Agenda — Calimesa City Council, January 18, 2022

City of Calimesa
Regular Meeting of the City Council
AGENDA
Tuesday, January 18, 2022 – 6:00 p.m.

Norton Younglove Multipurpose Senior Center
908 Park Avenue, Calimesa, CA 92320
The Calimesa City Council will be conducting this meeting in the Norton Younglove Senior Center. Pursuant to recent 12/15/2021 State of California Mandate, it is required that masks be worn indoors by all those fully vaccinated or unvaccinated and while attending the Council meeting. Members of the public may participate in this meeting in one of two ways:
1) In person at the Norton Younglove Senior Center, 908 Park Avenue, Calimesa, CA 92320. 2) By viewing the meeting on Facebook Live, beginning at 6:00 p.m. at https://www.facebook.com/cityof.calimesa
Submission of Public Comments: If attending the meeting, public comment will be allowed by completing a blue speaker slip and providing it to the City Clerk at the meeting. Otherwise, public comment will be accepted via email. Please send comments via email to the Calimesa City Clerk at [email protected]. Identify public comment or the specific agenda item you wish to comment on in your email’s subject line. You may submit comments on any agenda item. Emailed comments must be submitted by 5:30 p.m. on Tuesday, January 18, 2022 and will be read into the record by the City Clerk. Electronic comments on agenda items may only be submitted via email and comments via text and social media (Facebook, Twitter, etc.) will not be accepted.

William Davis, Mayor  Jeff Cervantez, Mayor Pro Tem
Wynona Duvall, Council Member  Wendy Hewitt Council Member  Linda Molina, Council Member Bonnie Johnson, City Manager  Quinn Barrow, City Attorney In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a City meeting or other services offered by this City, please contact the City Clerk’s Office, (909) 795-9801. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service. Any public writings distributed by the City to at least a majority of the Council Members regarding any item on this regular meeting agenda will be made available at the public counter at City Hall located at 908 Park Avenue, Calimesa, CA 92320

ANNOUNCEMENT REGARDING SPEAKER SLIPS
Anyone wishing to address the City Council either during “Communications from the Public” or on any item on the agenda should fill out a blue speaker slip and give that slip to the City Clerk prior to the item being heard. Please write the number of the agenda item or the subject of your presentation on the slip. Please observe a time limit of three (3) minutes when giving your presentation. When called upon, please step forward to the microphone, state your name for the record, whom you represent and any statement you wish to make. Please be advised that you may not defer your three (3) minutes to another speaker.

CALL TO ORDER
ROLL CALL: MAYOR DAVIS, MAYOR PRO TEM CERVANTEZ, COUNCIL

MEMBER DUVALL, COUNCIL MEMBER HEWITT AND COUNCIL
MEMBER MOLINA.

STAFF: CITY MANAGER JOHNSON, CITY ATTORNEY BARROW, CITY

CLERK GERDES, FINANCE DIRECTOR REID, PLANNING

MANAGER LUCIA, PUBLIC WORKS DIRECTOR MONSON, CITY
ENGINEER THORNTON, INTERIM FIRE CHIEF O’CONNELL
AND SHERIFF CAPTAIN SALAS.

PLEDGE OF ALLEGIANCE

COMMUNICATIONS FROM THE PUBLIC
Anyone wishing to address the Council on any item within the Council’s jurisdiction that is not on the agenda may do so at this time.

This is not a time for City Council discussion of non-agenda items. After receiving public comments, Council Members or staff, after being recognized by the Mayor, may briefly respond to statements made by the public or questions posed by the public. In addition, Council Members may ask questions for clarification or make a referral to staff for factual information to be reported back to the Council at a later meeting.

Page 1 of 78 ends

APPROVAL OF THE AGENDA
RECOMMENDATION: Move to approve the agenda
Motion____________________ Second____________________ Vote____________________ CONSENT CALENDAR (Items 1 – 6)
The following Consent Calendar items are expected to be routine and non-controversial. Council will act upon them at one time without discussion. Any Council Member or staff member may request removal of an item from the Consent Calendar for discussion.

1. APPROVAL OF CITY COUNCIL ACTION MINUTES.
a) City Council action minutes of a regular meeting of December 20, 2021

2. RECEIVE AND FILE CITY COMMISSION & BOARD MINUTES.

There are no minutes ready for approval at this time

3. APPROVAL OF WARRANT REGISTERS.
a) Check Register Report with a total of $507,130.57 (Check Nos. 38049 to 38133) b) December 23, 2021 Payroll of $81,514.09
January 1, 2022 Council Payroll of $1,671.75
January 6, 2022 Payroll of $86,114.56

4. WAIVE FULL READING OF ANY PROPOSED ORDINANCES ON THE AGENDA.

This permits reading the title only in lieu of reciting the entire text of the Ordinances. This does not take policy action on the Ordinances or approve or disapprove any Ordinances on the agenda.

5. TRAVEL EXPENSES
RECOMMENDATION: That the City Council move to approve the Council Travel Training and Meeting/Mileage Expenses Report through December 31, 2021.

6. RESOLUTION APPROVING NEW CITY LOGO AND AUTHORIZING RELATED ACTIONS.

RECOMMENDATION: That the City Council adopt Resolution No. 2022-02, A Resolution of the City Council of the City of Calimesa, California approving a new city logo and authorizing related actions.

CHAMBER OF COMMERCE REPORTS

POLICE CHIEF COMMENTS & REPORTS

FIRE CHIEF COMMENTS & REPORTS

MAYOR & COUNCIL MEMBER REPORTING OF COUNTY & REGIONAL MEETINGS This is the time for comments, announcements and/or reports on meetings attended at public expense as required by AB 1234.

Page 4 ends

Page 13 ends

Page 14 ends

Page 24 ends

Page 25 ends

Page 29 ends

Page 2 of 78 ends

BUSINESS ITEMS

7. AMENDMENTS TO THE APPROVED JOB DESCRIPTIONS FOR FIRE CHIEF,

ADMINISTRATIVE ASSISTANT CLASSIFICATION SERIES AND
ACCOUNTING TECHNICIAN.

RECOMMENDATION: That the City Council adopt Resolution No. 2022-01, a Resolution of the City Council of the City of Calimesa, California adopting a revised position classification plan for City Personnel for Fiscal Year 2021-22.

COUNCIL MEMBERS’ COMMENTS & REPORTS
This is the time for additional general comments, announcements, reports on meetings attended at public expense as required by AB 1234, requests of staff, and other issues of concern to Council Members may be presented briefly at this time. The Council may not legally take action on any item presented at this time other than to direct staff to investigate a complaint or place an item on a future agenda unless (1) by a majority vote, the Council determines that an emergency situation exists, as defined by Government Code § 54956.5 or (2) by a four-fifths vote, the Council determines that there is a need for immediate action and the need for action arose subsequent to the agenda being posted as required by Government Code § 54954.2(b).

CITY MANAGER COMMENTS & REPORTS

ADJOURNMENT
Adjourn to the Regular Meeting of the City Council on Monday, February 7, 2022 at 6:00 p.m.

Page 32 ends

Page 3 of 78 ends

CITY COUNCIL MEETING

AGENDA REPORT
AGENDA ITEM NO. 1
SUBJECT: APPROVAL OF CITY COUNCIL MEETING MINUTES
MEETING DATE: January 18, 2022
PREPARED BY: Darlene Gerdes, Deputy City Manager/City Clerk RECOMMENDATION: That the City Council approve the action minutes as presented for the Regular City Council Meeting of December 20, 2021.

ATTACHMENTS:

Attachment A: City Council action minutes of December 20, 2021 Regular Meeting

Page 4 of 78 ends

City Of Calimesa
Joint City Council and Successor Agency to the Calimesa Redevelopment Agency Minutes of Regular Meeting
December 20, 2021
Pursuant to the State of California Executive Order N-29-20, regarding the COVID19 pandemic, the Calimesa City Council conducted this meeting in the Norton Younglove Senior Center maintaining appropriate social distancing. Members of the public were encouraged to participate in the meeting in one of two ways:
1) In person at the Norton Younglove Senior Center, 908 Park Avenue, Calimesa, CA 92320, maintaining a 6-foot distance from others. Face masks are mandatory. 2) By viewing the meeting on Facebook Live, beginning at 6:00 p.m. at https://www.facebook.com/cityofcalimesa
Submission of Public Comments: Those attending the meeting and maintaining appropriate social distancing, were allowed to speak during public comment by completing a blue speaker slip and providing it to the City Clerk at the meeting. Otherwise, public comment was accepted via email to the Calimesa City Clerk at [email protected] with a deadline of 5:30 p.m. on Monday, December 20, 2021.

CALL TO ORDER 6:00 p.m. by Mayor Davis
ROLL CALL: MAYOR DAVIS, COUNCIL MEMBER DUVALL AND COUNCIL MEMBER HEWITT.

ABSENT: MAYOR PRO TEM MOLINA AND COUNCIL MEMBER
CERVANTEZ.

There was Council consensus to excuse the absence of Mayor Pro Tem Molina and Council Member Cervantez.

STAFF: CITY MANAGER JOHNSON, CITY ATTORNEY BARROW, CITY

CLERK GERDES, FINANCE DIRECTOR REID, PLANNING

MANAGER LUCIA, PUBLIC WORKS DIRECTOR MONSON, CITY
ENGINEER THORNTON, INTERIM FIRE CHIEF O’CONNELL AND
SHERIFF LT. BEATTY.

Public Works Director Monson introduced Anthony Gaona and Robert Hagen who were both recently hired in the position of Maintenance Worker 1.

PLEDGE OF ALLEGIANCE
Pledge of Allegiance was led by City Engineer Thornton.

COMMUNICATIONS FROM THE PUBLIC
None

Page 5 of 78 ends

APPROVAL OF THE AGENDA

MOTION BY COUNCIL MEMBER DUVALL, SECONDED BY COUNCIL MEMBER HEWITT, CARRIED 3-0-2-0(MAYOR PRO TEM MOLINA AND COUNCIL MEMBER CERVANTEZ WERE ABSENT) TO APPROVE THE AGENDA AS PRESENTED.

Mayor Davis asked if there were any items to be removed from the Consent Calendar for discussion. There were no items removed.

CONSENT CALENDAR (Items 1 – 9)
The following Consent Calendar items are expected to be routine and non-controversial. Council will act upon them at one time without discussion. Any Council Member or staff member may request removal of an item from the Consent Calendar for discussion.

