Mayor
Donald Williams
Vice Mayor
Irais Lopez-Ortega
Councilmembers
Lisa M. Gift
Scott Cooper
Kevin Eisenberg
AGENDA
City Council
Tuesday, December 5, 2023 - 6:00 PM
1307 Washington St., Calistoga
Hybrid
Below is information on how the public may observe and participate in the meeting. The City recognizes that not all residents have the same ways to stay engaged, so several alternatives are offered.
Please participate in the meeting by observing or listening to the meeting in one of the following ways:
1. Watch on your TV – Napa Valley TV Channel 28 (call your cable provider to ensure you have a City of Calistoga coded cable box)
2. Listen or participate via your phone – dial 1-669-900-6833, enter webinar ID: 829-0729-5419, password: 123201
3. Watch or participate online via Zoom - click this link and enter password: 123201
4. Watch online via YouTube Live at youtube.com/cityofcalistoga COMMENT ON THIS MATTER DURING THE MEETING: Please participate in the meeting by providing public comment on any item on the agenda or any item of municipal concern. To comment during a virtual meeting (Zoom), click the "Raise Your Hand" button to request to speak when Public Comment is being taken on the Agenda item. You will be unmuted when it is your turn to make your comment for up to 3 minutes. After allotted time, you will be re-muted.
WRITTEN COMMENTS: Alternatively, you may provide public comment on any item on the agenda or any item of municipal concern via email. Please submit your comment, limited to 350 words or less, via email to [email protected]. Written public comments submitted by email should clearly indicate the Agenda Item No. or specify “Oral Communications” in the Subject Line for items not on the agenda and are requested to include the submitter’s full name. Comments received by 2:00 p.m. on the day of the meeting will be posted online with the agenda packet and included in the record but will not be read aloud. Comments received after 2:00 p.m. will be made part of the written record but will not be read verbally at the meeting. Note:
The methods of observing or listening to the meeting or providing public comments may be altered or the meeting may be cancelled, if needed, due to certain technical disruptions.
Page
1. CALL TO ORDER/ROLL CALL/PLEDGE OF ALLEGIANCE AND OPTIONAL
PATRIOTIC ACTIVITY
2. REPORT FROM CLOSED SESSIONS
3. ORAL COMMUNICATION ON CONSENT ITEMS OR NON-AGENDA ITEMS This time is set aside to receive comments from the public regarding matters on the Consent Calendar or matters of municipal concern not on the agenda. Pursuant to Government Code section 54954.3 (the Brown Act), however, the Council cannot consider any issues or take action on any requests during this comment period.
Speakers are encouraged to limit their comments to 3 minutes maximum so that all speakers have an opportunity to address the City Council.
3.1. 12.5.23 Public Comment 6 5 - 12
4. CITY MANAGER’S REPORT
5. PROCLAMATIONS/PRESENTATIONS/ AWARDS
5.1. Calistoga Highschool - Boys Soccer Team Proclamation
5.2. John Montelli Retirement Proclamation
6. CONSENT CALENDAR
6.1. 1. Consideration of a Resolution Approving the Maintenance of Effort was met for Fiscal Year 2022/23 Under the Measure T Program.
2. Consideration of a Resolution Approving the updated Five-year list of projects under Measure T Program and Determining that the Actions Authorized by this Resolution are Exempt from CEQA.
3. Consideration of a Resolution Approving Certification of Equivalent Fund Expenditures under Measure T Program.
Recommended Action:
Consider adopting resolutions.
Staff Report - Measure T Approvals and Maintenance of Effort (MOE) - Pdf
13 - 22
6.2. Consider adopting a Resolution authorizing a Memorandum of Understanding providing for participation in regional grant programs.
Recommended Action: Adopt the resolution authorizing a Memorandum of Understanding between the City of Calistoga Fire Department and other participating fire departments in Napa county, providing for participation in regional grant programs.
Staff Report - Memorandum of Understanding for Fire Department Regional Grant Applications - Pdf
23 - 32
6.3. Consideration of a Resolution authorizing the City Manager to award a Consultant Services Agreement to Mark Thomas in an amount not to exceed $149,997, to provide initial engineering, environmental, and permitting services for the South Oak Street Pedestrian Bridge Project and approving a budget adjustment not to exceed $149,997 to fiscal year 2023-24 Capital Budget.
Recommended Action:
Consider adopting resolution.
Staff Report - Award a Consultant Services Agreement to Mark Thomas for the South Oak Street Pedestrian Bridge Project - Pdf 33 - 53
6.4. Consideration of a Resolution declaring certain property surplus and authorizing the disposal of said property.
Recommended Action: Consider adopting resolution.
Staff Report - Consideration of a Resolution Declaring Certain Property Surplus and Authorizing Disposal of Said Property - Pdf 54 - 56
6.5. Consider adopting a Resolution authorizing the City Manager to execute Amendment No.1 to Consultant Services Agreement No. 957 with Fehr & Peers to prepare an additional Fire Evacuation Analysis for the Yellow Rose Ranch project as part of CEQA analysis.
57 - 65
Recommended Action: Adopt the attached Resolution.
Staff Report - Amendment to Agreement No. 957 for Consultant Services Agreement CEQA Fire Evacuation Analysis – Yellow Rose Ranch - Pdf
6.6. Consider adopting a Resolution authorizing the City Manager to execute Amendment No.1 to Consultant Services Agreement No. 958 with Fehr & Peers to prepare an additional Fire Evacuation Analysis for the 2565 Grant Street project as part of CEQA analysis.
Recommended Action: Adopt the attached Resolution.
Staff Report - Amendment to Agreement No. 958 for Consultant Services Agreement CEQA Fire Evacuation Analysis – 2565 Grant Street - Pdf
66 - 74
6.7. Consider adopting a Resolution authorizing the City Manager to execute Amendment No.1 to Consultant Services Agreement No. 959 with Fehr & Peers to prepare an additional Fire Evacuation Analysis for the Kortum Ranch project as part of CEQA analysis.
Recommended Action: Adopt the attached Resolution.
Staff Report - Amendment to Agreement No. 959 for Consultant Services Agreement CEQA Fire Evacuation Analysis – Kortum Ranch - Pdf
75 - 83
7. PUBLIC HEARING
7.1. Hold a public hearing, consider, and count protests, and consider introduction of ordinances adopting the final water and wastewater rate study and updated water service rates, drought surcharge service rates, and wastewater service rates.
Recommended Action:
1. Conduct public hearing and after the close of the public hearing, direct the City Clerk to tabulate and report the number of protests received and state whether a majority protest exists.
2. Read ordinance in title only, waive further reading, and introduce ordinance adjusting City of Calistoga Water rates, repealing and replacing subsections B, C, D and E of section 13.18.020, “Water Rates and Charges,” repealing and replacing section 13.18.025, “Application and Adjustment of Water Charges, Rates, and Connection Fees,” section 13.18.080, “Delinquency – Defined – Notice and Penalty Fee,” section 13.18.090, “Delinquency – Service Discontinuance,” and section 13.18.100, “Delinquency – Collection of Charges,” within Title 13 of the Calistoga Municipal Code, and adding sections 13.18.120, “Delinquency – ReEstablishment of service following disconnection,” section
13.18.130, “Appeals,” and section 13.18.140, “Drought Surcharge Rates,” to Title 13 of the Calistoga Municipal Code; and adopting the reserve policy and water rate study.
3. Read ordinance in title only, waive further reading, and introduce ordinance adjusting City of Calistoga Wastewater rates repealing 84 - 141
and replacing subsections A and B and repealing subsection E of section 13.18.030, “Wastewater Rates and Charges,” repealing and replacing section 13.18.040, “Application of Rate and Fee Charges,” within Title 13 of the Calistoga Municipal Code; and adopting the reserve policy and wastewater rate study.
4. Find that these actions are not a project as defined under the California Environmental Quality Act (CEQA).
Staff Report - Water and Wastewater Rate Adjustments - Pdf
8. GENERAL GOVERNMENT
9. COUNCIL REPORTS
10. ADJOURNMENT
NOTICE: If you challenge a city’s zoning, planning, or other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any City administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period for Litigation, in certain cases 30 days following the date of final decision.
Pursuant to GC §54957.5: any writings/documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection on the City website at www.ci.calistoga.ca.us.
SUPPLEMENTAL MATERIAL RECEIVED AFTER THE POSTING OF THE AGENDA:
Any supplemental writings or documents distributed to a majority of the City Council regarding any item on this Agenda, after the posting of the Agenda, such writings or documents will be made available on the City’s website and will be available for public review in the City Clerk’s Office located at 1232 Washington Street, Calistoga, California, during normal business hours and by appointment.
AMERICANS WITH DISABILITIES ACT: The City can provide special assistance for persons with disabilities to participate in public meetings. To make a request for disability-related modification or accommodation please contact the City Clerk at [email protected] or (707) 942-2807. If you need assistance or accommodation, please provide notice at least 48 hours prior to the meeting. For TTY/ Speech-to-Speech users, dial 7-1-1 for the California Relay Service, offering free text-to-speech, speech-to-speech, and Spanish language services 24 hours a day, 7 days a week.
ACTA DE AMERICANOS CON DISCAPACIDADES Se les pide por favor que avise con 48 horas de anticipacion cuando necesita hacer un pedido de assistencia. Esto nos da suficiente tiempo antes de la junta para que la ciudad tome medidas razonables.
POSTING: I declare a copy of this agenda was posted at City Hall, 1232 Washington Street, Calistoga, among other locations in the city limits of Calistoga, on November 28, 2023, by 4:30 p.m.
Yudiana Galvan, City Clerk
Vudianatialvan I O
From: ErikaPusey
Sent: Tuesday, December 5, 2023 9:53 AM
To: Public Comment
Subject: Revision to previous water and sewer rate increases protest email cwnon: This email orulnatedfromoutsideof the organlu?on. Do not end:Iinls or open attachmentsunless you recognize the sender and knowthe content issafe.
_ ,
~
Dear esteemed Councilrnembers.
I am voicing my support for those Calistogans who are protesting an increase to the already exorbitant rates for water and sewer. The thought of yet another increase to existing charges seems terribly unfair to citizens who also pay high rents, property taxes, and other public utilities.
Calistogans should not bear the brunt of more costs to repair our aging system. l think there are other options to be considered. The ?rst and most obvious option: a percentage of the receipts from room rentals.
Itwould not be unreasonable to use the room rental taxes‘ current 1% allocated for Affordable and Workforce Housing (AWH) to offset billing increases. To keep housing affordable in Calistoga requires maintaining current rates.
Currently, 2% of the receipts from room rentals is for building tourism (TBID). We already dedicate a large percentage of the city budget to supporting Calistoga's Chamber of Commerce. canwe eliminate the 2% for TEIDand use it instead to ease the burden on those workers who are uuly the backbone of the tourism industry? If you are unable to or choose not to reallocate funds from AWH or TBID, tack on another peroent or two to the TOT so that tourists who use our water help to pay for it. Going from the current 12% to 13 or 14% will not stop people from staying In our hotels and resorts In the recent past, the taxes on room rentals have been raised and businesses have not suffered. In fact, many hotels and resorts have remodeled andior expanded.
We elected each one of you to the council because we have faith in your intelligence, creativity, business acumen and caring for ourccmmunity. it is imperative that you use those fine attributes to come up witha plan to help your fellow Calistcgans.
Thank you.
Erika Pusey
Item #3.1.
Vud Galvan IL 6 '
From: Bonnie Gamble
Sent: Sunday, December 5, 2025 8:21 PM
‘In: Public Comment
Cc: Dennis Gamble
Subject Proposed water/SewerRate HikeProtest
CAUTION:This email originated from outside of the organization. Do not clickhnksoropenattachments unless you reoognixe the sender and know the content is safe.
To whom it may concern:
I own a mobile home in Chateau Calistoga, and likeallthe residents here, our water/sewerusage is individually billed by the park owner for the park meter. My husband Dennis and are retired and on a ?xed income that does not track with inflation. Our water and sewage billsare already high and adding an exorbitant increase will challenge our ability to pay for medications and food.
Thank you for hearing our protest. Even though Iown our home, we did not qualify under the current criteria to have our protests recorded.
Sincerely,
Bonnie Gracey Gamble
nnnnk Gamhla
La IIstoga
Item #3.1.
.. 47//§ /L3 (3)
From: Fred Ireland -
Sent Sunday, December 3, 2023 6:33 PM
To: Public Comment
Subject: water rates
tmUTIoN: This email originatedfrom outs?leof the organization. Do not click links or open attachments unless youTecogni?ethe sender and know the content ls safe.
We are residents of Chateau Calistoga. Though we therefore do not receive water billsdirectly. However, the proposed rate hike willmost likely negatively impact us regardless.
Asthe cost to live here goes up, it will be harder for the workers who do most of the jobs here to affordto live here. More traffic, more hardship, etc. Please, it is out of control. Our friends who are direct payors already cannot afford these rates.
We protest the hike in water rates.
Thankyou, Deborah Todd and Fred Ireland
Calistoga, -CaSent from Mail for Windowsm
Item #3.1.
v......-....53......
| L /6/ Q3
From: MichelleH
Sent: Sunday, December 3, 2023 11:27AM
To: Public Comment
subject: Calistoga water protest letter
CAUTION:This email originated from outside of the organization. Do not clicklinls or open attachments unless you recognize the sender and know the content is safe.
Dear City of Calistoga,
we protest the proposed water rate and/orwastewater rate increase currently being considered by the City.
We currently rent, so I know this doesn't go towards the official count. Our land owner pays the water bill,he then sends us the bill and we pay him. So, in essence, the water increase would effect us directly.
For the past 15 years, I have put in countless volunteer hours into the school district and community. Not to mention, supporting the local businesses buying their products.
We are finally in a place, after losing our rental home in the Tuhbs fire, to buy a home. We want to buy a home in Calistoga, but the price of the home and now a possibility of water rates increasing will possibly make us look elsewhere. is the city willingto lose residents over this possible increase, who have dedicated their lifeto this town? Only to gain residents who don't live here fu|l»time and don't care about the City and people who live here? Thank you for your time,
The HickmanFamily
Item #3.1.
Vudiana Galvan 6 4
From: CharlotteWilliams
Sent: Saturday, December 2, 2023 1:19 PM
To: Christopher Sullivan
Cc: JessicaAyala;Rosa Lopez: Antonia Gutierrez; PublicComment subject: Re:Water Protest
CAUTION:Thisemail originated from outside of the organization. Do not click linksor open attachments unless you recognize the sender and know the content issafe.
Dear Chris,
Thank you for including me on your email appeal.
I know this rate increase will be hugely difficult for many residents and I sympathize deeply. if my mother continued to live in Rancho de Calistoga she could just barely afford this increase even with her federal pension.
The city council including the mayor did not make the decision lightly.
Itwas only after city staff and consultants explained in detail the great number of water and wastewater pipes and equipment that are very old and about to fail and how much more expensive it willbe ifthey fail and emergency repairs/replacements are needed did the council agree that the rate increases were necessary. The repairs have been delayed for many years with many previous city councils reluctant to implement the rate increases to pay for them. This council has been strongly advised to not kick that same can down the road. They don't know where else the money willcome from to pay for these replacements and repairs.
Ifthe city doesn't set a responsible (equitable to the actual costs of running both systems) rate for water and wastewater services it can't apply for government grants to help pay for the work. It's a terrible catch—22 for the residents/rate payers.
However, residents can apply for up to 20% water rate relief. Here's the city website page address which tells about that:
https://www.ci.calistoga.ca.us/city-haII/departments-services/uti|ity—bi||ingservices or call them at 942-2801 or go talk to staff at city hall. 1 Item #3.1.
And here's the linkto the PG&E CAREprogram which helps quality people for relief:
https://www.pge.com/en/account/bil|ing—and-assistance/financialassistance/california-alternate—rates-for—energy—program.htrnl It has occurred to me that the situation is very much like a large family living in a very large house. There are always things that need to be repaired and replaced and yet everyone in the house wants various things for enjoyment and entertainment as well as basic functioning. In the case of Calistoga, those include the Logvy playing field, various types of parks and the swimming pool and all the employees needed to run and maintain them. Sidewalk and street repair are necessary, too.
Many people suggest that our tourists pay for these things through the hotel Transience Occupancy Tax (TOT). Some things are paid with that but it is not enough to cover water and wastewater costs. In fact, Ilearned at the mayor's forum this past Monday that the current water and wastewater rates were based on the expectation that not only the Four Seasons hotel (400 Silverado Trail) but the Calistoga Hillsproject would be online and paying permit fees as well as use fees. 400 Silverado Trail is currently paying but the Calistoga Hills project isdelayed (for reasons I don't know) and may not be up and running until 2026.
The city council and mayor are always open to new ideas for how to solve these problems! Please don't hesitate to contact them if you or anyone you know has suggested solutions.
I'm glad you wrote for yourself and on behalf of your neighbors.
My best to you always,
Charlotte Helen Williams
‘The most important political office isthat of the private citizen." Louis D. Brandeis (l 856 — T941)
On 12/1/2023 9:36 AM, Christopher Sullivan wrote:
> To whom this may concern,
2 Item #3.1.
>
> As a resident of Calistoga Affordable Housing, Iwould like to bring it to the attention of those who are in control of the rates being charged for our water and sewage.
>
> Our monthly rent payments no longer exclude water, and haven't for over a year. We currently are obliged to split a monthly billof $1,403.26 between all of the residents living at Most of the families living here have both parents ( and some children ) working full time jobs to support their living arrangements. Some families have to parcel out the space of two bedrooms to accommodate families of five.
>
> Having been a resident of Calistoga for over thirty years, the ownership of the property has changed hands three times, and the rent has increased exponentially , along with the cost of living in a cherished town like Calistoga.
However commensurate this may be in implementation, It is my hope that the information provided here will be taken into account when the rates are revised.
>
> Thank you for your consideration,
>
> Christopher Sullivan
>
>
>
Item #3.1.
L /?/ 7,72
From: Christopher Sullivan <bameron@9't1aiI.com>
Senl: Friday. December 1, 2023 9:37 AM
15: Public Comment
Cc: Don Williams;Jessica Ayala;Rosa Lopez:AntoniaGutierrez subject: Water Protest
CAUTION:Thisemail originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content issafe.
To whom this may concern,
As a resident of Calistoga Affordable Housing, lwould like to bring it to the attention of those who are in control of the rates being charged for our water and sewage.
Our monthly rent payments no longer exclude water, and haven't for over a year. We currently are obliged to split a monthly bill of $1,403.26 between all of the residents living at 1809 Lake Street. Most of the families living here have both parents [ and some children ) working full time jobs to support their living arrangements. Some families have to parcel out the space of two bedrooms to accommodate families of ?ve.
Having been a resident of Calistoga for over thirty years, the ownership of the property has changed hands three times, and the rent has increased exponentially , along with the cost of living in a cherished town like Calistoga.
However commensurate this may be in implementation, Itis my hope that the information provided here will be taken into account when the rates are revised.
Thank you for your consideration,
Christopher Sullivan
Apt. #7
1809 Lake Street
Item #3.1.
City of Calistoga
STAFF REPORT
To: Honorable Mayor and City Council
From: Derek Rayner, Public Works Director/City Engineer Meeting: City Council - Dec 05 2023
Subject: Measure T Approvals and Maintenance of Effort (MOE) DESCRIPTION:
1. Consideration of a Resolution Approving the Maintenance of Effort was met for Fiscal Year 2022/23 Under the Measure T Program.
2. Consideration of a Resolution Approving the updated Five-year list of projects under Measure T Program and Determining that the Actions Authorized by this Resolution are Exempt from CEQA.
3. Consideration of a Resolution Approving Certification of Equivalent Fund Expenditures under Measure T Program.
RECOMMENDATION:
Consider adopting resolutions.
BACKGROUND/SUMMARY:
During the November 6, 2012, General Election the voters of Napa County approved a ½-cent sales tax increase known as Measure T (the Measure), the Napa Countywide Road Maintenance Act of 2012. The Measure became effective July 1, 2018, and was implemented and administered by the Napa Valley Transportation Authority – Taxing Authority (“NVTA-TA”). Tax proceeds are allocated among all local agencies within the County under a formula-based approach.
As approved by the voters, the Measure revenue is for maintenance and reconstruction of streets, roads, transportation infrastructure within the public right-of-way, associated administration and design costs, including but not limited to sidewalks, curbs and gutters, traffic signals, curb ramps, stormwater operations, lighting, traffic signage, striping, and local roadway drainage. The Measure is intended to complement, not replace, the City’s annual budgeted amount for street improvements.
Per the Measure, the city is required to do the following:
Report the Maintenance of Effort (MOE) was spent in the previous fiscal year to the NVTA-TA for the duration of the Measure.
Update the 5-year work plan every two years to adjust the priorities and update the anticipated revenue projections.
Commit eligible revenues totaling at least 6.67% of the value of the total annual allocations of Measure T Funds to Class 1 Bike Facility projects identified in the adopted Countywide Bicycle Plan.
Item #6.1.
Maintenance of Effort
The City Council approved the annual minimum amount of MOE of $287,001 by Resolution No. 2018- 014. The city has met its obligation in fiscal year 2022/23 and spent a total of $297,116. 5-Year Work Plan
The City Council previously adopted the 5-year work plan at the end of 2021. The city is required to update the Plan every two years and follow the same adoption process to ensure proper application of the Measure revenues. Once adopted, the updated Plan will be submitted to the Measure T Independent Taxpayer’s Oversight Committee for review and recommendation for adoption by the NVTA-TA Board.
This 5-year list is extensive as we want to have as much flexibility to support the report recommendations and this more comprehensive project list will allow more flexibility to allow more locations for Measure T funds to be utilized. If the project is not on the list, then Measure T funds cannot be used without amending the list through council and the NVTA board.
The recommended resolutions fulfill the City’s obligations of the Measure to continue receiving Measure T funding.
Class 1 Bike Facilities
The city council approved Amendment No. 1 to the Measure T Master Funding Agreement by Resolution No. 2022-076. The city must demonstrate to NVTA-TA that they have committed eligible revenues totaling at least 6.67% of the value of the total annual allocations of Measure T funds to Class 1 Bike Facility Projects.
The Measure T ordinance allows the agencies to set aside the annual 6.67% commitment until there are sufficient funds to complete a Class I Bike Project. Measure T revenue for FY18/19 was $529,144, for FY19/20 was $501,380, for FY 20/21 was $552,601 for FY 21/22 was $668,273, and for FY 22-23 was $687,914 (Total $2,939,312). The City’s current commitment to fund a Class I Bike Project is $196,052. With Calistoga’s recent Vine Trail design/permit contributions totaling $242,000 the city has already met this commitment and will have future additional funding for the construction portion of this project.
CEQA STATUS:
The recommended action is not a project under the definitions contained in the Guidelines of the California Environmental Quality Act (CEQA) and is therefore exempt from CEQA.
FINANCIAL IMPACT:
There is no immediate financial impact as the MOE obligation of $287,001 was included in the FY 22/23. General Fund Account No. 01-4122-4301, Account No. 01-4122-4302 totaling $297,116 met the city’s obligation. The MOE obligation requires General Fund monies be used to support local street and road maintenance and operational programs. The City will need to budget a minimum of $287,001 annually from the General Fund to continue to meet our MOE obligation.
ATTACHMENT(S):
1. Draft Resolution - Maintenance of Effort for Fiscal Year 22/23
2. Draft Resolution - Five-year Work Plan
3. Draft Resolution - Certification of Equivalent Fund Expenditures Item #6.1.
RESOLUTION NO. 2023-XXX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALISTOGA, COUNTY OF
NAPA, STATE OF CALIFORNIA, APPROVING THAT MAINTENANCE OF EFFORT WAS MET FOR FISCAL YEAR 2022/23 UNDER THE MEASURE T PROGRAM WHEREAS, on November 6, 2012, the voters of Napa County passed the Napa Countywide Road Maintenance Act, also known as Measure T, which imposes a half cent transaction and use (sales) tax to provide supplemental funding for road maintenance as detailed in the Measure T Expenditure Plan; and WHEREAS, the Napa Valley Transportation Authority is the designated agency that administers and oversees the Measure T revenues; and WHEREAS, the City of Calistoga is an eligible recipient of Measure T funds; and WHEREAS, the tax proceeds will be used to pay for the projects outlined in the Measure T Expenditure Plan allocated to the County of Napa and the cities and town within Napa County (“Local Agencies”) as set forth in Measure T; and WHEREAS, under the Measure T Expenditure Plan, Measure T funds are provided to the Local Agencies to be used for street and road projects as defined in the Measure; and
WHEREAS, the City of Calistoga has entered into a Master Agreement with NVTA-TA that outlines procedures for Measure T expenditures; and WHEREAS, the City Council on February 20, 2018, approved the annual Maintenance of Effort in the amount of $287,001; and
WHEREAS, the “Maintenance of Effort” of the City of Calistoga must be maintained annually throughout the term of the Measure from the General Fund of the City of Calistoga; and
WHEREAS, by January 1st each calendar year, the City of Calistoga must certify “Exhibit A” and provide NVTA-TA a copy of supporting documentation as well as a Resolution approved by the governing body of the City of Calistoga, demonstrating that the Maintenance of Effort was met the prior fiscal year; and WHEREAS, Measure T project(s) will comply with the requirements under the California Environmental Quality Act (California Code Sections 21000 et seq.; as implemented through California Regulations Title 14, Chapter 3, Sections 15000 et seq).
ATTACHMENT 1
Item #6.1.
Resolution No. 2023-XXX
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CALISTOGA DOES HEREBY find the following:
1. Approves that the Maintenance of Effort was met for Fiscal Year 2022/23 and Authorizes the Public Works Director to report the amount to NVTA-TA.
2. Approves that the Maintenance of Effort in the amount of $287,001 included in the Public Works Streets Program budgeted for FY22-23, in General Fund Account Nos. 01-4122-4301 and 01-4122-4302 totaling $297,116 met the city’s obligation.
PASSED, APPROVED AND ADOPTED this 5th day of December, 2023. I,
YUDIANA GALVAN, CITY CLERK OF THE CITY OF CALISTOGA, HEREBY CERTIFY the foregoing resolution was introduced and passed at a regular meeting of the Calistoga City Council by the following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST: APPROVED:
____________________________ __________________________ Yudiana Galvan, City Clerk Donald Williams, Mayor
Item #6.1.
EXHIBIT A
NVTA-TA Approved MOE $287,001.00
MOE Amount Certified for FY 2022-23 $287,001.00
MOE Amount Certified for FY 2021-22 $287,001.00
MOE Amount Certified for FY 2020-21 $287,001.00
MOE Amount Certified for FY 2019-20 $287,001.00
3-Year Average MOE Amount FY 19-22 $287,001.00
Measure T funds Received in FY 2022-23 $695,108.83
Measure T funds Expended in FY 2022-23 $590,511.73
Measure T funds Balance in Account (as of 06/30/2022) $1,467,108.07 Measure T Maintenance of Effort (MOE) Certification for Fiscal Year 2022-2023
City of Calistoga
Item #6.1.
