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of CALIPATRIA
CITY
1919
AGENDA
Special Meeting of the Calipatria City Council
City Council Chambers
125 North Park Avenue
Calipatria California 92233
Thursday, December 19, 2024
Closed Session at 5:30 pm
Open Session at 6:00 pm
esse Llanas, Fire Chie
heryl Fowler, Police Chie
Sylvia Chavez, Council Penter Edgar Self, Public Work Director red Beltran, Council Member
Jesse Rivas. Council Member
NOTICE TO THE PUBLIC
'his is a public meeting. Any member of the public is invited to attend. The Calipatri ity Council welcomes public input during the public comment period of the sessions 5:30 P.M. CLOSED SESSION
CALL TO ORDER:
ROLL CALL:
PUBLIC COMMENTS FOR CLOSED SESSION ITEMS: Any member of the public wishing to address the City Council on any items appearing on the closed session agenda may do so at this time. Pursuant to State Law, the City Council may not discuss or take action on issues not on the meeting agenda. (Government Code Section 54954.2) There is a time limit of three (3) minutes for anyone wishing to address the City Council on these matters.
CITY COUNCIL ADJOURNS TO CLOSE SESSION
CONFERENCE WITH LEGAL COUNSEL:
1. POTENTIAL LITIGATION
Two Cases
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CITY COUNCIL CONVENES TO OPEN SESSION
6:00 P.M. OPEN SESSION
CALL TO ORDER:
ROLL CALL:
PLEDGE OF ALLEGIANCE & INVOCATION:
CITY ATTORNEY: REPORT ON CLOSED SESSION ACTION
ADJUSTMENIS TO THE AGENDA: The City Council will discuss the order of the agenda, may amend the order, add urgent items and or remove items from the consent calendar prior to that portion of the agenda. For the purpose of the official city record, the City Council may take care of these issues by entertaining a formal motion.
MOTION: SECOND: ROLL CALL VOTE:
PUBLIC COMMENTS: The City Council welcomes your input. Please remember to shut off all cell phones. Now is the time for any member of the public to speak to the Council. If there is an item on the agenda on which you wish to be heard, we ask that you please step to the podium and state your name and address for the record.
For matters not appearing on the agenda: If you wish to address the City Council concerning a matter and or any item not on the agenda but is within the City Council's jurisdiction you may do so now. We ask that you please step to the podium and state your name and address for the record.
The Mayor reserves the right to place a time limit of three (3) minutes on each person's presentation. It is requested that longer presentations be submitted to the City Clerk in writing 48 hours before the meeting.
CONSENT AGENDA: The items appearing under the Consent Agenda will be acted upon by the City Council in one motion without discussion. Should any Council member or other person wish to discuss any item, they may request that the item be removed from the Consent Agenda and placed on the REGULAR BUSINESS Agenda.
1. Continued Delta Street Lift Station Emergency
2. Approval of City Council Minutes - Oct 2nd,
3. Institute for Local Government - MOU
4. Warrants - Oct 29th - Nov 29th 2024
MOTION: SECOND: ROLL CALL VOTE
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REGULAR BUSINESS:
1) Adopt Resolution- 24-41 - The Holt Group
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALIPATRIA
APPROVING THE AWARD OF CONSTRUCTION CONTRACT FOR THE DELTA STREET PUMP STATION LOCATED ON 440 WEST MAIN STREET
WHEREAS, the proposed improvements for the Delta Street Pump Station received a total of $1,500,000 through the Regional Utilities Supporting Housing (RUSH) for the construction phase; and
WHEREAS, the proposed improvements for the Delta Street Pump Station also received a total of $1,000,000 through the American Rescue Plan Act (ARPA) for the construction phase; and
WHEREAS, the proposed improvements for the Delta Street Pump Station also received a total of $200,000 through the (NADBank) for the construction phase; and WHEREAS, the total funds available for construction of the project is $2,700,000; and
WHEREAS, the design has been completed, project advertisement for bidding has been published in newspaper, pre-bid conference at City Hall has been held, and final addendum has been issued as of December 9, 2024; and
WHEREAS, the project went out to bid in December 2024 and received two (2) bids with the most responsive and responsible being in the amount of $1,694,000.00; and NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Calipatria hereby;
Certifies that the above recitals are true and correct; Approve an Award of Contract to Pacific Hydrotech Corp. in the amount of $1,694,000.00 to rehabilitate the Delta Street Pump Station Project; and
3. Authorize the City Manager to approve necessary Change Orders not to exceed $169,400.00.
4. Approve a Task Order with The Holt Group, Inc. for design, bidding, labor compliance, grant administration, and construction management for $232,000.00.
5. Certifies that the City will have the sufficient funds to operate and maintain the project; and
6. Directs its management and engineering staff to ensure all federal and state- funded projects are carried out in a timely manner as per the requirements of AB 1012 and the directive of the City Council.
MOTION: SECOND: ROLL CALL VOTE:
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2) Adopt Resolution 24-42 L. Gutierrez City Manager
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALIPATRIA
APPOINTING A COUNCILMEMBER AND AN ALTERNATE AS A CITY MEMBER
FOR LAFCO
WHEREAS, the Imperial Local Agency Formation (LAFCO) statutes require two full time appointments representing the local cities; and WHEREAS, Maria Nava-Froelich was appointed to represent the City of Calipatria; and her term for LAFCO will end April 2024; and THEREFORE BE IT BE RESOLVED that the city council of the City of Calipatria appoint as an commissioner and as
the alternate for the city; and
MOTION: SECOND: ROLL CALL VOTE:
3) Adopt Resolution 24-43 L. Gutierrez City Manager
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALIPATRIA
AUTHORIZING THE CITY CLERK TO DESTROY RECORDS SUBJECT TO THE
APPROVAL OF THE CITY ATTORNEY
WHEREAS, the City is in possession of certain records that are no longer necessary for the efficient conduct of the City's business; and WHEREAS, the cost of storing these records is an inefficient use of City funds; and
WHEREAS, State law provides that records of this nature may be destroyed pursuant to the approval of the City Council and approval by the City Attorney:
NOW THEREFORE be it resolved that the City Clerk may destroy the following records, subject to prior approval of the City Attorney:
1. Emergency response records maintained by the Fire Department that were created more than five years prior to the date of this resolution;
2. Records related to the management and maintenance of City vehicles and equipment for vehicles and equipment that are no longer in the City's inventory that are older than five years prior to the date of this resolution;
3. FPPC Forms/Form 700 for reporting parties that are no longer in office that are older than seven years prior to the date of this resolution;
4. Personnel records for former employees that have are older than seven years after the former employee's separation from City employment;
5. Records related to revenue collected by the City that are older than six years prior to the date of this resolution;
6. Payroll records that are more than seven years old;
7. Accounts payable and receivable records that are more than seven years old;
8. Records pertaining to required public notices of City activities that are more than four years old;
9. Insurance records that are more than four years old; 121924 SPC AGN
10. Records relating to audits of the City's finances that are more than seven years old;
11. Records pertaining to contracts and leases that have expired or have otherwise been terminated that are older than seven years following the expiration or termination of the contract or lease; and
12. Police department records related to criminal investigations that are more than seven years old.
The permission granted herein is discretionary, not mandatory, the City Manager or a Department Head may retain certain records that meet the criteria for destruction should be retained regardless of this resolution, if in the discretion of the City Manager or Department Head in question that it is in the best interests of the City to retain the records in question.