1. APPROVAL OF CITY COUNCIL ACTION MINUTES.
a) City Council action minutes of a regular meeting of December 6, 2021

2. RECEIVE AND FILE CITY COMMISSION & BOARD MINUTES.
a) Library Commission action minutes of regular meeting of October 5, 2021. b) Planning Commission action minutes of regular meeting of October 11, 2021. c) PC/CC Joint Housing Element Workshop action minutes of November 15, 2021.

3. APPROVAL OF WARRANT REGISTERS.
a) Check Register Report with a total of $345,799.69 (Check Nos. 37981 to 38048) b) December 9, 2021 Payroll of $82,891.19

4. WAIVE FULL READING OF ANY PROPOSED ORDINANCES ON THE AGENDA.

This permits reading the title only in lieu of reciting the entire text of the Ordinances.

This does not take policy action on the Ordinances or approve or disapprove any Ordinances on the agenda.

5. TRAVEL EXPENSES
RECOMMENDATION: That the City Council move to approve the Council Travel Training and Meeting/Mileage Expenses Report through November 30, 2021.

6. SUMMERWIND TRAILS PLAN PHASE 1 PARK: ACCEPTANCE OF THE BONDS AND AGREEMENT.

RECOMMENDATION: That the City Council Accept the sureties and authorize the Mayor and City Clerk to execute the Project Improvement Agreement and Reduce the Public Park DIF Bond.

7. SPECIAL TAX ANNUAL ACCOUNTABILITY REPORTS FOR PUBLIC SERVICES COMMUNITY FACILITIES DISTRICT NO. 1, COMMUNITY FACILITIES DISTRICT NO. 2012-1(SINGLETON HEIGHTS), COMMUNITY FACILITIES DISTRICT NO. 2013-1(JP RANCH) AND COMMUNITY FACILITIES DISTRICT NO. 2018-1 (SUMMERWIND TRAILS)

Page 6 of 78 ends

RECOMMENDATION: That the City Council receive and file Special Tax Accountability Reports for Fiscal Year 2020-21.

8. TREASURER’S REPORT FOR MONTH ENDED OCTOBER 31, 2021
RECOMMENDATION: That the City Council receive and file the Investment Report for the month ended November 30, 2021.

9. RECEIVE AND FILE THE 2020-21 ANNUAL AUDITED FINANCIAL STATEMENTS AND RELATED REPORTS.

RECOMMENDATION: That the City Council Receive and File the 2020-21 Annual Audit Report and Financial Statements, the Report on Internal Controls, the Appropriations Limit Report for 2022, and the Auditor’s Communication with Those Charged with Governance (SAS 114) Report.

MOTION BY COUNCIL MEMBER HEWITT, SECONDED BY COUNCIL MEMBER DUVALL, CARRIED 3-0-2-0(MAYOR PRO TEM MOLINA AND COUNCIL MEMBER

CERVANTEZ WERE ABSENT) TO APPROVE THE CONSENT CALENDAR AS PRESENTED.

CHAMBER OF COMMERCE REPORTS
Chamber Vice-President Tony Phillips provided the Chamber report as follows:

December 14, 2021 Chamber Breakfast at Kafé Royale, Senator Ochoa-Bogh was the speaker with 29 in attendance. Senator Ochoa-Bogh moved her office from Rancho Cucamonga to Redlands and an open house was held on Thursday, December 16, 2021.

Next breakfast meeting will be held on Tuesday January 11, 2022 at Kafé Royale.

Christmas Parade was successfully held on Saturday, December 11, 2021, Tony thanked Council, staff, Fire and Sheriff departments for their work to make the event a success.

The Toy Drive Night of Giving was held on Wednesday, December 15, 2021 at Calimesa Elementary School. The event was a great success and Tony thanked the Fire Department, local business and all those who gave and participated to make the night a success. 17 Spiral Ham Meals were distributed and 11 $100 gift cards. He reported that there were 200 – 225 people in attendance and all the toys donated were distributed. He concluded his report with an announcement of the Annual Installation and Community Awards dinner on January 13, 2022 at the Calimesa Event Center.

Council Member Duvall stated that the parade was the best one ever and thanked all for their efforts. She further stated that the night of giving was wonderful and that she was glad to be a part of the event. She thanked staff and all those who were involved.

POLICE CHIEF COMMENTS & REPORTS
Lt. Beatty reported 243 calls for service between December 6 th and the 19th
. He thanked
the Council and staff for a great work environment and for making him feel welcome. He wished all a Merry Christmas.

Page 7 of 78 ends

FIRE CHIEF COMMENTS & REPORTS
Interim Fire Chief O’Connell reported 1,596 total year-to-date calls for service with 1,131 of those calls being medical aid. He thanked the Chamber and Tony Phillips for his work with the parade and the toy drive, stating that it was a pleasure to work with the Chamber, adding that he was overwhelmed and glad to be a part of the program.

MAYOR & COUNCIL MEMBER REPORTING OF COUNTY & REGIONAL MEETINGS This is the time for comments, announcements and/or reports on meetings attended at public expense as required by AB 1234.

None

CONVENE JOINT CITY COUNCIL AND SUCCESSOR AGENCY TO THE CALIMESA

REDEVELOPMENT AGENCY MEETING
Mayor Davis called the Joint City Council and Successor Agency to the Calimesa Redevelopment Agency to order at 6:19 p.m.

JOINT BUSINESS ITEMS
JM1. CITY COUNCIL REORGANIZATION.

RECOMMENDATION: That the City Council choose one of its members as Mayor and another of its members as Mayor Pro Tem.

Deputy City Manager/City Clerk Gerdes presented the agenda report and opened the nominations for office of Mayor. Council Member Hewitt nominated William Davis for the office of Mayor. There were no other nominations made.

Deputy City Manager/City Clerk Gerdes called for those in favor of Mayor Davis as Mayor.

There were three votes in favor of Mayor Davis for the office of Mayor. (Council Member Cervantez and Council Member Molina were absent) Deputy City Manager/City Clerk Gerdes opened the nominations for the office of Mayor Pro Tem. Council Member Duvall nominated Council Member Cervantez. There were no other nominations made. Deputy City Manager/City Clerk Gerdes called for those in favor of Council Member Cervantez for the office of Mayor Pro Tem.

There were three votes in favor of Council Member Cervantez for the office of Mayor Pro Tem. (Council Member Cervantez and Council Member Molina were absent)

Page 8 of 78 ends

JM2. SUCCESSOR AGENCY TO THE CALIMESA REDEVELOPMENT AGENCY REORGANIZATION.

RECOMMENDATION: That the Board of Directors of the Successor Agency to the Calimesa Redevelopment Agency choose one of its members as Chairperson and another of its members as Vice-Chairperson.

Agency Secretary Gerdes presented the agenda report and opened nominations for the office of Calimesa Successor Agency Chair.

MOTION BY COUNCIL MEMBER DUVALL, SECONDED BY COUNCIL
MEMBER HEWITT, CARRIED 3-0-2-0(VICE-CHAIRPERSON MOLINA AND

AGENCY MEMBER CERVANTEZ WAS ABSENT) TO LEAVE THE

SUCCESSOR AGENCY BOARD OF DIRECTORS AS IS WITH BILL DAVIS AS CHAIR PERSON AND LINDA MOLINA AS VICE-CHAIRPERSON.

JM3. ADOPTION OF ANNUAL REDEVELOPMENT OBLIGATION PAYMENT SCHEDULE AND ADMINISTRATIVE BUDGET FOR JULY 1, 2022 THROUGH JUNE 30, 2023.

RECOMMENDATION: That the Board of Directors Successor Agency to the Calimesa Redevelopment Agency adopt SA Resolution No. 2021-02, approving the Recognized Obligation Payment Schedule and Administrative Budget Pursuant to Health and Safety Code Section 34177 for the period commencing July 1, 2022 and ending June 30, 2023 (ROPS 22-23) and taking certain actions in connection therewith.

Executive Director Johnson presented the agenda report.

MOTION BY AGENCY CHAIR DAVIS, SECONDED BY AGENCY MEMBER HEWITT, CARRIED 3-0-2-0(AGENCY VICE-CHAIR MOLINA AND AGENCY MEMBER CERVANTEZ WERE ABSENT) TO ADOPT CSA RESOLUTION NO. 2021-02,

APPROVING THE RECOGNIZED OBLIGATION PAYMENT SCHEDULE AND

ADMINISTRATIVE BUDGET PURSUANT TO HEALTH AND SAFETY CODE SECTION 34177 FOR THE PERIOD COMMENCING JULY 1, 2022 AND ENDING JUNE 30, 2023 (ROPS 22-23) AND TAKING CERTAIN ACTIONS IN CONNECTION THEREWITH.

ADJOURN THE SUCCESSOR AGENCY TO THE CALIMESA REDEVELOPMENT

AGENCY AND RECONVENE CITY COUNCIL
Mayor Davis adjourned the Successor Agency and reconvened the City Council at 6:26 p.m.

BUSINESS ITEMS

10. CITY COUNCIL REGIONAL ORGANIZATION APPOINTMENTS.

Page 9 of 78 ends

RECOMMENDATION: That the City Council review the Council Regional Organization Assignments list and that the Mayor determine and assign the 2022 representatives.

Mayor Davis announced that he would not be making any changes to the current appointments.

MOTION BY MAYOR DAVIS, SECONDED BY COUNCIL MEMBER HEWITT, CARRIED 3-0-2-0(MAYOR PRO TEM CERVANTEZ AND COUNCIL MEMBER MOLINA WERE ABSENT) TO LEAVE THE 2021 APPOINTMENTS AS IS FOR THE 2022 YEAR.

11. THIRD AMENDMENT TO FRANCHISE AGREEMENT BETWEEN THE CITY AND CR&R INCORPORATED.

RECOMMENDATION: That the City Council approve the Third Amendment to the Franchise Agreement between the City of Calimesa and CR&R Incorporated, authorize the Mayor to execute the agreement, and direct the City Manager to take all actions necessary to implement the Third Amendment.

Associate Engineer Shakir presented the agenda report.

After Council discussion the following action was taken:

MOTION BY COUNCIL MEMBER DUVALL, SECONDED BY MAYOR DAVIS, CARRIED 3-0-2-0(MAYOR PRO TEM CERVANTEZ AND COUNCIL MEMBER

MOLINA WERE ABSENT) TO APPROVE THE THIRD AMENDMENT TO THE

FRANCHISE AGREEMENT BETWEEN THE CITY OF CALIMESA AND CR&R

INCORPORATED, AUTHORIZE THE MAYOR TO EXECUTE THE AGREEMENT AND

DIRECT THE CITY MANAGER TO TAKE ALL ACTIONS NECESSARY TO IMPLEMENT THE THIRD AMENDMENT.

