Calistoga City Council
May 16, 2023

Mayor
Donald Williams
Vice Mayor
Irais Lopez-Ortega
Councilmembers
Lisa M. Gift
Scott Cooper
Kevin Eisenberg
AGENDA
City Council
Tuesday, May 16, 2023 - 6:00 PM
1307 Washington St, Calistoga CA 94515
Hybrid

Below is information on how the public may observe and participate in the meeting. The City recognizes that not all residents have the same ways to stay engaged, so several alternatives are offered.

Please participate in the meeting by observing or listening to the meeting in one of the following ways:

1. Watch on your TV – Napa Valley TV Channel 28 (call your cable provider to ensure you have a City of Calistoga coded cable box)

2. Listen or participate via your phone – dial 1-669-900-6833, enter webinar ID: 829-0729-5419, password: 123201

3. Watch or participate online via Zoom - click this link and enter password: 123201

4. Watch online via YouTube Live at youtube.com/cityofcalistoga

5. In Person
COMMENT ON THIS MATTER DURING THE MEETING: Please participate in the meeting by providing public comment on any item on the agenda or any item of municipal concern. To comment during a virtual meeting (Zoom), click the "Raise Your Hand" button to request to speak when Public Comment is being taken on the Agenda item. You will be unmuted when it is your turn to make your comment for up to 3 minutes. After allotted time, you will be re-muted. Instructions for how to "Raise Your Hand" are available at:
https://support.zoom.us/hc/en-us/articles/205566129-Raise-Hand-In-Webinar.

WRITTEN COMMENTS: Alternatively, you may provide public comment on any item on the agenda or any item of municipal concern via email. Please submit your comment, limited to 350 words or less, via email to [email protected]. Written public comments submitted by email should clearly indicate the Agenda Item No. or specify “Oral Communications” in the Subject Line for items not on the agenda and are requested to include the submitter’s full name. Comments received by 4:00 p.m. on the day of the meeting will be posted online with the agenda packet and included in the record but will not be read aloud. Comments received after 4:00 p.m. will be made part of the written record but will not be read verbally at the meeting. The City of Calistoga thanks you in advance for taking all precautions to prevent spreading the COVID-19 virus. Note: The methods of observing or listening to the meeting or providing public comments may be altered or the meeting may be cancelled, if needed, due to certain technical disruptions.

1. CALL TO ORDER – ROLL CALL - SALUTE TO THE FLAG

2. REPORT FROM CLOSED SESSIONS

3. ORAL COMMUNICATION ON CONSENT ITEMS OR NON-AGENDA ITEMS This time is set aside to receive comments from the public regarding matters on the Consent Calendar or matters of municipal concern not on the agenda.

Pursuant to Government Code section 54954.3 (the Brown Act), however, the Council cannot consider any issues or take action on any requests during this comment period. Speakers are encouraged to limit their comments to 3 minutes maximum so that all speakers have an opportunity to address the City Council.

3.1. Public Comment Non-Agenda Item 4

4. ADOPTION OF MEETING AGENDA

5. CITY MANAGER’S REPORT

6. PROCLAMATIONS/PRESENTATIONS/ AWARDS

6.1. Updating the City Council on the Public Works Department.

Recommended Action:

No action by the City Council necessary, just receive the presentation.

Staff Report - Public Works Department Update - Pdf
5 - 16

7. CONSENT CALENDAR

7.1. Consideration of a Resolution Approving Amendment No. 14, to Professional Services Agreement No. 288 with Larry Walker Associates for Services Related to the City’s Wastewater and Water Treatment Plant Operating Permits, in the amount of $99,018.

Recommended Action:

Consider adopting resolution.

Staff Report - Consideration of a Resolution Approving Amendment No. 14, to Professional Services Agreement No. 288 with Larry Walker Associates (LWA) - Pdf
17 - 29

7.2. Adoption of Senate Bill 1 (SB1) Street Improvement Project List for Fiscal Year 2023/24 to maintain compliance with the program and determining that the action authorized by the resolution are exempt from the California Environmental Quality Act.

Recommended Action:

Consider adopting the resolution and authorizing staff to submit the same to the California Transportation Commission (CTC).

Staff Report - Adoption of Senate Bill 1 (SB1) Project List FY 2023/24 - Pdf
30 - 34

7.3. Consideration of a Resolution Approving the Updated Sewer System Management Plan for the City of Calistoga.

Recommended Action: Consider adopting resolution.

Staff Report - Consideration of a Resolution Approving the Updated Sewer System Management Plan (SSMP) - Pdf
35 - 103

7.4. Consideration of a resolution related to the Calistoga Active Transportation Advisory Committee work plan, roles, duties and responsibilities for FY23/24.

Recommended Action: Consider adopting resolution.

Staff Report - Consideration of a Resolution Approving the Calistoga Active Transportation Advisory Committee FY 23/24 Work Plan - Pdf 104 - 107

8. GENERAL GOVERNMENT

8.1. Authorize the Public Works Director to submit a funding application to Upper Valley Waste Management Agency (UVA) for the project(s) that City Council wants to move forward on.

Recommended Action:

Direct Staff to submit a funding application to UVA.

Staff Report - Identify and Authorize Grant Request to Upper Valley Waste Management Agency - Pdf
108 - 109

8.2. Discussion of permitting mobile food vendors (trucks/carts) in the public right-of-way and/or private property
Recommended Action: Provide policy direction to staff on policies and regulations regarding mobile food vendors including a potential mobile vendor ordinance update.

Staff Report - Mobile Vendor Regulations - Pdf
Public Comment on Item 8.2. Posted on 5.16.23 @ 3:30PM
110 - 139

9. COUNCIL REQUESTS AND IDEAS FOR DISCUSSION

10. ADJOURNMENT
NOTICE: If you challenge a city’s zoning, planning, or other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any City administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period for Litigation, in certain cases 30 days following the date of final decision.

Pursuant to GC §54957.5 any writings/documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection on the City website at www.ci.calistoga.ca.us.

AMERICANS WITH DISABILITIES ACT: The City can provide special assistance for persons with disabilities to participate in public meetings. To make a request for disability-related modification or accommodation please contact the City Clerk at [email protected] or (707) 942-2807. If you need assistance or accommodation, please provide notice at least 48 hours prior to the meeting. For TTY/ Speech-to-Speech users, dial 7-1-1 for the California Relay Service, offering free text-to-speech, speech-to-speech, and Spanish language services 24 hours a day, 7 days a week.

Se les pide por favor que avise con 48 horas de anticipación cuando haga un pedido para asistencia. Esto les da suficiente tiempo antes de la junta para permitir que la ciudad tome medidas razonables.

POSTING: I declare a copy of this agenda was posted at City Hall, 1232 Washington Street, Calistoga, among other locations in the city limits of Calistoga, on 5/16/23, 2022, by 4:30 p.m.

Yudiana Galvan
Yudiana Galvan, Interim City Clerk

Marni Rittburg
From:

Sent:

To:

Subject:

Norine Moses
Meeungof l.~ u:::- A<klitio! <mg1/ 1-;J,
ltem No. · i 1 •• 1/
Distributed on ais ~~
Sunday, May 14, 2023 4:22 PM
[email protected]; Public Comment
Fair Grounds Calistoga
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

To our County Board of Supervisors and Calistoga City Council members:

I have two suggestions:
1: the County could carry a 100 year loan with the rate of interest to be renegotiated on an agreed time frame;
2: with the help of our U.S. Senators and area Representatives FEMA could be encouraged to grant funds to rehabilitate the facility before the next disaster so that it would again be able to serve large numbers of evacuees and First Responders, as it has historically.

Thanks to each of you for your service on our behalf.

Norine Moses
1 Item #3.1.

City of Calistoga

STAFF REPORT
To: Honorable Mayor and City Council
From: Derek Rayner, Public Works Director/City Engineer Meeting: City Council - May 16 2023
Subject: Public Works Department Update
DESCRIPTION:

Updating the City Council on the Public Works Department.

RECOMMENDATION:

No action by the City Council necessary, just receive the presentation.

BACKGROUND/SUMMARY:

Staff has prepared a presentation (see enclosed) to present an overview of the department and breadth and depth of service.

CEQA STATUS:

That the recommend action is not a project under the definitions contained in the Guidelines of the California Environmental Quality Act (CEQA) and is therefore exempt from CEQA.

ATTACHMENT(S):

1. Power Point Presentation
APPROVAL(S):

Nitish Sharma Approved - May 09 2023
Laura Snideman, City Manager Approved - May 10 2023
Marni Rittburg, City Clerk Approved - May 10 2023
Item #6.1.

1 Public Works Department
ATTACHMENT 1
Item #6.1.

2 Organizational Chart
Item #6.1.

3 Breadth of Service
• Water Treatment, Dam/Reservoir, Distribution
• Wastewater Treatment, Lift Stations, Collection
• Recycle Water System
• Operate & Maintain 8 Parks & 10 Buildings
• Street Sweeping
• Capital Improvement Program (CIP)
• Grants (Applications/Procurement/Admin)
• Streets Repaving & Storm Drain System
• Responding to the community Needs
• Encroachment & Tree Permit issuance
• Entitlement/Development Review/Approvals
• Pioneer Cemetery
Item #6.1.

4 Department Budget for DPW
No. Project FY22-23
1 General Fund $2,195,922
2 Water
Enterprise
$4,736,457
3 Wastewater
Enterprise
$4,664,863
4 Capital
Improvement
$9,620,420
TOTAL = $21,217,662
Item #6.1.

5 Wastewater Treatment
• Activated Sludge
• Tertiary Treatment
• 0.5 MGD dry weather flow
• 4.0 MGD wet weather flow
Recycled Water
• 17 plumbed users
• 35 Trucked users
in 2022
• 65% recycled
Item #6.1.

6 Water Treatment
• Conventional surface water treatment
• .2-.35 MGD, peak flow .5 MGD
• Water quality monitored daily by grab
sample and SCADA
• 267 AF raw water storage (328 AF
with boards installed)
• 2.6 MG finished water storage
Item #6.1.

7 Top Four Current Issues
2021 2023
• Disinfection
Byproducts
• Drought
• Aging infrastructure &
equipment
• Cease and desist order
Item #6.1.

8 Calistoga Roadway Data
• 15.3 Miles Street
• Average PCI is 60
• Pavement Sections
• Street Budget
Good/Very
Good
57%
Fair
9%
Poor
14%
Very Poor
20%
Pavement Condition
Summary
Item #6.1.

9 Street CIP Projects
Design / Permitting Projects Construction
Projects
Shovel Ready
Projects
Gateway Project
$1.8M
Cedar Street
Improvement
Lincoln Ave to Spring St
$2.2M
Washington Street
Berry St. to N. Oak St.
$2.2M
Washington Street
Lincoln Ave. to Berry St.
$600K
Micro Surfacing Phase I
23 streets
$800k
Grant St / Myrtledale Rd.

Centennial to City Limits
$1.3M
Brannon Crosswalk
$500K
Silverado Trail Overlay
$800k
Lake Street
Grant St. to Silverado
Trail $2.3M
TOTAL = $2,900,000 $3,800,000 $5,800,00
Item #6.1.

10 Distribution and Collection
Networks
Water Distribution
• 1,787 customers
• Average Daily Demand: 0.57 MGD
• Maximum Daily Demand 1.33 MGD
• 3 Pump Stations
• 2.6 MG in 4 Storage Facilities
• 40.4 Miles of Water Main pipes
• 186 Public Fire Hydrants
• 752 Water Valves
Sewer Collection
• +1,400 customers
• Inflow & Infiltration (Geo/Stormwater)
• 18.5 Miles of Sewer Main and 2,900’ FM
• 325 Public Manholes
• 4 Public Lift Stations
Storm Sewer
• 38” of annual rainfall
• 12.5 Miles of Storm Drain Pipes
• 450 Drain Inlets
• 99 Manholes
Item #6.1.

11 Thank You
Questions
Item #6.1.

City of Calistoga

STAFF REPORT
To: Honorable Mayor and City Council
From: Derek Rayner, Public Works Director/City Engineer Meeting: City Council - May 16 2023
Subject: Consideration of a Resolution Approving Amendment No. 14, to Professional Services Agreement No. 288 with Larry Walker Associates (LWA) DESCRIPTION:

Consideration of a Resolution Approving Amendment No. 14, to Professional Services Agreement No. 288 with Larry Walker Associates for Services Related to the City’s Wastewater and Water Treatment Plant Operating Permits, in the amount of $99,018.

RECOMMENDATION:

Consider adopting resolution.

BACKGROUND/SUMMARY:

The City of Calistoga’s Wastewater Treatment Plant (WWTP) operates under a revised NPDES Permit issued in November 2016 by the San Francisco Bay Regional Water Quality Control Board (RWQCB).

Under this permit, the city may discharge treated effluent to the Napa River between November 1 and June 15 of any given year provided dilution ratios are met. During non-discharge times all treated effluent produced must be stored or recycled.

Monitoring and Reporting Requirements
The monitoring and reporting requirements associated with the NPDES permit and recycled water permits are complex and the RWQCB has occasionally imposed mandatory fines for certain permit violations. LWA is very familiar with our permit and the regulatory requirements imposed by the RWQCB. Since January of 2001, LWA has been providing ongoing professional technical assistance related to permit issuance and compliance. The total cost of services provided by LWA varies from year to year depending on identified needs for consultant services.

Additionally, the City of Calistoga operates its Water Treatment Plant under the Drinking Water System NPDES permit and additionally has monitoring and reporting for our annual drinking water permit and required by the State Waterboard. LWA is critical in assisting city staff in all the drinking water reporting required annually to stay compliant with our permits.

Time and Expertise
Staff has limited time and expertise and needs LWA’s expertise. These additional activities continue to be required and the recommended amendment reflects the additional efforts and expenditures in FY 2023/24. LWA has also been providing technical assistance associated with the Cease-and-Desist Order and required special studies and reporting that’s ongoing.

Item #7.1.

CEQA STATUS:

That the recommend action is not a project under the definitions contained in the Guidelines of the California Environmental Quality Act (CEQA) and is therefore exempt from CEQA.

FINANCIAL IMPACT:

The FY 2023/24 Budget includes funding in Account Nos. 02-4132-4402 and 03-4142-4402 which have sufficient appropriations for the recommended amendment to the Professional Services Agreement, not to exceed $99,018.

ATTACHMENT(S):

1. Draft Resolution

2. Professional Services Agreement No. 288, Amendment No. 14 with Exhibit A Item #7.1.

RESOLUTION 2023-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALISTOGA,

COUNTY OF NAPA, STATE OF CALIFORNIA, AUTHORIZING THE INTERIM CITY MANAGER TO EXECUTE AMENDMENT NO. 14 TO PROFESSIONAL SERVICES AGREEMENT NO. 288 WITH LARRY WALKER ASSOCIATES (LWA) FOR SERVICE RELATED TO THE CITY’S WASTEWATER AND

WATER TREATMENT PLANT OPERATING PERMITS, IN AN AMOUNT NOT TO EXCEED $99,018
WHEREAS, the City of Calistoga Wastewater Treatment Plant Operates under a National Pollutant Discharge Elimination System (NPDES) Permit that includes certain monitoring and reporting requirements; and
WHEREAS, the City of Calistoga operates its Recycled Water Program under the State’s General Water Reuse Permit which requires the city to monitor and report all recycled water activities within its jurisdiction; and
WHEREAS, the City of Calistoga operates its Water Treatment Plant under the Drinking Water System NPDES permit; and
WHEREAS, the city requires continued and additional professional services to assist in the monitoring and reporting requirements of these permits; and WHEREAS, the City of Calistoga entered into an agreement on August 16, 2005, Amendment No. 1 on March 4, 2008, Amendment No. 2 on July 21, 2009, Amendment No. 3 on July 19, 2012, Amendment No. 4 on August 22, 2012, Amendment No. 5 on June 8, 2013, Amendment No. 6 on July 14, 2014, Amendment No. 7 on November 18, 2014, Amendment No. 8 on July 7, 2015, Amendment No. 9 on March 21, 2017, Amendment No. 10 on July 18, 2017, Amendment No. 11 on September 3, 2019, Amendment No. 12 on October 20, 2020 and Amendment No. 13 on August 17, 2021, with Larry Walker Associates for Ongoing Permit Assistance associated with the NPDES Permit, Recycled Water User Permit, and Drinking Water System NPDES permit; and
WHEREAS, the city needs continued services from Larry Walker Associates for FY 2023/24; and
WHEREAS, Larry Walker Associates has submitted a proposal for these services in the amount of $99,018 as reflected in the Scope of Services shown on EXHIBIT A; and
WHEREAS, staff has reviewed said proposal, found that the professional services proposed are reasonable and necessary, and recommends that Amendment No. 14 to the agreement with Larry Walker and Associates be approved; and WHEREAS, the FY 2023/24 Budget includes funding in Account Nos. 02-4132- 4402 and 03-4142-4402 which have sufficient appropriations for the recommended ATTACHMENT 1
Item #7.1.

Resolution No. 2023-XXX

amendment to the Professional Services Agreement, not to exceed $99,018.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CALISTOGA DOES HEREBY find the following:

1. The City Council of the City of Calistoga authorizes the City Manager to execute Amendment No. 14, to the Professional Services Agreement No. 288 with Larry Walker Associates in an amount not to exceed $99,018, for a total contract amount of $929,941 for ongoing and additional permit assistance related to the City of Calistoga Wastewater Treatment Plant NPDES Permit, the State’s General Water Reuse Permit and the Drinking Water System NPDES permit.

PASSED, APPROVED AND ADOPTED this 16th day of May, 2023. I, LAURA SNIDEMAN, CITY CLERK OF THE CITY OF CALISTOGA, HEREBY CERTIFY the foregoing resolution was introduced and passed at a regular meeting of the Calistoga City Council by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST: APPROVED:
_____________________________ __________________________ Laura Snideman, City Clerk Donald Williams, Mayor
Item #7.1.

ATTACHMENT 2
AMENDMENT NO. 14

TO THE PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE CITY OF CALISTOGA AND

LARRY WALKER ASSOCIATES
Ongoing Permit Assistance Services Related to the City's Current Wastewater Treatment Plant NPDES Permit, Sanitary Sewer System Waste Discharge Requirements, the State's General Water Reuse Permit, and the Drinking Water System NPDES Permit
(Authorizing Agreement No. 288-14
Amending Agreement No. 288)
THIS AMENDMENT NO. 14 to the Professional Services Agreement between the City of Calistoga and Larry Walker Associates, for ongoing permit assistance services related to the City's current Wastewater Treatment Plant NPDES Permit and the State's General Water Reuse Permit (hereinafter Amendment No. 14) is hereby entered into as of the 16
th day of May 2023, by and between the City of Calistoga, a municipal corporation (hereinafter referred to as "City") and Larry Walker Associates, (hereinafter referred to as "Consultant").

RECITALS
WHEREAS, City and Consultant have previously entered into a Professional Services Agreement for ongoing permit assistance services related to the City's current Wastewater Treatment Plant NPDES Permit and the State's General Water Reuse Permit, said Agreement being dated August 16, 2005, Amendment No. 1 being dated March 4, 2008, Amendment No. 2 being dated July 21, 2009, Amendment No. 3 being dated July 19, 2011, Amendment No. 4 being dated August 22, 2012, Amendment No. 5 being dated June 18, 2013, Amendment No. 6 being dated July 15, 2014, Amendment No. 7 being dated November 18, 2014, Amendment No. 8 being dated July 7, 2015, Amendment No. 9 being dated March 21, 2017, Amendment No. 10 being dated July 18, 2017, Amendment No. 11 being dated September 3, 2019, Amendment No. 12 being dated October 20, 2020, and Amendment No. 13 dated August 17, 2021; and WHEREAS, City and Consultant now desire to enter into this Amendment No. 14 to provide the additional ongoing permit assistance for FY 2023/24 relating to the City's Wastewater Treatment Plant NPDES Permit, Sanitary Sewer System Waste Discharge Requirements (WDRs), the State's General Water Reuse Permit and the Item #7.1.

Item #7.1.

LWA Amendment No.14 Page 3 of 4
IN WITNESS WHEREOF, the City and Consultant have executed this Amendment No. 14 as of the date first above written.

