Agenda packet — Calipatria City Council, October 14, 2025

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1919
AGENDA
Regular Meeting of the Calipatria City Council
City Council Chambers
125 North Park Avenue
Calipatria, CA 92233
Tuesday, October 14, 2025
Closed Session at 5:30 pm
Open Session at 6:00 pm
Michael Luellen, Mayor Gilber G.Orero, City Atomery Jesse Llanas, Fire Chief Javier Amezcua, Mayor Pro-Tem Cheryl Fowler, Police Chief Sylvia Chavez, Council Member Jane Hurtado, City Clerk Edgar Self, Public Work Director Fred Beltran, Council Member
Jesse Rivas, Council Member

ROLL CALL:

PUBLIC COMMENTS FOR CLOSED SESSION ITEMS: Any member of the public wishing to address the City Council on any items appearing on the closed session agenda nay do so at this time. Pursuant to State Law, the City Council may not discuss or take action on issues not on the meeting agenda. (Government Code Section 54954.2) There is a time limit of three (3) minutes for anyone wishing to address the City Council on these matters.

CITY COUNCIL ADJOURNS TO CLOSE SESSION
CONFERENCE WITH LEGAL COUNSEL:

1. CONFERENCE WITH LEGAL COUNSEL -
Initiation of litigation pursuant to paragraph (4) subdivision (d) of Section 54956.9
Number of Potential Cases: 3
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2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS (SECTION 54956.8) APN: 023-070-007 (portion of)
Property Address: 440 W Main Street
Agency Negotiator: City Manager
Negotiating Parties: Imperial Trucking, LLC
Under Negotiation: Potential for Lease and Terms

3. CONFERENCE WITH LABOR NEGOTIATORS (SECTION 54957.6)
Agency Negotiator: City Manager
Employee Organization: Calipatria Police Officers Association

CITY COUNCIL CONVENES TO OPEN SESSION
6:00 P.M. OPEN SESSION
CALL TO ORDER:

ROLL CALL:

PLEDGE OF ALLEGIANCE & INVOCATION:

CITY ATTORNEY: REPORT ON CLOSED SESSION ACTION
ADJUSTMENTS TO THE AGENDA: The City Council will discuss the order of the agenda, may amend the order, add urgent items and or remove items from the consent calendar prior to that portion of the agenda. For the purpose of the official city record. the City Council may take care of these issues by entertaining a formal motion.

MOTION: SECOND:

ROLL CALL VOTE: FB ML SC JA_
PUBLIC COMMENTS: The City Council welcomes your input. Please remember to shut off all cell phones. Now is the time for any member of the public to speak to the Council. If there is an item on the agenda on which you wish to be heard, at this time, please step to the podium and state your name and address for the record.

For matters not appearing on the agenda: If you wish to address the City Council concerning a matter and/or any item not on the agenda but is within the City Council's jurisdiction you may do so now. At this time, please step to the podium and state your name and address for the record.

The Mayor reserves the right to place a time limit of three (3) minutes on each person's presentation. It is requested that longer presentations be submitted to the City Clerk in writing 48 hours before the meeting.

PRESENTATION(S):

1. PROCLAMATION - Designating October 2025 as Domestic Violence Awareness Month
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CONSENT AGENDA: The items appearing under the Consent Agenda will be acted upon by the City Council in one motion without discussion. Should any Council Member or other person wish to discuss any item, they may request that the item be removed from the Consent Agenda and placed on the REGULAR BUSINESS Agenda.

1. Warrants - September 2025

2. Minutes: September 23, 2025
MOTION: SECOND:

ROLL CALL VOTE: FB JR ML_ SC _JA_
ACTION ITEMS NEW/REGULAR BUSINESS (DISCUSSION/ACTION):

1. Approve/Disapprove: RESOLUTION NO. 25-34

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALIPATRIA

ADOPTING A DUPLICATION OF BENEFITS (DOB) POLICY AND

PROCESS
MOTION: SECOND:

ROLL CALL VOTE: FB JR ML SC JA_
STAFF and COUNCIL REPORTS:

ADJOURNMENT:

The next regular scheduled meeting of the City of Calipatria City Council is Tuesday.

October 28, 2025, at 6:00 pm
Close meeting at
MOTION: SECOND:

ROLL CALL VOTE: FB JR _ML_ SC JA_
I, JANE HURTADO, City Clerk of the City of Calipatria, California, DO HEREBY CERTIFY that the agenda was duly posted at Calipatria City Hall, 125 N Park Avenue, Calipatria, California and on the City of Calipatria's website not less than 72 hours prior to the meeting per Government Code 54954(2).

Dated: October 9, 2025
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PROCLAMATION
A PROCLAMATION RECOGNIZING OCTOBER 2025

AS DOMESTIC VIOLENCE AWARENESS MONTH
WHEREAS, the crime of family violence violates an individual's privacy and dignity, security and humanity, due to systematic use of physical, emotional, sexual, psychological and economic control and/or abuse including abuse to children and the elderly; and WHEREAS, the problems of family violence are not confined to any group or groups of people, but cut across all economic, racial and societal barriers, and are supported by societal indifferences; and
WHEREAS, the impact of family violence is wide ranging, directly affecting individuals and society as a whole, here in Calipatria, California, Imperial County, throughout the United States and the world
NOW THEREFORE, we, the City of Calipatria City Council, do hereby proclaim October 2025 to be Domestic Violence Awareness Month in Calipatria, California in recognition of the important work done by family violence advocates and programs, and urge all residents to actively participate in the scheduled activities and programs to work toward improving victim safety and holding perpetrators of family abuse accountable for their actions against individual victims and our valley community.

PASSED AND ADOPTED, this 14th day of October 2025.

Michael Luellen, Mayor
ATTEST:

Jane M. Hurtado, City Clerk
CONSENT - ITEM #_
Warrants for Council Meeting
1919 Tuesday, October 14, 2025
OPERATING ACCOUNT: AMOUNTS:

US Bank ~ General Account #5465
09/04/25 CK# 7474 - 7475 $557.00
09/12/25 CK# 7476 - 7524 $97,081.85
09/26/25 CK# 7525 - 7577 $207,733.15
Grand Total: $305,372.00
VOIDED CHECKS:
09/26/25 CK# 7528 - 7549 Should be one check
INFORMATION CARRY OVER:
09/26/25 CK# 7578
ABSTAIN:

PAYROLL ACCOUNT: AMOUNTS:

US Bank ~ Payroll Account #0532
09/05/25 CK# 17726 - 17769 $44,317.69
09/19/25 CK# 17770 - 17804 $42,675.93
Grand Total: $86,993.62
Michael Luellen, Mayor Javier Amezcua, Mayor Pro-Tem
Sylvia R. Chavez, Councilmember Fred Beltran, Councilmember Jesse Rivas, Councilmember
OPERATING ACCOUNT BY FUND: AMOUNTS:

US Bank ~ General Account #5465
Fund 01 - General Fund $100,756.06
Fund 06 - Wastewater Fund $25,386.49
Fund 09 - Solid Waste Fund $21,517.50
Fund 10 - Gas Tax Fund $29,188.50
Fund 14 - Cliff Hatfield Memorial Airport $6,381.06
Fund 15 - SB01 $3,402.50
Fund 32 - CDBG-CV1 $3,534.30
Fund 33 - CDBG-CV1 $3,534.30
Fund 73 - Eastside Storm Drain $59,505.00
Fund 75 - American Rescue Plan $6,080.25
Fund 77 - Airport Community Center / Park $46,086.04
Grand Total: $305,372.00
City of Calipatria 10/3/20253:45pm
Page Accounts Payable Check Register Report - US Bank Branch-158300185465 For The Date Range From 9/1/2025 To 9/30/2025
For All Vendors And For Outstanding Checks - Computer Generated Check # / Type Date Vendor Name Amount Status
eCheck ID
7474 C 9/4/2025 1375 Victor Cesena $249.00
Invoice Nbr - Description GL Account Amount
9/15-9/18 - Dre Training (Week 2) 01-25-7004 $249.00
7475 C 9/4/2025 1375 Victor Cesena $308.00
Invoice Nbr - Description GL Account Amount
9/8-9/12 - Dre Training (Week 1) 01-25-7004 $308.00
7476 C 9/12/2025 14 Calipatria Firefighters Assoc. $102.05 Invoice Nbr - Description GL Account Amount
Payroll 8/18-31, 2025 - CFA Dues Run # 1669-2025 01-00-2605 $102.05 7477 C 9/12/2025 57 Imperial Irrigation District $8,991.05 Invoice Nbr - Description GL Account Amount
50900482/9/5/25 - 440 W Main St A/PRT HNGR 01-50-7013 $817.80 50892491/9/5/25 - 440 W Main St 06-06-7013 $302.96
50675282/9/4/25 - 106 W Lindsey Rd 06-06-7013 S6,159.65 50001613/9/4/25 - St Lights 10-00-7013 $1,692.64
50132978/9/5/2025 - 440W Main St 14-00-7013 $18.00
7478 9/12/2025 96 Golden State Water Company $5,319.39
Invoice Nor - Description GL Account Amount
51045100008/8/21/2025 - Mikesell Park - 102 E 01-90-7013 $255.54 Main St
72634100001/8/21/2025 - City Hall & Fire Dept. - 01-80-7013 $102.69 125 Park
98028300006/8/21/2025 - Police Dept. - 140 W 01-25-7013 $388.54 Main
90696400002/8/21/2025 - Fire Dept - 125 Park 01-26-7013 $363.53 89834100003/8/21/2025 - Airport - 438 W Main 14-00-7013 $71.06 81075400002/8/21/2025 - W Bonita St & S Park 01-90-7013 $163.70 Ave
72634100001/8/21/2025 - City Hall & Fire Dept. - 01-26-7013 $102.68 125 Park
4846569392 - HNG - 440 W Main 01-50-7013 $412.79
51934100002/8/21/2025 - 450 N Brown Ave (E 01-90-7013 $163.70 California
50634100007/8/21/2025- 01-50-7013 $176.80
25634100009/8/21/2025 - Lift Station - 424 06-06-7013 $74.63 International
2207540006/8/21/2025 - N/W/C of Library 01-90-7013 $988.00 10934100008/8/21/2025 - Flag Pole - 100 Park Irr 01-90-7013 $512.21 00934100009/8/21/2025 - Wellbeing Center - 101 01-80-7013 $86.57 N Lake
52075400003/8/21/2025 - Community Center - 01-90-7013 $1,456.95 150 Park
7479 C 9/12/2025 109 Underground Service Alert/SC $34.00 Invoice Nbr - Description GL Account Amount
820250103 - Sewer markings 06-06-7013 $34.00
7480 C9/12/2025 143 Zendejas Hardware $547.89
Invoice Nbr - Description GL Account Amount
City of Calipatria 10/3/20253:45pm
Page Accounts Payable Check Register Report - US Bank Branch-158300185465 For The Date Range From 9/1/2025 To 9/30/2025
For All Vendors And For Outstanding Checks - Computer Generated Check#/ Type Date Vendor Name Amount Status
eCheck ID
886516 - Fire Dept. supplies 01-26-7016 $15.07
887143 - On call truck items 01-40-7606 $163.76
887152 - Fire Dept. supplies 01-26-7016 ($19.40)
887151 - Fire Dept. supplies 01-26-7016 $47.13
887037 - Fire Dept. supplies 01-26-7016 $86.66
887206 - PW - various 01-80-7106 $15.00
887411 - PW - various 01-90-7606 $46.81
887260 - PW - various 01-50-7606 $30.13
887286 - Fire Dept. supplies 01-26-7016 $53.86
887206 - PW - various 01-80-7017 $108.87
7481 C 9/12/2025 165 El Centro Motors $1,062.00
Invoice Nbr - Description GL Account Amount
6390998 - PD - unit 782 01-25-7606 $784.72
6390148 - Fire Dept. Oil change and service 01-26-7606 $277.28 7482 C 9/12/2025 189 Airgas USA, LLC $136.59
Invoice Nbr - Description GL Account Amount
5518450774 - Medical Oxygen 01-26-8017 $136.59
7483 C 9/12/2025 193 Calipatria Police Employees Association $125.00 Invoice Nbr - Description GL Account Amount
20y118/18-31, 2025 - COA Dues Run# 1669- 01-00-2007 $125.00 7484 C 9/12/2025 195 City of Calipatria $120.08
Invoice Nbr - Description GL Account Amount
Payroll 8/18-31, 2025 - UB Employees Run# 1669- 06-00-2011 $60.04 2025 (Navarro, Quintana, Torres, Chavez)
Payroll 8/18-31, 2025 - UB Employees Run# 1669- 01-00-2011 $60.04 2025 (Navarro, Quintana, Torres, Chavez)
7485 C 9/12/2025 267 Imperial Printers $1,482.75
Invoice Nbr - Description GL Account Amount
25-2451 - Animal control citations 01-25-7001 $310.24
25-2452 - Animal control complaint 01-25-7001 $181.76
25-2453 - PD ticket citations 01-25-7001 $990.75
7486 C 9/12/2025 339 California Department of Child Support Services $179.07 Invoice Nbr - Description GL Account Amount
Payroll 8/18-31, 2025 - Child Support: 01-00-2010 $179.07 (CSWS1702080) Run# 1669-2025
7487 C 9/12/2025 470 McNeece Bros. Oil Company, Inc. $5,891.19 Invoice Nbr - Description GL Account Amount
919740 - Public Works - Operational fuel 01-90-7015 $427.40 919740 - Public Works - Operational fuel 06-06-7015 $427.40 919740 - Public Works - Operational fuel 75-06-7015 $1,280.25 919740 - Public Works - Operational fuel 01-16-7015 $237.88 919740 - Public Works - Operational fuel 01-40-7015 $569.85 919741 - Fire Dept - Monthly fuel expense 01-26-7015 $1,209.68 City of Calipatria 10/3/20253:45pm
Page Accounts Payable Check Register Report - US Bank Branch-158300185465 For The Date Range From 9/1/2025 To 9/30/2025
For All Vendors And For Outstanding Checks - Computer Generated Check #/ Type Date Vendor Name Amount Status
eCheck ID
919742 - Police Dept. Vehicle fuel 01-25-7015 $1,738.73 7488 C 9/12/2025 528 USA Blue Book $2,144.51
Invoice Nbr - Description GL Account Amount
INV00814333 - WW chemical pump 06-06-7606 $2,144.51
7489 C 9/12/2025 589 Imperial County Sheriffs Office $5,462.84 Invoice Nbr - Description GL Account Amount
08062025 - Coverage for PD - June2025 01-25-7003 $5,462.84 7490 C 9/12/2025 652 County of San Diego, RCS $961.24
Invoice Nbr - Description GL Account Amount
26CALIFDN01 - Fire Dept. Radio service 01-26-7003 $610.00 26CALIPDN02 - Police Dept. Radio Network 01-25-7003 $351.24 7491 C 9/12/2025 779 Smith-Kandal Insurance Agency $1,229.00 Invoice Nbr - Description GL Account Amount
6066 - Police Explorer 01-17-7009 $1,229.00
7492 © 9/12/2025 894 Border Tactical $106.13
Invoice Nbr - Description GL Account Amount
A218697 - C. Fowler - uniform voucher 01-25-7929 $81.13 01027225 - D. Toledo - Qualification Renewal 01-25-7004 $25.00 7493 C 9/12/2025 905 IMPERIAL COUNTY TREASURER $311.46
Invoice Nor - Description GL Account Amount
2025-2026 - 2025-2026 Property Tax Statements 09-00-7925 $9.92 020-120-029-000
2025-2026 - 2025-2026 Property Tax Statements 06-06-7925 $301.54 020-140-028-000
7494 C 9/12/2025 937 SoCalGas $13.00
Invoice Nbr - Description GL Account Amount
8/1/2025-9/1/2025 - Vehicle fuel 01-40-7015 $13.00
7495 C 9/12/2025 958 Southwest Equipment and Supply, Inc. $528.30 Invoice Nbr - Description GL Account Amount
42620 - Tire repair 01-25-7606 $20.00
42651 - Unit 783 01-25-7606 $373.30
42605 - Tire mount and dismount - John Deere 06-06-7606 $6.67 tractor
42605 - Tire mount and dismount - John Deere 01-40-7606 $6.67 tractor
42605 - Tire mount and dismount - John Deere 01-90-7606 $6.66 tractor
42649 - Tire repair Unit 722 01-25-7606 $70.00
42652 - Tire repair Unit 782 01-25-7606 $45.00
7496 C 9/12/2025 1008 Humane Society of Imperial County $500.00 Invoice Nbr - Description GL Account Amount
August 2025 - Animal intake & care expenses 01-25-7049 $500.00 7497 C 9/12/2025 1020 AM Copiers, Inc $89.18
Invoice Nbr - Description GL Account Amount
City of Calipatria 10/3/20253:45pm
Page Accounts Payable Check Register Report - US Bank Branch-158300185465 For The Date Range From 9/1/2025 To 9/30/2025
For All Vendors And For Outstanding Checks - Computer Generated Check #1 Type Date Vendor Name Amount Status
eCheck ID
IN8151 - Kyocera/3554ci 01-17-7003 $89.18
7498 C 9/12/2025 1038 Special District Risk Management Authority $13,341.59 Invoice Nbr - Description GL Account Amount
H48182 - Benefits expense - September 2025 01-90-6900 $1,027.12 H48182 - Benefits expense - September 2025 06-06-6900 $2,054.23 H48182 - Benefits expense - September 2025 01-40-6900 $1,369.49 H48182 - Benefits expense - September 2025 01-25-6900 $3,423.72 H48182 - Benefits expense - September 2025 01-16-6900 $2,396.60 H48182 - Benefits expense - September 2025 01-26-6900 $3,070.43 7499 C 9/12/2025 1039 Larry R. Bennett Insurance Agency $375.00 Invoice Nbr - Description GL Account Amount
LRB#173 - Admin fees - Sept 2025 01-17-7003 $375.00
7500 C 9/12/2025 1080 County Motor Parts $31.44
Invoice Nbr - Description GL Account Amount
545138 - Fire Dept. Oil needed 01-26-7606 $31.44
7501 C 9/12/2025 1118 Clearinghouse $279.80
Invoice Nbr - Description GL Account Amount