12. MUTUAL AID AGREEMENT BETWEEN THE CITY OF CALIMESA AND THE

CITY OF CANYON LAKE FOR EMERGENCY RESPONSE ASSISTANCE
BETWEEN THE CANYON LAKE AND CALIMESA FIRE DEPARTMENTS.

RECOMMENDATION: That the City Council approve a Mutual Aid Agreement between the City of Canyon Lake Fire Department and the City of Calimesa Fire Department.

Interim Fire Chief O’Connell presented the agenda report.

After Council discussion the following action was taken:

MOTION BY COUNCIL MEMBER HEWITT, SECONDED BY MAYOR DAVIS, CARRIED 3-0-2-0(MAYOR PRO TEM CERVANTEZ AND COUNCIL MEMBER

MOLINA WERE ABSENT) TO APPROVE THE MUTUAL AID AGREEMENT BETWEEN

THE CITY OF CANYON LAKE FIRE DEPARTMENT AND THE CITY OF CALIMESA

FIRE DEPARTMENT

Page 10 of 78 ends

13. PUBLIC SAFETY SERVICE ENHANCEMENT – CALIMESA FIRE DEPARTMENT

TRANSITION FROM A BASIC LIFE SUPPORT (BLS) EMERGENCY MEDICAL TECHNICIAN – BASIC PROVIDER, TO AN ADVANCED LIFE SUPPORT (ALS) PARAMEDIC PROVIDER.

RECOMMENDATION: That the City Council approve the transition of the Calimesa Fire Department from a Basic Life Support Emergency Medical Technician, prehospital care provider to an established Advanced Life Support – Emergency Medical Technician - Paramedic service provider and direct staff to begin taking the necessary steps for implementation.

Interim Fire Chief O’Connell presented the agenda report.

After Council discussion the following action was taken:

MOTION BY COUNCIL MEMBER DUVALL, SECONDED BY COUNCIL MEMBER HEWITT, CARRIED 3-0-2-0(MAYOR PRO TEM CERVANTEZ AND COUNCIL

MEMBER MOLINA WAS ABSENT) TO APPROVE THE TRANSITION OF THE

CALIMESA FIRE DEPARTMENT FROM A BASIC LIFE SUPPORT EMERGENCY

MEDICAL TECHNICIAN, PRE-HOSPITAL CARE PROVIDER TO AN ESTABLISHED ADVANCED LIFE SUPPORT – EMERGENCY MEDICAL TECHNICIAN – PARAMEDIC

SERVICE PROVIDER AND DIRECT STAFF TO BEGIN TAKING THE NECESSARY STEPS FOR IMPLEMENTATION.

Council Member Duvall wished all a Merry Christmas and thanked the City for her 1st year on the City Council, adding her appreciation to what she referred to as “amazing staff”.

She further wished the Calimesa community a Merry Christmas and Happy New Year.

Council Member Hewitt wished all a happy and safe holiday season.

Mayor Davis spoke regarding his term as Mayor and thanked the Council for their trust in his abilities to serve as Mayor once again. He wished all a Merry Christmas and Happy New Year and encouraged all to stay safe.

CITY MANAGER COMMENTS & REPORTS
City Manager Johnson wished all a Merry Christmas and Happy New Year, adding that 2021 was a very productive year and thanked the staff for their resilience and expressed her appreciation for their hard work and help throughout the year.

Page 11 of 78 ends

Planning Manager Lucia announced that the Draft Housing Element had been posted to the website for the public comment period of 60 days. She invited all to contact her with any questions.

RECESS TO CLOSED SESSION
City Attorney Barrow announced the Closed Session Item and Mayor Davis recessed the meeting to Closed Session at 6:43 p.m.

A. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957
Title: City Manager

CLOSED SESSION ANNOUNCEMENT
a. No reportable action.

ADJOURNMENT
Meeting was adjourned at 7:25 p.m. to the Regular Meeting of the City Council on Tuesday, January 18, 2022 at 6:00 p.m.

Respectfully Submitted,
Darlene Gerdes, City Clerk

Page 12 of 78 ends

CITY COUNCIL MEETING

AGENDA REPORT
AGENDA ITEM NO. 2
SUBJECT: APPROVAL OF COMMISSION MEETING MINUTES
MEETING DATE: January 18, 2022
PREPARED BY: Darlene Gerdes, Deputy City Manager/City Clerk There are no minutes ready for approval at this time

Page 13 of 78 ends

CITY COUNCIL MEETING

AGENDA REPORT
AGENDA ITEM NO. 3
SUBJECT: APPROVAL OF WARRANT REGISTER
MEETING DATE: January 18, 2022
PRESENTED BY: Celeste Reid, Finance Director
RECOMMENDATION: Staff requests that the City Council move to approve the Warrant Register as presented.

SUMMARY: The attached Check Register Report for City Council’s approval is as follows:
a) Check Register Report with a total of $507,130.57 (Check Nos. 38049 - 38133) b) December 23, 2021 Payroll of $81,514.09
January 1, 2022 Council Payroll of $1,671.75
January 6, 2022 Payroll of $86,114.56

Page 14 of 78 ends

Page 15 of 78 ends

Page 16 of 78 ends

Page 17 of 78 ends

Page 18 of 78 ends

Page 19 of 78 ends

Page 20 of 78 ends

Page 21 of 78 ends

Page 22 of 78 ends

Page 23 of 78 ends

CITY COUNCIL MEETING

AGENDA REPORT
AGENDA ITEM NO. 4
SUBJECT: WAIVE FULL READING OF ANY PROPOSED

ORDINANCES ON THE AGENDA
MEETING DATE: January 18, 2022
PREPARED BY: Darlene Gerdes, Deputy City Manager/City Clerk This permits reading the title only in lieu of reciting the entire text of the Ordinances. This does not take
policy action on the Ordinances or approve or
disapprove any Ordinances on the agenda.

Page 24 of 78 ends

CITY COUNCIL MEETING

AGENDA REPORT
AGENDA ITEM NO. 5
SUBJECT: COUNCIL TRAVEL TRAINING AND MEETING/MILEAGE

EXPENSES
MEETING DATE: January 18, 2022
PRESENTED BY: Darlene Gerdes, Deputy City Manager/City Clerk RECOMMENDATION: That the City Council move to approve the Council Travel Training and Meeting/Mileage Expenses Report through December 31, 2021.

ATTACHMENTS:

Attachment A: Council Travel Training and Meeting/Mileage Expenses through December 31, 2021

Page 25 of 78 ends

FISCAL YEAR 2021-22

COUNCIL TRAVEL AND MEETING/MILEAGE EXPENSES
ATTACHMENT 5A
MEETING/MILEAGE 01-1100-7590

DATE DESCRIPTION AMOUNT DATE DESCRIPTION AMOUNT
TOTAL TRAVEL/TRAINING $ - TOTAL MEETING/MILEAGE $ -
REMAINING BALANCE $ 1,450.00 REMAINING BALANCE $ 600.00 MEETING/MILEAGE 01-1100-7590

DATE DESCRIPTION AMOUNT DATE DESCRIPTION AMOUNT
17-Jun Registration for LOCC Conference $ 625.00 24-Aug Beaumont State of City $ 45.00 22-Sep Hotel for LOCC Conference $ 526.50 14-Oct Banning State of the City $ 51.25 23-Sep CalCities Riverside Division Meeting $ 60.00
TOTAL TRAVEL/TRAINING $ 1,211.50 TOTAL MEETING/MILEAGE $ 96.25 REMAINING BALANCE $ 238.50 REMAINING BALANCE $ 503.75

JEFF CERVANTEZ TRAVEL - MEETING/MILEAGE EXPENSES
TRAVEL/TRAINING 01-1100-7585

WENDY HEWITT TRAVEL - MEETING/MILEAGE EXPENSES
TRAVEL/TRAINING 01-1100-7585

Page 26 of 78 ends

FISCAL YEAR 2021-22

COUNCIL TRAVEL AND MEETING/MILEAGE EXPENSES
ATTACHMENT 5A
MEETING/MILEAGE 01-1100-7590

DATE DESCRIPTION AMOUNT DATE DESCRIPTION AMOUNT
TOTAL TRAVEL/TRAINING $ - TOTAL MEETING/MILEAGE $ -
REMAINING BALANCE $ 1,900.00 REMAINING BALANCE $ 600.00 MEETING/MILEAGE 01-1100-7590

DATE DESCRIPTION AMOUNT DATE DESCRIPTION AMOUNT
17-Jun Registration LOCC Annual Conference $ 625.00
22-Sep Hotel for LOCC Annual Conference $ 526.50
23-Sep CalCities Riverside Division Meeting $ 60.00
TOTAL TRAVEL/TRAINING $ 1,211.50 TOTAL MEETING/MILEAGE $ - REMAINING BALANCE $ 238.50 REMAINING BALANCE $ 600.00

LINDA MOLINA TRAVEL - MEETING/MILEAGE EXPENSES
TRAVEL/TRAINING 01-1100-7585

BILL DAVIS TRAVEL - MEETING/MILEAGE EXPENSES
TRAVEL/TRAINING 01-1100-7585

Page 27 of 78 ends

FISCAL YEAR 2021-22

COUNCIL TRAVEL AND MEETING/MILEAGE EXPENSES
ATTACHMENT 5A
MEETING/MILEAGE 01-1100-7590

DATE DESCRIPTION AMOUNT DATE DESCRIPTION AMOUNT
25-Aug Cancel Fee LOCC Conference $ 75.00 24-Aug Beaumont State of City $ 45.00 14-Oct Banning State of City $ 51.25
TOTAL TRAVEL/TRAINING $ 75.00 TOTAL MEETING/MILEAGE $ 96.25 REMAINING BALANCE $ 1,375.00 REMAINING BALANCE $ 503.75

WYNONA DUVALL TRAVEL - MEETING/MILEAGE EXPENSES
TRAVEL/TRAINING 01-1100-7585

Page 28 of 78 ends

CITY COUNCIL MEETING

AGENDA REPORT
AGENDA ITEM NO. 6
SUBJECT: RESOLUTION APPROVING NEW CITY LOGO AND AUTHORIZING

RELATED ACTIONS
MEETING DATE: January 18, 2022
PREPARED BY: Darlene Gerdes, Deputy City Manager/City Clerk RECOMMENDATION: That the City Council adopt Resolution No. 2022-02, a Resolution of the City Council of the City of Calimesa, California approving a new city logo and authorizing related actions.