CITY OF CALISTOGA
By: __________ _
Laura Snideman, City Manager
ATTEST:

Laura Snideman, City Clerk
Approved by:

Michelle Kenyon, City Attorney

LARRY WALKER ASSOCIATES
Item #7.1.

EXHIBIT A
Item #7.1.

Item #7.1.

Item #7.1.

Item #7.1.

Item #7.1.

Item #7.1.

City of Calistoga

STAFF REPORT
To: Honorable Mayor and City Council
From: Hamid Heidary, Senior Civil Engineer
Meeting: City Council - May 16 2023
Subject: Adoption of Senate Bill 1 (SB1) Project List FY 2023/24 DESCRIPTION:

Adoption of Senate Bill 1 (SB1) Street Improvement Project List for Fiscal Year 2023/24 to maintain compliance with the program and determining that the action authorized by the resolution are exempt from the California Environmental Quality Act.

RECOMMENDATION:

Consider adopting the resolution and authorizing staff to submit the same to the California Transportation Commission (CTC).

BACKGROUND/SUMMARY:

SB1 increases the fuel excise taxes and vehicle registration fees with an annual inflation adjustment in future years. The funds are for eligible street improvement projects that address maintenance, rehabilitation and critical safety projects on local streets.

In order to be eligible for continued SB1 funding, local agencies are required to submit to the CTC on or before July 1 of every calendar year a resolution adopting a list of proposed projects planned to be constructed the next fiscal year using SB1 funding. This will be an ongoing annual requirement.

The recommended SB1 work plan shows several projects and has more costs than funding. This is so we can fund different projects and can be nimble and flexible going forward.

SB1 and Measure T funds both require that agencies provide an annual local match, from general fund revenues, called Maintenance of Effort (MOE) to be compliant with funding requirements. The City’s MOE for SB1 is $273,756 and $287,001 for Measure T. The difference is due to the different fiscal years that these were calculated for. The MOE for Measure T counts for SB1 MOE, and as long as we meet the $287,001, we are compliant. The anticipated SB1 revenue for FY 2023/24 is $128,990.

CEQA STATUS:

The projects anticipated to be funded by SB1 revenues are exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301 because they are repair, maintenance or minor alteration of existing facilities involving no or negligible expansion of use beyond that which presently exists.

FINANCIAL IMPACT:

The required MOE for SB1 is $273,756. MOE is included in the General Fund portion of CIP – Pavement Maintenance Account No. 01-5402-4905-4915, totaling $748,136 (pending Council Item #7.2.

adoption of the proposed budget). The total proposed budget for the Pavement Maintenance Account in the proposed budget is $2.95 million.

ATTACHMENT(S):

1. Draft Resolution

2. Exhibit A - Project List
APPROVAL(S):

Nitish Sharma Approved - May 05 2023
Laura Snideman, City Manager Approved - May 09 2023
Marni Rittburg, City Clerk Approved - May 10 2023
Item #7.2.

RESOLUTION 2023-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALISTOGA, COUNTY OF NAPA, STATE OF CALIFORNIA ADOPTING SENATE BILL 1 (SB1) STREET IMPROVEMENT PROJECT LIST FOR FISCAL YEAR 2023/24 TO MAINTAIN COMPLIANCE WITH THE

PROGRAM AND DETERMINNING THAT THE ACTION AUTHORIZED BY THIS RESOLUTION ARE

EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 to address the significant multi-modal transportation funding shortfalls statewide; and WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of our City/County are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and
WHEREAS, Calistoga must adopt a list of projects proposed to receive funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1 by resolution, which must include a description, location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and
WHEREAS, Calistoga will receive and estimated $128,990 in RMRA funding in Fiscal Year 2023-24 from SB 1; and
WHEREAS, this is the seventh year in which Calistoga is receiving SB 1 funding and will enable Calistoga to continue essential road maintenance and rehabilitation projects, safety improvements, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and
WHEREAS, Calistoga has undergone a robust public process to ensure public input into our community’s transportation priorities/the project list; and WHEREAS, Calistoga used the 2022 Pavement Condition Index (PCI) Report to develop the SB 1 project list to ensure revenues are being used to improve the City’s PCI; and WHEREAS, the 2021 California Statewide Local Streets and Roads Needs Assessment found that Calistoga’s roads vary in condition from 20% very poor up to 57% in good condition and the SB 1 will help to improve the overall quality of our road system; and
WHEREAS, the SB 1 funding will help Calistoga rehabilitate critical streets this year and numerous similar projects into the future with a focus on safety and basic maintenance; and

WHEREAS, the required MOE for SB1 is $273,756. MOE is included in the General Fund portion of CIP – Pavement Maintenance Account No. 01-5402-4905-4915, totaling $748,136; and WHEREAS, the projects anticipated to be funded by SB1 revenues are exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301 because they are repair, maintenance or minor alteration of existing facilities involving no or negligible expansion of use beyond that which presently exists; and
ATTACHMENT 1
Item #7.2.

Resolution No. 2023-XXX

WHEREAS, the proposed SB1 projects will comply with the requirements under the CEQA (California Code Sections 21000 et seq.; as implemented through California Regulations Title 14, Chapter 3, Sections 15000 et seq.); and
WHEREAS, the Calistoga City Council has considered all information related to this matter, as presented at a public meeting of the City Council, including any supporting reports by City staff, and any information provided during the public meeting.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CALISTOGA DOES HEREBY find the following:

1. The City Council hereby finds that the facts set forth in the recitals to this Resolution are true and correct and establishes the factual basis for the City Council’s adoption of this Resolution.

2. The City Council finds that the projects anticipated to be funded by SB 1 revenues are exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301 because they are repair, maintenance or minor alteration of existing facilities involving no or negligible expansion of use beyond that which presently exists.

3. The City Council hereby adopts the FY 2023/24 SB 1 project list for the City of Calistoga as set forth in “Exhibit A” and authorizes the Public Works Director to file the list with CTC in accordance with SB 1 guidelines.

4. The City Council hereby reinstates a list of previously approved and adopted projects as set forth in “Exhibit A”. With the relisting of these projects in the adopted fiscal year resolution, the City is reaffirming to the public and the State our intent to fund these projects with Road Maintenance and Rehabilitation Account revenues.

5. This Resolution shall take effect immediately upon its adoption.

PASSED, APPROVED AND ADOPTED this 16th day of May, 2023. I, LAURA SNIDEMAN, CITY CLERK OF THE CITY OF CALISTOGA, HEREBY CERTIFY the foregoing resolution was introduced and passed at a regular meeting of the Calistoga City Council by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST: APPROVED:
____________________________ __________________________ Laura Snideman, City Clerk Donald Williams, Mayor
Item #7.2.

ATTACHMENT 2
Project Name Begin End Surface Type Project Description Estimated Cost Project Schedule Life Expectancy 2023 Slurry Seal Project - Phase I
23 Streets on Mitzi,
Centenial, N. Oak, Money
Lane, View Road and
Silverado Place
neighborhoods
23 Streets on Mitzi,
Centenial, N. Oak,
Money Lane, View
Road and Silverado
Place neighborhoods
Micro Surface/Slurry Pavement reconstruction, overlay, repair $800,000 07/23-06/24 5 years Project Name Begin End Surface Type Project Description Estimated Cost Project Schedule Life Expectancy Lake Street Pavement Rehabilitation Grant Street Lincoln Avenue AC Pavement reconstruction, overlay, repair $1,600,000 07/23-06/24 20 Year Silverado Trail Pavement Rehabilitation

0.25 miles West of Pickett
Road Rosedale Road AC Pavement reconstruction, overlay, repair $600,000 07/23-06/24 20 Year Washington Street Pavement Repair North Oak Berry Street AC Pavement reconstruction, overlay, repair $1,200,000 07/23-06/24 20 Year Brannan Street and Lincoln Avenue
Crosswalk Improvements Project
Brannan Street and
Lincoln Avenue
Intersection
Brannan Street and
Lincoln Avenue
Intersection N/A
Improve crosswalk safety and install
Rectangular Rapid Flashing Beacon system
$500,000 07/23-06/24 30 years
Cedar Street Springs Street Lincoln Avenue AC Pavement reconstruction, overlay, repair $1,300,000 07/23-06/24 20 Year Grant Street Garnet Creek Ct City Limits AC Pavement reconstruction, overlay, repair $1,200,000 07/23-06/24 20 Year Previously proposed and adopted projects:

EXHIBIT A
SB 1 PROJECTS FISCAL YEAR 2023-24
Item #7.2.

City of Calistoga

STAFF REPORT
To: Honorable Mayor and City Council
From: Derek Rayner, Public Works Director/City Engineer Meeting: City Council - May 16 2023
Subject: Consideration of a Resolution Approving the Updated Sewer System Management Plan (SSMP)
DESCRIPTION:

Consideration of a Resolution Approving the Updated Sewer System Management Plan for the City of Calistoga.

RECOMMENDATION:

Consider adopting resolution.

BACKGROUND/SUMMARY:

The City’s Sewer System Management Plan (SSMP) was initially developed in 2006 to comply with requirements of a 2005 Order from the San Francisco Regional Water Quality Control Board (Regional Water Board). The SSMP has since been revised several times in order to comply with the State Water Resources Control Board (State Water Board) Statewide General Waste Discharge Requirements for Sanitary Sewer Systems (SSS WDRs), Order No. 2006-0003-DWQ and subsequent amendments.

The 2006 SSS WDRs and 2013 amendments were superseded by Order No. 2022-0013-DWQ, issued on December 6, 2022, and effective June 6, 2023. Element 6 of the SSMP and the attached Spill Emergency Response Plan (SERP) comply with 2022 SSS WDRs. Elements 1-5 and 8-11 were developed to satisfy requirements in the 2006 SSS WDRs and will be amended by May 2, 2026, as required by the 2022 SSS WDRs.

SSMPs are required to include the following eleven elements:

1. Goals

2. Organization

3. Legal Authority

4. Operation and Maintenance Program

5. Design and Construction Standards

6. Spill Emergency Response Plan (SERP)

7. Fats, Oils, and Grease (FOG) Control Program

8. Capacity Management

9. Monitoring, Measurement, and Program Modifications

10. SSMP Audits

11. Communication Program
Item #7.3.

The SSMP is updated annually with the help of Larry Walker Associates, the City’s consultant for sewer collection and treatment issues. The SSMP is required to be recertified by the City Council every five years and is due for recertification by the City Council at this time.

CEQA STATUS:

That the recommended action is not a project under the definitions contained in the Guidelines of the California Environmental Quality Act (CEQA) and is therefore exempt from CEQA.

FINANCIAL IMPACT:

The FY 2023/24 Budget includes funding in Account No. 03-4131 which has sufficient appropriations for the FOG Control Program, outreach activities, sewer main inspections, etc.

ATTACHMENT(S):

1. Draft Resolution

2. Sewer System Management Plan and Spill Emergency Response Plan Item #7.3.

RESOLUTION 2023-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALISTOGA, COUNTY OF

NAPA, STATE OF CALIFORNIA, APPROVING THE UPDATED SEWER SYSTEM

MANAGEMENT PLAN (SSMP) FOR THE CITY OF CALISTOGA
WHEREAS, the City’s Sewer System Management Plan (SSMP) was initially developed in 2006 to comply with requirements of a 2005 Order from the San Francisco Regional Water Quality Control Board (Regional Water Board); and WHEREAS, the SSMP has since been revised several times in order to comply with the State Water Resources Control Board (State Water Board) Statewide General Waste Discharge Requirements for Sanitary Sewer Systems (SSS WDRs), Order No. 2006-0003-DWQ and subsequent amendments; and
WHEREAS, order No. 2022-0013-DWQ, issued on December 6, 2022, and effective June 6, 2023 supersedes 2006 requirements and Element 6 of the SSMP was updated in the new Spill Emergency Response Plan (SERP) to comply with 2022 SSS WDRs; and
WHEREAS, the updated SSMP is required to be recertified by the City Council every five years; and
WHEREAS, the FY 2023/24 Budget includes funding in Account No. 03-4131 which has sufficient appropriations for the FOG Control Program, outreach activities, sewer main inspections, etc.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CALISTOGA DOES HEREBY find the following:

1. Approves the Updated Sewer System Management Plan.

PASSED, APPROVED AND ADOPTED this 16th day of May 2023. I, YUDIANA

GALVAN, INTERIM CITY CLERK OF THE CITY OF CALISTOGA, HEREBY CERTIFY the foregoing resolution was introduced and passed at a regular meeting of the Calistoga City Council by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

ATTEST: APPROVED:
______________________________ __________________________ Yudiana Galvan, Interim City Clerk Donald Williams, Mayor ATTACHMENT 1
Item #7.3.

City of Calistoga
Sewer System Management Plan
(SSMP)
INCLUDES:

SANITARY SEWER OVERFLOW

EMERGENCY RESPONSE PLAN
Prepared By:

City of Calistoga
Public Works Department
414 Washington Street
Calistoga, CA 94515
Voice: (707) 942-2828
Fax: (707) 942-9472
Updated April 2023
ATTACHMENT 2Item #7.3.

City of Calistoga
Sewer System Management Plan Version 9 – April 2023
City of Calistoga
Sanitary Sewer System
Sewer System Management Plan
Introduction ................................................................................................................................ i

1. Goals .................................................................................................................................. 1-1

2. Organization ....................................................................................................................... 2-1

3. Legal Authority .................................................................................................................. 3-1

4. Operation and Maintenance Program ................................................................................ 4-1

4.1 Collection System Map ................................................................................................ 4-1

4.2 Prioritized Preventive Maintenance ............................................................................. 4-1

4.3 Rehabilitation and Replacement .................................................................................. 4-2

4.4 Training ........................................................................................................................ 4-2

4.5 Contingency Equipment and Replacement Inventories ............................................... 4-2

5. Design and Construction Standards ................................................................................... 5-1

5.1 Standards for Installation, Rehabilitation and Repair .................................................. 5-1

5.2 Standards for Inspection and Testing of New and Rehabilitated Facilities ................. 5-1

6. Overflow Emergency Response Plan ................................................................................. 6-1

6.1 Notification ................................................................................................................. 6-1

6.2 Response ..................................................................................................................... 6-1

6.3 Reporting..................................................................................................................... 6-2

6.4 Impact Mitigation ......................................................................................................... 6-3

6.5 Training ........................................................................................................................ 6-3

7. Fats, Oils, and Grease (FOG) Control Program ................................................................. 7-1

7.1 Identification & Sewer Cleaning ................................................................................ 7-1

7.2 Source Control ............................................................................................................ 7-1

7.3 Facility Inspection ....................................................................................................... 7-2

7.4 Legal Authority ........................................................................................................... 7-2

7.5 Disposal....................................................................................................................... 7-3

8. Capacity Management ....................................................................................................... 8-1

8.1 Capacity Assessment .................................................................................................. 8-1

8.2 System Evaluation and Capacity Assurance Plan ....................................................... 8-1

9. Monitoring, Measurement, and Program Modifications .................................................... 9-1

1. Goals .............................................................................................................................. 9-1

2. Organization ................................................................................................................... 9-1

3. Legal Authority .............................................................................................................. 9-1

4. Operation and Maintenance Program ............................................................................ 9-1

5. Design and Construction Standards ............................................................................... 9-2

6. Overflow Emergency Response Plan ............................................................................. 9-2

7. Fats, Oils, and Grease (FOG) Control Program ............................................................. 9-2

8. Design and Construction Standards ............................................................................... 9-3

10. SSMP Audits ................................................................................................................ 9-3

11. Communication Program ............................................................................................. 9-3

10. SSMP Audits .................................................................................................................. 10-1

11. Communication Program ............................................................................................... 11-1 Item #7.3.

City of Calistoga
Sewer System Management Plan Version 9 – April 2023
Attachments:

Appendix A: Outreach to Plumbers & Sewer Contractors
Appendix B: Emergency Public Works Phone Numbers
Appendix C: Spill Emergency Response Plan (updated April 2023) Item #7.3.

City of Calistoga i
Sewer System Management Plan Version 9 – April 2023
Introduction
The City of Calistoga’s (City) sanitary sewer collection system conveys wastewater for the area within the city limits to the Dunaweal Wastewater Treatment Plant (WWTP). The WWTP has an average dry weather flow design capacity of 0.84 million gallons per day (MGD) and can treat up to 4.0 MGD during wet weather flow events. The City’s sewer collection system serves a population of approximately 5,200. Inputs to the sewer system are mainly domestic in origin and include residences, hotels, and geothermal spas. However, there are also several restaurants, a micro-brewery, and a mineral water bottling company that discharge to the sanitary sewer system.

The City typically has two or fewer small (less than 150 gallons) collection system overflows per year. The number of overflows is decreasing as older pipelines are replaced and repairs are made. The City has an up-to-date map of its collection system. The current version was prepared in 2002 and is updated yearly whenever a new sewer line or structure is added.

There are approximately 16 miles of sewer lines, 250 manholes, and 4 lift stations within the City’s collection system.

The City’s Sewer System Management Plan (SSMP) was initially developed in 2006 to comply with requirements of a 2005 Order from the San Francisco Regional Water Quality Control Board (Regional Water Board). The SSMP was since revised several times in order to comply with the State Water Resources Control Board (State Water Board) Statewide General Waste Discharge Requirements for Sanitary Sewer Systems (SSS WDRs), Order No. 2006-0003-DWQ and subsequent amendments. The 2006 SSS WDRs and 2013 amendments were superseded by Order No. 2022-0013-DWQ, issued on December 6, 2022, and effective June 6, 2023. Element 6 of the SSMP and the attached Spill Emergency Response Plan (SERP) comply with 2022 SSS WDRs. Elements 1-5 and 8-11 were developed to satisfy requirements in the 2006 SSS WDRs and will be amended by May 2, 2026, as required by the 2022 SSS WDRs.

This latest version of the SSMP, Version 9, includes recommendations from internal SSMP audits performed in 2014, 2016, 2018, 2020 and 2022.

Item #7.3.

City of Calistoga Page 1-1
Sewer System Management Plan Version 9 – April 2023

1. Goals
The City of Calistoga mission statement is as follows:
“We are dedicated to serving the needs and desires of our citizens by:
• Maintaining a safe and secure environment and high quality of life. • Preserving and enhancing the community’s unique beauty and character. • Managing our resources efficiently, effectively and equitable. • Recognizing the value and benefits of our diversity.
• Achieving long-term fiscal stability and self-sufficiency. • Encouraging full public participation and ongoing communication. • Strengthening partnerships with the private, non-profit and other public sectors for the cohesive and innovative delivery of government services.” The Public Works Department includes the Sewer Collection Division and the Wastewater Treatment Division. The Public Works Department goals include the proper management, operation, and maintenance of all parts of the wastewater collection system, maintaining adequate capacity to convey peak flows, minimizing the frequency and volume of Sanitary Sewer Overflows (SSOs), and mitigating the impact of SSOs.

The Sewer Collection Division maintains four sewer lift stations in the City and all of the City’s existing sewer mains and recycled water mains, making repairs and replacements when necessary and installing new sewer mains and recycled water mains when required.

The goal of this Division is to continue to maintain the City’s sewer collection system to ensure no disruption of service or inconvenience to the City’s residents.

The Wastewater Treatment Division operates and maintains the Dunaweal Wastewater Treatment Plant (WWTP) and disposal system. The WWTP processes the City’s sewage, producing a high quality effluent that can be discharged to the Napa River and/or recycled for irrigation purposes. The goal of this Division is to continue to provide the necessary treatment and disposal processes for the City of Calistoga’s residents in the most environmentally sensitive and cost effective manner possible.

Item #7.3.

City of Calistoga Page 2-1
Sewer System Management Plan Version 9 – April 2023

2. Organization
Figure 1 illustrates the City’s organization chart and identifies agency staff responsible for implementing, managing, and updating the SSMP. The chain of communication for responding to and reporting Sanitary Sewer Overflows (SSOs) is also addressed in Section 3 of this SSMP. Staff roles are further described below.

Figure 1. City of Calistoga Organization Chart for SSMP City Council. The Mayor and Council members represent the residents of Calistoga, review public policy, and adopt policies responsive to the community. The City Council meets two evenings per month.
• The City Council’s role in the SSMP is as follows:
o Look to the Director of Public Works for reports on any SSOs o Make decisions regarding resolution of collection system problems City Manager. The City Manager’s office is responsible for the implementation of the policies and procedures of the Council and for the overall management of the City Staff.

