 $0 $6,000
Retirement 29-4219-134 $1,703 $247 $3,000
Unemployment Ins 29-4219-135 $224 $1,236 $1,500
Worker's Comp 29-4219-136 $313 $23,000 $25,500
PERS Unfunded Liability 29-4219-137 $3,814 $1,056 $1,200 Uniforms 29-4219-140 $308 $360 $1,000
COVID-19 29-4219-170 $130 $0 $0
Total Personnel Services: $44,927 $66,213 $84,000
Operations and Maintenance
Subscr/Books/Dues 29-4219-210 $40 $99 $100
Advertising 29-4219-220 $2,099 $2,037 $3,000
Name Account ID FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted City of California City | Budget Book 2023 Page 62
November 28, 2023 108 - 264
Travel/Lodging/Reg 29-4219-230 $0 $2,054 $2,700
Office Supplies 29-4219-241 $5,216 $5,499 $6,000
Computer Purchase/Repair 29-4219-243 $890 $0 $0
Janitorial Supplies 29-4219-244 $143 $830 $1,000
Postage and Shipping 29-4219-245 $0 $9 $100
Other/Office Equipment 29-4219-250 $913 $1,505 $2,000
Veh Operation/Maint 29-4219-254 $2,460 $3,031 $4,000
RSI Fuel 29-4219-255 $1,345 $7,862 $8,000
Equipment Operation/Maint 29-4219-256 $0 $0 $6,500
Bldg Operation/Maint 29-4219-270 $0 $1,302 $8,000
Electricity 29-4219-281 $5,707 $11,466 $10,000
Telephone - Cell 29-4219-283 $904 $1,066 $0
Telephone - Land 29-4219-284 $358 $358 $1,500
Communications Maint 29-4219-286 $572 $0 $500
Water Service 29-4219-287 $756 $1,291 $1,500
Sewer Services 29-4219-288 $553 $602 $700
Professional Services 29-4219-310 $2,634 $2,921 $5,000
Legal Services 29-4219-311 $0 $240 $500
Training 29-4219-330 $26 $0 $1,000
Special Purchases/Concessions 29-4219-440 $0 $9,703 $10,500 Special Depart Supp 29-4219-450 $6,865 $7,156 $4,000
Chemicals/EMS Med Supp & Sup 29-4219-480 $83 $0 $100
Liability Insurance 29-4219-510 $1,768 $307 $400
Miscellaneous Services 29-4219-620 $971 $0 $0
Contracts 29-4219-630 $69 $9,752 $10,000
Transfers Expenses In 29-4219-903 $1,928 $2,115 $2,300
Operating Transfers In 29-4219-905 -$1,654 $0 -$27,800
Total Operations and Maintenance: $34,646 $71,203 $61,600 Capital Outlay
Improvements 29-4219-730 $10,421 $58 $11,000
Purchase of Equipment 29-4219-740 $6,953 $225,000 $27,400 Vehicle Purchase 29-4219-745 $16,208 -$5 $0
Total Capital Outlay: $33,582 $225,053 $38,400
Total OHV Permits Program: $113,155 $362,469 $184,000
Total Expenditures: $113,155 $362,469 $184,000
Name Account ID FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted City of California City | Budget Book 2023 Page 63
November 28, 2023 109 - 264
OHV Grant
Summary
The City of California City is projecting $1.36M of revenue in FY2023, which represents a 7.7% increase over the prior year.

Budgeted expenditures are projected to increase by 3.4% or $32.05K to $963K in FY2023.

Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2021 FY2022 FY2023
$0
$500K
$1M
$1.5M
Revenues by Source
Revenue Source
Grant Revenue
OHV Law Enforcement G18 16-3341 $34,160 $0 $0
OHV Ground Operations G18 16-3342 $300,329 $0 $0
OHV Education & Safety G18 16-3343 $46,046 $0 $0
OHV Planning G18 16-3344 $0 $0 $109,500
OHV Law Enforcement G19 16-3345 $0 $8,971 $0
OHV Ground Operations G19 16-3346 $0 $0 $455,000
OHV Education & Safety G19 16-3347 $0 $0 $110,000
OHV Law Enforcement G21 16-3348 $0 $0 $48,500
OHV Law Enforcement G22 16-3350 $0 $0 $38,500
OHV Ground Operations G22 16-3351 $0 $0 $481,500
OHV Education & Safety G22 16-3352 $0 $0 $120,000
Total Grant Revenue: $380,536 $8,971 $1,363,000
Total Revenue Source: $380,536 $8,971 $1,363,000
Name Account ID FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted City of California City | Budget Book 2023 Page 64
November 28, 2023 110 - 264
Expenditures by Function
Budgeted and Historical Expenditures by Function
Millions
OHV LE Grant - G17
OHV Ground Operations - G17
OHV Ground Operations - G18
OHV Education & Safety - G18
OHV LE Grant - G18
OHV Law Enforcement Grant - G19
OHV Ground Operations - G19
OHV Education & Safety - G19
OHV Law Enforcement Grant - G21
OHV Law Enforcement Grant - G22
OHV Planning Grant - G18
OHV Education & Safety - G22
OHV Ground Operations - G21
OHV Ground Operations - G22
FY2021FY2022FY2023
$0
$0.2
$0.4
$0.6
$0.8
$1
$1.2
Expenditures
OHV LE Grant - G17
Personnel Services
Medicare 16-4234-132 $3 $0 $0
Worker's Comp 16-4234-136 $29 $0 $0
Total Personnel Services: $32 $0 $0
Total OHV LE Grant - G17: $32 $0 $0
OHV Ground Operations - G17
Personnel Services
Medicare 16-4235-132 $381 $0 $0
Worker's Comp 16-4235-136 $5,068 $0 $0
Total Personnel Services: $5,449 $0 $0
Total OHV Ground Operations - G17: $5,449 $0 $0
OHV LE Grant - G18
Personnel Services
Regular Salaries 16-4236-110 $743 $0 $0
Medicare 16-4236-132 $102 $0 $0
Retirement 16-4236-134 $57 $0 $0
Worker's Comp 16-4236-136 $812 $0 $0
Name Account ID FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted City of California City | Budget Book 2023 Page 65
November 28, 2023 111 - 264
PERS Unfunded Liability 16-4236-137 $129 $0 $0
Total Personnel Services: $1,843 $0 $0
Operations and Maintenance
Veh Operation/Maint 16-4236-254 $12 $0 $0
Electricity 16-4236-281 $4,116 $0 $0
Water Service 16-4236-287 $829 $0 $0
Total Operations and Maintenance: $4,957 $0 $0
Total OHV LE Grant - G18: $6,800 $0 $0
OHV Ground Operations - G18
Personnel Services
Regular Salaries 16-4237-110 $31,996 $0 $0
Medicare 16-4237-132 $2,155 $0 $0
Cafeteria Plan 16-4237-133 $16,575 $0 $0
Retirement 16-4237-134 $3,018 $0 $0
Worker's Comp 16-4237-136 $14,873 $0 $0
PERS Unfunded Liability 16-4237-137 $6,760 $0 $0
Total Personnel Services: $75,377 $0 $0
Operations and Maintenance
Veh Operation/Maint 16-4237-254 $636 $0 $0
RSI Fuel 16-4237-255 $3,395 $0 $0
Equipment Operation/Maint 16-4237-256 $3,023 $0 $0
Bldg Operation/Maint 16-4237-270 $37,917 $0 $0
Electricity 16-4237-281 $2,493 $0 $0
Water Service 16-4237-287 $1,264 $0 $0
Special Depart Supp 16-4237-450 $3,210 $0 $0
Contracts 16-4237-630 $7,913 $0 $0
Total Operations and Maintenance: $59,850 $0 $0
Total OHV Ground Operations - G18: $135,227 $0 $0
OHV Education & Safety - G18
Personnel Services
Regular Salaries 16-4238-110 $1,348 $0 $0
Premium Overtime 16-4238-112 $244 $0 $0
Temporary/Part Time 16-4238-120 $2,483 $0 $0
Medicare 16-4238-132 $344 $0 $0
Retirement 16-4238-134 $104 $0 $0
Unemployment Ins 16-4238-135 $110 $0 $0
Worker's Comp 16-4238-136 $4,161 $0 $0
PERS Unfunded Liability 16-4238-137 $233 $0 $0
Uniforms 16-4238-140 $1,351 $0 $0
Total Personnel Services: $10,379 $0 $0
Name Account ID FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted City of California City | Budget Book 2023 Page 66
November 28, 2023 112 - 264
Operations and Maintenance
Bldg Operation/Maint 16-4238-270 $491 $0 $0
Chemicals/EMS Med Supp & Sup 16-4238-480 $2,004 $0 $0
Contracts 16-4238-630 $2,280 $0 $0
Total Operations and Maintenance: $4,775 $0 $0
Total OHV Education & Safety - G18: $15,154 $0 $0
OHV Planning Grant - G18
Personnel Services
Regular Salaries 16-4239-110 $0 $0 $14,000
Total Personnel Services: $0 $0 $14,000
Operations and Maintenance
Contracts 16-4239-630 $0 $28,815 $66,000
Total Operations and Maintenance: $0 $28,815 $66,000
Total OHV Planning Grant - G18: $0 $28,815 $80,000
OHV Law Enforcement Grant - G19
Personnel Services
Regular Salaries 16-4240-110 $3,609 $400 $0
Medicare 16-4240-132 $49 $6 $0
Retirement 16-4240-134 $72 $31 $0
Total Personnel Services: $3,729 $437 $0
Operations and Maintenance
Office Supplies 16-4240-241 $179 $175 $0
Veh Operation/Maint 16-4240-254 $1,423 $0 $0
Electricity 16-4240-281 $2,411 $0 $0
Water Service 16-4240-287 $1,674 $892 $0
Total Operations and Maintenance: $5,687 $1,068 $0
Total OHV Law Enforcement Grant - G19: $9,417 $1,504 $0 OHV Ground Operations - G19
Personnel Services
Regular Salaries 16-4241-110 $158,649 $105,637 $0
Straight Overtime 16-4241-111 $148 $0 $0
Premium Overtime 16-4241-112 $9,646 $565 $0
Cash-In-Lieu 16-4241-128 $151 $0 $0
Medicare 16-4241-132 $2,547 $1,738 $0
Cafeteria Plan 16-4241-133 $44,625 $31,425 $0
Retirement 16-4241-134 $11,227 $7,260 $0
Unemployment Ins 16-4241-135 $1,188 $295 $0
Name Account ID FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted City of California City | Budget Book 2023 Page 67
November 28, 2023 113 - 264
Worker's Comp 16-4241-136 $0 $9,008 $0
PERS Unfunded Liability 16-4241-137 $25,144 $0 $0
Uniforms 16-4241-140 $0 $504 $0
Vacation/Sick Buy Back 16-4241-150 $0 $1,595 $0
Total Personnel Services: $253,324 $158,027 $0
Operations and Maintenance
Office Supplies 16-4241-241 $91 $0 $0
Veh Operation/Maint 16-4241-254 $802 $1,306 $0
RSI Fuel 16-4241-255 $9,570 $5,188 $0
Equipment Operation/Maint 16-4241-256 $4,974 $0 $0
Bldg Operation/Maint 16-4241-270 $13,206 $3,466 $0
Electricity 16-4241-281 $20,727 $3,330 $0
Communications Maint 16-4241-286 $1,210 $607 $0
Water Service 16-4241-287 $3,310 $1,729 $0
Special Depart Supp 16-4241-450 $5,002 $45,988 $0
Armory/Safety Equip & Supplies 16-4241-451 $400 $0 $0
Contracts 16-4241-630 $3,715 $5,536 $0
Operating Transfers In 16-4241-905 -$16,537 $0 $0
Total Operations and Maintenance: $46,468 $67,151 $0
Capital Outlay
Purchase of Equipment 16-4241-740 $2,681 $0 $0
Total Capital Outlay: $2,681 $0 $0
Total OHV Ground Operations - G19: $302,473 $225,178 $0 OHV Education & Safety - G19
Personnel Services
Regular Salaries 16-4242-110 $1,382 $4,250 $0
Straight Overtime 16-4242-111 $765 $1,828 $0
Premium Overtime 16-4242-112 $8,940 $8,989 $0
Temporary/Part Time 16-4242-120 $41,638 $4,500 $0
Medicare 16-4242-132 $730 $191 $0
Retirement 16-4242-134 $0 $541 $0
Unemployment Ins 16-4242-135 $1,521 $177 $0
Worker's Comp 16-4242-136 $0 $1,900 $0
Uniforms 16-4242-140 $716 $1,792 $0
Total Personnel Services: $55,691 $24,169 $0
Operations and Maintenance
Office Supplies 16-4242-241 $255 $0 $0
Veh Operation/Maint 16-4242-254 $348 $1,012 $0
Bldg Operation/Maint 16-4242-270 -$1 $0 $0
Special Depart Supp 16-4242-450 $0 $2,417 $0
Chemicals/EMS Med Supp & Sup 16-4242-480 $1,084 $131 $0 Name Account ID FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted City of California City | Budget Book 2023 Page 68
November 28, 2023 114 - 264
Contracts 16-4242-630 $1,045 $695 $0
Total Operations and Maintenance: $2,732 $4,255 $0
Total OHV Education & Safety - G19: $58,423 $28,424 $0
OHV Law Enforcement Grant - G21
Personnel Services
Premium Overtime 16-4243-112 $0 $3,815 $23,500
Medicare 16-4243-132 $0 $54 $500
Retirement 16-4243-134 $0 $67 $500
Total Personnel Services: $0 $3,935 $24,500
Operations and Maintenance
Office Supplies 16-4243-241 $0 $41 $0
Veh Operation/Maint 16-4243-254 $0 $444 $1,100
Electricity 16-4243-281 $0 $6,028 $0
Water Service 16-4243-287 $0 $1,080 $0
Total Operations and Maintenance: $0 $7,594 $1,100
Total OHV Law Enforcement Grant - G21: $0 $11,529 $25,600 OHV Ground Operations - G21
Personnel Services
Regular Salaries 16-4244-110 $0 $114,604 $101,800
Straight Overtime 16-4244-111 $0 $340 $200
Premium Overtime 16-4244-112 $0 $6,482 $4,000
Temporary/Part Time 16-4244-120 $0 $383 $2,500
Medicare 16-4244-132 $0 $2,061 $1,000
Cafeteria Plan 16-4244-133 $0 $32,075 $18,000
Retirement 16-4244-134 $0 $8,663 $4,000
Unemployment Ins 16-4244-135 $0 $968 $1,000
Uniforms 16-4244-140 $0 $0 $1,500
Vacation/Sick Buy Back 16-4244-150 $0 $248 $0
Total Personnel Services: $0 $165,824 $134,000
Operations and Maintenance
Office Supplies 16-4244-241 $0 $0 $300
Janitorial Supplies 16-4244-244 $0 $0 $1,800
Veh Operation/Maint 16-4244-254 $0 $1,140 $400
RSI Fuel 16-4244-255 $0 $6,809 $5,800
Equipment Operation/Maint 16-4244-256 $0 $0 $8,100
Bldg Operation/Maint 16-4244-270 $0 $2,540 $4,400
Electricity 16-4244-281 $0 $3,831 $5,800
Communications Maint 16-4244-286 $0 $905 $1,000
Water Service 16-4244-287 $0 $2,473 $2,500
Name Account ID FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted City of California City | Budget Book 2023 Page 69
November 28, 2023 115 - 264
Special Depart Supp 16-4244-450 $0 $1,730 $27,000
Contracts 16-4244-630 $0 $735 $26,000
Total Operations and Maintenance: $0 $20,163 $83,100
Total OHV Ground Operations - G21: $0 $185,987 $217,100 OHV Law Enforcement Grant - G22
Personnel Services
Regular Salaries 16-4245-110 $0 $0 $10,000
Straight Overtime 16-4245-111 $0 $0 $1,000
Premium Overtime 16-4245-112 $0 $0 $21,300
Medicare 16-4245-132 $0 $0 $500
Retirement 16-4245-134 $0 $0 $500
Unemployment Ins 16-4245-135 $0 $0 $500
Worker's Comp 16-4245-136 $0 $0 $500
Total Personnel Services: $0 $0 $34,300
Operations and Maintenance
Office Supplies 16-4245-241 $0 $0 $300
Veh Operation/Maint 16-4245-254 $0 $0 $1,500
Electricity 16-4245-281 $0 $0 $1,200
Water Service 16-4245-287 $0 $0 $600
Contracts 16-4245-630 $0 $0 $600
Total Operations and Maintenance: $0 $0 $4,200
Total OHV Law Enforcement Grant - G22: $0 $0 $38,500
OHV Education & Safety - G22
Personnel Services
Regular Salaries 16-4247-110 $0 $0 $5,000
Straight Overtime 16-4247-111 $0 $0 $1,000
Premium Overtime 16-4247-112 $0 $0 $51,400
Temporary/Part Time 16-4247-120 $0 $0 $40,000
Medicare 16-4247-132 $0 $0 $1,000
Retirement 16-4247-134 $0 $0 $1,000
Unemployment Ins 16-4247-135 $0 $0 $1,000
Worker's Comp 16-4247-136 $0 $0 $2,000
Uniforms 16-4247-140 $0 $0 $1,500
Total Personnel Services: $0 $0 $103,900
Operations and Maintenance
Office Supplies 16-4247-241 $0 $0 $600
Veh Operation/Maint 16-4247-254 $0 $0 $1,500
Electricity 16-4247-281 $0 $0 $1,200
Water Service 16-4247-287 $0 $0 $600
Name Account ID FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted City of California City | Budget Book 2023 Page 70
November 28, 2023 116 - 264
Special Depart Supp 16-4247-450 $0 $0 $5,000
Chemicals/EMS Med Supp & Sup 16-4247-480 $0 $0 $3,000
Contracts 16-4247-630 $0 $0 $4,300
Total Operations and Maintenance: $0 $0 $16,200
Total OHV Education & Safety - G22: $0 $0 $120,100
OHV Ground Operations - G22
Personnel Services
Regular Salaries 16-4246-110 $0 $0 $235,500
Straight Overtime 16-4246-111 $0 $0 $600
Premium Overtime 16-4246-112 $0 $0 $10,600
Temporary/Part Time 16-4246-120 $0 $0 $52,000
Medicare 16-4246-132 $0 $0 $4,000
Cafeteria Plan 16-4246-133 $0 $0 $50,000
Retirement 16-4246-134 $0 $0 $13,000
Unemployment Ins 16-4246-135 $0 $0 $2,000
Total Personnel Services: $0 $0 $367,700
Operations and Maintenance
Janitorial Supplies 16-4246-244 $0 $0 $1,800
Veh Operation/Maint 16-4246-254 $0 $0 $1,500
RSI Fuel 16-4246-255 $0 $0 $14,400
Equipment Operation/Maint 16-4246-256 $0 $0 $1,800
Bldg Operation/Maint 16-4246-270 $0 $0 $11,700
Electricity 16-4246-281 $0 $0 $12,000
Communications Maint 16-4246-286 $0 $0 $2,400
Water Service 16-4246-287 $0 $0 $4,800
Special Depart Supp 16-4246-450 $0 $0 $41,000
Armory/Safety Equip & Supplies 16-4246-451 $0 $0 $1,000 Contracts 16-4246-630 $0 $0 $21,600
Total Operations and Maintenance: $0 $0 $114,000
Total OHV Ground Operations - G22: $0 $0 $481,700
Total Expenditures: $532,975 $481,437 $963,000
Name Account ID FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted City of California City | Budget Book 2023 Page 71
November 28, 2023 117 - 264
TDS Golf Course
Summary
The City of California City is projecting $182.5K of revenue in FY2023, which represents a 5.1% increase over the prior year.

Budgeted expenditures are projected to decrease by 69.5% or $416.38K to $182.5K in FY2023.

Actual Revenue Source
Budgeted Revenue Source
Over Budget Revenue Source
Actual Expenditures
Budgeted Expenditures
Over Budget Expenditures
FY2021 FY2022 FY2023
$0
$250K
$500K
$750K
$1M
Revenues by Source
Revenue Source
Service Charges and Fees
TDS Green Fees 40-3460 $34,195 $49,595 $42,000
TDS Cart Fees 40-3461 $61,941 $89,820 $95,000
TDS Membership Fees 40-3462 $7,400 $770 $10,000
TDS Special Event Fees 40-3463 $100 $0 $0
Total Service Charges and Fees: $103,636 $140,185 $147,000 Miscellaneous Revenues
Concessions 40-3621 $18,923 $34,026 $35,000
Miscellaneous Revenue 40-3691 $55,150 $32 $500
Total Miscellaneous Revenues: $74,073 $34,058 $35,500
Transfer
Capital Lease Proceeds 40-3875 $158,688 $0 $0
Total Transfer: $158,688 $0 $0
Total Revenue Source: $336,397 $174,243 $182,500
Name Account ID FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted City of California City | Budget Book 2023 Page 72
November 28, 2023 118 - 264
Expenditures by Function
Budgeted and Historical Expenditures by Function
Millions
Tierra del Sol
FY2021FY2022FY2023
$0
$0.2
$0.4
$0.6
$0.8
$1
Expenditures
Tierra del Sol
Personnel Services
Regular Salaries 40-4566-110 $20,453 $0 $0
Premium Overtime 40-4566-112 $3,699 $2,189 $3,400
Temporary/Part Time 40-4566-120 $127,801 $143,926 $163,000 Cash-In-Lieu 40-4566-128 $9,138 $0 $0
Recruiting 40-4566-130 $4,856 $1,728 $2,000
Medicare 40-4566-132 $4,183 $2,128 $2,500
Cafeteria Plan 40-4566-133 $3,000 $0 $0
Retirement 40-4566-134 $1,661 $0 $0
Unemployment Ins 40-4566-135 $4,378 $3,301 $2,800
Worker's Comp 40-4566-136 $23,517 $21,806 $23,000
PERS Unfunded Liability 40-4566-137 $3,721 $0 $0
Uniforms 40-4566-140 $710 $0 $0
Vacation/Sick Buy Back 40-4566-150 $728 $0 $0
COVID-19 40-4566-170 $0 $667 $0
Total Personnel Services: $207,844 $175,745 $196,700
Operations and Maintenance
Equipment Rental 40-4566-240 $3,014 $35,455 $35,000
Office Supplies 40-4566-241 $727 $727 $800
Computer Purchase/Repair 40-4566-243 $951 $0 $0
Name Account ID FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted City of California City | Budget Book 2023 Page 73
November 28, 2023 119 - 264
RSI Fuel 40-4566-255 $7,775 $9,275 $13,000
Equipment Operation/Maint 40-4566-256 $12,107 $8,238 $12,000 Hand Tools 40-4566-257 $382 $163 $2,000
Bldg Operation/Maint 40-4566-270 $1,579 $2,037 $1,000
Electricity 40-4566-281 $10,451 $8,878 $14,000
Gas 40-4566-282 $1,329 $2,046 $2,100
Telephone - Land 40-4566-284 $3,080 $2,904 $3,300
Communications Maint 40-4566-286 $779 $697 $1,400
Water Service 40-4566-287 $268,055 $114,555 $120,000
Sewer Services 40-4566-288 $374 $1,860 $2,000
Professional Services 40-4566-310 $2,443 $3,212 $0
Legal Services 40-4566-311 $0 $64 $0
Grounds 40-4566-408 $25,779 $23,045 $25,000
Special Supplies 40-4566-410 $10,851 $583 $0
Special Purchases/Concessions 40-4566-440 $3,067 $8,162 $10,000 Special Depart Supp 40-4566-450 $1,260 $925 $4,000
Armory/Safety Equip & Supplies 40-4566-451 $993 $1,000 $1,000 Liability Insurance 40-4566-510 $479 $538 $600
Contracts 40-4566-630 $3,634 $12,905 $22,000
Operating Transfers In 40-4566-905 -$4,371 $0 -$283,400 Total Operations and Maintenance: $354,738 $237,270 -$14,200 Capital Outlay
Improvements 40-4566-730 $77,555 $42,962 $0
Purchase of Equipment 40-4566-740 $158,688 $0 $0
Total Capital Outlay: $236,243 $42,962 $0
Debt Service
Loan Payment 40-4566-810 $43,507 $0 $0
Interest Expense 40-4566-820 $2,787 $0 $0
Total Debt Service: $46,294 $0 $0
Total Tierra del Sol: $845,119 $455,976 $182,500
Total Expenditures: $845,119 $455,976 $182,500
Name Account ID FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted City of California City | Budget Book 2023 Page 74
November 28, 2023 120 - 264
Reserve Fund
Summary
The City of California City is projecting $2.04M of revenue in FY2023, which represents a 0% increase over the prior year.

Budgeted expenditures are projected to decrease by 20.4% or $216.63K to $843.6K in FY2023.

Actual Revenue Source
Budgeted Revenue Source
Over Budget Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2022 FY2023
$0
$500K
$1M
$1.5M
$2M
$2.5M
Revenues by Source
Revenue Source
Intergovernmental
Clean up Crew Grant 60-3310 $337,232 $337,232
ARPA GRANT 60-3320 $1,698,232 $1,698,232
SB1383 Local Asst Grant Progrm 60-3330 $21,388 $0
Total Intergovernmental: $2,056,852 $2,035,464
Total Revenue Source: $2,056,852 $2,035,464
Name Account ID FY2022 YTD Actual FY2023 Budgeted
Expenditures by Function
Expenditures
Reserve Funding
Operations and Maintenance
Operating Transfers out 60-6000-904 $0 $843,600
Total Operations and Maintenance: $0 $843,600
Total Reserve Funding: $0 $843,600
Total Expenditures: $0 $843,600
Name Account ID FY2022 YTD Actual FY2023 Budgeted
City of California City | Budget Book 2023 Page 75
November 28, 2023 121 - 264
Aspen Mall
Summary
The City of California City is projecting $31.9K of revenue in FY2023, which represents a 20.4% increase over the prior year.

Budgeted expenditures are projected to decrease by 66.7% or $63.01K to $31.45K in FY2023.

Actual Revenue Source
Budgeted Revenue Source
Over Budget Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2021 FY2022 FY2023
$0
$25K
$50K
$75K
$100K
Revenues by Source
Revenue Source
Service Charges and Fees
Assessments 71-3445 $23,892 $42,029 $31,600
Total Service Charges and Fees: $23,892 $42,029 $31,600 Miscellaneous Revenues
Investment Earnings 71-3612 $1,086 $282 $300
Total Miscellaneous Revenues: $1,086 $282 $300
Total Revenue Source: $24,978 $42,311 $31,900
Name Account ID FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted Expenditures by Function
City of California City | Budget Book 2023 Page 76
November 28, 2023 122 - 264
Budgeted and Historical Expenditures by Function
Millions
AMMDA
FY2021FY2022FY2023
$0
$0.005
$0.01
$0.015
$0.02
$0.025
$0.03
$0.035
Expenditures
AMMDA
Personnel Services
Regular Salaries 71-7111-110 $52 $1,202 $0
Temporary/Part Time 71-7111-120 $0 $2,996 $0
Retirement 71-7111-134 $4 $323 $0
PERS Unfunded Liability 71-7111-137 $9 $0 $0
Total Personnel Services: $66 $4,521 $0
Operations and Maintenance
Electricity 71-7111-281 $16,278 $16,338 $17,300
Water Service 71-7111-287 $3,259 $3,240 $3,100
Legal Services 71-7111-311 $149 $0 $0
Contracts 71-7111-630 $3,028 $3,086 $5,400
Transfers Expenses In 71-7111-903 $0 $0 $5,650
Operating Transfers In 71-7111-905 -$14,083 $0 $0
Total Operations and Maintenance: $8,632 $22,664 $31,450 Total AMMDA: $8,697 $27,185 $31,450
Total Expenditures: $8,697 $27,185 $31,450
Name Account ID FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted City of California City | Budget Book 2023 Page 77
November 28, 2023 123 - 264
Housing Fund
Summary
The City of California City is projecting $557.5K of revenue in FY2023, which represents a 2.8% decrease over the prior year.

Budgeted expenditures are projected to increase by 5.9% or $28.39K to $508.6K in FY2023.

Actual Revenue Source
Budgeted Revenue Source
Over Budget Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2021 FY2022 FY2023
$0
$200K
$400K
$600K
$800K
Revenues by Source
Revenue Source
Miscellaneous Revenues
Investment Earnings 74-3612 $172 $0 $0
Rental Income 74-3624 $331,912 $706,377 $360,000
Storage/Utilities Income 74-3625 $17,850 $3,732 $0
Internet Program Income 74-3628 $15,575 $3,575 $0
Miscellaneous Revenue 74-3691 $2,316 $270 $500
ROPS Housing Authority 74-3693 $0 $0 $197,000
Total Miscellaneous Revenues: $367,824 $713,954 $557,500 Total Revenue Source: $367,824 $713,954 $557,500
Name Account ID FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted Expenditures by Function
City of California City | Budget Book 2023 Page 78
November 28, 2023 124 - 264
Budgeted and Historical Expenditures by Function
Millions
Housing Corporation
FY2021FY2022FY2023
$0
$0.1
$0.2
$0.3
$0.4
$0.5
$0.6
Expenditures
Housing Corporation
Personnel Services
Regular Salaries 74-4632-110 $126,415 $74,178 $54,000
Premium Overtime 74-4632-112 $386 $2,588 $9,000
Cash-In-Lieu 74-4632-128 $653 $40 $300
Medicare 74-4632-132 $3,416 $1,544 $900
Cafeteria Plan 74-4632-133 $29,400 $15,900 $11,500
Retirement 74-4632-134 $15,112 $7,021 $4,000
Unemployment Ins 74-4632-135 $588 $273 $300
Worker's Comp 74-4632-136 $7,390 $3,685 $2,000
PERS Unfunded Liability 74-4632-137 $33,846 $53,016 $25,000 Uniforms 74-4632-140 $400 $0 $0
Vacation/Sick Buy Back 74-4632-150 $0 $23,094 $2,000
COVID-19 74-4632-170 $838 $0 $0
Total Personnel Services: $218,443 $181,339 $109,000
Operations and Maintenance
Travel/Lodging/Reg 74-4632-230 $1,402 $0 $1,000
Office Supplies 74-4632-241 $1,230 $0 $600
Computer Purchase/Repair 74-4632-243 $50 $0 $0
Janitorial Supplies 74-4632-244 $134 $67 $1,500
Veh Operation/Maint 74-4632-254 $843 $0 $0
Equipment Operation/Maint 74-4632-256 $643 $0 $0
Bldg Operation/Maint 74-4632-270 $33,948 $9,194 $20,000 Name Account ID FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted City of California City | Budget Book 2023 Page 79
November 28, 2023 125 - 264
Electricity 74-4632-281 $6,804 $6,121 $13,000
Gas 74-4632-282 $2,102 $3,192 $6,000
Telephone - Land 74-4632-284 $926 $11,744 $1,400
Communications Maint 74-4632-286 $42,041 $51,009 $62,000 Water Service 74-4632-287 $13,276 $14,250 $19,000
Sewer Services 74-4632-288 $14,964 $11,520 $15,000
Professional Services 74-4632-310 $25,491 $11,622 $15,000 Maintenance Supplies 74-4632-450 $60 $7 $0
Armory/Safety Equip & Supplies 74-4632-451 $200 $0 $200 Dial-A-Ride Transportation 74-4632-460 $327 $0 $1,300
Liability Insurance 74-4632-510 $10,522 $8,372 $5,000
Licenses & Permits 74-4632-614 $1,102 $1,315 $120,000
Miscellaneous Services 74-4632-620 $7,800 $5,700 $3,600 Contracts 74-4632-630 $43,701 $47,769 $64,000
Tenant Reimbursement - Service 74-4632-634 -$871 -$75 $0 Transfers Expenses In 74-4632-903 $5,128 $29,908 $41,000 Operating Transfers In 74-4632-905 -$838 $0 $0
Total Operations and Maintenance: $210,985 $211,715 $389,600 Capital Outlay
Improvements 74-4632-730 $14,118 $4,314 $5,000
Purchase of Equipment 74-4632-740 $0 $1,405 $5,000
Total Capital Outlay: $14,118 $5,720 $10,000
Total Housing Corporation: $443,546 $398,773 $508,600
Total Expenditures: $443,546 $398,773 $508,600
Name Account ID FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted City of California City | Budget Book 2023 Page 80
November 28, 2023 126 - 264
Enterprise Funds
Summary
The City of California City is projecting $7.22M of revenue in FY2023, which represents a 20.6% decrease over the prior year.

Budgeted expenditures are projected to decrease by 27.1% or $2.6M to $6.99M in FY2023.

Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2021 FY2022 FY2023
$0
$2.5M
$5M
$7.5M
$10M
$12.5M
Revenue by Fund
2023 Revenue by Fund
Water Fund (66.3%)
Sewer Fund (24.7%)
Dial-A-Ride Fund (5.9%)
Airport Fund (3.1%)
City of California City | Budget Book 2023 Page 81
November 28, 2023 127 - 264
Budgeted and Historical 2023 Revenue by Fund
Millions
Airport Capital Projects Fund
Water Capital Improvements
Airport Fund
Dial-A-Ride Fund
Sewer Fund
Water Fund
FY2021FY2022FY2023
$0
$2
$4
$6
$8
$10
City of California City | Budget Book 2023 Page 82
November 28, 2023 128 - 264
Water Fund $4,920,800 $4,404,963 $4,785,000
Sewer Fund $1,832,044 $1,721,713 $1,785,000
Airport Fund $214,493 $198,175 $220,500
Dial-A-Ride Fund $181,400 $65,037 $429,000
Airport Capital Projects Fund $14,150 $177,007 $0
Water Capital Improvements $766,052 $758,792 $0
Total: $7,928,938 $7,325,687 $7,219,500
Name Account ID FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted Revenues by Source
Projected 2023 Revenues by Source
Operating Revenue (93%)
Intergovernmental (5.8%)
Miscellaneous Revenues (1.2%)
City of California City | Budget Book 2023 Page 83
November 28, 2023 129 - 264
Budgeted and Historical 2023 Revenues by Source
Millions
Transfer
Tranfer
Grant Revenues
Water Standby
Miscellaneous Revenues
Intergovernmental
Operating Revenue
FY2021FY2022FY2023
$0
$2
$4
$6
$8
$10
Revenue Source
Intergovernmental $239,643 $74,118 $418,000
Miscellaneous Revenues $141,554 $88,458 $84,000
Transfer $126,772 $0 $0
Operating Revenue $6,471,326 $6,227,312 $6,717,500
Tranfer $169,441 $0 $0
Grant Revenues $14,150 $177,007 $0
Water Standby $766,052 $758,792 $0
Total Revenue Source: $7,928,938 $7,325,687 $7,219,500
Name FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted City of California City | Budget Book 2023 Page 84
November 28, 2023 130 - 264
Expenditures by Fund
2023 Expenditures by Fund
Water Fund (68.1%)
Sewer Fund (25.1%)
Dial-A-Ride Fund (3.7%)
Airport Fund (3.2%)
Budgeted and Historical 2023 Expenditures by Fund
Millions
Wastewater Cap.Proj.Fund
Airport Capital Projects Fund
Water Capital Improvements
Airport Fund
Dial-A-Ride Fund
Sewer Fund
Water Fund
FY2021FY2022FY2023
$0
$2
$4
$6
$8
$10
Water Fund $5,162,829 $4,029,125 $4,758,950
Sewer Fund $1,489,831 $995,309 $1,752,850
Airport Fund $372,000 $233,443 $220,500
Dial-A-Ride Fund $248,269 $194,298 $257,440
Wastewater Cap.Proj.Fund $169,441 $0 $0
Airport Capital Projects Fund $14,150 $161,622 $0
Name Account ID FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted City of California City | Budget Book 2023 Page 85
November 28, 2023 131 - 264
Water Capital Improvements $209,521 $59,398 $0
Total: $7,666,041 $5,673,194 $6,989,740
Name Account ID FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted City of California City | Budget Book 2023 Page 86
November 28, 2023 132 - 264
Water Fund
Summary
The City of California City is projecting $4.79M of revenue in FY2023, which represents a 22.7% decrease over the prior year.

Budgeted expenditures are projected to decrease by 34.8% or $2.54M to $4.76M in FY2023.

Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2021 FY2022 FY2023
$0
$2M
$4M
$6M
$8M
Revenues by Source
Projected 2023 Revenues by Source
Operating Revenue (99.4%)
Miscellaneous Revenues (0.6%)
City of California City | Budget Book 2023 Page 87
November 28, 2023 133 - 264
Budgeted and Historical 2023 Revenues by Source
Millions
Transfer
Water Standby
Miscellaneous Revenues
Operating Revenue
FY2021FY2022FY2023
$0
$1
$2
$3
$4
$5
$6
Revenue Source
Miscellaneous Revenues
Investment Earnings 51-3612 $74,793 $19,711 $25,000
Miscellaneous Revenue 51-3691 $28,466 $22,678 $3,000
Investment Earnings 95-3612 $0 $0 $0
Total Miscellaneous Revenues: $103,259 $42,390 $28,000
Transfer
Transfer From Water Cap Fund 51-3817 $126,772 $0 $0
Total Transfer: $126,772 $0 $0
Operating Revenue
Residential Sales 51-3711 $3,191,929 $3,165,131 $3,300,000 Commmercial Sales 51-3714 $1,364,320 $1,023,555 $1,300,000 Turn On Fees 51-3715 $41,554 $48,687 $52,000
Meter Installation 51-3716 $65,538 $88,029 $70,000
Penalties 51-3717 -$602 $1,226 $0
Water Impact Fees 51-3740 $28,029 $35,945 $35,000
Total Operating Revenue: $4,690,768 $4,362,573 $4,757,000 Water Standby
Water Standby Charges 95-3726 $766,052 $758,792 $0
Total Water Standby: $766,052 $758,792 $0
Total Revenue Source: $5,686,852 $5,163,755 $4,785,000
Name Account ID FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted City of California City | Budget Book 2023 Page 88
November 28, 2023 134 - 264
Expenditures by Function
Budgeted and Historical Expenditures by Function
Millions
Water Admin
Water Capital Improvements
WSF - Nelson & Geribaldi
WSF - Neuralia Maintine Expans
CCB-Isabella to 72nd
HTHR-Isabella to 72nd
84th Water Main Line Replacement
85th Water Main Line Replacement
Isabella-CCB to Poppy
Water Trans / Dist
FY2021FY2022FY2023
$0
$1
$2
$3
$4
$5
$6
Expenditures
Water Admin
Personnel Services
Retirement 51-5111-134 $710,672 $0 $0
Total Personnel Services: $710,672 $0 $0
Total Water Admin: $710,672 $0 $0
Water Trans / Dist
Personnel Services
Regular Salaries 51-5115-110 $877,781 $848,795 $890,000 Straight Overtime 51-5115-111 $53,223 $50,499 $54,000
Premium Overtime 51-5115-112 $116,001 $169,897 $186,000 Temporary/Part Time 51-5115-120 $4,699 $812 $0
Cash-In-Lieu 51-5115-128 $119,696 $11,842 $15,000
Recruiting 51-5115-130 $1,561 $1,420 $2,000
Employment Fees 51-5115-131 $2,680 $1,071 $1,000
Medicare 51-5115-132 $27,813 $16,693 $13,000
Cafeteria Plan 51-5115-133 $278,039 $255,871 $318,000
Retirement 51-5115-134 $97,952 $88,052 $102,000
Unemployment Ins 51-5115-135 $6,593 $5,619 $4,700
Worker's Comp 51-5115-136 $87,505 $64,301 $67,000
PERS Unfunded Liability 51-5115-137 $222,808 $206,348 $210,000 Name Account ID FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted City of California City | Budget Book 2023 Page 89
November 28, 2023 135 - 264
Uniforms 51-5115-140 $5,727 $1,750 $4,000
Vacation/Sick Buy Back 51-5115-150 $28,234 $33,580 $33,000 COVID-19 51-5115-170 $4,832 $7,033 $0
Total Personnel Services: $1,935,144 $1,763,582 $1,899,700 Operations and Maintenance
Subscr/Books/Dues 51-5115-210 $7,356 $14,445 $6,000
Advertising 51-5115-220 $27 $0 $8,000
Travel/Lodging/Reg 51-5115-230 $84 $1,638 $2,000
Entertainment/Special Events 51-5115-235 $529 $21 $0
Equipment Rental 51-5115-240 $2,745 $0 $0
Office Supplies 51-5115-241 $7,266 $2,913 $4,500
Office Equip Lease Expense 51-5115-242 $2,949 $3,322 $3,500 Computer Purchase/Repair 51-5115-243 $777 $0 $0
Janitorial Supplies 51-5115-244 $20 $242 $0
Postage and Shipping 51-5115-245 $52 $170 $300
Other/Office Equipment 51-5115-250 $0 $2,598 $5,000
Veh Operation/Maint 51-5115-254 $29,060 $14,245 $25,000 RSI Fuel 51-5115-255 $81,424 $98,838 $125,000
Equipment Operation/Maint 51-5115-256 $18,628 $19,858 $20,000 Hand Tools 51-5115-257 $9,232 $2,275 $500
Inventory 51-5115-269 $213,034 $178,102 $150,000
Bldg Operation/Maint 51-5115-270 $27,362 $1,380 $12,000 Electricity 51-5115-281 $690,990 $501,055 $770,000
Gas 51-5115-282 $415 $365 $500
Telephone - Cell 51-5115-283 $4,407 $5,528 $0
Telephone - Land 51-5115-284 $1,345 $1,030 $6,300
Propane 51-5115-285 $4,399 $5,878 $6,000
Water Service 51-5115-287 $1,086 $1,080 $1,500
Professional Services 51-5115-310 $130,042 $120,974 $135,000 Legal Services 51-5115-311 $34,204 $38,555 $1,000
Litigation 51-5115-313 $40,832 $1,709 $12,000
Lab Sampling 51-5115-314 $21,037 $12,799 $15,000
Engineering 51-5115-315 $205,565 $165,475 $171,700
Research-Fremont Basin Study 51-5115-321 -$20,576 $0 $0 Training 51-5115-330 $7,197 $1,745 $1,000
Repair Subcontractors 51-5115-415 $13,455 $13,944 $15,000 Special Depart Supp 51-5115-450 $49,088 $26,319 $20,000 Armory/Safety Equip & Supplies 51-5115-451 $5,286 $17,532 $16,000 Chemicals/EMS Med Supp & Sup 51-5115-480 $14,677 $23,556 $25,000 Meters 51-5115-481 $0 $10,358 $25,000
Liability Insurance 51-5115-510 $52,493 $59,455 $63,000 Purchase Water 51-5115-604 $80,144 $93,631 $100,000
Licenses & Permits 51-5115-610 $21,401 $27,575 $28,000
Name Account ID FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted City of California City | Budget Book 2023 Page 90
November 28, 2023 136 - 264
Claims 51-5115-621 $7,145 $0 $500
Contracts 51-5115-630 $158,665 $323,428 $350,000
Software License 51-5115-644 $5,359 $0 $0
Legal Settlement 51-5115-680 $10,000 $0 $0
Transfers Expenses In 51-5115-903 $512,236 $414,214 $509,450 Operating Transfers In 51-5115-905 -$408,421 $0 $0
Total Operations and Maintenance: $2,043,018 $2,206,250 $2,633,750 Capital Outlay
Depreciation Expense 51-5115-700 $392,549 $0 $0
Purchase of Equipment 51-5115-740 $20,377 $59,292 $17,500 Vehicle Purchase 51-5115-745 $0 $0 $208,000
Total Capital Outlay: $412,927 $59,292 $225,500
Debt Service
Interest Expense 51-5115-820 $3,813 $0 $0
Bad Debt Expense 51-5115-825 $57,256 $0 $0
Total Debt Service: $61,069 $0 $0
Total Water Trans / Dist: $4,452,157 $4,029,125 $4,758,950 Water Capital Improvements
Operations and Maintenance
Transfer To Water Fund 95-7005-955 $126,772 $0 $0
Total Operations and Maintenance: $126,772 $0 $0
Capital Outlay
CCB from Neuralia to Yerba 95-7005-743 $4,709 $0 $0
Isabella from CCB to Poppy 95-7005-744 $627 $898 $0
CCB from Isabella to 72nd 95-7005-747 $713 $1,889 $0
Total Capital Outlay: $6,049 $2,787 $0
Total Water Capital Improvements: $132,821 $2,787 $0
WSF - Nelson & Geribaldi
Personnel Services
Medicare 95-7028-132 $13 $0 $0
Worker's Comp 95-7028-136 $150 $0 $0
Total Personnel Services: $164 $0 $0
Total WSF - Nelson & Geribaldi: $164 $0 $0
WSF - Neuralia Maintine Expans
Personnel Services
Medicare 95-7029-132 $42 $0 $0
Worker's Comp 95-7029-136 $520 $0 $0
Total Personnel Services: $562 $0 $0
Total WSF - Neuralia Maintine Expans: $562 $0 $0
Name Account ID FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted City of California City | Budget Book 2023 Page 91
November 28, 2023 137 - 264
CCB-Isabella to 72nd
Personnel Services
Regular Salaries 95-7030-110 $14,240 $0 $0
Premium Overtime 95-7030-112 $1,809 $0 $0
Medicare 95-7030-132 $89 $0 $0
Retirement 95-7030-134 $1,101 $0 $0
Total Personnel Services: $17,239 $0 $0
Total CCB-Isabella to 72nd: $17,239 $0 $0
HTHR-Isabella to 72nd
Operations and Maintenance
Special Supplies 95-7031-410 $28,415 $0 $0
Total Operations and Maintenance: $28,415 $0 $0
Total HTHR-Isabella to 72nd: $28,415 $0 $0
84th Water Main Line Replacement
Operations and Maintenance
Special Supplies 95-7032-410 $5,525 $0 $0
Total Operations and Maintenance: $5,525 $0 $0
Total 84th Water Main Line Replacement: $5,525 $0 $0
85th Water Main Line Replacement
Operations and Maintenance
Special Supplies 95-7033-410 $3,064 $0 $0
Total Operations and Maintenance: $3,064 $0 $0
Total 85th Water Main Line Replacement: $3,064 $0 $0
Isabella-CCB to Poppy
Personnel Services
Regular Salaries 95-7034-110 $5,567 $15,991 $0
Premium Overtime 95-7034-112 $575 $1,342 $0
Medicare 95-7034-132 $1 $48 $0
Retirement 95-7034-134 $430 $1,301 $0
Unemployment Ins 95-7034-135 $0 $165 $0
Total Personnel Services: $6,573 $18,847 $0
Operations and Maintenance
Special Supplies 95-7034-410 $15,158 $37,763 $0
Total Operations and Maintenance: $15,158 $37,763 $0
Total Isabella-CCB to Poppy: $21,731 $56,611 $0
Total Expenditures: $5,372,351 $4,088,522 $4,758,950
Name Account ID FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted City of California City | Budget Book 2023 Page 92
November 28, 2023 138 - 264
Sewer Fund
Summary
The City of California City is projecting $1.79M of revenue in FY2023, which represents a 10.5% decrease over the prior year.

Budgeted expenditures are projected to increase by 14.3% or $219.38K to $1.75M in FY2023.

Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2021 FY2022 FY2023
$0
$500K
$1M
$1.5M
$2M
$2.5M
Revenues by Source
Projected 2023 Revenues by Source
Operating Revenue (99.7%)
Miscellaneous Revenues (0.3%)
City of California City | Budget Book 2023 Page 93
November 28, 2023 139 - 264
Budgeted and Historical 2023 Revenues by Source
Millions
Tranfer
Miscellaneous Revenues
Operating Revenue
FY2021FY2022FY2023
$0
$0.5
$1
$1.5
$2
Revenue Source
Miscellaneous Revenues
Investment Earnings 52-3612 $19,175 $4,483 $6,000
Miscellaneous Revenue 52-3691 $1 $112 $0
Total Miscellaneous Revenues: $19,177 $4,595 $6,000
Operating Revenue
Residential Sewer 52-3731 $1,187,175 $638,375 $640,000
Sewer Connections 52-3733 $6,000 $7,500 $12,000
Commercial Sewer 52-3734 $450,252 $1,070,348 $1,126,000 Commercial Sewer Impact Fee 52-3738 $0 $896 $1,000
Total Operating Revenue: $1,643,427 $1,717,118 $1,779,000 Tranfer
Transfer From Sewer Cap Fund 52-3817 $169,441 $0 $0
Total Tranfer: $169,441 $0 $0
Total Revenue Source: $1,832,044 $1,721,713 $1,785,000
Name Account ID FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted Expenditures by Function
City of California City | Budget Book 2023 Page 94
November 28, 2023 140 - 264
Budgeted and Historical Expenditures by Function
Millions
Sewer Admin
Wastewater Capital Upgrades
Sewer Treat / Disp
FY2021FY2022FY2023
$0
$0.5
$1
$1.5
$2
Expenditures
Sewer Admin
Personnel Services
Retirement 52-5211-134 $106,694 $0 $0
Total Personnel Services: $106,694 $0 $0
Total Sewer Admin: $106,694 $0 $0
Sewer Treat / Disp
Personnel Services
Regular Salaries 52-5213-110 $178,837 $131,801 $170,000 Straight Overtime 52-5213-111 $39,683 $42,566 $44,000
Premium Overtime 52-5213-112 $43,318 $48,436 $51,000
Cash-In-Lieu 52-5213-128 $8,389 $68 $100
Recruiting 52-5213-130 $2,096 $440 $0
Employment Fees 52-5213-131 $710 $79 $0
Medicare 52-5213-132 $6,590 $3,207 $3,100
Cafeteria Plan 52-5213-133 $51,386 $39,252 $54,000
Retirement 52-5213-134 $25,269 $16,530 $19,000
Unemployment Ins 52-5213-135 $1,900 $736 $850
Worker's Comp 52-5213-136 $27,815 $20,338 $26,500
PERS Unfunded Liability 52-5213-137 $56,593 $52,648 $61,500 Uniforms 52-5213-140 $325 $160 $600
Vacation/Sick Buy Back 52-5213-150 $26,093 $10,093 $13,200 COVID-19 52-5213-170 $280 $0 $0
Name Account ID FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted City of California City | Budget Book 2023 Page 95
November 28, 2023 141 - 264
Total Personnel Services: $469,282 $366,355 $443,850
Operations and Maintenance
Subscr/Books/Dues 52-5213-210 $649 $168 $200
Office Supplies 52-5213-241 $864 $638 $700
Computer Purchase/Repair 52-5213-243 $1,088 $0 $0
Postage and Shipping 52-5213-245 $4,356 $2,896 $3,000
Other/Office Equipment 52-5213-250 $129 $321 $0
Veh Operation/Maint 52-5213-254 $2,859 $574 $3,000
RSI Fuel 52-5213-255 $8,558 $9,886 $15,000
Equipment Operation/Maint 52-5213-256 $9,708 $1,513 $30,000 Bldg Operation/Maint 52-5213-270 $1,482 $0 $800
Electricity 52-5213-281 $161,578 $143,576 $190,000
Telephone - Cell 52-5213-283 $1,440 $1,327 $0
Telephone - Land 52-5213-284 $0 $1,889 $3,600
Communications Maint 52-5213-286 $456 $456 $1,000
Water Service 52-5213-287 $78,940 $61,828 $62,000
Professional Services 52-5213-310 $2,856 $6,847 $37,000 Lab Sampling 52-5213-314 $24,863 $17,055 $20,000
Engineering 52-5213-315 $63,810 $55,002 $70,000
Training 52-5213-330 $125 $120 $1,000
Repair Subcontractors 52-5213-415 $120,034 $875 $235,900 Special Depart Supp 52-5213-450 $7,182 $21 $18,000
Armory/Safety Equip & Supplies 52-5213-451 $1,292 $800 $2,700 Chemicals/EMS Med Supp & Sup 52-5213-480 $23,902 $30,279 $54,000 Liability Insurance 52-5213-510 $33,570 $27,166 $36,500 Licenses & Permits 52-5213-610 $29,103 $32,987 $36,000
Contracts 52-5213-630 $17,608 $9,594 $12,000
Transfer Expenses In 52-5213-903 $110,707 $112,010 $154,100 Operating Transfers In 52-5213-905 -$113,951 $0 $0
Total Operations and Maintenance: $593,207 $517,828 $986,500 Capital Outlay
Depreciation Expense 52-5213-700 $214,732 $0 $0
Improvements 52-5213-730 $0 $0 $0
Purchase of Equipment 52-5213-740 $43,849 $0 $125,000
Vehicle Purchase 52-5213-745 $0 $0 $85,000
Total Capital Outlay: $258,581 $0 $210,000
Debt Service
Loan Payment 52-5213-810 $0 $68,740 $72,500
Interest Expense 52-5213-820 $44,418 $42,385 $40,000
Bad Debt Expense 52-5213-825 $17,649 $0 $0
Total Debt Service: $62,067 $111,125 $112,500
Name Account ID FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted City of California City | Budget Book 2023 Page 96
November 28, 2023 142 - 264
Total Sewer Treat / Disp: $1,383,137 $995,309 $1,752,850 Wastewater Capital Upgrades
Operations and Maintenance
Transfer To Sewer Fund 92-7015-955 $169,441 $0 $0
Total Operations and Maintenance: $169,441 $0 $0
Capital Outlay
Improvements 92-7015-730 $0 $0 $0
Total Capital Outlay: $0 $0 $0
Total Wastewater Capital Upgrades: $169,441 $0 $0
Total Expenditures: $1,659,272 $995,309 $1,752,850
Name Account ID FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted City of California City | Budget Book 2023 Page 97
November 28, 2023 143 - 264
Airport Fund
Summary
The City of California City is projecting $220.5K of revenue in FY2023, which represents a 57% decrease over the prior year.

Budgeted expenditures are projected to decrease by 54.8% or $267.1K to $220.5K in FY2023.

Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2021 FY2022 FY2023
$0
$100K
$200K
$300K
$400K
$500K
$600K
Revenues by Source
Projected 2023 Revenues by Source
Operating Revenue (72.8%)
Miscellaneous Revenues (22.7%)
Intergovernmental (4.5%)
City of California City | Budget Book 2023 Page 98
November 28, 2023 144 - 264
Budgeted and Historical 2023 Revenues by Source
Millions
Grant Revenues
Intergovernmental
Miscellaneous Revenues
Operating Revenue
FY2021FY2022FY2023
$0
$0.1
$0.2
$0.3
$0.4
Revenue Source
Intergovernmental
FAA Grant 53-3319 $43,568 $0 $0
CAAP State Grant 53-3345 $30,000 $10,000 $10,000
Total Intergovernmental: $73,568 $10,000 $10,000
Miscellaneous Revenues
Miscellaneous Revenue 53-3691 $19,118 $41,473 $50,000
Total Miscellaneous Revenues: $19,118 $41,473 $50,000
Operating Revenue
Aviation Fuel 53-3781 $12,334 $25,005 $25,000
Jet Fuel 53-3782 $11,585 $63,858 $85,000
Tie Down Fees 53-3784 $2,405 $2,155 $2,100
T-Hangar Rent 53-3785 $31,825 $25,798 $28,000
Office Rent 53-3787 $2,400 $2,400 $2,400
Land/Property Lease 53-3791 $61,257 $27,485 $18,000
Total Operating Revenue: $121,806 $146,702 $160,500
Grant Revenues
FAA Striping Project 93-3437 $14,150 $177,007 $0
Total Grant Revenues: $14,150 $177,007 $0
Total Revenue Source: $228,643 $375,182 $220,500
Name Account ID FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted Expenditures by Function
City of California City | Budget Book 2023 Page 99
November 28, 2023 145 - 264
Budgeted and Historical Expenditures by Function
Millions
Airport Capital Projects
Airport
FY2021FY2022FY2023
$0
$0.1
$0.2
$0.3
$0.4
$0.5
Expenditures
Airport
Personnel Services
Regular Salaries 53-5310-110 $38,494 $35,008 $57,500
Straight Overtime 53-5310-111 $0 $122 $0
Premium Overtime 53-5310-112 $550 $1,466 $800
Cash-In-Lieu 53-5310-128 $181 $6 $100
Medicare 53-5310-132 $1,438 $544 $850
Cafeteria Plan 53-5310-133 $5,700 $6,175 $13,000
Retirement 53-5310-134 -$109,722 $5,232 $7,000
Unemployment Ins 53-5310-135 $148 $136 $300
Worker's Comp 53-5310-136 $11,331 $8,077 $8,100
PERS Unfunded Liability 53-5310-137 $12,776 $23,931 $25,000 Uniforms 53-5310-140 $309 $225 $300
Vacation/Sick Buy Back 53-5310-150 $0 $804 $1,300
Total Personnel Services: -$38,795 $81,726 $114,250
Operations and Maintenance
Subscr/Books/Dues 53-5310-210 $0 $0 $100
Advertising 53-5310-220 $1,104 $0 $500
Equipment Rental 53-5310-240 $733 $0 $0
Office Supplies 53-5310-241 $13 $16 $450
Janitorial Supplies 53-5310-244 $949 $508 $0
Postage and Shipping 53-5310-245 $0 $0 $100
Other/Office Equipment 53-5310-250 $0 $0 $300
Name Account ID FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted City of California City | Budget Book 2023 Page 100
November 28, 2023 146 - 264
Fuel Island Testing Maintenane 53-5310-252 $8,128 $8,655 $12,000 Veh Operation/Maint 53-5310-254 $118 $437 $500
RSI Fuel 53-5310-255 $645 $2,078 $1,000
Hand Tools 53-5310-257 $0 $0 $100
Bldg Operation/Maint 53-5310-270 $7,099 $1,698 $1,500
Electricity 53-5310-281 $11,794 $9,385 $17,000
Gas 53-5310-282 $180 $851 $200
Telephone - Cell 53-5310-283 $618 $604 $0
Telephone - Land 53-5310-284 $3,601 $4,260 $5,400
Communications Maint 53-5310-286 $720 $1,280 $600
Water Service 53-5310-287 $4,714 $2,760 $3,000
Sewer Services 53-5310-288 $2,604 $412 $100
Professional Services 53-5310-310 $800 $2,497 $3,000
Legal Services 53-5310-311 $5,002 $2,648 $2,500
Engineering 53-5310-315 $1,390 $12,985 $0
Armory/Safety Equip & Supplies 53-5310-451 $200 $200 $300 Liability Insurance - PARSAC 53-5310-510 $27,169 $27,803 $38,500 Licenses & Permits 53-5310-610 $4,822 $781 $3,000
Jet Fuel 53-5310-611 $2,625 $47,380 $80,000
Aviation Fuel 53-5310-612 $15,139 $21,520 $10,000
Contracts 53-5310-630 $7,146 $1,591 $13,500
Transfers Expenses In 53-5310-903 $13,205 $1,369 $1,600 Operating Transfers In 53-5310-905 -$7,393 $0 -$89,000
Total Operations and Maintenance: $113,124 $151,717 $106,250 Capital Outlay
Depreciation Expense 53-5310-700 $292,842 $0 $0
Improvements 53-5310-730 $4,830 $0 $0
Total Capital Outlay: $297,672 $0 $0
Total Airport: $372,000 $233,443 $220,500
Airport Capital Projects
Capital Outlay
Striping Project 93-7020-736 $14,150 $161,622 $0
Total Capital Outlay: $14,150 $161,622 $0
Total Airport Capital Projects: $14,150 $161,622 $0
Total Expenditures: $386,150 $395,065 $220,500
Name Account ID FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted City of California City | Budget Book 2023 Page 101
November 28, 2023 147 - 264
DAR Fund
Summary
The City of California City is projecting $429K of revenue in FY2023, which represents a 6.8% increase over the prior year.

Budgeted expenditures are projected to decrease by 4.6% or $12.34K to $257.44K in FY2023.

Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2021 FY2022 FY2023
$0
$100K
$200K
$300K
$400K
$500K
Revenues by Source
Projected 2023 Revenues by Source
Intergovernmental (95.1%)
Operating Revenue (4.9%)
City of California City | Budget Book 2023 Page 102
November 28, 2023 148 - 264
Budgeted and Historical 2023 Revenues by Source
Millions
Operating Revenue
Intergovernmental
FY2021FY2022FY2023
$0
$0.1
$0.2
$0.3
$0.4
$0.5
Revenue Source
Intergovernmental
Section 5311 Operating 54-3363 $51,360 $49,347 $97,500
Transit Article 6.5 54-3364 $114,715 $0 $310,500
Low Carbon Transit Op.Program 54-3370 $0 $14,771 $0
Total Intergovernmental: $166,075 $64,118 $408,000
Operating Revenue
Fares Income 54-3751 $9,682 $914 $21,000
Miscellaneous Revenue 54-3766 $5,643 $6 $0
Total Operating Revenue: $15,325 $919 $21,000
Total Revenue Source: $181,400 $65,037 $429,000
Name Account ID FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted City of California City | Budget Book 2023 Page 103
November 28, 2023 149 - 264
Expenditures by Function
Budgeted and Historical Expenditures by Function
Millions
Dial-A-Ride
FY2021FY2022FY2023
$0
$0.05
$0.1
$0.15
$0.2
$0.25
$0.3
Expenditures
Dial-A-Ride
Personnel Services
Regular Salaries 54-5410-110 $62,818 $47,168 $79,000
Straight Overtime 54-5410-111 $0 $0 $100
Premium Overtime 54-5410-112 $212 $16 $500
Temporary/Part Time 54-5410-120 $13,090 $25,091 $25,000 Cash-In-Lieu 54-5410-128 $132 $0 $100
Recruiting 54-5410-130 $152 $172 $500
Employment Fees 54-5410-131 $402 $57 $200
Medicare 54-5410-132 $3,398 $1,412 $1,500
Cafeteria Plan 54-5410-133 $25,000 $37,895 $54,000
Retirement 54-5410-134 $2,674 $5,573 $7,000
Unemployment Ins 54-5410-135 $1,116 $546 $840
Worker's Comp 54-5410-136 $4,678 $5,047 $5,300
PERS Unfunded Liability 54-5410-137 $33,845 $413 $500
Uniforms 54-5410-140 $0 $225 $600
Vacation/Sick Buy Back 54-5410-150 $23,439 $3,278 $3,000 Total Personnel Services: $170,954 $126,893 $178,140
Operations and Maintenance
Subscr/Books/Dues 54-5410-210 $0 $56 $200
Advertising 54-5410-220 $0 $0 $800
Name Account ID FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted City of California City | Budget Book 2023 Page 104
November 28, 2023 150 - 264
Office Supplies 54-5410-241 $167 $264 $800
Janitorial Supplies 54-5410-244 $714 $0 $0
Other/Office Equipment 54-5410-250 $0 $839 $1,200
Veh Operation/Maint 54-5410-254 $6,392 $2,131 $1,500
RSI Fuel 54-5410-255 $13,799 $18,546 $21,000
Bldg Operation/Maint 54-5410-270 $171 $0 $1,200
Telephone - Cell 54-5410-283 $1 $594 $0
Telephone - Land 54-5410-284 $956 $607 $1,100
Communications Maint 54-5410-286 $344 $0 $500
Legal Services 54-5410-311 $170 $2 $0
Engineering 54-5410-315 $1,130 $0 $3,000
Special Depart Supp 54-5410-450 $0 $0 $200
Armory/Safety Equip & Supplies 54-5410-451 $0 $0 $1,000 Chemicals/EMS Med Supp & Sup 54-5410-480 $33 $0 $800
Liability Insurance 54-5410-510 $7,255 $5,760 $6,000
Licenses & Permits 54-5410-610 $740 $189 $600
Other Contracts 54-5410-630 $0 $144 $600
Transfers Expenses In 54-5410-903 $22,684 $38,272 $38,800 Operating Transfers In 54-5410-905 -$1,000 $0 $0
Total Operations and Maintenance: $53,557 $67,405 $79,300 Capital Outlay
Depreciation Expense 54-5410-700 $23,757 $0 $0
Vehicle Purchase 54-5410-745 $0 $0 $0
Total Capital Outlay: $23,757 $0 $0
Total Dial-A-Ride: $248,269 $194,298 $257,440
Total Expenditures: $248,269 $194,298 $257,440
Name Account ID FY2021 YTD Actual FY2022 YTD Actual FY2023 Budgeted City of California City | Budget Book 2023 Page 105
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Capital Funds
Summary
The City of California City is projecting $225K of revenue in FY2023, which represents a % increase over the prior year. Budgeted expenditures are projected to increase by % or $225K to $225K in FY2023.

Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2022 FY2023
$0
$50K
$100K
$150K
$200K
$250K
Revenues by Source
Revenue Source
Miscellaneous Proceeds
CDBG - Balsitis Park 97-3996 $0 $225,000
Total Miscellaneous Proceeds: $0 $225,000
Total Revenue Source: $0 $225,000
Name Account ID FY2022 YTD Actual FY2023 Budgeted
Expenditures by Function
Expenditures
Capital
Capital Outlay
CDBG - Balsitis Park 97-7001-753 $0 $225,000
Total Capital Outlay: $0 $225,000
Total Capital: $0 $225,000
Total Expenditures: $0 $225,000
Name Account ID FY2022 YTD Actual FY2023 Budgeted
City of California City | Budget Book 2023 Page 106
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APPENDIX
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Glossary
Abatement: A reduction or elimination of a real or personal property tax, motor vehicle excise, a fee, charge, or special assessment imposed by a governmental unit. Granted only on application of the person seeking the abatement and only by the committing governmental unit.

Accounting System: The total structure of records and procedures that identify record, classify, and report information on the financial position and operations of a governmental unit or any of its funds, account groups, and organizational components.

Accrued Interest: The amount of interest that has accumulated on the debt since the date of the last interest payment, and on the sale of a bond, the amount accrued up to but not including the date of delivery (settlement date). (See Interest) Amortization: The gradual repayment of an obligation over time and in accordance with a predetermined payment schedule.

Appropriation: A legal authorization from the community's legislative body to expend money and incur obligations for specific public purposes. An appropriation is usually limited in amount and as to the time period within which it may be expended.

Arbitrage: As applied to municipal debt, the investment of tax-exempt bonds or note proceeds in higher yielding, taxable securities.

Section 103 of the Internal Revenue Service (IRS) Code restricts this practice and requires (beyond certain limits) that earnings be rebated (paid) to the IRS.

Assessed Valuation: A value assigned to real estate or other property by a government as the basis for levying taxes.

Audit: An examination of a community's financial systems, procedures, and data by a certified public accountant (independent auditor), and a report on the fairness of financial statements and on local compliance with statutes and regulations. The audit serves as a valuable management tool in evaluating the fiscal performance of a community.

Audit Report: Prepared by an independent auditor, an audit report includes: (a) a statement of the scope of the audit; (b) explanatory comments as to application of auditing procedures; (c) findings and opinions. It is almost always accompanied by a management letter which contains supplementary comments and recommendations.

Available Funds: Balances in the various fund types that represent non-recurring revenue sources. As a matter of sound practice, they are frequently appropriated to meet unforeseen expenses, for capital expenditures or other one-time costs.

Balance Sheet: A statement that discloses the assets, liabilities, reserves and equities of a fund or governmental unit at a specified date.

Betterments (Special Assessments): Whenever a specific area of a community receives benefit from a public improvement (e.g., water, sewer, sidewalk, etc.), special property taxes may be assessed to reimburse the governmental entity for all or part of the costs it incurred. Each parcel receiving benefit from the improvement is assessed for its proportionate share of the cost of such improvements. The proportionate share may be paid in full or the property owner may request that the assessors apportion the betterment over 20 years. Over the life of the betterment, one year’s apportionment along with one year’s committed interest computed from October 1 to October 1 is added to the tax bill until the betterment has been paid.

Bond: A means to raise money through the issuance of debt. A bond issuer/borrower promises in writing to repay a specified sum of money, alternately referred to as face value, par value or bond principal, to the buyer of the bond on a specified future date (maturity date), together with periodic interest at a specified rate. The term of a bond is always greater than one year. (See Note) Bond and Interest Record: (Bond Register) – The permanent and complete record maintained by a treasurer for each bond issue. It shows the amount of interest and principal coming due each date and all other pertinent information concerning the bond issue.

Bonds Authorized and Unissued: Balance of a bond authorization not yet sold. Upon completion or abandonment of a project, any remaining balance of authorized and unissued bonds may not be used for other purposes, but must be rescinded by the community's legislative body to be removed from community's books.

