Agenda packet — Calimesa City Council, June 15, 2026 (part 3 of 3)

Page 275 of 353 ends

Master Fee Schedule - Effective September 1, 2026 City of Calimesa, CA Fee Name Unit Full Cost
Full Cost
& 3.2%
CPI
% of Full
Cost
Fee
Adopted
June 2025
(Effective
Sep 1, 2025)
Proposed
Fee June
2026
(Effective
Sep 1, 2026) Regulations
Encroachment Permits
Permit Issuance Each $ 96 $ 99 100% $ 96 $ 99 User Fee
Residential Driveway Permit
First Driveway Base $ 677 $ 698 100% $ 677 $ 698 User Fee Each Additional Driveway Each Add'l Driveway $ 136 $ 140 100% $ 136 $ 140 User Fee Commercial Driveway Permit Initial Deposit $ 977 $ 1,008 97% $ 950 $ 1,000 Deposit Curb/Gutter/Sidewalk Review & Inspection
Individual Single-Family Dwelling Each $ 761 $ 785 100% $ 554 $ 785 User Fee Lane Closure
Lane Closure - First Day Each $ 556 $ 574 100% $ 556 $ 574 User Fee Lane Closure - Additional Day at Same Location Each $ 136 $ 140 100% $ 136 $ 140 User Fee Underground Utilities
Trenching 0-100 LF Each $ 272 $ 281 100% $ 272 $ 281 User Fee Trenching 101-1,000 LF Each $ 544 $ 562 100% $ 544 $ 562 User Fee Trenching 1,0001+ LF Each $ 1,089 $ 1,124 100% $ 1,089 $ 1,124 User Fee All Other Encroachments Not Listed Deposit1 $ 1,302 $ 1,344 92% $ 1,200 $ 1,300 Deposit

Page 24 of 33 ends

Page 276 of 353 ends

Master Fee Schedule - Effective September 1, 2026 City of Calimesa, CA Fee Name Unit Full Cost
Full Cost
& 3.2%
CPI
% of Full
Cost
Fee
Adopted
June 2025
(Effective
Sep 1, 2025)
Proposed
Fee June
2026
(Effective
Sep 1, 2026) Regulations
Moving Permit (Overweight and Over Dimension Single-Trip) Annual Each $ 90 $ 93 100% $ 90 $ 90
Cal. Code Regs. tit. 21
§ 1411.3 (a)
Per-Trip Each $ 16 $ 17 100% $ 16 $ 16
Cal. Code Regs. tit. 21
§ 1411.3 (a)
Time Extension for Previously Issued Permit Each $ 64 $ 66 100% $ 64 $ 66 User Fee Administrative Cost Recovery added onto each deposit-based fee % of Deposit 25.99% 26.82% 77% 20.00% 20.00% Admin Fee Surcharges
Technology Fee % of Permit Fee 5.15% 5.31% 97% 5.00% 5.00% Surcharge 1 Deposits are for minimum anticipated level of work. Additional funds / deposits may be required based on complexity of project.

Page 25 of 33 ends

Page 277 of 353 ends

Building Permit Fee Schedule New Construction / Tenant Improvement - Commercial / Industrial / Multi-Family City of Calimesa, CA Construction Type Construction Type Construction Type

IA, IB IIA, IIB, IIIA, IIIB, IV VA, VB
Related
IBC Class
Building Use
(e.g., IBC Occupancy Type) Sq. Ft.

Base Cost
at
Threshold
Size
June 2025
Base Cost
at
Threshold
Size + CPI

3.2%
Cost for
Each
Additional
100 sf
Base Cost
at
Threshold
Size
June 2025
Base Cost
at
Threshold
Size + CPI

3.2%
Cost for
Each
Additional
100 sf
A-1 Assembly—Fixed Seating 2,000 $ 2,905 $ 2,998 $ 18.42 $ 2,421 $ 2,498 $ 15.35 $ 1,937 $ 1,998 $ 12.28 Theater, Concert Hall 10,000 $ 4,332 $ 4,471 $ 17.07 $ 3,610 $ 3,726 $ 14.23 $ 2,888 $ 2,981 $ 11.38 20,000 $ 5,987 $ 6,178 $ 11.28 $ 4,989 $ 5,149 $ 9.40 $ 3,991 $ 4,119 $ 7.52 40,000 $ 8,172 $ 8,434 $ 3.80 $ 6,810 $ 7,028 $ 3.16 $ 5,448 $ 5,623 $ 2.53 100,000 $ 10,379 $ 10,711 $ 2.49 $ 8,649 $ 8,926 $ 2.07 $ 6,919 $ 7,141 $ 1.66 200,000 $ 12,789 $ 13,198 $ 4.99 $ 10,658 $ 10,999 $ 4.16 $ 8,526 $ 8,799 $ 3.33 A-2 Assembly—Food & Drink 1,000 $ 3,170 $ 3,271 $ 40.23 $ 2,641 $ 2,726 $ 33.53 $ 2,113 $ 2,181 $ 26.82 Restaurant, Night Club, Bar 5,000 $ 4,729 $ 4,880 $ 37.13 $ 3,941 $ 4,067 $ 30.94 $ 3,153 $ 3,254 $ 24.75 10,000 $ 6,528 $ 6,737 $ 24.53 $ 5,440 $ 5,614 $ 20.44 $ 4,352 $ 4,491 $ 16.35 20,000 $ 8,905 $ 9,190 $ 8.17 $ 7,421 $ 7,658 $ 6.81 $ 5,937 $ 6,127 $ 5.45 50,000 $ 11,281 $ 11,642 $ 5.42 $ 9,401 $ 9,702 $ 4.52 $ 7,521 $ 7,761 $ 3.62 100,000 $ 13,909 $ 14,355 $ 11.45 $ 11,591 $ 11,962 $ 9.54 $ 9,273 $ 9,570 $ 7.63 A-3 Assembly—Worship, Amusement 1,000 $ 2,923 $ 3,017 $ 37.36 $ 2,436 $ 2,514 $ 31.13 $ 1,949 $ 2,011 $ 24.91 Arcade, Church, Community Hall 5,000 $ 4,372 $ 4,511 $ 34.42 $ 3,643 $ 3,760 $ 28.68 $ 2,914 $ 3,008 $ 22.94 10,000 $ 6,039 $ 6,232 $ 22.64 $ 5,032 $ 5,194 $ 18.87 $ 4,026 $ 4,155 $ 15.10 20,000 $ 8,233 $ 8,496 $ 7.20 $ 6,861 $ 7,080 $ 6.00 $ 5,489 $ 5,664 $ 4.80 50,000 $ 10,327 $ 10,657 $ 5.15 $ 8,606 $ 8,881 $ 4.30 $ 6,884 $ 7,105 $ 3.44 100,000 $ 12,824 $ 13,234 $ 11.61 $ 10,686 $ 11,028 $ 9.67 $ 8,549 $ 8,823 $ 7.74 A-4 Assembly—Indoor Sport Viewing 500 $ 1,632 $ 1,684 $ 41.92 $ 1,360 $ 1,403 $ 34.93 $ 1,088 $ 1,123 $ 27.95 Arena, Skating Rink, Tennis Court 2,500 $ 2,444 $ 2,522 $ 40.71 $ 2,037 $ 2,102 $ 33.92 $ 1,629 $ 1,682 $ 27.14 5,000 $ 3,430 $ 3,540 $ 26.45 $ 2,858 $ 2,950 $ 22.04 $ 2,287 $ 2,360 $ 17.63 10,000 $ 4,712 $ 4,862 $ 8.52 $ 3,926 $ 4,052 $ 7.10 $ 3,141 $ 3,242 $ 5.68 25,000 $ 5,950 $ 6,141 $ 6.25 $ 4,959 $ 5,117 $ 5.20 $ 3,967 $ 4,094 $ 4.16 50,000 $ 7,463 $ 7,702 $ 9.34 $ 6,219 $ 6,419 $ 7.78 $ 4,976 $ 5,135 $ 6.23 A-5 Assembly—Outdoor Activities 1,500 $ 3,074 $ 3,172 $ 25.80 $ 2,561 $ 2,643 $ 21.50 $ 2,049 $ 2,115 $ 17.20 Amusement Park, Bleacher, Stadium 7,500 $ 4,574 $ 4,720 $ 24.29 $ 3,811 $ 3,933 $ 20.24 $ 3,049 $ 3,147 $ 16.20 15,000 $ 6,339 $ 6,542 $ 16.08 $ 5,283 $ 5,452 $ 13.40 $ 4,226 $ 4,361 $ 10.72 30,000 $ 8,676 $ 8,954 $ 5.72 $ 7,230 $ 7,462 $ 4.76 $ 5,784 $ 5,969 $ 3.81 75,000 $ 11,169 $ 11,526 $ 3.46 $ 9,307 $ 9,605 $ 2.88 $ 7,446 $ 7,684 $ 2.30 150,000 $ 13,681 $ 14,119 $ 8.08 $ 11,401 $ 11,766 $ 6.73 $ 9,121 $ 9,412 $ 5.38 Building Permit Fee Schedule

Page 26 of 33 ends

Page 278 of 353 ends

Building Permit Fee Schedule New Construction / Tenant Improvement - Commercial / Industrial / Multi-Family City of Calimesa, CA Construction Type Construction Type Construction Type

IA, IB IIA, IIB, IIIA, IIIB, IV VA, VB
Related
IBC Class
Building Use
(e.g., IBC Occupancy Type) Sq. Ft.

Base Cost
at
Threshold
Size
June 2025
Base Cost
at
Threshold
Size + CPI

3.2%
Cost for
Each
Additional
100 sf
Base Cost
at
Threshold
Size
June 2025
Base Cost
at
Threshold
Size + CPI

3.2%
Cost for
Each
Additional
100 sf
Building Permit Fee Schedule
A A Occupancy Tenant Improvements 1,000 $ 2,019 $ 2,083 $ 25.56 $ 1,682 $ 1,736 $ 21.30 $ 1,346 $ 1,389 $ 17.04 5,000 $ 3,010 $ 3,106 $ 24.54 $ 2,508 $ 2,588 $ 20.45 $ 2,006 $ 2,071 $ 16.36 10,000 $ 4,199 $ 4,333 $ 16.13 $ 3,499 $ 3,611 $ 13.44 $ 2,799 $ 2,889 $ 10.75 20,000 $ 5,761 $ 5,946 $ 5.62 $ 4,801 $ 4,955 $ 4.69 $ 3,841 $ 3,964 $ 3.75 50,000 $ 7,396 $ 7,633 $ 3.58 $ 6,164 $ 6,361 $ 2.98 $ 4,931 $ 5,089 $ 2.38 100,000 $ 9,129 $ 9,422 $ 6.20 $ 7,608 $ 7,851 $ 5.17 $ 6,086 $ 6,281 $ 4.13 B Business—Professional Office 1,000 $ 3,180 $ 3,282 $ 40.36 $ 2,650 $ 2,735 $ 33.63 $ 2,120 $ 2,188 $ 26.91 5,000 $ 4,744 $ 4,896 $ 37.23 $ 3,954 $ 4,080 $ 31.03 $ 3,163 $ 3,264 $ 24.82 10,000 $ 6,548 $ 6,758 $ 24.60 $ 5,457 $ 5,632 $ 20.50 $ 4,366 $ 4,505 $ 16.40 20,000 $ 8,932 $ 9,218 $ 8.20 $ 7,444 $ 7,682 $ 6.83 $ 5,955 $ 6,146 $ 5.47 50,000 $ 11,315 $ 11,678 $ 5.44 $ 9,430 $ 9,731 $ 4.53 $ 7,544 $ 7,785 $ 3.63 100,000 $ 13,951 $ 14,397 $ 12.38 $ 11,626 $ 11,998 $ 10.31 $ 9,300 $ 9,598 $ 8.25 B B Occupancy Tenant Improvements 1,000 $ 2,078 $ 2,144 $ 26.47 $ 1,732 $ 1,787 $ 22.05 $ 1,385 $ 1,430 $ 17.64 5,000 $ 3,104 $ 3,203 $ 25.00 $ 2,586 $ 2,669 $ 20.83 $ 2,069 $ 2,135 $ 16.67 10,000 $ 4,315 $ 4,453 $ 16.41 $ 3,596 $ 3,711 $ 13.68 $ 2,877 $ 2,969 $ 10.94 20,000 $ 5,905 $ 6,094 $ 5.45 $ 4,921 $ 5,078 $ 4.54 $ 3,937 $ 4,063 $ 3.63 50,000 $ 7,489 $ 7,729 $ 3.71 $ 6,241 $ 6,440 $ 3.09 $ 4,993 $ 5,152 $ 2.47 100,000 $ 9,288 $ 9,585 $ 7.11 $ 7,740 $ 7,987 $ 5.93 $ 6,192 $ 6,390 $ 4.74 E Educational— Preschool / School 500 $ 2,431 $ 2,509 $ 62.21 $ 2,026 $ 2,091 $ 51.84 $ 1,621 $ 1,673 $ 41.47 2,500 $ 3,637 $ 3,753 $ 58.22 $ 3,031 $ 3,128 $ 48.51 $ 2,424 $ 2,502 $ 38.81 5,000 $ 5,047 $ 5,208 $ 38.17 $ 4,206 $ 4,340 $ 31.81 $ 3,365 $ 3,472 $ 25.44 10,000 $ 6,896 $ 7,117 $ 12.22 $ 5,747 $ 5,931 $ 10.18 $ 4,597 $ 4,745 $ 8.14 25,000 $ 8,672 $ 8,949 $ 8.77 $ 7,226 $ 7,458 $ 7.31 $ 5,781 $ 5,966 $ 5.85 50,000 $ 10,797 $ 11,142 $ 18.67 $ 8,997 $ 9,285 $ 15.55 $ 7,198 $ 7,428 $ 12.44 E E Occupancy Tenant Improvements 1,000 $ 1,935 $ 1,996 $ 24.73 $ 1,612 $ 1,664 $ 20.60 $ 1,290 $ 1,331 $ 16.48 5,000 $ 2,893 $ 2,986 $ 23.48 $ 2,411 $ 2,488 $ 19.57 $ 1,929 $ 1,990 $ 15.65 10,000 $ 4,031 $ 4,160 $ 15.37 $ 3,359 $ 3,466 $ 12.81 $ 2,687 $ 2,773 $ 10.24 20,000 $ 5,520 $ 5,696 $ 5.02 $ 4,600 $ 4,747 $ 4.18 $ 3,680 $ 3,797 $ 3.34 50,000 $ 6,978 $ 7,201 $ 3.53 $ 5,815 $ 6,001 $ 2.94 $ 4,652 $ 4,801 $ 2.35 100,000 $ 8,689 $ 8,967 $ 3.45 $ 7,241 $ 7,473 $ 2.87 $ 5,793 $ 5,978 $ 2.30

Page 27 of 33 ends

Page 279 of 353 ends

Building Permit Fee Schedule New Construction / Tenant Improvement - Commercial / Industrial / Multi-Family City of Calimesa, CA Construction Type Construction Type Construction Type

IA, IB IIA, IIB, IIIA, IIIB, IV VA, VB
Related
IBC Class
Building Use
(e.g., IBC Occupancy Type) Sq. Ft.

