Calimesa City Council
March 6, 2023

Regular Meeting of the Calimesa City Council
Monday, March 6, 2023

CALL TO ORDER
ROLL CALL: MAYOR DAVIS, MAYOR PRO TEM HEWITT, COUNCIL MEMBER CERVANTEZ, COUNCIL MEMBER MANLY AND COUNCIL MEMBER MOLINA.

STAFF: CITY MANAGER KOLBOW, CITY ATTORNEY BARROW, CITY CLERK

GERDES, FINANCE DIRECTOR REID, PLANNING DIRECTOR LUCIA, PUBLIC

WORKS ENGINEER SHAKIR, CITY ENGINEER THORNTON, FIRE CHIEF O’CONNELL AND SHERIFF LT. OLSEN.

PLEDGE OF ALLEGIANCE

COMMUNICATIONS FROM THE PUBLIC
Anyone wishing to address the Council on any item within the Council’s jurisdiction that is not on the agenda may do so at this time. This is not a time for City Council discussion of non-agenda items. After receiving public comments, Council Members, or staff, after being recognized by the Mayor, may briefly respond to statements made by the public or questions posed by the public. In addition, Council Members may ask questions for clarification or make a referral to staff for factual information to be reported back to the Council at a later meeting.

Regular Meeting of the Calimesa City Council
AMENDED Meeting Agenda
Monday, March 6, 2023 – 6:00 p.m.

AMENDED TO ADD BUSINESS ITEM NO. 10
Norton Younglove Multipurpose Senior Center
908 Park Avenue, Calimesa, CA 92320
William Davis, Mayor  Wendy Hewitt, Mayor Pro Tem
Jeff Cervantez, Council Member  John Manly, Council Member  Linda Molina, Council Member Will Kolbow, City Manager  Quinn Barrow, City Attorney The Calimesa City Council will be conducting this meeting in the Norton Younglove Senior Center. Members of the public may attend this meeting in person at the Norton Younglove Senior Center, 908 Park Avenue, Calimesa, CA 92320, or the public may view the City Council meetings live at https://www.facebook.com/cityof.calimesa or https://www.youtube.com/@calimesacity900/live beginning at 6:00 p.m.

Submission of Public Comments: If attending the meeting, public comment will be allowed by completing a speaker slip and providing it to the City Clerk at the meeting. Please observe a time limit of three (3) minutes when giving your presentation. When called upon, please step forward to the microphone, state your name for the record, whom you represent and any statement you wish to make. Please be advised that you may not defer your three (3) minutes to another speaker. Otherwise, public comment will be accepted via email. Please send comments via email to the Calimesa City Clerk at [email protected]. Identify public comment or the specific agenda item you wish to comment on in your email’s subject line. You may submit comments on any agenda item. Emailed comments must be submitted by 5:30 p.m. on Monday, March 6, 2023 and will be read by the City Clerk. Electronic comments on agenda items may only be submitted via email and comments via text and social media (Facebook, Twitter, etc.) will not be accepted.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a City meeting or other services offered by this City, please contact the City Clerk’s Office, (909) 795-9801. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service. Any public writings distributed by the City to at least a majority of the Council Members regarding any item on this regular meeting agenda will be made available at the public counter at City Hall located at 908 Park Avenue, Calimesa, CA 92320.

Regular Meeting of the Calimesa City Council
Monday, March 6, 2023

APPROVAL OF THE AGENDA
RECOMMENDATION: Move to approve the agenda
Motion________________________ Second_______________________ Vote___________________________ CONSENT CALENDAR (Items 1 – 7)
The following Consent Calendar items are expected to be routine and non-controversial. Council will act upon them at one time without discussion. Any Council Member or staff member may request removal of an item from the Consent Calendar for discussion.

1. APPROVAL OF CITY COUNCIL ACTION MINUTES.
a) City Council action minutes of a regular meeting of February 21, 2023

2. RECEIVE AND FILE CITY COMMISSION & BOARD MINUTES.

There are no minutes ready for approval at this time.

3. APPROVAL OF WARRANT REGISTERS.
a) Check Register Report with a total of $880,618.85 (Check Nos. 39898 to 39964) b) March 1, 2023 Council Payroll of $1,683.75
March 2, 2023 Payroll of $102,803.46

4. WAIVE FULL READING OF ANY PROPOSED ORDINANCES ON THE AGENDA.

This permits reading the title only in lieu of reciting the entire text of the Ordinances. This does not take policy action on the Ordinances or approve or disapprove any Ordinances on the agenda.

5. ADDITION OF A COVID-19 PREVENTION PROGRAM TO THE RISK MANAGEMENT POLICY MANUAL AMENDING RESOLUTION NO. 2018-65 AND RESCINDING RESOLUTION NO. 2020-54 IN ITS’ ENTIRETY.

RECOMMENDATION: That the City Council adopt Resolution No. 2023-11, A Resolution of the City Council of the City of Calimesa California adding Policy No. 1400.00 - COVID-19 Prevention Program to the Risk Management Policy Manual amending Resolution No. 2018-65 and rescinding Resolution No. 2020-54 in its entirety.

6. COOPERATIVE MAINTENANCE AGREEMENT WITH THE RIVERSIDE COUNTY FLOOD

CONTROL AND WATER CONSERVATION DISTRICT FOR STORM DRAINS WITHIN PARCEL MAP 33105.

RECOMMENDATION: That the City Council approve and execute the Cooperative Maintenance Agreement with the Riverside County Flood Control and Water Conservation District.

7. NOTICE OF COMPLETION – CITY HALL EXPANSION.

RECOMMENDATION: That the City Council:

1. Accept the CITY HALL EXPANSION (BID #2021-03) as complete, authorize the Public Works Director to sign the Notice of Completion and direct the City Clerk to file the Notice of Completion with the County Recorder’s Office and, if no claims are filed as of 35 days after recordation, release the 5% retention payment in the amount of $21,779.00 to IE General Engineering, Inc., and

2. Approve Change Order #1 for IE General Engineering, Inc in the amount of $9,576.60 for additional roofing inspection and repair to the Senior Center., and

3. Approve Change Order #2 for Troy Alarm in the amount of $2,801.00 for the extension of the security alarm from the Senior Center to the City Hall Expansion.

Regular Meeting of the Calimesa City Council
Monday, March 6, 2023

POLICE CHIEF COMMENTS & REPORTS

FIRE CHIEF COMMENTS & REPORTS

MAYOR & COUNCIL MEMBER REPORTING OF COUNTY & REGIONAL MEETINGS This is the time for comments, announcements and/or reports on meetings attended at public expense as required by AB 1234.

BUSINESS ITEMS

8. CHANGE ORDER #1 – CITYWIDE PAVEMENT REHABILITATION.

RECOMMENDATION: That the City Council:

1. Approve Change Order #1 in the amount of $199,554.25 for the additional paving on Mesa Grande Drive and Buena Mesa Drive cul-de-sac; and

2. Increase the construction contingency by $19,955.43.

9. 4TH STREET PARK EXPANSION CONCEPT DESIGN APPROVAL.

RECOMMENDATION: That the City Council approve the concept design #4 as recommended by the Planning and the Parks, Trails, and Community Services Commissions.

10. RESOLUTION NO. 2023-12 MAKING FINDINGS IN SUPPORT OF A WAIVER OF PUBLIC

BIDDING REQUIREMENTS AND RATIFY THE ISSUANCE OF A CONTRACT FOR

EMERGENCY REPAIRS AT THE FIRE STATION AND FINDING THAT THE REPAIRS ARE

EXEMPT FROM REVIEW UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT AS AN EMERGENCY PROJECT.

RECOMMENDATION: That the City Council:

1. Adopt Resolution No. 2023-12, A Resolution of the City Council of the City of Calimesa Confirming that the Public Interest and Necessity Demand the Immediate Expenditure of Public Funds to Safeguard the City’s Fire Station Rear Parking Lot from Failure Due to the Recent Storm Events and Waiving Formal Notice and Competitive Bidding Requirements, and Finding that the Repairs are Exempt from Review Under the California Environmental Quality Act as an Emergency Repair; and

2. Ratify the issuance of a contract to Roadway Engineering and Construction Corp. for emergency repairs in the amount of $72,010.00, and authorize the City Manager to sign the contract on behalf of the City.

COUNCIL MEMBERS’ COMMENTS & REPORTS
This is the time for additional general comments, announcements, reports on meetings attended at public expense as required by AB 1234, requests of staff, and other issues of concern to Council Members may be presented briefly at this time. The Council may not legally take action on any item presented at this time other than to direct staff to investigate a complaint or place an item on a future agenda unless (1) by a majority vote, the Council determines that an emergency situation exists, as defined by Government Code § 54956.5 or (2) by a four-fifths vote, the Council determines that there is a need for immediate action and the need for action arose subsequent to the agenda being posted as required by Government Code § 54954.2(b).

CITY MANAGER COMMENTS & REPORTS

ADJOURNMENT
Adjourn to the Regular Meeting of the City Council on Monday, March 20, 2023 at 6:00 p.m.

City Council Meeting
Agenda Report
Agenda Item No. 1
SUBJECT: APPROVAL OF CITY COUNCIL MEETING MINUTES
MEETING DATE: March 6, 2023
PREPARED BY: Darlene Gerdes, Deputy City Manager/City Clerk RECOMMENDATION: That the City Council approve the action minutes as presented for the Regular City Council Meeting of February 21, 2023.

ATTACHMENTS:

Attachment A: City Council action minutes of February 21, 2023 regular meeting.

City Council Meeting
Agenda Report
Agenda Item No. 2
SUBJECT: APPROVAL OF COMMISSION MEETING MINUTES
MEETING DATE: March 6, 2023
PREPARED BY: Darlene Gerdes, Deputy City Manager/City Clerk There are no minutes ready for approval at this time.

City Council Meeting
Agenda Report
Agenda Item No. 3
SUBJECT: APPROVAL OF WARRANT REGISTER
MEETING DATE: March 6, 2023
PREPARED BY: Celeste Reid, Finance Director
RECOMMENDATION: That the City Council approve the Warrant Register as presented.

SUMMARY: The attached Check Register Report for City Council’s approval is as follows:
a) Check Register Report with a total of $880,618.85 (Check Nos. 39898-39964) b) March 1, 2023 Council Payroll of $1,683.75
March 2, 2023 Payroll of $102,803.46

City Council Meeting
Agenda Report
Agenda Item No. 4
SUBJECT: WAIVE FULL READING OF ANY PROPOSED ORDINANCES ON

THE AGENDA
MEETING DATE: March 6, 2023
PREPARED BY: Darlene Gerdes, Deputy City Manager/City Clerk This permits reading the title only in lieu of reciting the entire text of the ordinances. This does not take
policy action on the Ordinances or approve or
disapprove any Ordinances on the agenda.

City Council Meeting
Agenda Report
Agenda Item No. 5
SUBJECT: ADDITION OF A COVID-19 PREVENTION PROGRAM TO THE RISK MANAGEMENT POLICY MANUAL AMENDING RESOLUTION NO. 2018-
65 AND RESCINDING RESOLUTION NO. 2020-54 IN ITS’ ENTIRETY.

MEETING DATE: March 6, 2023
PREPARED BY: Darlene Gerdes, Deputy City Manager/City Clerk RECOMMENDATION: That the City Council adopt Resolution No. 2023-11, A Resolution of the City Council of the City of Calimesa California adding Policy No. 1400.00 - COVID-19 Prevention Program to the Risk Management Policy Manual amending Resolution No. 2018-65 and rescinding Resolution No. 2020-54 in its entirety.

BACKGROUND/DISCUSSION: California approved emergency temporary Cal/OSHA standards on COVID-19 infection prevention on November 30, 2020. These new temporary standards apply to most workers in California not covered by Cal-OSHA’s Aerosol Transmissible Diseases standard.

At the December 21, 2020 meeting, City Council adopted Resolution No. 2020-54 adopting a COVID19 Prevention Program, which was updated and revised on June 24, 2021. On October 17, 2022 Governor Newsom announced that he intended to end the State’s COVID-19 related State of Emergency effective February 28, 2023.

On December 15, 2022, the Occupational Safety and Health Standards Board voted to adopt nonemergency COVID-19 Prevention regulations. These regulations were adopted and took effect on February 3, 2023 and will remain in effect for two years, except for the recordkeeping subsections, which will remain in effect for three years. These regulations include some of the same requirements found in the COVID-19 Prevention Emergency Temporary Standards, plus new provisions aimed at making it easier for employers to provide consistent protections to workers and allow for flexibility if changes are made to CDPH guidance in the future.

This COVID-19 Prevention Plan applies to all employees except for employees who do not have contact with other persons, employees who are teleworking, or who are covered under the City’s Aerosol Transmissible Disease (ATD) program. This COVID-19 Prevention Plan will apply until January 15, 2026.

CIRA has created a COVID-19 Prevention Program template to help its members meet the new guidance requirements. Staff has used the template as developed by CIRA, which is included with this staff report for Council consideration and adoption.

FISCAL IMPACT: None, however implementation of these policies increases awareness of hazards, reduce exposures and ultimately lowers the members’ and risk pool’s claim costs.

ATTACHMENTS:

Attachment A: Resolution No. 2023-11
Attachment B: Risk Management Policy 1400.00 – COVID-19 Prevention Program RESOLUTION NO. 2023-11

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CALIMESA, CALIFORNIA ADDING POLICY NO. 1400.00 – COVID19 PREVENTION PROGRAM TO THE RISK MANAGEMENT POLICIES AMENDING RESOLUTION NO. 2018-65 AND
RESCINDING RESOLUTION NO. 2020-54 IN ITS ENTIRETY.

WHEREAS, the City of Calimesa entered into a Joint Powers Agreement with the Public Agency Risk Sharing Authority of California (PARSAC) in 1996; and WHEREAS, the Public Agency Risk Sharing Authority of California (PARSAC) merged with the Redwood Empire Municipal Insurance Fund (REMIF) and became California Intergovernmental Risk Authority (CIRA) on July 1, 2021; and WHEREAS, the City of Calimesa entered into a Joint Powers Agreement with the California Intergovernmental Risk Authority (CIRA) ON July 1, 2021; and WHEREAS, its member entities develop effective risk management programs to reduce the amount and frequency of their losses and
WHEREAS, in 2016 the Public Agency Risk Sharing Authority of California (PARSAC) conducted a Risk Assessment for the City of Calimesa and determined the need for a Risk Management Policy Manual; and
WHEREAS, in 2018 the Risk Management Policy Manual was approved and adopted as the City of Calimesa Risk Management Policy Manual; and WHEREAS, there is a need to add Policy No. 1400.00 – COVID-19 Prevention Program, to establish, implement and maintain a program that addresses this work-related hazard in order to provide employees a healthy and safe workplace as required under the California Occupational Safety and Health Act and associated regulations; and WHEREAS, during the COVID-19 Pandemic, Resolution No. 2020-54 was adopted approving an emergency temporary COVID-19 Prevention Program pursuant to Cal/OSHA standards as approved by the State of California on November 30, 2020.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CALIMESA DOES HEREBY RESOLVE AND ORDER AS FOLLOWS:

Section 1. That Resolution No. 2018-65 (“Adoption of the Risk Management Policy Manual”) is hereby amended to incorporate the policy amendments as detailed in Exhibit “A” – Policy No. 1400.00 – COVID-19 Prevention Program attached hereto.

Section 2. That Resolution No. 2020-54 (“Adoption of An Emergency COVID-19 Prevention Program”) is hereby rescinded in its entirety.

