Regular Meeting of the Calimesa City Council
Monday, March 18, 2024
CALL TO ORDER
ROLL CALL: MAYOR DAVIS, MAYOR PRO TEM HEWITT, COUNCIL MEMBER CERVANTEZ, COUNCIL MEMBER MANLY AND COUNCIL MEMBER MOLINA.
STAFF: CITY MANAGER KOLBOW, CITY ATTORNEY BARROW, CITY CLERK
GERDES, FINANCE DIRECTOR REID, PLANNING DIRECTOR LUCIA, PUBLIC
WORKS DIRECTOR MONSON, CITY ENGINEER THORNTON, FIRE CHIEF O’CONNELL AND SHERIFF CAPTAIN PETERSON.
PLEDGE OF ALLEGIANCE
COMMUNICATIONS FROM THE PUBLIC
Pursuant to the Brown Act, this is the opportunity for members of the public to directly address the Council on any item within the Council’s subject matter jurisdiction. Please note that this is also the time in which members of the public may address the Council on any item on the Consent Calendar. This is not the time for City Council discussion of non-agenda items. After receiving public comments, Council Members, or staff, after being recognized by the Mayor, may briefly respond to statements made by the public or questions posed by the public. In addition, Council Members may ask questions for clarification or make a referral to staff for factual information to be reported back to the Council at a later meeting.
Regular Meeting of the Calimesa City Council
Meeting Agenda
Monday, March 18, 2024 – 6:00 p.m.
Norton Younglove Multipurpose Senior Center
908 Park Avenue, Calimesa, CA 92320
William Davis, Mayor Wendy Hewitt, Mayor Pro Tem
Jeff Cervantez, Council Member John Manly, Council Member Linda Molina, Council Member Will Kolbow, City Manager Quinn Barrow, City Attorney The Calimesa City Council will be conducting this meeting in the Norton Younglove Senior Center. Members of the public may attend this meeting in person at the Norton Younglove Senior Center, 908 Park Avenue, Calimesa, CA 92320, or the public may view the City Council meetings live at https://www.youtube.com/@calimesacity900/live beginning at 6:00 p.m.
Submission of Public Comments: Public comment will be allowed by completing a speaker slip and providing it to the City Clerk at the meeting. Please observe a time limit of three (3) minutes when giving your presentation. When called upon, please step forward to the microphone, state your name for the record, whom you represent and any statement you wish to make. Please be advised that you may not defer your three (3) minutes to another speaker.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a City meeting or other services offered by this City, please contact the City Clerk’s Office, (909) 795-9801. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.
Any public writings distributed by the City to at least a majority of the Council Members regarding any item on this regular meeting agenda will be made available at the public counter at City Hall located at 908 Park Avenue, Calimesa, CA 92320.
Regular Meeting of the Calimesa City Council
Monday, March 18, 2024
APPROVAL OF THE AGENDA, CONSENT CALENDAR AND WAIVER OF FULL READING OF ORDINANCES This is the time for the City Council to notify the public of any changes to the agenda; such as removal of an agenda item, rearrangement of the agenda, postponement of an agenda item or continuance of an item to a future meeting. This is also the time for the City Council to remove items from the Consent Calendar for individual consideration. Waiver of full reading of ordinances does not take policy action or approve or disapprove any ordinances on the agenda, it simply means that the entire text of the ordinance will not be read.
RECOMMENDATION: Move to approve the agenda and consent calendar Motion________________________ Second_______________________ Vote___________________________ CONSENT CALENDAR (Items 1 – 7)
The following items on the Consent Calendar are routine and customary items and are enacted by a single motion, with the exception of items previously removed during “Approval of the Agenda” for individual consideration. Any items removed shall be individually considered immediately after taking action on the Consent Calendar.
1. APPROVAL OF CITY COUNCIL ACTION MINUTES.
a) City Council action minutes of a regular meeting of March 4, 2024.
2. RECEIVE AND FILE CITY COMMISSION & BOARD MINUTES.
a) Library Commission action minutes of a regular meeting of February 6, 2024 b) Parks, Trails & Community Services action minutes of a regular meeting of February 7, 2024
3. APPROVAL OF WARRANT REGISTERS.
a) Check Register Report with a total of $420,118.89 (Check Nos. 41654 to 41703) b) February 29, 2024 Payroll of $119,969.18
March 1, 2024, Council Payroll of $1,670.25
March 14, 2024 Payroll of $108,727.85
4. COUNCIL TRAVEL EXPENSES.
RECOMMENDATION: That the City Council move to approve the Council Travel Training and Meeting/Mileage Expenses Report through February 29, 2024.
5. TREASURER’S REPORT FOR THE MONTH ENDED JANUARY 31, 2024.
RECOMMENDATION: That the City Council receive and file the Investment Report for the month ended January 31, 2024.
6. RESOLUTION NO. 2024-09 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CALIMESA, CALIFORNIA, IDENTIFYING THE TERMS AND CONDITIONS FOR THE CITY OF
CALIMESA FIRE DEPARTMENT RESPONSE AWAY FROM THEIR OFFICIAL DUTY
STATION TO A MASTER MUTUAL AID SYSTEM RESPONSE TO AN EMERGENCY INCIDENT IN CONJUNCTION WITH THE CALIFORNIA FIRE ASSISTANCE AGREEMENT.
RECOMMENDATION: That the City Council adopt Resolution No. 2024-09, a Resolution of the City Council of the City of Calimesa, California, identifying the terms and conditions for the City of Calimesa Fire Department response away from their official duty station to a Master Mutual Aid System response to an emergency incident in conjunction with the California Fire Assistance Agreement (CFAA).
7. CALIMESA FIRE DEPARTMENT EMERGENCY COMMUNICATIONS SYSTEM – HANDHELD PORTABLE RADIO PURCHASE AND REPLACEMENT.
RECOMMENDATION: That the City Council approve the necessary purchase and replacement of the Fire Departments handheld radios.
Regular Meeting of the Calimesa City Council
Monday, March 18, 2024
CALIMESA CHAMBER OF COMMERCE REPORT
BUSINESS ITEMS
8. DISCUSSION REGARDING AN AMENDMENTS TO THE CALIMESA MUNICIPAL CODE CHAPTER 2.10 (CITY COUNCIL), SECTION 2.10.040 (COMPENSATION) OF THE CITY COUNCIL FOLLOWING THE ADOPTION OF SENATE BILL 329.