Base Cost
at
Threshold
Size
June 2025
Base Cost
at
Threshold
Size + CPI

3.2%
Cost for
Each
Additional
100 sf
Base Cost
at
Threshold
Size
June 2025
Base Cost
at
Threshold
Size + CPI

3.2%
Cost for
Each
Additional
100 sf
Building Permit Fee Schedule
F-1 Factory Industrial—Moderate Hazar 20,000 $ 6,018 $ 6,210 $ 3.77 $ 5,015 $ 5,175 $ 3.14 $ 4,012 $ 4,140 $ 2.51 50,000 $ 7,114 $ 7,342 $ 2.74 $ 5,928 $ 6,118 $ 2.29 $ 4,743 $ 4,894 $ 1.83 100,000 $ 8,443 $ 8,714 $ 1.37 $ 7,036 $ 7,261 $ 1.14 $ 5,629 $ 5,809 $ 0.92 250,000 $ 10,440 $ 10,774 $ 0.69 $ 8,700 $ 8,979 $ 0.58 $ 6,960 $ 7,183 $ 0.46 500,000 $ 12,122 $ 12,510 $ 0.46 $ 10,101 $ 10,425 $ 0.39 $ 8,081 $ 8,340 $ 0.31 1,000,000 $ 14,370 $ 14,830 $ 1.22 $ 11,975 $ 12,358 $ 1.02 $ 9,580 $ 9,886 $ 0.81 F-2 Factory Industrial—Low Hazard 2,000 $ 2,570 $ 2,652 $ 16.18 $ 2,142 $ 2,210 $ 13.48 $ 1,713 $ 1,768 $ 10.78 10,000 $ 3,824 $ 3,946 $ 15.14 $ 3,186 $ 3,288 $ 12.62 $ 2,549 $ 2,631 $ 10.09 20,000 $ 5,291 $ 5,460 $ 10.03 $ 4,409 $ 4,550 $ 8.36 $ 3,527 $ 3,640 $ 6.69 40,000 $ 7,236 $ 7,467 $ 3.55 $ 6,030 $ 6,223 $ 2.96 $ 4,824 $ 4,978 $ 2.37 100,000 $ 9,302 $ 9,600 $ 2.15 $ 7,752 $ 8,000 $ 1.79 $ 6,201 $ 6,400 $ 1.43 200,000 $ 11,387 $ 11,751 $ 5.03 $ 9,489 $ 9,792 $ 4.19 $ 7,591 $ 7,834 $ 3.35 F F Occupancy Tenant Improvements 2,000 $ 1,735 $ 1,791 $ 11.11 $ 1,446 $ 1,492 $ 9.26 $ 1,157 $ 1,194 $ 7.41 10,000 $ 2,597 $ 2,680 $ 10.31 $ 2,164 $ 2,233 $ 8.59 $ 1,731 $ 1,787 $ 6.88 20,000 $ 3,596 $ 3,711 $ 6.77 $ 2,997 $ 3,093 $ 5.64 $ 2,397 $ 2,474 $ 4.51 40,000 $ 4,908 $ 5,065 $ 2.14 $ 4,090 $ 4,221 $ 1.78 $ 3,272 $ 3,376 $ 1.43 100,000 $ 6,151 $ 6,348 $ 1.56 $ 5,126 $ 5,290 $ 1.30 $ 4,101 $ 4,232 $ 1.04 200,000 $ 7,660 $ 7,905 $ 2.90 $ 6,383 $ 6,587 $ 2.42 $ 5,107 $ 5,270 $ 1.93 H-1 High Hazard Group H-1 1,000 $ 2,063 $ 2,129 $ 25.97 $ 1,719 $ 1,774 $ 21.64 $ 1,375 $ 1,419 $ 17.31 5,000 $ 3,070 $ 3,168 $ 24.43 $ 2,558 $ 2,640 $ 20.36 $ 2,046 $ 2,112 $ 16.29 10,000 $ 4,253 $ 4,390 $ 16.18 $ 3,545 $ 3,658 $ 13.48 $ 2,836 $ 2,926 $ 10.78 20,000 $ 5,821 $ 6,007 $ 5.75 $ 4,851 $ 5,006 $ 4.79 $ 3,881 $ 4,005 $ 3.83 50,000 $ 7,492 $ 7,731 $ 3.48 $ 6,243 $ 6,443 $ 2.90 $ 4,994 $ 5,154 $ 2.32 100,000 $ 9,176 $ 9,469 $ 6.93 $ 7,646 $ 7,891 $ 5.78 $ 6,117 $ 6,313 $ 4.62 H-2 High Hazard Group H-2 1,000 $ 2,527 $ 2,608 $ 31.82 $ 2,106 $ 2,174 $ 26.51 $ 1,685 $ 1,739 $ 21.21 5,000 $ 3,761 $ 3,881 $ 29.85 $ 3,134 $ 3,234 $ 24.88 $ 2,507 $ 2,587 $ 19.90 10,000 $ 5,207 $ 5,373 $ 19.77 $ 4,339 $ 4,478 $ 16.48 $ 3,471 $ 3,582 $ 13.18 20,000 $ 7,123 $ 7,351 $ 7.01 $ 5,936 $ 6,126 $ 5.84 $ 4,748 $ 4,900 $ 4.68 50,000 $ 9,162 $ 9,455 $ 4.24 $ 7,635 $ 7,879 $ 3.54 $ 6,108 $ 6,303 $ 2.83 100,000 $ 11,217 $ 11,576 $ 9.06 $ 9,348 $ 9,647 $ 7.55 $ 7,478 $ 7,717 $ 6.04

Page 28 of 33 ends

Page 280 of 353 ends

Building Permit Fee Schedule New Construction / Tenant Improvement - Commercial / Industrial / Multi-Family City of Calimesa, CA Construction Type Construction Type Construction Type

IA, IB IIA, IIB, IIIA, IIIB, IV VA, VB
Related
IBC Class
Building Use
(e.g., IBC Occupancy Type) Sq. Ft.

Base Cost
at
Threshold
Size
June 2025
Base Cost
at
Threshold
Size + CPI

3.2%
Cost for
Each
Additional
100 sf
Base Cost
at
Threshold
Size
June 2025
Base Cost
at
Threshold
Size + CPI

3.2%
Cost for
Each
Additional
100 sf
Building Permit Fee Schedule
H-3 High Hazard Group H-3 1,000 $ 2,527 $ 2,608 $ 31.82 $ 2,106 $ 2,174 $ 26.51 $ 1,685 $ 1,739 $ 21.21 5,000 $ 3,761 $ 3,881 $ 29.85 $ 3,134 $ 3,234 $ 24.88 $ 2,507 $ 2,587 $ 19.90 10,000 $ 5,207 $ 5,373 $ 19.77 $ 4,339 $ 4,478 $ 16.48 $ 3,471 $ 3,582 $ 13.18 20,000 $ 7,123 $ 7,351 $ 7.01 $ 5,936 $ 6,126 $ 5.84 $ 4,748 $ 4,900 $ 4.68 50,000 $ 9,162 $ 9,455 $ 4.24 $ 7,635 $ 7,879 $ 3.54 $ 6,108 $ 6,303 $ 2.83 100,000 $ 11,217 $ 11,576 $ 9.06 $ 9,348 $ 9,647 $ 7.55 $ 7,478 $ 7,717 $ 6.04 H-4 High Hazard Group H-4 1,000 $ 2,527 $ 2,608 $ 31.82 $ 2,106 $ 2,174 $ 26.51 $ 1,685 $ 1,739 $ 21.21 5,000 $ 3,761 $ 3,881 $ 29.85 $ 3,134 $ 3,234 $ 24.88 $ 2,507 $ 2,587 $ 19.90 10,000 $ 5,207 $ 5,373 $ 19.77 $ 4,339 $ 4,478 $ 16.48 $ 3,471 $ 3,582 $ 13.18 20,000 $ 7,123 $ 7,351 $ 7.01 $ 5,936 $ 6,126 $ 5.84 $ 4,748 $ 4,900 $ 4.68 50,000 $ 9,162 $ 9,455 $ 4.24 $ 7,635 $ 7,879 $ 3.54 $ 6,108 $ 6,303 $ 2.83 100,000 $ 11,217 $ 11,576 $ 9.06 $ 9,348 $ 9,647 $ 7.55 $ 7,478 $ 7,717 $ 6.04 H-5 High Hazard Group H-5 1,000 $ 2,527 $ 2,608 $ 31.82 $ 2,106 $ 2,174 $ 26.51 $ 1,685 $ 1,739 $ 21.21 5,000 $ 3,761 $ 3,881 $ 29.85 $ 3,134 $ 3,234 $ 24.88 $ 2,507 $ 2,587 $ 19.90 10,000 $ 5,207 $ 5,373 $ 19.77 $ 4,339 $ 4,478 $ 16.48 $ 3,471 $ 3,582 $ 13.18 20,000 $ 7,123 $ 7,351 $ 7.01 $ 5,936 $ 6,126 $ 5.84 $ 4,748 $ 4,900 $ 4.68 50,000 $ 9,162 $ 9,455 $ 4.24 $ 7,635 $ 7,879 $ 3.54 $ 6,108 $ 6,303 $ 2.83 100,000 $ 11,217 $ 11,576 $ 9.83 $ 9,348 $ 9,647 $ 8.19 $ 7,478 $ 7,717 $ 6.55 H H Occupancy Tenant Improvements 1,000 $ 1,785 $ 1,842 $ 22.85 $ 1,488 $ 1,535 $ 19.04 $ 1,190 $ 1,228 $ 15.23 5,000 $ 2,671 $ 2,756 $ 21.14 $ 2,226 $ 2,297 $ 17.61 $ 1,780 $ 1,837 $ 14.09 10,000 $ 3,695 $ 3,813 $ 13.88 $ 3,079 $ 3,177 $ 11.57 $ 2,463 $ 2,542 $ 9.25 20,000 $ 5,040 $ 5,201 $ 4.39 $ 4,200 $ 4,334 $ 3.66 $ 3,360 $ 3,467 $ 2.93 50,000 $ 6,316 $ 6,518 $ 3.18 $ 5,263 $ 5,431 $ 2.65 $ 4,210 $ 4,345 $ 2.12 100,000 $ 7,858 $ 8,109 $ 4.34 $ 6,548 $ 6,758 $ 3.61 $ 5,239 $ 5,406 $ 2.89 I-1 Housing of clients on a 24-hour bas 1,000 $ 3,698 $ 3,816 $ 46.87 $ 3,082 $ 3,180 $ 39.06 $ 2,465 $ 2,544 $ 31.25 5,000 $ 5,515 $ 5,691 $ 42.52 $ 4,596 $ 4,743 $ 35.44 $ 3,676 $ 3,794 $ 28.35 10,000 $ 7,575 $ 7,817 $ 28.21 $ 6,312 $ 6,514 $ 23.51 $ 5,050 $ 5,212 $ 18.81 20,000 $ 10,309 $ 10,639 $ 9.36 $ 8,591 $ 8,866 $ 7.80 $ 6,873 $ 7,092 $ 6.24 50,000 $ 13,030 $ 13,447 $ 6.16 $ 10,859 $ 11,206 $ 5.13 $ 8,687 $ 8,965 $ 4.11 100,000 $ 16,015 $ 16,528 $ 13.04 $ 13,346 $ 13,773 $ 10.87 $ 10,677 $ 11,019 $ 8.69

Page 29 of 33 ends

Page 281 of 353 ends

Building Permit Fee Schedule New Construction / Tenant Improvement - Commercial / Industrial / Multi-Family City of Calimesa, CA Construction Type Construction Type Construction Type

IA, IB IIA, IIB, IIIA, IIIB, IV VA, VB
Related
IBC Class
Building Use
(e.g., IBC Occupancy Type) Sq. Ft.

Base Cost
at
Threshold
Size
June 2025
Base Cost
at
Threshold
Size + CPI

3.2%
Cost for
Each
Additional
100 sf
Base Cost
at
Threshold
Size
June 2025
Base Cost
at
Threshold
Size + CPI

3.2%
Cost for
Each
Additional
100 sf
Building Permit Fee Schedule
I-2 Institutional—6+ persons, non-amb 1,000 $ 3,504 $ 3,616 $ 44.43 $ 2,920 $ 3,013 $ 37.02 $ 2,336 $ 2,411 $ 29.62 5,000 $ 5,226 $ 5,393 $ 40.54 $ 4,355 $ 4,494 $ 33.78 $ 3,484 $ 3,595 $ 27.03 10,000 $ 7,190 $ 7,420 $ 26.86 $ 5,992 $ 6,183 $ 22.38 $ 4,793 $ 4,947 $ 17.91 20,000 $ 9,793 $ 10,106 $ 8.93 $ 8,161 $ 8,422 $ 7.44 $ 6,528 $ 6,737 $ 5.95 50,000 $ 12,387 $ 12,784 $ 5.89 $ 10,323 $ 10,653 $ 4.91 $ 8,258 $ 8,522 $ 3.93 100,000 $ 15,241 $ 15,729 $ 12.24 $ 12,701 $ 13,107 $ 10.20 $ 10,161 $ 10,486 $ 8.16 I-3 Institutional—6+ persons, restraine 1,000 $ 3,504 $ 3,616 $ 44.43 $ 2,920 $ 3,013 $ 37.02 $ 2,336 $ 2,411 $ 29.62 5,000 $ 5,226 $ 5,393 $ 40.54 $ 4,355 $ 4,494 $ 33.78 $ 3,484 $ 3,595 $ 27.03 10,000 $ 7,190 $ 7,420 $ 26.86 $ 5,992 $ 6,183 $ 22.38 $ 4,793 $ 4,947 $ 17.91 20,000 $ 9,793 $ 10,106 $ 8.93 $ 8,161 $ 8,422 $ 7.44 $ 6,528 $ 6,737 $ 5.95 50,000 $ 12,387 $ 12,784 $ 5.89 $ 10,323 $ 10,653 $ 4.91 $ 8,258 $ 8,522 $ 3.93 100,000 $ 15,241 $ 15,729 $ 12.30 $ 12,701 $ 13,107 $ 10.25 $ 10,161 $ 10,486 $ 8.20 I-4 Day Care Operations - 6+ persons 1,000 $ 3,439 $ 3,549 $ 43.62 $ 2,866 $ 2,958 $ 36.35 $ 2,293 $ 2,366 $ 29.08 5,000 $ 5,130 $ 5,294 $ 39.88 $ 4,275 $ 4,411 $ 33.23 $ 3,420 $ 3,529 $ 26.59 10,000 $ 7,062 $ 7,288 $ 26.41 $ 5,885 $ 6,073 $ 22.01 $ 4,708 $ 4,858 $ 17.61 20,000 $ 9,621 $ 9,928 $ 8.78 $ 8,017 $ 8,274 $ 7.32 $ 6,414 $ 6,619 $ 5.85 50,000 $ 12,173 $ 12,562 $ 5.80 $ 10,144 $ 10,469 $ 4.83 $ 8,115 $ 8,375 $ 3.87 100,000 $ 14,983 $ 15,462 $ 13.73 $ 12,486 $ 12,885 $ 11.44 $ 9,989 $ 10,308 $ 9.15 I I Occupancy Tenant Improvements 1,000 $ 1,811 $ 1,869 $ 23.17 $ 1,509 $ 1,557 $ 19.31 $ 1,207 $ 1,246 $ 15.45 5,000 $ 2,709 $ 2,796 $ 21.40 $ 2,258 $ 2,330 $ 17.83 $ 1,806 $ 1,864 $ 14.27 10,000 $ 3,746 $ 3,866 $ 14.06 $ 3,122 $ 3,222 $ 11.72 $ 2,497 $ 2,577 $ 9.37 20,000 $ 5,109 $ 5,272 $ 4.45 $ 4,257 $ 4,393 $ 3.71 $ 3,406 $ 3,515 $ 2.96 50,000 $ 6,401 $ 6,606 $ 3.22 $ 5,334 $ 5,505 $ 2.68 $ 4,268 $ 4,404 $ 2.15 100,000 $ 7,961 $ 8,216 $ 4.74 $ 6,634 $ 6,847 $ 3.95 $ 5,307 $ 5,477 $ 3.16 L Labs (California Only) 2,000 $ 3,463 $ 3,574 $ 22.88 $ 2,886 $ 2,979 $ 19.07 $ 2,309 $ 2,383 $ 15.26 10,000 $ 5,237 $ 5,405 $ 19.36 $ 4,364 $ 4,504 $ 16.13 $ 3,492 $ 3,603 $ 12.90 20,000 $ 7,113 $ 7,341 $ 13.55 $ 5,927 $ 6,117 $ 11.29 $ 4,742 $ 4,894 $ 9.03 40,000 $ 9,738 $ 10,050 $ 5.03 $ 8,115 $ 8,375 $ 4.19 $ 6,492 $ 6,700 $ 3.36 100,000 $ 12,664 $ 13,070 $ 2.81 $ 10,554 $ 10,891 $ 2.34 $ 8,443 $ 8,713 $ 1.87 200,000 $ 15,388 $ 15,880 $ 5.82 $ 12,823 $ 13,234 $ 4.85 $ 10,259 $ 10,587 $ 3.88

Page 30 of 33 ends

Page 282 of 353 ends

Building Permit Fee Schedule New Construction / Tenant Improvement - Commercial / Industrial / Multi-Family City of Calimesa, CA Construction Type Construction Type Construction Type

IA, IB IIA, IIB, IIIA, IIIB, IV VA, VB
Related
IBC Class
Building Use
(e.g., IBC Occupancy Type) Sq. Ft.