Payroll 8/18-31, 2025 - Child Support: 01-00-2010 $279.80 (001452488001) Run# 1669-2025
7502 C 9/12/2025 1130 Babcock Laboratories, Inc. $655.25 Invoice Nbr - Description GL Account Amount
C150092-9802 - Regulatory testing 06-06-7107 $157.31
CH51930-9802 - Regulatory testing 06-06-7107 $497.94
7503 C 9/12/2025 1140 Raul Bernal $31.50
Invoice Nbr - Description GL Account Amount
8/25/2025 - Mileage reimbursement 06-06-6015 $31.50
7504 C 9/12/2025 1146 Holtville Tribune $1,827.00
Invoice Nbr - Description GL Account Amount
0102008 - Legal Advertising 01-17-7010 $504.00
0102006 - Legal Advertising - English and 01-17-7010 $1,323.00 7505 C 9/12/2025 1155 VESTIS $135.86
Invoice Nbr - Description GL Account Amount
5220568771 - PW uniforms 01-80-7106 $16.78
5220571513 - PW uniforms 01-80-7929 $3.43
5220571513 - PW uniforms 06-06-7929 $7.08
5220571513 - PW uniforms 01-90-7929 $20.80
5220571513 - PW uniforms 01-80-7106 $16.78
5220571513 - PW uniforms 01-50-7929 $10.40
5220568771 - PW uniforms 06-06-7929 $7.08
5220568771 - PW uniforms 01-90-7929 $20.80
5220568771 - PW uniforms 01-40-7929 $9.44
5220568771 - PW uniforms 01-50-7929 $10.40
City of Calipatria 10/3/20253:45pm
Page Accounts Payable Check Register Report - US Bank Branch-158300185465 For The Date Range From 9/1/2025 To 9/30/2025
For All Vendors And For Outstanding Checks - Computer Generated Check #/ Type Date Vendor Name Amount Status
eCheck ID
5220568771 - PW uniforms 01-80-7929 $3.43
5220571513 - PW uniforms 01-40-7929 $9.44
7506 C 9/12/2025 1184 Capital One Trade Credit $65.26
Invoice Nbr - Description GL Account Amount
19533215 - WW - supplies 06-06-7106 $8.45
B17572/2 - WW supplies 06-06-7017 $16.81
19533215 - WW-supplies 06-06-7017 $24.00
B17572/2 - WW supplies 06-06-7106 $16.00
7507 C 9/12/2025 1192 Mission Communications, LLC $1,270.80 Invoice Nbr - Description GL Account Amount
1093348 - WW monitoring 06-06-7017 $1,270.80
7508 C 9/12/2025 1220 Roberto Orozco $23.80
Invoice Nbr - Description GL Account Amount
August 2025 - Mileage reimbursement 06-06-6015 $23.80
7509 C 9/12/2025 1244 VGL Construction Inc. $3,400.00
Invoice Nbr - Description GL Account Amount
BI-150 - Emergency sewer Date & Park 06-06-7003 $3,400.00 7510 C 9/12/2025 1246 Liebert Cassidy Whitmore $5,535.00 Invoice Nbr - Description GL Account Amount
298091 - EERC Membership 01-16-7003 $5,535.00
7511 C 9/12/2025 1253 Navitas Credit Corp. $586.64
Invoice Nbr - Description GL Account Amount
41199576/9/10/2025 - Phone System - September 01-25-7013 $146.66 41199576/9/10/2025 - Phone System - September 06-06-7013 $146.66 41199576/9/10/2025 - Phone System - September 01-26-7013 $146.66 41199576/9/10/2025 - Phone System - September 01-80-7013 $146.66 7512 C 9/12/2025 1257 Brawley Analytical, Inc, $498.00
Invoice Nbr - Description GL Account Amount
001411 - Regulatory testing 06-06-7107 $109.50
001394 - Regulatory testing 06-06-7107 $139.50
001406 - Regulatory testing 06-06-7107 $249.00
7513 C 9/12/2025 1273 US Bank $3,993.25
Invoice Nbr - Description GL Account Amount
113-6582997-0790601 - Fire Dept. Replacement 01-26-7606 $190.32 tires - City Gem Cart
9/7/2025 - Hotel for Dre training - Cesena (week 1) 01-25-7004 $979.11 9/14/2025 - Hotel for Dre training - Cesena (week 01-25-7004 $765.60 2)
9/21/2025 - Corrales DUI & Aride training 01-25-7004 $1,086.10 JD3V - PD - C. Fowler uniform accessories 01-25-7004 $122.23 162661 - Fire Dept. Gold Fire (Strike Team) 01-26-6963 $131.70 City of Calipatria 10/3/2025 3:45pm
Page Accounts Payable Check Register Report - US Bank Branch-158300185465 For The Date Range From 9/1/2025 To 9/30/2025
For All Vendors And For Outstanding Checks - Computer Generated Check # / Type Date Vendor Name Amount Status
eCheck ID
9/21-23, 2025 - Hotel - Training 06-06-7004 $718.19
7514 C 9/12/2025 1274 Home Grown Apparel $782.40
Invoice Nbr - Description GL Account Amount
46126 - F. Corrales uniform voucher 01-25-7929 $782.40
7515 C 9/12/2025 1334 Alpha Employment Testing, Inc $231.00 Invoice Nbr - Description GL Account Amount
1732 - Live Scans (Rios, Self, Flores) 01-16-7107 $154.00 1738 - Live Scans (Rios, Self, Flores) 01-16-7107 $77.00 7516 C 9/12/2025 1348 One World Fleet Services $1,715.30 Invoice Nbr - Description GL Account Amount
INV-7917 - Alternator and belt replacement - Eng 01-26-7606 $1,715.30 5211
7517 C 9/12/2025 1356 Francisco Corrales $308.00
Invoice Nbr - Description GL Account Amount
9/21-9/26, 2025 - DUI & Aride training 01-25-7004 $308.00 7518 C 9/12/2025 1362 Amazon Capital Services $523.02
Invoice Nbr - Description GL Account Amount
114-7631925-1744255 - Office supplies 01-17-7001 $12.44 114-0511664-6707460 - PD - Office supplies 01-17-7001 $194.85 114-7631925-1744255 - Office supplies 01-17-4817 $14.12 114-7631925-1744255 - Office supplies 01-80-7106 $68.49 114-3791965-0432253 - Office supplies 01-17-7001 $53.86 114-4556448-6820237 - Office supplies 01-17-7001 $10.76 114-6152753-8906632 - Office supplies for PD & 01-17-7001 $103.45 City Hall
114-6152753-8906632 - Office supplies for PD & 01-25-7001 $57.79 City Hall
114-4418980-5648204 - Office supplies 01-17-7001 $7.26
7519 C 9/12/2025 1376 Dario Toledo $362.38
Invoice Nbr - Description GL Account Amount
9/11/2025 - D. Toledo - uniform reimbursement 01-25-7929 $362.38 7520 C 9/12/2025 1379 Joseph Medina $55.30
Invoice Nbr - Description GL Account Amount
August 2025 - Mileage reimbursement 06-06-6015 $55.30
7521 C 9/12/2025 1380 Brenda Robles $100.00
Invoice Nbr - Description GL Account Amount
7/31/2025 - Facility use refund 9/7/25 01-17-4817 $100.00 7522 C 9/12/2025 1381 ICGIC $200.00
Invoice Nbr - Description GL Account Amount
9/3/2025 - Trevino and Toledo - Crime conference 01-25-7004 $200.00 7523 C 9/12/2025 1382 Dempsey Construction Inc. $25,177.54 Invoice Nbr - Description GL Account Amount
01 - Community Center and Park 77-90-8012 S25,177.54
City of Calipatria 10/3/2025 3:45pm
Page Accounts Payable Check Register Report - US Bank Branch-158300185465 For The Date Range From 9/1/2025 To 9/30/2025
For All Vendors And For Outstanding Checks - Computer Generated Check #/ Type Date Vendor Name Amount Status
eCheck ID
7524 C 9/12/2025 1383 CaliPies348 $240.00
Invoice Nbr - Description GL Account Amount
002 - City Manager's Meeting 9/10/2025 01-16-7004 $240.00 7525 C 9/26/2025 7 AFLAC $318.46
Invoice Nbr - Description GL Account Amount
460674 - Deductibles - September 2025 01-00-2004 $318.46 7526 C 9/26/2025 14 Calipatria Firefighters Assoc. $102.05 Invoice Nbr - Description GL Account Amount
Payroll 9/1-14, 2025 - CFA Dues Run# 1669-2025 01-00-2605 $102.05 7527 C 9/26/2025 16 City of Brawley $8,066.33
Invoice Nbr - Description GL Account Amount
August 2025 - Dispatch Services - August 2025 01-25-7003 $4,033.17 August 2025 - Dispatch Services - August 2025 01-26-7003 $4,033.16 7550 C 9/26/2025 54 The Holt Group, Inc. $59,505.00
Invoice Nbr - Description GL Account Amount
25-04-034 - THG Project No. 142.307 73-00-7003 $5,605.00 25-05-015 - THG Project No. 142.307 73-00-7003 $8,780.00 25-04-018 - THG Project No. 142.307 73-00-7003 $14,780.00 25-03-015 - THG Project No. 142.307 73-00-7003 $21,560.00 25-06-010 - THG Project No. 142.307 73-00-7003 $8,780.00 7551 C 9/26/2025 57 Imperial Irrigation District $4,708.82 Invoice Nbr - Description GL Account Amount
50001635/9/10/2025 - 515 S Sorenson 01-50-7013 $312.06
50920150/9/10/2025 - C/O Industrial Ave & Alamo 01-40-7013 $48.85 St Lift St
50508779/9/10/2025 - 402 E California St 01-90-7013 $271.67 50471659/9/10/2025 - 140W Main St 01-25-7013 $892.19
50001623/9/10/2025 - Sorenson S/O Fern 01-90-7013 $18.00 50001664/9/10/2025 - 286 E Alexandria 01-80-7013 $23.32 50001651/9/10/2025 - 105 S Lake 01-90-7013 $18.26
50001641/9/10/2025 - City Hall - Fire Dept. 125 N 01-80-7013 $727.53 Park
50001646/9/10/2025 - 102 E Main St 01-90-7013 $18.55
50160541/9/10/2025 - C/O Alexandria and W/S 06-06-7013 $18.00 International
50001609/9/10/2025 - 190 Ball Park 01-90-7013 $256.19
50001605/9/10/2025 - 190 City Hall 01-80-7013 $1,251.32 50291961/9/10/2025 - HWY 111 and Main St Clock 10-00-7013 $125.36 50001641/9/10/2025 - City Hall - Fire Dept. 125 N 01-26-7013 $727.52 Park
7552 C 9/26/2025 86 Principal Life Insurance Company $820.09 Invoice Nbr - Description GL Account Amount
10/1/2025-10/31/2025 - Insurance - October 2025 01-16-6900 $222.32 10/1/2025-10/31/2025 - Insurance - October 2025 06-06-6900 $100.98 City of Calipatria 10/3/2025 3:45pm
Page Accounts Payable Check Register Report - US Bank Branch-158300185465 For The Date Range From 9/1/2025 To 9/30/2025
For All Vendors And For Outstanding Checks - Computer Generated Check#/ Type Date Vendor Name Amount Status
eCheck ID
10/1/2025-10/31/2025 - Insurance - October 2025 01-90-6900 $5.69 10/1/2025-10/31/2025 - Insurance - October 2025 01-40-6900 $7.59 10/1/2025-10/31/2025 - Insurance - October 2025 01-25-6900 $261.10 10/1/2025-10/31/2025 - Insurance - October 2025 01-26-6900 $222.41 7553 C 9/26/2025 143 Zendejas Hardware $443.77