Attachment 5A
PASSED, APPROVED AND ADOPTED this 6
th day of March 2023.
________________________________

WILLIAM DAVIS, MAYOR
ATTEST:
________________________________

DARLENE GERDES, CITY CLERK
Policy 1400.00
COVID-19
Prevention Program
This program outlines how the City of Calimesa will maintain and protect the health of its employees as it relates to COVID-19.

Attachment 5B
City of Calimesa – Risk Management Policy Manual
Policy 1400.00: COVID-19 Prevention Program
PURPOSE:

The Division of Occupational Safety and Health (DOSH) recognizes that COVID-19 constitutes a workplace hazard.

The purpose of the City of Calimesa COVID-19 Prevention Program (CPP) is to establish, implement and maintain a program that addresses this work-related hazard in order to provide employees a healthy and safe workplace as required under the California Occupational Safety and Health Act (Lab. Code §6300, et seq.) and associated regulations (8 CCR §3203 and §3205- 3205.3).

Nothing in this CPP precludes the City of Calimesa from complying with federal, state, or local laws or public health orders or guidance that may recommend or require that the City of Calimesa adopt and implement measures that are more prescriptive and/or restrictive than those that are provided herein

AUTHORITY AND RESPONSIBILITY
This CPP applies to all employees except for employees who do not have contact with other persons, employees who are teleworking, or who are covered under the City's Aerosol Transmissible Disease (ATD) program.

The City Manager has overall authority and responsibility for implementing the provisions of this CPP. In addition, all managers and supervisors are responsible for implementing and maintaining the CPP in their assigned work areas and for ensuring employees receive answers to questions about the program in a language they understand.

All employees are responsible for using safe work practices, following all directives, policies, and procedures, and assisting in maintaining a safe work environment.

EFFECTIVE PERIOD
The CPP shall apply until January 15, 2026.

DEFINITIONS:

For the purposes of the CPP, the following definitions shall apply:
"Close Contact" means sharing the same indoor airspace as a COVID-19 case for a cumulative total of 15 minutes or more over a 24-hour period during the COVID-19 case's infectious period, as defined by this section, regardless of the use of face coverings, unless close contact is defined by regulation or order of the CDPH. If so, the CDPH definition shall apply. CDPH defines Close Contact by the size of the workplace:
• For indoor spaces of 400,000 or fewer cubic feet per floor, a close contact is defined as sharing the same indoor airspace as a COVID-19 case for a cumulative total of 15 minutes or more over a 24-hour period during the COVID-19 case's infectious period, as defined in the regulations, regardless of the use of face coverings.

City of Calimesa – Risk Management Policy Manual
Policy 1400.00: COVID-19 Prevention Program

• For indoor spaces of greater than 400,000 cubic feet per floor, a close contact is defined as being within six feet of the COVID-19 case for a cumulative total of 15 minutes or more over a 24-hour period during the COVID-19 case's infectious period, as defined in the regulations, regardless of the use of face coverings. • Offices, suites, rooms, waiting areas, break or eating areas, bathrooms, or other spaces that are separated by floor-to-ceiling walls shall be considered distinct indoor spaces.

Exception: Employees have not had a close contact if they wore a respirator required by the employer and used it in compliance with §5144, whenever they shared the same indoor airspace as the COVID-19 for a cumulative total of 15 minutes or more over a 24-hour period during the COVID-19 case's infectious period.
"COVID-19" means coronavirus disease, an infectious disease caused by the severe acute respiratory syndrome coronavirus 2 (SARS-CoV-2).
"COVID-19 case" A person who: (1) Has a positive COVID-19 test; or 2) Has a positive COVID-19 diagnosis from a licensed health care provider; or (3) Is subject to COVID-19-related order to isolate issued by a local or state health official; or (4) Has died due to COVID-19, in determination of a local health department or per inclusion in the COVID-19 statistics of a county. "COVID-19 hazard" means potentially infectious material that may contain SARS-CoV-2, the virus that causes COVID-19. Potentially infectious materials include airborne droplets, small particle aerosols, and airborne droplet nuclei, which most commonly result from a person or persons exhaling, talking or vocalizing, coughing, or sneezing, or from procedures performed on persons which may aerosolize saliva or respiratory tract fluids. "COVID-19 symptoms" means one of the following: (1) fever of 100.4 degrees Fahrenheit or higher or chills; (2) cough; (3) shortness of breath or difficulty breathing; (4) fatigue; (5) muscle or body aches; (6) headache; (7) new loss of taste or smell; (8) sore throat; (9) congestion or runny nose; (10) nausea or vomiting; or (11) diarrhea, unless a licensed health care professional determines the person's symptoms were caused by a known condition other than COVID-19. "COVID-19 test" means a viral test for SARS-CoV-2 that is: (1) Approved by the United States Food and Drug Administration (FDA) or has an Emergency Use Authorization from the FDA to diagnose current infection with the SARS-CoV-2 virus; and (2) Administered in accordance with the FDA approval or the FDA Emergency Use Authorization as applicable. To meet the return to work criteria set forth in subsection (c)(10), a COVID-19 test may be self-administered and selfread only if another means of independent verification of the results can be provided (e.g., a time-stamped photograph of the results.
"Exposed Group" All employees at a work location, working area, or a common area at work, within employer provided transportation covered by section 3205.3 , or residing within housing covered by section 3205.2, where an employee was present at any time during the infectious period. A common area at work includes bathrooms, walkways, hallways, aisles, break or eating areas, and waiting areas. The following exceptions apply; City of Calimesa – Risk Management Policy Manual
Policy 1400.00: COVID-19 Prevention Program

A) For the purposed of determining the exposed group, a place where persons momentarily pass through while everyone is wearing face coverings, without congregating, is not a work location, working area, or a common area at work.

B) If the COVID-19 case was part of a distinct group of employees who are not present at the workplace at the same time as other employees, for instance a work crew or shift that does not overlap with another work crew or shift, only employees within that distinct group are part of the exposed group.

C) If the COVID-19 case visited a work location, working area, or a common area at work for less than 15 minutes during the infectious period, and all persons were wearing face coverings at the time the COVID-19 case was present, other people at the work location, working area, or common area are not part of the exposed group.

NOTE: An exposed group may include the employees of more than one employer. "Face covering" A surgical mask, a medical procedure mask, a respirator worn voluntarily, or a tightly woven fabric or non-woven material of at least two layers that completely covers the nose and mouth and is secured to the head with ties, ear loops, or elastic bands that go behind the head. If gaiters are worn, they shall have two layers of fabric or be folded to make two layers. A face covering is a solid piece of material without slits, visible holes, or punctures, and must fit snugly over the nose, mouth, and chin with no large gaps on the outside of the face. A face covering does not include a scarf, ski mask, balaclava, bandana, turtleneck, collar, or single layer of fabric. This definition includes clear face coverings or cloth face coverings with a clear plastic panel that otherwise meet this definition and which may be used to facilitate communication with people who are deaf or hard-of-hearing or others who need to see a speaker's mouth or facial expressions to understand speech or sign language respectively. "Infectious period" means the following time period, unless otherwise defined by CDPH regulations or order, in which case the CDPH definition shall apply:
1) For COVID-19 cases who develop COVID-19 symptoms: from two days before the date of symptom onset until ten days have passed after symptoms first appeared, or through day five if testing negative on day five or later; AND twenty-four hours have passed with no fever, without the use of fever-reducing medications, and symptoms have improved. 2) For COVID-19 cases who never develop COVID-19 symptoms: from 2 days before the positive specimen collection date through ten days (or through day five if testing negative on day five or later) after the date on which the specimen for their first positive test for COVID-19 was collected.
"Respirator" A respiratory protection device approved by the National Institute for Occupational Safety and Health (NIOSH) to protect the wearer from particulate matters, such as an N95 filtering facepiece respirator.
"Returned case" A COVID-19 case who was excluded from work but returned pursuant to subsection §3205(c)(5)(A) and did not develop any COVID-19 symptoms after returning. A person City of Calimesa – Risk Management Policy Manual
Policy 1400.00: COVID-19 Prevention Program

shall only be considered a returned case for 90 days after the initial onset of COVID-19 symptoms or, if the person never developed COVID-19 symptoms, for 90 days after the first positive test. If a period of other than 90 days is required by a CDPH regulation or order, that period shall apply. "Worksite" For the limited purposes of this section and §3205.1, means the building, store, facility, agricultural field, or other location where a COVID-19 case was present during the infectious period. It does not apply to buildings, floors, or other locations of the employer that a COVID-19 case did not enter
COVID-19 AS A POTENTIAL WORK-RELATED HAZARD
An employee is potentially exposed to COVID-19 Hazards when near other persons, whether or not the employee is performing an assigned work task.

The City of Calimesa will treat all persons as potentially infectious, regardless of symptoms, vaccination status, or negative COVID-19 Test results.

COVID-19 shall be considered a hazard specific to an employee's job assignments and job duties if those assignments and/or duties bring the employee near other persons MEASURES ADOPTED BY THE CITY TO PREVENT COVID-19 TRANSMISSION AND TO IDENTIFY AND CORRECT COVID-19 HAZARDS AT CITY WORKSITES
The City of Calimesa recognizes that COVID-19 is an airborne infectious disease and treats it as such.

When determining measures to prevent COVID-19 transmission and to identify and correct COVID-19 Hazards, the City of Calimesa reviews applicable orders and guidance related to COVID19 from the CDH, DOSH, and the local health department.

The City adopted the following measures to prevent COVID-19 transmission and to identify and correct COVID-19 Hazards at the City of Calimesa Worksites and facilities:
(1) The City of Calimesa investigates COVID-19 illness at the workplace; (2) The City of Calimesa makes COVID-19 Tests available at no cost to employees to all employees who had a Close Contact COVID-19;
(3) The City of Calimesa provides Face Coverings to all employees and requires that such Face Coverings are worn when required by regulation or order from the CDPH or local health department:
(4) The City of Calimesa ensures adequate ventilation as required by Cal/OSHA regulations; and,
City of Calimesa – Risk Management Policy Manual
Policy 1400.00: COVID-19 Prevention Program

(5) The City of Calimesa keeps adequate records and completes all required reports.

INVESTIGATING AND RESPONDING TO COVID-19 CASES
In the event that employees test positive for COVID-19 or are diagnosed with COVID-19 by a health care provider, the City of Calimesa will instruct the employees to remain at or return to their home or place of residence and not report to a worksite until such time as the employees satisfy the minimum criteria to return to work. An investigation will be conducted to determine who may have had close contact with COVID-19 case.

All employees who had potential COVID-19 close contact in our workplace will be:
• Informed of their possible exposure to COVID-19 in the workplace while maintaining confidentiality, including independent contractors and volunteers • Offered COVID-19 testing through their health provider or if not covered by insurance offered testing through another provider at no cost during their working hours The City of Calimesa will protect the confidentiality of the COVID-19 cases and will not disclose to other employees the fact that the employees tested positive for or were diagnosed with COVID-19. The City of Calimesa will keep confidential all personal identifying information of COVID-19 cases unless expressly authorized by the employees to disclose such information or as other permitted or required under the law.

Contact Tracing
The City of Calimesa will collect the following information as part of its investigation:
(1) The employee's name;
(2) The employee's contact information;
(3) The employee's occupation;
(4) The location where the employee worked;
(5) The date of the employee's last day at the workplace; and (6) The date of the employee's positive COVID-19 Test and/or COVID-19 diagnosis.

If the City of Calimesa determines that there were any COVID-19 close contacts, the City of Calimesa will review and follow current CDPH guidance for quarantine and other measures to reduce transmission.

Reporting the Potential Exposure to Other Employees
The City of Calimesa will comply with all reporting and recording obligations as required under the law, including, but not limited to, reporting the COVID-19 case to the following individuals and institutions as required based on the individual circumstances: (1) employees who were City of Calimesa – Risk Management Policy Manual
Policy 1400.00: COVID-19 Prevention Program

present at a worksite when the COVID-19 case was present; and (2) subcontracted employees who were present at the worksite.

The City of Calimesa will provide COVID-19 testing at no cost to employees during their working hours to all employees who had potential COVID-19 close contact at a worksite.

Investigation to Determine Whether Workplace Conditions Contributed to COVID-19 Exposure The City of Calimesa will conduct an investigation in order to determine whether any worksite conditions could have contributed to the risk of COVID-19 exposure and what could be done to reduce exposure to COVID-19 hazards.

EXCLUSION OF COVID-19 CASES
Where we have a COVID-19 case in our workplace and, in the event of an outbreak, all employees within an Exposed Group who had a close contact, will be excluded from the workplace until our return-to-work requirements are met.

Additionally, we will continue and maintain an employee's earnings, seniority, and all other employee rights and benefits whenever we've demonstrated that the COVID-19 exposure is work related.

RETURN-TO-WORK CRITERIA
The City of Calimesa will ensure that COVID-19 cases are excluded from the worksite until the individual satisfies the minimum return to work criteria as noted below:. • COVID-19 cases who do not develop COVID-19 symptoms shall not return to work during their infectious period;;
• COVID-19 Cases who develop COVID-19 Symptoms shall not return to work during the shorter of the following: (1) the Infectious Period; or (2) through 10 days after the onset of symptoms and at least 24 hours have passed since a fever of 100.4 degrees Fahrenheit or higher has resolved without the use of fever-reducing medication.

Regardless of the employee's vaccination status, previous infection, or lack of COVID-19 Symptoms, a COVID-19 Case shall wear a Face Covering in the workplace until 10 days have passed since the date that COVID-19 Symptoms began or, if the COVID-19 Case did not present COVID-19 Symptoms, from the date of their first positive COVID-19 test.

The above requirements shall apply regardless of whether an employee has previously been excluded from the workplace or the City of Calimesa took other precautions in response to an employee's Close Contact or membership in an exposed group.

The City of Calimesa will provide a COVID-19 Case that is excluded from the workplace information regarding COVID-19-related benefits to which the employee may be entitled under applicable federal, state, or local laws. The City of Calimesa will provide the employee information on any benefits available under legally mandated sick leave, if applicable, workers' City of Calimesa – Risk Management Policy Manual
Policy 1400.00: COVID-19 Prevention Program

compensation law, local government requirements, the City of Calimesa’s own leave policies, and leave guaranteed by contract
Close Contact Exposure
The City of Calimesa reviews current CDPH guidance for employees who had a Close Contact, including guidance regarding required or recommended quarantines and other measures intended to reduce the transmission of COVID-19.

The City of Calimesa will provide any employee who had a Close Contact and must be excluded from the workplace information regarding COVID-19-related benefits to which the employee may be entitled under applicable federal, state, or local laws. The City of Calimesa will provide the employee information on any benefits available under legally mandated sick leave, if applicable, workers' compensation law, local government requirements, the City of Calimesa own leave policies, and leave guaranteed by contract

ISOLATION, QUARANTINE AND EXCLUSION ORDERS
If an order to isolate, quarantine, or exclude an employee is issued by a local or state health official, the City of Calimesa will not allow any employee who is subject to such order to report to work until the employee satisfies the isolation or quarantine requirements or the order is lifted.

If no violations of local or state health official orders for isolation, quarantine, or exclusion would result, the City of Calimesa may request that DOSH allow employees to return to work on the basis that the removal of an employee would create undue risk to a community's health and safety.

In such cases, the City of Calimesa would implement effective control measures in order to prevent the transmission of COVID-19 in the workplace, including isolating the employee at the workplace and, if isolation is not feasible, using Respirators

NOTICE OF WORKPLACE EXPOSURES
When Labor Code §6409.6 or any successor law is in effect, in the event of a workplace COVID19 exposure, the City of Calimesa will provide notice to employees and the employers of independent contractors who were present at the Worksite at the same time as the COVID-19 Case. The City of Calimesa will provide such notice in a form readily understandable to employees, as required by Labor Code §6409.6.

