Calimesa City Council
August 5, 2024

Regular Meeting of the Calimesa City Council
Monday, August 5, 2024

CALL TO ORDER
ROLL CALL: MAYOR DAVIS, MAYOR PRO TEM HEWITT, COUNCIL MEMBER CERVANTEZ, COUNCIL MEMBER MANLY AND COUNCIL MEMBER MOLINA.

STAFF: CITY MANAGER KOLBOW, CITY ATTORNEY BARROW, CITY CLERK

GERDES, FINANCE DIRECTOR REID, PLANNING DIRECTOR LUCIA, PUBLIC

WORKS DIRECTOR MONSON, CITY ENGINEER THORNTON, FIRE CHIEF O’CONNELL AND SHERIFF CAPTAIN NORTHRUP.

PLEDGE OF ALLEGIANCE

COMMUNICATIONS FROM THE PUBLIC
Pursuant to the Brown Act, this is the opportunity for members of the public to directly address the Council on any item within the Council’s subject matter jurisdiction. Please note that this is also the time in which members of the public may address the Council on any item on the Consent Calendar. This is not the time for City Council discussion of non-agenda items. After receiving public comments, Council Members, or staff, after being recognized by the Mayor, may briefly respond to statements made by the public or questions posed by the public. In addition, Council Members may ask questions for clarification or make a referral to staff for factual information to be reported back to the Council at a later meeting.

APPROVAL OF THE AGENDA, CONSENT CALENDAR AND WAIVER OF FULL READING OF ORDINANCES This is the time for the City Council to notify the public of any changes to the agenda; such as removal of an agenda item, rearrangement of the agenda, postponement of an agenda item or continuance of an item to a future meeting. This is also the time for the City Council to remove items from the Consent Calendar for individual consideration. Waiver of full reading of ordinances does not take policy action or approve or disapprove any ordinances on the agenda, it simply means that the entire text of the ordinance will not be read.

Regular Meeting of the Calimesa City Council
Meeting Agenda
Monday, August 5, 2024 – 6:00 p.m.

Norton Younglove Multipurpose Senior Center
908 Park Avenue, Calimesa, CA 92320
William Davis, Mayor  Wendy Hewitt, Mayor Pro Tem
Jeff Cervantez, Council Member  John Manly, Council Member  Linda Molina, Council Member Will Kolbow, City Manager  Quinn Barrow, City Attorney The Calimesa City Council will be conducting this meeting in the Norton Younglove Senior Center. Members of the public may attend this meeting in person at the Norton Younglove Senior Center, 908 Park Avenue, Calimesa, CA 92320, or the public may view the City Council meetings live at https://www.youtube.com/@calimesacity900/live beginning at 6:00 p.m.

Submission of Public Comments: Public comment will be allowed by completing a speaker slip and providing it to the City Clerk at the meeting. Please observe a time limit of three (3) minutes when giving your presentation. When called upon, please step forward to the microphone, state your name for the record, whom you represent and any statement you wish to make. Please be advised that you may not defer your three (3) minutes to another speaker.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a City meeting or other services offered by this City, please contact the City Clerk’s Office, (909) 795-9801. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service. Any public writings distributed by the City to at least a majority of the Council Members regarding any item on this regular meeting agenda will be made available at the public counter at City Hall located at 908 Park Avenue, Calimesa, CA 92320.

Regular Meeting of the Calimesa City Council
Monday, August 5, 2024

RECOMMENDATION: Move to approve the agenda and consent calendar Motion________________________ Second_______________________ Vote___________________________ CONSENT CALENDAR (Items 1 – 10)
The following items on the Consent Calendar are routine and customary items and are enacted by a single motion, with the exception of items previously removed during “Approval of the Agenda” for individual consideration. Any items removed shall be individually considered immediately after taking action on the Consent Calendar.

1. APPROVAL OF CITY COUNCIL ACTION MINUTES.
a) There are no minutes ready for approval at this time.

2. RECEIVE AND FILE CITY COMMISSION & BOARD MINUTES.
a) Planning Commission action minutes of June 10, 2024 regular meeting

3. APPROVAL OF WARRANT REGISTERS.
a) Check Register Report with a total of $1,771,729.46(Check Nos. 42185 to 42296). b) August 1, 2024 Council Payroll of $1,670.25
August 1, 2024 Payroll of $120,442.64

4. NOTICE OF COMPLETION FOR COMMUNITY DEVELOPMENT ANNEX REMODEL, PROJECT NO. 2023-06.

RECOMMENDATION: That the City Council accept the Community Development Annex Remodel Project No. 2023-06 as complete, authorize the Public Works Director to sign the Notice of Completion and direct the City Clerk to file the Notice of Completion with the County Recorder’s Office and, if no claims are filed as of 35 days after recordation, release the 5% retention payment in the amount of $2,069.10 to California Custom Builders of Ventura, California

5. NOTICE OF COMPLETION OF CONSTRUCTION CONTRACT FOR COMMUNITY DEVELOPMENT BLOCK GRANT PROJECT NO. 5.CM.04-23, NORTON YOUNGLOVE SENIOR CENTER ADA IMPROVEMENTS, PHASE III, PROJECT NO 2022-08.

RECOMMENDATION: That the City Council accept the Community Development Block Grant (CDBG) Project No. 5.Cm.04-23, Norton Younglove Senior Center ADA Improvements, Phase III, Project No. 2022-08 as complete, authorize the Public Works Director to sign the Notice of Completion and direct the City Clerk to file the Notice of Completion with the County Recorder’s Office and, if no claims are filed as of 35 days after recordation, release the 5% retention payment in the amount of $1,862.80 to Bella Kai Construction.

6. NOTICE OF COMPLETION FOR CITY HALL COMPLEX ROOFING PROJECT FIRE DEPARTMENT TRAINING ROOF SHINGLE INSTALLATION, PROJECT NO 2023-05B.

RECOMMENDATION: That the City Council accept the City Hall Complex Roofing Project Fire Department Training Roof Shingle Installation, Project No 2023-05B as complete, authorize the Public Works Director to sign the Notice of Completion and direct the City Clerk to file the Notice of Completion with the County Recorder’s Office and, if no claims are filed as of 35 days after recordation, release the 5% retention payment Rite-Way Roof Corporation of Fontana, California

7. NOTICE OF COMPLETION FOR CITY HALL COMPLEX ROOFING PROJECT CITY HALL BUILDING & FIRE DEPARTMENT APPARATUS BAY, PROJECT NO 2023-05A.

RECOMMENDATION: That the City Council accept the City Hall Complex Roofing Project City Hall Building & Fire Department Apparatus Bay, Project No 2023-05A as complete, authorize the Public Works Director to sign the Notice of Completion and direct the City Clerk to file the

Pg 35

Regular Meeting of the Calimesa City Council
Monday, August 5, 2024

Notice of Completion with the County Recorder’s Office and, if no claims are filed as of 35 days after recordation, release the 5% retention payment Rite-Way Roof Corporation of Fontana, California.

8. RESOLUTION 2024-47 – BUDGET ADJUSTMENT FOR ARREARS PAYMENT TO CALPERS FOR SERVICE CREDIT ADJUSTMENT.

RECOMMENDATION: That the City Council adopt Resolution No. 2024-47, a Resolution of the City Council of the City of Calimesa, California, amending the FY 2024-25 Budget to Include an Adjustment in the Non-Departmental Benefits Account in the General Fund.

9. ACCEPTANCE AND EXPENDITURE OF 2023 EMERGENCY MANAGEMENT

PERFORMANCE GRANT (EMPG) FUNDING ALLOCATION - AWARD FOR EMERGENCY/FIRE DEPARTMENT OPERATIONS – MOBILE RADIOS AND ACCESSORIES.

RECOMMENDATION: That the City Council adopt Resolution 2024-48 A Resolution of the City of Calimesa, Accepting the FY23 Emergency Management Performance Grant Program (EMPG) award through the California Office of Emergency Services (CalOES) in the amount of $6,340.00; designating the City Manager as the authorized official to execute EMPG Program agreements on behalf of the City; authorizing the City Manager to sign the California Governor’s Office of Emergency Services Subaward Face Sheet and other related forms; and amending the Fiscal Year 2023-24 Budget to include acceptance of EMPG grant Funds.

10. WILDLAND PROTECTION AGREEMENT BETWEEN THE CITY OF CALIMESA AND THE CALIFORNIA DEPARTMENT OF FORESTRY AND FIRE PROTECTION (CAL FIRE).

RECOMMENDATION: That the City Council adopt Resolution 2024-49, a resolution of the City Council of the City of Calimesa approving an Agreement between the City and the California Department of Forestry and Fire Protection of Wildlands within the Local Agency Responsibility Area (LRA) of the City, approving the Wildland Operating Plan between the City of Calimesa and the CAL Fire/Riverside Unit, approving an Agreement Summary with Cal Fire, and authorizing the City Manager to execute these Agreements and related documents.

SHERIFF CAPTAIN REPORT

FIRE CHIEF REPORT

PUBLIC HEARINGS
The order of business for the Public Hearing shall be:

A. Open Public Hearing
B. Staff Presentation
C. Applicant/Representative Presentation
D. Public Testimony
E. Applicant Rebuttal (if necessary)
F. Public Testimony Closed
G. Close Public Hearing
H. Council Discussion
I. Council Motion and Vote
Speakers are encouraged to be brief and remain within the established time limit of three (3) minutes per speaker.

Once the public hearing has been closed, no further testimony will be taken.

Regular Meeting of the Calimesa City Council
Monday, August 5, 2024

11. CONTINUED PUBLIC HEARING: SPECIAL ASSESSMENTS FOR WEED ABATEMENT CHARGES.

RECOMMENDATION: That the City Council open the continued public hearing, take public testimony and adopt Resolution No. 2024-44, A Resolution of the City Council of the City of Calimesa, California, confirming the report of charges to be placed as special assessments for weed abatement for 2024-2025.

BUSINESS ITEMS

12. DISCUSSION REGARDING WHETHER TO AMEND CALIMESA MUNICIPAL CODE CHAPTER 2.10 (CITY COUNCIL), SECTION 2.10.040 (COMPENSATION) IN ACCORDANCE WITH SENATE BILL 329.

RECOMMENDATION: That the City Council provide direction to staff regarding potential changes to the salaries of member of the City Council through an ordinance aligning with Senate Bill 329 and applicable law.

MAYOR & COUNCIL MEMBER REPORTING OF COUNTY & REGIONAL

MEETINGS/CONFERENCES
This is the time for general comments, announcements, reports on meetings attended at public expense as required by AB 1234, requests of staff, and other issues of concern to Council Members may be presented briefly at this time. The Council may not legally take action on any item presented at this time other than to direct staff to investigate a complaint or place an item on a future agenda unless (1) by a majority vote, the Council determines that an emergency situation exists, as defined by Government Code § 54956.5 or (2) by a four-fifths vote, the Council determines that there is a need for immediate action and the need for action arose subsequent to the agenda being posted as required by Government Code § 54954.2(b).