RECOMMENDATION: That the City Council provide direction to staff regarding potential changes to the salaries of member of the City Council through an ordinance aligning with Senate Bill 329 and applicable law.
MAYOR & COUNCIL MEMBER REPORTING OF COUNTY & REGIONAL MEETINGS/CONFERENCES This is the time for general comments, announcements, reports on meetings attended at public expense as required by AB 1234, requests of staff, and other issues of concern to Council Members may be presented briefly at this time. The Council may not legally take action on any item presented at this time other than to direct staff to investigate a complaint or place an item on a future agenda unless (1) by a majority vote, the Council determines that an emergency situation exists, as defined by Government Code § 54956.5 or (2) by a four-fifths vote, the Council determines that there is a need for immediate action and the need for action arose subsequent to the agenda being posted as required by Government Code § 54954.2(b).
CITY MANAGER COMMENTS & REPORTS
ADJOURNMENT
Adjourn to the Regular Meeting of the City Council on Monday, April 1, 2024 at 6:00 p.m.
City Council Meeting
Agenda Report
Agenda Item No. 1
SUBJECT: APPROVAL OF CITY COUNCIL MEETING MINUTES
MEETING DATE: March 18, 2024
PREPARED BY: Darlene Gerdes, Deputy City Manager/City Clerk RECOMMENDATION: That the City Council approve the action minutes as presented for the Regular City Council meeting of March 4, 2024
ATTACHMENTS:
Attachment A: City Council action minutes of March 4, 2024 regular meeting.
City Council Meeting
Agenda Report
Agenda Item No. 2
SUBJECT: APPROVAL OF COMMISSION MEETING MINUTES
MEETING DATE: March 18, 2024
PREPARED BY: Darlene Gerdes, Deputy City Manager/City Clerk RECOMMENDATION: That the City Council approve the action minutes as presented for the Library Commission regular meeting of February 6, 2024 and the Parks, Trails & Open Space Commission regular meeting of February 7, 2024.
ATTACHMENTS:
Attachment A: Library Commission action minutes of regular meeting of February 6, 2024 Attachment B: Parks, Trails & Open Space action minutes of special meeting of February 7, 2024.
City Council Meeting
Agenda Report
Agenda Item No. 3
SUBJECT: APPROVAL OF WARRANT REGISTER
MEETING DATE: March 18, 2024
PREPARED BY: Celeste Reid, Finance Director
RECOMMENDATION: That the City Council approve the Warrant Register as presented.
SUMMARY: The attached Check Register Report for City Council’s approval is as follows:
a) Check Register Report with a total of $420,118.89 (Check Nos.41654-41703) b) February 29, 2024 Payroll of $119,969.18
March 1, 2024, Council Payroll of $1,670.25
March 14, 2024 Payroll of $108,727.85
City Council Meeting
Agenda Report
Agenda Item No. 4
SUBJECT: COUNCIL TRAVEL, TRAINING AND MEETING/MILEAGE
EXPENSES
MEETING DATE: March 18, 2024
PREPARED BY: Darlene Gerdes, Deputy City Manager/City Clerk RECOMMENDATION: That the City Council approve the Council Travel, Training and Meeting/Mileage Expenses Report through February 29, 2024.
ATTACHMENTS:
Attachment A: Council Travel, Training and Meeting/Mileage Expenses Report through February 29, 2024.
FISCAL YEAR 2023-24
COUNCIL TRAVEL AND MEETING/MILEAGE EXPENSES
ATTACHMENT 4A
MEETING/MILEAGE 01-1100-7590
DATE DESCRIPTION AMOUNT DATE DESCRIPTION AMOUNT
TOTAL TRAVEL/TRAINING $ - TOTAL MEETING/MILEAGE $ -
REMAINING BALANCE $ 1,450.00 REMAINING BALANCE $ 600.00 MEETING/MILEAGE 01-1100-7590
DATE DESCRIPTION AMOUNT DATE DESCRIPTION AMOUNT
TOTAL TRAVEL/TRAINING $ - TOTAL MEETING/MILEAGE $ -
REMAINING BALANCE $ 1,450.00 REMAINING BALANCE $ 600.00
JEFF CERVANTEZ TRAVEL - MEETING/MILEAGE EXPENSES
TRAVEL/TRAINING 01-1100-7585
WENDY HEWITT TRAVEL - MEETING/MILEAGE EXPENSES
TRAVEL/TRAINING 01-1100-7585
FISCAL YEAR 2023-24
COUNCIL TRAVEL AND MEETING/MILEAGE EXPENSES
ATTACHMENT 4A
MEETING/MILEAGE 01-1100-7590
DATE DESCRIPTION AMOUNT DATE DESCRIPTION AMOUNT
TOTAL TRAVEL/TRAINING $ - TOTAL MEETING/MILEAGE $ -
REMAINING BALANCE $ 1,900.00 REMAINING BALANCE $ 600.00 MEETING/MILEAGE 01-1100-7590
DATE DESCRIPTION AMOUNT DATE DESCRIPTION AMOUNT
1-Jul LOCC Annual Conf Registration $ 75.00 10-Jul LOCC Riverside Division Meeting $ 40.00 31-Jul Airline ticket for Conference $ 336.97 11-Dec LOCC Riverside Division Meeting $ 45.00 8-Jan LOCC Riverside Division Meeting $ 45.00
TOTAL TRAVEL/TRAINING $ 411.97 TOTAL MEETING/MILEAGE $ 130.00 REMAINING BALANCE $ 1,038.03 REMAINING BALANCE $ 470.00
LINDA MOLINA TRAVEL - MEETING/MILEAGE EXPENSES
TRAVEL/TRAINING 01-1100-7585
BILL DAVIS TRAVEL - MEETING/MILEAGE EXPENSES
TRAVEL/TRAINING 01-1100-7585
FISCAL YEAR 2023-24
COUNCIL TRAVEL AND MEETING/MILEAGE EXPENSES
ATTACHMENT 4A
MEETING/MILEAGE 01-1100-7590
DATE DESCRIPTION AMOUNT DESCRIPTION AMOUNT
TOTAL TRAVEL/TRAINING $ - TOTAL MEETING/MILEAGE $ -
REMAINING BALANCE $ 1,450.00 REMAINING BALANCE $ 600.00
JOHN MANLY TRAVEL - MEETING/MILEAGE EXPENSES
TRAVEL/TRAINING 01-1100-7585
City Council Meeting
Agenda Report
Agenda Item No. 5
SUBJECT: TREASURER’S REPORT FOR THE MONTH ENDED
JANUARY 31, 2024
MEETING DATE: March 18, 2024
PREPARED BY: Celeste Reid, Finance Director and Treasurer RECOMMENDATION: That the City Council receive and file the Investment Report for the month ended January 31, 2024.
