Agenda — Calimesa City Council, February 3, 2025

Regular Meeting of the Calimesa City Council
Monday, February 3, 2025

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CALL TO ORDER
ROLL CALL: MAYOR MOLINA, MAYOR PRO TEM CERVANTEZ, COUNCIL MEMBER CUNDIEFF, COUNCIL MEMBER GARCIA AND COUNCIL MEMBER MANLY.

STAFF: CITY MANAGER KOLBOW, CITY ATTORNEY BARROW, CITY CLERK

GERDES, FINANCE DIRECTOR REID, PLANNING DIRECTOR LUCIA, INTERIM

PUBLIC WORKS DIRECTOR SHAKIR, CITY ENGINEER THORNTON, FIRE CHIEF O’CONNELL AND SHERIFF CAPTAIN NORTHRUP.

PLEDGE OF ALLEGIANCE

COMMUNICATIONS FROM THE PUBLIC
Pursuant to the Brown Act, this is the opportunity for members of the public to directly address the Council on any item within the Council’s subject matter jurisdiction. Please note that this is also the time in which members of the public may address the Council on any item on the Consent Calendar. This is not the time for City Council discussion of non-agenda items. After receiving public comments, Council Members, or staff, after being recognized by the Mayor, may briefly respond to statements made by the public or questions posed by the public. In addition, Council Members may ask questions for clarification or make a referral to staff for factual information to be reported back to the Council at a later meeting.

APPROVAL OF THE AGENDA, CONSENT CALENDAR AND WAIVER OF FULL READING OF ORDINANCES This is the time for the City Council to notify the public of any changes to the agenda; such as removal of an agenda item, rearrangement of the agenda, postponement of an agenda item or continuance of an item to a future meeting. This is also the time for the City Council to remove items from the Consent Calendar for individual consideration. Waiver of full reading of ordinances does not take policy action or approve or disapprove any ordinances on the agenda, it simply means that the entire text of the ordinance will not be read.

Regular Meeting of the Calimesa City Council
Meeting Agenda
Monday, February 3, 2025 – 6:00 p.m.

Norton Younglove Multipurpose Senior Center
908 Park Avenue, Calimesa, CA 92320
Linda Molina, Mayor  Jeff Cervantez, Mayor Pro Tem
Eric Cundieff, Council Member  Edgar Garcia, Council Member  John Manly, Council Member Will Kolbow, City Manager  Quinn Barrow, City Attorney The Calimesa City Council will be conducting this meeting in the Norton Younglove Senior Center. Members of the public may attend this meeting in person at the Norton Younglove Senior Center, 908 Park Avenue, Calimesa, CA 92320, or the public may view the City Council meetings live at https://www.youtube.com/@calimesacity900/live beginning at 6:00 p.m.

Submission of Public Comments: Public comment will be allowed by completing a speaker slip and providing it to the City Clerk at the meeting. Please observe a time limit of three (3) minutes when giving your presentation. When called upon, please step forward to the microphone, state your name for the record, whom you represent and any statement you wish to make. Please be advised that you may not defer your three (3) minutes to another speaker.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a City meeting or other services offered by this City, please contact the City Clerk’s Office, (909) 795-9801. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service. Any public writings distributed by the City to at least a majority of the Council Members regarding any item on this regular meeting agenda will be made available at the public counter at City Hall located at 908 Park Avenue, Calimesa, CA 92320.

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Regular Meeting of the Calimesa City Council
Monday, February 3, 2025

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RECOMMENDATION: Move to approve the agenda and consent calendar Motion________________________ Second_______________________ Vote___________________________ CONSENT CALENDAR (Items 1 – 5)
The following items on the Consent Calendar are routine and customary items and are enacted by a single motion, with the exception of items previously removed during “Approval of the Agenda” for individual consideration. Any items removed shall be individually considered immediately after taking action on the Consent Calendar.

1. APPROVAL OF CITY COUNCIL ACTION MINUTES.
a) City Council action minutes of January 21, 2025 regular meeting.

2. RECEIVE AND FILE CITY COMMISSION & BOARD MINUTES.
a) There are no minutes ready for approval at this time.

3. APPROVAL OF WARRANT REGISTERS.
a) Check Register Report with a total of $966,250.50 (Check Nos. 43038 to 43100). b) January 16, 2025 Payroll of $143,231.82

4. CALIMESA FIRE DEPARTMENT PROFESSIONAL SERVICES AGREEMENT ADVANCED

LIFE SUPPORT PARAMEDIC PROGRAM MEDICAL DIRECTOR IN AND BETWEEN THE CITY OF CALIMESA AND WILLIAM SETH DUKES.

RECOMMENDATION: That the City Council authorize a Professional Services Agreement for the acquisition of a Medical Director in support of the Fire Department Advanced Life Support Paramedic Program.

5. CITY HALL AND SENIOR CENTER ENERGY EFFICIENCY PROJECT.

RECOMMENDATION: That the City Council receive and file this report on the proposed energy efficiency projects for City Hall and the Senior Center.

SHERIFF CAPTAIN REPORT

FIRE CHIEF REPORT

BUSINESS ITEMS

6. APPOINTMENT OF TWO COUNCILMEMBERS TO A 2X2X2 AD HOC COMMITTEE WITH THE CITIES OF BANNING AND BEAUMONT TO DISCUSS TRUCK ROUTES.

RECOMMENDATION: That the City Council appoint two of its members to the 2x2x2 Ad Hoc Committee with the cities of Banning and Beaumont to discuss truck routes

7. MID-YEAR FINANCIAL AND BUDGET REPORT FISCAL YEAR 2024-25.

RECOMMENDATION: That the City Council adopt Resolution No. 2025-05 A Resolution of the City Council of the City of Calimesa amending the Fiscal Year 2024-25 Budget to include certain recommended adjustments.

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Regular Meeting of the Calimesa City Council
Monday, February 3, 2025

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MAYOR & COUNCIL MEMBER REPORTING OF COUNTY & REGIONAL MEETINGS/CONFERENCES This is the time for general comments, announcements, reports on meetings attended at public expense as required by AB 1234, requests of staff, and other issues of concern to Council Members may be presented briefly at this time. The Council may not legally take action on any item presented at this time other than to direct staff to investigate a complaint or place an item on a future agenda unless (1) by a majority vote, the Council determines that an emergency situation exists, as defined by Government Code § 54956.5 or (2) by a four-fifths vote, the Council determines that there is a need for immediate action and the need for action arose subsequent to the agenda being posted as required by Government Code § 54954.2(b).

CITY MANAGER COMMENTS & REPORTS

CLOSED SESSION ITEMS
A. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Pursuant to Paragraph (1) of Subdivision (d) of Government Code Section 54956.9 Name of Case: City of Calimesa v. Everest Reinsurance Company – United States District Court - Central District of California, Case No. EDCV 24-828-KK-SHKx B. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957
Title: City Attorney

ADJOURNMENT
Adjourn to the Regular Meeting of the City Council on Tuesday, February 18, 2025 at 6:00 p.m.

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City Council Meeting
Agenda Report
Agenda Item No. 1
SUBJECT: APPROVAL OF CITY COUNCIL MEETING MINUTES
MEETING DATE: February 3, 2025
PREPARED BY: Darlene Gerdes, Deputy City Manager/City Clerk RECOMMENDATION: That the City Council approve the action minutes as presented for the Regular City Council meeting of January 21, 2025.

ATTACHMENTS:

Attachment A: City Council action minutes of January 21, 2025 regular meeting.

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City Council Meeting
Agenda Report
Agenda Item No. 2
SUBJECT: APPROVAL OF COMMISSION MEETING MINUTES
MEETING DATE: February 3, 2025
PREPARED BY: Darlene Gerdes, Deputy City Manager/City Clerk There are no minutes ready for approval at this time.

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City Council Meeting
Agenda Report
Agenda Item No. 3
SUBJECT: APPROVAL OF WARRANT REGISTER
MEETING DATE: February 3, 2025
PREPARED BY: Celeste Reid, Finance Director
RECOMMENDATION: That the City Council approve the Warrant Register as presented.

SUMMARY: The attached Check Register Report for City Council’s approval is as follows:
a) Check Register Report with a total of $966,250.50 (Check Nos.43038-43100) b) January 16, 2025 Payroll of $143,231.82

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City Council Meeting
Agenda Report
Agenda Item No. 4
SUBJECT: CALIMESA FIRE DEPARTMENT PROFESSIONAL SERVICES

AGREEMENT ADVANCED LIFE SUPPORT PARAMEDIC

PROGRAM MEDICAL DIRECTOR IN AND BETWEEN THE CITY

OF CALIMESA AND WILLIAM SETH DUKES
MEETING DATE: FEBRUARY 3, 2025
PREPARED BY: Tim O’Connell, Fire Chief
RECOMMENDATION: That the City Council authorize a Professional Services Agreement for the acquisition of a Medical Director in support of the Fire Department Advanced Life Support Paramedic Program.

BACKGROUND: Upon formation of the City’s municipal Fire Department effective January 1, 2018, as a result of the termination of the previous Fire Protection Services Agreement with the County of Riverside, the city council authorized the City Manager and Fire Consultants to procure the suggested, recommended and required equipment to provide “all risk, full service,” fire protection and suppression services.

The City Council directed staff to begin the transition to provide “Paramedic’” services on December 20, 2021, staff began acquiring the required personnel, clinical equipment, various controlled medications, education/training, program oversight, guidance and licensure. Some of the equipment, medications, and licensure requirements require medical oversight and control via “Medical Direction,” to be provided by a licensed Medical Doctor. Effective January 26th, 2024, the City Fire Department transitioned from a basic life support prehospital care provider to an Advanced Life Support “Paramedic,” prehospital care provider.

DISCUSSION: The action before the City Council is requesting authorization to be granted to the City Manager or his designee, to continue to provide services and acquire the described equipment and supplies which shall be used to enhance the delivery of high-quality pre-hospital advanced life support by the execution of a professional services agreement with Dr. William Seth Dukes to continue to provide the professional services described in the aforementioned information.

The approval of this agreement will allow for the continued uninterrupted pre-hospital care, to include program oversight to the citizens of the City of Calimesa.

FISCAL IMPACT: This expense was included as part of the 2024-2025 adopted budget General Fund. The quoted total expense will be approximately $15,000.00 annually charged to Fire Department Fund drawn from Account: 01-4300-7210 and will not require adjustment to the 2024- 25 Adopted Budget.

ATTACHMENTS:

Attachment A: Professional Services Agreement

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PROFESSIONAL SERVICES AGREEMENT FOR MEDICAL DIRECTOR SERVICES

BETWEEN THE CITY OF CALIMESA AND WILLIAM SETH DUKES
This Professional Services Agreement (“Agreement”) is dated February 10, 2025 (“Effective Date”) and is between the City of Calimesa, a California municipal corporation (“City”) and William Seth Dukes, sole proprietor (“Consultant”). City and Consultant are sometimes referred to herein as the “Parties”, and individually as a “Party”.

RECITALS
A. City desires to utilize the services of consultant as an independent contractor to provide Medical Director Services.

B. Consultant represents that it is fully qualified to perform such services by virtue of its experience and the training, education and expertise of its principals and employees.

C. City desires to retain Consultant and Consultant desires to serve City to perform these services in accordance with the terms and conditions of this Agreement.