When Labor Code §6409.6 or any successor law is in effect, in the event of a workplace COVID19 exposure, the City of Calimesa will provide notice to the authorized representative, if any, of the COVID-19 Case and of any employee who had a workplace COVID-19 exposure as a result of the COVID-19 Case
City of Calimesa – Risk Management Policy Manual
Policy 1400.00: COVID-19 Prevention Program

CORRECTION OF COVID-19 HAZARDS
The City of Calimesa will implement effective policies and/or procedures for correcting unsafe or unhealthy conditions, work practices, policies and procedures in a timely manner based on the severity of the hazard.

This includes, but is not limited to, implementing controls and/or policies and procedures in response to the evaluations conducted related to the identification and evaluation of COVID-19 hazards and investigating and responding to COVID-19 cases at City worksites.

FACE COVERINGS
The City of Calimesa shall provide face coverings to all employees upon request and ensure they are worn by employees when required by orders from CDPH. Employees will ensure required face coverings are clean and undamaged, and they are worn over the nose and mouth. If a face covering is in need of replacement, employees should contact their supervisor to request a new face covering.

When employees are required to wear face coverings, the following exceptions apply:

A. When an employee is alone in a room or vehicle.

B. While eating or drinking at the workplace, provided employees are at least six feet apart and outside air supply to the area, if indoors, has been maximized to the extent feasible.

C. Employees wearing respirators required by the employer and used in compliance with CCR Title 8 §5144.

D. Employees who cannot wear face coverings due to a medical or mental health condition or disability or who are hearing-impaired or communicating with a hearing-impaired person. Alternatives will be considered on a case-by-case basis.

E. Specific tasks that cannot feasibly be performed with a face covering. This exception is limited to the time period in which such tasks are actually being performed.

Any employee not wearing a face covering, pursuant to the exceptions listed in items (d) and (e) above, the City will assess COVID-19 Hazards and take action as necessary based on General Industry Safety Orders, including §3205 and §3203.

The City of Calimesa will not prevent or discourage any employee from wearing a Face Covering, including a Respirator, when the use of such a Face Covering is not required by a regulation or order from the CDPH or local health department.

Notwithstanding the above, the City of Calimesa may prevent an employee from wearing a Face Covering if the use of such Face Covering would create a safety hazard.

City of Calimesa – Risk Management Policy Manual
Policy 1400.00: COVID-19 Prevention Program

RESPIRATORS
Upon request, the City of Calimesa shall provide any employee who is working indoors or in a vehicle with more than one person a Respirator for the employee's voluntary use. The City of Calimesa will provide such Respirators at no cost to the employee.

However, the City of Calimesa will not provide an employee a Respirator if the City of Calimesa determines that the employee's use of such Respirator will itself create a hazard.

If the City of Calimesa determines that any voluntary Respirator use is permissible, the City of Calimesa will provide the employee information contained in Appendix D to Title 8, §5144 ("Information for Employees Using Respirators When Not Required Under the Standard"). The City of Calimesa will ensure that the employee is provided with a Respirator of the correct size, that the employee is trained how to properly wear the Respirator provided, that the employee knows how to perform a seal check according to the manufacturer's instructions each time a Respirator is worn, and that the employee understands that facial hair interferes with a seal.

As part of the provision of Respirators, the City of Calimesa will establish and implement those elements of a written Respiratory protection program necessary to ensure that any employee using a Respirator voluntarily is medically able to use that Respirator, and that the Respirator is cleaned, stored, and maintained so that its use does not present a health hazard to the employee.

The City of Calimesa will provide Respirators, training, and medical evaluations at no cost to the employee.

VENTILATION
The City of Calimesa will monitor and review CDPH and DOSH guidance regarding ventilation for indoor workplaces, including, but not limited to, the "Interim Guidance for Ventilation, Filtration, and Air Quality in Indoor Environments."
The City of Calimesa will evaluate whether current indoor ventilation is adequate in order to reduce the risk of transmission of SARS-CoC-2 if a COVID-19 Case enters the workplace. Where such indoor ventilation is not adequate, the City of Calimesa will implement changes as necessary to provide adequate ventilation.

The City of Calimesa will require that employees who use vehicles for work-related purposes maximize the supply of outside air inside the vehicle to the extent feasible, except when doing so would cause a hazard to employees or expose them to inclement weather.

In the event of a workplace COVID-19 outbreak, the City of Calimesa will comply with the ventilation requirements below, which are set forth at §3205.1.

For the purpose of determining whether there exists an "outbreak," the City of Calimesa will consider an "outbreak" to mean three (3) or more employee COVID-19 Cases within an exposed group who have visited the Worksite during their Infectious Period during any 14-day period. The City of Calimesa will use this definition unless a CDPH regulation or order defines the term City of Calimesa – Risk Management Policy Manual
Policy 1400.00: COVID-19 Prevention Program

"outbreak" using a different number of COVID-19 Cases or a different time period for determining the existence of a workplace COVID-19 outbreak.

In buildings or structures with mechanical ventilation, the City of Calimesa will filter recirculated air with Minimum Efficiency Reporting Value ("MERV")-13 or higher efficiency filters if compatible with the ventilation system. If MERV-13 or higher filters are not compatible with the ventilation system, employers shall use filters with the highest compatible filtering efficiency.

Where ventilation is inadequate to reduce the risk of COVID-19 transmission, the City of Calimesa will use High Efficiency Particulate Air ("HEPA") air filtration units in accordance with manufacturers' recommendations in indoor areas occupied by employees for extended periods.

TRAINING AND INSTRUCTION OF EMPLOYEES
The City of Calimesa will provide training and instruction under the following circumstances:
(1) When this CPP is adopted or updated;
(2) To all new employees;
(3) To all employees given new job assignments for which training has not previously been received;
(4) Whenever new substances, processes, procedures or equipment are introduced to the workplace and represent a new hazard;
(5) Whenever the City of Calimesa is made aware of a new or previously unrecognized hazard; and
(6) For supervisors to familiarize themselves with the safety and health hazards to which employees under their immediate direction and control may be exposed.

REPORTING, RECORDKEEPING, AND ACCESS
It is the City of Calimesa’s policy to:
• Report information about COVID-19 cases at a City of Calimesa worksite to the local health department whenever required by law, and provide any related information requested by the local health department.
• Maintain records of COVID -19 cases and close contact investigations for two (2) years beyond the period in which the record is necessary to meet the requirements of §3205 and §3205.3.
• Make our written COVID-19 Prevention Program available at the worksite to employees, authorized employee representatives, and to representatives of Cal/OSHA City of Calimesa – Risk Management Policy Manual
Policy 1400.00: COVID-19 Prevention Program

immediately upon request.
• The City of Calimesa will retain the notices that the City of Calimesa provides to employees, the employers of independent contractors, and employee organization in the event of a workplace COVID-19 exposure for three (3) years in accordance with Labor Code §6409.6(k) or any successor law.

MULTIPLE COVID-19 INFECTIONS AND COVID-19 OUTBREAKS
If there are three or more COVID-19 cases within a 14-day period or a worksite is identified by the local health department as the location of an outbreak, this section of CPP will stay in effect until there are no new COVID-19 cases detected at that worksite for a 14-day period, unless a CDPH regulation or order defines outbreak using a different number of COVID-19 cases and/or different time period. In which case this section applies when the number of cases at the worksite constitutes an outbreak under CDPH's definition.

COVID-19 testing
We will make COVID-19 testing available at no cost to all employees within the exposed group except for employees who were not present during the period of an outbreak identified by a local health department or the relevant 14-day period, or for COVID-19 cases who did not develop symptoms after returning to work, no testing is required for 90 days after the initial onset of COVID-19 symptoms or, for COVID-19 cases who never developed symptoms, 90 days after the first positive test. COVID-19 testing will be provided at no cost to employees during employees' working hours.

COVID-19 testing consists of the following:
• Testing shall be made available to all employees in the exposed group and then provided weekly.
• Employees who had close contact may return to work if testing negative after five days from exposure.

All employees in the exposed group shall wear face coverings when indoors or when outdoors and less than six feet from another person.

Notice shall be given to employees in the exposed group of their right to request a respirator for voluntary use if they are not fully vaccinated.

An evaluation of the worksite will be completed to determine whether to implement physical distancing of at least six feet between persons or, where six feet of physical distancing is not feasible, the use of cleanable solid partitions of sufficient size to reduce COVID-19 transmission.

City of Calimesa – Risk Management Policy Manual
Policy 1400.00: COVID-19 Prevention Program

Exclusion of COVID-19 cases
The City of Calimesa will ensure COVID-19 cases and employees who had COVID-19 exposure are excluded from the worksite in accordance with our CPP Exclusion of COVID-19 Cases and Return to Work Criteria requirements, and local health officer orders if applicable.

COVID-19 investigation, review and hazard correction
In addition to the CPP Identification and Evaluation of COVID-19 Hazards and Correction of COVID-19 Hazards, the City of Calimesa will immediately perform a review of potentially relevant COVID-19 policies, procedures, and controls and implement changes as needed to prevent further spread of COVID-19.

The investigation and review will be documented and include:
• Investigation of new or unabated COVID-19 hazards including:
○ Our leave policies and practices and whether employees are discouraged from remaining home when sick.
○ Our COVID-19 testing policies.
○ Insufficient outdoor air.
○ Insufficient air filtration.
○ Insufficient physical distancing.
• Updating the review:
○ Every thirty days that the outbreak continues.
○ In response to new information or to new or previously unrecognized COVID-19hazards. ○ When otherwise necessary.
• Implementing changes to reduce the transmission of COVID-19 based on the investigation and review. We will consider:
○ Moving indoor tasks outdoors or having them performed remotely. ○ Increasing outdoor air supply when work is done indoors. ○ Improving air filtration.
○ Increasing physical distancing as much as possible.
○ Respiratory protection.

In buildings or structures with mechanical ventilation, we will filter recirculated air with minimum efficiency reporting value (MERV) 13 or higher efficiency filters if compatible with the ventilation system. If MERV-13 or higher filters are not compatible with the ventilation system, we will use filters with the highest compatible filtering efficiency. We will also evaluate whether portable mounted high efficiency particulate air (HEPA) filtration units or other air cleaning systems would reduce the risk of transmission and, if so, will implement their use to the degree City of Calimesa – Risk Management Policy Manual
Policy 1400.00: COVID-19 Prevention Program

feasible.

MAJOR COVID-19 OUTBREAKS
If there are 20 or more COVID-19 cases within a 30-day period, this section of CPP will stay in effect until there are no new COVID-19 cases detected at that worksite for a 14-day period.

COVID-19 testing
In addition to outbreak testing requirements, testing will be required of all employees in the exposed group, regardless of vaccination status twice a week, or more frequently if recommended by the local health department. COVID-19 testing will be provided at no cost to employees during employees' working hours. Employees in the exposed group shall be tested or shall be excluded and follow the return to work requirements of §3205(c)(10) starting from the date that the outbreak begins.

The City of Calimesa will also report the outbreak to Cal/OSHA.

The City of Calimesa will provide a respirator for voluntary use in compliance with §5144 (c)(2) to employees in the exposed groups and will determine the need for a respiratory protection program or changes to an existing respiratory protection program under §5144 to address COVID-19 hazards.

Any employees in the exposed group who are not wearing respirators required by this policy and used in compliance with §5144 shall be separated from other persons by at least six feet, except where it can be demonstrated that six feet of separation is not feasible, and except momentary exposure while persons are in movement. Methods of physical distancing include:
telework or other remote work arrangements; reducing the number of persons in an area at one time, including visitors; staggered arrival, departure, work, and break times; and adjusted work processes or procedures, such as reducing production speed, to allow greater distance between employees. When it is not feasible to maintain a distance of at least six feet, individuals shall be as far apart as feasible.

City of Calimesa – Risk Management Policy Manual
Policy 1400.00: COVID-19 Prevention Program

Appendix A
Current CDPH Quarantine Guidance as of 11/09/22
For employees who had a close contact, employers must review CPDH guidance and implement quarantine and other measures to prevent COVID-19 transmission in the workplace. Please refer to table 2 and table 3 below for CDPH quarantine guidance after close contact. Where the tables refer to action to be taken on a specified day (e.g. "day 5" or "day 10"), day 1 is the first day following the onset of symptoms or, if no symptoms develop, the day following the first positive test.

Table 1: Exclusion Requirements for Employees Who Test Positive for COVID-19 Requirements apply
to all employees, regardless of
vaccination status, previous
infection, or lack of symptoms.
• Employees who test positive for COVID-19 must be
excluded from the workplace for at least 5 days after
start of symptoms or after date of first positive test if no symptoms.
• Isolation can end and employees may return to the
workplace after day 5 if symptoms are not present or
are resolving, and a diagnostic specimen* collected
on day 5 or later tests negative.
• If an employee's test on day 5 (or later) is positive, isolation can end and the employee may return to the
workplace after day 10 if they are fever-free for 24
hours without the use of fever reducing medications.
• If an employee is unable or choosing not to test,
isolation can end and the employee may return to the
workplace after day 10 if they are fever-free for 24
hours without the use of fever reducing medications.
• If an employee has a fever, isolation must continue,
and the employee may not return to work until 24
hours after the fever resolves without the use of fever reducing medications.
• If an employee's symptoms other than fever are not
resolving, they may not return to work until their
symptoms are resolving or until after day 10.
• Employees must wear face coverings around others
for a total of 10 days.
*Antigen test preferred.

City of Calimesa – Risk Management Policy Manual
Policy 1400.00: COVID-19 Prevention Program

Table 2: Employees Who Are Exposed to Someone with COVID-19 – Asymptomatic For employees who are
asymptomatic.

Applies to all employees,
regardless of vaccination status.
• Exposed employees must test within 3 to 5 days after
their last close contact. Persons infected within the
prior 90 days do not need to be tested unless
symptoms develop.
• Employees must wear face coverings around others
for a total of 10 days after exposure
• If an exposed employee develops symptoms, they
must be excluded pending the results of a test.
• If an exposed employee who develops symptoms is
unable to test or choosing not to test, they must be
excluded until 10 days after the date of symptom
onset.
• If an exposed employee tests positive for COVID- 19,
they must follow the isolation requirements above in
Table 1.
• Employees are strongly encouraged to get vaccinated
and boosted.
*Antigen test preferred.

Table 3: Employees Who Are Exposed to Someone with COVID-19 - Symptomatic For employees who are
symptomatic.

Applies to all employees,
regardless of vaccination status.
• Symptomatic employees must be excluded and test
as soon as possible. Exclusion must continue until
test results are obtained.
• If the employee is unable to test or choosing not to
test, exclusion must continue for 10 days.
• If the employee tests negative and returns to work
earlier than 10 days after the close contact, the
employee must wear a face covering around others
for 10 days following the close contact.
• CDPH recommends continuing exclusion and
retesting in 1-2 days if testing negative with an
antigen test, particularly if tested during the first 1-2 days of symptoms.
• For symptomatic employees who have tested
positive within the previous 90 days, using an
antigen test is preferred.

City Council Meeting
Agenda Report
Agenda Item No. 6
SUBJECT: COOPERATIVE MAINTENANCE AGREEMENT WITH THE

RIVERSIDE COUNTY FLOOD CONTROL AND WATER

CONSERVATION DISTRICT FOR STORM DRAINS WITHIN
PARCEL MAP 33105
MEETING DATE: March 6, 2023
PREPARED BY: Mari Shakir, Associate Engineer
RECOMMENDATION: That the City Council approve and execute the Cooperative Maintenance Agreement with the Riverside County Flood Control and Water Conservation District.