MOTION: SECOND: ROLL CALL VOTE:
DISCUSSION/DIRECTION
1) Planning Commission: L. Gutierrez City Manager
Term Limits
Stipend
2) Traffic Advisory: L. Gutierrez City Manager
STAFF and COUNCIL REPORTS:
ADJOURNMENT:
The next regular scheduled meeting of the City of Calipatria City Council is Tuesday, January 7, 2025, at 6:00 pm
MOTION: SECOND: VOTE:
I, CATHERINE J. HOFF, City Clerk of the City of Calipatria, California, DO HEREBY CERTIFY that the agenda was duly posted at Calipatria City Hall, 125 Park Avenue, Calipatria, California and on the City of Calipatria's website not less than 24 hours prior to the meeting per Government Code 54954-2.
Dated: December 18, 2024
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CONSENT AGENDA # 1.
1919
CALIPATRIA CITY COUNCIL AGENDA ITEM
Date Submitted: December 18, 2024
Submitted By: Edgar Self, Public Works Director
Council Meeting Date: December 19, 2024
CONSENT~ DELTA PUMP STATION EMERGENCY
Subject: Delta Pump Station Emergency
The Delta Pump Station continues to operate under emergency resolution until repairs are completed.
With the City Council approval of the NADBank Grant Execution on 04.09.2024, NADBank has authorized the City to proceed with ordering the new pump ($65,008.00 plus tax) and to proceed with the rebuild of the two existing pumps ($45,000 estimated plus tax). The lead time per the manufacture for the new pump is 30-34 working weeks. The cost for the pump and rebuilds will be reimbursed by the $250,000 grant funding. As a reminder, the City will have a matching of 10% to the cost of the Delta Pump Station Project.
The Delta Pump Station continues to operate under emergency resolution until repairs are completed. There is still concern with the facility structure. The city is working with the engineers for repairs, replacement, and the repair project has gone out to bid. The electrical replacement has been completed at this time. NADBank funding will be used for the replacement of pumps, piping, valves, checks and stairs at the lift station dry well side. Al parts are in for the piping replacement and staff is working to drop the level in the well to plug and drain the system to begin work. The new pump is scheduled to arrive in February.
To date expenses are as follows:
Pump $70.046.12
Staircase Replacement: $26,845.03
Electrical: $83,146.81
Piping and valves: $46,549.30
Total expenses paid to date: $226,587.26 (Use of ARPA funding) #
CONSENT AGENDA 2
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1919
TENTATIVE MINUTES
Special Meeting of the Calipatria City Council
City Council Chambers
125 North Park Avenue
Calipatria California 92233
Tuesday, October 2, 2024
Open Session at 6:00 pm
Sylvia R. Chavez, Mayor Laura Gutierrez, City Manager Jesse Llanas, Fire Chief Michael Luellen, Mayor Pro-Tem Gilbert G. Otero, City Attorney Cheryl Fowler, Police Chief Javier Amezcua, Council Member Catherine Hoff, City Clerk Edgar Self, Public Work Director Fred Beltran, Council Member
Maria Nava-Froelich, Council Member
ROLL CALL: Amezcua, Chavez, Beltran, N-Froelich (absent), Luellen * Arrived *6:04pm
NOTICE TO THE PUBLIC
This is a public meeting. Any member of the public is invited to attend. The Calipatria City Council welcomes public input during the public comment period of the sessions.
FLAG SALUTE : Luellen INVOCATION: Otero
ADJUSTMENTS TO THE AGENDA: The City Council will discuss the order of the agenda, may amend the order, add urgent items and or remove items from the consent calendar prior to that portion of the agenda. For the purpose of the official city record, the City Council may take care of these issues by entertaining a formal motion.
MOTION: Beltran SECOND: Amezcua ROLL CALL VOTE: Carried PUBLIC COMMENTS: The City Council welcomes your input. Please remember to shut off all cell phones. Now is the time for any member of the public to speak to the Council. If there is an item on the agenda on which you wish to be heard, we ask that you please step to the podium and state your name and address for the record. 1) Jesse Rivas- 349 w. Alexander St-good evening- lots of information Calipatria Happenings- also a member of the traffic advisory committee- would like to get it going again and invite residents on social media for ideas for improving the traffic flow; also police is getting a radar gun-mayor Chavez to Jesse, decide on a date and get a flyer out. 100224SPCMIN
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For matters not appearing on the agenda: If you wish to address the City Council concerning a matter and or any item not on the agenda but is within the City Council's jurisdiction you may do so now. We ask that you please step to the podium and state your name and address for the record.
The mayor reserves the right to place a time limit of three (3) minutes on each person's presentation. It is requested that longer presentations be submitted to the City Clerk in writing 48 hours before the meeting.
PROCLAMATIONS:
1) APPROVE/disapprove Proclamation 24-03- L. Gutierrez- City Manager- CITY OF CALIPATRIA, IMPERIAL COUNTY CALIFORNIA, PROCLAMATION 24-03 A PROCLAMATION RECOGNIZING OCTOBER 2024 AS BREAST CANCER
AWARENESS MONTH
WHEREAS, October is National Breast Cancer Awareness Month, which is an annual campaign to increase awareness of breast cancer and encourage annual mammography screenings; and
WHEREAS, those recognizing National Breast Cancer Awareness Month remain dedicated to increasing public knowledge about the importance of early detection of breast cancer and its treatment; and
WHEREAS, the national Cancer Institute estimates that in the United States more than 310,720 new cases of breast cancer in females will be diagnosed in 2024; and WHEREAS, one in eight women in the United States will develop breast cancer in her lifetime; and
WHEREAS, when breast cancer is detected early and is in the localized stage, the five year survival rate for women is 99%; and
WHEREAS, there are many organizations that continue working to find better ways to prevent, detect, and treat breast cancer, and to improve the quality of life of patients and survivors; and
WHEREAS, it is important to celebrate breast cancer survivors and to remember those lost to this disease;
NOW THEREFORE, we, the City of Calipatria City Council, do hereby recognize October 2024 as Breast Cancer Awareness Month and encourage all citizens to increase their awareness of breast cancer, the importance of early detection, and the advancements in breast cancer treatment.