RESOLUTION NO. 2023-XXX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALISTOGA, COUNTY OF
NAPA, STATE OF CALIFORNIA, APPROVING THE UPDATED FIVE-YEAR
PROJECT LIST UNDER THE MEASURE T PROGRAM AND AUTHORIZING THE
PUBLIC WORKS DIRECTOR TO FILE THE LIST WITH THE NAPA VALLEY
TRANSPORTATION AUTHORITY TAX AGENCY (NVTA-TA)
WHEREAS, on November 6, 2012, the voters of Napa County passed the Napa Countywide Road Maintenance Act, also known as Measure T, which imposes a half cent transaction and use (sales) tax to provide supplemental funding for road maintenance as detailed in the Measure T Expenditure Plan; and
WHEREAS, the Napa Valley Transportation Authority-Tax Agency is the designated agency that administers and oversees the Measure T revenues; and WHEREAS, the City of Calistoga is an eligible recipient of Measure T funds; and WHEREAS, the tax proceeds will be used to pay for the projects outlined in the Measure T Expenditure Plan allocated to the County of Napa and the cities and town within Napa County ("Local Agencies") as set forth in Measure T; and WHEREAS, under the Measure T Expenditure Plan, Measure T funds are provided to the Local Agencies to be used for streets and roads projects as defined in the Measure; and
WHEREAS, the City of Calistoga has entered into a Master Agreement with NVTATA that outlines procedures for Measure T expenditures; and WHEREAS, the City of Calistoga provided a draft five-year project list “Exhibit A” to NVTA-TA for the expenditure of Measure T funds as required by the Measure; and WHEREAS, it has been determined by the NVTA-TA Board that these expenditures meet the requirements of the Measure T Master Agreement; and WHEREAS, the City is required to update the Plan every two years; and WHEREAS, Measure T project(s) will comply with the requirements under the California Environmental Quality Act (California Code Sections 21000 et seq.; as implemented through California Regulations Title 14, Chapter 3, Sections 15000 et seq).
ATTACHMENT 2
Item #6.1.
Resolution No. 2023-XXX
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CALISTOGA DOES HEREBY find the following:
1. Approves the Updated Five-year Project List as set forth in “Exhibit A" and Authorizes the Public Works Director to file the list with NVTA-TA.
PASSED, APPROVED AND ADOPTED this 5th day of December, 2023. I,
YUDIANA GALVAN, CITY CLERK OF THE CITY OF CALISTOGA, HEREBY CERTIFY the foregoing resolution was introduced and passed at a regular meeting of the Calistoga City Council by the following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST: APPROVED:
____________________________ __________________________ Yudiana Galvan, City Clerk Donald Williams, Mayor
Item #6.1.
EXHIBIT A
Total Estimated Estimated Other
Program Project Description Fiscal Year Cost ($1000} MeasureT Funds Locatfon Amount ($1000) ($10001
Resurfacing Lake Street 22/23 $420 sioa $220 Grant St. to Lincoln Ave.
Resurfacing Was.hineton Stceet 22/23 $250 $100 $150 Lincoln Ave.to Berrv St .
Resurfacing Washineton Stre.et 22/23 $400 .$300 $100 Berrv St. to North Oak St.
Resurfacing a<>m•Street 22/23 $300 $200 $100 Berry Street Brid2e to Foothill Blvd.
Resurfacing_ Cedar Street 22/23 $900 $300 S600 Soring St. to Lincoln Ave.
Multi use Path Clty's contribution to Vine. Trail Project 22/23 $50 S5a so Lower Washington St. eate to Lincoln Ave� Safetv 8ike/Pcduirfan Safety" Enhilnc•ment 22/23 $20 Sta SlO Brannan St.
Safetv B.i"ke/Pede.nrian Saf�ry Enhilnc.-ment 22/23 $20 $10 $10 Grant St.
Sidewalk repair and Street Maintenance Program 22/23 $200 $50 $150 Various locations as needed pothole patching
Oesien FY 23/24 Oesi•n 22/23 $100 $50 .$50
Resurfacing Chip Seal/Cape Seal 23/24 ·$700 $100 $600 Mitzi Dr1-Kathy Way- Dena Way-Janis WayDebbie Way- Denise Dr,- Centennial Crde.- Maggie Ave.-Amber Way-Michael Way- Oat Hill
Ct.- Table Rock Ct.- Urbani Place- Falleri Dr,-
Cinnabar Ct.-Aurora Dr.- High Rock Dr.-Money
Lane, Emerald Dr, to Lake St, - View Rd.- Arch
Way- Adele St.- Reynard Ln.- North Oak St.,
Grant St to Aurora Dr,
Bike Facilitv Gatewav Bike Rest Facility 23/24 $400 $100 $300 Lincoln Ave. at Silverado Trail Safetv Bike/Ped.estrian Safety Enhancement 23/24 S20 $10 SlO Lake Street Safetv Bike/Pedestrian Safetv Enhancement 23/24 S20 $10 SIC Silverado Trail Sidewalk repair and Street Maintenance Program 23/24 $200 $50 $150 Various locations as needed pothole patching
Design FY 24/25 Design 23/24 $100 $50 S50
Resurfacing Chip Seal/Cape Seal 24/25 $1,080 $100 $980 N. Oak St, Logvy park to Grant St - Cedar St, :;ilver St to Willow St.- Grant St, Garnet Creek Ct,
to Wappo Ave.- Brannan St.- Petrified Forest Rd,
within City limits- Cedar Street, Foothill to Vista
Dr. - Filmore St.- Fair Way, Lake st. to North Oak
St.- School St,- Willow St.- Lillie St,- South Oak
St,- Gold St.- Myrtle St., Silver St to Cyrus Creek
Ct.
Resurfacine Grant Street 24/25 Sl,200 $200 $1,000 Gamet Cre,,, Ct. to Citv Limits Resurfacine FairWav 24/25 $360 $100 $260 First St. to Lake St.
Resurfacine Washin1Zton Street 24/25 Sl,450 $200 S!,250 Lincoln Ave.. to low.er eate Resurfacine Cedar Street 24/25 S!!OO $200 $700 Serine: St. to Silver St.
Resu.rfacine Cedar Street 24/25 s�oa S200 S700 Lincoln Av. To Pine St.
Resu.rfacine: Myrtle Street 24/25 52.300 $200 $2100 Lincoln Ave. to Silver St.
Resurfacin2 Sorine. Street 24/25 $160 ssa $110 Cedar St. to Foothill Blvd.
Resu.rfacinP. Hazel Street 24/25 $360 S60 5300 Foothill Blvd. to Cedar St, Resurfacine: Pine Street 24/25 $360 S60 $300 Foothill Blvd. to Cedar St, Resurfacine: Silverado Trail 24/25 $500 $100 $400 Within City Limits Safetv Bike/Pedestrian Safetv Enhancement 24/25 520 s10 Sta Cedar St, Safetv Bike/Pedestrian Safety Enhancement 24 /25 520 $10 $10 MvrtleSt, Sidewalk repair and Street Maintenance Program 24/25 $200 $50 $150 Various locations as needed pothole patching
Desi n FY 25/26 Desiln 24/25 $100 $50 ssa
Resurfacing Fllhe.rSt. 25/26 S200 $100 S100 B•t;MToe 10 End Resurfacin& Ea,ISt. 25/26 S180 $50 $130 Beglnnm• 10 ,nd Resurfadn·.r. Eddy St. 25/26 S200 $50 SIS0 Bttinmn� to End RMurfaclnn Fr.inkllnSt. 25/26 $250 $50 $200 a .. 1nnln• 10 End Re:s.urfaclnn Gerard SL 25/26 $2S0 $50 S200 BeuinnJnR fO End Resurf><lnn first St. 25/26 $420 SIOO S320 11<!1lnnln< 10 End RMurhclnR Se.cond St. 25/26 $500 SIOO S400 Be1innhut lo End Resurfa<ln• Third St. 25/26 S400 S100 $300 Se,:Tnnin2 10 End Resurfacine Fourth St. 25/26 5700 5100 $600 1R,-i,inoine. to E.nd Satetv Bike/Pedestrian Safety Enhancement 25/26 $20 $10 $10 Washinirto.n St.
Safetv Bike/Pedestrian Safetv Enhancement 25/26 S20 $10 $10 Mora Ave.
Sidewalk repair and Street Maintenance Program 25/26 $150 $50 $100 Various locations as needed pothoJe oatchin�
Oesie.n FY 26/27 Oesi•n 25/26 $100 550 $50
Resurfacin• Mora Avenue 26/'D SI 900 5100 $1,800 i Bttinnln2 to End Resu.rfacioe Stevenson Street 26/'D $200 550 $150 BeP.Jn.ninr. to En.cl Resurfacioe Silver Street 26/28 $360 550 $310 Beeinninl! to End 5aletv Bi�Pedestrian Safety Enhancement 26/27 S20 $10 $10 Wappo Avenue Sidewalk repair and Street Maintenance Program 26/26 $100 $50 $50 Various locations as needed pathol• potchln•
Design FY 27 /28 Desiitn 26/27 $100 S5a $50
Item #6.1.
RESOLUTION NO. 2023-XXX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALISTOGA, COUNTY OF
NAPA, STATE OF CALIFORNIA, APPROVING CERTIFICATION OF EQUIVALENT
FUND EXPENDITURES UNDER MEASURE T PROGRAM AND AUTHORIZING THE
PUBLIC WORKS DIRECTOR OR DESIGNEE TO FILE THE AMOUNT
WITH NAPA VALLEY TRANSPORTATION AUTHORITY TAXING AUTHORITY (NVTA-TA)
WHEREAS, on November 6, 2012, the voters of Napa County passed the Napa Countywide Road Maintenance Act, also known as Measure T, which imposes a half cent transaction and use (sales) tax to provide supplemental funding for road maintenance as detailed in the Measure T Expenditure Plan; and WHEREAS, the Napa Valley Transportation Authority is the designated agency that administers and oversees the Measure T revenues; and WHEREAS, the City of Calistoga is an eligible recipient of Measure T funds; and
WHEREAS, the tax proceeds will be used to pay for the projects outlined in the Measure T Expenditure Plan allocated to the County of Napa and the cities and town within Napa County (“Local Agencies”) as set forth in Measure T; and WHEREAS, under the Measure T Expenditure Plan, Measure T funds are provided to the Local Agencies to be used for streets and roads projects as defined in the Measure; and
WHEREAS, the City of Calistoga has entered into a Master Agreement with NVTA-TA that outlines procedures for Measure T expenditures; and WHEREAS, in order to receive funding under this Agreement, the Local Agencies must demonstrate to NVTA-TA that they have individually committed eligible revenues totaling at least 6.67% of the value of the total annual allocations of Measure T funds to Class 1 Bike Facility projects identified in the adopted Countywide Bicycle Plan; and
WHEREAS, 6.67% of the value of the total annual allocations of Measure T funds will be deemed the “Equivalent Fund Spending for Class I Bicycle Facilities” of the City of Calistoga, which must be maintained annually throughout the term of the Measure from the General Fund of the City of Calistoga; and WHEREAS, the City of Calistoga has spent $242,000 to fund a Class I Bike Facility project in FY 2022-23; and
WHEREAS, $242,000 exceeds 6.67% of the value of the total annual allocations of Measure T funds; and
ATTACHMENT 3
Item #6.1.
Resolution No. 2023-XXX
WHEREAS, by January 31st each calendar year, the City of Calistoga must certify to and provide NVTA-TA a copy of supporting documentation as well as a Resolution approved by the governing body of the City of Calistoga, demonstrating that the Equivalent Fund Class I Bicycle Facilities spending occurred during the prior fiscal year; and
WHEREAS, Measure T project(s) will comply with the requirements under the California Environmental Quality Act (California Code Sections 21000 et seq.; as implemented through California Regulations Title 14, Chapter 3, Sections 15000 et seq).
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CALISTOGA DOES HEREBY find the following:
1. Approves the Class I Bicycle Facilities expenditures amount equivalent to
6.67% of the value of the total annual allocations of Measure T funds and this funding can be set aside and accumulated over multiple years to sufficiently fund a Class I Bike Facility project in future years.
2. Authorizes the Public Works Director or designee to file the amount with NVTA-TA.
PASSED, APPROVED AND ADOPTED this 5
th day of December, 2023. I,
YUDIANA GALVAN, CITY CLERK OF THE CITY OF CALISTOGA, HEREBY CERTIFY the foregoing resolution was introduced and passed at a regular meeting of the Calistoga City Council by the following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST: APPROVED:
____________________________ __________________________ Yudiana Galvan, City Clerk Donald Williams, Mayor
Item #6.1.
City of Calistoga
STAFF REPORT
To: Honorable Mayor and City Council
From: Jed Matcham, Fire Chief
Meeting: City Council - Dec 05 2023
Subject: Memorandum of Understanding for Fire Department Regional Grant Applications
DESCRIPTION:
Consider adopting a Resolution authorizing a Memorandum of Understanding providing for participation in regional grant programs.
RECOMMENDATION:
Adopt the resolution authorizing a Memorandum of Understanding between the City of Calistoga Fire Department and other participating fire departments in Napa county, providing for participation in regional grant programs.
BACKGROUND/SUMMARY:
Fiscal responsibility requires that municipalities find additional means to fund purchases, trainings, equipment and operations. the City of Calistoga must consider different means of qualifying for, and participating in, grant programs. One way we can improve our chances of receiving grant funds is through participation in a Memorandum of Understanding (MOU) consisting of the regional Napa County fire agencies.
The participating agencies will collaborate on regional grant applications to apply for grants from various governmental agencies. These grant applications typically require an MOU setting forth the terms of the regional agencies' cooperation for purposes of securing and administering regional grants. Funding received from these regional grants may include, but are not limited to, vehicle acquisitions, training, equipment, wellness and fitness programs, and personal protective equipment.
Participation in this MOU provides additional methods of applying for and receiving grant funds.
Under federal grant application terms, Calistoga Fire Department is limited to one application per year for each type of grant. Operating as a part of the regional MOU, Calistoga Fire Department will be able to continue to apply for individual grants while also applying as a part of the regional grant.
Participating in this MOU with other Napa County fire agencies for federal grant programs is a strategic move that can offer the Calistoga Fire Department numerous advantages. It opens doors to increased funding and improved grant success, ultimately strengthening the department's ability to serve and protect the community.
CEQA STATUS:
Not Applicable
Item #6.2.
FINANCIAL IMPACT:
Potential for increase in funding resources for vehicle acquisitions, training, equipment, wellness and fitness programs, personal protective equipment, and other programs.
ATTACHMENT(S):
Resolution - Regional Grants MOU 12.05.23
MOU for Regional Grant Applications
APPROVAL(S):
Jessie Catacutan Approved - Nov 16 2023
Laura Snideman, City Manager Approved - Nov 26 2023
Yudiana Galvan, City Clerk Approved - Nov 27 2023
Item #6.2.
ATTACHMENT 1
RESOLUTION NO. 2023-XXX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALISTOGA, COUNTY OF
NAPA, STATE OF CALIFORNIA, AUTHORIZING THE EXECUTION OF A
MEMORANDUM OF UNDERSTANDING FOR REGIONAL GRANT APPLICATIONS
FROM MULTIPLE GOVERNMENT AGENCIES
WHEREAS, costs associated with operating a municipal fire department continue to rise; and
WHEREAS, fiscal responsibility and budgetary limitations require the Fire Department to augment funding with grant funds; and
WHEREAS, collaboration with other Napa County fire service agencies can provide additional grant funding opportunities; and
WHEREAS, the fire service agencies in Napa County are committed to improving services to the public through fiscally responsible grant funding opportunities; and WHEREAS, joining other Napa County fire service agencies in this Memorandum of Understanding (MOU) will provide a means for Calistoga Fire Department to benefit from any regional grant funding awarded to the parties of the MOU:
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CALISTOGA DOES HEREBY find the following:
1. The City Council authorizes the City Manager to sign the Memorandum of Understanding for Regional Grant applications From Multiple Government Agencies.
PASSED, APPROVED, AND ADOPTED this 5
th day of December, 2023. I,
YUDIANA GALVAN, CITY CLERK OF THE CITY OF CALISTOGA, HEREBY CERTIFY the foregoing resolution was introduced and passed at a regular meeting of the Calistoga City Council by the following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST:
Yudiana Galvan, City Clerk Donald Williams, Mayor
Item #6.2.
1 City of Napa Agreement No. _______
American Canyon Fire Protection District Agreement No. _______ Napa County Agreement No. _______
City of Calistoga Agreement No. _______
MEMORANDUM OF UNDERSTANDING FOR REGIONAL GRANT APPLICATIONS
FROM MULTIPLE GOVERNMENT AGENCIES
This Memorandum of Understanding for Regional Grant Applications from Multiple Government Agencies (this “MOU”) by and between the City of Napa, a California charter city ("CITY"), American Canyon Fire Protection District, a California special district (“AMERICAN CANYON”), Napa County, a political subdivision of the State of California (“COUNTY”), and City of Calistoga, a California city (“Calistoga”) is effective as of the effective date identified on the signature page. CITY, AMERICAN CANYON, COUNTY, and CALISTOGA may be identified as “a Party,” or collectively, as “the Parties”. The Parties are public entities organized and operating under the laws of the State of California and each is a public agency as defined in California Government Code Section 6500.
RECITALS
A. The CITY, COUNTY, AMERICAN CANYON, and CALISTOGA desire to collaborate on regional Grant applications to apply for regional Grants from various governmental agencies.
These Grant applications typically require a memorandum of understanding setting forth the terms of the regional agencies’ cooperation for purposes of securing and administering regional Grants.
This MOU is solely for the purpose of establishing an administrative structure to apply for and administer multi-agency Grants. If any Grants are Awarded, the Parties understand that each Grant will have further specific requirements that will be imposed at that time, subject to review and approval by each party prior to submission of any Grant application.
B. The Parties, through the Fire Chiefs of the respective fire departments or districts, are committed to regional cooperation and coordination to achieve cost effectiveness, support regional efficiency and resilience, and benefit more than one local jurisdiction directly from the activities implemented with Grant funds if they are Awarded.
C. Regional Grant activities may include but are not limited to, vehicle acquisition, training, equipment, wellness and fitness programs and personal protective equipment (PPE) activities.
D. None of the Parties is prevented from applying on behalf of its own organization for any activity; however, it cannot be for the same item as a regional Grant and will be subject to the individual Grant requirements.
NOW, THEREFORE, the CITY, COUNTY, AMERICAN CANYON, ST. HELENA, and CALISTOGA for the considerations hereinafter set forth, mutually agree as follows:
1. DEFINITIONS.
(a) Application: The specific set of forms, documents, and attachments that comprise an ATTACHMENT 1
Item #6.2.
MEMORANDUM OF UNDERSTANDING – REGIONAL GRANT APPLICATIONS applicant’s submission to a regional Grant opportunity. (b) Host Agency: Agency to act as host and apply for funding on behalf of itself and any number of other Participating Parties.
(c) Participating Parties: Parties to this MOU seeking a Grant Award directly from an Awarding agency to carry out an activity under a Grant program.
(d) Regional Grant: a Grant that is offered by a local, state or federal agency that, if Awarded, would provide some type of benefit (either monetary or otherwise) to more than one of the Participating Parties.
(e) Grant MOU: A contract between an Awarding agency to Participating Parties that sets the terms and conditions of a Grant, including for what it can be used. (f) Award: Financial assistance that provides support or stimulation to accomplish a public purpose.
(g) Cost Sharing or Matching: The portion of project costs not paid by Grant funds.
2. RIGHT TO TERMINATE. Any Party may terminate this MOU for convenience (with or without cause) by providing written notice of termination to the other Parties, effective upon the date stated in the notice.
Notwithstanding the foregoing, if a Grant MOU is terminated by a Party for any reason, this MOU shall automatically terminate their participation only and such party shall be written out of this MOU.
3. REGIONAL APPLICATION MANAGEMENT.
(a) To apply for a regional Grant, a Host Agency must be identified by the Parties and the Host Agency must agree, if Awarded the Regional Grant, to be responsible for all aspects of the Grant. This includes, but is not limited to cost share, accountability for the assets, and all reporting requirements in the regional application. The Host Agency of the regional application is not considered a passthrough entity and may not issue sub-Awards. (b) Regional Grant Applications may only be submitted on behalf of Parties that have consented in writing to join as a Participating Party, in accordance with each agencies’ rules and regulations for applying for Grants. • The Host Agency shall prepare a memo specifying the individual and mutual responsibilities of the Host Agency and Participating Parties, the host’s, and participants’ level of involvement in the project(s), the Participating Parties’ Employer Identification Number, and the proposed distribution of all Grant-funded assets or contracted services. This memo shall be reviewed and signed by each Participating Parties Fire Chief prior to Grant submission.
(c) Purpose. This MOU establishes the relationship between the Participating Parties for participation in Regional Grant programs and Regional Grant Awards in the event of approval of each Application.
Collaboration Between the Parties. The Parties agree to the following:
• Determining which Party will serve as the Host Agency to submit a Regional Grant program Application and serve as Grant
administrator for the Participating Parties in the event of Award. • Pursuant to the specific Grant program guidelines, all items approved under the Application will be procured and administered ATTACHMENT 1
Item #6.2.
MEMORANDUM OF UNDERSTANDING – REGIONAL GRANT APPLICATIONS through the Host Agency in event of Award.
• The Host Agency will provide accountability for the assets acquired under the Regional Grant Award and provide reporting requirement deliverables. As such, Participating Parties agree to provide the Host Agency with this information on a timely basis to remain in compliance with the requirements of the Grant and the Grant MOU. • The Participating Parties agree to accept the regional Grant program Award and accept their respective items as listed in the Grant application in the event of approval, in accordance with each party’s existing policies and practices.
• Any expenditure beyond the Grant Award for a party’s approved item(s) remains the sole responsibility of that party.
• The Participating Parties agree to allow the Host Agency to procure and distribute their respective assets if Awarded under the regional Grant program.
• The Participating Parties agree to participate in cooperative training on all equipment procured under the Regional Grant Award as appropriate. Training will be coordinated through the Host Agency. • The Participating Parties agree to maintain/repair all items Awarded to them under the Application in accordance with the
manufacturer’s warranty, and to replace the equipment if it becomes inoperable for a period required after official closeout of the Grant MOU.
• The Participating Parties agree to promptly provide any additional documentation to the Host Agency as requested, that may be necessary in connection with the Grant.
• Participating Parties agree to promptly return any equipment or deliverables that are received in error to the Host Agency. • Each Participating Party understands that all records created as a result of participating in the Regional Grant program may be subject to the public disclosure pursuant to the Public Records Act and shall be responsible for compliance with any public records request served upon it.
• Each Participating Party shall maintain its own respective records and documents associated with this MOU sufficient to demonstrate compliance with the terms of this MOU for a period of five years from the termination of this MOU.
4. INVOICING AND PAYMENT. The Participating Parties agree to provide the required monetary match for the total cost of their requested items as detailed in the Regional Grant Application as required under the Regional Grant program guidelines. The required match shall be paid by the Participating Parties upon receipt of an invoice from the Host Agency, in advance of associated procurement. The cash match will be determined among the parties and based on percentage of benefit.
In the event of a reduced Award, the Participating Parties agree to accept this reduced amount and provide a cash match on the total reduced Award amount of their approved items.
5. MUTUAL INDEMNIFICATION. To the fullest extent permitted by law, each Party will indemnify, hold harmless, release, and defend the other Parties (including their officers, ATTACHMENT 1
Item #6.2.
MEMORANDUM OF UNDERSTANDING – REGIONAL GRANT APPLICATIONS elected or appointed officials, employees, volunteers, and agents) from and against any and all liability or claims (including actions, demands, damages, injuries, settlements, losses, or costs [including legal costs and attorney's fees]) (collectively, “Liability”) of any nature, arising out of, pertaining to, or relating to the indemnifying party’s acts or omissions under this MOU. The indemnifying Party’s indemnification obligations under this MOU are not limited by any limitations of any insurance held by each Party, including, but not limited to, workers’ compensation insurance.
6. NO WAIVER. The waiver by any of the Parties of any breach or violation of any requirement of this MOU shall not be deemed to be a waiver of any such breach in the future, or of the breach of any other requirement of this MOU.
7. NOTICES. All notices required or authorized by this MOU shall be in writing and shall be delivered in person or by deposit in the United States mail, by certified mail, postage prepaid, return receipt requested. Any mailed notice, demand, request, consent, approval, or communication that any Party desires to give to any other Party shall be addressed to the other Party at the address set forth below. Any Party may change its address by notifying the other Parties of the change of address. Any notice sent by mail in the manner prescribed by this paragraph shall be deemed to have been received on the date noted on the return receipt or five days following the date of deposit, whichever is earlier.
AMERICAN CANYON FIRE PROTECTION DISTRICT CITY OF NAPA
Fire Chief Fire Chief
911 Donaldson Way East P.O. Box 660
American Canyon, Ca 94503 Napa, CA 94559
CITY OF CALISTOGA
Fire Chief
1232 Washington Street
Calistoga, Ca 94515
COUNTY OF NAPA
Fire Chief
1125 Third Street
Napa, Ca 94559
8. COMPLIANCE WITH LAWS. In performing any services required under this MOU the Parties shall observe and comply with all applicable Federal, State, and local laws, ordinances, and codes.
9. AUTHORITY TO CONTRACT. The Parties each warrant hereby that they are legally permitted and otherwise have the authority to enter and perform this MOU.
10. PRIVILEGES AND IMMUNITIES. In accordance with California Government Code section 6513, all of the privileges and immunities from liability, all exemptions from laws, ordinances and rules, and all pension, relief, disability, workmen’s compensation, and other benefits which apply to the activity of the trustees, officers, employees or agents of the Parties when performing their functions within the territorial limits of their respective public agencies, shall apply to them to the same degree and extent while engaged in the performance of any of their ATTACHMENT 1
Item #6.2.
MEMORANDUM OF UNDERSTANDING – REGIONAL GRANT APPLICATIONS functions and duties associated with performance of this MOU.
11. THIRD PARTY BENEFICIARIES. Nothing contained in this MOU shall be construed to create any rights in third Parties and the Parties do not intend to create such rights.
12. ATTORNEY'S FEES. If any of the Parties commence legal action of any kind or character to either enforce the provisions of this MOU or to obtain damages for breach thereof, the prevailing party in such litigation shall be entitled to all costs and reasonable attorney's fees incurred in connection with such action.
13. ENTIRETY OF CONTRACT. This MOU constitutes the entire MOU between the Parties relating to the subject of this MOU and supersedes all previous MOUs, promises, representations, understandings and negotiations, whether written or oral, among the Parties with respect to the subject matter hereof.
14. SEVERABILITY. If any term of this MOU (including any phrase, provision, covenant, or condition) is held by a court of competent jurisdiction to be invalid or unenforceable, this MOU will be construed as not containing that term, and the remainder of this MOU will remain in full force and effect; provided, however, this section will not be applied to the extent that it would result in a frustration of the Parties’ intent under this MOU.
15. COUNTERPARTS. This MOU may be executed in counterparts, each one of which is deemed an original, but all of which together constitute a single instrument. [SIGNATURES ON FOLLOWING PAGE]
IN WITNESS WHEREOF, the Parties hereto have executed this MOU to be effective on the Effective Date set forth below.
CITY OF NAPA, a California Charter City:
Steve Potter, City Manager
ATTEST:
Tiffany Carranza, City Clerk
Date: ___________________________
(“Effective Date”)
COUNTERSIGNED:
ATTACHMENT 1
Item #6.2.
MEMORANDUM OF UNDERSTANDING – REGIONAL GRANT APPLICATIONS Erika Leahy, City Auditor
APPROVED AS TO FORM:
Michael W. Barrett, City Attorney
NAPA COUNTY, a political subdivision of the State of California By:
BELIA RAMOS, Chair Board of Supervisors
APPROVED AS TO FORM
Office of County Counsel
By:
Deputy County Counsel
Date:
PL No. 102128
APPROVED BY THE NAPA
COUNTY BOARD OF
SUPERVISORS
Date:
Processed By:
Deputy Clerk of the Board
ATTEST: NEHA HOSKINS
Clerk of the Board of Supervisors
By:____________________
AMERICAN CANYON FIRE PROTECTION DISTRICT,
a subsidiary special district of the City of American Canyon By:
Leon Garcia, Chairman, Board of Directors
By:
Geoff Belyea, Fire Chief / District Clerk
APPROVED AS TO FORM:
______________________________________
William D. Ross, District Counsel
CITY OF CALISTOGA
a California city
By:
Laura Snideman, City Manager
By:
ATTACHMENT 1
Item #6.2.