Base Cost
at
Threshold
Size
June 2025
Base Cost
at
Threshold
Size + CPI

3.2%
Cost for
Each
Additional
100 sf
Base Cost
at
Threshold
Size
June 2025
Base Cost
at
Threshold
Size + CPI

3.2%
Cost for
Each
Additional
100 sf
Building Permit Fee Schedule
M Mercantile 1,000 $ 4,158 $ 4,291 $ 52.21 $ 3,465 $ 3,576 $ 43.51 $ 2,772 $ 2,861 $ 34.81 5,000 $ 6,182 $ 6,380 $ 48.64 $ 5,152 $ 5,316 $ 40.54 $ 4,121 $ 4,253 $ 32.43 10,000 $ 8,539 $ 8,812 $ 32.32 $ 7,115 $ 7,343 $ 26.93 $ 5,692 $ 5,875 $ 21.55 20,000 $ 11,670 $ 12,044 $ 11.59 $ 9,725 $ 10,036 $ 9.66 $ 7,780 $ 8,029 $ 7.73 50,000 $ 15,040 $ 15,521 $ 6.83 $ 12,533 $ 12,935 $ 5.69 $ 10,027 $ 10,348 $ 4.56 100,000 $ 18,351 $ 18,938 $ 16.83 $ 15,293 $ 15,782 $ 14.02 $ 12,234 $ 12,626 $ 11.22 M M Occupancy Tenant Improvements 500 $ 2,127 $ 2,195 $ 54.78 $ 1,772 $ 1,829 $ 45.65 $ 1,418 $ 1,463 $ 36.52 2,500 $ 3,188 $ 3,290 $ 51.82 $ 2,657 $ 2,742 $ 43.18 $ 2,126 $ 2,194 $ 34.55 5,000 $ 4,444 $ 4,586 $ 33.76 $ 3,703 $ 3,822 $ 28.14 $ 2,962 $ 3,057 $ 22.51 10,000 $ 6,080 $ 6,274 $ 10.45 $ 5,066 $ 5,228 $ 8.71 $ 4,053 $ 4,183 $ 6.97 25,000 $ 7,599 $ 7,842 $ 7.99 $ 6,332 $ 6,535 $ 6.66 $ 5,066 $ 5,228 $ 5.33 50,000 $ 9,535 $ 9,841 $ 3.61 $ 7,946 $ 8,200 $ 3.01 $ 6,357 $ 6,560 $ 2.41 R-1 Residential- Transient 2,000 $ 7,856 $ 8,108 $ 49.33 $ 6,547 $ 6,756 $ 41.10 $ 5,238 $ 5,405 $ 32.88 10,000 $ 11,680 $ 12,054 $ 44.75 $ 9,733 $ 10,045 $ 37.29 $ 7,787 $ 8,036 $ 29.83 20,000 $ 16,016 $ 16,529 $ 29.88 $ 13,347 $ 13,774 $ 24.90 $ 10,677 $ 11,019 $ 19.92 40,000 $ 21,807 $ 22,505 $ 10.51 $ 18,172 $ 18,754 $ 8.76 $ 14,538 $ 15,003 $ 7.01 100,000 $ 27,919 $ 28,813 $ 6.25 $ 23,266 $ 24,011 $ 5.21 $ 18,613 $ 19,208 $ 4.17 200,000 $ 33,979 $ 35,066 $ 14.60 $ 28,316 $ 29,222 $ 12.17 $ 22,652 $ 23,377 $ 9.74 R-1 Residential- Transient, Phased Perm 1,500 $ 5,890 $ 6,078 $ 49.76 $ 4,908 $ 5,065 $ 41.47 $ 3,926 $ 4,052 $ 33.18 7,500 $ 8,783 $ 9,064 $ 44.95 $ 7,319 $ 7,553 $ 37.46 $ 5,855 $ 6,043 $ 29.97 15,000 $ 12,050 $ 12,435 $ 29.85 $ 10,041 $ 10,363 $ 24.87 $ 8,033 $ 8,290 $ 19.90 30,000 $ 16,388 $ 16,912 $ 9.87 $ 13,657 $ 14,094 $ 8.23 $ 10,925 $ 11,275 $ 6.58 75,000 $ 20,692 $ 21,355 $ 6.51 $ 17,244 $ 17,795 $ 5.42 $ 13,795 $ 14,236 $ 4.34 150,000 $ 25,421 $ 26,234 $ 15.49 $ 21,184 $ 21,862 $ 12.91 $ 16,947 $ 17,490 $ 10.33 R-2 Residential- Permanent, 2+ Dwelling 2,000 $ 3,203 $ 3,305 $ 20.26 $ 2,669 $ 2,754 $ 16.89 $ 2,135 $ 2,203 $ 13.51 10,000 $ 4,773 $ 4,926 $ 19.30 $ 3,978 $ 4,105 $ 16.08 $ 3,182 $ 3,284 $ 12.86 20,000 $ 6,643 $ 6,856 $ 12.70 $ 5,536 $ 5,713 $ 10.59 $ 4,429 $ 4,570 $ 8.47 40,000 $ 9,105 $ 9,396 $ 4.41 $ 7,587 $ 7,830 $ 3.68 $ 6,070 $ 6,264 $ 2.94 100,000 $ 11,671 $ 12,045 $ 2.80 $ 9,726 $ 10,037 $ 2.34 $ 7,781 $ 8,030 $ 1.87 200,000 $ 14,388 $ 14,849 $ 6.02 $ 11,990 $ 12,374 $ 5.01 $ 9,592 $ 9,899 $ 4.01

Page 31 of 33 ends

Page 283 of 353 ends

Building Permit Fee Schedule New Construction / Tenant Improvement - Commercial / Industrial / Multi-Family City of Calimesa, CA Construction Type Construction Type Construction Type

IA, IB IIA, IIB, IIIA, IIIB, IV VA, VB
Related
IBC Class
Building Use
(e.g., IBC Occupancy Type) Sq. Ft.

Base Cost
at
Threshold
Size
June 2025
Base Cost
at
Threshold
Size + CPI

3.2%
Cost for
Each
Additional
100 sf
Base Cost
at
Threshold
Size
June 2025
Base Cost
at
Threshold
Size + CPI

3.2%
Cost for
Each
Additional
100 sf
Building Permit Fee Schedule
R-2 Residential- Permanent, 2+, Phased 1,500 $ 2,819 $ 2,909 $ 23.88 $ 2,349 $ 2,424 $ 19.90 $ 1,879 $ 1,939 $ 15.92 7,500 $ 4,207 $ 4,342 $ 22.36 $ 3,506 $ 3,618 $ 18.64 $ 2,805 $ 2,894 $ 14.91 15,000 $ 5,832 $ 6,019 $ 14.72 $ 4,860 $ 5,016 $ 12.27 $ 3,888 $ 4,013 $ 9.82 30,000 $ 7,972 $ 8,228 $ 4.92 $ 6,644 $ 6,856 $ 4.10 $ 5,315 $ 5,485 $ 3.28 75,000 $ 10,119 $ 10,443 $ 3.29 $ 8,433 $ 8,703 $ 2.74 $ 6,746 $ 6,962 $ 2.19 150,000 $ 12,511 $ 12,911 $ 6.59 $ 10,426 $ 10,759 $ 5.49 $ 8,340 $ 8,607 $ 4.39 R-4 Residential—Assisted Living (6-16 300 $ 2,952 $ 3,047 $ 126.58 $ 2,460 $ 2,539 $ 105.49 $ 1,968 $ 2,031 $ 84.39 1,500 $ 4,424 $ 4,566 $ 117.25 $ 3,687 $ 3,805 $ 97.71 $ 2,950 $ 3,044 $ 78.17 3,000 $ 6,129 $ 6,325 $ 76.74 $ 5,107 $ 5,271 $ 63.95 $ 4,086 $ 4,217 $ 51.16 6,000 $ 8,359 $ 8,627 $ 23.49 $ 6,966 $ 7,189 $ 19.57 $ 5,573 $ 5,751 $ 15.66 15,000 $ 10,408 $ 10,741 $ 17.97 $ 8,673 $ 8,951 $ 14.98 $ 6,938 $ 7,160 $ 11.98 30,000 $ 13,020 $ 13,436 $ 37.42 $ 10,850 $ 11,197 $ 31.18 $ 8,680 $ 8,958 $ 24.95 R R Occupancy Tenant Improvements 300 $ 2,250 $ 2,322 $ 96.69 $ 1,875 $ 1,935 $ 80.58 $ 1,500 $ 1,548 $ 64.46 1,500 $ 3,374 $ 3,482 $ 91.49 $ 2,812 $ 2,902 $ 76.24 $ 2,250 $ 2,322 $ 60.99 3,000 $ 4,704 $ 4,855 $ 59.57 $ 3,920 $ 4,046 $ 49.64 $ 3,136 $ 3,236 $ 39.71 6,000 $ 6,436 $ 6,642 $ 18.31 $ 5,363 $ 5,535 $ 15.25 $ 4,291 $ 4,428 $ 12.20 15,000 $ 8,032 $ 8,289 $ 14.17 $ 6,693 $ 6,908 $ 11.81 $ 5,355 $ 5,526 $ 9.44 30,000 $ 10,091 $ 10,414 $ 26.73 $ 8,409 $ 8,678 $ 22.28 $ 6,727 $ 6,943 $ 17.82 S-1 Storage—Moderate Hazard 500 $ 2,450 $ 2,529 $ 62.71 $ 2,042 $ 2,107 $ 52.26 $ 1,633 $ 1,686 $ 41.81 2,500 $ 3,666 $ 3,783 $ 59.27 $ 3,055 $ 3,152 $ 49.39 $ 2,444 $ 2,522 $ 39.51 5,000 $ 5,101 $ 5,265 $ 38.78 $ 4,251 $ 4,387 $ 32.32 $ 3,401 $ 3,510 $ 25.86 10,000 $ 6,980 $ 7,204 $ 12.50 $ 5,817 $ 6,003 $ 10.42 $ 4,654 $ 4,803 $ 8.33 25,000 $ 8,797 $ 9,079 $ 8.95 $ 7,331 $ 7,565 $ 7.46 $ 5,865 $ 6,052 $ 5.97 50,000 $ 10,965 $ 11,316 $ 17.75 $ 9,138 $ 9,430 $ 14.79 $ 7,310 $ 7,544 $ 11.84 S-2 Storage—Low Hazard 500 $ 2,450 $ 2,529 $ 62.71 $ 2,042 $ 2,107 $ 52.26 $ 1,633 $ 1,686 $ 41.81 2,500 $ 3,666 $ 3,783 $ 59.27 $ 3,055 $ 3,152 $ 49.39 $ 2,444 $ 2,522 $ 39.51 5,000 $ 5,101 $ 5,265 $ 38.78 $ 4,251 $ 4,387 $ 32.32 $ 3,401 $ 3,510 $ 25.86 10,000 $ 6,980 $ 7,204 $ 12.50 $ 5,817 $ 6,003 $ 10.42 $ 4,654 $ 4,803 $ 8.33 25,000 $ 8,797 $ 9,079 $ 8.95 $ 7,331 $ 7,565 $ 7.46 $ 5,865 $ 6,052 $ 5.97 50,000 $ 10,965 $ 11,316 $ 17.31 $ 9,138 $ 9,430 $ 14.42 $ 7,310 $ 7,544 $ 11.54

Page 32 of 33 ends

Page 284 of 353 ends

Building Permit Fee Schedule New Construction / Tenant Improvement - Commercial / Industrial / Multi-Family City of Calimesa, CA Construction Type Construction Type Construction Type

IA, IB IIA, IIB, IIIA, IIIB, IV VA, VB
Related
IBC Class
Building Use
(e.g., IBC Occupancy Type) Sq. Ft.

Base Cost
at
Threshold
Size
June 2025
Base Cost
at
Threshold
Size + CPI

3.2%
Cost for
Each
Additional
100 sf
Base Cost
at
Threshold
Size
June 2025
Base Cost
at
Threshold
Size + CPI

3.2%
Cost for
Each
Additional
100 sf
Building Permit Fee Schedule
S S Occupancy Tenant Improvements 1,000 $ 2,747 $ 2,835 $ 34.93 $ 2,289 $ 2,363 $ 29.11 $ 1,832 $ 1,890 $ 23.28 5,000 $ 4,101 $ 4,232 $ 32.82 $ 3,418 $ 3,527 $ 27.35 $ 2,734 $ 2,822 $ 21.88 10,000 $ 5,691 $ 5,873 $ 21.59 $ 4,743 $ 4,894 $ 17.99 $ 3,794 $ 3,915 $ 14.39 20,000 $ 7,783 $ 8,032 $ 7.23 $ 6,486 $ 6,693 $ 6.02 $ 5,189 $ 5,355 $ 4.82 50,000 $ 9,884 $ 10,200 $ 4.84 $ 8,236 $ 8,500 $ 4.03 $ 6,589 $ 6,800 $ 3.22 100,000 $ 12,227 $ 12,618 $ 10.67 $ 10,189 $ 10,515 $ 8.89 $ 8,151 $ 8,412 $ 7.11 U Accessory—Private Garage / 150 $ 1,901 $ 1,962 $ 157.69 $ 1,584 $ 1,635 $ 131.41 $ 1,267 $ 1,308 $ 105.13 Agricultural Building 750 $ 2,818 $ 2,908 $ 144.45 $ 2,348 $ 2,423 $ 120.38 $ 1,879 $ 1,939 $ 96.30 1,500 $ 3,868 $ 3,991 $ 96.88 $ 3,223 $ 3,326 $ 80.73 $ 2,578 $ 2,661 $ 64.59 3,000 $ 5,276 $ 5,445 $ 36.22 $ 4,397 $ 4,537 $ 30.18 $ 3,517 $ 3,630 $ 24.14 7,500 $ 6,855 $ 7,074 $ 19.50 $ 5,712 $ 5,895 $ 16.25 $ 4,570 $ 4,716 $ 13.00 15,000 $ 8,272 $ 8,537 $ 50.50 $ 6,893 $ 7,114 $ 42.09 $ 5,515 $ 5,691 $ 33.67 All Shell Buildings 5,000 $ 3,378 $ 3,486 $ 8.50 $ 2,815 $ 2,905 $ 7.08 $ 2,252 $ 2,324 $ 5.67 25,000 $ 5,025 $ 5,186 $ 8.20 $ 4,188 $ 4,322 $ 6.84 $ 3,350 $ 3,457 $ 5.47 50,000 $ 7,012 $ 7,237 $ 5.41 $ 5,844 $ 6,031 $ 4.51 $ 4,675 $ 4,825 $ 3.61 100,000 $ 9,633 $ 9,941 $ 1.96 $ 8,027 $ 8,284 $ 1.64 $ 6,422 $ 6,627 $ 1.31 250,000 $ 12,489 $ 12,888 $ 1.17 $ 10,407 $ 10,740 $ 0.97 $ 8,326 $ 8,592 $ 0.78 500,000 $ 15,320 $ 15,811 $ 3.16 $ 12,767 $ 13,176 $ 2.64 $ 10,214 $ 10,540 $ 2.11

Page 33 of 33 ends

Page 285 of 353 ends

CITY COUNCIL MEETING
Agenda Report
Agenda Item No. 13.

SUBJECT: City Council Travel and Budget Allocation Follow Up Discussion MEETING DATE: June 15, 2026
PREPARED BY: Will Kolbow, City Manager
RECOMMENDATION:

That the City Council review and discuss the proposed City Council travel budget and conference attendance policy options and provide direction to staff regarding the preferred approach for future implementation.

BACKGROUND:

At the April 27, 2026 Council Budget Workshop and subsequent May 18, 2026 City Council Meeting, the City Council discussed City Council travel budgets, conference attendance, regional representation, and related reimbursement procedures. Council expressed a desire to evaluate whether the City’s current structure remains appropriate and whether modifications should be considered to improve flexibility, administrative efficiency, transparency, fiscal oversight, and equitable access to conferences and regional meetings.

The Fiscal Year 2026-27 adopted budget currently includes $15,500 for City Council travel and conference attendance, which represents an increase over prior years. Historically, the City Council travel budget has been allocated individually to each Councilmember, with the Mayor receiving a slightly larger allocation due to additional ceremonial and regional responsibilities associated with the office.

