-13-
Section 65852.21(j) as an action to implement Government Code Section 65852.21; (2) Government Code Section 66411.7(n) as an action to implement Government Code Section 66411.7; and (3) Public Resources Code Section 21080.17 and CEQA Guidelines Section 15282(h) as an action to implement the provisions of Government Code Sections 65852.2 and 65852.22. The Community Development Director shall prepare and file a Notice of Exemption for this Ordinance.
SECTION 13. Severability. If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance, is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance, and each section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases or portions thereof be declared invalid or unconstitutional.
SECTION 14. Effective Date. This Ordinance shall take affect thirty (30) days after its adoption. The City Clerk is directed to certify to the enactment of this Ordinance and to cause this Ordinance to be published and/or posted as required by law.
INTRODUCED AND APPROVED UPON FIRST READING this 6th day of February, 2023, upon the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
PASSED, APPROVED AND ADOPTED UPON SECOND READING this __ day of ________, 2023, upon the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
-14-
____________________________________
WILLIAM DAVIS, MAYOR
ATTEST:
_________________________________
DARLENE GERDES, CITY CLERK
APPROVED AS TO FORM:
__________________________________
QUINN BARROW, CITY ATTORNEY
City Council Meeting
Agenda Report
Agenda Item No. 12
SUBJECT: SCAG 2023 GENERAL ASSEMBLY APPOINTMENT OF VOTING
DELEGATE AND ALTERNATE VOTING DELEGATE
MEETING DATE: February 6, 2023
PREPARED BY: Darlene Gerdes, Deputy City Manager/City Clerk RECOMMENDATION: That the City Council appoint a voting delegate and an alternate voting delegate to represent the City of Calimesa at the SCAG General Assembly on May 4 th and 5th, 2023 at
the JW Marriott Desert Springs Resort & Spa.
BACKGROUND: The City of Calimesa is a member of the Southern California Association of Governments. Annual membership dues have been budgeted for and paid in the amount of $850. The City has been invited to attend the SCAG Regional Conference & General Assembly, May 4 th & 5th
,
2023 that will be held in Palm Desert at the JW Marriott Desert Springs Resort.
SCAG requests that each City designate a voting delegate and an alternate delegate. The General Assembly Delegate Representative will have the opportunity to propose any policy matter for determination by the General Assembly in the form of a proposed Resolution. The Representative will also have the opportunity to propose revisions to the SCAG Bylaws. All proposed Resolutions and/or Bylaw revisions will be reviewed by SCAG’ Bylaws and Resolutions Committee, and thereafter the Regional Council before being considered at the Regional Conference and General Assembly business meeting.
FISCAL IMPACT: There is no cost to attend the SCAG General Assembly. The only costs would be fuel and/or mileage which are allocated for in the City Council Travel Budget. The city vehicle is available for use by the attending Council Member(s) as well. SCAG pays for one night stay at the Hotel for the voting delegate. Should the voting alternate request a room at the hotel, the cost would come from the City Council Travel Budget.
City Council Meeting
Agenda Report
Agenda Item No. 13
SUBJECT: MID-YEAR FINANCIAL AND BUDGET REPORT FISCAL YEAR 2022-23
MEETING DATE: February 6, 2023
PREPARED BY: Celeste Reid, Finance Director and Treasurer RECOMMENDATION: That the City Council approve Resolution No. 2023-09 a Resolution of the City Council of the City of Calimesa amending the Fiscal Year 2022-23 Budget to include certain recommended adjustments.
DISCUSSION: This mid-year budget update is provided to the City Council consistent with policy and to maintain best practice methods of financial management. The budget is reviewed on an ongoing basis to ensure the fiscal management and integrity of the City of Calimesa’s operations and capital improvement projects. This report will provide financial and budget information and includes updated projections for fiscal year 2022-23 for each fund (Attachment A) with recommended updates to the budget for fiscal year 2022-23 (Attachments B through E).