CITY MANAGER COMMENTS & REPORTS

ADJOURNMENT
Adjourn to the Regular Meeting of the City Council on Monday, August 19, 2024 at 6:00 p.m.

City Council Meeting
Agenda Report
Agenda Item No. 1
SUBJECT: APPROVAL OF CITY COUNCIL MEETING MINUTES
MEETING DATE: August 5, 2024
PREPARED BY: Darlene Gerdes, Deputy City Manager/City Clerk

THERE ARE NO MINUTES READY FOR APPROVAL AT THIS TIME

City Council Meeting
Agenda Report
Agenda Item No. 2
SUBJECT: APPROVAL OF COMMISSION MEETING MINUTES
MEETING DATE: August 5, 2024
PREPARED BY: Darlene Gerdes, Deputy City Manager/City Clerk RECOMMENDATION: That the City Council approve the action minutes as presented for the Planning Commission regular meeting of June 10, 2024
ATTACHMENTS:

Attachment A: Planning Commission action minutes of regular meeting of June 10, 2024.

City Council Meeting
Agenda Report
Agenda Item No. 3
SUBJECT: APPROVAL OF WARRANT REGISTER
MEETING DATE: August 5, 2024
PREPARED BY: Celeste Reid, Finance Director
RECOMMENDATION: That the City Council approve the Warrant Register as presented.

SUMMARY: The attached Check Register Report for City Council’s approval is as follows:
a) Check Register Report with a total of $1,771,729.46 (Check Nos.42185-42296) b) August 1, 2024 Council Payroll of $1,670.25
August 1, 2024 Payroll of $120,442.62

City Council Meeting
Agenda Report
Agenda Item No. 4
SUBJECT: NOTICE OF COMPLETION FOR COMMUNITY DEVELOPMENT ANNEX REMODEL, PROJECT NO. 2023-06.

MEETING DATE: August 5, 2024
PREPARED BY: Will Kolbow, City Manager
Margaret Monson, Public Works Director
RECOMMENDATION: That the City Council accept the Community Development Annex Remodel, Project No. 2023-06 as complete, authorize the Public Works Director to sign the Notice of Completion and direct the City Clerk to file the Notice of Completion with the County Recorder’s Office and, if no claims are filed as of 35 days after recordation, release the 5% retention payment in the amount of $2,069.10 to California Custom Builders of Ventura, California.

BACKGROUND: Council approved the contract award for the construction contract for remodeling of the Community Development (CD) Annex building to California Custom Builders on May 20, 2024, and City Council approved Resolution 2024-12 amending the FY 2023-24 Budget to include an additional appropriation to the Capital Improvement Project Fund 16-2030-8700 - City Hall & Annex Flooring Replacement Account for the purchase of a cubical desk and counter system for the remodel improvements of the CD Annex and the contract for the purchase of office cubicles for the CD Annex.

DISCUSSION: On May 20, 2024, Council awarded a contract to California Custom Builders, in the amount of $40,612.00 for the construction of the Community Development Annex Remodel.

California Custom Builders (contractor) completed all work to the satisfaction of the Public Works Department and Inspector.

California Custom Builders also performed additional work in the amount of $770 to install crown molding to the specifications of the City staff.

GM Business Interiors supplied and installed the office cubicles and the new front service counter for the amount of $34,784.31.

Government Secure Inc., the City’s contract data and internet service provider, performed additional work and installed data cables in the cubicles for the amount of $3,287.50.

ATTACHMENTS:

Attachment A: Notice of Completion
Attachment B: Change Order #1
Attachment C: GM Business Interiors invoice
Attachment D: Government Secure, Inc. invoice

RECORDING REQUESTED BY AND
WHEN RECORDED MAIL TO:

CITY OF CALIMESA

CITY CLERK
908 PARK AVENUE
CALIMESA, CA 92320
SPACE ABOVE THIS LINE FOR RECORDER’S USE ONLY

NOTICE OF COMPLETION
Pursuant to the provisions of Section 9204 of the California Civil Code, notice is hereby given of completion of the following public work of improvement:

Project Name: CD Annex Remodel (Bid No. 2023-06)
Date of Completion: June 27, 2024.

Name and address of Owner: City of Calimesa, 908 Park Avenue, Calimesa, CA 92320 Name and address of Contractor: California Custom Builders, 57 S. Victoria Ave, Ste 201, Ventura, CA 93003
Name and address of Construction Lender: None
Description of site: 908 Park Avenue. Calimesa, CA 92320 DATED: August 5, 2024

CITY OF CALIMESA
A Municipal Corporation
Margaret Monson, Public Works Director

VERIFICATION
I, the undersigned, say: I am the City of Calimesa City Clerk, the declarant of the foregoing notice of completion; I have read said notice of completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury that the foregoing is true and correct.

Executed on August 5, 2024 at Calimesa, California
_____________________________________________
Darlene Gerdes, City Clerk
City of Calimesa
908 Park Avenue
Calimesa California, 92320
Attachment 4A










 
 
!!"#$%%&%'()*+,-.-/0*1,- 2'+2342)5/6%170

),7-%1
8%&%9:3
0$
5')18#;<2,=


Attachment 4B

7-9-2024
7-9-2024

Attachment 4C

Attachment 4D

City Council Meeting
Agenda Report
Agenda Item No. 5
SUBJECT: NOTICE OF COMPLETION OF CONSTRUCTION CONTRACT

FOR COMMUNITY DEVELOPMENT BLOCK GRANT PROJECT
NO. 5.CM.04-23, NORTON YOUNGLOVE SENIOR CENTER ADA
IMPROVEMENTS, PHASE III, PROJECT NO 2022-08.

MEETING DATE: August 5, 2024
PREPARED BY: Will Kolbow, City Manager
Margaret Monson, Public Works Director
RECOMMENDATION: That the City Council accept the Community Development Block Grant (CDBG) Project No. 5.Cm.04-23, Norton Younglove Senior Center ADA Improvements, Phase III, Project No. 2022-08 as complete, authorize the Public Works Director to sign the Notice of Completion and direct the City Clerk to file the Notice of Completion with the County Recorder’s Office and, if no claims are filed as of 35 days after recordation, release the 5% retention payment in the amount of $1,862.80 to Bella Kai Construction.

BACKGROUND: The City Council approved an application for funding from the federal Community Development Block Grant (CDBG) and a plan for the Norton Younglove Senior Center ADA Improvements, Phase III Project No 2022-08 (Project) in December of 2022. This plan provided for reconstruction of ADA parking spaces and path of travel to the Senior Center. Construction of the concrete sidewalk at the Senior Center and handrails to the fire station main entrance as required by ADA code. The original engineer’s estimate for construction at the time of application was approximately $34,191. Following Council approval, staff began the design of the plans for the Project. Riverside County Department of Housing Workforce Solutions (HWS) administers CDBG funding on behalf of the federal government and was awarded the grant in July of 2023. The agreement was fully executed and an authorization to incur costs was issued in August of 2023.

The project was advertised, bid and awarded April 1, 2024. Construction began May 2024 and was completed in June 2024.

DISCUSSION: On April 1, 2024, Council awarded a contract to Bella Kai Construction in the amount of $37,507.00, for the construction of the Community Development Block Grant (CDBG) Project No. 5.Cm.04-23, Norton Younglove Senior Center ADA Improvements, Phase III, Project No. 2022-08. Bella Kai Construction (contractor) completed all work to the satisfaction of the Public Works Department and Inspector.

ATTACHMENTS:

Attachment A: Notice of Completion

RECORDING REQUESTED BY AND
WHEN RECORDED MAIL TO:

CITY OF CALIMESA

CITY CLERK
908 PARK AVENUE
CALIMESA, CA 92320
SPACE ABOVE THIS LINE FOR RECORDER’S USE ONLY

NOTICE OF COMPLETION
Pursuant to the provisions of Section 9204 of the California Civil Code, notice is hereby given of completion of the following public work of improvement:

Project Name: CDBG 5.CM.04-23 Norton Younglove Senior Center ADA Improvements II (Bid No. 2022-08)
Date of Completion: June 17, 2024.

Name and address of Owner: City of Calimesa, 908 Park Avenue, Calimesa, CA 92320 Name and address of Contractor: BellaKai Construction, 7258 Ponto Drive, Carlsbad, CA 92011 Name and address of Construction Lender: None
Description of site: 908 Park Avenue. Calimesa, CA 92320 DATED: August 5, 2024

CITY OF CALIMESA
A Municipal Corporation
Margaret Monson, Public Works Director

VERIFICATION
I, the undersigned, say: I am the City of Calimesa City Clerk, the declarant of the foregoing notice of completion; I have read said notice of completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury that the foregoing is true and correct.

Executed on July 15, 2024 at Calimesa, California
_____________________________________________
Darlene Gerdes, City Clerk
City of Calimesa
908 Park Avenue
Calimesa California, 92320
Attachment 5A

City Council Meeting
Agenda Report
Agenda Item No. 6
SUBJECT: NOTICE OF COMPLETION FOR CITY HALL COMPLEX ROOFING

PROJECT FIRE DEPARTMENT TRAINING ROOF SHINGLE
INSTALLATION, PROJECT NO 2023-05B
MEETING DATE: August 5, 2024
PREPARED BY: Will Kolbow, City Manager
Margaret Monson, Public Works Director
RECOMMENDATION: That the City Council accept the City Hall Complex Roofing Project Fire Department Training Roof Shingle Installation, Project No 2023-05B as complete, authorize the Public Works Director to sign the Notice of Completion and direct the City Clerk to file the Notice of Completion with the County Recorder’s Office and, if no claims are filed as of 35 days after recordation, release the 5% retention payment Rite-Way Roof Corporation of Fontana, California.

BACKGROUND/ DISCUSSION: On May 20, 2024, Council awarded a contract to Rite-Way Roof Corporation, in the amount of $26,040.00 for the construction of the City Hall Complex Roofing Project Fire Department Training Roof Shingle Installation, Project No 2023-05B. Rite-Way Roof Corporation (contractor) completed all work to the satisfaction of the Public Works Department and the Building and Safety Inspector.

ATTACHMENTS:

Attachment A: Notice Of Completion

RECORDING REQUESTED BY AND
WHEN RECORDED MAIL TO:

CITY OF CALIMESA

CITY CLERK
908 PARK AVENUE
CALIMESA, CA 92320
SPACE ABOVE THIS LINE FOR RECORDER’S USE ONLY

NOTICE OF COMPLETION
Pursuant to the provisions of Section 9204 of the California Civil Code, notice is hereby given of completion of the following public work of improvement:

Project Name: CITY HALL COMPLEX ROOFING PROJECT FIRE DEPARTMENT TRAINING ROOF SHINGLE INSTALLATION, PROJECT NO 2023-05B
Date of Completion: July 25, 2024.

