Calistoga City Council
November 19, 2024

Mayor
Donald Williams
Vice Mayor
Irais Lopez-Ortega
Councilmembers
Lisa M. Gift
Scott Cooper
Kevin Eisenberg
AGENDA
City Council - Special Workshop
Tuesday, November 19, 2024 - 6:00 PM
Calistoga High School Multi-Purpose Room
In Person

Please participate in the meeting by observing or listening to the meeting in one of the following ways:

1. In Person – The location is to be determined, pending availability of a space with a higher capacity COMMENT ON THIS MATTER: Please participate in the meeting by providing public comment on the item on the agenda, in person. Speakers are encouraged to limit their comments to 3 minutes maximum so that all speakers have an opportunity to address the City Council.

Alternatively, participate in the meeting by providing public comment on the item on the agenda via email.

Please submit your comment, limited to 350 words or less, via email to [email protected] Written public comments submitted by email should clearly indicate the Agenda Item No. or specify “Oral Communications” in the Subject Line for items not on the agenda and are requested to include the submitter’s full name. Comments received by 2:00 p.m. on the day of the meeting will be posted online with the agenda packet and included in the record but will not be read aloud. Comments received after 2 p.m. on the day of the meeting will be added to record and sent to Council after the meeting. Note: The methods of observing or listening to the meeting or providing public comments may be altered or the meeting may be cancelled if needed. You may check on the status of the meeting by visiting the City website at www.ci.calistoga.ca.us for any updates

1. CALL TO ORDER – ROLL CALL

2. ORAL COMMUNICATION ON CONSENT ITEMS OR NON-AGENDA ITEMS This time is set aside to receive comments from the public regarding the matter on the agenda.

Pursuant to Government Code section 54954.3 (the Brown Act) the Council cannot consider any issues or take action on any requests not on the agenda during this comment period. Speakers are encouraged to limit their comments to 3 minutes maximum so that all speakers have an opportunity to address the City Council.

2.1. Public Comment Part 1 (Page 4 - 148)
Public Comment Part 2 (Page )
Public Comment Part 3 (Page )
Public Comment Part 4 (Page )

3. GENERAL GOVERNMENT

3.1. City Council Priority #3C Regarding Community Input on the Fairgrounds Recommended Action: Provide direction to staff on community input regarding the Fairgrounds.

Staff Report - City Council Priority #3C Regarding Community Input on the Fairgrounds - Pdf (Page 149 - 158)
Community Input PowerPoint (Page )

3.2. Fairgrounds Rental Fee Schedule and Fairgrounds Rental Fee Waiver

Recommended Action: Consider adopting a Resolution to establish a rental fee schedule for facility rentals (including RV sites) and a rental fee waiver for no-fee events.

Staff Report - Fairgrounds Rental Fee Schedule and Fairgrounds Rental Fee Waiver - Pdf (Page 159 - 168)
Rental Fee Schedule PowerPoint (Page )

3.3. Fairgrounds RV Park - Repairs, Staffing, and Additional Discussion Topics Related to Reopening
Recommended Action: Provide direction regarding reopening of the RV Park.

Staff Report - Fairgrounds RV Park - Repairs, Staffing, and Additional Discussion Topics Related to Reopening - Pdf (Page 169 - 174)
RV Park PowerPoint (Page )

3.4. Calistoga Speedway - Necessary Repairs and Use of the Race Track Recommended Action: Provide staff direction regarding repairs, initial use(s), if any, of the race track and parameters (including possibility of leasing to a promoter) and/or timing of the use(s).

Staff Report - Calistoga Speedway - Use of the Race Track - Pdf (Page 175 - 181) Calistoga Speedway PowerPowerpoint (Page )

3.5. Consideration of a Resolution Awarding a Contract to Modern Method Roofing Co., Inc. in the amount of $129,027 for roof replacement for the Butler Building and authorizing the City Manager to execute the contract.

Recommended Action:

Consider Adopting the Resolution
Staff Report - Consideration of a Resolution Awarding a Contract to Modern Method Roofing Co., Inc. in the amount of $129,027 for roof replacement for - Pdf (Page 182 - 200)

4. ADJOURNMENT
NOTICE: If you challenge a city’s zoning, planning, or other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any City administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period for Litigation, in certain cases 30 days following the date of final decision.

Pursuant to GC §54957.5: any writings/documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection on the City website at www.ci.calistoga.ca.us.

AMERICANS WITH DISABILITIES ACT: The City can provide special assistance for persons with disabilities to participate in public meetings. To make a request for disability-related modification or accommodation please contact the City Clerk at [email protected] or (707) 942-2807. If you need assistance or accommodation, please provide notice at least 48 hours prior to the meeting. For TTY/ Speech-to-Speech users, dial 7-1-1 for the California Relay Service, offering free text-to-speech, speech-to-speech, and Spanish language services 24 hours a day, 7 days a week.

ACTA DE AMERICANOS CON DISCAPACIDADES: Se les pide por favor que avise con 48 horas de anticipación cuando haga un pedido para asistencia. Esto les da suficiente tiempo antes de la junta para permitir que la ciudad tome medidas razonables.