City Clerk. The City Clerk's Office is responsible for preparation of agendas and minutes; ensures compliance with legal noticing requirements; the conduct of general municipal and special elections; responding to requests for public records; maintenance of the City's Municipal Code; and management of the citywide records management program. The City Clerk may also serve as the City’s Public Information Officer. • The City Clerk’s role in the SSMP is as follows:
o May, at times, receive phone calls regarding SSOs
o Arrange for emergency meetings, if necessary
City Council
City Manager
Public Works
Director /
City Engineer
Senior
Engineer
Utility Systems
Superintendent
Operation
Technicians
Maintenance
Superintendent
Maintenance
Technicians
City Clerk
Item #7.3.

City of Calistoga Page 2-2
Sewer System Management Plan Version 9 – April 2023
Public Works Director / City Engineer. Establishes policy, plans strategy, leads staff, allocates resources, delegates responsibility, authorizes outside contractors to perform services, and may serve as public information officer. Prepares wastewater collection system planning documents; manages capital improvement delivery system; documents new and rehabilitated assets; and coordinates development and implementation of SSMP. The City Engineer is legally responsible for monitoring, compliance and reporting associated with the City’s National Pollutant Discharge Elimination System (NPDES) permit, the State Department of Health Services water purveyor permit, transportation permits, surface mining reclamation, the safety and operation of the City’s dam and reservoir, and is the City’s primary point of contact with the ecological, environmental, and other water quality and water rights regulatory agencies.

The City Engineer plans, bids, manages and monitors all Capital Improvement Projects (CIP) for each of the Department of Public Works’ functional divisions. For private (non-City) projects, the City Engineer is responsible for the review of tentative and final parcel and subdivision maps, improvement agreements, inspection of privately-constructed public improvements, review of use permits, review and approval of all encroachment permits, monitoring of mitigation measures, safety issues of all City facilities, staffing of Napa County Transportation Planning Agency and Water Resources Planning Committee. DPW Administration personnel attend and participate in each Planning Commission and City Council meeting.
• The Public Works Director / City Engineer’s role in the SSMP is as follows:
o Receives complaint of SSO
o Prepares wastewater collection system planning documents o Coordinates development and implementation of the SSMP o Reports SSOs to City Council
o Works with Maintenance Superintendent to resolve and report SSOs o Works with Maintenance Superintendent to implement fats, oils, and grease program, and other special collection system programs.

Deputy Director. Provides professional engineering staff support to all parts of the Public Works operations. The scope of those operations is as described under “Public Works Director/City Engineer.”
• The Deputy Director’s role in the SSMP is as follows:
o Assists in preparation of wastewater collection system planning documents o Assists in development and implementation of SSMP
Maintenance Superintendent. The Maintenance Superintendent oversees the Maintenance Technicians (the field personnel), wastewater collection, water distribution, streets, public parks, building maintenance technicians, and performs source control investigations.

Manages field operations and maintenance activities, provides relevant information to agency management, prepares and implements contingency plans, leads emergency response, investigates and reports SSOs, and trains field crews. Performs preventive maintenance activities, mobilizes and responds to notification of stoppages and SSOs (mobilize sewer cleaning equipment, by-pass pumping equipment, and portable generators).

Item #7.3.

City of Calistoga Page 2-3
Sewer System Management Plan Version 9 – April 2023
• The Maintenance Superintendent’s role in the SSMP is as follows:
o Manages field operations and maintenance activities
o Provides relevant information to Public Works Director o Leads emergency response
o Works with Public Works Director to report SSOs to the State o Trains field crews
o Works with Public Works Director to implement fats, oils, and grease program, and other special collection system programs.

Utility Systems Superintendent. The Utility Systems Superintendent oversees the City’s water treatment and wastewater treatment systems. In this role, he coordinates with the Maintenance Superintendent and other Public Works staff for monitoring and management of the sewer collection system. The superintendent also assists with identification and resolution of sewer system issues, including, but not limited to, capacity determination and source control.
• The Utility Systems Superintendent’s role in the SSMP is as follows:
o Assist Maintenance Superintendent and Public Works Director in preventing and resolving SSOs
Maintenance Technicians. These technicians perform inspections of pipelines and associated equipment, respond to SSOs, and clean, maintain, and repair the sanitary sewer collection system. They ensure that new and rehabilitated assets meet agency standards, work with field crews to handle emergencies when contractors are involved; and provide verbal and written reports to Maintenance Superintendent. These staff perform preventive maintenance activities, mobilize, and respond to notification of stoppages and SSOs (mobilize sewer cleaning equipment, by-pass pumping equipment, and portable generators). • The Maintenance Technician’s role in the SSMP is as follows:
o Perform preventative maintenance activities
o Respond to stoppages and SSOs
o Report equipment needs to Maintenance Superintendent
The names and contact information for each person in the positions previously described as of June 2022 are provided below, and are also kept on file at the Public Works office. The information is updated on an on-going basis as personnel changes are made.

Title Name Phone Number
Mayor
City Manager
City Clerk
Donald Williams
Laura Snideman
Vacant
Public Works Director / City Engineer Derek Rayner
Maintenance Superintendent John Montelli
(707) 479-8660
(707) 942-2806
(707) 942-2807
(707) 942-2782
(707) 942-2783
Utility Systems Superintendent Ben Zacharia (707) 942-2847 Senior Maintenance Technician Travis Bounsall (707) 942-2787 Item #7.3.

City of Calistoga Page 3-1
Sewer System Management Plan Version 9 – April 2023

3. Legal Authority
The City of Calistoga Municipal Code Chapter 13.08 (Sewer Service) authorizes the City of Calistoga to require permits for installation or repair of sewer lines. The purpose of the Chapter is to provide rules and regulations for the use, maintenance, construction, alteration and repair of all sanitary sewer facilities within the City. This Chapter applies to all sanitary sewer facilities now and hereafter in use within the City of Calistoga.

The Chapter includes regulations for use of public sewers, has conditions for private sewage disposal, and includes regulations for public sewer construction. The Chapter also includes a section related to use of public sewers for domestic, commercial and industrial waste discharges.

The Chapter prohibits discharge of rainwater, stormwater, groundwater, street drainage, subsurface drainage, yard drainage, water from yard fountains, geothermal well water, ponds or lawn sprays or any other uncontaminated water into any sewer system facility which directly or indirectly discharges to facilities owned by the City.

Article XI of the Chapter relates to enforcement of the Municipal Code. This section authorizes the City to fine violators of the Chapter or prosecute violations as a misdemeanor.

The Article sets out procedures for correction of violations and authorizes the City to disconnect a user from the sewer system for violations.

The City’s entire Municipal Code is available online at www.codepublishing.com/CA/Calistoga.

Item #7.3.

City of Calistoga Page 4-1
Sewer System Management Plan Version 9 – April 2023

4. Operation and Maintenance Program

4.1 Collection System Map
The City of Calistoga maintains up-to-date maps of wastewater collection system facilities.

These maps include:
o All gravity line segments
o Manholes
o Pumping facilities
o Pressure pipes and valves
o Applicable stormwater conveyance facilities

4.2 Prioritized Preventive Maintenance
The City schedules regular maintenance of certain sewer lines that are known to have problems with oil and grease on a quarterly and semi-annual basis. Foothill Blvd., Cedar Street, sewer line from the Rancho De sewer lift station easterly to North Oak Street, and Grant Street in the vicinity of the Fairgrounds are cleaned every six months. Lincoln Avenue, Washington Street, and Fair Way are cleaned quarterly. All other sewer lines are cleaned on an annual basis. This maintenance includes using a hydro machine to flush and clean the sewer lines as noted below.

The City owns two sewer hydro machines with cutter attachments that are used to clean and flush the sewer lines. The goal of the maintenance program is to clean the entire sewer system each year. In addition, certain areas of the City require more frequent cleaning, as often as once a month. The main causes of flow obstruction are roots and fats, oil and grease (FOG). The hydro machines work effectively to eliminate these obstructions.

Hydro
The hydro cleans grit and grease accumulated from
sewer mains with water pressure, scouring the inside
of the pipes. The hydro is used primarily for cleaning
sewer lines that have the highest potential for
blockage, mostly due to grease being discharged into
the sewer lines. These areas are described as "hot
spots".

Once a week, the Maintenance Technicians also make observations at manholes, inspect the lift stations, time the pumps, and test the emergency power systems. Approximately 20 to 30 manholes are checked each week. A log sheet is completed for each manhole, where observations on flow, pipe condition, and infiltration are recorded. A sample lift station inspection report and a sample manhole inspection sheet are presented in the attachments to this chapter. Department personnel estimate that most potential flow problems are prevented by this weekly inspection. City staff are qualified and regular trainings are provided to personnel in sewer maintenance and operations, discussed further in Section 6.5.

Item #7.3.

City of Calistoga Page 4-2
Sewer System Management Plan Version 9 – April 2023
Structural deficiencies are noted when making routine inspections and during the hydro cleaning process. If a structural problem is suspected, cameras are brought in to identify the specific problem and location. Excavation and repairs are then undertaken when warranted.

The City maintains a large, extensive inventory of replacement parts and equipment. The City must keep a large inventory because it is located at least an hour away from the major plumbing/equipment distributors. In fact, City staff has not been caught short during an emergency repair situation in at least 15 years.

The City currently distributes an information sheet for plumbers and contractors discussing how sanitary sewer overflows can be prevented when sewer laterals are being repaired as well as steps to take during new construction to prevent future problems. (See attached information sheet in Appendix A).

4.3 Rehabilitation and Replacement
The City of Calistoga maintains a two-year rolling budget that includes operations and maintenance as well as capital improvements for the wastewater collection system. The budget for FY 21/22 for the wastewater collection systems was $610,500 for Operations & Maintenance and $109,000 for Capital Improvements. The proposed budget for FY 22/23 for the wastewater collection systems will be similar to that of the FY 21/22, with an expected 10% increase. This is approximately $641,025 for Operations & Maintenance and $114,450 for Capital Improvements.

The City completed a field inspection survey of the collection system manholes to document existing conditions. The City has purchased software and created an initial model that includes conditions of manholes and age of pipes. The City will develop a prioritized shortterm and long-term capital improvements from the model estimates for the next ten-year Capital Improvement Plan.

4.4 Training
The Maintenance Superintendent arranges for his staff to attend seminars regarding sanitary sewer overflow prevention as well as providing in-house weekly training sessions related to a wide variety of issues, including sewer line maintenance and cleaning. Contractors are required to be appropriately trained before conducting work for the City and must demonstrate proof of training or certification as needed. Certifications for classes/seminars attended are maintained by the Administrative Assistant.

4.5 Contingency Equipment and Replacement Inventories
The City of Calistoga owns seven (7) backhoes and loaders as well as other equipment needed for sewer line repair. In addition, the City maintains a list of Contractors that are available in emergencies with equipment and personnel (See attached list in Appendix B).

The City has a large inventory on hand of miscellaneous parts that allow the City to handle emergencies.

Item #7.3.

City of Calistoga Page 5-1
Sewer System Management Plan Version 9 – April 2023

5. Design and Construction Standards

5.1 Standards for Installation, Rehabilitation and Repair The City of Calistoga Municipal Code Chapter 16, Construction of Improvements requires that all streets, drainage facilities, water distribution and fire protection facilities, sanitary sewer facilities and other required improvements shall be constructed in accordance with the provisions of this chapter and with the following specifications, as applicable: the Public works Standard Specifications of the City of Santa Rosa, CalTrans Standard Specifications, the American Water Works Association, Board of Fire Underwriters.

All improvement plans must be prepared and signed by a registered civil engineer and must be approved by the City Engineer prior to construction.

5.2 Standards for Inspection and Testing of New and Rehabilitated Facilities
All improvements are subject to inspection by the City per Municipal Code Chapter

16.18.040. Inspections shall include testing by a certified testing firm to ensure all facilities meet the requirements of the specifications for that particular item. If it is determined that construction of any particular improvement is deficient, a deficiency list will be prepared by the inspector and transmitted to the contractor. Upon completion of all corrections or additional work outlined in the deficiency list, the contractor is required to request a final inspection by the Director of Public Works.

Item #7.3.

City of Calistoga Page 6-1
Sewer System Management Plan Version 9 – April 2023

6. Spill Emergency Response Plan
A copy of the City’s Spill Emergency Response Plan (SERP) can be found in Appendix C.

The SERP protocols are summarized below.

6.1 Notification
This section summarizes information on how the City is to be notified of an SSO through a complaint or a report. Additionally, this section includes the chain of communication leading up to the response to the overflow.

The City provides emergency on-call service 24-hours a day, every day of the year. The City will clear all plugged sewer main lines. If the problem is in the property owner’s lateral, the City crew will inform them of the situation and may turn off the customer’s water until the plug has been cleared. The Calistoga Municipal Code defines the property owner’s lateral as the pipe from the structure or dwelling to the point where it enters the City’s main line. It is the property owner’s responsibility for operation, maintenance, and repair of the lateral and building plumbing. To report an SSO, contact the Department of Public Works:

Address: 414 Washington Street, Calistoga CA 94515
8a – 4:30p Phone: 707-942-2828
After Hours Phone: 707-942-2810
Fax: 707-942-9472
When SSOs are reported, the Maintenance Technicians are contacted by cell phone or home phone and dispatched to visit the spill site. The Maintenance Technicians rotate their schedules to ensure that someone is on-call 24 hours per day, 7 days per week.

6.2 Response
Once a spill is verified, water is turned off in that line or re-routed to a downstream sewer manhole until the spill has been contained and cleaned up, and the problem has been solved.

The Maintenance Technician calls for assistance if needed, estimates the volume spilled, and reports the overflow to the Maintenance Superintendent. SSO cleanup is conducted immediately which involves spill containment, prevention of discharge to nearby waterways, use of absorbent materials or vacuums (depending on the spilled volume), and air drying of wet surfaces. No chlorine or lime is used for disinfection per guidelines circulated by the Napa County Department of Environmental Management and the State of California Department of Fish and Game.

An automatic telephone alarm system monitors all collection system pump stations, treatment plant units, and irrigation pump station for overflows or water quality. A plant operator and collection system personnel are on call 7 days a week. The alarm system pages the operator or a backup operator in the event of any alarms at the treatment and disposal facility. The system will also call the Calistoga Police Department in the event the alarm is not responded to. The collection system pump stations have high level and power failure alarms, which call the Police Department for dispatching of collection system personnel.

Item #7.3.

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Sewer System Management Plan Version 9 – April 2023
At the Wastewater Treatment Plant, inadequately treated waste will automatically bypass the waste back into the treatment plant or equalization pond system. A storm water pump system collects all rain water and any plant overflow water and pumps it back to the flow equalization storage pond for treatment processing. The City also has a 6-inch portable diesel fully automatic wastewater pump for emergency use which is capable of pumping in excess of 1 mgd as well as several 4-inch portable gas pumps with sufficient hose to bypass wastewater around any collection system or treatment plant unit.

6.3 Reporting
The Public Works Director and Maintenance Superintendent are responsible for completing, or overseeing the completion of regulatory reporting associated with SSOs.

If 1,000 gallons or more reach surface waters or groundwater, the Public Works Director or Maintenance Superintendent notifies the California Office of Emergency Services (CalOES) within 2 hours from the time of becoming aware of the spill.

The Public Works Director or his/her designee is also responsible for completing, or overseeing the completion of the SSO Report Forms and of the CIWQS online reporting (http://ciwqs.waterboards.ca.gov). Depending on the SSO classification, CIWQS reporting procedures are as follows:

Category 1 (all spills that reach surface waters without being fully recovered):
 Submit draft report within 3 business days of becoming aware of SSO  Finalize report and certify within 15 calendar days of the end of the SSO  If more than 50,000 gallons reached surface waters, an SSO Technical Report will be developed and submitted within 45 calendar days of the end of the SSO.

Category 2 (spills of 1,000 gallons or more that do not reach surface waters or that are fully recovered):
 Submit draft report within 3 business days of becoming aware of SSO  Finalize report and certify within 15 calendar days of the end of the SSO Category 3 (spills equal or greater than 50 gallons, but less than 1,000 gallons that do not reach surface waters or that are fully recovered):
 Submit certified report within 30 calendar days of the end of month in which the SSO occurred.

Category 4 (spills less than 50 gallons that do not reach surface waters or that are fully recovered):
 Submit the number of spills and the total volume within 30 calendar days after the end of the month in which the Category 4 SSOs occurred.  Upload and certify a report with details from all Category 4 spills from throughout the calendar year by February 1st of the following year.

Item #7.3.

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Sewer System Management Plan Version 9 – April 2023

6.4 Impact Mitigation
When an SSO results in release of sewage into the street, the following procedures are used to remove the wastewater and clean the affected area:

1. Collect wastewater utilizing absorbent material, or install wastewater containment device(s).

2. Pump contained wastewater into the downstream sanitary sewer manhole.

Additionally, signage is placed at the location of the spill to alert the public and minimize potential exposure.

If an SSO results in release of sewage into a surface water, the following procedures are used to minimize negative impact on the affected area:

1. Immediately stop additional flows from entering the waterway.

2. Clear the plugged sewer main.

3. If 50,000 or more gallons reach surface water, sampling of the body of water is mandatory. Sampling procedures are included in the Water Quality Monitoring Program which can be found as an attachment to the SERP. At the direction of the Director of Public Works, sampling of lower volume spills may also be performed.

6.5 Training
Formal training related to the Emergency Response Plan is scheduled annually. All employees are required to attend and a log of attendees is kept. Other informal training sessions take place throughout the year as needed. These informal sessions are not logged.

Item #7.3.

City of Calistoga Page 7-1
Sewer System Management Plan Version 9 – April 2023

7. Fats, Oils, and Grease (FOG) Control Program
The City has identified fats, oils, and grease (FOG) as a frequent cause of line blockage in the sewer system. Efforts to reduce the discharge of FOG to the sewer are described in the following sections.

7.1 Identification & Sewer Cleaning
During routine sewer cleaning and in response to plugged lines, the City has identified areas or line segments of the wastewater collection system that are subject to grease stoppages and have established a prioritized cleaning schedule for each area. Two sewer mains within the downtown corridor have been identified that need more frequent cleaning due to FOG buildup. The City flushes those lines every month to two months to prevent flow restrictions.

Problem areas change over time and are not due to a consistent or single cause. For example, problem areas appear to occur in areas with:
• High density housing or multiple families residing in single family homes • Mobile home residential areas
• Commercial buildings

7.2 Source Control
As part of an effort to address oil and grease issues in the City of Calistoga’s wastewater, a program to educate residents regarding proper handling of used cooking oil was developed.

The general message of the outreach campaign is that residents should dispose of used cooking oil in the trash, using absorbent materials (e.g., paper towels), rather than down the drain. The activities included in the City’s outreach program are described below.

Identify Problem Areas
City collection system staff were consulted to identify areas within the City where collection system upsets were most likely to occur. Call-out records were reviewed to obtain a more complete picture of collection system problem areas. The collection system was characterized for locations having a history of sewer system upsets. This characterization included a determination of whether the upsets were associated with residential or commercial activities. Residential areas were further characterized to determine if the area consisted of low density (i.e., single family homes mostly) or high density (i.e., apartment complexes) housing. Institutional facilities that serve food (i.e., convalescent hospitals, schools) were also identified in the problem areas.

Outreach Materials
Based on the information obtained regarding the residential problem areas and experiences of other communities, outreach materials were developed containing simple messages regarding proper handling of used cooking oil and grease. These materials included collateral materials such as pot holders, magnets, flyers and door hangers (see examples of materials in the attachments to this chapter). A FOG educational spot also runs on the City’s Public Educational Government Channel (broadcasting on Channel 28 of Calistoga cable TV subscribers).

Item #7.3.

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Sewer System Management Plan Version 9 – April 2023
Conduct Outreach
The outreach materials developed can be distributed in many ways, including a booth at the Napa County Fair, local newspapers and publications, and door hangers.

If the problem areas contain schools, group facilities or apartment complexes, it may be possible to work with their staff to implement practices that would aid in the education process. Kitchen staff from schools or group facilities with large kitchens will be educated on proper oil and grease handling practices. Schools will be asked to distribute information for students to bring home. Apartment complex managers could be asked to provide outreach materials to new tenants and to assist with general distribution of materials. They could also be asked to track grease problems that occur within the complex. This tracking may be useful for evaluating program progress.