Name and address of Owner: City of Calimesa, 908 Park Avenue, Calimesa, CA 92320 Name and address of Contractor: Rite-Way Roof Corporation, 15425 Arrow Route, Fontana, CA 92335
Name and address of Construction Lender: None
Description of site: 908 Park Avenue. Calimesa, CA 92320 DATED: August 5, 2024

CITY OF CALIMESA
A Municipal Corporation
Margaret Monson, Public Works Director

VERIFICATION
I, the undersigned, say: I am the City of Calimesa City Clerk, the declarant of the foregoing notice of completion; I have read said notice of completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury that the foregoing is true and correct.

Executed on August 5, 2024 at Calimesa, California
_____________________________________________
Darlene Gerdes, City Clerk
City of Calimesa
908 Park Avenue
Calimesa California, 92320
Attachment 6A

City Council Meeting
Agenda Report
Agenda Item No. 7
SUBJECT: NOTICE OF COMPLETION FOR CITY HALL COMPLEX ROOFING

PROJECT CITY HALL BUILDING & FIRE DEPARTMENT
APPARATUS BAY, PROJECT NO 2023-05A
MEETING DATE: August 5, 2024
PREPARED BY: Will Kolbow, City Manager
Margaret Monson, Public Works Director
RECOMMENDATION: That the City Council accept the City Hall Complex Roofing Project City Hall building & Fire Department Apparatus Bay, Project No 2023-05A as complete, authorize the Public Works Director to sign the Notice of Completion and direct the City Clerk to file the Notice of Completion with the County Recorder’s Office and, if no claims are filed as of 35 days after recordation, release the 5% retention payment Rite-Way Roof Corporation of Fontana, California.

BACKGROUND/ DISCUSSION: On May 20, 2024, Council awarded a contract to Rite-Way Roof Corporation, in the amount of $64,500.00 for the construction of the City Hall Complex Roofing Project City Hall Building and Fire Department Apparatus Bay, Project No 2023-05A. Rite-Way Roof Corporation (contractor) completed all work to the satisfaction of the Public Works Department and the Building and Safety Inspector.

ATTACHMENTS:

Attachment A: Notice Of Completion

RECORDING REQUESTED BY AND
WHEN RECORDED MAIL TO:

CITY OF CALIMESA

CITY CLERK
908 PARK AVENUE
CALIMESA, CA 92320
SPACE ABOVE THIS LINE FOR RECORDER’S USE ONLY

NOTICE OF COMPLETION
Pursuant to the provisions of Section 9204 of the California Civil Code, notice is hereby given of completion of the following public work of improvement:

Project Name: CITY HALL COMPLEX ROOFING PROJECTCITY HALL BUILDING AND FIRE DEPARTMENT APPARATUS BAY, PROJECT NO 2023-05A
Date of Completion: July 25, 2024.

Name and address of Owner: City of Calimesa, 908 Park Avenue, Calimesa, CA 92320 Name and address of Contractor: Rite-Way Roof Corporation, 15425 Arrow Route, Fontana, CA 92335
Name and address of Construction Lender: None
Description of site: 908 Park Avenue. Calimesa, CA 92320 DATED: August 5, 2024

CITY OF CALIMESA
A Municipal Corporation
Margaret Monson, Public Works Director

VERIFICATION
I, the undersigned, say: I am the City of Calimesa City Clerk, the declarant of the foregoing notice of completion; I have read said notice of completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury that the foregoing is true and correct.

Executed on August 5, 2024 at Calimesa, California
_____________________________________________
Darlene Gerdes, City Clerk
City of Calimesa
908 Park Avenue
Calimesa California, 92320
Attachment 7A

City Council Meeting
Agenda Report
Agenda Item No. 8
SUBJECT: RESOLUTION 2024-47 – BUDGET ADJUSTMENT FOR ARREARS

PAYMENT TO CALPERS FOR SERVICE CREDIT ADJUSTMENT
MEETING DATE: August 5, 2024
PREPARED BY: Will Kolbow, City Manager
RECOMMENDATION: That the City Council adopt Resolution No. 2024-47, a Resolution of the City Council of the City of Calimesa, California, amending the FY 2024-25 Budget to Include an Adjustment in the Non-Departmental Benefits Account in the General Fund.

BACKGROUND AND DISCUSSION: The City of Calimesa contracts with CalPERS to provide retirement benefits to its employees. As such, the City is required to follow the rules and regulations associated with the retirement system. Government (Gov.) Code Section 20028(b) of the California Public Employees’ Retirement Law (PERL) states that an employee for retirement purposes is, “Any person in the employ of any contracting agency.” Gov. Code Section 20125 of the PERL provides that the CalPERS board determines the definition of whether someone is in the “employ” of the contracting agency.

Last year, the City received a letter from CalPERS stating that an individual who was previously assigned to the City by a former third-party contractor was requesting service credits for the time he served the City. CalPERS requested the City fill out a questionnaire regarding the details of the service provided by the individual. Based on the duties performed, and applying the common law employment test, CalPERS recently determined that the individual is eligible for service credit during the timeframe that he served the City. Therefore, the City is required to pay the cost of those years of service.

Based on the above information, staff is recommending that the City Council amend the Fiscal Year 2024-25 General Fund budget to account for this payment.

FISCAL IMPACT: There is sufficient unreserved fund balance available in the General Fund to cover the requested budget adjustment of $138,459.

ATTACHMENTS:

Attachment A: Resolution 2024-47

RESOLUTION 2024-47

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CALIMESA, CALIFORNIA, AMENDING THE FY 2024-25 BUDGET

TO INCLUDE AN ADJUSTMENT IN THE NON-DEPARTMENTAL

BENEFITS ACCOUNT IN THE GENERAL FUND
WHEREAS, the City of Calimesa provides CalPERS retirement benefits as part of its compensation package to employees; and
WHEREAS, CalPERS received a request from a former contract employee, who was employed by a third-party service provider, for CalPERS service credits for the time he did work for the City; and
WHEREAS, CalPERS requested information from the City to determine a common law employee relationship; and
WHEREAS, on December 29, 2023, the City received a letter from CalPERS stating that the former contractor met the requirements of being a common law employee; and
WHEREAS, CalPERS regulations and caselaw state that it is immaterial whether an individual was paid by the City as an employee or by a third-party company in determining whether the individual is eligible for CalPERS service credits; and WHEREAS, the City has determined it is in the best interest to pay for the service credits rather than appeal the determination, as case law has historically sided with CalPERS in similar situations.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CALIMESA HEREBY FINDS, DETERMINES, RESOLVES AND ORDERS AS FOLLOWS:

The Fiscal Year 2024-25 General Fund Budget is hereby amended as follows:
• Increase appropriations in account 01-8100-6400 by $138,459.

PASSED, APPROVED, and ADOPTED this 5
th day of August 2024.
_____________________________________

WILLIAM DAVIS, MAYOR
ATTEST:
_________________________________

DARLENE GERDES, CITY CLERK
Attachment 8A

City Council Meeting
Agenda Report
Agenda Item No. 9
SUBJECT: ACCEPTANCE AND EXPENDITURE OF 2023 EMERGENCY

MANAGEMENT PERFORMANCE GRANT (EMPG) FUNDING

ALLOCATION - AWARD FOR EMERGENCY/FIRE DEPARTMENT
OPERATIONS – MOBILE RADIOS AND ACCESSORIES
MEETING DATE: August 5, 2024
PREPARED BY: Geraldo Rodriguez, Deputy Fire Marshal
RECOMMENDATION: That the City Council adopt Resolution 2024-48 A Resolution of the City of Calimesa, Accepting the FY23 Emergency Management Performance Grant Program (EMPG) award through the California Office of Emergency Services (CalOES) in the amount of $6,340.00; designating the City Manager as the authorized official to execute EMPG Program agreements on behalf of the City; authorizing the City Manager to sign the California Governor’s Office of Emergency Services Subaward Face Sheet and other related forms; and amending the Fiscal Year 2023-24 Budget to include acceptance of EMPG grant Funds
BACKGROUND: The purpose of the EMPG Program is to provide federal grants to States to assist State, local, territorial, and tribal governments in preparing for all hazards by providing necessary direction, coordination and guidance, and necessary assistance, as authorized by the Robert T. Stafford Disaster Relief and Emergency Assistance Act. Title VI of the Stafford Act authorizes FEMA to make grants for the purpose of providing a system of emergency preparedness for the protection of life and property in the United States from hazards and to vest responsibility for emergency preparedness jointly in the federal government and the states and their political subdivisions. The grant stipulates a dollarfor-dollar match requirement.

DISCUSSION: Staff was notified on April 9, 2024, by the Riverside County Emergency Management Department (EMD) of approval of the EMPG Award to the City of Calimesa in the amount of $6,340.00.

The funds allocated for this purchase will be utilized to acquire mobile radios and accessories for Fire Department operations. Upon review of the attached quotes, it is recommended the City purchase the mobile radios and accessories from Johnson Equipment for the amount of $ 14,681.86.

FISCAL IMPACT: The Fiscal Year 2022-23 Budget will be adjusted to include $6,340.00 of reportable grant revenue. The matching amount of 8,342.00 will be reflected as accounted for in the amended Fire Department appropriations budget for a total expenditure of $14,682.00. This purchase is compliant with the formal (3) bid requirements as stipulated by CMC.

ATTACHMENTS:

Attachment A: Foothill Communications Quote
Attachment B: Johnson Equipment Company Quote
Attachment C: Advance Communication Quote
Attachment D: Resolution 2024-48

Foothill Communications, Inc.
133 N. San Gabriel Blvd #206
Pasadena CA 91107
United States
Quote
#EST9288
05/8/2024
EST9288
1 of 2
Bill To Ship To TOTAL
Calimesa Fire Department
906 Park Ave
Calimesa CA 92320
United States
Calimesa Fire Department
906 Park Ave
Calimesa CA 92320
United States $16,610.40
Expires: 06/7/2024
Sales Rep Shipping Method
Kenji Luster
[email protected]
No.  Qty Item Tax Rate Amount
1 6 Kenwood NX-5700BK 50W VHF 136-174 MHz RF Deck Only Yes $568.40 $3,410.40 2 2 Kenwood 5AFM Single full Feature Control Head, Single Deck, And Single Speaker Kit for NX5000 Series Radios. Includes:

KCH-20RM, KRK-15BM, KCT-71M2, KCT-23M3, KMB-33M, KMC-65, KES-5, KCT-72M
Yes $668.68 $1,337.36
3 4 Kenwood 5AFFMKMC-65M(x2), KCH-20RM(x2), KRK-15BM, KCT-71M2 (x2), KCT-23M3, KMB-33M, KES-5A(x2), KCT-72M(x2)
Yes $1,253.35 $5,013.40
4 6 Kenwood KWD-5000CH License Key for 4000 Channel/GID Expansion for NX-5000 Series Radios
Yes $294.00 $1,764.00
5 6 Kenwood KWD-5100CV P25 Conventional License for NX Radios Yes $402.50 $2,415.00 6 6 Kenwood KLF-2 Line Filter, Suppresses alternator whine, 25dB, 25A max
Yes $30.10 $180.60
7 10 Kenwood KMC-66M Standard DTMF mobile microphone with 12 keypad (8-pin mod. plug) for NX & Viking Mobile Radios
Yes $67.90 $679.00
8 10 Troy FP-KENKCH20R Faceplate for Kenwood KCH-20 Remote Head 3" Yes $29.90 $299.00 9 6 Laird MB8U 3/4" Hole NMO Style Brass Mount with 17ft. RG58U solid center, No Connector
Yes $16.08 $96.48
10 6 PCTEL MWB1320 132-512 MHz, Spring, Unity Gain, 1/4 Wave Antenna, Chrome
Yes $28.38 $170.28
11 6 RF Industries RFU-505-ST Silver Plated UHF Male Crimp Connector Yes $8.36 $50.16 Subtotal $15,415.68
Tax Total (7.75%) $1,194.72
Total $16,610.40
Deposit $
Estimate Based On JVC Kenwood NASPO Contract #00318
** DO NOT PAY – THIS IS AN ESTIMATE **
Equipment, hardware and materials covered by manufacturer’s warranty if applicable. Orders over $25,000. may require a deposit.