MEMORANDUM OF UNDERSTANDING – REGIONAL GRANT APPLICATIONS Yudiana Galvan, City Clerk
ATTACHMENT 1
Item #6.2.
City of Calistoga
STAFF REPORT
To: Honorable Mayor and City Council
From: Derek Rayner, Public Works Director/City Engineer Meeting: City Council - Dec 05 2023
Subject: Award a Consultant Services Agreement to Mark Thomas for the South Oak Street Pedestrian Bridge Project
DESCRIPTION:
Consideration of a Resolution authorizing the City Manager to award a Consultant Services Agreement to Mark Thomas in an amount not to exceed $149,997, to provide initial engineering, environmental, and permitting services for the South Oak Street Pedestrian Bridge Project and approving a budget adjustment not to exceed $149,997 to fiscal year 2023-24 Capital Budget.
RECOMMENDATION:
Consider adopting resolution.
BACKGROUND/SUMMARY:
On September 15, 2020, the City Council adopted Resolution No. 2020-078, accepting the findings of the feasibility study for a pedestrian bridge over the Napa River at Oak Street and Gold Street.
The feasibility study prepared by RSA+ and supported by Staff and the Active Transportation Advisory Committee (ATAC) found South Oak Street to be the more feasible location for the proposed pedestrian bridge crossing.
Between May 2020 and April 2021, Staff applied for and received a notice of award in the maximum amount allowed, $150,000 for a Community Development Block Grant (CDBG) to fund the environmental and design phases of the project.
In November 2021, City Staff posted a request for proposals for the environmental and design phases of the project. We only received two proposals after extending the submittal a month later, and after staff reviewed both proposals, the review panel selected Mark Thomas. Unfortunately, both proposals we received were significantly above the feasibility study estimate of $225,000 and both exceeded $520,000 dollars.
The CDBG grant funding of $150,000 covers less than 30% of the design and permitting costs and is set to expire by April 2nd, 2024. Staff has negotiated with Mark Thomas to complete 30% level designs along with several environmental and initial permitting tasks required for the project that would utilize the $150,000 before the grant performance date. Part of Mark Thomas’ proposed scope is to search and apply for additional grant funding to complete the remaining environmental and design tasks and potentially assist with construction costs. In order to expediate the use of the grant funds ($150,000), the City Manager executed Purchase Order No. 23-24 120 on October 20, 2023, in the amount of $30,000.
Item #6.3.
CEQA STATUS:
The recommended action is not a project under the definitions contained in the Guidelines of the California Environmental Quality Act (CEQA) and is therefore exempt from CEQA.
FINANCIAL IMPACT:
The budget adjustment necessary to complete the 30% level designs, initial environmental/permitting, and additional grant application tasks is $150,000, which is within the awarded CDBG grant amount of $150,000 (account 01-5585-4915) and there is no local match requirement.
ATTACHMENT(S):
1. Draft Resolution
2. Consultant Services Agreement - Mark Thomas
APPROVAL(S):
Jessie Catacutan Approved - Nov 22 2023
Laura Snideman, City Manager Approved - Nov 26 2023
Yudiana Galvan, City Clerk Approved - Nov 27 2023
Item #6.3.
RESOLUTION NO. 2023-XXX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALISTOGA, COUNTY OF
NAPA, STATE OF CALIFORNIA, AUTHORIZING THE CITY MANAGER TO AWARD
A CONSULTANT SERVICES AGREEMENT TO MARK THOMAS TO PROVIDE
ENGINEERING, ENVIRONMENTAL, AND PERMITTING SERVICES FOR THE
SOUTH OAK STREET PEDESTRIAN BRIDGE PROJECT AND APPROVE A BUDGET ADJUSTMENT NOT TO EXCEED $149,997 TO FISCAL YEAR 2023-24
CAPITAL BUDGET
WHEREAS, on September 15, 2020, the City Council adopted Resolution No. 2020-078, accepting the findings of the feasibility study for a pedestrian bridge over the Napa River at Oak Street and Gold Street. The feasibility study prepared by RSA+ and supported by Staff and the Active Transportation Advisory Committee (ATAC) found South Oak Street to be the more feasible location for the proposed pedestrian bridge crossing; and
WHEREAS, between May 2020 and April 2021, Staff applied for and received a notice of award in the maximum amount allowed, $150,000 for a Community Development Block Grant (CDBG) to fund the environmental and design phases of the project; and
WHEREAS, in November 2021, City Staff posted a request for proposals for the environmental and design phases of the project. We only received two proposals after extending the submittal a month later, and after staff reviewed both proposals, the review panel selected Mark Thomas. Unfortunately, both proposals we received were significantly above the feasibility study estimate of $225,000 and both exceeded $520,000 dollars; and
WHEREAS, the CDBG grant funding of $150,000 covers less than 30% of the design and permitting costs and is set to expire by April 2nd, 2024. Staff has negotiated with Mark Thomas to complete 30% level designs along with several environmental and initial permitting tasks required for the project that would utilize the $150,000 before the grant performance date. Part of Mark Thomas’ proposed scope is to search and apply for additional grant funding to complete the remaining environmental and design tasks and potentially assist with construction costs; and
WHEREAS, in order to expediate the use of the grant funds ($150,000), the City Manager executed Purchase Order No. 23-24 120 on October 20, 2023, in the amount of $30,000; and
WHEREAS, the budget adjustment necessary to complete the 30% level designs, initial environmental/permitting, and additional grant application tasks is $150,000 which is within the awarded CDBG grant amount of $150,000 and there is no local match requirement.
ATTACHMENT 1
Item #6.3.
Resolution No. 2023-XXX
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CALISTOGA DOES HEREBY find the following:
1. Authorizes the City Manager to Award a Consultant Services Agreement to Mark Thomas to provide engineering, environmental, and permitting services for the South Oak Street Pedestrian Bridge Project, in amount not to exceed $149,997.
2. Approves a budget adjustment in an amount not to exceed $149,997 to fiscal year 2023-24 Capital Budget.
PASSED, APPROVED AND ADOPTED this 5
th day of December, 2023. I,
YUDIANA GALVAN, CITY CLERK OF THE CITY OF CALISTOGA, HEREBY CERTIFY the foregoing resolution was introduced and passed at a regular meeting of the Calistoga City Council by the following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST:
______________________________ _____________________________ Yudiana Galvan, City Clerk Donald Williams, Mayor
Item #6.3.
ATTACHMENT 2
Item #6.3.
Item #6.3.
Item #6.3.
Item #6.3.
Item #6.3.
Item #6.3.
Item #6.3.
Item #6.3.
Item #6.3.
Item #6.3.
OAK STREET PEDESTRIAN BRIDGE
City of Calistoga
SCOPE OF WORK
TASK 1. PROJECT COORDINATION
Task 1.1. PROJECT MANAGEMENT
Mark Thomas will coordinate with the City and manage the project team. This includes preparing contract paperwork, memos, letters, and emails, and making phone calls.
Management activities includes the development of a design schedule and preparation of monthly invoices and progress reports. The schedule and billings will be submitted in a form with enough detail to track the project status and contract expenditures as outlined at the beginning of the project.
Task 1.2. PROJECT MEETINGS
Mark Thomas will schedule, prepare for, and attend project team meetings with the City to share project information, make decisions, assign project tasks, and identify items critical to project delivery. Key team members will be present at each team meeting depending on the items to be discussed. Mark Thomas will prepare and distribute agendas prior to each meeting and prepare meeting minutes with action items within one week after the meeting. The project is anticipated to last 6 months from Notice to Proceed.
DELIVERABLES
• Monthly invoices with progress reports
• Kickoff meeting for the project (virtual)
• One site visit
• Meeting agendas and minutes (assumes 4 virtual meetings of 1 hour duration) TASK 2. GRANT FUNDING
Task 2.1. PREPARE ATP CYCLE 7 APPLICATION
Mark Thomas will develop project information and narrative responses for the application. Part A of the application requires information relating to the administering agency, project scope and details, right of way impacts, delivery schedule, and project costs. Part B consists of seven questions involving narrative responses about disadvantaged communities, potential to increase walking and biking, collisions and enhancing safety, public participation and planning, context sensitive and innovative design, leverage funds, and conservation corps coordination and involvement. We will also prepare the following attachments:
EXHIBIT A
Item #6.3.
OAK STREET PEDESTRIAN BRIDGE
City of Calistoga
• Attachment A: Application Signature Page
• Attachment B: Engineer’s Checklist
• Attachment C: Project Location Map
• Attachment D: Project Layout/Plans (developed through a separate task) • Attachment E: Existing Site Photographs
• Attachment I: Letters of Support
• Attachment K: Additional Attachments
• Project Boundaries, Access, and Destinations Map
• Disadvantaged Communities Map
• Census Tract/Block Group/Place Table
• Gap Closure and Connections/New Routes/Barrier Removal Map • Bicycle/Pedestrian Collision Heat Map (highlighting parallel routes) • Project Area Collision Map (highlighting parallel routes) • Collision Summaries and Lists
• Email Correspondence with California Conservation Corps and Regional Conservation Corps
Task 2.2. EXHIBITS & GRAPHICS
Mark Thomas Mark Thomas will develop graphics and exhibits to support the grant application.
This includes disadvantaged communities map, gap closure, and connectivity/new routes/barrier removal map, project area collision map, and up to two (2) other graphics/exhibits identified during the development of the application.
TASK 3. SURVEY
Task 3.1. TOPOGRAPHIC SURVEY AND SITE CONTROL
Mark Thomas will set project control with at least three (3) durable points intended to last through design and construction. CC83 Zone 2 coordinates, epoch 2017.50 in feet will be used on site based upon California Spatial Reference Center data. To coordinate with FEMA flood elevations, NAVD88 elevations will be used. GPS derived orthometric elevations will be used based upon Geoid 18.
Mark Thomas will conduct topographic surveys using GPS and conventional techniques intended to support design.
1. Area around abutments for one bridge location along the river. The area will encompass approximately 100’ x 200’ extending through the river from each abutment location.
Item #6.3.
OAK STREET PEDESTRIAN BRIDGE
City of Calistoga
2. Survey of trees and shrubs in the biological study area greater than 4” diameter. Study area is assumed to be 110’ x 200’ centered on the river. It is assumed ten (10) trees will be tagged and biologically important features (i.e. elderberry shrubs) will be marked in the field at the site before survey is mobilized.
DELIVERABLES
• Topographic survey of the preferred bridge location
• Survey of trees and shrubs in the biological study area TASK 4. ENVIRONMENTAL
Task 4.1. PRELIMINARY ENVIRONMENTAL COORDINATION
Because the City has acquired California state-administered Community Development Block Grant (CDBG) funding for the project, the City must comply with the California Department of Housing and Community Development (HCD) and federal Housing and Urban Development (HUD) environmental review procedures. Although some NEPA documentation would have been completed to support award of funding, supplemental or tiered documentation may be required to address the project’s potential effects to cultural resources pursuant to Section 106 of the National Historic Preservation Act (Section 106) during construction. If supplemental or tiered documentation is necessary, it is expected that the City would serve as the nonentitlement local jurisdiction to prepare NEPA documentation, which is expected to include completion of an Environmental Assessment.
ESA will attend one virtual meeting with HCD and/or HUD staff to confirm their requirements for investigations and/or documentation to be provided by the City to support NEPA.
DELIVERABLES
• Project Manager and Archaeologist attendance at one (1) virtual meeting with HCD and/or HUD staff.
TASK 5. CULTURAL RESOURSES
Task 5.1. CULTURAL RESOURCES PRELIMINARY INVESTIGATIONS Based on previous cultural resources investigations in the Calistoga area, ESA understands that there is a very significant prehistoric Native American archaeological resource (CA-NAP-913) in the immediate vicinity of the proposed project area on the north side of the Napa River. ESA will complete preliminary cultural resources investigations and testing to help inform bridge siting and preliminarily identify if the project may affect this site. ESA will complete the following tasks:
Item #6.3.
OAK STREET PEDESTRIAN BRIDGE
City of Calistoga
• Archaeological Testing. ESA will prepare an Archaeological Testing Plan (ATP) to detail the scope of archaeological subsurface investigation in the vicinity of prehistoric archaeological site CA-NAP-913. The ATP will include a review of background sources and anticipated resource types, as well as field methods and procedures to assess for the potential presence of prehistoric cultural materials in the APE.
ESA will implement the testing program outlined in the ATP. ESA will conduct hand augering and shovel test pits in the vicinity of prehistoric archaeological site CA-NAP913 on the north side of the river, where the anticipated bridge touchdown location would be; no mechanical coring or trenching will be completed. Testing will not be completed on the south side of the river. ESA assumes the investigation will require two (2) archaeologists and one (1) tribal monitor, two (2) days in the field; the area will be accessible and will not require permits for the investigation. If cultural materials are encountered, they will be reburied on-site and data recovery, artifact processing, cataloging, curating, and reporting will not be completed. Upon conclusion of testing, ESA will backfill excavated soils at the testing site; restoration or revegetation of disturbed vegetation or landscape and/or installation of water quality BMP equipment around disturbed soil is not included.
• Tribal Outreach. ESA will work with the Mishewal Wappo of Alexander Valley during the testing program. In addition, ESA will contact the Native American Heritage Commission to request a review of the Sacred Lands File and a list of Native American tribes in the vicinity of the project. ESA will prepare letters for the City of Calistoga to send to Native American tribes requesting information about cultural resources in the project area and vicinity. Additional consultation efforts would be scoped separately as needed. • Results Report. Upon completion of the testing program, ESA will prepare a report summarizing the results of the investigations. The content of the report will be written to comply with the requirements of Section 106 of the National Historic Preservation Act, if required by HCD and/or HUD to support NEPA. The report will include appropriate photographs, maps, and graphics, and will include a summary of the results of the testing program; a summary of Native American consultation; and a Finding of Effect. This scope assumes a finding of No Historic Properties Affected with Conditions (Archaeological Monitoring during Construction). If the finding is Historic Properties Affected, additional tasks not included in this scope, such as a Memorandum of Agreement and a Historic Properties Treatment Plan, may be required. ESA can complete these tasks, if needed, under an amended scope and budget.
Item #6.3.
OAK STREET PEDESTRIAN BRIDGE
City of Calistoga
DELIVERABLES
• Tribal letters (PDF & Microsoft WORD)
• Cultural Resources Technical Memorandum (PDF & Microsoft WORD) TASK 6. BIOLOGICAL RESOURCES
Task 6.1. BIOLOGICAL RESOURCES INVENTORY
ESA will complete a biological resources inventory of the project area. The inventory will include completion of applicable database searches and a reconnaissance level survey of the project area. The results of the biological resources inventory will be summarized in a Biological Resources Technical Memorandum, which will be referenced to support project siting and design, and future preparation of regulatory permit applications for the project.
DELIVERABLES
• Preliminary Biological Resources Technical Memorandum (PDF & Microsoft WORD)
ASSUMPTIONS
1. One survey will be completed for biological resources.
2. Because surveys would not occur during the evident and identifiable (blooming) period of federal listed and other special status plants with the potential to occur (e.g., May), a botanical survey is not included in this scope of work.
3. The scope does not include protocol-level wildlife surveys.
4. Survey of trees and shrubs in the biological study area is not included in this scope of work.
TASK 7. PRELIMINARY ENGINEERING
Mark Thomas will provide a General Plan sheet of the pedestrian bridge at Oak Street showing required abutments, ramps, bridge type, and bridge length. A 30% construction cost estimate will be submitted. It is assumed that no utilities will be relocated and right of way acquisition will not be required as part of the project.
DELIVERABLES
• 30% Bridge General Plans (PDF)
• 30% Construction Cost Estimates (PDF)
Item #6.3.
Item #6.3.
Sr. Project Manager
Project ManagerCivil LeadTechnical LeadProject EngineerDesign Engineer ISr. TechnicianSurvey Manager IIProject Surveyor IILead Survey TechnicanSurvey Technician III2-Person Crew (OE3)*Funding ManagerSr. Project AccountantSr. Project CoordinatorA3GEOGeotechnicalESAEnvironmental $265 $214 $214 $164 $115 $145 $242 $192 $157 $136 $328 $285 $146 $145
1.0 PROJECT COORDINATION
1.1 Project Management 24 6 10 40 $8,686 - - $8,686
1.2 Project Meetings 12 4 16 $4,036 - 1,650 $5,686
Subtotal Phase 1 36 0 4 0 0 0 0 0 0 0 0 0 6 10 56 $12,722 $0 $1,650 $14,372
2.0 GRANT FUNDING
2.1 Prepare ATP Cycle 7 Application 85 85 $24,225 - - $24,225
2.2 Exhibits & Graphics 40 40 $5,800 - - $5,800
Subtotal Phase 2 0 0 0 0 0 40 0 0 0 0 0 85 0 0 125 $30,025 $0 $0 $30,025
3.0 SURVEY
3.1 Topographic Survey & Site Control 2 16 2 16 30 2 68 $16,176 - - $16,176 Subtotal Phase 3 0 0 0 0 0 0 2 16 2 16 30 0 0 2 68 $16,176 $0 $0 $16,176
4.0 ENVIRONMENTAL
4.1 Preliminary Environmental Coordination 0 $0 - 1,600 $1,600 Subtotal Phase 4 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 $0 $0 $1,600 $1,600
5.0 CULTURAL RESOURCES
5.1 Preliminary Cultural Resources 2 2 $530 - 22,600 $23,130 Subtotal Phase 5 2 0 0 0 0 0 0 0 0 0 0 0 0 0 2 $530 $0 $22,600 $23,130
6.0 BIOLOGICAL RESOURCES
6.1 Biological Resources Inventory 2 2 $530 - 18,000 $18,530 Subtotal Phase 6 2 0 0 0 0 0 0 0 0 0 0 0 0 0 2 $530 $0 $18,000 $18,530
7.0 PRELIMINARY ENGINEERING
7.1 Preliminary Engineering 16 40 16 40 70 60 242 $39,534 - - $39,534 Subtotal Phase 7 16 40 16 40 70 60 0 0 0 0 0 0 0 0 242 $39,534 $0 $0 $39,534 TOTAL HOURS 56 40 20 40 70 100 2 16 2 16 30 85 6 12 495 Anticipated Salary Increases $0 $0 $0 $0
OTHER DIRECT COSTS $1,930 $0 $4,700 $6,630
TOTAL COST $14,840 $8,560 $4,280 $6,560 $8,050 $14,500 $484 $3,072 $314 $2,176 $9,840 $24,225 $876 $1,740 $101,447 $0 $48,550 $149,997 Mark Thomas
TOTAL COST
Subconsultants
Total
Hours
Total MT
Cost
Please note that the rates shown are for estimating purposes only.
See rate schedule for actual rates/ranges. 10/16/2023
EXHIBIT B-1
COST PROPOSAL FOR PROJECT SCOPE: Calistoga-Oak St Ped/Bike Footbridge over Napa River Item #6.3.
City of Calistoga
STAFF REPORT
To: Honorable Mayor and City Council
From: Derek Rayner, Public Works Director/City Engineer Meeting: City Council - Dec 05 2023
Subject: Consideration of a Resolution Declaring Certain Property Surplus and Authorizing Disposal of Said Property
DESCRIPTION:
Consideration of a Resolution declaring certain property surplus and authorizing the disposal of said property.
RECOMMENDATION:
Consider adopting resolution.
BACKGROUND/SUMMARY:
Staff is requesting that City Council declare as surplus the item(s) on the attached Auction list and to authorize staff to dispose of such surplus items. Pursuant to the Government Code, such action is consistent with the authority granted to the City by the State of California. (Government Code § 37350 “A City may purchase, lease, receive, hold, and enjoy real and personal property, and control and dispose of it for the common benefit.”)
CEQA STATUS:
The recommended action is not a project under the definitions contained in the Guidelines of the California Environmental Quality Act (CEQA) and is therefore exempt from CEQA.
FINANCIAL IMPACT:
Any sale of the items will generate nominal revenue to the City which will be placed in the Equipment Replacement Fund, Account No. 15-3281.
ATTACHMENT(S):
1. Draft Resolution
2. Auction List - December 5, 2023
APPROVAL(S):
Jessie Catacutan Approved - Nov 21 2023
Laura Snideman, City Manager Approved - Nov 26 2023
Yudiana Galvan, City Clerk Approved - Nov 27 2023
Item #6.4.
RESOLUTION NO. 2023-XXX
ATTACHMENT 1
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALISTOGA, COUNTY OF
NAPA, STATE OF CALIFORNIA, DECLARING CERTAIN PROPERTY SURPLUS
AND AUTHORIZING THE DISPOSAL OF SAID PROPERTY BY THE
CITY MANAGER FOR THE BENEFIT OF THE CITY OF CALISTOGA
WHEREAS, the City of Calistoga possesses certain property, as set forth in the following attachment hereto, which is no longer needed for the operation of the City of Calistoga; and
WHEREAS, the City Council desires to declare certain property surplus, and to arrange for the sale or disposal of said items; and
WHEREAS, pursuant to Government Code § 37350, such action is consistent with the property-owning authority granted to municipalities by the State of California.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CALISTOGA DOES HEREBY find the following:
1. Declares that the property listed in Attachment "2" is surplus.
2. Authorizes City Manager to sell/dispose of said items in a manner most likely to produce the best financial return for the City, the proceeds of which shall be placed into the Equipment Replacement Fund, Account No. 15-3281.
PASSED, APPROVED AND ADOPTED this 5
th day of December, 2023. I,
YUDIANA GALVAN, CITY CLERK OF THE CITY OF CALISTOGA, HEREBY CERTIFY the foregoing resolution was introduced and passed at a regular meeting of the Calistoga City Council by the following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST: APPROVED:
______________________________ _____________________________ Yudiana Galvan, City Clerk Donald Williams, Mayor
Item #6.4.
CITY OF CALISTOGA
SURPLUS FOR AUCTION
DECEMBER 5, 2023
UNIT LICENSE VIN/SERIAL
# DEPT YEAR DESCRIPTION # # CONDITION
4510 PW 1997 FORD F-250 997418 1FTHF25H7VEB30976 RUNNING - POOR 294 PD 2013 FORD EXPLORER 1429855 1FM5K8AR0DGC20971 RUNNING - POOR - WWTP - (4) COMPOSITE SAMPLES - - -
- WTP - TOW CART FOR QUAD - - -
- WWTP - UNBUILT SHED IN BOX - - -
- WWTP - MAN BASKET FOR FORKLIFT - - -
- WWTP - SAMPLE PUMP WITH MOTOR - - -
- WWTP - WEG ELECTRIC MOTOR - - -
- WWTP - (2) HAND TRUCKS - - -
- WWTP - ENGINE HOIST - - -
- PD - POLYCOM CONFERENCE PHONE - - -
- PD - LEXMARK MS810dn PRINTER - - -
- PD - NIKON N80 FILM CAMERA WITH 35-80 D LENS - - -
- PD - SONY DIGITAL HANDYCAM - - -
- PD - SHARP VIEW CAMCORDER - - -
- PD - (4) MOTOROLA HT RADIOS NO BATTERIES - - -
- PD - (7) MOTOROLA XTS 1500 RADIOS NO BATTERIES - - -
- PD - MOTOROLA CHARGER - - -
- PD - (6) IMPRES ADAPTIVE CHARGERS - - -
- PD - (2) EVIDENCE DOCK STATUS INDICATORS (BODY CAMS) - - - - PD - METAL SHELF FOR EVIDENCE DOCK STATUS INDICATORS - - - - PD - MOTOROLA IMPRES ADAPTIVE CHARGING STATION - - -
- PD - (2) UNIDEN BEARCAT BC 560XLT RADIOS NO BATTERIES - - - - PD - UNIDEN BC 760XLT RADIO NO BATTERY - - -
- PD - MOTOROLA RADIUS M1225 TWO-WAY RADIO - - -
- PD - FUJI FILM S5100 DIGITAL CAMERA - - -
- PD - OLYMPUS D-3602 DIGITAL CAMERA - - -
- PD - OLYMPUS D-380 DIGITAL CAMERA - - -
- PD - OLYMPUS D-545 DIGITAL CAMERA - - -
- PD - NIKON COOLPIX DIGITAL CAMERA - - -
- PD - (6) STREAM LIGHT FLASHLIGHT CHARGERS - - -
- PD - (4) LEATHER MOTOROLA RADIO HOLSTERS & BELT CLIPS - - - - PD - 52' HITACHI TV - - -
- PD - 32' VIZIO TV - - -
- PD - LARGE ROUND GLASS SURVALENCE WINDOW/CAMERA - - - - PD - DELL LAPTOP NO HARD DRIVE - - -
- PW DELL OPTIPLEX 790 CPU NO HARD DRIVE - - -
- UNKNOWN DELL OPTIPLEX 780 CPU NO HARD DRIVE - - -
- UNKNOWN DELL DIMENSION 4700 CPU NO HARD DRIVE - - -
ATTACHMENT 2 Item #6.4.
City of Calistoga
STAFF REPORT
To: Honorable Mayor and City Council
From: Sandra Meyer, Planning and Building Director
Meeting: City Council - Dec 05 2023
Subject: Amendment to Agreement No. 957 for Consultant Services Agreement CEQA Fire Evacuation Analysis – Yellow Rose Ranch
DESCRIPTION:
Consider adopting a Resolution authorizing the City Manager to execute Amendment No.1 to Consultant Services Agreement No. 957 with Fehr & Peers to prepare an additional Fire Evacuation Analysis for the Yellow Rose Ranch project as part of CEQA analysis.
RECOMMENDATION:
Adopt the attached Resolution.
BACKGROUND/SUMMARY:
On May 5, 2023 the City Council approved Resolution No. 2023-027 authorizing the City Manager to enter into an Agreement for Consultant Services Agreement (No. 957) with Fehr & Peers to prepare a Fire Evacuation Analysis for the Yellow Rose Ranch project as part of the CEQA analysis. The original Agreement called for an analysis of one fire start scenario. Amendment No.1 provides for additional budget to complete an analysis of a second fire start scenario.
ANALYSIS:
This additional analysis will build upon the current project-level CEQA evaluation of the project’s effect on evacuation time estimates, which consider a no-notice, large-scale wildfire evacuation scenario. The scope of work is divided into two tasks as follows:
Task 1 – Establishing Project Effect on Evacuation Times Based on the October 3, 2023 call, emergency response staff, City staff, and County staff identified the need to evaluate two fire start scenarios as part of the CEQA evacuation time estimate effect analysis. These two scenarios include a northeast fire start where the city evacuates south along SR 29 and Silverado Trail, and a fire start to the south along both ridges where the city evacuates north along SR 128 towards Healdsburg and SR 29 towards Mt. St. Helena, as well as west along Petrified Forest Road towards Santa Rosa. The initial May 8, 2023 scope of work included an analysis of only one scenario. This task in the amendment provides for additional budget to complete the second required scenario.
Task 2 – Documentation
Fehr & Peers will document the analysis and findings from Task 1 in a technical memorandum that also includes the results of the analysis completed as part of the efforts outlined in the scope of work Item #6.5.
dated May 8, 2023. The combined memorandum will be developed and submitted to the project team for review and comment, and a final memorandum will be prepared.
CONSISTENCY WITH CITY COUNCIL GOALS AND OBJECTIVES:
NA
CEQA STATUS:
Study being conducted in compliance with CEQA EIR.
FINANCIAL IMPACT:
Compensation shall not exceed $18,310 (Exhibit B of Attachment 2) and will be paid for by the developer through an existing Developer Deposit Account (42-2220-0318)).