Bond Issue: Generally, the sale of a certain number of bonds at one time by a governmental unit.

Bond Rating (Municipal): A credit rating assigned to a municipality to help investors assess the future ability, legal obligation, and willingness of the municipality (bond issuer) to make timely debt service payments. Stated otherwise, a rating helps prospective investors determine the level of risk associated with a given fixed-income investment. Rating agencies, such as Moody's and City of California City | Budget Book 2023 Page 108
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Standard and Poors, use rating systems, which designate a letter or a combination of letters and numerals where AAA is the highest rating and C1 is a very low rating.

Budget: A plan for allocating resources to support particular services, purposes and functions over a specified period of time. (See Performance Budget, Program Budget)
Capital Assets: All real and tangible property used in the operation of government, which is not easily converted into cash, and has an initial useful live extending beyond a single financial reporting period. Capital assets include land and land improvements; infrastructure such as roads, bridges, water and sewer lines; easements; buildings and building improvements; vehicles, machinery and equipment. Communities typically define capital assets in terms of a minimum useful life and a minimum initial cost. (See Fixed Assets)
Capital Budget: An appropriation or spending plan that uses borrowing or direct outlay for capital or fixed asset improvements.

Among other information, a capital budget should identify the method of financing each recommended expenditure, i.e., tax levy or rates, and identify those items that were not recommended. (See Capital Assets, Fixed Assets) Cash: Currency, coin, checks, postal and express money orders and bankers’ drafts on hand or on deposit with an official or agent designated as custodian of cash and bank deposits.

Cash Management: The process of monitoring the ebb and flow of money in an out of municipal accounts to ensure cash availability to pay bills and to facilitate decisions on the need for short- term borrowing and investment of idle cash.

Certificate of Deposit (CD): A bank deposit evidenced by a negotiable or non-negotiable instrument, which provides on its face that the amount of such deposit plus a specified interest payable to a bearer or to any specified person on a certain specified date, at the expiration of a certain specified time, or upon notice in writing.

Classification of Real Property: Assessors are required to classify all real property according to use into one of four classes:
residential, open space, commercial, and industrial. Having classified its real properties, local officials are permitted to determine locally, within limitations established by statute and the Commissioner of Revenue, what percentage of the tax burden is to be borne by each class of real property and by personal property owners.

Collective Bargaining: The process of negotiating workers' wages, hours, benefits, working conditions, etc., between an employer and some or all of its employees, who are represented by a recognized labor union. regarding wages, hours and working conditions.

Consumer Price Index: The statistical measure of changes, if any, in the overall price level of consumer goods and services. The index is often called the "cost-of-living index."
Cost-Benefit Analysis: A decision-making tool that allows a comparison of options based on the level of benefit derived and the cost to achieve the benefit from different alternatives.

Debt Burden: The amount of debt carried by an issuer usually expressed as a measure of value (i.e., debt as a percentage of assessed value, debt per capita, etc.). Sometimes debt burden refers to debt service costs as a percentage of the total annual budget.

Debt Service: The repayment cost, usually stated in annual terms and based on an amortization schedule, of the principal and interest on any particular bond issue.

Encumbrance: A reservation of funds to cover obligations arising from purchase orders, contracts, or salary commitments that are chargeable to, but not yet paid from, a specific appropriation account.

Enterprise Funds: An enterprise fund is a separate accounting and financial reporting mechanism for municipal services for which a fee is charged in exchange for goods or services. It allows a community to demonstrate to the public the portion of total costs of a service that is recovered through user charges and the portion that is subsidized by the tax levy, if any. With an enterprise fund, all costs of service delivery--direct, indirect, and capital costs—are identified. This allows the community to recover total service costs through user fees if it chooses. Enterprise accounting also enables communities to reserve the "surplus" or net assets unrestricted generated by the operation of the enterprise rather than closing it out to the general fund at year-end. Services that may be treated as enterprises include, but are not limited to, water, sewer, hospital, and airport services.

Equalized Valuations (EQVs): The determination of the full and fair cash value of all property in the community that is subject to local taxation.

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Estimated Receipts: A term that typically refers to anticipated local revenues often based on the previous year's receipts and represent funding sources necessary to support a community's annual budget. (See Local Receipts) Exemptions: A discharge, established by statute, from the obligation to pay all or a portion of a property tax. The exemption is available to particular categories of property or persons upon the timely submission and approval of an application to the assessors. Properties exempt from taxation include hospitals, schools, houses of worship, and cultural institutions. Persons who may qualify for exemptions include disabled veterans, blind individuals, surviving spouses, and seniors.

Expenditure: An outlay of money made by municipalities to provide the programs and services within their approved budget.

Fiduciary Funds: Repository of money held by a municipality in a trustee capacity or as an agent for individuals, private organizations, other governmental units, and other funds. These include pension (and other employee benefit) trust funds, investment trust funds, private- purpose trust funds, and agency funds.

Fixed Assets: Long-lived, assets such as buildings, equipment and land obtained or controlled as a result of past transactions or circumstances.

Fixed Costs: Costs that are legally or contractually mandated such as retirement, FICA/Social Security, insurance, debt service costs or interest on loans.

Float: The difference between the bank balance for a local government’s account and its book balance at the end of the day. The primary factor creating float is clearing time on checks and deposits. Delays in receiving deposit and withdrawal information also influence float.

Full Faith and Credit: A pledge of the general taxing powers for the payment of governmental obligations. Bonds carrying such pledges are usually referred to as general obligation or full faith and credit bonds.

Fund: An accounting entity with a self-balancing set of accounts that are segregated for the purpose of carrying on identified activities or attaining certain objectives in accordance with specific regulations, restrictions, or limitations.

Fund Accounting: Organizing financial records into multiple, segregated locations for money. A fund is a distinct entity within the municipal government in which financial resources and activity (assets, liabilities, fund balances, revenues, and expenditures) are accounted for independently in accordance with specific regulations, restrictions or limitations. Examples of funds include the general fund and enterprise funds. Communities whose accounting records are organized according to the Uniform Municipal Accounting System (UMAS) use multiple funds.

GASB 34: A major pronouncement of the Governmental Accounting Standards Board that establishes new criteria on the form and content of governmental financial statements. GASB 34 requires a report on overall financial health, not just on individual funds. It requires more complete information on the cost of delivering value estimates on public infrastructure assets, such as bridges, road, sewers, etc. It also requires the presentation of a narrative statement the government's financial performance, trends and prospects for the future.

GASB 45: This is another Governmental Accounting Standards Board major pronouncement that each public entity account for and report other postemployment benefits in its accounting statements. Through actuarial analysis, municipalities must identify the true costs of the OPEB earned by employees over their estimated years of actual service.

General Fund: The fund used to account for most financial resources and activities governed by the normal appropriation process.

General Obligation Bonds: Bonds issued by a municipality for purposes allowed by statute that are backed by the full faith and credit of its taxing authority.

Governing Body: A board, committee, commission, or other executive or policymaking bodyof a municipality or school district.

Indirect Cost: Costs of a service not reflected in the operating budget of the entity providing the service. An example of an indirect cost of providing water service would be the value of time spent by non-water department employees processing water bills. A determination of these costs is necessary to analyze the total cost of service delivery. The matter of indirect costs arises most often in the context of enterprise funds.

Interest: Compensation paid or to be paid for the use of money, including amounts payable at periodic intervals or discounted at the time a loan is made. In the case of municipal bonds, interest payments accrue on a day-to-day basis, but are paid every six months.

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Interest Rate: The interest payable, expressed as a percentage of the principal available for use during a specified period of time. It is always expressed in annual terms.

Investments: Securities and real estate held for the production of income in the form of interest, dividends, rentals or lease payments. The term does not include fixed assets used in governmental operations.

Line Item Budget: A budget that separates spending into categories, or greater detail, such as supplies, equipment, maintenance, or salaries, as opposed to a program budget.

Local Aid: Revenue allocated by the state or counties to municipalities and school districts.

Maturity Date: The date that the principal of a bond becomes due and payable in full.

Municipal(s): (As used in the bond trade) "Municipal" refers to any state or subordinate governmental unit. "Municipals" (i.e., municipal bonds) include not only the bonds of all political subdivisions, such as cities, towns, school districts, special districts, counties but also bonds of the state and agencies of the state.

Note: A short-term loan, typically with a maturity date of a year or less.

Objects of Expenditures: A classification of expenditures that is used for coding any department disbursement, such as “personal services,” “expenses,” or “capital outlay.”
Official Statement: A document prepared for potential investors that contains information about a prospective bond or note issue and the issuer. The official statement is typically published with the notice of sale. It is sometimes called an offering circular or prospectus.

Operating Budget: A plan of proposed expenditures for personnel, supplies, and other expenses for the coming fiscal year.

Overlapping Debt: A community's proportionate share of the debt incurred by an overlapping government entity, such as a regional school district, regional transit authority, etc.

Performance Budget: A budget that stresses output both in terms of economy and efficiency.

Principal: The face amount of a bond, exclusive of accrued interest.

Program: A combination of activities to accomplish an end.

Program Budget: A budget that relates expenditures to the programs they fund. The emphasis of a program budget is on output.

Purchased Services: The cost of services that are provided by a vendor.

Refunding of Debt: Transaction where one bond issue is redeemed and replaced by a new bond issue under conditions generally more favorable to the issuer.

Reserve Fund: An amount set aside annually within the budget of a town to provide a funding source for extraordinary or unforeseen expenditures.

Revaluation: The assessors of each community are responsible for developing a reasonable and realistic program to achieve the fair cash valuation of property in accordance with constitutional and statutory requirements. The nature and extent of that program will depend on the assessors’ analysis and consideration of many factors, including, but not limited to, the status of the existing valuation system, the results of an in-depth sales ratio study, and the accuracy of existing property record information.

Revenue Anticipation Note (RAN): A short-term loan issued to be paid off by revenues, such as tax collections and state aid. RANs are full faith and credit obligations.

Revenue Bond: A bond payable from and secured solely by specific revenues and thereby not a full faith and credit obligation.

Revolving Fund: Allows a community to raise revenues from a specific service and use those revenues without appropriation to support the service.

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Sale of Real Estate Fund: A fund established to account for the proceeds of the sale of municipal real estate other than proceeds acquired through tax title foreclosure.

Stabilization Fund: A fund designed to accumulate amounts for capital and other future spending purposes, although it may be appropriated for any lawful purpose.

Surplus Revenue: The amount by which cash, accounts receivable, and other assets exceed liabilities and reserves.

Tax Rate: The amount of property tax stated in terms of a unit of the municipal tax base; for example, $14.80 per $1,000 of assessed valuation of taxable real and personal property.

Tax Title Foreclosure: The procedure initiated by a municipality to obtain legal title to real property already in tax title and on which property taxes are overdue.

Trust Fund: In general, a fund for money donated or transferred to a municipality with specific instructions on its use. As custodian of trust funds, the treasurer invests and expends such funds as stipulated by trust agreements, as directed by the commissioners of trust funds or by the community's legislative body. Both principal and interest may be used if the trust is established as an expendable trust. For nonexpendable trust funds, only interest (not principal) may be expended as directed.

Uncollected Funds: Recently deposited checks included in an account’s balance but drawn on other banks and not yet credited by the Federal Reserve Bank or local clearinghouse to the bank cashing the checks. (These funds may not be loaned or used as part of the bank’s reserves and they are not available for disbursement.) Undesignated Fund Balance: Monies in the various government funds as of the end of the fiscal year that are neither encumbered nor reserved, and are therefore available for expenditure once certified as part of free cash.

Unreserved Fund Balance (Surplus Revenue Account): The amount by which cash, accounts receivable, and other assets exceed liabilities and restricted reserves. It is akin to a "stockholders’ equity" account on a corporate balance sheet. It is not, however, available for appropriation in full because a portion of the assets listed as "accounts receivable" may be taxes receivable and uncollected. (See Free Cash)
Valuation (100 Percent): The legal requirement that a community’s assessed value on property must reflect its market, or full and fair cash value.

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ITEM NO. NB 3.

COUNCIL AGENDA ITEM
NOVEMBER 28, 2023
TO: Mayor and Council
PREPARED BY: Administrative Assistant, Ana Bearden, for Jesse Hightower, Chief of Police
SUBJECT: COPS Hiring Grant

BACKGROUND/ DISCUSSION
The COPS Hiring Program (CHP) awards provide funding directly to law enforcement agencies to hire or rehire career law enforcement officers for the advancement of public safety through an increase in their community policing capacity and crime prevention efforts. Funding under this program will support three years of officer or deputy salaries with a five-year period of performance to accommodate time needed for recruitment and hiring.

For the FY 2023, the California City Police Department received the award in the amount of $250,000, ($125,000/officer to be used over three years). With this grant, CCPD is required to fill the grant funded position for a term of 36-months and must retain the funded position for a minimum of 12 months, following the end of the three years of Federal funding.

FISCAL IMPACT
No fiscal impact against the City, with grant with funding to come from the $250,000 COPS Hiring Program which will be applied to GL 18-4212-110 or Fund 18-3680.

COUNCIL OPTIONS
• Council approves Chief of Police to accept the award and funding to hire two November 28, 2023 159 - 264
entry level officers effective upon the official signing of the award. • Council does not approve Chief of Police to accept the award and not receive award funds.
• Council does not do anything and risk opportunities of being able to participate in future grants.

RECOMMENDATION
Staff recommends that the City Council determines how it would like to proceed with the COPS Hiring Grant.

ATTACHMENTS
• 2023 COPS Hiring Program (CHP)
• Community Project Request Overview
• CA City COPS Hiring Grant Kickoff Resource
• Resolution No 11-23-3009
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2023 COPS Hiring Program (CHP)
Award Owner’s Manual
U.S. Department of Justice, Office of Community Oriented Policing Services https://cops.usdoj.gov
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2023 COPS Office CHP Award Owner’s Manual
This manual was created to assist COPS Office award recipients with the administrative and financial matters associated with their award.

For more information about your award, please contact your COPS Office Grant Manager or the COPS Office Response Center at [email protected].

U.S. Department of Justice
Office of Community Oriented Policing Services
145 N Street NE
Washington, DC 20530
Visit the COPS Office online: https://cops.usdoj.gov/
Published October 2023
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Contents
Getting Started .............................................................................................................................................................. ................................................................................................................ .......................................................................................................................................................... ................................................................................................................................................. ........................................................................................... ....................................................................................................... ..................................................................... ..................................................................................................................................... ............................................................................................................................................ ..................................................................................................................................................... ......................................................................................................................................... ................................................................................................... ................................................................................................................................ 1 I. Award Acceptance, Terms, and Conditions 2
Award package 2
Accepting the award 3
Who should sign the award document for our agency? 3
By when must the award document be signed? 4
What are the specific rules regarding termination of award funding? 4 Award terms and conditions 5
II. Accessing Award Funds 43
Payment method 43
Setting Up Your Account 43
When should Federal Financial Reports be filed? 44
Additional payment questions 44
III. Financial Record Maintenance ............................................................................................................................... ............................................................................................................................. ............................................................................................................................................. .....................................
.................................................................................................................................... ....................................................................................................................... .................................................................................................. 46 Accounting systems and records 46
IV. Procurement Process 48
2022 SAFECOM Guidance on Emergency Communications Grants (SAFECOM Guidance) 48 V. Federal Audit Requirements 49
Single Audit Act (SAA) requirements 49
Office of Inspector General (OIG) recipient audits 51
Typical audit findings............................................................................................................................................... ........................................................................................................................................ ........................................................................................................................................ .............................................................................................................................................. ........................................................................................................... ...................................................................... 52 VI. Reporting Requirements 53
Federal Financial Reports 53
Performance Reports 55
How do we file a final performance report? 56
Contact points to obtain technical assistance and report violations 57 VII. When the Award Period Has Ended ...................................................................................................................... .............................................................................................................. ...................................................................................................................... 58 Final Federal Financial Report (SF -425) 58
Final Performance (Closeout) Report 58
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VIII. Conclusion ............................................................................................................................................................ .................................................................................................................................................................. .................................................................................................................... ................................................................ ..........
60 Appendices 61
Appendix A. List of source documents 61
Appendix B. U.S. Department of Justice Certified Standard Assurances 62 Appendix C. U.S. Department of Justice Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; Drug-Free Workplace Requirements; Law Enforcement and Community Policing 64 Appendix D. Community policing defined............................................................................................................... ....................................................................................................................................................................... ..................................................................................................................................................................... ............................................................................................ ........................................................................................... ................................................................................................................................................ .................................................................................................................................................................. ............................................................................................................................................................. ........................................................................................................................................................ 68 Appendix E. Enhancement of contractor protection from reprisal for disclosure of certain information (41 U.S.C. 4712) 75
Appendix F. 2 CFR Appendix II to Part 200: Contract provisions for nonfederal entity contracts under federal awards 79
Appendix G. Remittance of Interest Earned Amounts 81
Appendix H. Additional resources for grant recipients 82 COPS Office Resources 83
Websites 83
Publications 83
Glossary of Terms 84
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Getting Started
Congratulations on receiving an award from the U.S. Department of Justice, Office of Community Oriented Policing Services (COPS Office). COPS Hiring Program (CHP) awards provide funding directly to law enforcement agencies to hire or rehire career law enforcement officers for the advancement of public safety through an increase in their community policing capacity and crime prevention efforts.

FY 2023 CHP awards will cover up to 75 percent of the entry-level salary and fringe benefits for each approved position for a three-year funding period, based on the applicant’s current entry level salary levels for full-time officers. There is a minimum 25 percent local cash match (cost share) requirement unless a waiver is approved.

The maximum federal share per officer position is $125,000 over the three-year period, (not $125,000 per year) unless a local match waiver is approved. Any additional costs for higher than entry-level salaries and fringe benefits will be the responsibility of the recipient agency.

Funding under this program will support three years of officer or deputy salaries within a five-year period of performance to accommodate time needed for recruitment and hiring. Agencies are required to fill the grant funded position for a term of 36-months. If a position funded by the CHP award becomes vacant during the performance period, your agency is required to take active and timely steps consistent with your agency’s hiring policies and procedures to fill the position with a new officer to complete the remainder of the 36-month term.

Each CHP funded position must be retained for a minimum of 12 months following the three years of federal funding. The additional officer positions should be added to your agency’s law enforcement budget with state and/or local funds over and above the number of locally funded officer positions that would have existed in the absence of the award. Absorbing CHP-funded positions through attrition (rather than adding the extra positions to your budget with additional funding) does not meet the retention requirement.

The allowable uses of your agency’s award are specified in the Award Package, and further details are available in the “Allowable Costs” section of this manual. If your agency’s local fiscal conditions have changed since submitting the award application and your agency wishes to modify its award to reprogram awarded funding into a different hiring funding category, please refer to “Modification conditions” in this manual for detailed information on requesting a post-award modification.

Compliance with this Award Owner’s Manual is a condition of your award, and this manual is binding guidance.

This Award Owner’s Manual will assist your agency with the administrative and financial matters associated with your award. It was developed by the COPS Office to ensure that all recipients clearly understand and meet the requirements of their award. Please review this manual carefully, because a failure to follow award requirements can have serious ramifications. Please do not hesitate to contact your COPS Office grant manager or the COPS Office Response Center at [email protected] if you need assistance with the implementation of your award.

Thank you for providing us with the opportunity to work in partnership with your community.

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I. Award Acceptance, Terms, and Conditions
Your entity must successfully set up their JustGrants account and enroll in the Automated Standard Application for Payments (ASAP) to accept and manage their award. Accepting or declining an award can only be done through the Justice Grants System (JustGrants). In JustGrants, you may print the PDF of the award for reference.

Prior to accepting an award, the entity administrator must assign a financial manager, a grant administrator, and two authorized representatives for each award in JustGrants. COPS Office recipients will have two Authorized Representatives assigned to each award; both are required to accept the award. When the Authorized Representative logs into their JustGrants account, they can view accepted awards and awards that need to be accepted. An email notification will also be sent to the Application Submitter, the Authorized Representatives, and the Entity Administrator to sign and accept their award.

To officially accept your award, you must carefully review and electronically sign the Award Package (which includes your Award Information, Financial Information, Award Conditions, and Other Award Documents) within 45 days from the date shown on the award letter. Please see the JustGrants training: Grant Award Acceptance for detailed information on accepting your award.

Your organization will not be able to draw down award funds until the COPS Office receives your signed award package and you have completed all steps in the ASAP system. For more information on drawing down award funds, please see the section titled “Accessing Award Funds” in this manual.

Award package
The award package indicates your official award funding amount, the award number, the award terms and conditions, and the award start and end dates.

Be sure to familiarize yourself with all terms, conditions, and requirements of your award before accepting the award. Print and retain a copy of all pages of the award document, award terms and conditions, award financial information, and award attachments for your records.

The Project Period start date on the award document means that your agency may be reimbursed for any allowable costs incurred on or after this date. The Project Period end date shows the last date that allowable costs may be incurred.

Your award number is in the following format 15JCOPS-23-GG-00000-XXXX as shown in figure 1 on page 3. The COPS Office tracks award information based upon this number. Therefore, it is important to have your agency’s award number or your organization’s System for Award management (SAM) Unique Entity Identifier (UEI) number readily available when corresponding with the COPS Office.

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Figure 1. Award number example
Accepting the award
After you have reviewed the conditions of your award and your agency agrees with these conditions, you are ready to accept the award. The Director of the COPS Office has signed the award document indicating approval of your award, an obligation of federal funds to your organization, and our commitment to the award. As stated at the beginning of this section, to officially begin your award and draw down your funds, the authorized representatives of your agency must access the JustGrants website to log in, review, and electronically sign the award document and, if applicable, the special award conditions or high risk conditions in the award package, within 45 days of the date shown on the award letter.

Refer to the Job Aid Reference Guide titled Grantee Acceptance at https://justicegrants.usdoj.gov/sites/g/files/xyckuh296/files/media/document/jarg-grantee-accept.pdf, which will walk you through the steps necessary to accept an Award Package.

Who should sign the award document for our agency?
The authorized representatives are the authorized officials who have ultimate and final responsibility for all programmatic and financial decisions regarding this award as representatives of the legal recipient and those possessing the ultimate signatory authority to sign contracts on behalf of your organization. Typically, these are the same executives who signed the forms in your COPS Office application.

For law enforcement agencies, COPS Office awards require that both the top law enforcement executive (e.g., chief of police, sheriff, or equivalent) and the top government executive (e.g., mayor, board chairman, or equivalent) sign the award document. For non-law enforcement agencies (universities, etc.), the authorized officials are the programmatic and financial officials who have the ultimate signatory authority to sign contracts on behalf of your organization. If you have any questions as to who should sign the award, please contact your jurisdiction’s local legal advisor.

If the Authorized Representatives change between the time of application submission and award receipt, the Entity Administrator (EA) will need to update the Authorized Representative in JustGrants.

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By when must the award document be signed?
Please electronically sign the award document within 45 days of date on the award letter. Award funds will not be released until we have received your agency’s signed award document, your budget has received final clearance, and any other relevant award conditions particular to your agency have been satisfied. Failure to electronically sign your award document within the 45-day award acceptance period may result in your award being withdrawn and the funds deobligated without additional notification. If your agency requires an extension for accepting the award beyond the 45-day acceptance timeframe, please contact your COPS Office grant manager. Be sure to explain the circumstances that prevent your agency from signing the award document within the 45 -day period and identify the date by which the award document will be electronically signed. The COPS Office will review such requests on a case-by-case basis. The COPS Office reserves the right to deny requests to extend the 45-day award acceptance period. If you have any questions, please contact your COPS Office grant manager at [email protected].

What are the specific rules regarding termination of award funding? The COPS Office may suspend, in whole or in part, or terminate funding or impose other sanctions on a recipient for the following reasons:
• Failure to substantially comply with the requirements or objectives of the Public Safety Partnership and • Community Policing Act of 1994, program guidelines, or other provisions of federal law • Failure to make satisfactory progress toward the goals or strategies set forth in the recipient’s application • Failure to adhere to award agreement requirements or special conditions • Proposing substantial plan changes to the extent that, if originally submitted, would have resulted in the application not being selected for funding
• Failure to submit required or requested reports
• Filing a false statement or certification in this application or other report or document • Other good cause shown
Prior to imposing sanctions, the COPS Office will provide reasonable notice to the recipient of its intent to impose sanctions and will attempt to resolve the problem informally. Appeal procedures will follow those in the U.S.

Department of Justice regulations in 28 C.F.R. Part 18.

Awards terminated due to noncompliance with the federal statutes, regulations, or award terms and conditions will be reported to the integrity and performance system accessible through SAM (currently FAPIIS).

False statements or claims made in connection with COPS Office awards may result in fines, imprisonment, debarment from participating in federal awards or contracts, and any other remedy available by law.

Please be advised that recipients may not use COPS Office funding for the same item or service also funded by another U.S. Department of Justice award.

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Award terms and conditions
The award terms and conditions are included in the award package. By accepting this award, you are obtaining federal funds from the COPS Office. As part of that agreement, your agency acknowledges that it will comply with these conditions (and, if applicable, additional special or high-risk conditions specific to your agency). The section that follows describes, in detail, the award conditions, their rationales, and their implications. It also addresses many frequently asked questions. If you have additional questions concerning any of these award conditions, please contact your COPS Office grant manager.

In limited circumstances, your award may be subject to special or high-risk conditions that prevent your agency from drawing down or accessing award funds until the special conditions are satisfied, as determined by the COPS Office. Any special or high-risk conditions will be included with your award package. If you have questions about the special conditions, please contact your COPS Office grant manager or the COPS Office Response Center.

Reasons for award conditions
The requirements of your award are established within
• the Public Safety Partnership and Community Policing Act of 1994, as applicable, which established the COPS Office;
• the Students, Teachers, and Officers Preventing (STOP) School Violence Act of 2018 (34 U.S.C. § 10551, et seq.) as applicable;
• applicable rules, regulations, and policies issued by the U.S. Department of Justice, Office of Management and Budget (OMB), the Government Accountability Office (GAO), and the United States Treasury; • the specific programmatic requirements established by the COPS Office.

A list of source documents for this manual is provided in the appendices. You may request copies of any source reference document from:

Office of Administration, Publication Unit
New Executive Office Building
725 17th Street NW, Room G 236
Washington, DC 20503
COPS Office–specific documents may be requested directly from the COPS Office.

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Review of award conditions

By signing the award document to accept this award, your agency agrees to abide by the following award conditions:

1. Reporting Subawards and Executive Compensation
Condition:

The recipient agrees to comply with the following requirements of 2 C.F.R. Part 170, Appendix A to Part 170 – Award Term:

I. Reporting Subawards and Executive Compensation
a. Reporting of first-tier subawards.

Applicability. Unless you are exempt as provided in paragraph d. of this award term, you must report each action that equals or exceeds $30,000 in Federal funds for a subaward to a non-Federal entity or Federal agency (see definitions in paragraph e. of this award term).

2. Where and when to report.
i. The non-Federal entity or Federal agency must report each obligating action described in paragraph a.1. of this award term to http://www.fsrs.gov.
ii. For subaward information, report no later than the end of the month following the month in which the obligation was made. (For example, if the obligation was made on November 7, 2010, the obligation must be reported by no later than December 31, 2010.)

3. What to report. You must report the information about each obligating action that the submission instructions posted at http://www.fsrs.gov specify.
b. Reporting total compensation of recipient executives for non-Federal entities.

1. Applicability and what to report. You must report total compensation for each of your five most highly compensated executives for the preceding completed fiscal year, if— i. The total Federal funding authorized to date under this Federal award equals or exceeds $30,000 as defined in 2 CFR 170.320;
ii. in the preceding fiscal year, you received—
(A) 80 percent or more of your annual gross revenues from Federal procurement contracts (and subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and subawards), and (B) $25,000,000 or more in annual gross revenues from Federal procurement contracts (and subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and subawards); and, November 28, 2023 170 - 264
iii. The public does not have access to information about the compensation of the executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986. (To determine if the public has access to the compensation information, see the U.S. Security and Exchange Commission total compensation filings at http://www.sec.gov/answers/execomp.htm.)

2. Where and when to report. You must report executive total compensation described in paragraph b.1. of this award term:
i. As part of your registration profile at https://www.sam.gov. ii. By the end of the month following the month in which this award is made, and annually thereafter. c. Reporting of Total Compensation of Subrecipient Executives.

1. Applicability and what to report. Unless you are exempt as provided in paragraph d. of this award term, for each first-tier non-Federal entity subrecipient under this award, you shall report the names and total compensation of each of the subrecipient's five most highly compensated executives for the subrecipient's preceding completed fiscal year, if—
i. in the subrecipient's preceding fiscal year, the subrecipient received— (A) 80 percent or more of its annual gross revenues from Federal procurement contracts (and subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and subawards) and, (B) $25,000,000 or more in annual gross revenues from Federal procurement contracts (and subcontracts), and Federal financial assistance subject to the Transparency Act (and subawards); and ii. The public does not have access to information about the compensation of the executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986. (To determine if the public has access to the compensation information, see the U.S. Security and Exchange Commission total compensation filings at http://www.sec.gov/answers/execomp.htm.)

2. Where and when to report. You must report subrecipient executive total compensation described in paragraph c.1. of this award term:
i. To the recipient.
ii. By the end of the month following the month during which you make the subaward. For example, if a subaward is obligated on any date during the month of October of a given year (i.e., between October 1 and 31), you must report any required compensation information of the subrecipient by November 30 of that year.

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d. Exemptions.

If, in the previous tax year, you had gross income, from all sources, under $300,000, you are exempt from the requirements to report:
i. Subawards, and
ii. The total compensation of the five most highly compensated executives of any subrecipient. e. Definitions. For purposes of this award term:

1. Federal Agency means a Federal agency as defined at 5 U.S.C. 551(1) and further clarified by 5 U.S.C. 552(f).

2. Non-Federal entity means all of the following, as defined in 2 CFR part 25:
i. A Governmental organization, which is a State, local government, or Indian tribe; ii. A foreign public entity;
iii. A domestic or foreign nonprofit organization; and, iv. A domestic or foreign for-profit organization

3. Executive means officers, managing partners, or any other employees in management positions.

4. Subaward:
i. This term means a legal instrument to provide support for the performance of any portion of the substantive project or program for which you received this award and that you as the recipient award to an eligible subrecipient.
ii. The term does not include your procurement of property and services needed to carry out the project or program (for further explanation, see 2 CFR 200.331).
iii. A subaward may be provided through any legal agreement, including an agreement that you or a subrecipient considers a contract.

5. Subrecipient means a non-Federal entity or Federal agency that:
i. Receives a subaward from you (the recipient) under this award; and ii. Is accountable to you for the use of the Federal funds provided by the subaward.

6. Total compensation means the cash and noncash dollar value earned by the executive during the recipient's or subrecipient's preceding fiscal year and includes the following (for more information see 17 CFR 229.402(c)(2)).

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Why this condition:

To further federal spending transparency, the Federal Funding Accountability and Transparency Act of 2006 (FFATA) requires, among other things, that information on federal awards (federal financial assistance and expenditures) be made available to the public via a single, searchable website, which is https://www.usaspending.gov/. Recipients are responsible for reporting their applicable executive compensation and subaward information and the award term provides guidance to report the related information, as required by FFATA.

What you should do:

At the time of award application, your agency was asked to ensure that it has the necessary processes and systems in place to comply with the applicable subaward and executive compensation reporting requirements should it receive funding. If your agency received awards of $25,000 or more, you are required to report award information on any first-tier subawards totaling $25,000 or more and, in certain cases, to report information on the names and total compensation of the five most highly compensated executives of the recipient and first-tier subrecipients.

The FFATA Subaward Reporting System (FSRS), accessible via the Internet at https://www.fsrs.gov/, is the reporting tool that your agency will use to capture and report subaward information and any executive compensation data required by FFATA. The subaward information entered in FSRS will then be displayed on https://www.usaspending.gov/ associated with your agency’s award to further federal spending transparency.

For additional information regarding the executive compensation and subaward reporting requirements, please see Vol. 75, No. 177 (September 14, 2010) of the Federal Register, https://www.gpo.gov/fdsys/pkg/FR-2010-09- 14/pdf/2010-22705.pdf.

2. Restriction on Internal Confidentiality Agreements
Condition:

No recipient or subrecipient under this award, or entity that receives a contract or subcontract with any funds under this award, may require any employee or contractor to sign an internal confidentiality agreement or statement that prohibits or otherwise restricts the lawful reporting of waste, fraud, or abuse to an investigative or law enforcement representative of a federal department or agency authorized to receive such information.

Consolidated Appropriations Act, 2023, Public Law 117-328, Division E, Title VII, Section 742 Why this condition:

Under the Appropriations Act neither the recipient, subrecipient, nor any entity that receives a contract or subcontract with any funds under this or any other Act may require its employees or contractors to sign an internal confidentiality agreement or statement prohibiting or otherwise restricting their lawful reporting of waste, fraud, or abuse to an investigative or law enforcement representative of a federal department or agency. This provision protects the public interest and ensures the proper management and use of federal funds. This limitation is not intended, and shall not be understood by the agency making this award, to contravene requirements applicable to Standard Form 312 (which relates to classified information), Form 4414 (which relates to sensitive compartmented information), or any other form issued by a federal department or agency governing the nondisclosure of classified information.

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What you should do:

In accepting this award, the recipient
• represents that it neither requires nor has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise restrict (or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; • represents that, if it learns or is notified that it is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict) reporting of waste, fraud, or abuse as described above, it will immediately stop any further obligations of award funds, will provide prompt written notification to the agency making this award, and will resume such obligations only if expressly authorized to do so by that agency.

If the recipient does or is authorized to make subawards or contracts under this award, in accepting, the recipient • represents that it has or will determine that no other entity that the recipient proposes may or will receive award funds (whether through a subaward, contract, or subcontract) either requires or has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise restrict (or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above;
• represents that it has or will make appropriate inquiry, or otherwise has an adequate factual basis, to support this representation;
• represents that, if it learns or is notified that any subrecipient, contractor, or subcontractor entity that receives funds under this award is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict) reporting of waste, fraud, or abuse as described above, it will immediately stop any further obligations of award funds to or by that entity, will provide prompt written notification to the agency making this award, and will resume (or permit resumption of) such obligations only if expressly authorized to do so by that agency.