The Parties therefore agree as follows:

1. Consultant’s Services.

A. Scope of Services. Consultant shall perform the services described in the Scope of Services (the “Services”) for [Medical Direction], attached as Exhibit A. City may request, in writing, changes in the Scope of Services to be performed. Any changes to the scope or cost of work must be in writing and mutually agreed upon by the Parties.

B. Party Representatives. For the purposes of this Agreement, the City Representative shall be the City Manager, or such other person designated in writing by the City Manager (the “City Representative”). For the purposes of this Agreement, the Consultant Representative shall be [William Seth Dukes], [Doctor] (the “Consultant Representative”). The Consultant Representative shall directly manage Consultant’s Services under this Agreement. Consultant shall not change the Consultant Representative without City’s prior written consent.

C. Time for Performance. Consultant shall commence the Services on the Effective Date and shall perform all Services by the deadline established by the City Representative or, if no deadline is established, with reasonable diligence.

D. Standard of Performance. Consultant shall perform all Services under this Agreement in accordance with the standard of care generally exercised by like professionals under similar circumstances and in a manner reasonably satisfactory to City.

E. Personnel. Consultant has, or will secure at its own expense, all personnel required to perform the Services required under this Agreement. All of the Services required under this Agreement shall be performed by Consultant or under its supervision, and all personnel engaged in the work shall be qualified to perform such Services.

Attachment 4A

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F. Compliance with Laws. Consultant shall comply with all applicable federal, state and local laws, ordinances, codes, regulations and requirements.

G. Permits and Licenses. Consultant shall obtain and maintain during the Agreement term all necessary licenses, permits and certificates required by law for the provision of Services under this Agreement, including a business license.

2. Term of Agreement. The term of this Agreement shall be from the Effective Date through February 9, 2026, unless sooner terminated as provided in Section 12 of this Agreement or extended.
(a) Subject to the provisions of Section 21 "Termination of Agreement" of this Agreement, the Term of this Agreement is through February 9, 2026, commencing on Effective Date, unless otherwise extended by written agreement of the Parties. (b) The City Manager may, in his or her sole discretion, unilaterally exercise an option to extend the Agreement on a month-to-month basis following expiration on the same terms and conditions, including compensation as set forth in Section 3 “Compensation.”
(c) Consultant acknowledges that the Agreement term may extend over multiple City fiscal years, and that work and compensation under this Agreement is contingent on the City Council appropriating funding for and authorizing such work and compensation for those fiscal years. This Agreement may be terminated by the City Manager at the end of a fiscal year when sufficient funding is not appropriated and authorized for the subsequent fiscal year. City is not obligated to pay Consultant for any amounts not duly appropriated and authorized by City Council.

3. Compensation.

A. Compensation. As full compensation for Services satisfactorily rendered, City shall pay Consultant at the hourly rates set forth in the Approved Fee Schedule attached hereto as Exhibit B. In no event shall Consultant be paid more than $[$15,000.00 Annually] (the “Maximum Compensation”) for such Services.

B. Expenses. The amount set forth in paragraph 3.A. above includes reimbursement for all expenditures incurred in the performance of this Agreement.

C. Unauthorized Services and Unanticipated Expenses. City will not pay for any services not specified in the Scope of Services, unless the City Council or the City Representative, if applicable, and the Consultant Representative authorize such services in writing prior to Consultant’s performance of those services or incurrence of additional expenses. Any additional services authorized by the City Council, or (where authorized) the City Manager shall be compensated at the rates set forth in Exhibit B, or, if not specified, at a rate mutually agreed to by the Parties. At the request of the Consultant, the City Council may, in writing, reimburse Consultant for an unanticipated expense at its actual cost. City shall make payment for additional services and expenses in accordance with Section 4 of this Agreement.

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4. Method of Payment.

A. Invoices. Consultant shall submit to City an invoice, on a monthly basis, for the Services performed pursuant to this Agreement. Each invoice shall itemize the Services rendered during the billing period, hourly rates charged, if applicable, and the amount due. City shall review each invoice and notify Consultant in writing within ten Business days of receipt of any disputed invoice amounts.

B. Payment. City shall pay all undisputed invoice amounts within 30 calendar days after receipt up to the Maximum Compensation set forth in Section 3 of this Agreement. City does not pay interest on past due amounts. City shall not withhold federal payroll, state payroll or other taxes, or other similar deductions, from payments made to Consultant. Notwithstanding the preceding sentence, if Consultant is a nonresident of California, City will withhold the amount required by the Franchise Tax Board pursuant to Revenue and Taxation Code Section 18662 and applicable regulations.

C. Audit of Records. Consultant shall make all records, invoices, time cards, cost control sheets and other records maintained by Consultant in connection with this Agreement available during Consultant’s regular working hours to City for review and audit by City.

5. Independent contractor. Consultant is, and shall at all times remain as to City, a wholly independent contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant’s employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its officers, agents or employees are in any manner employees of City.

6. Information and Documents.

A. Consultant covenants that all data, reports, documents, discussion, or other information (collectively “Data”) developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed or released by Consultant without prior written authorization by City. City shall grant such authorization if applicable law requires disclosure. Consultant, its officers, employees, agents, or subcontractors shall not without written authorization from the City Manager or unless requested in writing by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. A response to a subpoena or court order shall not be considered “voluntary,” provided Consultant gives City notice of such court order or subpoena.

B. Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the City. City may, but has no obligation to, represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests

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provided by Consultant. However, City’s right to review any such response does not imply or mean the right by City to control, direct or rewrite the response.

C. All Data required to be furnished to City in connection with this Agreement shall become City’s property, and City may use all or any portion of the Data submitted by Consultant as City deems appropriate. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files containing data generated for the Services, surveys, notes, and other documents prepared in the course of providing the Services shall become City’s sole property and may be used, reused or otherwise disposed of by City without Consultant’s permission. Consultant may take and retain copies of the written products as desired, but the written products shall not be the subject of a copyright application by Consultant.

D. Consultant’s covenants under this Section shall survive the expiration or termination of this Agreement.

7. Conflicts of Interest. Consultant affirms that it presently has no interest and shall not have any interest, direct or indirect, which would conflict in any manner with the performance of the Services contemplated by this Agreement. Consultant and its officers, employees, associates and subcontractors, if any, shall comply with all conflict-of-interest statutes of the State of California applicable to Consultant’s Services under this Agreement, including the Political Reform Act (Gov. Code § 81000, et seq.) and Government Code Section 1090. During the term of this Agreement, Consultant may perform similar Services for other clients, but Consultant and its officers, employees, associates and subcontractors shall not, without the City Representative’s prior written approval, perform work for another person or entity for whom Consultant is not currently performing work that would require Consultant or one of its officers, employees, associates or subcontractors to abstain from a decision under this Agreement pursuant to a conflict of interest statute. Consultant shall incorporate a clause substantially similar to this Section into any subcontract that Consultant executes in connection with the performance of this Agreement.

8. Indemnification, Hold Harmless, and Duty to Defend.

A. Indemnities.
1) To the fullest extent permitted by law, Consultant shall, at its sole cost and expense, defend, hold harmless and indemnify City and its elected officials, officers, attorneys, agents, employees, designated volunteers, successors, assigns and those City agents serving as independent contractors in the role of City officials (collectively “Indemnitees”), from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants, attorneys, or other professionals and all costs associated therewith and the payment of all consequential damages (collectively “Liabilities”), in law or equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Consultant, its officers, agents, servants, employees, subcontractors, materialmen, consultants or their officers, agents, servants or employees (or any entity or individual that Consultant shall bear the legal liability thereof) in the

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performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees as determined by court decision or by the agreement of the Parties.

Consultant shall defend the Indemnitees in any action or actions filed in connection with any Liabilities with counsel of the Indemnitees’ choice, and shall pay all costs and expenses, including all attorneys’ fees and experts’ costs actually incurred in connection with such defense. Consultant shall reimburse the Indemnitees for any and all legal expenses and costs incurred by Indemnitees in connection therewith. 2) Consultant shall pay all required taxes on amounts paid to Consultant under this Agreement and indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. 3) Consultant shall fully comply with the workers’ compensation law regarding Consultant and Consultant’s employees. Consultant shall indemnify and hold City harmless from any failure of Consultant to comply with applicable workers’ compensation laws.
4) City may offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this subparagraph A.2).
5) Consultant shall obtain executed indemnity agreements with provisions identical to those in this Section from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. If Consultant fails to obtain such indemnity obligations, Consultant shall be fully responsible and indemnify, hold harmless and defend the Indemnitees from and against any and all Liabilities at law or in equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Consultant’s subcontractor, its officers, agents, servants, employees, subcontractors, materialmen, consultants or their officers, agents, servants or employees (or any entity or individual that Consultant’s subcontractor shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees as determined by court decision or by the agreement of the Parties.

B. Workers’ Compensation Acts not Limiting. Consultant’s indemnifications and obligations under this Section, or any other provision of this Agreement, shall not be limited by the provisions of any workers’ compensation act or similar act. Consultant expressly waives its statutory immunity under such statutes or laws as to City, its officers, agents, employees and volunteers.

C. Insurance Requirements not Limiting. City does not, and shall not, waive any rights that it may possess against Consultant because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. The indemnities in this Section shall apply regardless of whether or not any

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insurance policies are determined to be applicable to the Liabilities, tax, assessment, penalty or interest asserted against City.

D. Survival of Terms. Consultant’s indemnifications and obligations under this Section shall survive the expiration or termination of this Agreement.

9. Insurance.

A. Minimum Scope and Limits of Insurance. Consultant shall procure and at all times during the term of this Agreement carry, maintain, and keep in full force and effect, insurance as follows:
1) Commercial General Liability Insurance with a minimum limit of $2,000,000.00 per occurrence for bodily injury, personal injury and property damage and a general aggregate limit of $2,000,000.00 per project or location. If Consultant is a limited liability company, the commercial general liability coverage shall be amended so that Consultant and its managers, affiliates, employees, agents and other persons necessary or incidental to its operation are insureds.
2) Automobile Liability Insurance for any owned, non-owned or hired vehicle used in connection with the performance of this Agreement with a combined single limit of $2,000,000.00 per accident for bodily injury and property damage. If Consultant does not use any owned, non-owned or hired vehicles in the performance of Services under this Agreement, Consultant shall obtain a non-owned auto endorsement to the Commercial General Liability policy required under subparagraph A.1) of this Section. 3) Workers’ Compensation Insurance as required by the State of California and Employer’s Liability Insurance with a minimum limit of $1,000,000.00 per accident for bodily injury or disease. If Consultant has no employees while performing Services under this Agreement, workers’ compensation policy is not required, but Consultant shall execute a declaration that it has no employees. 4) Professional Liability/Errors and Omissions Insurance with minimum limits of $2,000,000.00 per claim and in aggregate.

B. Acceptability of Insurers. The insurance policies required under this Section shall be issued by an insurer admitted to writing insurance in the State of California with a rating of A:VII or better in the latest edition of the A.M. Best Insurance Rating Guide.

Self-insurance shall not be considered to comply with the insurance requirements under this Section.

C. Additional Insured. The commercial general and automobile liability policies shall contain an endorsement naming City and its elected and appointed officials, officers, employees, agents and volunteers as additional insureds. This provision shall also apply to any excess/umbrella liability policies.