MOTION: Luellen SECOND: Amezcua ROLL CALL VOTE: Carried 2) APPROVE/disapprove Proclamation 24-04 L. Gutierrez City Manager- CITY OF
CALIPATRIA OFFICE OF THE MAYOR STATE OF CALIFORNIA
PROCLAMATION 24-04 (presented to Jenna Loper and John Hisel) WHEREAS, approximately 1 in every 775 babies in the United States is born with Down Syndrome, representing as estimated 5,000 people a year; and WHEREAS, Down Syndrome is the most frequently occurring chromosomal disorder and is the leading cause of intellectual and developmental delay in the U.S. and in the world; and
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WHEREAS, possessing a wide range of abilities, people with Down Syndrome are active participants in educational, occupational, social and recreational circles of our communities; and
WHEREAS, individuals with Down Syndrome should have equal opportunity to achieve the universally desired goals of self-fulfillment, pride in their achievements, inclusion in their communities and reaching their fullest potential; and WHEREAS, quality education programs, a stimulating home environment, good health care, and positive support form family, friends, and the community enable people with Down Syndrome to lead fulfilling and productive lives; and WHEREAS, the City of Calipatria encourages all citizens to work together to promote respect and inclusion of individuals with Down Syndrome and to celebrate their accomplishments and contributions;
NOW THEREFORE, 1, Sylvia R. Chavez, Mayor of the City of Calipatria, California, do hereby proclaim the month of October 2024, as "Down Syndrome Awareness Month"
MOTION: Luellen SECOND: Amezcua ROLL CALL VOTE: Carried
INFORMATION REPORT
Police Chief Fowler- Presentation of new police badges-see proclamation
DISCUSSION/DIRECTION
1) Direction for 120 home development-expired contract. L. Gutierrez City Manager I have three developers interested in the property- direction given to move forward STAFF and COUNCIL REPORTS:
Self: direction given to move forward on Rademacher Park Llanas: Code enforcement has been issuing door hangers for clean-up; it's going well.
Fowler: Just recognizing the proclamation's for Down Syndrome and breast cancer, Calipatria is the first city to have badges honoring this. also selling badges for $15 each Otero: nothing to report
Luellen: spoke with the Senator and he will rewrite the lithium bill Amezcua: nothing to report
Gutierrez: there will be a Town Hall meeting on the gih at 6pm in the Community Center Chavez: had a bus tour to Niland-what are the current challenges for the cities? "BOOST- SoCal Gas awarded the city $50k 'Stanford grant
ADJOURNMENT:
The next regular scheduled meeting of the City of Calipatria City Council is Tuesday, October 15, 2024, at 6:00 pm
I, CATHERINE J. HOFF, City Clerk of the City of Calipatria, California, DO HEREBY CERTIFY that the agenda was duly posted at Calipatria City Hall, 125 Park Avenue, Calipatria, California and on the City of Calipatria's website not less than 72 hours prior to the meeting per Government Code 54954-2.
Dated: October 1, 2024; posted
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CONSENT AGENDA
LOCAL GOVERNMENT
MEMORANDUM OF UNDERSTANDING
For
TECHNICAL ASSISTANCE, EDUCATION, and TRAINING
Between
CITY OF CALIPATRIA
And
INSTITUTE FOR LOCAL GOVERNMENT
IN WITNESS WHEREOF, the Parties have executed this Memorandum of Understanding as of the day and year of the last signature indicated below.
By:
Laura Gutierrez
City Manager
City of Calipatria
Date:
By:
Erica Manuel
CEO & Executive Director
Institute for Local Government
Date:
MEMORANDUM OF UNDERSTANDING
This Memorandum of Understanding (MOU) is entered into by and between the Institute for Local Government (ILG) and the City of Calipatria (Local Agency) (hereinafter collectively referred to as the "Parties").
1. PURPOSE
The purpose of this MOU is to establish the framework through which the parties will collaborate and to articulate the specific objectives of the partnership, as well as the roles and responsibilities of each party to accomplish those objectives.
2. BACKGROUND
WHEREAS, ILG has developed real-world expertise to help local governments navigate complex issues, increase their capacity, and build trust in their communities.
WHEREAS, ILG is partnering with the California Strategic Growth Council to administer the BOOST Program in the Imperial Valley Region; and the Local Agency has been selected to participate in the BOOST Program.
WHEREAS, the BOOST Program was designed to help local agencies:
a. Build awareness of funding opportunities available to address variety of city needs including but not limited to economic development, transportation, climate, infrastructure, workforce development, etc.
b. Organize projects to be best positioned to meet goals. c. Optimize existing resources and build more capacity. d. Strengthen relationships with key stakeholders and identify new opportunities for regional engagement and collaboration.
e. Facilitate the compliance process arounds required planning documents including but not limited to housing element, local hazard mitigation plan and environmental justice.
WHEREAS, ILG is committed to helping local governments in the region access state and federal funding to address local infrastructure needs, enhance internal capacity, and support a variety of other local priorities by providing right-sized assistance so they can better navigate through complex issues and create healthier, more prosperous communities.
NOW, THEREFORE, the undersigned Parties agree as follows:
3. OBJECTIVES
The objectives of this MOU are as follows:
a. To allow the Parties to engage in discussion, collaborate and identify activities of mutual interest.
b. Where appropriate and as mutually agreed upon, to jointly seek sources of external support to fund these planned collaborative efforts.
c. To make available to other jurisdictions best practices that are discovered through their collaboration, and to share information that will expand the knowledge base and improve outcomes for all California communities.
4. EXPECTATIONS OF BOTH PARTIES
a. ILG Responsibilities. ILG and its partner team will conduct the following activities:
i. Support & Planning: ILG will offer the Public Agency one-on-one coaching that includes staff trainings, stakeholder engagement, and development of a realistic and sustainable implementation plan.
ii. Consultation: ILG and its partner team will support the Public Agency in identifying local projects, partners, and work closely with the Local Agency to identify funding sources through grants and other creative funding mechanisms. iii. Training & Technical Assistance: ILG and its partner team will assess the specific training, education, and technical assistance needs of the Local Agencies within the Imperial Valley Region and offer trainings to help address those needs and build ongoing capacity.
b. Joint Responsibilities. Each party agrees to the following joint responsibilities:
i. Key Contacts: Each party will appoint a key contact person for the BOOST Program partnership.
Regular & Timely Communication: These key contacts will maintain frequent communication to facilitate cooperation under this MOU. iii. Established Timelines & Deadlines: These key contacts will work together to determine appropriate timelines for project updates and status reports throughout the program period. Agreed upon activities, projects and outcomes related to this partnership will be specified in "Appendix A" of this document. iv. Communication: Each Party will collaborate on all communication and messaging associated with this program and its activities.
5. ASSURANCES
a. Each party hereby assures and represents that it:
i. Has all requisite power and authority to execute this MOU. ii. Is committed to working collaboratively to meet the responsibilities specified in this MOU to improve likelihood BOOST Program success.
111. Will comply with all the terms of the BOOST Program and all applicable Federal and State laws and regulations.
6. REPORTING
Upon completion of the BOOST Program, ILG will provide a closing report, which outlines key activities and outcomes for the Local Agency.
7. FUNDING
This MOU does not necessarily anticipate any present exchange of monies between parties or guarantee specific funding.
8. RELATIONSHIP
It is understood and agreed that this MOU is not a contract of employment and does not create an employer-employee relationship between ILG and the Public Agency. Neither Party is authorized to bind the other to any contracts or other obligations without the express written consent of both Parties.