Modifications or deviations from those prescribed above requiring additional cost will be performed only upon
Attachment 9A

Foothill Communications, Inc.
133 N. San Gabriel Blvd #206
Pasadena CA 91107
United States
Quote
#EST9288
05/8/2024
EST9288
2 of 2
emailed/written direction and will incur charges over & above the estimate.

Cancellation of Service Calls within 24 business hours may be subject to a cancellation fee.

Delivery dates / completion of services is subject to strikes, accidents and vendor supply chains which are beyond our control.

Authorized Signature: __________________________________________________________   P.O. # ____________________ Print Name: _____________________________________________________________________   Date: ____________________

Quote
Date
4/27/2024
Quote #
5616
Bill To:

City of Calimesa
906 Park Avenue
Calimesa, California 92320
Ship To:

City of Calimesa
906 Park Avenue
Calimesa, CA 92320
P.O. No. Terms
Net 30
Rep
GJ
FOB
Perris, Ca
Project Make / Model / Year
Signature Total
Subtotal
test Sales Tax (7.75%)
7 Qty Item Description Each Total
Squad 1
Ken NX-5700BK-RVC-1 Kenwood Riverside County Radio Kit, Kenwood Riverside County Radio Kit, Includes the following 1 Each
NX-5700BK Tranceiver, 1 Each KCH-20RM remote Head,
1 Each KES-5A Speaker, 1 Each KMB-33M Mount Kit, 1
Each KCT-23M3 Power Cable, 1 Each KWD-5000CH
4000 Channel Option, KWD-5100CV P25 Conventional
Option

1.00 1,420.89 1,420.89T

1.00 Ken RMK-1.2 Kenwood Riverside County Single remote head kit 111.75 111.75T Ken KLF-2 Kenwood Line Filter (suppresses alternator whine, 25dB, 25A max)

1.00 28.50 28.50T
Ken KMC-66M Kenwood MIL-SPEC Standard electret mobile microphone with 12 keypad (8-pin mod. plug)

1.00 68.75 68.75T

1.00 Troy FP-KENKCH20R Troy Products 3" faceplate for Kenwood KCH20R 36.45 36.45T

1.00 Laird MB8U Laird 3/4" Brass Mt, No Conn. 17.42 17.42T PCT MWB-1320 PC Wide band quarterwave antenna with shock spring.

Bandwidth- 24 MHz VHF/ 100 MHz UHF.

1.00 30.75 30.75T

1.00 RF RFU505-ST RF Industries Silver Plated UHF Male Crimp Connector 6.64 6.64T Fire Marshal 2
Ken NX-5700BK-RVC-1 Kenwood Riverside County Radio Kit, Kenwood Riverside County Radio Kit, Includes the following 1 Each
NX-5700BK Tranceiver, 1 Each KCH-20RM remote Head,
1 Each KES-5A Speaker, 1 Each KMB-33M Mount Kit, 1
Each KCT-23M3 Power Cable, 1 Each KWD-5000CH
4000 Channel Option, KWD-5100CV P25 Conventional
Option

2.00 1,420.89 2,841.78T

2.00 Ken RMK-2.1 Kenwood Riverside County Dual Head kit 790.80 1,581.60T

Attachment 9B

Quote
Date
4/27/2024
Quote #
5616
Bill To:

City of Calimesa
906 Park Avenue
Calimesa, California 92320
Ship To:

City of Calimesa
906 Park Avenue
Calimesa, CA 92320
P.O. No. Terms
Net 30
Rep
GJ
FOB
Perris, Ca
Project Make / Model / Year
Signature Total
Subtotal
test Sales Tax (7.75%)
7 Qty Item Description Each Total
Ken KLF-2 Kenwood Line Filter (suppresses alternator whine, 25dB, 25A max)

2.00 28.50 57.00T
Ken KMC-66M Kenwood MIL-SPEC Standard electret mobile microphone with 12 keypad (8-pin mod. plug)

4.00 68.75 275.00T

2.00 Ken KES-5A Kenwood External Speaker (40 Watt) 40.49 80.98T

4.00 Troy FP-KENKCH20R Troy Products 3" faceplate for Kenwood KCH20R 36.45 145.80T

2.00 Laird MB8U Laird 3/4" Brass Mt, No Conn. 17.42 34.84T PCT MWB-1320 PC Wide band quarterwave antenna with shock spring.

Bandwidth- 24 MHz VHF/ 100 MHz UHF.

2.00 30.75 61.50T

2.00 RF RFU505-ST RF Industries Silver Plated UHF Male Crimp Connector 6.64 13.28T Battalion BC1
Ken NX-5700BK-RVC-1 Kenwood Riverside County Radio Kit, Kenwood Riverside County Radio Kit, Includes the following 1 Each
NX-5700BK Tranceiver, 1 Each KCH-20RM remote Head,
1 Each KES-5A Speaker, 1 Each KMB-33M Mount Kit, 1
Each KCT-23M3 Power Cable, 1 Each KWD-5000CH
4000 Channel Option, KWD-5100CV P25 Conventional
Option

2.00 1,420.89 2,841.78T

2.00 Ken RMK-2.1 Kenwood Riverside County Dual Head kit 790.80 1,581.60T Ken KLF-2 Kenwood Line Filter (suppresses alternator whine, 25dB, 25A max)

2.00 28.50 57.00T
Ken KMC-66M Kenwood MIL-SPEC Standard electret mobile microphone with 12 keypad (8-pin mod. plug)

4.00 68.75 275.00T

2.00 Ken KES-5A Kenwood External Speaker (40 Watt) 40.49 80.98T

4.00 Troy FP-KENKCH20R Troy Products 3" faceplate for Kenwood KCH20R 36.45 145.80T

2.00 Laird MB8U Laird 3/4" Brass Mt, No Conn. 17.42 34.84T PCT MWB-1320 PC Wide band quarterwave antenna with shock spring.

Bandwidth- 24 MHz VHF/ 100 MHz UHF.

2.00 30.75 61.50T

Quote
Date
4/27/2024
Quote #
5616
Bill To:

City of Calimesa
906 Park Avenue
Calimesa, California 92320
Ship To:

City of Calimesa
906 Park Avenue
Calimesa, CA 92320
P.O. No. Terms
Net 30
Rep
GJ
FOB
Perris, Ca
Project Make / Model / Year
Signature Total
Subtotal
test Sales Tax (7.75%)
7 Qty Item Description Each Total

2.00 RF RFU505-ST RF Industries Silver Plated UHF Male Crimp Connector 6.64 13.28T Battalion BC2
Ken NX-5700BK-RVC-1 Kenwood Riverside County Radio Kit, Kenwood Riverside County Radio Kit, Includes the following 1 Each
NX-5700BK Tranceiver, 1 Each KCH-20RM remote Head,
1 Each KES-5A Speaker, 1 Each KMB-33M Mount Kit, 1
Each KCT-23M3 Power Cable, 1 Each KWD-5000CH
4000 Channel Option, KWD-5100CV P25 Conventional
Option

1.00 1,420.89 1,420.89T

1.00 Ken RMK-1.2 Kenwood Riverside County Single remote head kit 111.75 111.75T Ken KLF-2 Kenwood Line Filter (suppresses alternator whine, 25dB, 25A max)

1.00 28.50 28.50T
Ken KMC-66M Kenwood MIL-SPEC Standard electret mobile microphone with 12 keypad (8-pin mod. plug)

1.00 68.75 68.75T

1.00 Troy FP-KENKCH20R Troy Products 3" faceplate for Kenwood KCH20R 36.45 36.45T

1.00 Laird MB8U Laird 3/4" Brass Mt, No Conn. 17.42 17.42T PCT MWB-1320 PC Wide band quarterwave antenna with shock spring.

Bandwidth- 24 MHz VHF/ 100 MHz UHF.

1.00 30.75 30.75T

1.00 RF RFU505-ST RF Industries Silver Plated UHF Male Crimp Connector 6.64 6.64T

_____________________________________ $14,681.86
$13,625.86
$1,056.00

EQUIPMENT PROPOSAL
DATE
5/6/2024

NAME / ADDRESS
City of Calimesa Fire Department
906 Park Avenue,
Calimesa, CA 92320
Advanced Communication
3312 Purer Road
Escondido, CA 92029
Voice: 760-781-3131
Fax: 760-747-8454
ATTN:

Geraldo Rodriguez
We Appreciate Your Business
TOTAL

DESCRIPTION UNIT PRICE QTY TOTAL
KENWOOD NX-5700BK VHF P25 RADIO SINGLE DECK WITH DUAL HEAD REMOTE MOUNT Kenwood NX-5700BK VHF 50 Watt Mobile Radio--RF Deck Only 689.99 6 4,139.94 KCH-20RM - Full Featured Remote Control Head 524.99 6 3,149.94 KES-5A - External speaker, 40W max input 49.00 10 490.00 KMB-33M - Mounting Bracket 14.00 6 84.00
KCT-23M3 - DC Cable, 35-50W, 23 feet 49.00 6 294.00
KWD-5000CH - 4000 Channel Expansion 299.00 6 1,794.00
KWD-5100CV - P25 Conventional License 399.00 6 2,394.00 Single Head / Single RF Deck, Kit 199.00 2 398.00
KRK-15BM - Control Head Remote Kit
KCT-71M2 - Remote Control Cable (17 feet)
KCT-72M - External Accessory Connection Cable for KCH-19M / KCH-20RM Kenwood Dual Head Remote Kit 239.00 4 956.00
KRK-15BM--Dual Control Head Remote Mount Kit
KCT-71M2--17' Control Cable------QTY---TWO
KCT-72M--External Accessory Connection Cable-------QTY--TWO KLF-2 - Line Filter (suppresses alternator whine, 25dB, 25A max). 40.20 6 241.20 KMC-66M - MIL-SPEC Standard electret mobile microphone with 12 keypad (8-pin mod. plug) 99.00 10 990.00 Troy FP-KENKCH20R - 3" FACEPLATE KENWOOD CH20 REMOTE HEAD 65.00 10 650.00