General Fund
Fiscal year ending June 30, 2022
The results of revenues, expenditures and fund balances for fiscal year ending June 30, 2022 have been provided in the General Fund Summary for Attachment B. A summary of actual results to the projected actual results provided in the Fiscal Year 2022-23 Adopted Budget book is detailed below:
Actual Projected Actuals
FY2021-22 FY2021-22 Difference
Beginning Fund Balance $7,237,942 $ 7,237,942 $ -
Revenue 9,247,801 8,844,055 403,746
Expenditures 7,486,152 8,434,496 (948,344)
Net Change in Fund Balance 1,761,649 409,559 1,352,090
Ending Fund Balance $8,999,591 $ 7,647,501 1,352,090
The projected results of fiscal year 2021-22 were provided in the fiscal year 2022-23 original budget approved by Council on June 6, 2022. Consistent with direction from City Council and prudent fiscal management policies, projections are oftentimes conservatively estimated and actual results may differ from projections. For fiscal year 2021-22, actual results differed from final budget projections with increased revenues of approximately $404,000 and expenditure savings of approximately $948,000.
Budgetary Carryovers
Resolution No. 2022-24, which approved the fiscal year 2022-23 budget, was adopted on June 6, 2022. Section 4 of the Resolution provides that, at the end of fiscal year 2021-22, certain purchase commitments or contracts may exist representing contractual obligations of previously budgeted funds. In addition, certain amounts related to one-time allocations for specific projects and services may remain unspent. This is common in the Capital Improvement Plan (CIP) wherein projects may frequently cross fiscal years. At the City Manager’s discretion, these amounts will be deemed budgeted as an addition to the budget amounts approved in the resolution so long as these amounts do not cause expenditures in fiscal year 2021-22 to exceed projected actuals as shown in the proposed fiscal year 2022-23 budget.
The City Manager concluded carryovers were necessary for expenditures and projects not completed by June 30, 2022. The carryover amounts met the terms as established in the Council Resolution. A schedule of carryovers for the General Fund of $387,620 of expenditures from fiscal year 2021-22 into fiscal year 2022-23 has been provided in Attachment F. This schedule includes carryover amounts for all funds.
The General Fund Summary Mid-Year Budget Review for fiscal year 2022-23 (Attachment B) includes reporting for actual activity for fiscal year 2021-22, amended budget for 2022-23, revised estimates for 2022-23, and a column of the recommended adjustments for Council Approval that have been incorporated into the revised budget estimate. Council has previously approved some of the recommended adjustments either in concept or through staff reports and council resolutions.
The fiscal sections of staff reports with previously approved items indicated budget changes were to be incorporated into mid-year budget adjustments.
Revenue
The City’s conservative fiscal management policy requires that staff routinely monitor and assess revenue trends and changes and identify onetime revenue increases such as grant revenues, developer contributions or higher than average development fees. One-time revenue increases are identified to ensure one-time revenue sources are not used for operational expenditures such as ongoing salaries or maintenance costs.
General Fund recommended revenue adjustments for fiscal year 2022-23 are projected to increase revenues by approximately $2.87 million. The adjustments are comprised of approximately $350,000 of ongoing revenue increases which includes favorable and steady increases in property and sales taxes. Adjustments also include approximately $2.52 million of one-time revenue. Onetime revenues include a developer contribution of approximately $1.665 million for the purchase of the City’s new Fire Aerial Ladder Truck, a development project with development fees of
approximately $470,000 and recycling revenue of approximately $390,000. Further General Fund revenue details can be found in
Attachment C.
Expenditures
General Fund recommended expenditure adjustments for fiscal year 2022-23, which are further detailed in Attachment D and below, are projected to increase expenditures by approximately $2.96 million. The recommended adjustments are comprised of approximately $40,000 of ongoing expenditures increases in accordance with the new City Manager’s contract and a small increase in anticipated dues payments.
The balance of $2.92 million of recommended one-time expenditure adjustments includes expenditures identified below:
• As approved by Resolution No. 2022-39 on August 8, 2022, the City Council approved the purchase of a Fire Aerial Ladder Truck. The total $2.2 million cost includes the acquisition of the truck, outfitting, and apparatus training. The Fire Aerial Ladder Truck is funded with a developer contribution of $1.665 million recognized in fiscal year 2022-23, as identified above in the revenue section. The balance of funding for the Fire Truck will come from a separate developer agreement of $450,000 and an approved DIF allocation of approximately $85,000, both of which are anticipated to be received in future fiscal years. In the interim, the balance of the purchase will be funded through a combination of other one-time revenues and fund balance.
