Adjourned Regular Meeting of the Calimesa City Council
Monday, September 23, 2024
CALL TO ORDER
ROLL CALL: MAYOR DAVIS, MAYOR PRO TEM HEWITT, COUNCIL MEMBER CERVANTEZ, COUNCIL MEMBER MANLY AND COUNCIL MEMBER MOLINA.
STAFF: CITY MANAGER KOLBOW, CITY ATTORNEY BARROW, CITY CLERK
GERDES, FINANCE DIRECTOR REID, PLANNING DIRECTOR LUCIA, INTERIM
PUBLIC WORKS DIRECTOR SHAKIR, CITY ENGINEER THORNTON, FIRE CHIEF O’CONNELL AND SHERIFF CAPTAIN NORTHRUP.
PLEDGE OF ALLEGIANCE
COMMUNICATIONS FROM THE PUBLIC
Pursuant to the Brown Act, this is the opportunity for members of the public to directly address the Council on any item within the Council’s subject matter jurisdiction. Please note that this is also the time in which members of the public may address the Council on any item on the Consent Calendar. This is not the time for City Council discussion of non-agenda items. After receiving public comments, Council Members, or staff, after being recognized by the Mayor, may briefly respond to statements made by the public or questions posed by the public. In addition, Council Members may ask questions for clarification or make a referral to staff for factual information to be reported back to the Council at a later meeting.
Adjourned Regular Meeting of the
Calimesa City Council
Meeting Agenda
Monday, September 23, 2024 – 6:00 p.m.
Norton Younglove Multipurpose Senior Center
908 Park Avenue, Calimesa, CA 92320
William Davis, Mayor Wendy Hewitt, Mayor Pro Tem
Jeff Cervantez, Council Member John Manly, Council Member Linda Molina, Council Member Will Kolbow, City Manager Quinn Barrow, City Attorney The Calimesa City Council will be conducting this meeting in the Norton Younglove Senior Center. Members of the public may attend this meeting in person at the Norton Younglove Senior Center, 908 Park Avenue, Calimesa, CA 92320, or the public may view the City Council meetings live at https://www.youtube.com/@calimesacity900/live beginning at 6:00 p.m.
Submission of Public Comments: Public comment will be allowed by completing a speaker slip and providing it to the City Clerk at the meeting. Please observe a time limit of three (3) minutes when giving your presentation. When called upon, please step forward to the microphone, state your name for the record, whom you represent and any statement you wish to make. Please be advised that you may not defer your three (3) minutes to another speaker.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a City meeting or other services offered by this City, please contact the City Clerk’s Office, (909) 795-9801. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service. Any public writings distributed by the City to at least a majority of the Council Members regarding any item on this regular meeting agenda will be made available at the public counter at City Hall located at 908 Park Avenue, Calimesa, CA 92320.
Adjourned Regular Meeting of the Calimesa City Council
Monday, September 23, 2024
BUSINESS ITEMS
1. SIXTH AMENDMENT TO AGREEMENT FOR SENIOR SERVICES WITH FAMILY SERVICES ASSOCIATION.
RECOMMENDATION: That the City Council:
1. Approve the Sixth Amendment to the Agreement Between the City of Calimesa and Family Services Association to Provide Senior Services at the Norton Younglove Multipurpose Senior Center.
2. Approve Resolution 2024-52, a Resolution of the City Council of the City of Calimesa.
PUBLIC HEARINGS
The order of business for the Public Hearing shall be:
A. Open Public Hearing
B. Staff Presentation
C. Applicant/Representative Presentation
D. Public Testimony
E. Applicant Rebuttal (if necessary)
F. Public Testimony Closed
G. Close Public Hearing
H. Council Discussion
I. Council Motion and Vote
Speakers are encouraged to be brief and remain within the established time limit of three (3) minutes per speaker.
Once the public hearing has been closed, no further testimony will be taken.
2. PUBLIC HEARING: Public Hearing –Oak Valley North - A request by BICM Land Holdings, LP for Recommended Approval of Environmental Assessment 22-02 (EA 22-02), General Plan Amendment 22-03 (GPA 22-03), Zone Change 22-01 (ZC 22-01), Development Plan Review (“DPR”) DPR 22-05 and Conditional Use Permit (“CUP”) 22-02 (Building 1 – TPM 38589 parcel 1), DPR 22-06 and CUP 22-03 (Building 2 – TPM 38589 parcel 2), DPR 22-07 and CUP 22-04 (Building 3 – TPM 38589 parcel 3), DPR 22-08 and CUP 22-06 (Building 4 – TPM 38589 parcel 4), DPR 22-09 (Trailer Storage Lot 1 – TPM 38589 parcel 5), DPR 22-10 (Trailer Storage Lot 2 – TPM 38589 parcel 6), Tentative Parcel Map 38589 and Development Agreement 24-01, on a 110.2-acre project site
RECOMMENDATION: That the City Council open the public hearing and, at the request of the applicant, continue it to a future date uncertain.