BACKGROUND: Pursuant to Council Resolution No. 2023-68 approved on November 6, 2023, the monthly Treasurer’s Report is hereby submitted. The report complies with the aforementioned Council resolution, as well as Government Code Section 53646.
DISCUSSION: The investment report provides information in accordance with the Investment Policy approved by Council Resolution No. 2023-68. Information includes the reporting of realized and unrealized gain and loss activity for the respective month of reporting. Generally, unrealized gains and losses are the day-to-day increases or decreases in an assets value. Until an investment is sold for cash, the gains or losses remain unrealized. Realized gains and losses reflect the results of selling of investments and are the difference between the cost basis and the market value as of the transaction date of sale. The City will continually have reportable changes of unrealized gain and loss activity between cost basis and market value as underlying investments are subject to the variability of market conditions. Staff evaluates investment options on an ongoing basis to ensure reasonable access to funds and reserves are set aside to maintain availability of cash position for general operations and capital assets.
Significant transactions during the month include transfers of $3,500,000 from the General Fund checking account for the purchase of a six-month CD with HCN Bank, with a maturity date of July 30, 2024 and interest rate of 4.89%. Accrued interest earnings will post in June 2024 for interest earned through that period.
FISCAL IMPACT: Revenue was recognized for interest and dividend earnings of $226,461 for October – December 2023 quarterly interest from the LAIF fund and $9,668 for CFD and Successor Agency funds.
ATTACHMENTS:
Attachment A: Treasurer’s Report for the month ended January 31, 2024.
City Council Meeting
Agenda Report
Agenda Item No. 6
SUBJECT: RESOLUTION NO. 2024-09 A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF CALIMESA, CALIFORNIA,
IDENTIFYING THE TERMS AND CONDITIONS FOR THE
CITY OF CALIMESA FIRE DEPARTMENT RESPONSE
AWAY FROM THEIR OFFICIAL DUTY STATION TO A
MASTER MUTUAL AID SYSTEM RESPONSE TO AN
EMERGENCY INCIDENT IN CONJUNCTION WITH THE
CALIFORNIA FIRE ASSISTANCE AGREEMENT
MEETING DATE: March 18, 2024
PREPARED BY: Geraldo Rodriguez, Calimesa Deputy Fire Marshal RECOMMENDATION: That the City Council adopt Resolution No. 2024-09, a Resolution of the City Council of the City of Calimesa, California, identifying the terms and conditions for the City of Calimesa Fire Department response away from their official duty station to a Master Mutual Aid System response to an emergency incident in conjunction with the California Fire Assistance Agreement (CFAA).
BACKGROUND: On June 4, 2018, the City Council adopted Resolution No. 2018-25, which provided the terms and conditions for the City Of Calimesa Fire Department response to emergency incidents in conjunction with the California Fire Assistance Agreement (CFAA) reimbursement program under the California Master Mutual Aid System. Included in the terms and conditions of Resolution No. 2018-25 were the identification of the Calimesa Fire Department employment position classifications and the reimbursement component of portal to portal for full reimbursement for the City’s Fire Department personnel and equipment assigned to the emergency incident.
Since adopting Resolution No. 2018-25, the City of Calimesa Fire Department has expanded its employment position classifications or titles to include the new classifications of Apparatus Engineer and Firefighter/Paramedic. As a result of the Fire Department’s additional employment position classifications, the City is required to submit a local governing body resolution identifying the Calimesa Fire Department employment position classifications and the reimbursement component of portal to portal for full reimbursement to the California Office of Emergency Services (CAL OES), who is responsible for overseeing local government fire agencies interactions with CFAA under the California Master Mutual Aid System.
Although the wording in the New Resolution differs slightly from Resolution No. 2018-25, the intent is identical to confirm the City’s pay practices for its Fire Department personnel. By doing so, the City will be eligible for full “portal to portal” reimbursement if the City of Calimesa Fire Department
is called upon for assistants under the California Master Mutal Aid System in conjunction with CFAA. Resolution 2018-25 and the June 4, 2018 staff report are attached for reference.
DISCUSSION: Without City Council adaption and submittal of Resolution 2024-09 to CAL OES, the City would not be eligible for CFAA reimbursement cost for City of Calimesa Fire Department positions Apparatus Engineers and Firefighter Paramedics participation in emergency incidents under Master Mutual Aid.
FISCAL IMPACT: The City of Calimesa would fully burden the cost associated with the City of Calimesa Fire Department positions Apparatus Engineers and Firefighter Paramedics participation in emergency incidents under the Master Mutual Aid system in conjunction with CFAA.