• Resolution No. 2022-73, approved by the City Council on November 21, 2022, added the position of Executive Advisor to the City Manager to the City’s position classification schedule as part of the transition plan between the outgoing City Manager and newly hired City Manager . The estimated cost of the new position with salary and benefits through June 30, 2023 is approximately $158,000 with funding offset through other one-time revenues. A significant portion of these costs would have been recognized as a payout of accrued compensated absences if the outgoing City Manager had retired at the time of the hiring of the new City Manager. Factoring in this transition plan, compensated absences with the anticipated retirement- is now estimated to be approximately $208,000. There is a fund balance reservation of $160,000 for the purpose of compensated absence distributions, the balance of which will be funded through other one-time revenues. • One-time professional services increases of approximately $350,000 are in accordance with contractual agreements in relation to one-time revenue collections for higher than average development planning and fire prevention fees. There are estimated one-time revenues of $470,000 provided to offset this expenditure.
All other recommended expenditure adjustments are directly offset by savings in other departmental accounts resulting in no net effect on the fiscal year 2022-23 budget.
The analysis of recommended adjustments and future year revenue projections in relation to one-time and ongoing revenues and expenditures are as follows:
Analysis of Recommended Adjustments Ongoing vs Onetime
Ongoing
Revenues $ 349,400
Expenditures 40,000
Increase in Funds $ 309,400
One-time
Revenues $2,518,621
Expenditures 2,920,136
Use of Funds (401,515)
Net Use of Funds in Fiscal Year 2022-23 $ (92,115)
Future Fire Truck Funding
Developer Agreement $ 450,000
DIF Fire Department 85,000
Total Future Funding for Fire Truck $ 535,000
Fund Balance Analysis
The total General Fund ending fund balance as of June 30, 2023, is projected to be $7,553,989 with adoption of the recommended adjustments as identified in this report and Attachments A-E. This is a reduction in the ending fund balance of approximately $92,000 from the current amended budget for fiscal year 2022-23. It is important to note, however, that while it is too early to estimate expenditure savings, historically the City has spent less than budgeted and it is anticipated that this trend will continue in Fiscal Year 2022-23.
Other Funds
Attachment E contains the recommended revenue and expenditure adjustments for all other City funds. The recommended adjustments are summarized below:
• Insurance Fund – Adjusted to actual known changes through December 31, 2022 • Library Fund – Previously authorized allocation of donations for the construction of the new city library is being recognized as revenues and expenditures, with a net zero, neutral effect on the total budget.
• Road Maintenance and Rehab (RMRA) – Recommended decrease in revenue from prior projections.
• Gas Tax - Recommended decrease in revenue from prior projections and contract adjustment previously approved by Council.
• Measure A – Recommended increase in revenue from prior projections. • Traffic Improvement Fee DIF – Several projects required realignment with budget with respect to revenue and expenditure reporting. It should be noted the County Line Road Interchange project is based on a tentative agreement with Yucaipa and, accordingly, the recommended adjustments are estimates and may be subject to further adjustments. • Community Facility Districts – Projected utility costs are anticipated to increase and a JP Ranch slope and planting project is recommended as well. Recommended adjustments will use accumulated fund balances that have been set aside for purposes including improvement projects.
Looking Ahead
The City of Calimesa has received both tranches of the American Rescue Plan Act funding of $2,191,266. Allowable use of funding includes a provision of providing government services. The City Council thus far has allocated $1,095,633 for the Pavement Management Program and $178,177 for Buena Mesa Drive Paving in accordance with an agreement with Yucaipa Valley Water District. Staff will be seeking City Council direction regarding the remaining balance of $917,456 for future appropriations. The City must obligate funding by December 2024 and funds must be spent by December 2026.
The fiscal year 2023-24 budget process timeline has been established starting in February 2023 and will conclude with final adoption by City Council. The anticipated meeting date for adoption is June 5, 2023.