ADJOURNMENT
Adjourn to the Regular Meeting of the City Council on Monday, October 7, 2024 at 6:00 p.m.
City Council Meeting
Agenda Report
Agenda Item No. 1
SUBJECT: SIXTH AMENDMENT TO AGREEMENT FOR SENIOR SERVICES
WITH FAMILY SERVICES ASSOCIATION
MEETING DATE: September 23, 2024
PREPARED BY: Darlene Gerdes, Deputy City Manager/City Clerk Will Kolbow, City Manager
RECOMMENDATION: That the City Council:
1. Approve the Sixth Amendment to the Agreement Between the City of Calimesa and Family Services Association to Provide Senior Services at the Norton Younglove Multipurpose Senior Center.
2. Approve Resolution 2024-52, a Resolution of the City Council of the City of Calimesa BACKGROUND: Since 2006 the City has contracted with Family Services Association (FSA) to provide nutrition services to the Senior Community of Calimesa. Congregate lunch meals were served daily at the center until the COVID-19 pandemic. Attendance for the meals fluctuated from year to year, however just prior to COVID the numbers participating in the congregate meals were very low. As a result of the COVID-19 virus and consistent with State and County recommended guidelines, City Offices were closed to the public with services being provided by appointment only or through virtual and electronic means. With the exception of the Senior Meal Program, the Monthly Newsletter, other outreach efforts and administrative duties, the programming at Norton Younglove Senior Center (Senior Center) was also suspended.
The Senior Meal Program, previously a daily lunch program, was quickly transformed into a weekly senior meal distribution program. Under this program, meal packages consisting of five (5) frozen meals, which are nutritionally balanced for senior citizens, half-gallon of milk, bread, and fruit are distributed to individuals aged 60 and above, with no residency restrictions.
On March 18, 2020, FSA had approximately 70 participants. That number grew to approximately 150 participants per week. The need to continue the program at current levels was supported by the phenomenal growth in the program over those 6 months. At that time the program was serving individuals residing in Calimesa, Yucaipa, Redlands, Cherry Valley, Beaumont and Banning.
On September 30, 2020, the City received a letter from FSA stating that State and Federal funding for the program was winding down and, as a result, the program would be cut by 15% for the balance of the 2020-21 Fiscal Year. This meant that the maximum number of seniors serviced per week
would drop from 150 to 128. At that time, City Staff spoke with FSA in order to fully understand the funding shortfall. In short, to sponsor a senior for one week was $25 which translated to a funding shortfall of approximately $550 per week, or $19,250 for the balance of the 2020-21 Fiscal Year (October 14, 2020 to June 30, 2021). At that time, staff recommended that the City allocate the needed funding to support the program at current levels with the use of CARES Act funding. The State of California authorized CARES Act allocations from the Coronavirus Relief Fund to California cities of which the City of Calimesa received $115,186. The CARES Act provided that payments from the Coronavirus Relief Fund should only be used to cover expenses that (i) are necessary expenditures incurred due to the public health emergency with respect to COVID–19; (ii) were not accounted for in the budget most recently approved by the City as of March 27, 2020 (the date of enactment of the CARES Act); and (iii) were incurred during the period that began on March 1, 2020, and ended on December 30, 2020.
At that time staff recommended that $19,250 of the City’s CARES Act Funding be allocated toward the Senior Meal Program as there were excess funds available and the City had already qualified for its full CARES Act allocation. FSA would then bill the City based upon actual meals provided in excess of 128 per week. However, for unknown reasons, FSA never invoiced the City for the costs of the meals provided in excess of 128 per week. We continue to provide the meals under this same meal distribution program, and we are currently up to 230 per week.
In November 2023, staff provided an update to the City Council regarding the status of the meal program. In that report, staff informed the City Council that effective July 1, 2023, the State of California and the Department on Aging required that all “grab-and-go” type meal programs cease, and congregate meals resume. The additional funding provided during the pandemic is no longer available to fund these programs. FSA, who provides the meals for the Calimesa Sr. Center in collaboration with the Riverside County Office on Aging, informed the City that the grab-and-go meal program would cease, and congregate meals would resume no later than January 1, 2024. The City Council remained committed to the grab-and-go program, and City staff informed both FSA and the County of the City’s desire to continue with the grab-and-go program as long as possible. The grab-and-go program has continued to the present time with no additional requests for funding.