Current annual allocations are:
• Councilmembers: $2,050 each
• Mayor: $2,550
Historically, if a Councilmember exhausts their allocation and wishes to attend an additional conference or event, the Council has considered requests to transfer unused funds from another Councilmember’s allocation.

Page 286 of 353 ends

DISCUSSION:

Staff has reviewed the City Council’s discussion and researched conference attendance and reimbursement policies utilized by other California cities, including models utilized by the Cities of Banning, Garden Grove, Sunnyvale, and Murrieta. Several policy structures emerged that may be adaptable to the City of Calimesa depending on Council preference regarding flexibility, administrative oversight, budget management, and advanced planning.

It is important to note that while Council discussed potentially increasing travel allotments, historical expenditures have remained below both the prior budget levels and the newly adopted FY 2026-27 budget amount.

Historical City Council travel expenditures are as follows:

FY 2022-23: $12,479
FY 2023-24: $13,562
FY 2024-25: $13,577
FY 2025-26 (year-to-date): approximately $5,500
Additionally, the newly adopted FY 2026-27 budget already includes an increase to $15,500 for City Council travel and conference attendance.

Accordingly, while the Council may wish to establish higher individual allotments or alternative conference approval structures, staff notes that the City historically has not experienced significant issues with Council travel expenditures exceeding adopted budget levels.

Based on Council discussion and staff research, the following policy approaches are presented for Council consideration:

OPTION 1 – INDIVIDUAL ALLOCATION MODEL
Under this option, the City would continue its current structure of assigning individual travel allocations to each Councilmember, with the Mayor potentially receiving a slightly higher allocation.

Potential modifications could include:
• Increasing overall allocation levels
• Maintaining flexibility for individual attendance decisions • Continuing the practice of voluntary transfer of unused funds between Councilmembers • Requiring advance Council approval before any Councilmember exceeds their allocation • Providing periodic travel budget reports to Council

Page 287 of 353 ends

Potential budget scenarios discussed by Council included:
• Maintaining the currently adopted $15,500 budget
• Increasing the budget to approximately $18,000
• Increasing the budget to approximately $20,000
Allocations under each budget scenario could be structured as follows:
$15,500
Budget
$18,000
Budget
$20,000
Budget
Mayor $3,500 $4,000 $4,400
Council $3,000 $3,500 $3,900
Advantages:
• Maximum flexibility for Councilmembers
• Simple structure already familiar to Council and staff • Preserves independence of elected officials regarding conference attendance Disadvantages:
• Limited advance planning for larger conferences
• Potential for uneven allocation utilization
• Potential administrative issues when overages arise after registration or attendance OPTION 2 – PRE-APPROVED EVENTS MODEL
Under this structure, the City Council would annually approve a list of recurring local and regional events eligible for administrative approval and reimbursement. Attendance at approved recurring events would not require separate Council action provided sufficient budget funds remain available.

Examples could include:
• League of California Cities Riverside County Division meetings • State of the City events
• Chamber of Commerce events
• WRCOG General Assembly
• SCAG events
• RCTC events
• Other recurring regional networking and governmental meetings

Page 288 of 353 ends

Larger conferences and travel requests would still require separate Council approval before attendance, including:
• League of California Cities Annual Conference
• Policy committee conferences
• Sacramento or Washington D.C. travel
• Conferences requiring airfare or overnight lodging
• Out-of-state travel
• Significant registration costs
Advantages:
• Reduces routine agenda items
• Provides administrative clarity for staff
• Maintains Council oversight for significant expenditures • Preserves flexibility for local/regional participation • Addresses concerns regarding equal access for Councilmembers Disadvantages:
• Requires annual maintenance of approved event list
• May still require Council action for certain conference approvals • Some ambiguity may remain regarding classification of events OPTION 3 – HYBRID CONFERENCE POOL MODEL
This option is modeled in part after approaches utilized by other California cities, including the City of Banning.

Under this option, the City would separate smaller discretionary events from larger conference attendance.

Potential structure:
• Individual discretionary allocations for smaller local and regional events • Separate centralized conference pool for major conferences and travel Large conferences would return to Council prior to registration for discussion regarding:
• Interested attendees

Page 289 of 353 ends

• Estimated costs
• Available budget
• Conference relevance and benefit
This option would also allow Council to:
• Discuss attendance at major conferences in advance
• Coordinate regional representation
• Consider partial attendance or cost-saving measures
• Maintain flexibility for smaller events throughout the year Potential cost-saving strategies discussed by Council included:
• One-day registrations
• Partial conference attendance
• Attendance only during policy committee sessions
• Utilizing day travel instead of overnight lodging where feasible Advantages:
• Improves advance planning and budget forecasting
• Maintains flexibility for smaller events
• Provides greater oversight of larger conference expenditures • Reduces likelihood of after-the-fact overage requests • Allows coordination of representation at major events Disadvantages:
• More administratively complex
• Requires periodic Council discussions regarding conference attendance • May create additional scheduling coordination requirements

ADDITIONAL POLICY CONSIDERATIONS
During discussion, Council also identified several related concepts for potential inclusion regardless of the preferred model selected, including:
• Whether the Mayor should continue receiving a slightly larger allocation • Advance calendar planning for major conferences and regional meetings • Clarification regarding administrative processing of travel requests

Page 290 of 353 ends

• Continued compliance with AB 1234 reporting requirements • Continued use of Council reports following conference attendance • Coordination with City staff attendance at conferences where appropriate FISCAL IMPACT:

The FY 2026-27 adopted budget currently includes $15,500 for City Council travel and conference attendance. Any modification increasing the overall budget beyond the adopted amount would require future budget adjustment or appropriation action by the City Council.

ATTACHMENTS:

1. Murrieta Elected Official Travel and Expense Policy

2. Banning Travel Policy

3. Garden Grove Authorization for Travel Expenses

4. Sunnyvale Council Travel and Conferences

Page 291 of 353 ends

+
City of Murrieta
City Council Policy
POLICY: ELECTED OFFICIAL TRAVEL AND

EXPENSE POLICY
POLICY NO.: 100-23 DATE: January 19,2016

PURPOSE
The purpose of the Elected Official Travel and Expense Policy is to establish responsibilities and guidelines for elected officials when attending business or professional conferences, training seminars or other travel on authorized City business.

It is the intent of the City of Murrieta to assure compliance with all federal and state regulations and laws, including United States Internal Revenue Service regulations and California Assembly Bill 1234 (2005).

POLICY
In general, all reimbursements to elected officials are a use of public funds. The City expects to reimburse reasonable costs incurred by elected officials when traveling on City business, and elected officials are expected to use good judgment in their expenditure of public funds.

Reimbursement of business-related expenses paid to elected officials is generally tax-free; however, elected officials must substantiate the expenses with original receipts. A detailed record of all reimbursable expenses incurred during the travel must be submitted on a City Travel/Expense form.

A. Definitions

1. Business travel - authorized attendance at <;:onferences, meetings, and seminars or authorized travel for any other purpose in connection with official City responsibilities.

Business travel includes day trips and trips requiring one or more overnight stays in connection with official representation of the City in order to:
a. Communicate with representatives of regional, state and national government on City adopted policy positions.
b. Attend training schools, seminars, symposia, conferences, hearings, conventions or other meetings.
c. Interview persons, inspect facilities or institutions, conduct surveys, and exchange professional information or otherwise travel for the benefit of the City. d. Act as host to persons who, for protocol reasons, merit appropriate courtesies. e. Participate in such other activities requiring expenditures for travel and/or subsistence as are clearly necessary to serve in the best interest of the City.

2. Business travel period - period of time necessary to travel by the most cost effective and appropriate travel method to attend conferences, meetings, and seminars related to city business. Additional time required to travel as the result of alternative travel methods selected by elected officials are not included in the business travel period and expenses are not subject to reimbursement.

3. Local travel - travel within a radius of fifty miles from Murrieta City Hall.

4. Out-of-town travel - travel greater than fifty miles from Murrieta City Hall.

5. Mileage allowance - the reimbursement paid to the elected official for the use of his/her own personal vehicle during travel on official City business. The mileage Policy I 00-23

Page 292 of 353 ends

reimbursement rate will be the prevailing rate established by the Internal Revenue Service (IRS).

6. Allowable expense - an expenditure deemed by the U.S. General Services Administration (GSA) as a stand-alone expense that is fully reimbursable, and not included as an incidental expense under per diem rates.

7. Incidental expense - federal travel regulations define "incidental expenses" as fees and tips given to porters, baggage carriers, bellhops, hotel maids, stewards and stewardesses and others; transportation between places of lodging or business and places where meals are taken; and the mailing cost associated with filing travel vouchers.

B. Provisions

1. Approvals
a. It is the policy of the City Council to review all requests for travel expense reimbursement from elected officials for non-budgeted, out-of-county travel, prior to such travel. However, in those cases where prior travel approval was not specifically considered, if the travel had been discussed by the City Council, such travel should be considered approved for reimbursement. b. Any number of elected officials may attend conferences provided that funds for such purposes are specifically provided for and included in the annual budget, and the number of attendees is justified in consideration of the additional cost. In the absence of an annual budget, such travel must be approved in advance by the City Council.

2. Transportation
a. Use of air, train, private car or bus shall be selected on the basis of the most cost effective and appropriate method, taking into consideration distance as calculated by an internet mileage calculator such as MapQuest, and total costs to the City after all expense items are tabulated. Trips should be via the most direct and commonly traveled routes. Other routes may be authorized when official business requires their use. Costs associated with indirect routes, stops along the way for personal reasons, or extending the time beyond what is required for official business will not be paid for or reimbursed by the City. Once booked, changes to flights should be avoided whenever possible to minimize cost to the city. b. If an elected official wishes to drive rather than fly to a destination, the City will reimburse the elected official the lesser of the mileage rate to and from the site or the amount of the lowest cost airline coach fare within one week after the meeting or conference is booked plus the cost of mileage to and from the airport, the cost of long term parking, and the cost of transportation from the airport to the meeting or conference site for the time necessary for the business travel only. If parking fees are charged at the meeting or conference location due to the elected official driving their personal vehicle, the mileage and parking costs will be reimbursed up to the cost of the airfare, mileage, parking, and transportation costs listed above for the period of time necessary for business travel. The City will not cover the cost of additional expenditures such as meals, lodging, parking and any other costs incurred as a result of the additional time required to travel by auto. c. Reimbursement for mileage shall be at the prevailing IRS established rate and mileage will be calculated from Murrieta City Hall. Use of a privately owned vehicle on City business requires the driver to possess a valid California driver's license and to carry automobile insurance. Any damage to the vehicle or service repairs are of a personal nature, and are not reimbursable by the City, and the City shall assume no liability. Reimbursement will be based on the vehicle and not on the number attending (i.e., the owner of the vehicle will be paid and not the passengers). Mileage related to attending conferences or meetings requiring travel Policy 100-23

Page 293 of 353 ends

is submitted on the Travel Expense Form along with other conference or meeting expenses. Mileage not associated with travel, such as for local events, must be submitted monthly on a Mileage Reimbursement Form within 30 calendar days of the end of the month in order to be eligible for reimbursement. City Council may approve an extension of the 30 day period for extenuating circumstances. d. Expenditures deemed as an allowable expense by the GSA such as tolls, parking, internet service and checked baggage for airlines, will be fully reimbursed upon presentation of the original receipts for the period of travel time required for City business. If an elected official chooses to extend the trip for additional days, expenditures for these days will not be paid for or reimbursed by the City. The cost for valet parking will only be reimbursed if no lower cost self-parking was available.
e. When the use of public air carrier transportation is approved, travel for all personnel shall be in coach class or equivalent service. Private automobile use to and from the airport shall be reimbursed for all miles at the current mileage rate. Long term offsite parking must be used for travel exceeding 24 hours unless the onsite parking rate is lower. If, in lieu of parking at the airport, the elected official obtains a ride to and from the airport, the cost of the mileage for both round trips will be covered up to what the cost would have been for one round-trip plus the cost of long term parking for the required travel period.
f. While traveling, the use of rental vehicles is discouraged. Shuttle services, buses, taxis, or car services, between airports and meeting locations, including a 15 percent gratuity per fare, will be covered. Rental vehicles shall only be permitted when no other transportation is available, or when alternate transportation would be more expensive or impractical. When rental vehicles are used, the least expensive vehicle practical shall be used, and car rental insurance must be purchased from the rental agency. Car rental fees will be covered only for the period of time required for the official travel.

3. Lodging
a. Lodging shall be obtained at the most economical rate available for good quality accommodations. In general, the City will cover the cost of hotel accommodations at the standard room rate, government room rate, or conference attendee rate, whichever is less. Upgrades to accommodations are not covered and must be paid for directly by the elected official.
1) If lodging is in connection with a conference, lodging expenses must not exceed the group rate published by the conference sponsor for the meeting in question if such rates are available at the time of booking.
2) The City will pay for a single occupancy room (including taxes, parking and other allowable expenses) for as many nights as is necessary to attend the meeting or conference based on the applicable agenda. Any extension of time for personal use is not covered and must be paid for directly by the elected official. If attendance at an event that is not on the agenda is required resulting in additional lodging, meal or other costs, the elected official must attach a statement or other documentation outlining the time and purpose of the meeting attended to obtain reimbursement for the additional costs. Lodging will be provided to elected officials the night prior to the meeting or conference when flight schedules do not allow for arrival on the day of the event prior to the start.

Lodging will be provided the last day of the event only if the event ends late in the day and no return flights are available. Elected officials must cancel any reservation that will not be used. If the City is charged for an unused Policy 100-23

Page 294 of 353 ends

reservation, the elected official will be responsible for that charge unless circumstances requiring cancellation were reasonably beyond their control. b. An elected official may stay with a friend or relative while attending an out of town meeting or conference; however, the City will not reimburse the elected official for any payment to the friend or relative for lodging, meals or transportation.

4. Meals, Incidental and Allowable Expenses
a. For trips requiring an overnight stay, the allowable cost of meals at a hotel, restaurant, cafeteria, cafe or deli consumed by the elected official while on required business travel will be reimbursed when documented by appropriate receipts. The cost includes non-alcoholic beverages, taxes and tip. Elected officials are not eligible to receive a per diem allowance.
l) Elected Officials are eligible to receive reimbursement for actual costs of meals and incidental expenses to the maximum allowance under the GSA Per Diem Rate Schedule (www.gsa.gov) for the city where the meeting or conference took place calculated on a daily basis meaning that the meals in totality will be reimbursed up to the maximum allowable for the day, not on an individual meal basis. Partial days, including the fust and last days of the conference or event will be prorated according to the GSA Per Diem Rate Schedule. Meals for spouses or guests must be paid for by the elected official and are not eligible for reimbursement.
2) If certain meals are provided during a conference, those meals must be subtracted out of the per diem rate allowed for the day using the GSA Per Diem Rate Schedule provisions for partial days for the city in which the meeting took place. The provision of a "Continental Breakfast" will not be counted as a meal provided for the purposes of this section.
3) Receipts must show the itemized meal and beverages. Credit card receipts with no detail are not acceptable documentation.
4) Other expenditures deemed by the GSA as an allowable expense (i.e., checked baggage for airlines) are reimbursable.
5) Elected officials are required to submit supporting documentation and receipts for all reimbursable purchases, including the elected official's name and the nature of the business.
b. For trips not requiring overnight stays, the actual cost of meals at a hotel, restaurant, cafeteria, cafe or deli consumed by the elected official while on business travel will be reimbursed when documented by appropriate receipts. The actual cost includes non-alcoholic beverages, taxes and a 15% tip.
1) Receipts must show the itemized meal and should have elected official's name and the nature of the business documented.
2) Reimbursement shall not exceed the daily meal limit amounts set above, regardless of the amount of receipts submitted.
3) Meals for travel under twenty-four hours may be taxed according to IRS regulations.
4) Elected officials will not be reimbursed for meals if the location of the meeting or conference is within the City, since the elected official could have the meal in the manner they normally choose.
5) Elected officials will not be reimbursed for meals which are already included in the conference registration fee.
i 6) If an elected official is attending a one-day seminar whereby lunch is not included in the price of the seminar, the reimbursement may not exceed the prevailing U.S. GSA lunch rate for the city in which the meeting took place.