D. Primary and Non-Contributing. The insurance policies required under this Section shall apply on a primary non-contributing basis in relation to any other insurance or self-insurance available to City. Any insurance or self-insurance maintained by City, its elected and appointed officials, officers, employees, agents or volunteers, shall be in excess of Consultant’s insurance and shall not contribute with it.

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E. Consultant’s Waiver of Subrogation. The insurance policies required under this Section shall not prohibit Consultant and Consultant’s employees, agents or subcontractors from waiving the right of subrogation prior to a loss. Consultant hereby waives all rights of subrogation against City.

F. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by City. At City’s option, Consultant shall either reduce or eliminate the deductibles or self-insured retentions with respect to City, or Consultant shall procure a bond guaranteeing payment of losses and expenses.

G. Cancellations or Modifications to Coverage. Consultant shall not cancel, reduce or otherwise modify the insurance policies required by this Section during the term of this Agreement. The commercial general and automobile liability policies required under this Agreement shall be endorsed to state that should the issuing insurer cancel the policy before the expiration date, the issuing insurer will endeavor to mail 30 days’ prior written notice to City. If any insurance policy required under this Section is canceled or reduced in coverage or limits, Consultant shall, within two Business Days of notice from the insurer, phone, fax or notify City via certified mail, return receipt requested, of the cancellation of or changes to the policy.

H. City Remedy for Noncompliance. If Consultant does not maintain the policies of insurance required under this Section in full force and effect during the term of this Agreement, or in the event any of Consultant’s policies do not comply with the requirements under this Section, City may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, City may, but has no duty to, take out the necessary insurance and pay, at Consultant’s expense, the premium thereon.

Consultant shall promptly reimburse City for any premium paid by City or City may withhold sufficient amounts to pay the premiums from payments due to Consultant.

I. Evidence of Insurance. Prior to the performance of Services under this Agreement, Consultant shall furnish City’s Risk Manager with a certificate or certificates of insurance and all original endorsements evidencing and effecting the coverages required under this Section. The endorsements are subject to City’s approval. Consultant may provide complete, certified copies of all required insurance policies to City.

Consultant shall maintain current endorsements on file with City’s Risk Manager.

Consultant shall provide proof to City’s Risk Manager that insurance policies expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Consultant shall furnish such proof at least two weeks prior to the expiration of the coverages.

J. Indemnity Requirements not Limiting. Procurement of insurance by Consultant shall not be construed as a limitation of Consultant’s liability or as full performance of Consultant’s duty to indemnify City under Section 8 of this Agreement.

K. Subcontractor Insurance Requirements. Consultant shall require each of its subcontractors that perform Services under this Agreement to maintain insurance coverage that meets all of the requirements of this Section.

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10. Mutual Cooperation.

A. City’s Cooperation. City shall provide Consultant with all pertinent Data, documents and other requested information as is reasonably available for Consultant’s proper performance of the Services required under this Agreement.

B. Consultant’s Cooperation. In the event any claim or action is brought against City relating to Consultant’s performance of Services rendered under this Agreement, Consultant shall render any reasonable assistance that City requires.

11. Records and Inspections. Consultant shall maintain complete and accurate records with respect to time, costs, expenses, receipts, correspondence, and other such information required by City that relate to the performance of the Services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to City, its designees and representatives at reasonable times, and shall allow City to examine and audit the books and records, to make transcripts therefrom as necessary, and to inspect all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three years after receipt of final payment.

12. Termination of Agreement.

A. Right to Terminate. City may terminate this Agreement at any time, at will, for any reason or no reason, after giving written notice to Consultant at least five calendar days before the termination is to be effective. Consultant may terminate this Agreement at any time, at will, for any reason or no reason, after giving written notice to City at least 60 calendar days before the termination is to be effective.

B. Obligations upon Termination. Consultant shall cease all work under this Agreement on or before the effective date of termination specified in the notice of termination. In the event of City’s termination of this Agreement due to no fault or failure of performance by Consultant, City shall pay Consultant based on the percentage of work satisfactorily performed up to the effective date of termination. In no event shall Consultant be entitled to receive more than the amount that would be paid to Consultant for the full performance of the Services required by this Agreement. Consultant shall have no other claim against City by reason of such termination, including any claim for compensation.

13. Force Majeure. Consultant shall not be liable for any failure to perform its obligations under this Agreement if Consultant presents acceptable evidence, in City’s sole judgment, that such failure was due to acts of God, embargoes, inability to obtain labor or materials or reasonable substitutes for labor or materials, governmental restrictions, judicial orders, enemy or hostile governmental action, fire or other casualty, or other causes beyond Consultant’s reasonable control and not due to any act by Consultant.

14. Default.

A. Consultant’s failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms

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of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default.

B. In addition to the right to terminate pursuant to Section 12, if the City Manager determines that Consultant is in default in the performance of any of the terms or conditions of this Agreement, City shall serve Consultant with written notice of the default. Consultant shall have ten calendar days after service upon it of the notice in which to cure the default by rendering a satisfactory performance. In the event that Consultant fails to cure its default within such period of time, City may, notwithstanding any other provision of this Agreement, terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.

15. Notices. Any notice, consent, request, demand, bill, invoice, report or other communication required or permitted under this Agreement shall be in writing and conclusively deemed effective: (a) on personal delivery, (b) on confirmed delivery by courier service during Consultant’s and City’s regular business hours, or (c) three Business Days after deposit in the United States mail, by first class mail, postage prepaid, and addressed to the Party to be notified as set forth below:

If to City: If to Consultant:

Fire Chief Tim O’Connell William Seth Dukes
City of Calimesa 13711 Pine View Dr.
908 Park Avenue Yucaipa, California 92399
Calimesa, California 92320 (409) 996-5344
(909) 795-9801 [email protected]
[email protected]
With a courtesy copy to:

Quinn M. Barrow, City Attorney
908 Park Avenue
Calimesa, California 92320
Telephone: (310) 802-5061
Email: [email protected]

16. Non-Discrimination and Equal Employment Opportunity. In the performance of this Agreement, Consultant shall not discriminate against any employee, subcontractor or applicant for employment because of race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, sexual orientation or other basis prohibited by law. Consultant will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment, without regard to their race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information or sexual orientation.

17. Prohibition of Assignment and Delegation. Consultant shall not assign any of its rights or delegate any of its duties under this Agreement, either in whole or in part, without City’s prior written consent. City’s consent to an assignment of rights under this

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-10-
Agreement shall not release Consultant from any of its obligations or alter any of its primary obligations to be performed under this Agreement. Any attempted assignment or delegation in violation of this Section shall be void and of no effect and shall entitle City to terminate this Agreement. As used in this Section, “assignment” and “delegation” means any sale, gift, pledge, hypothecation, encumbrance or other transfer of all or any portion of the rights, obligations, or liabilities in or arising from this Agreement to any person or entity, whether by operation of law or otherwise, and regardless of the legal form of the transaction in which the attempted transfer occurs.

18. No Third Party Beneficiaries Intended. This Agreement is made solely for the benefit of the Parties to this Agreement and their respective successors and assigns, and no other person or entity may have or acquire a right by virtue of this Agreement.

19. Waiver. No delay or omission to exercise any right, power or remedy accruing to City under this Agreement shall impair any right, power or remedy of City, nor shall it be construed as a waiver of, or consent to, any breach or default. No waiver of any breach, any failure of a condition, or any right or remedy under this Agreement shall be (1) effective unless it is in writing and signed by the Party making the waiver, (2) deemed to be a waiver of, or consent to, any other breach, failure of a condition, or right or remedy, or (3) deemed to constitute a continuing waiver unless the writing expressly so states.

20. Final Payment Acceptance Constitutes Release. The acceptance by Consultant of the final payment made under this Agreement shall operate as and be a release of City from all claims and liabilities for compensation to Consultant for anything done, furnished or relating to Consultant’s work or services. Acceptance of payment shall be any negotiation of City’s check or the failure to make a written extra compensation claim within ten calendar days of the receipt of that check. However, approval or payment by City shall not constitute, nor be deemed, a release of the responsibility and liability of Consultant, its employees, subcontractors and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by City for any defect or error in the work prepared by Consultant, its employees, subcontractors and agents.

21. Corrections. In addition to the above indemnification obligations, Consultant shall correct, at its expense, all errors in the work which may be disclosed during City’s review of Consultant’s report or plans. Should Consultant fail to make such correction in a reasonably timely manner, such correction may be made by City, and the cost thereof shall be charged to Consultant. In addition to all other available remedies, City may deduct the cost of such correction from any retention amount held by City or may withhold payment otherwise owed Consultant under this Agreement up to the amount of the cost of correction.

22. Non-Appropriation of Funds. Payments to be made to Consultant by City for services performed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that City does not appropriate sufficient funds for payment of Consultant’s services beyond the current fiscal year, this Agreement shall cover payment for Consultant’s services only to the conclusion of the last fiscal year in which City appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year.

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23. Exhibits. Exhibits A and B constitute a part of this Agreement and are incorporated into this Agreement by this reference. If any inconsistency exists or arises between a provision of this Agreement and a provision of any exhibit, or between a provision of this Agreement and a provision of Consultant’s proposal, the provisions of this Agreement shall control.

24. Entire Agreement and Modification of Agreement. This Agreement and all exhibits referred to in this Agreement constitute the final, complete and exclusive statement of the terms of the agreement between the Parties pertaining to the subject matter of this Agreement and supersede all other prior or contemporaneous oral or written understandings and agreements of the Parties. No Party has been induced to enter into this Agreement by, nor is any Party relying on, any representation or warranty except those expressly set forth in this Agreement. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by both Parties.

25. Headings. The headings in this Agreement are included solely for convenience of reference and shall not affect the interpretation of any provision of this Agreement or any of the rights or obligations of the Parties to this Agreement.

26. Word Usage. Unless the context clearly requires otherwise, (a) the words “shall,” “will” and “agrees” are mandatory and “may” is permissive; (b) “or” is not exclusive; and (c) “includes” or “including” are not limiting.

27. Time of the Essence. Time is of the essence in respect to all provisions of this Agreement that specify a time for performance; provided, however, that the foregoing shall not be construed to limit or deprive a Party of the benefits of any grace or use period allowed in this Agreement.

28. Business Days. “Business days” means days Calimesa City Hall is open for business.

29. Governing Law and Choice of Forum. This Agreement, and any dispute arising from the relationship between the Parties to this Agreement, shall be governed by and construed in accordance with the laws of the State of California, except that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not be applied in interpreting this Agreement. Any dispute that arises under or relates to this Agreement (whether contract, tort or both) shall be resolved in a superior court with geographic jurisdiction over the City of Calimesa.

30. Attorneys’ Fees. In any litigation or other proceeding by which a Party seeks to enforce its rights under this Agreement (whether in contract, tort or both) or seeks a declaration of any rights or obligations under this Agreement, the prevailing Party shall be entitled to recover all attorneys’ fees, experts’ fees, and other costs actually incurred in connection with such litigation or other proceeding, in addition to all other relief to which that Party may be entitled.

31. Severability. If a court of competent jurisdiction holds any provision of this Agreement to be illegal, invalid or unenforceable for any reason, the validity of and enforceability of the remaining provisions of this Agreement shall not be affected and continue in full force and effect.

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-12-

32. Counterparts. This Agreement may be executed in multiple counterparts, all of which shall be deemed an original, and all of which will constitute one and the same instrument.

33. Corporate Authority. Each person executing this Agreement on behalf of his or her Party warrants that he or she is duly authorized to execute this Agreement on behalf of that Party and that by such execution, that Party is formally bound to the provisions of this Agreement.