ATTACHMENTS:
Attachment A: Resolution No. 2024-09
Attachment B: Staff Report and Resolution 2018-25 from June 4, 2018
RESOLUTION NO. 2024-09
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALIMESA,
CALIFORNIA, IDENTIFYING THE TERMS AND CONDITIONS FOR THE
CITY OF CALIMESA FIRE DEPARTMENT RESPONSE AWAY FROM
THEIR OFFICIAL DUTY STATION TO A MASTER MUTUAL AID SYSTEM
RESPONSE TO AN EMERGENCY INCIDENT IN CONJUNCTION WITH
THE CALIFORNIA FIRE ASSISTANCE AGREEMENT
WHEREAS, the City of Calimesa Fire Department is a public agency located in the County of Riverside, State of California, and
WHEREAS, it is the City of Calimesa's desire to provide fair and legal payment to all its employees for time worked; and
WHEREAS, the City of Calimesa has in its employ Fire Department response personnel, including Fire Chief, Deputy Chief, Battalion Chief, Fire Captain, Apparatus Engineer, Firefighter/EMT, and Firefighter/Paramedic; and WHEREAS, the City of Calimesa will compensate its employees portal to portal while in the course of their employment and away from their official duty station and assigned to an emergency incident, in support of an emergency incident, or prepositioned for emergency response; and
WHEREAS, the City of Calimesa will compensate its employees overtime in accordance with their current Personnel Rules and Regulations and/or other directives while in the course of their employment and away from their official duty station and assigned to an emergency incident, in support of an emergency incident, or prepositioned for emergency response; and WHEREAS, the City of Calimesa previously adopted Resolution No. 2018-25, A Resolution of the City Council of the City of Calimesa, California, confirming the terms and conditions for compensation for fire personnel assigned to a California fire and rescue mutual aid emergency incident away from their official duty station, including overtime and portal to portal pay was adopted by the City Council on June 4, 2018; and WHEREAS, the City Council now desires to rescind Resolution No. 2018-25 in its entirety.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CALIMESA DOES HEREBY FIND, ORDER AND RESOLVE AS FOLLOWS:
Section 1. Personnel shall be compensated according to Personnel Rules and Regulations and/or other directives that identify personnel compensation in the workplace.
Attachment 6A
Section 2. In the event a personnel classification does not have an assigned compensation rate, a “Base Rate” as set forth in an organizational policy, administrative directive or similar document will to be used compensate such personnel.
Section 3. The City of Calimesa Fire Department will maintain a current salary survey or acknowledgment of acceptance of the “base rate” on file with the California Governor’s Office of Emergency Services, Fire Rescue Division.
Section 4. Personnel will be compensated (portal to portal) beginning at the time of dispatch to the return to jurisdiction when equipment and personnel are in service and available for agency response.
Section 5. Fire Department response personnel include: Fire Chief, Deputy Chief, Battalion Chief, Fire Captain, Apparatus Engineer, Firefighter/EMT, and Firefighter/Paramedic.
Section 6. Resolution no. 2018-25, A Resolution of the City Council of the City of Calimesa, California, confirming the terms and conditions for compensation for fire personnel assigned to a California fire and rescue mutual aid emergency incident away from their official duty station, including overtime and portal to portal pay is hereby rescinded in its entirety.
PASSED, APPROVED AND ADOPTED this 18th day of March 2024. _____________________________________
WILLIAM DAVIS, MAYOR
ATTEST:
_____________________________
DARLENE GERDES, CITY CLERK
RESOLUTION Nr.2018-25
A RESOLUTION OF T}IE CITY COU1TCIL OF THE CITY OF CALIMESA, CAI,IT'ORNIA IDENTITYTNG THE TERMS A}[D CONDITIONS F'OR FIRE DEPARTM{NT RESPONSE AWAY FROM THEIR OFFICIAL DUTY
STATTON AND ASSICI!{ED TO AN EMARGENCY INCI}ENT
WHEREA$, the City of Calimesa Fire Dcpartment is a public agency located in the County of Riverside, State of Calit'ornia, and
W:HEREAS' it is the City of Calimesa desire to provide fair and legal payme$t to atl its empioyees for time worked; and
WHEREAS, the City of Calimesa has in its empioy, Fire Department response persannel include: Fire Chicf, Depuly Chie{ Battalion Chief, Fire Captain, Fire{ighter/EltlT, and Firefi.ghter; arrd
WHEREAS, tha CiB of Calim+sa will *ompcnsate its employees portal to portal while in the course of their employrnent and away from their official duty station and assigned ta an emergency incident, in support of an emsrgsllcy incident, or prepositioned for emergency response; and
WHEREAS, the City of Calirnesa will compensate its employees overtirne in accordanee with their current Personnel Rules and Regulalions, and/or other directive while in the course of their employment and away frorn their official duty station and assigned to an emorgency incident, in support of an emergency inci.dent, or pro-positioned for emergency response; and WIIfiREAS, the City of Calimesa previously adopted Resolution no. 2018-16, A Resolutian of the C.ity Counuil of the City of Calimesa, California, confirming the terms and csnditions for componsation for fire personnel assigned to a Califomia fire and resfile mutual aid emergency incident away from their offrcial dufy station, including overtime and portal to portal pay was adopted by the City Council on May 7, ?018; and WHEREAS, the City Council now desires to rescind Resolution no^ 2018-16 in its entirety.
Now, Therefore, Be It I{ereby resolved by tht Ci$ a{Calimes* thst:
$"qttiq,g 1..- P*rs*:nnel shall be compensated according to Personn*l Ruies and Regulations, and/or other directive that identifies personnel compensaticn in the workplace,
$egligp.A In the event a personnel classification does not have an assigned compensation rate, a ooB&ss Rate" as set forth in an organizational policy, administrative directive or similar document will to be used compensate such persannel.
Attachment 6B
S$ctigp 3, The City of Calimesa Fire Department will maintain a current salary survey or acknowledgement of acc,eptance ofthe "base rate" on fiie with the Califomia Governor's Office of Emergency Services, Fire Rescue Division.
Qe$tioUtt Personrrel wilt be compensated (portal to portal) beginning at the time of dispatch to the return to jurisdiction when equipment and personnel are in service and available for agency response.
f,eeliop 5, Fire department rcsponse personnel include: Fire Chief, Depury Chief, Battalion Chief, Fire Captain, Firefighter/EMT, and Firefighter.
SeStlpq-6.. Resolution no,2018-16, A Resolution of the City Council of the City of Calimesa Califomia, confirming the terms and conditions for compensation for fire personnel assigned to a California fire and rescue nnrtual aid emergency incident away from their official duty statior5 including overtime and portat to portal pay is hereby rescinded in its entirety.
PASSED, APPROVED AND AIIOPTED this 4th day of June 20t8.
