MINUTES
CALISTOGA CITY COUNCIL
REGULAR MEETING
Tuesday, June 21, 2022 - 6:00 P.M.
Virtual Meeting
1. CALL TO ORDER - ROLL CALL - SALUTE TO THE FLAG
Mayor Canning called the regular session to order at 6:21 p.m.
Present: Councilmembers Gary Kraus, and Donald Williams; Vice Mayor lrais LopezOrtega, and Mayor Chris Canning
Absent: Councilmember Lisa Gift
2. REPORT FROM CLOSED SESSION
Mayor Canning reported that the City Council met today, June 21 , 2022, at 4:00 PM for a Closed Session regarding the Napa County Fairgrounds and there was no reportable action taken in Closed Session. In addition, Mayor Canning reported Council also met in Closed Session regarding Anticipated Litigation and there was no reportable action taken in Closed Session
3. ORAL COMMUNICATION ON CONSENT ITEMS OR NON-AGENDA ITEMS Oral communication was received. For oral communication and public comment content, for any item on the agenda, view the video of the meeting available on the City's YouTube channel at https://www.youtube.com/user/CityofCalistoga or visit the City's Website at:
https://calistoga.civicweb.neVPortal/Meetinglnformation.aspx?Org=Cal&ld=265
4. ADOPTION OF MEETING AGENDA
Motion by Councilmember Williams and seconded by Vice Mayor Lopez-Ortega and passed by the following roll call vote to adopt the meeting agenda as presented.
AYES:
NOES:
ABSTAIN:
ABSENT:
Councilmembers Kraus, and Williams, Vice Mayor Lopez- Ortega, and Mayor Canning
None
None
Councilmember Gift
5. CITY MANAGER'S REPORT
No report was given.
Calistoga City Council Minutes
June 21, 2022
6. PROCLAMATIONS/ PRESENTATIONS/ AWARDS
6.1 Updated on recent HAAS measurements in Calistoga's water supply.
Recommended Action: Receive presentation.
Public Works Director Derek Rayner presented a PowerPoint presentation informing the Council and public of the status of the recent HAAS measurements in Calistoga's water supply and related plans. No public comments were received.
7. CONSENT CALENDAR
Item 7.1 was pulled by Mayor Canning for separate discussion/action. Public comment was not received. Motion by Vice Mayor Lopez-Ortega, second by Councilmember Williams and passed by the following roll call vote, Council approved all remaining Consent Calendar items:
AYES:
NOES:
Councilmembers Kraus and Williams, Vice Mayor Lopez-Ortega and Mayor Canning
None
ABSTAIN: None
ABSENT: Councilmember Gift
-7--.4 Item Pulled from Consent Calendar by Mayor Canning Consider adopting a Resolution awarding a Construction Contract to Ghilotti Bros., Inc. for the Berry Street Pavement Rehabilitation Project.
Reeommended Aetion: Consideration adopting a Resolution that: 1.
Conditionally a1.-.,ards a construction contract for the base bid and bid alternati11e to Ghilotti Bros. Inc., for the Berry Street pa11ement Rehabilitation Project (Project) in the amount of $502,490, subject to Ghilotti Bros. Inc., pro11iding all documentation. 2. Appro11es the Project construction budget in the amount of $605,000, which includes the base bid of $464,850, additit1e bid alternati11e of $37,640, and a contingency of 20% for construction management and inspections and authorizes the Public Works diFector to negotiate and appro11ed contract change orders up to the appro11ed construction budget amount. 3. Authorizes the City Manager to execute the Project contract on behalf of the City of Calistoga. 4. DiFests staff to issue a notice of a1Nard to Ghilotti Bros. Ins., and otherwise administer the Project. 5.
In the e11ent Ghilotti Bros. Inc., is unable to meet the conditions of a1Nard, awards the construction contrast to Granite Construction Company conditioned upon Granite Construction Company providing all documents in satisfaction of the bid award requirements.
7.2 Consider adopting Resolutions calling a General Municipal Election to be held Tuesday, November 8, 2022 (Resolution 2022-044); requesting consolidation with the statewide General Election (Resolution 2022-045); Calistoga City Council Minutes
June 21, 2022
and pertaining to the submission of Candidates Statements (Resolution 2022-046).
Recommended Action: Consider adopting the Resolutions.
7.3 Consultant Services Agreement with John Draper, P.E. Consider adopting Resolution 2022-047 that: 1. Authorizes Amendment No. 6 to the Consultant Services Agreement with John Draper, P.E., for Consulting Services for Capital Improvement Project Development and Project Management. 2.
Authorizes the City Manager to execute Amendment No. 6 to the Consultant Services Agreement No. 724 on behalf of the City of Calistoga.
Recommended Action: Consider adopting the Resolution.
7.4 Consider adopting Resolution 2022-048 accepting a Notice of Completion for the Foothill Boulevard/Petrified Forest Road Intersection Traffic Signal Project.
Recommended Action: Consider adopting the Resolution.
7.5 Consider adopting Resolution 2022-049 adopting the Fiscal Year 2022-23 appropriation limit.
Recommended Action: Consider adopting the Resolution.
7.6 Consider adopting Resolution 2022-050 authorizing the City Manager to execute a Professional Services Agreement with Marin IT for Information Technology Services in an amount not to exceed $155,734 over the course of the fiscal year.
Recommended Action: Consider adopting the Resolution.
7.7 Consider adopting Resolution 2022-051 approving Operating and Capital Improvement Budget adjustments for Fiscal year 2021-22.
Recommended Action: Consider adopting the Resolution.