Attachment 9C

EQUIPMENT PROPOSAL
DATE
5/6/2024

NAME / ADDRESS
City of Calimesa Fire Department
906 Park Avenue,
Calimesa, CA 92320
Advanced Communication
3312 Purer Road
Escondido, CA 92029
Voice: 760-781-3131
Fax: 760-747-8454
ATTN:

Geraldo Rodriguez
We Appreciate Your Business
TOTAL

DESCRIPTION UNIT PRICE QTY TOTAL
Antennex Unity Gain, VHF Rooftop Antenna with Spring Including 17' Low Loss Co-Axial Cable, Chrome Base and PL-259 Connector

89.00 6 534.00
KCT-46 - Ignition sense cable 12.00 6 72.00
Shipping & Handling--Incoming UPS--Includes Insurance--To Be Determined with Order 10.00 0.00 Shipping & Handling - Outgoing UPS - Includes Insurance--To Be Determined with Order 10.00 0.00 Sales Tax 7.75% 1,254.50

$17,441.58

RESOLUTION NO. 2024-48

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CALIMESA, CALIFORNIA, ACCEPTING EMERGENCY

MANAGEMENT PERFORMANCE GRANT PROGRAM (EMPG)

AWARD THROUGH THE CALIFORNIA OFFICE OF

EMERGENCY SERVICES (CALOES) IN THE AMOUNT OF
$6,340.00; DESIGNATING THE CITY MANAGER AS THE

AUTHORIZED OFFICIAL TO EXECUTE EMPG PROGRAM
AGREEMENTS ON BEHALF OF THE CITY; AND AMENDING
FISCAL YEAR 2023-24 BUDGET TO INCLUDE ACCEPTANCE

OF EMPG GRANT FUNDS
WHEREAS, City staff was notified of the application process being opened for FY 2023 Emergency Management Performance Grant Program (EMPG) through the California Office of Emergency Services (CalOES); and
WHEREAS, the purpose of the EMPG Program is to provide federal grants to States to assist State, local, territorial, and tribal governments in preparing for all hazards by providing necessary direction, coordination and guidance, and necessary assistance, as authorized by the Robert T. Stafford Disaster Relief and Emergency Assistance Act; and
WHEREAS, Title VI of the Stafford Act authorizes FEMA to make grants for the purpose of providing a system of emergency preparedness for the protection of life and property in the United States from hazards and to vest responsibility for emergency preparedness jointly in the federal government and the states and their political subdivisions; and
WHEREAS, the City’s Fire Department is in need of specialized equipment to support staff in the event of an emergency; and
WHEREAS, staff was notified on April 9, 2024, by Riverside County Emergency Management Department (EMD) of approval of the EMPG Program Award in the amount of $6,340.00, as the grant is a dollar-for-dollar match; and WHEREAS, staff is recommending submitting application through the EMPG for mobile radios and accessories in the amount of $14,682.00 per the quote received from Johnson Equipment Company.

WHEREAS, in order for the City to be reimbursed for funds it expends to purchase the equipment, the Grand Subaward Face Sheet must be signed by an authorized representative of the City.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CALIMESA HEREBY FINDS, DETERMINES, RESOLVES AND ORDERS AS FOLLOWS:

SECTION 1: The City Manager for the City of Calimesa is designated as the authorized official who may sign the Grant Subaward Face Sheet and any supporting documents related to the EMPG Program.

Attachment 9D

SECTION 2: The EMPG award is hereby accepted by the City of Calimesa and the Fiscal Year 2023-24 Budget is hereby amended to include EMPG Program revenue of $6,340.00 in account 01-0000-4800 and EMPG Program expenses of $14,682.00 in Fire Department account 01-4300-7725.

PASSED, APPROVED, and ADOPTED this 5
th day of August 2024.
_____________________________________

WILLIAM DAVIS, MAYOR
ATTEST:
___________________________

DARLENE GERDES, CITY CLERK

City Council Meeting
Agenda Report
Agenda Item No. 10
SUBJECT: WILDLAND PROTECTION AGREEMENT BETWEEN THE CITY OF

CALIMESA AND THE CALIFORNIA DEPARTMENT OF

FORESTRY AND FIRE PROTECTION (CAL FIRE)
MEETING DATE: August 5, 2024
PREPARED BY: Tim O’Connell, Fire Chief
RECOMMENDATION: That the City Council adopt Resolution 2024-49, a resolution of the City Council of the City of Calimesa approving an Agreement between the City and the California Department of Forestry and Fire Protection of Wildlands within the Local Agency Responsibility Area (LRA) of the City, approving the Wildland Operating Plan between the City of Calimesa and the CAL Fire/Riverside Unit, approving an Agreement Summary with Cal Fire, and authorizing the City Manager to execute these Agreements and related documents.

BACKGROUND: The establishment of the City municipal fire department requires the City to enter various agreements with other agencies in order to effectively utilize resources and provide a full service, “all-risk,” best practices, regional approach to fire protection.

DISCUSSION: Since 2018, Calimesa entered into A Wildland Fire Protection agreement which is renewable annually and expires: June 30, 2024. The agreement being recommended for approval is the renewal of that agreement. The agreement serves similarly to an insurance policy. Should the City experience a wildland fire, this agreement provides that State (CAL FIRE) resources may be requested and made available at no additional cost.

There are various areas within our city that are designated as wildlands, Wildland Urban Interface and Wildland Urban Intermix for the purposes of fire protection. In the past, the State has provided a one-mile buffer around State Responsibility Area (SRA) in other words, the State provides for resources within the buffer area which crosses into a city’s jurisdiction. These agreements augment existing fire department resources allocated specifically for wildland firefighting service. If a jurisdiction desires coverage which extends beyond the buffer, they must contract for service on a cost per acre basis. Over four years ago the City of Calimesa was informed that the state reduced the buffer zone from one mile to a half mile from the LRA.SRA border. Staff have repeatedly attempted to receive a definitive explanation for the change of practice, which continues to result in a significantly higher annual cost than was originally anticipated. However, due to the continued exposure in various areas of our City, the City Manager and Fire Chief highly recommend entering (i.e. renewing) this agreement for fiscal year 24-25. As we in the recent past endured and experienced the Sandalwood Fire and other historical dangerous wildland fires. This agreement

previously provided for an enormous number of fire suppression resources and will continue to do so in the event of a wildland fire.

It should be noted that cities with in-house fire departments typically have entered into the same type of agreements and cities that usually contract with CAL Fire and receive those types of services as part of the contract are now also being required to obtain a similar wildland protection agreement.

FISCAL IMPACT: The cost for Fiscal Year 2024-25 is $153,315.76. This cost is calculated as the per acreage cost of $42.58, plus 12.10%, times the Calimesa wildland area outside of the buffer zone (3,212 acres) which is in the LRA. This amount will be included in the 2024-25 Proposed Budget for the Fire Department
ATTACHMENTS:

Attachment A: Local Responsibility Area Wildland Protection Reimbursement Agreement (Including Operating Plan and Wildland Area Maps)
Attachment B: Resolution 2024-49

STATE OF CALIFORNIA

COOPERATIVE FIRE PROGRAMS

LOCAL RESPONSIBILITY AREA WILDLAND PROTECTION

REIMBURSEMENT AGREEMENT
LG-W REV 1/2024
AGREEMENT NUMBER 3CA06908
REGISTRATION NUMBER:

1. This Agreement is entered into between the State Agency and the Local Agency named below:

STATE AGENCY'S NAME
California Department of Forestry and Fire Protection – (CAL FIRE) LOCAL AGENCY’S NAME
City of Calimesa

2. The term of this Agreement is: July 1, 2024 through June 30, 2025

3. The maximum amount of this Agreement is: $ 153,315.76 One hundred fifty three thousand, three hundred fifteen dollars and seventy six cents.

4. The parties agree to comply with the terms and conditions of the following exhibits which are by this reference made a part of the Agreement.

Exhibit A – Scope of Work – Includes page 2 (contact page) in count for Exhibit A 2 pages Exhibit B – Budget Detail and Payment Provisions 2 pages Exhibit C* – General Terms and Conditions; DGS GTC Version: 04/2017 0 pages Exhibit D – Special Terms and Conditions (Attached hereto as part of this Agreement) 1 pages Exhibit E – Additional Provisions 12 pages
*Items shown with an Asterisk (*), are hereby incorporated by reference and made part of this Agreement as if attached hereto.

General Terms and Conditions can be viewed at: http://www.dgs.ca.gov/ols IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.

LOCAL AGENCY California Department of General
Services Use Only LOCAL AGENCY’S NAME
City of Calimesa
BY (Authorized Signature) DATE SIGNED(Do not type)


PRINTED NAME AND TITLE OF PERSON SIGNING
Will Kolbow, City Manager

ADDRESS
908 Park Ave. Calimesa, CA 92320

STATE OF CALIFORNIA

AGENCY NAME
California Department of Forestry and Fire Protection
BY (Authorized Signature) DATE SIGNED(Do not type)


PRINTED NAME AND TITLE OF PERSON SIGNING
Nathan Barcklay, Assistant Deputy Director, Cooperative Fire ADDRESS P.O. Box 944246, Sacramento, CA 94244-2460
Attachment 10A

Contractor Name: City of Calimesa
Contract No: 3CA06908
- 2 -

EXHIBIT A

COOPERATIVE FIRE PROGRAMS

AGREEMENT FOR PROTECTION OF WILDLANDS WITHIN LOCAL AGENCY RESPONSIBILITY AREA

1. The project representatives during the term of this Agreement will be:

CAL FIRE Unit Chief: Riverside Unit Local Agency: City of Calimesa Name: Bill Wesier Name: Will Kolbow
Phone: 951-940-6900 Phone: 909-795-1010
Fax: 951-940-6910 Fax: 909-795-4399
All required correspondence shall be sent through U.S. Postal Service by certified mail and directed to:

CAL FIRE Unit Chief: Bill Weiser Local Agency: City of Calimesa Section/Unit: Riverside Unit Section/Unit: City Manager Attention: Scott Lane Attention: Will Kolbow
Address: 210 W. San Jacinto Av.

Perris, CA 92570
Address: 908 Park Av.

Calimesa, CA 92320
Phone: 951-940-6900 Phone: 909-795-9801
Fax: 951-940-6910 Fax: 909-795-4399
Send an additional copy of all correspondence to:

CAL FIRE
Cooperative Fire Services
P.O. Box 944246
Sacramento, CA 94244-2460

2. AUTHORIZATION
This Agreement is entered into this 1st day of July, 2024, by and between the State of California, hereinafter called STATE and City of Calimesa, County of Riverside , State of California, hereinafter called Local Agency through its duly authorized officers. As used herein, Director shall mean Director of the California Department of Forestry and Fire Protection (CAL FIRE). Where the standard clauses for example in Exhibit C, use the word “Contractor” that word shall mean LOCAL AGENCY as LOCAL AGENCY is used in this Agreement.