AY
ATTEST:
GERDE CLERK
I, Darlene Gerdes, City Clerk of the City of Calimes4 hereby certify that the foregoing resolution was duly passed at a regular meeting of the City Council of the City of Calimesa held on the 4th day of June, 2018 by the following vote:
Ayes:
Noes:
Absent
Clark, Davis, Hewitt and Hyatt
None
Molina i
.f)--,
DA IENE GERDES, CITY CLERK
Agenda Item No. 12
STAFF REPORT
CITY OF CALIMESA
CITY COUNCIL MEETING
SUBJECT: RESOLUTION REGARDING THE TERMS AND CONDITIONS FOR
FIRE DEPARTMENT RESPONSE AWAY FROM THEIR OFFICIAL
DUTY STATION AND ASSIGNED TO AN EMERGENCY INCIDENT
MEETING DATE: June 4, 2018
PREPARED BY: Bonnie Johnson, City Manager
Jock Johnson, Fire Chief
PRESENTED BY: Bonnie Johnson, City Manager
Jock Johnson, Fire Chief
RECOMMENDATION: That the City Council adopt Resolution No. 2018-25, a Resolution of the City Council of the City of Calimesa, California, identifying the terms and conditions for fire department response away from their official duty station and assigned to an emergency incident.
BACKGROUND AND DISCUSSION: As you may recall, on May 7, 2018, the City Council adopted Resolution No. 2018-16, which provided for portal to portal compensation for personnel in the event our Fire Department is called upon under the California Master Mutual Aid System. After review by the Office of Emergency Services (OES), the Chief was informed that Resolution 2018-16 needs to be rescinded and replaced with a new Resolution.
Although the wording in the New Resolution is a bit different from the original Resolution, the intent is identical; to confirm the City’s pay practices for its Fire Department personnel.
By doing so, the City will be eligible for full “portal to portal” reimbursement in the event Fire Department personnel are called upon under the California Fire Assistance Agreement (CFAA).
The original Staff Report and Resolution are attached for your reference.
FISCAL IMPACT: Although it is not known when and how often the CFAA will be utilized, the proposed Resolution will ensure that the City will be reimbursed for costs incurred.
ATTACHMENTS:
Attachment A: Resolution 2018-25
Attachment B: Staff report and Resolution 2018-16 from May 7, 2018
Attachment 6B Continued
City Council Meeting
Agenda Report
Agenda Item No. 7
SUBJECT: CALIMESA FIRE DEPARTMENT EMERGENCY COMMUNICATIONS SYSTEM – HANDHELD PORTABLE RADIO PURCHASE AND
REPLACEMENT
MEETING DATE: March 18, 2024
PREPARED BY: Tim O’Connell, Fire Chief
RECOMMENDATION: That the City Council approve the necessary purchase and replacement of the Fire Departments handheld radios.
BACKGROUND: Upon formation of the City’s municipal Fire Department effective January 1, 2018, as a result of the termination of the previous Fire Protection Services Agreement with the County of Riverside, the city council authorized the City Manager and Fire Consultants to purchase the suggested, recommended and required equipment to provide “all risk, full service,” fire protection and suppression services.
Some of this equipment included the handheld portable radio inventory, which was manufactured by Bendix-King, Inc. The current inventory of radios was acquired during the upfitting and transition from the previous fire services contract agency and were compliant with the State of California – Fire Scope radio programing and hardware requirements for use during emergency operations and daily radio communications as stipulated and required with the City of Calimesa / Riverside County CAL-Fire Radio Communications Dispatch Agreement. Each firefighter (riding position) is required to be assigned at least one handheld radio for fireground communications and accountability.
Command Officers in some cases are required to operate multiple radios for command and tactical operations.
The handheld radios currently utilized (BK-DPH102XCMD) by Calimesa Firefighters, have become obsolete and are no longer manufactured and are unable to meet the minimum frequency and programing requirements needed for use during emergency incidents.
DISCUSSION: The action before the City Council is for the authorization to purchase the equipment described in the subsequent attachments (A-D), required for use during Inherently Dangerous to Life or Death (IDLH) operations and emergency responses. The acquisition and purchase of the needed fifteen (15) was not foreseen as the radio programing and channel allocations occurred unexpectedly without prior notification from the State of California. Staff had previously budgeted for a replacement plan to acquire a portion of the radios over the coming Adopted Budget and Capital Acquisition cycles until the transition was completed. The Calimesa Fire Department currently possesses a cashe of approximately thirty (30) handheld radios and is seeking to replace
(15) fifteen. The total cashe required is calculated at forty-two (42). Staff will continue to add to the needed radio compliment/cashe annually as previously discussed.
Staff obtained several bids from potential vendors for the procurement of the currently available Bendix King (BKR 5000) replacement VHF handheld radios.
FISCAL IMPACT: This expense was not included as part of the 2023-2024 adopted budget General Fund. The quoted total expense will be approximately $38,301.34 charged to Fire Department Fund:
01-4300-8300 and will not require adjustment to the 2023-24 Adopted Budget ATTACHMENTS:
Attachment A: Johnson Equipment
Attachment B: Foothill Communications
Attachement C: BK Technologies
Attachement D: 49er Communications
Quote
Date
3/4/2024
Quote #
5544
Bill To:
City of Calimesa
906 Park Avenue
Calimesa, California 92320
Ship To:
City of Calimesa
906 Park Avenue
Calimesa, CA 92320
P.O. No. Terms
Net 30
Rep
GJ
FOB
Perris, Ca
Project Make / Model / Year
Signature Total
Subtotal
test Sales Tax (7.75%)
7 Qty Item Description Each Total
BK BKR5000-T3YC-1 BK Technologies Port, VHF 136-174MHz, 5000Ch, 6W,T3, YEL, No Ch Stop, BT
15.00 1,508.83 22,632.45T
BK BKR0810GPS-E BK Technologies Antenna, GPS, VHF,
136-174MHz,BKR-P Series
15.00 56.30 844.50T
BK BKR0204 BK Technologies Microphone, Speaker, w/3.5mm, IP68, Emergency Button, BKR5000/9000
15.00 257.43 3,861.45T
BK BKR0101 BK Technologies Battery Pack, Li-Ion 4900 mAh, Smart, BKR5000
30.00 172.67 5,180.10T
BK BKR0120 BK Technologies Battery,Clamshell,12 cell "AA", Orange Case, BKR5000. Includes magazine
15.00 103.10 1,546.50T
2.00 PP EC6M-BK3 Power Products Endura Six-Unit Charger, BKR 411.25 822.50T PP EC1-BK3 Power Products ENDURA SINGLE UNIT CHARGER FOR BK TECHNOLOGIES BKR5000
4.00 49.89 199.56T
BK BKR0701 BK Technologies Adapter,Cloning,Legacy Portable & Mobile, Requires KAA0700 cloning cable for cloning to
KNG-P?s or a KAA0701 Legacy cloning cable for cloning
to KNG Series and D-Series
1.00 161.95 161.95T
1.00 BK BKR0700 BK Technologies Cable,Cloning, BKR-P Series 197.35 197.35T BK BKR0710 BK Technologies Cable, Programming, USB, BKR-P Series
1.00 100.59 100.59T
_____________________________________ $38,301.84
$35,546.95
$2,754.89
Attachment 7A
Foothill Communications, Inc.