3. Prohibited conduct by recipients and subrecipients related to trafficking in persons (including reporting requirements and COPS Office authority to terminate award) Condition:

The recipient and subrecipient agree to comply with the requirements in 2 C.F.R. § 175.15(b) – Award Term:

I. Trafficking in persons.
a. Provisions applicable to a recipient that is a private entity.

1. You as the recipient, your employees, subrecipients under this award, and subrecipients' employees may not— i. Engage in severe forms of trafficking in persons during the period of time that the award is in effect; ii. Procure a commercial sex act during the period of time that the award is in effect; or iii. Use forced labor in the performance of the award or subawards under the award.

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2. We as the Federal awarding agency may unilaterally terminate this award, without penalty, if you or a subrecipient that is a private entity —
i. Is determined to have violated a prohibition in paragraph a.1 of this award term; or ii. Has an employee who is determined by the agency official authorized to terminate the award to have violated a prohibition in paragraph a.1 of this award term through conduct that is either— A. Associated with performance under this award; or
B. Imputed to you or the subrecipient using the standards and due process for imputing the conduct of an individual to an organization that are provided in 2CFR part 180, “OMB Guidelines to Agencies on Governmentwide Debarment and Suspension (Nonprocurement),” as implemented by DOJ at 2 C.F.R. Part 2867. b. Provision applicable to a recipient other than a private entity. We as the Federal awarding agency may unilaterally terminate this award, without penalty, if a subrecipient that is a private entity—

1. Is determined to have violated an applicable prohibition in paragraph a.1 of this award term; or

2. Has an employee who is determined by the agency official authorized to terminate the award to have violated an applicable prohibition in paragraph a.1 of this award term through conduct that is either— i. Associated with performance under this award; or
ii. Imputed to the subrecipient using the standards and due process for imputing the conduct of an individual to an organization that are provided in 2 CFR part 180, “OMB Guidelines to Agencies on Governmentwide Debarment and Suspension (Nonprocurement),” as implemented by DOJ at 2 C.F.R. Part 2867. c. Provisions applicable to any recipient.

1. You must inform us immediately of any information you receive from any source alleging a violation of a prohibition in paragraph a.1 of this award term.

2. Our right to terminate unilaterally that is described in paragraph a.2 or b of this section:
i. Implements section 106(g) of the Trafficking Victims Protection Act of 2000 (TVPA), as amended 22 U.S.C. 7104(g), and
ii. Is in addition to all other remedies for noncompliance that are available to us under this award.

3. You must include the requirements of paragraph a.1 of this award term in any subaward you make to a private entity.

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d. Definitions. For purposes of this award term:

1. “Employee” means either:
i. An individual employed by you or a subrecipient who is engaged in the performance of theproject or program under this award; or
ii. Another person engaged in the performance of the project or program under this award and not compensated by you including, but not limited to, a volunteer or individual whose services are contributed by a third party as an inkind contribution toward cost sharing or matching requirements.

2. “Forced labor” means labor obtained by any of the following methods: the recruitment, harboring, transportation, provision, or obtaining of a person for labor or services, through the use of force, fraud, or coercion for the purpose of subjection to involuntary servitude, peonage, debt bondage, or slavery.

3. “Private entity”:
i. Means any entity other than a State, local government, Indian tribe, or foreign public entity, as those terms are defined in 2 CFR 175.25.
ii. Includes:

A. A nonprofit organization, including any nonprofit institution of higher education, hospital, or tribal organization other than one included in the definition of Indian tribe at 2 CFR 175.25(b).

B. A for-profit organization.

4. “Severe forms of trafficking in persons,” “commercial sex act,” and “coercion” have the meanings given at section 103 of the TVPA, as amended (22 U.S.C. 7102).

Why this condition:

The purpose of this government-wide award term is to implement the requirement in paragraph (g) of section 106 of the Trafficking Victims Protection Act of 2000 (TVPA), as amended, (22 U.S.C. § 7104(g)). The award term authorizes the COPS Office to terminate an award to a private entity, without penalty, if the recipient or a subrecipient:
(a) Engages in severe forms of trafficking in persons during the period of time that the award is in effect; (b) Procures a commercial sex act during the period of time that the award is in effect; or (c) Uses forced labor in the performance of the award or subawards under the award. 2 C.F.R. § 175.10.

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What you should do:

During the time that the award is in effect, recipients, subrecipients at any tier, and their employees must not engage in severe forms of trafficking in persons, procure commercial sex acts, or use forced labor in the performance of the award. The recipient must include the above award term in any subaward to a private entity.

The recipient must also promptly notify the COPS Office of any information received from any source alleging a violation of prohibited conduct described in the award term.

4. Duplicative Funding
Condition:

The recipient understands and agrees to notify the COPS Office if it receives, from any other source, funding for the same item or service also funded under this award.

Why this condition:

This award was made to your organization for approved project costs that are not funded with other funds, including federal, state, local, tribal, or Bureau of Indian Affairs (BIA) funds. Consequently, your organization may not use this funding for items or services that you already have funding for from other sources.

What you should do:

If your organization receives funding from another source for the same item(s) or services(s) also funded under this award, please contact your COPS Office grant manager. If necessary, the COPS Office will work with your organization to reprogram funding for items or services that are allowable under this award program.

5. Termination
Condition:

Recipient understands and agrees that the COPS Office may terminate funding, in whole or in part, for the following reasons:
(1) When the recipient fails to comply with the terms and conditions of a Federal award. (2) When an award no longer effectuates the program goals or agency priorities, to the extent such termination is authorized by law.
(3) When the recipient agrees to the termination and termination conditions. (4) When the recipient provides the COPS Office written notification requesting termination including the reasons, effective date, and the portion of the award to be terminated. The COPS Office may terminate the entire award if the remaining portion will not accomplish the purposes of the award. (5) Pursuant to any other termination provisions included in the award.

2. C.F.R. § 200.340.

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Why this condition:

This condition sets forth the circumstances under which your federal award may be terminated.

What you should do:

Carefully review the reasons for termination in this condition to ensure that your agency is aware of when award funding may be terminated. If you have any questions regarding the provisions, please contact your COPS Office grant manager at 800-421-6770.

6. Award Owner’s Manual
Condition:

The recipient agrees to comply with the terms and conditions in the applicable 2022 COPS Office Program Award Owner's Manual; DOJ Grants Financial Guide; COPS Office statute (34 U.S.C. § 10381, et seq.) as applicable; Students, Teachers, and Officers Preventing (STOP) School Violence Act of 2018 (34 U.S.C. § 10551, et seq.) as applicable; the requirements of 2 C.F.R. Part 200 (Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards) as adopted by the U.S. Department of Justice in 2 C.F.R. § 2800.101; 48 C.F.R.

Part 31 (FAR Part 31) as applicable (Contract Cost Principles and Procedures); the Cooperative Agreement as applicable; representations made in the application; and all other applicable program requirements, laws, orders, regulations, or circulars.

Failure to comply with one or more award requirements may result in remedial action including, but not limited to, withholding award funds, disallowing costs, suspending, or terminating the award, or other legal action as appropriate.

Should any provision of an award condition be deemed invalid or unenforceable by its terms, that provision will be applied to give it the maximum effect permitted by law. Should the provision be deemed invalid or unenforceable in its entirety, such provision will be severed from this award.

Why this condition:

This manual has been designed to inform you of the requirements, laws, regulations, and policies that apply to your award. Your agency will be responsible for the information and rules contained in this manual and for implementing your award in compliance with the applicable terms, conditions, and regulations. More detailed guidance regarding any particular award requirement or your agency’s specific circumstances can be requested through your COPS Office grant manager.

What you should do:

Please read the entire Award Owner’s Manual carefully prior to signing the award document. If you have any questions, please contact your COPS Office grant manager. When accepting your award, you should ensure that the proper reporting and financial systems are in place to satisfy the award requirements.

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7. Authorized Representative Responsibility
Condition:

The recipient understands that, in accepting this award, the Authorized Representatives declare and certify, among other things, that they possess the requisite legal authority to accept the award on behalf of the recipient entity and, in so doing, accept (or adopt) all material requirements throughout the period of performance under this award. The recipient further understands, and agrees, that it will not assign anyone to the role of Authorized Representative during the period of performance under the award without first ensuring that the individual has the requisite legal authority.

Why this condition:

The Authorized Representatives are responsible for reviewing and accepting a recipient’s COPS Office award and must possess the legal authority to accept awards. This action binds the recipient to the award requirements.

What you should do:

The recipient must ensure it assigns two officials as the required Authorized Representatives for its COPS Office award who have ultimate and final responsibility for all programmatic and financial decisions for the agency, as the legal recipient. For guidance on who should be assigned as your agency’s two Authorized Representatives, please see the Award Acceptance, Terms, and Conditions section of the Award Owner’s Manual.

8. Award Monitoring Activities
Condition:

Federal law requires that recipients receiving federal funding from the COPS Office must be monitored to ensure compliance with their award conditions and other applicable statutes and regulations. The COPS Office is also interested in tracking the progress of our programs and the advancement of community policing. Both aspects of award implementation—compliance and programmatic benefits—are part of the monitoring process coordinated by the U.S. Department of Justice. Award monitoring activities conducted by the COPS Office include site visits, enhanced office-based grant reviews, alleged noncompliance reviews, financial and programmatic reporting, and audit resolution. As a COPS Office award recipient, you agree to cooperate with and respond to any requests for information pertaining to your award. This includes all financial records, such as general accounting ledgers and all supporting documents. All information pertinent to the implementation of the award is subject to agency review throughout the life of the award, during the close-out process and for three-years after the submission of the final expenditure report. 34 U.S.C. § 10385(a) and 2 C.F.R. §§ 200.334 and 200.337.

Why this condition:

The Public Safety Partnership and Community Policing Act of 1994 states that each award program must contain a monitoring component. The COPS Office actively monitors how recipients are complying with COPS Office award requirements. In addition, the monitoring component provides customer service and technical assistance to help ensure recipients understand how to remain in compliance while implementing their awards.

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What you should do:

Your agency may be required to accommodate routine and non-routine efforts by the COPS Office, or an entity designated by the COPS Office, to examine your agency’s use of federal funds both programmatically and financially. The four primary means of ensuring recipients’ compliance with the terms and conditions of their awards are as follows:

1. Site Visits. The COPS Office strategically selects award recipients based on a variety of risk factors to conduct site visits to ensure compliance with award terms and conditions. The purpose of site visits is three-fold:
i. To review for compliance with the terms and conditions of the award ii. To review the recipient’s community policing strategies iii. To provide customer service and technical assistance If selected, recipients will be notified in writing in advance with detailed instructions for how to prepare for the review of their COPS Office awards. This review is generally performed over a period of one or more days depending on the number of awards that require review. Recipients will have an opportunity to resolve any identified noncompliance issues while on-site or, if necessary, following the site visit. In addition, recipients will have an opportunity to seek customer service and/or technical assistance on the implementation of their award.

2. Enhanced Office-Based Grant Reviews (EOBGR). In lieu of a site visit, awards may be selected for an EOBGR conducted at the COPS Office via teleconference or video conference. EOBGRs serve as an alternative for conducting award monitoring reviews in support of the COPS Office’s overall award monitoring strategy. The purpose of the EOBGR is three-fold:
i. To review for compliance with the terms and conditions of the award ii. To review the recipient’s community policing strategies iii. To provide customer service and technical assistance If selected, the recipient will be notified in writing in advance of any EOBGR of its COPS Office awards. This review is generally performed over a one- to two-day period depending on the number of awards that require a review. Recipients will have an opportunity to resolve any identified noncompliance issues, if necessary, following the EOBGR interview. In addition, award recipients will have an opportunity to seek customer service and/or technical assistance on the implementation of their award.

3. Alleged Noncompliance Referral (ANCR). An ANCR is an allegation of suspected noncompliance that originates from an internal source within the COPS Office or an external referral from one of many sources. Internal ANCRs generally originate from the COPS Office Grants Administration Division, the COPS Office Finance Division, or the Office of he General Counsel , although any COPS Office component may refer a noncompliance issue to the ANCR. External noncompliance referrals may be received from anonymous complainants, media, citizens, law enforcement agencies, other federal agencies, or other outside sources. On a case-by-case basis, COPS Office ANCR staff members determine the appropriate course of action to take to investigate complaints of alleged noncompliance. This may include phone or letter contact or a site visit or an EOBGRby COPS Office staff or the Office of the Inspector General (OIG).

Each ANCR referral is resolved as a violation or nonviolation based upon supporting documentation and/or other factors used to make a determination for compliance or noncompliance.

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4. Audit Liaison. The OIG may conduct a random audit for any recipient of a COPS Office award. In the event your agency has undergone an OIG audit and there are audit recommendations (findings) resulting from noncompliance and/or poor accountability practices, the COPS Office Audit Liaison will work with your agency to resolve and close these recommendations. Remedies to close recommendations may include repayment of award funds and/or providing adequate documentation to demonstrate compliance and/or providing proof of policies or procedures that were created or revised to directly address the causes for the noncompliance as a proactive preventative measure to avoid future noncompliance.

Recipients are responsible for remedying any award noncompliance that is identified during site visits, EOBGRs, and/or ANCRs. In addition, recipients are responsible for remedying noncompliance stemming from audit recommendations identified in audits of COPS Office awards conducted by the OIG and the Office of the Chief Financial Officer (OCFO). Remedies for noncompliance may include but are not limited to repayment of award funds for unallowable or unsupported costs, providing adequate documentation to demonstrate compliance, suspending active award funding, voluntary withdrawal from or involuntary termination of remaining award funds, or a restriction from receiving future COPS Office awards for a period of time. Under certain conditions, additional actions may include referral and placement on the U.S. Department of Justice’s High Risk List, which will include mandatory completion of the Office of Justice Programs Financial Management Training and being subject to increased monitoring of current and future awards while on the list. In the event of criminal misuse of award funds, recipients may also be subject to fines and imprisonment. To avoid findings of noncompliance, recipients are strongly encouraged to become familiar with the Award Owner’s Manual for the year in which the award is funded. Recipients should also contact the COPS Office or their grant manager at any time during the life of a COPS Office award with questions concerning award conditions, terms, or requirements to seek guidance to avoid noncompliance. It is necessary for recipients to maintain all relevant documentation (administrative, financial, and programmatic) used to develop the application and implement the award that may be necessary or required to demonstrate award compliance. For more information, please contact the COPS Office Response Center at 800-421-6770 or at [email protected].

9. Contract Provision
Condition:

All contracts made by the award recipients under the federal award must contain the provisions required under 2 C.F.R. Part 200, Appendix II to Part 200—Contract Provisions for Non-Federal Entity Contracts Under Federal Awards. Please see appendices in the Award Owner’s Manual for a full text of the contract provisions.

Why this condition:

Federal regulations require recipients and subrecipients to comply with the necessary contract provisions in order to standardize and strengthen oversight of all contracts made under federal awards. This provision protects the public interest and ensures the proper management and use of federal funds as it relates to contracts entered into by the recipient.

What you should do:

The recipient should review all contracts made under the federal award to ensure that they contain the provisions required under 2 C.F.R. Part 200, (Appendix II to Part 200—Contract Provisions for Non-Federal Entity Contracts Under Federal Awards) in the appendices of the Award Owner’s Manual.

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10. Assurances and Certifications
Condition:

The recipient acknowledges its agreement to comply with the Assurances and Certifications forms that were signed as part of its application.

Why this condition:

Although the COPS Office has made every effort to simplify the process of applying for and receiving awards, several provisions of federal law require us to obtain the recipient’s signed Assurances and Certifications regarding certain matters. Most of the Assurances and Certifications apply to all federal award programs.

What you should do:

Applicants to COPS Office award programs are required to sign the Assurances and Certifications forms at the time of application and application update. Signing these documents assures the COPS Office that you have read, understood, and accepted the award terms and conditions outlined in the Assurances and Certifications. Please read these documents carefully, because signatures on these documents are treated as a material representation of fact upon which reliance was placed when the U.S. Department of Justice determined whether to fund the covered award. Additional copies of the Assurances and Certifications forms are contained in the appendices of this manual. If you have any questions about them, please contact your COPS Office grant manager at 800-421- 6770.

11. Conflict of Interest
Condition:

Recipients and subrecipients must disclose in writing to the COPS Office or pass-through entity, as applicable, any potential conflict of interest affecting the awarded federal funding in accordance with 2 C.F.R. § 200.112.

Why this condition:

Recipients and subrecipients are required to use federal funding in the best interest of their award program. Any decisions related to these funds must be free of hidden personal or organizational conflicts of interest, both in fact and in appearance.

This means that recipients and subrecipients should not participate in any award-related decisions or recommendations that involve any of the following people or groups:
• a partner
• an immediate family member
• an organization in which they are serving as an officer, director, partner, or employee • any person or organization with whom they are negotiating or who has an arrangement concerning prospective employment, has a financial interest, or for other reasons can have less than an unbiased transaction with the recipient or subrecipients
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This also means that recipients and subrecipients should avoid any action which might result in or create the appearance of
• giving special treatment to any person;
• losing complete independence or objectivity;
• making an official decision outside official channels; • negatively affecting the confidence of the public in the integrity of the Federal Government or the program; or • using your official position for private gain.

What you should do:

Ensure that you report in writing to the COPS Office or pass-through entity, as applicable, any potential conflict of interest that may affect your federal award.

12. Debarment and Suspension
Condition:

The recipient agrees not to award federal funds under this program to any party which is debarred or suspended from participation in federal assistance programs. 2 C.F.R. Part 180 (Government-wide Nonprocurement Debarment and Suspension) and 2 C.F.R. Part 2867 (DOJ Nonprocurement Debarment and Suspension).

Why this condition:

Under federal regulations, recipients are required to ensure that federal funds are not given to parties that are debarred or suspended from participation in federal assistance programs. This is to protect the public interest and to ensure proper management and integrity in federal activities by conducting business only with responsible parties. For details regarding the debarment and suspension requirements, please see 2 C.F.R. Part 180 (Government-wide Debarment and Suspension), and 2 C.F.R. Part 2867 (DOJ-specific requirements.) What you should do:

If, under a COPS Office award, you enter into a contract for goods or services for $25,000 or more or any subaward, you must verify that the vendor or subrecipient and their respective principals (e.g., owners, top managers) with whom you intend to do business are not excluded or disqualified from participation in federal assistance programs. In addition, you must include a term or condition in the contract or subaward requiring the vendor or subrecipient to comply with subpart C of the OMB guidance in 2 C.F.R. Part 180 (Government-wide Debarment and Suspension) and subpart C of 2 C.F.R. Part 2867 (DOJ-specific requirements).

13. Employment Eligibility
Condition:

The recipient agrees to complete and keep on file, as appropriate, the Department of Homeland Security, U.S.

Citizenship and Immigration Services (USCIS) Employment Eligibility Verification Form (I-9). This form is to be used by recipients of federal funds to verify that persons are eligible to work in the United States. Immigration Reform and Control Act of 1986 (IRCA), Public Law 99-603.

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Why this condition:

Under federal immigration law, all employers are required to take certain steps to ensure that persons that are hired are legally permitted to work in the United States. The Bureau of Citizenship and Immigration Services Employment Eligibility Verification Form (I-9) outlines the types of documents that an employer should review to confirm that a new hire is eligible for employment.

What you should do:

You do not need to submit any documentation to the COPS Office to satisfy this condition. Rather, you should complete and maintain the I-9 forms for all new employees under the guidelines set forth by the Bureau of Citizenship and Immigration Services. For further information about this requirement, you may contact the Bureau’s Office of Business Liaison at 800-357-2099 or the National Customer Service Center at 800-375-5283.

14. Enhancement of Contractor Protection from Reprisal for Disclosure of Certain Information Condition:

Rrecipients and subrecipients agree not to discharge, demote, or otherwise discriminate against an employee as reprisal for the employee disclosing information that he or she reasonably believes is evidence of gross mismanagement of a federal contract or award, a gross waste of federal funds, an abuse of authority relating to a federal contract or award, a substantial and specific danger to public health or safety, or a violation of law, rule, or regulation related to a Federal contract (including the competition for or negotiation of a contract) or award. The recipient also agrees to provide to their employees in writing (in the predominant native language of the workforce) of the rights and remedies provided in 41 U.S.C. § 4712. Please see the appendices in the Award Owner’s Manual for a full text of the statute.

Why this condition:

Under the “Enhancement of contractor protection from reprisal for disclosure of certain information” (41 U.S.C. § 4712), recipients are prohibited from taking reprisal actions against employees for certain whistleblowing activities in connection with federal awards and contracts. The law protects the public interest and ensures the proper management and use of federal funds.

What you should do:

The recipient must not take reprisal actions against an employee for disclosing misconduct under federal contracts and awards to certain persons and entities.

The recipient is prohibited from discharging, demoting, or otherwise discriminating against an employee as reprisal for disclosing information that he or she reasonably believes is evidence of • a gross waste of federal funds;
• a substantial and specific danger to public health or safety; • a violation of law, rule, or regulation related to a federal contract (including the competition for or negotiation of a contract) or award;
• an abuse of authority relating to a federal contract or award; or • gross mismanagement of a federal contract or award.

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In addition, the disclosure must also have been made to • a court or grand jury;
• a federal employee responsible for contract or award oversight or management at the relevant agency; • a management official or other employee of the contractor, subcontractor, or recipient who has the responsibility to investigate, discover, or address misconduct; • a member of Congress or a representative of a committee of Congress; • an authorized official of the U.S. Department of Justice or other law enforcement agency; • an inspector general; or
• the Government Accountability Office.

An employee is deemed to have made a protected disclosure if he or she initiates or provides evidence of misconduct in any judicial or administrative proceeding relating to waste, fraud, or abuse on a federal contract or award.

The recipient must inform its employees in writing, in the predominant language of the workforce, of employee whistleblower rights, protections, and remedies under 41 U.S.C. § 4712. Recipients and subrecipients who wish to use the Department of Justice, Office of Inspector General whistleblower information brochure to inform their employees of their rights, may obtain a copy at https://oig.justice.gov/sites/default/files/2020-04/NDAAbrochure.pdf.

Please see the appendices in this manual addressing Whistleblower Protection for a full text of the “Enhancement of contractor protection from reprisal for disclosure of certain information” (41 U.S.C. § 4712).

15. Equal Employment Opportunity Plan (EEOP)
Condition
All recipients of funding from the COPS Office must comply with the federal regulations pertaining to the development and implementation of an Equal Employment Opportunity Plan. 28 C.F.R. Part 42 subpart E.

Why this condition:

It is the experience of the U.S. Department of Justice in implementing its responsibilities under the Omnibus Crime Control and Safe Streets Act of 1968 (Safe Streets Act), the statute that established the COPS Office, that “the full and equal participation of women and minority individuals in employment opportunities in the criminal justice system is a necessary component to the Safe Streets Act’s program to reduce crime and delinquency in the United States” 28 C.F.R. § 42.301. The Equal Employment Opportunity Plan (EEOP) does not impose quotas or hiring requirements on recipients of federal funds.

What you should do:

The obligations to comply with the EEOP requirement differ depending on your organization’s legal status, the number of its employees, and the amount of the award. If your organization is a government agency or private business and has received a single award for $25,000 or more and has fifty or more employees (counting both fulland part-time employees but excluding political appointees), then it has to prepare a Utilization Report and submit November 28, 2023 185 - 264

it to the Office for Civil Rights (OCR) within 120 days from the date of the award. Although the OCR has discretion to review all submitted Utilization Reports, it will review the Utilization Reports from recipients that receive an award of $500,000 or more.

To begin developing a Utilization Report, please consult the OCR's website at https://ojp.gov/about/ocr/eeop.htm and click EEOP Reporting Tool Login. Additional assistance can be found online at the bottom of the same webpage by clicking the EEO Reporting Tool Job Aid and Frequently Asked Questions.

If your organization has fewer than 50 employees or receives an award of less than $25,000 or is a nonprofit organization, a medical institution, an educational institution, or an Indian tribe, then it is exempt from the EEOP requirement. To claim the exemption, however, your organization must certify that it is exempt by logging into the EEO Reporting Tool on the OCR website at https://ojp.gov/about/ocr/eeop.htm, providing the contact and organizational profile information, and then submitting a Certificate of Exemption.

If you have further questions regarding the EEOP requirements, you may contact an EEOP specialist at the OCR by telephone at 202-307-0690, by TTY at 202-0307-2027, or by email at [email protected].

16. False Statements
Condition:

False statements or claims made in connection with COPS Office awards may result in fines, imprisonment, debarment from participating in federal awards or contracts, and/or any other remedy available by law. 31 U.S.C. § 3729-3733.

Why this condition:

This condition advises recipients of the consequences of submitting false claims or statements on applications, financial and programmatic reports, or other award documents.

What you should do:

Ensure that all documentation related to your agency’s receipt and use of award funding (award applications, progress reports, Federal Financial Reports, etc.) is true and accurate.

17. Federal Civil Rights
Condition:

The Applicant understands that the federal statutes and regulations applicable to the award (if any) made by the Department based on the application specifically include statutes and regulations pertaining to civil rights and nondiscrimination, and, in addition—

1. the Applicant understands that the applicable statutes pertaining to civil rights will include section 601 of the Civil Rights Act of 1964 (42 U.S.C. § 2000d); section 504 of the Rehabilitation Act of 1973 (29 U.S.C. § 794); section 901 of the Education Amendments of 1972 (20 U.S.C. § 1681); and section 303 of the Age Discrimination Act of 1975 (42 U.S.C. § 6102);
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2. the Applicant understands that the applicable statutes pertaining to nondiscrimination may include section 809(c) of Title I of the Omnibus Crime Control and Safe Streets Act of 1968 (34 U.S.C. § 10228(c)); section 1407(e) of the Victims of Crime Act of 1984 (34 U.S.C. § 20110(e)); section 299A(b) of the Juvenile Justice and Delinquency Prevention Act of 2002 (34 U.S.C. § 11182(b)); and that the grant condition set out at section 40002(b)(13) of the Violence Against Women Act (34 U.S.C. § 12291(b)(13)), which will apply to all awards made by the Office on Violence Against Women, also may apply to an award made otherwise;

3. the Applicant understands that it must require any subrecipient to comply with all such applicable statutes (and associated regulations); and

4. on behalf of the Applicant, I make the specific assurances set out in 28 C.F.R. §§ 42.105 and 42.204.

The Applicant also understands that (in addition to any applicable program-specific regulations and to applicable federal regulations that pertain to civil rights and nondiscrimination) the federal regulations applicable to the award (if any) made by the Department based on the application may include, but are not limited to, 2 C.F.R. Part 2800 (the DOJ "Part 200 Uniform Requirements") and 28 C.F.R. Parts 22 (confidentiality - research and statistical information), 23 (criminal intelligence systems), 38 (regarding faith-based or religious organizations participating in federal financial assistance programs), and 46 (human subjects protection).

Why this condition:

In establishing financial assistance programs, Congress linked the receipt of federal funding to compliance with federal civil rights and nondiscrimination laws. As a result, recipients are required to comply with the civil rights and nondiscrimination laws referenced above. A hold may be placed on your award if it is deemed that your agency is not in compliance with federal civil rights laws or is not cooperating with an ongoing federal civil rights investigation. If a hold is placed on your award, you will not be able to obligate or draw down federal funds under your agency’s COPS Office award until you comply with federal civil rights laws or cooperate with any ongoing federal civil rights investigation.

What you should do:

The Office for Civil Rights (OCR), Office of Justice Programs, U.S. Department of Justice has been delegated the responsibility for ensuring that recipients of federal financial assistance from the COPS Office are not engaged in discrimination prohibited by law. Included with your award package is a memorandum from the OCR, which addresses the federal civil rights statutes and regulations applicable to your award. You should review this memorandum to understand your agency’s civil rights responsibilities. For an overview of the civil rights laws and nondiscrimination requirements in connection with your award, please see https://www.ojp.gov/program/civilrights/overview.

As a recipient of federal financial assistance from the COPS Office, you are required to comply with the applicable federal civil rights and nondiscrimination laws to collect data and information sufficient to permit effective enforcement of such laws, and to cooperate with any federal civil rights investigation, which includes providing access to records, accounts, documents, information, facilities, and staff.

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18. Mandatory Disclosure
Condition:

Recipients and subrecipients must timely disclose in writing to the Federal awarding agency or pass-through entity, as applicable, all federal criminal law violations involving fraud, bribery, or gratuity that may potentially affect the awarded federal funding. Recipients that receive an award over $500,000 must also report certain civil, criminal, or administrative proceedings in SAM and are required to comply with the Term and Condition for Recipient Integrity and Performance Matters as set out in 2 C.F.R. Part 200, Appendix XII to Part 200. Failure to make required disclosures can result in any of the remedies, including suspension and debarment, described in 2 C.F.R. § 200.339. 2 C.F.R. § 200.113.

Why this condition:

Federal regulations require recipients and subrecipients to report all federal violations involving fraud, bribery, or gratuity that may affect the awarded federal funds. This condition advises your agency of the requirement and the consequences of failing to report such violations to the COPS Office or pass-through entity.Allowable Costs What you should do:

Ensure that you timely report in writing to the COPS Office or pass-through entity all federal violations involving fraud, bribery, or gratuity that may affect your federal award.

19. Reports/Performance Goals
Condition:

To assist the COPS Office in monitoring and tracking the performance of your award, your agency will be responsible for submitting semi-annual programmatic progress reports that describe project activities during the reporting period and quarterly Federal Financial Reports using Standard Form 425 (SF-425). 2 C.F.R. §§ 200.328 - 200.329. The progress report is used to track your agency’s progress toward implementing community policing strategies and to collect data to gauge the effectiveness of increasing your agency’s community policing capacity through COPS Office funding. The Federal Financial Report is used to track the expenditures of the recipient’s award funds on a cumulative basis throughout the life of the award.

Why this condition:

The Public Safety Partnership and Community Policing Act of 1994 and other federal regulations and policies require that financial assistance provided by the Federal Government must be monitored carefully to ensure the proper use of federal funds. In addition, the COPS Office seeks to document, on a continuing basis, the progress of our programs and recipients.

What you should do:

This award condition is designed to make your agency aware of reporting requirements associated with COPS Office awards. Semi-annual programmatic progress reports and a final programmatic closeout report must be submitted directly to the COPS Office through the “Performance Management” section of the Award in JustGrants.

Your agency is also required to submit quarterly Federal Financial Reports using Standard Form 425 (SF-425) within 30 days after the end of each calendar quarter. A final SF-425 will be due within 120 days after the end of the November 28, 2023 188 - 264

award period. This report reflects the actual cumulative federal expenditures incurred during the funding period and the remaining unobligated balance of federal funds. Under federal regulations, your agency is not permitted to draw down federal funding for costs incurred after the official award end date; however, you will have a 120 day grace period after the award end date during which you can draw down funds for eligible expenditures incurred before the award end date. Agencies with more than one delinquent programmatic or financial report submission per fiscal year may be subject to delays in receiving reimbursement for allowable expenses, and may be required to receive technical assistance to improve compliance with reporting. These reports are discussed in greater detail in the section “Reports” in this manual. All reports should be submitted within the deadlines given to avoid suspension or possible termination of award funds or other remedial actions; failure to submit required reports may also impact future funding opportunities.

20. Recipient Integrity and Performance Matters
Condition:

For awards over $500,000, the recipient agrees to comply with the following requirements of 2 C.F.R. Part 200, Appendix XII to Part 200 – Award Term and Condition for Recipient Integrity and Performance Matters:

A. Reporting of Matters Related to Recipient Integrity and Performance

1. General Reporting Requirement
If the total value of your currently active grants, cooperative agreements, and procurement contracts from all Federal awarding agencies exceeds $10,000,000 for any period of time during the period of performance of this Federal award, then you as the recipient during that period of time must maintain the currency of information reported to the System for Award Management (SAM) that is made available in the designated integrity and performance system (currently the Federal Awardee Performance and Integrity Information System (FAPIIS)) about civil, criminal, or administrative proceedings described in paragraph 2 of this award term and condition. This is a statutory requirement under section 872 of Public Law 110-417, as amended (41 U.S.C. 2313). As required by section 3010 of Public Law 111-212, all information posted in the designated integrity and performance system on or after April 15, 2011, except past performance reviews required for Federal procurement contracts, will be publicly available.

2. Proceedings About Which You Must Report
Submit the information required about each proceeding that:
a. Is in connection with the award or performance of a grant, cooperative agreement, or procurement contract from the Federal Government;
b. Reached its final disposition during the most recent five-year period; and c. Is one of the following:
(1) A criminal proceeding that resulted in a conviction, as defined in paragraph 5 of this award term and condition; (2) A civil proceeding that resulted in a finding of fault and liability and payment of a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more; November 28, 2023 189 - 264
(3) An administrative proceeding, as defined in paragraph 5. of this award term and condition, that resulted in a finding of fault and liability and your payment of either a monetary fine or penalty of $5,000 or more or reimbursement, restitution, or damages in excess of $100,000; or (4) Any other criminal, civil, or administrative proceeding if:
(i) It could have led to an outcome described in paragraph 2.c.(1), (2), or (3) of this award term and condition; (ii) It had a different disposition arrived at by consent or compromise with an acknowledgment of fault on your part; and
(iii) The requirement in this award term and condition to disclose information about the proceeding does not conflict with applicable laws and regulations.

3. Reporting Procedures
Enter in the SAM Entity Management area the information that SAM requires about each proceeding described in paragraph 2 of this award term and condition. You do not need to submit the information a second time under assistance awards that you received if you already provided the information through SAM because you were required to do so under Federal procurement contracts that you were awarded.

4. Reporting Frequency
During any period of time when you are subject to the requirement in paragraph 1 of this award term and condition, you must report proceedings information through SAM for the most recent five year period, either to report new information about any proceeding(s) that you have not reported previously or affirm that there is no new information to report. Recipients that have Federal contract, grant, and cooperative agreement awards with a cumulative total value greater than $10,000,000 must disclose semiannually any information about the criminal, civil, and administrative proceedings.

5. Definitions
For purposes of this award term and condition:
a. Administrative proceeding means a non-judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission Administrative proceedings, Civilian Board of Contract Appeals proceedings, and Armed Services Board of Contract Appeals proceedings). This includes proceedings at the Federal and State level but only in connection with performance of a Federal contract or grant.