ATTACHMENT(S):
ATTACHMENT 1 2023 - XX RESOLUTION YELLOW ROSE RANCH 12-5-23 Attachment 2 Fehr and Peers Contract - Amendment No. 1
Exhibit A & B Scope of Work
APPROVAL(S):
Jessie Catacutan Approved - Nov 22 2023
Laura Snideman, City Manager Approved - Nov 27 2023
Yudiana Galvan, City Clerk Approved - Nov 27 2023
Item #6.5.
ATTACHMENT 1
RESOLUTION NO. 2023–XXX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALISTOGA AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO.1 TO CONSULTANT SERVICES AGREEMENT NO. 957 WITH FEHR & PEERS TO
PREPARE AN ADDITIONAL FIRE EVACUATION ANALYSIS FOR THE YELLOW ROSE RANCH PROJECT AS PART OF THE CEQA ANALYSIS.
WHEREAS, the City of Calistoga (City), Planning and Building Department received a Vesting Tentative Map application on January 19, 2021 to develop 46 single-family homes on an approximately 46.3-acre site located at 2650 Foothill Blvd (Project); and WHEREAS, On November 15, 2022, the City Council approved Resolution 2022-094 authorizing the City Manager to execute a Consultant Contract (agreement No. 873) with First Carbon Solutions to prepare an Environmental Impact Report (EIR) for the Project which, at the time, was not required to be scoped for wildfire evacuation analysis; and WHEREAS, On May 5, 2023 the City Council approved Resolution No. 2023- 27 authorizing the City Manager to enter into an Agreement for Consultant Services with Fehr & Peers to prepare a Fire Evacuation Analysis for the project as part of the CEQA analysis. and
WHEREAS, The original Agreement called for an analysis of one fire start scenario.
Amendment No.1 provides for additional budget to complete an analysis of a second fire start scenario; and
WHEREAS, This additional analysis will build upon the current project-level CEQA evaluation of the project’s effect on evacuation time estimates, which consider a no-notice, large-scale wildfire evacuation scenario; and
WHEREAS, Consultant hereby warrants to the City that Consultant is skilled and able to provide such services described in Exhibit A of Consultant Services Agreement; and WHEREAS, the Applicant, TTLC Calistoga, LLC shall be responsible for fee reimbursement not to exceed $18,310 as conveyed in Exhibit B of Consultant Services Agreement; and
WHEREAS, Applicants representing three concurrent developments - 2565 Grant Street, Yellow Rose Ranch and Kortum Ranch - have agreed to share the scope of work and cost associated with the analysis.
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Calistoga that the City Manager is hereby authorized to execute Amendment No. 1 to Consulting Services Agreement No. 957 between Fehr and Peers and the City of Calistoga for the services; and
BE IT FURTHER RESOLVED that all terms, conditions, and covenants of said Agreement be, and the same are, hereby approved, ratified, and confirmed.
PASSED, APPROVED AND ADOPTED this day of XX December 2023.
Item #6.5.
ATTACHMENT 1
I, YUDIANA GALVAN, CITY CLERK OF THE CITY OF CALISTOGA, HEREBY CERTIFY the foregoing resolution was introduced and passed at a regular meeting of the Calistoga City Council by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST: APPROVED:
_________________________ ___________________________
Yudiana Galvan, City Clerk Donald Williams, Mayor
Item #6.5.
ATTACHMENT 2
AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
Fire Evacuation Analysis for the 2565 Grant Street Project Amendment No. 1 to Agreement No. 958
This Amendment No. 1 (“Amendment”) to Authorizing Agreement No. 958 (“Agreement”) is dated this ___ day of ______ 2023, by and between the City of Calistoga, herein called the "City", and Fehr and Peers), herein called the "Consultant".
RECITALS
A. City and Consultant entered into the Agreement effective May 2, 2023, by which the Consultant agreed to provide transportation engineering services for fire evacuation analysis more particularly described in the Agreement, and the Applicant, VA Vineyard Properties shall be responsible for fee reimbursement. not to exceed $33,317.00.
B. The original Agreement called for an analysis of one fire start scenario.
Amendment No.1 provides for additional budget to complete an analysis of a second fire start scenario.
AGREEMENT
NOW, THEREFORE, THE PARTIES HERETO AGREE AS FOLLOWS:
1. Not to Exceed Amount. This amendment No.1 to Agreement No. 958 to provide the services described in Exhibit A for a not to exceed amount of $18,310 (Exhibit B).
2. Incorporation by Reference. This Amendment hereby incorporates by reference all terms and conditions set forth in the Agreement, unless specifically modified by this Amendment. All terms and conditions set forth in the Agreement which are not specifically modified by this Amendment shall remain in full force and effect.
IN WITNESS WHEREOF, the City and Consultant have executed this Agreement as of the date first above written.
CITY OF CALISTOGA Fehr and Peers
By: By: _________
Laura Snideman, City Manager
Item #6.5.
EXHIBIT A
October 11, 2023
Olivia Ervin
City of Calistoga, Consulting Planner
1232 Washington Street
Calistoga, CA 94515
Subject: Proposal to Provide Additional Transportation Engineering Services to Analyze Project Effect on Evacuation Time Estimates for Three Projects in Calistoga, California
Dear Ms. Ervin:
Thank you for inviting Fehr & Peers to submit this proposal to provide additional transportation engineering services for three proposed residential projects (Kortum Ranch, Yellow Rose Ranch, and 2565 Grant Street) in the City of Calistoga, California. The analysis will build upon the current project-level CEQA evaluation of each project’s effect on evacuation time estimates, which consider a no-notice, largescale wildfire evacuation scenario as detailed in the scope of work dated May 8, 2023. The scope below has been prepared based on the outcomes of a conference call with emergency response personnel, City staff, and County staff on October 3, 2023, indicating a need to study a second, additional evacuation scenario.
Scope of Work
The scope of work is divided into the following tasks.
Task 1 – Establishing Project Effect on Evacuation Times Item #6.5.
Based on the October 3, 2023 call, emergency response staff, City staff, and County staff identified the need to evaluate two fire start scenarios as part of the CEQA evacuation time estimate effect analysis. These two scenarios include a northeast fire start where the city evacuates south along SR 29 and Silverado Trail, and a fire start to the south along both ridges where the city evacuates north along SR 128 towards Healdsburg and SR 29 towards Mt. St. Helena, as well as west along Petrified Forest Road towards Santa Rosa.
The initial May 8, 2023 scope of work included an analysis of only one scenario. This task in the amendment provides for additional budget to complete the second required scenario.
Task 2 – Documentation
Fehr & Peers will document the analysis and findings from Task 1 in a technical memorandum that also includes the results of the analysis completed as part of the efforts outlined in the scope of work dated May 8, 2023. The combined memorandum will be developed and submitted to the project team for review and comment, and a final memorandum will be prepared.
Schedule and Fee
Fehr & Peers will complete Tasks 1 and 2 for a not-to-exceed fee of $54,930, which could be apportioned equally over all three residential projects ($18,310 for each project). We anticipate that we can complete a draft memorandum within eight weeks of a fully executed contract. This agreement can serve as our contractual agreement, consistent with the terms and conditions included in the proposal for Transportation Engineering Services to Analyze Project Effect on Evacuation Time Estimates for Three Projects in Calistoga, California, dated May 8, 2023.
Item #6.5.
EXHIBIT B
Fee Proposal for Calistoga Three Project Evacuation Analysis Fehr & Peers
Project
Manager
Principal-inCharge Technical
Expert
Engineer/
Planner Graphics Admin
Labor Direct
Tasks $205 $325 $285 $185 $185 $155 Hours Costs Total
Task 1 - Establishing Project Effect on Evacuation Times for 3 Projects 24 6 20 120 5 22 197 $5,740 $44,845 Task 2 - Documentation 16 4 0 20 2 5 47 $660 $10,085
Total for Tasks 1-2 40 10 20 140 7 27 244 $6,400 $54,930 Total Cost Share of Each Project $18,310
Notes:
This fee proposal is valid for a period of 90 days from the proposal submittal date.
Actual billing rate at the time of service may vary depending on the final staffing plan at the time the project starts; the overall fee will not be exceeded.
Rates and staff are subject to change at any time, without notice, and within the total budget shown Item #6.5.
1 Item #6.5.
City of Calistoga
STAFF REPORT
To: Honorable Mayor and City Council
From: Sandra Meyer, Planning and Building Director
Meeting: City Council - Dec 05 2023
Subject: Amendment to Agreement No. 958 for Consultant Services Agreement CEQA Fire Evacuation Analysis – 2565 Grant Street
DESCRIPTION:
Consider adopting a Resolution authorizing the City Manager to execute Amendment No.1 to Consultant Services Agreement No. 958 with Fehr & Peers to prepare an additional Fire Evacuation Analysis for the 2565 Grant Street project as part of CEQA analysis.
RECOMMENDATION:
Adopt the attached Resolution.
BACKGROUND/SUMMARY:
On May 5, 2023, the City Council approved Resolution No. 2023-028 authorizing the City Manager to enter into an Agreement for Consultant Services Agreement (No. 958) with Fehr & Peers to prepare a Fire Evacuation Analysis for the 2565 Grant Street project as part of the CEQA analysis.
The original Agreement called for an analysis of one fire start scenario. Amendment No.1 provides for additional budget to complete an analysis of a second fire start scenario.
ANALYSIS:
This additional analysis will build upon the current project-level CEQA evaluation of the project’s effect on evacuation time estimates, which consider a no-notice, large-scale wildfire evacuation scenario. The scope of work is divided into two tasks as follows:
Task 1 – Establishing Project Effect on Evacuation Times Based on the October 3, 2023 call, emergency response staff, City staff, and County staff identified the need to evaluate two fire start scenarios as part of the CEQA evacuation time estimate effect analysis. These two scenarios include a northeast fire start where the city evacuates south along SR 29 and Silverado Trail, and a fire start to the south along both ridges where the city evacuates north along SR 128 towards Healdsburg and SR 29 towards Mt. St. Helena, as well as west along Petrified Forest Road towards Santa Rosa. The initial May 8, 2023 scope of work included an analysis of only one scenario. This task in the amendment provides for additional budget to complete the second required scenario.
Task 2 – Documentation
Fehr & Peers will document the analysis and findings from Task 1 in a technical memorandum that also includes the results of the analysis completed as part of the efforts outlined in the scope of work Item #6.6.
dated May 8, 2023. The combined memorandum will be developed and submitted to the project team for review and comment, and a final memorandum will be prepared.
CONSISTENCY WITH CITY COUNCIL GOALS AND OBJECTIVES:
NA
CEQA STATUS:
Study being conducted in compliance with CEQA EIR.
FINANCIAL IMPACT:
Compensation shall not exceed $18,310 (Exhibit B of Attachment 2) and will be paid for by the developer through an existing Developer Deposit Account (42-2220-0366).
ATTACHMENT(S):
ATTACHMENT 1 2023 - XX RESOLUTION 2565 Grant Street
Attachment 2 Fehr and Peers Contract - Amendment No. 1
Exhibit A & B Scope of Work
APPROVAL(S):
Jessie Catacutan Approved - Nov 22 2023
Laura Snideman, City Manager Approved - Nov 27 2023
Yudiana Galvan, City Clerk Approved - Nov 27 2023
Item #6.6.
ATTACHMENT 1
RESOLUTION NO. 2023–XXX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CALISTOGA
AUTHORIZING THE CITY MANAGER TO EXECUTE
AMENDMENT NO.1 TO CONSULTANT SERVICES
AGREEMENT NO. 958 WITH FEHR & PEERS TO
PREPARE AN ADDITIONAL FIRE EVACUATION
ANALYSIS FOR THE 2565 GRANT STREET PROJECT AS
PART OF THE CEQA ANALYSIS.
WHEREAS, the City of Calistoga (City), Planning and
Building Department
received a Vesting Tentative Map application on July 3, 2022, to develop 35 single-family
homes on an approximately 35.6-acre site located at 2565 Grant Street (Project); and
WHEREAS, On February 7, 2023, the City Council
approved Resolution 2023-012
authorizing the City Manager to execute a Consultant Contract with M-Group to prepare an
Environmental Impact Report (EIR) for the project; and
WHEREAS, On May 5, 2023 the City Council
approved Resolution No. 2023-28 authorizing the City
Manager to enter into an Agreement for Consultant Services with Fehr & Peers to prepare a Fire Evacuation Analysis for the project as part of the CEQA analysis. and
WHEREAS, The original Agreement called for an
analysis of one fire start scenario. Amendment No.1 provides for additional budget to complete an analysis of a second fire start scenario; and
WHEREAS, This additional analysis will build upon the
current project-level CEQA evaluation of the project’s effect on evacuation time estimates, which consider a no-notice, largescale wildfire evacuation scenario; and WHEREAS, Consultant hereby warrants to the City that
Consultant is skilled and able to provide such services described in Exhibit A of Consultant Services Agreement; and WHEREAS, tthe Applicant, VA Vineyard Properties
shall be responsible for fee
reimbursement not to exceed $18,310 as conveyed in
Exhibit B of Consultant Services
Agreement; and
WHEREAS, Applicants representing three concurrent
developments - 2565 Grant
Item #6.6.
ATTACHMENT 1
Street, Yellow Rose Ranch and Kortum Ranch - have agreed to share the scope of work
and cost associated with the analysis.
NOW, THEREFORE BE IT RESOLVED, by the City
Council of the City of Calistoga that the City Manager is hereby authorized to execute Amendment No. 1 to Consulting Services Agreement No. 958 between Fehr and Peers and the City of Calistoga for the services; and
BE IT FURTHER RESOLVED that all terms, conditions,
and covenants of said Agreement be, and the same are,
hereby approved, ratified, and confirmed.
PASSED, APPROVED AND ADOPTED this day of
XX December 2023.
I, YUDIANA GALVAN, CITY CLERK OF THE CITY
OF CALISTOGA, HEREBY CERTIFY the foregoing
resolution was introduced and passed at a regular meeting of the Calistoga City Council by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST: APPROVED:
_________________________
___________________________
Yudiana Galvan, City Clerk Donald Williams, Mayor
Item #6.6.
ATTACHMENT 2
AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
Fire Evacuation Analysis for the 2565 Grant Street Project Amendment No. 1 to Agreement No. 958
This Amendment No. 1 (“Amendment”) to Authorizing Agreement No. 958 (“Agreement”) is dated this ___ day of ______ 2023, by and between the City of Calistoga, herein called the "City", and Fehr and Peers), herein called the "Consultant".
RECITALS
A. City and Consultant entered into the Agreement effective May 2, 2023, by which the Consultant agreed to provide transportation engineering services for fire evacuation analysis more particularly described in the Agreement, and the Applicant, VA Vineyard Properties shall be responsible for fee reimbursement. not to exceed $33,317.00.
B. The original Agreement called for an analysis of one fire start scenario.
Amendment No.1 provides for additional budget to complete an analysis of a second fire start scenario.
AGREEMENT
NOW, THEREFORE, THE PARTIES HERETO AGREE AS FOLLOWS:
1. Not to Exceed Amount. This amendment No.1 to Agreement No. 958 to provide the services described in Exhibit A for a not to exceed amount of $18,310 (Exhibit B).
2. Incorporation by Reference. This Amendment hereby incorporates by reference all terms and conditions set forth in the Agreement, unless specifically modified by this Amendment. All terms and conditions set forth in the Agreement which are not specifically modified by this Amendment shall remain in full force and effect.
IN WITNESS WHEREOF, the City and Consultant have executed this Agreement as of the date first above written.
CITY OF CALISTOGA Fehr and Peers
By: By: _________
Laura Snideman, City Manager
Item #6.6.
EXHIBIT A
October 11, 2023
Olivia Ervin
City of Calistoga, Consulting Planner
1232 Washington Street
Calistoga, CA 94515
Subject: Proposal to Provide Additional Transportation Engineering Services to Analyze Project Effect on Evacuation Time Estimates for Three Projects in Calistoga, California
Dear Ms. Ervin:
Thank you for inviting Fehr & Peers to submit this proposal to provide additional transportation engineering services for three proposed residential projects (Kortum Ranch, Yellow Rose Ranch, and 2565 Grant Street) in the City of Calistoga, California. The analysis will build upon the current project-level CEQA evaluation of each project’s effect on evacuation time estimates, which consider a no-notice, largescale wildfire evacuation scenario as detailed in the scope of work dated May 8, 2023. The scope below has been prepared based on the outcomes of a conference call with emergency response personnel, City staff, and County staff on October 3, 2023, indicating a need to study a second, additional evacuation scenario.
Scope of Work
The scope of work is divided into the following tasks.
Task 1 – Establishing Project Effect on Evacuation Times Item #6.6.
Based on the October 3, 2023 call, emergency response staff, City staff, and County staff identified the need to evaluate two fire start scenarios as part of the CEQA evacuation time estimate effect analysis. These two scenarios include a northeast fire start where the city evacuates south along SR 29 and Silverado Trail, and a fire start to the south along both ridges where the city evacuates north along SR 128 towards Healdsburg and SR 29 towards Mt. St. Helena, as well as west along Petrified Forest Road towards Santa Rosa.
The initial May 8, 2023 scope of work included an analysis of only one scenario. This task in the amendment provides for additional budget to complete the second required scenario.
Task 2 – Documentation
Fehr & Peers will document the analysis and findings from Task 1 in a technical memorandum that also includes the results of the analysis completed as part of the efforts outlined in the scope of work dated May 8, 2023. The combined memorandum will be developed and submitted to the project team for review and comment, and a final memorandum will be prepared.
Schedule and Fee
Fehr & Peers will complete Tasks 1 and 2 for a not-to-exceed fee of $54,930, which could be apportioned equally over all three residential projects ($18,310 for each project). We anticipate that we can complete a draft memorandum within eight weeks of a fully executed contract. This agreement can serve as our contractual agreement, consistent with the terms and conditions included in the proposal for Transportation Engineering Services to Analyze Project Effect on Evacuation Time Estimates for Three Projects in Calistoga, California, dated May 8, 2023.
Item #6.6.
EXHIBIT B
Fee Proposal for Calistoga Three Project Evacuation Analysis Fehr & Peers
Project
Manager
Principal-inCharge Technical
Expert
Engineer/
Planner Graphics Admin
Labor Direct
Tasks $205 $325 $285 $185 $185 $155 Hours Costs Total
Task 1 - Establishing Project Effect on Evacuation Times for 3 Projects 24 6 20 120 5 22 197 $5,740 $44,845 Task 2 - Documentation 16 4 0 20 2 5 47 $660 $10,085
Total for Tasks 1-2 40 10 20 140 7 27 244 $6,400 $54,930 Total Cost Share of Each Project $18,310
Notes:
This fee proposal is valid for a period of 90 days from the proposal submittal date.
Actual billing rate at the time of service may vary depending on the final staffing plan at the time the project starts; the overall fee will not be exceeded.
Rates and staff are subject to change at any time, without notice, and within the total budget shown Item #6.6.
1 Item #6.6.
City of Calistoga
STAFF REPORT
To: Honorable Mayor and City Council
From: Sandra Meyer, Planning and Building Director
Meeting: City Council - Dec 05 2023
Subject: Amendment to Agreement No. 959 for Consultant Services Agreement CEQA Fire Evacuation Analysis – Kortum Ranch
DESCRIPTION:
Consider adopting a Resolution authorizing the City Manager to execute Amendment No.1 to Consultant Services Agreement No. 959 with Fehr & Peers to prepare an additional Fire Evacuation Analysis for the Kortum Ranch project as part of CEQA analysis.
RECOMMENDATION:
Adopt the attached Resolution.
BACKGROUND/SUMMARY:
On May 5, 2023 the City Council approved Resolution No. 2023-029 authorizing the City Manager to enter into an Agreement for Consultant Services Agreement (No. 959) with Fehr & Peers to prepare a Fire Evacuation Analysis for the Kortum Ranch project as part of the CEQA analysis. The original Agreement called for an analysis of one fire start scenario. Amendment No.1 provides for additional budget to complete an analysis of a second fire start scenario.
ANALYSIS:
This additional analysis will build upon the current project-level CEQA evaluation of the project’s effect on evacuation time estimates, which consider a no-notice, large-scale wildfire evacuation scenario. The scope of work is divided into two tasks as follows:
Task 1 – Establishing Project Effect on Evacuation Times Based on the October 3, 2023 call, emergency response staff, City staff, and County staff identified the need to evaluate two fire start scenarios as part of the CEQA evacuation time estimate effect analysis. These two scenarios include a northeast fire start where the city evacuates south along SR 29 and Silverado Trail, and a fire start to the south along both ridges where the city evacuates north along SR 128 towards Healdsburg and SR 29 towards Mt. St. Helena, as well as west along Petrified Forest Road towards Santa Rosa. The initial May 8, 2023 scope of work included an analysis of only one scenario. This task in the amendment provides for additional budget to complete the second required scenario.
Task 2 – Documentation
Fehr & Peers will document the analysis and findings from Task 1 in a technical memorandum that also includes the results of the analysis completed as part of the efforts outlined in the scope of work Item #6.7.
dated May 8, 2023. The combined memorandum will be developed and submitted to the project team for review and comment, and a final memorandum will be prepared.
CONSISTENCY WITH CITY COUNCIL GOALS AND OBJECTIVES:
NA
CEQA STATUS:
Study being conducted in compliance with CEQA EIR.
FINANCIAL IMPACT:
Compensation shall not exceed $18,310 (Exhibit B of Attachment 2) and will be paid for by the developer through an existing Developer Deposit Account (42-2220-364).
ATTACHMENT(S):
ATTCH 1 CC RESO - Calistoga Evacuation Analysis Kortum Ranch Attachment 2 Fehr and Peers Contract - Amendment No. 1
Exhibit A & B Scope of Work
APPROVAL(S):
Jessie Catacutan Approved - Nov 22 2023
Laura Snideman, City Manager Approved - Nov 27 2023
Yudiana Galvan, City Clerk Approved - Nov 27 2023
Item #6.7.
ATTACHMENT 1
RESOLUTION NO. 2023–XXX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALISTOGA AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO.1 TO CONSULTANT SERVICES AGREEMENT NO. 959 WITH FEHR & PEERS TO
PREPARE AN ADDITIONAL FIRE EVACUATION ANALYSIS FOR THE KORTUM RANCH PROJECT AS PART OF THE CEQA ANALYSIS.
WHEREAS, the City of Calistoga (City), Planning and Building Department received Vesting Tentative Map application on May 28, 2022 to develop 23 single-family homes on an approximately 50-acre site located at 500 Kortum Canyon Rd (Project); and WHEREAS, On December 6, 2022 the City Council approved Resolution 2022-103 authorizing the City Manager to execute a Consultant Contract (Agreement No. 917) with M-Group to prepare an Environmental Impact Report (EIR) for the Project; and WHEREAS, On May 5, 2023 the City Council approved Resolution No. 2023- 29 authorizing the City Manager to enter into an Agreement for Consultant Services with Fehr & Peers to prepare a Fire Evacuation Analysis for the project as part of the CEQA analysis. and
WHEREAS, The original Agreement called for an analysis of one fire start scenario.
Amendment No.1 provides for additional budget to complete an analysis of a second fire start scenario; and
WHEREAS, This additional analysis will build upon the current project-level CEQA evaluation of the project’s effect on evacuation time estimates, which consider a no-notice, large-scale wildfire evacuation scenario; and
WHEREAS, Consultant hereby warrants to the City that Consultant is skilled and able to provide such services described in Exhibit A of Consultant Services Agreement; and WHEREAS, the Applicant, Kortum Ranch, LLC shall be responsible for fee reimbursement not to exceed $18,310 as conveyed in Exhibit B of Consultant Services Agreement; and
WHEREAS, Applicants representing three concurrent developments - 2565 Grant Street, Yellow Rose Ranch and Kortum Ranch - have agreed to share the scope of work and cost associated with the analysis.
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Calistoga that the City Manager is hereby authorized to execute Amendment No. 1 to Consulting Services Agreement No. 959 between Fehr and Peers and the City of Calistoga for the services; and
BE IT FURTHER RESOLVED that all terms, conditions, and covenants of said Agreement be, and the same are, hereby approved, ratified, and confirmed.
PASSED, APPROVED AND ADOPTED this day of XX December 2023.
Item #6.7.
ATTACHMENT 1
I, YUDIANA GALVAN, CITY CLERK OF THE CITY OF CALISTOGA, HEREBY CERTIFY the foregoing resolution was introduced and passed at a regular meeting of the Calistoga City Council by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST: APPROVED:
_________________________ ___________________________
Yudiana Galvan, City Clerk Donald Williams, Mayor
Item #6.7.
ATTACHMENT 2
AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
Fire Evacuation Analysis for the Kortum Ranch Project
Amendment No. 1 to Agreement No. 959
This Amendment No. 1 (“Amendment”) to Authorizing Agreement No. 959 (“Agreement”) is dated this ___ day of ______ 2023, by and between the City of Calistoga, herein called the "City", and Fehr and Peers), herein called the "Consultant".
RECITALS
A. City and Consultant entered into the Agreement effective May 2, 2023, by which the Consultant agreed to provide transportation engineering services for fire evacuation analysis more particularly described in the Agreement, and the Applicant, TTLC Calistoga, LLC shall be responsible for fee reimbursement. not to exceed $33,317.00.
B. The original Agreement called for an analysis of one fire start scenario.
Amendment No.1 provides for additional budget to complete an analysis of a second fire start scenario.
AGREEMENT
NOW, THEREFORE, THE PARTIES HERETO AGREE AS FOLLOWS:
1. Not to Exceed Amount. This amendment No.1 to Agreement No. 959 to provide the services described in Exhibit A for a not to exceed amount of $18,310 (Exhibit B).
2. Incorporation by Reference. This Amendment hereby incorporates by reference all terms and conditions set forth in the Agreement, unless specifically modified by this Amendment. All terms and conditions set forth in the Agreement which are not specifically modified by this Amendment shall remain in full force and effect.
IN WITNESS WHEREOF, the City and Consultant have executed this Agreement as of the date first above written.
CITY OF CALISTOGA Fehr and Peers
By: By: _________
Laura Snideman, City Manager
Item #6.7.
EXHIBIT A
October 11, 2023
Olivia Ervin
City of Calistoga, Consulting Planner
1232 Washington Street
Calistoga, CA 94515
Subject: Proposal to Provide Additional Transportation Engineering Services to Analyze Project Effect on Evacuation Time Estimates for Three Projects in Calistoga, California
Dear Ms. Ervin:
Thank you for inviting Fehr & Peers to submit this proposal to provide additional transportation engineering services for three proposed residential projects (Kortum Ranch, Yellow Rose Ranch, and 2565 Grant Street) in the City of Calistoga, California. The analysis will build upon the current project-level CEQA evaluation of each project’s effect on evacuation time estimates, which consider a no-notice, largescale wildfire evacuation scenario as detailed in the scope of work dated May 8, 2023. The scope below has been prepared based on the outcomes of a conference call with emergency response personnel, City staff, and County staff on October 3, 2023, indicating a need to study a second, additional evacuation scenario.
Scope of Work
The scope of work is divided into the following tasks.
Task 1 – Establishing Project Effect on Evacuation Times Item #6.7.
Based on the October 3, 2023 call, emergency response staff, City staff, and County staff identified the need to evaluate two fire start scenarios as part of the CEQA evacuation time estimate effect analysis. These two scenarios include a northeast fire start where the city evacuates south along SR 29 and Silverado Trail, and a fire start to the south along both ridges where the city evacuates north along SR 128 towards Healdsburg and SR 29 towards Mt. St. Helena, as well as west along Petrified Forest Road towards Santa Rosa.
The initial May 8, 2023 scope of work included an analysis of only one scenario. This task in the amendment provides for additional budget to complete the second required scenario.