Program Evaluation
Program evaluation will be conducted periodically to determine if the program is meeting its goals of reducing oil and grease discharged from residential areas. Mobile home facilities will be asked to track grease problems within their plumbing system. Collection system upsets will be tracked to determine if a decrease in collection system upsets has occurred.

Finally, a survey card will be distributed to determine the level of awareness of oil and grease disposal issues. The evaluation results will be used to determine any future steps needed to reduce oil and grease in the collection system.

7.3 Facility Inspection
The initial focus of the City’s FOG program was on residential sources of oils and grease.

The necessity for inspection of local food service establishments was evaluated. An agreement was approved for food services establishments to be inspected on an annual basis by the Napa County Department of Environmental Management as part of the NPDES Stormwater Pollution Prevention Program. Education related to the disposal of fats, oil and grease is part of these inspections.

7.4 Legal Authority
The City of Calistoga’s sewer use ordinance is located in Chapter 13.08 of the Calistoga Municipal Code. As specified in Sections 425 and 430 (attached to this chapter); grease traps, interceptors, and/or sand traps must be provided at all restaurants, carwashes, breweries, mud baths, and bottling plants. The owner of the business must keep maintenance records that include: when the trap/interceptor was cleaned, how much grease was removed, and how much and when any pretreatment was used. Licensed grease/oil recycling firms must be utilized for disposal, and disposal invoices must be retained for inspection.

Enforcement of the ordinance is addressed in Article XI, Enforcement, of the Sewer Use Ordinance. Every violation is subject to a fine of not less than $50 or more than $1,000 per day. Corrections must be made within 7 days of notice or the City will make the repairs and bill its expenses to the property owner. The City also has discretion to disconnect any user that does not comply with the regulations.

Item #7.3.

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Sewer System Management Plan Version 9 – April 2023

7.5 Disposal
During cleaning of sewer lines if fats, oil and grease (FOG) are found, the FOG is removed and placed in a dumpster at the Calistoga Wastewater Treatment Plant headworks facility where it is disposed of through the treatment facility waste disposal contract.

Item #7.3.

City of Calistoga Page 8-1
Sewer System Management Plan Version 9 – April 2023

8. Capacity Management

8.1 Capacity Assessment
Currently, capacity studies are performed in isolated areas, during development planning.

8.2 System Evaluation and Capacity Assurance Plan
The Capital Improvement Plan includes measures for evaluating the system and ensuring capacity. Current capital improvements include reconditioning of manholes, a sewer system assessment and master plan, sewer trunkline replacement, a sewer lateral replacement program, and inflow and infiltration improvements.

The City is in the process of developing a Sewer Master Plan and is working on an initial sewer system model that includes conditions of manholes and age of pipes. The City will set short-term and long-term capital improvements priorities for the next ten-year Capital Improvement Plan based on the model findings.

Item #7.3.

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Sewer System Management Plan Version 9 – April 2023

9. Monitoring, Measurement, and Program Modifications
The intention of this section is to monitor the effectiveness of each SSMP element and update and modify SSMP elements to keep them current, accurate, and available for audit as appropriate. One way to track the effectiveness of each SSMP element is to use performance indicators. Performance indicators will be used during the audit process to determine any deficiencies in the SSMP. Examples of performance indicators that will be used to assess the SSMP include:
• Number of SSOs over the past 12 months
• SSOs by cause (roots, grease, debris, etc.)
Status updates as of June 2022 (Version 8 of the SSMP) for each of the SSMP sections can be found below. These updates incorporate recommendations from the June 2022 SSMP Audit.

1. Goals
The City of Calistoga’s goals still include:
• Maintaining a safe and secure environment and high quality of life. • Preserving and enhancing the community’s unique beauty and character. • Managing our resources efficiently, effectively and equitable. • Recognizing the value and benefits of our diversity.
• Achieving long-term fiscal stability and self-sufficiency. • Encouraging full public participation and ongoing communication. • Strengthening partnerships with the private, non-profit and other public sectors for the cohesive and innovative delivery of government services.

2. Organization
The City’s organization chart and roles have not significantly changed since originally described in 2006. The title for one position was updated in the past 2020 audit.

3. Legal Authority
The City’s Sewer Service Ordinances (Chapter 13) demonstrates the City’s legal authority to control the use, maintenance, construction, alteration and repair of all sanitary sewer facilities within the City limits. No changes have been made to these ordinances since the time of the previous audit in June 2020.

4. Operation and Maintenance Program

4.1 Collection System Map
A map of the City’s collection system is maintained and updated periodically. No changes have been made since the last SSMP update.

Item #7.3.

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Sewer System Management Plan Version 9 – April 2023

4.2 Prioritized Preventive Maintenance
The City of Calistoga continues to schedule regular maintenance of certain sewer lines that are known to have problems with oil and grease. Those lines are cleaned on a quarterly or semi-annual basis. The entire system is cleaned once a year. Once a week, the Maintenance Technicians also make observations at manholes, inspect the lift stations, time the pumps, and test the emergency power systems. Approximately 20 to 30 manholes are checked each week.

4.3 Rehabilitation and Replacement
The City is finalizing a survey of the Collection System that identifies sewer system structural deficiencies. The City will use this information to develop a prioritized shortterm and long-term action plan for improvements.

4.4 Contingency Equipment and Replacement Inventories
The City of Calistoga continues to upkeep, and replace as necessary, backhoes and loaders as well as other equipment needed for sewer line repair. In addition, the City maintains a list of Contractors that are available in emergencies with equipment and personnel. This list was updated in April 2022. The City has a large inventory on hand of miscellaneous parts that allow technicians to handle emergencies.

4.5 Training
The Maintenance Superintendent continues to arrange for his staff to attend seminars regarding sanitary sewer overflow prevention as well as providing in-house weekly training sessions related to a wide variety of issues, including sewer line maintenance and cleaning.

5. Design and Construction Standards
The City of Calistoga Municipal Code Chapter 16, Construction of Improvements requires that all streets, drainage facilities, water distribution and fire protection facilities, sanitary sewer facilities and other required improvements shall be constructed in accordance with outlined provisions of this chapter. Chapter 16 is periodically reviewed, and updated as necessary. No updates have been made since the last SSMP update.

6. Overflow Emergency Response Plan
The City’s Sewer Overflow Response Plan was updated to include recommendations from the 2014 Internal SSMP Audit and comply with reporting requirements from WDR2013-0058-EXEC. No updates have been necessary since the SSMP update in June 2020.

7. Fats, Oils, and Grease (FOG) Control Program
The City continues to identify and clean sections of the sewer system that are subject to grease blockages. The City continues to distribute materials regarding source control activities to educate local businesses about FOG control. Random inspections and inspections upon notice of an issue that continues to take place. The outreach materials Item #7.3.

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Sewer System Management Plan Version 9 – April 2023
are distributed in many ways, including a booth at the Napa County Fair, local newspapers and publications, and door hangers. Program evaluation is conducted periodically to determine if the program is meeting its goals of reducing oil and grease discharged from residential areas. The focus of the City’s FOG program is on residential sources of oils and grease. Food service establishments are now being inspected by the Napa County Department of Environmental Management for proper disposal of oil and grease.

8. Design and Construction Standards
The City of Calistoga Municipal Code Chapter 16, Construction of Improvements requires that all streets, drainage facilities, water distribution and fire protection facilities, sanitary sewer facilities and other required improvements shall be constructed in accordance with outlined provisions of this chapter. Chapter 16 is periodically reviewed, and updated as necessary. No updates have been since the SSMP was last updated.

10. SSMP Audits
The City completed an internal SSMP Audit in June 2022.

11. Communication Program
The section was updated to note that the SSMP is published online. No other revisions were needed at this time.

Item #7.3.

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Sewer System Management Plan Version 9 – April 2023

10. SSMP Audits
The City plans to complete a review of the SSMP every two years to evaluate it effectiveness and to identify any deficiencies and steps to correct them. Audit reports will be kept on file at the Public Works. The most recent audit was completed in June 2022. Revisions based on the audit’s recommendation were incorporated in Version 8 of the SSMP (updated June 2022).

Item #7.3.

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Sewer System Management Plan Version 9 – April 2023

11. Communication Program
The City maintains a website (http://www.ci.calistoga.ca.us/index.html) to inform the public about City activities. The City’s website is an effective communication channel for providing alerts and news to the public. The main page of the website provides important announcements, agendas and minutes for City Council meetings, and other key information for City residents. The City publishes the SSMP on the Public Works Department page of the City website. The SSMP is certified by the City Council during a public city council meeting once every five years. The City also uses the website to notify the public of important upcoming activities related to sewer system management, its development, and implementation, and performance.

The City does not need have any tributary or satellite collection systems; there is no need to establish communication protocols with any such agencies.

Item #7.3.

City of Calistoga
Sewer System Management Plan Version 9 – April 2023

APPENDIX A
Outreach to Plumbers and Sewer Contractors
Item #7.3.

Plumbers & Sewer Contractors:

Your Actions Can Prevent
Sanitary Sewer Overflows!
What are Sanitary Sewer Overflows or SSOs?
SSOs discharge untreated or partially treated human and industrial waste, debris and disease-causing organisms
from the sanitary sewer onto the ground near and into
homes and potentially into creeks, rivers, lakes or streams.

What are the impacts of SSOs?
SSOs may result in property damage, environmental
damage and/or potential liability to you or your company.

Allowing sewage to discharge to a gutter, storm drain or waterway may subject you to penalties and/or out-of-pocket costs to reimburse cities or public agencies for clean-up efforts and regulatory penalties.

How can you prevent SSOs?
and avoid associated penalties & fines
When clearing plugged sewer laterals:
 Whenever possible, remove root balls, grease
blockages and any other debris; don’t push debris
from the lateral to the sewer main.
 If you can’t prevent a root ball or other debris from entering the sewer main when working in our service
area, please call us at ((707) 942-2828, so we can
work with you (free of charge) to remove the root ball
from the sewer main to prevent blockages further
downstream.
 Use plenty of water to flush lines.
 Don’t open manholes. Hazardous sewer gases from
manholes are odorless, undetectable and can be
deadly. Call us to open manholes for you and please
note that discharge into a publicly-owned manhole
requires a permit. Contact our Public Works
Department at (707) 942-2828, for an application.

When constructing sewer laterals:
 Check your work area. Gravel, backfill material and
test plugs can become lodged in the sewer line and
cause blockages. Make sure no debris is left in the
sewer line before you backfill.
 Avoid offset joints – offset joints make sewer lines
vulnerable to root intrusion & grease accumulation,
cause debris hang-ups and make lines harder to
clean. Properly bed your joints and don’t hammer tap.
 In the Calistoga service area, contact our Permit
Counter for the appropriate construction specs at
(707) 942-2828.

Who Do I Call to Avoid an SSO?
Help us help you…
If you require our free assistance to help clear
root balls, grease blockages and other debris
from a main sewer line to prevent an SSO or
to open a manhole in our service area, please
call us at:
(707) 942-2828
Public Works Department
414 Washington Street
Calistoga, CA 94515
Item #7.3.

City of Calistoga
Sewer System Management Plan Version 9 – April 2023

APPENDIX B
Emergency Public Works Phone Numbers
Item #7.3.

Emergency Phone Numbers - Public Works
All 707 Area Code unless otherwise specified
COMPANY CONTACT PHONE #
Allied Propane Business 707-252-5000
AT&T - Lift Station Emergencies Dawn - CITYS REP 866-371-4157(after hrs Emer.800-303-0103) PGE EMERGENCY ROMERO SALVADOR Business 963-7133
Use Locator # First !! Gas & Elec
Locator 257-
800-743-5000
When recording begins,
MESSAGE 257-5936 OR
5955 **PGE Power Outage SAY the Word Katie Kerns Cell 321-2574 800-743-5002 "Emergency" George> Cell 249-3120
BABS Bay Area Barricades

SAND BAGS
LEN SONGSTER Business
Rings at home (925) 686-1089
BLAKELEY Construction Business 942-4383
LOCAL EMERG. HELP *** DICK BLAKELEY HOME 942-9286
CELL 975-0887
Debbie – Sec. Dennis Blakeley HOME 942-6371
CELL 975-0592
Lutz Bags (SAND BAGS) Allan Lutz Business (707) 762-0215 (24 hrs.) Calistoga Electric Fred Vogel Cell 707-888-5740
CDF Calif Dept Forestry ***Fires*** 963-3601
CALTRANS Business (510) 286-4444
LOCAL OFFICE CALISTOGA 942-6010
Upvalley Emerg # TRAFFIC
LIGHTS (415) 330-6500
[email protected] Santa Rosa-Permits (707) 769-5698 CALTRANS - CALISTOGA BILLY CLEMANS Bus. 707-942-6010 Cell: 707-235-0476 CHP ROAD CONDITIONS Business (800) 427-7623
COMCAST (800-266-2278) Emergency (559) 455-4413 Calif. Govt. Acct. Emerg. Contact Fish & Game (Hazardous Spills) 24 Hr Dispatch (800) 358-1300 Herndon Electric
Electrician - Local Help
Jim Herndon Cell 483-2619
Leete Generators Emerg. Pager: 226-4918 545-0484
(800) 649-0484
Napa County Roads Mike Shepherd Yountville Office 944-0196 " " Steve Stangland Public Works 944-0196
Napa County Sheriff 24-hr Dispatch 253-4451
Napa Valley Petroleum Business 707-252-6888
Pacific Tree Care Joe Schneider Hm: 942-1672 Cell: 249-5027 Office: 942-0261 Jake Schneider Hm: 225-1788 Cell: 249-5028 Redwood Coast Petroleum Call First Business (707) 546-0766 Ext. 177** and Emergency After hours will prompt with a number
FUEL to call
John Harvey-Gen Mgr. (510) 557-0870 (cell)
Ace Hardware Mark / Tim Peterson Business 942-4396 ( fx: 4921) Acme Rigging Business 800-862-4639 462-0567
Alkar Personnel Temp Employees Business 578-5001
AT&T # 611 REPAIR
Bell Products HVAC Business 255-1811
Belkorp AG 707-942-4566
BKF Engineering Jason Kirchmann Bus. 707-583-8500 Cell: 707-583-8515 Britton Tree Service Joe Borden Bus: 963-7578 Cell: 695-5022 BWS Safety Matt Radin Bus: 546-2484 Cell: (707) 975-2103 Calistoga Towing Ray Bolger Bus: 942-4445 Cell: 337-4502 (Ans Svc: 543-2944) Central Valley Hardware Bus: 963-3622 Napa Office 257-8888

EMERGENCY CONTACTS

MAIN OFFICE
Dennis Schnapp-Supt. Cell:
(707) 695-5119
762- 6641(M-F 7:30 to 4pm)
After Hours Emerg # - (510) 286-
6359 (24 hr radio call)
Augusto Lumba
Put in return number plus # sign

Item #7.3.

Emergency Phone Numbers - Public Works
All 707 Area Code unless otherwise specified
COMPANY CONTACT PHONE #
CJUSD - Local Schools Emergencies
(1st)
(2nd) Principal
(3rd)
Principal
Dr. Esmerelda Mondragon
Chris Ochs Craig Wycoff
Monique Saviez Jane Bunting
District
Dir. Of Facilities
Highschool
District Elementary
942-4703
942-4564
942-4703 - 339-0505 (cell)
942-4703 - 239-3239 (cell)
942-4398 - 889-4374
Davey Tree Expert Co. Paul Dubois Cell 974-2101
Dennis Watson Construction Dennis Watson Bus. 707-965-1100 Cell: 707-974-6497 Fairgrounds (Calistoga) Leigh Sharp Business 707-259-8321 Farris Construction Dan Farris Cell: 975-7575
Grainger (hardware) Fax: 584-8868 Bus: 584-9211
Granite Construction Lorn Chase Justin
Ingram
Bus. 707-242-1294
Bus. 707-467-4104 Cell: 707-272-3156
R & B Company (parts) Jeannine Clary Bus: 542-4100 Cell: 230-1742 Fred Peterson Bus:586-4444 Cell: (707) 396-6254
Jon Moyer Manager Cell: (510) 774-6171
Joe Branum Tree Care Joe Branum Bus: 942-8954 Cell: 396-0216 Mark West Quarry Trucking Business 942-5110
Marvin Asher (Marvin's
Garage)
Tires / Auto Repair Cell 363-1443
Olgetree's Welding John/ Mike Business 963-3537
Pace Supply (parts) Pete Bus: 974-8068 Cell: 603-1129
Paul Coates Construction Contractor Cell: 707-974-9909
Peterson Power Systems Generator Service Business 576-1616 Phillips, Steve Generator Service Business Ph: 795-7425 Cell: 484-0272 Precision Concrete Cutting Trip Hazard Removal Prof. Victor Nunnemaker Ph:650-465-333 - safesidewalks.com Precision Crane Crane Rentals Business 546-6900
R.O. Repair Adrian Robledo Bus. 707-341-3380 Cell: 707-494-8840 Sakai General Engineering Bruce Sakai Bus: 942-0578 Cell: 732-7900 Shaw Plumbing Bus: 942-6754 Cell # 975-7106
Stadlehoffer (Constr.) Rich Stadlehoffer Bus: 942-4298 Cell # 484-6471 Lad Stevenson: Cell (707) 975-6059
(707) 249-4853
Stevenson Supply
(hardware / tractor)
Rodney
Jeremy
Cell: 481-0247
Cell: 570-6337
Fx: 575-8723
Bus: 575-3335
Tel Star Instruments Inc. Ben Herston Bus. 916-646-1999 Cell: 916-204-2747 Lift Station Repair
United Rotary Brush Bus. 209-744-4200 800- 872-7874
United Rentals
Napa
Dennis Gordon
Cell: (707) 678-3492
Business
24-hr phone
255-1066 Fax: 255-6683
(800) 877-3687
Watson Construction Dennis Watson
[email protected]
Business
Hm: 965-9223
965-1100
Cell # 974-6497
Wilson Construction Dan Wilson Bus: 968-9930 Cell 799-4601 / HM: 987-8583 Hertz Rentals
Rohnert Park
SYAR Industries Trucking Bus: 252-8711
Blake

EMERGENCY CONTACTS

Item #7.3.

City of Calistoga
Sewer System Management Plan Version 9 – April 2023

APPENDIX C
Spill Emergency Response Plan
Item #7.3.

City of Calistoga
Spill Emergency Response Plan
(SERP)
Prepared By:

City of Calistoga
Public Works Department
414 Washington Street
Calistoga, CA 94515
Voice: (707) 942-2828
Fax: (707) 942-9472
Updated April 2023
Item #7.3.

Contact Persons:

Director of Public Works
(707) 942-2828
Maintenance Superintendent
(707) 942-2828
Regulatory Agency to Report Sewer Overflow:

Governor’s Office of Emergency Services (OES)
(800) 852-7550 phone
(916) 262-1677 fax
Contractors
Repairs:

Blakely Construction (707) 942-4383 Cell: (707) 975-0887 Montelli Construction, Inc. (707) 963-4800
Dennis Watson Construction (707) 965-1100
Harold Smith & Son, Inc. (707) 963-7977
Clean-up:

JCC, Inc. (707) 575-4011
Service Master (707) 963-0970
Bay Area Water & Smoke Damage (707) 224-4033
Other Important Contacts
Regional Water Quality Control
Board – San Francisco Bay
(510) 622-2460 phone
(510) 622-5633 fax
Caltrans
(707) 224-8684
PG&E
(800) 743-5000
City Insurance (PARSAC)
(916) 927-7727
Upper Valley Disposal
(707) 963-7988
Napa County Department of
Environmental Management
(707) 253-4471 business hours
(800) 540-5306
Napa County Public Works
(707) 253-4351
(707) 944-0196, roads
California Dept of Fish & Wildlife
(707) 944-5500
Calistoga Fire Department
(707) 942-2840
Calistoga Police
(707) 942-2810
Railroad Police
(707) 477-5955, emergency
Item #7.3.