FISCAL IMPACT: The proposed adjustments impact the fiscal year 2022-23 fund balance as detailed below:
Fund Balance Net Adjustment
General Fund $ (92,115)
Insurance Fund 5,100
Library Fund -
Road Maintenance and Rehab (6,659)
Gas Tax Fund (17,531)
Measure A 45,600
Traffic Improvement Fees
Singleton Road Interchange 57,505
Cherry Valley Interchange 278,878
County Line Road Interchange (170)
County Line Road LPP Project 92,567
Community Facility Districts
Singleton Heights 24,000
JP Ranch $ 46,000
ATTACHMENTS:
Attachment A: Fund Balance Summary
Attachment B: General Fund Summary
Attachment C: General Fund Revenue Summary
Attachment D: General Fund Expenditure Summary
Attachment E: Other Funds Adjustments
Attachment F: Budgetary Carryovers
Attachment G: Resolution No. 2023-09 (will include Attachments C,D & E)
City of Calimesa Attachment A
Fund Balance Summary
Mid-Year Budget Review Fiscal Year 2022-23
Beginning Revised Revised Ending
Fund Estimates Estimates Fund
Balance Revenue Expenditures Balance
Fund July 1, 2022 FY2022-23 FY2022-23 June 30, 2023
General Fund (1) $ 8,999,591 $ 11,799,473 $ 13,245,075 $ 7,553,989 Special Revenue Funds
Special Deposits 64 - - 64
Insurance Fund 127,745 7,100 2,000 132,845
Supplemental Law Enforcement 77,010 162,185 157,523 81,672 American Rescue Plan Act 3,935 2,098,133 2,095,633 6,435 Housing Rehab Federal - CDBG (2) 435,936 - - 435,936
Planning Grant - 44,200 44,200 -
Housing Rehab - State (2) 965,691 3,500 3,500 965,691
Library Fund 305,459 116,721 336,746 85,434
Air Quality Fund (AQMD) 43,563 12,770 1,340 54,993
Gas Tax Fund 32,613 287,756 269,302 51,067
LLMD 45,638 185,000 213,184 17,454
Recycling Fund 15,057 5,030 5,000 15,087
Total Special Revenue Funds 2,052,711 2,922,395 3,128,428 1,846,678 Community Facility District (CFD) Funds
Public Safety CFD 459,126 809,751 703,679 565,198
JP Ranch CFD (3)(4) 1,294,611 576,504 581,690 1,289,425 Singleton Heights CFD (3)(4) 1,872,334 658,454 621,130 1,909,658 Summerwind CFD (3)(4) 2,284,878 999,725 741,393 2,543,210 CFD Deposits(M Verde & H Oaks) (5) - - - -
Total CFD Funds 5,910,949 3,044,434 2,647,892 6,307,491 Successor Agency Fund (3) $ 146,635 $ 295,221 $ 295,501 $ 146,355 Attachment 13A
City of Calimesa Attachment A
Fund Balance Summary
Mid-Year Budget Review Fiscal Year 2022-23
Beginning Revised Revised Ending
Fund Estimates Estimates Fund
Balance Revenue Expenditures Balance
Fund July 1, 2022 FY2022-23 FY2022-23 June 30, 2023
Capital Improvement Funds
Measure A $ 715,038 $ 319,600 $ 539,593 $ 495,045
Road Maintenance and Rehabiliation 569,161 227,567 732,705 64,023 Capital Improvement Fund - ADA 59,545 51,418 49,639 61,324 Fire Facilities Fees (5) (23,900) 1,400 54,758 (77,258) Flood Control and Drainage Fees 2,997,473 7,256,638 8,143,532 2,110,579 Administration Facilities Fees 2,770,659 29,900 414,406 2,386,153 Library Facilities Fees 1,160,226 8,600 1,116,101 52,725 Law Enforcement Fees 542,564 3,045 4,632 540,977
Traffic Improvement Fees 1,573,768 13,973,154 15,014,428 532,494 Park Improvement Fees 3,325,400 7,500 249,593 3,083,307 Total Capital Improvement Funds 13,689,934 21,878,822 26,319,387 9,249,369 Total All Funds $ 30,799,820 $ 39,940,345 $ 45,636,283 $ 25,103,882 Notes:
(1) Balance includes funds restricted per Reserve Policy (2) Grant completed. Activity includes repayments due from loans. Beginning available balance includes restricted funds for grant purposes. (3) Balances include funds restricted for debt service on bonds. (4) Beginning balance includes unexpended bond proceeds pending developer drawdown. (5) Fund balance is -0- and there are no budgeted revenues or expenditures in this fiscal period of reporting
City of Calimesa Attachment B
Actuals
FY2021-22
Amended
Budget
FY2022-23
Revised
Estimates
FY2022-23
Recommended
Adjustments
FY2022-23
Revenue
Taxes $ 5,497,214 $ 5,332,000 $ 5,583,000 $ 251,000
Franchise Fees 521,780 514,000 521,000 7,000
Intergovernmental Revenues 1,435,249 1,464,524 1,542,230 77,706 Fines & Forfeitures 24,294 25,650 25,650 -
Building & Safety 404,276 347,800 348,100 300
Use of Money & Property 82,830 64,876 78,176 13,300
Charges for Services - Planning & Engineering 224,458 185,850 659,400 473,550 Charges for Services 972,066 945,500 2,602,815 1,657,315 Licenses & Permits 55,633 43,252 431,102 387,850
Other Revenue 30,000 8,000 8,000 -
Total Revenue 9,247,801 8,931,452 11,799,473 2,868,021
Expenditures
City Council 60,429 78,370 79,370 1,000
City Manager 313,969 366,091 772,727 406,636
City Clerk - General Functions 99,312 108,699 108,699 - City Clerk - Mobile Home Rent Control 10,627 23,387 23,387 - City Clerk - Human Resources 73,210 89,053 89,053 -
City Clerk - Risk Management 193,865 225,500 225,500 -
City Attorney 159,613 185,000 185,000 -
Finance 273,859 385,736 385,736 -
Information Technology 201,505 245,463 245,463 -
Comm Dev - Planning, Building & Safety, Code 705,994 785,436 1,137,936 352,500 Engineering 41,850 107,281 107,281 -
Citizens On Patrol 1,029 4,850 4,850 -
Police Department 2,314,205 2,456,219 2,456,219 -
Animal Control 48,289 48,289 48,289 -
Fire Department - Operations 2,261,475 3,012,195 3,012,195 - Fire Department - Capital (Fire Truck & FD Pavement) - 100,000 2,300,000 2,200,000 Community Services - Senior Center 112,482 161,250 161,250 - Public Works Department 395,278 639,132 639,132 -
Non-Departmental -Capital (Pavement Management) - 1,000,000 1,000,000 - Non-Departmental 219,160 262,988 262,988 -
Total Expenditures 7,486,152 10,284,939 13,245,075 2,960,136 $ 1,761,649 $ (1,353,487) $ (1,445,602) $ (92,115)
7,237,942 8,999,591 8,999,591
8,999,591 7,646,104 7,553,989
2,562,823 3,197,578 3,463,625
Reserve for Pavement Management 1,000,000 - -
Reserve for Compensated Absences 160,000 160,000 -
$ 5,276,768 $ 4,288,526 $ 4,090,364
Ending Fund Balance
General Fund Summary
Mid-Year Budget Review Fiscal Year 2022-23
Net Change in Fund Balance
Beginning Fund Balance
Net Unreseved Fund Balance
Council Approved Reserves
Attachment 13B
Revenue
Actuals
FY2021-22
Amended
Budget
FY2022-23
Revised
Estimate
FY2022-23
Recommended
Adjustment
FY2022-23
Taxes
Property Tax 1,196,379 1,225,000 1,316,000 91,000
Property Transfer Tax 131,105 90,000 35,000 (55,000)
TOT 95,675 72,000 72,000 -
Sales Tax 1,491,164 1,320,000 1,320,000 -
Fire Property Tax 2,582,891 2,625,000 2,840,000 215,000 Total Taxes 5,497,214 5,332,000 5,583,000 251,000
Franchise Fees
So Cal Edison 104,644 105,000 105,000 -
Gas Company 36,013 31,000 31,000 -
CR&R Sanitation 268,286 270,000 280,000 10,000
Cablevision 96,101 92,000 92,000 -
Frontier Communications 16,737 16,000 13,000 (3,000)
Total Franchise Fees 521,780 514,000 521,000 7,000
Intergovernmental Revenues
Waste Management 1,688 1,800 1,800 -
Other Govtl Revenues 91,276 73,124 66,430 (6,694)
Beaumont Bldg Permit 29,400 12,000 20,000 8,000
VLF Backfill 1,312,885 1,377,600 1,454,000 76,400
CARES - COVID Grants - - - -