DISCUSSION: The Riverside County Flood Control and Water Conservation District is proposing the agreement for the maintenance of storm drain facilities related to improvements in Parcel Map 33105. The improvements include the underground storm drain system on Coriander Street, Engleman Drive, and Palmer Avenue. The District has agreed to operate and maintain certain storm facilities in accordance with District standards. The City would be responsible for road inlets and outlets as well as pipe laterals extending to the District facilities. The attached agreement defines responsibilities of the District and the City.

FISCAL IMPACT: Maintenance of the catch basins and pipes will be paid for by CFD 2018-1.

ATTACHMENTS:

Attachment A: Cooperative Maintenance Agreement
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COOPERATIVE MAINTENANCE AGREEMENT
Calimesa - Coriander Road Storm Drain
Calimesa - Engleman Road Storm Drain
Calimesa - Palmer Avenue Storm Drain
Project Nos. 5-0-00163, 5-0-00164 and 5-0-00166
Parcel Map 33105
This Cooperative Maintenance Agreement ("Agreement"), dated as of ______________, 2023, is entered into by and between the Riverside County Flood Control and Water Conservation District, a body politic ("DISTRICT"), and the City of Calimesa, a California municipal corporation ("CITY"), on behalf of its Community Facilities District No. 2018-1 (Summerwind Trails), hereinafter called "CFD". DISTRICT and CITY are collectively referred to herein as "Parties" and individually as "Party". The Parties hereto agree as follows:

RECITALS
A. LBREP/L-SunCal Summerwind LLC, a Delaware limited liability company ("PREVIOUS DEVELOPER") owned certain real property located in the city of Calimesa, including Parcel Map No. 33105; and
B. Pursuant to the conditions of approval for Parcel Map No. 33105, PREVIOUS DEVELOPER was required to construct certain flood control facilities in order to provide flood protection and drainage for PREVIOUS DEVELOPER's planned development; and C. Pursuant to a Right of Entry and Inspection Agreement executed on February 15, 2007 by and between DISTRICT and PREVIOUS DEVELOPER, PREVIOUS DEVELOPER constructed, or caused to be constructed, the following flood control facilities as shown on DISTRICTꞌs Drawing No. 5-0210, and as shown in concept on Exhibit "A", attached hereto and made a part hereof:
i. Calimesa - Coriander Road Storm Drain ("CORIANDER STAGE 1"), which is shown as Line "E" on DISTRICTꞌs Drawing No. 5- 0210 and as shown in concept in green on Exhibit "A".

Attachment 6A
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CORIANDER STAGE 1 consists of approximately 835 lineal feet of underground storm drain system, including the associated outlet structure; and
ii. Calimesa - Engleman Road Storm Drain ("ENGLEMAN STAGE 1"), which is shown as Line "D" on DISTRICTꞌs Drawing No. 5- 0210 and as shown in concept in blue on Exhibit "A".

ENGLEMAN STAGE 1 consists of approximately 2,240 lineal feet of underground storm drain system together with the associated outlet structure, and riprap located from Station 9+55.00 to Station 9+78.00; and
iii. Calimesa - Palmer Avenue Storm Drain ("PALMER STAGE 1"), which is shown as Line "A" on DISTRICTꞌs Drawing No. 5-0210 and as shown in concept in purple on Exhibit "A". PALMER STAGE 1 consists of approximately 3,490 lineal feet of
underground storm drain system together with the associated offsite inlet structure, and offsite access road area. At its downstream terminus, PALMER STAGE 1 connects to an underground storm drain system owned, operated, and maintained by the City of Beaumont; and
D. Together, CORIANDER STAGE 1, ENGLEMAN STAGE 1 and
PALMER STAGE 1 are hereinafter called "DISTRICT FACILITIES"; and E. DISTRICTꞌs Drawing No. 5-0210 is hereinafter called, "IMPROVEMENT PLANS"; and
F. Associated with DISTRICT FACILITIES was the construction of certain 248576
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access roads, catch basins, inlets, outlets, riprap, connector pipes and various storm drains that are labeled as "(MAINTAINED BY CITY OF CALIMESA)" or "TO BE MAINTAINED BY CITY OF CALIMESA" on IMPROVEMENT PLANS and rock slope protection and embankment, emergency overflow area, various surface improvements, and water quality features that are located within CITY or CFD held easements or rights of way (collectively, "CFD FACILITIES").

G. Together, DISTRICT FACILITIES and CFD FACILITIES are hereinafter called "PROJECT"; and
H. DISTRICT FACILITIES were constructed by PREVIOUS DEVELOPER, but have not been accepted by DISTRICT for ownership, operation and maintenance; and I. CFD FACILITIES were constructed by PREVIOUS DEVELOPER, but have not been accepted by CITY for ownership, operation and maintenance; and J. PREVIOUS DEVELOPER has ceased operation of its business; and K. Additionally, a subsequent developer to Parcel Map No. 33105 constructed certain public use recreational facilities ("Trails"), some of which have replaced some the access roads for DISTRICT FACILITIES and CFD FACILITIES; and
L. The Trails are to be maintained by a homeowner’s association; and M. DISTRICT and CITY mutually agree that it is within the best interest of the public for DISTRICT to accept ownership and responsibility for the operation and maintenance of DISTRICT FACILITIES and CITY to accept ownership and responsibility for the operation and maintenance of CFD FACILITIES; and
NOW, THEREFORE, in consideration of the preceding recitals and the mutual covenants hereinafter contained, the Parties hereto mutually agree that the above recitals are true and correct and incorporated into the terms of this Agreement and as follows:
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SECTION I
DISTRICT shall:

1. To the extent possible under the prevailing conditions, inspect DISTRICT FACILITIES as deemed necessary and appropriate by DISTRICT.

2. Accept ownership and sole responsibility for the operation and maintenance of DISTRICT FACILITIES provided CITY complies with the terms and conditions set forth in this Agreement, and upon (i) DISTRICT inspection of DISTRICT FACILITIES in accordance with Section I.1, (i) DISTRICT acceptance of DISTRICT FACILITIES construction as being complete, (ii) DISTRICT's General Manager-Chief Engineer determines that DISTRICT FACILITIES have been constructed in substantial compliance with IMPROVEMENT PLANS and the applicable engineering specifications, (iv) DISTRICT's determination that no defects in workmanship or materials are known to exist within DISTRICT FACILITIES or that any known defects have been corrected, (v) DISTRICT FACILITIES are fully functioning as a flood control drainage system as solely determined by DISTRICT, (vi) all rights of way and easements necessary for the ownership, operation and maintenance of DISTRICT FACILITIES are conveyed to DISTRICT by CITY as described in Section II.3., and (vii) DISTRICT's sole determination that DISTRICT FACILITIES are in a satisfactorily maintained condition.

3. Provide CITY with a reproducible duplicate copy of "record drawings" PROJECT plans within thirty (30) days of DISTRICT acceptance of DISTRICT FACILITIES as being complete.

SECTION II
CITY shall:

1. Inspect PROJECT.
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2. Grant DISTRICT, by execution of this Agreement, the right to inspect, own, operate and maintain DISTRICT FACILITIES within CITY rights of way.

3. Prior to DISTRICT acceptance of DISTRICT FACILITIES for ownership, operation and maintenance, convey, or cause to be conveyed, to DISTRICT the flood control easement(s), or grant deed(s) of fee title, where appropriate, including ingress and egress, as deemed necessary by DISTRICT for the ownership, operation and maintenance of DISTRICT FACILITIES. The easement(s) or grant deed(s) shall be in a form approved by DISTRICT and shall be executed by all legal and equitable owners of the property(ies) described in the easement(s) or grant deed(s).

4. At the time of recordation of the conveyance document(s) as set forth in Section II.3, furnish DISTRICT with policies of title insurance, each in the amount of not less than (i) fifty percent (50%) of the estimated fee value as determined by DISTRICT for each easement parcel to be conveyed to DISTRICT; or (ii) one hundred percent (100%) of the estimated value as determined by DISTRICT for each fee parcel to be conveyed to DISTRICT, guaranteeing DISTRICT's interest in said property as being free and clear of all liens, encumbrances, assessments, easements, taxes and leases (recorded or unrecorded), and except those which in the sole discretion of DISTRICT are acceptable.

5. Accept ownership and sole responsibility for the operation and maintenance of CFD FACILITIES upon (i) CITY acceptance of CFD FACILITIES construction as being complete, (ii) CITY's determination that CFD FACILITIES have been constructed in substantial compliance with the IMPROVEMENT PLANS and the applicable engineering specifications, (iii) CITY's determination that no defects in workmanship or materials are known to exist within CFD FACILITIES or that any known defects have been corrected, (iv) CFD FACILITIES are found to be in a satisfactorily maintained condition as solely determined by CITY, and (v) 248576
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DISTRICT acceptance of DISTRICT FACILITIES for ownership, operation and maintenance.

6. Upon DISTRICT and CITY acceptance of PROJECT construction as being complete, (i) accept sole responsibility for the adjustment of all PROJECT manhole rings and covers located within CITY or CFD rights of way which must be performed at such time(s) that the finished grade along and above the underground portion of DISTRICT FACILITIES is improved, repaired, replaced or changed, (ii) utilize its authority to enforce the covenants, conditions and restrictions provisions and any applicable CITY ordinancesto mitigate any adverse impacts to the District’s ability to maintain DISTRICT FACILITIES, and (iii) not issue permits or approvals to the HOA for any modifications or improvements to Trails that would adversely impact DISTRICT’s ability to maintain DISTRICT FACILITIES. It being further understood and agreed that any such adjustments to the manhole rings and covers located within CITY or CFD rights of way shall be performed at no cost to DISTRICT.

SECTION III
It is further mutually agreed:

1. All work involved with PROJECT shall be inspected by DISTRICT and CITY but shall not be deemed complete until (i) DISTRICT accepts DISTRICT FACILITIES construction as being complete and (ii) CITY accepts CFD FACILITIES construction as being complete.

2. CITY shall indemnify, defend, and hold harmless the DISTRICT and the County of Riverside (including their respective Agencies, Districts, Special Districts and Departments and their respective directors, officers, Board of Supervisors, elected and appointed officials, employees, contractors, agents and representatives) (individually and collectively hereinafter referred to as "Indemnitees") from any liability, action, claim or damage whatsoever, based or asserted upon any acts, omissions, or services of CITY (including its officers, elected 248576
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and appointed officials, employees, agents, representatives, independent contractors, and subcontractors) (collectively "Indemnitors") arising out of or in any way relating to this Agreement, including but not limited to property damage, bodily injury, or death or any other element of any kind or nature whatsoever. CITY shall defend, at its sole expense, the Indemnitees, including all costs and fees (including, but not limited, to attorney fees, cost of investigation, defense and settlements or awards) in any claim or action based upon such alleged acts or omissions.

3. With respect to any action or claim subject to indemnification herein by CITY, CITY shall, at its sole cost, have the right to use counsel of its own choice and may adjust, settle, compromise any such claim only with prior consent of DISTRICT and the County of Riverside. Any such adjustment, settlement or compromise shall not in any manner whatsoever limit or circumscribe CITY's indemnification obligations to Indemnitees as set forth herein.

4. CITY indemnification obligations hereunder shall be satisfied when CITY has provided to DISTRICT and the County of Riverside the appropriate form of dismissal (or similar document) relieving DISTRICT and the County of Riverside from any liability for the claim, proceeding or action involved.

5. DISTRICT shall indemnify, defend, and hold harmless the CITY (including its officers, elected and appointed officials, employees, agents, representatives, independent contractors, and subcontractors) from any liability, action, claim or damage whatsoever, based or asserted upon any acts, omissions, or services of DISTRICT (including their respective Agencies, Districts, Special Districts and Departments and their respective directors, officers, City Council, elected and appointed officials, employees, contractors, agents and representatives) related to sole negligence or willful misconduct of DISTRICT’s performance under this Agreement beginning 248576
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with the date DISTRICT accepts DISTRICT FACILITIES in accordance with Section I.2 of this Agreement.

6. Any waiver by DISTRICT or by CITY of any breach of any one or more of the terms of this Agreement shall not be construed to be a waiver of any subsequent or other breach of the same or of any other term hereof. Failure on the part of DISTRICT or CITY to require exact, full and complete compliance with any terms of this Agreement shall not be construed as in any manner changing the terms hereof, or estopping DISTRICT or CITY from enforcement hereof.

7. Any and all notices sent or required to be sent to the Parties of this Agreement will be mailed by first class mail, postage prepaid, to the following addresses:

To DISTRICT: RIVERSIDE COUNTY FLOOD CONTROL AND WATER

CONSERVATION DISTRICT
1995 Market Street
Riverside, CA 92501
Attn: Operations Engineering Section
To CITY/CFD: CITY OF CALIMESA
COMMUNITY FACILITIES DISTRICT NO. 2018-1
(SUMMERWIND TRAILS)
c/o City of Calimesa
908 Park Avenue
Calimesa, CA 92320
Attn: City Manager

8. This Agreement is to be construed in accordance with the laws of the State of California. If any provision of this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions will nevertheless continue in full force without being impaired or invalidated in any way.

9. Any action at law or in equity brought by any of the Parties hereto for the purpose of enforcing a right or rights provided for by the Agreement, shall be tried in a court of 248576
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competent jurisdiction in the County of Riverside, State of California, and the Parties hereto waive all provisions of law providing for a change of venue in such proceedings to any other county.

10. This Agreement is the result of negotiations between the Parties hereto, and the advice and assistance of their respective counsel. The fact that this Agreement was prepared as a matter of convenience by DISTRICT shall have no import or significance. Any uncertainty or ambiguity in this Agreement shall not be construed against DISTRICT because DISTRICT prepared this Agreement in its final form.

11. This Agreement is made and entered into for the sole protection and benefit of the Parties hereto. No other person or entity shall have any right or action based upon the provisions of this Agreement.

12. No Party shall assign this Agreement without the written consent of the other Party. Any attempt to delegate or assign any interest herein without written consent of the other Party shall be deemed void and of no effect.

13. Each Party to this Agreement warrants to the other that it is duly organized and existing and that it and the respective signatories have full right and authority to enter into and consummate this Agreement and all related documents and bind the Parties thereto.

14. DISTRICT and CITY each pledge to cooperate in regard to the operation and maintenance of their respective facility as set forth herein and to discharge their respective maintenance responsibilities in an expeditious fashion so as to avoid the creation of any nuisance condition or undue maintenance impact upon the others' facility.

15. This Agreement is intended by the Parties hereto as a final expression of their understanding with respect to the subject matters hereof and as a complete and exclusive statement of the terms and conditions thereof and supersedes any and all prior and contemporaneous 248576
- 10 -
agreements and understandings, oral or written, in connection therewith. This Agreement may be changed or modified only upon the written consent of the Parties hereto.

16. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which taken together shall constitute one and the same instrument.
//
//
248576
- 11 -
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on .
(to be filled in by Clerk of the Board)
RECOMMENDED FOR APPROVAL:

RIVERSIDE COUNTY FLOOD CONTROL

AND WATER CONSERVATION DISTRICT
By
JASON E. UHLEY
General Manager-Chief Engineer
By
KAREN SPIEGEL, Chair
Riverside County Flood Control and Water
Conservation District Board of Supervisors
APPROVED AS TO FORM: ATTEST:

MINH C. TRAN
County Counsel

KIMBERLY RECTOR
Clerk of the Board
By
CAROLINE K. MONROY
Deputy County Counsel
By
Deputy
(SEAL)
Cooperative Maintenance Agreement
Calimesa - Coriander Road Storm Drain
Calimesa - Engleman Road Storm Drain
Calimesa - Palmer Avenue Storm Drain
Project Nos. 5-0-00163, 5-0-00164 and 5-0-00166
Parcel Map 33105
01/24/2023
RMG:ju
248576
- 12 -

CITY OF CALIMESA
By:

WILLIAM DAVIS
Mayor
APPROVED AS TO FORM: ATTEST:

By:

QUINN M. BARROW
City Attorney
By:

DARLENE GERDES
City Clerk
(SEAL)
Cooperative Maintenance Agreement
Calimesa - Coriander Road Storm Drain
Calimesa - Engleman Road Storm Drain
Calimesa - Palmer Avenue Storm Drain
Project Nos. 5-0-00163, 5-0-00164 and 5-0-00166
Parcel Map 33105
01/24/2023
RMG:ju
Exhibit A

COOPERATIVE MAINTENANCE AGREEMENT
Calimesa - Coriander Road Storm Drain | Calimesa - Engleman Road Storm Drain | Calimesa - Palmer Avenue Storm Drain Project Nos. 5-0-00163, 5-0-00164, and 5-0-00166
Parcel Map 33105

CORIANDER
STAGE 1
(Green)
PALMER
STAGE 1
(Purple)

ENGLEMAN
STAGE 1
(Blue)
City Council Meeting
Agenda Report
Agenda Item No. 7
SUBJECT: NOTICE OF COMPLETION – CITY HALL EXPANSION
MEETING DATE: March 6, 2023
PREPARED BY: Margaret Monson, Director of Public Works
RECOMMENDATION: That the City Council:

1. Accept the CITY HALL EXPANSION (BID #2021-03) as complete, authorize the Public Works Director to sign the Notice of Completion and direct the City Clerk to file the Notice of Completion with the County Recorder’s Office and, if no claims are filed as of 35 days after recordation, release the 5% retention payment in the amount of $21,779.00 to IE General Engineering, Inc., and

2. Approve Change Order #1 for IE General Engineering, Inc in the amount of $9,576.60 for additional roofing inspection and repair to the Senior Center., and

3. Approve Change Order #2 for Troy Alarm in the amount of $2,801.00 for the extension of the security alarm from the Senior Center to the City Hall Expansion.

DISCUSSION: On February 7, 2022, Council awarded a contract to IE General Engineering, Inc., in the amount of $435,580, for the construction of the City Hall Expansion. IE General Engineering, Inc. (contractor) completed all work to the satisfaction of the Public Works Department and Inspector.

IE General Engineering, Inc. also performed additional work in the amount of $9,576.60 to patch the roof of the Senior Center beyond the connection point, as the roofing materials had deteriorated and need repair.

Troy Alarm, the City’s contract alarm service provider, performed additional work and extended the security alarm and installed keypads on both entrances of the City Hall Expansion for the amount of $2,801.00.

FISCAL IMPACT: The construction was completed on time and within budget. The budgeted amount for the combined efforts was $528,484.00 shown in the table below.

BUDGET AMOUNT
1 Design $10,500.00
2 Structural Design $ 4,000.00
3 Total design $ 14,500.00
4 Construction $435,580.00
5 Contingency 10% $ 43,558.00
6 Construction management
8% - estimated (materials testing included)
$ 34,846.00
7 GRAND TOTAL $528,484.00
The two requested change orders of $9,576.60 and $2,801.00 for a total of $12,377.60 is within the budgeted contingency of $43,558. Staff recommends approval of the Notice of Completion, release and payment of the 5% retention and Change Order #1 and #2. There are sufficient funds budgeted to cover the proposed expenses as shown in the table below.

ACTUAL PROJECT EXPENSES AMOUNT
1 Design & Structural $ 14,500.00
2 Construction $435,580.00
3 Contingency 10% $ 12,377.60
4 Construction management $ 34,846.00
5 TOTAL $497,303.60
ATTACHMENTS:

Attachment A: Notice of Completion
Attachment B: Retention Invoice
Attachment C: Change Order # 1
Attachment D: Change Order # 2

RECORDING REQUESTED BY AND
WHEN RECORDED MAIL TO:

CITY OF CALIMESA

CITY CLERK
908 PARK AVENUE
CALIMESA, CA 92320
SPACE ABOVE THIS LINE FOR RECORDER’S USE ONLY

NOTICE OF COMPLETION
Pursuant to the provisions of Section 9204 of the California Civil Code, notice is hereby given of completion of the following public work of improvement:

Project Name: CITY HALL EXPANSION (Bid No. 2021-03)
Date of Completion: February 7, 2023.

Name and address of Owner: City of Calimesa, 908 Park Avenue, Calimesa, CA 92320 Name and address of Contractor: IE General Engineering, Inc. 1440 Beaumont Avenue Blvd. Suite A2-130, Beaumont, CA 92223
Name and address of Construction Lender: None
Description of site: 908 Park Avenue. Calimesa, CA 92320 DATED: March 6, 2023

CITY OF CALIMESA
A Municipal Corporation
Margaret Monson, Public Works Director

VERIFICATION
I, the undersigned, say: I am the City of Calimesa City Clerk, the declarant of the foregoing notice of completion; I have read said notice of completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury that the foregoing is true and correct.

Executed on March 6, 2023 at Calimesa, California
_____________________________________________
Darlene Gerdes, City Clerk
City of Calimesa
908 Park Avenue
Calimesa California, 92320
Attachment 7A

APPLICATION AND CERTIFICATE FOR PAYMENT CONSTRUCTION MANAGER-ADVISOR EDITION AIA DOCUMENT G702/Cma (Instructions on reverse side) PAGE ONE OF 2 PAGES CONTRACTOR: City of Calimesa PROJECT: JOB NO. APPLICATION NUMBER: RETENTION Distribution to:

City Hall Expansion Project PERIOD TO: 02/07/23 OWNER
408 Park Ave PROJECT NOS.: CONSTRUCTION
Calimesa CA MANAGER
SUBCONTRACTOR: IE General Engineering Inc BILLING DATE: 02/07/23 ARCHITECT 24304 Topacio Ct. CONTRACTOR
Wildomar, CA 92595 VIA CONSTRUCTION MANAGER:

CONTRACT FOR: VIA ARCHITECT:

CONTRACTOR'S APPLICATION FOR PAYMENT The undersigned Contractor certifies that to the best of the Contractor's knowledge, Application is made for payment, as shown below, in accordance with the Contract. information and belief, the Work covered by this Application for Payment has been Continuation Sheet, AIA Document G703, is attached. completed in accordance with the Contract Documents, that all amounts have been

1. ORIGINAL CONTRACT SUM $435,580.00 paid by the Contractor for Work for which previous Certificates for Payment were issued and payments received from the Owner, and that current payment shown herein is now due.

2. Net Change By Change Orders………………………. CONTRACTOR: IE General Engineering Inc

3. CONTRACT SUM TO DATE (Line 1 +2)…… $ 435,580.00
BY: DATE 02/07/2023

4. TOTAL COMPLETED & STORED TO DATE………….. $435,580.00
(Column G on G703)
State of: California County of : Los Angeles

5. RETAINAGE: Subscribed and sworn before me this day of 20 a. 5% % of Completed Work Notary Public:
(Columns D & E on G703) My Commission Expires:
b. 0% % of Stored Material $0.00
(Column F on G703) CERTIFICATE FOR PAYMENT
Total Retainage (Line 5a + 5b or
Total in Column 1 of G703) $0.00 In accordance with the Contract Documents, based on on-site observations and the data comprising the above application, the Construction Manager

6. TOTAL EARNED LESS RETAINAGE…………………… $435,580.00 certifies that to the best of his knowledge, information and belief the Work (Line 4 less Line 5 Total) has progressed as indicated, the quality of the Work is in accordance with the Contract Documents, and the Contractor is entitled to payment of the

7. LESS PREVIOUS CERTIFICATES FOR PAYMENT AMOUNT CERTIFIED. (Line 6 from prior Certificate) $413,801.00
AMOUNT CERTIFIED……………………. $ 21,779.00

8. CURRENT PAYMENT DUE $21,779.00 (Attach explanation if amount certified differs from the amount applied for. Initial all figures on this Application and on the Continuation Sheet that changed to conform to the amount certified.).

9. BALANCE TO FINISH, INCLUDING RETAINAGE CONSTRUCTION MGR:
(Line 3 less Line 6) $ - By: Date:

CHANGE ORDER SUMMARY ADDITIONS DEDUCTIONS ARCHITECT:

Total changes approved in By: Date:
previous months by Owner This certificate is not negotiable. The AMOUNT CERTIFIED is payable only Total Approved this Month to the Contractor named herein. Issuance, payment and acceptance of TOTALS $0.00 $0.00 payment are without prejudice to any rights of the Owner or Contractor under NET CHANGES by Change Order $0.00 this Contract.

Attachment 7B
CONTINUATION SHEET AIA DOCUMENT G703 PAGE - 2 OF 2
AIA Document G702, APPLICATION AND CERTIFICATE FOR PAYMENT, PROJECT: JOB NO. APPLICATION NO: RETENTION containing Contractor's signed Certification is attached. APPLICATION DATE: 02/07/23 In tabulations below, amounts are stated to the nearest dollar. 408 Park Ave PERIOD TO: 02/07/23 Use column 1 on Contracts where variable retainage for line items may apply. Calimesa CA ARCHITECT'S PROJECT NO:

A B C D E F G H I
ITEM DESCRIPTION OF WORK SCHEDULED WORK COMPLETED MATERIALS TOTAL % BALANCE RETAINAGE NO. VALUE FROM PREVIOUS THIS PERIOD PRESENTLY COMPLETED (G/C) TO FINISH

APPLICATION STORED AND STORED (C-G)
(D+E) (NOT IN TO DATE
D OR E) (D+E+F)
1 Contract $435,580.00 $435,580.00 $0.00 $435,580.00 $0.00 $21,779.00 3 $0.00 $0.00 $0.00 $0.00 $0.00
4 $0.00 $0.00 $0.00 $0.00 $0.00
5 $0.00 $0.00 $0.00 $0.00 $0.00
6 $0.00 $0.00 $0.00 $0.00 $0.00
7 $0.00 $0.00 $0.00 $0.00 $0.00
8 $0.00 $0.00 $0.00 $0.00 $0.00
9 $0.00 $0.00 $0.00 $0.00 $0.00
10 $0.00 $0.00 $0.00 $0.00 $0.00
11 $0.00 $0.00 $0.00 $0.00 $0.00
12 $0.00 $0.00 $0.00 $0.00 $0.00
13 $0.00 $0.00 $0.00 $0.00 $0.00
14 $0.00 $0.00 $0.00 $0.00 $0.00
15 $0.00 $0.00 $0.00 $0.00 $0.00
17 $0.00 $0.00 $0.00 $0.00 $0.00
18 $0.00 $0.00 $0.00 $0.00 $0.00
20 $0.00 $0.00 $0.00 $0.00 $0.00
21 $0.00 $0.00 $0.00 $0.00 $0.00
22 $0.00 $0.00 $0.00 $0.00 $0.00
23 $0.00 $0.00 $0.00 $0.00 $0.00
24 $0.00 $0.00 $0.00 $0.00 $0.00
25 $0.00 $0.00 $0.00 $0.00 $0.00
26 $0.00 $0.00 $0.00 $0.00 $0.00
27 $0.00 $0.00 $0.00 $0.00 $0.00
28 $0.00 $0.00 $0.00 $0.00 $0.00
29 $0.00 $0.00 $0.00 $0.00 $0.00
30 $0.00 $0.00 $0.00 $0.00 $0.00
31 $0.00 $0.00 $0.00 $0.00 $0.00
32 $0.00 $0.00 $0.00 $0.00 $0.00
34 $0.00 $0.00 $0.00 $0.00 $0.00
35 $0.00 $0.00 $0.00 $0.00 $0.00
36 $0.00 $0.00 $0.00 $0.00 $0.00
37 $0.00 $0.00 $0.00 $0.00 $0.00
38 $0.00 $0.00 $0.00 $0.00 $0.00
39 $0.00 $0.00 $0.00 $0.00 $0.00
40 $0.00 $0.00 $0.00 $0.00 $0.00
41 $0.00 $0.00 $0.00 $0.00 $0.00
42 $0.00 $0.00 $0.00 $0.00 $0.00
43 $0.00 $0.00 $0.00 $0.00 $0.00
44 $0.00 $0.00 $0.00 $0.00 $0.00
45 $0.00 $0.00 $0.00 $0.00 $0.00
46 $0.00 $0.00 $0.00 $0.00 $0.00
47 $0.00 $0.00 $0.00 $0.00 $0.00
TOTALS $435,580.00 $435,580.00 $0.00 $0.00 $435,580.00 100% $0.00 $21,779.00 City Hall Expansion Project
City of

PUBLIC WORKS DEPARTMENT
Date: 2/13/2023 2021-03
1 Contractor:

Project:

Repair of Senior Center Roof
Deductive Additive
$0.00 $9,576.60
0 $9,576.60
Contract Amount:

None
2/13/2023
Approved by City Manager:

Date
Accepted by:

City Project No.

Purchase Order No.

Change Proposed:

City Hall Expansion Project
Contract Change Order No.

Total: $9,576.60
Reviewed and Approved by PW Director:

Additive Items: Roof Inspection $2,680.00
IE General Engineering, Inc.

Remove Existing Roofing at tie in point of new area to roof; Repair existing water damage; Replace damaged roof deck and reinstall tile $6,896.60
$9,576.60
Agreed Contract Change Order price:

Adjustment of Contract Time of Completion:

Date
Date
Previously Approved Change Order Numbers:

Previously Approved Contract Change Order Amount:

New/Revised Total Contract Amount:
2/13/2023
Attachment 7C

City of

PUBLIC WORKS DEPARTMENT
Date: 2/27/2023 2021-03
2 Contractor:

Project:

Add Security Alarm
Deductive Additive
$0.00 $2,801.00
0 $2,801.00
Contract Amount:
1 2/27/2023
Approved by City Manager:

Date
City Project No.

Purchase Order No.

Change Proposed:

City Hall Expansion Project
Contract Change Order No.

Reviewed and Approved by PW Director:

Additive Items: Security alarm installation $2801.00 by Troy Alam, the City's constract alarm service company by separate contract under the existing service agreement - extend alarm from Senior Center to the City Hall Expansion. $9,576.60
$12,377.60
Agreed Contract Change Order price:

Adjustment of Contract Time of Completion:

Date
Previously Approved Change Order Numbers:

Previously Approved Contract Change Order Amount:

New/Revised Total Contract Amount:

Attachment 7D

City Council Meeting
Agenda Report
Agenda Item No. 8
SUBJECT: CHANGE ORDER #1 – CITYWIDE PAVEMENT REHABILITATION MEETING DATE: March 6, 2023
PREPARED BY: Will Kolbow, City Manager
Mari Shakir, Associate Engineer
RECOMMENDATION: That the City Council:

1. Approve Change Order #1 in the amount of $199,554.25 for the additional paving on Mesa Grande Drive and Buena Mesa Drive cul-de-sac; and

2. Increase the construction contingency by $19,955.43.

BACKGROUND: In August 2022, Yucaipa Valley Water District (YVWD) began work for their recycled pipeline project along Buena Mesa Drive – a roadway that contained poor to very poor pavement conditions. YVWD and City staff began discussing pavement rehabilitation requirements for the roadway. YVWD is responsible for trench repair paving only. City staff requested from YVWD a cost for reconstruction of the entire roadway to include pulverizing the upper 7-inches of existing pavement/native materials, remove 3-inches of the blended materials, compact 4-inches of the blended materials as sub-base, pave 3-inches of base pavement and overlay, 0.1-feet minimum, the entire street. On October 17, 2022 Council approved a contract with YVWD for this work.