Section 4142 of the Public Resources Code provides that the Director may enter into cooperative Agreements with local jurisdictions for the purpose of providing wildland fire protection.

3. SCOPE OF WORK
LOCAL AGENCY has the responsibility for protection of life, property, and wildland areas comprising 3212 acres of land as indicated on the map included under Exhibit E and desires to contract with the STATE to provide wildland fire protection to said area.

STATE has the ability to provide wildland fire protection for said area, of the type and degree, which it now provides on adjacent State Responsibility Areas.

Contractor Name: City of Calimesa
Contract No: 3CA06908
- 3 -

4. SERVICES BY STATE
A. STATE shall provide wildland fire protection for the areas defined in the above section.

B. For those areas, which are adjacent to State Responsibility Area, STATE will provide wildland fire protection at the same level of service it now provides on adjacent State Responsibility Area.

C. For those areas (islands), which are not adjacent to State Responsibility Area, the wildland fire protection provided by the STATE will be limited to those resources identified in the preplanned wildland response for the respective area. Any resources beyond those specified in the preplanned wildland response are assistance by hire and the financial responsibility of the LOCAL AGENCY.

5. ADMINISTRATION
A. LOCAL AGENCY agrees that STATE may dispatch fire protection resources available under this Agreement to other areas of the state when needed at the sole discretion of STATE.

B. STATE response will be subject to availability of resources.

C. Incident Management within the contract area shall conform to current Incident Command System criteria for Unified Command.

D. STATE and LOCAL AGENCY shall, through established dispatch procedures, immediately notify each other of any fire incident within the contract area.

6. MUTUAL AID
LOCAL AGENCY shall provide mutual aid response into the contract area for wildfires. Structural fire protection remains the jurisdictional and financial responsibility of LOCAL AGENCY.

7. ENTIRE AGREEMENT
This Agreement contains the whole Agreement between the parties. It cancels and supersedes any previous Agreement for the same or similar services.

Contractor Name: City of Calimesa
Contract No: 3CA06908
- 4 -

EXHIBIT B

BUDGET DETAIL, INVOICING, PAYMENT AND RECONCILIATION

1. Invoicing and Payment:

A. LOCAL AGENCY shall pay STATE for providing said protection at the rate of $42.58 per acre, plus an 12.10% administrative charge for a total of $153,315.76 upon presentation of an invoice by STATE. The rate per acre and administrative charge will be calculated by STATE prior to January 1, of each year and annually thereafter, for the succeeding fiscal year subject to approval by LOCAL AGENCY. This Agreement shall be amended each fiscal year to reflect new rates.

B. STATE shall provide thirty (30) day written notice to LOCAL AGENCY of the cost per acre and the administrative charge to be assessed for each subsequent fiscal year during the term of this Agreement; LOCAL AGENCY shall have thirty (30) days to approve said rate; if written approval is not received by STATE within said period, STATE’s obligations hereunder shall terminate; LOCAL AGENCY shall be liable for all amounts due up to and including the date of such termination.

C. To minimize the need for reconciliation payment is expected in full after the LOCAL AGENCY receives the STATE invoice. Payments made by the LOCAL AGENCY will cover the protection rate per acre and the administrative charge for the protection services rendered by STATE and including any other costs as provided herein, giving credit for all payments made by LOCAL AGENCY and claiming the balance due to STATE, if any, or refunding to LOCAL AGENCY the amount of any overpayment.

2. Budget Contingency Clause
A. If the LOCAL AGENCY’s governing authority does not appropriate sufficient funds for the current year or any subsequent years covered under this Agreement, which results in an inability to pay the STATE for the services specified in this Agreement, the LOCAL AGENCY shall promptly notify the STATE and this Agreement will terminate pursuant to the notice periods required herein.

B. If funding for any fiscal year is reduced or deleted by the LOCAL AGENCY for purposes of this program, the LOCAL AGENCY shall promptly notify the STATE, and the STATE shall have the option to either cancel this Agreement with no liability occurring to the STATE, or offer an agreement amendment to LOCAL AGENCY to reflect the reduced amount, pursuant to the notice terms herein
C. If the STATE Budget Act does not appropriate sufficient funds to provide the services for the current year or any subsequent years covered under this Agreement, which results in an inability to provide the services specified in this Agreement to the LOCAL AGENCY, the STATE shall promptly notify the LOCAL AGENCY, and this Agreement will terminate pursuant to the notice periods required herein.

Contractor Name: City of Calimesa
Contract No: 3CA06908
- 5 -
D. If funding for any fiscal year is reduced or deleted by the STATE Budget Act for purposes of this program, the STATE shall promptly notify the LOCAL AGENCY, and the LOCAL AGENCY shall have the option to either cancel this Agreement with no liability occurring to the LOCAL AGENCY, or offer an agreement amendment to LOCAL AGENCY to reflect the reduced services, pursuant to the notice terms herein.

E. Notwithstanding the foregoing provisions in paragraphs A and B above, the LOCAL AGENCY shall remain responsible for payment for all services actually rendered by the STATE under this Agreement regardless of LOCAL AGENCY funding being reduced, deleted or not otherwise appropriated for this program. The LOCAL AGENCY shall promptly notify the STATE in writing of any budgetary changes that would impact this Agreement.

F. LOCAL AGENCY and STATE agree that this Budget Contingency Clause shall not relieve or excuse either party from its obligation(s) to provide timely notice as may be required elsewhere in this Agreement.

Contractor Name: City of Calimesa
Contract No: 3CA06908
- 6 -

EXHIBIT D

SPECIAL TERMS AND CONDITIONS

1. Cancellation
Failure of either party to meet any of the terms and conditions of this Agreement, including nonpayment of monies due hereunder, shall be cause for the termination of this Agreement; such termination shall become effective upon written receipt of 30 day notice of cancellation.

2. Audit
If the Agreement is over $10,000, the parties shall, in accordance with Government Code Section 10532, be subject to examination and audit of the State Auditor General for a period of three (3) years after final payment under the Agreement. Examination and audit shall be confined to those matters connected with performance of the Agreement including, but not limited to, cost of administering the Agreement The Contractor warrants by execution of this Agreement, that no person or selling agency has been employed or retained to solicit or secure this Agreement upon Agreement or understanding.

3. Operating Plan
Prior to April 1 of each year, STATE and LOCAL AGENCY shall establish a joint Operating Plan for the contract area, which shall be attached after Exhibit E. If LOCAL AGENCY received its structural fire protection from another local agency, the local agency providing the structural fire protection must be party to the Operating Plan.

4. Extension of Agreement
Unless there is written notice by LOCAL AGENCY to terminate this Agreement STATE shall extend this Agreement for a single one-year period from the original termination date. The cost of services provided by STATE during the extended period shall be based upon the rates published for the fiscal year in which the extended period falls had a new Agreement been entered into.

5. Modification
This Agreement may be amended at any time by written mutual consent of the parties hereto.

6. Indemnification
Each party, to the extent permitted by law, agrees to indemnify and hold harmless the other party, its officers, agents, and employees from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by the indemnifying party.

Contractor Name: City of Calimesa
Contract No: 3CA06908
- 7 -

EXHIBIT E

ADDITIONAL PROVISIONS
Attachments
Budget Plan
Topographic Map
Operating Plan
Annual Report

Calimesa
3CA06908
Page #: 8
39015

AND THE CITY/TOWN OF A LOCAL AGENCY
Number of Acres 3212
General Fund Reimbursement 18.62 $ $ 59,807.44
Unit Budget $ 23.96 $ 76,959.52
Sub-Total $ 136,766.96
Admin Rate 12.10% $ 16,548.80
Total Protection Cost $ 153,315.76

LOCAL RESPONSIBILITY AREA (LRA) WILDLAND PROTECTION REIMBURSEMENT AGREEMENT Program Cost Account (PCA #)
Contract Name:

Contract #:

Comments Section:

AGREEMENT COST CALCULATIONS:

THIS IS THE BUDGET PLAN FOR THE LOCAL RESPONSIBILITY AREA (LRA)

WILDLAND FIRE PROTECTION REIMBURSEMENT AGREEMENT BETWEEN THE

STATE OF CALIFORNIA, DEPARTMENT OF FORESTRY & FIRE PROTECTION (CAL FIRE)

CALIMESA
FOR THE 2024/2025 FISCAL YEAR

City of Calimesa
Contract Number-3CA06908
Pg.10
1 ______________________________________________________________________________ ____
Wildland Operating Plan
Between
The City of Calimesa
and
CAL FIRE/Riverside Unit.

OPERATING PLAN
Table of Contents
Page

1. Overview…………………………………………………………………… 02

2. Authority…………………………………………………………………… 02

3. Purpose……………………………………………………………………... 02

4. Definitions & Restrictions………………………………………………….. 02

5. Procedures………………………………………………………………….. 02

6. Administration……………………………………………………………… 04

7. Fire Prevention……………………………………………………………… 04

8. Approval…………………………………………………………………….. 07

APPENDIX
Preplanned Initial Attack Response – Riverside Ranger Unit……………… E-1 Preplanned Initial Attack Response – Calimesa Fire Department…….. E-1 City of Calimesa
Contract Number-3CA06908
Pg.11
2

OPERATING PLAN

1. OVERVIEW
This Operating Plan, hereinafter referred to as PLAN, is between the California Department of Forestry & Fire Protection, Riverside Unit, hereinafter referred to as CAL FIRE and the City of Calimesa, Calimesa Fire Department, hereinafter referred to as CITY. It has been developed to specifically address the Agreement for Protection of Wildlands within a Local Agency, hereinafter referred to as AGREEMENT, between CAL FIRE and CITY for wildland fire protection within the city limits.

2. AUTHORITY
The PLAN is required of both CAL FIRE and CITY as part of the AGREEMENT dated July 1, 2018.

3. PURPOSE
This PLAN will provide the Unit Chief of CAL FIRE and the CITY a means for executing the AGREEMENT and is hereby attached as Exhibit E with appendices E-1 to that AGREEMENT.

4. DEFINITIONS AND RESTRICTIONS
See AGREEMENT for definitions and descriptions of general terms. This PLAN does not allow either agency to operate outside the limitations in the AGREEMENT.

5. PROCEDURES
A. Fire Reporting/Reports-When CITY receives a report of a wildfire within the area of the AGREEMENT, it shall promptly notify the Riverside Unit Emergency Command Center (ECC). Each agency will process their appropriate reports and make the information available, upon request of the other agency, in no more than 60 days.

B. Incident Management-The Incident Command System (ICS) will be used to manage wildfires within the area of the AGREEMENT. Unified Command will be implemented with a CAL FIRE representative and a CITY representative C. Fires within the area of the AGREEMENT-Each agency will maintain a preplanned initial attack response (PIAR) for fires within the area of the AGREEMENT. See Appendices E-1 and E-2. Immediate cooperation between agency dispatch centers will occur to ensure prompt response of appropriate resources into the area of the fire. CAL FIRE resources will be ordered according to the terms of the AGREEMENT through the ECC. Any augmentation of the preplanned response, with CAL FIRE resources, shall be authorized by a CAL FIRE Incident Commander or Agency Representative.