Total Intergovernmental 1,435,249 1,464,524 1,542,230 77,706 Fines & Forfeitures
Parking/Registration 11,904 7,000 8,000 1,000
Admin Citations 9,840 8,000 8,000 -
Vehicle Impound Cost Recovery 2,250 2,500 2,500 -
EMSA Penalties - 8,000 7,000 (1,000)
Code Enforcement fees - - - -
Building Abatement 300 150 150 -
Abandoned Vehicle Fees - - - -
Total Fines & Forfeitures 24,294 25,650 25,650 -
Building & Safety
Building Permits 357,658 325,000 325,000 -
Building Permit Admin Fee 27,839 17,500 17,500 -
(pass thru) Green Fee 99 300 600 300
Weed Abatement 18,680 5,000 5,000 -
Total Building & Safety 404,276 347,800 348,100 300
Use of Money & Property
T-Mobile Rent 35,555 36,976 36,976 -
Facility Rental 2,400 2,400 2,400 -
Microfilming Fees 3,485 4,000 2,000 (2,000)
Passport Applications 2,766 1,000 - (1,000)
Sales of Copies 1,557 500 800 300
Interest Income 37,066 20,000 36,000 16,000
Total Use of Money & Property $ 82,830 $ 64,876 $ 78,176 $ 13,300 Revenue Summary - General Fund
Mid-Year Budget Review Fiscal Year 2022-23
City of Calimesa Attachment C
Attachment 13C
Revenue
Actuals
FY2021-22
Amended
Budget
FY2022-23
Revised
Estimate
FY2022-23
Recommended
Adjustment
FY2022-23
Revenue Summary - General Fund
Mid-Year Budget Review Fiscal Year 2022-23
City of Calimesa Attachment C
Charges for Services - Planning & Engineering
Encroachment Permits $ 12,214 $ 12,000 $ 12,000 $ -
Mitigation Fees 148 250 800 550
Planning Fees 245 - - -
Plan Check Fees 86,389 60,000 400,000 340,000
Development Plan Rev 5,810 5,000 7,000 2,000
Second Unit 830 - -
Grading Fees 2,400 - 3,000 3,000
Temporary Use Permit 1,655 100 100 -
General Plan Maintenance Fee 26,261 22,000 22,000 -
Zoning Review 1,225 - - -
Technology Surcharge 7,936 7,000 5,000 (2,000)
Fire Prevention 47,229 50,000 180,000 130,000
Mobile Home Registration Fee 32,116 29,500 29,500 -
Total Charges Services Planning & Engineering 224,458 185,850 659,400 473,550 Charges for Services
City Personnel cost / CFD 650,000 700,000 700,000 -
Administrative Fee 63,933 40,000 40,000 -
Miscellaneous 15,908 58,000 50,000 (8,000)
Development Agreement Fee 234,133 140,000 1,805,315 1,665,315 Credit Card Fees 8,092 7,500 7,500 -
972,066 945,500 2,602,815 1,657,315
Licenses & Permits
Business License 30,895 23,000 23,000 -
Business License - New - Inspections 2,464 2,800 2,800 - Business License - New Application Review 2,560 2,400 2,400 - Business License - Annual Fire Inspection 10,934 8,500 8,500 - Home Occupation Permits 2,394 1,200 1,200 -
Wide Load Permits 538 202 202 -
Recycle Deposit 1,238 2,000 392,000 390,000
Sign Applications 4,611 3,150 1,000 (2,150)
Total Licenses & Permits 55,633 43,252 431,102 387,850
Other Revenue
Reimbursements - - - -
Community Benefit Charge 30,000 8,000 8,000 -
CARES Act, COVID Grants - - - -
Transfers-in Other Funds - - - -
Total Other Revenue 30,000 8,000 8,000 -
Total General Fund $ 9,247,801 $ 8,931,452 $ 11,799,473 $ 2,868,021 Total General Fund Ongoing $ 349,400
Total General Fund Onetime 2,518,621
Total Recommended Adjustments $ 2,868,021
Total Charges for Services
Department and Expenditure
Recommended
Adjustment
FY2022-23
Ongoing
or
Onetime
City Council
Dues and Subscriptions $ 1,000 Ongoing
Subtotal 1,000
City Manager
Salaries 27,000 Ongoing
Salaries - Executive Advisor to City Manager 125,610 Onetime Benefits 12,000 Ongoing
Benefits - Excutive Advisor to City Manager 34,026 Onetime Salaries - Compensated Absences Offset by $160,000 of Fund Balance 208,000 Onetime Subtotal 406,636