The Parties, through their duly authorized representatives are signing this Agreement on the date stated in the introductory clause.

City:

City of Calimesa,
a California municipal corporation
By:

Name: Will Kolbow
Title: City Manager
ATTEST:

By:

Name: Darlene Gerdes
Title: City Clerk
APPROVED AS TO FORM:

By:

Name: Quinn M. Barrow
Title: City Attorney
APPROVED AS TO CONTENT:

By:

Name: Tim O’Connell
Title: Fire Chief
Consultant:

William Seth Dukes,
a Sole Proprietor
By:

Name:

Title:

By:

Name:

Title:

Page 31 of 85 ends

A-1

EXHIBIT A

SCOPE OF SERVICES
A. Assist in the oversight of the delivery of emergency medical services B. Work with the Nurse Educator to provide EMS training and curriculum development
C. Supervised and evaluate the EMS Quality Improvement and Assurance Program
D. Serve as a liaison between Calimesa Fire and emergency medical community and local EMSA.

E. Provide oversight services in the procurement of pharmacological agents and controlled substances

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EXHIBIT B

APPROVED FEE SCHEDULE
Compensation for services shall not exceed annually Fifteen Thousand dollars per City fiscal year (“Not to Exceed Amount”)
MEDICAL DIRECTOR SERVICES $15,000.00 PER YEAR

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City Council Meeting
Agenda Report
Agenda Item No. 5
SUBJECT: CITY HALL AND SENIOR CENTER ENERGY EFFICIENCY

PROJECT
MEETING DATE: February 3, 2025
PREPARED BY: Mari Shakir, Interim Public Works Director Celeste Reid, Finance Director
RECOMMENDATION: That the City Council receive and file this report on the proposed energy efficiency projects for City Hall and the Senior Center.

BACKGROUND: I-REN is a public agency network committed to helping municipalities achieve energy efficiency, cost savings, and greenhouse gas reductions. By offering technical expertise, project management support, and financial incentives, I-REN enables public facilities to implement tailored energy-saving measures while advancing resilience and sustainability goals. In June 2024, I-REN created an Energy Resilience Roadmap for the City. The Roadmap identifies City Hall and the Senior Center as two of Calimesa’s highest energy-consuming facilities. Following energy audits conducted in September 2024, I-REN proposed tailored efficiency measures for each facility.

DISCUSSION: For City Hall, the proposed measures include replacing interior lighting with LEDs, installing occupancy sensors, advanced power strips, and a heat pump for the backup generator.

These upgrades are expected to save 145,085 kWh in lifetime energy consumption, equivalent to $43,385 in savings and reducing CO2 emissions by 97.5 tons—comparable to planting 1,612 tree seedlings growing for ten years. The project has an estimated gross cost of $10,866, with $8,693 covered by incentives, resulting in a net cost of $2,173 and projected annual energy savings of $6,455. The payback period is estimated at 0.34 years.

At the Senior Center, two options are under consideration. The first option, without the Cool Roof measure, includes interior LED lighting replacement, occupancy sensors, and a heat pump for the backup generator. This scope is projected to save 82,105 kWh in lifetime energy usage, translating to $24,675 in savings and reducing CO2 emissions by 55.2 tons—equivalent to 912 tree seedlings growing for ten years. The gross cost for this option is estimated at $7,811, with $5,752 in incentives, leaving a net cost of $2,059 and projected annual savings of $2,705. The payback period is 0.76 years. The second option incorporates the Cool Roof measure in addition to the above upgrades.

This would increase the lifetime energy savings to 99,085 kWh ($29,775 in savings) and reduce CO2 emissions by 66.6 tons, or the equivalent of 1,101 tree seedlings growing for ten years.

However, the gross project cost rises significantly to $85,411, with only $7,002 in incentives, leaving a net cost of $78,409 and extending the payback period to 27.27 years. Annual energy savings for this option are estimated at $2,875. It is important to note that the City was already planning a roof

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project at the Senior Center, which presents an opportunity to incorporate the Cool Roof measure at a potentially lower incremental cost. Staff will obtain quotes and explore options with contractors to evaluate whether the cost difference makes the Cool Roof measure a worthwhile addition before making a final recommendation.

FISCAL IMPACT: Total potential rebates and energy savings are based on estimates as provided in the discussion section and attachments. Future fiscal budgets will be adjusted accordingly based timing and implementation of energy savings measures.

ATTACHMENTS:

Attachment A: City Hall Project Summary
Attachment B: Senior Center Project Summary (With Cool Roof) Attachment C: Senior Center Project Summary (Without Cool Roof)

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Calimesa City Hall
The Inland Regional Energy Network (I-REN) and the City of Calimesa held an initial kick-off meeting in September 2023 to discuss how I-REN could support the City’s energy efficiency and resilience goals. Using the City’s recent utility data, I-REN developed and presented an Energy Resilience Roadmap in June 2024, which highlighted Calimesa’s City Hall as one of the City’s top two highest energy-consuming facilities.

An I-REN engineer completed an energy audit at City Hall in September 2024. The resulting energy efficiency project scope and financial metrics are outlined in the project summary below.

Completing this project will save the City of Calimesa:
$43,385 of lifetime savings on electric utility bills
145,085 kWh of lifetime energy savings
That’s equivalent to 13.1 homes' energy use for one year!

97.5 Tons CO2 equivalent
Equivalent to 1,612 tree seedlings growing for 10 years! Attachment 5A

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Does the Project “Pencil Out?”
Completing the efficiency measures we have identified at Calimesa’s City Hall will bring significant financial benefits:
✓ This project will “pay for itself” with a simple payback period (SPP) of 0.34 years. ✓ Completing the project will bring a net present value (NPV) of $44,450. ✓ The project will save the City of Calimesa $6,455 in energy costs annually. 1 How Much Will it Cost?
Estimated Project Costs
Gross Project Cost $10,866
- Estimated 1st Incentive Payment (⬤) - $3,477
- Estimated 2nd Incentive Payment2 (⬤) - $5,216
Costs covered by I-REN incentives(⬤) $8,693
Net Project Cost $2,173
Remaining Project Cost (⬤) $2,173
2 Normalized Meter Energy Consumption (NMEC) incentives are performance-based and paid out over two (2) installments based on energy savings achieved
1 Annual energy cost savings represents electric energy cost savings based on corresponding service account utility rate

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What Energy Efficiency Measures Are Part of the Project? Energy Efficiency Measure EUL
Annual
Electric
Bill
Savings
($/yr)
Annual
Electric
Energy
Savings
(kWh/yr)
Annual
Peak
Demand
Savings
(kW/yr)
Gross
Project
Cost
($)
Simple
Payback
Period
(yrs)
Estimated
Incentive
($)
Annual
Energy
Savings
%
(kWh/yr)
Replace Interior Lighting with LED 5 $ 3,397 11,338 0.10 $ 3,840 0.23 $ 3,072 11% Install Occupancy Sensors (In
intermittently occupied areas) 5 $ 827 2,759 0.04 $ 2,809 0.68 $ 2,247 3%* Replace Standard Block Heater in
Backup Generator with Heat Pump 15 $ 1,111 3,710 0.77 $ 1,358 0.24 $ 1,087 4%* Install Advanced Power Strips to
Control PC Plug Load 5 $ 1,120 3,740 0 $ 2,859 0.51 $ 2,287 4%* TOTALS $6,455 21,547 0.91 $10,866 0.34 $8,693 22%
*Eligible for I-REN’s Cash for Kilowatts NMEC program only when bundled with other measures at this site What are the Steps to Complete the Project?3
3 Dates listed are estimates and are subject to change in line with agency feedback, funding timelines, and supply chain changes

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From identification to completion, the I-REN team will guide your agency throughout the project process. The graphic above highlights estimations for key milestones during the project lifecycle.

Your Project Manager will work with you to refine these proposed dates and the project activities.

You can contact your Project Manager at (949)534-4543 or [email protected].

Cash Flow Analysis
I-REN thoroughly reviews available funding sources for public agencies. Based on the project's savings and costs highlighted above, the I-REN team has identified cash and incentives as the most viable option for this project. The following table outlines the projected annual cash flow with this funding option.

Year Incentives
& Financing
Est. Utility
Savings
Total Cash
Inflows
Total Cash
Outflows
Net Cash
Flows
0 $8,693 $0 $8,693 ($10,866) ($2,173)
1 $0 $6,401 $6,401 $0 $6,401
2 $0 $6,347 $6,347 $0 $6,347
3 $0 $6,294 $6,294 $0 $6,294
4 $0 $6,241 $6,241 $0 $6,241
5 $0 $6,189 $6,189 $0 $6,189
6 $0 $1,057 $1,057 $0 $1,057
7 $0 $1,048 $1,048 $0 $1,048
8 $0 $1,039 $1,039 $0 $1,039
9 $0 $1,030 $1,030 $0 $1,030
10 $0 $1,022 $1,022 $0 $1,022
11 $0 $1,013 $1,013 $0 $1,013
12 $0 $1,005 $1,005 $0 $1,005
13 $0 $996 $996 $0 $996
14 $0 $988 $988 $0 $988
15 $0 $980 $980 $0 $980
Present
Value Total $8,693 $41,650 $50,343 ($10,866) $39,477
*All values are in present value

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Appendix A: Project Summary References
Gross Project Cost: the total of all construction costs for each measure, including direct labor, materials, equipment, the contractor’s adjustment factor, and all task order processing fees.

Net Present Value (NPV): NPV takes into account the time value of money and indicates what a project’s lifetime cash flow is worth today. NPV is determined by taking the sum of the present value of all current and future cash flows, including purchase and installation costs, and future utility and maintenance savings.

Remaining Project Cost: Total cost of the project after incentives and financing are received, typically at the end of the project.

Simple Payback Period (SPP): the amount of time required to recover the initial costs of a project from its savings. A simple payback period ignores the time value of money and assumes that future savings occur in even amounts each year. For example, a $1,000 investment that saves $500 each year has a two-year simple payback period. A project is economically acceptable if the payback period is less than the length of the project life.

SPP = Net Project Cost ($) / Annual Savings ($/yr)
NMEC Incentives: Estimates of NMEC incentives are based on the most up-to-date information available. Incentives are performance-based, depending on the energy savings realized by the project, and are paid out over two (2) installments after the project has completed construction based on the savings realized at the meter.

Financing Assumptions:
● Discount Rate: 4.88%
● Utility Escalation Rate for 2023+: 4%
● Inflation Rate: 8.59%
● Project Lease Interest Rate: 4.38%

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Calimesa Senior Center
The Inland Regional Energy Network (I-REN) and the City of Calimesa held an initial kick-off meeting in September 2023 to discuss how I-REN could support the City’s energy efficiency and resilience goals. Using the City’s recent utility data, I-REN developed and presented an Energy Resilience Roadmap in June 2024, which highlighted Calimesa’s Senior Center as one of the City’s top two highest energy-consuming facilities.

An I-REN engineer completed an energy audit at the Senior Center in September 2024. The resulting energy efficiency project scope and financial metrics are outlined in the project summary below.

Completing this project will save the City of Calimesa:
$29,775 of lifetime savings on electric utility bills
99,085 kWh of lifetime energy savings
That’s equivalent to 8.9 homes' energy use for one year!