133 N. San Gabriel Blvd #206
Pasadena CA 91107
United States
Quote
#EST9104
3/4/2024
EST9104
1 of 2
Bill To TOTAL
Calimesa Fire Department
906 Park Ave
Calimesa CA 92320
United States $38,905.33
Expires: 4/3/2024
Sales Rep Shipping Method
Kenji Luster
[email protected]
No. Qty Item Tax Rate Amount
1 15 BK Technologies BKR5000-T3YC-1 VHF 136-174MHz, 6 Watt, BKR5000 Command, Yellow Housing Portable Radio, Top Display & Front Display, Full Keypad, Continuse Rotery Channel Knob, Blue Tooth, GPS, ADP and Belt Clip.
Yes $1,535.95 $23,039.25
2 15 BK Technologies BKR0810GPS-E Antenna, VHF, 136-174MHz,SMA,W/ GPS, BKR Series
Yes $56.95 $854.25
3 15 BK Technologies BKR0204 Remote speaker Mic Black, w/3.5mm jack & Emergency Button IP68 for BKR5000 Radios
Yes $259.95 $3,899.25
4 30 BK Technologies BKR0101 4900mAh Li-Ion Smart battery for BKR radios Yes $172.95 $5,188.50 5 15 BK Technologies BKR0120 Battery, Clamshell,12 "AA", Orange Case for BKR5000 radios
Yes $104.95 $1,574.25
6 2 Power Products EC6M-V2 Multi Unit Charger for 6 Batteries/radios.
Must choose battery pod at time of order.
Yes $395.95 $791.90
7 2 Power Products EC1 Single Unit Charger. 110-240VAC. Please specify radio Pod/Cup at time of order
Yes $49.95 $99.90
8 1 BK Technologies BKR0701 BKR adaptor for legacy cloning KAA0701 cable
Yes $165.95 $165.95
9 1 BK Technologies KAA0701 Cloning Cable for KNG Portable & Mobile and DPH & DMH radios
Yes $365.95 $365.95
10 1 BK Technologies BKR0710 USB Programming cable for BKR radios Yes $99.99 $99.99 11 1 FTL Shipping and Handling Fees & Charges. Expidited shipping and insurance are additional.
No $30.00 $30.00
Subtotal $36,109.19
Tax Total (7.75%) $2,796.14
Total $38,905.33
Deposit $
** DO NOT PAY – THIS IS AN ESTIMATE **
Equipment, hardware and materials covered by manufacturer’s warranty if applicable. Orders over $25,000. may require a deposit.
Modifications or deviations from those prescribed above requiring additional cost will be performed only upon
Attachment 7B
Foothill Communications, Inc.
133 N. San Gabriel Blvd #206
Pasadena CA 91107
United States
Quote
#EST9104
3/4/2024
EST9104
2 of 2
emailed/written direction and will incur charges over & above the estimate.
Cancellation of Service Calls within 24 business hours may be subject to a cancellation fee.
Delivery dates / completion of services is subject to strikes, accidents and vendor supply chains which are beyond our control.
Terms & Conditions: Lead times are variable. BK may ship a partial shipment unless the Order is specified Ship Complete. Contact your BK Sales rep for details. Cancelled or returned orders may be subject up to a 25% cancellation / restocking fee. Purchase order (PDF) must include: Valid product number, quantity, price, contract name and number, ship to, bill to, date, shipping terms, requested delivery date and any special delivery or packing instructions.
BK Technologies Inc. (fka RELM Wireless) 7100 Technology Drive, West Melbourne FL 32904 USA 800-821-2900 www.bktechnologies.com
Ship To Attn Phone (760) 458-0707
Ship To Attn Name Corey Bennin
Calimesa, CA 92320
United States
Ship To
Ship To Name Calimesa Fire Department (CA)
_______________________________________________
Shipping Payment FEDEX-Cust Paid
Expiration Date 4/26/2024
Created Date 3/4/2024
_______________________________________________
Email [email protected]
Phone (760) 458-0707
Title Captain
Contact Name Corey Bennin
PREPARED FOR:
906 Park Ave
Calimesa, CA 92320
United States
Bill To
Bill To Name Calimesa Fire Department (CA)
_______________________________________________
Contract-Name NASPO CONTRACT 00318 30% off
Quote Name Calimesa FD BKR5000 Quote w/Black Cases
Quote Number 00017776
_______________________________________________
Email [email protected]
Title Regional Sales Manager
Prepared By Christopher Lopez
PREPARED BY:
Product Product Description Quantity List Price
Sales
Price
(Unit)
Total Price
2 BKR5000-T3BC-1 Port, VHF 136-174MHz, 5000Ch, 6W,T3, Full keypad, BLK, No Channel Stop, Bluetooth. Includes GPS, belt clip, ADP encryption. 15.00 $2,340.91 $1,638.64 $24,579.60 BKR0810GPS-E Antenna, VHF, 136-174MHz,SMA,W/GPS, BKR Series, Open Market Item. 15.00 $89.00 $62.30 $934.50 BKR0204
SURPASS™ Heavy-Duty Remote Speaker/Microphone, 3.5mm Audio Jack, IP68 Submersible, Prog. Toggle Switch, Emergency Button, BKR Series Portable Radios. Open Market Item.