It does not include audits, site visits, corrective plans, or inspection of deliverables. b. Conviction, for purposes of this award term and condition, means a judgment or conviction of a criminal offense by any court of competent jurisdiction, whether entered upon a verdict or a plea, and includes a conviction entered upon a plea of nolo contendere.
c. Total value of currently active grants, cooperative agreements, and procurement contracts includes— (1) Only the Federal share of the funding under any Federal award with a recipient cost share or match; and (2) The value of all expected funding increments under a Federal award and options, even if not yet exercised.

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Why this condition:

Under 2 CFR § 200.210 (b) (1) (iii), recipients of awards in excess of $500,000 are required to report certain civil, criminal, and administrative proceedings if they have active federal awards, cooperative agreements, or contracts (or any combination of these) that total more than $10,000,000 during the COPS Office award period. The purpose is to protect the public interest and to ensure proper management in federal activities by conducting business with responsible parties.

What you should do:

If the total value of your active awards, cooperative agreements, and contracts from all federal awarding agencies exceeds $10,000,000 during the COPS Office award period, then you must ensure that the proceedings described in paragraph 2 of this award term that are reported in the System for Award Management (SAM) are current. The information about the reported proceedings is made available in SAM via the designated integrity and performance system (currently the Federal Awardee Performance and Integrity Information System (FAPIIS)).

During the award period, you must either report for the most recent five-year period new information about any proceeding(s) that you have not reported previously or affirm that there is no new information to report. You must also disclose semiannually any information about criminal, civil, and administrative proceedings.

21. System for Award Management (SAM) and Universal Identifier Requirements Condition:

The recipient agrees to comply with the following requirements of 2 C.F.R. Part 25, Appendix A to Part 25 – Award Term:

I. System for Award Management and Universal Identifier Requirements A. Requirement for System for Award Management
Unless you are exempted from this requirement under 2 CFR 25.110, you as the recipient must maintain current information in the SAM. This includes information on your immediate and highest level owner and subsidiaries, as well as on all of your predecessors that have been awarded a Federal contract or Federal financial assistance within the last three years, if applicable, until you submit the final financial report required under this Federal award or receive the final payment, whichever is later. This requires that you review and update the information at least annually after the initial registration, and more frequently if required by changes in your information or another Federal award term.

B. Requirement for Unique Entity Identifier
If you are authorized to make subawards under this Federal award, you:

1. Must notify potential subrecipients that no entity (see definition in paragraph C of this award term) may receive a subaward from you until the entity has provided its Unique Entity Identifier to you.

2. May not make a subaward to an entity unless the entity has provided its Unique Entity Identifier to you.

Subrecipients are not required to obtain an active SAM registration, but must obtain a Unique Entity Identifier.

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C. Definitions
For purposes of this term:

1. System for Award Management (SAM) means the Federal repository into which a recipient must provide information required for the conduct of business as a recipient. Additional information about registration procedures may be found at the SAM internet site (currently at https://www.sam.gov).

2. Unique Entity Identifier means the identifier assigned by SAM to uniquely identify business entities.

3. Entity includes non-Federal entities as defined at 2 CFR 200.1 and also includes all of the following, for purposes of this part:
a. A foreign organization;
b. A foreign public entity;
c. A domestic for-profit organization; and
d. A Federal agency.

4. Subaward has the meaning given in 2 CFR 200.1.

5. Subrecipient has the meaning given in 2 CFR 200.1.

Why this condition:

The purpose of this standard award term is to ensure government-wide uniformity in establishing a universal unique entity identifier for federal financial assistance applicants, as well as recipients and their direct subrecipients (if applicable), and to establish the SAM as the repository for standard information about applicants and recipients.

What you should do:

At the time of award application, your agency was required to provide its SAM unique entity identifier and be registered in the SAM database.

Your agency should continue to use the same unique entity identifier provided in your award application and update, as needed, the information associated with that unique entity identifier. If your agency is authorized to make subawards under its award, your agency may make subawards only to entities that have unique entity identifiers.

Your agency must maintain active registration and current information in the SAM until you submit the final financial report or receive the final payment under your award, whichever is later. Your agency must review and update its SAM information at least once per year to maintain an active registration status. For more information about SAM registration, please visit https://www.sam.gov/.

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22. Additional High-Risk Recipient Requirements
Condition:

The recipient agrees to comply with any additional requirements that may be imposed during the award performance period if the awarding agency determines that the recipient is a high-risk recipient. 2 C.F.R. § 200.208.

Why this condition:

In accordance with 2 C.F.R. § 200.208, the DOJ may impose additional requirements specific to your award, as needed, when it determines that there is unsatisfactory performance, financial or administrative instability, noncompliance with award terms and conditions, or other lack of responsibility risk factors. In such cases, the DOJ may impose special conditions or restrictions that may include requiring the production of documentation, financial award administration training, on-site monitoring, prior approval for expenditure of funds, quarterly progress reports, separate bank accounts, or other requirements.

What you should do:

In order to obtain a COPS Office award, recipients must agree to comply with any additional requirements that may be imposed during the award performance period if the awarding agency determines that the recipient is a high-risk recipient.

22. Career Law Enforcement Officer
Condition:

Officer hiring funds may only be used to pay entry-level salaries and fringe benefits for full-time “career law enforcement officers” for 36 months. The COPS Office’s statute defines a “career law enforcement officer” as “a person hired on a permanent basis who is authorized by law or by a State or local public agency to engage in or supervise the prevention, detection, or investigation of violations of criminal laws.” 34 U.S.C. §10389(1). A recipient agency may use officer hiring funds to pay the salary and benefits of recruits while in academy training to become “career law enforcement officers” if it is the standard practice of the agency to do so with locally-funded recruits.

The State of Alaska, and any Indian tribe or tribal organization in that State, may also use officer hiring funds for a “village public safety officer” defined as “an individual employed as a village public safety officer under the program established by the State pursuant to Alaska Statute 18.65.670.” Tribal Law and Order Act of 2010, Pub. L. 111-211, title II, § 247 (a)(2).

Why this condition:

Pursuant to the related statutory authorities, COPS Office funding is for the hiring and rehiring of “career law enforcement officers” (34 U.S.C. § 10381(b)(1) – (2)) and “village public safety officers” (Tribal Law and Order Act of 2010, Pub. L. 111-211, title II, § 247(b)).

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What you should do:

You must use COPS Office funding awarded for officer hiring to pay for the salary and benefits of “career law enforcement officers” and/or “village public safety officers.” A recipient may use COPS Office funding to pay the salary and benefits of recruits while in academy training to become “career law enforcement officers” if it is the standard practice of your agency to pay those same costs for locally funded recruits.

23. Extensions
Condition:

Your agency may request an extension of the 60-month award performance period to receive additional time to implement your award program. Such extensions do not provide additional funding. Any request for an extension will be evaluated on a case-by-case basis. Only those recipients that can provide a reasonable justification for delays will be granted no-cost extensions. Reasonable justifications may include difficulties in filling COPS Officefunded positions, officer turnover, or other circumstances that interrupt the 36-month funding period. An extension allows your agency to compensate for such delays by providing additional time to complete the full 36 months of funding for each position awarded. Extension requests must be received prior to the end date of the award.

Why this condition:

Under federal regulations, requests to extend the award period require prior written approval from the COPS Office.

Without an approved extension, your agency is not permitted to draw down federal funding for costs incurred beyond the official award end date. However, if justified, the COPS Office seeks to accommodate reasonable requests for no-cost time extensions in order to fully implement the COPS Office award.

What you should do:

Requests to extend the award period must be submitted online and received by the COPS Office before the official award end date. Extension requests received after the expiration date will only be considered when the recipient provides justification of extraordinary circumstances; an example of this would be an instance where an unforeseen natural disaster prevented a recipient from requesting an extension. Failure to submit a request for a no-cost time extension by the end date may result in the immediate deobligation of any remaining award funds.

If your agency has excess funds remaining at the end of the award due to salary and fringe benefit costs that were lower than anticipated, your agency may not extend award for the purpose of expending those excess funds.

Recipients are entitled to a maximum of 36 months of federal funding based on the approved salary and fringe benefit costs in the award. The COPS Office will deobligate any remaining award funds during the closeout process.

If you have any additional questions regarding a no-cost time extension, please contact your COPS Office Grant Program Specialist at 800-421-6770.

24. Supplementing, not Supplanting
Condition:

State, local, and tribal government recipients must use award funds to supplement, and not supplant, state, local, or Bureau of Indian Affairs (BIA) funds that are already committed or otherwise would have been committed for award purposes (hiring, training, purchases, and/or activities) during the award period. In other words, state, local, November 28, 2023 194 - 264

and tribal government recipients may not use COPS Office funds to supplant (replace) state, local, or BIA funds that would have been dedicated to the COPS Office-funded item(s) in the absence of the COPS Office award. 34 U.S.C. § 10384(a).

Why this condition:

The COPS Office statutory nonsupplanting requirement mandates that award funds will not be used to replace state or local funds (or, for tribal recipients, BIA funds) that would, in the absence of federal aid, be made available for the award purposes. Instead, CHP award funds must be used to increase the total amount of funds that would otherwise be made available for hiring or rehiring law enforcement officers.

What you should do:

Your agency may not reduce its sworn officer budget just to take advantage of the CHP award. Any budget reductions must be for fiscal or other reasons unrelated to the receipt of CHP award funds to avoid a violation of the nonsupplanting requirement.

Your agency may not reduce its locally funded number of sworn officer positions during the three-year CHP award period as a direct result of receiving CHP funding. Reductions in locally funded sworn officer positions that occur for reasons unrelated to CHP funding—such as citywide budget reductions—do not violate the nonsupplanting requirement, but your agency must maintain documentation demonstrating the date(s) and reason(s) for the budget reductions to prove that they were unrelated to the receipt of CHP funding in the event of an audit, monitoring site visit, or other form of award compliance review.

Under CHP, the nonsupplanting requirement means that a recipient receiving CHP funds to hire a new officer position, including filling an existing officer vacancy that is no longer funded in the recipient’s local budget, must hire the additional position on or after the official award start date, above its current budgeted (funded) level of sworn officer positions.

The nonsupplanting requirement also means that a recipient receiving CHP funds to rehire an officer laid off as a result of state, local, or BIA budget reductions must rehire the officer on or after the official award start date. The recipient must maintain documentation in its CHP award file showing the dates that the officer was laid off and rehired.

In addition, the nonsupplanting requirement means that a recipient that receives CHP funds to rehire an officer who was, at the time of award application, scheduled to be laid off on a specific future date as a result of state, local, or BIA budget reductions, must continue to fund the officer with its own funds through the award start date until the date of the scheduled layoff. [For example, if the award start date is July 1 and the layoff is scheduled for November 1, then the COPS Office funds may not be used to fund the officer until November 1, the date of the scheduled layoff.] Your agency must have identified the date(s) of the scheduled layoffs and the number of officers to be laid off in its application. Your agency must maintain documentation showing the date(s) and reason(s) for the layoffs, the number of officers laid off, the number of officers rehired, and the dates the officers were rehired. [Please note that your agency may rehire the officers scheduled for layoff with CHP funding on or immediately after the date of the scheduled layoff. Unless required by your jurisdiction, your agency is not required to formally complete the administrative steps associated with the layoff of the individual officers you are seeking to rehire so long as your agency can document that a final, approved budget decision was made to layoff those particular individual officers on the identified layoff date.]
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Documentation that may be used to prove that scheduled layoffs or budget reductions are occurring for local economic reasons that are unrelated to the availability of CHP award funds may include (but are not limited to) council or departmental meeting minutes, memoranda, notices, or orders discussing the layoffs; notices provided to the individual officers regarding the date(s) of the layoffs; or final budget documents ordering departmental or jurisdiction-wide budget reductions. These records must be maintained with your agency’s CHP award records during the award period and must be retained for a period of three years from the date of submission of the final expenditure report in the event of an audit, monitoring, or other evaluation of your award compliance.

For more information regarding complying with the nonsupplanting requirement, including implementing your award when you have locally funded vacancies, please see the Grant Monitoring Standards and Guidelines for All COPS Grants and Cooperative Agreements (usdoj.gov).

25. Evaluations
Condition:

The COPS Office may conduct monitoring or sponsor national evaluations of its award programs. The recipient agrees to cooperate with the monitors and evaluators. 34 U.S.C. § 10385(b).

Why this condition:

The Public Safety Partnership and Community Policing Act of 1994 states that evaluations of the program may be carried out or commissioned by the attorney general for the furtherance of the purposes of the act. The COPS Office conducts evaluations to determine which programs are working, how programs may be improved, and why certain programs are more successful than others. Specifically, the COPS Office may assess the way in which your agency implements its CHP award. In some jurisdictions, COPS Office staff members or evaluators may study the effectiveness of funded programs, projects, and activities. Evaluators may collect information about the programs’ effect on crime, victims of crime, and the quality of life in communities. In addition, they may ask questions about the challenges encountered during project implementation, how residents feel about community policing, and how police feel about their work. This information will be useful to other communities and police agencies across the country.

What you should do:

When evaluations are undertaken, you may be contacted in writing with specific requests for information. In general, evaluators may need to speak with individuals in your department, observe activities, and obtain written reports about and from your department. You will be asked to facilitate any site visits and information gathering activities. In addition, you will be asked to provide accurate and timely information about your award activities.

You should fully comply with any requests made regarding these evaluations.

26. Local Match
Condition:

COPS Hiring Program award recipients are required to contribute a local match of at least 25 percent towards the total cost of the approved award project, unless waived in writing by the COPS Office. The local match must be a cash match from funds not previously budgeted for law enforcement purposes and must be paid during the award period. The local match contribution must be made on an increasing basis during each year of the three-year award period, with the federal share decreasing accordingly. 34 U.S.C. § 10381(g).

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Why this condition:

The 2023 CHP provides up to 75 percent of the allowable costs of this award project (up to a maximum federal share of $125,000 per officer position). Recipients are responsible for providing at least 25 percent of the total project costs in local matching funds. The local match must be a cash match made from local, state, or other nonCOPS Office funds. Federal funds (other than COPS Office funds) may be used to meet your local match only if the federal funds are authorized by statute for that purpose and approved in writing by both the federal agency providing those funds and the COPS Office.

What you should do:

Matching contributions must be made on an increasing basis during each year of the three-year program with the federal share decreasing accordingly. The local match must be paid in full during the active award period; payments made prior to the CHP award start date or after the award end date do not qualify as a local match.

Recipients are strongly encouraged to pay local match during each semiannual financial reporting period to avoid potential noncompliance. If your agency must withdraw from the award period prior to the end of award funding, your agency is responsible for ensuring that the federal share of funds expended is limited to a maximum of 75 percent of the total program costs expended. If you have questions about the timing of your local match payments, please contact your COPS Office Staff Accountant at 800-421-6770.

27. Retention
Condition:

At the time of award application, your agency committed to retaining all sworn officer positions awarded under the CHP award with state and/or local funds for a minimum of 12 months following the conclusion of 36 months of federal funding for each position, over and above the number of locally-funded sworn officer positions that would have existed in the absence of the award. Your agency cannot satisfy the retention requirement by using CHPfunded positions to fill locally-funded vacancies resulting from attrition. 34 U.S.C. § 10382 (c)(8).

Why this condition:

The retention requirement ensures that the increased officer staffing level under the CHP award continues with state or local funds for a minimum of 12 months after federal funding ends.

What you should do:

At the time of award application, your agency was required to affirm that it plans to retain all sworn officer positions funded under the CHP award and identify the planned source(s) of retention funding. Your agency committed to retaining each awarded position for at least 12 months following the conclusion of 36 months of federal funding for that position. The retention period begins for an awarded officer position once that position has completed the 36-month implementation period. If an agency is awarded several officer positions, the retention period for each individual officer position begins upon completion of 36 months of funding for that position (not based on the award end date).

The retained CHP-funded position(s) must be added to your agency’s law enforcement budget with state or local funds at the conclusion of award funding, over and above the number of locally funded sworn officer positions that would have existed in the absence of the award. Absorbing CHP-funded positions through attrition (rather than November 28, 2023 197 - 264

adding the extra positions to your budget with additional funding) does not meet the retention requirement. In addition, COPS Office award funding may not be used to retain positions awarded under a previous COPS Office hiring award.

Your agency should maintain documentation demonstrating when the 36-month award funding period expired for each awarded position and that each retained position was above and beyond the number of officer positions that your agency would have otherwise funded with state or local funds. We understand that your agency’s identified source(s) of retention funding may change during the life of the award, so your agency should maintain documentation of any changes in the event of an audit, monitoring, or other evaluation of your award compliance.

Please note that your agency is required to retain the officer position(s) awarded under the CHP award and not the specific officer(s) hired to fill the award position(s). If a position funded by the CHP award becomes vacant during the retention period, your agency is required to take active and timely steps consistent with your agency’s hiring policies and procedures to fill the position with a new officer to complete the remainder of the 12-month retention period. Your agency should maintain documentation demonstrating that you did not delay filling the position and that the steps your agency took to fill the position were consistent with your hiring policies and procedures.

At the conclusion of federal funding, agencies that fail to retain the sworn officer positions awarded under the CHP award may be ineligible to receive future COPS Office hiring awards for a period of one to three years. If your agency is unable to retain any of the awarded officer positions, you should contact your COPS Office Grant Program Specialist for further review.

28. Allowable Costs
Condition:

The funding under this project is for the payment of three years (36 months) of approved full-time entry-level salaries and fringe benefits during the five-year (60 months) period of performance. The maximum federal share is $125,000 per officer position (unless a local match waiver is approved) for career law enforcement officer positions hired and/or rehired on or after the official award start date. Any salary and fringe benefit costs higher than entrylevel that your agency pays a CHP-funded officer must be paid with local funds.

Your agency is required to use CHP award funds for the specific hiring categories awarded. Funding under this program may be used for the following categories:
• Hiring new officers, which includes filling existing officer vacancies that are no longer funded in your agency’s budget;
• Rehiring officers laid off by any jurisdiction as a result of state, local, or Bureau of Indian Affairs (BIA) budget reductions; and/or
• Rehiring officers who were, at the time of award application, scheduled to be laid off (by your jurisdiction) on a specific future date as a result of state, local, or BIA budget reductions.

If your agency’s local fiscal conditions have changed and your agency needs to change one or more of the funded hiring categories, your agency should request an award modification and receive prior approval before spending CHP funding under the new category. The approved budget in the award package specifies the amount of CHP funds awarded to your agency. Please note that the salary and fringe benefit costs requested in your CHP application may have been adjusted or removed. Your agency may only be reimbursed for the approved cost categories up to the amounts specified in the approved budget. Only actual allowable costs incurred during the November 28, 2023 198 - 264
award period will be eligible for reimbursement and drawdown. If your agency experiences any cost savings over the course of the award (for example, your award application overestimated the total entry-level officer salary and fringe benefits package), your agency may not use that excess funding to continue salary payments to the officers beyond 36 months. Any funds remaining after your agency has drawn down for the costs of approved salaries and fringe benefits incurred for each awarded position during the 36-month funding period will be deobligated during the closeout process and should not be spent by your agency.

Why this condition:

CHP funds may only be used to pay for entry-level salaries and fringe benefits for 36 months for full-time career law enforcement officers hired or rehired on or after the award start date. You may use the CHP award to hire or rehire experienced officers, but award funding must be limited to paying your agency’s entry-level salary and fringe benefits; any costs higher than entry-level must be paid by your agency with local funds.

What you should do:

All recipients should keep and maintain the most recent, approved version of your 2022 CHP application, which will contain the approved costs for this award. Refer to your award financial information for the list of approved allowable costs. As long as funds are spent during the award period on the approved salaries and benefits that were documented in your application’s budget summary and were approved through the issuance of the award financial information, this award condition will be satisfied. The award number should be indicated on all budgetary documentation including purchase orders, receipts, and other documentation. All recipients should keep and maintain the most recent, approved version of their 2022 CHP application for future reference.

Refer to your award financial information for the list of approved allowable costs. Salaries covered by CHP must be based on your agency’s standard entry-level salary and fringe benefits package under the laws or rules that govern hiring by your agency. Salary and fringe benefit payments must be based on payroll records supported by time and attendance records or their equivalent. Examples of the types of records your agency must keep to document allowable costs are described in the section “Financial Record Management” in this manual. Any additional costs above the approved entry-level salaries and fringe benefits are the responsibility of the recipient agency. Civilian positions, salaries and fringe benefits of part-time officer positions, overtime, training, weapons, communication equipment, and vehicles cannot be funded with your CHP award.

CHP award funding may be used to pay the approved entry-level salaries and fringe benefits of newly hired officer recruits while they are in basic academy training prior to swearing them in if it is your agency’s standard practice to pay recruits while in training.

Please be advised that recipients may not use COPS Office funding for the same item or service also funded by another U.S. Department of Justice award. See also award condition “Duplicative Funding” for more information.

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29. Memorandum of Understanding Requirement (for School Resource Officers Only) Condition:

Recipients using award funding to hire and/or deploy School Resource Officers into schools understand and agree to the following:
• Your agency must submit a signed Memorandum of Understanding (MOU) between the law enforcement agency and the school partner(s) to the COPS Office before obligating or drawing down funds under this award. The MOU must be submitted to the COPS Office within 90 days of the date shown on the award letter. • Your agency’s MOU must contain the following information; • The purpose of the MOU
• Clearly defined roles and responsibilities of the school district and the law enforcement agency, focusing officers’ roles on safety
• Information sharing
• Supervision responsibility and chain of command for the SRO • Signatures
Note: Please refer to the MOU Fact Sheet for a detailed explanation of the requirements under each of the bullets Your agency’s implementation of the CHP award without submission and acceptance of the required MOU may result in expenditures not being reimbursed by the COPS Office and/or award de-obligation.

Why this condition:

School Resource Officer (SRO) programs play an important role in maintaining and increasing safety in schools and neighboring communities. To effectively implement such programs, law enforcement agencies and schools are required to develop a Memorandum of Understanding (MOU) to clearly document the program’s purpose, partner roles and responsibilities, requirements for information sharing, and supervision of the SRO.

What you should do:

Recipients are required to develop a Memorandum of Understanding (MOU) that meets the requirements of this condition. Please refer to the School Resource Office Memorandum of Understanding Fact Sheet for a detailed explanation of the above requirements in the appendices (or the Award Management Materials web page).

Recipients are required to submit the MOU to the COPS Office within 90 days of the date shown on the award letter before drawing down funds. The MOU must be signed and dated by both the highest ranking law enforcement executive (i.e., police chief or sheriff ) and the school official(s) who will have general educational oversight and decision-making authority (i.e., board of education chairperson, superintendent, or school principal).

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30. Contracts and/or MOUs with other Jurisdictions
Condition:

Sworn law enforcement officer positions awarded must be used for law enforcement activities or services that benefit your agency and the population that it serves. The items funded under the CHP award cannot be utilized by other agencies unless the items benefit the population that your agency serves. Your agency may use items funded under the CHP award to assist other law enforcement agencies under a resource sharing, mutual aid, or other agreement to address multi-jurisdictional issues as described in the agreement.

Why this condition:

The CHP award is intended to benefit the communities within the recipient’s primary law enforcement jurisdiction.

Therefore, the recipient must use the CHP award funding to benefit its own population, rather than contracting out the COPS Office–funded officer(s) to other jurisdictions.

What you should do:

Officers funded under the CHP award may not provide contract law enforcement services to other agencies unless they will directly benefit the recipient’s jurisdiction. For example, a sheriff’s department cannot use a CHP-funded officer to provide contract law enforcement services to a neighboring county but can use the CHP-funded officer to provide direct law enforcement services to towns within its own county.

31. Advancing Department of Justice Priority Crime Problem Awards Condition:

This condition applies to agencies that selected one of the following priority crime problem/focus areas to address in their COPS Hiring Program (CHP) application:
• Building Legitimacy and Trust
• Violent Crime/Gun Violence
• Combatting Hate and Domestic Extremism
• Police-based Response to Persons in Crisis
Your agency understands and agrees to the following:
• Your agency will implement the one specific community policing plan identified in your CHP award application; • Your agency will address its specific priority crime problem throughout the entire CHP award period; • Your agency will implement any organizational changes identified in its CHP award application; • Your agency will cooperate with any award monitoring by the COPS Office to ensure that it is initiating or enhancing its community policing efforts to address its priority crime problem, which may include your agency having to respond to additional or modified reporting requirements.

Why this condition:

At the time of the application, your agency selected priority crime/focus areas to address with its CHP award funding. Your agency is required to use its CHP award funding to address the approved priority crime/focus area identified in your CHP award package.

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What you should do:

Recipients are required to use CHP award funding to address the approved priority crime/focus area identified in their CHP award package. Recipients may not use CHP award funding to address a different crime/focus area that was not approved. Please contact the COPS Office Customer Care Center at 800-421-6770 if you have any question regarding this condition.

32. Modifications
Condition:

Occasionally, a change in an agency’s fiscal or law enforcement situation necessitates a change in its COPS Office CHP award. Award modifications under CHP are evaluated on a case-by-case basis in accordance with 2 C.F.R. § 200.308. For federal awards in excess of $250,000, any modification request involving the reallocation of funding between budget categories that exceed or are expected to exceed 10 percent (10%) of the total approved budget requires prior written approval by the COPS Office. Regardless of the federal award amount or budget modification percentage, any reallocation of funding is limited to approved budget categories. In addition, any budget modification that changes the scope of the project requires prior written approval by the COPS Office. In addition, please be aware that the COPS Office will not approve any modification request that results in an increase of federal funds.

In addition, modification requests should be submitted to the COPS Office when an agency determines that it will need to shift officer positions awarded in one hiring category into a different hiring category and/or reduce the total number of positions awarded. For example, if an agency was awarded CHP funding for two new, additional sworn officer positions, but due to fiscal distress/constraints the agency needs to change the hiring category from the new hire category to the rehire category for officers laid off or scheduled for layoff on a specific future date post-application, the agency would have to request a modification. The COPS Office will only consider a modification request after an agency makes final, approved budget and/or personnel decisions. An agency may implement the modified award following written approval from the COPS Office. Please be aware that the COPS Office will not approve any modification request that results in an increase of federal funds.

During the CHP award period, it may become necessary for an agency to modify its CHP award due to changes in an agency’s fiscal or law enforcement situation. Modification requests should be submitted to the COPS Office when an agency determines that it will need to shift officer positions awarded in one hiring category into a different hiring category, reduce the total number of positions awarded, shift funds among benefit categories, and/or reduce the entry-level salary and fringe benefit amounts. For example, an agency may have been awarded CHP funding for 10 new, additional full-time sworn officer positions, but due to severe fiscal distress/constraints, the agency determines it is unable to sustain all 10 positions and must reduce its request to five full-time positions; or an agency may have been awarded CHP funding for two new, additional sworn officer positions, but due to fiscal distress/constraints the agency needs to change the hiring category from the new hire category to the rehire category for officers laid off or scheduled for layoff on a specific future date post-application. Award modifications under CHP are evaluated on a case-by-case basis. The COPS Office will only consider a modification request after an agency makes final, approved budget and/or personnel decisions. An agency may implement the modified award following written approval from the COPS Office. Please be aware that the COPS Office will not approve any modification request that results in an increase of federal funds.

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Why this condition:

Under federal regulations, you are required to expend federal funds only as approved in the award financial information. In addition, under CHP you are expected to expend funding only for the specific hiring categories awarded, as indicated on your Award Document. Any requests to change or alter an award should be submitted to the COPS Office for prior approval. Following written approval from the COPS Office, implementation of the modified award may begin.

What you should do:

You should notify the COPS Office if you determine that your agency will need to change hiring categories, reduce the total number of positions awarded, or make other changes to the entry-level salary and benefit amounts or categories. To modify your award from the new hire category to the rehire category, your agency must complete a hiring category change modification and submit supporting documentation by accessing JustGrants, providing the proposed changes, details of why the change is needed, etc.

For additional information about the process for submitting your specific award modification request, please contact your COPS Office Grant Program Specialist at 800-421-6770. The COPS Office will then evaluate your request and notify your agency of our decision in writing. Implementation of the modified award may begin following written approval from the COPS Office. Please note that modification approvals for active awards will often be accompanied by a modified award document reflecting the approved changes.

33. School Resource Officer (SRO) Training Requirement
Condition:

COPS Office-funded SRO(s) are required to complete an SRO 40-hour basic training course from a list of COPS Office approved provider(s). Training must be completed no later than nine months after the date shown on the award congratulatory letter or six months from the SRO hire date; whichever comes first. If a COPS Office-funded SRO leaves the recipient agency after completing the training, the recipient agrees to pay for the new SRO, who is assigned to backfill this position, to attend a 40 hour basic training course. The new SRO must complete the training no later than nine months after being placed in the school. If the officer has completed 40-hour basic training within the last 12 months prior to the award date, the condition has been fulfilled. Any longer than 12 months will require the officers to retake the course. The agency must coordinate with the training provider if they want funds to cover registration and travel costs.

Why this condition:

This basic training course is intended not only to provide information on various important school safety topics, but is also designed to promote effective collaboration and partnerships among the school, law enforcement agency and other entities. After an SRO is selected for the COPS Office–funded position, the agency should contact the NASRO office (888-31-NASRO or [email protected]) and request to speak with the COPS Office Grant Coordinator to schedule officer training. The agency will use GSA per diem rates to determine travel expenses and reimbursement standards. Any travel costs over this amount must be paid for by the recipient.

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What you should do:

The recipient must ensure all COPS Office–funded SROs complete the 40 hour basic training no later than nine months after the date shown on the award announcement or six months from the SRO hire date; whichever comes first. If possible, SROs should complete training prior to beginning work in a partner school or school district. If a COPS Office–funded SRO leaves his or her position after completing the training, the recipient is required to pay for the new SRO who is assigned to backfill the position to attend a basic training course. The new officer backfilling the SRO position must complete the training no later than nine months after being placed in the schools. If there are less than nine months left in the award, then the officer needs to receive training prior to the end of the award. If the COPS Office–funded SRO already completed the basic training within the last 12 months prior to the award date, the condition has been fulfilled. Any longer than 12 months will require the officers to retake the course. For additional information regarding this mandatory training, view the SRO Mandatory Training Fact Sheet at the Award Management Materials web page.

34. Community Policing
Condition:

Community policing activities to be initiated or enhanced by your agency and the officers funded by this award program were identified and described in your CHP award application. Your agency developed a community policing plan for the CHP award with specific reference to a crime or disorder problem and the following elements of community policing: (a) problem solving—your agency’s plan to assess and respond to the problem identified; (b) community partnerships and support, including related governmental and community initiatives that complement your agency’s proposed use of CHP funding; and (c) organizational transformation—how your agency will use the funds to reorient its mission to community policing or enhance its involvement in and commitment to community policing. Throughout the CHP award period, your agency is required to implement the community policing plan it set forth in the CHP award application.

The COPS Office defines community policing as a philosophy that promotes organizational strategies that support the systematic use of partnerships and problem-solving techniques to proactively address the immediate conditions that give rise to public safety issues such as crime, social disorder, and fear of crime. CHP awards through the specific officers funded (or an equal number of redeployed veteran officers) must be used to initiate or enhance community policing activities. All newly hired additional or rehired officers (or an equal number of redeployed veteran officers) funded under CHP must implement your agency’s approved community policing plan, which you described in your award application.

Why this condition:

CHP is designed to assist agencies advance public safety through the hiring and rehiring of sworn officer positions to increase their community policing capacity and crime prevention efforts. This is achieved through problem solving, community policing partnerships, and organizational transformation. It enhances police professionalism by providing officers with the skills and motivation to act in innovative ways to solve community crime-related problems. Your organization may be monitored or audited to ensure that it is initiating or enhancing community policing in accordance with your proposed plan as outlined in section VI (B) of your CHP application and that the officers hired (or an equal number of redeployed veteran officers) are used to implement this plan and advance your agency’s community policing activities over the life of the award. The COPS Office may also use this information to understand the needs of the field and potentially provide for training, technical assistance, problem solving, and community policing implementation tools.

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What you should do:

Community policing activities to be implemented or enhanced by your agency were identified in your CHP application in section VI (B). While the COPS Office recognizes that your COPS Office-funded officer(s) (or an equal number of redeployed veteran officers) will participate in some or all aspects of your identified community policing strategy and advance your agency’s community policing activities over the life of the award, we also encourage your agency to move toward an organization-wide philosophy and commitment to community policing.

Your CHP semiannual progress reports will collect information related to the implementation of and progress toward those community policing activities. Your community policing strategy may be influenced and impacted by others within and outside your organization; this is considered beneficial to your community policing efforts. Your community policing needs may change during the life of your CHP award, and minor changes to this strategy may be made without prior approval of the COPS Office. Any changes to the community policing scope or strategies originally identified in your CHP application should be documented within your semiannual progress report. If your agency’s community policing strategy changes significantly, however, you must submit those changes to the COPS Office through the semiannual progress report for approval. Changes are significant if they deviate from the specific crime problem(s) originally identified and approved in the original community policing strategy submitted with your application. Recipients who chose priority community policing problem/focus area will not be able to change the problem/focus area of their community policing strategies post-award. Additional information about community policing may be found in the appendices of this manual.

The COPS Office requires all recipients who received funding to hire School Resource Officers (SRO) to provide contact information for each school partner where they intend to deploy the SRO(s). These recipients are also required to submit to the COPS Office a Memorandum of Understanding (MOU) between the law enforcement agency and their school partner(s) before drawing down funds. Additional information about this requirement may be found in the appendices of this manual.

35. Background Investigations
Condition:

Recipients agree to ensure that each officer(s) hired with CHP funding will be subject to a background investigation, notify the COPS Office upon completion of the background investigation for each officer hired under the CHP award, and cooperate with the COPS Office and provide updates on the status of background investigations upon request. 2 C.F.R. § 200.208
If the COPS Office determines that CHP funds are being used to pay the salary and fringe benefits of an officer who has not undergone a background investigation, the COPS Office may temporarily suspend grant funds in accordance with 2 C.F.R. §200.339 until the agency can demonstrate the background investigation has been completed.

Why this condition:

The officer background investigation requirement reduces the risk of hiring officers with past convictions of domestic violence, sexual assault, and other serious crimes.