City Clerk
Travel and Training 2,800 Ongoing
Election Costs (2,800) Ongoing
Subtotal -
Community Development - Planning, Building & Safety and Code Enforcement Professional Services (1,000) Ongoing
Building & Safety Official (Increase in relation to increased revenue) 352,500 Onetime Travel & Training 1,000 Ongoing
Subtotal 352,500
Fire Department
Travel & Training (Fire Truck) 40,000 Onetime
Vehicles (Fire Truck) 2,160,000 Onetime
Dues and Subscriptions 2,000 Ongoing
Contract Regular Pay (2,000) Ongoing
Communications (Coding for Radios) 13,634 Onetime
Minor Equipment (Coding for Radios) (13,634) Onetime
Subtotal 2,200,000
Community Services - Senior Center
Other Contract Services (13,000) Onetime
Repair & Maintenance Building (Senior Center Improvements) 13,000 Onetime Subtotal -
Public Works Department
Professional Services (10,000) Ongoing
NPDES (Catch Basin Cleaning) 10,000 Ongoing
Subtotal $ -
$ 40,000
2,920,136
$ 2,960,136
City of Calimesa Attachment D
Expenditure Summary - General Fund
Mid-Year Budget Review Fiscal Year 2022-23
Total General Fund
Total General Fund Ongoing
Total General Fund Onetime
Attachment 13D
Other Funds
Fund
Revenue
FY2022-23
Expenditures
FY2022-23 Net Change
Insurance Fund
Interest Income $ 750 $ -
Reimbursements 6,350 -
Professional Services - Legal Fees and claims processing - 2,000 7,100 2,000 5,100
Library
Donations (Revenue Recognition for New Library) 77,861 - Facilities (Expenditure Recognition for New Library) - 77,861 77,861 77,861 -
RMRA
RMRA Revenue (6,659) -
(6,659) - (6,659)
Gas Tax
HUTA 2103 Revenue Estimate (8,807) -
HUTA 2105 Revenue Estimate (2,298) -
HUTA 2106 Revenue Estimate (1,401) -
HUTA 2107 Revenue Estimate (3,225) -
Repair & Maintenance Streets (Contract adjustment) - 1,800 (15,731) 1,800 (17,531)
Measure A
Interest Income 9,600 -
Measure A Revenue 36,000 -
45,600 - 45,600
Traffic Improvement Fees
Singleton Road Interchange Project
Administrative Fee Revenue 200,000 -
Streets - 142,495
200,000 142,495 57,505
Cherry Valley Interchange Project
Developer Contributions 299,864 -
Legal Services (10,000)
Engineering (310,656)
Professional Services 341,642
$ 299,864 $ 20,986 $ 278,878
Mid-Year Budget Review Fiscal Year 2022-33
City of Calimesa Attachment E
Recommended Adjustments
Attachment 13E
Other Funds
Fund
Revenue
FY2022-23
Expenditures
FY2022-23 Net Change
Mid-Year Budget Review Fiscal Year 2022-33
City of Calimesa Attachment E
Recommended Adjustments
Traffic Improvement Fees (continued)
County Line Road Interchange Project
Other Governmental Revenue (TUMF) $ (111,490) $ -
Other Governmental Revenue (Yucaipa) 388,510 -
Engineering (432,995)
Professional Services 710,185
277,020 277,190 (170)
County Line Road LPP Project with Yucaipa
Streets - (92,567)
- (92,567) 92,567
CFD - Community Facility Districts
Singleton Heights Utilties Water - 24,000
JP Ranch Utilities Water - 6,000
JP Ranch Utilities Street Lights - (3,000)
JP Ranch Professional Services (Slope and Planting) - 43,000 $ - $ 70,000 $ (70,000)
City of Calimesa Attachment F
Description Revenue Expenditures
General Fund
Grant - PARSAC IT and State of the City $ 43,000 $ -
Grant - Fire Department EPMG FY21 6,694 -
Community Benefit Charge 8,000 -
Department
City Manager City Manager Search - 30,000