15.00 $407.00 $284.90 $4,273.50
BKR0101 SURPASS™ High-Capacity Battery Pack, Li-Ion 4900 mAh, IP68, BKR 5000 30.00 $273.00 $191.10 $5,733.00 BKR0120 SURPASS™ Clamshell AA Battery Pack, Orange, BKR5000. Open Market Item. 15.00 $163.00 $114.10 $1,711.50
BKR0300-6 Charger, Desktop, 6-Bay, BKR Series Portable Radios and Batteries. 2.00 $1,544.00 $1,080.80 $2,161.60 BKR0303-2 SURPASS™ Charger, Desktop, 2-Bay, BKR Series Portable Radios. Open Market Item. 4.00 $274.00 $191.80 $767.20
BKR0701
Adapter,Cloning,Legacy Portable & Mobile, Requires KAA0700 cloning cable for cloning to KNG-P’s or a KAA0701 Legacy cloning cable for cloning to KNG Series and D-Series.
1.00 $256.00 $179.20 $179.20
Attachment 7C
Terms & Conditions: Lead times are variable. BK may ship a partial shipment unless the Order is specified Ship Complete. Contact your BK Sales rep for details. Cancelled or returned orders may be subject up to a 25% cancellation / restocking fee. Purchase order (PDF) must include: Valid product number, quantity, price, contract name and number, ship to, bill to, date, shipping terms, requested delivery date and any special delivery or packing instructions.
BK Technologies Inc. (fka RELM Wireless) 7100 Technology Drive, West Melbourne FL 32904 USA 800-821-2900 www.bktechnologies.com
Comments Does not include sales tax or shipping costs.
Total Price 2.0 $40,847.95
KAA0701 Legacy / KNG Cloning Cable Portable & Mobile D/G Series, KNGP to KNGM, backwards compatible. 2 ft.
1.00 $566.50 $396.55 $396.55
BKR0710 Cable & Adaptor, Programming, USB, BKR Series Portable Radios 1.00 $159.00 $111.30 $111.30
Bill To Ship To
Calimesa Fire Dept
908 Park Ave
Calimesa, CA 92320
Quote 75112
EBDIEIAIMEICAFJGBBGIAH
Quoted 3/4/2024
Calimesa F.D.
Attn: Tim O'Connell
906 Park Ave
Calimesa, CA 92320
Quote Expires
4/5/2024
361 Railroad Ave
Nevada City, CA 95959
E-Mail [email protected]
Fax 530-478-9188
Phone 530-477-2590
Destination ERK 3/4/2024 Net 20
Purchase Order Ship Via FOB Reference Entered By Terms
UPS Ground
Product Description Ordered Price Amount
BKR5000 Command, BKR5000-T3YC-1, Tier III, 22,800.00
Single-band, BKR5000-T3YC-1, Yellow Body,
Continuous Channel Knob, APCO P25 Digital, GPS,
Bluetooth, Top LCD Display, Front Color Display, Full
keypad, BK Technologies Portable Radio
HHBKR5REDKYC 15 1,520.00
Whip Antenna, BKR0810GPS-E - VHF 136-174 MHz 1,201.50
Antenna for Relm BK BKR5000 Portable Radios
ANBKRWPRE10V 15 80.10
Speaker Microphone, BKR0204 - Heavy Duty, IP68 5,494.50 Submersible, Emergency Button, Programable Toggle
switch, 3.5mm Audio Jack for BK Radio BKR5000,
BKR9000 Portable Radios
AABKRSPREP3VE 15 366.30
OEM, BKR0101 - 4900 mAh, IP68, Li-Ion 7,371.00
Rechargeable Battery for RELM BK Radio BKR5000
BABKR5RCRE49 30 245.70
AA Battery Clamshell, BKR0120 - Orange, Uses 2,200.50
Alkaline AA Batteries for BK BKR5000 Portable
Radios
BABKR5CSREO 15 146.70
6-Bay Gang Charger, CHBKR5DT9R6BE - Rapid 1,305.00
Rate, Quad-Chemistry, Black, CA Energy Certified for
BK Technologies BKR5000 Portable Radios
CHBKR5DT9R6BE 2 652.50
Desktop Charger, CHBKR5DT9R1BE - Rapid Rate, 522.00
Quad-Chemistry, BLACK, CA Energy Certified
Equivalent to BKR0300 for RELM BK Radio BKR5000
CHBKR5DT9R1BE 4 130.50
Cloning Cable Adapter, BKR0701 - BKR to Legacy or 230.40 KNG Cloning Cable Adapter for All RELM BK Portable
& Mobile Radios - Use with a KAA0700 or KAA0701
PRBKRCLREXS 1 230.40
Universal Cloning Cable, KAA0701 - Legacy to KNG 539.00 Cloning for All RELM BK Radios
PRKNGCLREXS 1 539.00
PC Programming Cable, BKR0710 - USB, for Relm 143.10
BK Radio BKR Portable and Mobile
PRBKRPCREUS 1 143.10
UPS Ground UPS Ground Freight & Insurance 1 159.95 159.95 Radios are in stock.
Sub-total
Total
WE WILL BEAT ANY OTHER DEALERS PRICE!
$42,316.71
2,849.76
2,500.00
$41,966.95
Tax 7.25%
Discount 5.96%
Upon placing this order, I agree with 49er's terms and conditions which I have read in detail at:
https://www.49ercommunications.com/policies/terms-of-service. Should I wish to return or cancel any items above I understand there is a 25% restocking fee. I further agree that this includes back ordered items that have shipped from the factory to 49er. I understand that I cannot return any special order* items. Canceling back ordered items will result in a 10% processing fee if back ordered items have not shipped from the manufacturer and I can cancel the order.
Attachment 7D
City Council Meeting
Agenda Report
Agenda Item No. 8
SUBJECT: DISCUSSION REGARDING AN AMENDMENTS TO THE
CALIMESA MUNICIPAL CODE CHAPTER 2.10 (CITY COUNCIL),
SECTION 2.10.040 (COMPENSATION) OF THE CITY COUNCIL
FOLLOWING THE ADOPTION OF SENATE BILL 329
MEETING DATE: March 18, 2024
PREPARED BY: Will Kolbow, City Manager
RECOMMENDATION: That the City Council provide direction to staff regarding potential changes to the salaries of member of the City Council through an ordinance aligning with Senate Bill 329 and applicable law.