City of Calimesa
Contract Number-3CA06908
Pg.12
3

Augmentation of the preplanned response may require a post incident audit. The audit will seek to demonstrate that adjacent CAL FIRE Direct Protection Areas (DPA’s) were threatened, or that the augmentation was justified on a cost efficiency basis. Local government and private resources will be ordered through the CITY dispatch center (DISPATCH) to ensure proper utilization of the Master Mutual Aid Agreement.

D. Mutual Aid-All initial attack resources will be considered mutual aid for the purpose of this AGREEMENT.

E. Initial Attack-Initial attack resources will always be based on the closest resources concept identified in the PIAR. See Appendices E-1.

F. Move-Up & Cover-Station coverage will be exchanged between both agencies when appropriate. To prevent long-term coverage problems to either agency, the covering agency’s engines will be replaced with the covered agency’s resources as soon as it is practical to do so.

G. Fire Information: Unified Command1. Both agencies will enter into a unified command structure to manage the incident by establishing a common set of incident objectives and strategies.

This will be accomplished without losing or abdicating agency authority, responsibility or accountability. A Unified Ordering Point will be identified and established.

2. Representatives of both agencies will meet as needed to discuss procedures governing and locations of potential Information Centers. Both agencies will strive to maintain a roster of certified Public Information Officers for use during emergencies.

3. The Unified Command will determine which agency will provide the Lead Information Officer. Normally, it will be the agency with the greatest commitment of resources on the incident.

H. Representatives of CAL FIRE and CITY, of the rank of Battalion Chief or higher, may order resources directly from the ECC or DISPATCH when an immediate need arises.

These resources may include engines, fire crews and bulldozers in accordance with the AGREEMENT. Resources sent in response to these requests will conform to the closet resources concept

6. ADMINISTRATION
The CAL FIRE Unit Chief and the CITY Fire Chief, or their designees, along with representatives from the CAL FIRE ECC and CITY DISPATCH will meet annually to discuss, review, and update the following items; procedures for reporting fires, procedures to dispatch resources to fires within the area of the AGREEMENT, procedures to dispatch resources to City of Calimesa
Contract Number-3CA06908
Pg.13
4

fires along the boundaries of the area of the AGREEMENT, and exchange general or specific information which would might affect the other agency.

7. FIRE PREVENTION
.

A. POLICY
All fire prevention activities conducted on lands within the area of the AGREEMENT will be consistent with both agencies guidelines. CAL FIRE and CITY will be expected to conduct a year-round, aggressive fire prevention program using guidelines within the CAL FIRE Handbook 9000 and CITY Fire Prevention Guidelines. This will include, but is not limited to, annual analysis and planning sessions to generate an active fire prevention plan.

1. Public Information Program-This will include all types of fire prevention news releases through the available media. Other methods will include public meetings, fairs, rodeos, parades, services clubs and a regular schedule of school programs for all grades.

2. Protection/Planning Issues-Although the responsibility for enforcing fire safe ordinances pertaining to improvements in wildland areas within the city limits is the responsibility of CITY, a CAL FIRE representative will be available upon request to comment on these issues and assist in the enforcement of related ordinances.

3. Hazard Reduction Inspections
a. Home Inspection – CAL FIRE will work directly with CITY to enforce Public Resources Code (PRC) Sections 4291, 4446, 4442, 4123, or the Uniform Fire Code sections when applicable.
b. Power line Inspections – CAL FIRE will work directly with CITY inspecting power lines over 750 volts, using PRC 4292 and 4293 as a guide.

B. RESPONSIBILITY
CAL FIRE and CITY personnel will, in the performance of their duties, give full consideration to the prevention of fires and public education. Both agencies will allow staff to establish attainable fire prevention goals.

C. EXISTING AND PROJECTED DEMAND
Fire Prevention and suppression are the primary roles for both agencies. If the City of Calimesa
Contract Number-3CA06908
Pg.14
5

demand for services increases in the future, both agencies will develop more intensive programs. Fire protection and prevention will be influenced by the following factors:

1. Increased recreational use.

2. Increased residential and commercial development.

3. Increased utilization of vacation residences.

4. Industrial activity.

D. OBJECTIVES
The primary objective of the fire prevention plan is the reduction of fire suppression expenditures and damages from human-caused fires. The secondary objective is a current and comprehensive public education program for fire safety awareness and code enforcement.

E. RECOMMENDED ACTIONS
Both agencies will actively pursue public awareness programs through the following:

1. Public Education
a. School programs, ages K-12
b. Roadside sign program
c. Timely newspaper articles concerning fire awareness
d. Attendance at various local events which lend themselves to fire prevention displays.

2. Code Enforcement
a. Active PRC 4291 home inspection program in target areas. b. Enforcement of the Fire Safe Ordinances as they apply to construction in watershed areas. CAL FIRE will take an advisory role with the CITY Fire Marshal within the areas of the AGREEMENT.

F. FUEL MODIFICATION
Both agencies will continue to encourage individual property owners and property owner associations to establish and maintain a healthy fuel complex through the City of Calimesa
Contract Number-3CA06908
Pg.15
6

following:

1. Prescribed burning through available programs.

2. Forest practice inspections.

3. Fuel modification using mechanized systems, fire crews, and local resources.

4. Biomass programs to control stems per acre, and remove dead and down materials.

G. BURNING PERMITS
Burning permits will be required in the city limits consistent with those guidelines established in adjacent areas. This will provide consistency in the burn hours and any controls needed for the overall program.

1. Burning Permit Issuance
The CITY has the responsibility of issuing burn permits within the city limits and the area of the AGREEMENT. Both agencies will agree to and establish burn permit guidelines by April 1 of each year. The guidelines will follow those established by CAL FIRE to ensure consistency in the burn programs in both the CITY and areas adjacent to CAL FIRE.

2. Suspension of Permit Procedures
The suspension of burning permits in the area of the AGREEMENT will be directly related to the burning permit suspension procedures outside the area of the AGREEMENT to ensure area-wide consistency. Suspensions will be based on input from CAL FIRE and CITY.

H. MONITORING AND EVALUATION
Periodic monitoring and evaluation of the PLAN will provide the opportunity to make orderly and timely amendments and revisions of the PLAN. Monitoring will determine if the:

1. PLAN is being followed.

2. PLAN objectives are being met.

3. PLAN is achieving desired results.

City of Calimesa
Contract Number-3CA06908
Pg.16

8. APPROVAL:

This PLAN is approved and authorized as Exhibit B Attachment 3 of the AGREEMENT between CAL FIRE and CITY:

FOR CITY:

City of Calimesa
Fire Department
Address: 908 Park Ave
Calimesa, CA 92320
FOR CAL FIRE:

California Department of Forestry
& Fire Protection
Riverside Unit
210 W. San Jacinto Ave
Perris, CA 92570
_________________________
Bill Weiser, Unit Chief
__________________________
Will Kolbow, City Manager
City of Calimesa
Contract Number-3CA06908
Pg.17
7

STANDARD RESPONSE PLAN FOR VEGETATION FIRES
CALFIRE RRU AND CITY OF CALIMESA PAGE. E-1

CALFIRE WPA

VEGETATION

RESPONSE

BC E AA AT COP DOZ CREW WT
LOW 1 3
MED 2 4 1 2 1 2 2 1
HIGH 2 7 1 2 1 2 4 1

CITY OF CALIMESA

LOCAL VEGETATION

RESPONSE
LOW 1 1
MED 1 1
HIGH 1 1
Contract Name: City of Calimesa
Contract Number: 3CA06908
Page No: 18

RESOLUTION NO. 2024-49

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CALIMESA, CALIFORNIA, APPROVING AN AGREEMENT

BETWEEN THE CITY AND THE CALIFORNIA DEPARTMENT OF

FORESTRY AND FIRE PROTECTION (CAL FIRE) FOR

PROTECTION OF WILDLANDS WITHIN LOCAL AGENCY
RESPONSIBILITY AREA FROM JULY 1, 2024, THROUGH JUNE
30, 2025, AND RELATED DOCUMENTS
WHEREAS, the City of Calimesa is a California municipal corporation located in the County of Riverside, State of California; and WHEREAS, the City of Calimesa formed its Fire Department January 1, 2018, and has certain wildland areas containing approximately 3,212 acres of land within the City boundary that are designated as Local Responsibility Areas (LRA); and
WHEREAS, the City desires to enter into an agreement with the California Department of Forestry and Fire Protection (CAL FIRE) for fire protection within the LRA.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CALIMESA HEREBY FINDS, DETERMINES, RESOLVES AND ORDERS AS FOLLOWS:

Section 1 The City Council of the City of Calimesa does hereby approve the following documents: (a) the Agreement with the California Department of Forestry and Fire Protection (CAL FIRE) for the protection of wildlands within the LRA for the period from July 1, 2024 Through June 30, 2025 (Agreement No. 3CA06908); (b) the Wildland Operating Plan between the City of Calimesa and CAL FIRE/Riverside Unit; and (c) the “Agreement Summary” for Agreement No. 3CA06908.

Section 2 The City Manager for City of Calimesa is hereby authorized to execute the Agreement and other documents specified in Section 1 of this Resolution on behalf of the City of Calimesa.

PASSED, APPROVED, and ADOPTED this 5
th day of August 2024.
________________________________

WILLIAM DAVIS, MAYOR
ATTEST:
___________________________

DARLENE GERDES, CITY CLERK
Attachment 10B

City Council Meeting
Agenda Report
Agenda Item No. 11
SUBJECT: CONTINUED PUBLIC HEARING: SPECIAL ASSESSMENTS FOR

WEED ABATEMENT CHARGES
MEETING DATE: August 5, 2024
PRESENTED BY: Darlene Gerdes, Deputy City Manager/City Clerk RECOMMENDATION: That the City Council open the continued public hearing, take public testimony and adopt Resolution No. 2024-44, A Resolution of the City Council of the City of Calimesa, California, confirming the report of charges to be placed as special assessments for weed abatement for 2024-2025.

BACKGROUND: The 2024 weed abatement program was conducted by the City’s Fire Department as follows: First inspections commenced on or about April 1, 2024. Ninety (90) properties were identified as a fire hazard due to weeds and other flammable vegetation. “Notice to Abate” letters were mailed to the property owners as listed on the last equalized tax roll in compliance with requirements of Section 8.10.050 of the Calimesa Municipal Code.

Property owners were given thirty days to abate weeds and other flammable vegetation.

Upon expiration of the thirty-day period, the Fire Department re-inspected the properties and found eight (8) properties that had not complied with the Notice. The abatements were completed by the city’s contractor A.B. Landscape.

A Notice of the Public Hearing, which included the amount of the proposed special assessment, where mailed to the property owners. In addition, a Notice of Public Hearing was published and posted, and a list of assessments were made available for viewing at City Hall.