Invoice Nbr - Description GL Account Amount
887786 - PW - Shop supplies 01-50-7605 $17.23
K87935 - PW - Shop supplies 01-50-7605 $3.22
886856 - PW - Parks supplies 01-90-7606 $154.90
887716 - PW - Shop supplies 01-50-7605 $110.86
887688 - PW - Park supplies 01-90-7606 $157.56
7554 © 9/26/2025 189 Airgas USA, LLC $136.59
Invoice Nbr - Description GL Account Amount
5519141745 - Monthly medical oxygen expense 01-26-8017 $136.59 7555 C 9/26/2025 193 Calipatria Police Employees Association $125.00 Invoice Nbr - Description GL Account Amount
Payroll 9/1-14, 2025 - CPOA Dues Run# 1669-2025 01-00-2007 $125.00 7556 C 9/26/2025 195 City of Calipatria $95.72
Invoice Nbr - Description GL Account Amount
Payroll 9/1-14, 2025 - UB Employees (Navarro, 01-00-2011 $47.86 Quintana, Torres, Vasquez) Run# 1669-2025
Payroll 9/1-14, 2025 - UB Employees (Navarro 06-00-2011 $47.86 Quintana, Torres, Vasquez) Run# 1669-202:
7557 C 9/26/2025 339 California Department of Child Support Services $179.07 Invoice Nbr - Description GL Account Amount
ayroll 9/1-14, 2025 - Child Support 01-00-2010 $179.07
(CSWS1702080) Run# 1669-2025
7558 C 9/26/2025 625 Business Aviation Insurance Services Inc. $6,292.00 Invoice Nbr - Description GL Account Amount
01696 - Aviation Insurance Policy 12/31/24 - 14-55-7009 $6,292.00 12/31/25
7559 C 9/26/2025 652 County of San Diego, RCS $610.00
Invoice Nbr - Description GL Account Amount
26CALIFDNO2 - Fire Dept. Monthly radio 01-26-7003 $610.00 7560 C 9/26/2025 722 Southern California Association of Governments $959.00 Invoice Nbr - Description GL Account Amount
SCAGFY260028 - Membership Dues Assessment 01-17-7002 $959.00 FY 2025-26
7561 C 9/26/2025 724 Brenntag Pacific, Inc $6,213.62
Invoice Nbr - Description GL Account Amount
BPI548178 - Chemicals 06-06-7060 $6,213.62
7562 C 9/26/2025 768 CR & R Waste & Recycling Services $21,507.58 Invoice Nbr - Description GL Account Amount
City of Calipatria 10/3/20253:45pm
Page Accounts Payable Check Register Report - US Bank Branch-158300185465 For The Date Range From 9/1/2025 To 9/30/2025
For All Vendors And For Outstanding Checks - Computer Generated Check # / Type Date Vendor Name Amount Status
eCheck ID
August 2025 - Monthly service - August 2025 09-00-7003 $21,507.58 7563 C 9/26/2025 958 Southwest Equipment and Supply, Inc. $1,200.00 Invoice Nbr - Description GL Account Amount
42512 - Tailgate 2024 Silverado 06-06-7606 $400.00
42512 - Tailgate 2024 Silverado 01-40-7606 $400.00
42512 - Tailgate 2024 Silverado 01-90-7606 $400.00
7564 C 9/26/2025 1118 Clearinghouse $279.80
Invoice Nbr - Description GL Account Amount
Payroll 9/1-14, 2025 - Child Support: 01-00-2010 $279.80 (001452488001) Run# 1669-2025
7565 C 9/26/2025 1146 Holtville Tribune $1,323.00
Invoice Nbr - Description GL Account Amount
0102018 - Legal Advertising 01-17-7010 $1,323.00
7566 C 9/26/2025 1155 VESTIS $193.62
Invoice Nbr - Description GL Account Amount
5220577528 - PW - uniforms 01-80-7929 $3.43
5220526795 - PW - uniforms 01-80-7106 $16.12
5220526795 - PW - uniforms 01-80-7929 $3.02
5220526795 - PW - uniforms 06-06-7929 $4.96
5220526795 - PW - uniforms 01-90-7929 $17.04
5220526795 - PW - uniforms 01-40-7929 $6.62
5220577528 - PW - uniforms 01-80-7106 $16.78
5220577528 - PW - uniforms 06-06-7929 $7.08
5220574492 - PW - uniforms 01-80-7106 $16.78
5220526795 - PW - uniforms 01-50-7929 $10.00
5220574492 - PW - uniforms 01-80-7929 $3.43
5220577528 - PW - uniforms 01-90-7929 $20.80
5220574492 - PW - uniforms 01-50-7929 $10.40
5220574492 - PW - uniforms 01-40-7929 $9.44
5220574492 - PW - uniforms 01-90-7929 $20.80
5220574492 - PW - uniforms 06-06-7929 $7.08
5220577528 - PW - uniforms 01-50-7929 $10.40
5220577528 - PW - uniforms 01-40-7929 $9.44
7567 C 9/26/2025 1171 Fabiola Barraza $9.62
Invoice Nbr - Description GL Account Amount
9/18/2025 - Cleaning supplies - reimbursement 01-80-7106 $9.62 7568 C 9/26/2025 1201 LaBrucherie Irrigation Supply $32.86 Invoice Nbr - Description GL Account Amount
OM49890 - WW - Maintenance 06-06-7606 $32.86
7569 C 9/26/2025 1257 Brawley Analytical, Inc, $109.50
Invoice Nor - Description GL Account Amount
001449 - Regulatory testing 06-06-7107 $109.50
City of Calipatria 10/3/20253:45pm
Page Accounts Payable Check Register Report - US Bank Branch-158300185465 For The Date Range From 9/1/2025 To 9/30/2025
For All Vendors And For Outstanding Checks - Computer Generated Check #/ Type Date Vendor Name Amount Status
eCheck ID
7570 C 9/26/2025 1273 US Bank $1,054.89
Invoice Nbr - Description GL Account Amount
INV-04664 - American Flag 01-80-7017 $1,054.89
7571 C 9/26/2025 1301 Alejandro Estrada $720.00
Invoice Nbr - Description GL Account Amount
1555 - IT Services 01-17-7003 $720.00
7572 C9/26/2025 1330 GoGov $4,464.00
Invoice Nbr - Description GL Account Amount
25-579 - GoNotify Notifications 01-17-7002 $4,464.00
7573 C 9/26/2025 1336 GAFCON $20,908.50
Invoice Nor - Description GL Account Amount
52388 - Community Park 77-90-7003 $1,253.00
51726 - Community Park 77-90-7003 $4,015.00
52088 - Community Park 77-90-7003 $6,605.25
51501 - Community Park 77-90-7003 $9,035.25
7574 C 9/26/2025 1345 Kosmont Realty $616.20
Invoice Nbr - Description GL Account Amount
2503.16-005 - 2503.16 Inv. Period 8/1/25-8/31/25 01-17-7003 $616.20 7575 C 9/26/2025 1363 The Desert Review $1,512.00
Invoice Nbr - Description GL Account Amount
4808 - Legal Advertising - 9/14/ & 10/1/2025 10-40-7010 $1,512.00 7576 C 9/26/2025 1370 4Leaf, Inc $1,946.50
Invoice Nbr - Description GL Account Amount
J0873-25B - Professional Services - Aug 1-31, 01-05-7003 $1,946.50 2025
7577 C 9/26/2025 54 The Holt Group, Inc. $63,279.56
Invoice Nbr - Description GL Account Amount
25-03-034 - THG Project No. 142.349 01-05-7003 $3,693.60 25-04-041 - THG Project No. 142.352 15-00-7003 $1,822.50 25-03-033 - THG Project No. 142.332 32-00-7047 $2,998.05 25-03-033 - THG Project No. 142.332 33-00-7047 $2,998.05 25-04-037 - THG Project No. 142.332 32-00-7047 $233.75
25-04-037 - THG Project No. 142.332 33-00-7047 $233.75
25-06-039 - THG Project No. 142.332 33-00-7047 $302.50
25-03-032 - THG Project No. 142.322 10-00-7003 $1,980.00 25-04-038 - THG Project No. 142.349 01-05-7003 $1,107.50 25-04-039 - THG Project No. 142.350 01-05-7003 $793.19
25-03-035 - THG Project No. 142.351 10-00-7003 $1,195.00 25-06-039 - THG Project No. 142.332 32-00-7047 $302.50
25-04-036 - THG Project No. 142.325 15-00-7003 $1,580.00 25-04-019 - THG Project No. 142.322E 10-00-7003 $8,000.00 25-03-031 - THG Project No. 142.321 10-00-7003 $900.00
City of Calipatria 10/3/2025 3:45pm
Page Accounts Payable Check Register Report - US Bank Branch-158300185465 For The Date Range From 9/1/2025 To 9/30/2025
For All Vendors And For Outstanding Checks - Computer Generated Check # / Type Date Vendor Name Amount Status
eCheck ID
25-03-016 - THG Project No. 142.321E 10-00-7003 $8,100.00 25-03-030 - THG Project No. 142.320 01-05-7003 $415.00
25-03-029 - THG Project No. 142.314 01-05-7003 $2,172.50 25-04-033 - THG Project No. 142.226 10-00-7003 $945.00
25-03-028 - THG Project No. 142.226 10-00-7003 $415.00
25-03-014 - THG Project No. 142.178 75-06-7003 $4,800.00 25-04-032 - THG Project No. 142.030 01-05-7003 $5,983.88 25-03-027 - THG Project No. 142.030 01-05-7003 $7,984.29 25-04-040 - TH Project No. 142.351 10-00-7003 $3,463.50 25-04-035 - THG Project No. 142.322 10-00-7003 $860.00
Cleared $0.00
Outstanding $305,372.00
Void $0.00
City of Calipatria 10/3/2025 4:29pm
Page Accounts Payable Check Register Report - US Bank Branch-158300185465 For The Date Range From 9/1/2025 To 9/30/2025
For All Vendors And For Voided Checks - Computer Generated Check # /
eCheck ID Type Date Vendor Name Amount Status
7528 9/26/2025 54 The Holt Group, Inc. $4,800.00 V
7529 C 9/26/2025 54 The Holt Group, Inc. $8,100.00 V
7530 C 9/26/2025 54 The Holt Group, Inc. $7,984.29
7531 C 9/26/2025 54 The Holt Group, Inc. $415.00 V
9/26/2025 54 The Holt Group, Inc. $2,172.50 V
9/26/2025 54 The Holt Group, Inc. $415.00 V
9/26/2025 54 The Holt Group, Inc. $1,980.00 V
9/26/2025 54 The Holt Group, Inc. $5,996.10 V
9/26/2025 54 The Holt Group, Inc. $3,693.60
9/26/2025 54 The Holt Group, Inc. $1,195.00 V
9/26/2025 54 The Holt Group, Inc. $8,000.00 V
9/26/2025 54 The Holt Group, Inc. $5,983.88 V
9/26/2025 54 The Holt Group, Inc. $945.00 V
9/26/2025 54 The Holt Group, Inc. $860.00 V
9/26/2025 54 The Holt Group, Inc. $1,580.00 V
9/26/2025 54 The Holt Group, Inc. $467.50 V
7544 9/26/2025 54 The Holt Group, Inc. $1,107.50 V
7545 9/26/2025 54 The Holt Group, Inc. $793.19 V
7546 9/26/2025 54 The Holt Group, Inc. $3,463.50 V
7547 9/26/2025 54 The Holt Group, Inc. $1,822.50 V
7548 9/26/2025 54 The Holt Group, Inc. $605.00 V
7549 9/26/2025 54 The Holt Group, Inc. $900.00 V
7578 9/26/2025 54 VOID FOR OVERFLOW $0.00 V
Cleared $0.00
Outstanding $0.00
Void $63,279.56
CONSENT - ITEM # 2
1919