Table of Contents

1. Authority.................................................................................................................................... 1

2. General....................................................................................................................................... 1

2.1. Objectives ........................................................................................................................... 1

2.2. Organization of Plan ........................................................................................................... 1

3. Overflow Response Procedure................................................................................................... 1

3.1. Receipt of Information Regarding an SSO......................................................................... 1

3.2. Dispatch of Sewer Maintenance Technician to Site of Sewer Overflow............................ 2

3.3. Overflow Correction, Containment, and Clean-Up ............................................................ 3

3.4. SSO Reporting .................................................................................................................... 6

3.5. Customer Satisfaction ......................................................................................................... 8

3.6. Post-Spill Debrief................................................................................................................ 8

4. Public Advisory Procedure ........................................................................................................ 8

4.1. Temporary Signage............................................................................................................. 8

4.2. Other Public Notification.................................................................................................... 9

5. Maintenance of SERP................................................................................................................ 9 Appendices
Attachment A. SSO Reporting Instructions, Short and Long Form Reports Attachment B. Water Quality Monitoring Plan
Item #7.3.

City of Calistoga – Spill Emergency Response Plan Page 1

1. Authority
The City of Calistoga (City) Spill Emergency Response Plan (SERP) is prepared pursuant to National Pollutant Discharge Elimination System (NPDES) permit requirements and the Sanitary Sewer System Waste Discharge Requirements (WDR) to facilitate proper incident reporting procedures and to ensure that the protection of the environment and the public’s health and safety remains a high priority concern.

2. General
The SERP is designed to ensure that every report of a sewage overflow incident is immediately dispatched to the appropriate City personnel for confirmation. Quick response will minimize the effects of the overflow with respect to impacts on public health, beneficial uses, and water quality of surface waters and on customer service.

2.1. Objectives
The primary objective of the SERP is to protect public health and the environment, satisfy regulatory agencies and waste discharge permit conditions which address procedures for managing sewer overflows, and minimize risk of enforcement actions against the City.

Additional objectives of the SERP are as follows:
• Protect collection system personnel and wastewater treatment plant operators; • Protect the collection system, wastewater treatment facilities, and all appurtenances; and
• Protect private and public property beyond the collection and treatment facilities.

2.2. Organization of Plan
The key elements of the SERP are addressed individually as follows:

Section 3 – Overflow Response Procedure
Section 4 – Public Advisory Procedure
Section 5 – Maintenance of SERP
Appendices

3. Overflow Response Procedure
The Overflow Response Procedure presents a strategy for the City’s Public Works Department to mobilize labor, materials, tools, and equipment to correct or repair any condition, which may cause or contribute to an unpermitted discharge. The plan considers a wide range of potential system failures that could create an overflow to surface waters, land, or buildings.

3.1. Receipt of Information Regarding an SSO
An overflow may be detected by City employees or by others. The City is responsible to act based on phone calls received or reports on possible sewage overflow from the public wastewater disposal system, and to provide immediate response to investigate and/or Item #7.3.

City of Calistoga – Spill Emergency Response Plan Page 2 correct reported sewer overflow. Generally, telephone calls from the public reporting possible sewer overflows are received at the Public Works Department or City offices during normal working hours and the Calistoga Police Department after hours. 1) The telephone operator obtains all relevant information available regarding the overflow including:
a. Time and date call was received;
b. Specific location;
c. Description of problem;
d. Time possible overflow was noticed by the caller;
e. Caller’s name and phone number;
f. Observations of the caller; and
g. Other relevant information that will enable the Public Works Department crews, to quickly locate, assess and stop the overflow. 2) The Public Works Department dispatches sewer maintenance technician to confirm the overflow. Until verified, the report of a possible spill will not be referred to as a “sewer overflow.” If it determined that 1,000 gallons or more reached or are likely to reach surface waters, the Public Works Department shall provide the information orally to the Governor’s Office of Emergency Services (OES) within 2 hours of confirming the spill. The caller will receive an “OES Control Number.” All spills, regardless of volume will be electronically reported into the California Integrated Water Quality System (CIWQS). The Director of Public Works is responsible for reviewing, updating, and certifying the final CIWQS SSO Reports.

3.2. Dispatch of Sewer Maintenance Technician to Site of Sewer Overflow
Failure of any element within the public wastewater disposal system that threatens to cause or causes a SSO shall trigger an immediate response to isolate and correct the problem. Personnel and equipment shall be available to respond to any SSO location.

Additional maintenance technicians shall be brought in if extra manpower is needed. 1) Dispatching Maintenance Technicians:
• When the City receives notification of a potential sewer overflow, the Public Works Department dispatches maintenance technicians with appropriate resources as required.
2) Maintenance Technician Instructions
• Dispatch maintenance technicians by telephone or radio. Assign appropriate personnel, materials, supplies, and equipment needed. • The telephone operator shall verify that the entire message has been received and acknowledged by the Maintenance Technician who was dispatched. All personnel being dispatched to the site of an SSO proceed immediately to the site of the overflow. Any delays or conflicts in assignments shall be reported immediately for resolution.

Item #7.3.

City of Calistoga – Spill Emergency Response Plan Page 3 • Maintenance Technicians shall investigate all reports of SSOs. Whether an SSO was confirmed or not, the responding technician will write what was found and what actions were taken. These reports shall be attached to the Complaint Form.
3) Additional Resources
The Maintenance Superintendent or his designee conveys appropriate requests for additional personnel, material, supplies, and equipment for Maintenance Technician working at the site of a sewer overflow.
4) Field Supervision and Inspection
• The Maintenance Superintendent or his designee shall visit the site of the SSO to ensure that provisions of this SERP and other directives are met. • The Maintenance Superintendent or his designee is responsible for verbally notifying regulatory agencies within the specified time and submitting the SSO Report.
5) Coordination with Hazardous Material Response
• Upon arrival at the scene of a SSO, should a suspicious substance (e.g., oil sheen, foamy residue) be found on the ground surface, or should a suspicious odor (e.g., gasoline) not common to the sewer system be detected, the City sewer maintenance crew shall immediately contact the Maintenance Superintendent for guidance before taking further action. • Should the Maintenance Superintendent determine the need to alert the hazardous material response team, the Maintenance Technician shall await the contracted hazardous waste team response.
• Upon arrival of the hazardous material response team, the City sewer Maintenance Technician shall take direction from the person with the lead authority of that team. Only when that authority determines it is safe and appropriate for the City sewer Maintenance Technician to proceed under the SERP with the containment, clean-up activities, and correction.

3.3. Overflow Correction, Containment, and Clean-Up
This section describes specific actions to be performed by the City sewer maintenance technician(s) during an SSO. The objectives of these actions are:
• To protect public health, environment and property from sewage overflows and restore surrounding area back to normal as soon as possible; • To establish perimeters and control zones with appropriate traffic cones and barricades, vehicles, or use of natural topography (e.g., hills, berms); • To promptly notify Cal OES in cases where 1,000 gallons or more reached or may reach surface waters and provide preliminary overflow information and potential impacts;
• To contain the sewer overflow to the maximum extent possible including preventing the discharge of sewage into surface waters; and • To minimize the City’s exposure to any regulatory agency penalties and fines.

Item #7.3.

City of Calistoga – Spill Emergency Response Plan Page 4 Under most circumstances, the City can handle all response actions with its own maintenance forces. They have the skills and experience to respond rapidly and in the most appropriate manner. An important issue with respect to an emergency response is to ensure that the temporary actions necessary to divert flows and repair the problem do not produce a problem elsewhere in the system. Circumstances may arise when the City could benefit from the support of private-sector construction assistance. This may be true in the case of large diameter pipes buried to depths requiring sheet piling and dewatering should excavation be required. The City may also choose to use private contractors for open excavation operations that might exceed one day to complete. 1) Responsibilities of City Sewer Maintenance Technician Upon Arrival It is the responsibility of the first person who arrives at the site of a sewer overflow to protect the health and safety of the public by mitigating the impact of the overflow to the maximum extent possible. Should the overflow not be the responsibility of the City, the first responder shall turn the City water off to eliminate the potential for additional discharge. The first responder shall direct the immediate clean-up by the Property Owner. If that clean-up is not completed in a timely manner, City crews will provide for the clean-up and bill the property owner. If there is imminent danger to public health, public or private property, or to the quality of waters of the State, then the first responder takes prudent emergency action until the responsible party assumes responsibility and provides actions.

Upon arrival at an SSO, the City sewer Maintenance Technician performs the following:
• Determines the cause of the overflow (e.g., sewer line blockage, pump station mechanical or electrical failure, sewer line break, etc.); • Identifies and requests assistance or additional resources to correct the overflow or to assist in determination of its cause;
• Takes immediate steps to stop the overflow (e.g., relieves pipeline blockage, manually operates pump station controls, repairs pipe, etc.) Where overflows from private property threaten public health and safety (e.g., an overflow running off of private property into the public right-ofway) water service to the property will be turned off; and • Requests additional personnel, materials, supplies, or equipment that will expedite and minimize the impact of the overflow.
2) Initial Measures for Containment
Initiate measures to contain the overflowing sewage and recover where possible sewage, which has already been discharged, minimizing impact to public health or the environment.
• Determine the immediate destination of the overflow, (e.g., storm drain, street curb gutter, body of water, stream bed, groundwater infiltration facility, etc.);
Item #7.3.

City of Calistoga – Spill Emergency Response Plan Page 5 • Identify and request the necessary materials and equipment to contain or isolate the overflow, if not readily available; and
• Take immediate steps to contain the overflow, (e.g., block or bag storm drains, recover through vacuum truck, divert into downstream manhole, etc.)
3) Additional Measures Under Potentially Prolonged Overflow Conditions In the event of a prolonged sewer line blockage or a sewer line collapse, set up a portable by-pass pumping operation around the obstruction. • Take appropriate measures to determine the proper size and number of pumps required to effectively handle the sewage flow.
• Implement continuous or periodic monitoring of the bypass pumping operation as required.
• Address regulatory agency issues in conjunction with emergency repairs. 4) Cleanup
Clean sewer overflow sites thoroughly after an overflow. No readily identified residue (e.g., sewage solids, papers, rags, plastics, and rubber products) is to remain.
• Where practical, thoroughly flush the area and clean of any sewage or wash-down water. Solids and debris are to be flushed, swept, raked, picked-up, and transported for proper disposal.
• Secure the overflow area to prevent contact by members of the public until the site has been thoroughly cleaned.
• Where appropriate, disinfect and deodorize the overflow site. • Where sewage has resulted in ponding, pump the pond dry and dispose of the residue in accordance with applicable regulations and policies. • Use absorbent materials or vacuums (depending on the spilled volume) and air drying of wet surfaces. No chlorine or lime is used for disinfection per guidelines circulated by the Napa County Department of Environmental Management and the State of California Department of Fish and Game.
• Whenever possible digital photos should be taken of the area before and after cleanup.
5) Photographs and Visual Monitoring
• Photos have to be time stamped (use timestamp on cameras and/or enable location and time stamp data in digital files)
• Photos are required for the following:
• Spill appearance point(s) – take at least one photo of active overflow.

Under prolonged spill conditions, take photos at different times to show potential changes in discharges rates throughout the duration of the spill.
• Spill entry point into the storm drain system
• Location of discharge into the surface water
Item #7.3.

City of Calistoga – Spill Emergency Response Plan Page 6 • Warning signs, beach closure signage
• Extent of the spill spread
• Impacts to surface waters (water bank erosion, floating debris, water surface sheen, fish kills, etc.)
• Location(s) of the clean-up
• Sampling location, if sampling is conducted
• Visual monitoring:
• Take notes on visual observations such as impacts to surface waters (water bank erosion, floating debris, water surface sheen, fish kills, etc.)
• Estimate spill travel time from appearance point to final destination in the receiving water
6) Sampling
If an estimated 50,000 gallons or more reach surface waters, follow procedures in the Water Quality Monitoring Plan for ammonia and bacteria monitoring (Attachment B)

3.4. SSO Reporting
The Sewer Overflow Reports in Appendices A and B contain information which is required to be reported to regulatory agencies. The website for reporting SSOs is:
http://ciwqs.waterboards.ca.gov/. The Maintenance Superintendent or his designee completes the appropriate Sewer Overflow Report (Short or Long, see Attachment A).

The Short Form is to be used when the SSO is less than 1,000 gallons and none of it has reached the surface waters (Category 3 and 4 SSOs). The Long Form is to be used when the SSO is greater than 1,000 gallons or when any volume reaches surface waters (Category 1 and 2 SSOs). In addition, an SSO where 1,000 gallons or more reach surface waters must be reported to the California Office of Emergency Services (CalOES) within 2 hours of becoming aware of the spill.

Reporting instructions are as follows:
 Category 1 SSO - Any spill that reaches surface water

1. If 1,000 gallons or more reach or threaten to reach surface water, call CalOES within in two (2) hours to receive an OES Control Number - (800) 852-7550.

2. For all spills that reach surface waters, regardless of volume:
• Complete the Long Form Report
• Enter data into the CIWQS online SSO Database within 3 business days of becoming aware of the spill http://ciwqs.waterboards.ca.gov • Certify report by Legally Responsible Official within 15 calendar days of SSO end date

3. If 50,000 gallons or more reach surface waters:
• Follow the Water Quality Monitoring Plan
• Report all monitoring results and develop a Technical Report within 45 days of SSO end date.

Item #7.3.

City of Calistoga – Spill Emergency Response Plan Page 7  Category 2 SSO - Spills equal to or greater than 1,000 gallons that do not reach surface water

1. If 1,000 gallons or more reach or threaten to reach waters of the State (i.e., groundwater), call CalOES within in two (2) hours to receive an OES Control Number - (800) 852-7550.

2. Complete the Long Form Report.

3. Enter data into the CIWQS online SSO Database http://ciwqs.waterboards.ca.gov within 3 business days of becoming aware of the spill

4. Certify report by Legally Responsible Official within 15 calendar days of the spill end date
 Category 3 SSO - Spills equal to or more than 50 gallons but less than 1,000 gallons that do not reach surface water

1. Complete the Short Form Report.

2. Submit Certified Spill Report into the CIWQS online SSO Database http://ciwqs.waterboards.ca.gov within 30 calendar days after the end of the month in which the spill occurred (e.g., a spill that occurred between May 1st and May 31st, would be reported by June 30th).
 Category 4 SSO - Spills less than 50 gallons that do not reach surface water

1. Complete the Short Form Report.

2. Submit the number of Category 4 spills and the total volume from Category 4 spills into the CIWQS online SSO Database http://ciwqs.waterboards.ca.gov within 30 calendar days after the end of the month in which the spills occurred (e.g., spills that occurred between May 1st and May 31st, would be tallied in a monthly report due June 30th).

3. Upload and certify a report with details from all Category 4 spills from throughout the calendar year by February 1st of the following year.

The NPDES Illicit Discharge Complaint form and Investigation Form shall be completed for all SSOs.

The NPDES Illicit Discharge Report Form shall be completed when a discharge reaches the public right-of-way.

The NPDES Illicit Discharge Follow-up Form shall be completed when a Report form is warranted.

Information regarding the sewer overflow collected on the SSO report forms includes the following:
• Time of SSO
o Date, time, duration, weather
• Description of SSO
o Estimated volume, volume contained, volume estimation method(s)
Item #7.3.

City of Calistoga – Spill Emergency Response Plan Page 8 o Source, spill destination (storm drain system, surface water, etc.), extent of the spill and spill boundaries, potential impacts (fish kills, beach closures, etc.)
• Location of SSO
o Address, Lat/Long, waterbody, watershed
o Whether or not spill is located within 1,000 ft of a municipal surface water intake
• Cause of SSO and suspected responsible party
• Incident Response
o Visual inspection of the receiving water, corrective actions, samples collected, investigations underway, posted warnings • Notification
o OES Control Number, agency contact information

3.5. Customer Satisfaction
The first responder should follow up in person or by telephone with the entity who was reporting the overflow. The cause of the overflow and its resolution will be discussed.

3.6. Post-Spill Debrief
The Maintenance Superintendent shall conduct a spill debrief meeting monthly in months when spills occurred, or more often if deemed necessary, with all Maintenance Technicians on staff to go over recent spill events. The debrief will review spill response activities and discuss what worked, what did not work, any missed regulatory requirements (notifications, sampling, etc.), and improvements moving forward. Staff will also discuss final corrective action(s) completed or planned, such as enforcement taken on parties responsible for illicit discharge or actions taken/ needed to prevent repeated spill occurrences at a particular location. When necessary, contractors may be invited to participate in these meetings. If needed, the SERP will be modified to improve existing procedures.

4. Public Advisory Procedure
This section describes the actions the City will take to limit public access to areas potentially impacted by unpermitted discharges of pollutants to surface water bodies from the wastewater collection system.

4.1. Temporary Signage
The City has primary responsibility for determining when to post notices of polluted surface water bodies or ground surfaces that result from uncontrolled wastewater discharges from its facilities. The postings do not necessarily prohibit use of recreational areas, unless posted otherwise, but provide a warning of potential public health risks due to sewage contamination. The Director of Public Works and/or Maintenance Superintendent shall determine if posting of a confirmed overflow is necessary.

Item #7.3.

City of Calistoga – Spill Emergency Response Plan Page 9

4.2. Other Public Notification
Should the posting of surface water bodies or ground surfaces subjected to a sewer overflow be deemed necessary by the Public Works Department, the Director of Public Works and/or the Maintenance Superintendent shall determine the need for further public notification (e.g., television, radio, door hangers, etc.).

5. Maintenance of SERP
The SERP will be reviewed on an annual basis. Possible amendments can include:
• Change in procedures
• Change in contact personnel or phone numbers
• Changes due to regulatory requirements
Item #7.3.

City of Calistoga – Spill Emergency Response Plan April 2023

ATTACHMENT A
SSO Reporting Instructions &
Short and Long Form Reports
Item #7.3.

\Public Works\Forms\Sewer Forms\SSO Reporting Instructions SERP Attachment A

SANITARY SEWER OVERFLOWS

REPORTING INSTRUCTIONS
SSOs where 1,000 gallons or more reach surface water or groundwater must be reported within two (2) hours to CalOES at (800) 852-7550 CIWQS online SSO Database address is http://ciwqs.waterboards.ca.gov  Category 1 SSO - Any spill that reaches surface water

1. If 1,000 gallons or more reach or threaten to reach surface water, call CalOES within in two (2) hours to receive an OES Control Number - (800) 852-7550.

2. For all spills that reach surface waters, regardless of volume:
• Complete the LONG FORM REPORT and submit to Melissa (or directly to Derek in Melissa’s absence).
• Enter data into the CIWQS online SSO Database within 3 business days of becoming aware of the spill.
• Certify report by Legally Responsible Official within 15 calendar days of SSO end date.

3. If 50,000 gallons or more reach surface waters:
• Follow the Water Quality Monitoring Plan (SERP Attachment B) • Report all monitoring results and develop a Technical Report within 45 days of SSO end date.  Category 2 SSO - Spills equal to or greater than 1,000 gallons that do not reach surface water

1. If 1,000 gallons or more reach or threaten to reach groundwater (such as from a spill to a stormwater infiltration facility), call CalOES within in two (2) hours to receive an OES Control Number - (800) 852-7550.

2. Complete the LONG FORM REPORT and submit to Melissa (or directly to Derek in Melissa’s absence).

3. Enter data into the CIWQS online SSO Database within 3 business days of becoming aware of the spill.

4. Certify report by Legally Responsible Official within 15 calendar days of SSO end date.  Category 3 SSO - Spills equal to or more than 50 gallons but less than 1,000 gallons that do not reach surface water

1. Complete the Short Form Report.

2. Submit Certified Spill Report into the CIWQS online SSO Database within 30 calendar days after the end of the month in which the spill occurred (e.g., a spill that occurred between May 1st and May 31st, would be reported by June 30th).
 Category 4 SSO - Spills less than 50 gallons that do not reach surface water

1. Complete the Short Form Report.

2. Submit the number of spills and the total volume into the CIWQS online SSO Database within 30 calendar days after the end of the month in which the Category 4 spills occurred (e.g., spills that occurred between May 1st and May 31st, would be tallied in a monthly report due June 30th).

3. Upload and certify a report with details from all Category 4 spills from throughout the calendar year by February 1st of the following year.

The NPDES Illicit Discharge Complaint form and Investigation Form shall be completed for all SSOs.

The NPDES Illicit Discharge Report Form shall be completed when a discharge reaches the public right-ofway.