Task 2 – Documentation
Fehr & Peers will document the analysis and findings from Task 1 in a technical memorandum that also includes the results of the analysis completed as part of the efforts outlined in the scope of work dated May 8, 2023. The combined memorandum will be developed and submitted to the project team for review and comment, and a final memorandum will be prepared.
Schedule and Fee
Fehr & Peers will complete Tasks 1 and 2 for a not-to-exceed fee of $54,930, which could be apportioned equally over all three residential projects ($18,310 for each project). We anticipate that we can complete a draft memorandum within eight weeks of a fully executed contract. This agreement can serve as our contractual agreement, consistent with the terms and conditions included in the proposal for Transportation Engineering Services to Analyze Project Effect on Evacuation Time Estimates for Three Projects in Calistoga, California, dated May 8, 2023.
Item #6.7.
EXHIBIT B
Fee Proposal for Calistoga Three Project Evacuation Analysis Fehr & Peers
Project
Manager
Principal-inCharge Technical
Expert
Engineer/
Planner Graphics Admin
Labor Direct
Tasks $205 $325 $285 $185 $185 $155 Hours Costs Total
Task 1 - Establishing Project Effect on Evacuation Times for 3 Projects 24 6 20 120 5 22 197 $5,740 $44,845 Task 2 - Documentation 16 4 0 20 2 5 47 $660 $10,085
Total for Tasks 1-2 40 10 20 140 7 27 244 $6,400 $54,930 Total Cost Share of Each Project $18,310
Notes:
This fee proposal is valid for a period of 90 days from the proposal submittal date.
Actual billing rate at the time of service may vary depending on the final staffing plan at the time the project starts; the overall fee will not be exceeded.
Rates and staff are subject to change at any time, without notice, and within the total budget shown Item #6.7.
1 Item #6.7.
City of Calistoga
STAFF REPORT
To: Honorable Mayor and City Council
From: Derek Rayner, Public Works Director/City Engineer Meeting: City Council - Dec 05 2023
Subject: Water and Wastewater Rate Adjustments
DESCRIPTION:
Hold a public hearing, consider, and count protests, and consider introduction of ordinances adopting the final water and wastewater rate study and updated water service rates, drought surcharge service rates, and wastewater service rates.
RECOMMENDATION:
1. Conduct public hearing and after the close of the public hearing, direct the City Clerk to tabulate and report the number of protests received and state whether a majority protest exists.
2. Read ordinance in title only, waive further reading, and introduce ordinance adjusting City of Calistoga Water rates, repealing and replacing subsections B, C, D and E of section
13.18.020, “Water Rates and Charges,” repealing and replacing section 13.18.025, “Application and Adjustment of Water Charges, Rates, and Connection Fees,” section
13.18.080, “Delinquency – Defined – Notice and Penalty Fee,” section 13.18.090, “Delinquency – Service Discontinuance,” and section 13.18.100, “Delinquency – Collection of Charges,” within Title 13 of the Calistoga Municipal Code, and adding sections 13.18.120, “Delinquency – Re-Establishment of service following disconnection,” section 13.18.130, “Appeals,” and section 13.18.140, “Drought Surcharge Rates,” to Title 13 of the Calistoga Municipal Code; and adopting the reserve policy and water rate study.
3. Read ordinance in title only, waive further reading, and introduce ordinance adjusting City of Calistoga Wastewater rates repealing and replacing subsections A and B and repealing subsection E of section 13.18.030, “Wastewater Rates and Charges,” repealing and replacing section 13.18.040, “Application of Rate and Fee Charges,” within Title 13 of the Calistoga Municipal Code; and adopting the reserve policy and wastewater rate study.
4. Find that these actions are not a project as defined under the California Environmental Quality Act (CEQA).
BACKGROUND/SUMMARY:
The following rate study milestones have been accomplished:
July 19, 2022 - Council awarded Raftelis Agreement to complete rate studies. October 5, 2022 - First open house overview of the study objectives, process, and to gather initial feedback.
October 20, 2022 - Prepared and published Frequently Asked Questions.
Item #7.1.
May 2, 2023 - Council Presentation and feedback on finance model initial assumptions, reserves policies, and debt financing discussion.
August 24, 2023 - Second open house to share capital reinvestment needs, water rate structure alternatives, rate study process, and informational stations for customer billing and conservation programs.
September 19, 2023 - Council reviewed and provided financial plan direction for the water and wastewater rates proposal.
October 3, 2023 – Council approved the utility rate proposal and authorized staff to notify customers to begin the Proposition 218 process for rate adoption and to set the Public Hearing date of December 5, 2023.
December 5, 2023 – First Public Hearing with revised ordinances Public Notices and Cost of Service Report Updates
At the October 3, 2023, City Council meeting, the City Council approved the proposed Water and Wastewater Financial Plans and set the December 5, 2023 as the public hearing date to consider updates to water and wastewater rates necessary to cover increased costs of service. Staff and the consulting team completed and mailed public notices on October 17, 2023, to all water/wastewater customers and property owners of parcels receiving water or wastewater services (see attachment 3). Additionally, the City of Calistoga’s rate study website (https://www.ci.calistoga.ca.us/city-hall/departments-services/utility-billing-services/waterwastewater-rates) was updated with the public hearing notice as well as the Water and Wastewater Cost of Service and Rate Design Study (Study Report) produced by Raftelis and dated October 11, 2023 .
The Finance Department provides customer service functions associated with the preparation and issuance of water bills, and receipt of payments. Administrative procedures provide guidelines for utility billing and collection methods and practices. These procedures allow the City to bill and collect for utility service efficiently, while providing great service.
Various updates to the CMC are also being proposed. Updating sections in the ordinance include water and sewer rates including two-tiered water rates for single family residential customers, temporary drought surcharge rates, groundwater discharge wastewater rates, lower share of fixed rate revenues for water service, and an updated delinquency collection process that comply with Senate Bill (SB) 998’s requirements around discontinuation of water service.
ANALYSIS:
The costs incurred by the City to operate, maintain, repair, and replace infrastructure such as pipes, pumps, treatment systems, and other essential facilities continue to increase. The proposed rates will ensure that the water and wastewater utilities collect sufficient revenue to cover the operating and capital expenses needed to maintain reliable service and run the water and wastewater utilities efficiently and consistently with industry standards.
Water
Customer rates and charges will differ depending on the type of account (residential, commercial, industrial), meter size, and water use. All customers pay a monthly service charge and a consumption (volumetric) rate. The proposed water rates include a tiered structure for Single Family Residential (SFR) customers. This structure would provide the first 12 billing units of water, for a two-month billing period, at a lower Tier 1 rate, and greater than 12 billing units would bill at a Item #7.1.
higher Tier 2 rate. This structure helps to maintain affordable service for most City water customers who are SFR and use 12 billing units or less, on average. The secondary benefit is to provide a conservation signal for higher water users, aligning the costs incurred for providing service to higher water users. The Tiers represent the costs of serving SFR customers at the different consumption levels.
Table 1 (see attachment 6) shows the proposed monthly water service charge by meter size over the next five years. Most City water customers have a 5/8-inch metered connection (see attachment 6).
Table 2 (see attachment 6) shows current and proposed water volumetric rates for SFR and All Other Classes, including Multi-Family Residential (MFR), Commercial, Industrial, and Irrigation customers. Note that SFR tier breakpoints are bi-monthly (two months of use) as this class is billed for service on a two-month cycle. For SFR accounts water use will be billed every two months.
Tier 1 water will be up to 12 HCF per two months. Any use greater than 12 HCF in a two-month period will be billed at the Tier 2 rate.
For non-single family accounts water use will be billed every month. All non-single family accounts will be billed at the uniform rate for all water use in the monthly billing period.
Wastewater
Wastewater costs have been updated and reallocated among customer classes to ensure equity using estimated sewer flow and typical loading (wastewater strength) data. Customer rates and charges will differ depending on the type of account (residential, commercial, industrial, etc.). Table 3 (see attachment 6) shows the proposed monthly service charges for Residential classifications and flow charges for all other classes, for the next five years.
Significant Geothermal Dischargers
EKI environment & water engineering consultants were hired to update the significant geothermal dischargers, which they originally had determined with a technical memorandum in 2005. EKI provided an updated Technical Memorandum this year to update the significant geothermal dischargers and quantify their flows. This was required in the spa settlement agreement.
The financial and cost of service models used boron concentration methodology that the city measured from inflows over the last three years to determine what an appropriate geothermal groundwater discharge rate should be. The estimate used in the cost of service and results of the EKI Technical Memo update were materially the same. With the completion of this rate study the six significant dischargers will be charged for the measured geothermal volumes based on the updated rate schedule beginning March 1, 2023.
Single Family Residential Bill Projections
Table 4 (see attachment 6) is an example of an SFR one-month combined service bill using 12 hundred cubic feet (HCF) or units of water per billing period (6 HCF per month). This example represents the most common City water and wastewater customer. Additional impacts for other types of users, can be found in the Rate Study report online at:
https://www.ci.calistoga.ca.us/home/showpublisheddocument/40119/638339049056070000.
Proposition 218
Proposition (Prop) 218 was enacted in 1996 and added to the California Constitution to ensure that rates and fees are reasonable and proportional to the cost of providing service. Prop 218 procedures require notices to be mailed to each property owner 45 days prior to the public hearing Item #7.1.
on any proposed fee increase. Prop 218 prohibits the adoption of a fee increase if the majority of property owners submit valid protests in writing. Under Prop 218, the fee must not exceed the proportional cost of the service attributable to the property.
To meet Prop 218’s notification requirements, a detailed notice of proposed water and wastewater rate adjustments was mailed to all property owners and customers of record in the City water and wastewater service areas 48-days (mailed October 19) before the December 5, 2023, Public Hearing date. Private water purveyors such as California American Water and California Water are regulated by the California. Public Utilities Commission and are not subject to Prop 218 provisions.
Staff is seeking City Councils’ authorization to proceed with the following:
1. Hold a public hearing and consider all oral or written testimony.
2. After the close of the public hearing, direct the City Clerk to tabulate and report the number of protests received and state whether a majority protest exists.
3. If a majority protest does not exist, introduce an ordinance to adopt the updated water and sewer rates, adopt the Cost-of-Service Study, and amend the City’s Municipal Code.
Next Steps & Proposed Schedule
The next steps towards adopting new rate schedules are:
1. December 5, 2023 - Hold a public hearing to consider all written protests, and if protests are not received by a majority of parcels receiving water service or a majority of parcels receiving sewer service, adopt the new rates as proposed.
2. December 19, 2023 - Second reading of ordinances adopting rates, with rates that can legally becoming effective 30-days thereafter, but the city will not implement them until March 1, 2024.
3. March 1, 2024 - Initiate new billing rates for all customers.
If the proposed schedule above can be accomplished successfully, new rates would begin March 1, 2024. Rates cannot begin February 1, 2024, since this is mid-cycle in the two-month billing.
CEQA STATUS:
The recommended action of introducing the proposed Ordinances are not subject to the California Environmental Quality Act (“CEQA”). This action is not a project within the meaning of the CEQA Guidelines Section 15378 as it has no potential for physical effects on the environment because it involves an adoption of certain rates and/or charges imposed by the City and does not commit the City to any specific project, and said rates and/or charges will be used to fund future projects and/or activities, each of which future projects and/or activities will be fully evaluated in compliance with CEQA when sufficient physical details regarding said projects and/or activities are available to permit meaningful CEQA review (see CEQA Guidelines, Section 15004(b)(1)). Pursuant to CEQA Guidelines section 15378(b)(4), the creation of government funding mechanisms which do not involve any commitment to any specific project which may cause significant effect on the environment, is not defined as a “project” under CEQA. Therefore, approval of the rates and/or charges is not a “project” for purposes of CEQA, pursuant to CEQA Guidelines, Section 15378(b)(4); and, even if considered a “project” under CEQA, is exempt from CEQA review pursuant to CEQA Guidelines Sections 15061(b)(3) and 15273 because it can be seen with certainty that there is no possibility that approval of the rates and/or charges may have a significant effect on the environment.
Item #7.1.
FINANCIAL IMPACT:
Revising the current rates provides sufficient funding to operate and maintain the City's water and wastewater systems and facilities and helps to rebuild critically low reserves that are necessary for favorable borrowing terms and unplanned emergencies. No additional expense is necessary for this particular report as it is a part of the adopted Resolution No. 2022-060, and part of Raftelis’ scope of work related to the utility rate study.
ATTACHMENT(S):
Attachment 1_Calistoga - Water Rate Ordinance
Attachment 2_Calistoga - Wastewater Sewer Rate Ordinance Attachment 3_Notice
Attachment 4_Exhibit A
Attachment 5_COS Link
Attachment 6_Tables
12.5.23 Presentation
APPROVAL(S):
Jessie Catacutan Approved - Nov 22 2023
Laura Snideman, City Manager Approved - Nov 27 2023
Yudiana Galvan, City Clerk Approved - Nov 27 2023
Item #7.1.
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ORDINANCE NO. [NUMBER]
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
CALISTOGA REPEALING AND REPLACING
SUBSECTIONS B, C, D AND E OF SECTION 13.18.020,
“WATER RATES AND CHARGES,” SECTION 13.18.025,
“APPLICATION AND ADJUSTMENT OF WATER
CHARGES, RATES, AND CONNECTION FEES,” SECTION
13.18.080, “DELINQUENCY – DEFINED – NOTICE AND
PENALTY FEE,” SECTION 13.18.090, “DELINQUENCY –
SERVICE DISCONTINUANCE,” SECTION 13.18.100,
“DELINQUENCY – COLLECTION OF CHARGES,” WITHIN
TITLE 13 OF THE CALISTOGA MUNICIPAL CODE, AND
ADDING SECTIONS 13.18.120, “DELINQUENCY – REESTABLISHMENT OF SERVICE FOLLOWING DISCONNECTION,” SECTION 13.18.130, “APPEALS,”
AND SECTION 13.18.140, “DROUGHT SURCHARGE
RATES,” TO TITLE 13 OF THE CALISTOGA MUNICIPAL
CODE
WHEREAS, the City of Calistoga (“City”) provides water services to its citizens; and
WHEREAS, the City desires to ensure that the costs associated with the operation of the City’s water service are recovered through the fees charged for the provision of that service; and
WHEREAS, the City Council of the City of Calistoga (“City Council”) has determined the water rates charged for water services should be modified to recover current and projected costs and to fund capital infrastructure improvements and repairs; and
WHEREAS, Raftelis Financial Consultants prepared an updated Water and Wastewater Cost of Service and Rate Design Study, dated October 11, 2023, which is attached to the staff report accompanying this Ordinance and incorporated here by this reference, forecasts five-years of operating revenues and expenses, and sets forth a proposed rate schedule that will ensure that rate revenues due not exceed the City’s costs of providing water services and that the rates are proportionately charged to each customer for water services (“Rate Study”); and
WHEREAS, the City Council finds and determines that, based on the entire record before the City Council, including but not limited to the Staff Report and attachments thereto:
1. Revenues derived from the proposed water rates will not exceed the funds required to provide water service, respectively.
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2. Revenues derived from the proposed water rates will not be used for any purpose other than that for which they were imposed.
3. The amount of the water rates imposed upon any parcel or person as an incident of property ownership will not exceed the proportional cost of the service attributable to the parcel.
4. The water rates are imposed for services that are actually used by, or immediately available to, the owner of the property in question.
5. The water rates are not being imposed for general government services; and WHEREAS, pursuant to the provisions of Article 13D, Section 6, of the California Constitution (e.g., Proposition 218), prior to extending, imposing or increasing water rates, property owners shall be provided at least 45 days’ notice of a public hearing to consider such modifications to the water rates together with an explanation of: (1) the amount of the proposed rates, (2) the basis on which the rates are calculated, (3) the reason for the rate modifications, and (4) the date, time and place of a public hearing to consider the rate modifications, together with an explanation of the rights of property owners to submit written protests to the proposed rate modifications. The proposed rate modifications may not be imposed if, prior to the close of the public hearing, written protests are submitted by property owners or tenants representing a majority of the properties subject to the modified rates (“majority protest”); and
WHEREAS, the City Council directed staff to begin the notice and hearing process for the Council to consider the proposed water rates at the September 19, 2023 City Council meeting; and
WHEREAS, notice of the public hearing, which is attached to the staff report accompanying this Ordinance, to consider proposed adjustments to the water rates was mailed to property owners of record and customers of record in accordance with Proposition 218; and
WHEREAS, the mailed notice of public hearing included a statement that there is a 120 day statute of limitations for challenging the water rates should the proposed water rates be adopted; and
WHEREAS, owners of record or customers of record associated with parcels receiving water services from the City may submit written protests to the proposed rate increases prior to the close of the public comment portion of the Public Hearing; and WHEREAS, the water rates are “exempt charges,” within the meaning of Section 1 of Article XIII C of the California Constitution and the Taxpayer Protection and Government Accountability Act (Initiative No. 21-0042) because they are charges that are imposed in accordance with and subject to Article XIII D of the California Constitution; and
WHEREAS, Government Code section 57356 allows public utility providers to adopt a schedule for inflation and wholesale rate pass-throughs provided they do not Item #7.1.
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apply for more than five-years and that the utility provider gives 30 days written notice to ratepayers each time a pass-through is implemented; and WHEREAS, On December 5, 2023, the City Council conducted a public hearing, considered testimony, and at the conclusion of the hearing determined that a majority protest did not exist and;
NOW, THEREFORE, the City Council of the City of Calistoga does ordain as follows:
Section 1. The City Council hereby finds that the above recitations are true and correct and, accordingly, are incorporated as a material part of this Ordinance.
Section 2. The City Council finds that this Ordinance is not subject to the California Environmental Quality Act (“CEQA”). This action is not a project within the meaning of the CEQA Guidelines Section 15378 as it has no potential for physical effects on the environment because it involves an adoption of certain rates and/or charges imposed by the City and does not commit the City to any specific project, and said rates and/or charges will be used to fund future projects and/or activities, each of which future projects and/or activities will be fully evaluated in compliance with CEQA when sufficient physical details regarding said projects and/or activities are available to permit meaningful CEQA review (see CEQA Guidelines, Section 15004(b)(1)). Pursuant to CEQA Guidelines section 15378(b)(4), the creation of government funding mechanisms which do not involve any commitment to any specific project which may cause significant effect on the environment, is not defined as a “project” under CEQA. Therefore, approval of the rates and/or charges is not a “project” for purposes of CEQA, pursuant to CEQA Guidelines, Section 15378(b)(4); and, even if considered a “project” under CEQA, is exempt from CEQA review pursuant to CEQA Guidelines Sections 15061(b)(3) and 15273 because it can be seen with certainty that there is no possibility that approval of the rates and/or charges may have a significant effect on the environment.
Section 3. The procedures followed and the water rates referenced herein are in compliance with the California Constitution Article XIII D, California Government Code section 53755, and Health and Safety Code section 5471.
Section 4. Subsection B of Section 13.18.020 of the City of Calistoga Municipal Code entitled “Water rates and charges,” is hereby repealed and replaced in its entirety to read as follows:
“B. Monthly Service Charge and Volume Charge. The rate structure for water service consists of (1) a monthly service charge, as described below, plus (2) a volume charge, as described below.
1. Monthly Service Charge. The monthly service charge consists of a fixed charge by meter size. For water accounts with a bi-monthly billing cycle, the Item #7.1.
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monthly service charge is charged for each month or approximate 30-day period.
a. The monthly service charges are hereby established for the following meter sizes:
Meter Size March 1,
2024
January 1,
2025
January 1,
2026
January 1,
2027
January 1,
2028
5/8" $62.82 $70.36 $77.40 $82.05 $86.98
1" $151.07 $169.20 $186.12 $197.29 $209.13
1 1/2" $298.16 $333.94 $367.34 $389.39 $412.76
2" $474.66 $531.62 $584.79 $619.88 $657.08
3" $886.50 $992.88 $1,092.17 $1,157.71 $1,227.18
4" $1,474.84 $1,651.83 $1,817.02 $1,926.05 $2,041.62
6" $2,945.69 $3,299.18 $3,629.10 $3,846.85 $4,077.67
8" $4,710.71 $5,276.00 $5,803.60 $6,151.82 $6,520.93
2. Volume Charge. The following volume charges per service unit of 100 cubic feet (hcf) of metered water used are hereby established and applied to each service unit for all water accounts:
a. For single-family accounts water use will be billed every two months.
Tier 1 water will be up to 12 HCF per two months. Any use greater than 12 HCF in a two-month period will be billed at the Tier 2 rate. b. For non-single family accounts water use will be billed every month. All non-single family accounts will be billed at the uniform rate for all water use in the monthly billing period.
Customer Class March 1,
2024
January
1, 2025
January
1, 2026
January
1, 2027
January
1, 2028
Single Family Residential
Tier 1 (0-12 HCF) $13.46 $15.08 $16.59 $17.59 $18.65
Tier 2 (>12 HCF) $16.85 $18.88 $20.77 $22.02 $23.35
All Other Classes
Uniform $14.52 $16.27 $17.90 $18.98 $20.12
“
Section 5. Subsection C of Section 13.18.020 of the City of Calistoga Municipal Code entitled “Water rates and charges,” is hereby repealed and replaced in its entirety to read as follows:
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“C. Refund of Charges
1. Whenever the amount of any water service charge has been overpaid, or paid more than once, or has been erroneously or illegally collected or received by the city, it may be refunded as provided in this section.
2. The claimant or his or her guardian, conservator, executor or administrator must submit a written application to the city’s finance/administrative services director within six months of the alleged overpayment or erroneous or illegal collection. The application must clearly establish claimant’s right to the refund by written records.
3. Upon receipt of the claim, the city’s finance/administrative services director will evaluate the request and provide a written evaluation of his or her analysis, including any refund due, within sixty days.
4. Any customer aggrieved by the finance/administrative services director’s decision with respect to its refund request, may appeal to the city manager by filing a notice of appeal with the city clerk, within fifteen days of the decision. The city manager will render a written decision within sixty days of the filing of the appeal. The findings of the city manager shall be final. Any amount found to be due shall be immediately due and payable upon the service of notice.”
Section 6. Subsection D of Section 13.18.020 of the City of Calistoga Municipal Code entitled “Water rates and charges,” is hereby repealed and replaced in its entirety to read as follows:
“D. Mixed Use.
1. Properties served by water meters that provide water to different types of water accounts will be billed at the highest rate of water account type unless a determination on the predominant type of water use is made by the Public Works Director.
2. An applicant for a water account with mixed use may request a determination on the type of water account from the Public Works Director by submitting a water study.
3. In making a determination on the predominant type of water account for water billing purposes, the Public Works Director will take into consideration, but is not limited to, a water use study, wastewater discharge classification, land use classification or other information regarding the use of the property.
Item #7.1.
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4. Policies and regulations to implement the processing of an application for determination on the predominant type of water use may be established by City Council resolution.”
Section 7. Subsection E of Section 13.18.020 of the City of Calistoga Municipal Code entitled “Water rates and charges,” is hereby repealed and replaced in its entirety to read as follows:
“E. Reduced Volume Charge Rates for Low- and Very Low-Income Residents.
Single-family residential, multifamily residential and mobile home park accounts with residents who qualify for a low- or very low-income status in accordance with requirements of this section are entitled to a reduction in volume charges as set forth below. These reductions are funded by General Fund revenues.
1. Single-family residential, multifamily residential and mobile home park accounts with qualified residents are eligible for 20 percent reductions in water volume charges up to the equivalent of 35 service units of water per single dwelling unit in a bi-monthly billing cycle, and for 20 percent reductions in water service charges.
2. The income limitation is based on family size and household income as set by the U.S. Department of Housing and Urban Development (HUD) and adopted by the State Department of Housing and Community Development (HCD) for Napa County.
3. For qualifying residents that reside in multifamily or mobile home park accounts that have a common meter or that reside in residential units that are sub-metered, the applicable reduction in rates must be passed through to the resident.
4. Policies and regulations to implement an application for reduced volume charge rates will be established by City Council resolution.” Section 8. Section 13.18.025 of the City of Calistoga Municipal Code entitled “Application and adjustment of water charges, rates, and connection fees,” is hereby repealed and replaced in its entirety to read as follows:
“The adjusted rates and connection fee imposed in amended CMC 13.18.020(A) and (B) as provided in this chapter will be implemented as follows:
A. The water service rates in amended CMC 13.18.020(B) for 2024 will apply to water service provided following the meter readings made after the effective date of the ordinance codified in this section.
B. The water service rates in amended CMC 13.18.020(B) for 2025 through 2028 will apply to water service provided after January 1st of each applicable year.
Item #7.1.
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C. The water connection fee established in amended CMC 13.18.020(F) will be applied to new development or expanded use connections to the water system when a building permit is issued, development agreement executed or tentative map approved by the City after the effective date of the ordinance codified in this section.”
Section 9. Section 13.18.080 of the City of Calistoga Municipal Code entitled “Delinquency – Defined – Notice and penalty fee,” is hereby repealed and replaced in its entirety to read as follows:
“A. All charges that are not paid on or before the close of business on the twentyfifth day of each month, for the preceding month’s charges, shall become delinquent on that date. Any balance on a bill of $10 or less shall be carried over and added to the next billing period without being assessed any late fees.
B. Thereupon, for accounts with a balance due exceeding $10, the Director of Finance shall mail a notice of delinquency to the consumer, noticing the fact that the account is delinquent and that an interest charge in the amount of five percent of the amount thereof is due and payable. The due date and the amount of the late fee will be displayed prominently on the bill.
C. Any payments made shall be first applied to any outstanding penalties, then wastewater charges and last to water charges.
D. All written notices required under this chapter shall be provided in English, the languages listed in Section 1632 of the Civil Code, and any other language spoken by 10 percent or more of the customers in the water service area.
E. Payment Deadline. In order to avoid disconnection, all delinquent water service charges and associated fees must be received by the Finance Department by 4:30pm on the day specified in the written disconnection notice, or the customer must have contacted the Finance Department and entered into a deferred or alternative payment arrangement.”
Section 10. Section 13.18.090 of the City of Calistoga Municipal Code entitled “Delinquency – Service discontinuance,” is hereby repealed and replaced in its entirety to read as follows:
“A. Disconnection Notices.
1. First Written Disconnection Notice. In the event that the charges and penalties provided for in CMC 13.18.020 and 13.18.030 are not paid in full within 10 days after the mailing of the notice of delinquency provided for in Item #7.1.
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CMC 13.18.080, the Director of Finance or designee shall mail to the consumer a first notice of disconnection, notifying the consumer that the water service shall be discontinued.
a. The Finance Department shall give the customer a first notice of disconnection approximately 30 days in advance, but in no event less than seven business days before termination of service for nonpayment. b. The first disconnection notice will be provided in writing and mailed to the mailing address designated on the account.
c. The first written disconnection notice will include:
i. Customer’s name and address;
ii. Amount that is past due;
iii. Date by which payment of payment arrangements are
required to avoid termination of service;
iv. Description of the process to apply for an amortization plan; v. Description of the process to dispute or appeal a bill; and vi. Finance Department phone number and a web link to the Finance Department’s written collection policy.
d. If the mailing address and the address of the property to which water service is provided are different, a second notice will be mailed to the service address and addressed to “Occupant.”
2. Final Disconnection Notice. Twenty-four hours prior to disconnection, a final disconnection notice may be provided in the form of a door hanger delivered to the premises. The final disconnection notice is meant entirely as a courtesy and the failure of the Finance Department to deliver the notice or failure by the customer to receive the notice shall not constitute an acceptable reason for non-payment or delay of disconnection.