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What you should do:

You must complete a background investigation for each officer before hiring the officer to fill a COPS-funded officer position. Background investigations can include, but are not limited to, criminal history checks, credit checks, resume validation, work history verification, and personal and professional references. Background investigations may be conducted by the provider of your choosing.

In addition, you should notify the COPS Office via your grant program specialist upon completion of the background investigation for each officer hired under a COPS Office award, cooperate with the COPS Office and provide updates on the status of background investigations upon request.

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II. Accessing Award Funds
This section provides answers to payment-related questions, including all the information needed to set up your payments. For assistance with financial management and award administration, please contact the COPS Office Response Center at [email protected] or visit our website at https://cops.usdoj.gov.

Payment method
What method of payment is used?
There is currently one payment system available for accessing federal award funds --the Automatic Standard Application for Payments (ASAP) which is the shared services payment system used by the Department of the Treasury. Through this platform, recipients of DOJ grant awards and other forms of federal assistance will be able to request and receive payments for grants managed through JustGrants.

Setting Up Your Account
The Department of the Treasury’s Bureau of the Fiscal Service – ISIM PP will send two emails to the entity’s System for Award Management (SAM) Electronic Business Point of Contact (E-Biz POC)—one containing a username and one containing a temporary password and a link to create a new password. Fiscal Service is requiring that all users register with ID.me, enable multi-factor authentication(MFA) and validate their identity no later than September 15, 2023.

After receiving both emails, the POC must complete the following steps:

1. Use the username and temporary password provided to log in to the ISIM system to change your password and complete your security questions.

2. Log in to ASAP using your username and your new password.

3. Accept the ASAP terms.

4. Select “1 notification awaiting review.”

5. Select “Unread” from the Notification Status drop-down menu, then select “Continue.”

6. Select the magnifying glass on the right side of the screen to view the Enrollment Notifications.

To learn more about the ASAP registration process, please see the ASAP Registration Checklist.

If you have questions or need help using ASAP, you can contact the ASAP help desk at:

Email: [email protected]
Phone: 855-868-0151 (select option 2; then select option 3) Fax: 816-414-2120
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When should Federal Financial Reports be filed?
After your agency accepts the award, under current regulations, you are required to submit quarterly Federal Financial Reports (FFRs) using a Standard Form 425 (SF-425). This report reflects the actual monies spent and unliquidated obligations incurred by your agency. You will not be able to make drawdowns from you ASAP account if the SF-425 for the most recent reporting quarter has not been submitted in JustGrants by the deadline date.

Recipients are required to submit their SF-425 reports in the Just-Grants portal: https://justicegrants.usdoj.gov/ For more information on how to complete and where to submit your quarterly SF-425, see the section of this manual, titled “Reporting Requirements”.

Filing the Federal Financial Report (SF-425) identifies your federal and local expenditures made during that calendar quarter. However, to receive actual payment, you must request it through ASAP.

The FFR is submitted in JustGrants, and can only be submitted by someone with the role of “Financial Manager”.

FFRs may be submitted 10 calendar days or less from a reporting period end date until the due date. Once the due date passes, a delinquent report can still be submitted by a Financial Manager. A Financial Manager also has privileges to edit and resubmit FFRs. The most recent Quarterly FFR can be reopened and resubmitted if the due date has not passed. Similarly, a Final FFR can be reopened and resubmitted up to 120 days after the project period end date. You must contact your awarding office to reopen and resubmit a final FFR anytime beyond 120 days after the award end date. Funds are frozen/suspended one day after the due date if the report is not submitted. Funds are released once the delinquent FFR is submitted.

Additional payment questions
Can we receive advances?
Yes. If you receive funds through electronic transfer, the period allowed is 10 days in advance. In general, the concept of “minimum cash on hand” applies to COPS Office awards. This concept requires that your agency request funds based upon immediate cash disbursement needs. You should time your request for payment to ensure that federal cash on hand is the minimum that you need.

There should be no excess federal award funds on hand, except for advances not exceeding 10 days, as noted earlier.

The Federal Government has four basic rules regarding advances. Advances can be terminated if the recipient

1. is unwilling or unable to attain project goals;

2. maintains excess cash on hand;

3. does not adhere to the terms and conditions of the grant; and/or

4. fails to submit reliable or timely reports.

How often can we request reimbursement of costs?
There are no limitations on how often your agency may request reimbursements; however, your reimbursement requests should cover a specific time frame and include only costs that were approved in the award financial information. As a general guideline, most agencies request reimbursement on a monthly or quarterly basis. Also, please note that a date range for a reimbursement request can only be used once.

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Can we earn interest on our award funds?

For states, payments are governed by Treasury-State CMIA agreements and default procedures codified at 31 C.F.R. Part 205 ‘‘Rules and Procedures for Efficient Federal-State Funds Transfers’’ and TFM 4A–2000 Overall Disbursing Rules for All Federal Agencies.

For nonfederal entities other than states, payment methods must minimize the time between your drawdown of federal funds and your payment of award costs to avoid earning excess interest on your award funds. You must account for interest earned on advances of federal funds as follows:
• The Office of Management and Budget (OMB) uniform guidance at 2 C.F.R. § 200.305(b)(9) states that interest earned on federal advance payments deposited in interest-bearing accounts up to $500 per year may be retained by the nonfederal entity for administrative expenses. • Any interest earned on federal advance payments deposited in interest-bearing accounts that is in excess of $500 per year must be remitted annually to the Department of Health and Human Services Payment Management System (PMS) through an electronic medium using either Automated Clearing House (ACH) network or a Fedwire Funds Service payment. For detailed information on remittance please see the appendices of the Award Owner’s Manual for a full text of the electronic medium remittance options. • If you do not have access to an electronic medium option, then please make a check payable to “The Department of Health and Human Services” and mail the check to Treasury-approved lockbox: HHS Program Support Center, P.O. Box 530231, Atlanta, GA 30353-0231. (Please allow 4–6 weeks for processing of a payment by check to be applied to the appropriate Payment Management System (PMS) account). • Please notify your COPS Office Staff Accountant in the COPS Office Finance Business Unit when any interest that is earned is remitted to the Department of Health and Human Services, Payment Management System.

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III. Financial Record Maintenance
Your agency is required to establish and maintain accounting systems and financial records to accurately account for funds awarded and disbursed. These records must include both federal funds and any local funds contributed to this project.

Accounting systems and records
What accounting systems are required?
As required by 2 C.F.R. § 200.1 (Internal control over compliance requirements for federal awards), your accounting system should be designed to provide reasonable assurance regarding the achievement of the following objectives for federal awards:
• Funds, property, and other assets are safeguarded against loss from unauthorized use or disposition. • Transactions are executed in compliance with all applicable federal statutes, regulations, and the award terms and conditions.
• Transactions are properly recorded and accounted for in order to prepare reliable financial statements and federal reports and to maintain accountability over assets.

What records must be kept?
Your agency’s fiscal control and accounting systems should enable you to make accurate, current, and complete disclosure of the financial activity under your COPS Office award. Your accounting records should contain information showing expenditures under the award and must be supported by items such as payroll records, time and attendance records, cancelled checks, or similar documents.

Your agency must adequately safeguard award funds and make sure that they are used for authorized purposes only. Your agency will be responsible for refunding any unallowable expenses.

How long must records be kept?
All financial records and supporting documents associated with your award (including payroll, time and attendance records, canceled checks, and purchase orders) must be retained for a period of three years from the date of submission of the final expenditure report as stated in 2 CFR §200.334 (Retention requirements for records).

Your agency should maintain records so that you can identify them by award year or by fiscal year, whichever you find more convenient. If any litigation, claim, negotiation, audit, or other action involving these records has been started before the end of the three-year period, the records should be kept until completion of the action. These records should be easily located and should be properly protected against fire or other damage. Failure to maintain adequate records to document award expenditures may result in a requirement to repay all federal funds that cannot be supported with appropriate records.

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What if we have more than one award?

If your agency has more than one COPS Office award or an award from another federal agency, funds received under one project may not be used to support another project without specific written authorization from the COPS Office, or in the case of an award from another agency, from both awarding agencies. Your accounting systems and financial records must reflect expenditures for each project separately.

Who may access our records?
Authorized federal representatives, including representatives from the U.S. Department of Justice, the Comptroller General of the United States, the COPS Office, and any entity designated by the COPS Office may access these records for the purposes of conducting audits, site visits, or other examinations.

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IV. Procurement Process
If your award allows purchase of goods or services, see below.

In general, recipients are required to procure funded items through open and free competition when feasible. For the purchase of equipment, technology, or services under a COPS Office award, recipients must follow their own policies and procedures on procurement as long as those requirements conform to the federal procurement requirements set forth in the uniform administrative requirements (2 C.F.R. §§ 200.317 – 200.326). Consistent with the uniform administrative requirements that prohibit procurement practices that restrict competition, recipients and subrecipients may not discriminate against any person or entity on the basis of a person or entity’s status as an “associate of the Federal Government” (or on the basis of a person or entity’s status as a parent, affiliate, or subsidiary of an associate of the Federal Government). The term “associate of the Federal Government” means any person or entity engaged or employed (in the past or at present) by or on behalf of the Federal Government as an employee, contractor, subcontractor, award recipient, subrecipient, agent, or otherwise.

As described in the award condition titled “Sole Source Justification”, recipients are required to submit a sole source justification (SSJ) request to the COPS Office for noncompetitive procurements in excess of $250,000 prior to purchasing equipment, technology, or services; obligating funding for a contract; or entering into a contract with award funds. If submitting a sole source justification request to the COPS Office, please follow the steps described in the Sole Source Justification fact sheet.

If you have any questions regarding the federal requirements that guide procurement procedures, please call the COPS Office Response Center at 800-421-6770 or visit the COPS Office online at https://cops.usdoj.gov. 2022 SAFECOM Guidance on Emergency Communications Grants (SAFECOM Guidance)
To promote consistency in emergency communications policy across the Federal Government, your agency is invited to review the annual SAFECOM Guidance on Emergency Communications Grants. This document is updated annually to provide current information on emergency communications policies, eligible costs, best practices, and technical standards for state, local, tribal, and territorial grant recipients investing federal funds in emergency communications projects.

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V. Federal Audit Requirements
In addition to oversight by the COPS Office, your award may be subject to an audit by independent examiners. The two primary types of audit are Single Audit Act (SAA) audits and U.S. Department of Justice, Office of the Inspector General (OIG) audits.

Single Audit Act (SAA) requirements
What are the regulations governing SAA requirements?
The Single Audit Act (SAA) of 1984 established uniform guidelines and standardized audit requirements for States, local governments, and Indian tribal governments receiving federal financial assistance. The 1984 Act was amended in July 1996, by extending these requirements to all nonprofit recipients of federal financial assistance.

On December 26, 2013, the Office of Management and Budget (OMB)6614 issued final guidance for 2 CFR Part 200—Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). This guidance applies to all federal awards or funding increments awarded on or after December 26, 2014 and provides additional guidelines regarding the implementation of SAA requirements. 2 C.F.R. Part 200, Subpart F – Audit Requirements, available at https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part200/subpart-F, establishes the requirements for organizational audits that apply to COPS Office award recipients.

Recipients must arrange for the required organization-wide (not award-by-award) audit in accordance with the requirements of Subpart F.

Who must have an SAA audit?
A recipient that expends $750,000 or more during the recipient's fiscal year in federal awards must have a single audit conducted in accordance with 2 CFR §200.514 (Scope of audit) except when it elects to have a programspecific audit conducted in accordance with 2 CFR §200.501(c). An auditee may be a recipient, a subrecipient, or a vendor.

SAA audits are conducted annually unless a state or local government is required by constitution or statute in effect on January 1, 1987 to undergo audits less frequently than annually. The primary objective of an SAA audit is to express opinions on the recipient’s financial statements, internal controls, major and non-major award programs, and compliance with government laws and regulations. Single Audits may also address specific compliance issues with respect to COPS Office award requirements.

In cases of continued inability or unwillingness to have an audit conducted in accordance with this part, federal agencies and pass-through entities must take appropriate action as provided in 2 C.F.R. §200.339 (Remedies for noncompliance). See 2 C.F.R. §200.505.

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If the Federal awarding agency or pass-through entity determines that noncompliance cannot be remedied by imposing additional conditions, the Federal awarding agency or pass-through entity may take one or more of the following actions, as appropriate in the circumstances: These sanctions under 2 C.F.R. § 200.339 could include the following:
• Temporarily withholding cash payments pending correction of the deficiency by the nonfederal entity or more severe enforcement action by the federal awarding agency or pass-through entity. • Disallowing (that is, denying both use of funds and any applicable matching credit for) all or part of the cost of the activity or action not in compliance.
• Wholly or partly suspending or terminating the federal award. • Initiating suspension or debarment proceedings as authorized under 2 C.F.R. part 180 and federal awarding agency regulations (or in the case of a pass-through entity, recommending such a proceeding be initiated by a federal awarding agency).
• Withholding further federal awards for the project or program. • Taking other remedies that may be legally available.

Your SAA reports should not be sent to the COPS Office.

If the U.S. Department of Justice is your cognizant federal agency (see the Glossary of Terms in the appendices), they should be sent to the Federal Audit Clearinghouse at:

Federal Audit Clearinghouse
Bureau of Census
1201 East 10th Street
Jeffersonville, IN 47132
https://facweb.census.gov/uploadpdf.aspx
Please note that the Federal Audit Clearinghouse (FAC) will transition from the U.S. Census Bureau (Census) to the U.S. General Services Administration (GSA) on October 1, 2023. At that time, all submissions will need to be made through the new FAC hosted by GSA (https://www.fac.gov), including all single audits for entities with 2023 FY dates.

The U.S. Department of Justice, Office of Justice Programs (OJP) Office of Audit Assessment and Management (OAAM) serves as the liaison between recipients and auditors in the conduct of resolving and closing SAA audits.

Questions and comments regarding SAA audits may contact the OJP Customer Service Center at 800-458-0786.

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Office of Inspector General (OIG) recipient audits
What is the role of the OIG for award audits?
The OIG is a separate component of the U.S. Department of Justice and is independent of the COPS Office. The primary objective of OIG recipient audits is to assess compliance with award terms and conditions. OIG audits are designed to prevent fraud, waste, and abuse of federal funds. The OIG audit process promotes efficiency and effectiveness in the administration and implementation of awards by evaluating compliance with the terms and conditions of awards.

How are COPS Office awards selected for an OIG audit?
The OIG randomly selects awards to be audited or may conduct a COPS Office recipient audit in response to a referral that the OIG believes warrants further evaluation. The OIG also surveys DOJ award-making agencies on an annual basis to solicit input on suggested audit areas for the upcoming fiscal year. In most instances, however, the OIG generally selects awards to be audited based on a number of factors, including the geographical distribution of awards funded, award amount, population served, award status (active and expired), and type of award (hiring and non-hiring). As such, the fact that a recipient has been selected for an OIG audit is not necessarily indicative of a suspected concern or problem area.

What are the steps in an OIG audit?
The COPS Office Grant Monitoring Division’s Audit Liaison Section serves as the liaison between recipients and the OIG’s Audit Division, which conducts the audit. The OIG steps in the audit process will determine the interactions between the OIG, the recipient, and the COPS Audit Liaison Section. • Call for award data. The OIG requests award documentation from the COPS Office. • Entrance conference. The OIG schedules to meet with the recipient to gather documentation and conduct audit.
• Draft audit report. The OIG reviews documentation and presents initial findings to the recipient and copies the COPS Office. The COPS Office interacts with the recipient to coordinate any repayments and/or policy or procedure documents to be submitted to the OIG before release of Final Audit Report. • Final audit report. The OIG has completed its direct interaction with the recipient. The COPS Office directs the recipient to formulate a Corrective Action Plan to address recommendations (findings). As each recommendation is successfully addressed by the recipient, the COPS Office requests closure on the recommendation.
• Closing the audit. When all recommendations have been closed, the COPS Office requests closure on the audit from the OIG and notifies the recipient that the audit is closed.

If you have any questions regarding an OIG audit, please contact the COPS Office Grant Monitoring Division’s Audit Liaison Section, via the COPS Office Response Center at 800-421-6770. Questions and comments regarding the administration of your COPS Office award, not specifically related to an audit, should be referred to your COPS Office grant manager.

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Typical audit findings
The OIG has typically reported the following audit findings pertaining to awards as a result of lack of proper documentation, poor business practices, or inadequate accounting and record keeping systems:
• Unallowable costs. Recipient incurred costs that were not approved in the original budget or a budget modification, were in excess of the approved budget, or were charged to the award after the expiration date and an award extension was not obtained.
• Unsupported costs. Specific award expenditures and reimbursements could not be supported by adequate documentation (including but not limited to receipts or purchase orders), that may have been allowable under the program, but for which no prior written approval was obtained from the COPS Office, or award expenditures were in excess of actual approved award costs. • Lack of complete/timely programmatic and financial reporting. Recipient failed to submit required programmatic and financial reports in a timely manner and/or had inadequate record keeping systems. • Failure to retain. Recipient lacked documentation to support retention planning efforts during the award period and/or failed to demonstrate an increase in the baseline of locally funded sworn officer positions at the conclusion of federal funding, over and above what the recipient would have funded in absence of the award. • Supplanting. Recipient could not document efforts to backfill vacant local sworn officer positions, or recipient could not explain reductions in local law enforcement budget or in sworn officer positions during the award period.
• Lack of adequate community policing. Recipient had difficulty demonstrating community policing activities. • Funds to better use. Funds could be used more efficiently based on management actions such as reductions in outlays; deobligation of funds; withdrawal; costs not incurred by implementing recommended improvements; and other identified savings.
• Questioned costs. Costs that are questioned by the auditor because of an audit finding which resulted from a violation or possible violation of a provision of law, regulation, award terms and conditions, or other document governing the use of federal funds; or because costs incurred appear unreasonable and do not reflect the actions a prudent person would take under the same circumstances; or because costs at the time of the audit are not supported by adequate documentation.
• Policy and procedure. Weaknesses are identified in a recipient’s accounting practices, fiscal stewardship, accuracy of data used in the development of the award applications, and/or inventory controls that led to the recommendation cited in the audit. The recipient is required to develop or revise policies and/or procedures consistent with their existing practices and submit to the COPS Office to forward to the OIG to close the recommendation.

After the final OIG audit report has been issued, the COPS Office Grant Monitoring Division will continue working as the liaison between your agency and the OIG to obtain closure on any audit findings. The COPS Office will issue a closure letter once all audit recommendations have been closed by the OIG. You must keep all documentation related to the audit for a period of three years following the audit’s closure.

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VI. Reporting Requirements
As a COPS Office award recipient, your agency will be required to submit quarterly Federal Financial Reports (FFR) as well as semi-annual performance reports. Awarded agencies should be prepared to track and report award funding separately from other funding sources (including other COPS Office and federal awards) to ensure accurate financial and programmatic reporting on a timely basis. Your agency should ensure that you have financial internal controls in place to monitor the use of award funding and ensure that its use is consistent with the award terms and conditions. Good stewardship in this area includes written accounting practices and use of an accounting system that tracks all award drawdowns and expenditures and has the ability to track when COPS Office awardfunded positions are filled or vacant or when approved purchases are made. Failure to submit complete reports, or submit them in a timely manner, may result in the suspension and possible termination of your agency’s COPS Office award funding or other remedial actions.

Federal Financial Reports
As a reminder, the only role within JustGrants that can submit the federal financial report (FFR) is the Financial Manager. Individuals with that role in JustGrants should review JustGrants resources online for guidance on how to complete and submit FFRs in the JustGrants system.

Your agency is required to submit quarterly Federal Financial Reports using Standard Form 425 (SF-425) within 30 days after the end of each calendar quarter. A final SF-425 will be due within 120 days after the end of the award period. This report reflects the actual cumulative federal expenditures incurred during the funding period and the remaining unobligated balance of federal funds. Under federal regulations, your agency is not permitted to draw down federal funding for costs incurred after the official award end date; however, you will have a 120-day period after the award end date during which you can drawdown funds for eligible expenditures incurred before the award end date.

How do we file Federal Financial Reports?
All COPS award recipients are strongly encouraged to submit the required quarterly SF-425 online.

To submit an FFR, follow these steps:
• Navigate to the JustGrants Home link on the left-hand side. • Go to your Task List.
• Open the FFR you want to edit/submit.

Once the FFR opens, the Recipient Information appears, select Continue to move to the next screen. Note: The data on this page is prepopulated from the award document and the entity profile.

The Report Information screen contains several required fields. (a) Enter the Recipient Account Number.
(b) Select the Report Type.
(c) Select the Basis of Accounting. Scroll down to the Transactions section.

The following fields are not editable because they are not required for DOJ:
10a. Cash Receipts
10b. Cash Disbursements
10c. Cash on Hand (line a minus b)
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• Enter information in the following fields as appropriate:
10d. Total Federal funds authorized
10g. Total Federal share (sum lines e & f)
10e. Federal share of expenditures
10f. Federal Share of unliquidated obligations
10h. Unobligated balance of Federal funds (line d minus g) 10j. Recipient share of expenditures
Cumulative expenditures must be entered in line 10e, 10j, 10f, 10j, 10m, and 10n. Cumulative expenditures are defined as: The amount from the awards inception to the end of the reporting period. • Enter information in the following fields as appropriate:
10k. Remaining recipient share to be provided (line i minus j) 10l. Total Federal program income earned (Please note, program income needs to be approved by COPS Office program manager.)
10m. Program Income expended in accordance with the deduction alternative 10n. Program Income expended in accordance with the addition alternative 10o. Unexpended program income
• Select Continue
In the Remarks and Certification screen, enter text in box 12. Additional Information. • Note: If the figures in line 10e or 10j are less than the previous reporting period, you are required to add additional narrative in Box 12 “Remarks” explaining this discrepancy. Failure to do so will result in a validation error.
• Select Upload Supporting Documents to attach a document • Review the certification information. Select the Submit button.

The FFR status will be changed to “Resolved-Completed” once the FFR data is transferred to the Unified Financial Management System (UFMS).

When are Federal Financial Reports due?
An SF-425 report must be submitted for each COPS office award at the end of every calender quarter and no later than 30 days after the last day of each reporting period, as detailed in table 1.

Table 1. Due dates of SF-425 by quarter
Reporting quarter SF-425 due date
January 1–March 31 April 30
April 1–June 30 July 30
July 1–September 30 October 30
October 1–December 31 January 30
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For your initial SF-425 submission, determine when the most recent SF-425 reporting quarter ended and complete an SF-425 to cover the period from the award start date to the end of that period. You are required to submit an SF-425 even if you have not spent any money or incurred any costs during a reporting period. The due dates for online filing of SF-425s are the same as for the submission of paper copies.

Example:

If your award start date is 09-01-23 and the current date is 11-15-23, then your first SF-425 would be due no later than 10-30-23 and would cover the period 09-01-23 (award start date) through 09-30-23 (end of the initial reporting quarter for this award). This SF-425 must be on file with the COPS Office before the submission deadline so that you can avoid being delinquent and successfully complete a drawdown of funds through ASAP (submit report as soon as you accept the award and have access JustGrants and ASAP).

Award recipients who do not submit SF-425s by the due date each quarter will be unable to draw down award funds until the report has been successfully submitted. The payment system contains a function which checks for SF-425 delinquency and will reject a drawdown attempt if the SF-425 is not up to date. Subsequent outreach through e-mail or hard copy reminders may be sent to the recipient if the SF-425 is delinquent.

For general information concerning online filing of SF-425 reports, go to https://cops.usdoj.gov/ or contact the COPS Office Response Center by e-mail at [email protected].

How will awards funds be monitored?
The COPS Office and designated representatives from the Office of the Chief Financial Officer, Office of Justice Programs monitor the financial aspects of your agency’s award through financial reports, on-site visits, officebased grant reviews, meetings, telephone contacts, reports, audits, reviews of grant change requests, and special request submissions.

Performance Reports
Semiannual Performance Reports and a Final Performance (Closeout) Report are required to be submitted directly to the COPS Office via JustGrants. Agencies must submit a separate performance report for each award.

How do we file a Performance Report?
Only the Grants Award Administrator for your organization will be able to view and submit a performance report.

For information on assigning a Grant Award Administrator to your award, see the Entity Management Job Aid Reference Guide on the JustGrants website.

To submit your performance report, please log in to JustGrants and check your worklist or the “Funded Award Performance Management” tab for performance reports. The Grant Award Administrator can locate the current report question set in JustGrants in two locations: My Worklist or on the Performance Management tab of the funded award. Information on JustGrants Performance Reporting is found here.

If you experience issues with submitting your performance report, please contact JustGrants Support at [email protected] or 833-872-5175, Monday through Friday between the hours of 5:00 a.m. and 9:00 p.m. ET; and Saturday, Sunday, and federal holidays from 9:00 a.m. to 5:00 p.m. ET.

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How do we file a final performance report?
You should complete a final performance report within 120 days of the period of performance end date. To submit a final report, the Grants Award Administrator should locate the report question set in My Worklist or on the Performance Management tab. The report cover page will ask whether the report is interim progress report or a final report – please select “final” to view final report questions.

When are Performance Reports due?
Semiannual performance reports are due in March and August, as shown in table 2.

Table 2. Due dates of Performance Reports by semi-annual dates.

Reporting Period Program Progress Report due date
August 1 – January 31 March 2
February 1 – July 31 August 30
What kind of information will these reports require?
These reports will request information about the status of your award in terms of hiring personnel, purchasing equipment, delivering service, and progress in meeting milestones identified in the award document. as well as general information about your agency.

What if we make a mistake or need to modify the report after it is submitted? You may contact your grant manager at 800-421-8770 for any assistance including if you need to correct a mistake or make any other changes.

Will the data that we submit be publicly available?
Performance Reports submitted to the COPS Office may be reported publicly in response to a Freedom of Information Act (FOIA) request.

If your agency has any questions regarding the submission of these required reports, please contact the COPS Office.

Entity Management
If you do not have the ability to submit your federal financial report or performance report, this may indicate that the Entity Administrator for your organization has not made the correct work assignment to your grant. To confirm the work assignment has been properly made, the Entity Administrator should follow the steps below to confirm:

1. Log in to JustGrants. 2. Click “Awards” from the left menu. 3. Click “Show/Hide Roles.” 4. Click the “Financial Manager” and “Grant Award Administrator” check boxes. 5. Click “Confirm.” If the Financial Manager and Grant Award Administrator’s names appear under the respective columns, then the work assignment has been properly made and those users should be able to complete and submit the reports.

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If the names do not appear in the respective columns, the Entity Administrator should take the following steps: 1.

Click the check box next to the award ID. 2. Choose a role (e.g., Financial Manager, Grant Award Administrator) from the “Choose Role” dropdown menu (bottom of the screen). 3. Choose the individual’s name from the “Assign to” drop-down menu. 4. Click “Assign.” Once the Entity Administrator has completed these steps, the assigned Financial Manager and Grant Award Administrator should be able to access and submit the respective reports.

Contact points to obtain technical assistance and report violations Any alleged violations, serious irregularities, or acts that may result in the use of public funds in a manner inconsistent with the Public Safety Partnership and Community Policing Act of 1994 or the purposes of this award, may be reported to the U.S. Department of Justice. Furthermore, the COPS Office welcomes the opportunity to provide assistance regarding the implementation of award provisions to help ensure that federal award funds are spent responsibly. As such, the following contacts are provided to address noncompliance and technical assistance issues:
• If you suspect violations of a criminal nature, please contact the U.S. Department of Justice, Office of the Inspector General (OIG) at https://oig.justice.gov/hotline, [email protected], or 800-869-4499. • If you suspect award violations (not criminal in nature) related to the award conditions listed in this manual, please contact the COPS Office Grant Monitoring Division at [email protected]. • If you have any questions or need assistance regarding your award, please contact your COPS Office grant manager via the COPS Office Response Center at [email protected].

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VII. When the Award Period Has Ended
At the end of your agency’s award period, the COPS Office is responsible for the closeout of your award. As part of this process, the COPS Office requires documentation demonstrating that your agency has met all of the financial and programmatic requirements of the award.

After the end of the award period, your agency is required to submit a final Federal Financial Report (SF-425) and any applicable final performance reports.

Final Federal Financial Report (SF-425)
The final Federal Financial Report (SF-425) for your award is due to the COPS Office no later than 120 days after the end of the award period. The final report should reflect the total amount of allowable federal expenditures that were incurred during the life of the award, as well as the amount of unobligated funds remaining, if any. The federal funds expended should reflect only the actual allowable costs incurred during the period of performance of the award. In addition, once you have completed your final drawdown, this report should reconcile with the total amount of federal funds drawn down by your agency. The final SF-425 should also include the required minimum total amount of local (recipient) cash match contributed, if applicable.

When should all of the award monies be spent?
Award funds reflecting allowable project costs must be obligated before the end of the award period. Obligated funds cover monies spent, and expenses incurred but not yet paid, for any approved items listed in the award package. Your organization has up to 120 days after the end of the award period to pay for eligible expenses previously incurred, and to request reimbursement for any remaining eligible balance. You may not list an accrual on your final SF-425. Request an extension if you will not be able to pay for any obligations within the time frames listed above.

Please be advised that 2 C.F.R. § 200.344(a) requires recipients to submit final SF-425s and 2 C.F.R. § 200.344(b) requires recipients to draw down the final reimbursement for expended funds within 120 days after the expiration of the award. In addition, be advised that failure to complete the drawdown of funds within the 120-day period following award expiration will result in the forfeiture of the remaining eligible balance.

It is possible that your agency may have excess award funds remaining in your account following the award period due to an overestimate of item costs during the award period. Your agency should review its records carefully to ensure that it draws down and expends only the amount required for actual costs incurred during the award period. Any excess unobligated or unspent funds should remain in your account and will be deobligated during the closeout process.

Final Performance (Closeout) Report
After your award period has ended, your agency’s final progress report can also be accessed through the Performance Management section of the award in JustGrants. This report will serve as your agency’s final programmatic report on the award, and the information your agency provides in this report will be used to make a final assessment of your award progress.

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Retention

If an agency is awarded several officer positions, the retention period for each individual officer position begins upon completion of 36 months of federal funding for each position (not based on the award end date). The retention period can start within the five year period of performance, or after the period of performance has ended. The additional officer positions should be added to your agency’s law enforcement budget with state or local funds for at least 12 months over and above the number of locally funded officer positions that would have existed in the absence of the award. If a position becomes vacant during the retention period, your agency must take active and timely steps consistent with its hiring policies and procedures to fill the position with a new, additional officer to complete the remainder of the 12-month retention period.

Absorbing CHP-funded officers through attrition (rather than adding the extra positions to your budget with additional funding) does not meet the retention requirement. In addition, your agency may not use federal funding from other COPS Office awards to retain positions awarded under a previous COPS Office hiring award.

If you have any questions regarding the retention requirement, please contact your COPS Office Grant Program Specialist via email at [email protected].

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VIII. Conclusion
We hope that this manual has assisted you and your agency with your award questions. We welcome and encourage any comments you have regarding your COPS Office award the materials we have developed for its administration. If you have specific comments regarding this manual, please send them to:

U.S. Department of Justice
Office of Community Oriented Policing Services
Attn: Grants Administration Division
145 N Street NE
Washington, DC 20530
If you have any questions about your award, please contact your COPS Office grant manager through the COPS Office Response Center at [email protected].

Pursuant to Executive Order 13513, “Federal Leadership on Reducing Text Messaging While Driving,” the COPS Office encourages recipients of U.S. Department of Justice funds to adopt and enforce policies that ban text messaging while driving and to establish workplace safety policies to decrease crashes caused by distracted drivers.

In addition, pursuant to Executive Order 13043, “Increasing Seat Belt Use in the United States,” the COPS Office encourages recipients of U.S. Department of Justice funds to adopt and enforce on-the-job seat belt policies and programs for their employees when operating company-owned, rented, or personally owned vehicles.

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Appendices
Appendix A. List of source documents
A. Primary sources
Public Safety Partnership and Community Policing Act of 1994, 42 U.S.C. § 3796dd et seq.