66.6 Tons CO2 equivalent
Equivalent to 1,101 tree seedlings growing for 10 years! Attachment 5B

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Does the Project “Pencil Out?”
Completing the efficiency measures we have identified at Calimesa’s Senior Center will bring significant financial benefits:
✓ This project will “pay for itself” with a simple payback period (SPP) of 27.27 years. ✓ Completing the project will bring a net present value (NPV) of ($47,190). ✓ The project will save the City of Calimesa $2,875 in energy costs annually. 1 How Much Will it Cost?
Estimated Project Costs
Gross Project Cost $85,411
- Estimated 1st Incentive Payment (⬤) - $2,801
- Estimated 2nd Incentive Payment2 (⬤) - $4,201
Costs covered by I-REN incentives(⬤) $7,002
Net Project Cost $78,409
Remaining Project Cost (⬤) $78,409
2 Normalized Meter Energy Consumption (NMEC) incentives are performance-based and paid out over two (2) installments based on energy savings achieved
1 Annual energy cost savings represents electric energy cost savings based on corresponding service account utility rate

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What Energy Efficiency Measures Are Part of the Project? Energy Efficiency Measure EUL
Annual
Electric
Bill
Savings
($/yr)
Annual
Electric
Energy
Savings
(kWh/yr)
Annual
Peak
Demand
Savings
(kW/yr)
Gross
Project
Cost
($)
Simple
Payback
Period
(yrs)
Estimated
Incentive
($)
Annual
Energy
Savings %
(kWh/yr)
Replace Interior Lighting with LED 5 $ 1,194 3,973 1.65 $ 2,520 0.42 $ 2,016 5%* Install Occupancy Sensors (In
intermittently occupied areas) 5 $ 396 1,318 0.55 $ 3,933 3.24 $ 2,649 2%* Replace Standard Block Heater in
Backup Generator with Heat Pump 15 $ 1,115 3,710 0.77 $ 1,358 0.24 $ 1,087 4%* Cool Roof 30 $ 170 566 0.34 $ 77,600 449.12 $ 1,250 1%* TOTALS $2,875 9,567 3.31 $85,411 27.27 $7,002 12%
*Eligible for I-REN’s Cash for Kilowatts NMEC program only when bundled with other measures at this site What are the Steps to Complete the Project?3
3 Dates listed are estimates and are subject to change in line with agency feedback, funding timelines, and supply chain changes

Page 43 of 85 ends

From identification to completion, the I-REN team will guide your agency throughout the project process. The graphic above highlights estimations for key milestones during the project lifecycle.

Your Project Manager will work with you to refine these proposed dates and the project activities.

You can contact your Project Manager at (949)534-4543 or [email protected].

Year Incentives
& Financing
Est. Utility
Savings
Total Cash
Inflows
Total Cash
Outflows
Net Cash
Flows
0 $7,002 $0 $7,002 ($85,411) ($78,409)
1 $0 $2,851 $2,851 $0 $2,851
2 $0 $2,827 $2,827 $0 $2,827
3 $0 $2,803 $2,803 $0 $2,803
4 $0 $2,780 $2,780 $0 $2,780
5 $0 $2,756 $2,756 $0 $2,756
6 $0 $1,222 $1,222 $0 $1,222
7 $0 $1,211 $1,211 $0 $1,221
8 $0 $1,201 $1,201 $0 $1,201
9 $0 $1,191 $1,191 $0 $1,191
10 $0 $1,181 $1,181 $0 $1,181
11 $0 $1,171 $1,171 $0 $1,171
12 $0 $1,161 $1,161 $0 $1,161
13 $0 $1,152 $1,152 $0 $1,152
14 $0 $1,142 $1,142 $0 $1,142
15 $0 $1,132 $1,132 $0 $1,132

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Year Incentives
& Financing
Est. Utility
Savings
Total Cash
Inflows
Total Cash
Outflows
Net Cash
Flows
16 $0 $149 $149 $0 $149
17 $0 $147 $147 $0 $147
18 $0 $146 $146 $0 $146
19 $0 $145 $145 $0 $145
20 $0 $144 $144 $0 $144
21 $0 $142 $142 $0 $142
22 $0 $141 $141 $0 $141
23 $0 $140 $140 $0 $140
24 $0 $139 $139 $0 $139
25 $0 $138 $138 $0 $138
Present
Value Total $7,002 $27,213 $34,215 ($85,411) ($51,196)
*All values are in present value

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Remaining Project Cost: Total cost of the project after incentives and financing are received, typically at the end of the project.

Financing Assumptions:
● Discount Rate: 4.88%
● Utility Escalation Rate for 2023+: 4%
● Inflation Rate: 8.59%
● Project Lease Interest Rate: 4.38%

Page 46 of 85 ends

An I-REN engineer completed an energy audit at the Senior Center in September 2024. The resulting energy efficiency project scope and financial metrics are outlined in the project summary below.

Completing this project will save the City of Calimesa:
$24,675 of lifetime savings on electric utility bills
82,105 kWh of lifetime energy savings
That’s equivalent to 7.4 homes' energy use for one year!

55.2 Tons CO2 equivalent
Equivalent to 912 tree seedlings growing for 10 years!
Attachment 5C

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Does the Project “Pencil Out?”
Completing the efficiency measures we have identified at the City of Calimesa Senior Center will bring significant financial benefits:
✓ This project will “pay for itself” with a simple payback period (SPP) of 0.76 years. ✓ Completing the project will bring a net present value (NPV) of $24,629. ✓ The project will save the City of Calimesa $2,705 in energy costs annually. 1 How Much Will it Cost?
Estimated Project Costs
Gross Project Cost $7,811
- Estimated 1st Incentive Payment (⬤) - $2,301
- Estimated 2nd Incentive Payment2 (⬤) - $3,451
Costs covered by I-REN incentives(⬤) $5,752
Net Project Cost $2,059
Remaining Project Cost (⬤) $2,059
2 Normalized Meter Energy Consumption (NMEC) incentives are performance-based and paid out over two (2) installments based on energy savings achieved
1 Annual energy cost savings represents electric energy cost savings based on corresponding service account utility rate

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What Energy Efficiency Measures Are Part of the Project? Energy Efficiency Measure EUL
Annual
Electric
Bill
Savings
($/yr)
Annual
Electric
Energy
Savings
(kWh/yr)
Annual
Peak
Demand
Savings
(kW/yr)
Gross
Project
Cost
($)
Simple
Payback
Period
(yrs)
Estimated
Incentive
($)
Annual
Energy
Savings
Percentage
(kWh/yr)
Replace Interior Lighting with
LED 5 $ 1,194 3,973 1.65 $ 2,520 0.42 $ 2,016 5%*
Install Occupancy Sensors (In
intermittently occupied areas) 5 $ 396 1,318 0.55 $ 3,933 3.24 $ 2,649 2%* Replace Standard Block
Heater in Backup Generator
with Heat Pump
15 $ 1,115 3,710 0.77 $ 1,358 0.24 $ 1,087 4%*
TOTALS $2,705 9,001 2.97 $7,811 0.76 $5,752 11%
*Eligible for I-REN’s Cash for Kilowatts NMEC program only when bundled with other measures at this site What are the Steps to Complete the Project?3
3 Dates listed are estimates and are subject to change in line with agency feedback, funding timelines, and supply chain changes

Page 49 of 85 ends

From identification to completion, the I-REN team will guide your agency throughout the project process. The graphic above highlights estimations for key milestones during the project lifecycle.

Your Project Manager will work with you to refine these proposed dates and the project activities.

You can contact your Project Manager at (949)534-4543 or [email protected].

Year Incentives
& Financing
Est. Utility
Savings
Total Cash
Inflows
Total Cash
Outflows
Net Cash
Flows
0 $5,752 $0 $5,752 ($7,811) ($2,059)
1 $2,682 $2,682 $2,682
2 $2,660 $2,660 $2,660
3 $2,637 $2,637 $2,637
4 $2,615 $2,615 $2,615
5 $2,593 $2,593 $2,593
6 $1,060 $1,060 $1,060
7 $1,051 $1,051 $1,051
8 $1,042 $1,042 $1,042
9 $1,034 $1,034 $1,034
10 $1,025 $1,025 $1,025
11 $1,016 $1,016 $1,016
12 $1,008 $1,008 $1,008
13 $999 $999 $999
14 $991 $991 $991
15 $983 $983 $983
Present
Value Total $5,752 $23,397 $29,149 ($7,811) $21,338
*All values are in present value

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Remaining Project Cost: Total cost of the project after incentives and financing are received, typically at the end of the project.

Financing Assumptions:
● Discount Rate: 4.88%
● Utility Escalation Rate for 2023+: 4%
● Inflation Rate: 8.59%
● Project Lease Interest Rate: 4.38%

Page 51 of 85 ends

City Council Meeting
Agenda Report
Agenda Item No. 6
SUBJECT: APPOINTMENT OF TWO COUNCILMEMBERS TO A 2X2X2 AD

HOC COMMITTEE WITH THE CITIES OF BANNING AND

BEAUMONT TO DISCUSS TRUCK ROUTES
MEETING DATE: February 3, 2025
PREPARED BY: Will Kolbow, City Manager
RECOMMENDATION: That the City Council appoint two of its members to the 2x2x2 Ad Hoc Committee with the cities of Banning and Beaumont to discuss truck routes.

BACKGROUND: In August 2024, the City of Beaumont adopted a Truck Route Study.

Subsequently, the Beaumont City Council voted to establish a regional ad-hoc committee to include two city council members each from the cities of Calimesa, Beaumont, and Banning, with Mayor Mike Lara and Mayor Pro Tem Jessica Voigt representing the City of Beaumont. As of the date of preparation of this staff report, the City of Banning has not yet made appointments to the committee.

DISCUSSION: When the City of Beaumont adopted their Truck Route Study, they understood that there could be potential impacts on neighboring cities based on where the study recommended truck routes to be located. As such, they created a regional ad-hoc committee to discuss the issue and coordinate. Beaumont City Manager Elizabeth Gibbs reached out to City Manager Kolbow and Banning City Manager Doug Schulze to request that their respective city councils appoint members to this committee. Therefore, staff is recommending that the City Council appoint two of its members to the Truck Route Ad-Hoc Committee. Attached for reference is the Beaumont staff report and PowerPoint presentation for their adopted Truck Route Study.

FISCAL IMPACT: None.

ATTACHMENTS:

Attachment A: Beaumont Truck Route Study Staff Report Dated August 20, 2024 Attachment B: Beaumont PowerPoint Presentation of Truck Route Study Report

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Staff Report
TO: City Council
FROM: Robert L. Vestal, Public Works Director
DATE August 20, 2024
SUBJECT: Truck Route Study
Description Results of the Truck Routing Study and Recommended Improvements.

Background and Analysis:

On December 1, 2020, City Council adopted the 2040 General Plan, which describes the potential truck priority network to serve existing, planned, and future industrial development, as well as commercial uses. The General Plan provides conceptual routes and recommends formalizing truck routes following an analysis of truck access needs. Furthermore, the General Plan states, “The City should work toward designating certain streets throughout the City as truck routes. These routes should not overlap with bicycle facilities.” It contains two goods movement policies:
 4.6.1 Prioritize goods movement along specific routes in the City, consistent with the adopted layered network, to foster efficient freight logistics.  4.6.2 Minimize or restrict heavy vehicle traffic near sensitive areas such as schools, parks, and neighborhoods.