Finance Contract Services Business License Software - 3,281 IT Equipment - IT Network & Streaming and City Hall Expansion - 45,900 Comm Dev Professional Services - Consultant & Housing Element Contract - 98,145 Fire Professional Services - ALS Consultant - 25,000
Fire Training - ALS - 13,500
Fire Equipment - ALS and Repairs & Maintenance - 40,034 Public Works Creekside Fence Project, Carpet, Landscaping & Traffic Signal Updates - 102,760 Non-Departmental Special Supplies - City Hall Expansion and State of the City - 29,000 General Fund - Total 57,694 387,620
Planning Grants Fund
Grant - LEAP 20,495 -
Professional Services - 20,495
Planning Grant Fund - Total 20,495 20,495
Capital Projects (ADA) Fund
Grant Other Governmental Revenues 46,068 -
ADA Project Building - 49,639
Capital Projects Fund - Total 46,068 49,639
Road Maintenance and Rehabilitation (RMRA) Fund
Transfer to County Line Road LPP Project - 499,705
RMRA Fund - Total - 499,705
Measure A Fund
Capital Improvement Project - Streets - 312,673
Capital Improvement Project -County Line Road Paving to 3rd Street - 135,000 Capital Improvement Project -County Line Road Paving to Bryant - 70,000 Measure A Fund - Total - 517,673
LLMD Fund
Minor Equipment - 21,500
LLMD Fund - Total - 21,500
DIF Flood Control & Drainage Fees
Grant Riverside County Flood Control 7,220,638 -
Calimesa Creek Flood - 8,138,896
DIF Flood Control & Drainage Fund - Total 7,220,638 8,138,896 DIF Facilities Fund
City Hall Expansion - 409,263
DIF Facilities Fund - Total - 409,263
DIF Traffic Improvement Fund
Project
County Line & Calimesa Blvd Grant Federal SAFETEA Lu DEMO 1,266,129 - County Line & Calimesa Blvd Capital Improvement Professional Services - 1,534,575 Cherry Valley Interchange Developer Contribution 1,908,217 - Cherry Valley Interchange Capital Improvement Professional Services - 2,037,413 County Line Road InterchangeTUMF & Local Contribution (Agreement Pending) 500,000 - County Line Road InterchangeCapital Improvement Professional Services - 499,830 Singleton Road Interchange TUMF 2,000,000 -
Singleton Road Interchange Streets - 2,042,495
LPP County Line Road Grant CalTrans LPP 2,951,362 -
LPP County Line Road Local Contribution 3,807,807 -
LPP County Line Road Transfer In Measure A 499,705 -
LPP County Line Road Capital Improvement Streets Construction and Professional Services - 8,308,295 DIF Traffic Improvement Fund - Total $ 12,933,220 $ 14,422,608 Budgetary Carryovers
From FY2021-22 into FY2022-23
Attachment 13F
RESOLUTION 2023-09
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CALIMESA CALIFORNIA, AMENDING THE FY 2022-23 BUDGET
TO INCLUDE CERTAIN RECOMMENDED ADJUSTMENTS
WHEREAS, the City Council adopted the Fiscal year 2022-23 Budget on June 6, 2022; and
WHEREAS, on an ongoing the basis the budget should be monitored and adjusted as necessary to reflect current operating results; and
WHEREAS, the City Council now deems it appropriate to incorporate certain adjustments into the budget to incorporate current operating results, as well other necessary adjustments.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CALIMESA HEREBY FINDS, DETERMINES, RESOLVES AND ORDERS AS FOLLOWS:
Section 1: The Fiscal Year 2022-23 Budget is hereby amended to incorporate adjustments as detailed on Attachments C, D and E as attached to this Resolution and as included in the Council agenda report.
PASSED, APPROVED, and ADOPTED this 6
th day of February 2023.
________________________________
WIILIAM DAVIS, MAYOR
ATTEST:
_________________________________
DARLENE GERDES, CITY CLERK
Attachment 13G