Students, Teachers, and Officers Preventing (STOP) School Violence Act of 2018 (34 U.S.C. § 10551, et seq.) B. Secondary sources
Code of Federal Regulations (CFR)/Office of Management and Budget (OMB):
2 C.F.R. Part 200 (Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards) as adopted by the U.S. Department of Justice in 2 C.F.R. § 2800.101 4 C.F.R. Parts 101-105, U.S. Department of Justice/Government Accountability Office, “Joint Federal Claims Collections Standards”
5 C.F.R. Part 1320, “Controlling Paperwork Burdens on the Public” 5 C.F.R. Part 151, “Political Activity of State and Local Officers or Employees” 28 C.F.R. Part 23, “Criminal Intelligence Systems Operating Policies” 28 C.F.R. Part 61, “Procedures for Implementing the National Environmental Policy Act” 28 C.F.R. Part 83, “Government-Wide Requirements for Drug-Free Workplaces (Grants)” 28 C.F.R. Part 69, “New Restrictions on Lobbying”
31 C.F.R. Part 205, “Rules and Procedures for Efficient Federal-State Funds Transfers” OMB Circular A-129, “Policies for Federal Credit Programs and Non-Tax Receivables” 48 C.F.R. Part 31 (Federal Acquisition Regulation), “Contract Cost Principles and Procedures” Executive orders:

Executive Order 12291, “Regulations”
Executive Order 12372, 28 C.F.R. Part 30, “Intergovernmental Review of Federal Programs” Executive Order 12547, “Non-Procurement Debarments and Suspension” Executive Order 13513, “Federal Leadership on Reducing Text Messaging While Driving,” Executive Order 13043, “Increasing Seat Belt Use in the United States” November 28, 2023 225 - 264

Appendix B. U.S. Department of Justice Certified Standard Assurances On behalf of the Applicant, and in support of this application for a grant or cooperative agreement, I certify under penalty of perjury to the U.S. Department of Justice ("Department"), that all of the following are true and correct:
(1) I have the authority to make the following representations on behalf of myself and the Applicant. I understand that these representations will be relied upon as material in any Department decision to make an award to the Applicant based on its application.
(2) I certify that the Applicant has the legal authority to apply for the federal assistance sought by the application, and that it has the institutional, managerial, and financial capability (including funds sufficient to pay any required non-federal share of project costs) to plan, manage, and complete the project described in the application properly. (3) I assure that, throughout the period of performance for the award (if any) made by the Department based on the application--
a. the Applicant will comply with all award requirements and all federal statutes and regulations applicable to the award;
b. the Applicant will require all subrecipients to comply with all applicable award requirements and all applicable federal statutes and regulations; and c. the Applicant will maintain safeguards to address and prevent any organizational conflict of interest, and also to prohibit employees from using their positions in any manner that poses, or appears to pose, a personal or financial conflict of interest. (4) The Applicant understands that the federal statutes and regulations applicable to the award (if any) made by the Department based on the application specifically include statutes and regulations pertaining to civil rights and nondiscrimination, and, in addition--
A. the Applicant understands that the applicable statutes pertaining to civil rights will include section 601 of the Civil Rights Act of 1964 (42 U.S.C. § 2000d); section 504 of the Rehabilitation Act of 1973 (29 U.S.C. § 794); section 901 of the Education Amendments of 1972 (20 U.S.C. § 1681); and section 303 of the Age Discrimination Act of 1975 (42 U.S.C. § 6102);
b. the Applicant understands that the applicable statutes pertaining to nondiscrimination may include sec- -
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tion 809(c) of Title I of the Omnibus Crime Control and Safe Streets Act of 1968 (34 U.S.C. § 10228(c)); sec tion 1407(e) of the Victims of Crime Act of 1984 (34 U.S.C. § 20110(e)); section 299A(b) of the Juvenile Justice and Delinquency Prevention Act of 2002 (34 U.S.C. § 11182(b)); and that the grant condition set out at section 40002(b)(13) of the Violence Against Women Act (34 U.S.C. § 12291(b)(13)), which will ap ply to all awards made by the Office on Violence Against Women, also may apply to an award made other wise;
c. the Applicant understands that it must require any subrecipient to comply with all such applicable stat utes (and associated regulations); and
d. on behalf of the Applicant, I make the specific assurances set out in 28 C.F.R. §§ 42.105 and 42.204. (5) The Applicant also understands that (in addition to any applicable program-specific regulations and to applica ble federal regulations that pertain to civil rights and nondiscrimination) the federal regulations applicable to the award (if any) made by the Department based on the application may include, but are not limited to, 2 C.F.R. Part 2800 (the DOJ "Part 200 Uniform Requirements") and 28 C.F.R. Parts 22 (confidentiality - research and statistical information), 23 (criminal intelligence systems), 38 (regarding faith-based or religious organizations participating in federal financial assistance programs), and 46 (human subjects protection).

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(6) I assure that the Applicant will assist the Department as necessary (and will require subrecipients and contrac- -
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tors to assist as necessary) with the Department's compliance with section 106 of the National Historic Preser vation Act of 1966 (54 U.S.C. § 306108), the Archeological and Historical Preservation Act of 1974 (54 U.S.C. §§ 312501-312508), and the National Environmental Policy Act of 1969 (42 U.S.C. §§ 4321-4335), and 28 C.F.R.

Parts 61 (NEPA) and 63 (floodplains and wetlands).
(7) I assure that the Applicant will give the Department and the Government Accountability Office, through any authorized representative, access to, and opportunity to examine, all paper or electronic records related to the award (if any) made by the Department based on the application. (8) I assure that, if the Applicant is a governmental entity, with respect to the award (if any) made by the Depart ment based on the application--
E. it will comply with the requirements of the Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 (42 U.S.C. §§ 4601-4655), which govern the treatment of persons displaced as a result of fed- -
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eral and federally-assisted programs; and
A. it will comply with requirements of 5 U.S.C. §§ 1501-1508 and 7324-7328, which limit certain political ac tivities of State or local government employees whose principal employment is in connection with an ac tivity financed in whole or in part by federal assistance. (9) If the Applicant applies for and receives an award from the Office of Community Oriented Policing Services (COPS Office), I assure that as required by 34 U.S.C. § 10382(c)(11), it will, to the extent practicable and con sistent with applicable law—including, but not limited to, the Indian Self-Determination and Education Assis tance Act—seek, recruit, and hire qualified members of racial and ethnic minority groups and qualified women in order to further effective law enforcement by increasing their ranks within the sworn positions, as provided under 34 U.S.C. § 10382(c)(11).
(10) If the Applicant applies for and receives a DOJ award under the STOP School Violence Act program, I assure as required by 34 U.S.C. § 10552(a)(3), that it will maintain and report such data, records, and information (pro grammatic and financial) as DOJ may reasonably require.

I acknowledge that a materially false, fictitious, or fraudulent statement (or concealment or omission of a material fact) in this certification, or in the application that it supports, may be the subject of criminal prosecution (including under 18 U.S.C. §§ 1001 and/or 1621, and/or 34 U.S.C. §§ 10271-10273), and also may subject me and the Applicant to civil penalties and administrative remedies for false claims or otherwise (including under 31 U.S.C. §§ 3729-3730 and 3801-3812). I also acknowledge that the Department’s awards, including certifications provided in connection with such awards, are subject to review by the Department, including by its Office of the Inspector General.

Signature of Law Enforcement Executive/Agency Executive Date (For your electronic signature, please type in your name) Signature of Government Executive/Financial Official Date (For your electronic signature, please type in your name) 63 November 28, 2023 227 - 264

Appendix C. U.S. Department of Justice Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; Drug-Free Workplace Requirements; Law Enforcement and Community Policing
Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review the instructions for certification included in the regulations before completing this form. The certifications shall be treated as a material representation of fact upon which reliance will be placed when the U.S. Department of Justice (“Department”) determines to award the covered transaction, grant, or cooperative agreement.

1. LOBBYING
As required by 31 U.S.C. § 1352, as implemented by 28 C.F.R. Part 69, the Applicant certifies and assures (to the extent applicable) the following:
i. No Federal appropriated funds have been paid or will be paid, by or on behalf of the Applicant, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connec- -
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tion with the making of any Federal grant, the entering into of any cooperative agreement, or the ex tension, continuation, renewal, amendment, or modification of any Federal grant or cooperative agreement;
ii. If the Applicant’s request for Federal funds is in excess of $100,000, and any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to in fluence an officer or employee of any agency, a member of Congress, an officer or employee of Con gress, or an employee of a member of Congress in connection with this Federal grant or cooperative agreement, the Applicant shall complete and submit Standard Form - LLL, “Disclosure of Lobbying Activities” in accordance with its (and any DOJ awarding agency’s) instructions; and iii. The Applicant shall require that the language of this certification be included in the award documents for all subgrants and procurement contracts (and their subcontracts) funded with Federal award funds and shall ensure that any certifications or lobbying disclosures required of recipients of such subgrants and procurement contracts (or their subcontractors) are made and filed in accordance with 31 U.S.C. § 1352.

2. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS A. Pursuant to Department regulations on nonprocurement debarment and suspension implemented at 2 C.F.R. Part 2867, and to other related requirements, the Applicant certifies, with respect to prospective participants in a primary tier “covered transaction,” as defined at 2 C.F.R. § 2867.20(a), that neither it nor any of its principals—
i. is presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency;
has within a three-year period preceding this application been convicted of a felony criminal violation under any Federal law, or been convicted or had a civil judgment rendered against it for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, tribal, or local) transaction or private agreement or transaction; violation of November 28, 2023 228 - 264

Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsifica- -
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tion or destruction of records, making false statements, tax evasion or receiving stolen property, making false claims, or obstruction of justice, or commission of any offense indicating a lack of busi ness integrity or business honesty that seriously and directly affects its (or its principals’) present re sponsibility;
ii. is presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, tribal, or local) with commission of any of the offenses enumerated in paragraph (b) of this cer tification; and/or
iii. has within a three-year period preceding this application had one or more public transactions (Fed eral, State, tribal, or local) terminated for cause or default.

B. Where the Applicant is unable to certify to any of the statements in this certification, it shall attach an ex planation to this application. Where the Applicant or any of its principals was convicted, within a threeyear period preceding this application, of a felony criminal violation under any Federal law, the Applicant also must disclose such felony criminal conviction in writing to the Department (for OJP Applicants, to OJP at [email protected]; for OVW Applicants, to OVW at [email protected]; or for COPS Applicants, to COPS at [email protected]), unless such disclosure has already been made.

3. FEDERAL TAXES
A. If the Applicant is a corporation, it certifies either that (1) the corporation has no unpaid Federal tax liabil- -
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ity that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, or (2) the corporation has provided written notice of such an unpaid tax lia bility (or liabilities) to the Department (for OJP Applicants, to OJP at [email protected]; for OVW Applicants, to OVW at [email protected]; or for COPS Applicants, to COPS at [email protected]).

B. Where the Applicant is unable to certify to any of the statements in this certification, it shall attach an ex planation to this application.

4. DRUG-FREE WORKPLACE (GRANTEES OTHER THAN INDIVIDUALS) As required by the Drug-Free Workplace Act of 1988, as implemented at 28 C.F.R. Part 83, Subpart F, for grant ees, as defined at 28 C.F.R. §§ 83.620 and 83.650:

A. The Applicant certifies and assures that it will, or will continue to, provide a drug-free workplace by— i. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in its workplace and specifying the actions that will be taken against employees for violation of such prohibition; ii. Establishing an on-going drug-free awareness program to inform employees about— a. The dangers of drug abuse in the workplace;
b. The Applicant’s policy of maintaining a drug-free workplace; c. Any available drug counseling, rehabilitation, and employee assistance programs; and d. The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace;
iii. Making it a requirement that each employee to be engaged in the performance of the award be given a copy of the statement required by paragraph (a);
iv. Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the award, the employee will— a. Abide by the terms of the statement; and
b. Notify the employer in writing of the employee’s conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; November 28, 2023 229 - 264
v. Notifying the Department, in writing, within 10 calendar days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title of any such convicted employee to the Department, as follows:

For COPS award recipients - COPS Office, 145 N Street, NE, Washington, DC, 20530; For OJP and OVW award recipients - U.S. Department of Justice, Office of Justice Programs, ATTN: Control Desk, 810 h Street, N.W., Washington, D.C. 20531.

Notice shall include the identification number(s) of each affected award; vi. Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted:
a. Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or b. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; and
vii. Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (a), (b), (c), (d), (e), and (f).

LAW ENFORCEMENT AGENCY CERTIFICATION REQUIRED UNDER DEPARTMENT OF JUSTICE DISCRETIONARY GRANT PROGRAMS (“SAFE POLICING CERTIFICATION”)
If this application is for a discretionary award pursuant to which award funds may be made available (whether by the award directly or by any subaward at any tier) to a State, local, college, or university law enforcement agency, the Applicant certifies that any such law enforcement agency to which funds will be made available has been certified by an approved independent credentialing body or has started the certification process. To become certified, a law enforcement agency must meet two mandatory conditions: (a) the agency’s use of force policies adhere to all applicable federal, State, and local laws; and (b) the agency’s use of force policies prohibit chokeholds except in situations where use of deadly force is allowed by law.

For detailed information on this certification requirement, see https://cops.usdoj.gov/SafePolicingEO. The Applicant acknowledges that compliance with this safe policing certification requirement does not ensure compliance with federal, state, or local law, and that such certification shall not constitute a defense in any federal lawsuit. Nothing in the safe policing certification process or safe policing requirement is intended to be (or may be) used by third parties to create liability by or against the United States or any of its officials, offic- -
ers, agents or employees under any federal law. Neither the safe policing certification process nor the safe policing certification requirement is intended to (or does) confer any right on any third-person or entity seek ing relief against the United States or any officer or employee thereof. No person or entity is intended to be (or is) a third-party beneficiary of the safe policing certification process, or, with respect to the safe policing certification requirement, such a beneficiary for purposes of any civil, criminal, or administrative action.

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5. COORDINATION REQUIRED UNDER PUBLIC SAFETY AND COMMUNITY POLICING PROGRAMS As required by the Public Safety Partnership and Community Policing Act of 1994, at 34 U.S.C. § 10382(c)(5), if this application is for a COPS award, the Applicant certifies that there has been appropriate coordination with all agencies that may be affected by its award. Affected agencies may include, among others, Offices of the United States Attorneys; State, local, or tribal prosecutors; or correctional agencies.

Appendix D. Community policing defined
Community policing is a philosophy that promotes organizational strategies and supports the systematic use of partnerships and problem-solving techniques to proactively address the immediate conditions that give rise to public safety issues such as crime, fear of crime, and social disorder.

Problem solving
Problem solving is the process of engaging in the proactive and systematic examination of identified problems to develop effective responses that are evaluated rigorously. • Scanning: Identifying and prioritizing problems
• Analysis: Analyzing problems
• Response: Responding to problems
• Assessment: Assessing problem-solving initiatives
• Using the crime triangle to focus on immediate conditions (victim/offender/location) Community policing emphasizes proactive problem solving in a systematic and routine fashion. Rather than responding to crime only after it occurs, community policing encourages agencies to proactively develop solutions to the immediate underlying conditions contributing to public safety problems. Problem solving must be infused into all police operations and guide decision-making efforts. Agencies are encouraged to think innovatively about their responses and view making arrests as only one of a wide array of potential responses. A major conceptual vehicle for helping officers to think about problem solving in a structured and disciplined way is the SARA (Scanning, Analysis, Response, and Assessment) problem-solving model.

Scanning: Identifying and prioritizing problems
The objectives of scanning are to identify a basic problem, determine the nature of that problem, determine the scope of severity, and establish baseline measures. An inclusive list of stakeholders for the selected problem is typically identified in this phase. A problem can be thought of as two or more incidents similar in one or more ways, and that is of concern to the police and the community. Problems can be a type of behavior, a place, a person or persons, a special event or time, or a combination of any of these. The police, with input from the community, should identify and prioritize concerns.

Analysis: Analyzing
Analysis is the heart of the problem-solving process. The objectives of analysis are to develop an understanding of the dynamics of the problem, develop an understanding of the limits of current responses, establish correlation, and develop an understanding of cause and effect. As part of the analysis phase, it is important to find out as much as possible about each aspect of the crime triangle by asking who? what? when? where? how? why? and why not? about the victim, offender, and crime location.

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Response: Responding to problems

The response phase of the SARA model involves developing and implementing strategies to address an identified problem by searching for strategic responses that are both broad and uninhibited. The response should follow logically from the knowledge learned during the analysis and should be tailored to the specific problem. The goals of the response can range from totally eliminating the problem through substantially reducing the problem to reducing the amount of harm caused by the problem or improving the quality of community cohesion.

Assessment: Assessing problem-solving initiatives
Assessment attempts to determine if the response strategies were successful by determining if the problem declined and if the response contributed to the decline. This information not only assists the current effort but also gathers data that builds knowledge for the future. Strategies and programs can be assessed for process, outcomes, or both. If the responses implemented are not effective, the information gathered during analysis should be reviewed. New information may have to be collected before new solutions can be developed and tested. The entire process should be viewed as circular rather than linear.

Using the crime triangle to focus on immediate conditions (victim/offender/location) To understand a problem, many problem solvers have found it useful to visualize links among the victim, offender, and location (the crime triangle) and those aspects that could have an impact on them—for example, capable guardians for victims, handlers for offenders, and managers for locations. Rather than addressing root causes of a problem, the police focus on the factors that are within their reach, such as limiting criminal opportunities and access to victims, increasing guardianship, and associating risk with unwanted behavior.

Community partnerships
Community partnerships are collaborative partnerships between the law enforcement agency and the individuals and organizations they serve to develop solutions to problems and increase trust in police. • Other government agencies
• Community members and groups
• Nonprofits and service providers
• Private businesses
• Media
Community policing, recognizing that police rarely can solve public safety problems alone, encourages interactive partnerships with relevant stakeholders. The range of potential partners is large, and these partnerships can be used to accomplish the two interrelated goals of developing solutions to problems through collaborative problem solving and improving public trust. The public should play a role in prioritizing public safety problems.

Other government agencies
Law enforcement organizations can partner with a number of other government agencies to identify community concerns and offer alternative solutions. Examples of agencies include legislative bodies, prosecutors, probation and parole departments, public works departments, neighboring law enforcement agencies, health and human services departments, child support, ordinance enforcement, and schools.

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Community members and groups

Individuals who live, work, or otherwise have an interest in the community—volunteers, activists, formal and informal community leaders, residents, visitors and tourists, and commuters—are a valuable resource for identifying community concerns. Partnerships with these factions of the community can engage the community in achieving specific goals at town hall meetings, neighborhood association meetings, decentralized offices/storefronts in the community, and team beat assignments.

Nonprofits and service providers
Advocacy and community-based organizations that provide services to the community and advocate on its behalf can be powerful partners. These groups often work with or are composed of individuals who share certain interests and can include such entities as victims groups, service clubs, support groups, issue groups, advocacy groups, and the faith community.

Private businesses
For-profit businesses also have a great stake in the health of the community and can be key partners because they often bring considerable resources to bear on problems of mutual concern. Businesses can help identify problems and provide resources for responses, often including their own security apparatus and community outreach. The local chamber of commerce can also assist in disseminating information about police and business partnerships and initiatives.

Media
The media represent a powerful mechanism by which to communicate with the community. It can assist with publicizing community concerns and available solutions, such as services from government or community agencies or new laws or codes that will be enforced. In addition, the media can have a significant impact on public perceptions of the police, crime problems, and fear of crime.

Organizational transformation
Organizational transformation is the alignment of organizational management, structure, personnel, and information systems to support community partnerships and proactive problem solving.

Agency management
• Climate and culture
• Decision making
• Despecialization
• Geographic assignment of officers
• Labor relations
• Leadership
• Organizational evaluations
• Organizational structure
• Policies
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• Resources and finances
• Strategic planning
• Transparency
Personnel
• Recruitment, hiring, and selection
• Personnel supervision/evaluations
• Training
Information systems (technology)
• Communication / access to data
• Quality and accuracy of data
The community policing philosophy focuses on the way that departments are organized and managed and how the infrastructure can be changed to support the philosophical shift behind community policing. It encourages the application of modern management practices to increase efficiency and effectiveness. Community policing emphasizes changes in organizational structures to institutionalize its adoption and infuse it throughout the entire department, including the way the department is managed and organized, its personnel, and its technology.

Agency management
Under the community policing model, police management needs to infuse community policing ideals throughout the agency by making a number of critical changes in climate and culture, leadership, formal labor relations, decentralized decision-making and accountability, strategic planning, policing and procedures, organizational evaluations, and increased transparency.

Climate and culture
Changing the climate and culture means supporting a proactive orientation that values systematic problem solving and partnerships. Formal organizational changes should support the informal networks and communication that take place within agencies to support this orientation.

Leadership
Leaders serve as role models for taking risks and building collaborative relationships to implement community policing, and they use their position to influence and educate others about it. Leaders, therefore, must constantly emphasize and reinforce community policing’s vision, values, and mission within their organization and support and articulate a commitment to community policing as the dominant way of doing business.

Labor relations
If community policing is going to be effective, police unions and similar forms of organized labor need to be a part of the process and function as partners in the adoption of the community policing philosophy. Including labor groups in agency changes can ensure support for the changes that are imperative to community policing implementation.

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Decision-making
Community policing calls for decentralization both in command structure and in decision-making. Decentralized decision-making allows front-line officers to take responsibility for their role in community policing. When an officer is able to create solutions to problems and take risks, he or she ultimately feels accountable for those solutions and assumes a greater responsibility for the well-being of the community. Decentralized decision-making involves flattening the hierarchy of the agency, increasing tolerance for risk taking in problem-solving efforts, and allowing officers discretion in handling calls. In addition, providing sufficient authority to coordinate various resources to attack a problem and allowing the officers the autonomy to establish relationships with the community will help define problems and develop possible solutions.

Strategic planning
The department should have a written statement reflecting a department-wide commitment to community policing and a plan that matches operational needs to available resources and expertise. If a strategic plan is to have value, the members of the organization should be well-versed in it and be able to give examples of their efforts that support the plan. Components such as the organization’s mission and value statement should be simple and communicated widely. Everything should connect back to this plan.

Policies
Community policing affects the nature and development of department policies and procedures to ensure that community policing principles and practices have an effect on activities on the street. Problem solving and partnerships, therefore, should become institutionalized in policies, along with corresponding sets of procedures where appropriate.

Organizational evaluations
In addition to the typical measures of police performance (arrests, response times, tickets issued, and crime rates), community policing calls for a broadening of police outcome measures to include increased community satisfaction, less fear of crime, the alleviation of problems, and improvement in quality of life. Community policing calls for a more sophisticated approach to evaluation—one that looks not only at measured outcomes but also at how feedback information is used.

Transparency
Community policing involves decision-making processes that are more open than traditional policing. If the community is to be a full partner, the department needs mechanisms for readily sharing relevant information on crime and social disorder problems, as well as police operations with the community.

Organizational structure
It is important that the organizational structure of the agency ensures that local patrol officers have decisionmaking authority and are accountable for their actions. This can be achieved through long-term assignments, the development of officers who are generalists, and using special units appropriately.

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Geographic assignment of officers
With community policing, there is a shift to the long-term assignment of officers in specific neighborhoods or areas. Geographic deployment plans can help enhance customer service and facilitate more contact between police and citizens, thus establishing strong relationships and mutual accountability. Beat boundaries should correspond to neighborhood boundaries, and other government services should recognize these boundaries when coordinating government public-service activities.

Despecialization
To achieve community policing goals, officers must be able to handle multiple responsibilities and take a team approach to collaborative problem solving and partnering with the community. Community policing encourages its adoption agency-wide, not just in special units, although there may be a need for specialist units that are tasked with identifying and solving particularly complex problems or managing complex partnerships.

Resources and finances
Agencies must devote the necessary human and financial resources to support community policing to ensure that problem-solving efforts are robust and that partnerships are sustainable and effective.

Personnel
The principles of community policing need to be infused throughout the entire personnel system of an agency, including recruitment, hiring, selection, and retention of all law enforcement agency staff including sworn officers, nonsworn officers, civilians, and volunteers, as well as personnel evaluations, supervision, and training.

Recruitment, hiring, and selection
Agencies need a systematic means of incorporating community policing elements into their recruitment, selection, and hiring processes. Job descriptions should recognize community policing and problem-solving responsibilities and encourage the recruitment of officers who have a spirit of service, not just a spirit of adventure. A community policing agency must also thoughtfully examine where it looks for recruits, whom it is recruiting and hiring, and what is being tested. Some community policing agencies also look for the involvement of the community in this process through the identification of competencies and participation in review boards.

Personnel supervision/evaluations
Tie performance evaluations to community policing principles and activities that are incorporated into job descriptions. Performance, reward, and promotional structures should support sound problem-solving activities, proactive policing and community collaboration, and citizen satisfaction with police services.

Training
Training at all levels—academy, field, and in-service—must support community policing principles and tactics. It also needs to encourage creative thinking, a proactive orientation, communication and analytical skills, and techniques for dealing with quality-of-life concerns and maintaining order. Officers can be trained to (a) identify and correct conditions that could lead to crime, (b) raise public awareness, and (c) engage the community in November 28, 2023 237 - 264

finding solutions to problems. Field training officers and supervisors can encourage problem solving and help officers learn from other problem-solving initiatives. Until community policing is institutionalized within the organization, training in its fundamental principles will need to take place regularly.

Information systems (technology)
Community policing is information-intensive and technology plays a central role in providing ready access to quality information. Accurate and timely information makes problem-solving efforts more effective and ensures that officers are informed about the crime and community conditions of their beat. In addition, technological enhancements can greatly assist with improving two-way communication with citizens and developing agency accountability systems and performance outcome measures.

Communication /access to data
Technology provides agencies with the ability to communicate externally with the public and internally with their own staff. To communicate with the public, community policing encourages agencies to develop two-way communication systems through the Internet to provide online reports, reverse 911 and e-mail alerts, discussion forums, and feedback on interactive applications (surveys, maps), thereby creating ongoing dialogs and increasing transparency.

Technology also encourages effective internal communication through memos, reports, newsletters, e-mail and enhanced incident reporting, dispatch functions, and communications interoperability with other entities for more efficient operations. Community policing advocates the use of technology to develop accountability and performance measurement systems that are timely and contain accurate metrics and a broad array of measures and information.

Community policing also promotes the use of technology to provide officers with ready access to timely information on crime and community characteristics within their beats, either through laptop computers in their patrol cars or through personal data devices. In addition, technology can support crime/problem analysis functions by enabling agencies to gather information on greater aspects of events including more detailed information on offenders, victims, crime locations, and quality-of-life concerns, and to further enhance analysis.

Quality and accuracy of data
Information is only as good as its source; therefore it is not useful if it is not high quality and accurate. Community policing encourages agencies to put safeguards in place to ensure that information from various sources is collected in a systematic fashion and entered into central systems that are linked to one another and checked for accuracy so that the information can be used effectively for strategic planning, problem solving, and performance measurement.

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Appendix E. Enhancement of contractor protection from reprisal for disclosure of certain information (41 U.S.C. 4712)
(a) Prohibition of reprisals.--
(1) In general.--An employee of a contractor, subcontractor, grantee, or subgrantee or personal services contractor may not be discharged, demoted, or otherwise discriminated against as a reprisal for disclosing to a person or body described in paragraph (2) information that the employee reasonably believes is evidence of gross mismanagement of a Federal contract or grant, a gross waste of Federal funds, an abuse of authority relating to a Federal contract or grant, a substantial and specific danger to public health or safety, or a violation of law, rule, or regulation related to a Federal contract (in- -
cluding the competition for or negotiation of a contract) or grant. (2) Persons and bodies covered.--The persons and bodies described in this paragraph are the persons and bodies as follows:
(A) A Member of Congress or a representative of a committee of Congress. (B) An Inspector General.
(C) The Government Accountability Office.
(D) A Federal employee responsible for contract or grant oversight or management at the relevant agency.
(E) An authorized official of the Department of Justice or other law enforcement agency. (F) A court or grand jury.
(G) A management official or other employee of the contractor, subcontractor, or grantee who has the responsibility to investigate, discover, or address misconduct. (3) Rules of construction.--For the purposes of paragraph (1)-- (A) an employee who initiates or provides evidence of contractor, subcontractor, or grantee miscon duct in any judicial or administrative proceeding relating to waste, fraud, or abuse on a Federal contract or grant shall be deemed to have made a disclosure covered by such paragraph; and (B) a reprisal described in paragraph (1) is prohibited even if it is undertaken at the request of an executive branch official, unless the request takes the form of a non-discretionary directive and is within the authority of the executive branch official making the request. (b) Investigation of complaints.--
(1) Submission of complaint.--A person who believes that the person has been subjected to a reprisal prohibited by subsection (a) may submit a complaint to the Inspector General of the executive agency involved. Unless the Inspector General determines that the complaint is frivolous, fails to allege a violation of the prohibition in subsection (a), or has previously been addressed in another Federal or State judicial or administrative proceeding initiated by the complainant, the Inspector General shall investigate the complaint and, upon completion of such investigation, submit a report of the findings of the investigation to the person, the contractor or grantee concerned, and the head of the agency.

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(2) Inspector General action.--
(A) Determination or submission of report on findings.--Except as provided under subparagraph (B), the Inspector General shall make a determination that a complaint is frivolous, fails to allege a violation of the prohibition in subsection (a), or has previously been addressed in another Federal or State judicial or administrative proceeding initiated by the complainant or submit a report un- -
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der paragraph (1) within 180 days after receiving the complaint. (B) Extension of time.--If the Inspector General is unable to complete an investigation in time to sub mit a report within the 180-day period specified in subparagraph (A) and the person submitting the complaint agrees to an extension of time, the Inspector General shall submit a report under paragraph (1) within such additional period of time, up to 180 days, as shall be agreed upon be tween the Inspector General and the person submitting the complaint. (3) Prohibition on disclosure.--The Inspector General may not respond to any inquiry or disclose any in formation from or about any person alleging the reprisal, except to the extent that such response or disclosure is--
(A) made with the consent of the person alleging the reprisal; (B) made in accordance with the provisions of section 552a of title 5 or as required by any other applicable Federal law; or (C) necessary to conduct an investigation of the alleged reprisal. (4) Time limitation.--A complaint may not be brought under this subsection more than three years after the date on which the alleged reprisal took place.
(c) Remedy and enforcement authority.--
(1) In general.--Not later than 30 days after receiving an Inspector General report pursuant to subsection (b), the head of the executive agency concerned shall determine whether there is sufficient basis to conclude that the contractor or grantee concerned has subjected the complainant to a reprisal pro- -
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hibited by subsection (a) and shall either issue an order denying relief or shall take one or more of the following actions:
(A) Order the contractor or grantee to take affirmative action to abate the reprisal. (B) Order the contractor or grantee to reinstate the person to the position that the person held be fore the reprisal, together with compensatory damages (including back pay), employment bene fits, and other terms and conditions of employment that would apply to the person in that posi tion if the reprisal had not been taken.
(C) Order the contractor or grantee to pay the complainant an amount equal to the aggregate amount of all costs and expenses (including attorneys' fees and expert witnesses' fees) that were reasonably incurred by the complainant for, or in connection with, bringing the complaint re garding the reprisal, as determined by the head of the executive agency. (2) Exhaustion of remedies.--If the head of an executive agency issues an order denying relief under par agraph (1) or has not issued an order within 210 days after the submission of a complaint under sub section (b), or in the case of an extension of time under paragraph (b)(2)(B), not later than 30 days after the expiration of the extension of time, and there is no showing that such delay is due to the bad faith of the complainant, the complainant shall be deemed to have exhausted all administrative remedies with respect to the complaint, and the complainant may bring a de novo action at law or equity against the contractor or grantee to seek compensatory damages and other relief available under this section in the appropriate district court of the United States, which shall have jurisdiction November 28, 2023 240 - 264

over such an action without regard to the amount in controversy. Such an action shall, at the request of either party to the action, be tried by the court with a jury. An action under this paragraph may not be brought more than two years after the date on which remedies are deemed to have been exhausted. (3) Admissibility of evidence.--An Inspector General determination and an agency head order denying relief under paragraph (2) shall be admissible in evidence in any de novo action at law or equity brought pursuant to this subsection.
(4) Enforcement of orders.--Whenever a person fails to comply with an order issued under paragraph (1), the head of the executive agency concerned shall file an action for enforcement of such order in the United States district court for a district in which the reprisal was found to have occurred. In any action brought under this paragraph, the court may grant appropriate relief, including injunctive relief, compensatory and exemplary damages, and attorney fees and costs. The person upon whose behalf an order was issued may also file such an action or join in an action filed by the head of the executive agency.
(5) Judicial review.--Any person adversely affected or aggrieved by an order issued under paragraph (1) may obtain review of the order's conformance with this subsection, and any regulations issued to carry out this section, in the United States court of appeals for a circuit in which the reprisal is alleged in the order to have occurred. No petition seeking such review may be filed more than 60 days after issuance of the order by the head of the executive agency. Review shall conform to chapter 7 of title

5. Filing such an appeal shall not act to stay the enforcement of the order of the head of an executive agency, unless a stay is specifically entered by the court. (6) Burdens of proof.--The legal burdens of proof specified in section 1221(e) of title 5 shall be controlling for the purposes of any investigation conducted by an Inspector General, decision by the head of an executive agency, or judicial or administrative proceeding to determine whether discrimination prohibited under this section has occurred.
(7) Rights and remedies not waivable.--The rights and remedies provided for in this section may not be waived by any agreement, policy, form, or condition of employment. (d) Notification of employees.--The head of each executive agency shall ensure that contractors, subcontractors, and grantees of the agency inform their employees in writing of the rights and remedies provided under this section, in the predominant native language of the workforce. (e) Construction.--Nothing in this section may be construed to authorize the discharge of, demotion of, or discrimination against an employee for a disclosure other than a disclosure protected by subsection (a) or to modify or derogate from a right or remedy otherwise available to the employee. (f) Exceptions.
(1) This section shall not apply to any element of the intelligence community, as defined in section 3(4) of the National Security Act of 1947 (50 U.S.C. 401a(4)). (2) This section shall not apply to any disclosure made by an employee of a contractor, subcontractor, or grantee of an element of the intelligence community if such disclosure-- (A) relates to an activity of an element of the intelligence community; or (B) was discovered during contract, subcontract, or grantee services provided to an element of the intelligence community.

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(g) Definitions.--In this section:
(1) The term “abuse of authority” means an arbitrary and capricious exercise of authority that is inconsistent with the mission of the executive agency concerned or the successful performance of a contract or grant of such agency. (2) The term “Inspector General” means an Inspector General appointed under the Inspector General Act of 1978 and any Inspector General that receives funding from, or has oversight over contracts or grants awarded for or on behalf of, the executive agency concerned. (h) Construction.--Nothing in this section, or the amendments made by this section, shall be construed to provide any rights to disclose classified information not otherwise provided by law. [(i) Repealed by Pub.L. 114-261, § 1(a)(3)(A)(ii), Dec. 14, 2016, 130 Stat. 1362] November 28, 2023 242 - 264

Appendix F. 2 CFR Appendix II to Part 200: Contract provisions for nonfederal entity contracts under federal awards
In addition to other provisions required by the federal agency or nonfederal entity, all contracts made by the nonfederal entity under the federal award must contain provisions covering the following, as applicable. (A) Contracts for more than the simplified acquisition threshold currently set at $150,000, which is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils) as authorized by 41 U.S.C. 1908, must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as ap- -
propriate.
(B) All contracts in excess of $10,000 must address termination for cause and for convenience by the non-Federal entity including the manner by which it will be effected and the basis for settlement. (C) Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of “federally assisted construction contract” in 41 CFR Part 60-1.3 must include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Oppor tunity” (30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 CFR part 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.”
(D) Davis-Bacon Act, as amended (40 U.S.C. 3141-3148). When required by Federal program legislation, all prime construction contracts in excess of $2,000 awarded by non-Federal entities must include a provision for compli- -
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ance with the Davis-Bacon Act (40 U.S.C. 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-Federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicita tion. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage deter mination. The non-Federal entity must report all suspected or reported violations to the Federal awarding agency.

The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-Federal entity must report all suspected or reported violations to the Federal award- -
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ing agency.
(E) Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). Where applicable, all contracts awarded by the non-Federal entity in excess of $100,000 that involve the employment of mechanics or laborers must in clude a provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regula tions (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C.