9. INDEMNIFICATION
To the fullest extent permitted by law, ILG shall indemnify, defend (with counsel acceptable to the Public Agency, and hold harmless the Public Agency and its elected and appointed officers, officials, employees, agents, contractors and consultants (collectively, the "Public Agency Indemnitees") from and against any and all liability, loss, damage, claims, expenses and costs (including, without limitation, reasonable attorneys' fees and costs of litigation) (collectively, "Liability") arising out of or in connection with ILG's performance under this MOU, except such Liability caused by the gross negligence or willful misconduct of the Public Agency Indemnitees.
10. EFFECTIVE DATE/DURATION/TERMINATION
This MOU is at-will and may be modified by mutual consent of authorized officials from either party. This MOU shall become effective upon signature by the authorized officials from each organization and will remain in effect until modified or terminated by any one of the parties by mutual consent. In the absence of mutual agreement by the authorized officials, this MOU shall end upon the expiration of the BOOST Project period, on or around June 1, 2026.
APPENDIX A.
Based on discussions between ILG and the Public Agency, the following are priorities for this partnership and potential activities that may achieve the desired outcomes.
SCOPE OF ACTIVITIES
1. Support the city in identifying funding opportunities and provide grant writing support with a specific focus on transportation, parks and recreation, and other community amenities.
2. Support the city in identifying funding and developing partnerships to improve water and wastewater infrastructure.
3. Provide research, grant support, and partnership development for housing development.
4. Promote environmental justice by supporting the development of the city's Climate Resiliency District and Environmental Justice Element.
5. Provide trainings to improve public engagement, leadership skills, and staff capacity.
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CONSENT AGENDA
CITY OF CALIPATRIA
Warrants for Council Meeting
Thursday, December 19, 2024
OPERATING ACCOUNT: AMOUNTS:
US Bank ~ General Account #5465
11/04/24 CK# 6705 $3,382.61
11/08/24 CK# 6706 - 6727 $77,996.86
11/22/24 CK# 6728 - 6764 $732,164.46
Grand Total: $813,543.93
VOIDED CHECKS:
11/08/24 CK# 6714 Larry Bertussi Construction (incorrect vendor) INFORMATION CARRY OVER:
ABSTAIN:
07/05/18 CK# 6761 Freddie Beltran Jr
Michael Luellen, Mayor Javier Amezcua, Mayor Pro-Tem
Sylvia R. Chavez, Councilmember Fred Beltran, Councilmember Jesse Rivas, Councilmember
City of Calipatria 12/18/2024 3:30pm
Page Accounts Payable Check Register Report - US Bank Branch-158300185465 For The Date Range From 10/29/2024 TO 11/29/2024
For All Vendors And For Outstanding Checks - Computer Generated Check#/ Type Date Vendor Name Amount Status
eCheck ID
6705 © 11/4/2024 779 Smith-Kandal Insurance Agency $3,382.61 Invoice Nbr - Description GL Account Amount
5465 - Endorsement for EBRK Effective 3/21/2024 01-17-7009 $3,382.61 6706 © 11/8/2024 7 AFLAC $183.90
Invoice Nbr - Description GL Account Amount
838719 - October 2024 01-00-2004 $183.90
6707 C 11/8/2024 57 Imperial Irrigation District $10,412.65 Invoice Nor - Description GL Account Amount
50001613/11/1/2024 - St Lights 10-00-7013 $1,523.26
50132978/11/4/2024 - 440 W Main St 14-00-7013 $12.34
50675282/11/4/2024 - 106 W Lindsey Rd 06-06-7013 $7,828.87 50892491/11/4/2024 - 440 W Main St 06-06-7013 $502.86
50900482/11/4/2024 - 440 W Main St A/PRT HNGR 01-50-7013 $545.32 6708 C 11/8/2024 109 Underground Service Alert/SC $39.60 Invoice Nbr - Description GL Account Amount
1020240094 - Marking for sewer 06-06-7013 $39.60
6709 C 11/8/2024 143 Zendejas Hardware $501.51
Invoice Nbr - Description GL Account Amount
873934 - Airport - Shop, maintenance & repairs 01-50-7104 $27.70 873883 - Airport 14-00-7606 $16.15
874010 - Airport - Shop, maintenance & repairs 01-50-7104 $25.85 873995 - Airport - Shop, maintenance & repairs 01-50-7104 $41.68 873874 - Airport - Shop, maintenance & repairs 01-50-7104 $19.37 873868 - Airport - Shop, maintenance & repairs 01-50-7104 $24.36 873398 - City Hall 01-80-7104 $8.61
873500 - PW-Hanger 14-00-7606 $6.44
873503 - PW - Lift Station 06-06-7606 $40.95
873484 - PW- Lift Station 06-06-7606 $17.36
873333 - PW - Shop supplies 01-50-7605 $29.93
873735 - Airport fence repair 14-00-7606 $23.68
873849 - Airport - Shop, maintenance & repairs 01-50-7104 $219.43 6710 C 11/8/2024 231 Rain for Rent Imperial $8,524.81
Invoice Nor - Description GL Account Amount
2071610 - Purchase and setup of pipes and fittings 75-00-8018 $7,509.95 for bypass line.