BACKGROUND: At your December 6, 2021 meeting, Council reviewed the design of the City’s new logo created by CivicEngage (CivicPlus LLC), who is also working on creating a new website for the City. After Council review and discussion, there was Council consensus to approve the Logo and color scheme and direct staff to work with CivicPlus to move Calimesa California closer to the logo so that it displays more of a connection.

This logo shown is the final version following additional direction to CivicPlus of Council’s request and is also attached as Exhibit A to Resolution No. 2022-02
On December 1, 1990 the City Council adopted Resolution No. 90-26 which established the original City Logo. Since a new logo has been established, it is necessary that Council rescind Resolution No. 90-26 and adopt Resolution No. 2022-02 establishing the City’s new logo. Staff respectfully requests that the City Council adopt Resolution No. 2022-02 approving a new city logo and authorizing related actions.

ATTACHMENTS:

Attachment A: Resolution No. 2022-02 w/ Exhibit A-New City Logo

Page 29 of 78 ends

RESOLUTION NO. 2022-02

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CALIMESA, CALIFORNIA APPROVING A NEW CITY

LOGO AND AUTHORIZING RELATED ACTIONS
WHEREAS, at the December 2021 City Council meeting, the Council reviewed the design of the City’s new logo created by CivicEngage (CivicPlus LLC), who is also working on creating a new website for the City.

WHEREAS, the City Council wishes to replace the existing logo and adopt as its official logo the logo as shown on Exhibit A attached hereto.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Calimesa as follows:

Section 1. The City Council hereby rescinds Resolution 90-26, adopted on December 1, 1990, which established the old City logo.

Section 2. The City Council hereby adopts and establishes the City’s new logo as shown on Exhibit A attached hereto, and hereby directs staff to work with CivicEngage (CivicPlus LLC) to use the new logo on the City’s website.

Section 3. This Resolution shall take effect immediately upon its adoption.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Calimesa at a regular meeting of said City Council held on the 18th day of January, 2022. _____________________________________

WILLIAM DAVIS, MAYOR
ATTEST:
_______________________________________________

DARLENE GERDES, CITY CLERK

Page 30 of 78 ends

RESOLUTION NO. 2022-02

EXHIBIT A

NEW CITY LOGO

Page 31 of 78 ends

CITY COUNCIL MEETING

AGENDA REPORT
AGENDA ITEM NO. 7
SUBJECT: AMENDMENTS TO THE APPROVED JOB DESCRIPTIONS FOR

FIRE CHIEF, ADMINISTRATIVE ASSISTANT CLASSIFICATION

SERIES AND ACCOUNTING TECHNICIAN
MEETING DATE: January 18, 2022
PRESENTED BY: Bonnie Johnson, City Manager
RECOMMENDATION: It is recommended that the City Council adopt Resolution No. 2022-01, a Resolution of the City Council of the City of Calimesa, California Adopting a Revised Position Classification Plan for City Personnel for Fiscal Year 2021-22.

BACKGROUND/DISCUSSION: The City of Calimesa recognizes the value in recruiting and retaining a well-qualified workforce. In addition, the City of Calimesa understands the need for succession planning in key City positions. Both goals are essential to the long-term stability of the City. In order to facilitate meeting these goals, the City, from time to time, may deem it appropriate to amend jobs descriptions, reclassify certain position(s) and/or adjust related compensation ranges.

With the recent retirement of the City’s Fire Chief, and the likely retirement of at least two more City Management positions over the next 2 to 3 years, the following amendments to job descriptions are being proposed:

Fire Chief
The current job description was approved prior to the City commencing its in-house Fire Department on January 1, 2018. As such, amendment is warranted to eliminate language that addresses duties prior to January 1, 2018. Also, recommended changes are proposed to the education and experience requirements to bring the job description more in line with other departments. In addition, when the Calimesa Fire Department was formed, initial salary levels were less than competitive. The City has steadily been addressing that issue. Although salary adjustments will be necessary throughout the Department in the future, an increase in compensation for the Fire Chief classification is recommended now to bring the salary into a somewhat more competitive range. This will facilitate the appointment or recruitment of the next Fire Chief. The only other changes are considered housekeeping in nature. The proposed revised job description as well as a redline version are attached as Attachment A to this staff report.

Accounting Technician Series
Commonly, public agencies (such as cities and special districts) will adopt a classification series of related jobs that reflect increasing responsibilities, skills, knowledge and abilities. This allows for existing employees to progress and move up based on longevity and/or job performance. In the past, the City of Calimesa adopted a classification series for Public Works Maintenance Worker and Administrative Assistant. Staff is now recommending that a series be adopted for the Accounting Technician classification. This would be accomplished by renaming the current entry level position Accounting Technician I and adding an Accounting Technician II

Page 32 of 78 ends

classification. The proposed revised job description as well as a redline version are attached as Attachment B to this staff report.

Administrative Assistant Series
As noted above, commonly, public agencies (such as cities and special districts) will adopt a classification series of related jobs that reflect increasing responsibilities, skills, knowledge, and abilities. This allows for existing employees to progress and move up based on longevity and/or job performance. In the past, the City of Calimesa adopted a classification series for Public Works Maintenance Worker and Administrative Assistant. Staff is now recommending that an Executive Assistant/Deputy City Clerk classification be added to the Administrative Assistant series. This will not only provide an opportunity for employee growth, but also provide an opportunity for succession planning in the City Clerk’s office. The proposed revised job description as well as a redline version are attached as Attachment C to this staff report.

In order to implement the above changes, certain steps must be undertaken. The proposed Resolution 2022-xx would do the following:
• Revise the Fire Chief Salary Range (F-11) from $83,932 - $107,121 to $100,718 - $128,545;
• Set the salary range for the Accounting Technician II at 23 ($49,003 to $62,580); • Set the salary range for the Executive Assistant/Deputy City Clerk at 30 ($68,995 to $88,096;
• Revise the respective Job Descriptions to incorporate all recommended changes.

FINANCIAL IMPACT: No additional appropriation is being requested at this time. Although there will be an initial annual impact estimated at $28,662, the impact for the balance of the fiscal is expected to be much less than that. See Attachment D to this report. Any need for a budget adjustment will be incorporated into the current year budget estimates as part of the upcoming 2022-23 budget process.

ATTACHMENTS:

Attachment A: Fire Chief job description (clean and redline) Attachment B: Accounting Technician Series job description (clean and redline) Attachment C: Administrative Assistant Series job description (clean and redline) Attachment D: Cost Summary
Attachment E: Resolution No. 2022-01

Page 33 of 78 ends

Page 34 of 78 ends

FIRE CHIEF
$100,718.05 – $ 128,544.6 Annually
DEPARTMENT: FIRE DEPARTMENT FLSA STATUS: EXEMPT
POSITION STATUS: REGULAR FULL-TIME
REPORTS TO: CITY MANAGER

DEFINITION
Under the administrative direction of the City Manager, develops, plans, manages, oversees and directs the operations and services of the Fire Department which may include, but are not limited to, establishment of policies and procedures, training, EMS communications, records, support services and fire safety technical services functions; coordinates department activities with other City officials or outside agencies; provides responsible and complex staff support to the City Manager

DISTINGUISHING CHARACTERISTICS
The Fire Chief is the management level class within the fire safety class series and has responsibility for managing and overseeing all organizational and operational facets of fire protective services. This classification is distinguished from the next lower classification of Deputy Fire Chief in that it has management responsibility for the entire Fire Department at all times, rather than solely on an intermittent basis or just for a division or engine company.

ESSENTIAL JOB FUNCTIONS (including but not limited to the following):
• Plan, direct, and review activities of personnel performing fire inspection, prevention, suppression, and emergency services.
• Accept full responsibility for all Fire Department activities and services including activities associated with training/hazmat disaster preparation, emergency operations center (EOC) preparedness and training, EMS communications, records, support services and fire safety technical services functions.
• Develop, implement and maintain Fire Department goals, objectives, policies, procedures and priorities for appropriate service areas; ensure that established goals and priorities are achieved.
• Plan, direct and coordinate the Fire Department’s workplan through appropriate department staff; assign work activities and responsibilities to appropriate department personnel; review and evaluate work methods and procedures; identify and resolve problems and/or issues.

Page 35 of 78 ends

• Review and evaluate service delivery methods and systems including administrative and support systems and internal relationships; identify opportunities for improvement and implement changes to standard operating procedures to enhance services.
• Oversee the selection, training and evaluation programs for all Fire personnel; provide or coordinate staff training; identify and resolve staff deficiencies; execute discipline and/or termination procedures. • Respond to major fire alarms and personally direct fire suppression activities as necessary.
• Oversee the testing of equipment; and inspect personnel, equipment and living quarters.
• Direct hazardous and toxic materials control activities. • Present, justify and defend Fire programs, operations and activities; negotiate and resolve controversial department issues; recommend new ordinances, laws and regulations related to fire protection; and make recommendations concerning personnel, apparatus and equipment. • Manage and coordinate the development of the Fire Department’s budget; monitor and approve expenditures; advise appropriate department personnel on budget matters; make adjustments to the budget as is necessary.
• Represent the Fire Department to other departments, divisions and organizations; coordinate departmental activities with other departments and organizations.
• Serve as a resource for department personnel, City staff and other organizations; coordinate pertinent information, resources and work teams necessary to support a positive and productive environment. • Attend and participate in professional and community meetings as necessary; stay current on issues relative to the field of fire protective services and relative service delivery responsibilities; respond to and resolve sensitive and complex community and organizational inquiries and complaints.
• Perform other related duties as required or as directed by the City Manager.

MINIMUM QUALIFICATIONS
Education and/or Experience:

Any combination of education and experience that has provided the knowledge, skills, and abilities necessary for a Fire Chief. A typical way of obtaining the required qualifications is to possess the equivalent of ten (10) years of increasingly responsible experience in all phases of fire suppression, prevention and emergency medical services including five years experience as a chief officer (Battalion, Division, Deputy or Assistant). A Bachelor's Degree in a related field of study is required.

Page 36 of 78 ends

Certificates and Licenses Required
• State of California Chief Officers Certification.
• Possession of a valid class C California driver’s license and a satisfactory driving record.
• Out of state candidates may be considered with a commitment to obtain the required certificate or license by agreed deadlines.