3. Notice to Residential Tenants/Occupants in an Individually Metered Detached Single-Family Residence.
a. The Finance Department in conjunction with Public Works will make a reasonable, good faith effort to inform the occupants, by means of written notice, when the water service account is in arrears and subject to disconnection at least ten (10) days before water Item #7.1.
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service is shut off. The written notice will advise the tenant/occupant that they have the right to become a customer of the City without being required to pay the amount due on the delinquent account, as long as they are willing to assume financial responsibility for subsequent charges for water service at that address.
b. For the amount due on the delinquent account to be waived, the tenant/occupant must provide verification of tenancy in the form of a rental agreement or proof of rent payments.
4. Notice to Tenants/Occupants in a Multi-Unit Complex Served Through a Master Meter.
a. The Finance Department in conjunction with Public Works will make a reasonable, good faith effort to inform the occupants, by means of written notice hung on the door of each residence, when the water service account is in arrears and subject to disconnection at least ten (10) days before water service is shut off. The written notice will advise the tenant/occupant that they have the right to become a customer of the City without being required to pay the amount due on the delinquent account, as long as they are willing to assume financial responsibility for subsequent charge for water service at the addresses served by the master meter. If one or more of the occupants are willing and able to assume responsibility for the subsequent charges for water service to the satisfaction of the Finance Department, or if there is a physical means, legally available to the Finance Department, of selectively terminating service to those occupants who have not met the requirements for service, the Finance Department will make service available to the occupants who have met those requirements.
b. If the written first disconnection notice is returned through the mail as undeliverable, the Finance Department will make a reasonable, good faith effort to visit the residence and leave a notice of discontinuance for non-payment.
c. If a customer enters into a deferred payment or alternative payment arrangement, the Finance Department or Public Works Department shall not disconnect service until the person fails to comply with the terms of the payment arrangement.
d. In addition to the notice set forth above, the Finance Department will make a reasonable, good faith final effort to notify the customer 48 hours in advance of disconnection of water service for nonpayment. The means of notification will be by phone or in written notification. The 48-hour courtesy call/ written notice is meant Item #7.1.
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entirely as a courtesy and the failure of the Finance Department to send the notice or failure by the customer to receive the notice shall not constitute an acceptable reason for non-payment or delay of disconnection.
B. Water service shall not be discontinued unless the required notices provided for in subsection (A) of this section are mailed by the Director of Finance, or designee.
C. A fee for such notices provided for in subsection (A) of this section may be assessed by City Council resolution.
D. The Finance Department shall not discontinue water service for non-payment until payment by the customer has been delinquent for at least 60 days.
E. In the event that a consumer receives water service at more than one location or which is provided through more than one water meter, then the City shall be entitled to discontinue all water service to such consumer in the event that any water or wastewater account becomes delinquent as provided in CMC 13.18.080; provided, however, that domestic water service to the household of a consumer shall not be discontinued by reason of a delinquency in any other class of water service.
F. In the event that water service is discontinued in accordance with the provisions of this section, the water consumer shall be required to make application to the Director of Finance or designee for the reconnection of said water service. Said application shall be accompanied by the payment of an amount equal to all sums which are due and delinquent from the consumer to the City, the penalty thereon, and reconnection fees set by City Council resolution as may be applicable.
G. In the event that water service is discontinued, the water service shall not be restored until all charges and penalties, which are due and/or delinquent, are paid, together with the charges for reconnection provided for in subsection (F) of this section.
H. Disconnection for Failure to Comply with Payment Plan.
1. Failure to comply with the terms of any payment plan for delinquencies offered by the Finance Department for 60 days or more or failure to pay current residential service charges for 60 days or more will result in the issuance of a final disconnection notice. The Finance Department will provide a notice of delinquency under Section III if delinquencies occur for any customers under a payment plan. Additionally, a final disconnection notice will be provided in the form of a door hanger delivered to the premises no less than five business days in advance of discontinuance of service.
Item #7.1.
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2. The Finance Department will also make a reasonable, good faith final effort to notify the customer 48 hours in advance of disconnection of water service for non-payment. The means of notification will be by phone or in written notification. The 48-hour courtesy call/written notice is meant entirely as a courtesy and the failure of the Finance Department to send the notice or failure by the customer to receive the notice shall not constitute an acceptable reason for non-payment or delay of disconnection.” Section 11. Section 13.18.100 of the City of Calistoga Municipal Code entitled “Delinquency – Collection of charges,” is hereby repealed and replaced in its entirety to read as follows:
“A. Waiver of Late Fees
1. Upon a customer’s request, the City has the discretion to waive an assessed late fee if the customer demonstrates an unusual circumstance or hardship to the City Manager and Administrative Services Director. The City Manager and Administrative Services Director may consider additional forgiveness of late payment penalties under the following circumstances:
a. Reliance on erroneous written document or advice. The City will forgive penalties and interest charges due on a transaction if an erroneous document or written advice from the City caused confusion regarding the transaction, resulting in a late payment penalty.
b. Reasonable cause. The City may forgive late payment penalties if it is found that one’s failure to pay was due to reasonable cause and circumstances beyond their control and occurred notwithstanding the exercise of ordinary care and the absence of willful neglect. c. Demonstrated extraordinary circumstance. It is common for extraordinary circumstances to occur which reduce one’s ability to pay on time. For example, loss of internet connection disallows an Electronic Funds Transfer (ETF) to make a scheduled payment, or an unexpected personal emergency occurs and the person normally responsible for finance/accounting is unable to process payment to the City.
2. Additionally, the Finance Department shall waive all accrued late fees once every 12 months upon request for any residential customer who demonstrates that they have a household income below 200 percent of the federal poverty line. A customer shall be entitled to this waiver if they can show that any member of the household is a current recipient of CalWORKs, CalFresh, general assistance, Medi-Cal, Supplemental Item #7.1.
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Security Income/State Supplementary Payment Program, or California Special Supplemental Nutrition Program for Women, Infants, and Children, or the customer provides a declaration that the household’s annual income is less than 200 percent of the federal poverty level.
3. The waiver may be obtained by getting in contact with the City via email at [email protected], or via phone at (707) 942-2754, or by coming in person to the Finance Department at 1232 Washington Street in Calistoga.
B. Deferred Payments, Reduced Payments, and Alternative Payment Plans
1. Any customer who either (1) anticipates that they may be unable to pay for water service within the normal payment period, or (2) has already received a delinquency notice, may request a deferred or alternative payment arrangement to avoid getting late fees or disruption of service. An Alternative Payment Arrangement may be obtained by getting in contact with the City via email at [email protected], or via phone at (707) 942-2754, or by coming in person to the Finance Department at 1232 Washington Street in Calistoga.
2. The City shall not discontinue water service for non-payment if a customer has requested and entered a deferred payment or alternative payment plan. A minimum payment of twenty (20) percent of the customer’s outstanding balance will be due at the time of signing a payment plan, unless the customer demonstrates that such amount will result in an unusual hardship. A payment plan will amortize the remaining unpaid balance over a period not to exceed twelve (12) months from the original date of the bill, although the Finance Department may grant a longer period in order to avoid unusual hardship on a case-by-case basis.
3. Any payments due under a payment plan will be combined with, and subject to, the due date of, the customer’s regular bill. The customer must comply with the terms of the payment plan and remain current as charges accrue in each subsequent billing period. The customer may not request further amortization of any subsequent unpaid charges while paying delinquent charges pursuant to an amortization plan.
4. Any customer who either (1) anticipates that they may be unable to pay for water service within the normal payment period, or (2) has already received a delinquency notice, may request a deferred payment schedule by getting in contact with the City via email at
[email protected], or via phone at (707) 942-2754, or by coming in person to the Finance Department at 1232 Washington Street in Calistoga.
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C. In addition to any other remedy provided in this chapter for the enforcement and collection of any water and sewer rates, charges, penalties, service or accounts in connection with such water system, all such rates, charges, penalties, service and accounts shall become a lien upon the property and land to which water is furnished or supplied, and shall have the force and effect of a tax lien and shall be enforced as follows: the Director of Finance shall note and place upon the tax rolls of the City the amount of any rates, charges, service or accounts with all penalties attached or accrued to date for service rendered on any particular piece of property and against such property and it shall be the duty of the tax collector thereafter to collect the same in the same manner and at the same time as City taxes are collected, and if not so paid, the same penalties shall be added as are now or may hereafter be added to delinquent taxes; if the amount due for such rates, charges, service, accounts and penalties are not paid, the property upon which it is a lien shall be sold and be subject to redemption in the same manner as property is now or may hereafter be sold for delinquent taxes.
Section 12. Section 13.18.120 of the City of Calistoga Municipal Code entitled “Delinquency – Re-establishment of service following disconnection,” is hereby added as follows:
A. Information. After residential service has been discontinued for nonpayment, the Finance Department will provide the customer with information on how to restore residential service via a phone call. The meter will be locked in the off position if payment is not received within 7 days of initial disconnection.
B. Re-Establishment of Service. A customer seeking to restore residential service will be charged a fee as set forth below to re-establish service in the billing system regardless of whether the meter has been physically turned off or locked off.
1. Re-Establishment of Service During Regular Business Hours. a. In order to resume or continue service that has been disconnected for non-payment during regular business hours from 8:00am to 4:30pm, a fee of $50.00 applies. The Finance Department adjust this fee annually for changes in the Consumer Price Index beginning January 1, 2021.
b. The Finance Department will endeavor to have Public Works reconnect the service as soon as possible, but at a minimum, will restore service before the end of the next regular working day following payment of any past due amount and delinquent fees attributable to the termination of service.
2. Re-Establishment of Service After Business Hours
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a. Service restored after 4:30pm Monday through Friday, weekends, or holidays will be charged an after-hours re-establishment fee of $150.00. The Finance Department shall adjust this fee annually for changes in the Consumer Price Index beginning January 1, 2021.
Service will not be restored after regular business hours unless the customer has been informed of the after-hours re-establishment fee and has signed an agreement or verbally acknowledges the fee and agrees to contact the City’s billing department no later than noon the following business day to pay the subject fee.
b. Public Works Department staff responding to service calls are not permitted to collect payment but will instruct the customer to contact the Finance Department before noon the following business day.
Customers can call the Police Department after 4:30pm Monday through Friday, weekends, or holidays at (707) 942-2810 to reestablish service. Procedures and fees remain the same as noted above.
C. Meter Tampering – Fees, Shutoff, and Damage. When directed by the Finance Department, the Public Works Department will disconnect water service by turning off, and in some cases locking off, the meter. Water service that is turned on by any person other than Public Works Department personnel or without Public Works Department authorization may be subject to fines of $150.00 per incident for meter tampering and shall be subject to having their water service immediately shut off without further compliance any notice requirements under this Policy. Additionally, if any damage to water meters, water lines, or other utility property occurs, the customer causing such meter damage shall be liable for all costs of repair, which may include any costs billed to the City by a contractor and the City’s actual costs related to overseeing the contractor, or the current hourly billing rate for staff and equipment if work is performed by City staff.
D. Notification of Disposition of Returned Checks.
1. Upon receipt of a returned check taken as payment of water service or other charges, including for costs of reconnection, the Finance Department will consider the account unpaid and it shall remain subject to immediate disconnection. The Finance Department will make a reasonable, good faith effort to provide a last 48-hour courtesy notice of termination of service due to any returned check. Water service will be disconnected if the amount of the returned check and the returned check charge are not paid on or before the date specified in such notice. The means of notification will be by phone.
2. All amounts paid to redeem a returned check and to pay the returned check charge must be in cash, credit card or certified funds.
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3. Any customer issuing a non-negotiable check as payment to restore service turned off for nonpayment will be required to pay cash, credit card or certified funds to restore future service disconnections for a period of 12 months from the date of the returned payment.”
Section 13. Section 13.18.130 of the City of Calistoga Municipal Code entitled “Appeals,” is hereby added as follows:
“A customer disputing a bill must follow the procedure set forth in Chapter 13.10 of the Calistoga Municipal Code pertaining to Appeals. If a customer disputes the water bill and exercises their right to appeal, the Finance Department will not disconnect water service for non-payment while the appeal is pending.”
Section 14. Section 13.18.140 of the City of Calistoga Municipal Code entitled “Drought Surcharge Rates,” is hereby added as follows:
“The Drought Surcharge Rates structure consists of a monthly service charge, as described below:
A. Monthly Drought Surcharge. The monthly drought surcharge consists of a fixed charge by meter size for all accounts. For water accounts with a bi-monthly billing cycle, the monthly service charge is charged for each month or approximate 30-day period.
1. Monthly Drought Surcharges vary by declared shortage stage as defined in Article VII of Chapter 13.04 of the Calistoga Municipal Code.
The monthly drought surcharges are hereby established for the following meter sizes:
Meter Size
Year and
Stage 5/8" 1” 1-1/2” 2” 3” 4” 6” 8”
2024
Stage 1 $6.13 $15.31 $30.61 $48.97 $91.82 $153.03 $306.05 $489.68 Stage 2 $18.17 $45.41 $90.82 $145.31 $272.46 $454.09 $908.18 $1,453.08 Stage 3 $29.48 $73.70 $147.40 $235.84 $442.20 $737.00 $1,473.99 $2,358.38 2025
Stage 1 $6.87 $17.15 $34.28 $54.85 $102.84 $171.39 $342.78 $548.44 Stage 2 $20.35 $50.86 $101.72 $162.75 $305.16 $508.58 $1,017.16 $1,627.45 Stage 3 $33.02 $82.54 $165.09 $264.14 $495.26 $825.44 $1,650.87 $2,641.39 2026
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Stage 1 $7.55 $18.86 $37.71 $60.33 $113.12 $188.53 $377.05 $603.29 Stage 2 $22.39 $55.95 $111.89 $179.02 $335.67 $559.44 $1,118.88 $1,790.19 Stage 3 $36.32 $90.80 $181.60 $290.55 $544.79 $907.88 $1,815.96 $2,905.52 2027
Stage 1 $8.01 $19.99 $39.97 $63.95 $119.91 $199.84 $399.68 $639.48 Stage 2 $23.73 $59.30 $118.60 $189.76 $355.81 $593.01 $1,186.01 $1,897.61 Stage 3 $38.50 $96.25 $192.49 $307.99 $577.48 $962.46 $1,924.91 $3,079.86 2028
Stage 1 $8.49 $21.19 $42.37 $67.79 $127.10 $211.84 $423.66 $677.85 Stage 2 $25.15 $62.86 $125.72 $201.15 $377.16 $628.59 $1,257.17 $2,011.46 Stage 3 $40.81 $102.02 $204.04 $326.47 $612.13 $1,020.2 1 $2,040.41 $3,264.65
2. Drought Surcharge Rates will only be effective:
a. During a declared water shortage or water emergency as defined in CMC Chapter 13.04, Article VII; and
b. If a motion is adopted by City Council to implement the Drought Surcharge Rates while in a declared water shortage or water emergency.”
Section 15. The City Council hereby adopts the reserve policy for its water utility enterprise as set forth in Exhibit A. The City Council may amend the reserve policy, from time to time, by ordinance or resolution.
Section 16. The City Council hereby adopts the Rate Study.
Section 17. This ordinance shall take effect thirty (30) days after the date of its passage and adoption.
Section 18. The City Clerk is directed to publish this ordinance in accordance with applicable law.
APPROVED AND ADOPTED this _____day of _________________, ________.
ATTEST:
_______________________________ ___________________________ City Clerk of the City of Mayor of the City of
Calistoga, California Calistoga, California
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STATE OF CALIFORNIA )
COUNTY OF NAPA ) ss.
CITY OF CALISTOGA )
I, YUDIANA GALVAN, City Clerk of the City of Calistoga, California, hereby certify that Ordinance No. _______ having been regularly introduced at the meeting of _______________________, was again introduced, the reading in full thereof unanimously waived, and duly passed and adopted at a regular meeting of the City Council held on the _____day of _____________, _______, and said ordinance was adopted by the following vote:
AYES:
NOES:
ABSENT:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Calistoga, California, this _____ day of ______________________, ________. __________________________
CITY CLERK of the City of
Calistoga, California
APPROVED AS TO FORM:
__________________________
CITY ATTORNEY
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ORDINANCE NO. [NUMBER]
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF CALISTOGA REPEALING AND REPLACING
SUBSECTIONS A AND B AND REPEALING
SUBSECTION E OF SECTION 13.18.030, “WASTEWATER
RATES AND CHARGES,”; AND REPEALING AND
REPLACING SECTION 13.18.040, “APPLICATION OF
RATE AND FEE CHARGES,” WITHIN TITLE 13 OF THE
CALISTOGA MUNICIPAL CODE
WHEREAS, the City of Calistoga (“City”) provides wastewater services to its citizens; and
WHEREAS, the City desires to ensure that the costs associated with the operation of the City’s wastewater collection and treatment systems are recovered through the rates charged for the provision of that service; and
WHEREAS, the City Council of the City of Calistoga (“City Council”) has determined the wastewater rates charged for wastewater services should be modified to recover current and projected costs and to fund capital infrastructure improvements and repairs; and
WHEREAS, Raftelis Financial Consultants prepared an updated Water and Wastewater Cost of Service and Rate Design Study, dated October 11, 2023, which is attached to the staff report accompanying this Ordinance and incorporated by reference herein, forecasts five-years of operating revenues and expenses, and sets forth a proposed rate schedule that will ensure that rate revenues due not exceed the City’s actual costs of providing wastewater services and that the rates are proportionately charged to each customer for wastewater services (“Rate Study”); and WHEREAS, the City Council finds and determines that, based on the entire record before the City Council, including but not limited to the Staff Report and attachments thereto:
1. Revenues derived from the proposed wastewater rates will not exceed the funds required to provide wastewater service, respectively.
2. Revenues derived from the proposed wastewater rates will not be used for any purpose other than that for which they were imposed.
3. The amount of the wastewater rates imposed upon any parcel or person as an incident of property ownership will not exceed the proportional cost of the service attributable to the parcel.
4. The wastewater rates are imposed for services that are actually used by, or immediately available to, the owner of the property in question.
5. The wastewater rates are not being imposed for general government services; and
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WHEREAS, pursuant to the provisions of Article 13D, Section 6, of the California Constitution (e.g., Proposition 218), prior to extending, imposing or increasing wastewater rates, property owners shall be provided at least 45 days’ notice of a public hearing to consider such modifications to the wastewater rates together with an explanation of: (1) the amount of the proposed rates, (2) the basis on which the rates are calculated, (3) the reason for the rate modifications, and (4) the date, time and place of a public hearing to consider the rate modifications, together with an explanation of the rights of property owners to submit written protests to the proposed rate modifications. The proposed rate modifications may not be imposed if, prior to the close of the public hearing, written protests are submitted by property owners or tenants representing a majority of the properties subject to the modified rates (“majority protest”); and WHEREAS, the City Council directed staff to begin the notice and hearing process for the Council to consider the proposed wastewater rates at the September 19, 2023 City Council meeting; and
WHEREAS, notice of the public hearing, which is attached to the staff report accompanying this Ordinance, to consider proposed adjustments to the wastewater rates was mailed to property owners of record and customers of record in accordance with Proposition 218; and
WHEREAS, the mailed notice of public hearing included a statement that there is a 120 day statute of limitations for challenging the wastewater rates should the proposed wastewater rates be adopted; and
WHEREAS, owners of record or customers of record associated with parcels receiving wastewater services from the City may submit written protests to the proposed rate increases prior to the close of the public comment portion of the Public Hearing; and WHEREAS, the wastewater rates are “exempt charges,” within the meaning of Section 1 of Article XIII C of the California Constitution and the Taxpayer Protection and Government Accountability Act (Initiative No. 21-0042) because they are charges that are imposed in accordance with and subject to Article XIII D of the California Constitution; and
WHEREAS, Government Code section 57356 allows public utility providers to adopt a schedule for inflation and wholesale rate pass-throughs provided they do not apply for more than five-years and that the utility provider gives 30 days written notice to ratepayers each time a pass-through is implemented; and WHEREAS, On December 5, 2023, the City Council conducted a public hearing, considered testimony, and at the conclusion of the hearing determined that a majority protest did not exist and;
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NOW, THEREFORE, the City Council of the City of Calistoga does ordain as follows:
Section 1. The City Council hereby finds that the above recitations are true and correct and, accordingly, are incorporated as a material part of this Ordinance.
Section 2. The City Council finds that this Ordinance is not subject to the California Environmental Quality Act (“CEQA”). This action is not a project within the meaning of the CEQA Guidelines Section 15378 as it has no potential for physical effects on the environment because it involves an adoption of certain rates and/or charges imposed by the City and does not commit the City to any specific project, and said rates and/or charges will be used to fund future projects and/or activities, each of which future projects and/or activities will be fully evaluated in compliance with CEQA when sufficient physical details regarding said projects and/or activities are available to permit meaningful CEQA review (see CEQA Guidelines, Section 15004(b)(1)). Pursuant to CEQA Guidelines section 15378(b)(4), the creation of government funding mechanisms which do not involve any commitment to any specific project which may cause significant effect on the environment, is not defined as a “project” under CEQA. Therefore, approval of the rates and/or charges is not a “project” for purposes of CEQA, pursuant to CEQA Guidelines, Section 15378(b)(4); and, even if considered a “project” under CEQA, is exempt from CEQA review pursuant to CEQA Guidelines Sections 15061(b)(3) and 15273 because it can be seen with certainty that there is no possibility that approval of the rates and/or charges may have a significant effect on the environment.
Section 3. The procedures followed and the wastewater rates referenced herein are in compliance with the California Constitution Article XIII D, California Government Code section 53755, and Health and Safety Code section 5471.
Section 4. Subsection A, Definitions, of Section 13.18.030 of the City of Calistoga Municipal Code entitled “Wastewater rates and charges,” is hereby repealed and replaced in its entirety to read as follows:
A. Definitions. For the purposes of this section, the following words and phrases have the following definitions:
1. “Wastewater” means water-carried wastes from all discharge user categories discharged into the City wastewater collection system and treated at the wastewater treatment plant, whether the source of the discharge was from groundwater, City water or other sources.
2. “Groundwater” means water discharged into the wastewater system from a cold water well, geothermal well, geyser, spring or other similar source, and not from City water or stormwater.
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3. “Wastewater discharger” means any person, business or entity that directly or indirectly causes wastewater to be discharged into the City’s wastewater system.
4. “Wastewater system” means facilities through which the City collects, treats and disposes of wastewater.
5. Categories of Wastewater Dischargers.
a. “Single-family residential dischargers” means those discharging wastewater in connection with the use of real property improvements of attached or detached residential dwelling units serviced by an individual water meter for each dwelling unit. When there are two separate meters, one for a SFR and another for a detached unit on the same property, they will be billed as two separate SFRs for billing purposes. A fixed single-family residential rate is applied to each dwelling unit. b. “Multifamily residential dischargers” means those discharging wastewater in connection with the use of real property improvements of multiple attached or detached residential dwelling structures, which are served by the same water meter. A fixed multifamily rate is applied to each dwelling unit.
c. “Mobile home park dischargers” means those discharging wastewater from individual mobile home dwelling units within mobile home parks, as such terms are defined in in Chapter 17.04 CMC. A fixed mobile home rate is applied to each such dwelling unit.
d. “Residential dischargers” means single-family residential dischargers, multifamily residential dischargers and mobile home park dischargers. e. “Restaurant/bakery dischargers” means those discharging wastewater from businesses that are engaged in food preparation for commercial purposes, sell or serve food products and beverages for consumption on or off site and with or without on-site seating.
f. “Transient general dischargers” means those discharging wastewater from businesses defined as transient commercial occupancies under Chapter 17.04 CMC, including hotel, motel, inn, bed and breakfast, spa (domestic wastewater), campground, and resort, but not including spa geothermal and/or groundwater discharge.
g. “Commercial general dischargers” means all nonresidential wastewater dischargers not otherwise defined in this subsection (A).
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h. “Industrial and bottling works dischargers” means those discharging wastewater from businesses that are subject to the provisions of CMC 5.04.260.
i. “Groundwater dischargers” means those discharging wastewater that originated from a geothermal or other groundwater source. j. “Spa geothermal dischargers” or “Spa groundwater dischargers” means those discharging wastewater from businesses who use geothermal or other groundwater resources in connection with the provision of facials, body wraps, pools, bath houses, steam baths, mud baths, mineral baths or the like, and who are defined as bed and breakfast, hotel, motel, inn, or resort under Chapter 17.04 CMC.6. “Mixed use dischargers” means those users who have multiple types of discharge user categories served by the same water meter, wastewater lateral and/or billing account. Such accounts will be billed at the highest rate of discharge user category type unless a determination on the predominant type of wastewater discharge is made by the Public Works Director as set forth in subsection (F) of this section.
7. “Mixed use discharge allocation” means a determination of the volume of wastewater discharge attributable to each category of wastewater discharger which comprises the mixed use discharger, to determine the predominant type of wastewater discharge to the wastewater system.
8. “Billing cycles” means either monthly, approximately every 30 days, or bimonthly, approximately every 60 days, reading of meters for water consumption and billing of accounts as set by City Council resolution for each type of water account.
9. “Service unit” means 100 cubic feet (hcf), or approximately 748 gallons, of water, and is also referenced as “unit,” “hcf,” or “ccf.”
10. “Per hcf of water use” shall mean the measured City water use from City water meters in 100 cubic feet (hcf).
11. “Measured flow” means wastewater discharge flows measured by a meter, sampling or other methods in gallons, 100 cubic feet (hcf) or any other appropriate measurement unit.
12. “Wastewater capacity allocation charge” means that rate applied to those who have been allocated a wastewater allocation under Chapter 13.16 CMC.
At the time of the imposition of the wastewater connection fee, the appropriate wastewater discharger category will be established for discharge of wastewater to the wastewater system.
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13. “Groundwater discharge rate – spa means that rate applied to the estimated groundwater use from groundwater dischargers. This rate is in addition to the transient rate that is also applied to City water use for City water discharge into the wastewater system.14. “Wastewater connection fee” means a fee that is required by Chapter 13.16 CMC for a person, business or entity to connect to or expand an existing connection to discharge wastewater to the wastewater system. This fee is also referred to as the “sewer development fee” or “resource management system fee” in other chapters of this code.
Section 5. Subsection B of Section 13.18.030, Wastewater Service Charges, of the City of Calistoga Municipal Code entitled “Wastewater rates and charges,” is hereby repealed and replaced in its entirety to read as follows:
B. Wastewater Service Charges.
1. Service charges for all wastewater dischargers are established in the following amounts:
User Category Basis March 1,
2024
January 1,
2025
January 1,
2026
January 1,
2027
January 1,
2028
Residential Rates ($/Month/Dwelling Unit)
Single-Family Residential Flat Monthly
per meter
$106.24 $132.80 $136.79 $140.90 $145.13
Multifamily Residential Flat Monthly
per unit
$79.98 $99.98 $102.98 $106.07 $109.26
Mobile Home Flat Monthly
per unit
$79.98 $99.98 $102.98 $106.07 $109.26
Transient Rates ($/HCF)
Transient General Per hcf water
use $20.64 $25.80 $26.58 $27.38 $28.21
Spa (Domestic
Wastewater)
Per hcf water
use $20.64 $25.80 $26.58 $27.38 $28.21
Campground Per hcf water
use $20.64 $25.80 $26.58 $27.38 $28.21
Bed & Breakfast Per hcf water
use $20.64 $25.80 $26.58 $27.38 $28.21
Other Nonresidential Rates ($/HCF)
Commercial General Per hcf water
use $19.48 $24.35 $25.09 $25.85 $26.63
Restaurant/Bakery Per hcf water
use $26.21 $32.77 $33.76 $34.78 $35.83
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User Category Basis March 1,
2024
January 1,
2025
January 1,
2026
January 1,
2027
January 1,
2028
Laundry Per hcf water
use $16.57 $20.72 $21.35 $22.00 $22.66
Public Building Per hcf water
use $7.93 $9.92 $10.22 $10.53 $10.85
Commercial Social
(Schools & Churches)
Per hcf water
use $19.48 $24.35 $25.09 $25.85 $26.63
Medical Care Per hcf water
use $19.48 $24.35 $25.09 $25.85 $26.63
Industrial and Bottling Works (per Million Gallons, mg) Measured Flow Rate Per mg of
Measured Flow $27,270.49 $34,088.12 $35,110.77 $36,164.10 $37,249.03 Calculated BOD Rate Per pound $1.47 $1.84 $1.90 $1.96 $2.02 Calculated SS Rate Per pound $1.37 $1.72 $1.78 $1.84 $1.90 Groundwater Discharge Rates ($/HCF)
Spa – Geothermal
Discharge
Per hcf of
Groundwater $20.40 $25.50 $26.27 $27.06 $27.88
Other Rates
Minimum Rate for All
Nonresidential User
Categories
Flat Monthly
$79.98 $99.98 $102.98 $106.07 $109.26
Section 6. Subsection E of Section 13.18.030, Wastewater Discharges Outside City Limits of the City of Calistoga Municipal Code entitled “Wastewater rates and charges,” is hereby repealed in its entirety.