2071607 - Purchase and setup of pipes and fittings 75-00-7613 $1,014.86 for bypass
6711 C 11/8/2024 470 McNeece Bros. Oil Company, Inc. $2,400.02 Invoice Nor - Description GL Account Amount
913462 - Public Works - Fuel 01-16-7015 $278.58
913462 - Public Works - Fuel 06-06-7015 $318.57
913462 - Public Works - Fuel 01-90-7015 $318.57
913462 - Public Works - Fuel 75-00-7015 $1,059.55
City of Calipatria 12/18/2024 3:30pm
Page Accounts Payable Check Register Report - US Bank Branch-158300185465 For The Date Range From 10/29/2024 To 11/29/2024
For All Vendors And For Outstanding Checks - Computer Generated Check#/ Type Date Vendor Name Amount Status
eCheck ID
913462 - Public Works - Fuel 01-40-7015 $424.75
6712 C 11/8/2024 652 County of San Diego, RCS $590.00
Invoice Nbr- Description GL Account Amount
25CALIFDN04 - FD- Monthly radio service 01-26-7003 $590.00 6713 C 11/8/2024 724 Brenntag Pacific, Inc $2,919.37
Invoice Nbr - Description GL Account Amount
BPI472638 - Chemicals 06-06-7060 $2,919.37
6715 © 11/8/2024 906 Sparkletts $114.81
Invoice Nbr - Description GL Account Amount
9575554110124 - PW- Drinking Water 01-90-7013 $38.37
9442717110124 - CH-Drinking Water 01-80-7013 $76.44
6716 C 11/8/2024 1020 AM Copiers, Inc $65.50
Invoice Nbr-Description GL Account Amount
IN6140 - Kyocera/3554ci 01-16-7001 $65.50
6717 © 11/8/2024 1130 Babcock Laboratories, Inc. $10.00 Invoice Nbr - Description GL Account Amount
SINV112376 - Late fees 06-06-7107 $10.00
6718 © 11/8/2024 1135 Vadim Municipal Software Inc. $165.44 Invoice Nbr - Description GL Account Amount
403300 - Utility Billing 06-06-7003 $7.72
421450 - Utility Billing 09-00-7003 $75.00
421450 - Utility Billing 06-06-7003 $75.00
403300 - Utility Billing 09-00-7003 $7.72
6719 C 11/8/2024 1140 Raul Bernal $58.29
Invoice Nbr - Description GL Account Amount
October 2024 - October Mileage Reimbursement 06-06-6015 $58.29 6720 C 11/8/2024 1155 VESTIS $44.49
Invoice Nor - Description GL Account Amount
5220435613 - PW Uniforms 01-80-7106 $16.13
5220435613 - PW Uniforms 01-40-7929 $5.96
5220435613 - PW Uniforms 01-90-7929 $15.24
5220435613 - PW Uniforms 06-06-7929 $4.47
5220435613 - PW Uniforms 01-80-7929 $2.69
6721 C 11/8/2024 1184 Capital One Trade Credit $125.33
Invoice Nor - Description GL Account Amount
J76457 - Switch for WWTP Water Pump & Ice for 06-06-7017 $125.33 samples
6722 C 11/8/2024 1195 L. N. Curtis & Sons $165.49
Invoice Nbr - Description GL Account Amount
INV878067 - FD- SCBA Parts 01-26-7013 $165.49
City of Calipatria 12/18/2024 3:30pm
Page Accounts Payable Check Register Report - US Bank Branch-158300185465 For The Date Range From 10/29/2024 To 11/29/2024
For All Vendors And For Outstanding Checks - Computer Generated Check # / Type Date Vendor Name Amount Status
eCheck ID
6723 C 11/8/2024 1220 Roberto Orozco $91.12
Invoice Nor - Description GL Account Amount
October 2024 - October Mileage Reimbursement 06-06-6015 $91.12 6724 © 11/8/2024 1257 Brawley Analytical, Inc, $139.50
Invoice Nbr - Description GL Account Amount
000687 - WWTP-Testing 06-06-7107 $139.50
6725 C 11/8/2024 1304 Centurion Coin & Emblem $395.73
Invoice Nor - Description GL Account Amount
24-11-008 - Purchase of New Dept. Patches 01-26-7013 $395.73 6726 C 11/8/2024 1318 Kidder Mathews of California $4,500.00 Invoice Nor - Description GL Account Amount
41635 - Appraisal - Two Calipatria Land Parceis 01-17-7017 $4,500.00 Ref # AC24-370
6727 © 11/8/2024 1319 Western Water Works Supply Company $46,549.30 Invoice Nor - Description GL Account Amount
1408842-00 - Repair materials for Delta Pump 75-00-7013 $46,549.30 Station (NADBank funding)
6728 C 11/22/202 14 Calipatria Firefighters Assoc. $86.35 Invoice Nbr - Description GL Account Amount
Pay 10/28-1110, 2024 - CFA Dues Runt1613. 01-00-2605 $86.35 6729 C 11/22/202 16 City of Brawley $8,066.33
Invoice NbE - Description GL Account Amount
November 2024 - Dispatch Services - November 01-25-7003 $4,033.17 November 2024 - Dispatch Services - November 01-26-7013 $4,033.16 6730 11122/202 57 Imperial Irrigation District $3,899.35 Invoice Nor - Description GL Account Amount
5000164/11/5/2024 - 102 E Main St 01-90-7013 $13.01
50900482/11/5/2024 - 440 W Main St A/PRT HNGR 01-50-7013 $545.32 50508779/11/5/2024 - 402 E California St 01-09-7013 $73.47 50471659/11/5/2024 - 140 W Main St 01-25-7013 $566.01
50001623/11/5/2024 - Sorenson S/O Fern 01-90-7013 $12.34 50001664/11/5/2024 - 286 E Alexandria 01-80-7013 $26.54 50291961/11/5/2024 - HWY 111 and Main St Clock 10-00-7013 $202.08 50001651/11/5/2024 - 105 S Lake 01-90-7013 $12.67
50001641/11/5/2024 - 125 N Park 01-26-7013 $608.27
50001641/11/5/2024 - 125 N Park 01-80-7013 $608.28
50001635/11/5/2024 - 515 S Sorenson 01-50-7013 $84.33
50160541/11/5/2024 - C/O Alexandria and W/S 06-06-7013 $12.34 International
50001609/11/5/2024 - 190 Ball Park 01-90-7013 $333.70
50001605/11/5/2024 - 190 City Hall 01-80-7013 $636.66
City of Calipatria 12/18/2024 3:30pm
Page Accounts Payable Check Register Report - US Bank Branch-158300185465 For The Date Range From 10/29/2024 To 11/29/2024
For All Vendors And For Outstanding Checks - Computer Generated Check#/ Type Date Vendor Name Amount Status
eCheck ID
50001659/11/5/2024 - 210 N Railroad Pal BLDG 01-80-7013 $164.33 6731 C 11/22/202 130 Reliastar Life Insurance Company of New York $16.12 Invoice Nor - Description GL Account Amount
12A7009955 - Spence - November 2024 01-00-2004 $16.12
6732 C 11/22/202 143 Zendejas Hardware $1,093.77
Invoice No - Description GL Account Amount
874319 - PW. Repair - Maintenance 01-80-7017 $623.85
874088 - FD- Computer cleaning duster 01-26-7001 $9.69
874370 - PW- Repair - Maintenance 01-80-7104 $63.48
874217 - PW- Repair - Maintenance 01-50-7104 $7.20
874205 - PW- Repair - Maintenance 01-50-7104 $24.00
874190 - PW- Repair - Maintenance 01-50-7104 $19.15
874187 - PW- Repair - Maintenance 01-50-7104 $310.22
874044 - PW- Repair - Maintenance 01-40-7017 $20.46
873837 - Fire Dept. Supplies needed 01-26-7013 $15.72
6733 C 11/22/202 165 El Centro Motors $1,381.17
Invoice Nor - Description GL Account Amount
6372339 - CM vehicle maint. 01-16-7606 $1,381.17
6734 © 11/221202 193 Calipatria Police Employees Association $75.00 Invoice ND°. Description Amount
GL Account
Payroll 10/28-11/10, 2024 - CPOA Dues Run# 01-00-2007 $75.00 1613, 2024
6735 C 11/22/202 195 City of Calipatria $116.80
Invoice Nbr-Description GL Account Amount
Payroll 10/28-11/10, 2024 - UB Employee 01-00-2011 $58.40 Run#1613, 2024 (Hoff, Navarro, Quintana.