MAYOR CANNING DIRECTED PULLED CONSENT CALENDAR ITEM 7.1 TO BE CONSIDERED AT THIS POINT IN THE MEETING:
7.1 Item Pulled from Consent Calendar by Mayor Canning - Consider adopting a Resolution awarding a Construction Contract to Ghilotti Bros., Inc. for the Berry Street Pavement Rehabilitation Project.
Recommended Action: Consideration adopting a Resolution that: 1.
Conditionally awards a construction contract for the base bid and bid alternative to Ghilotti Bros. Inc., for the Berry Street pavement Rehabilitation Project (Project) in the amount of $502,490, subject to Ghilotti Bros. Inc., providing all documentation. 2. Approves the Project construction budget in the amount of $605,000, which includes the base bid of $464,850, additive bid alternative of $37,640, and a contingency of 20% for construction management and inspections and authorizes the Public Works director to Calistoga City Council Minutes
June 21, 2022
negotiate and approve contract change orders up to the approved construction budget amount. 3. Authorizes the City Manager to execute the Project contract on behalf of the City of Calistoga. 4. Directs staff to issue a notice of award to Ghilotti Bros. Inc., and otherwise administer the Project. 5.
In the event Ghilotti Bros. Inc., is unable to meet the conditions of award, awards the construction contract to Granite Construction Company conditioned upon Granite Construction Company providing all documents in satisfaction of the bid award requirements.
Director of Public Works Derek Rayner responded to questions regarding this item posed by Mayor Canning.
Public comment was not received. Motion by Mayor Canning, second by Councilmember Williams and passed by the following roll call vote, Council adopted Resolution 2022-043 awarding a construction contract to Ghilotti Bros. Inc., for the Berry Street Pavement Rehabilitation Project:
AYES:
NOES:
ABSTAIN:
ABSENT:
Councilmembers Kraus and Williams, Vice Mayor LopezOrtega and Mayor Canning None
None
Councilmember Gift
8. PUBLIC HEARING
None
9. GENERAL GOVERNMENT
9.1 First Amendment to Agreement for City Attorney Services Recommended Action: Consider adopting the Resolution.
City Manager Laura Snideman presented the item. Council and staff discussion ensued. City Manager Snideman noted there hasn't been a rate adjustment in more than a decade.
Public comment was not received. Motion by Vice Mayor Lopez-Ortega, second by Councilmember Williams and passed by the following roll call vote, Council adopted Resolution No. 2022-052 authorizing and approving the First Amendment to Agreement for City Attorney Services between City of Calistoga and Burke, Williams & Sorensen, LLP.
AYES:
NOES:
ABSTAIN:
ABSENT:
Councilmembers Kraus and Williams, Vice Mayor LopezOrtega and Mayor Canning None
None
Councilmember Gift
Calistoga City Council Minutes
June 21, 2022
9.2 Consider adopting a Resolution Adopting the City of Calistoga Fiscal Year 2022-2023 Operating and Capital Improvement Budgets
Recommended Action: Consider adopting Resolution
City Manager Laura Snideman introduced the item and turned the presentation over to Administrative Services Director Gloria Leon. Council and staff discussion ensued.
Public comment was received. Motion by Councilmember Kraus, second by Vice Mayor Lopez-Ortega and passed by the following roll call vote. Council adopted Resolution 2022-053 adopting the Operating and Capital Improvement Budgets for all funds for Fiscal Year 2022-2023.
AYES:
NOES:
ABSTAIN:
ABSENT:
Councilmember Kraus, Vice Mayor Lopez-Ortega and
Mayor Canning
Councilmember Williams
None
Councilmember Gift
9.3 Consider cancelling the July 5, 2022, Regular City Council Meeting Recommended Action: Cancel the Regular City Council Meeting of July 5, 2022.
Public comment was not received. City Manager Laura Snideman presented the item. Motion by Councilmember Kraus, second by Vice Mayor Lopez-Ortega and passed by the following roll call vote, Council cancelled the July 5, 2022, City of Calistoga City Regular Council meeting.
AYES:
NOES:
ABSTAIN:
ABSENT:
Councilmembers Kraus and Williams, Vice Mayor LopezOrtega and Mayor Canning None
None
Councilmember Gift
9.4 Consider adopting a Resolution related to Green Initiatives, Calistoga Green Committee, and associated budget for Fiscal Year 2022-2023.
Recommended Action: Consider adopting Resolution
Planning and Building Director Jeff Mitchem presented this item and provided a PowerPoint presentation. Council and staff discussion ensued. Council provided direction to staff. Additional input was given by City Manager Snideman and Green Committee member Antoinette Mailliard.
Public comment was received. Motion by Councilmember Williams, second by Vice Mayor Lopez-Ortega and passed by the following roll call vote, Council adopted Resolution 2022-054 as amended, defining the Green Calistoga City Council Minutes
June 21, 2022
Committee's role, duties, and initiatives, and associated budget for Fiscal Year 2022-2023.
AYES: Councilmembers Kraus and Williams, Vice Mayor LopezOrtega and Mayor Canning NOES: None
ABSTAIN: None
ABSENT: Councilmember Gift
10. COUNCIL REQUESTS AND IDEAS FOR DISCUSSION
Council mentioned the following topics: staying safe in the heat, and power outages.
To view the video of the meeting, please visit the City's YouTube channel at https://www.youtube.com/watch?v=Ssh654d4t-o&t=1484s or visit the City's Website at:
https://calistoga.civicweb.net/Portal/Meetinglnformation.aspx?Org=Cal&ld=265
11. ADJOURNMENT
Mayor Canning adjourned the meeting at 9:12 p.m.
Respectfully Submitted
Prepared by: App•=~ Y£Y¥~
Donald Williams, ~ Mayor
I Approved: 2.7.2023