Section 7. Section 13.18.040 of the City of Calistoga Municipal Code entitled “Application of rate and fee charges,” is hereby repealed and replaced in its entirety to read as follows:
The adjusted rates and connection fee imposed in amended CMC 13.18.030(B) and (C) as provided in this chapter will be implemented as follows:
A. The wastewater service rates in amended CMC 13.18.030(B) for 2024 will be applicable to all accounts on or after the first billing after the effective date of the ordinance codified in this section.
B. The wastewater service rates in amended CMC 13.18.030(B) for 2025 through 2028 will apply to wastewater service provided after January 1st of each applicable year.
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C. The wastewater connection fee established in amended CMC 13.18.030(C) will be applied to new development or expanded use connections to the wastewater system when a building permit is issued, development agreement executed, or tentative map approved by the City after the effective date of the ordinance codified in this section.
Section 8. The City Council hereby adopts the reserve policy for its wastewater utility enterprise as set forth in Exhibit A. The City Council may amend the reserve policy, from time to time, by ordinance or resolution.
Section 9. The City Council hereby adopts the Rate Study.
Section 10. This ordinance shall take effect thirty (30) days after the date of its passage and adoption.
Section 11. The City Clerk is directed to publish this ordinance in accordance with applicable law.
APPROVED AND ADOPTED this _____day of _________________, ________.
ATTEST:
_______________________________ ___________________________ City Clerk of the City of Mayor of the City of
Calistoga, California Calistoga, California
Item #7.1.
4859-8569-4861 v5
STATE OF CALIFORNIA )
COUNTY OF NAPA ) ss.
CITY OF CALISTOGA )
I, YUDIANA GALVAN, City Clerk of the City of Calistoga, California, hereby certify that Ordinance No. _______ having been regularly introduced at the meeting of _______________________, was again introduced, the reading in full thereof unanimously waived, and duly passed and adopted at a regular meeting of the City Council held on the _____day of _____________, _______, and said ordinance was adopted by the following vote:
AYES:
NOES:
ABSENT:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Calistoga, California, this _____ day of ______________________, ________. __________________________
CITY CLERK of the City of
Calistoga, California
APPROVED AS TO FORM:
__________________________
CITY ATTORNEY
Item #7.1.
City of Calistoga
1232 Washington Street
Calistoga, CA 94515
Notice of Public Hearing
Aviso De Audiencia Pública
The Cost of Service Study Report is available on the website at “Water & Wastewater Rate Study FY 22-23.” Scan this code to be taken directly to the rates study webpage. El Informe del Estudio del Coste del Servicio está disponible en la página web “Water & Wastewater Rate Study FY 22-23”.
Escanee este código para acceder directamente a la página web del estudio de tarifas.
Notice of Public Hearing To Consider
Proposed Water and Wastewater Rate Increases
Aviso De Audiencia Pública para considerar los aumentos propuestos de las tarifas de agua y aguas residuales
6 p.m. Tuesday, December 5, 2023 | 6 p.m. martes, 5 de diciembre de 2023 City of Calistoga City Council Chambers | Ayuntamiento de Calistoga 1307 Washington Street, Calistoga, CA 94515
Item #7.1.
En español, vaya a la página 6. Tarifas propuestas en inglés y español.
PLEASE TAKE NOTICE THAT the Calistoga City Council will conduct a Public Hearing to consider proposed rates for water and wastewater services. The costs incurred by the City to operate, maintain, repair, and replace infrastructure such as pipes, pumps, treatment systems, and other essential facilities continue to increase. The proposed rates will ensure that the water and wastewater utilities collect sufficient revenue to cover the operating and capital expenses needed to maintain reliable service and run the water and wastewater utilities efficiently and consistently with industry standards.
Why Am I Receiving This Notice?
The City mailed this Notice to all property owners of record and water and wastewater utility customers, in accordance with Article XIII-D, Section 6 of the California Constitution (“Proposition 218”). This serves as notice that the Calistoga City Council will conduct a Public Hearing at the time, date, and location identified in this Notice to consider recommended adjustments to the City’s water and wastewater rates.
All those interested are invited, but not required, to appear at the time and place of the Public Hearing to give oral or written testimony. The City Council will hear and consider public input regarding the proposed rate adjustments at the Public Hearing on December 5, 2023, and determine whether to adopt the proposed rates. The City Council cannot increase rates beyond the amounts listed in this Notice. If adopted, proposed water and wastewater rate adjustments would become effective on March 1, 2024, with annual rate adjustments effective on January 1 of each year from 2025 through 2028.
How Proposed Water and Wastewater Rates Were Calculated The City of Calistoga is proposing to increase the rates for its water and wastewater service charges based on its most recent rate models and cost of service (COS) studies conducted by an independent rates consultant.
The City hired Raftelis Financial Consultants, Inc., a consulting firm with expertise in water and wastewater rate studies across the country to evaluate the City’s costs of service for water and wastewater service and to proportionally allocate those costs to customer classes (residential, commercial, etc.). The rates studies consist of a series of steps involving data evaluation, technical analyses, deriving customer rates, and understanding the rate adjustments’ impacts on customers. The financial analyses and rate models are documented in the Cost of Service Study Report to serve as part of the City’s administrative record to justify proposed rates. The proposed increases to the current rates over the next five years are listed in the tables contained in this Notice.
About the Water System
The City is responsible for the operation and maintenance of water distribution facilities for residential, commercial, public, and other properties in the City’s water service area. The City purchases raw water from the State Water Project (SWP) that is treated and delivered by the City of Napa for approximately 70 percent of the water supply. The other 30 percent comes from Kimball Dam/Reservoir, the Cityowned local surface water supply.
Nearly half of the City’s water system is more than 50 years old and in need of replacement or significant repairs. The water system includes:
• Kimball Reservoir, Dam, and Treatment Plant
• Drinking Water Storage tanks with a capacity
of 2.5 million gallons
• Over 40 miles of water distribution and transmission mains • 1,566 service connections and meters
• 184 fire hydrants and 752 valves
About the Wastewater System
The City is responsible for the operation and maintenance of the underground wastewater collection system (or piping), four lift stations that pump sewerage, and operating the Duanweal wastewater treatment plant (WWTP). The wastewater collection system includes all residential and commercial customers in the city limits. Sewage drains by gravity to one of four pump stations or directly to the WWTP. The wastewater collection system includes:
• 18 miles of wastewater collection pipelines
• 332 manholes
• 4 lift stations
• 5.5 miles of recycled water mains
• 2 recycle water booster pump
stations
• 1,337 customers and lateral connections
• 50 million gallons of storage ponds
Why Are Water Rate Increases Needed?
Water services are funded by the rates customers pay. Water systems must keep up with rising costs and be able to implement critical capital projects that are mandated or necessary for the health and safety of customers. The following factors have increased the City’s costs of service and are the reason that water rate increases are needed:
• The City of Napa is increasing treatment and delivery costs by 10 percent per year over the next five years. • State Water Project costs will increase by five percent over the next five years.
• Operations costs, such as energy, chemicals, equipment, parts, meeting more stringent water treatment regulations, and labor, have increased due to inflationary pressures. In fact, without increases, rates would not even be sufficient to cover operating expenses.
• Rate revenues decreased because of the recent three-year drought (2020-22).
• Actual revenues collected have been less than those forecasted in the last rate study because two large resorts were anticipated to connect to the City’s system in 2019. That did not happen and only one of them became a customer at the end of 2021.
• The Water Utility has a small customer base to support $4.8 million O&M annually, plus $15 million in capital over five years. • Significant capital project expenditures are required, including:
• The Division of Safety of Dams mandated that the City replace an inoperable drain valve and aging tower ($2.3 million).
• The state Water Board mandated that the City remove the Pope Street Pump Station from the 100-year floodway ($6.7 million). • Advanced Carbon filtering to comply with disinfection byproducts rules and improve taste and odor.
• Deferred maintenance.
• The Water Utility must repay the existing General Fund loan of $1 million. However, the City is going to forgive a $1.6 million loan made in FY 2017-18.
• The Water Utility’s reserves were depleted entering FY 2023-24, so rates must replenish reserves and meet the new reserve goals of $1.5 million, four months of Operations and Maintenance costs, and plus one year’s average CIP expenditures, set by the City Council, to ensure the Utility’s future financial security.
• Future Debt payments to cover over the next 10 years.
New intake needed at Kimball Reservoir and Dam.
Division of Safety of Dams mandated that the City
replace an inoperable drain valve and aging tower
($2.3 million). Se necesita una nueva toma en el embalse y presa de Kimball. La División de Seguridad de Presas
ordenó a la ciudad sustituir una válvula de desagüe
inoperativa y una torre obsoleta (2,3 millones de dólares).
This critical generator is aged out beyond
its useful life and must be replaced, along
with an upgraded SCADA system and
programable logic controllers ($2.3 million).
Este generador crítico ha superado su
duración y debe ser sustituido, junto con un
sistema SCADA actualizado y controladores
lógicos programables (2,3 millones de
dólares).
Item #7.1.
Why Are Wastewater Rate Increases Needed?
Wastewater services are funded by the rates customers pay.
Wastewater systems must keep up with rising costs and be able to implement critical capital projects that are cease-and-desist order (CDO) required improvements or necessary to replace critical aging infrastructure. The City’s wastewater rates are increasing due to the following reasons:
• Rate revenues decreased due to the last three-year drought (2020-22). • Actual revenues collected have been less than those forecasted in the last rate study because two large resorts were anticipated to connect to the City’s system in 2019. That did not happen and only one of them became a customer at the end of 2021.
• The Wastewater Utility has a small customer base to support $3.5 million O&M annually plus $16 million in capital over five years. • Operations costs, such as energy, chemicals, equipment, parts, meeting more stringent wastewater treatment regulations, and labor, have increased. • The Wastewater Utility’s reserves were depleted entering FY 2023-24, so rates must replenish reserves and meet the new reserve goals of $1.5 million, four months of Operations and Maintenance costs, and one year’s average CIP expenditures, set by the City Council, to ensure the Utility’s future financial security. Significant capital improvement projects are required, including:
• CDO Riverside Pond and Headworks project required by the state Water Quality Control Board ($6.2 million).
• Critical liner repair at the wastewater treatment plant ($2.5 million). • Critical aging pipe repair/replacement ($8.5 million over next 10 years). • Deferred maintenance.
• The Wastewater Utility must repay an existing General Fund loan of nearly $1.16 million.
WATER: PROPOSED RATES
Customer rates and charges will differ depending on the type of account (residential, commercial, industrial), meter size, and water use. All customers pay a monthly service charge and a consumption (volumetric) rate. The proposed water rates include a tiered structure for Single Family Residential (SFR) customers. This structure would provide the first 12 billing units of water at a lower Tier 1 rate, and greater than 12 billing units would bill at a higher Tier 2 rate. This structure helps to maintain affordable service for the majority of City water customers who are SFR and use 12 billing units or less, on average. The secondary benefit is to provide a conservation signal for higher water users, aligning the costs for more expensive supplies with higher use. The Tiers represent the costs of serving SFR customers at the different consumption levels.
PROPOSED RATE RECOMMENDATIONS RECOMENDACIONES DE TARIFAS PROPUESTAS Propuesta de tarifas fijas mensuales del servicio de agua.
La tabla 1 muestra la cuota mensual de servicio de agua propuesta por tamaño del medidor para los próximos cinco años. La mayoría de los clientes de agua de la ciudad tienen una conexión con el medidor de 5/8 pulgadas.
AGUA: TARIFAS PROPUESTAS
Las tarifas de los clientes varían en función del tipo de cuenta (residencial, comercial, industrial), el tamaño del contador y el consumo de agua.
Todos los clientes pagan una cuota mensual de servicio y una tarifa de consumo (volumétrica). Las tarifas de agua propuestas incluyen una estructura escalonada para los clientes residenciales unifamiliares (SFR). Esta estructura proporcionaría las primeras 12 unidades de facturación de agua a una tarifa de nivel 1 más baja, y más de 12 unidades de facturación se facturarían a una tarifa de nivel 2 más alta. Esta estructura ayuda a mantener un servicio asequible para la mayoría de los clientes de agua de la ciudad que son SFR y utilizan 12 unidades de facturación o menos, en promedio. El beneficio secundario es proporcionar una señal de conservación para los usuarios de agua más altos, alineando los costes de los suministros más caros con un mayor uso. Los niveles representan los costes de servir a los clientes SFR en los diferentes niveles de consumo.
Meter Size
Tamaño del medidor
Current
Actual 2024 2025 2026 2027 2028
5/8" $50.12 $62.82 $70.36 $77.40 $82.05 $86.98
1" $125.31 $151.07 $169.20 $186.12 $197.29 $209.13
1 1/2" $250.62 $298.16 $333.94 $367.34 $389.39 $412.76
2" $400.99 $474.66 $531.62 $584.79 $619.88 $657.08
3" $751.86 $886.50 $992.88 $1,092.17 $1,157.71 $1,227.18 4" $1,253.10 $1,474.84 $1,651.83 $1,817.02 $1,926.05 $2,041.62 6" $2,506.20 $2,945.69 $3,299.18 $3,629.10 $3,846.85 $4,077.67 8" $4,009.92 $4,710.71 $5,276.00 $5,803.60 $6,151.82 $6,520.93 Table 1: Proposed Monthly Water Fixed Service Charges (Fixed Rates All Customers) Tabla 1: Propuesta de tarifas fijas mensuales del servicio de agua (tarifas fijas - todos los clientes) Proposed Monthly Water Fixed Service Charges
Table 1 shows the proposed monthly water service charge by meter size over the next five years. Most City water customers have a 5/8- inch metered connection.
Critically needed repair
of the liner at the
wastewater treatment
plant aeration basins and
20 million gallon effluent
basin ($2.5 million).
Reparación crítica del
revestimiento de las balsas
de aireación de la planta
de tratamiento de aguas
residuales y de la balsa de
efluentes de 20 millones
de galones (2,5 millones
de dólares).
The City is mandated to
remove the Pope Street Pump
Station from the 100-year
floodway ($6.7 million). La
ciudad tiene la obligación de
retirar la estación de bombeo
de Pope Street de la zona
inundable de 100 años (6,7
millones de dólares).
Item #7.1.
Current
Actual 2024 2025 2026 2027 2028
Single-Family Residential (SFR)
Residencia unifamiliar
Tier 1 (0-12 HCF)
Nivel 1 (0-12 HCF) $10.76 $13.46 $15.08 $16.59 $17.59 $18.65 Tier 2 (>12 HCF)
Nivel 2 (>12 HCF) $10.76 $16.85 $18.88 $20.77 $22.02 $23.35 All Other Classes
Otros tipos de clientes
Uniform (all units)
Uniforme (todas las unidades) $10.76 $14.52 $16.27 $17.90 $18.98 $20.12 Table 2: Proposed Monthly Water Volumetric Rates
Tabla 2: Propuesta de tarifas mensuales por volumen de agua
PROPOSED MONTHLY WATER VOLUMETRIC RATES
Table 2 shows current and proposed water volumetric
rates for SFR and All Other Classes, including Multi-Family Residential (MFR), Commercial, Industrial, and Irrigation customers. Note that SFR tier breakpoints are bi-monthly (two months of use) as this class is billed for service on a two-month cycle.
PROPUESTA DE TARIFAS MENSUALES POR VOLUMEN DE AGUA
La tabla 2 muestra las tarifas volumétricas de agua actuales y propuestas para SFR y todas las demás clases, incluidos los clientes residenciales multifamiliares (MFR), comerciales, industriales y de riego.
Obsérvese que los puntos de corte del nivel SFR son bimensuales (dos meses de uso), ya que a esta clase se le factura el servicio en un ciclo bimensual.
Note: 1 HCF = 100 cubic feet and 1 unit of water. HCF is the unit charge for water use/consumption. 1 HCF is also equal to 748 gallons of water.
Nota: 1 HCF = 100 pies cúbicos y 1 unidad de agua. HCF es el cargo unitario por uso/consumo de agua. 1 HCF también equivale a 748 galones de agua.
WASTEWATER: PROPOSED RATES
Wastewater costs have been updated and reallocated
among customer classes to ensure equitability using
estimated sewer flow and typical loading data. Customer rates and charges will differ depending on the type of account (residential, commercial, industrial, etc.). Table 3 shows the proposed monthly service charges for Residential classifications and flow charges for All Other Classes, for the next five years.
Note: residential customers receive a two-month bill six times per year. All other customers receive a monthly bill 12 times per year.
AGUAS RESIDUALES: TARIFAS PROPUESTAS
Los costes de las aguas residuales se han actualizado y reasignado entre las clases de clientes para garantizar la equidad utilizando el caudal de alcantarillado estimado y los datos de carga típicos. Las tarifas y gastos de los clientes variarán en función del tipo de cuenta (residencial, comercial, industrial, etc.). El cuadro 3 muestra las tarifas mensuales de servicio propuestas para las clasificaciones residenciales y las tarifas de caudal para todas las demás clases, para los próximos cinco años.
Nota: los clientes residenciales reciben una factura bimestral seis veces al año.
Todos los demás clientes reciben una factura mensual 12 veces al año.
Table 3: Proposed Wastewater Rates
Tabla 3: Propuesta de tarifas de aguas residuales
Current
Actual 2024 2025 2026 2027 2028
Residential ($/Month/Dwelling Unit)
Residencial ($/Mes/Unidad de vivienda)
Single Family Residential (SFR)
Residencia unifamiliar (SFR) $97.87 $106.24 $132.80 $136.79 $140.90 $145.13 Multi-Family Residential (MFR)
Residencia multifamiliar (MFR) $82.21 $79.98 $99.98 $102.98 $106.07 $109.26 Mobile Home
Casa móvil $52.85 $79.98 $99.98 $102.98 $106.07 $109.26 Transient Rates ($/HCF)
Tarifas transitorias ($/HCF)
Transient General
Transitorio General $19.98 $20.64 $25.80 $26.58 $27.38 $28.21 Spa (Domestic Wastewater)
Spa - Descarga geotérmica ($/HCF) $19.98 $20.64 $25.80 $26.58 $27.38 $28.21
Item #7.1.
Current
Actual 2024 2025 2026 2027 2028
Transient Rates ($/HCF)
Tarifas transitorias ($/HCF)
Campground
Camping $19.98 $20.64 $25.80 $26.58 $27.38 $28.21
Bed & Breakfast
Alojamiento y desayuno $19.98 $20.64 $25.80 $26.58 $27.38 $28.21 Other Non-Residential ($/HCF)
Otros no residenciales ($/HCF)
Commercial General
Comercial General $13.21 $19.48 $24.35 $25.09 $25.85 $26.63 Restaurant/Bakery
Restaurante/Panadería $34.85 $26.21 $32.77 $33.76 $34.78 $35.83 Laundry
Lavandería $13.21 $16.57 $20.72 $21.35 $22.00 $22.66
Public Building
Edificio público $13.21 $7.93 $9.92 $10.22 $10.53 $10.85 Commercial Social (Schools & Churches)
Comercial Social (Escuelas e Iglesias) $13.21 $19.48 $24.35 $25.09 $25.85 $26.63 Medical Care
Atención médica $13.21 $19.48 $24.35 $25.09 $25.85 $26.63 Industrial & Bottling Works (per Million Gallons)
Plantas industriales y embotelladoras (por millón de galones) $14,559.98 $27,270.49 $34,088.12 $35,110.77 $36,164.10 $37,249.03 BOD ($/lb) (BOD = Biochemical Oxygen Demand - Demanda
bioquímica de oxígeno) $2.64 $1.47 $1.84 $1.90 $1.96 $2.02 SS ($/lb) (SS = Suspended Solids – Residuos sólidos
en suspensión) $1.99 $1.37 $1.72 $1.78 $1.84 $1.90
Spa - Geothermal Discharge ($/HCF)
Spa - Descarga geotérmica ($/HCF) $6.72 $20.40 $25.50 $26.27 $27.06 $27.88 Minimum Charge (for All Non-Residential Users)
Tarifa mínima (para todos los usuarios no residenciales) $57.43 $79.98 $99.98 $102.98 $106.07 $109.26 Table 3: Proposed Wastewater Rates
Tabla 3: Propuesta de tarifas de aguas residuales
BILL IMPACTS: SINGLE FAMILY RESIDENTIAL (SFR) MONTHLY1
COMBINED WATER AND WASTEWATER SERVICE BILL IMPACT
IN MARCH 1, 2024
Table 4 is an example of an SFR one-month combined service bill using 12 HCF2
units of water per billing period (6 HCF per month).
This example represents the most common City water and
wastewater customer. For additional impacts for other types of users, please refer to the Rate Study or contact the City to discuss your personal bill.
IMPACTO EN LA FACTURA - RESIDENCIAL UNIFAMILIAR (SFR) MENSUAL1
IMPACTO COMBINADO EN LA FACTURA DEL SERVICIO DE AGUA Y AGUAS RESIDUALES EN EL 1 DE MARZO DE 2024
La tabla 4 es un ejemplo de factura de servicio combinado de un mes de un SFR que utiliza 12 unidades HCF2
de agua por periodo de facturación (6 HCF al mes).
Este ejemplo representa al cliente más común de agua y aguas residuales de la ciudad. Si desea conocer las repercusiones adicionales para otros tipos de usuarios, consulte el Estudio de tarifas o póngase en contacto con el Ayuntamiento para analizar su factura personal.
Table 4: SFR Monthly Combined Water and Wastewater Service Bill Impact in 2024 (5/8” meter and 6 HCF Monthly) Tabla 4: Impacto mensual de la factura combinada de los servicios de agua y aguas residuales de SFR en 2024 (medidor de 5/8” y 6 HCF mensuales)
Current Actual Proposed Propuesta
Water
Agua
Wastewater
Aguas residuales Total WaterAgua
Wastewater
Aguas residuales Total
Two Month
Dos meses $229.36 $195.74 $425.10 $ 287.08 $212.46 $499.54 Monthly
Mensualmente $114.68 $97.87 $212.55 $ 143.54 $106.23 $249.77 1 Residential customers receive a two-month bill
2 1 HCF or 1 unit of water is equal to 748 gallons of water 1 Los clientes residenciales reciben una factura bimensual 2 1 HCF o 1 unidad de agua equivale a 748 galones de agua.
Item #7.1.
DROUGHT: PROPOSED COST RECOVERY SURCHARGE.
The City of Calistoga depends on water sales to fund a complex system that collects, treats, and delivers safe, reliable water to customers. When customers are asked to use less, such as during droughts, it leads to lower revenues. Lower revenues are a challenge for the City, as many of the costs associated with operating and maintaining a water system are fixed. Based on stages calibrated to drought severity, a drought recovery rate works to offset lost revenues and ensure the water utility can pay its bills and perform capital projects as planned.
Temporary drought recovery rates can only be assessed if the City Council implements emergency drought stages. Table 5 shows proposed drought recovery surcharges by meter size per drought recovery stage, per calendar years 2024-2028, that would be applied if the City Council declares a drought or water shortage emergency. These rates are both discretionary and temporary.
PROPUESTA DE RECARGO POR RECUPERACIÓN DE GASTOS DE AGUA La Ciudad de Calistoga depende de las ventas de agua para financiar un complejo sistema que recoge, trata y suministra agua segura y fiable a los clientes. Cuando se pide a los clientes que consuman menos, por ejemplo, durante las sequías, los ingresos disminuyen. La disminución de los ingresos es un reto para la ciudad, ya que muchos de los costes asociados al funcionamiento y mantenimiento de un sistema de agua son fijos. Basada en etapas calibradas en función de la gravedad de la sequía, una tasa de recuperación de la sequía funciona para compensar la pérdida de ingresos y garantizar que la empresa de suministro de agua pueda pagar sus facturas y realizar los proyectos de capital según lo previsto.
Las tarifas temporales de recuperación de la sequía sólo pueden aplicarse si el Ayuntamiento pone en marcha etapas de emergencia por sequía. La Tabla 5 muestra los recargos de recuperación de sequía propuestos por tamaño de contador por etapa de recuperación de sequía, para los años fiscales 2024-2028, que se aplicarían si el Ayuntamiento declara una emergencia por sequía o escasez de agua. Estas tarifas son discrecionales y temporales.
Table 5: Proposed Drought Cost Recovery Surcharge By Shortage Stage and Meter Size in Calendar Years 2024-28 Tabla 5: Recargo propuesto para la recuperación de los costes de la sequía por etapa de escasez y tamaño del contador en los años” 2024-28
Drought Surcharge by Meter Size
Recargo por sequía según el tamaño del contador
Shortage Stage by
Calendar Year
Escasez Etapa por año civil
5/8" 1” 1-1/2” 2” 3” 4” 6” 8”
Stage 1
Fase 1 $6.13 $15.31 $30.61 $48.97 $91.82 $153.03 $306.05 $489.68 Stage 2
Fase 2 $18.17 $45.41 $90.82 $145.31 $272.46 $454.09 $908.18 $1,453.08 Stage 3
Fase 3 $29.48 $73.70 $147.40 $235.84 $442.20 $737.00 $1,473.99 $2,358.38 Stage 1
Fase 1 $6.87 $17.15 $34.29 $54.85 $102.84 $171.40 $342.78 $548.45 Stage 2
Fase 2 $20.36 $50.86 $101.72 $162.75 $305.16 $508.59 $1,017.17 $1,627.45 Stage 3
Fase 3 $33.02 $82.55 $165.09 $264.15 $495.27 $825.44 $1,650.87 $2,641.39 Stage 1
Fase 1 $7.56 $18.87 $37.72 $60.34 $113.13 $188.54 $377.06 $603.29 Stage 2
Fase 2 $22.39 $55.95 $111.90 $179.03 $335.68 $559.44 $1,118.88 $1,790.20 Stage 3
Fase 3 $36.32 $90.80 $181.60 $290.56 $544.80 $907.99 $1,815.96 $2,905.53 Stage 1
Fase 1 $8.01 $20.00 $39.98 $63.96 $119.91 $199.85 $399.68 $639.49 Stage 2
Fase 2 $23.73 $59.31 $118.61 $189.77 $355.82 $593.01 $1,186.02 $1,897.61 Stage 3
Fase 3 $38.50 $96.25 $192.50 $307.99 $577.48 $962.47 $1,924.92 $3,079.86 Stage 1
Fase 1 $8.49 $21.20 $42.38 $67.79 $127.11 $211.84 $423.66 $677.86 Stage 2
Fase 2 $25.16 $62.86 $125.72 $201.15 $377.16 $628.59 $1,257.18 $2,011.47 Stage 3
Fase 3 $40.81 $102.03 $204.05 $326.47 $612.13 $1,020.22 $2,040.41 $3,264.65 2024 2025 2026 2027 2028
Item #7.1.