Spence, Torres)
Payroli 10/28-11/10, 2024 - UB Employee 06-00-2011 $58.40 Run#1613, 2024 (Hoff, Navarro, Quintana
Spence, Torres)
6736 © 111221202 339 California Department of Child Support Services $223.84 Invoice Nbr - Description GL Account Amount
Payroll 10/28-11/10, 2024 - Child Support: 01-00-2010 $223.84 Run#1613.2024
6737 © 11122/202 470 McNeece Bros. Oil Company, Inc. $2,217.57 Invoice Nbr - Description GL. Account Amount
913464 - Police Dept- Unit fuel 01-25-7015 $1,126.09
913463 - Fire Dept. October fuel expense 01-26-7015 $1,091.48 6738 C 111221202 652 County of San Diego, RCS $236.00
Invoice Nbr - Description GL Account Amount
25CALIPDN04 - Police Dept. - Monthly service for 01-25-7003 $236.00 radios
6739 C 11/22/202 848 FailSafe Testing $1,235.00
Invoice ND - Description GL Account Amount
13579 - Annual ladder testing & inspection 01-26-7003 $1,235.00 City of Calipatria 12/18/20243:30pm
Page Accounts Payable Check Register Report - US Bank Branch-158300185465 For The Date Range From 10/29/2024 To 11/29/2024
For All Vendors And For Outstanding Checks - Computer Generated Check#/ Type Date Vendor Name Amount Status
eCheck ID
6740 © 11/2/202 906 Sparkletts $125.51
Invoice Nor - Description GL Account Amount
9442563110724 - Fire Dept. Drinking Water 01-26-7013 $125.51 6741 C 11/22/202 937 SoCalGas $13.00
Invoice Nor - Description GL Account Amount
10/1/2024-11/1/2024 - Natural Gas Vehicle Fuel 01-40-7015 $13.00 6742 C 11/22/202 987 Imperial Valley Resource Management Agency $7,592.73 Invoice Nor - Description GL Account Amount
2425-0011 - Membership dues 09-00-7002 $7,592.73
6743 © 11/221202 1039 Larry R. Bennett Insurance Agency $375.00 Invoice Nor - Description GL Account Amount
LRB#163 - November 2024 Fees 01-16-7003 $375.00
6744 © 11/22/202 1058 Agricultural Pump Supply $112.43
Invoice Nor - Description GL Account Amount
11441 - Sewer Jetter Repair 06-06-7606 $112.43
6745 C 11/22/202 1080 County Motor Parts $496.96
Invoice Nbr - Description GL Account Amount
540565 - Fire Dept. Unit 5269 oil change 01-26-7606 $166.18 540934 - 2023 Chevrolet 2500 (Battery) 01-40-7606 $330.78 6746 C 11/22/202 1118 Clearinghouse $279.80
Invoice Nbr - Description GL Account Amount
Payroll 10/28-11/10, 2024 - Child Support: 01-00-2010 $279.80 Run#1613,
2024
6747 © 111221202 1130 Babcock Laboratories, Inc. $1,060.24 Invoice Nor - Description GL Account Amount
CK40403-9802 - Regulatory Samples 06-06-7107 $157.31
CJ41757-9802 - Lab Testing 06-06-7107 $769.17
LJ40059-9802 - Lab Testing 06-06-7107 $33.44
LJ40051-9802 - Lab Testing 06-06-7107 $66.88
LK40007-9802 - Regulatory Samples 06-06-7107 $33.44
6748 C 111221202 1154 Rove Engineering Inc. $467,036.06 Invoice Nbr - Description GL Account Amount
10/10/2024 - Eastside Storm Drain - Project No. 73-00-8012 S467,036.06 142.307
6749 © 11/22/202 1154 Rove Engineering Inc. $213,049.21 Invoice Nor - Description GL Account Amount
10/10/2024 - Hernandez Park Irrigation Project No. 33-00-7609 $106,524.60 142.332
10/10/2024 - Hernandez Park Irrigation Project No. 32-00-7609 $106,524.61 142.332
6750 C 11/22/202 1155 VESTIS $294.77
Invoice Nbr - Description GL Account Amount
5220441911 - PW- Uniforms 01-80-7106 $16.13
City of Calipatria 12/18/2024 3:30pm
Page Accounts Payable Check Register Report - US Bank Branch 158300185465 For The Date Range From 10/29/2024 To 11/29/2024
For All Vendors And For Outstanding Checks - Computer Generated Check # / Type Date Vendor Name Amount Status
eCheck ID
5220445040 - PW Uniforms 01-80-7929 $2.69
5220445040 - PW Uniforms 06-06-7929 $4.47
5220438775 - PW- Uniforms 06-06-7929 $4.47
5220445040 - PW Uniforms 01-90-7929 $15.24
5220445040 - PW Uniforms 01-80-7106 $16.13
5220445040 - PW Uniforms 01-40-7929 $5.96
26766267 - Employee appreciation 01-17-7017 $161.30
5220441911 - PW- Uniforms 06-06-7929 $4.47
5220441911 - PW- Uniforms 01-90-7929 $15.24
5220441911 - PW- Uniforms 01-40-7929 $5.96
5220438775 - PW- Uniforms 01-80-7929 $2.69
5220438775 - PW- Uniforms 01-90-7929 $15.24
5220438775 - PW- Uniforms 01-40-7929 $5.96
5220438775 - PW- Uniforms 01-80-7106 $16.13
5220441911 - PW- Uniforms 01-80-7929 $2.69
6751 © 11/22/202 1174 Core & Main LP $184.57
Invoice Nor - Description GL Account Amount
U061771 - Delta Pump Station 06-06-7606 $184.57
6752 C 11/22/202 1184 Capital One Trade Credit $114.76
Invoice Nbr - Description GL Account Amount
18290212 - WWTP- Supplies 06-06-7106 $114.76
6753 C 11/22/202 1249 HaL Coren & Cone $1,626.98
Invoice Nor - Description GL Account Amount
SIN044161 - October-December 2024 01-17-7002 $1,626.98
6754 © 111221202 1251 Spectrum VolP $35.01
Invoice Nbr - Description GL Account Amount
465488 - December 2024 01-80-7013 $35.01
6755 © 11122/202 1253 Navitas Credit Corp. $586.64
Invoice Nbr - Description GL Account Amount
11/10/2024 - Spectrum VOIP - Dec2024 01-80-7013 $187.00 11/10/2024 - Spectrum VOIP- Dec2024 06-06-7013 $106.34
11/10/2024 - Spectrum VOIP - Dec2024 01-25-7013 $146.65 11/10/2024 - Spectrum VOIP - Dec2024 01-26-7013 $146.65 6756 C 11/22/202 1254 Imperial County Workforce & Economic Development $149.54 4 Invoice Nor - Description GL Account Amount
IVFTZ-2025-004 - Annual 2024-2025 01-17-7002 $149.54
6757 11/22/202 1255 SHI International Corp $2,418.20
4 Invoice Nbr - Description GL Account Amount
B19055867 - Quotation#25265936 01-25-7017 $2,418.20
6758 11/22/202 1257 Brawley Analytical, Inc, $2,080.50
Invoice Nbr - Description GL Account Amount
000665 - Regulatory Samples 06-06-7107 $1,080.00
City of Calipatria 12/18/2024 3:30pm
Page Accounts Payable Check Register Report - US Bank Branch-158300185465 For The Date Range From 10/29/2024 To 11/29/2024
For All Vendors And For Outstanding Checks - Computer Generated Check#/ Type Date Vendor Name Amount Status
eCheck ID
000713 - Regulatory Samples 06-06-7107 $249.00
000613 - Regulatory Samples 06-06-7107 $132.50
000548 - Regulatory Samples 06-06-7107 $237.50
000486 - Regulatory Samples 06-06-7107 $132.50
000716 - Regulatory Samples 06-06-7107 $249.00
6759 © 11/22/202 1260 Gold Coast Enviroment $1,304.84
Invoice ND - Description GL Account Amount
14299 - WNTP 06-06-7606 $1,304.84
6760 C 11/22/202 1273 US Bank $387.07
Invoice Nbr - Description GL Account Amount
60379 - PD- Supplies 01-25-7001 $387.07
6761 © 11/22/202 1290 Freddie Beltran Jr $227.79
Invoice Nor - Description GL Account Amount
11/18/2024 - Police Dept. Travel claim for meals - 01-25-7004 $69.00 1 day
- 11/18/2024 - Mileage training 11/18/24 01-25-7004 $158.79 6762 C 11/22/202 1304 Centurion Coin & Emblem $630.40
Invoice Nor - Description GL Account Amount