TENTATIVE MINUTES
Regular Meeting of the Calipatria City Council
City Council Chambers
125 North Park Avenue
Calipatria California 92233
Tuesday, September 23, 2025
Closed Session at 5:00 pm
Open Session at 6:00 pm
Michael Luellen, Mayor Laura Gutierrez, City Manager Jesse Llanas, Fire Chief Javier Amezcua, Mayor Pro-Tem Gilbert G. Otero, City Attornes Cheryl Fowler, Police Chief Sylvia Chavez, Council Member Jane Hurtado, City Clerk Edgar Self, Public Work Director Fred Beltran, Council Member
Jesse Rivas, Council Member

NOTICE TO THE PUBLIC
This is a public meeting. Any member of the public is invited to attend. The Calipatria City Council welcomes public input during the Public Comment period of the sessions. 5:00 P.M. CLOSED SESSION
CALL TO ORDER: 5:00 PM
ROLL CALL: F. Beltran, J. Rivas, S. Chavez, J. Amezcua and M. Luellen PUBLIC COMMENTS FOR CLOSED SESSION ITEMS: Any member of the public wishing to address the City Council on any items appearing on the closed session agenda may do so at this time. Pursuant to State Law, the City Council may not discuss or take action on issues not on the meeting agenda. (Government Code Section 54954.2) There is a time limit of three (3) minutes for anyone wishing to address the City Council on these matters.