Necessary Qualifications:

The Fire Chief shall possess the following skills, knowledge and experience:
• Operations and standard operating procedures of a modern fire prevention, suppression and emergency medical services program. • Principles and practices of program development and administration. • Complex principles and practices of fire management.
• Operation, maintenance and uses of firefighting apparatus and equipment. • Principles and practices of budget administration.
• Methods and techniques of supervision, training and motivation. • Applicable Federal, State, and local laws, codes and regulations. • Occupational hazards and standard safety practices.
• Modern office equipment including a computer and applicable software. • Methods and techniques for basic record preparation and writing.

Ability to:
• Develop and establish policies and procedures
• Plan, direct and manage fire prevention, suppression, emergency medical and support activities.
• Plan, organize and direct the work of subordinate staff. • Supervise and direct the operations and activities of the Fire Department.

Courteously respond to community issues, concerns and needs. • Analyze a complex issue and develop and implement an appropriate response. Prepare clear and concise administrative and financial reports. • Prepare and administer a municipal budget.
• Analyze and evaluate new and existing service delivery methods and standard operating procedures.
• Make adjustments to standard operating procedures as is appropriate. • Apply applicable laws, codes and regulations.
• Establish and maintain effective working relationships.

Skill to:
• Effectively operate fire fighting and life safety equipment and tools.

Page 37 of 78 ends

• Effectively operate a motor vehicle on City streets.
• Operate computer and applicable software.

Special Requirements:

Applicant must have a satisfactory driving record that will allow the individual to be insurable with the Fire Department’s insurance company.

Persons seeking appointment to this class must meet the safety health and physical condition standards deemed necessary and proper for performance of the duties established by the Fire Department.

Physical Requirements and Environmental Conditions:

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical demands for this job may include frequent climbing, balancing, stooping, kneeling, crouching, crawling, reaching, handling, feeling, talking, hearing, the ability to lift, carry, push, pull greater than 50 pounds. Specific vision abilities required by this job include near and far sight acuity, depth perception, color vision, field of vision, peripheral vision, and the ability to adjust focus. Flexibility is important because of the need to enter and exit vehicles quickly, inspect buildings, climb over and around obstacles, suddenly move out of the way of dangers, etc.

Mental alertness is important because of the need to make fine distinctions and decisions concerning subtle cues to impending danger. Physical and mental demands may change dramatically within a few seconds and tax the maximum of human endurance. Therefore, the employee must maintain a physical and mental state of fitness and readiness that will enable them to handle recurrent contacts and involvement with dangerous and potentially dangerous situations. While performing the duties of this job, the employee is required to maintain the ability to walk up and down stairs, utilize protective equipment, including eye wear, footwear, respiratory aid, hard hat, gloves, and protective clothing, endure moderate exposure to weather, extreme heat and/or cold, wet and/or humid conditions, high level noise intensity, vibration, darkness/poor lighting, moving mechanical parts/hazards, high, exposed places, toxic/caustic chemicals, dirt/dust, odors, and other environmental conditions.

Work Environment:

Page 38 of 78 ends

hazards, fire hazards and unsafe conditions and may be exposed to wet and/or humid conditions, fumes, hazardous chemicals and materials, intense heat, extreme cold, natural and man-made disasters and hazards associated with working in and near traffic. The noise level in the work environment varies from moderate to extreme.

This job specification should not be interpreted as all-inclusive. It is intended to identify essential functions and requirements of the job. Not all incumbents may perform all duties at all times. However, incumbents must be able to perform essential duties, with or without accommodation for disability at any time while holding this position.

Page 39 of 78 ends

Page 40 of 78 ends

FIRE CHIEF
$83,931100,718.05 – $ 107,121128,544.6 Annually
DEPARTMENT: FIRE DEPARTMENT FLSA STATUS: EXEMPT
POSITION STATUS: REGULAR FULL-TIME
REPORTS TO: CITY MANAGER

ESSENTIAL JOB FUNCTIONS (including but not limited to the following):

Prior to January 1, 2018 (Training and certain Administrative Duties only):

Note: No duties in this section shall involve actual Fire Service delivery to the public. In addition, during the period from appointment to December 31, 2017, the Fire Chief will be publically named as “Fire Chief Designate”. • Develop, implement and maintain Fire Department goals, objectives, policies, procedures and priorities for appropriate service areas; ensure that established goals and priorities are achieved.
• Review, evaluate and recommend purchases of equipment and supplies for the operation of Station 21 upon commencement of the City’s Fire Department.
• Assist in the recruitment, training and planning for firefighters to serve in the Fire Department.

Page 41 of 78 ends

• Plan, direct and coordinate the Fire Department’s workplan through appropriate department staff; assign work activities and responsibilities to appropriate department personnel; review and evaluate work methods and procedures; identify and resolve problems and/or issues. • Oversee the selection, training and evaluation programs for all Fire personnel; provide or coordinate staff training; identify and resolve staff deficiencies; execute discipline and/or termination procedures. • Oversee the testing of equipment; and inspect personnel, equipment and living quarters.
• Present, justify and defend Fire programs, operations and activities; negotiate and resolve controversial department issues; recommend new ordinances, laws and regulations related to fire protection; and make recommendations concerning personnel, apparatus and equipment. • Attend and participate in professional and community meetings as necessary; stay current on issues relative to the field of fire protective services and relative service delivery responsibilities; respond to and resolve sensitive and complex community and organizational inquiries and complaints.
• Perform other administrative and training as deemed appropriate or as directed by the City Manager.

On and After January 1, 2018:
• Plan, direct, and review activities of personnel performing fire inspection, prevention, suppression, and emergency services.
• Accept full responsibility for all Fire Department activities and services including activities associated with training/hazmat disaster preparation, emergency operations center (EOC) preparedness and training, EMS communications, records, support services and fire safety technical services functions.
• Develop, implement and maintain Fire Department goals, objectives, policies, procedures and priorities for appropriate service areas; ensure that established goals and priorities are achieved.
• Plan, direct and coordinate the Fire Department’s workplan through appropriate department staff; assign work activities and responsibilities to appropriate department personnel; review and evaluate work methods and procedures; identify and resolve problems and/or issues. • Review and evaluate service delivery methods and systems including administrative and support systems and internal relationships; identify opportunities for improvement and implement changes to standard operating procedures to enhance services.
• Oversee the selection, training and evaluation programs for all Fire personnel; provide or coordinate staff training; identify and resolve staff deficiencies; execute discipline and/or termination procedures.

Page 42 of 78 ends

• Respond to major fire alarms and personally direct fire suppression activities as necessary.
• Oversee the testing of equipment; and inspect personnel, equipment and living quarters.
• Direct hazardous and toxic materials control activities. • Present, justify and defend Fire programs, operations and activities; negotiate and resolve controversial department issues; recommend new ordinances, laws and regulations related to fire protection; and make recommendations concerning personnel, apparatus and equipment. • Manage and coordinate the development of the Fire Department’s budget; monitor and approve expenditures; advise appropriate department personnel on budget matters; make adjustments to the budget as is necessary.
• Represent the Fire Department to other departments, divisions and organizations; coordinate departmental activities with other departments and organizations.
• Serve as a resource for department personnel, City staff and other organizations; coordinate pertinent information, resources and work teams necessary to support a positive and productive environment. • Attend and participate in professional and community meetings as necessary; stay current on issues relative to the field of fire protective services and relative service delivery responsibilities; respond to and resolve sensitive and complex community and organizational inquiries and complaints.
• Perform other related duties as required or as directed by the City Manager.

MINIMUM QUALIFICATIONS
Education and/or Experience:

Any combination of education and experience that has provided the knowledge, skills, and abilities necessary for a Fire Chief. A typical way of obtaining the required qualifications is to possess the equivalent of fifteen ten (1510) years of increasingly responsible experience in all phases of fire suppression, prevention and emergency medical services including five years experience as a chief officer (Battalion, Division, Deputy or Assistant). A high school diploma or equivalent is required. A Bachelor's Degree in a related field of study is required.

Page 43 of 78 ends

Necessary Qualifications:

Skill to:
• Effectively operate fire fighting and life safety equipment and tools. • Effectively operate a motor vehicle on City streets.
• Operate computer and applicable software.

Special Requirements:

Applicant must have a satisfactory driving record that will allow the individual to be insurable with the Fire Department’s insurance company.

Page 44 of 78 ends

Persons seeking appointment to this class must meet the safety health and physical condition standards deemed necessary and proper for performance of the duties established by the Fire Department.

Physical Requirements and Environmental Conditions:

Physical Demands:

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. While performing the duties of this job, the employee will be subjected to electrical hazards, fire hazards and unsafe conditions and may be exposed to wet and/or humid conditions, fumes, hazardous chemicals and materials, intense heat, extreme cold, natural and man-made disasters and hazards associated with working in and near traffic. The noise level in the work environment varies from moderate to extreme.

This job specification should not be interpreted as all-inclusive. It is intended to identify essential functions and requirements of the job. Not all incumbents may

Page 45 of 78 ends

perform all duties at all times. However, incumbents must be able to perform essential duties, with or without accommodation for disability at any time while holding this position.

Page 46 of 78 ends

Page 47 of 78 ends

ACCOUNTING TECHNICIAN SERIES

ACCOUNTING TECHNICIAN I
Range 20 - $42,356.68 – $54,059.05 Annually
$20.36 - $25.99 Hourly

ACCOUNTING TECHNICIAN II
Range 23 - $49,033.15 – 62,580.10 Annually
$23.57 - $30.09 Hourly
DEPARTMENT: FINANCE FLSA STATUS: NON-EXEMPT
POSITION STATUS: REGULAR FULL-TIME REPORTS TO: FINANCE DIRECTOR

DEFINITION
Under the direction from the Finance Director, the Accounting Technician performs paraprofessional accounting work in the preparation and maintenance of the City’s payroll, accounts payable, cash receipts and in support of other major accounting functions.

DISTINGUISHING CHARACTERISTICS
The Accounting Technician Series encompasses two levels of work. Positions within this series will be allocated based upon the level of work performed and required by the City.

Accounting Technician I: This is the entry and training level in the Accounting Technician series. Incumbents in this class normally work under close supervision performing a group of repetitive or closely related duties according to established procedures. While a variety of tasks may be assigned, each step usually fits a pattern, which has been established and explained before work is started. Generally, work is observed and reviewed both during its performance and upon completion, and changes in procedure or exceptions to rules are explained in detail as they arise.