Once YVWD’s contractor started paving operations, the City received numerous complaints from the residents on the Buena Mesa cul-de-sac and Mesa Grande that their streets were not being included in the project.

DISCUSSION: On January 17, 2023, Council awarded a contract to Hardy and Harper, Inc., in the amount of $1,665,000 for the Citywide Pavement Rehabilitation project. There is a remaining project budget amount of $281,000. Based on the quantities for asphalt and concrete removals of the broken cross gutters, adding on those two streets would cost an additional $199,746. The 10% construction contingency would also need to be revised respective to this addition.

FISCAL IMPACT: City Council approved the 2022-23 Budget that included the following related to the Pavement Management Program:

Funding Source Amount
Measure A $ 314,400
General Fund PMP Reserve 1,000,000
American Rescue Plan Act 1st Tranche 1,095,000
TOTAL BUDGET $ 2,409,400
The revised construction contract, including contingency, of $2,051,029 and design and construction administration costs of $295,000, for a total of $2,346,029, are within the approved budget.

ATTACHMENTS:

Attachment A: Change Order #1
Project No.

TO:

You are hereby requested to comply with the following changes from the contract plans and specifications:

Description of Changes: Unit

BID ITEM
NO. 1
LS

BID ITEM
NO. 2
LS

BID ITEM
NO. 3
LS

BID ITEM
NO. 5
SF

BID ITEM
NO. 7
LF

BID ITEM
NO. 8
SF

BID ITEM
NO. 14
TON
Increase in construction of Construct

1.5" Minimum Asphalt Concrete Base
Course for added areas of Buena
Mesa Cul-De-Sac and Mesa Grande
Dr from Calimesa Blvd. to Mesa
Grande Cul-De-Sac 392 $ 101.00 $ 39,592.00
Increase in construction of Sawcut
and Remove Existing PCC Concrete
Curb and Gutter for added areas of
Buena Mesa Cul-De-Sac and Mesa
Grande Dr from Calimesa Blvd. to
Mesa Grande Cul-De-Sac 151 $ 20.00 $ 3,020.00
Increase in construction of Sawcut
and Remove Existing PCC Concrete
Spandrel/Cross Gutter for added
areas of Buena Mesa Cul-De-Sac
and Mesa Grande Dr from Calimesa
Blvd. to Mesa Grande Cul-De-Sac 2043 $ 7.00 $ 14,301.00 Increase in construction of Storm
Water Pollution Prevention Plan,
Best Management Practice and
NPDES Requirements for added
areas of Buena Mesa Cul-De-Sac
and Mesa Grande Dr from Calimesa
Blvd. to Mesa Grande Cul-De-Sac 39355 $ 0.02 $ 787.10
Increase in construction of Pulvarize
Existing Asphalt Concrete Pavement
(7" Total Section) for added areas of
Buena Mesa Cul-De-Sac and Mesa
Grande Dr from Calimesa Blvd. to
Mesa Grande Cul-De-Sac 39355 $ 0.93 $ 36,600.15
Increase in construction of
Mobilization/Demobilization for
added areas of Buena Mesa Cul-DeSac and Mesa Grande Dr from Calimesa Blvd. to Mesa Grande CulDe-Sac 39355 $ 0.10 $ 3,935.50 Increase in construction of Traffic
Control and Safety for added areas
of Buena Mesa Cul-De-Sac and
Mesa Grande Dr from Calimesa
Blvd. to Mesa Grande Cul-De-Sac 39355 $ 0.30 $ 11,806.50

CONTRACT CHANGE ORDER AUTHORIZATION
Project Name:

Citywide Pavement Rehabilitation Project
Hardy & Harper, Inc.
32 Rancho Circle, Lake Forest, CA 92630
Quantity Unit Cost CONTRACT
City of Calimesa
908 Park Avenue, Calimesa, CA 92320
(909) 795-9801 E133-45
Contract Change Order No. 001
File: Contract Change Order No 1_2-24-23
Attachment 8A

BID ITEM
NO. 15
TON

BID ITEM
NO. 17
LF

BID ITEM
NO. 18
SF
TOTALS
increased X
Original Contract Amount . . . . . . . . .

This Change Order
Revised Contract Amount . . . . . . . . .

The contract period provided for completion will be : increased working day(s) decreased working day(s)
unchanged
Original Contract Time . . . . . . . . . . working days Prior Change Orders working day(s)
This Change Order working day(s)
Revised Contract Time . . . . . . . . . . working days
ORDERED: DATE:

AUTHORIZED: DATE:

City of Calimesa Authorization
THIS DOCUMENT WILL BECOME A SUPPLEMENT TO THE CONTRACT AND ALL PROVISIONS WILL APPLY HERETO:

Project Manager
80 10
90 $1,665,000.00
Prior Change Orders $0.00
$199,554.25
$1,864,554.25
10 (Plus or Minus)
The contract amount will be: decreased by the sum of : $199,554.25 (Amount in words) One Hundred Ninety Nine Thousand Five Hundred Fifty Four Dollars and Twenty Five Cents $ 199,554.25
Net Change In Contract Price $ 199,554.25
Increase in construction of Construct
6" PCC Concrete Curb and Gutter for
added areas of Buena Mesa Cul-DeSac and Mesa Grande Dr from Calimesa Blvd. to Mesa Grande CulDe-Sac 151 $ 60.00 $ 9,060.00 Increase in construction of Construct
PCC Concrete Spandrel/Cross
Gutter for added areas of Buena
Mesa Cul-De-Sac and Mesa Grande
Dr from Calimesa Blvd. to Mesa
Grande Cul-De-Sac 2043 $ 20.00 $ 40,860.00
Increase in construction of Construct

1.5" Minimum Asphalt Concrete
Overlay for added areas of Buena
Mesa Cul-De-Sac and Mesa Grande
Dr from Calimesa Blvd. to Mesa
Grande Cul-De-Sac 392 $ 101.00 $ 39,592.00
File: Contract Change Order No 1_2-24-23
2/24/2023
City Council Meeting
Agenda Report
Agenda Item No. 9
SUBJECT: 4

TH STREET PARK EXPANSION CONCEPT DESIGN APPROVAL
MEETING DATE: March 6, 2023
PREPARED BY: Mari Shakir, Associate Engineer
RECOMMENDATION: That the City Council approve the concept design #4 as recommended by the Planning and the Parks, Trails, and Community Services Commissions.

BACKGROUND: On April 4, 2022, City staff along with the Parks, Trails & Community Services Commission proposed the construction of an expansion to the existing 4th Street Park and requested City Council to direct staff to release a Request for Proposal for design services. A site plan was presented to Council based on feedback from the community. City Council approved the request. On September 19, 2022, the contract was awarded to RHA Landscape. The existing park includes playground and exercise equipment, picnic tables, drinking fountains, a pavilion, garden areas, and walking paths. The 2.31-acre City-owned lot at 941 5th Street is currently vacant except for a portion of the dog park that extends onto the property.

DISCUSSION: The site plan that was presented to Council was created by staff after holding two community workshops to discover what amenities were most desirable to the public. On October 6, 2021, a workshop was held at the Parks, Trails, and Community Service Commission meeting.

Neighboring residents were sent letters to attend, and the general public was noticed via public hearing, social media, and a News Mirror posting. An online survey was also provided to acquire feedback. A second community workshop was held on November 8, 2021 as a Special Joint Workshop of the Planning Commission and the Parks, Trails and Community Services Commission.

After the two workshops, staff moved forward with a site plan to submit for a Prop 68 grant. This site plan was provided to RHA Landscape. The major components included are:
- 4 Pickleball courts
- Walking trails
- An adaptable open sports area
- Parking lot
- Maintenance shed
- Bathrooms
RHA created 3 concept plans based on the original site plan. The concepts and their respective preliminary cost estimates were presented at the February 1, 2023 Parks, Trails and Community Services meeting. The Commission provided feedback and directed RHA to create a 4th option.

This option would be similar to option #2 with the following changes:
1) Add the shade structure between courts as shown in option #3. 2) Remove the garden area in between the courts and the open turf area to provide more space for activities.
3) Straighten DG path and move path trees to allow for more space in turf area. 4) Continue DG path next to concrete area to allow for continuous running/walking surface. 5) Add additional trees along street frontage.
6) Change trash structure from 1 to 2 bins.
7) Add monument sign.

At the February 13, 2023 Special Joint Workshop, the Planning and the Parks, Trails, and Community Services Commissions agreed to move forward with recommending option 4 to the City Council for approval.

Preliminary estimated funding sources and cost estimates are detailed below:

Funding Source Amount
Park Improvement DIF $3,300,000
Grant Funds – Prop 68 $183,550
Total Funding Sources $3,483,550
The preliminary cost estimate for option #4 is $3,451,566. The total contract for RHA Landscape design services is $244,960. As RHA Landscape proceeds with the design, they will conduct value engineering to reduce the construction cost estimate amount to an amount that is within available funding.

Once design is completed, staff will return to Council for final design approval and direction to proceed to solicit construction bids. Estimated post-construction maintenance costs will also be presented to Council at that time.

FISCAL IMPACT: There is no fiscal impact at this time based on the above recommended council action.

ATTACHMENTS:

Attachment A: Concept Designs
Attachment B: Preliminary Cost Estimates

RHA LANDSCAPE ARCHITECTS-PLANNERS, INC.

Opinion of Probable Cost for: Option 1 Project No.: 22156 Date: 1/19/2023
4th Street Park Expansion Prepared By: AT/JS
15% Mobilization & Gen Conditions
20% Contingency 2 acres
DESCRIPTION QTY. UNIT UNIT PRICE SUBTOTAL TOTAL
Demolition $183,195
Grading & Drainage $321,195
Utilities $158,700
Four Pickleball Courts $444,570
Parking Lot $228,680
Restroom / Maintenance Building $789,446
Hardscape & Walking Path $679,840
Landscape $411,447
TOTAL PROJECT COST $3,217,073
DEMOLITION $183,195
Site Clear & Grub 88,500 SF $1.50 $ 132,750
Sub-total $ 132,750
Mobilization & Gen Conditions 15% $ 19,913
Contingency 20% $ 30,533
GRADING & DRAINAGE $321,195
Grading 88,500 SF $1.50 $ 132,750
Drainage ALLOW $100,000.00 $100,000.00
Sub-total $ 232,750
Mobilization & Gen Conditions 15% $ 34,913
Contingency 20% $ 53,533
UTILITIES $158,700
Sewer Connection 1 LS $10,000.00 $ 10,000
Electrical System 1 LS $100,000.00 $ 100,000
Relocate Existing Utility Pole and Line 1 LS $5,000.00 $ 5,000 Sub-total $ 115,000
Mobilization & Gen Conditions 15% $ 17,250
Contingency 20% $ 26,450
FOUR PICKLEBALL COURTS $444,570
Pickle Ball Court Paving & Surfacing 8,316 SF $22.00 $ 182,952 Pickle Ball Net 4 EA $2,000.00 $ 8,000
Pickle Ball Fencing (10' chain link) 500 LF $160.00 $ 80,000 Pickle Ball Fencing (3' chain link) 112 LF $100.00 $ 11,200 Pickle Ball Gate 4 EA $2,000.00 $ 8,000
Pickle Ball Lights 4 EA 8,000.00 $ 32,000
DESCRIPTION QTY. UNIT UNIT PRICE SUBTOTAL TOTAL
Sub-total $ 322,152
Mobilization & Gen Conditions 15% $ 48,323
Contingency 20% $ 74,095
PARKING LOT $228,680
5" AC Paving over 6" Aggregate Base 9,125 SF 6.00 $ 54,750 Curb 456 LF 30.00 $ 13,680
Parking Striping 1 LS 5,000.00 $ 5,000
Parking Stall Signage 2 EA 500.00 $ 1,000
Parking Lot Lights 6 EA 6,000.00 $ 36,000
6" Concrete Paving 305 SF $16.00 $ 4,880
Concrete Wheelstop 2 SF $200.00 $ 400
Trash Enclosure 1 LS $50,000.00 $ 50,000
Sub-total $ 165,710
Mobilization & Gen Conditions 15% $ 24,857
Contingency 20% $ 38,113
RESTROOM / MAINTENANCE BUILDING $789,446
Building 1 LS $511,819.00 $ 511,819
Installation 1 LS $39,123.00 $ 39,123
Sewer 120 LF $100.00 $ 12,000
Water 120 LF $76.00 $ 9,120
Sub-total $ 572,062
Mobilization & Gen Conditions 15% $ 85,809
Contingency 20% $ 131,574
HARDSCAPE & WALKING PATH $679,840
4" Concrete 8,810 SF $13.00 $ 114,530
Concrete Ramp 1 EA 5,000.00 $ 5,000
Truncated Domes 33 SF 26.00 $ 858
Walkway Lights 11 EA 6,000.00 $ 66,000
6" Mow Curb 1,790 LF 25.00 $ 44,750
Trash Receptacle 4 EA $1,200.00 $ 4,800
6' Bench 8 EA $1,800.00 $ 14,400
3" Decomposed Granite Trail 7,550 SF $6.00 $ 45,300
Fencing (tubular steel with concrete mow curb) 540 LF $350.00 $ 189,000 Pedestrian Gate (Swing) 1 EA $3,000.00 $ 3,000
Parking Lot Gate (swing) 1 EA $5,000.00 $ 5,000
Sub-total $ 492,638
Mobilization & Gen Conditions 15% $ 73,896
Contingency 20% $ 113,307
DESCRIPTION QTY. UNIT UNIT PRICE SUBTOTAL TOTAL
LANDSCAPE $411,447
Irrigation Controller 1 EA $8,000.00 $ 8,000
Irrigation - Turf 36,000 SF $1.50 $ 54,000
Irrigation - Shrubs, Groundcover & Trees 16,220 SF $2.00 $ 32,440 Turf (sod) 36,000 SF $2.00 $ 72,000
Tree (24" box) 35 EA $700.00 $ 24,500
Shrubs & Groundcover 16,220 SF $5.00 $ 81,100
Weed Abatement, Soil Preparation & Fine Grade 52,220 SF $0.40 $ 20,888 90 Day Maintenance 52,220 SF $0.10 $ 5,222
Sub-total $ 298,150
Mobilization & Gen Conditions 15% $ 44,723
Contingency 20% $ 68,575
RHA LANDSCAPE ARCHITECTS-PLANNERS, INC.