On May 21, 2024, City Council received a presentation on the framework of the truck route analysis; subsequently, City Council provided direction to staff to prepare a Truck Route Study (Study), Attachment A.

The Study is pursuant to the General Plan and the May 21, 2024, City Council meeting.

The Study provides information about truck access, regulations, and land development associated with trucking operations. The intent of the analysis is to provide the City with sufficient information to codify local truck routes. In addition, pursuant to the discussion at the City Council meeting held on May 21, 2024, the Study also provides potential solutions to address the impacts of trucks parking in unauthorized or unwanted areas within and adjacent to the City.

Attachment 6A

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The study's results include a proposed Truck Route Network and proposed improvements supporting the Truck Routes.

Truck Route Network
Existing and future land uses were analyzed with a focus on industrial uses, warehouses, distribution centers, and other freight-generating land uses. Land use information was collected from the adopted 2040 General Plan Update. Industrial and residential land uses have grown together over the years, and truck traffic has increased on almost all major roadways. The Study developed and implemented the following metrics:

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The recommended Truck Priority Network is presented below and reflects the metrics and analysis described in the Study.

Truck Route Improvements
Fehr and Peers took the following steps to identify a list of recommended projects:

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 Prepared a list of potential projects for short- and long-term improvements.  Evaluated all short-term projects for required infrastructure to accommodate trucks.
 Screened short-term projects based on right-of-way (ROW) requirements.  Classified short-term projects into three tiers: Tier 1 is low-cost and easy to implement (e.g., striping); Tier 2 is medium- to high-cost and somewhat more difficult to implement (e.g., reconstructing curbs, medians, may require multiple jurisdiction coordination and/or ROW acquisition (e.g., improvements to the intersection of SR 60 EB off-ramp, I-10 WB on-ramp, and 6th Street).  Created a list of potential improvement projects located within the City of Beaumont and its sphere of influence (SOI).
 Long-term projects are included in the list as well. These projects may be needed due to future industrial/ logistics development projects.

Table 1 lists Tier 1 and Tier 2 projects.

Upon approving the Truck Route Study, staff will develop an implementation and enforcement policy for future consideration by City Council. Additionally, staff will evaluate the recommended improvements and develop appropriate Capital Improvement Program (CIP) projects. Staff will also work with new development projects that impact the Truck Route and condition the projects to construct associated improvements.

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Fiscal Impact:

The cost of preparing the staff report is estimated to be $350.

The cost for Fehr and Peers to perform the required analysis and present the results is $74,474 and will be paid from the Public Works department’s contractual services budget, GL Account 100-3100-7068-0000.

Recommended Action:

Approve the Truck Route Study performed by Fehr and Peers, dated August 2024, and direct staff to develop an implementation and enforcement policy for future consideration.

Attachments:

A. Truck Route Study
B. Presentation

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Beaumont Truck Routing Study Update
Presented By: Jolene Hayes
Beaumont City Council – August 20, 2024
Attachment 6B

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Goals & Intent of Truck Routes
Beaumont Truck Routing Study Update
AGENDA
Land Use & Truck Patterns
Recommended Truck Routes
Design Deficiencies / Recommendations
Funding Strategies

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Truck
Routes:

Goals &
Intent
• Facilitate the safe movement of trucks
• Reduce truck traffic north of I-10 and SR 60
• Minimize community impacts
• Provide access to truck-served businesses
• Design truck routes to accommodate trucks
• Reduce maintenance costs
• Provide safe separation of truck and non-motorized
traffic (bikes/peds)

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General
Plan:

Proposed
Truck
Priority
Network

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Land Use & Truck Patterns
~3% NB Beaumont Ave
~4% SB Beaumont Ave
~23% EB I-10
~18% WB I-10
~14% WB SR 60
~18% EB SR 60
~29% WB I-10
~31% EB I-10

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Proposed Truck Routes
• 4th Street: SR 60 – Viele Avenue
• Viele Avenue: SR 60 – 1st Avenue
• 1st Avenue: Viele Avenue –
Highland Springs Avenue
• Beaumont Avenue: SR 60 to
southern city limit
• Potrero Boulevard: Oak Valley
Parkway – 4th Street
• Oak Valley Parkway: Beaumont
Avenue – western city limit
• Beaumont Avenue: S/O SR 60 and
N/O Oak Valley Parkway

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Key Concerns:
• Intersection can only accommodate 40-WB trucks
• Larger trucks (WB-67) cannot make the EB right-turn
• EB right-turn requires truck to either overtake the NB left-turn lane or to run over the corner
Proposed Improvement:
• Modify turning radius by relocating utilities and traffic signal pole • Modify roadway striping
Design
Deficiencies:
4th Street/
Viele Avenue

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Key Concerns:
• Intersection can only accommodate 40-WB trucks
• Larger trucks (WB-67) cannot make the NB right-turn
• NB right-turn requires truck to either overtake the WB through lane or to run over the corner
Proposed Improvement:
• Close NB Viele Avenue north of Luis Estrada and redesign intersection, OR
• Acquire ROW and redesign SEC to accommodate trucks
Design
Deficiencies:

Luis Estrada
Road / Viele
Avenue

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Key Concerns:
• Intersection can only accommodate 40-WB trucks
• Larger trucks (WB-67) cannot make the NB right-turn
• SB right-turn onto Luis Estrada requires truck to either overtake the EB through lane or to run over the corner
Proposed Improvement:
• Modify curb on the NWC
Design
Deficiencies:

Luis Estrada
Road /
Beaumont
Avenue

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Key Concerns:
• Intersection can only accommodate 40-WB trucks
• Larger trucks (WB-67) cannot make the NB right-turn
• SB/NB right-turns onto 1st Street require trucks to either overtake the EB/WB through lanes or to run over the NW/SE corners Proposed Improvement:
• Modify curbs on the NWC and SEC and relocate signal
equipment at both locations; may require ROW
Design
Deficiencies:
1st Street /
Beaumont
Avenue

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Key Concerns:
• Intersection can only accommodate 40-WB trucks
• Larger trucks (WB-67) cannot make the WB right- or left-turns • WB right-turn requires truck to overtake the NE corner • WB left-turn requires truck to overtake unimproved shoulder at the SE corner
Proposed Improvement:
• Modify NEC curb and extend and improve the SWC; may require ROW
Design
Deficiencies:
1st Street /
Viele Avenue

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Key Concerns:
• Intersection can only accommodate 40-WB trucks
• Larger trucks (WB-67) cannot make the EB right-turn
• EB right-turns onto SB Potrero Blvd overtake the SWC or the NB left-turn lane
Proposed Improvement:
• Modify SWC curb and the Potrero Bridge; may require ROW Design
Deficiencies:

Oak Valley
Parkway/
Potrero
Boulevard

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FILL
WITH

PICTURE

OR COLOR
Require improvements based on a
proposed project’s utilization of
specific truck routes
Development
Impact Fees
Establish
EFID or
IRFD
 EFID tax increment to fund
improvements & roadway O&M
in the industrial area
 IRFD to issue infrastructure
improvement bonds to be repaid
with tax increment or special
assessments
Local
Sources
 Streets & Bridges Impact Fee
 Traffic Signal Impact Fee
 TUMF
 Measure A
STBG
SB 1 Local Return
Funding
Truck Route
Improvements

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City Council Meeting
Agenda Report
Agenda Item No. 7
SUBJECT: MID-YEAR FINANCIAL AND BUDGET REPORT FISCAL YEAR 2024-25
MEETING DATE: February 3, 2025
PREPARED BY: Celeste Reid, Finance Director and Treasurer Will Kolbow, City Manager
RECOMMENDATION: That the City Council adopt Resolution No. 2025-05 A Resolution of the City Council of the City of Calimesa amending the Fiscal Year 2024-25 Budget to include certain recommended adjustments.

DISCUSSION: This mid-year budget update is provided in accordance with policy to maintain best practice methods of financial management. The fiscal year activity compared to budget is reviewed on an ongoing routine basis with the City Manager, Finance Director and Department heads to ensure fiscal management and integrity of the City of Calimesa’s operations and capital improvement projects. This report will provide financial and budget information and includes updated projections for fiscal year 2024-25 for each fund in Attachment A with recommended updates to the budget for fiscal year 2024-25 in Attachments B through E.

General Fund
Fiscal year ending June 30, 2024
The summary results of revenues, expenditures and fund balances for fiscal year ending June 30, 2024, have been provided in the General Fund Summary for Attachment B. The projected results of fiscal year 2023-24 were provided in the fiscal year 2024-25 original budget approved by Council on June 3, 2024. Consistent with direction from the City Council and prudent fiscal management policies, projections are oftentimes moderately estimated and actual results will differ from projections.

A summary of actual results to the projected actuals provided in the Fiscal Year 2024-25 Adopted Budget and Capital Improvement Program is detailed below:

Actual Projected Actuals
FY2023-24 FY2023-24 Difference
Revenue 12,418,825 12,105,305 313,520
Revenue - Unrealized Gain 316,816 - 316,816
Revenue Subtotal 12,735,641 12,105,305 630,336
Expenditures 11,321,165 11,988,546 (667,381)
Net Operating Surplus 1,414,476 116,759 1,297,717
Tranfers to Other Funds 2,369,900 2,369,900 -
Net Change in Fund Balance (955,424) (2,253,141) 1,297,717

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The most significant difference between revenue actual results versus projected actuals is a result of additional tax, intergovernmental, and interest revenues with an unrealized investment gain of approximately $316,000. It is important to note the unrealized gain is subject to daily variability, however accounting standards required unrealized investment activity be reported in the annual audited financial statements as of June 30, 2024. The remaining variance of $314,000 is 2.5% of actual revenue, which indicates projected estimates were reasonably close.

The most significant difference between expenditure actual results versus projected actuals for an expenditures savings of $667,000, is a result of approximately $222,000 in carryover expenditures to fiscal year 2024-25. Additional expenditure savings of approximately $445,000 were averaged across most City departments primarily from reductions in professional services, personnel vacancies, and estimated overtime. The variance of $445,000 is 3.9% of actual expenditures, which indicates projected estimates were reasonably close and not underestimated.

Budgetary Carryovers
Resolution No. 2024-30 adopted on June 3, 2024, approved the fiscal year 2024-25 budget and indicates there may be purchase commitments, contractual obligations, or one-time allocation for specific projects of unspent budgeted expenditures as of June 30, 2024. This is common in the Capital Improvement Plan (CIP) wherein projects oftentimes cross fiscal years. At the City Manager’s discretion, these amounts may be budgeted as carryover to the fiscal year 2024-25 so long as these amounts do not cause expenditures in fiscal year 2023- 24 to exceed projected actuals as shown in the proposed fiscal year 2023-24 budget. The City Manager concluded carryovers were necessary and met the terms as established in the Council Resolution. A schedule of carryovers from Fiscal Year 2023-24 to Fiscal Year 2024- 25 for all funds is provided in Attachment F.

Fiscal Year ending June 30, 2025
Revenue
The City’s fiscal management policy requires that staff routinely monitor and assess revenue trends and changes and identify one-time revenue increases such as grant revenues, developer contributions or higher than average development fees. One-time revenue increases are identified to ensure one-time revenue sources are not used for operational expenditures such as ongoing salaries or maintenance costs.