The NPDES Illicit Discharge Follow-up Form shall be completed when a Report form is warranted.

Item #7.3.

SSO Short Form Report – Page 1
City of Calistoga

SSO SHORT FORM REPORT
For spills less than 1,000 gallons that do not reach surface water:

Category 3 – between 50 and 1,000 gallons; Category 4 – less than 50 gallons NOTE: Photos are required for the following:
• Spill appearance point(s) – take at least one photo of the active overflow. Under prolonged spill conditions, take photos at different times to show potential changes in discharges rates throughout the duration of the spill.
• Spill entry point into the storm drain system, if any • Extent of the spill spread
• Location(s) of the clean-up
Incident Date: Time of Initial Call:

Estimated Spill Start Time: Estimated Spill End Time:

Explain how start time was determined:

Street address/ or site description:

Latitude: Longitude:

Estimated volume spilled (gallons): (do not include water used for clean-up) How was spill volume determined?
SSO SOURCE:  Manhole  Pump Station
 Pipe  Other, specify:
 Clean Out
SSO CAUSE:  Blockage  Flow Capacity Deficiency
 Infrastructure Failure  Natural Disaster
 Inflow/Infiltration  Bypass
 Electrical Power Failure  Cause Unknown
If spill cause is Blockage, specify:
 Roots  Grease  Vandalism
 Rags  Construction debris  Debris from laterals
 Multiple or other causes, specify:

If spill caused by Infrastructure Failure, specify:
 Breakage of collection system  Damage to collection system  Leaks to collection system  Pump station failure
 Multiple or other causes, specify:

Item #7.3.

SSO Short Form Report – Page 2

INCIDENT RESPONSE
Briefly describe actions taken to stop and contain the spill:

Briefly describe cleanup activities:

OTHER INFO NOT CAPTURED ABOVE such as follow-up with residents/businesses re: FOG, details for planned CIP in the area, etc.

Person completing form: Date:

Item #7.3.

SSO Long Form Report – Page 1
City of Calistoga

SSO LONG FORM REPORT
For Any Spill That Reaches Surface Water – Category 1
and
Spills Equal to or Greater than 1,000 Gallons that do not Reach Surface Water – Category 2 NOTE: Photos are required for the following:
• Spill appearance point(s) – take at least one photo of the active overflow. Under prolonged spill conditions, take photos at different times to show potential changes in discharges rates throughout the duration of the spill.
• Spill entry point into the storm drain system
• Location of discharge into the surface water
• Warning signs, beach closure signage
• Extent of the spill spread
• Impacts to surface waters (water bank erosion, floating debris, water sheen, fish kills, etc.) • Location(s) of the clean-up
• Sampling location(s), if sampling conducted
A. SSO OCCURING TIME
SSO Date:

Time of Initial Call:

Estimated first responder arrival time: :

Estimated spill start time:

Explain how start time was determined:

Estimated spill end time:

Weather condition at time of spill:  Sunny Weather  Rainy Weather  Cloudy Weather  Rain for Several Days
B. SSO LOCATION
Street address or site description:

Longitude: (Decimal Deg.) Latitude: (Decimal Deg.)
C. SSO FINAL DESTINATION
Street address or site description:

Longitude: (Decimal Deg.) Latitude: (Decimal Deg.)
Final Destination:  Surface Water, specify
 Groundwater Infiltration Facility
 Storm Drain (spill fully contained in storm drain)
 Building Structure
 Yard/Land
 Street/Curb & Gutter
 No Water Involved
 Unknown
Item #7.3.

SSO Long Form Report – Page 2
D. SSO DESCRIPTION
Estimate total volume spilled: (in gallons)
Volume of SSO recovered/contained: (in gallons) (do not include water used for clean-up) Volume of SSO discharged to surface waters: (in gallons) Volume of SSO discharged to groundwater: (in gallons)
How was spill volume determined?
SSO Source:  Manhole  Pump Station
 Pipe  Other, specify:
 Clean Out
E. CAUSE OF SSO
Spill Cause:  Blockage  Flow Capacity Deficiency
 Infrastructure Failure  Natural Disaster
 Inflow/Infiltration  Bypass
 Electrical Power Failure  Cause Unknown
If spill cause is Blockage, specify:
 Roots  Grease  Vandalism
 Rags  Construction debris  Debris from laterals
 Multiple or other causes, specify
If spill caused by Infrastructure Failure, specify:
 Breakage of collection system  Damage to collection system  Leaks to collection system  Pump station failure
 Multiple or other causes, specify:

F. INCIDENT RESPONSE
Briefly describe actions taken to stop and contain the spill:

Briefly describe cleanup activities:

Visual observations of receiving water (bank erosion, floating debris, oil sheen, fish kill, etc.):

Were samples collected?  Yes  No
Item #7.3.

SSO Long Form Report – Page 3
Is there an on-going investigation or enforcement?  Yes  No If yes, briefly describe: (include pending actions and estimated completion date):

Were health warnings posted?  Yes  No Any beach closures?  Yes  No If beach closure occurred, briefly describe:

G. SUSPECTED RESPONSIBLE PARTY
Name: Agency: Phone:

Mail Address:

H. NOTIFICATIONS
CAL OES (800) 852-7550, when 1,000 gallons or more reach surface waters or groundwaters OES Control Number:

Date Called: Time: OES Staff spoken to:

NAPA CO. DEPT OF ENVIRONMENTAL MANAGEMENT, when 1,000 gallons or more reach surface waters or groundwaters
Date notification made: Time: Staff notified:

Notification via phone or email
DEPARTMENT OF FISH AND GAME, if severe surface water impacts observed Date notification made: Time: Staff notified:

Notification via phone or email
I. OTHER INFO NOT CAPTURED ABOVE:

Person completing form: Date:

Item #7.3.

City of Calistoga – Spill Emergency Response Plan April 2023

ATTACHMENT B
Water Quality Monitoring Plan
Item #7.3.

November 20 13
Updated April 2023

CITY OF CALISTOGA
Sanitary Sewer Overflow
Water Quality Monitoring Plan
Item #7.3.

Table of Contents
NOVEMBER 2013 UPDATED APRIL 2023 ........................................................1 1 A PROJECT MANAGEMENT................................................................................................................1 A.1 PROJECT ORGANIZATION ..........................................................................................................................1 A.2 BACKGROUND...........................................................................................................................................1 B DATA GENERATION AND ACQUISITION ....................................................................................3 B.1 SAMPLING PROCESS DESIGN.....................................................................................................................3 B.1.1 Sampling Event Timing..........................................................................................................................3 B.1.2 Monitoring Site Locations .....................................................................................................................3 B.2 EQUIPMENT PREPARATION........................................................................................................................3 B.2.1 Sampling Containers..............................................................................................................................4 B.2.2 Field Meter Calibration.........................................................................................................................4 B.3 WATER QUALITY MONITORING ................................................................................................................4 B.3.1 Sample Collection Methods...................................................................................................................5 B.4 SAMPLE HANDLING AND CUSTODY ..........................................................................................................6 B.4.1 Sample Bottle Labels .............................................................................................................................6 B.4.2 Transport ...............................................................................................................................................6 B.4.3 Chain of Custody Form..........................................................................................................................7 C REPORTING .........................................................................................................................................7 List of Tables
Table 1. Project Contact List .........................................................................................................................................1 Table 2. Monitoring Equipment List .............................................................................................................................3 Table 3. Constituents to be Analyzed, Sample Volume Required, and Sample Type ...................................................4 Table 4. Constituent Hold Times and Analytical Methods............................................................................................6 Table 5. Site Names for Sample Handling ....................................................................................................................6 Table 6. Analytical Laboratories ...................................................................................................................................7 Table 7. Notification and Reporting Timeline...............................................................................................................7 List of Figures
Figure 1. SSO Action Flow Chart..................................................................................................................................2 List of Appendices
A Field Forms
B Calibration Logs
C Chain of Custody Forms (CoCs)
Item #7.3.

City of Calistoga
SSO Monitoring Plan 1 April 2023

A PROJECT MANAGEMENT
A.1 PROJECT ORGANIZATION
This monitoring program will be conducted under the direction of the City of Calistoga (the City) with guidance provided by Larry Walker Associates (LWA). Caltest Analytical Laboratory of Napa (Caltest) will serve as the primary laboratory, but alternatives might be used due to logistics and timing. The Project Contact list is provided in Table 1.

Table 1. Project Contact List
Name Role Agency/Company Phone Number Email
John Montelli Monitoring
Coordinator
City of Calistoga
Steven
Maricle
MRP Technical
Advisor
LWA 530.753.6400 (o) [email protected]
Sonya
Allahyari
Laboratory Project
Manager
Caltest 707.258.4000 (o) Sonya_Allahyari@
caltestlabs.com
A.2 BACKGROUND
In 2006, the State Water Resources Control Board (State Water Board) adopted Statewide General Waste Discharge Requirements for Sanitary Sewer Systems (SSS WDRs), Order No. 2006-0003-DWQ. The Monitoring and Reporting Program (MRP) established monitoring, record keeping, reporting, and public notification requirements.

On September 9, 2013, Order No. WQ 2013-0058-EXEC became effective that clarified and expanded requirements of the original MRP and defined new sanitary sewer overflow (SSO) categories. The 2006 SSS WDRs and 2013 amendments were superseded by Order No. 2022-0103-DWQ, issued on December 6, 2022, and effective June 6, 2023. The SSO category definitions, as well as the notification, monitoring, and technical reporting requirements per the 2022 SSS WDRs are shown in Figure 1.

This monitoring plan addresses water quality monitoring requirements for Category 1 SSOs that are greater than or equal to 50,000 gallons. The WQMP was developed in November 2013, per requirements in Order No. WQ 2013- 0058-EXEC, and revised in April 2023 to meet requirements in the 2022 SSS WDRs.

Item #7.3.

City of Calistoga
SSO Monitoring Plan 2 April 2023
Figure 1. SSO Action Flow Chart (Based on Order No. WQ 2022-0103-DWQ) Item #7.3.

City of Calistoga
SSO Monitoring Plan 3 April 2023

B DATA GENERATION AND ACQUISITION
B.1 SAMPLING PROCESS DESIGN
B.1.1 Sampling Event Timing
The Monitoring Coordinator will determine when the field crew will be mobilized to sample the receiving water.

Sampling is required for all spills where 50,000 gallons or more reach surface waters. Sampling must be conducted within 18 hours of City staff becoming aware of such a spill. The monitoring coordinator will target daylight sampling, but sample timing may be shifted due to safety and logistical issues.

Sampling will not be conducted if there are any concerns regarding field crew safety. These concerns may include heavy rain events, which compromise access points through flooding and swift currents. Thunderstorms will also be avoided when lightning is occurring. Sampling will only be conducted if there are at least two members of the field crew team available.

B.1.2 Monitoring Site Locations
Upon notice of a Category 1 SSO, the Monitoring Coordinator will determine where the field crew will sample. The Monitoring Coordinator will be responsible for determining the sampling locations. At a minimum, sampling will occur at the point where the SSO enters the water body, a point upstream of the entry point, and at least one point downstream of the entry point where the spill is expected to be fully mixed with the receiving water. The Monitoring Coordinator will provide a detailed description of potential monitoring site locations to the Field Crew.

If monitoring in the receiving water is not safe or feasible, samples may be collected at a point in the storm drain system.

Upon arrival at the monitoring sites, the Field Crew will determine the best locations to sample by assessing the hydrology of the receiving water and any safety precautions. The Field Crew should look for locations where the receiving water can easily be entered or sampled mid-channel by a grab pole. Once the sampling site location is selected, but before sampling starts, the Field Crew will record the latitude and longitude of the sampling location into the Field Form (APPENDIX A).

B.2 EQUIPMENT PREPARATION
The Field Crew shall maintain a sampling kit with the necessary supplies to conduct a monitoring event. Table 2 lists the equipment and supplies that will be included in the sampling kit.

Table 2. Monitoring Equipment List
Storm Kit
Spare batteries for field meter (6)
Spare sample labels
Pencils (2) and waterproof pens/markers (2)
Diagonal clippers
Electrical tape
Cable ties (assorted sizes)
Utility knife
Zip-lock baggies (assorted sizes)
Powder-free nitrile gloves
Rubber bands, heavy duty
Item #7.3.

City of Calistoga
SSO Monitoring Plan 4 April 2023
Camera
Duct tape
GPS Device
Camera
SSO Water Quality Monitoring Plan
Log books/ Field forms
Chain-of-custody forms
New sample bottles
Intermediate containers
Flow meters
Coolers and ice
Cellular phone
Any necessary safety gear
Grab pole
Umbrella
Paper towels
Trash bags
B.2.1 Sampling Containers
The Field Crew will maintain a supply of sampling bottles for at least 4 events. The Field Crew will order bottles directly from the laboratory and will reorder bottles if they are unused for six months. Table 3 includes the required bottle types, sample volumes, and preservatives for ammonia, total coliform, and E. coli samples.

Table 3. Constituents to be Analyzed, Sample Volume Required, and Sample Type Constituent Optimum Vol. (L) Min. Vol.
(L)
Collection
Method
Bottle Type Preservatio
n
Analytical
Lab
Ammonia (NH3) 0.500 0.100 Direct Fill 500mL
Plastic
H2SO4, <6°
C
Caltest
Total Coliform
E. coli

0.100 0.100 Direct Fill 100mL
Sterile
Plastic
Na2S2O3
<10° C
Caltest
B.2.2 Field Meter Calibration
All field meters will be properly calibrated and maintained by the Field Crew. Calibrations will be performed according to the methods and frequency recommended by the equipment manufacturer. When calibrating the instruments, the Field Crew will document all pertinent information in a Calibration Log (APPENDIX B) and keep it with the rest of the project documentation.

B.3 WATER QUALITY MONITORING
The Field Crew will be responsible for the following tasks upon arrival at the monitoring location:

1. Determine best sampling locations and record latitude and longitude readings for the upstream, SSO entry point, and downstream sampling sites. If monitoring in the receiving water is deemed unsafe or infeasible, samples may be collected at a point in the storm drain system.

Item #7.3.

City of Calistoga
SSO Monitoring Plan 5 April 2023

2. Collect water quality samples in the following order: first at the SSO entry point, second at the downstream site(s), and third at the upstream monitoring site.

3. Complete all field forms and prepare the samples for delivery to the laboratory.

The following sections outline the necessary steps the Field Crew must take when performing the above actions.

B.3.1 Sample Collection Methods
Sample collection methods will vary depending on the surface water and the safety of the Field Crew. Clean, powder-free, nitrile gloves will be worn for all bottle handling. The direct fill sample collection method is the preferred sampling method, since it does not use an intermediate container. In cases where the direct fill method cannot be used due to accessibility or safety an intermediate bottle and a grab pole can be used.

B.3.1.1 Direct Fill Sample Collection
The direct fill sample collection method will be used in cases where the surface water can be entered safely by the Field Crew. Field Crew will wear waders and ensure that the water level and velocity of the surface water are low enough to provide a safe entry and sampling environment.

Ammonia and bacteriological sample bottles will be filled by direct submersion to approximately mid-depth as follows.

1. Wade to approximately the area of the water body with the highest flow rate and face upstream. This will most likely be midstream, but can be in a different portion of the stream, depending on the hydrology.

2. Submerge the sample bottle with its cap on to approximately mid-depth at a location of significant flow (avoid stagnant water). Hold the bottle upright under the surface while it is still capped.

3. Open the lid carefully just a little to let water run in. Fill the bottle and screw the cap tightly while the bottle is still underneath the surface.

4. Remove bottle from stream and place on ice.

B.3.1.2 Intermediate Container Sample Collection
If the flow, water level and/or access point are deemed unsafe then an intermediate bottle attached to a grab pole will be used for sample collection. A clean, new intermediate bottle will be used for each sampling event and sampling site.

Ammonia and bacteriological sample bottles will be filled by intermediate container sample collection as follows:

1. Attach the intermediate bottle to an expandable pole using tape or cable ties and remove lid.

2. Submerge the intermediate bottle, attached to expandable pole, to approximately mid-depth at a location of significant flow (avoid stagnant water).

3. Remove bottle from water and empty contents. Repeat this twice more.

4. Once the intermediate bottle is properly rinsed, return it to approximately mid-depth at a location of significant flow (avoid stagnant water).

5. Using the intermediate bottle, fill the bacteriological sample container and then the ammonia bottle. Ensure that neither bottle overflows and that the preservative stays in the sample container.

Item #7.3.

City of Calistoga
SSO Monitoring Plan 6 April 2023

6. After bottle fills, replace bottle lid, remove bottle from pole, and place on ice.

B.4 SAMPLE HANDLING AND CUSTODY
The Field Crew will ensure that all samples are collected and submitted to the l by the maximum hold times listed in Table 4. If timing or logistics prevent a hold time being met, the Field Crew will contact the Monitoring Coordinator.

Table 4. Constituent Hold Times and Analytical Methods
Constituent Analytical
Method1
Maximum Hold
Times
Analytical Lab
Ammonia (NH3) SM 4500-NH3-G 28 days Caltest
Total Coliform and E. Coli SM 9221-B/E 8 hours Caltest
B.4.1 Sample Bottle Labels
The Field Crew will label all sample bottles with a waterproof label, which will contain the agency name, sample collection date, analyte, analysis method, station number and name and Field Crew names. The analytes and analysis methods are shown in Table 4 and the station identification protocols are shown in Table 5.

Table 5. Site Names for Sample Handling
Station Number Station Name
RSW-001U Surface Water Upstream
RSW-001 Surface Water Point of Entry
RSW-001D Surface Water Downstream 1
RSW-XXXD1 Surface Water Downstream XXX1
DSC-001 Storm drain system, if receiving water cannot be safely sampled.
1 Additional downstream monitoring sites will be labeled in sequential order starting from the SSO surface water point of entry.

Example sample bottle label:

Direct Fill Sample Bottle Label
City of Calistoga
Station Number - ____
Analyte – Analysis Method ________________
Date & Time:________ Collected by:__________
B.4.2 Transport
All samples will be kept on ice from the time of collection to the time of receipt by laboratory personnel. It is imperative that all samples be analyzed within maximum holding times (see Table 4). Samples will be shipped/delivered as specified in Table 6.

Item #7.3.

City of Calistoga
SSO Monitoring Plan 7 April 2023
Table 6. Analytical Laboratories
Analytical Laboratory Analyses Shipping Method
Caltest
Attn. Sonya Allahyari
1885 North Kelly Road
Napa, CA 94558
707.258.4000
Ammonia, Total Coliform, E. Coli Hand delivered
B.4.3 Chain of Custody Form
Chain-of-Custody (CoC) forms will be filled out by the Field Crew for all samples submitted to the laboratories.

CoCs will contain the following information:
• Sampler name
• Address (where the results will be sent)
• To whom the laboratory results are being sent
• Sample collection date and time
• Sample location
• Analysis method requested
• Sample container type and number
• Comments/special instructions
• Samples relinquished by (signature, print name, date) • Samples received by (signature, print name, date)
An electronic data deliverable will be requested for all sample reports. Example lab specific CoCs are included in APPENDIX C.

C REPORTING
A Category 1 SSO in which 50,000 gallons or greater are spilled to a surface water requires multiple stages of notification and reporting. The City will adhere to the required timeline outlined in Table 7, which begins when the City becomes aware of an SSO. The specific requirements for notification and reporting are specified in the 2022 SSS WDRs and detailed in the City’s Sanitary Sewer Management Plan.

Table 7. Notification and Reporting Timeline
Time Period Requirement
<2 Hours Notification to CalOES
Within Three Business Days Draft Category 1 SSO Report in CIWQS Within 15 Calendar Days Certify Category 1 SSO Report in CIWQS Within 45 Calendar Days Upload and certify SSO Technical Report with water quality results in CIWQS
Item #7.3.

Appendix A
Field Forms
Item #7.3.