TENGA EN CUENTA QUE el Ayuntamiento de Calistoga celebrará una audiencia pública para considerar las tarifas propuestas para los servicios de agua y aguas residuales. Los costes en los que incurre la ciudad para operar, mantener, reparar y reemplazar infraestructuras como tuberías, bombas, sistemas de tratamiento y otras instalaciones esenciales siguen aumentando. Las tarifas propuestas garantizarán que los servicios públicos de agua y aguas residuales recauden ingresos suficientes para cubrir los gastos de explotación y de capital necesarios para mantener un servicio fiable y gestionar los servicios públicos de agua y aguas residuales de forma eficiente y coherente con las normas del sector. ¿Por qué recibo este aviso?
La ciudad envió por correo este aviso a todos los propietarios registrados y clientes de los servicios de agua y aguas residuales, de conformidad con el Artículo XIII-D, Sección 6 de la Constitución de California (“Proposición 218”).
Esto sirve como aviso de que el Consejo de la Ciudad de Calistoga llevará a cabo una audiencia a la hora, fecha y lugar identificados anteriormente en este aviso para considerar los ajustes recomendados a las tarifas de agua y aguas residuales de la ciudad. Todos los interesados están invitados, pero no obligados, a comparecer a la hora y en el lugar de la audiencia para dar testimonio oral o escrito. El concejo municipal escuchará y considerará los aportes del público con respecto a los ajustes de tarifas propuestos en la audiencia del 5 de diciembre de 2023, y determinará si adopta las tarifas propuestas. El concejo municipal no puede aumentar las tarifas más allá de los montos enumerados en este aviso.
Si se aprueban, los ajustes propuestos de las tarifas de agua y aguas residuales entrarán en vigor el 1 de marzo de 2024, con ajustes anuales de las tarifas que entrarán en vigor el 1 de enero de cada año desde 2025 hasta 2028.
Cálculo de las tarifas de agua y aguas residuales propuestas La Ciudad de Calistoga propone aumentar las tarifas de sus servicios de agua y aguas residuales basándose en sus modelos de tarifas más recientes y en los estudios de coste del servicio (COS) realizados por un consultor de tarifas independiente. La ciudad contrató a Raftelis Financial Consultants, Inc, una empresa consultora con experiencia en estudios de tarifas de agua y aguas residuales en todo el país para evaluar los costes de servicio de agua y aguas residuales de la ciudad y para asignar proporcionalmente esos costes a las clases de clientes (residencial, comercial, etc.). Los estudios tarifarios constan de una serie de pasos que incluyen la evaluación de datos, análisis técnicos, derivación de tarifas a clientes y comprensión de las repercusiones de los ajustes tarifarios en los clientes. Los análisis financieros y los modelos tarifarios se documentan en el Informe del Estudio del Coste del Servicio, que forma parte del expediente administrativo de la ciudad para justificar las tarifas propuestas. Los aumentos propuestos para las tarifas actuales durante los próximos cinco años se enumeran en las tablas contenidas en este aviso.
Acerca de la red de abastecimiento de agua
La ciudad es responsable de la operación y mantenimiento de las instalaciones de distribución de agua para propiedades residenciales, comerciales, públicas y otras en el área de servicio de agua de la ciudad. La ciudad compra agua bruta del Proyecto Estatal de Agua (SWP) que es tratada y suministrada por la Ciudad de Napa para aproximadamente el 70% del suministro de agua. El 30% restante procede de la presa/embalse de Kimball, el suministro local de agua superficial propiedad de la ciudad.
Casi la mitad de la red de abastecimiento de agua de la ciudad tiene más de 50 años y necesita ser sustituida o reparada. El sistema de agua incluye:
• Embalse, presa y planta de tratamiento de Kimball
• Depósitos de agua potable con una capacidad de 2,5 millones de galones • Más de 40 millas de tuberías principales de distribución y transmisión de agua
• 1.566 conexiones de servicio y contadores
• 184 bocas de incendio y 752 válvulas
Sobre el sistema de aguas residuales
La ciudad es responsable del funcionamiento y mantenimiento del sistema subterráneo de recogida de aguas residuales (o tuberías), de cuatro estaciones elevadoras que bombean las aguas residuales y del funcionamiento de la planta de tratamiento de aguas residuales (WWTP) de Duanweal. El sistema de recogida de aguas residuales incluye a todos los clientes residenciales y comerciales dentro de los límites de la ciudad.
Las aguas residuales desaguan por gravedad a una de las cuatro estaciones de bombeo o directamente a la WWTP. El sistema de recogida de aguas residuales incluye 18 millas de tuberías colectoras de aguas residuales, 332 pozos de registro, 4 estaciones elevadoras, 5,5 millas de tuberías principales de agua reciclada, 2 estaciones de bombeo de refuerzo de agua reciclada, 1.337 clientes y conexiones laterales y 50 millones de galones de estanques de almacenamiento. ¿Por qué es necesario aumentar las tarifas del agua?
Los servicios de agua se financian con las tarifas que pagan los usuarios. Los sistemas de agua deben mantenerse al día con el aumento de los costes y ser capaces de implementar proyectos de capital críticos que son obligatorios o necesarios para la salud y la seguridad de los clientes. Los siguientes factores han incrementado los costes de servicio de la ciudad y son la razón por la que se necesitan aumentos en las tarifas del agua:
• La Ciudad de Napa está aumentando los costes de tratamiento y suministro a un 10% anual durante los próximos cinco años.
• Los costes del Proyecto Estatal de Agua aumentarán un 5% durante los próximos cinco años.
• Los costes de explotación, como energía, productos químicos, equipos, repuestos, cumplimiento de normativas más estrictas sobre tratamiento de aguas y mano de obra, han aumentado debido a las presiones inflacionistas.
De hecho, sin aumentos, las tarifas ni siquiera serían suficientes para cubrir los gastos operativos.
• Los ingresos por tasas disminuyeron debido a la reciente sequía de tres años (2020-22).
• Los ingresos reales recaudados han sido inferiores a los previstos en el último estudio tarifario porque estaba previsto que dos grandes complejos turísticos se conectaran a la red municipal en 2019. No fue así y solo uno de ellos se convirtió en cliente a finales de 2021.
• La empresa de suministro de agua cuenta con una pequeña base de clientes para soportar 4,8 millones de dólares anuales en operaciones y mantenimiento, más 15 millones de dólares de capital en cinco años. • Se requieren importantes gastos en proyectos de capital, incluyendo:
• La División de Seguridad de Presas ordenó que la ciudad sustituyera una válvula de desagüe inoperativa y una torre obsoleta (2,3 millones de dólares).
• La Junta Estatal del Agua ordenó que la ciudad retirara la estación de bombeo de Pope Street de la zona inundable de 100 años (6,7 millones de dólares).
• Filtrado avanzado de carbono para cumplir las normas sobre subproductos de desinfección y mejorar el sabor y el olor. • Mantenimiento diferido.
• La empresa de suministro de agua debe devolver el préstamo existente del Fondo General de 1 millón de dólares. Sin embargo, la Ciudad va a perdonar un préstamo de $1.6 millones hecho en el AF 2017-18.
• Las reservas de la empresa de suministro de agua se agotaron al entrar 2023-24, por lo que las tarifas deben reponer las reservas y cumplir los nuevos objetivos de reserva de 1,5 millones de dólares, cuatro meses de costes de operaciones y mantenimiento, y más un año de gastos medios del CIP, establecidos por el ayuntamiento, para garantizar la futura seguridad financiera de la empresa.
• Futuros pagos de la deuda a cubrir en los próximos 10 años. ¿Por qué es necesario aumentar las tasas de aguas residuales? Los servicios de aguas residuales se financian con las tarifas que pagan los usuarios. Los sistemas de aguas residuales deben mantenerse al día con el aumento de los costes y ser capaces de implementar proyectos de capital críticos que son mejoras requeridas por la orden de cese y desistimiento (CDO) o necesarias para reemplazar la infraestructura crítica oboleta. Las tarifas de aguas residuales de la ciudad están aumentando debido a las siguientes razones:
• Los ingresos por tarifas disminuyeron debido a la última sequía de tres años (2020-22).
• Los ingresos reales recaudados han sido inferiores a los previstos en el último estudio tarifario porque estaba previsto que dos grandes complejos turísticos se conectaran a la red municipal en 2019. No fue así y solo uno de ellos se convirtió en cliente a finales de 2021.
• El Servicio de Aguas Residuales tiene una pequeña base de clientes para soportar 3,5 millones de dólares anuales en O&M más 16 millones de dólares en capital durante 5 años.
• Han aumentado los costes operativos, como la energía, los productos químicos, los equipos, las piezas, el cumplimiento de normativas más estrictas sobre tratamiento de aguas residuales y la mano de obra. • Las reservas de la empresa de aguas residuales se agotaron en 2023-24, por lo que las tarifas deben reponer las reservas y cumplir los nuevos objetivos de reserva de 1,5 millones de dólares, cuatro meses de costes de operaciones y mantenimiento y un año de gastos medios del PIC, establecidos por el Ayuntamiento, para garantizar la seguridad financiera futura de la empresa. Se requieren importantes proyectos de mejora de capital, incluyendo:
• Proyecto del estanque Riverside de CDO y de las obras de cabecera exigido por la Junta estatal de control de la calidad del agua (6,2 millones de dólares).
• Reparación crítica del revestimiento de la planta de tratamiento de aguas residuales (2,5 millones de dólares).
• Reparación/sustitución crítica de tuberías obsoletas (8,5 millones de dólares en los próximos 10 años).
• Mantenimiento diferido.
• La empresa de aguas residuales debe reembolsar un préstamo del Fondo General de casi 1,16 millones de dólares.
Item #7.1.
HOW DO I PROTEST THE PROPOSED RATE INCREASES?
You have the right to protest the proposed water and/or wastewater rate adjustments. The protest must be in writing, and it must be submitted by either the property owner or a utility customer. It must include the property service address and/or the assessor’s parcel number, the eligible individual’s name (property owner or customer), a statement to the effect of “I protest the proposed water (and/or) wastewater rates,” and an original signature.
Written protests may only be submitted by mail or in person to the Calistoga City Clerk at City Hall, 1232 Washington St., Calistoga, CA 94515, or during the Public Hearing on Tuesday, December 5, 2023 at the Calistoga City Council Chambers, 1307 Washington Street, Calistoga, CA 94515.
Protests must be received by the City Clerk before 4 p.m. on December 5, 2023, or they may be personally submitted to the Clerk at the Public Hearing before the conclusion of the Hearing. The Clerk will not accept or consider any protest received after the conclusion of the Public Hearing.
Only one written protest per affected property will be counted. Telephone, e-mail, and fax protests will not be accepted. Oral comments will not be counted as protests unless accompanied by a written protest as outlined within this Notice.
At the conclusion of the Public Hearing, the City Council will consider adopting the proposed changes as follows:
(1) If fewer than a majority of parcels file a written protest, the City Council will consider adjusting water and/or wastewater rates as proposed.
(2) If a majority (50% +1) of affected parcels submit protests against the water and/or wastewater rates before the conclusion of the Public Hearing, the City is prohibited by law from changing water and/or wastewater rates at this time.
If adopted, the proposed water and wastewater rates will take effect beginning March 1, 2024. The reasons for the rate adjustments, the basis upon which they were calculated, and the amount of the proposed water and wastewater rates are described in more detail in the Rate Study Report, which is on file with the City Clerk and available on the City website at www.ci.calistoga.ca.us.
Statute of Limitations for Challenging Proposed Rates
Please note that pursuant to California Government Code section 53759, there is a 120-day statute of limitations for judicially challenging all rates set forth in this Notice that runs from the effective date of the ordinance approving these rates.
¿CÓMO PUEDO PROTESTAR CONTRA LOS AUMENTOS DE
TARIFAS PROPUESTOS?
Usted tiene derecho a protestar contra los ajustes propuestos de las tarifas de agua y/o aguas residuales. La protesta debe hacerse por escrito y debe presentarla el propietario o un cliente del servicio público. Debe incluir la dirección de servicio de la propiedad y/o el número de parcela del asesor, el nombre de la persona elegible (propietario o cliente), una declaración en el sentido de “Protesto por las tarifas de agua (y/o) aguas residuales propuestas” y una firma original.
Las protestas por escrito sólo pueden presentarse por correo o en persona al Secretario de la Ciudad de Calistoga en el Ayuntamiento, 1232 Washington St., Calistoga, CA 94515, o durante la Audiencia Pública el martes 5 de diciembre de 2023 en las Cámaras del Consejo de la Ciudad de Calistoga, 1307 Washington Street, Calistoga, CA 94515. Las protestas deben ser recibidas por el secretario de la ciudad antes de las 4 p.m. del 5 de diciembre de 2023, o pueden ser presentadas personalmente al Secretario en la Audiencia Pública antes de la conclusión de la audiencia. El secretario no aceptará ni considerará ninguna protesta recibida después de la conclusión de la audiencia.
Sólo se contabilizará una protesta escrita por propiedad afectada.
No se aceptarán protestas por teléfono, correo electrónico o fax. Los comentarios orales no se contabilizarán como protestas a menos que vayan acompañados de una protesta por escrito como se indica en este aviso.
Al término de la audiencia, el consejo municipal considerará la adopción de los cambios propuestos de la siguiente manera:
(1) Si menos de la mayoría de las parcelas presentan una protesta por escrito, el ayuntamiento considerará la posibilidad de ajustar las tarifas de agua y/o aguas residuales según lo propuesto.
(2) Si una mayoría (50% +1) de las parcelas afectadas presenten protestas contra las tarifas del agua o de las aguas residuales antes de la conclusión de la audiencia, el ayuntamiento tiene prohibido por ley modificar las tarifas del agua y/o de las aguas residuales en ese momento.
Si se aprueban, las tarifas de agua y aguas residuales propuestas entrarán en vigor a partir del 1 de marzo de 2024. Las razones de los ajustes de tarifas, la base sobre la que se calcularon y el importe de las tarifas de agua y aguas residuales propuestas se describen con más detalle en el estudio de tarifas, que está archivado en la Secretaría Municipal y disponible en el sitio web de la ciudad en www.ci.calistoga.ca.us.
Plazo de prescripción para impugnar las tarifas propuestas Tenga en cuenta que, de conformidad con el artículo 53759 del Código Gubernamental de California, existe un plazo de prescripción de 120 días para impugnar judicialmente todas las tarifas establecidas en el presente anuncio, que empieza a contar a partir de la fecha de entrada en vigor de la ordenanza por la que se aprueban dichas tarifas.
Questions and comments may be submitted via email
to [email protected] or by calling the Public Works Department at (707) 942-2828.
Las preguntas y comentarios pueden enviarse por correo
electrónico a [email protected] o llamando al Departamento de Obras Públicas al (707) 942-2828.
CONTACT ¿PREGUNTAS?
The enclosed rate recommendations were presented
to the Calistoga City Council on October 3, 2023.
A video of the meeting is available on the City’s
YouTube page. The Rate Study Report is available on
the website at "Water & Wastewater Rate Study FY
22-23". Scan this code to be taken directly to the Rate Study webpage.
Las recomendaciones de tarifas adjuntas se
presentaron al Ayuntamiento de Calistoga el 3
de octubre de 2023. Un video de la reunión está
disponible en la página de YouTube de la ciudad.
Informe Sobre el Estudio de Tarifas está disponible
en la página web en “Water & Wastewater Rate
Study FY 22-23”. Escanee este código para acceder
directamente a la página web del estudio de tarifas.
Item #7.1.
Exhibit A
Table 4-13: Water Enterprise Financial Policies
Financial Policy Target/Requirement
Debt Coverage
Target Debt Coverage RaƟo 1.25
Reserve Targets
OperaƟng Reserve Target 25% of annual O&M expenses
Emergency Cash Reserve Minimum 50% annual average capital expenditures ($1.5M) Emergency Cash Reserve Goal 100% annual average capital expenditures ($3.4M)
Table 5-12: Wastewater Enterprise Financial Policies
Financial Policy Target/Requirement
Debt Coverage
Target Debt Coverage RaƟo 1.25
Reserve Targets
OperaƟng Reserve Target 25% of annual O&M expenses
Emergency Cash Reserve Minimum 50% annual average capital expenditures ($1.5M) Emergency Cash Reserve Goal 100% annual average capital expenditures ($4.1 M) Item #7.1.
5. Water and Wastewater Cost of Service and Rate Design Study link (https://www.ci.calistoga.ca.us/home/showpublisheddocument/40119/638339049 056070000 )
Item #7.1.
Meter
Size March 1,
2024
January 1,
2025
January 1,
2026
January 1,
2027
January 1,
2028
5/8" $62.82 $70.36 $77.40 $82.05 $86.98
1" $151.07 $169.20 $186.12 $197.29 $209.13
1 1/2" $298.16 $333.94 $367.34 $389.39 $412.76
2" $474.66 $531.62 $584.79 $619.88 $657.08
3" $886.50 $992.88 $1,092.17 $1,157.71 $1,227.18
4" $1,474.84 $1,651.83 $1,817.02 $1,926.05 $2,041.62
6" $2,945.69 $3,299.18 $3,629.10 $3,846.85 $4,077.67
8" $4,710.71 $5,276.00 $5,803.60 $6,151.82 $6,520.93
Table 1: Monthly Water service charge by meter size
Customer Class March
1, 2024
January
1, 2025
January
1, 2026
January
1, 2027
January
1, 2028
Single Family Residential
Tier 1 (0-12 HCF) $13.46 $15.08 $16.59 $17.59 $18.65
Tier 2 (>12 HCF) $16.85 $18.88 $20.77 $22.02 $23.35
All Other Classes
Uniform $14.52 $16.27 $17.90 $18.98 $20.12
Table 2: Water Volumetric Rates for SFR and all other classes Item #7.1.
User Category Basis March 1,
2024
January 1,
2025
January 1,
2026
January 1,
2027
January 1,
2028
Residential Rates ($/Month/Dwelling Unit)
Single-Family
Residential
Flat Monthly
per meter
$106.24 $132.80 $136.79 $140.90 $145.13
Multifamily
Residential
Flat Monthly
per unit
$79.98 $99.98 $102.98 $106.07 $109.26
Mobile Home Flat Monthly
per unit
$79.98 $99.98 $102.98 $106.07 $109.26
Transient Rates ($/HCF)
Transient General Per hcf water
use
$20.64 $25.80 $26.58 $27.38 $28.21
Spa (Domestic
Wastewater)
Per hcf water
use
$20.64 $25.80 $26.58 $27.38 $28.21
Campground Per hcf water
use
$20.64 $25.80 $26.58 $27.38 $28.21
Bed & Breakfast Per hcf water
use
$20.64 $25.80 $26.58 $27.38 $28.21
Other Nonresidential Rates ($/HCF)
Commercial General Per hcf water
use
$19.48 $24.35 $25.09 $25.85 $26.63
Restaurant/Bakery Per hcf water
use
$26.21 $32.77 $33.76 $34.78 $35.83
Laundry Per hcf water
use
$16.57 $20.72 $21.35 $22.00 $22.66
Public Building Per hcf water
use
$7.93 $9.92 $10.22 $10.53 $10.85
Commercial Social
(Schools &
Churches)
Per hcf water
use
$19.48 $24.35 $25.09 $25.85 $26.63
Medical Care Per hcf water
use
$19.48 $24.35 $25.09 $25.85 $26.63
Industrial and Bottling Works (per Million Gallons, mg) Measured Flow Rate Per mg of
Measured
Flow
$27,270.49 $34,088.12 $35,110.77 $36,164.10 $37,249.03
Calculated BOD
Rate
Per pound $1.47 $1.84 $1.90 $1.96 $2.02
Calculated SS Rate Per pound $1.37 $1.72 $1.78 $1.84 $1.90 Groundwater Discharge Rates ($/HCF)
Spa – Geothermal
Discharge
Per hcf of
Groundwater
$20.40 $25.50 $26.27 $27.06 $27.88
Other Rates
Minimum Rate for
All Nonresidential
User Categories
Flat Monthly $79.98 $99.98 $102.98 $106.07 $109.26
Table 3: Wastewater Rates by Customer Class
Item #7.1.
Year Water Wastewater Total
2023 $114.68 $97.87 $212.55
2024 $143.58 $106.24 $249.82
2025 $160.84 $132.80 $293.64
2026 $176.94 $136.79 $313.73
2027 $187.59 $140.90 $328.49
2028 $198.88 $145.13 $344.01
Table 4 - SFR/6HCF/Monthly/Combined
Item #7.1.
1 City of Calistoga
Utility Rates Public Hearing
City Council Presentation – December 5, 2023
Item #7.1.
Community
Engagement 2 2 Open Houses
2 Bill Stuffers ✓ Flyers distributed at key City locations ✓ Dedicated City website ✓ Ads on NextDoor and Facebook 3 City Council Meetings
2 Press Releases
Item #7.1.
3 Aligning with Community Values and
City Objectives
Provide fairness, so all customers
pay their fair share for service,
regardless of their class
Ensure the utilities’ financial
stability, to allow for $31 million in
critical capital reinvestment
Promote affordability and
conservation so that customers
have more control over their bill
and an incentive to conserve
Item #7.1.
Council Policy Direction –
Long-Term Financial Plan and Rate Design
4 • Lower share of revenue from fixed charges (affordability) • Rates that acknowledge the scarcity of water (conservation) • Tiered Single Family Residential rates (affordability and conservation) • Drought rates in water shortage as a tool of last resort (financial stability) • Debt financing for CIP, where possible and appropriate (financial stability and fairness)
• Forgive prior General Fund loans (financial stability and fairness) • Explore the potential of using General Fund revenues to help low-income customers with rate assistance (affordability)
Item #7.1.
5 Rate Study Results
Single Family Residential (SFR) Average Monthly Impact, Year One $8.36 increase for wastewater service
$28.86 increase for water service
Primary drivers: Long-term CIP, water cost pressure, the current cash position, and rate restructuring
Primary financial drivers: Long-term CIP, current cash position, and updated cost of service analysis
Item #7.1.
$15 MILLION
WATER CRITICAL CAPITAL
IMPROVEMENTS
Mandates by Water Board, Dams
and Safety, and other Critical
Aging Infrastructure
Item #7.1.
$16 Million
WASTEWATER CRITICAL CAPITAL
IMPROVEMENTS
Cease and Desist Order
Regional Board, and other
Critical Aging Infrastructure
Item #7.1.
Key Points on Proposed Utility Rates
8 Proposed two-tier water use rate alternative for Single Family Residential Customersimproves affordability at low-to average use and provides a conservation price signal Fixed charges are recalibrated providing relief to lower water use customers and more control over a customer’s bill
Wastewater impacts vary based on harmonizing the residential class, updating nonresidential strength concentrations, and ensuring all discharges pay their cost of service Tiered water use rates, along with updated wastewater rates, moderates impacts to SFR customers with combined utility service (Greater than 70% of the customer base) Item #7.1.
Water Rates Schedule – Five Year Schedule
9 Current FY 2024 FY 2025 FY 2026 FY 2027 FY 2028
Fixed Rates
(All Customers)
5/8" $50.12 $62.82 $70.36 $77.40 $82.05 $86.98
1" $125.31 $151.07 $169.20 $186.12 $197.29 $209.13
1 1/2" $250.62 $298.16 $333.94 $367.34 $389.39 $412.76
2" $400.99 $474.66 $531.62 $584.79 $619.88 $657.08
3" $751.86 $886.50 $992.88 $1,092.17 $1,157.71 $1,227.18 4" $1,253.10 $1,474.84 $1,651.83 $1,817.02 $1,926.05 $2,041.62 6" $2,506.20 $2,945.69 $3,299.18 $3,629.10 $3,846.85 $4,077.67 8" $4,009.92 $4,710.71 $5,276.00 $5,803.60 $6,151.82 $6,520.93 Current FY 2024 FY 2025 FY 2026 FY 2027 FY 2028
Single-Family
Residential (SFR)
Tier 1 (0-12 HCF) $10.76 $13.46 $15.08 $16.59 $17.59 $18.65 Tier 2 (>12 HCF) $10.76 $16.85 $18.88 $20.77 $22.02 $23.35 All Other Classes
Uniform (all units) $10.76 $14.52 $16.27 $17.90 $18.98 $20.12 Item #7.1.
Wastewater
Rates Five
Year
Schedule
10 Current FY 2024 FY 2025 FY 2026 FY 2027 FY 2028
Residential ($/Month/Dwelling Unit)
Single Family Residential (SFR) $97.87 $106.24 $132.80 $136.79 $140.90 $145.13 Multi-Family Residential (MFR) $82.21 $79.98 $99.98 $102.98 $106.07 $109.26 Mobile Home $52.85 $79.98 $99.98 $102.98 $106.07 $109.26 Transient Rates ($/HCF)
Transient General $19.98 $20.64 $25.80 $26.58 $27.38 $28.21 Spa (Domestic Wastewater) $19.98 $20.64 $25.80 $26.58 $27.38 $28.21 Campground $19.98 $20.64 $25.80 $26.58 $27.38 $28.21
Bed & Breakfast $19.98 $20.64 $25.80 $26.58 $27.38 $28.21 Other Non-Residential ($/HCF)
Commercial General $13.21 $19.48 $24.35 $25.09 $25.85 $26.63 Restaurant/Bakery $34.85 $26.21 $32.77 $33.76 $34.78 $35.83 Laundry $13.21 $16.57 $20.72 $21.35 $22.00 $22.66
Public Building $13.21 $7.93 $9.92 $10.22 $10.53 $10.85 Commercial Social (Schools & Churches) $13.21 $19.48 $24.35 $25.09 $25.85 $26.63 Medical Care $13.21 $19.48 $24.35 $25.09 $25.85 $26.63
Industrial & Bottling Works (per Million Gallons) $14,559.98 $27,270.49 $34,088.12 $35,110.77 $36,164.10 $37,249.03 BOD ($/lb) $2.64 $1.47 $1.84 $1.90 $1.96 $2.02
SS ($/lb) $1.99 $1.37 $1.72 $1.78 $1.84 $1.90
Spa - Geothermal Discharge ($/HCF) $6.72 $20.40 $25.50 $26.27 $27.06 $27.88 Minimum Charge (for All Non-Residential Users) $57.43 $79.98 $99.98 $102.98 $106.07 $109.26 Item #7.1.
Drought Rates Year One Schedule
(Only during a water shortage and at the discretion of City Council) 11 Shortage
Stage 3
Shortage
Stage 2
Shortage
Stage 1
Drought Rate by
Meter Size
All Customers
5/8" $6.13 $18.17 $29.48
1" $15.31 $45.41 $73.70
1 1/2" $30.61 $90.82 $147.40
2" $48.97 $145.31 $235.84
3" $91.82 $272.46 $442.20
4" $153.03 $454.09 $737.00
6" $306.05 $908.18 $1,473.99
8" $489.68 $1,453.08 $2,358.38
Item #7.1.
Adoption & Implementation Schedule
12 Final Rate Proposal & Draft Report
Authorization to Notice Customers
October 3, 2023
City Council Meeting
Customer Noticing Period
45 Day Minimum Protest Period
October-November
Procedural Period
Public Hearing on Proposed Rates
Formal Rate Adoption, Absent a Majority Protest
December 5, 2023
City Council Meeting
March 1, 2024 New Rates Effective Implementation
2 nd Reading of Rate Ordinance
30 day wait period commences
December 19, 2023
City Council Meeting
Item #7.1.
Public Hearing Procedure
13 • Open Public Hearing
• Public comment
• Call for additional written protests
• Close Public Hearing
• Council deliberation
Item #7.1.