5. Cash Advances
Policy 100-23

Page 295 of 353 ends

a. If an elected official requires a cash advance for travel expenditures related to city business, a cash advance of a minimum of one hundred ($1 00) dollars up to a maximum of one thousand five hundred ($1 ,500) dollars may be made to the elected official.
1) Authorization shall be in the form of a check request from the City Manager to the Finance Department.
2) Cash advances shall be restricted to a maximum of meal and incidental allowances as defined in Section 4.
b. Approved cash advances should be submitted to the Finance Department three weeks prior to departure date.
1) The elected official will be notified by the Finance Department when the requested funds are available for pickup immediately prior to the dates of travel. 2) Receipt of a cash advance for travel expenses does not constitute pre-approval for the expenditure of the entire amount so advanced, as all expenditures must be reasonable, justified and approved.
c. If an elected official has accepted a cash advance, a reconciliation of the advance payment must be made on the basis of actual expenses incurred as part of the expense report and submitted to the City within ten (1 0) calendar days of returning from the conference or meeting.
1) If actual expenses exceed the amount of the advance, any additional expenses will be reimbursed.
2) If actual expenses do not exceed the expense advance received, the elected official shall reimburse the City for the unused portion within ten (1 0) calendar days of filing the expense report. Any unreimbursed cash advance will be withheld from the elected official's next stipend.

6. Other provisions
a. Spouses and guests are permitted to accompany the elected official on City travel and at conferences, seminars, and meetings, except when such accompaniment would interfere with the conduct of City business. Any additional costs associated with the participation of the spouse or other guests are the City official's responsibility.
b. If Internet access is necessary for City related business, the City will reimburse Internet access connection and/or usage fees away from home during the authorized business travel period. The rate must be listed as such on the invoice, so as not to be confused with other incidental costs.
c. Baggage handling fees of a generally accepted, reasonable amount and gratuities of up to 15% will be reimbursed.

7. Unauthorized Expenses
a. Items of a personal nature are not reimbursable, including: movies, entertainment, premium television services, alcoholic beverages, snacks, gift certificates, laundering or dry-cleaning, spas, gyms, barbers, magazines, shoeshine, travel insurance, purchase of clothing or toiletries, loss of tickets, fines or traffic violations, non-mileage personal automobile expenses, including repairs, insurance or gasoline, personal losses incurred while on City business, excess baggage, spouse and/or guest accommodations, office equipment and other items of a personal nature.
b. Spouses and guests are allowed to accompany the elected official on City travel and at conferences, seminars· and meetings when using public or private transportation.

Any additional costs associated with the participation of the spouse or other guests are the elected official's responsibility including any increased lodging rate due to double occupancy. Any increase in cost due to a spouse or guest accompanying an Policy 100-23

Page 296 of 353 ends

elected official is not to be charged to the city and must be paid for directly by the official.
c. Expenses for which elected officials receive reimbursement from another agency are not reimbursable.
d. If unauthorized expenses have been paid by the City, the elected official will be responsible for immediate reimbursement to the City by cash or personal check. If payment has not been received within twenty (20) calendar days after the event, the amount due will be deducted from the elected official's next monthly stipend.

C. Travel/Expense Form

1. Upon return from the event, the elected official must submit an approved TraveVExpense Form to the Finance Department within ten (1 0) calendar days. This form itemizes all expenses associated with the event. All original receipts must be attached, as well as a copy of the conference schedule. Electronic receipts will also be accepted.

2. Expense Forms must document that the expenses in question meet the requirements of this policy. For example, if the meeting is with a legislator, the elected official should explain whose meals were purchased, what issues were discussed and how those relate to the City's adopted legislative positions and priorities.

3. If an elected official has lost a receipt for a travel-related item, a memo is required. The memo must include the following:
a. Explain the circumstances in detail, such as time, activity, and reason for losing the receipt.
b. Include all receipt information such as place of business, amount, date, description of item, etc.
c. The elected official must sign the memo.

D. Interpretation of Policy

1. The intent of the policy is to provide guidelines to cover the necessary costs associated with elected officials attending conferences and meetings related to, and for the benefit of, the City of Murrieta in the most cost effective manner. Fiscal prudence should prevail in the interpretation of the policy as it is impossible to cover every unique situation that may arise. Any disagreement as to how the policy should be applied should be referred to the City Manager.

E. Violations of this Policy
Mayor
Use of public resources or falsifying expense reports in violation of this policy may result in any or all of the following: 1) loss of reimbursement privileges; 2) a demand for restitution to the City of Murrieta; 3) the agency's reporting the expenses as income to the elected official to state and federal tax authorities; 4) civil penalties up to the maximum allowable by law; 5) prosecution for misuse of public resources.

Policy 100-23

Page 297 of 353 ends

Page 298 of 353 ends

Page 299 of 353 ends

Page 300 of 353 ends

Page 301 of 353 ends

Page 302 of 353 ends

Page 303 of 353 ends

Page 304 of 353 ends

ggpolicy.doc (35) 6/22
SUBJECT: POLICY EFFECTIVE

AUTHORIZATION FOR TRAVEL NUMBER DATE
EXPENSES 100-19 11-18-80
It is the policy of the City Council that:

Justification for all City paid travel expenses will be evaluated in terms of the benefit to the City of such travel based on the criteria of usefulness of information to be obtained, need for personal representation and contacts by the City, or personnel training.

All anticipated travel expenses should be included in the budget, and no travel should be undertaken unless the anticipated expenses are funded.

All travel by any employees outside of the State of California must receive specific approval by the Department Head, the City Manager and the City Council.

Requests for conference attendance shall be processed through the City Manager as a City Council agenda item if said conference involves an overnight stay.

It is recognized that there may be occasions when due to unusual circumstances or time constraints advance approval for travel cannot be secured. A written statement providing an explanation for the trip and the reason for the exception should be submitted with the Expense Report form.

Page 305 of 353 ends

COUNCIL POLICY MANUAL

7.4.4 – Page - 1
Policy 7.4.4 Council Travel and Conference
POLICY PURPOSE:

It is the purpose of this policy to define the City’s expectations of Councilmembers who travel in connection with their work responsibilities and to clarify which expenses the City will fund and which expenses are considered the personal responsibility of the traveler.

POLICY STATEMENT:

The City expects to pay all reasonable costs incurred by Councilmembers traveling on approved City business; travel is a privilege and not a right conferred by election; Councilmembers are expected to use sound fiscal stewardship when expending public funds, and to travel in the most logical and least expensive manner possible.

I. Authorization.

A. Mayor approval (or Vice Mayor for Mayor) is required in advance of any Councilmember travel that requires a commitment of City funds.

Authorization shall be sought via submittal of a Travel Authorization Request (TAR).

B. Any denied travel shall be accompanied by the reason(s) for denial, which shall be limited to the following:

1. Requesting Councilmember has insufficient funds to pay for the intended travel. (See Section II, Council Travel Budgets, below.)

2. The purpose of the intended travel does not meet one or more of the following:
a. Represent the City in a Council-approved/ratified
Intergovernmental Relations role.
b. Advocate official City positions on key legislation, policies or programs.
c. Attend a conference or meeting arranged by an organization of which the City is a member.
d. Conduct presentations at a conference or workshop with the goal of improving the efficiency and performance of
government in general.

Attachment 10

Page 1 of 8 ends

Page 306 of 353 ends

COUNCIL POLICY MANUAL

7.4.4 – Page - 2
e. Become better informed regarding key legislation, policies or programs impacting local government.

3. Failure to adhere to the provisions of this Council Policy 7.4.4. (e.g., not submitting expense forms or receipts on time).

II. Travel Budgets.

A. City Council shall establish travel budgets as part of the annual City budget process. Consistent with Council Policy 7.3.4 “Roles and Responsibilities of Mayor, Vice Mayor and Councilmembers” subsection 1.O, the Mayor shall be allocated additional travel allowance.

B. Travel budgets for Councilmembers up for election or due to leave office in any particular year shall be prorated to ensure adequate travel funds are available for incoming Councilmembers. The percentage of travel funds allocated to outgoing/incoming Councilmembers shall be determined by staff and based on ensuring the ability of whoever is in office at the time to attend the scheduled dates of the National League of Cities (NLC) Congressional City Conference; the NLC City Summit; and the League of California Cities’ (LCC) Annual Conference and Exposition. Any unspent funds allocated to an outgoing Councilmember shall be carried over to that district’s incoming Councilmember’s budget. The Mayor’s budget will be allocated similarly.

C. Each Councilmember will be provided with an update of their travel budget, including balance and itemization of expenses, on a monthly basis by the Executive Assistant to Mayor and Council. The Mayor (who authorizes payment of expenses) will also receive the same information on each Councilmember’s expenditures. The Executive Assistant to Mayor and Council shall send a notification to any Councilmember whose budget is close to being overdrawn, copying the Mayor, the City Manager, and the Assistant City Manager.

D. Councilmembers shall not exceed authorized amounts budgeted for travel.

All travel expenses more than a Councilmember’s approved budget shall be reimbursed to the City by the Councilmember.

E. Mid-year increases in travel budgets are discouraged and shall generally be considered only if Councilmembers can demonstrate that additional amounts are for unforeseen expenses that could not be anticipated prior to the initial adoption of the annual travel budget.

Attachment 10

Page 2 of 8 ends

Page 307 of 353 ends

COUNCIL POLICY MANUAL

7.4.4 – Page - 3
F. There are two ways for a Councilmember to increase their approved travel budget:

1. The adopted travel budget can be amended on a case-by-case basis during the fiscal year by approval of the City Council at a public meeting.

Councilmembers desiring an increase in their annual travel budget shall provide an estimate of the additional amount prior to actual travel or expenditure of funds. Justifications for the budget increase shall also be included with the request for additional funds. All increases in travel budgets must be approved by a majority vote of the full Council prior to actual travel or expenditure of additional funds.

2. Councilmembers may choose at any time to relinquish a portion of their unspent travel budget to another Councilmember. Any Councilmember wishing to do so shall notify the Executive Assistant to Council and the City Manager in writing. Otherwise, the remaining balance of unspent funds at the end of the fiscal year shall return to the General Fund.

G. Any carryover of Council travel budgets from one fiscal year to the next shall require the approval of the City Council during the annual carryover process.

III. Travel Arrangements.

A. Travel arrangements shall be made as far in advance as possible to obtain the best possible fares and rates. Registration for conferences and training shall be made far enough in advance to take advantage of early (discounted) fees, and to avoid late registration fees. If travel arrangements must be canceled for any reason, the person who made the arrangements shall cancel them in sufficient time to prevent the City from incurring unnecessary costs when possible.

B. Unless a Councilmember opts to book their own travel, staff shall make arrangements for City Council travel including registrations, transportation and lodging. Staff shall prepare a travel information packet for each Councilmember traveling to any of the main annual conferences: the National League of Cities (NLC) spring and fall conferences, the League of California Cities (LCC) annual fall conference, and the U.S. Conference of Mayors (USCM) winter and summer conferences.

IV. Transportation.

A. Travelers shall use whatever mode of transportation is the most logical and least expensive. If a Councilmember elects to use a mode of transportation other than the most logical and least expensive, the City shall pay only the cost of the most logical and least expensive mode.

Attachment 10

Page 3 of 8 ends

Page 308 of 353 ends

COUNCIL POLICY MANUAL

7.4.4 – Page - 4
B. Air Travel. Councilmembers shall not limit their air travel options by specifying an airline. The airline offering the lowest fare for a logical route shall be selected.

C. Use of Private Vehicles. Councilmembers shall be compensated for the use of their private vehicles for approved business travel at the current Internal Revenue Service (IRS) standard mileage rate, if it is the most logical and least expensive method of transportation. The City shall pay all expenses, such as bridge tolls and parking fees, incurred as the result of a Councilmember’s authorized use of a vehicle while traveling on City business. Councilmembers requesting reimbursement for the payment of such expenses shall obtain receipts and submit them with their Travel Expense Reports. To drive a City or privately owned vehicle on City business, Councilmembers must possess a valid California driver’s license.

A driver of a privately owned vehicle must also carry adequate liability insurance coverage, and be responsible for any damage, service, or repair to the car occurring on the trip, as these costs are included in the City’s per mile cost reimbursement.

D. Train and Other Mass Transit. Councilmembers shall be compensated for train or other mass transit fares and fees if it is the most logical and least expensive method of travel.

E. Ground Transportation at Destination. Supplementary transportation within the destination city shall be accomplished by hotel courtesy buses, local shuttle services or public transportation, if available and logical. Taxi, rideshares, or car service may be used when no other convenient, less costly mode of transportation is available.

F. Rental Vehicles. Rental vehicles shall be used only when no other mode of transportation is available or when alternate transportation would be more expensive or impractical and must be authorized in advance. If a rental vehicle is authorized, Councilmembers shall request the least expensive vehicle category that meets their needs. Optional insurance offered by the rental agency should be declined.

V. Lodging.

A. The City shall pay lodging expenses for approved travel, including the evening preceding or after a meeting or business event when the Councilmember would otherwise have to travel from their residence before 6 a.m. or after 9 p.m. to reach or return from their destination.

B. When there is not a specific lodging site associated with official City business, the City shall pay for actual lodging expenses up to the General Services Administration (GSA) maximum rate allowed by location Attachment 10

Page 4 of 8 ends

Page 309 of 353 ends

COUNCIL POLICY MANUAL

7.4.4 – Page - 5
(https://www.gsa.gov/travel/plan-book/per-diem-rates). Note that the GSA maximum rate applies to the base room rate only, and does not include taxes. Every effort shall be made to obtain lodging at or near the facility where official City business is to take place to minimize travel time and transportation costs. The lodging should also be clean, safe and appropriate for business travel. Government rates are often available and should be sought.

C. The City shall pay only for standard single rooms at conference, government or corporate rates, unless the conference, government or corporate rate is for a double room. Additional charges arising from the registration or the sharing of a room with a spouse or guest are not reimbursable.

D. Councilmembers shall notify the Executive Assistant to Council regarding any reservations for lodging they will not use. Any charge for an unused reservation shall be considered the Councilmember’s personal expense unless failure to cancel the reservation was due to circumstances reasonably beyond the Councilmember’s control.

VI. Meals.

A. The City shall pay for a Councilmember’s meals during authorized travel, including tax and tips, using the per diem amount established by the GSA for the destination location (available at:
https://www.gsa.gov/travel/plan-book/per-diem-rates —“Meals Breakdown”), except that the City shall not pay for the following:

1. Meals that the Councilmember elects to purchase from another source when the meals are included in the cost of a conference, training registration fee, or hotel stay.

2. Alcoholic beverages.

B. The City shall pay for meals during partial days of travel on a pro-rated basis, as follows:

1. If the partial day includes travel before 8 a.m., the City shall pay for breakfast.

2. If the partial day includes travel between 11 a.m. and 1 p.m., the City shall pay for lunch.

3. If the partial day includes travel after 6 p.m., the City shall pay for dinner.

Attachment 10

Page 5 of 8 ends

Page 310 of 353 ends

COUNCIL POLICY MANUAL

7.4.4 – Page - 6
C. Any meal reimbursement where a Councilmember is not required to travel away from home overnight shall be taxable in the amount of the meal reimbursement under Internal Revenue Code Section 162(a) (2).

D. When Councilmembers attend a group dinner or otherwise dine together while traveling, the City shall reimburse the Councilmember paying up to the per diem amount for each attending Councilmember. The City shall charge the amounts to the individual Councilmembers’ budgets.

VII. Miscellaneous Fees/Business Expenses.

A. Gratuities/Tips. The City shall pay reasonable and customary gratuities and tips during City business travel, using the per diem amount established by the GSA for the destination location (available at:
https://www.gsa.gov/travel/plan-book/per-diem-).

B. Business Expenses. The City shall pay for goods and/or services deemed necessary for the completion of official business, such as faxes, copier and computer usage, etc.; for Internet usage at actual cost and for all business telephone calls. Cellular phones are often more cost-effective than using hotel phones directly and should be considered as a primary option. Collect calls should be avoided. Fees which include use of local calls, wireless internet access, or other such amenities shall be covered by the City. The City shall also pay for printed materials or other training materials that may be available for sale at training, conferences, etc., provided that the materials are of benefit to the City and shall remain the City's property.

C. Baggage Fees. If the airline charges for all checked baggage, the City shall cover the cost for one checked bag only. Excess baggage charges are not reimbursable.