Accounting Technician II: This is the journey level in the Accounting Technician series.

Incumbents in this class have an increased level of responsibility and complexity of duties based on knowledge and experience gained at the lower level. Incumbents perform a broader scope of work under general supervision and are able to interpret and explain regulations, procedures, policies, systems, and rules in response to inquiries from the public, staff and other organizations. Work assignments may include research and special projects. Work is reviewed both during its performance and upon completion for achievement of the objectives given.

ESSENTIAL JOB FUNCTIONS
• Reviews employee time records for accuracy and conformance with policy and procedures
• Records and keys employee hours worked, verifies data for pay period, and balances final payroll reports for each pay period
• Maintains and updates employee and payroll database and accumulated leave records
• Prepares payments relating to payroll and employee benefits

Page 48 of 78 ends

• Prepares and maintains all aspects of the Accounts Payable process • Prepares daily cash receipts and related logs and reconciliation • Assists with various other accounting functions
• Prepares various accounting spreadsheets, reconciliations and journal entries • Processes business licenses
• Performs other duties as assigned

MINIMUM QUALIFICATIONS
Accounting Technician I:

Knowledge of:
• Principles and practices of financial record keeping
• Principles of payroll practices and related State and Federal laws • Accounting office practices and procedures
Microsoft Office software applications
Accounting Technician II:

In addition to the above, knowledge of:
• Business License processing
• Information Technology (IT) basic functions
• Proficient level of knowledge of Microsoft Office Excel and other programs Accounting Technician I:

Skills in:
• Interpreting and applying fundamental principles of accounting and payroll and related laws, policies and procedures
• Analyzing and reviewing financial data
• Preparing and maintaining accurate reports and records • Reconciling differences within the record keeping system Accounting Technician II:

In addition to the above, skills in:
• Perform basic IT technical functions and assist with IT user issues • Maintenance of database of customers, vendors and business license operators • Ability to create and edit City wide reporting forms for internal and external use. • Preparation of routine journal entry transactions
Accounting Technician I:

Ability to:
• Establish and maintain effective working relationships with City staff, elected officials and the public
• Communicate effectively, both orally and in writing
• Use standard office equipment including personal computer, fax, copier, calculator Accounting Technician II:

In addition to the above, ability to:
• Suggest changes in processing that result in increased efficiency

Page 49 of 78 ends

• Assist with preparation of reports as required for monthly reporting of fees, annual reviews, agreed upon procedures and financial statement audits from the independent auditor and regulatory agencies
Experience and Education:

Any combination of experience and training that would likely provide the required knowledge, skills and abilities necessary for satisfactory job performance is qualifying. A typical way to obtain the knowledge, skills and abilities would be:

Experience – Two (2) years of increasingly responsible bookkeeping and accountingrelated experience (for Accounting Tech I).

Education – High Diploma or equivalent required. College-level coursework in accounting, finance, business administration or closely related field desirable.

Special Requirements:

Possession of a valid California Class C driver’s license and good driving record.

Physical Requirements and Environmental Conditions:

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions on a case-by-case basis. There is frequent need to sit, stand, stoop, walk, and perform other similar actions during the course of the workday. Incumbents require sufficient mobility to work in an office setting and operate office equipment, transport materials and supplies weighing up to 10 pounds, and to travel to various locations; must be able to see in the normal visual range with or without correction with vision sufficient to read small print, computer screens and other printed documents; and must be able to hear in the normal audio range with or without correction.

Page 50 of 78 ends

Page 51 of 78 ends

ACCOUNTING TECHNICIAN SERIES

ACCOUNTING TECHNICIAN I
Range 20 - $41,122.9942,356.68 – 52,484.51$54,059.05 Annually $19.7720.36 - $25.2325.99 Hourly

DIRECTORFINANCE DIRECTOR

DEFINITION
Under the direction from the General ServicesFinance Director, the Accounting Technician performs paraprofessional accounting work in the preparation and maintenance of the City’s payroll, accounts payable, cash receipts and in support of other major accounting functions.

Accounting Technician II: This is the journey level in the Accounting Technician series.

Page 52 of 78 ends

• Prepares payments relating to payroll and employee benefits • Prepares and maintains all aspects of the Accounts Payable process • Prepares daily cash receipts and related logs and reconciliation • Assists with various other accounting functions
• Prepares various accounting spreadsheets, reconciliations and journal entries • Processes business licenses
• Performs other duties as assigned

MINIMUM QUALIFICATIONS
Accounting Technician I:

In addition to the above, skills in:
• Perform basic IT technical functions and assist with IT user issues • Maintenance of database of customers, vendors and business license operators • Ability to create, and edit City wide reporting forms for internal and external use. • Preparation of routine journal entry transactions
Accounting Technician I:

Page 53 of 78 ends

Accounting Technician II:

In addition to the above, ability to:
• Suggest changes in processing that result in increased efficiency • Assist with communication and preparation of reports as required for monthly reporting of fees, annual reviews, agreed upon procedures and financial statement audits from the independent auditor and regulatory agencies Experience and Education:

Experience – Two (2) years of increasingly responsible bookkeeping and accountingrelated experience (for Accounting Tech I).

Education – High Diploma or equivalent required. College-level coursework in accounting, finance, business administration or closely related field desirable.

Special Requirements:

Possession of a valid California Class C driver’s license and good driving record.

Physical Requirements and Environmental Conditions:

Page 54 of 78 ends

Page 55 of 78 ends

ADMINISTRATIVE ASSISTANT SERIES

ADMINISTRATIVE ASSISTANT I
Range 17 - $36,589.29 – $46,698.24 Annually
$17.59 - $22.45 Hourly (Non-Exempt)

ADMINISTRATIVE ASSISTANT II
Range 20 - $42,356.68 – $54,059.05 Annually
$20.36 - $25.99 Hourly (Non-Exempt)

SENIOR ADMINISTRATIVE ASSISTANT
Range 23 - $49,033.15 – $62,580.10 Annually
$23.57 - $30.09 Hourly (Non-Exempt)

EXECUTIVE ASSISTANT/DEPUTY CITY CLERK
Range 30 - $68,994.56 – $88,056.49 Annually (Exempt)
DEPARTMENT: CITY MANAGER FLSA STATUS: SEE ABOVE
POSITION STATUS: REGULAR, FULL-TIME REPORTS TO: CITY CLERK

DEFINITION
To perform a variety of office and administrative support duties at the entry, journey and advanced/lead levels, depending on assignment, involving answering phones, receiving the public, providing customer assistance, cashiering, word processing, data entry and special projects; to provide skilled administrative assistance to various staff members and departments as needed; and to perform other duties as required.

DISTINGUISHING CHARACTERISTICS
The Administrative Assistant Series encompasses three levels of work. Positions within this series will be allocated based upon the level of work performed and required by the City.

Administrative Assistant I: This is the entry and training level in the Administrative Assistant series. Incumbents in this class normally work under close supervision performing a group of repetitive or closely related duties according to established procedures. While a variety of tasks may be assigned, each step usually fits a pattern, which has been established and explained before work is started. Generally, work is observed and reviewed both during its performance and upon completion, and changes in procedure or exceptions to rules are explained in detail as they arise.

Administrative Assistant II: This is the journey level in the Administrative Assistant series.

Incumbents in this class have an increased level of responsibility and complexity of duties based on knowledge and experience gained at the lower level. Incumbents perform a broader scope of work under general supervision are able to interpret and explain regulations, procedures, policies, systems and rules in response to inquiries from the public, staff and other organizations. Work assignments may include research and special projects.

Work is reviewed both during its performance and upon completion for achievement of the objectives given.

Page 56 of 78 ends

Senior Administrative Assistant: This is the advanced journey/lead level in the Administrative Assistant series. Incumbents in this class possess extensive experience and knowledge of organizational policies, procedures and programs and perform the most difficult and responsible types of duties. Incumbents may be assigned to assist the City Clerk/HR & Risk Manager with specialized and technical City Clerk and Human Resources duties and may also participate in the review of subordinate’s work to ensure that appropriate standards are met. Incumbent may serve as Deputy City Clerk (when required) and/or may provide lead supervision and train others. Incumbent shall function with greater autonomy and exercise independent judgment within defined parameters.

Executive Assistant/Deputy City Clerk: This is the advanced journey/lead level in the Administrative Assistant series. Incumbents in this class possess extensive experience and knowledge of organizational policies, procedures and programs and perform the most difficult and responsible types of duties. Incumbents are assigned to assist the City Clerk/HR & Risk Manager with specialized and technical City Clerk and Human Resources duties and may also participate in the review of subordinate’s work to ensure that appropriate standards are met. Incumbent shall serve as Deputy City Clerk as well as secretary to various City Boards and Commissions. Incumbent shall function with greater autonomy and exercise independent judgment within defined parameters. Duties assigned may be more complex in nature.

ESSENTIAL JOB FUNCTIONS
Depending on assignment, duties may include, but are not limited to, the following:

Administrative Assistant I:

1. Serve as initial contact/resource person for the assigned office; screen calls and visitors; sort and deliver mail.

2. Learn to respond to routine inquiries from the public, City staff, representatives of other organizations and others; refer more technical questions or issues to appropriate City staff, ensure to follow up unanswered inquiries.

3. Perform data entry and keyboarding to process a variety of routine forms, letters, memorandums, agendas, minutes, or other materials from oral direction, rough draft, copy, notes or recordings; ensure accuracy and completeness in conformance with training received on established regulations and procedures.

4. Assist in maintaining a variety of files and records for information; ensure proper filing and/or scanning of documents in departmental, central and/or electronic files; maintain and update resource materials.

5. Participate in aspects of financial and budgetary record keeping, purchasing and other routine transactions to assist in the administrative support of departmental programs; check, maintain, and tabulate statistical data and records.

6. Establish and maintain effective working relationships with the public and City employees.

7. Assist in a variety of department operations; assist with limited aspects of special projects and assignments under close supervision, as requested.

Page 57 of 78 ends

8. Learn to process passports for the public.

9. Order necessary office supplies.

10. Perform other related duties as required.

Administrative Assistant II:

In addition to the above, duties may include, but are not limited to, the following:

11. Interpret and explain regulations, procedures, policies, systems, rules and precedents in response to inquiries and complaints from the public, City staff, representatives of other organizations and others.

12.Research and gather information to provide accurate answers and information to the public and handle increasingly more technical inquiries independently using applied knowledge of department operations and City processes.