Opinion of Probable Cost for: Option 2 Project No.: 22156 Date: 1/19/2023
4th Street Park Expansion Prepared By: AT/JS
15% Mobilization & Gen Conditions
20% Contingency 2 acres
DESCRIPTION QTY. UNIT UNIT PRICE SUBTOTAL TOTAL
Demolition $183,195
Grading & Drainage $321,195
Utilities $158,700
Four Pickleball Courts $444,791
Parking Lot $244,296
Restroom / Maintenance Building $789,446
Hardscape & Walking Path $630,409
Landscape $427,196
TOTAL PROJECT COST $3,199,227
DEMOLITION $183,195
Site Clear & Grub 88,500 SF $1.50 $ 132,750
Sub-total $ 132,750
Mobilization & Gen Conditions 15% $ 19,913
Contingency 20% $ 30,533
GRADING & DRAINAGE $321,195
Grading 88,500 SF $1.50 $ 132,750
Drainage ALLOW $100,000.00 $100,000.00
Sub-total $ 232,750
Mobilization & Gen Conditions 15% $ 34,913
Contingency 20% $ 53,533
UTILITIES $158,700
Sewer Connection 1 LS $10,000.00 $ 10,000
Electrical System 1 LS $100,000.00 $ 100,000
Relocate Existing Utility Pole and Line 1 LS $5,000.00 $ 5,000 Sub-total $ 115,000
Mobilization & Gen Conditions 15% $ 17,250
Contingency 20% $ 26,450
FOUR PICKLEBALL COURTS $444,791
Pickle Ball Court Paving & Surfacing 8,316 SF $22.00 $ 182,952 Pickle Ball Net 4 EA $2,000.00 $ 8,000
Pickle Ball Fencing (10' chain link) 366 LF $160.00 $ 58,560 Pickle Ball Fencing (3' chain link) 168 LF $100.00 $ 16,800 Pickle Ball Gate 4 EA $2,000.00 $ 8,000
Pickle Ball Lights 6 EA 8,000.00 $ 48,000
DESCRIPTION QTY. UNIT UNIT PRICE SUBTOTAL TOTAL
Sub-total $ 322,312
Mobilization & Gen Conditions 15% $ 48,347
Contingency 20% $ 74,132
PARKING LOT $244,296
5" AC Paving over 6" Aggregate Base 9,156 SF 6.00 $ 54,936 Curb 427 LF 30.00 $ 12,810
Parking Striping 1 LS 5,000.00 $ 5,000
Parking Stall Signage 2 EA 500.00 $ 1,000
Parking Lot Lights 8 EA 6,000.00 $ 48,000
6" Concrete Paving 305 SF $16.00 $ 4,880
Concrete Wheelstop 2 SF $200.00 $ 400
Trash Enclosure 1 LS $50,000.00 $ 50,000
Sub-total $ 177,026
Mobilization & Gen Conditions 15% $ 26,554
Contingency 20% $ 40,716
RESTROOM / MAINTENANCE BUILDING $789,446
Building 1 LS $511,819.00 $ 511,819
Installation 1 LS $39,123.00 $ 39,123
Sewer 120 LF $100.00 $ 12,000
Water 120 LF $76.00 $ 9,120
Sub-total $ 572,062
Mobilization & Gen Conditions 15% $ 85,809
Contingency 20% $ 131,574
HARDSCAPE & WALKING PATH $630,409
4" Concrete 6,990 SF $13.00 $ 90,870
Concrete Ramp 1 EA 5,000.00 $ 5,000
Truncated Domes 33 SF 26.00 $ 858
Walkway Lights 10 EA 6,000.00 $ 60,000
6" Mow Curb 1,730 LF 25.00 $ 43,250
Trash Receptacle 4 EA $1,200.00 $ 4,800
6' Bench 4 EA $1,800.00 $ 7,200
3" Decomposed Granite Trail 7,140 SF $6.00 $ 42,840
Fencing (tubular steel with concrete mow curb) 540 LF $350.00 $ 189,000 Pedestrian Gate (Swing) 1 EA $3,000.00 $ 3,000
Parking Lot Gate (Rolling) 1 EA $10,000.00 $ 10,000
Sub-total $ 456,818
Mobilization & Gen Conditions 15% $ 68,523
Contingency 20% $ 105,068
DESCRIPTION QTY. UNIT UNIT PRICE SUBTOTAL TOTAL
LANDSCAPE $427,196
Irrigation Controller 1 EA $8,000.00 $ 8,000
Irrigation - Turf 37,300 SF $1.50 $ 55,950
Irrigation - Shrubs, Groundcover & Trees 17,235 SF $2.00 $ 34,470 Turf (sod) 37,300 SF $2.00 $ 74,600
Tree (24" box) 33 EA $700.00 $ 23,100
Shrubs & Groundcover 17,235 SF $5.00 $ 86,175
Weed Abatement, Soil Preparation & Fine Grade 54,535 SF $0.40 $ 21,814 90 Day Maintenance 54,535 SF $0.10 $ 5,454
Sub-total $ 309,563
Mobilization & Gen Conditions 15% $ 46,434
Contingency 20% $ 71,199
RHA LANDSCAPE ARCHITECTS-PLANNERS, INC.

Opinion of Probable Cost for: Option 3 Project No.: 22156 Date: 1/19/2023
4th Street Park Expansion Prepared By: AT/JS
15% Mobilization & Gen Conditions
20% Contingency 2 acres
DESCRIPTION QTY. UNIT UNIT PRICE SUBTOTAL TOTAL
Demolition $183,195
Grading & Drainage $321,195
Utilities $158,700
Four Pickleball Courts $444,570
Parking Lot $244,296
Restroom / Maintenance Building $789,446
Hardscape & Walking Path $841,294
Landscape $416,767
TOTAL PROJECT COST $3,399,462
DEMOLITION $183,195
Site Clear & Grub 88,500 SF $1.50 $ 132,750
Sub-total $ 132,750
Mobilization & Gen Conditions 15% $ 19,913
Contingency 20% $ 30,533
GRADING & DRAINAGE $321,195
Grading 88,500 SF $1.50 $ 132,750
Drainage ALLOW $100,000.00 $100,000.00
Sub-total $ 232,750
Mobilization & Gen Conditions 15% $ 34,913
Contingency 20% $ 53,533
UTILITIES $158,700
Sewer Connection 1 LS $10,000.00 $ 10,000
Electrical System 1 LS $100,000.00 $ 100,000
Relocate Existing Utility Pole and Line 1 LS $5,000.00 $ 5,000 Sub-total $ 115,000
Mobilization & Gen Conditions 15% $ 17,250
Contingency 20% $ 26,450
FOUR PICKLEBALL COURTS $444,570
Pickle Ball Court Paving & Surfacing 8,316 SF $22.00 $ 182,952 Pickle Ball Net 4 EA $2,000.00 $ 8,000
Pickle Ball Fencing (10' chain link) 500 LF $160.00 $ 80,000 Pickle Ball Fencing (3' chain link) 112 LF $100.00 $ 11,200 Pickle Ball Gate 4 EA $2,000.00 $ 8,000
Pickle Ball Lights 4 EA 8,000.00 $ 32,000
DESCRIPTION QTY. UNIT UNIT PRICE SUBTOTAL TOTAL
Sub-total $ 322,152
Mobilization & Gen Conditions 15% $ 48,323
Contingency 20% $ 74,095
PARKING LOT $244,296
5" AC Paving over 6" Aggregate Base 9,156 SF 6.00 $ 54,936 Curb 427 LF 30.00 $ 12,810
Parking Striping 1 LS 5,000.00 $ 5,000
Parking Stall Signage 2 EA 500.00 $ 1,000
Parking Lot Lights 8 EA 6,000.00 $ 48,000
6" Concrete Paving 305 SF $16.00 $ 4,880
Concrete Wheelstop 2 SF $200.00 $ 400
Trash Enclosure 1 LS $50,000.00 $ 50,000
Sub-total $ 177,026
Mobilization & Gen Conditions 15% $ 26,554
Contingency 20% $ 40,716
RESTROOM / MAINTENANCE BUILDING $789,446
Building 1 LS $511,819.00 $ 511,819
Installation 1 LS $39,123.00 $ 39,123
Sewer 120 LF $100.00 $ 12,000
Water 120 LF $76.00 $ 9,120
Sub-total $ 572,062
Mobilization & Gen Conditions 15% $ 85,809
Contingency 20% $ 131,574
HARDSCAPE & WALKING PATH $841,294
4" Concrete 8,945 SF $13.00 $ 116,285
Concrete Ramp 1 EA 5,000.00 $ 5,000
Truncated Domes 33 SF 26.00 $ 858
Walkway Lights 10 EA 6,000.00 $ 60,000
6" Mow Curb 2,332 LF 25.00 $ 58,300
Shade Cover 1 EA 75,000.00 $ 75,000
Picnic Tables 5 EA 3,000.00 $ 15,000
Trash Receptacle 4 EA $1,200.00 $ 4,800
6' Bench 8 EA $1,800.00 $ 14,400
3" Decomposed Granite Trail 9,665 SF $6.00 $ 57,990
Fencing (tubular steel with concrete mow curb) 540 LF $350.00 $ 189,000 Pedestrian Gate (Swing) 1 EA $3,000.00 $ 3,000
Parking Lot Gate (Rolling) 1 EA $10,000.00 $ 10,000
Sub-total $ 609,633
Mobilization & Gen Conditions 15% $ 91,445
Contingency 20% $ 140,216
DESCRIPTION QTY. UNIT UNIT PRICE SUBTOTAL TOTAL
LANDSCAPE $416,767
Irrigation Controller 1 EA $8,000.00 $ 8,000
Irrigation - Turf 29,210 SF $1.50 $ 43,815
Irrigation - Shrubs, Groundcover & Trees 19,800 SF $2.00 $ 39,600 Turf (sod) 29,210 SF $2.00 $ 58,420
Tree (24" box) 37 EA $700.00 $ 25,900
Shrubs & Groundcover 20,353 SF $5.00 $ 101,765
Weed Abatement, Soil Preparation & Fine Grade 49,010 SF $0.40 $ 19,604 90 Day Maintenance 49,010 SF $0.10 $ 4,901
Sub-total $ 302,005
Mobilization & Gen Conditions 15% $ 45,301
Contingency 20% $ 69,461
RHA LANDSCAPE ARCHITECTS-PLANNERS, INC.

Opinion of Probable Cost for: Option 4 Project No.: 22156 Date: 2/3/2023
4th Street Park Expansion Prepared By: AT/JS
15% Mobilization & Gen Conditions
20% Contingency 2 acres
DESCRIPTION QTY. UNIT UNIT PRICE SUBTOTAL TOTAL
Demolition $183,195
Grading & Drainage $321,195
Utilities $158,700
Four Pickleball Courts $452,077
Parking Lot $288,075
Restroom / Maintenance Building $789,446
Hardscape & Walking Path $847,832
Landscape $411,046
TOTAL PROJECT COST $3,451,566
DEMOLITION $183,195
Site Clear & Grub 88,500 SF $1.50 $ 132,750
Sub-total $ 132,750
Mobilization & Gen Conditions 15% $ 19,913
Contingency 20% $ 30,533
GRADING & DRAINAGE $321,195
Grading 88,500 SF $1.50 $ 132,750
Drainage ALLOW $100,000.00 $100,000.00
Sub-total $ 232,750
Mobilization & Gen Conditions 15% $ 34,913
Contingency 20% $ 53,533
UTILITIES $158,700
Sewer Connection 1 LS $10,000.00 $ 10,000
Electrical System 1 LS $100,000.00 $ 100,000
Relocate Existing Utility Pole and Line 1 LS $5,000.00 $ 5,000 Sub-total $ 115,000
Mobilization & Gen Conditions 15% $ 17,250
Contingency 20% $ 26,450
FOUR PICKLEBALL COURTS $452,077
Pickle Ball Court Paving & Surfacing 8,316 SF $22.00 $ 182,952 Pickle Ball Net 4 EA $2,000.00 $ 8,000
Pickle Ball Fencing (10' chain link) 484 LF $160.00 $ 77,440 Pickle Ball Fencing (3' chain link) 112 LF $100.00 $ 11,200 DESCRIPTION QTY. UNIT UNIT PRICE SUBTOTAL TOTAL
Pickle Ball Gate 8 EA $2,000.00 $ 16,000
Pickle Ball Lights 4 EA 8,000.00 $ 32,000
Sub-total $ 327,592
Mobilization & Gen Conditions 15% $ 49,139
Contingency 20% $ 75,346
PARKING LOT $288,075
5" AC Paving over 6" Aggregate Base 7,755 SF $6.00 $ 46,530 Curb 290 LF $30.00 $ 8,700
Parking Striping 1 LS $5,000.00 $ 5,000
Parking Stall Signage 2 EA $500.00 $ 1,000
Parking Lot Lights 6 EA $6,000.00 $ 36,000
6" Concrete Paving 570 SF $16.00 $ 9,120
Concrete Wheelstop 12 SF $200.00 $ 2,400
Trash Enclosure- Double Bin 1 LS $100,000.00 $ 100,000
Sub-total $ 208,750
Mobilization & Gen Conditions 15% $ 31,313
Contingency 20% $ 48,013
RESTROOM / MAINTENANCE BUILDING $789,446
Building 1 LS $511,819.00 $ 511,819
Installation 1 LS $39,123.00 $ 39,123
Sewer 120 LF $100.00 $ 12,000
Water 120 LF $76.00 $ 9,120
Sub-total $ 572,062
Mobilization & Gen Conditions 15% $ 85,809
Contingency 20% $ 131,574
HARDSCAPE & WALKING PATH $847,832
4" Concrete 7,820 SF $13.00 $ 101,660
Concrete Ramp 1 EA $5,000.00 $ 5,000
Truncated Domes 340 SF $26.00 $ 8,840
Walkway Lights 13 EA $6,000.00 $ 78,000
6" Mow Curb 1,795 LF $25.00 $ 44,875
Shade Cover 1 EA $75,000.00 $ 75,000
Picnic Tables 5 EA $3,000.00 $ 15,000
Trash Receptacle 4 EA $1,200.00 $ 4,800
6' Bench 5 EA $1,800.00 $ 9,000
3" Decomposed Granite Trail 8,066 SF $6.00 $ 48,396
Fencing (tubular steel with concrete mow curb) 540 LF $350.00 $ 189,000 Pedestrian Gate (Swing) 1 EA $3,000.00 $ 3,000
Parking Lot Gate (Rolling) 1 EA $10,000.00 $ 10,000
DESCRIPTION QTY. UNIT UNIT PRICE SUBTOTAL TOTAL
Circular Seatwall 38 LF $300.00 $ 11,400
Monument Sign 1 EA $10,000.00 $ 10,000
Distance Markers 4 EA $100.00 $ 400
Sub-total $ 614,371
Mobilization & Gen Conditions 15% $ 92,156
Contingency 20% $ 141,305
LANDSCAPE $411,046
Irrigation Controller 1 EA $8,000.00 $ 8,000
Irrigation - Turf 37,193 SF $1.50 $ 55,790
Irrigation - Shrubs, Groundcover & Trees 16,385 SF $2.00 $ 32,770 Turf (sod) 37,193 SF $2.00 $ 74,386
Tree (24" box) 26 EA $700.00 $ 18,200
Shrubs & Groundcover 16,385 SF $5.00 $ 81,925
Weed Abatement, Soil Preparation & Fine Grade 53,578 SF $0.40 $ 21,431 90 Day Maintenance 53,578 SF $0.10 $ 5,358
Sub-total $ 297,860
Mobilization & Gen Conditions 15% $ 44,679
Contingency 20% $ 68,508
City Council Meeting
Agenda Report
Agenda Item No. 10
SUBJECT: RESOLUTION NO. 2023-12 MAKING FINDINGS IN SUPPORT OF

A WAIVER OF PUBLIC BIDDING REQUIREMENTS AND RATIFY

THE ISSUANCE OF A CONTRACT FOR EMERGENCY REPAIRS

AT THE FIRE STATION AND FINDING THAT THE REPAIRS ARE

EXEMPT FROM REVIEW UNDER THE CALIFORNIA

ENVIRONMENTAL QUALITY ACT AS AN EMERGENCY PROJECT
MEETING DATE: March 6, 2023
PREPARED BY: Will Kolbow, City Manager
RECOMMENDATION: That the City Council:

1. Adopt Resolution No. 2023-12, A Resolution of the City Council of the City of Calimesa Confirming that the Public Interest and Necessity Demand the Immediate Expenditure of Public Funds to Safeguard the City’s Fire Station Rear Parking Lot from Failure Due to the Recent Storm Events and Waiving Formal Notice and Competitive Bidding Requirements, and Finding that the Repairs are Exempt from Review Under the California Environmental Quality Act as an Emergency Repair; and

2. Ratify the issuance of a contract to Roadway Engineering and Construction Corp. for emergency repairs in the amount of $72,010.00, and authorize the City Manager to sign the contract on behalf of the City.