BACKGROUND: The December 1, 1990 City Council meeting was the first meeting following the incorporation of the City of Calimesa. At the December 1, 1990 meeting ordinance no. 90-2 was adopted setting the date, time and location of the City Council meetings as well as setting the compensation of the City Council at $300.00 per month. The City Council compensation has not been adjusted since that time.
On February 5, 2024, staff presented an item related to City Council compensation. The City Council discussed the item but did not come to any conclusion on where to set compensation. Staff suggested they would do more research and bring the item back for further discussion.
DISCUSSION: On June 29, 2023, Governor Gavin Newsom signed Senate Bill 329 into law, allowing cities an opportunity to adjust City Council salaries to take into account inflation, the work performed, and the time dedicated by local government officials, and the need to ensure that people are not discouraged from seeking city office due to the low pay and high demands of the office.
Before the adoption of SB 329 Government Code Section 36516 set the monthly salaries for Council members of cities having populations up to and including 35,000 in an amount up to $300.00. The City of Calimesa adopted the $300 monthly salary based on the local population in 1990. According to the U.S. Census Bureau, the estimated population of Calimesa as of July 1, 2022 was 11,017.
Government Code Section 36516, amended pursuant to SB 329, provides the new base pay amount for members of the City Council in Calimesa and all other cities having populations up to and including 35,000, in an amount up to and including $950 per month. Further it provides that the salary may be adjusted in one of two ways as follows:
1) In an amount equal to inflation since January 1, 2024, based upon the California Consumer Price Index, which shall not exceed 10% for each calendar year; or
2) An amount equal to 5% for each calendar year from the operative date of the last adjustment of the salary in effect when the ordinance or amendment is enacted.
Government Code Section 36516 requires that an ordinance to increase Council member compensation by considered in an open session for introduction and first reading and then again for a second reading and final adoption.
Pursuant to Government Code Section 36516.5, any Council salary increase may take effect only when at least one member of the Council commences a new term.
Following the discussion of this item on February 5, 2024, staff calculated the current compensation based on inflation from December 1990 to the present. The $300 per month set in December 1990 is worth $691.52 today. Since any increase would take effect following the November 2024 election, staff recommends City Council compensation be rounded up from the calculated amount to $700 per month. Should Council direction include a request to pursue a City Council salary increase, staff will bring back an ordinance for Council consideration to a future meeting.
FISCAL IMPACT: Future budgets would reflect any increase in City Council salaries.
ATTACHMENTS:
Attachment A: Calimesa Ordinance No. 90-2, adopted December 1, 1990 Attachment B: Government Code Section 36516, as amended pursuant to SB 329.
Attachment 8A
State of California
GOVERNMENT CODE
Section 36516
36516. (a) (1) A city council may enact an ordinance providing that each member of the city council shall receive a salary based on the population of the city as set forth in paragraph (2).
(2) The salaries approved by ordinance under paragraph (1) shall be as follows:
(A) In cities up to and including 35,000 in population, up to and including nine hundred fifty dollars ($950) per month.
(B) In cities over 35,000 up to and including 50,000 in population, up to and including one thousand two hundred seventy-five dollars ($1,275) per month. (C) In cities over 50,000 up to and including 75,000 in population, up to and including one thousand six hundred dollars ($1,600) per month. (D) In cities over 75,000 up to and including 150,000 in population, up to and including one thousand nine hundred dollars ($1,900) per month. (E) In cities over 150,000 up to and including 250,000 in population, up to and including two thousand five hundred fifty dollars ($2,550) per month. (F) In cities over 250,000 population, up to and including three thousand two hundred dollars ($3,200) per month.
(3) For the purposes of this subdivision, the population of a city shall be determined by the last preceding federal census, or a subsequent census, or estimate validated by the Department of Finance.
(4) The salary of council members may be increased beyond the amount provided in this subdivision by an ordinance or by an amendment to an ordinance, but the amount of the increase shall not exceed the greater of either of the following:
(A) An amount equal to 5 percent for each calendar year from the operative date of the last adjustment of the salary in effect when the ordinance or amendment is enacted.
(B) An amount equal to inflation since January 1, 2024, based upon the California Consumer Price Index, which shall not exceed 10 percent for each calendar year. (5) No ordinance shall be enacted or amended to provide automatic future increases in salary.
(b) Notwithstanding subdivision (a), at any municipal election, the question of whether city council members shall receive a salary for services, and the amount of that salary, may be submitted to the electors. If a majority of the electors voting at the election favor it, all of the council members shall receive the salary specified in the election call. The salary of council members may be increased beyond the amount provided in this section or decreased below the amount in the same manner.
Attachment 8B
(c) Unless specifically authorized by another statute, a city council may not enact an ordinance providing for compensation to city council members in excess of that authorized by the procedures described in subdivisions (a) and (b). For the purposes of this section, compensation includes payment for service by a city council member on a commission, committee, board, authority, or similar body on which the city council member serves. If the other statute that authorizes the compensation does not specify the amount of compensation, the maximum amount shall be one hundred fifty dollars ($150) per month for each commission, committee, board, authority, or similar body.
(d) Any amounts paid by a city for retirement, health and welfare, and federal social security benefits shall not be included for purposes of determining salary under this section, provided that the same benefits are available and paid by the city for its employees.
(e) Any amounts paid by a city to reimburse a council member for actual and necessary expenses pursuant to Section 36514.5 shall not be included for purposes of determining salary pursuant to this section.
(f) A city council member may waive any or all of the compensation permitted by this section.
(g) (1) For the purposes of this section, a city council shall consider the adoption of an ordinance to increase compensation in open session during at least two regular meetings of the city council.
(2) At the first meeting, the city council shall present the proposed ordinance, which shall include findings demonstrating the need for the increased compensation.
The ordinance shall not be adopted at the first meeting. (3) At least seven days after the first meeting, the city council shall hold a second meeting to consider whether to adopt the ordinance.
(Amended by Stats. 2023, Ch. 27, Sec. 2. (SB 329) Effective January 1, 2024.)