CITY COUNCIL ADJOURNS TO CLOSE SESSION
CONFERENCE WITH LEGAL COUNSEL:

1. CONFERENCE WITH LEGAL COUNSEL -
Initiation of litigation pursuant to paragraph (4) subdivision (d) of Section 54956.9
Number of Potential Cases: 2
092325MIN
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3. PUBLIC EMPLOYEE PERFORMANCE EVALUATION (SECTION 54957(b)(1)) Title of Position: City Manager

4. CONFERENCE WITH LABOR NEGOTIATORS (SECTION 54957.6)
Agency Negotiator: City Manager
Employee Organization: Calipatria Police Officers Association

CITY COUNCIL CONVENES TO OPEN SESSION
6:00 P.M. OPEN SESSION
CALL TO ORDER: 6:00 PM
ROLL CALL: F. Beltran, J. Rivas, M. Luellen, S. Chavez and J. Amezcua PLEDGE OF ALLEGIANCE & INVOCATION: Edgar Self/Gilbert Otero CITY ATTORNEY: REPORT ON CLOSED SESSION ACTION

1. 2 matters Staff given directions

2. City Manager was instructed to negotiate the terms of Lease with the Trucking Company.

3. City Manager was instructed to negotiate with Calipatria Police Association in terms of Labor negotiation.

ADJUSTMENTS TO THE AGENDA: The City Council will discuss the order of the agenda, may amend the order, add urgent items and or remove items from the consent calendar prior to that portion of the agenda. For the purpose of the official city record, the City Council may take care of these issues by entertaining a formal motion.

NO ADJUSTMENTS
MOTION: SECOND:

ROLL CALL VOTE: FB JR ML SC JA
PUBLIC COMMENTS: The City Council welcomes your input. Please remember to shut off all cell phones. Now is the time for any member of the public to speak to the Council. If there is an item on the agenda on which you wish to be heard, at this time, please step to the podium and state your name and address for the record. 092325MIN
3/6
For matters not appearing on the agenda: If you wish to address the City Council concerning a matter and/or any item not on the agenda but is within the City Council's jurisdiction you may do so now. At this time, please step to the podium and state your name and address for the record
The Mayor reserves the right to place a time limit of three (3) minutes on each person's presentation. It is requested that longer presentations be submitted to the City Clerk in writing 48 hours before the meeting.

NO COMMENTS
CONSENT AGENDA: The items appearing under the Consent Agenda will be acted upon by the City Council in one motion without discussion. Should any Council Member or other person wish to discuss any item, they may request that the item be removed from the Consent Agenda and placed on the REGULAR BUSINESS Agenda.

1. Continued Delta Street Pump Station Emergency.

2. Minutes: September 9, 2025

3. Fan Palm Street Closure on October 31, 2025, for Halloween Block Party Add ACT Event Insurance on Item 3 for the Halloween Block Paty MOTION: Sylvia Chavez SECOND: Javier Amezcua
ROLL CALL VOTE: FB-Y, JR-Y, ML-Y, SC-Y, JA-Y CARRIED 5-0 PUBLIC HEARING:

1. Public Hearing - Discussion/Action: City of Calipatria Specific Plan, zone change, General Plan amendment, first reading of textual amendments to the zoning code, and final Initial Study/Mitigated Negative Declaration for the Eastside Specific Plan
OPEN PUBLIC HEARING at 6:03 PM.

Staff Report - The Holt Group, Francisco Barba
Francisco Barba arrived shortly after 6:00 PM
Luellen: is Mr. Barba present, No- Do you want to move forward, Gutierrez: we can open and if anyone has any questions we can proceed, this is the Second Reading.

Public Comment:

Luellen: this is the 2nd reading, does anyone have any Public Comment None City Council Discussion:

Luellen: is there discussion from the Council None
CLOSE PUBLIC HEARING at 6:04 PM.
092325MIN
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MOTION: Javier Amezcua SECOND: Sylvia Chavez
ROLL CALL VOTE: FB-Y, JR-Y, ML-Y, SC-Y, JA-Y CARRIED 5-0 ACTION ITEMS NEW/REGULAR BUSINESS (DISCUSSION/ACTION):

1. Approve/Disapprove: ORDINANCE NO. 04-25

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CALIPATRIA

ADOPTING THE EASTSIDE SPECIFIC PLAN AND APPROVING A ZONE

CHANGE, GENERAL PLAN AMENDMENT, ZONING CODE TEXTUAL

AMENDMENTS, AND INITIAL STUDY/MITIGATED NEGATIVE

DECLARATION FOR THE EASTSIDE SPECIFIC PLAN
Luellen: We just had a Public Hearing on this, this last minute, this is the Second meeting that this has been brought forward, if there is no discussion, motion to approve MOTION: Javier Amezcua SECOND: Sylvia Chavez
ROLL CALL VOTE: FB-Y, JR-Y, ML-Y, SC-Y, JA-Y CARRIED 5-0

2. Approve/Disapprove: Bid Award for Professional Engineering Design and Bidding Services for the Bonita Place Pedestrian Safety Improvement Project Between South Brown Avenue and South East Avenue to The Holt Group Self: Staff Report this is for sidewalks grant that was awarded fiscal year 23/24, Beltran: Are we going to make improvements to South East Avenue? Gutierrez: Yes, Bonita Place from South Brown all the way to East Street MOTION: Jesse Rivas SECOND: Javier Amezcua
ROLL CALL VOTE: FB-Y, JR-Y, ML-Y, SC-Y, JA-Y CARRIED 5-0

3. Approve/Disapprove: Bid Award for Grant Administration and Project Management Services for the Delta Street Pump Station Rehabilitation Project to The Holt Group.

Self: This is the $1.5 million Rehabilitation Project for the Delta Project that we have been working with The Holt Group for the design of the repairs at the Pump Station.

Luellen: Any question from the Council or from the Public Rivas: Lift Station (Report) no information, moving forward, nothing listed on there, diesel pimp has been broken down, do we know what the repair cost will be for the pump, Self: $6,000, when they get the parts then we can get it done Rivas: Slots on the active building going back to original design system so we don't have to be using the portable pump for that.

Self: They have 300 days to do the project.

Rivas: How many days are we into the project,
Self: We have to go back to when they got the Notice to Proceed, Gutierrez: There are two (2) projects currently at the same location. NADBank funded a part of this project for the emergency repairs
Beltran: What is the $1.5M going to be used for,
Self: Same things, rehabilitation of the wet walls, and repair. 092325MIN
5/6
MOTION: Javier Amezcua SECOND: Sylvia Chavez
ROLL CALL VOTE: FB-Y, JR-Y, ML-Y, SC-Y, JA-Y CARRIED 5-0 DISCUSSION/DIRECTION (RECOMMEND/DENY):

1. Discussion for Crosswalk in front of the High School.

Gutierrez: After discussion with the City Planner regarding a new crosswalk, they will lose two (2) parking spaces on the north side of the street, he asked to put it on the agenda and get information from the Council to see if they are in support of the City installing a crosswalk in front of the school.