13.Verify and review forms and reports for completeness and conformance with established regulations and procedures; apply specialized knowledge of departmental and program policies and procedures in determining completeness of applications, permits, records and files.

14. Initiate and maintain a variety of files and records for information related to the assigned office.

15. Maintain increasingly complex budget, purchasing and other detailed records to assist in the management or administration of departmental programs.

16.Assist in a variety of department operations; perform special projects and assignments as requested.

17.Coordinate travel arrangements.

18. Process passports for the public and maintain US State Department certification.

Senior Administrative Assistant:

In addition to the above, duties may include, but are not limited to, the following:

19. Plan, organize and carry out administrative assignments; research, compile and organize information and data from various sources on a variety of specialized topics related to programs in the assigned area.

20. Participate and assist in the administration of the office, recommend organizational or procedural changes affecting support activities.

21. Develop and/or maintain sections of a central records system; enter or extract information on or from records.

Page 58 of 78 ends

22. Maintain records and compile detailed and complex information, data, and materials and assist in the preparation of a variety of narrative, financial, budgetary, and statistical reports.

23.Assist in the development of City-wide and departmental policies, procedures, and forms in determining completeness of applications, records, and reports.

24.Respond to complaints and request for information that involve searching for and abstracting data and providing detailed explanation of policies and procedures; research and respond to Public Records Act requests.

Executive Assistant/Deputy City Clerk:

In addition to the above, duties may include, but are not limited to, the following:

25. 26.Serve as support staff to Boards or Commissions by taking minutes, preparing information packets, and coordinating meeting times and locations; serve as back-up to City Clerk at City Council meetings.

27. Lead, train, and participate in the review of staff related to all office procedures; assist with complex problems and issues including those involving passports.

28.Assist the City Clerk/HR & Risk Manager with the maintenance of official City records including ordinances and resolutions; assist with special projects related to the City’s human resources and employee benefits, general liability and risk management programs.

29.Assists in establishing and implementing departmental goals, programs policies and administrative procedures; makes recommendation for budget allocations.

30.Selects, trains, organizes supervises and evaluated the work of assigned departmental staff; checks and proofreads work to ensure compliance with legal and work standards.

31.Assists the City Clerk with the compilation of the City Council agenda, ensures agend packets are distributed to the City Council, Committee members, City Manager, City departments and general public in a complete and timely manner.

32.Assists the City Clerk in organizing and administering the filing of Statement of Economic Interest and Campaign Statements for elected and appointed City officials and employees; examine and verify nomination paper from candidates.

33.Assists the City Clerk in developing nd maintaining up-to-date procedures for filing Statement of Economic Interest and campaign financing statements and reporting; notifies affected parties of FPPC requirements and deadlines; answers questions regarding filing issues from City Management, candidates, the media and the public; indexes, reviews and verifies filings to ensure they are complete and in compliance with specified requirement.

Page 59 of 78 ends

34.Researches Government Code and monitors document handling practices by Recorder’s Office for compliance with state requirements governing documents that are to be provide to requesting parties without an imposed processing fee.

35.Assists the City Clerk with the recording of documents with the County Recorders; supervises the release of bonds and evaluates information for completeness and accuracy.

36.Assists with the supervision of the City’s record archiving, retention, and destruction program, receives, assigns, and processes public records requests.

37.Receives subpoenas, summons, claims and requests for records; tracks disposition and ensures timely resolutions; serves as Custodian of Records.

38.Assists the City Clerk with the acceptance of bids and requests for proposals and with the administration of the bidding processes.

39.Acts on behalf of and manages the operations of the City Clerk’s office in the absence of the City Clerk.

MINIMUM QUALIFICATIONS
Knowledge of:

Administrative Assistant I
• Modern office practices and procedures.
• Standard office equipment usage.
• Computers and related equipment; software including word processing applications at a basic level.
• Basic principles and procedures of record keeping.
• Reception and telephone techniques.
• Techniques involving classifying, indexing, processing, retrieving, and controlling a large volume of records.

Principles of business letter writing.
• English usage, spelling, grammar, and punctuation.

Administrative Assistant II
In addition to the above, knowledge of:
• Computers and related equipment; software including word processing, spread sheet, and data base applications at an intermediate level of complexity. • Pertinent City-wide and department operational policies, procedures, rules and regulations.
• Principles of budgeting, record keeping and records management.

Page 60 of 78 ends

• Administrative principles applicable to the planning and organizing of work. • Technical aspects of various departmental work functions sufficient to respond to public inquiries with independence and minimal reliance on senior level staff. • City Clerk functions including City-wide records management; City Council agendas, minutes, ordinances, resolutions, contracts and other documents; Public Records Act. • Human Resources functions related to employee record keeping, recruitment, onboarding, training, safety, legal posters, workers’ compensation, leave laws, risk management and general liability programs.

Executive Assistant/Deputy City Clerk
In addition to the above, knowledge of:

Knowledge of operations, services and activities of a municipality, business letter writing and basic report preparation techniques; modern office procedures, methods, and equipment including computers and related software applications such as word processing, spreadsheets and databases; office management principles, methods and procedures, including principles and procedures of record keeping and filing; practices used in minute taking and preparation; methods and techniques of proper phone etiquette, public relations; English usage, spelling, grammar and punctuation; safe work methods and safety regulations.

Ability to:

Administrative Assistant I
• Perform routine administrative support work.
• Learn to operate office equipment, software, and programs appropriate to department to which assigned.
• Learn office methods, rules, and policies.
• Understand and carry out oral and written directions. • Operate computer devices and utilize word processing software with a basic level of proficiency.
• Assist in maintaining routine records.
• Communicate clearly and concisely, both orally and in writing. • Establish and maintain cooperative-working relationships with those contacted in the course of work.

Administrative Assistant II
In addition to the above, ability to:
• Interpret and apply City-wide and departmental policies and procedures. • Maintain complex records and prepare technical reports. • Work independently in the absence of supervisor.
• Operate computer devices and utilize word processing, spreadsheet and database software with an intermediate level of proficiency.
• Research and gather information independently.
• Initiate and maintain a variety of files and records. • Maintain increasingly complex budget, purchasing and other detailed records. • Perform special projects and assignments of increasing complexity with general direction.

Page 61 of 78 ends

Senior Administrative Assistant
In addition to the above, ability to:
• Plan and organize the work of administrative support staff. • Assist in the administration of the office in the absence of supervisor and serve in a lead capacity.
• Compile detailed and complex information, data, and materials and prepare reports. • Respond to complaints and resolve issues independently. • Operate computer devices and utilize word processing, spreadsheet and database software with an advanced level of proficiency.
• Serve as staff support to assigned Boards and Commissions; serve as back-up to City Clerk at City Council meetings.
• Lead, train and participate in the review of administrative support staff. • Serve as back-up to City Clerk in handling inquiries and processing forms, claims and various documents related to human resources and risk management functions. • Serve as a Deputy City Clerk and sign official City documents.

Executive Assistant/Deputy City Clerk
In addition to the above, ability to:
• Maintain confidentiality of information and exercise tact and diplomacy in interpersonal dealings which are difficult, highly sensitive and confidential. • Work independently in the absence of supervision; plan and organize work to meet changing priorities and deadlines.
• Exercise sound independent judgment within areas of responsibility and establish and maintain effective working relationships with the City Manager, City officials, Board and Commission members, contractors, consultants, management, staff, the public, and others encountered in the course of work.
• Provide excellent customer service; skillfully and safely operate a motor vehicle when required in the course of performing work duties.
• Ability to attend special City events including weekends, evenings, and holidays, as required.

Ability to attend night meetings and work extended hours, as needed, and/or required.

Experience and Education:

Administrative Assistant I:

Experience – Administrative or office experience, preferably in a municipal government or similar public agency setting is highly desirable, and Education – Graduation from High School or G.E.D. equivalent.

Special Requirements:

Page 62 of 78 ends

Possession of a valid California Class C driver’s license and good driving record.

Administrative Assistant II:

Experience – Three years of progressively responsible general administrative support experience, preferably in a municipal government or similar public agency setting, and
Education – Graduation from High School or G.E.D. equivalent.

Special Requirements:

Possession of a valid California Class C driver’s license and good driving record.

Senior Administrative Assistant:

Experience – Five years of progressively responsible general administrative support experience, preferably in a municipal government or similar public agency setting, and
Education – Graduation from High School or G.E.D. equivalent.

Special Requirements:

Possession of a valid California Class C driver’s license and good driving record.

Executive Assistant/Deputy City Clerk:

Experience/Education – Graduation from high school or satisfactory equivalent, preferably supplemented by coursework, training or certification related to the administration of City Clerk records. Five years of increasingly responsible administrative experience in the Cityi Clerk’s Office involving the development and maintenance of City records and the interpretation of related laws, codes and regulations; ot an equivalent combination of training and experience. Some lead or supervisory experience is desirable.

Special Requirements:

Possession of a valid California Class C driver’s license and good driving record.

Possession of a certification as a Certified Municipal Clerk highly desirable.

Physical Requirements and Environmental Conditions:

Page 63 of 78 ends

essential functions on a case-by-case basis. There is frequent need to sit, stand, stoop, walk, and perform other similar actions during the course of the workday. Incumbents require sufficient mobility to work in an office setting and operate office equipment, transport materials and supplies weighing up to 10 pounds, and to travel to various locations; must be able to see in the normal visual range with or without correction with vision sufficient to read small print, computer screens and other printed documents; and must be able to hear in the normal audio range with or without correction.

Page 64 of 78 ends

Page 65 of 78 ends

ADMINISTRATIVE ASSISTANT SERIES

ADMINISTRATIVE ASSISTANT I
Range 17 - $36,589.29 – $46,698.24 Annually
$17.59 - $22.45 Hourly (Non-Exempt)

ADMINISTRATIVE ASSISTANT II
Range 20 - $42,356.68 – $54,059.05 Annually
$20.36 - $25.99 Hourly (Non-Exempt)

SENIOR ADMINISTRATIVE ASSISTANT
Range 23 - $49,033.15 – $62,580.10 Annually
$23.57 - $30.09 Hourly (Non-Exempt)

SENIOR ADMINISTRATIVEEXECUTIVE ASSISTANT/DEPUTY CITY CLERK Range 30 - $68,994.56 – $88,056.49 AnnuallySalary (Exempt) DEPARTMENT: CITY MANAGER FLSA STATUS: NON-EXEMPTSEE
ABOVE
POSITION STATUS: REGULAR, FULL-TIME REPORTS TO: CITY CLERK

Administrative Assistant II: This is the journey level in the Administrative Assistant series.