DISCUSSION: After receiving City Council direction and researching the underlying legislation authorizing federally funded senior meal programs, the City Manager reached out to the City’s federal and state legislative representatives for assistance. In February, Assemblymember Greg Wallis’s staff contacted the City Manager to collaborate on legislation to add grab-and-go meals as an additional option under the existing senior nutrition program. This effort led to the authoring of Assembly Bill 2410 (AB 2410).
In April, the City Manager and Assemblymember Wallis spoke in favor of AB 2410 in front of the Assembly Committee on Aging and Long-Term Care, where the bill received unanimous support.
The Assembly Appropriations Committee also unanimously supported the bill, and the full Assembly voted 73-0 to approve the bill. The Senate Human Services Committee, which Senator Rosilicie Ochoa Bogh is a member of, unanimously supported the bill. However, the bill was held in the Senate Appropriations Suspense File, effectively killing the bill.
While AB 2410 was not successful, it has brought the importance of the grab-and-go meal program to the attention of the California legislature and the California Department of Aging. Staff will continue to work with Assemblymember Wallis and the Riverside County Office on Aging to ensure that grab-and-go meal programs remain an option going forward.
Budgetary Shortfall
More recently, FSA contacted the staff to inform us that funding for senior meal programs had been cut by approximately 25% by the State. As a result, FSA was once again asking the City to revert back to congregate meals, as there was insufficient funding to support the City’s successful program. FSA has budgeted for 630 in-person meals per month, which assumes approximately 30 people per day. As stated in our previous report to the City Council, staff anticipates that a congregate meal program would likely only draw 10-15 people per day, as the City of Yucaipa, who also contracts with FSA, has a successful in-person meal program, making Calimesa’s in-person meals potentially redundant. The grab-and-go program, with 230 people enrolled, is averaging about 160 people served per week, with each person getting five meals. This comes to a total of about 3,200 meals served per month.
Staff asked FSA to provide a budget for the City to make up the difference. Assuming the 630 meals that FSA is already budgeting for, the shortfall is approximately 2,570 meals. At $5 per meal, the shortfall in funding is $12,850 per month. Absent an agreement with the City to subsidize the grab-and-go program, FSA has stated they will discontinue the grab-and-go program and revert back to the congregate meal program beginning September 30, 2024.
Therefore, staff is recommending that the City Council approve the Sixth Amendment to the Agreement with FSA, which will provide funding in an amount not-to-exceed $40,000. This funding will provide sufficient financial resources to sustain the grab-and-go meal program through December 31, 2024, allowing the City and FSA to explore additional funding options and cost-saving measures to support the program through the end of the 2024-25 fiscal year. Staff intends to return to the City Council in the next couple of months with an update on the program and related funding.
FISCAL IMACT: With the adoption of Resolution 2024-52, there is sufficient funding in the General Fund for the cost differential in the Senior Meal Program through December 2024. The City has not committed funds beyond this time; therefore, this is considered a one-time expenditure.
ATTACHMENTS:
Attachment A: Sixth Amendment to Agreement Senior Services Agreement Attachment B: Proposal from FSA for Calimesa Support of Grab-and-Go Meal Program (informational only)
Attachment C: Resolution 2024-52
SIXTH AMENDMENT TO AGREEMENT BETWEEN THE
CITY OF CALIMESA AND FAMILY SERVICE
ASSOCIATION TO PROVIDE SENIOR SERVICES AT THE
NORTON YOUNGLOVE MULTIPURPOSE SENIOR
CENTER
This Sixth Amendment (herein “Sixth Amendment”) is entered into this 23rd day of September 2024 and is an amendment to that certain Agreement (herein “Agreement”) that was made and entered into on July 1, 2008 by and between the City of Calimesa, a California municipal corporation (herein “City”) and Family Service Association of Western Riverside County, a California non-profit corporation (herein “FSA”) to provide senior programs and services for the City at the Norton Younglove Multipurpose Senior Center (herein “Senior Center”). Collectively, the City and FSA may be referred to as “Parties” or sometimes individually as “Party.”