Amezcua: Long overdue
Beltran: There was one there before
Rivas: Consider other options, drop off zone in front of school so kids don't have to cross the street, Board Member brought that up, Sylvia - Mr. Monroe-see what he thought about it,
Luellen: Keep having meetings with Angie, Beneficial to have them in the discussion, next agenda: (hold off, maybe)
ROLL CALL VOTE: FB-Y, JR-Y, ML-Y, SC-Y, JA-Y CARRIED
Orozco: Regarding the crosswalk, since it was painted red, there hasn't been many cars, the kids area, maybe we can paint it green for 15 or 20 minutes parking.

STAFF and COUNCIL REPORTS:

Self: Nothing to report
Llanas: Nothing to report
Otero: Nothing to report
Hurtado: Nothing to report
Gutierrez: Nothing to report
Beltran: Regarding red painting - explained the city Ordinance, pending Fire Works Rivas: Need to follow up with the Dog Catcher, vehicle for it, proceed something with the dogs, work with the school regarding parking, AB617 Funding for asphalt, Council Beltran brought up repairing the Police Department, maybe even behind City Hall, maybe there is funds, Question: Has the police contacted the School regarding stolen equipment
Chavez: We did meet with the school, continued working with the school, will continue meeting once or twice a month, Chamber has events around town, Halloween Event on Fan Palm Street, it will be the 3id year, it's a wonderful event, City is partnering with The Calipatria Foundation, we will have one at Rademacher Park on the same night.

Amezcua: Nothing to report
Luellen: Many people are campaigning for the next election (candidates), Thursday I will meet with Candidate for Governor, Betty Yee, they discussed the North End of Calipatria, I went to a Workforce Development Youth meeting, State had them reduce budget by 30%, Fiscal Year, Project Connect, IVROP, Programs that allow our students to go in and gain experience of the work place, every four (4) months the County get together, they elect new officers for the County, Michael Luellen was elected First Vice President under Sylvia Marroquin from El Centro,
092325MIN
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ADJOURNMENT:

The next regular scheduled meeting of the City of Calipatria City Council is Tuesday, October 14, 2025, at 6:00 pm
Close meeting at 6:36 PM.

MOTION: Fred Beltran SECOND: Sylvia Chavez
ROLL CALL VOTE: FB-Y, JR-Y, ML-Y, SC-Y, JA-Y CARRIED 5-0 1, JANE HURTADO, City Clerk of the City of Calipatria, California, DO HEREBY CERTIFY that the agenda was duly posted at Calipatria City Hall, 125 N Park Avenue, Calipatria, California and on the City of Calipatria's website not less than 72 hours prior to the meeting per Government Code 54954(2).

Dated: September 19, 2025
09235MIN
DISCUSSION/ACTION - ITEM #L
OF
CITY
City Council
Staff Report
1919
To: City of Calipatria City Council
Laura Gutierrez, City Manager
From: Jeorge Galvan, AICP, City Planner
Prepared by: Melany Amarillas, Associate Planner
Date: October 14, 2025
Project: Adoption of the Duplication of Benefits Policy for CDBG-CV funds Summary:

Subject of Report: Duplication of Benefits Policy and Process per the request of the U.S. Department of Housing and Urban Development
(HUD)
Recommended Adopt resolution 25-34 approving the Duplication of Benefits Action: Policy to ensure compliance with federal assistance requirements.

Zoning: N/A
General Plan: N/A
Environmental: Categorically Exempt - §15301 Existing Facilities

INTRODUCTION AND BACKGROUND
The City of Calipatria secured funding in the amount of $64,484 from the California Department of Housing and Community (HCD) and $1,100,000 from the HCD Program Income, allocated under the 2020 CARES Act and governed by the Federal Register Notice FR-6218-N-01-CDBG-CV, dated August 7, 2020 for the Hernandez Park Irrigation System Improvement project. This grant was intended to provide assistance to public services and local programs; public health, emergency response, or temporary housing facilities that addressed COVID-19 impacts, and grant administration. All CDBG funded activities must benefit low- and moderate income (LMI) persons or meet the CDBG urgent need national objective criteria.

Per the standard agreement executed by the City and HCD, the funds were allocated for the following scope of work: the installation of a non-potable water delivery and irrigation system at Hernandez Park and washing features at Hernandez Park and Rademacher Park, and hands-free entry ways anc restroom features at the Health and Wellbeing Center and City Hall. The City of Calipatria completed City of Calipatria City Council
Duplication of Benefits (DOB) Policy and Process - October 14, 2025 Page 1 of 2 142\142.332 - DOB Staff Report & Reso
the Hernandez Park improvements in March 2025 and successfully submitted the close-out packet in May 2025.

Per the Federal Register Notice FR-6218-N-01-CDBG-CV, dated August 7, 2020, all CDBG-CV grantees are required to complete a duplication of benefits (DOB) analysis for assisted activities to demonstrate that no financial assistance has been received or is available to pay costs charged to a CDBG-CV grant.

Agencies require DOB policies and documents to ensure that public funds are not used to pay for the same expense more than once, a practice known as "double-dipping." These measures are mandated by law, including the Stafford Act, to prevent waste or misuse of federal disaster or relief funds. By requiring affidavits, documentation, and agreements, agencies like HCD/HUD can verify that assistance is only provided where there is a true unmet need, maintain accountability through audits, and recover funds if duplications are later found. This process protects taxpayers, ensures compliance, and allows limited resources to be distributed fairly to help as many communities as possible.

To comply with this requirement, the City of Calipatria takes action on preparing the DOB policy and affirms that no other funds are available for the above-mentioned CDBG-CV grant project by maintaining records of compliance with mandatory duplication of benefits requirements. The purpose of this item is to present the DOB policy to the City Council where upon reviewing all relevant comments, they will vote to adopt or deny the policy.

ISSUES FOR DISCUSSION
Summary of the Duplication of Benefits Policy - The City of Calipatria DOB Policy and Process outlines the city's responsibilities as a recipient of CDBG-CV funds under the 2020 CARES Act. It establishes that the City must ensure no duplication of benefits occurs by requiring a DOB Affidavit, maintaining proper records, and agreeing to repay any duplicative assistance. The policy details HUD's oversight role, including reviewing affidavits, requesting documentation, and determining whether assistance should be approved, reduced, or denied based on duplicative funding received. If funding is approved, Calipatria must sign a Subrogation Agreement and provide documentation of expenditures to HUD, which will verify compliance. The policy affirms that all DOB procedures will be applied as needed.

PENDING ACTION
After reviewing all pertinent information, the City Council may motion for one of the following actions:

1. Adopt a resolution approving a Duplication of Benefits (DOB) policy and process to comply with the Federal Register Notice FR-6218-N-01-CDBG-CV, dated August 7, 2020. or

2. Not adopt a resolution to approve a Duplication of Benefits (DOB) policy and process to comply with the Federal Register Notice FR-6218-N-01-CDBG-CV, dated August 7, 2020.

Attachments: Attachment A - Federal Register Notice FR-6218-N-01 Attachment B - Resolution 25-34
City of Calipatria City Council
Duplication of Benefits (DOB) Policy and Process - October 14, 2025 Page 2 of 2 142\142.332 - DOB Staff Report & Reso
Attachment A - Federal Register Notice FR-6218-N-01
page. 17
Federal Register / Vol. 85, No. 162 / Thursday, August 20, 2020 / Notices 51473 Closeout costs (e.g., audit costs) and and will need to be reviewed against response, prevention, or preparation costs resulting from contingent current program practices. The needs of LMI persons. liabilities described in the closeout Department will work in coordination HUD will provide advice and agreement; (ii) use of real property with OMB to ensure that this technical assistance to grantees to assisted with CDBG funds in accordance requirement can be fulfilled by facilitate compliance with this with program regulations; (iii) taking recipients of CARES Act funding in a measures that are adequate to enforce manner that utilizes to the greatest and implement mandatory flood III.B.10 Citizenship Requirements extent possible existing reporting
insurance coverage requirements; and streams, providing the necessary Please note that the U.S. Department (iv) other provisions included in the transparency and accountability with of Homeland Security, U.S. Citizenship grant closeout agreement. minimal additional burden. If additional and Immigration Services provides that reporting is necessary, further advice or the Immigration Reform and Control technical assistance will be provided by Act, 8 U.S.C. 1324a et seq. prohibits The reporting requirements that apply employers from hiring and employing the Department.
to the use of annual tormula CDBG an individual for employment in the grants also apply to CDBG-CV grants. III.B.9. Duplication of Benefits U.S. knowing that the individual is not Section 104I of the HCD Act requires The CARES Act requires HUD to authorized with respect to such that the Secretary shall, at least on an ensure that there are adequate employment. This generally applicable annual basis, make such reviews and law also applies to CDBG grantees and procedures in place to prevent any
audits as may be necessary or duplication of benefits as required by their subrecipients and/or contractors/ appropriate to determine whether the section 312 of the Stafford Act, as subcontractors (including relating to grantee has carried out its activities in amended by section 1210 of the Disaster employees recruited under Section 3). a timely manner, whether the grantee's Recovery Reform Act of 2018 (division For more information, please see activities and certifications are carried https://www.uscis.gov/i-9-central/form- D of Public Law 115-254; 42 U.S.C.
out in accordance with the requirements 5121 et seg.). i-9-resources/handbook-for-employers- and the primary objectives of the HCD m-274/10-why-employers-must-verify- Duplication of benefits occurs when
Act and other applicable laws, and Federal financial assistance is provided employment-authorization-and-identity- whether the grantee has the continuing of-new-employees and https:// capacity to carry out those activities in to a person or entity through a program www.uscis.gov/i-9-central/legal- to address losses resulting from a
a timely manner. requirements-and-enforcement.