Incumbents in this class have an increased level of responsibility and complexity of duties based on knowledge and experience gained at the lower level. Incumbents perform a broader scope of work under general supervision are able to interpret and explain regulations, procedures, policies, systems and rules in response to inquiries from the public, staff and other organizations. Work assignments may include research and special projects.

Work is reviewed both during its performance and upon completion for achievement of the objectives given.

Page 66 of 78 ends

Senior AdministrativeExecutive Assistant/Deputy City Clerk: This is the advanced journey/lead level in the Administrative Assistant series. Incumbents in this class possess extensive experience and knowledge of organizational policies, procedures and programs and perform the most difficult and responsible types of duties. Incumbents are assigned to assist the City Clerk/HR & Risk Manager with specialized and technical City Clerk and Human Resources duties and may also participate in the review of subordinate’s work to ensure that appropriate standards are met. Incumbent shall serve as Deputy City Clerk as well as secretary to various City Boards and Commissions. Incumbent shall function with greater autonomy and exercise independent judgment within defined parameters. Duties assigned may be more complex in nature.

ESSENTIAL JOB FUNCTIONS
Depending on assignment, duties may include, but are not limited to, the following:

Administrative Assistant I:

1. Serve as initial contact/resource person for the assigned office; screen calls and visitors; sort and deliver mail.

6. Establish and maintain effective working relationships with the public and City employees.

Page 67 of 78 ends

7. Assist in a variety of department operations; assist with limited aspects of special projects and assignments under close supervision, as requested.

8. Learn to process passports for the public.

9. Order necessary office supplies.

10. Perform other related duties as required.

Administrative Assistant II:

In addition to the above, duties may include, but are not limited to, the following:

14. Initiate and maintain a variety of files and records for information related to the assigned office.

15. Maintain increasingly complex budget, purchasing and other detailed records to assist in the management or administration of departmental programs.

16.Assist in a variety of department operations; perform special projects and assignments as requested.

17.Coordinate travel arrangements.

18. Distribute and reconcile office petty cash.

19.18. Process passports for the public and maintain US State Department certification.

Senior Administrative Assistant:

In addition to the above, duties may include, but are not limited to, the following:

20.19. Plan, organize and carry out administrative assignments; research, compile and organize information and data from various sources on a variety of specialized topics related to programs in the assigned area.

21.20. Participate and assist in the administration of the office, recommend organizational or procedural changes affecting support activities.

Page 68 of 78 ends

22.21. Develop and/or maintain sections of a central records system; enter or extract information on or from records.

23.22. Maintain records and compile detailed and complex information, data, and materials and assist in the preparation of a variety of narrative, financial, budgetary, and statistical reports.

24.23. Assist in the development of City-wide and departmental policies, procedures, and forms in determining completeness of applications, records, and reports.

25.24. Respond to complaints and request for information that involve searching for and abstracting data and providing detailed explanation of policies and procedures; research and respond to Public Records Act requests.

26.Serve as support staff to Boards or Commissions by taking minutes, preparing information packets, and coordinating meeting times and locations; serve as back-up to City Clerk at City Council meetings.

27. Lead, train, and participate in the review of staff related to all office procedures; assist with complex problems and issues including those involving passports.

SeniorExecutive Administrative Assistant/Deputy City Clerk:

In addition to the above, duties may include, but are not limited to, the following:

27. Lead, train, and participate in the review of staff related to all office procedures; assist with complex problems and issues including those involving passports.

29.Assists in establishing and implementing departmental goals, programs policies and administrative procedures; makes recommendation for budget allocations.

30.Selects, trains, organizes supervises and evaluated the work of assigned departmental staff; checks and proofreads work to ensure compliance with legal and work standards.

Page 69 of 78 ends

35.Assists the City Clerk with the recording of documents with the County Recorders; supervises the release of bonds and evaluates information for completeness and accuracy.

36.Assists with the supervision of the City’s record archiving, retention, and destruction program, receives, assigns, and processes public records requests.

37.Receives subpoenas, summons, claims and requests for records; tracks disposition and ensures timely resolutions; serves as Custodian of Records.

38.Assists the City Clerk with the acceptance of bids and requests for proposals and with the administration of the bidding processes.

39.Acts on behalf of and manages the operations of the City Clerk’s office in the absence of the City Clerk.

MINIMUM QUALIFICATIONS
Knowledge of:

Principles of business letter writing.
• English usage, spelling, grammar, and punctuation.

Administrative Assistant II
In addition to the above, knowledge of:

Page 70 of 78 ends

• Computers and related equipment; software including word processing, spread sheet, and data base applications at an intermediate level of complexity. • Pertinent City-wide and department operational policies, procedures, rules and regulations.
• Principles of budgeting, record keeping and records management.

Senior Administrative Assistant
In addition to the above, knowledge of:
• Computers and related equipment; software including word processing, spread sheet, and data base applications at an advanced level of complexity. • Administrative principles applicable to the planning and organizing of work. • Technical aspects of various departmental work functions sufficient to respond to public inquiries with independence and minimal reliance on senior level staff. • City Clerk functions including City-wide records management; City Council agendas, minutes, ordinances, resolutions, contracts and other documents; Public Records Act. • Human Resources functions related to employee record keeping, recruitment, onboarding, training, safety, legal posters, workers’ compensation, leave laws, risk management and general liability programs.

Executive Assistant/Deputy City Clerk
In addition to the above, knowledge of:

Ability to:

Administrative Assistant II

Page 71 of 78 ends

In addition to the above, ability to:
• Interpret and apply City-wide and departmental policies and procedures. • Maintain complex records and prepare technical reports. • Work independently in the absence of supervisor.
• Operate computer devices and utilize word processing, spreadsheet and database software with an intermediate level of proficiency.
• Research and gather information independently.
• Initiate and maintain a variety of files and records. • Maintain increasingly complex budget, purchasing and other detailed records. • Perform special projects and assignments of increasing complexity with general direction.

Ability to attend night meetings and work extended hours, as needed, and/or required.

Experience and Education:

Page 72 of 78 ends

Administrative Assistant I:

Special Requirements:

Possession of a valid California Class C driver’s license and good driving record.

Administrative Assistant II:

Special Requirements:

Possession of a valid California Class C driver’s license and good driving record.

Senior Administrative Assistant:

Special Requirements:

Possession of a valid California Class C driver’s license and good driving record.

Senior AdministrativeExecutive Assistant/Deputy City Clerk:

Experience/Education – Five years of progressively responsible general administrative support experience, preferably in a municipal government or similar public agency setting, andGraduation from high school or satisfactory equivalent, preferably supplemented by coursework, training or certification related to the administration of City Clerk records. Five years of increasingly responsible administrative experience in the Cityi Clerk’s Office involving the

Page 73 of 78 ends

development and maintenance of City records and the interpretation of related laws, codes and regulations; ot an equivalent combination of training and experience. Some lead or supervisory experience is desirable.

Education – Graduation from High School or G.E.D. equivalent.

Special Requirements:

Possession of a valid California Class C driver’s license and good driving record.

Possession of a certification as a Certified Municipal Clerk highly desirable.

Physical Requirements and Environmental Conditions:

Page 74 of 78 ends

ATTACHMENT 7D

COST SUMMARY

Page 75 of 78 ends

Budgeted Budgeted Total
Salary Benefits Budgeted
Funded Positions:

Minimum Maximum
Sr. Administrative Assistant - Range 23 (Step F) 62,580 22,981 85,561 $ 49,033 to $ 62,580 Accounting Technician Range 20 (Step F) 54,059 22,185 76,244 $ 42,356 to $ 54,059 Fire Chief - Range F-11 (Step D) 102,020 20,974 122,994 $ 83,931 to $ 107,121 Total Approved in 2020-21 Budget $ 218,659 $ 66,140 $ 284,799 $ 175,320 to $ 223,760 Proposed Positions:

Executive Assistant/Deputy City Clerk - Range 30 (Step A) 68,995 23,561 92,556 $ 68,995 to $ 88,056 Accounting Technician II - Range 23 (Step D) 56,792 22,400 79,192 $ 49,033 to $ 62,580 Fire Chief - Range F-11 revised (Step D) 116,593 25,120 141,713 $ 100,718 to $ 128,545 Total Cost of Proposed Position $ 242,380 $ 71,081 $ 313,461 $ 218,746 to $ 279,181 Net Difference - Savings (Cost) $ (23,721) $ (4,941) $ (28,662) $ (43,426) to $ (55,421) Approved Salary Range
Proposed Salary Range

CITY OF CALIMESA

PROPOSED CLASSIFICATION AND SALARY RANGE CHANGES

COST SUMMARY
Current Budgeted Salaries Salary Ranges

Page 76 of 78 ends

ATTACHMENT 7E
RESOLUTION NO 2022-01

Page 77 of 78 ends

RESOLUTION NO. 2022-01

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CALIMESA, CALIFORNIA, AMENDING THE CITY’S POSITION

CLASSIFICATION PLAN FOR CITY PERSONNEL FOR FISCAL
YEAR 2021-22
WHEREAS it is necessary for the efficient operation of the City of Calimesa that the City Council adopt revisions to its classifications and salary ranges for fiscal year 2021-22.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF CALIMESA DOES HEREBY RESOLVE AS FOLLOWS:

Section 1. The job description for the classification of Fire Chief is hereby amended to revise the salary range and job requirements as reflected in Attachment A to the accompanying staff report.

Section 2. The job description for the classification Accounting Technician is hereby amended to create a job series and add the classification of Accounting Technician II at a salary range of 23 and revise job requirements as reflected in Attachment B to the accompanying staff report.

Section 3. The job description for the classification Administrative Assistant series is hereby amended to create the Executive Assistant/Deputy City Clerk classification at a salary range of 30 and revise job requirements as reflected in Attachment C to the accompanying staff report.

Section 3. The accompanying staff report and all related Attachments are hereby incorporated by reference.

Section 4. Recruitment/Appointment for Fire Chief will commence immediately.

PASSED, APPROVED AND ADOPTED this 18th day of January 2022. ________________________________

WILLIAM DAVIS, MAYOR
ATTEST:
_____________________________________

DARLENE GERDES, CITY CLERK

Page 78 of 78 ends

Calimesa City CouncilJanuary 18, 2022

Calimesa City Council
January 18, 2022