R E C I T A L S
WHEREAS, City owns and operates the Senior Center;
WHEREAS, FSA is a California non-profit corporation with operations in the County of Riverside, California including, but not limited to, the City of Calimesa, California, exempt under Section 501(c)(3) of the Internal Revenue Code and organized and operated to provide social services to families and population segments with special needs, including but not limited to, services for senior citizens;
WHEREAS, FSA is experienced in planning and developing programs for seniors and related resources at senior service centers and, for its own account, provides senior service programs at multiple locations through its service area; WHEREAS, FSA currently leases a portion of the Senior Center from the City, pursuant to a lease dated September 18, 2006, and under which FSA provides a senior nutrition program at the Senior Center;
WHEREAS, on September 4, 2007, City and FSA entered into an agreement by which FSA would provide Interim Center Manager Services for the City at the Senior Center (the “Interim Center Manager Agreement”);
WHEREAS, on July 1, 2008, the City and FSA entered into a new Agreement to retain FSA for a three-year term, terminable upon 30-days advance notice, by which FSA provides City services to facilitate coordinated, responsive and expanded services to seniors available at and through the Senior Center in compliance with applicable law, as described herein; WHEREAS, on December 20, 2010, the City and FSA approved a First Amendment to the Agreement providing for changes in: (i) hours of operation of the Senior Center; (ii) use or rental by third parties; (iii) recipient of revenues from rentals; and (iv) compensation to FSA; WHEREAS, on June 20, 2011, the City and FSA approved a Second Amendment to the Agreement extending the term of the Agreement for five (5) years ending June 30, 2016 and deleting obsolete references to certain personnel;
WHEREAS, on June 20, 2016, the City and FSA approved a Third Amendment to the Agreement extending the term of the Agreement for ninety (90) days ending September 30, 2016 and deleting obsolete references to certain personnel;
Attachment 1A
WHEREAS, on September 6, 2016, the City and FSA approved a Fourth Amendment to the Agreement to extend the term of the Agreement for an additional five (5) years commencing October 1, 2016 and ending September 30, 2021 and to provide for changes in Subsection 4.4 (Duties and Designation of Center Manager) and Subsection 6.1 (Records and Reports.); and WHEREAS, on October 19, 2020, the City and FSA approved a Fifth Amendment to the Agreement to provide for changes in Subsection 2.1.a (Compensation and Expenses, Contract Rate and Expenses); and
WHEREAS, State budget cuts to the Senior Meal Program has created a shortfall in funding to continue the Program at its current levels and format, that being a grab-and-go meal program; and
WHEREAS, the City desires to continue the successful grab-and-go meal program; and WHEREAS, the City is willing to pay for the difference between available funding from the State of California, through the Riverside County Office on Aging, and the funding needed to sustain the program at its current levels for the next three months while the Parties continue to identify funding sources; and
WHEREAS, the Parties now desire to amend the Agreement to provide for changes in Subsection 2.1 (Compensation and Expenses) to account for a funding shortfall in the Senior Meal Program.
NOW, THEREFORE, the Parties agree as follows:
Section 1. Subsection 2.1.b ( of Section 2 - Compensation and Expenses) (Contract Rate and Expenses) is hereby added to read as follows:
2.1.b. Effective for the period October 1, 2024 through December 31, 2024, the compensation under this Agreement shall be increased on a monthly basis in support of the Senior Meal Program in an amount not to exceed $40,000.
IN WITNESS WHEREOF, the City and FSA have executed this Sixth Amendment to the Agreement the day and year first above written above. “City”
THE CITY OF CALIMESA, a
municipal Corporation of the State of
California
By:
William Davis, Mayor
Date:
“FSA”
Family Service Association of Western Riverside
County, a California non-profit corporation
By:
FSA President/CEO
Date:
ATTEST:
By:_____________________________
Darlene Gerdes, City Clerk
Attachment 1BAt
RESOLUTION 2024-52
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CALIMESA, CALIFORNIA, AMENDING THE FY 2024-25 BUDGET
TO INCLUDE AN ADJUSTMENT IN THE COMMUNITY SERVICES
COMMUNITY PARTNERSHIPS ACCOUNT IN THE GENERAL
FUND
WHEREAS, Family Services Association (“FSA”) provides various senior services for the City of Calimesa under an Agreement to provide said services; and WHEREAS, among other services, FSA provides a Senior Meal Program that is funded by the State of California via the Riverside County Office on Aging; and WHEREAS, FSA informed the City that due to funding cuts by the State, FSA could no longer sustain the service levels of the successful grab-and-go senior meal program; and
WHEREAS, the City desires to continue the grab-and-go senior meal program at its current levels; and
WHEREAS, the City and FSA entered into a Sixth Amendment to their Agreement for Senior Services to bill the City for the difference in funding from the State and the cost of the program for the period of October through December 2024.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CALIMESA HEREBY FINDS, DETERMINES, RESOLVES AND ORDERS AS FOLLOWS:
The Fiscal Year 2024-25 General Fund Budget is hereby amended as follows:
• Increase appropriations in account 01-4900-7230 by $40,000.