General Fund recommended revenue adjustments for fiscal year 2024-25 will increase revenues by approximately $48,000, details are provided in Attachment C Revenue Summary – General Fund. The revenue recommended adjustment includes increases and decreases for several revenue types. Increases include Interest Income of $150,000. And decreases include Charges for Services – Planning and Engineering of $100,000. There has been a reduction from prior years in construction related activity and while the City Council approved fee increases effective July 2024, the minimal volume of construction related activity remains low from the original budget and an adjustment is recommended.

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Expenditures
General Fund recommended expenditure adjustments for fiscal year 2024-25 will increase expenditures by approximately $127,000. Details are provided in Attachment D Expenditure Summary – General Fund. The expenditure category increases are for insurance costs of $27,000 which are considered ongoing and attorney fees of $100,000 which are considered one-time due to current litigation.

Ongoing vs One-time
If the Council were to approve the recommendations for adjustments for the general fund of increases in revenue of $48,000 and increases in expenditures of $127,000 the City would remain in a structural surplus of $100,094 with respect to ongoing revenues to expenditures. A projected budgeted summary is provided below:

City Council approved one-time expenditures of $634,823, with the additional request of one-time expenditures of $100,000 for legal fees in this mid-year budget report. Approvals and combined one-time expenditures are summarized below:
• Carryovers of projects previously approved from fiscal year 2023-24 of $221,000.

See details in Attachment F- General Fund.
• One-time projects and expenditures approved with the Fiscal Year 2024-25 Adopted Budget of $122,000. Details are provided in the Adopted Budget Fiscal Year 2024- 25 book.
• One-time projects and expenditures approved by City Council from July 2024- January 2025 of $291,000. Details are available in City Council meeting agendas. • One-time recommended increase in legal fees of $100,000 included in this mid-year budget report.

General Fund Summary - FY2024-25 Ongoing One-time Total Revenues $ 10,159,923 $ 155,000 $ 10,314,923
Expenditures 9,929,829 734,823 10,664,652
Operating Surplus (Loss) 230,094 (579,823) (349,729)
Transfers Out (130,000) (763,000) (893,000)
Net Change 100,094 (1,342,823) (1,242,729)
Beginning Fund Balance 8,668,041
Ending Fund Balance (Projected June 30, 2025) $ 7,425,312

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Fund Balance Analysis
The total General Fund ending fund balance as of June 30, 2025, is projected to be $7,425,312 with adoption of the recommended adjustments as identified in this report and Attachments A-E. This balances exceeds the City Council’s current reserve policy of 35% reserved for emergency and equipment replacement reserves.

Other Funds
Attachment E contains the recommended revenue and expenditure adjustments for other City funds. The recommended adjustments are summarized below:
• Insurance Fund – Adjusted to anticipated changes, no net impact • LLMD Fund – Recommended increases for projected utility costs.

Looking Ahead
The Fiscal Year 2025-26 budget process started in January 2025. There will be two budget workshops scheduled in the Spring of 2025 for City Council and staff discussion. The first budget workshop will be dedicated to capital project budget analysis and the second budget workshop will be for reviewing operational activity including analysis of fee revenue, personnel, and insurance expenditures. Members of the public are encouraged to attend the public workshops as there will be significant insight and discussion regarding specifics of the City of Calimesa’s budget. The final adoption budget meeting has an anticipated meeting date of June 2, 2025.

General Fund Summary - FY2024-25 One-time
Attorney Fees $ 169,440
PERS 138,459
Fire Department Equipment & Training 109,400
Development Impact Fee Study 68,310
Housing Element Study 50,423
FSA Meal Program 40,000
Economic Development 34,460
Public Works Trailer & Mulch Project 24,831
Document Project 20,000
Team Building Workshop 20,000
Social Media Consultant 16,500
Elections 16,000
Auditor 9,500
Animal Clinics 7,000
Lighting and Acoustics - Senior Center 6,500
Summer Concert Series 4,000
Total $ 734,823

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FISCAL IMPACT: The proposed adjustments impact the Fiscal Year 2024-25 fund balances as detailed below:

ATTACHMENTS:

Attachment A: Fund Balance Summary
Attachment B: General Fund Summary
Attachment C: Revenue Summary – General Fund
Attachment D: Expenditure Summary – General Fund
Attachment E: Revenue and Expenditure Summary - Other Funds Attachment F: Budgetary Carryovers from Fiscal Year 2023-24 to Fiscal Year 2024-25 Attachment G: Resolution No. 2025-05
Fund
Net Impact to
Fund Balance
General Fund $ (79,000)
Insurance Fund $ -
LLMD $ (23,500)

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City of Calimesa Attachment A
Fund Balance Summary
Mid-Year Budget Review Fiscal Year 2024-25
Revised Revised Projected
Beginning Estimates Estimates Ending
Fund Revenue Expenditures Fund
Balance & Transfers & Transfers Balance
Fund July 1, 2024 FY2024-25 FY2024-25 June 30, 2025
General Fund (1) $ 8,668,041 $ 10,314,923 $ 11,557,652 $ 7,425,312 Special Revenue Funds
Special Deposits 218 - 218 -
Insurance Fund 108,504 140,200 130,000 118,704
Supplemental Law Enforcement 142,415 186,530 195,400 133,545 Housing Rehab Federal - CDBG (2) 269,284 75 1,000 268,359 Housing Rehab State (2) 905,732 4,500 3,500 906,732
Library Fund 361,733 131,861 345,746 147,848
Air Quality Fund (AQMD) 73,736 16,000 1,270 88,466
Gas Tax Fund 78,113 319,040 332,553 64,600
LLMD 69,106 109,450 167,820 10,736
Recycling Fund 20,143 5,125 7,000 18,268
Total Special Revenue Funds 2,028,984 912,781 1,184,507 1,757,258 Community Facility District (CFD) Funds
Public Services CFD 474,349 902,413 899,775 476,987
JP Ranch CFD (3) 1,393,709 633,406 632,776 1,394,339
Singleton Heights CFD (3) 2,142,901 728,055 671,508 2,199,448 Summerwind CFD (3) 2,901,894 1,030,499 885,625 3,046,768 CFD Deposits(M Verde & H Oaks) (4) - - - -
Total CFD Funds 6,912,853 3,294,373 3,089,684 7,117,542 Successor Agency Fund (3) $ 125,560 $ 216,518 $ 210,318 $ 131,760 Attachment 7A

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City of Calimesa Attachment A
Fund Balance Summary
Mid-Year Budget Review Fiscal Year 2024-25
Revised Revised Projected
Beginning Estimates Estimates Ending
Fund Revenue Expenditures Fund
Balance & Transfers & Transfers Balance
Fund July 1, 2024 FY2024-25 FY2024-25 June 30, 2025
Capital Improvement Funds
Measure A $ 1,056,500 $ 338,000 $ 1,053,450 $ 341,050
Road Maintenance and Rehabiliation 494,401 291,911 757,705 28,607 Capital Projects including ARPA 1,835,796 1,295,532 3,065,146 66,182 Capital Projecta Fund - ADA CDBG 33,337 67,685 49,084 51,938 Fire Facilities Fees (141,589) 327,300 56,775 128,936
Flood Control and Drainage Fees 2,942,479 8,449,784 9,064,813 2,327,450 Administration Facilities Fees 2,509,888 45,000 8,000 2,546,888 Library Facilities Fees 1,224,020 28,000 1,118,000 134,020 Law Enforcement Fees 569,561 6,000 8,000 567,561
Traffic Improvement Fees 877,951 28,940,930 28,932,637 886,244 Park Improvement Fees 3,451,966 208,550 3,647,010 13,506 Vehicle Fund 453,457 125,000 121,000 457,457
Information Technology Fund 163,057 120,000 211,400 71,657 Total Capital Improvement Funds 15,470,824 40,243,692 48,093,020 7,621,496 Total All Funds $ 33,206,262 $ 54,982,287 $ 64,135,181 $ 24,053,368 Notes:
(1) Balance includes funds restricted per Reserve Policy (2) Grant completed. Activity includes repayments due from loans. Beginning available balance includes restricted funds for grant purposes. (3) Balances include funds restricted for debt service on bonds. (4) Fund balance is -0- and there are no budgeted revenues or expenditures in this fiscal period of reporting.

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City of Calimesa Attachment B
Actuals
FY2023-24
Amended
Budget
FY2024-25
Revised
Estimates
FY2024-25
Recommended
Adjustments
FY2024-25
Revenue
Taxes $ 6,302,142 $ 6,355,000 $ 6,355,000 $ -
Franchise Fees 600,897 589,000 589,000 -
Intergovernmental Revenues 1,909,946 1,632,805 1,632,805 - Fines & Forfeitures 82,206 24,150 18,150 (6,000)
Building & Safety 130,448 149,500 149,500 -
Use of Money & Property 677,833 216,350 366,350 150,000 Charges for Services - Planning & Engineering 165,538 214,450 114,450 (100,000) Charges for Services 2,809,747 1,044,600 1,054,600 10,000 Licenses & Permits 56,884 40,850 34,850 (6,000)
Other Revenue - 218 218 -
Total Revenue 12,735,641 10,266,923 10,314,923 48,000
Expenditures
City Council 59,705 73,120 73,120 -
City Manager 419,688 359,722 359,722 -
City Clerk - General Functions 133,772 196,339 196,339 - City Clerk - Mobile Home Rent Control 13,687 24,930 24,930 - City Clerk - Human Resources 70,422 81,353 81,353 -
City Clerk - Risk Management 259,026 291,656 303,656 12,000 City Attorney 231,432 255,192 355,192 100,000
Finance 387,089 482,185 482,185 -
Information Technology 267,634 312,278 312,278 -
Comm Dev - Planning, Building & Safety, Code 583,125 695,477 695,477 - Engineering 96,708 97,200 97,200 -
Citizens On Patrol 5,063 4,850 4,850 -
Police Department 2,563,077 2,692,006 2,692,006 -
Animal Control 19,903 36,000 36,000 -
Fire Department - Operations 5,392,199 3,293,703 3,308,703 15,000 Community Risk Reduction Bureau - 288,509 288,509 -
Community Services - Senior Center 153,177 272,973 272,973 - Public Works Department 484,804 799,683 799,683 -
Non-Departmental 180,654 280,476 280,476 -
Total Expenditures 11,321,165 10,537,652 10,664,652 127,000 $ 1,414,476 $ (270,729) $ (349,729) $ (79,000)
9,623,465 8,668,041 8,668,041
Transfers Out (One-Time)
Capital Projects Fund (16) 1,195,000 330,000 330,000 -
Capital Projects Fund ADA Improvements (20) 5,000 5,000 5,000 - Other Funds 161,000 353,000 353,000 -
Landscape, Lighting & Maintenance District (28) 65,000 - - - Vehicles - New and Replacement (75) 750,000 125,000 125,000 - Information Technology - New and Replacement (76) 193,900 80,000 80,000 - Total 2,369,900 893,000 893,000 -
8,668,041 7,504,312 7,425,312 -
3,071,746 3,430,928 3,475,378 -
Reserve for Pavement Management - - - -
Reserve for Parks and Trails 75,000 75,000 75,000 -
Net Unreseved Fund Balance $ 5,521,295 $ 3,998,384 $ 3,874,934 $ - General Fund Summary
Mid-Year Budget Review Fiscal Year 2024-25
Net Change in Fund Balance Before Transfers
Beginning Fund Balance
Ending Fund Balance (Projected)
Council Approved Reserves
Attachment 7B