Federally-declared emergency or
III.B.8.(a) General Reporting disaster, and the person or entity has IV. Fiscal Year 2019 and Fiscal Year Requirements received (or would receive, by acting
Reporting requirements for CDBG-CV reasonably to obtain available IV.A. General Requirements grantees can be found at 42 U.S.C. assistance) financial assistance for the same costs from any other source Except as described in this notice or 12708(a), 24 CFR 91.520, 24 CFR other applicable waivers and alternative 570.507 (entitlement), 24 CFR 570.440(j) (including insurance), and the total amount received exceeds the total need requirements, the statutory and (insular areas), and 24 CFR 570.491 regulatory provisions governing the for those costs.

A grantee is required to develop and CDBG program apply to fiscal year 2019 III.B.8.(b) Additional CARES Act maintain adequate procedures to and 2020 CDBG grants, including prevent a duplication of benefits that regulations at 24 CFR part 570 subpart Section 15011 of the CARES Act address (individually or collectively) I (states), 24 CFR part 570 subparts A, C, D, E, J, K, and O (entitlements), and
requires that recipients of $150,000 or each activity or program. A grantee's more of CARES Act funding submit, not policies and procedures are not 24 CFR subpart F (insular areas and Hawaii counties).
later than 10 days after the end of each adequate unless they include, at a calendar quarter, a report containing: minimum: (1) A requirement that any IV.B. Flexibilities, Waivers, and Information regarding the amount of person or entity receiving CDBG-CV Alternative Requirements funds received; the amount of funds assistance (including subrecipients and The following rules, waivers, and obligated or expended for each project direct beneficiaries) must agree to repay alternative requirements apply to fiscal or activity; a detailed list of all such assistance that is determined to be year 2019 and 2020 CDBG grants. These projects or activities, including a duplicative; and (2) a method of include statutory authorities included in description of the project or activity; assessing whether the use of CDBG-CV the CARES Act and other waivers and and detailed information on any funds will duplicate financial assistance alternative requirements or subcontracts or subgrants awarded by that is already received or is likely to be clarifications that HUD is making for the recipient. As outlined in OMB received by acting reasonably to fiscal year 2019 and 2020 grants. memorandum M-20-21, evaluate need and the resources
Implementation Guidance for available to meet that need IV.B.1. Timeliness Supplement Funding in Response to the Most CARES Act assistance programs Because of the coronavirus many local Coronavirus Disease (COVID-19) have more limited durations for governments are operating under (available at https:// availability of assistance or a more extenuating circumstances and may www.whitehouse.gov/wp-content/ limited scope of eligible activities or need additional time for certain uploads/2020/04/Implementation- entities than does CDBG CV. HUD administrative requirements, HUD is Guidance-for-Supplemental-Funding- strongly encourages each CDBG-CV suspending for fiscal year 2020 all Provided-in-Response.pdf), existing grantee to become familiar with the corrective actions, sanctions, and reporting requirements are anticipated range of available assistance and uses informal consultations for timeliness to meet the requirements of Section and apply its more flexible CDBG-CV effective January 21, 2020. Grantees are 15011, but the content and format for assistance to unmet needs or to gaps, advised that this suspension does not this reporting is still under development with special attention to the coronavirus eliminate the timely expenditure Attachment B - Resolution 25-34
RESOLUTION NO. 25-34

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALIPATRIA ADOPTING A

DUPLICATION OF BENEFITS (DOB) POLICY AND PROCESS
WHEREAS, the City of Calipatria Hernandez Park Irrigation Improvement Project is funded through CDBG-CV funds allocated under the 2020 CARES Act and governed by the Federal Register Notice FR- 6218-N-01-CDBG-CV, dated August 7, 2020; and
WHEREAS, all CDBG-CV grantees are required to complete a duplication of benefits (DOB) analysis for assisted activities to demonstrate that no financial assistance has been received or is available to pay costs charged to a CDBG-CV grant. To comply with this requirement, the City of Calipatria, and any of its subrecipients, will demonstrate that no other funds are available for an activity by maintaining records of compliance with mandatory duplication of benefits requirements described in the Federal Register Notice of August 7, 2020; and
WHEREAS, a CDBG-CV grantee must develop and maintain adequate procedures to prevent a duplication of benefits that address (individually or collectively) each activity or program. A grantee's policies and procedures are not adequate unless they include, at a minimum:

1. A requirement that any person or entity receiving CDBG-CV assistance must agree to repay assistance that is determined to be duplicative; and

2. A method of assessing whether the use of CDBG-CV funds will duplicate financial assistance that is already received or is likely to be received, by acting reasonably in evaluating need and the resources available to meet that need.

WHEREAS, it is the intent of the City of Calipatria's policy to uphold, enforce, and document conformance with the duplication of benefits requirements which govern the use of its CDBG-CV funds.

NOW THEREFORE, BE IT RESOLVED by the City of Calipatria City Council does hereby adopt the following Duplication of Benefits Policy and Process:

City of Calipatria Duplication of Benefits Process
The City of Calipatria, as the applicant and recipient of CDBG-CV funds, is required to complete a Duplication of Benefits Affidavit as part of its application for federal assistance. This affidavit acknowledges HUD's requirement that any entity receiving CDBG-CV assistance must agree to repay assistance that is determined to be duplicative.

To meet HUD's requirements, the City of Calipatria has developed a method of assessing whether the use of CDBG-CV funds will duplicate financial assistance that has already been received or is reasonably anticipated. HUD will review this process and supporting documentation to ensure compliance.

The process is as follows:

1. Upon submission of its completed application for CDBG-CV funds, the City of Calipatria will prepare and provide a Duplication of Benefits Affidavit indicating whether any potentially duplicative assistance has been received

2. If duplicative assistance is identified, HUD may request additional information from the City of Calipatria, including:
• Dates funds were received
• Specific uses of funds received, including receipts and supporting documentation

3. Based on this review, HUD may:
a. Determine that there is no duplication and approve the City's request in full. b. Determine that there is a partial duplication and approve the request in a reduced amount, calculated as:
• Amount Requested - Amount of DOB = Eligible Amount
c. Determine that there is a complete duplication and deny the request.

4. In the event that HUD approves the City's application in whole or in part, the City of Calipatria will be required to sign a Subrogation Agreement to address potential future duplication (for example, where the City has applied for but not yet received other federal or state funds).

5. If HUD approves only a portion of the application, the City's funding agreement will specify the eligible uses of awarded funds to avoid duplication of benefits.

6. The City of Calipatria will be required to provide HUD with documentation of actual expenditures. HUD will review this documentation to ensure that no duplication of benefits has taken place.

All application documents, including the Affidavit and Subrogation Agreement, will be retained by the City of Calipatria and HUD in compliance with federal record retention requirements. This Duplication of Benefits Policy and Process will be applied if and when applicable.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Calipatria at a regularly scheduled meeting held on this 14* day of October 2025, by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Michael Luellen, Mayor
ATTEST:

Jane Hurtado, City Clerk

Calipatria City CouncilOctober 14, 2025

Calipatria City Council
October 14, 2025