D. Personal Expenses. Personal expenses shall not be paid by the City. In addition to those items identified as personal expenses throughout this policy, personal expenses include personal telephone calls, in-room movies, spas and gyms, optional recreational events in connection with a conference, laundry or dry cleaning, miscellaneous sundries, or other items of a personal nature. Personal travel shall not be mixed with business travel if it will cost the City or harm the City’s interest in any way. The City shall not pay for any expenses of a spouse or other person who accompanies a Councilmember on business travel.

VIII. Payment of Expenses.

The City will pay travel expenses in advance where available and practicable at the request of the Councilmember (e.g., registration, airfare). Allowable expenses will otherwise be paid out of pocket by the Councilmember and reimbursed upon completion of travel and submittal of a Travel Expense Report (TER).

Attachment 10

Page 6 of 8 ends

Page 311 of 353 ends

COUNCIL POLICY MANUAL

7.4.4 – Page - 7
IX. Settlement of Expenses.

A. Within three weeks of a Councilmember's return from a business trip, a final accounting of all expenses associated with the trip shall be made by completing a Travel Expense Report (TER), and an associated Mileage Reporting Form, if applicable, attaching original receipts substantiating all reported expenses with the exception of meals, and submitting the report to the Executive Assistant to Council.

B. If the Councilmember personally paid for allowable business trip expenses, the City shall reimburse them following the regular employee reimbursement process. Reimbursement of travel expenses received from an outside source must be forwarded to the Executive Assistant to Mayor and Council upon receipt.

C. The Mayor's signature is required as approval of Council expense statements. The Vice Mayor approves the Mayor's expense statements.

D. To the extent that another agency or organization pays for the travel or conference expenses of a Councilmember, the City shall not pay for those same expenses. Councilmembers shall either submit the other agency’s payment to the City (in which case the City shall pay for the Councilmember’s entire expenses), or refrain from claiming expenses for that portion of their expenses paid by the other agency.

X. Exceptions to the Policy.

This policy does not claim to address all contingencies and conditions. However, any exception requires Mayoral approval via a Travel Authorization Request (TAR) for anticipated/known exceptions or via a Travel Expense Report (TER) for unanticipated/unplanned expenses. Requests for exceptions should be accompanied by the traveler’s written justification for the expense.

Examples of exceptions to this policy include, but are not limited to, the following:
• Unusual business expenses;
• Per diem and/or lodging expenses which exceed GSA limits; • The purchase of one or more meals from another source even though they were included in a conference and/or seminar registration fee; • The use of an alternate mode of transportation under the Americans with Disabilities Act;
• Travel costs in excess of budgeted amounts.

Attachment 10

Page 7 of 8 ends

Page 312 of 353 ends

COUNCIL POLICY MANUAL

7.4.4 – Page - 8
XI. Audits.

The Department of Finance shall conduct periodic audits to ensure compliance with this policy. Audit results shall be submitted to the Mayor and City Manager. (Adopted: Council Policy Update, RTC 14-0061 (11/25/2014); Adopted: RTC 15-0343 (5/12/2015); Amended RTC 25-0912 (11/18/2025))
Lead Department: Office of the City Manager
For reference, see also:
• 7.4.1, Provision of Staff/Administrative Support for Councilmembers • 7.4.12, City Council Appointments to Intergovernmental Agencies, Council Subcommittees, and Council or Mayor-Created Task Forces
• 7.4.15, Council Advocacy
• City Charter, Section 807
• Code of Ethics and Conduct for Elected and Appointed Officials • Administrative Policy Chapter 4, Article 5 Travel Policy Attachment 10

Page 8 of 8 ends

Page 313 of 353 ends

CITY COUNCIL MEETING
Agenda Report
Agenda Item No. 14.

SUBJECT: Review of Senate Bill 707 (SB707) Implementation and Adoption of a Meeting Technological Disruption Policy.

MEETING DATE: June 15, 2026
PREPARED BY: Darlene Gerdes, Deputy City Manager/City Clerk RECOMMENDATION:

That the City Council adopt Resolution No. 2026-26 adopting a Disruption of Telephonic or Internet Service During Meetings Policy in Accordance with Senate Bill 707.

BACKGROUND:

Senate Bill 707 (SB 707) was signed into law on October 3, 2025, and introduces important updates to the Ralph M. Brown Act (Brown Act). SB 707 is intended to modernize public meeting requirements and improve public engagement and accessibility for communities; however, the bill presents local agencies with important considerations regarding implementation logistics and resource planning as it places new restrictions, expectations and duties upon “eligible legislative bodies” which is defined as any of the following: 1) a City Council of a city with a population of 30,000 or more; 2) a Board of Supervisors of a county, or a city and county, with a population of 30,000 or more; 3) a City Council of a city located in a county with a population of 600,000 or more; and 4) a Board of Directors of large special districts meeting certain thresholds based on boundary areas, population, number of employees and/or revenues. The City Council of the City of Calimesa qualifies as an “eligible legislative body” as the City Council is the governing body of a city located in a county with a population of 600,000 or more.

DISCUSSION:

The new law requires eligible legislative bodies to offer participation and attendance through a two-way phone or video platform and requires the adoption of disruption procedures. On or before July 1, 2026, an eligible legislative body must adopt a policy governing disruption of telephonic and internet service for remote participants.

Such a policy must be adopted by a separate majority vote, not on Routine Items, of the eligible legislative body in an open session. The policy must contain procedures for recessing and reconvening a meeting in the event of disruption and specify the efforts that the eligible

Page 314 of 353 ends

legislative body will make to attempt to restore the service for persons participating remotely.

These requirements include recessing the open session and making a good faith attempt to restore the service disruption of telephonic or internet services that prevents the public from attending or observing the meeting. The policy must also prohibit the legislative body from reconvening the open session of the meeting until at least one hour following the disruption, or until telephonic or internet service is restored, whichever is earlier.

If telephonic or internet service cannot be restored, the eligible legislative body may reconvene the open session provided it adopts a finding by roll call vote confirming that good-faith efforts to restore the telephonic or internet service have been made in accordance with its SB 707 policy and the public interest in continuing the meeting outweighs the public interest in remote public access.

These requirements do not apply to certain specified types of meetings, including meetings held off-site or for inspection purposes, or in emergency situations. The attached policy lists those exemptions and incorporates all the required provisions noted here.

The full text of SB707 is provided as Attachment c to this staff report.

FISCAL IMPACT:

While there is no direct fiscal impact of receiving the report and adopting this disruption policy, there are other related costs that will be incurred, both one-time and on-going, to provide the two-way audio/video capabilities to include equipment and subscription costs for software (Zoom). One-time costs are estimated to be about $2,000 for equipment, and ongoing subscription costs for software are estimated to be $500 per year.

ATTACHMENTS:

1. SB707 Resolution

2. Calimesa SB 707 Policy re Service Disruptions

3. Bill Text - SB-707 Open meetings_ meeting and teleconference requirements

Page 315 of 353 ends

RESOLUTION NO. 2026-26

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALIMESA,

CALIFORNIA ADOPTING A DISRUPTION OF TELEPHONIC OR

INTERNET SERVICE DURING MEETINGS POLICY IN ACCORDANCE
WITH SENATE BILL 707
WHEREAS, On October 3, 2025, Governor Newsom signed into law Senate Bill 707 (SB 707), which amended the Brown Act to diversify and increase public engagement in meetings of local legislative bodies. Among the various new requirements under SB 707, all qualified legislative bodies must now offer hybrid meetings (through a two-way phone or video platform); and
WHEREAS, SB 707 requires the City to formally adopt a policy, on or before July 1, 2026, that establishes the procedure for recessing and reconvening a meeting in the event of disruption of remote participation and the efforts that the City Council and staff shall make to attempt to restore the service.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Calimesa, that a disruption of telephonic or internet service during meetings policy in accordance with senate bill 707, is hereby adopted.

PASSED, APPROVED AND ADOPTED this 15th day of June 2026. _______________________________

JEFF CERVANTEZ, MAYOR
ATTEST:
____________________________________

DARLENE GERDES, CITY CLERK

Page 316 of 353 ends

-1-
City of Calimesa
SB 707 COMPLIANCE: SERVICE DISRUPTION POLICY
PURPOSE. The purpose of this policy is to establish procedures for handling technical disruptions during public meetings of the City Council conducted via two-way audiovisual or telephonic platforms as required by Section 54953.4 of the Ralph M. Brown Act. (“The Brown Act”; Gov. Code § 54950 et seq.) BACKGROUND. California Senate Bill 707 (“SB 707”), which was enacted in 2025 and went into effect January 1, 2026, amended the Brown Act to require, inter alia, an opportunity for members of the public to attend meetings of an “eligible legislative body” via a two-way telephonic service or a two-way audiovisual platform (such as Zoom), commonly referred to as a “hybrid meeting” unless adequate telephonic or internet service is not operational at the meeting location. SB 707 further requires the City Council or before July 1, 2026, to approve a policy regarding the disruption of telephonic or internet services occurring during the meeting. SB 707 further requires the City Council or before July 1, 2026, to approve a policy regarding the disruption of telephonic or internet services occurring during the meeting.

SCOPE. Under Section 54953.4 of the Brown Act, the City Council of the City of Calimesa is an eligible legislative body. This Policy therefore applies to all regular, special, and adjourned Meetings of the City Council except for those meetings listed in Government Code Section 54953.4(b)(1)(A)(i)(II)(ia), (ib), (ic), (id) and (ie). In addition, this Policy shall not apply if adequate telephonic or internet service is not operational at the Meeting location.

DEFINITIONS. For purposes of this Policy, the following definitions apply:
• Meeting: A meeting held by the City Council pursuant to Brown Act. • Technology Disruption: A failure or interruption of the two-way audiovisual or telephonic platform that prevents the public from attending, observing, and/or providing public comment through the remote access options identified on the City Council Meeting agenda.

POLICY STATEMENT In the event of a service disruption (loss of livestream, audiovisual feed, or telephonic access), the City Council shall recess the meeting for up to one hour to attempt restoration. A good-faith effort must be documented before resuming or adjourning.

NOTICE OF REMOTE ACCESS. For each Meeting subject to this Policy, the City Clerk shall ensure that the Meeting agenda clearly identifies: (1) the available remote access options (two-way audiovisual or telephonic platform), (2) instructions for accessing the Meeting and providing public comment; and (3) contact information for reporting technical difficulties during the Meeting.

PROCEDURES

1. Detection of Disruption. If the Mayor, City Clerk, City staff, or City Council Member becomes aware that a Technology Disruption is occurring, such person shall notify the City Clerk or the Mayor.

2. Recess Required. The Mayor shall recess the Meeting and make an announcement that: (i) there is disruption or other technical issue that has rendered the Platform non-operational preventing the public from participating in the Meeting remotely; (ii) a recess will be called in order to evaluate and restore service to the Platform; and (iii) the recess may last for up to an hour or until service to the Platform is restored, whichever occurs first.

Page 317 of 353 ends

-2-

3. Restoration Efforts.
• During the recess, the City shall make a good faith effort to restore telephonic or internet service to the platform. This includes but is not limited to contacting technical support, troubleshooting any issues impacting connectivity, switching to backup systems, etc. • If the City is successful in restoring service to the within one hour of when the recess was called, the City Clerk shall inform the Mayor that the matter has been resolved. • If the City is not successful in restoring service to the within one hour of when the recess was called, the City Clerk shall inform the Mayor that after making a good faith effort to restore service, that efforts to restore service to the platform was unsuccessful

4. Documentation. Any Technology Disruption, and the time and duration thereof, shall be reflected in the minutes of the Meeting, and the City Clerk shall provide the Mayor with a written description of the efforts made to restore service and whether the efforts were successful.

5. Resumption of Meeting or Adjournment.
• If the Technological Disruption is resolved within one hour of when the Meeting was recessed, the Mayor may reconvene the Meeting and the Meeting will resume. • If the Technological Disruption is not resolved within one hour the Mayor shall reconvene the Meeting; and inform the City Council and the public that the City’s efforts to restore service were unsuccessful. Thereafter, the Meeting shall only continue if the City Council finds, upon motion approved by a majority thereof, that: (1) good faith efforts to restore the telephonic or internet service have been made in accordance with this Policy; and (2) the public interest in continuing the Meeting outweighs the public interest in remote public access. The Mayor or presiding officer shall call for a motion, ask for a second and ask the City Clerk to take a roll call vote. If the motion fails, the Meeting shall be adjourned.

RESPONSIBILITIES
• The Mayor shall be responsible for declaring the Technological Disruption, announcing the recess, and overseeing compliance with this Policy.
• The City Clerk shall be responsible for: (1) ensuring this Policy is publicly available on the City’s website; (2) recording and documenting any Technological Disruption and restoration efforts; and (3) recording any motion and roll-call vote required before the Meeting is resumed. • City IT Staff shall be responsible for restoration efforts and providing a technical report.

REVIEW AND UPDATES. This Policy shall be reviewed periodically and updated as necessary to reflect changes in law, technology, or City procedures.

EFFECTIVE DATE. This Policy shall go into effect on July 1, 2026.

Page 318 of 353 ends

!
"#

"$ #

"$
"

%&"'
(
"%
(
)(
#
"
*+,-,./,-,01

2345637899:;<=>=
?@ABCDEFGH
IJKLMMNKOPJQRPLMSNJT.UV.,WXY.UV.ZY.UV.ZW.Y.UV.ZWXY.UV.UW,Y.UV.UWZY.UV.0Y.UV.0W.Y.UV.XW0Y.UV.XWVYKJQ .UV.XWV.N[YMNKOPJQKJQ\P]PK^RPLMSNJ.UV.,W,N[YMNKQQRPLMSNJT.UV.ZW_Y.UV.ZW_W`Y.UV.ZW_W,YKJQ.UV.XWV0MNY KJQMNKQQKJQ\P]PK^RPLMSNJT.UV.ZWUY.UV.ZW_WZY.UV.ZW_WUY.UV.ZW_W.Y.UV.ZW_W0YKJQ.UV.ZW_WXN[YMaPbNcP\JOPJM dNQPY\P^KMSJeMN^NLK^eNcP\JOPJMW
fI]]\NcPQghbNcP\JN\iLMNgP\-ZY,-,.WjS^PQkSMaRPL\PMK\hN[RMKMPiLMNgP\-ZY,-,.Wl mnopqmrsptnuvwxqnmyqzponqs
R{X-XY|}\K~NWi]PJOPPMSJeTOPPMSJeKJQMP^PLNJ[P\PJLP\P}S\POPJMTW +`1STMSJe^KkYMaPK^]aW{\NkJILMY\P}S\PTYkSMaT]PLS[SPQPLP]MSNJTYMaKMK^^OPPMSJeTN[K^PeST^KMScPgNQhYKTQP[SJPQYN[K ^NLK^KePJLhgPN]PJKJQ]}g^SLKJQMaKMK^^]P\TNJTgP]P\OSMMPQMNKMMPJQKJQ]K\MSLS]KMPW