SSO Water Quality Monitoring Plan Field Log
General Information
Event ID: Date: SSO Time:

Sampling Personnel:

SSO Description
Time of Notification: Size: Location:

Weather (fog, rain, wind, etc):

Total precipitation during previous 5 days:

Monitoring Sites
RSW-001U Upstream Site
Arrival Time: Departure Time:

GPS Coordinates Latitude: Longitude:

Sample Location Mid-Channel Bank
Sample Times Ammonia:

Floating Material or Debris:

Water Color/Turbidity/Odor:

Photos Taken:

RSW-001 POINT of ENTRY
Arrival Time: Departure Time:

GPS Coordinates Latitude: Longitude:

Sample Location Mid-Channel Bank
Sample Times Ammonia:

Floating Material or Debris:

Water Color/Turbidity/Odor:

RSW-001D Downstream Site
Arrival Time: Departure Time:

GPS Coordinates Latitude: Longitude:

Sample Location Mid-Channel Bank
Sample Times Ammonia:

Floating Material or Debris:

Water Color/Turbidity/Odor:

Page __ of ___
Total Coliform/E.coli:

Total Coliform/E.coli:

Total Coliform/E.coli:

Yes No
Photos Taken: Yes No
Photos Taken: Yes No
Item #7.3.

SSO Monitoring Plan Field Log
DSC-001 Storm Drain
Arrival Time: Departure Time:

GPS Coordinates Latitude: Longitude:

Sample Location
Sample Times Total Coliform/E.coli: Ammonia:

Floating Material or Debris:

Water Color/Turbidity/Odor:

RSW-_ _ _D (Additional Downstream Site)
Arrival Time: Departure Time:

GPS Coordinates Latitude: Longitude:

Sample Location Mid-Channel Bank
Sample Times Ammonia:

Floating Material or Debris:

Water Color/Turbidity/Odor:

Arrival Time: Departure Time:

GPS Coordinates Latitude: Longitude:

Sample Location Mid-Channel Bank
Sample Time: Total Coliform: Ammonia:

Floating Material or Debris:

Water Color/Turbidity/Odor:

Arrival Time: Departure Time:

GPS Coordinates Latitude: Longitude:

Sample Location Mid-Channel Bank
Sample Time: Total Coliform: Ammonia:

Floating Material or Debris:

Water Color/Turbidity/Odor:

Page __ of ___
Total Coliform/E.coli:

Photos Taken: Yes No
Photos Taken: Yes No
Photos Taken: Yes No
Photos Taken: Yes No
RSW-_ _ _D (Additional Downstream Site)
RSW-_ _ _D (Additional Downstream Site)
Item #7.3.

Appendix B
Calibration and Maintenance Logs

Item #7.3.

Calibration and Maintenance Log
Instrument Model Type of Calibration or
Maintenance
Date of Calibration
or Maintenance
Item #7.3.

Appendix C
Chain of Custody Forms (CoCs)
Item #7.3.

PAGE OF

X
Yes /
X
X X
X
X X
X
X X
TEMP: °C / °C
Samples: WC MICRO BIO MET SV VOA
BD: WC MET VOA
SIL: HP PT QT VOA SUB
W/HNO3 H2SO4 NaOH
PIL: HNO3
LAB ORDER #
04/10/23
**CONTAINER TYPES: AL = Amber Liter;
AHL = 500 mL Amber; PT = Pint (Plastic); QT
= Quart (Plastic); HG = Half Gallon (Plastic);
SJ = Soil Jar; B4 = 4oz. BACT; BT = Brass
Tube; VOA = 40mL VOA; OTC = Other Type
Container
H2SO4 NaOH

FOR LAB USE ONLY
*MATRIX: W = Aqueous Nondrinking Water,
Digested Metals; ML = Final Effluent, MinimumLevel/Low-Level R.L.; DW = Drinking Water; SL = Soil, Sludge, Solid ; FP = Free Product
COMMENTS:

HCl
SEALED: Y / N INTACT: Y / N ON ICE: Y / N REPORTING OPTIONS (Choose One): EMAIL MAIL BOTH

RELINQUISHED BY DATE/TIME DATE/TIME RECEIVED BY
W QT Na2S2O3 RSW-001D 8 hour hold time
W QT H2SO4 RSW-001D
W QT Na2S2O3 RSW-001 8 hour hold time
W QT H2SO4 RSW-001
W QT Na2S2O3 RSW-001U 8 hour hold time
W QT H2SO4 RSW-001U
CLIENT: REPORT ATTN:

EMAIL ADDRESS: SAMPLER (PRINT & SIGN NAME):

DUE DATE:

STANDARD
BILLING ADDRESS: ATTN:

RUSH
PHONE NUMBER:

Total Coliform, SM 9221 B/E
Ammonia

CONTAINER
TYPE/
AMOUNT**
SAMPLE
MATRIX* DATE SAMPLED TIME SAMPLED CALTEST SAMPLE #
MAILING ADDRESS:

SAMPLE IDENTIFICATION / SITE CLIENT
LAB #
1885 N. KELLY ROAD, NAPA, CA 94558 (707) 258-4000 [email protected] www.caltestlabs.com

SAMPLE CHAIN OF CUSTODY
PROJECT NAME / PROJECT NUMBER: P.O. NUMBER

WHITE - LABORATORY YELLOW - CLIENT COPY TO ACCOMPANY FINAL REPORT PINK - CLIENT COPY AS RECEIPT

RECEIVED BY RELINQUISHED BY
CITY: STATE:

ANALYSES REQUESTED TURN-AROUND TIME
ZIP:

City of Calistoga
If Yes, write 13-digit CLIP Code(s) below:

REGULATORY DRINKING WATER?
COMP. or
E. Coli, SM 9221 B/E
No

GRAB PRESERVATIVE
Item #7.3.

City of Calistoga

STAFF REPORT
To: Honorable Mayor and City Council
From: David Fradelizio, Senior Civil Engineer
Meeting: City Council - May 16 2023
Subject: Consideration of a Resolution Approving the Calistoga Active Transportation Advisory Committee FY 23/24 Work Plan
DESCRIPTION:

Consideration of a resolution related to the Calistoga Active Transportation Advisory Committee work plan, roles, duties and responsibilities for FY23/24.

RECOMMENDATION:

Consider adopting resolution.

BACKGROUND/SUMMARY:

Following, is a history of the ATAC in Calistoga as well as some of their recent initiatives:
• 1993. City Council established a Bicycle Advisory Committee (BAC). The BAC was a 5-member group of community members who met regularly with Planning Department staff to offer feedback and recommendations on the City’s work to improve conditions for cyclists. The BAC also provided outreach efforts to encourage bicycling within the community. • 2013. City Council adopted Resolution 2013-003 adopting a “Complete Streets Policy” which was incorporated into the City of Calistoga General Plan Circulation Element. The Complete Streets Policy implemented in part by having the Bicycle Advisory Committee review all transportation projects for the inclusion of Complete Streets features, which include walking and biking. Due to the BAC’s charter only including bicycle-related matters, City Council dissolved the BAC transferring and expanding its duties and responsibilities to a newly established Active Transportation Advisory Committee (ATAC). • 2022. City Council adopts Resolution 2022-065 Speed Cushions Pilot Study on Grant St. to address community concerns about the Grant St. repaving project implementing effective traffic calming measures.
o Based on the speed data collection and W-Trans report the Pilot Speed Cushions were found to be effective at reducing the speeding in this area. • 2022. ATAC and City Staff develop recommended criteria for implementation of new red curbs to address sight distance issues within City Limits:
o Intersection is at an acute angle (less than 90 degrees) o The roadway width is less than 24 feet.
o The Intersection is within 500 feet of a School Property. • 2023. City Council adopts Resolution 2023-014 confirming appointment to the Active Transportation Advisory Committee. Current Committee Members are: Chair Ed Kozel; Vice Chair Dave Hagberg; Committee member Spiro Makras; Committee member Melinda Mendoza; and, Committee member Ivan Miller.

Item #7.4.

DISCUSSION:

Past Progress on ATAC Initiatives
The following initiatives have been supported by the ATAC and city staff:

City Council Adopted ATAC Initiatives
• 2022 Speed Cushion Pilot Study (City Council Resolution 2022-065). • Pedestrian/Cycling reflective delineators on Grant Street to be maintained. • Installation of a 4-way stop sign at the intersection of Washington and Lake St. • Installation of five (5) new sections of red curbs to address sight distance issues. • Installation of a stop sign at Grant St. and Wappo Ave. • Collaboration with Caltrans for installation of Sharrows along Lincoln Ave. • Share the Road signage installed in both directions on Petrified Forest Rd.

Current Initiatives
ATAC In-Progress Initiatives
Red Curb Policy for Sight Distance Issues within City Limits: The ATAC and City Staff have agreed upon specific criteria for implementing new red curbs to address sight distance issues. Staff seeks approval from City Council to continue the delegation of authority to implement red curbs based on these recommended criteria (see above).

Fiscal Year 23/24 ATAC Work Plan
• To perform reviews of future public and private development projects to ensure that Complete Street’s elements are included where possible.
• To develop and implement a City-wide Speed Cushion Policy as a traffic calming solution. • To review and update the Bicycle and Pedestrian Network plans for a future General Plan Update.
• To support Staff with Public Outreach on active transportation projects such as: S. Oak/Logvy Park Bridge, multi-use path as part of Grant Street/Myrtledale Resurfacing Project, and Brannon St. Crosswalk Project.

CEQA STATUS:

That the recommend action is not a project under the definitions contained in the Guidelines of the California Environmental Quality Act (CEQA) and is therefore exempt from CEQA.

FINANCIAL IMPACT:

A total of approximately $15,000 Account No. 01-5641-4915 has been included in the proposed council budget for FY23/24 to develop the speed cushion policy. A future budget adjustment request may be presented to council after policy is completed if a location is identified (that meets policy requirements) to install additional speed cushions estimated to be $50,000 to install 5-cushions.

ATTACHMENT(S):

1. Draft Resolution
Item #7.4.

RESOLUTION NO. 2023-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALISTOGA, COUNTY OF NAPA,

STATE OF CALIFORNIA, APPROVING THE ACTIVE TRANSPORTATION ADVISORY COMMITTEE FY 23/24 WORK PLAN AND CRITERIA FOR IMPLEMENTATION OF NEW RED

CURBS TO ADDRESS SIGHT DISTANCE ISSUES
WHEREAS, in 2013, the City Council adopted Resolution 2013-003 adopting a “Complete Streets Policy” which was incorporated into the City of Calistoga General Plan Circulation Element. The Complete Streets Policy implemented in part by having the Bicycle Advisory Committee review all transportation projects for the inclusion of Complete Streets features, which include walking and biking. Due to the BAC’s charter only including bicycle-related matters, City Council dissolved the BAC transferring and expanding its duties and responsibilities to a newly established Active Transportation Advisory Committee (ATAC); and
WHEREAS, in 2022, the City Council adopts Resolution 2022-065 Speed Cushions Pilot Study on Grant St. to address community concerns about the Grant St. repaving project implementing effective traffic calming measures; and WHEREAS, based on the speed data collection and W-Trans report the Pilot Speed Cushions were found to be effective at reducing the speeding in this area; and WHEREAS, in 2022 ATAC and City Staff develop recommended criteria for implementation of new red curbs to address sight distance issues within City Limits:

Intersection is at an acute angle (less than 90 degrees), The roadway width is less than 24 feet, The Intersection is within 500 feet of a School Property; and WHEREAS, in 2023 the City Council adopts Resolution 2023-014 confirming appointment to the Active Transportation Advisory Committee. Current Committee Members are: Chair Ed Kozel; Vice Chair Dave Hagberg; Committee member Spiro Makras; Committee member Melinda Mendoza; and, Committee member Ivan Miller; and
NOW, THEREFORE BE IT RESOLVED, that the Council adopts this resolution, adopts the recommended criteria to implement red curbs for sight distance issues, and adopts the following ATAC Work Plan for FY 23/24:

1. To perform reviews of future public and private development projects to ensure that Complete Street’s elements are included where possible.

2. To develop and implement a City-wide Speed Cushion Policy as a traffic calming solution.

3. To review and update the Bicycle and Pedestrian Network plans for a future General Plan Update.

4. To support Staff with Public Outreach on active transportation projects such as: S.

Oak/Logvy Park Bridge, multi-use path as part of Grant Street/Myrtledale Resurfacing Project, and Brannon St. Crosswalk Project.

ATTACHMENT 1
Item #7.4.

Resolution No. 2023-XXX

BE IT FURTHER RESOLVED, that it is the intention of the City Council that the ATAC shall function in an advisory capacity and shall not be an administrative body and shall be funded through Account No. 01-5641-4915.

PASSED, APPROVED, AND ADOPTED this 16th day of May 2023. I, YUDIANA

GALVAN, INTERIM CITY CLERK OF THE CITY OF CALISTOGA, HEREBY CERTIFY the foregoing resolution was introduced and passed at a regular meeting of the Calistoga City Council by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST:
______________________________ _____________________________ Yudiana Galvan, Interim City Clerk Donald Williams, Mayor Item #7.4.

City of Calistoga

STAFF REPORT
To: Honorable Mayor and City Council
From: Derek Rayner, Public Works Director/City Engineer Meeting: City Council - May 16 2023
Subject: Identify and Authorize Grant Request to Upper Valley Waste Management Agency
DESCRIPTION:

Authorize the Public Works Director to submit a funding application to Upper Valley Waste Management Agency (UVA) for the project(s) that City Council wants to move forward on.

RECOMMENDATION:

Direct Staff to submit a funding application to UVA.

BACKGROUND/SUMMARY:

The Upper Valley Waste Management Agency (UVA) is accepting applications for waste management related funds to support projects by UVA’s member jurisdictions (Napa County, Town of Yountville, Cities of St. Helena and Calistoga). These funds were generated as a result of higherthan-expected waste volumes from the 2017 Napa and Sonoma fires. A one-time pool of funds of approximately $400,000 total is available. Since funds were generated through rate payers of the agency, proposed projects must be conducted within the Agency’s boundaries and must relate to the Agency’s mission. The Board retains the absolute right to fully, partially, or not to fund any submitted project at its discretion.

The Board has chosen not to define a specific percentage of money for each jurisdiction although there is a general desire to spread the money amongst the jurisdictions. That suggests there is approximately $100,000 available to benefit Calistoga residents at the discretion of the Board.

ANALYSIS:

Once alerted to the availability of the funds, several different groups have proposed projects. 1) Street Sweeper
The purchase price of a new street sweeper to be used by the City of Calistoga has significantly increased from the original estimate by approximately $100,000. Sweepers help pick up waste around city streets and improve collection of solid waste and therefore meet the mission of UVA.

Any amount that helps offset the $346,000 price helps ensure we keep debris from clogging storm drains and helps prevent polluting the Napa River.
2) Landfill Coupons to Encourage Vegetation Mitigation
Firewise has suggested providing coupons (up to $400 each) to dispose of green waste at the Clover Flat Landfill to encourage fuel reduction in high wildland fire areas and composting. Fifty-thousand Item #8.1.

dollars would cover 125 properties. This is likely to indirectly benefit Calistogans by possibly reducing the severity of a wildfire, but unlikely to directly benefit many City of Calistoga residents. 3) Compost Bins
The compost bin project as suggested by the Green Committee would be a pilot at Pioneer Park to replace existing waste/recycle bins with a three-combination waste/recycle/compost bin and begin Calistoga’s SB1383 implementation in outdoor public space with an anticipated cost of about $50,0000.

UVA felt each of these three projects met the criteria for funding consideration. Additionally, staff confirmed that we can either do a single project or hybrid of two of the three projects. It’s not recommended to do all three as there would be such limited funding for each of the projects and it will significantly increase the complexity and require much more staff time to coordinate and manage.

At the Council’s direction, staff will prepare and submit an application for the project(s) of choice.

The application will need to include a project description with a well-defined scope, a purpose of what it will achieve, funding requested, supported by costs estimates, a project schedule and location, and finally how the project meets the Agency’s mission of waste management. Staff plans to submit the application before the June 2023 Board meeting.

CEQA STATUS:

That the recommend action is not a project under the definitions contained in the Guidelines of the California Environmental Quality Act (CEQA) and is therefore exempt from CEQA.

FINANCIAL IMPACT:

There is no cost to the City if funds are awarded, but there will be a significant amount of staff time to apply and implement the project(s). We anticipate about 20 hours to complete the application and then another 80 hours of staff time to administer, purchase/install, track, and report back to the Board. The street sweeper would be the least amount of staff effort to administer.

APPROVAL(S):

Nitish Sharma Approved - May 05 2023
Laura Snideman, City Manager Approved - May 10 2023
Marni Rittburg, City Clerk Approved - May 10 2023
Item #8.1.

City of Calistoga

STAFF REPORT
To: Honorable Mayor and City Council
From: Jeff Mitchem, Planning & Building Director
Meeting: City Council - May 16 2023
Subject: Mobile Food Vendor Regulations
DESCRIPTION:

Discussion of permitting mobile food vendors (trucks/carts) in the public right-of-way and/or private property
RECOMMENDATION:

Provide policy direction to staff on policies and regulations regarding mobile food vendors including a potential mobile vendor ordinance update.

BACKGROUND/SUMMARY:

Under current provisions, mobile vending within City limits is tightly regulated (CMC Section 10.36.050 Standing or parking of vehicles by peddlers or vendors – Permit requirements.) Specifically, the provisions state:

CMC 10.36.050 A. Except as otherwise provided in this section no person shall stand or park any vehicle, wagon or pushcart from which goods, wares, merchandise, fruits, vegetables or foodstuffs are sold, displayed, solicited or offered for sale or bartered or exchanged, or any lunch wagon or eating car or vehicle, on any portion of any street within this City, except that such vehicles, wagons or pushcarts may stand or park only at the request of a bona fide purchaser for a period of time not to exceed 30 minutes at any one place.

CMC 10.36.050 B. No person shall park or stand on any street any lunch wagon, eating cart or vehicle, or pushcart from which articles of food are sold or offered for sale without first obtaining a written permit to do so from the Council, which shall designate the specific location in which such cart shall stand.

In addition, the City’s Development Code does not address mobile vendors operating within any zoning district. As a result, the Planning Director interprets this to mean that mobile vending is prohibited on private property.

ANALYSIS:

Over the last year, the City has received several inquiries from mobile food vendors regarding the regulations for operating on private property and within the public right-of way. Based on the increased interest in mobile food vendors, staff seeks Council direction related to a potential update to City ordinances to better address mobile vendors on both private property and within the public right-ofway. Staff is requesting the Council provide direction related to a number of policy considerations for mobile vendors such as food and other types of merchandise. Based on Council direction, staff would Item #8.2.

draft ordinance updates and return to the Council for review and consideration of adopting the ordinances.

The focus of this discussion is primarily on mobile food vendors though there is also a broader issue of whether other types of mobile vendors should be allowed to operate on private property. While mobile food vendors operate from a vehicle that is self-contained and does not need to display items, there are a wide variety of goods that can be displayed from a vehicle, on tables or on the ground/parking lot. In providing direction to staff, Council consideration could be given to the following:
• Types of Sales
o Allow mobile food sales only.
o Allow mobile food sales and merchandise for self-contained vehicles only (i.e., no outdoor display of goods).
o Allow mobile food sales and merchandise with no limitations. • Location to Operate
o Only in the public right of way or only on private property or both? o Mobile vendors are commercial businesses that may attract customers ranging from a few customers every hour to many customers in a short time period such as lunch or dinner time. Staff suggests the most appropriate locations to operate would be within commercial and industrial zones rather than in residential zones since mobile vendors would be parked in a stationary location typically during normal business operations. • Duration of Operations - Temporary or Permanent?
o If the intent is for the use to be temporary, then the number of days in any one location could be limited to a few days per week.
o Permanent operation should consider requirement for amenities such as tables, chairs, restrooms, and trash and recycling receptacles. The operator should provide on-site parking consistent with the minimum Code requirements for restaurant parking because it becomes the primary use and is not an ancillary use as in the case of a mobile food vendor parked a few hours on a property that has a primary use and on-site parking. • Multiple Food Vendors on a Property
o Do not allow multiple vendors on the same property.
o Allow multiple mobile food vendors only on properties of a particular size that could accommodate multiple food trucks without eliminating all on-site parking. o Allow with limitations or restrictions.
• Operating on Vacant Lots
o There are few vacant or undeveloped lots in the city’s commercial and industrial zones – paved and unpaved. Consideration should be given to the fact that mobile food vendors operating on unpaved lots can create dust issues. • Other Permit Requirements
o Staff recommends requiring all mobile vendors to obtain a City Business License and all relevant permits from the Napa County Health Department and California Department of Taxes and Fees.
• Required Land Use Permits
o As part of Council direction on potential changes to mobile vendors on private property, staff seeks direction on the most appropriate permitting procedure. An administratively issued Temporary Use Permit is the most common permitting procedure in other cities because typically the use is temporary and for short-term duration. If permanent location of vendors is allowed, a different process should be explored.