PASSED, APPROVED, and ADOPTED this 23rd day of September 2024. _____________________________________
WILLIAM DAVIS, MAYOR
ATTEST:
_________________________________
DARLENE GERDES, CITY CLERK
Attachment 1C
City Council Meeting
Agenda Report
Agenda Item No. 2
SUBJECT: PUBLIC HEARING: Public Hearing –Oak Valley North - A request by BICM Land Holdings, LP for Recommended Approval of Environmental Assessment 22-02 (EA 22-02), General Plan Amendment 22-03 (GPA 22-03), Zone Change 22-01 (ZC 22-
01), Development Plan Review (“DPR”) DPR 22-05 and
Conditional Use Permit (“CUP”) 22-02 (Building 1 – TPM 38589 parcel 1), DPR 22-06 and CUP 22-03 (Building 2 – TPM 38589 parcel 2), DPR 22-07 and CUP 22-04 (Building 3 – TPM 38589 parcel 3), DPR 22-08 and CUP 22-06 (Building 4 – TPM 38589 parcel 4), DPR 22-09 (Trailer Storage Lot 1 – TPM 38589 parcel 5), DPR 22-10 (Trailer Storage Lot 2 – TPM 38589 parcel 6), Tentative Parcel Map 38589 and Development Agreement 24- 01, on a 110.2-acre project site
MEETING DATE: September 23, 2024
PREPARED BY: Kelly Lucia, Planning Director
RECOMMENDATION: That the City Council open the public hearing and, at the request of the applicant, continue it to a future date uncertain.
BACKGROUND/DISCUSSION: The project, known as Oak Valley North, involves distinct items that have been submitted for review and approval, as outlined below. The requested General Plan Amendment (GP 22-03) attached to this staff report would amend the City of Calimesa General Plan Land Use Map (Figure LU-1) by changing the land use designation of the subject site from Business Park, Light Industrial and Residential Low Medium to Business Park and Residential High Density and consists of one General Plan Exhibit for land use that would be incorporated into the General Plan to implement the proposed Project. The attached Zone Change (ZC 22-01) consists of a modification to the City’s official Zoning Map to change the zoning designations of the project site from Business Park, Light Industrial and Residential Low Medium to Specific Plan Area 4 for the proposed Oak Valley North Specific Plan. The newly proposed Specific Plan would divide the project site into two Planning Areas (PAs 1 and 2) that would support business park uses (Planning Area 1) and high density residential or a place of worship (Planning Area 2). The application also includes six Development Plan Reviews (DPRS 22-05 through 22-10) and four Conditional Use Permits (CUPS 22-02 through 21-04 and 22-06) for four industrial buildings totaling approximately 982,232 square feet and two trailer storage lots totaling approximately an approximately 38.93 gross acres (10.36 and
28.57 acres). In addition, the application includes Tentative Parcel Map (TPM 38589) proposing to subdivide the 110.2-acre site into seven numbered lots ranging in size from 10.04 to 27.24
net-acres and the dedication of 3.41 acres of right-of-way to the City of Calimesa for the widening of Calimesa Boulevard (1.65 acres) and Beckwith Avenue (1.76 acres). Environmental Assessment (EA 22-02) for the Oak Valley North project Environmental Impact Report analyzed the proposed Specific Plan and implementing projects in accordance with the California Environmental Quality Act (CEQA) (SCH #2022120265).
PUBLIC HEARING NOTIFICATION: A notification of public hearing was published in the News Mirror on August 9, 2024 for the August 19, 2024 City Council meeting. A copy of the public hearing notice was posted at City Hall and the Norton Younglove Senior Center. The Notice was sent to surrounding properties, public agencies, and those who have previously requested to receive City public hearing notices. The City Council opened the public hearing on August 19, 2024, and continued the hearing to date certain (September 23, 2024).
ATTACHMENTS:
Attachment A: Letter from Advocates for the Environment received 7/31/2024 Attachment B: Response to letter from Advocates for the Environment received 8/5/2024 Attachment C: Comments received from Center for Biological Diversity 8/9/2024 Attachment D: Responses to Comment letters Received after Publication of Final EIR Attachment E: Comments received from residents 7/22/2024 – 8/13/2024 Attachment F: Public Comment Speaker Cards from 8-19-2024 Meeting
Attachment 2A
Attachment 2B
Attachment 2C
Attachment 2D
Attachment 2E
Attachment 2F