aSTgS^^kN}^QYgPeSJJSJe}^h`Y,-,0YKJQ}JMS^KJ}K\h`Y,-Z-Y\P}S\PKJP^SeSg^P^PeST^KMScPgNQhYKTQP[SJPQYMNLNO]^hkSMa KQQSMSNJK^OPPMSJe\P}S\POPJMTYSJL^}QSJeMaKMYPLP]MKTT]PLS[SPQYK^^N]PJKJQ]}g^SLOPPMSJeTSJL^}QPKJN]]N\M}JSMh[N\OPOgP\T N[MaP]}g^SLMNKMMPJQcSKK,/kKhMP^P]aNJSLTP\cSLPN\K,/kKhK}QSNcST}K^]^KM[N\OYKTQP[SJPQYKJQMaKMMaPP^SeSg^P^PeST^KMScPgNQh MKPT]PLS[SPQKLMSNJTMNPJLN}\KeP\PTSQPJMTMN]K\MSLS]KMPSJ]}g^SLOPPMSJeTYKTT]PLS[SPQW aPgS^^kN}^Q\P}S\PKJP^SeSg^P^PeST^KMScP
gNQhYNJN\gP[N\P}^h`Y,-,0YMNK]]\NcPKMKJNMSLPQ]}g^SLOPPMSJeSJN]PJTPTTSNJK]N^SLh\PeK\QSJeQST\}]MSNJN[MP^P]aNJSLN\ SJMP\JPMTP\cSLPTNLL}\\SJeQ}\SJeOPPMSJeTT}gPLMMNMaPTP]\NcSTSNJTYKTT]PLS[SPQYKJQkN}^Q\P}S\PMaPP^SeSg^P^PeST^KMScPgNQhMN LNO]^hkSMaLP\MKSJ\P}S\POPJMT\P^KMSJeMNQST\}]MSNJYSJL^}QSJe[N\LP\MKSJQST\}]MSNJTY\PLPTTSJeMaPN]PJTPTTSNJ[N\KM^PKTMNJP aN}\KJQOKSJeKeNNQ[KSMaKMMPO]MMN\PTMN\PMaPTP\cSLPYKTT]PLS[SPQW +,1STMSJe^Kk]\NaSgSMTKOKN\SMhN[MaPOPOgP\TN[K^PeST^KMScPgNQhYN}MTSQPKOPPMSJeK}MaN\S~PQghMaPKLMY[\NO}TSJeKTP\SPT N[LNOO}JSLKMSNJTN[KJhSJQMNQSTL}TTYQP^SgP\KMPYN\MKPKLMSNJNJKJhSMPON[g}TSJPTTMaKMSTkSMaSJMaPT}gPLMOKMMP\ }\STQSLMSNJN[MaP^PeST^KMScPgNQhWSTMSJe^KkQP[SJPTOPPMSJeT[N\MaPTP]}\]NTPTMNOPKJKJhLNJe\PeKMSNJN[KOKN\SMhN[MaP OPOgP\TN[K^PeST^KMScPgNQhKMMaPTKOPMSOPKJQ^NLKMSNJYKTT]PLS[SPQYMNaPK\YQSTL}TTYQP^SgP\KMPYN\MKPKLMSNJNJKJhSMPOMaKM STkSMaSJMaPT}gPLMOKMMP\}\STQSLMSNJN[MaP^PeST^KMScPgNQhWJMS^KJ}K\h`Y,-,0YPSTMSJe^KkPLP]MT[\NOMaP]\NaSgSMSNJK OPOgP\PJeKeSJeSJTP]K\KMPLNJcP\TKMSNJTN\LNOO}JSLKMSNJTN}MTSQPN[KOPPMSJekSMaKJhNMaP\]P\TNJ}TSJeKJSJMP\JPM/gKTPQ TNLSK^OPQSK]^KM[N\O[N\T]PLS[SPQ]}\]NTPTY]\NcSQPQYKONJeNMaP\MaSJeTYMaKMKOKN\SMhN[MaPOPOgP\TQNJNM}TPMaPSJMP\JPM/ gKTPQTNLSK^OPQSK]^KM[N\OMNQSTL}TTKONJeMaPOTP^cPTg}TSJPTTN[KT]PLS[SLJKM}\PMaKMSTkSMaSJMaPT}gPLMOKMMP\}\STQSLMSNJN[ MaP^PeST^KMScPgNQhW

aSTgS^^kN}^QOKPMaPKgNcP/QPTL\SgPQPLP]MSNJ\P^KMPQMNLNOO}JSLKMSNJTNJKJSJMP\JPM/gKTPQTNLSK^OPQSK]^KM[N\OK]]^SLKg^P SJQP[SJSMP^hW
+Z1STMSJe^Kk\P}S\PTK^PeST^KMScPgNQhY]\SN\MNMKSJe[SJK^KLMSNJYMNN\K^^h\P]N\MKT}OOK\hN[K\PLNOOPJQKMSNJ[N\K[SJK^ KLMSNJNJT]PLS[SPQ[N\OTN[LNO]PJTKMSNJ[N\K^NLK^KePJLhPPL}MScPYKTQP[SJPQYQ}\SJeMaPN]PJOPPMSJeSJkaSLaMaP[SJK^KLMSNJST MNgPMKPJW

aSTgS^^kN}^QK^TN\P}S\PMaP^PeST^KMScPgNQhMNOKPMaKMN\K^\P]N\MYKT]\NcSQPQKgNcPY]\SN\MNMKSJe[SJK^KLMSNJNJMaNTP T]PLS[SPQ[N\OTN[LNO]PJTKMSNJ[N\KQP]K\MOPJMaPKQN\NMaP\TSOS^K\KQOSJSTM\KMScPN[[SLP\N[MaP^NLK^KePJLhW +U1STMSJe^Kk\P}S\PTK^PeST^KMScPgNQhN[K^NLK^KePJLhN\SMTQPTSeJPPYKM^PKTMX,aN}\TgP[N\PK\Pe}^K\OPPMSJeYMN]NTMKJ KePJQKMaKMOPPMTT]PLS[SPQ\P}S\POPJMTYSJL^}QSJeMaKMMaPKePJQKLNJMKSJKg\SP[ePJP\K^QPTL\S]MSNJN[PKLaSMPON[g}TSJPTTMNgP M\KJTKLMPQN\QSTL}TTPQKMMaPOPPMSJeYKTT]PLS[SPQW
¡¢£ ¤¥¦ § ¤¥¨©

Page 319 of 353 ends

!

"

&
' (

(

&

&)
!

+,-)*
.

)*
.

+-)*

+0-)*
.

*

'

*

)*
.

*

'

)*
.

/

/

)*
.

.

2

Page 320 of 353 ends

!

"
#$%$

(
'

'

'
'

))
'

'
'

!

"
#$%$

!

"
#$%$

!

"
#$%$

*

+

,

+

,

-./*

-0/*

Page 321 of 353

#$

#$

"

'"(

(

*"(

(

,
-.

/

-
0
(

-
1
2
-

34565768579345:3;3579<;8=97>?=;@75?;<3;:97887A:B CDEFGHIJK+

*)L*##
M

(

+

(
NL
+

##

-
OPQORKRK/

+

*)L*'

%

'/2

$

&

.

.

.

/

-
T

$

!

Page 322 of 353 ends

!
"

#$

%

%

%
%

'
$

%

&

&

&

%

(
$

%

%

%

)
$

%

%

%
%

*
$

%

+,-./.0)(1)##2
3

0#3
410 #5#5

+,-.6.0)(1)#72
3

89:8/.;.<

+,-.9.0)(1)'2
3

0#3
)'(0 #5#'

89:86.

!

&

$

#
$
&

%

"

<
<

=
$

3 $

>
$

0)(1)('

'
"

(
$

Page 323 of 353

#
$

%
&

(

)

%
*+

-

-

."/.*%(
."/.*%(%0

%
1

%
*2

'

*. % %

%
&

) $

2
+
3
!

0/!%!!!

%
4

53

6

/7

/7%

!

#
$
%
5

6

%
&1

5

6

%
*5+

6

%
89:;<;
."/.*%"

=
$

<>?<@;>;

A

%
A

-

-

%
B

-

-
B

,

,

%B

-

%
B
C

D

!7

E
,

'

%
BB

,

,

Page 324 of 353 ends

$%&$'
$

(

)

$%&$%
*

$%&$,
&$
-

1

2

$%&$%
)

2

(
#

$%&$%
+

Page 325 of 353 ends

!"

!

#

!"

!

#
%

#
'()

+,-+,#.#"

#
0)

0

1

#
.(

/

'#
1)

#
,)

#
&

#
+3

#
)

#
3

'(4(

5

(

*

.6

4

#5
03

(

#
3

)

/

(#

(4

5

(

#
7(

(

*

#
.4"

5

((

16666

#
0(

16666

#
(

866666

#
7)

)

866666

.66! /

#
)

'666! /

# Page 326 of 353

"
#

$% %&

"

"

'
(

#

$

#

$

+
,-.).

.

"

.).

+
-.).

/

*

#
$% %0+
"

#

$% ,

+
123454

676,+68

9 :;<:=4:4
>

"

"

"

"

"

"
"

"

"

.

.

"+
>

"

"

'

>
?$

".

&7% +
$
.

"

, 7

,

"+>

"

.

"*

"
+
1234@4

676,+&8

9 :;<:=4@4A.

"

.
"

"

*

.

"

*

"

"
+
1234B4

676,+C

9 :;<:=4B4

"

"

"

D

676,.

".*

"
,

676,

676,+C+$676,+C+&

+
>
"

*

.

."9
$
"

."

.

9
>>.).

+ E>.).

.

""+
%(

.

"

".

"

"

.

"

+
"

)
)

+
,(

"

""

"

) )

.

"
F

"

"

) )

"

""
"

) )

+>

G
"

"

"

"
"

"

670 +$+

"

+
6A.

"

676,+,

"

"
.

*"

"

*
"
*

)
.

+
0>>
"

"

"
6

+
E>
"

.

"

Page 327 of 353 ends

#

$%%&'()*
*
$($+(

,

"

%!

!

* '%+
* '%+ $'%+

2 $34
5

4

(3!
5

+3!6

5

6

6

'3!6

5

"

37
5

89:;<;* '%+ $

=

2 >?<>@;A;B;

* '%+

"

/
* '%+

-

-

1

* $'&$ $'& +$$'& +
$'& +C$'& +
$'& %C&7

,

-

$

* C&&
#

* $'& +7

,

6

((

* $+'&# (D

*

$(
89:;BE;* '%+ (

=

2 >?<>@;A;F;

* '%+

"

Page 328 of 353

(
$#)$*+

-.

/

(
+1*2

3
4

(

!
3
5

(
+$$2

6

%

(
+1+2)

(
22+2

7

(
3
.

-(

/

(
+1 $

3
4

(

!
3
5

(
+$$2

6

%

89:;
<<;
(
$#)$*+*

=

3

>?@>A;B;A;

!

(
$#)$*+

&

!

*
!
%

(

-
/

3

D
"
!
3

(
$1

E
1
6

3
3

-3 /
-/
-
/
-
/

-

/

(
)#$

!

*
!

(
$#)$*
#
%

Page 329 of 353

"
#

$%
&

'

(

)

*
+,(-(

./01231%

45-64
#

!

7
89:8;1<191

%

45-6

7
+)

)

7
+B

,BD

-((((((

)

*
+,(-(

./012;1%

45-6
#

!

7
89:8;1<181

%

45-6

7
+

%

45-6

7
)

)

Page 330 of 353 ends

#

!

%"

!

"

!

'
(#

)*

((#

(((#

(+#

-

.-

.-

.
-

.-

.

/

)0123
0 04

32135
*

"

'
4

,

-

#

!

4

$

-

.

78989

&

!

"

/
/

: )
0959

;<=>?@>/

32135
*
8

A

'
B@CBD>E>F>4

32135
*

"

!

'
)#

044

32135

G

"

Page 331 of 353 ends

!"#!

$

%

'
(

(

)

(

!"#!1

+
&

(

6
01.
.

789:;<:

!"#!

=
>

'
<@A<B:C:D:

%

!"#!

'
0(

%

*

%

&
%

4

5

' Page 332 of 353

!

"

'$

(

)

$

#
*(+

)

(-

)

#

& "
!!%
'
. *

/
* !0!
1234564&
78 7 9

%

& 8 %*0*&
! 0

#
:;<:;4=4*.

>

#

? !

@

% A>

>

& !
'
*88!7 B&%&* *0

>

,

?

>

$

/
* !*8

C

C

?

D
C C

?

>

#
E

?

>

Page 333 of 353

! " #$"%

(

)
*

"
+, -

#
+.

/
01%0#

2 3

/
01%01
2 ,

& &

"
6

4

/

01%07
0 #
6

8

8

&

/
2

,
9

9

&
:

/
01%0#

;<=> ?@> /
01%01
2 A
9

BCDBC>E>

"
)

:

4 4

/
01%01
#

Page 334 of 353 ends

'

'

()

,
)

./01231"

45647
89

#
:;<:=1

"

(4 >

./012<1"

45647 4
89

#
:;<:=1:1
?

Page 335 of 353 ends

"

!
"#

#

"
#
#

!
"

$

%

!

&
#

"!
"

%
'

!#

!
"#

!
"#

"

#

#
!

"
#

#

"

(

&
)

#

!
"#

#"

""

"

#
!

$
#

#

!

"#

!"
!

%
'
!

!

!#
!

"#

!
"#

"

#

#
!

"
#

#

"

(

#!
""

+

"
!

!
"
#
#

#"

$

#

#
%

!
"#

!
"#

"#
"

!
#

"

(

-."

/012342

+
5
!

6

7
89:8;2<2

=

"

!

#!
"

">

!
#"

#

"#
#

"#
"

"
!

#
?

-
@

#!
"

">

!

A
,

!

"

$
"

">

!
#"

#

">!

">

!

)

#!
"

)

#C
"D

"

#
!
"#

/0123E2

+
5
!

6

7
89:8;2:2'
!

"

"

"

"
!

!

"

#

!
"

F
"

G
!

#%

#

"

!

"

!

!

"

"

Page 336 of 353 ends

!
"
#"$#%

'(
)&&

+
)

,-

.,
.

-
'

,

,

'
+

&

.
+

&
.

&)

'
.

,
"/#0

&
.+
)

,-

,

..1

&
.

'&.

.2)

,-

,

'

&
.

'

)
)
.'

&)

2
)

,
)

)).'

&-)

,
)"3#
)

,
)"$#
&-

"-#
"-#4&

"$#56
&)

,
,

,

.,
.

-
'

&
..'
&)
+

&-+
)+

-.

.'

.&+-&

..
1 ,

"4#4

).'1

.
1&.,&.

)
-'
.,
.

-
')&&

.
1 "3#8
,
,

&
&

&

"/#52&

&
+

-.
-1
&.
)

&
.

&
-'
)

9 ,

;

! <"
#2(

,
&

'

.,
.

-
'

)

-')

1

,
,

&
..'
&)
+

&-+
)+

-.

.'

,
.

'+
..
)).'

-

)&-.
)

)

1 =1
'
.)

1 =1
'
&

&
.).

"-#>
)&)

+

..
1 ,

)).'

"$#521
=1
'
&

&
.).

)

)

)

-
.

)

1 =1
'
.)

4
1 =1
'
&

&
.).

'-
&
&

&

)&-.
)

)

"/#521
=1
'
.)

..
1)

)

-
..')

)

2@,
.

*
+

.&
+

*A+)

.'+

;
+

+
1

;

+

+
)

.

)&-.

B
,

,
)&-.

-

1

,
)&-.

*
4

.%

.

0&&

+
@,
.

&
9

..
1 ,

)

-'

.

)

"
#2

)

))

&

)&-.
)

)

,
)

)&-.

,

)

-

,

"-#2

)&-.
)

)

?&

..
1 ,
,

)&-.

)

,
" #2

C
D
.)E3
1 4

.
,

)

)&-.

.
"#2( .&
.'

&
.

&

.

F
.

'
..,)
&

?&-

=
)

?&
&+
)'

)&-.
)

)

,
&

..,

..

,

.

?&

1
&.)

,

( .&

'-

2@,
.

)
.

//+)

.'+

/
+

*
+

+
1

;

*
+

.&
+

*A+)

.'+

+
1

/
+

*
+

;
+

;

+

+&
+1

,
)

,
)"#
&-

"-#

*
4

.%

.

+
)&)

,

)&-.

,
.

.)&-.
-

1

,
.

.)&-.

.
,

0&&

)

,
)"#
&-

"-#

*
4

.%

.

+
@,
.

&
9

..
1 ,

Page 337 of 353 ends

"

"

%

%

'()*+,*
-

/

01

"

%

%

'()*+2*3

4

0111

"

5
.

6

1

"

Page 338 of 353 ends

CITY COUNCIL MEETING
Agenda Report
Agenda Item No. 15.

SUBJECT: Sixth Amendment To The Amended And Restated Agreement For Legal Services
MEETING DATE: June 15, 2026
PREPARED BY: Darlene Gerdes, Deputy City Manager/City Clerk Will Kolbow, City Manager
RECOMMENDATION:

That the City Council and Agency Board of Directors approve the Sixth Amendment to the Amended and Restated Agreement for Legal Services with Richards, Watson & Gershon.

BACKGROUND:

The City’s and Successor Agency’s legal services agreement with the law firm of Richards, Watson & Gershon (RWG) was entered into in October 2004. In June 2017, an Amended and Restated Agreement was approved. Pursuant to the latter agreement, RWG is able to provide the City and the Successor Agency with a wide range of legal services.