24-11-007 - PD- Uniforms/Hats 01-25-7929 $630.40
6763 C 11/22/202 1321 Tom's Auto Body Inc. $5,610.15
4 Invoice Nor - Description GL Account Amount
9772c30e - PD- Vehicle Repair - Unit 783 01-25-7606 $5,610.15 6764 C 11/22/202 1322 T&G Global $7,725.00
Invoice Nbr - Description GL Account Amount
INV-3387 - PW- Holiday Decorations 01-80-7017 $7.725.00 Cleared $0.00
Outstanding $813,543.93
Void $0.00
City of Calipatria 12/18/2024 3:31pm
Page Accounts Payable Check Register Report - US Bank Branch-158300185465 For The Date Range From 10/29/2024 To 11/29/2024
For All Vendors And For Voided Checks - Computer Generated Check # / Type Date Vendor Name Amount Status
eCheck ID
6714 C 11/8/2024 867 Larry Bertussi Construction $375.00 Invoice Nor - Description GL Account Amount
LRB#163 - November 2024 Fees 01-16-7003 $375.00
Cleared $0.00
Outstanding $0.00
Void $375.00
RESOLUTION 24-21
:
* *
City of Calipatria
1919 Report to City Council
To: City of Calipatria City Council
Laura Gutierrez, City Manager
From: Jeorge Galvan, City Planner
Prepared By: Patricia Ramirez, Assistant Planner
Date: December 19, 2024
Subject: Award Construction Contract for Delta Street Pump Station Summary
Project Location: Delta Street Pump Station
Pending Action: Approval of Award of Construction via Resolution 24-41 Funding Sources: RUSH: $1,500,000
ARPA: $1,000,000
NADBank: $200,000
Total: $2,700,000
Lowest Bid: $1,694,000.00
INTRODUCTION AND BACKGROUND
The Delta Street Sewer Pump Station is a three (3) story wet well/ dry well pump located at 440 West Main Street (APN) 023-070-007. The well was constructed in 1977 and has been operating continuously for the past 45 years. The Delta Street Sewer Pump Station handles the entire gravity wastewater collection system flow for the City of Calipatria and transmits this flow to the Calipatria wastewater treatment plant, located 3 miles northwest of the city at 106 Lindsey Road (APN) 022-160-004. Given the pump station's importance and continuous operation, the station requires significant maintenance and major rehabilitation work every 10 years. The last recorded rehabilitation improvement work was completed over 14 years ago in 2011. While the last improvements were completed in 2011, many of the essential components of the pump station have received substantial operational damage and are reaching the end of their useful life. Components such as the electrical motor control center, load center, and control system panels have been continuously exposed to wastewater gases for the past 34 years and are I need of replacement. Other components such as the electrical system and flow metering system are more than 34 years old and also require replacement. Furthermore, the highly concentrated and corrosive sanitary sewer gases have significantly damaged the concrete wet well, steel stairs, landings, and electrical power and control systems. Given the pump station's importance, the pump station requires significant rehabilitation to ensure the safe and continuous operations of the Delta Street Sewer Pump Station.
The City received funding approximately $1M in grant funding through the American Rescue Plan Act (ARPA). The City must obligate the funds (through awarding of a Construction Contract) by December 31, 1 2024. A small portion of grant funds have already expended to repair the access stains and to purchase pumps. The City also received $1.5M in grant funds through the Southern California Association of Governments (SCAG) Regional Utilities Support Housing (RUSH) grant program. An additional $200,000 was obtained from NADBank. ARPA and SCAG funds must be fully spent by December 31, 2024.
Project Scope
The project scope of work includes the replacement of the existing electrical and control system.
Installation of new single phase load center and transformer. A new flow metering system will also be installed. The project also includes the installation of an Air Blower System to remove corrosive gases from both the pump station wet well and dry well. Existing centrifugal pumps, shafts, piping, valves, and motors will be upgraded and refurbished.
The wet well is to be hydro blasted at 36,000 psi to remove all existing coating and deteriorate concrete form the walls, ceiling, and floor. Spalled concrete will be replaced with a high strength mortar or cement.
The interior of the concrete wall will be coated with 80 mils of a 100 percent high solids epoxy designed for wastewater immersion. All steel support members and steel extrusion grating will be sandblasted and then coated.
The work scope also includes design of the electrical, civil, and structural components. Plans, specifications, and final cost estimates will also be prepared to ensure the cost-effectiveness of the project. The cost of bidding is also included in the project scope. This includes the advertisement of the project, contacting the contractors and material suppliers, answering contractor questions, and similar bid-related tasks to further ensure cost effectiveness. A full-time Resident Engineer will be on site during the construction process to inspect all work and manage the construction process on behalf of the City to prevent any cost overruns.
Project Status
Design was completed on Tuesday, November 12, 2024. The City Council approved the Bid project. Project advertisement for Bidding was published in the newspaper on Wednesday, November 13 and 30, 2024.
The Pre-Bid Conference was held at Calipatria City Hall at 10:00 AM, followed by a project site visit on Friday, November 22, 2024. As of December 9, 2024, the final addendum was issued.
Bid Results
Construction Services: The City Engineer was authorized to go out to bid and an addendum was issued to correct/clarify plan discrepancies. The bids were opened on December 12, 2024, from a total of two (2) bidders. The bid results have been received and the lowest and responsive bidder has been verified by the City Engineer. All required paperwork for bid compliance was satisfactorily completed. There were two (2) bids received. The lowest responsive bid was submitted by Pacific Hydrotech Corp., as noted below in the summary table in bold, and herein considered as the recommendation for award.
Contractor Bid Amount
Pacific Hydrotech Corp. $1,694,000.00
Rove Engineering, Inc. $1,978,545.00
Fiscal Impact
In addition to construction costs, the City has incurred costs for engineering design, purchase of a pump, bypass equipment, and repairs to the stairs in the dry well. Additional cost will be incurred for construction management.