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Revenue
Actuals Fiscal
Year 2023-24
Amended
Budget Fiscal
Year 2024-25
Revised
Estimate
Fiscal Year
2024-25
Mid Year
Adjustment
Fiscal Year
2024-25
Taxes
Property Tax $ 1,424,149 $ 1,439,000 $ 1,439,000 $ -
Property Transfer Tax 44,611 30,000 30,000 -
Transient Occupancy Tax 58,549 50,000 50,000 -
Sales Tax 1,677,534 1,694,000 1,694,000 -
Fire District Property Tax 3,097,299 3,142,000 3,142,000 - Total Taxes 6,302,142 6,355,000 6,355,000 -
Franchise Fees
So Cal Edison 136,275 136,000 136,000 -
Gas Company 50,739 51,000 51,000 -
CR&R Sanitation 313,961 310,000 310,000 -
Charter Communications 89,317 82,000 82,000 -
Frontier 10,605 10,000 10,000 -
Total Franchise Fees 600,897 589,000 589,000 -
Intergovernmental Revenues
Waste Management 2,751 1,800 1,800 -
Other Govtl Revenues 321,743 8,000 6,500 (1,500)
Beaumont Bldg Permit 30,200 15,000 16,500 1,500
Vehicle License Fees (VLF) 1,555,252 1,608,005 1,608,005 - Total Intergovernmental 1,909,946 1,632,805 1,632,805 - Fines & Forfeitures
Parking/Registration 7,935 6,000 6,000 -
Admin Citations 38,051 8,000 2,000 (6,000)
Vehicle Impound Cost Recovery 2,280 2,500 2,500 -
EMSA Penalties 31,300 7,500 7,500 -
Code Enforcement Fees 2,340 - - -
Building Abatement 300 150 150 -
Abandoned Vehicle Fees - - - -
Total Fines & Forfeitures 82,206 24,150 18,150 (6,000)
Building & Safety
Building Permits 95,682 132,000 132,000 -
Building Permit Admin Fee 7,920 7,200 1,200 (6,000)
(pass thru) Green Fee 40 300 300 -
Weed Abatement 26,806 10,000 16,000 6,000
Total Building & Safety 130,448 149,500 149,500 -
Use of Money & Property
T-Mobile Rent $ 38,456 $ 38,450 $ 38,450 $ -
Facility Rental 2,475 2,400 2,400 -
Sales of Copies 1,250 500 500 -
Unrealized Gain(Loss) 316,186 - - -
Interest Income 319,466 175,000 325,000 150,000
Total Use of Money & Property $ 677,833 $ 216,350 $ 366,350 $ 150,000 City of Calimesa Attachment C
Revenue Summary - General Fund
Fiscal Year 2024-25
Attachment 7C

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Revenue
Actuals Fiscal
Year 2023-24
Amended
Budget Fiscal
Year 2024-25
Revised
Estimate
Fiscal Year
2024-25
Mid Year
Adjustment
Fiscal Year
2024-25
City of Calimesa Attachment C
Revenue Summary - General Fund
Fiscal Year 2024-25
Charges for Services - Planning & Engineering
Encroachment Permits $ 5,970 $ 9,000 $ 9,000 -
Mitigation Fees 39 250 250 -
Planning Fees 1,775 1,000 5,000 4,000
Plan Check Fees 90,700 96,000 26,000 (70,000)
Development Plan Review 1,760 3,000 3,000 -
Grading Fees 5,130 12,500 6,500 (6,000)
Temporary Use Permit 665 200 1,200 1,000
General Plan Maintenance Fee 6,458 10,000 10,000 -
Zoning Review 1,260 - - -
Technology Surcharge 1,234 3,000 3,000 -
Fire Prevention Fees 19,365 50,000 15,000 (35,000)
Fire Inspection Fees - - 6,000 6,000
Mobile Home Registration Fee 31,182 29,500 29,500 -
Total Planning & Engineering Charges 165,538 214,450 114,450 (100,000) Charges for Services
Public Services CFD cost contribution 970,000 885,000 885,000 - Administrative Fee (projects, applications) 37,002 67,000 84,000 17,000 Miscellaneous 28,268 15,000 5,000 (10,000)
Development Agreement Fee 1,769,766 70,000 73,000 3,000 Credit Card Fees 4,711 7,600 7,600 -
2,809,747 1,044,600 1,054,600 10,000
Licenses & Permits
Business License 25,434 15,000 13,000 (2,000)
Business License - New - Inspections 4,931 5,000 3,000 (2,000) Business License - New Application Review 4,877 2,400 2,400 - Business License - Annual Fire Inspection 11,848 13,000 10,000 (3,000) Home Occupation Permits 3,540 1,200 2,200 1,000
Wide Load Permits 170 250 250 -
Recycle Deposit 3,339 2,000 2,000 -
Sign Applications 2,745 2,000 2,000 -
Total Licenses & Permits 56,884 40,850 34,850 (6,000)
Other Revenue
Reimbursements - - - -
Transfers-in Other Funds - 218 218 -
Total for Misc Revenue - 218 218 -
GENERAL FUND TOTAL $ 12,735,641 $ 10,266,923 $ 10,314,923 $ 48,000 Total Charges for Services

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Department and Expenditure
Recommended
Adjustment
FY2024-25
Ongoing
or
Onetime
City Clerk - Risk Management
Insurance 12,000 Ongoing
Subtotal $ 12,000
City Attorney
Legal Services - Ongoing Litigation 100,000 Onetime
Subtotal $ 100,000
Fire
Insurance 15,000 Ongoing
Subtotal $ 15,000
$ 27,000
100,000
$ 127,000
City of Calimesa Attachment D
Expenditure Summary - General Fund
Mid-Year Budget Review Fiscal Year 2024-25
Total General Fund
Total General Fund Ongoing
Total General Fund Onetime
Attachment 7D

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Fund and Description
Recommended
Adjustment
FY2024-25
Fund 13
Revenue - CIRA Reimbursement $ 105,000
Professional Services 105,000
Adjustment $ -
Fund 28 - LLMD
Utilities - Water 3,500
Utilities - Electric 20,000
Adjustment $ 23,500
City of Calimesa Attachment E
Revenue & Expenditure Summary - Other Funds
Mid-Year Budget Review Fiscal Year 2024-25
Attachment 7E

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City of Calimesa Attachment F
Description Revenue Expenditures
General Fund
Department
$ - $ -
- -
City Manager Professional Services - Economic Development - 9,460 City Clerk Other Contract Services - Document Destruction Project - 20,000 Legal Services Legal Services - 69,440
Finance Professional Services - Auditor and Financial Consultant - 9,500 Planning Professional Services - Housing Element - 12,128 Fire Travel & Training - 40,000
Fire Repair & Maintenance Building - 15,000
Fire Minor Equipment - Computers - 21,300
Public Works Other Contract Services - Mulch Project - 8,800 Public Works Minor Equipment - Asphalt Trailer - 16,031 General Fund - Total - 221,659
Capital Projects Fund Including APRA (American Rescue Plan Act) Other Governmental Revenues - ARPA Streets 350,532 -
Transfer from Other Funds - Measure A Streets 600,000 - Streets - 2,563,628
Facilities - Flooring & Annex Building - 18,733
Roof Restroation - Senior Center - 104,785
Capital Projects Fund Incluing ARPA - Total 950,532 2,687,146 Library
Donation Revenue for New Library Building 77,861 -
Facilities - New Library Building - 301,146
Library Fund - Total 77,861 301,146
RMRA (Road Maintenance and Rehabilitation Act)
Transfer to Other Funds - Traffic DIF Fund - 407,705
RMRA Fund - Total - 407,705
Gas Tax Fund
Repair & Maintenant Streets - ROW - 5,596
Gas Tax Fund - Total - 5,596
Measure A Fund
Capital Improvement Project -County Line Road Paving to 3rd Street - 135,000 Transfer to Capital Project Fund 16 - Streets - 600,000 Capital Improvement Project -County Line Road Paving to Bryant - 70,000 Measure A Fund - Total - 805,000
LLMD Fund
Minor Equipment - 23,870
LLMD Fund - Total - 23,870
DIF Flood Control & Drainage Fees
Grant Riverside County Flood Control 4,208,162 -
Calimesa Creek Flood Control - 5,024,288
DIF Flood Control & Drainage Fund - Total 4,208,162 5,024,288 DIF Library Fund
New Library Building - 1,110,000
DIF Library Fund - Total - 1,110,000
Budgetary Carryovers
From FY2023-24 into FY2024-25
Attachment 7F

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City of Calimesa Attachment F
Description Revenue Expenditures
Budgetary Carryovers
From FY2023-24 into FY2024-25
DIF Park Improvement Fund
Grant Funding $ 183,550 $ -
Professional Services - Mountain View Park - 3,639,010
DIF Park Improvement Fund - Total 183,550 3,639,010
Information Technology Fund
Grant Revenue 30,000 -
Equipment - 76,000
Information Technology Fund - Total 30,000 76,000
DIF Traffic Improvement Fund
Project
County Line & Calimesa Bd Grant Federal SAFETEA Lu DEMO $ 14,294 $ - County Line & Calimesa Bd Capital Improvement Professional Services - 35,000 Cherry Valley Interchange Developer Contribution 3,580,461 - Cherry Valley Interchange Capital Improvement Professional Services - 3,580,461 CV Calimesa Bd Realign Other Government Revenues - RCTC 2,500,000 - CV Calimesa Bd Realign Developer Contribution 200,000 - CV Calimesa Bd Realign Professional Services - Engineering 200,000 CV Calimesa Bd Realign Streets 2,497,831
County Line Rd Interchange TUMF & Local Contribution (Agreement Pending) 500,000 - County Line Rdf Interchange Capital Improvement Professional Services - 500,000 Singleton Rd Interchange TUMF 2,556,557 -
Singleton Rd Interchange Streets - 2,556,557
LPP County Line Road Grant CalTrans LPP 812,721 -
LPP County Line Road Local Contribution 1,567,465 -
LPP County Line Road Transfer In RMRA 407,705 -
LPP County Line Road Capital Improvement Streets Construction and Professional Services - 3,115,261 DIF Traffic Improvement Fund - Total $ 12,139,203 $ 12,485,110

Page 84 of 85 ends

RESOLUTION 2025-05

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CALIMESA CALIFORNIA, AMENDING THE FY 2024-25 BUDGET

TO INCLUDE CERTAIN RECOMMENDED ADJUSTMENTS
WHEREAS, the City Council adopted the Fiscal year 2024-25 Budget on June 3, 2024; and
WHEREAS, on an ongoing the basis the budget should be monitored and adjusted as necessary to reflect current operating results; and
WHEREAS, the City Council now deems it appropriate to incorporate certain adjustments into the budget to incorporate current operating results, as well other necessary adjustments.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CALIMESA HEREBY FINDS, DETERMINES, RESOLVES AND ORDERS AS FOLLOWS:

Section 1: The Fiscal Year 2024-25 Budget is hereby amended to incorporate adjustments as detailed on Attachments C, D and E as attached to this Resolution and as included in the Council agenda report.

PASSED, APPROVED, and ADOPTED this 3
rd day of February 2025.
________________________________

LINDA MOLINA, MAYOR
ATTEST:
_________________________________

DARLENE GERDES, CITY CLERK
Attachment 7G

Page 85 of 85 ends

Calimesa City CouncilFebruary 3, 2025

Calimesa City Council
February 3, 2025