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3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence.
(F) Rights to Inventions Made Under a Contract or Agreement. If the Federal award meets the definition of “fund- -
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ing agreement” under 37 CFR §401.2 (a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implement ing regulations issued by the awarding agency.
(G) Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as amended—Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non-Federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).
(H) Debarment and Suspension (Executive Orders 12549 and 12689)—A contract award (see 2 CFR 180.220) must not be made to parties listed on the governmentwide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. (I) Byrd Anti-Lobbying Amendment (31 U.S.C. 1352)—Contractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtain ing any Federal award. Such disclosures are forwarded from tier to tier up to the non-Federal award. (J) See §200.322 Procurement of recovered materials.

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2023 COPS Hiring Program (CHP) Award Owner’s Manual
Appendix G. Remittance of Interest Earned Amounts
2 CFR § 200.305 (b)(9) – Payment (remittance of interest earned)

1. Interest earned amounts up to $500 per year may be retained by the non-federal entity for administrative expense. Any additional interest earned on federal advance payments deposited in interest-bearing ac- -
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counts must be remitted annually to the Department of Health and Human Services Payment Manage ment System (PMS) through an electronic medium using either Automated Clearing House (ACH) network or a Fedwire Funds Service payment. Remittances must include pertinent information of the payee and nature of payment in the memo area (often referred to as “addenda records” by Financial Institutions) as that will assist in the timely posting of interest earned on federal funds. Pertinent details include the Payee Account Number (PAN) if the payment originated from PMS, or Agency information if the payment origi nated from ASAP, NSF or another federal agency payment system. The remittance must be submitted as follows:
i. For ACH Returns:

Routing Number: 051036706
Account number: 303000
Bank Name and Location: Credit Gateway - ACH Receiver St. Paul, MN ii. For Fedwire Returns*:

Routing Number: 021030004
Account number: 75010501
Bank Name and Location: Federal Reserve Bank Treas NYC/Funds Transfer Division New York, NY (* Please note organization initiating payment is likely to incur a charge from your Financial Institution for this type of payment) iii. For International ACH Returns:

Beneficiary Account: Federal Reserve Bank of New York/ITS (FRBNY/ITS) Bank: Citibank N.A. (New York)
Swift Code: CITIUS33
Account Number: 36838868
Bank Address: 388 Greenwich Street, New York, NY 10013
Payment Details (Line 70): Agency
Name (abbreviated when possible) and ALC Agency POC: Michelle Haney, 301-492-5065 For recipients that do not have electronic remittance capability, please make check** payable to:
“The Department of Health and Human Services.”
Mail Check to Treasury approved lockbox:

HS Program Support Center, P.O. Box 530231, Atlanta, GA 30353-0231 (** Please allow 4-6 weeks for processing of a payment by check to be applied to the appropriate PMS account)
iv. Any additional information/instructions may be found on the PMS Web site at https://pms.psc.gov/. 81 November 28, 2023 245 - 264
Appendix H. Additional resources for grant recipients
All recipients must follow the guidance in the financial fact sheets as outlined in this manual. The following are the fact sheets that can be found on the Award Management Materials web page:
• Grant Adjustment Modifications—Budget Modification fact sheet • Consultant Contractor Rate fact sheet
• Program Income fact sheet
• Sole Source Justification fact sheet
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COPS Office Resources
Websites
COPS Office Newsletter, Community Policing Dispatch: https://cops.usdoj.gov/html/dispatch/ COPS Office Beat Podcast: https://cops.usdoj.gov/thebeat Grants information: https://cops.usdoj.gov/grants
President’s Task Force on 21st Century Policing One-Year Progress Report:
https://portal.cops.usdoj.gov/resourcecenter/Home.aspx?page=detail&id=COPS-W0805 SRO Resources: https://cops.usdoj.gov/supportingsafeschools Updated Publication list: https://cops.usdoj.gov/RIC/ric.php For more information about the U.S. Department of Justice’s Tribal TTA efforts, visit:
https://www.justice.gov/tribal and select “training and technical assistance” on the left toolbar.

The Office of Community Oriented Policing Services (COPS Office) provides resources and training and technical assistance (TTA) to further practical and specialized knowledge used to implement and enhance justice system efforts, particularly in the law enforcement field. The COPS Office supports resources and TTA that is not only specifically geared toward tribes but also generally applies across broader topic areas such as community policing, drugs, gangs, and youth safety, among others. On the Tribal Community Policing Resources page you’ll find a variety of resources and courses the COPS Office offers for tribal law enforcement. These resources are constantly being updated and added to so please check back often. https://cops.usdoj.gov/tribalpolicing.

Publications
Intelligence-Led Community Policing, Community Prosecution, and Community Partnerships:
https://portal.cops.usdoj.gov/resourcecenter/Home.aspx?page=detail&id=COPS-P322 Officer-Involved Shootings: A Guide for Law Enforcement Leaders:
https://portal.cops.usdoj.gov/resourcecenter/Home.aspx?page=detail&id=COPS-P350 Police Perspectives: Building Trust in a Diverse Nation - No. 1. How to Increase Cultural Understanding:
https://portal.cops.usdoj.gov/resourcecenter/Home.aspx?page=detail&id=COPS-P344 Police Perspectives: Building Trust in a Diverse Nation - No. 2. How to Serve Diverse Communities:
https://portal.cops.usdoj.gov/resourcecenter/Home.aspx?page=detail&id=COPS-P345 Police Perspectives: Building Trust in a Diverse Nation - No. 3. How to Support Trust Building in Your Agency:
https://portal.cops.usdoj.gov/resourcecenter/Home.aspx?page=detail&id=COPS-P346 Rank and File: Leaders in Building Trust and Community Policing:
https://portal.cops.usdoj.gov/resourcecenter/Home.aspx?page=detail&id=COPS-P351 November 28, 2023 247 - 264

Glossary of Terms
allowable costs. Allowable costs are costs that will be paid for by this award program. Upon review of your submitted budget, any unallowable costs were removed. The award financial information included in your award package specifies your allowable costs, contains the final budget category amounts for which your agency was approved, and notes any relevant revisions that were made to your original budget submission. assistance listing. The assistance listing contains a description and index of all forms of federal assistance. Each program is assigned an assistance listing number, which is used by auditors to track award revenues. It is also used in participating states by State Single Points of Contact in conducting the required intergovernmental reviews under Executive Order 12372. The assistance listing number for COPS Office awards is 16.710. audit. Work done by auditors, including both the Office of the Inspector General (OIG) and state or local auditors, to examine financial statements and to review
• compliance with laws and regulations;
• economy and efficiency of operations;
• effectiveness in achieving program results; and
• allowability of costs claimed against the award.
authorized officials. The authorized officials are the individuals in your organization who have final authority and responsibility for all programmatic and financial decisions regarding this award. At the time of award application, your agency listed the law enforcement executive (usually the chief of police, Sheriff, etc.) and the government executive (usually the mayor, board president, etc.) for your agency. These executives are listed on your award document and are understood to be your authorized officials. If any of the executive information is incorrect, please revise the information via JustGrants. For any assistance, please reference the https://justicegrants.usdoj.gov/training/jarg-entity-management.pdf.

Automated Fingerprint Identification System (AFIS). An AFIS system is a highly specialized biometrics system that compares a single fingerprint image with a database of fingerprint images. Fingerprint images are collected from crime scenes or are taken from criminal suspects when they are arrested. Fingerprint images may be captured by placing a finger on a scanner or by electronically scanning inked impressions on paper. award end date. This is the date until which your agency is authorized to purchase items or hire positions that were approved by the COPS Office. The award end date is found on your award document. Recipients may not make any purchases or hire any positions after this date without written approval from the COPS Office. award number. The award number identifies your agency’s award and can be found on your award document.

This number should be used as a reference when corresponding with the COPS Office. Your award number is in the following format: 15JCOPS-22-GG-02187-XXXX. The COPS Office tracks award information based upon this number. award start date. This is the date on or after which your agency is authorized to purchase or hire any allowable equipment, services, personnel, or other costs that were approved by the COPS Office. The award start date is found on your award document. Recipients may not expend funds or hire or rehire award-funded officers prior to this date without written approval from the COPS Office.

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career law enforcement officer. The COPS Office statute defines a career law enforcement officer as a person hired on a permanent basis who is authorized by law or by a state or local public agency to engage in or oversee the prevention, detection, or investigation of violations of criminal laws. closeout. The process in which the awarding agency, the COPS Office, determines that all applicable administrative actions and all required work and conditions of the award have been completed and met by the recipient and awarding agency.
cognizant federal agency. Your cognizant federal agency is generally the federal agency that provides your agency with the most federal money. The Office of Management and Budget (OMB) may have already assigned your cognizant federal agency to you. If this is the first federal award that your organization has received, the U.S.

Department of Justice is your cognizant federal agency. community policing. Community policing is a philosophy that promotes organizational strategies that support the systematic use of partnerships and problem-solving techniques to proactively address the immediate conditions that give rise to public safety issues such as crime, social disorder, and fear of crime..

Computer Aided Dispatch (CAD) system. Computer database that can track calls for service, maintain status of units available, provide various reports, produce address histories, and support electronic mail. With the installation of integrated CAD systems, officers are able to receive calls for service on their mobile data terminals rather than over the radio. Radios can then be used only for serious emergencies.

COPS Office. Created under the 1994 Crime Bill, the Office of Community Oriented Policing Services (COPS Office) is an independent office within the U.S. Department of Justice that is the grantor or awarding agency for your award or cooperative agreement. The COPS Office is responsible for assisting your agency with the administration and maintenance of your award for the entire award period. If you have any questions regarding the COPS office, please call the COPS Office Response Center at 800-421-6770 or visit the COPS Office website at https://cops.usdoj.gov.

COPS Office Finance Staff Accountants. The COPS Office finance staff accountants are responsible for your agency’s financial and budgetary needs related to this award. A staff accountant is assigned to each state and is available to answer any questions that you may have concerning the Quarterly Financial Status Report (SF-425) and other financial aspects of your award. To identify your staff accountant, please call the COPS Office Response Center at 800-421-6770.
criminal intelligence officer. A criminal intelligence officer, whether working directly with a law enforcement agency or assigned to the appropriate state or regional fusion center, works in the field of criminal intelligence and may conduct data collection, research, and analysis to produce finished intelligence reports or other products designed to assist in the prevention, detection, or investigation of violations of criminal laws. disallowed costs. Disallowed costs means those charges that are determined to be unallowable, in accordance with the applicable Federal statutes, regulations, or the terms and conditions of the federal award.

Employer Identification Number (EIN) / OJP vendor number. This number is usually your agency’s nine-digit federal tax identification number as assigned to you by the Internal Revenue Service (IRS). Your accounting/bookkeeping department should have this number. In some cases, the EIN has been previously November 28, 2023 249 - 264

assigned to another agency within your jurisdiction. In this instance, a new vendor number will be assigned to you by the Office of the Chief Financial Officer. The newly assigned number is to be used for COPS Office administrative purposes only and should not be used for IRS purposes.
equipment. Equipment is tangible personal property (including information technology systems) having a useful life of more than one year and a per-unit acquisition cost that equals or exceeds $5,000. federally recognized tribe. Federally recognized tribes are Native American Indian tribal entities that are recognized by the Bureau of Indian Affairs (BIA) and are eligible for funding and services by virtue of their status as sovereign Native American Indian tribes. They are acknowledged to have the immunities and privileges available to federally acknowledged Indian tribes by virtue of their government-to-government relationship with the United States, as well as the responsibilities, power, limitation, and obligations of such tribes. For further information, contact: BIA, Division of Tribal Government Services, MS-4631-MIB, 1849 C Street NW, Washington, DC 20240, 202-208-2475.
gas mask. A gas mask is connected to a chemical air filter and is used to protect the face and lungs from toxic gases.

Geographic Names Information System (GNIS) ID. The Geographic Names Information System (GNIS) database is maintained by the U.S. Geological Survey, U.S. Department of the Interior. The database assigns a unique, permanent feature identifier, the feature ID, which is the only standard federal key for integrating or reconciling feature data from multiple datasets.
global positioning system (GPS). Global positioning systems are a series of 24 geosynchronous satellites that continuously transmit their positions. Each system is used in personal tracking, navigation, and automatic vehicle location technologies.

Grant Operations staff. COPS Office Grant Operations staff are trained and available to assist you in addressing any compliance-related questions regarding your award. Grant Operations staff plan and conduct site visits and enhanced office-based grant reviews. During the life of your award, you may be selected for a monitoring site visit to assess your compliance with the terms and agreements of the award program, to review your community policing initiatives, and to provide technical and administrative support for your award. Please contact the COPS Office Response Center at 800-421-6770 if you have any compliance-related questions.

Grant manager. COPS Office Grant managers are trained to assist you with implementing and maintaining your award. A Grant manager is assigned to your state and is available to answer any questions that you may have concerning the administrative aspects of your award. Your Grant manager can assist you with requesting an extension on your award or modifying the award. To obtain the name and phone number of your Grant manager, please contact the COPS Office Response Center at 800-421-6770. indirect costs. If approved for your program, indirect (facilities & administrative (F&A)) costs means those costs incurred for a common or joint purpose benefitting more than one cost objective, and not readily assignable to the cost objectives specifically benefitted, without effort disproportionate to the results achieved. interoperable communications. Communications interoperability refers to the ability of emergency response officials to share information via voice and data signals on demand, in real time, when needed, and as authorized.

Interoperable communications policies, procedures, and technology are used to increase voice and data information sharing among the law enforcement, fire service, and emergency medical service communities.

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local budget cycle. Your agency’s fiscal year. Some common examples include January 1 to December 31, October 1 to September 30, and July 1 to June 30. Some local budget cycles may extend up to 24 months. matching funds. What a locality must contribute as a cash match toward total allowable project costs over the life of the program.
military veteran. a military veteran is is defined as a person who served in the active military, naval, or air service, and who was discharged or released therefrom under conditions other than dishonorable. modified total direct cost. Modified total direct cost (MTDC) means all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and up to the first $25,000 of each subaward (regardless of the period of performance of the subawards under the award). MTDC excludes equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs and the portion of each subaward in excess of $25,000. Other items may only be excluded when necessary to avoid a serious inequity in the distribution of indirect costs, and with the approval of the cognizant agency for indirect costs.

National Incident-Based Reporting System (NIBRS). A comprehensive reporting database where agencies provide individual records for eight index crimes and 38 other offenses. obligation of funds. The COPS Office obligates federal funds when the award document is signed by the COPS Office Director or his or her designated official. For the recipient, award funds are obligated when monies are spent hiring approved personnel under the award. The term encumbrance is often used at the local and state levels to describe this type of transaction. Liquidated obligations are considered cash outlays or monies actually spent. Unliquidated obligations are obligations incurred and recorded but not yet paid (accrual basis of accounting) or not yet recorded and not yet paid (cash basis of accounting). primary law enforcement authority. An agency with primary law enforcement authority is the agency that is the first responder to calls for service, and has ultimate and final responsibility for the prevention, detection, or investigation of violations of criminal laws within its jurisdiction.

The Public Safety Partnership and Community Policing Act of 1994. The COPS Office is charged with fulfilling the mandates of this law. The purposes of the law are to
• increase the number of community policing officers on the beat; • provide additional and more effective training to law enforcement officers to enhance their problem-solving, service, and other skills needed in interacting with members of the community; • encourage the development and implementation of innovative programs to permit members of the community to assist law enforcement agencies in the prevention of crime; and • encourage the development of new technologies to assist law enforcement agencies in reorienting the emphasis of their activities from reacting to crime to preventing crime. rehire. Some COPS Office grant programs provide funding to rehire full-time officers who were laid off (from any jurisdiction) or who were scheduled to be laid off on a specific future date at the time of award application as a result of state, local, or BIA budget reductions. A recipient may use funding to rehire an experienced full-time officer, but any additional costs higher than entry-level that your agency pays the rehired officer must be paid with local agency funds, not award funds.

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retention period. Some COPS Office programs stipulate that awarded position must be retained for at least 12 months following the conclusion of federal funding for that position. This time span is referred to as the retention period.

School Resource Officer (SRO). A career law enforcement officer with sworn authority, deployed in communityoriented policing and assigned by the employing police department or agency to work in collaboration with schools and community-based organizations to
• address crime problems, gangs, and drug activities affecting or occurring in or around an elementary or secondary school;
• deploy or expand crime prevention efforts for students; • educate likely school-age victims in crime prevention and safety; • develop or expand community justice initiatives for students; • train students in conflict resolution, restorative justice, and crime awareness; • assist in the identification of physical changes in the environment that may reduce crime in or around the school; and
• assist in developing school policy that addresses crime and to recommend procedural changes. simplified acquisition threshold. Simplified acquisition threshold means the dollar amount below which a nonFederal entity may purchase property or services using small purchase methods. Non-Federal entities adopt small purchase procedures in order to expedite the purchase of items costing less than the simplified acquisition threshold. The simplified acquisition threshold is set by the Federal Acquisition Regulation at 48 C.F.R. Subpart 2.1 (Definitions) and in accordance with 41 U.S.C. § 1908. Currently, the simplified acquisition threshold is $250,000. subaward. Subaward means an award provided by a pass-through entity to a subrecipient for the subrecipient to carry out part of a Federal award received by the pass-through entity. It does not include payments to a contractor or payments to an individual that is a beneficiary of a Federal program. A subaward may be provided through any form of legal agreement, including an agreement that the pass-through entity considers a contract. subrecipient. Subrecipient means a non-Federal entity that receives a subaward from a pass-through entity to carry out part of a Federal program; but does not include an individual that is a beneficiary of such program. A subrecipient may also be a recipient of other Federal awards directly from a Federal awarding agency. supplanting. COPS Office award funds may not be used to supplant (replace) state, local, or Bureau of Indian Affairs (BIA) funds that would be made available in the absence of federal COPS Office award funding. Award funds must be used to increase the amount of state, local, or BIA funds otherwise budgeted for sworn officer positions, plus any additional state, local, or BIA funds budgeted for these purposes. supplies. Supplies means all tangible personal property other than those described under equipment. A computing device is a supply if the acquisition cost is less than the lesser of the capitalization level established by the nonFederal entity for financial statement purposes or $5,000, regardless of the length of its useful life.

System for Award Management (SAM). The SAM database is the repository for standard information about federal financial assistance applicants, recipients, and subrecipients. Organizations that have previously submitted applications via https://www.grants.gov/ are already registered with SAM, as it is a requirement for November 28, 2023 252 - 264
https://www.grants.gov/ registration. Please note, however, that applicants must update or renew their SAM at least once per year to maintain an active status. Information about registration procedures can be accessed at https://www.sam.gov/.
unique entity Identifier. The Unique Entity ID (SAM) is a 12-character alpha-numeric value and once issued, will not change. Entities. A unique entity identifier is required of all applicants for COPS Office awards and must be updated every year in SAM.gov. This number will be used by the Federal Government to better track award recipient information throughout the award cycle and to provide consistent name and address data for electronic award application systems.
village public safety officer. A “village public safety officer” is defined as “an individual employed as a village public safety officer under the program established by the State pursuant to Alaska Statute 18.65.670.” Tribal Law and Order Act of 2010, Pub. L. 111-211, title II, § 247 (a)(2).

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2023 COPS Hiring Program (CHP) Award Owner’s Manual
This manual was created to assist COPS Hiring Program (CHP) recipients with the administrative and financial matters associated with their award.

For more information about your CHP award, please contact your COPS Office grant manager. If you do not know the name or telephone number of your grant manager, please contact the COPS Office Response Center at [email protected].

U.S. Department of Justice
Office of Community Oriented Policing Services
145 N Street NE
Washington, DC 20530
To obtain details about COPS Office programs, call the COPS Office Response Center at 800-421-6770.

Visit the COPS Office online at https://cops.usdoj.gov/.

Published October 2023
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Community Project Request Overview
Community project request funds are one-time and over one-year. Unlike a regular grant, we submit our proposals to our Senators and House Member. If selected by a federal elected official, the proposal must make its way through the Committees and Congress in order to be included in the final budget passed by Congress and signed by the President. This is the most flexible funding that we have access to because we get to design our own program. We work closely with the elected offices to try and ensure that any project submitted lines up with their own office priorities.

Community project request funds work best as closing dollars - so filling in that last gap funding you would need - or one-time equipment costs. The budget should be $1 million max, with an ideal target of $400,000-$700,000. Equipment and infrastructure requests are the two strongest for the City given your Congressman’s priorities.

As a reminder, the community project request proposal is included in the monthly retainer fee, so it would not cost the City extra to submit a proposal next year.

Senator Padilla
Projects marked with an asterisk (*) were NOT included in the funded Senate bill, but were originally selected by Senator Padilla. If you were interested in something like those, we would want to have a conversation with the Senate to see what happened.

Transportation, Housing, and Urban Development
● Fire Station 61 Renovations (Monterey County)
○ Funding for the design and remodeling of Fire Station 61. The existing fire station is aging and beginning to exceed its useful life.
● Half Moon Bay Farmworker Home- ownership Expansion
○ Funding for the Half Moon Bay Farmworker Home Ownership Program to provide extremely low-income farmworkers and their families with safe and healthy manufactured homes in the community where they live and work. ● Inside Safe Program (Los Angeles)
○ Funding will be used to support the City's Inside Safe Program which assesses street homelessness, proactively engages with those living in tents and encampments, and provides immediate permanent supportive housing. The funding will be used to make livability upgrades to properties. ● Palm Springs Navigation Center
○ Funding to complete the construction of the Palm Springs Navigation Center, to provide services and resources for the City's homeless population.

Commerce, Justice and Science
● City of Lompoc
○ Funding for a new Records Management System for the Lompoc Police Department.

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● County of San Luis Obispo
○ Funding to replace the jail security electronics system at the County Jail and the Honor Farm.
● City of Carson*
○ Funding for license plate readers cameras throughout the City and surveillance cameras at City-owned facilities.
● City of Perris*
○ Funding for the purchase body cameras for City of Perris code enforcement personnel.
● City of Santa Ana*
○ Funding to expand an innovative, alternative response model to address the increased number of public safety calls involving individuals experiencing mental health crises and substance abuse issues.

Energy and Water Development
● City of Milpitas*
○ Funding for project to install a combined solar-microgrid-battery system at the facility that houses the City of Milpitas' Police Station, 911 Call Center, Public Works and Information Technology Departments.
● City of Stockton*
○ Funding to support project to install solar panels and battery storage at the City of Stockton's Emergency Operations Center and New City Hall to ensure a reliable source of energy in times of emergency.
● City of Concord*
○ Funding for the City of Concord to upgrade all existing induction streetlights to LED.
● City of Reedley*
○ Funding to build out electric vehicle charging infrastructure at City of Reedley city facilities.
● City of Placentia*
○ Funding to retrofit the City of Placentia's Civic Center building, which houses all City Departments, with solar technology, a new HVAC System, and an energy efficient Cool Roof.
● City of Chino Hills*
○ Funding for the city of Chino Hills to install solar systems at sites that function as emergency operations centers or shelters and are essential for the City to maintain continuity of services during disasters.

Homeland Security
● City of South Gate Emergency Operations Center
○ Funding for renovation of space in a current city facility to serve as a new emergency operations center.
● City of Oakland*
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○ Funding for upgrades to the City of Oakland's Emergency Operations Center, which serves as the centralized location of emergency response and recovery support operations.
● City of Chino Hills*
○ Project to develop an Urban Forest Management Plan and to take preventative steps, such as vegetation removal, to mitigate the risk of wildfire.

Interior and Environment
● County of Butte for Wildfire Risk Reduction
○ Project funds roadside fuels reduction efforts on high-priority roadways to improve fire resiliency and fire breaks throughout high-fire severity zones in Butte County.
● Placer County for Baker Ranch/Shirttail Canyon Wildfire Defense Planning and Analysis. ○ Project would evaluate wildfire risk near Baker Ranch and Shirttail Canyon and develop a detailed treatment plan/budget for forest resilience activities in Placer County.

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California City: COPS Hiring Handbook
Overview
● Start Date: October 1, 2023
● End Date: November 30, 2028
● Federal Funding: $250,000 ($125,000/officer to be used over 3 years) ● Match from California City: $326,868
○ We submitted a cost match waiver which was ultimately denied by the COPS office. If the cost match is too high for the City to bear, we can decrease our award for funding for 2 officers to 1 officer.
● Requested 2 entry-level full-time positions.
● Committed to trying to hire one military veteran.
● Plan to retain both awarded positions for a minimum of 12 months after COPS Hiring funds end.
● Contact grant support at [email protected] or 800-421-6770.

CAP Resources
● CAP’s New Start Handbook for Federal Grants
● The COPS Hiring solicitation can be found here.
● The submitted application can be found here.
● Submitted Budget can be found here.
● COPS Award Owner’s Manual can be found here.

Goals and Objectives
Goal: Increase CCPD’s community outreach.

Objectives:
● Quarterly Coffee with Cops outreach with the public.
● Quarterly engagement with business owners.
● Understand/reflect community needs/partner organizations on a continuing basis.

Goal: Increase information sharing on social media.

Objectives:
● Facebook: Post 3x/week (minimum) and increase followers from 3,900 to 4,500. ● Instagram: Post 3x/week (minimum) and increase followers from 164 to 600. ● Expand posts to Nixle and California City website.
● Discuss issues and solutions with Chief’s Advisory Committee for insight before final priorities and policies.

Goal: Build collaborative relationships with 15 community partners minimum.

Objectives:
● Engage partners to understand services and create referral pathways. ● Utilize partners to help build trust with provision of appropriate services. ● Two-way information sharing and increased trust in police.

Goal: Expand recruitment/hiring of officers from within the community.

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Objectives:
● Develop hiring policy with preference points for recruiting officers with community ties. ● Utilize insight and relationships of local officers.
● Local officers expand community policing and resident engagement.

Goal: Expand citizen opinion in hiring and promotion panels.

Objectives:
● Invite residents to apply to serve on hiring and promotion panels. ● Select up to two individuals to alternate on panels.
● Understand the importance of community views in officer selection.

Goal: Establish a Chief’s Advisory Committee.

Objectives:
● Invite residents to apply/serve on the committee.
● Select six to 12 individuals from diverse backgrounds, including a justice-involved person.
● Discuss issues and solutions with the committee for insight before final priorities and policies.
● Meet quarterly (minimum).

Application Summary
● COPS Office awards must be used to initiate or enhance community policing activities with either the newly hired officers funded by this award program or an equivalent number of veteran officers who are redeployed to implement this community policing strategy after hiring the additional entry-level officers with COPS Office award funds. ○ California City Problem/Focus Area: Legitimacy and Trust ○ Funding will enable California City to install community policing and give residents a voice in how they are policed.
● Primary goals:
○ Increasing public trust in our agency.
○ Reducing the number of offenders and repeat offenders. ○ Improving the response to the problem/focus area (i.e. more comprehensive and coordinated way of dealing with the problem/focus area, providing better services to victims, or greater efficiency in dealing with the problem/focus area). ● California City will initiate or enhance a partnership with 15 external groups/organizations to develop responses to this problem/focus area. ● The most important partnerships are:
○ Mojave Unified School District
○ City of California City Chamber of Commerce
○ Desert Song Foursquare Church
● Combating Extremism
○ CCPD will reinforce existing regulations prohibiting extremist activity and to query officers about their views on the extent of the problem at hiring and performance reviews.
○ Better training, counseling and discussion of the true nature of extremism conversations will be initiated.

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○ We will work to identify members of extremist groups and those sympathetic to their ideology to make sure they don’t join our department. ○ Our officer handbook will be edited to include that liking or reposting white nationalist and extremist content would be considered the same as advocating it, which is against CCPD policy.
○ Using best practices and published resources such as the International Association of Chiefs of Police’s “Using Community to Counter Violent Extremism: Five Key Principles for Law Enforcement” and “The Challenge and Promise of Using Community Policing Strategies to Prevent Violent Extremism: A Call for Community Partnerships with Law Enforcement to Enhance Public Safety, Final Report” will be vital to employing emerging-and-best practices. ● Community Policing Plan
○ In the grant's first six months, CCPD will finalize and seek City Council approval of a five-year Community Policing Plan, which will include an emphasis on community policing and building trust and legitimacy within the community. ■ We expect strategies will include personalized outreach, specialized training, and updated policies. police department philosophy and organizational structure, socioeconomic and political makeup of the community, cultural diversity in the community, police history, police operations, police mission and culture, police discretion, police conduct and ethics, problem-oriented policing, and crime prevention, as recommended by the “BJA in Training in Community Policing: A Suggested Curriculum.”
■ The Community Policing Plan will include a goal of expanding recruitment/hiring of officers from within the community, to better reflect California City’s diversity within CCPD’s ranks and emphasize the importance of community-led policing.
■ After the first officer is hired, CCPD will begin to conduct community outreach to understand the gaps in trust and legitimacy held by the public. ● Such outreach can include town halls, surveys, and in-person informal meetings.
● CCPD will hold personal meetings with community stakeholder groups, such as church leaders, business owners, local advocacy groups, and school leaders.
● CCPD will work with local media to ensure that each event is adequately publicized to maximize participation.
● CCPD will utilize its Facebook and Instagram, which it updates regularly, Nixle, and the CalCity government website.
○ CCPD will emphasize outreach to minority communities and include partnerships with local churches and advocacy groups.
○ CCPD will focus recruitment efforts on minority groups and within our local community.
■ CCPD will use an inclusive platform, such as Discover Policing, to ensure recruitment is open to broad and diverse applicants that mirror our community including an emphasis on hiring a Black or female officer.

Program Funding Provisions
● CHP awards provide up to 75 percent of the approved entry-level salaries and fringe benefits of full-time officers for 36 months, with a minimum 25 percent local cash match requirement and a maximum federal share of $125,000 per officer position.

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○ Any additional costs for salaries and fringe benefits higher than entry level are the responsibility of the recipient agency.
● Awards are five years long to allow time for recruitment and hiring before the 36 months of salary funding begins.
● CHP award funds may not be used to supplant (replace) local funds that agencies otherwise would have devoted to sworn officer hiring. The hiring of officers under CHP must be in addition to, and not in lieu of, officers who otherwise would have been hired with state or local funds.
● At the conclusion of 36 months of federal funding, recipients must retain all sworn officer positions awarded under the CHP award for a minimum of 12 months. ● The retained CHP-funded position(s) should be added to the recipient's law enforcement budget with state or local funds, over and above the number of locally funded positions that would have existed in the absence of the award.

Accepting the Award
● Your entity must successfully set up their JustGrants account and enroll in the Automated Standard Application for Payments (ASAP) to accept and manage their award.
● Accepting or declining an award can only be done through JustGrants. ● Prior to accepting an award, the entity administrator must assign a financial manager, a grant administrator, and two authorized representatives for each award in JustGrants. ● To officially accept your award, you must carefully review and electronically sign the Award Package (which includes your Award Information, Financial Information, Award Conditions, and Other Award Documents) within 45 days from the date shown on the award letter.
● For law enforcement agencies, both the top law enforcement executive (e.g., chief of police, sheriff, or equivalent) and the top government executive (e.g., mayor, board chairman, or equivalent) sign the award document.
● Please see the JustGrants training: Grant Award Acceptance for detailed information on accepting your award.

Reporting quarter SF-425 due date
January 1–March 31 April 30
April 1–June 30 July 30
July 1–September 30 October 30
October 1–December 31 January 30
For your initial SF-425 submission, determine when the most recent SF-425 reporting quarter ended and complete an SF-425 to cover the period from the award start date to the end of that period. You are required to submit an SF-425 even if you have not spent any money or incurred November 28, 2023 261 - 264
any costs during a reporting period. The due dates for online filing of SF-425s are the same as for the submission of paper copies.

Example:

How do we file a Performance Report?
Only the Grants Award Administrator for your organization will be able to view and submit a performance report.

How do we file a final Performance Report?
You should complete a final performance report within 120 days of the period of performance end date. To submit a final report, the Grants Award Administrator should locate the report question set in My Worklist or on the Performance Management tab. The report cover page will ask whether the report is interim progress report or a final report – please select “final” to view final report questions.

Reporting Period Program Progress Report due date
August 1 - January 31 March 2
February 1 - July 31 August 30
What kind of information will these reports require?
These reports will request information about the status of your award in terms of hiring personnel, purchasing equipment, delivering service, and progress in meeting milestones identified in the award document. as well as general information about your agency.

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Resolution No. 11-23-3009

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALIFORNIA CITY ACCEPTING THE FY 2023 COPS HIRING PROGRAM AWARD
WHEREAS, the City of California City desires to participate in the Hiring Program administered by the U.S. Department of Justice, Office of Community Oriented Policing Services (hereafter referred to as DOJ COPS).

WHEREAS, the COPS Hiring Program provides funds directly to law enforcement agencies to hire new or rehire additional career law enforcement officers and deputies to enhance their community policing capacity and crime prevention efforts; and WHEREAS, the fiscal year 2023 COPS Hiring Program will cover 75% of the approved entry-level salary and fringe benefits of two newly-hired, full-time sworn career law enforcement officer for three years (36 months) up to $125,000.00 per officer position; and
WHEREAS, at the conclusion of the federal funding period grantees must retain all sworn officer positions awarded under the COPS Hiring Program grant for a minimum of one year;
NOW, THEREFORE, BE IT RESOLVED that the Police Chief, Jesse Hightower, be authorized on behalf of the California City City Council to sign the Grant Agreement with DOJ COPS, including any amendments thereof.

BE IT FURTHER RESOLVED, that grant funds received hereunder shall not be used to supplant expenditures controlled by this body.

BE IT FURTHER RESOLVED, that the City of California City agrees to abide by the terms and conditions of the Grant Agreement as set forth by DOJ COPS PASSED, APPROVED AND ADOPTED by the California City, City Council in a meeting thereof held on November 28, 2023 by the following:

AYES:

NOES:

ABSENT:

ABSTAIN:

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Kelly Kulikoff, Mayor
ATTEST:

Socorro Chavez, City Clerk
STATE OF CALIFORNIA }
COUNTY OF KERN } SS
CITY OF CALIFORNIA CITY }
I, Socorro Chavez, City Clerk of the City of California City, do hereby certify that the foregoing Resolution was duly and regularly adopted by the City Council of the City of California City on the 28th day of November 2023, by the following vote:

Socorro Chavez, City Clerk
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California City City CouncilNovember 28, 2023

California City City Council
November 28, 2023