The City received funding from the American Rescue Plan Act (ARPA), the Southern California Association of Governments (SCAG), Regional Utilities Support Housing (RUSH) Program, and the North American Development Bank (NADBank). ARPA funds must be obligated (through the award of a construction contract) by December 31, 2024 or the City will lose these funds. Both ARPA and RUSH funds must be expended by December 31, 2026. The following is a summary of available funding Grant Program Grant Amount Expended Amount Remaining Balance ARPA $ 1,000,000.00 $ 225,000.00 $ 775,000.00
SCAG $ 1,500,000.00 $ 1,500,000.00
NADBank $ 200,000.00 $ 200,000.00 0
Total $ 2,700,000.00 $ 425,000.00 $ 2,225,000.00
Sources and Uses
Activity Cost Grant Source Amount
Equipment Purchase and Repairs 225.000.00 ARPA 225.000.00 Construction 1,863,400.00 ARPA $ 725,000.00
SCAG - RUSH $ 1,138,400.00
Design, Bidding, and Construction $ 232,000.00 ARPA $ 50,000.00 Management SCAG-RUSH
$ 182,000.00
Fuel for Bypass and Purchase Additional $ 379,600.00 NADBank $ 200,000.00 Equipment SCAG - RUSH $ 179,600.00
Total $ 2,700,000.00 $ 2,700,000.00
RECOMMENDATION AND PENDING ACTION
Construction Contract: Staff recommends awarding a construction contract to Pacific Hydrotech Corp. in the amount of $1,694,000.00. Due to the nature of this rehabilitation project, there may be unforeseen circumstances whereby additional construction work may be necessary. Therefore, staff further recommends approval of a 10% contingency cost and authorize the City Manager to approve change orders not to exceed $ 169,400.00.
Staff also recommends approval of design, bidding, labor compliance, and construction management services by The Holt Group, Inc. in an amount of $ 232,000.00. Staff is requesting that the City Council take the following actions:
1. Adopt Resolution 24-41 Authorizing the Award of Construction Contract to Pacific Hydrotech Corp., in the amount of $1,694,000.00 (Please see Attachment A); Alternatives
2. Reject Resolution 24-41 Authorizing the Award of Construction Contract to Pacific Hydrotech Corp., in the amount of $1,694,000.00.
Attachments:
A - Resolution 24-41
B - Bid Tabulation Form
3 RESOLUTION 24-41
Attachment: B - Bid Tabulation Form
1601 N. Imperial Ave.
THE El Centro, CA 92243
+ HOLT 760.337.3883
GROUP, INC. 760.337.5997 (fax)
Municipal Design . Infrastructure Engineering L Construction Management C
BID OPENING - BID TABULATION FORM
PROJECT: CITY OF CALIPATRIA
DELTA STREET SEWER PUMP STATION IMPROVEMENTS 2024 PROJECT THG No. 142.178
DATE: DECEMBER 12, 2024 LOCATION: CALIPATRIA CITY HALL
TIME: 2:00 P.M. 125 N. PARK AVENUE
CALIPATRIA, CA 92233
ENGINEER'S OPINION OF PROBABLE COST: $_1,355,000.00
ENTITY AMOUNT
Cholla Construction
1051 Jones Street NO BID
Brawley, CA 92227
[email protected]
Phone: (760) 550-2119
Contact: Rob Yates
Pacific Hydrotech Corp.
314 E 3 Street $. 1,694,000.00
Perris, CA 92570
[email protected]
Phone: (951) 943-8803
Contact: Robert Bocalan
Rove Engineering, Inc.
P.O. Box 2108 $_ 1,978,545.00
El Centro, CA 92244
[email protected]
Phone: (760) 604-4299
Contact: Francisco Duffy
VGL Construction, Inc.
2458 O Hare Avenue $_ NO BID
Imperial, CA 92251
[email protected]
Phone: (760) 604-5780
Contact: Robert Vogel
Imperial RESOLUTION
LAFC-
LOCAL AGENCY FORMATION COMMISSON 2442
December 9, 2024
City Selection Committee
Attn: Blanca Acosta
940 W. Main Street, Suite 209
El Centro, CA 92243
SUBJECT: Appointment of a new City Member & Alternate City Member to LAFCO Dear Ms. Acosta:
Among the members of the Imperial County Local Agency Formation Commission (LAFCO) two (2) representatives from the seven (7) cities are appointed by the City Selection Committee (Mayors). There is also one "Alternate" member likewise so appointed.
The current city representatives of the Imperial County LAFCO are Robert Amparano (Imperial Mayor), Javier Moreno (Calexico Mayor Pro Tem), and Ramon Castro (Brawley Mayor).
Javier Moreno was not re-elected to the Calexico City Council, and Ramon Castro was not re-elected to the Brawley City Council. Hence, they are no longer eligible to serve on the Imperial County LAFCO Commission.
The Imperial County Local Agency Formation Commission requests that the City Selection Committee, pursuant to the Cortese-Knox-Herzberg Reorganization Act, appoint one (1) member to serve as the full appointment to LAFCO and one (1) Alternate member.
If you have any questions, please call me at 760-353-4115 or by email at [email protected].
Sincerely,
TUSih
Tyler Salcido
Executive Officer
Imperial Local Agency Formation Commission (LAFCO) • 1122 W. State Street, Suite D, El Centro, CA 92243 (760) 353-4115 • www.iclafco.com • An equal opportunity employer
RESOLUTION
24-43
*
D
1919
CALIPATRIA CITY COUNCIL AGENDA ITEM
Date Submitted: December 18, 2024
Submitted By: Laura Gutierrez, City Manager
Council Meeting Date: December 19, 2024
Subject: Requesting Approval to Purge Documents
Background:
Requesting to purge the following documents in accordance with Resolution 21-36:
1. Emergency Response Records ~ prior to December 1, 2019
2. FPPC Forms / Form 700 ~ prior to December 1, 2017
3. Personnel Records ~ employee's with separation date prior to December 1, 2017
4. Revenue Receipts ~ prior to June 30, 2015
5. Payroll Records ~ prior to June 30, 2015
6. Accounts Payable ~ prior to June 30, 2015
7. Public Notice Records ~ prior to June 30, 2015
8. Insurance Records ~ prior to June 30, 2015
9. Records Related to Audits ~ prior to June 30, 2015
10. Contracts or Leases Records ~ prior to June 30, 2015
11. Police Records related to criminal investigations ~ prior to December 1, 2017 In the event the Resolution authorizes the destruction of records from seven (7) years from the current date, requesting to apply the Generally Accepting Accounting Principles and use (5) five years from last audit completed. This is acceptable in accordance with the Resolution 21-36: The permission granted herein is discretionary, not mandatory, the City Manager or a Department Head may retain certain records that meet the criteria for destruction should be retained regardless of this resolution, if in the discretion of the City Manager or Department Head in question that it is in the best interest of the City to retain the records in question.
Recommendation:
Staff recommends the City Council approval.
Fiscal Impact:
Not to exceed $1,000