BACKGROUND: The parking lot behind the Fire Station is adjacent to Calimesa Creek. The Fiscal Year 2022-23 budget included $100,000 in appropriations to address erosion that has been occurring underneath the parking lot to secure it and prevent the slab from falling into the Creek.

DISCUSSION: Recent storms have caused additional erosion underneath the parking lot to the point of imminent failure. These storms have put the parking lot at risk, as well as the rear facilities of the Fire Station. In particular, the storms of the past week leave us with little choice but to repair the parking lot immediately.

Staff contacted Roadway Engineering and Construction, Corp., the contractor for the County Line Road Improvement Project, to get a quote for the repair. Roadway is mobilized in the area with the County Line Road Project, and are unable to lay asphalt for the project at the moment due to cold weather. The quote received was reasonable, within budget, and, because they are already deployed locally, able to do the work right away to avoid failure of the parking lot and potential damage to our Fire Station. This work will also address the initial problems identified when the project was first budgeted.

FISCAL IMPACT: The repair cost of $72,010.00 will be funded through the General Fund. The Fiscal Year 2022-23 included an appropriation of $100,000 for the originally intended work.

Therefore, sufficient budget is available.

ATTACHMENTS:

Attachment A: Resolution No. 2023-12
Attachment B: Quote from Roadway Engineering and Construction, Corp.

RESOLUTION NO. 2023-12

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CALIMESA: DECLARING THAT THE PUBLIC INTEREST AND

NECESSITY DEMAND THE IMMEDIATE EXPENDITURE OF
PUBLIC FUNDS TO SAFEGUARD THE CITY’S FIRE STATION

REAR PARKING LOT FROM FAILURE DUE TO RECENT

EXTRAORDINARY STORM EVENTS AND WAIVING FORMAL
NOTICE AND COMPETITIVE BIDDING REQUIREMENTS;

DELEGATING TO THE CITY MANAGER THE AUTHORITY TO

ORDER ANY ACTION SPECIFIED IN PUBLIC CONTRACT CODE
SECTION 22050(A)(1) AND TO EXPEND FUNDS WITHOUT

COMPLYING WITH STATE COMPETITIVE BIDDING

REQUIREMENTS, IN RELATION TO EMERGENCIES,
INCLUDING THE ABOVE-MENTIONED EMERGENCY; AND

FINDING THAT THE REPAIRS ARE EXEMPT FROM REVIEW

UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT AS

AN EMERGENCY REPAIR

RECITALS
WHEREAS, pursuant to Public Contract Code Sections 20168 and 22050, and Calimesa Municipal Code Section 3.15.120, subdivision (I), the City Council may by a resolution approved by a fourth-fifths vote, authorize public bidding to be dispensed with and an emergency expenditure to be made when the City Council declares that the public interest and necessity demand the immediate expenditure of public money to safeguard life, health or property, including to repair or replace a public facility, and authorize any directly related and immediate action required by that emergency, and procure the necessary equipment, services, and supplies for those purposes without giving notice for bids to let contracts; and
WHEREAS, during extraordinary rain events and flooding that occurred during February and March 2023, the soil underlying the City’s Fire Station Parking Lot sustained substantial erosion; and
WHEREAS, such extraordinary rain events and flooding constitute a great public calamity or emergency within the meaning of Municipal Code Section 3.15.120, subdivision (I); and
WHEREAS, the needed corrective action involves reconstruction of the parking lot and compaction of the underlying surface; and WHEREAS, the emergency will not permit a delay resulting from a competitive solicitation for bids, and the action is necessary to respond to the emergency; and Attachment 10A
2 WHEREAS, the failure to complete corrective work immediately puts the Fire Station at risk of substantial damage; and
WHEREAS, at the direction of the City Manager, City staff contacted a local qualified contractor, Roadway Engineering and Construction Corp. to perform the emergency repairs based on their qualifications and immediate availability; and WHEREAS, on March 2, 2023, the City assessed the damage and deemed it necessary to proceed with needed emergency repairs; and WHEREAS, based on the findings set forth above, the actions approved by this Resolution are categorically exempt from review under the California Environmental Quality Act, Public Resources Code Section 21000 et seq. (CEQA), pursuant to Section 15269 (emergency projects) of the State CEQA Guidelines because the emergency repairs were an emergency project necessary to protect public health, safety, and welfare.

NOW, THEREFORE THE CITY COUNCIL HEREBY RESOLVES AND
ORDERS AS FOLLOWS:

SECTION 1. The above recitals are hereby incorporated by this reference.

SECTION 2. Pursuant to Public Contract Code Section 20168 and 22050, and CMC Section 3.15.120, subdivision (I), the City Council hereby finds and declares, based on the findings in the above Recitals and in the staff report for this resolution, that as a result of the storm damage occurring to the City’s Fire Station Parking Lot during February and March 2023, an emergency existed in the City of Calimesa and that the public interest and necessity demanded the immediate expenditure of public money to safeguard the parking lot and Fire Station from failure without compliance with formal public bidding procedures.

SECTION 3. Based on the emergency findings described above, the City Council hereby further finds, orders and declares that:
a. Formal notice and competitive bidding requirements under the Public Contract Code and Municipal Code be waived with respect to the parking lot reconstruction required to be performed to prevent further property damage. b. In light of the need for emergency repairs described above, and pursuant to Public Contract Code Sections 20168 and 22050 and Calimesa Municipal Code Section 3.15.120, subdivision (I), the City Council ratifies the actions of the City Manager to take all steps necessary to protect public health, safety, welfare, and property including, without limitation, awarding contracts without compliance with formal bidding procedures.
3 c. The City Council hereby ratifies the selection of and agreement with Roadway Engineering and Construction Corp. for the road repair work at a cost not to exceed $72,010.00. The City Council hereby directs the City Manager to expend any sum required in the emergency with no further compliance with Calimesa Municipal Code Section 3.15.120.

SECTION 4. Pursuant to Public Contract Code Section 22050, the City Council will review the emergency action taken by this resolution at every regularly scheduled Council meeting after this resolution is adopted until the action is terminated, to determine if there is a need to continue the action.

PASSED, APPROVED AND ADOPTED on the 6th day of March 2023. ____________________________

WILLIAM DAVIS, MAYOR
ATTEST:
______________________________________

DARLENE GERDES, CITY CLERK
Roadway Engineering & Construction Corp. QUOTE
3121 Indian Ave,
Perris CA 92571
909-346-0033 Fax 909-346-0063 DATE: 02/28/23
JOB # 1211FS
QUOTE # 1211FS-1
To:

City of Calimesa
908 Park Ave,
Calimesa, California 92320
AMOUNT
$ 72,010.00
Make all checks payable to Roadway Engineering & Construction Corp.

If you have any questions concerning this invoice, contact Eric Alvarez @ 951-360-6834.

TOTAL $ 72,010.00

DESCRIPTION
City of Calimesa
Calimesa Fire Station
Work to Remove and Replace Section of Concrete Flatwork Damaged due to Erosion Includes Demo, Grading, Compaction, New PCC and Reinstall Chain Link Fencing THANK YOU FOR YOUR BUSINESS!
Attachment 10B
Details Report For : MISC 2020 2021 2022 & 2023
ERIC ALVAREZ 02/28/2023
Item
Ph. 01 Quantity U/M Unit Cost Margin% Unit Price Total Price 42 R&R PCC AT FIRE STATION - CALIMESA

1.00 LS $62,615.36 $62,615.36 15.00 $72,010.00 $72,010.00 BASE BID Total Cost
Description
Activity DEMO EXT. PCC Crew EXCAVATE WITH Activity Qty
BOBCAT

50.00 CY
Rate: Days:

Day:

Hour:

Labor
Equipment
Total Cost:

6.20 Unit Cost:

50.00 1.00

1.00 CY
CY
$9,813.81
Actual: 1.00
$196.28
Labor Quantity Hours Days Unit Cost
GENFOR GENERAL FOREMAN 1.00 9.00 HR 1.00 131.75 $1,185.75 LAB 1 2.00 8.00 HR 1.00 $1,467.68 LABORER GROUP 1 91.73 $0.00 The total contains overtime cost of: 50.38 Total $2,703.81 Equipment Quantity Hours Days Unit Cost
TRPU PICKUP TRUCK 1.00 14.00 8.00 HR 1.00 $112.00
BCATB BOBCAT/BREAKER 1.00 135.00 8.00 HR 1.00 $1,080.00 SAW SAW CUT 1.00 185.00 8.00 HR 1.00 $1,480.00
BKHOE BACKHOE 1.00 186.00 8.00 HR 1.00 $1,488.00
Total $4,160.00
Trucks Quantity Unit Cost
10WEEL HOURLY 10-WHEELER 8.00 125.00 $1,000.00
Total $1,000.00
Other Quantity Unit Cost
EQUIPMENT MOVE RATE $200.00
SMALL
EQM 1 1.00 200.00
DMP2 DUMP FEES-AC/PCC 7.00 250.00 $1,750.00
Total $1,950.00
Act
Note:

Job No. 0 Page 1 of 4 107 Estimate No.

Details Report For : MISC 2020 2021 2022 & 2023
ERIC ALVAREZ 02/28/2023
Item
Ph. 01 Quantity U/M Unit Cost Margin% Unit Price Total Price 42 R&R PCC AT FIRE STATION - CALIMESA

1.00 LS $62,615.36 $62,615.36 15.00 $72,010.00 $72,010.00 BASE BID Total Cost
Description
Activity BACKFILL SLOPE & GRADE Crew GRADING SKIPLOADER Activity Qty CREW

1.00 LS
Rate: Days:

Day:

Hour:

Labor
Equipment
Total Cost:

0.10 Unit Cost:

0.50 2.00

2.00 LS
LS
$12,342.61
Actual: 2.00
$12,342.61
Labor Quantity Hours Days Unit Cost
GENFOR GENERAL FOREMAN 1.00 9.00 HR 2.00 131.75 $2,371.50 LAB 1 2.00 8.00 HR 2.00 $2,935.36 LABORER GROUP 1 91.73 $0.00 The total contains overtime cost of: 100.75 Total $5,407.61 Equipment Quantity Hours Days Unit Cost
TRPU PICKUP TRUCK 1.00 8.00 HR 2.00 14.00 $224.00
TRW20B WATER TRUCK 2000 BARE 1.00 8.00 HR 2.00 35.00 $560.00 RLGBV ROLLER GRADE 8.00 HR 2.00 $880.00

VIBRATORY

1.00 55.00
BKHOE BACKHOE 1.00 8.00 HR 2.00 186.00 $2,976.00
SKIPB BARE SKIPLOADER 1.00 8.00 HR 2.00 40.00 $640.00
Total $5,280.00
Material Quantity Unit Cost
AB AGGREGATE BASE 25.00 10.00 $250.00
AGG BASE $5.00

ENVIROMENTAL
ABENVR 1.00 5.00
Total $255.00
Trucks Quantity Unit Cost
10WEEL HOURLY 10-WHEELER 8.00 125.00 $1,000.00
Total $1,000.00
Other Quantity Unit Cost
EQUIPMENT MOVE RATE $400.00
SMALL
EQM 1 2.00 200.00
Total $400.00
Act
Note:

Job No. 0 Page 2 of 4 Estimate No. 107
Details Report For : MISC 2020 2021 2022 & 2023
ERIC ALVAREZ 02/28/2023
Item
Ph. 01 Quantity U/M Unit Cost Margin% Unit Price Total Price 42 R&R PCC AT FIRE STATION - CALIMESA

1.00 LS $62,615.36 $62,615.36 15.00 $72,010.00 $72,010.00 BASE BID Total Cost
Description
Activity 6" PCC - FORM & POUR Crew TEN (10) MEN Activity Qty

CONCRETE CREW
2,525.00 SF
Rate: Days:

Day:

Hour:

Labor
Equipment
Total Cost:
210.40 Unit Cost:
1,683.30 1.50

1.50 SF
SF
$27,794.13
Actual: 1.50
$11.01
Labor Quantity Days Hours Unit Cost
MAS 6.00 8.00 HR 1.50 $6,889.68 CEMENT MASON 95.69
TEAMST 1.00 12.00 HR 1.50 $1,651.14 TEAMSTER III 91.73
4MPCC 1.00 8.00 HR 1.50 $1,166.88 FOREMAN CONCRETE WORK 97.24 LABPCC 3.00 8.00 HR 1.50 $3,291.12 LABOR CONCRETE WORK 91.42 $0.00 The total contains overtime cost of: 197.31 Total $13,196.13 Equipment Quantity Hours Days Unit Cost
TRPU PICKUP TRUCK 1.00 8.00 HR 1.50 14.00 $168.00
TRFORM FORM TRUCK 1.00 8.00 HR 1.50 40.00 $480.00
Total $648.00
Material Quantity Unit Cost
CON5.5 CONCRETE 5.5 SACK 65.00 150.00 $9,750.00
CONCRETE LOAD ENVIRO $2,800.00
CHARGE
CONLOD 7.00 400.00
MISC MISC 1.00 250.00 $250.00
CATCH BASIN w TRAFF. $1,150.00
GRATE
CBPC 1.00 1,150.00
Total $13,950.00
Act
Note:

Job No. 0 Page 3 of 4 Estimate No. 107
Details Report For : MISC 2020 2021 2022 & 2023
ERIC ALVAREZ 02/28/2023
Item
Ph. 01 Quantity U/M Unit Cost Margin% Unit Price Total Price 42 R&R PCC AT FIRE STATION - CALIMESA

1.00 LS $62,615.36 $62,615.36 15.00 $72,010.00 $72,010.00 BASE BID Total Cost
Description
Activity SD & FENCING Crew EXCAVATE WITH Activity Qty
BOBCAT

1.00 LS
Rate: Days:

Day:

Hour:

Labor
Equipment
Total Cost:

0.13 Unit Cost:

1.00 1.00

1.00 LS
LS
$12,664.81
Actual: 1.00
$12,664.81
Labor Quantity Hours Days Unit Cost
GENFOR GENERAL FOREMAN 1.00 9.00 HR 1.00 131.75 $1,185.75 LAB 1 2.00 8.00 HR 1.00 $1,467.68 LABORER GROUP 1 91.73 $0.00 The total contains overtime cost of: 50.38 Total $2,703.81 Equipment Quantity Hours Days Unit Cost
TRPU PICKUP TRUCK 1.00 8.00 HR 1.00 14.00 $112.00
MINI MINI EXCAVATOR 1.00 8.00 HR 1.00 145.00 $1,160.00
Total $1,272.00
Material Quantity Unit Cost
DRAIN1 1.00 600.00 $600.00
MISC FENCING 130.00 60.00 $7,800.00
Total $8,400.00
Trucks Quantity Unit Cost
10WEEL HOURLY 10-WHEELER 1.00 89.00 $89.00
Total $89.00
Other Quantity Unit Cost
EQUIPMENT MOVE RATE $200.00
SMALL
EQM 1 1.00 200.00
Total $200.00
Act
Note:
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