CEQA STATUS:

Not a project under CEQA.

Item #8.2.

FINANCIAL IMPACT:

There is no immediate fiscal impact related to this request. However, the City will incur costs associated with code amendments and enforcing any future regulations. No funding is currently budgeted expressly for this work. Use of general consulting dollars may eliminate or delay other planned work.

APPROVAL(S):

Nitish Sharma Approved - May 09 2023
Laura Snideman, City Manager Approved - May 11 2023
Marni Rittburg, City Clerk Approved - May 11 2023
Item #8.2.

Marni Rittburg
From:

Sent
To:

Subject:

Justen Stepka
Friday, May 12, 2023 4:24 PM
Public Comment
Mobile Food Vendor Regulations
CAUTION: This email originated from outside of the organizat ion. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Variety is the spice of life. It would be wonderful to see food trucks in town.

As proof this may be successful for the town, one only needs to visit the La Gitana (Taco Truck) at the corner ofTubbs and Foothill Blvd at the corner store.

At first thought, more often at the farmers market for the street walkers on their saturdays. Another opportunity might be the music in the park event that runs through the summer. 1 Item #8.2.

Marni Rittburg
From:

Sent:

To:

Subject:

Zoe Jacobsen <
Friday, May 12, 2023 3:36 PM
Public Comment
Food trucks
Additional W '. _
Me-etingof~ /1,,,,?,
ltemNo . ...,....;,:::;,__ 1
Distributed on baiii ~:~-<Uf'
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

We 100% think that food trucks should be allowed in Calistoga. It would benefit locals and tourists alike.

Thank you,
Zoe and Sam
-
Sent from AT&T Yahoo Mail for iPhone
1 Item #8.2.

Marni Rittburg
From:

Sent:

To:

Subject:

Douglas ONeill ·
Friday, May 12, 2023 3:36 PM
Public Comment
Food trucks
Additional wm
Meeting of S, / ~ °?
Item No. r?s 'Jt.,t.:;L,, Distributed on s ('/AL ·:r
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Food trucks have become very popular in the last few years. Some near Calistoga have a very loyal, local following. It is an option for Residents to order a meal that is affordable. I would encourage the City of Calistoga to revisit this issue and allow a limited number to operate within the city limits.

Douglas O'Neill
Sent from AT&T Yahoo Mail on Android
1 Item #8.2.

Marni Rittburg
From:

Sent:

To:

Subject:

Michael Straka <
Friday, May 12, 2023 3:36 PM
Public Comment
Mobile Food Vendor Regulations
CAUTION: This email originated from outside of the organization. Do not dick links or open attachments unless you recognize the sender and know the content is safe.

Having read the staff report, I am in favor of expediting this action and allocating$ preferentially toward the goal of having these food option available to the community in 2023. -- Michael Straka
1 Item #8.2.

Marni Rittburg
From:

Sent:

To:

Subject:

Kevin Conlon <
Friday, May 12, 2023 3:51 PM
Public Comment
Food Truck Operation
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

I do not believe allowing food trucks to operate in the downtown, high congestion area, is a good idea. During the high tourist season, which is the majority of the year, there is a fair amount of vehicle, foot, and bike traffic already. Having a food truck operation may simply increase the congestion. In addition there are a large number of options for food/snacks already.

I see no issue with allowing food truck operation in outer areas such as on Tubbs Lane where several already operate.

Kevin Conlon
Item #8.2.

Marni Rittburg
From:

Sent:

To:

Subject:

KENNETH OFARRELL
Friday, May 12, 2023 5:40 PM
Public Comment
Mobile Food Vender Regulations
A<¥iitio~ W,ri}.i~ 1 7 J
Meetingof5(/ U,,'---&"' 3
It.em No. f ,, Distributed on·u3'( ~,f--
CALJTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

I support the following:

1. Allow Mobile Food Sales Only

2. Allow Operating on Public Right of Way, or within Private or Public Commercial or Industrial Zones That Are Paved Only.

3. Allow Temporary Duration Only

4. Allow Multiple Food Vendors based on size of property.

5. Allow to Operate on Vacant Lots That Are Paved Only.

6. Require All Mobile Food Vendors to Obtain Calistoga City Business License and All Relevant Health Permits from Napa County Health Department and the California Department of Taxes and Fees.

7. Mobile Food Vendor Must Obtain an Administratively Issues Temporary Use Permit from the City of Calistoga.

Sincerely,
Kenneth O'Farrell
Calistoga, CA
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Item #8.2.

Marni Rittburg
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Martha Casselman <
Friday, May 12, 2023 6:08 PM
Public Comment
Food trucks
Meettngof ':::J _ U" J ~dditior?i oJll..W. · ip~ / l,"2....

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To the Council:

Food trucks are the least expensive and sometimes the most nutritious meal a person will have in the day. Return customers and word of mouth have made them part of the community. There is certainly the concern of a line of people waiting for their orders--so the space must be large enough to guarantee safety for the vendors, customers, and traffic, which can be solved with careful planning ..

With proper hygiene and cleanup, there is no reason for them to be banned in the city of Calistoga, but subject to City approval.

Respectfully,
Martha Casselman
1 Item #8.2.

Marni Rittburg
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Stephanie Duff-Ericksen •
Friday, May 12, 2023 6:30 PM
Public Comment
Mobile food trucks in Calistoga
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Dear City Council,
Thank you for taking up this matter. I love the suggestion of a few mobile, properly licensed food trucks allowed to operate in town. I'd rather not see food stands, pushcarts or walking vendors.

Taco trucks are welcome!
1 Item #8.2.

Marni Rittburg
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Linda Williamson
Friday, May 12, 2023 7:05 PM
Public Comment
Food trucks
Additional W1'.

Meeting of 5 f(L( ~~
Item No~ b
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Calistogans need an inexpensive place for lunch. I support two food trucks in town.

Linda Williamson
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1 Item #8.2.

Marni Rittburg
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Mother Tabitha
Friday, May 12, 2023 7:39 PM
Public Comment
Food Trucks
-::Item ~
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Dear Mr Mayor and the city council.

I would like to see food trucks be allowed in the city as long as the trucks are inspected often for food safety. I believe there should be a limit on how many trucks or carts would be a II owed but I believe in this economy with food prices being what they are it would be another cheaper option for our workers, locals and tourists. I think also there should be a variety of foods offered, Many mobile vendors do very well financially so it would be a good opportunity for employment also
Thanks
Mother Tabitha
1 Item #8.2.

Marni Rittburg
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todd Jasmin ·
Friday, May 12, 2023 9:04 PM
Public Comment
Food trucks
Meeting of fl V'.::J Additi~ •fitin. -v1
Item No. , Distributed on ...., fA./Jl.f'
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There is an opportunity for food trucks if the locals want the traffic.

The new brick and mortar restaurants should hate the idea but if the city of Calistoga really wants additional tourism then this is another venue to draw guests.

Also there is little or nothing to eat late night in Calistoga so it stays quiet and stoic most nights with only Suzy's keeping the lights on.

It's really up to the residents.

For me ....

Bring on the trucks especially late !
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1 Item #8.2.

Marni Rittburg
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Megan Whyte
Friday, May 12, 202 :

Public Comment
Food Trucks
~dditio~ z1;n~s / 1 _., Meet.mg of LP -1....V P
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Dear City Council:

Please reconsider the our city's ban on food trucks operating in city limits. One of the BEST food trucks, Taco Feliz, is unable to operate due to our narrow-minded city policies. There are very few places for locals to go to have an affordable meal out in Calistoga. Food trucks can offer a niche for everyone who wants a quick meal. Food truck presence in town will not distract from our restaurants, which are mostly geared toward tourists anyway. Please allow food trucks in town. It is time.

Thank you.

Megan Whyte
Calistoga resident
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Item #8.2.

Marni Rittburg
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Cyndi Jung ,
Saturday, May 13, 2023 6:40 AM
Public Comment
Food Trucks
".',dditio~ al W: ·tings /"7--:7-
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I love food trucks, but I can understand the local restaurants' concerns that they may have affecting their business. The placement of the trucks is another concern unless you schedule them to coincide with the farmer's market and one-day mid-week in the same area so that people can walk to the trucks.

Thank you,,
-
A little Consideration, a little Thought for Others, makes all the difference. - Eeyore, "Winnie-the-Pooh"
1 Item #8.2.

Marni Rittburg
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Jennifer Minniti
Saturday, May 13, 2023 8:11 AM
Public Comment
Voting YES for Food Trucks
Additional w · ·0
Meetingof~ 0 Item No. ·
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Dear City of Calistoga,
We believe having diverse Food Trucks located in empty paved lots within the Calistoga City Limits would be a benefit to residents and tourists alike.

Setting up a "permanent11 food truck that offers tables & chairs, aesthetic surroundings {landscaping, lighting) and an interesting menu will enhance the dining choices in town. I believe there is even room for a "Food Park" - use of open space for multiple food trucks to operate simultaneously - i.e. Ft. Mason, the Presidio, Oxbow Marketplace ...

We are in favor of allowing Food Trucks to operate in a reasonable location in town.

Thank you,
Franco & Jennifer Minniti
Item #8.2.

Marni Rittburg
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zia wesley
Saturday, May 13, 2023 11 :28 AM
Public Comment
Food trucks
Additio~ I ritinrx, Meeting of "'v
Item No °""''""".,; ~ K
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I would LOVE the option of food trucks in town!
a~
Zia Wesley
Item #8.2.

Marni Rittburg
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Ruth Rodriguez ·
Saturday, May 13, 2023 1 :08 PM
Public Comment
Food Trucks
Additio~ tio Meeting of I. ~ / Jb
Item No. -r'f li7 v
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Honorable City Council members,
Thank you for the opportunity to discuss this matter.

I want to say that I'm in favor of allowing food trucks within the City limits. I don't see the reason why these are not allowed. To whom is this ordinance protecting? Certainly not Calistoga's families because we are left with few, still expensive options to go out to eat in town. We need to drive out of Calistoga to get something more affordable.

At the same time, I'm sure the local businesses will continue doing business as usual, serving incoming tourists most of whom are more likely coming to endulge in Napa Valley's food and wine anyways.

We, locals, want affordable options for those days we can't or don't want to cook and food trucks are a great options. I hope we can get Edgar with "El Taco Feliz" back!
Thank you again for opening the conversation,
Ruth
1 Item #8.2.

Marni Rittburg
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Gregory C Ely J J
Saturday, May 13, 2023 2:27 PM
Public Comment
Food venders
Ad<litio~ptio8' Meeting of / U' / 1,.. '?
Item No. - Distriblitedon -~
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There's a lot of people that can't afford $20 hamburgers that work in the restaurants that serve high end food .... not to mention all the field hands that make all this possible .... feed the people not just the rich. 1 Item #8.2.

Marni Rittbur
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Saturday, May 13, 2023 3:41 PM
Public Comment
Curtis Wilhelm
Food Trucks
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I am a Calistoga Resident, and FAVOR food trucks, this would be a benefit to our town and allowing would bring in more commerce and options to each citizen.
thank you
Michael P. Glover
Item #8.2.

Marni Rittburg
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Domenico Tallericc
Sunday, May 14, 2023 2:41 PM
Public Comment
Food Trucks Matter
".\dditio~ Writin~ r7 2-.

Meenng of ::;.J 't:'-1-fL/
Item No. · · """''""' "";/,; f'l.w
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Calistoga has enough to deal with right now that another issue like this one isn't needed, especially when the staff report mentions increased costs. The fairgrounds is the major matter for all Calistogans right now. I would say the budget is next in importance with water/wastewater a constant concern. Spending time, effort, and money on food trucks right now is ill-advised, but perhaps can be addressed after these other matters are addressed or at least of much lesser concern.

By the way, in general I'm a food truck fan. Just recently I enjoyed them in Maui and relied on them when I lived/worked in Manhattan for many years. I do have to say, though, where problems cropped up is where other than food was sold. Given that was raised in the staff report, that is an area I advise against strongly. More on this later depending on how this works itself out.

Thanks!
1 Item #8.2.

Marni Rittburg
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Millie Pease·
Sunday, May 14, 2023 3:21 PM
Public Comment
Food Trucks
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I think that as long as the food trucks follow the guidelines of the new foodware requirements---no polystyrene, paper straws, compostable clamshells and utensils, then I think the city should allow them. But that may be a stretch for some of them. Nevertheless, if the owners are committed to meeting the requirements of the March 21st foodware ordinance, they should be allowed to conduct business.

Millie Pease
Item #8.2.

Marni Rittburg
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gerry turgeon
Sunday, May 14, 2023 3:31 PM
Public Comment
Meeting J:\dditios,t!J~: of l\.fl....1.....1 / '7 ~ 'J
Item No. - ~.I · Distributed oo Dais'~
Food Trucks & Vendors Discussion, May 16 Agenda, Item 8.2 CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Dear Honorable Mayor & Esteemed Council Members, I am in favor of allowing Food TrucksNendors the opportunity to conduct business within Calistoga City Limits and I encourage you to continue the discussion. I think it's a great idea and it's about time to consider making the necessary changes to allow them. Many communities all across the nation have already successfully done so. I believe the Staff Report hits on many of the conditions that should be decided and monitored in order to assure high standards and protect the public. I see many benefits to encouraging food trucks/carts to set up in Calistoga. I believe that they may offer residents (and tourists alike) access to a variety of foods that presently don't exist in Calistoga. Calistogans may even relish in experiences that are tailored to locals and perhaps more accessible/affordable than fare from the existing restaurants. They may even spark creativity in the culinary experiences offered. I also believe that competition in the retail environment is a good thing that may allow business to flourish. 1 can envision community events where food trucks are the main draw with varied culinary offerings lined up in locations like Logvy Park/Pool parking lot, Community Center parking lot (farmer's market/Police station), and eventually Brannan Center parking lot & Fairgrounds ... Who know? There are almost limitless possibilities. Please do move forward with this concept as I can see no down-side to a well executed, comprehensive food truck/vendor program.

Gerry Turgeon
\
1 Item #8.2.

Marni Rittburg
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Shelly Rodrigues <
Sunday, May 14, 2023 5:12 PM
Public Comment; Donald Williams
~tional Writings~ //J 0 Meetingof~ if-1-V
ltemNo. Z 1 · Distributed on oa'l-~{)/,R.k,,,
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Dear Honorable Mayor & Esteemed Council Members,
I am writing to express my support in allowing Food Trucks the opportunity to do business in Calistoga. Having lived in Napa, I had the opportunity to enjoy the offerings of these Food Trucks, including the social aspects of locals gathering to support these vendors and businesses. In my opinion, it is a win/win opportunity. The City can draw guidelines and set requirements, as well as set reasonable permitting fees that will benefit the city, while allowing small business owners who operate these food trucks an opportunity to gain new business and serve our small community.

It is my opinion that a very small minority of Calistoga citizens might not favor the food truck concept. That would primarily be owners/supporters of existing restaurants, most of which primarily serve tourists and would prefer not to have any additional competition. 1 hope the City will keep an open mind and not bow to pressure from existing restaurants. I believe that most local citizens, and even many tourists, would enjoy the opportunity to have more food option choices available to them.

Thank you for your time and consideration.

Respectfully,
Michaela Rodrigues
Calistoga
1 Item #8.2.

Marni Rittburg
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Jeanette Squire
Monday, May 15, 2023 3:11 PM
Public Comment
Food Trucks
-·~~r~ Mooting of'::;). ~
Item No.

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Hi,
I would like to say that we should allow a limited number of food trucks in Calistoga. They can provide an affordable option for locals and add to our great selection of places to eat here in Calistoga.

Thank you,
Jeanette Squire
1 Item #8.2.

Marni Rittburg
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Tracie Mccall ·
Monday, May 15, 2023 3:59 PM
Public Comment
Agenda Item 8.2 - Mobile Food Vendors (City Council Meeting 5/16/23) CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

I am strongly in favor of allowing mobile food vendors in Calistoga.

Please consider the following:
1) Food Trucks would offer a lower cost option to consumers-residents and tourists alike. I am a resident of Calistoga and work in the downtown area and honestly cannot afford to buy lunch (much less dinner) in town. I would love to have a quick, low-cost food option.
2) Food Trucks and especially Food Truck "Pods" can be beautiful spaces that enhance the community. There are countless exam pies in many cities of well-designed Food Truck Pods which often include a central communal dining space (picnic tables, etc.), and where vendors can share the cost of communal resources like restrooms, garbage/recycling facilities, landscaping, lighting, etc. These Pods offer a variety of food options, so everyone in a group can choose their own cuisine (this is especially helpful with families). Food Truck Pods can also build community by serving as a central gathering spot.

A Food Truck Pod located in the vacant area near Indian Springs and the Laundromat, for example, would be a good choice: central, paved, large, pedestrian-friendly. 3) Food Trucks do not "take away business" from restaurants. Read the studies, people--this is outdated thinking.

When consumers want a sit-down restaurant, they will go to a sit-down restaurant. When they want something else-- maybe they want a quick bite, maybe they haven't made a reservation, maybe they have a crying baby or too many people in their group--they can opt for Food Trucks.
4) Food Trucks encourage entrepreneurship. Starting up a Food Truck is a great way for aspiring chefs to start a business, at a much lower cost than opening a bricks-and-mortar restaurant. 5) People LIKE Food Trucks! Before Calistoga, I lived in Portland, Oregon, where Food Trucks abound and flourish. They are a wildly popular choice with old and young alike. Food trucks are a popular idea! • Please, please consider allowing Food Trucks in Calistoga. For the people.

Sincerely,
Tracie McCall
1 Item #8.2.

Marni Rittburg
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Monday, May 15, 2023 4:39 PM
Public Comment
Vote Yes on Food Trucks
Additional W -~
Meerillg of':7 £'v / 2--~
Item No. YJ~/ J/ ff. L Distributed on Dais ~ - -r
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Dear Calistoga City Councilmembers,
Please allow food trucks as a cost effective and convenient dinning option in Calistoga.

Competing restaurants will continue to be patronized by locals and visitors, but competition will benefit us all by them raising the bar on their product offerings.

Presumably popular trucks that are currently posted down Valley will want to position themselves in Calistoga to cater to our dynamic community and continue to diversify our dining experience.

I encourage you to vote Yes on allowing food trucks in Calistoga.

Aaron Harkin
1 Item #8.2.

Marni Rittburg
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Subject:

Eric Reichert
Tuesday, May , : PM
Public Comment
Additi
Meeting of~µ,!if-,~--
ltem N
t1iitrlb11ted
Kevin Eisenberg; Scott Cooper; lrais Lopez-Ortega; Lisa Gift; Donald Williams Food Trucks
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Dear Mayor and City Council,
I am writing to express the Calistoga Chamber of Commerce's desire to have further conversations with the local restaurant community before making revisions to the current food truck ordinance.

While we understand the potential benefits that food trucks may offer, we believe that their presence for anything other than special events or catering on private property could ultimately have detrimental effects on our local brickand-mortar establishments that have invested considerable time, effort, resources, and money into building their businesses to provide quality dining experiences to our residents and visitors.

The further introduction of food trucks, which can easily relocate and directly compete with our restaurants, could present an unfair disadvantage that undermines the hard work of our established restaurant owners.

Local restaurants are already struggling with rising costs, slim profit margins, and competition down valley. Let's work together to avoid creating additional obstacles that might hinder their success.

All the best,
Eric
Sign Up For The Visit Calistoga Newsletter To Get The Latest News 1 Item #8.2.

Marni Rittburg
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Erika Pusey <
Tuesday, May 16, 2023 10:38 AM
Public Comment
Food trucks
Additiona /,;,;
Meeting of ___.lJ-)..),,-,,,;.~
Item No. ,
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I would like to thank the City of Calistoga and its council for reviewing the policies regarding food trucks. I believe codes can be created to support a healthy, thoughtful and vibrant food truck community.

Just as our city strives to provide accessible and affordable housing to all Calistogans, it should also strive to provide options for accessible and affordable food.

Erika Pusey
Item #8.2.