The property owners were given over 30 days to make their payment to the City, with a payment due date of August 5, 2024 by 5:30 p.m.

As of the date of this report, the City has not received payment for the proposed assessments due on five (5) of the 8 properties. Additionally, payments not received by the property owners in the 2023/2024 assessment year following the August 10, 2023 assessment deadline were held for assessments to the tax rolls in the 2024/2025 tax year. The City has not received payment for invoices due on eleven (11) properties that were noticed and abated. All of these properties have been included on the Attached “Exhibit A” to Resolution No. 2024-44. There are 16 delinquent parcels as of August 1, 2024 with a total assessment amount of $24,149.80.

Inspections by the Fire Department will continue throughout the year and Notice of Violations will be sent to those property owners who are in violation of the Calimesa Municipal Code.

Staff will continue to offer abatement through the Subscription Program and those in violation

of the 30 days’ notice will be abated by the City’s contractor and property owners will be billed for the abatement costs. Any payments not received by the property owners will be held for assessments to the tax rolls in the 2025/2026 tax year.

ATTACHMENTS:

Attachment A: Resolution No. 2024-44 with Exhibit A

RESOLUTION NO. 2024-44

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CALIMESA, CALIFORNIA, CONFIRMING THE REPORT OF

CHARGES TO BE PLACED AS SPECIAL ASSESSMENTS
FOR WEED ABATEMENT FOR 2024-2025.

WHEREAS, the City Council of the City of Calimesa (the "City Council") adopted Ordinance No. 92-2, codified at Chapter 8.10 to Title 8 of the Municipal Code of the City of Calimesa (the “Municipal Code”), commencing with Section 8.10.010, providing for the abatement of weeds and other flammable vegetation; and
WHEREAS, the duty to abate weeds and hazardous vegetation is established at Section 8.10.030 of the Municipal Code; and,
WHEREAS, all requirements of Chapter 8.10 of the Municipal Code, including the requirements for notice and hearing as set forth in Sections 8.10.050 through 8.10.090 thereof, have been met; and
WHEREAS, the City Council, pursuant to the authority granted by Chapter 8.10 and Section 8.10.090 of the Municipal Code, has received the report of the City Manager, has heard any protests and has confirmed the report of charges to be placed as special assessments for the respective parcels of land;

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CALIMESA DOES RESOLVE, DETERMINE AND ORDER AS FOLLOWS:

Section 1. Removal costs and administrative charges for weed abatement are approved for the parcels of land as listed on Attachment “A,” and shall constitute special assessments against the respective parcels of land and are a lien on the property for the amount of such costs and charges.

Section 2. The City Clerk is authorized and directed to submit a certified copy of this Resolution and the confirmed report to the Riverside County Auditor’s Office to place said special assessments on the assessment roll and to record liens against the subject properties with the Riverside County Recorder’s Office.

Section 3. The assessments shall be collected at the same time and in the same manner as the ad valorem County property taxes are collected and shall be subject to the same penalties and the same procedure and sale in case of delinquency as provided for such taxes. All laws applicable to the levy, collection and enforcement of County ad valorem property taxes shall be applicable to such assessments, subject to and in accordance with subsection (c) of Section 8.10.100 of the Municipal Code.

Attachment 11A

PASSED, APPROVED AND ADOPTED, this 5
th day of August 2024.
________________________________

WILLIAM DAVIS, MAYOR
ATTEST:
_________________________________________

DARLENE GERDES, CITY CLERK

2024 SPECIAL ASSESSMENTS - WEED ABATEMENT
Assess. Total
Number APN # Assess.
1 409-150-027 $1,080.82
2 410-196-025 $330.82
3 410-100-037 $315.00
4 411-060-001 $336.32
5 411-060-004 $1,605.32
6 411-210-010 $2,845.57
7 411-210-024 $1,281.82
8 411-230-020 $1,455.82
9 411-263-017 $945.82
10 413-040-013 $8,360.82
11 413-200-042 $1,294.57
12 413-210-032 $420.82
13 413-210-062 $420.82
14 413-250-020 $813.82
15 413-260-032 $495.82
16 413-270-002 $2,145.82
TOTAL $24,149.80
RESOLUTION NO. 2024-44
ATTACHMENT "A"

City Council Meeting
Agenda Report
Agenda Item No. 12
SUBJECT: DISCUSSION REGARDING WHETHER TO AMEND CALIMESA MUNICIPAL CODE CHAPTER 2.10 (CITY COUNCIL), SECTION

2.10.040 (COMPENSATION) IN ACCORDANCE WITH SENATE
BILL 329
MEETING DATE: August 5, 2024
PREPARED BY: Will Kolbow, City Manager
RECOMMENDATION: That the City Council provide direction to staff regarding potential changes to the salaries of member of the City Council through an ordinance aligning with Senate Bill 329 and applicable law.

BACKGROUND: The December 1, 1990, City Council meeting was the first meeting following the incorporation of the City of Calimesa. At the December 1, 1990, meeting ordinance No. 90-2 was adopted setting the date, time and location of the City Council meetings as well as setting the compensation of the City Council at $300.00 per month. The City Council compensation has not been adjusted since that time.

On February 5, 2024, staff presented an item related to City Council compensation. The City Council discussed the item but did not come to any conclusion on where to set compensation. Staff suggested they would do more research and bring the item back for further discussion. On March 18, 2024, a follow up report was presented to the City Council, but due to the absence of a councilmember the item was continued.

At the July 15, 2024, City Council meeting, Councilmember Molina requested that this item be brought back to the City Council for discussion and consideration.

DISCUSSION: On June 29, 2023, Governor Gavin Newsom signed Senate Bill 329 into law, allowing cities an opportunity to adjust City Council salaries to take into account inflation, the work performed, and the time dedicated by local government officials, and the need to ensure that people are not discouraged from seeking city office due to the low pay and high demands of the office.

Before the adoption of SB 329 Government Code Section 36516 set the monthly salaries for Council members of cities having populations up to and including 35,000 in an amount up to $300.00. The City of Calimesa adopted the $300 monthly salary based on the local population in 1990. According to the U.S. Census Bureau, the estimated population of Calimesa as of July 1, 2022 was 11,017.

Government Code Section 36516, amended pursuant to SB 329, provides the new base pay amount for members of the City Council in Calimesa and all other cities having populations up to

and including 35,000, in an amount up to and including $950 per month. Further it provides that the salary may be adjusted in one of two ways as follows:
1) In an amount equal to inflation since January 1, 2024, based upon the California Consumer Price Index, which shall not exceed 10% for each calendar year; or 2) An amount equal to 5% for each calendar year from the operative date of the last adjustment of the salary in effect when the ordinance or amendment is enacted.

Government Code Section 36516 requires that an ordinance to increase Council member compensation by considered in an open session for introduction and first reading and then again for a second reading and final adoption.

Pursuant to Government Code Section 36516.5, any Council salary increase may take effect only when at least one member of the Council commences a new term.

Following the discussion of this item on February 5, 2024, staff calculated the current compensation based on inflation from December 1990 to the present. The $300 per month set in December 1990 is worth $704.43 today. Should Council direction include a request to pursue a City Council salary increase, staff will bring back an ordinance for Council consideration to a future meeting, prior to the elections in November to ensure that the increase would be effective following the upcoming election.

FISCAL IMPACT: Future budgets would reflect any increase in City Council salaries. If an increase is adopted prior to the election, making the effective date of the increase January 2025, staff would propose a budget adjustment to cover the balance of Fiscal Year 2024-25.

ATTACHMENTS:

Attachment A: Calimesa Ordinance No. 90-2, adopted December 1, 1990 Attachment B: Government Code Section 36516, as amended pursuant to SB 329.

Attachment 12A

State of California

GOVERNMENT CODE
Section 36516
36516. (a)  (1)  A city council may enact an ordinance providing that each member of the city council shall receive a salary based on the population of the city as set forth in paragraph (2).
(2) The salaries approved by ordinance under paragraph (1) shall be as follows:
(A) In cities up to and including 35,000 in population, up to and including nine hundred fifty dollars ($950) per month.
(B) In cities over 35,000 up to and including 50,000 in population, up to and including one thousand two hundred seventy-five dollars ($1,275) per month. (C) In cities over 50,000 up to and including 75,000 in population, up to and including one thousand six hundred dollars ($1,600) per month. (D) In cities over 75,000 up to and including 150,000 in population, up to and including one thousand nine hundred dollars ($1,900) per month. (E) In cities over 150,000 up to and including 250,000 in population, up to and including two thousand five hundred fifty dollars ($2,550) per month. (F) In cities over 250,000 population, up to and including three thousand two hundred dollars ($3,200) per month.
(3) For the purposes of this subdivision, the population of a city shall be determined by the last preceding federal census, or a subsequent census, or estimate validated by the Department of Finance.
(4) The salary of council members may be increased beyond the amount provided in this subdivision by an ordinance or by an amendment to an ordinance, but the amount of the increase shall not exceed the greater of either of the following:
(A) An amount equal to 5 percent for each calendar year from the operative date of the last adjustment of the salary in effect when the ordinance or amendment is enacted.
(B) An amount equal to inflation since January 1, 2024, based upon the California Consumer Price Index, which shall not exceed 10 percent for each calendar year. (5) No ordinance shall be enacted or amended to provide automatic future increases in salary.
(b) Notwithstanding subdivision (a), at any municipal election, the question of whether city council members shall receive a salary for services, and the amount of that salary, may be submitted to the electors. If a majority of the electors voting at the election favor it, all of the council members shall receive the salary specified in the election call. The salary of council members may be increased beyond the amount provided in this section or decreased below the amount in the same manner.

Attachment 12B

(c) Unless specifically authorized by another statute, a city council may not enact an ordinance providing for compensation to city council members in excess of that authorized by the procedures described in subdivisions (a) and (b). For the purposes of this section, compensation includes payment for service by a city council member on a commission, committee, board, authority, or similar body on which the city council member serves. If the other statute that authorizes the compensation does not specify the amount of compensation, the maximum amount shall be one hundred fifty dollars ($150) per month for each commission, committee, board, authority, or similar body.
(d) Any amounts paid by a city for retirement, health and welfare, and federal social security benefits shall not be included for purposes of determining salary under this section, provided that the same benefits are available and paid by the city for its employees.
(e) Any amounts paid by a city to reimburse a council member for actual and necessary expenses pursuant to Section 36514.5 shall not be included for purposes of determining salary pursuant to this section.
(f) A city council member may waive any or all of the compensation permitted by this section.
(g) (1)  For the purposes of this section, a city council shall consider the adoption of an ordinance to increase compensation in open session during at least two regular meetings of the city council.
(2) At the first meeting, the city council shall present the proposed ordinance, which shall include findings demonstrating the need for the increased compensation.

The ordinance shall not be adopted at the first meeting. (3) At least seven days after the first meeting, the city council shall hold a second meeting to consider whether to adopt the ordinance.
(Amended by Stats. 2023, Ch. 27, Sec. 2. (SB 329) Effective January 1, 2024.)