DISCUSSION:

The proposed Sixth Amendment adjusts the rates for compensation by the change in CPI in accordance with Section 5B of the Amended and Restated Agreement which reads as follows:

Section 5B:

Adjustment in Rates by Change in CPI. Commencing July 1, 2019, and annually thereafter, the hourly rates set forth on Exhibit A, shall be reviewed annually in relation to the percentage change in the Consumer Price Index (All Urban Consumers; Los Angeles-Riverside-Orange County). The calculation shall be made using the month of April over the month of April in the prior year. Any such annual adjustment and any other adjustments in the rates, shall require prior written approval of the City Council.

If the adjustment is approved, Exhibit A to Section 5A of the Amended and Restated Agreement – Compensation Rate Schedule, will be revised accordingly. A revised Exhibit A is attached to the proposed Sixth Amendment. The new rates will go into effect July 1, 2026.

The CPI change calculated in accordance with Section 5B of the Amended and Restated

Page 339 of 353 ends

Agreement is 3.09% for 2026-27. The calculation is attached to the staff report as Attachment A.

FISCAL IMPACT:

The 2026-27 General Fund budget contains an allocation for City Attorney services of $210,000.

No adjustment is being recommended at this time. Staff is currently monitoring costs and believes that much, if not all, of the increase can be absorbed in the new budget. In addition, a significant portion of current services are charged to development related services which are offset by deposits or fees from development applications which further lessens the direct impact to the General Fund. Any costs for the Successor Agency, other than costs directly associated with the outstanding bonds, will likely also be paid by the General Fund due to reduced funding from the State. These costs are expected to be minimal.

ATTACHMENTS:

1. RWG CPI Annual Increase letter

2. 2026-06-15 Att B Sixth Amendment to RWG Ameneded and Restated Agreement -

Page 340 of 353 ends

Steven Flower
T 213.626.8484
F 213.626.0078
E [email protected]
350 South Grand Avenue
37th Floor
Los Angeles, CA 90071
rwglaw.com
June 8, 2026

VIA ELECTRONIC MAIL
Will Kolbow
City Manager
City of Calimesa
908 Park Avenue
Calimesa, California 92320
[email protected]
Re: Proposed Annual CPI Adjustment in City Attorney Contract Rates Effective July 1, 2025 Dear Will,
The Amended and Restated Legal Services Agreement between the City of Calimesa, the Successor Agency to the Calimesa Redevelopment Agency and Richards, Watson & Gershon dated June 12, 2017 (“Agreement”) provides for annual rate increases beginning July 1, 2019. The Agreement provides that the rates shall be reviewed with respect to the percentage change in the Consumer Price Index, subject to review and approval by the City Council. Please place this item on the June 15 City Council agenda. Last year, I believed you prepared the staff report (See June 16, 2024 Council agenda).

Sections 5A and 5B of the Agreement provides as follows:
“5A. Compensation Rates. RWG shall be compensated for the performance of legal services in accordance with the Compensation Rate Schedule for the City (“Compensation Rate Schedule”), attached to this Agreement as Exhibit A and incorporated herein as though set forth in full. The terms of this Agreement and the Compensation Rate Schedule shall apply to legal services performed for entities affiliated with the City that may be established, including, but not limited to the Successor Agency. Except as provided in paragraph B of this Section, the Compensation Rate Schedule, attached as Exhibit A, shall remain in effect until amended by mutual agreement of the parties. 5B. Council Approval of Adjustment in Rates by Change in CPI.

Commencing July 1, 2019, and annually thereafter, the hourly rates set forth on Exhibit A, shall be reviewed with respect to the percentage change in the Consumer Price Index (All Urban Consumers; Los Angeles-Riverside-Orange County). The

Page 341 of 353 ends

Page | 2
Will Kolbow
June 8, 2026
12459-0001\3262309v1.doc
calculation shall be made using the month of April over the month of April in the prior year. Upon such review, any annual adjustment shall require approval by the City Council.”
As you know, the United States Bureau of Labor Statistics eliminated the Los AngelesAnaheim-Riverside Consumer Price Index in 2018 and does not make the April data publicly available. Therefore, as we did last year, we have used the Riverside-San Bernardino, Ontario Index as the successor index to the Los Angeles-Riverside-Orange County Index and used the index data from March 2026 over March 2025 for purposes of calculating this year’s proposed rate adjustment. The spreadsheet attached as Attachment A demonstrates this calculation and shows the CPI change from the past year is 3.09% applicable to all rates.

Also attached as Attachment B, is a revised version of Exhibit A to the Agreement showing the changes in rates effective July 1, 2026.

As noted in our Legal Services Agreement, any adjustment in our firm’s rates will require the approval of the City Council.

Please let me know if you need any clarification or assistance from me in my private capacity in preparing or presenting this to the City Council. If you have any questions, please do not hesitate to contact me.

Very truly yours,
Steven L. Flower
cc: Darlene Gerdes, Assistant City Manager/City Clerk
Attachment(s)

Page 342 of 353 ends

12459-0001\3262309v1.doc
Attachment A
Spreadsheet showing CPI Changes

Page 343 of 353 ends

12459-0001\3262309v1.doc

Page 344 of 353 ends

12459-0001\3262309v1.doc
Attachment B
Revised Exhibit A to Legal Services Agreement

Page 345 of 353 ends

12459-0001\3262309v1.doc

EXHIBIT A

RICHARDS, WATSON & GERSHON

COMPENSATION RATE SCHEDULE

CITY OF CALIMESA AND THE SUCCESSOR AGENCY

TO THE CALIMESA REDEVELOPMENT AGENCY
EFFECTIVE JULY 1, 2026
General Municipal Services. This work consists of providing legal advice on municipal law matters, attendance at City Council and Commission meetings, workshops, staff meetings, preparation of routine ordinances and resolutions, and review and approval of standard agreements, and other services described in Section 2 of the Legal Services Agreement that are not listed under other categories of this Exhibit. The hourly rates for this work are:
7/1/25 7/1/26
Shareholder Rate $218 $225
Senior Attorney Rate $218 $225
Associate Rate $218 $225
Tort Defense Litigation. Defense or prosecution of personal injury, death or property damage litigation based on alleged negligence or dangerous conditions of public property. The hourly rates for this work are:
7/1/25 7/1/26
Shareholder Rate $286 $295
Senior Attorney Rate $264 $272
Associate Rate Per Schedule
General Litigation. Litigation involving defense or prosecution of writs of mandate, injunctions, breach of contract, inverse condemnation, eminent domain, election proceedings, or administrative proceedings, except for litigation services more specifically described elsewhere in this Exhibit.

The hourly rates for this work are:
7/1/25 7/1/26
Shareholder Rate $332 $342
Senior Attorney Rate $294 $303
Associate Rate Per Schedule

Page 346 of 353 ends

12459-0001\3262309v1.doc
Mobilehome Rent Control. Interpretation and implementation of the City's mobilehome rent control regulations. The hourly rates for this work are:
7/1/25 7/1/26
Shareholder Rate $286 $295
Senior Attorney Rate $264 $272
Associate Rate Per Schedule
Code Enforcement. Litigation initiated by the City to enforce the Calimesa Municipal Code or other State or local laws or regulations. The hourly rates for this work are:
7/1/25 7/1/26
All attorneys blended rate $257 $265
Land Use Projects. Advice concerning subdivision map applications, specific plan applications, zoning map and text applications, the drafting and negotiation of all development agreements, drafting and negotiation of land use entitlements for significant land use projects, specialized advice and representation on general plan, housing and zoning issues, and other related specialized legal advice and counsel. The hourly rates for this work are:
7/1/25 7/1/26
Shareholder Rate $332 $342
Senior Attorney Rate $294 $303
Associate Rate Per Schedule
Personnel and Labor Relations. Advice concerning employee hiring and termination, compensation and benefits, drafting, negotiating and amending employment agreements, labor negotiations, City internal administrative hearings relating to personnel and labor matters and advice compliance with City personnel policies, including but not limited to sexual harassment.

The hourly rates for this work are:
7/1/25 7/1/26
Shareholder Rate $306 $316
Senior Attorney Rate $257 $265
Associate Rate Per Schedule
Environmental. Legal work concerning state and federal hazardous waste laws, including CERCLA and NPDES, compliance audits, appearance before state and federal agencies

Page 347 of 353 ends

12459-0001\3262309v1.doc
concerning enforcement actions or permit applications, and litigation relating to such issues. The hourly rates for this work are:
7/1/25 7/1/26
Shareholder Rate $361 $372
Senior Attorney Rate $307 $317
Associate Rate Per Schedule
Successor Agency Counsel Services. General legal work for the Successor Agency to the Calimesa Redevelopment Agency, except work for the Agency that falls into other special service categories mentioned herein.
7/1/25 7/1/26
Shareholder Rate $307 $317
Senior Attorney Rate $280 $288
Associate Rate Per Schedule
Other Legal Services Outside of Section 2 or the Categories in this Exhibit. Legal services in specialized areas of the law, such as annexations and reorganizations, water rights, etc. 7/1/25 7/1/26
Shareholder Rate $314 $324
Senior Attorney Rate $278 $286
Associate Rate Per Schedule
Schedule of Associate Rates:
7/1/25 7/1/26
Third Year to Seventh Year Associates $262 $270
Second Year Associates $239 $246
First Year Associates $217 $223
Associate rates change annually based on Bar admission date.

Paralegal Rate:
7/1/25 7/1/26
Paralegal Rate $191 $197

Page 348 of 353 ends

12459-0001\3262309v1.doc
Bond Counsel, Disclosure Counsel and Issuer Counsel Services.

The Firm shall provide bond counsel, disclosure counsel and issuer counsel services in connection with the issuance of bonds or other securities by the City or Agency, if and when requested by the City or Agency. The compensation for those services shall be as follows:
(a) The Firm shall charge $341.00 per hour for any of these services. The maximum total fee charged for an issuance shall not exceed an amount that the City Manager deems fair and reasonable based upon generally accepted industry standards and practices. (b) The Firm's costs and expenses would be paid in accordance with Paragraph B of Section 5 of the Agreement.
(c) In the event the proceedings for issuance of the bonds are terminated before closing, we would expect to be paid for our services to the date of abandonment at the hourly rate set forth above, but the amount of that payment would be subject to reduction at the sole discretion of the City Manager.
(d) In the event the City or Agency forms or is a member of a joint powers authority which has the power to issue bonds or other securities, the Firm shall provide bond counsel, disclosure counsel and issuer counsel services to the joint powers authority in connection with the issuance of bonds or other securities, if and when requested by the joint powers authority, which for purposes of this Agreement shall, for purposes of this Agreement, be an Authority. The compensation for services in connection with service to the joint powers authority shall be as specified in subsections (a), (b) and (c) of this section of this Exhibit unless there is a separate contract or agreement with the joint powers authority that provides a fee schedule or rate.

Page 349 of 353 ends

SIXTH AMENDMENT TO THE AMENDED AND

RESTATED LEGAL SERVICES AGREEMENT BETWEEN

THE CITY OF CALIMESA, THE SUCCESSOR AGENCY TO

THE CALIMESA REDEVELOPMENT AGENCY AND

RICHARDS, WATSON & GERSHON, A PROFESSIONAL

CORPORATION
This Sixth Amendment (herein “Sixth Amendment”) is entered into this 15th day of June 2026 and is an amendment to that certain Agreement (herein “Agreement”) that was made and entered into on June 5, 2017 by and between the City of Calimesa, a California municipal corporation (“City”), the Successor Agency to the Calimesa Redevelopment Agency (“Successor Agency”) a California successor agency under the Redevelopment Dissolution Law, and the law firm of Richards, Watson & Gershon (“RWG”), a California Professional Corporation. For purposes of this Amendment, the City and Successor Agency are referred to herein as “City.” In consideration of the mutual promises set forth herein, the parties agree as follows:

R E C I T A L S
NOW, THEREFORE, the Parties agree as follows:

WHEREAS, on October 4, 2004, the parties agreed that RWG would be retained by the City and the former Calimesa Redevelopment Agency to perform legal services on the terms and conditions set forth in an Agreement of that same date; and WHEREAS, on July 1, 2006, the First Amendment to the Agreement became effective by which the rates for certain services were adjusted; and WHEREAS, on August 1, 2009, the Second Amendment to the Agreement became effective by which the rates for certain services were adjusted; and WHEREAS, on February 3, 2014, the Third Amendment to the Agreement became effective by which the rates for bond counsel, disclosure counsel and issuer counsel services were modified; and
WHEREAS, on July 5, 2016, the Fourth Amendment to the Agreement became effective by which the terms for payment of the rates for bond counsel, disclosure counsel and issuer counsel were further modified; and
WHEREAS, on June 5, 2017 the parties Amended and Restated the Agreement to set forth revised rates adjusted for inflation for general and special services provided by the Firm and to update other portions of the Agreement; and
WHEREAS, the City and Successor Agency desire to continue to retain RWG to provide legal services for the City, and RWG has agreed to provide such services, pursuant to the terms of this Agreement.

WHEREAS, RWG is qualified to and proposes to continue to provide such legal services and discharge the duties of City Attorney and General Counsel to the Successor Agency.

WHEREAS, On June 17th, 2019, the City Council approved an amendment to the Amended and Restated Agreement to revise Exhibit A – Compensation Rate Schedule to incorporate a CPI increase as provided for in Section 5B of the Amended and Restated Agreement.

Page 350 of 353 ends

WHEREAS, On June 20th, 2022, the City Council approved the Second Amendment to the Amended and Restated Agreement to revise Exhibit A – Compensation Rate Schedule to incorporate a CPI increase as provided for in Section 5B of the Amended and Restated Agreement.

WHEREAS, On July 17th, 2023, the City Council approved the Third Amendment to the Amended and Restated Agreement to revise Exhibit A – Compensation Rate Schedule to incorporate a CPI increase as provided for in Section 5B of the Amended and Restated Agreement.

WHEREAS, On June 16th, 2024, the City Council approved the Fourth Amendment to the Amended and Restated Agreement to revise Exhibit A – Compensation Rate Schedule to incorporate a CPI increase as provided for in Section 5B of the Amended and Restated Agreement.

WHEREAS, On June 16th, 2025, the City Council approved the Fifth Amendment to the Amended and Restated Agreement to revise Exhibit A – Compensation Rate Schedule to incorporate a CPI increase as provided for in Section 5B of the Amended and Restated Agreement WHEREAS, the City and RWG now desire to amend the Amended and Restated Agreement to revise Exhibit A – Compensation Rate Schedule to incorporate a CPI increase as provided for in Section 5B of the Amended and Restated Agreement.

Section 1. Section 5A (Compensation Rates) is hereby amended to incorporate a revised Exhibit A – Compensation Rate Schedule attached hereto. The revised Compensation Rate Schedule reflects an “adjustment in rates by change in CPI” as provided for in Section 5B of the Amended and Restated Agreement.

Section 2. Except as otherwise amended in this Sixth Amendment, the remaining provisions of the Amended and Restated Agreement shall remain in full force and effect.

IN WITNESS WHEREOF, City and Consultant have executed this Sixth Amendment to the Agreement the day and year first above written.

IN WITNESS WHEREOF, the parties have caused their duly authorized representatives to sign below.

CITY OF CALIMESA
________________________________

JEFF CERVANTEZ
MAYOR

SUCCESSOR AGENCY TO THE CALIMESA REDEVELOPMENT AGENCY
________________________________

JEFF CERVANTEZ

CHAIRPERSON

Page 351 of 353 ends

Attest:
________________________________

DARLENE GERDES

CITY CLERK/SECRETARY

RICHARDS, WATSON & GERSHON,
a Professional Corporation
________________________________

KAYSER SUME

CHAIRMAN, BOARD OF DIRECTORS

Page 352 of 353 ends

CITY COUNCIL MEETING
Agenda Report
Agenda Item No. 16.

SUBJECT: Closed Session Items
MEETING DATE: June 15, 2026
PREPARED BY: Darlene Gerdes, Deputy City Manager/City Clerk Will Kolbow, City Manager
RECOMMENDATION:

That the City Council meet in Closed Session for the item as follows:

A. CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code § 54957.6). City Negotiator: Will Kolbow, City Manager and Darlene Gerdes, Deputy City Manager/City Clerk/Human Resources.

Represented Employees: Calimesa Professional Firefighters Association ATTACHMENTS:

None

Page 353 of 353 ends

Calimesa City CouncilJune 15, 2026

Calimesa City Council
June 15, 2026