POSTING: I declare a copy of this agenda was posted at City Hall, 1232 Washington Street, Calistoga, among other locations in the city limits of Calistoga, on November 14, 2024 by 4:30 p.m.

Yudiana Galvan, City Clerk

1 Yudiana Galvan
From: Tom Norberg
Sent: Wednesday, November 13, 2024 2:23 PM
To: Public Comment
Subject: November 19th Special Meeting
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Good afternoon,
In regard to the Fairgrounds and Calistoga Speedway it is very exciting to know the facility is looking at opening up for events again. I first attended the races there in 1979 and have been back every year since until the closure.

I would like to show my support for the Hunt Family and HMC Promotions. The work they put in for the Louie Vermeil every year makes it a must see event, not just a race. Please consider their past success when choosing a promotion team for the speedway.

Our family looks forward to spending time in Calistoga again and enjoying all that the area and fairgrounds have to offer.

Thank you,
Tom Norberg
Norberg Family Motorsports

1 Yudiana Galvan
From: Troy White @
Sent: Wednesday, November 13, 2024 11:05 PM
To: Public Comment
Subject: Calistoga Speedway
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Hello! First of all I want to say how exciting it is to see the Speedway come back to life! My family and I have been attending events at the track for 20+ years and have made the Labor day weekend racing events at the track our annual reunion with both our family and the racing "family". The Hunt family have gone above and beyond making the racing events they promote so much fun for everyone. They are truly excellent promoters. My family and I look forward to continuing our tradition of meeting up with family and friends at California's OLDEST race track. Long live Calistoga Speedway! ࢀࡿࡾ Cheers! Yahoo Mail: Search, Organize, Conquer

Vudiana Galvan —_
From: Anthony Morillas
Sent: Friday, November 15, 2024 12:09 PM
Yo: Public Comment
Cc: hi _
Subject: Race Promoter for Calisioga Speedway events
::

Attn: Calistoga Fairgrounds Management
Let me open by stating how excited I am by the restoration of racing at this historic and beautiful venue. i am a long time.race fan and have attended Calistoga Speedway races since the 703, There are no ?ner people to have as Raoe promoters than the Hunt Family.

The Hunts come from a legendary racing family. Their knowledge of motorsports and the association they have had in racing is unparalleled Put simply, you could not partner with a more quali?ed team of professionals
They are uniquely positioned to oversee the racing operation at this facility. They have promoted many quality events, from the Louie Vermeil Classic, which honors the very familiar and famous local family to hosting National racing events which draws entries from all over the United States and fans from all over the country.

Hunt Motorsports Promotion has deep ties nationally as well as to the Northern California racing community and have the respect of Racers and fans. You can be assured that they willpromote quality events, that are well attended and bring dollars to your community and the beautiful Calistoga Fairgrounds.

Thank you for yourtime and respectful consideration of this appointment.

Sincerely,
Tony Morillas

Yudlana Galvan
From: JIM BOURBON <
Sent: Friday, November 15, 20241:01 PM
To: PublicComment
Subject: Nov 19th, Special Meeting
To whom it may concern‘ Please do whatever it takes to open up Calistoga Speedway, I have been going there since 1973 and am hoping to go there again. itis a major source of tax income for the city‘ Thanks

Vudiana Galvan
From: Glenn Hopper an." s v _ , , ,,
Sent Friday,November l5, 2024 7:58 PM
To: PublicComment
Cc l
Subject: Calistoga Speedway
To all it may concern,
As I am a second generation race car owner/driver and Director of Publicity and Media Affairs for the California Asphalt Sprintcar Association, I can say with certainty the loss of Calistoga Speedway these last few years has been deeply felt.

Sadly too, my family misses going to the charming town of Calistoga and surrounding area - as our only visits were based on going to the races at those beautiful Fairgrounds. Vl?thoutthat "draw"we never seem to ?nd the time to go othewvise.

And we miss it,
We miss the action, our friends, and the opportunity to enjoy everything else Calistoga has to offer.

Joyfully, the track looks poised for a comback!
And knowing the Hunt Family and their expertise is on the precipice of renewed success at the track, makes us even more hopeful!
Please consider all that this historic speedway means to so many - and entrust the Hunt's to work side-by-side with you to ensure its long-term success
We're sorry we cannot attend the upcoming meeting in person but please accept this as a vote of con?dence to the collaboration that returns Calistoga to its rightful place as a great race town! Thank you for listening.

All my best,
Glenn Hopper and Family
Concord, CA

Vudiana Galvan __—__
From: Sheree Taller
Sent. Friday, November 15, 2024 8:22 PM
To: PublicComment
Subject: 2025 Race Schedule
CAUTION:Thisemail originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content issafe.

Hello,
I cannot make the meeting on 11/19, but Iwanted to email to send my support for a 2025 race schedule at Calistoga Speedway!
l cannot wait for it to reopen. lwas so sad when it closed down‘ Ihave so many memories at Calistoga Speedway with my family and friends. Camping for the races was always so much fun too! It issuch a beautiful place.

When the races come back, Iwill be right there 'W I also look forward to many more memories with my family and friends at Calistoga Speedway! Thank you,
Sheree Toller
Sent from my iPhone

Vudiana Galvan —
From: GaryWatterworth
Sent Friday,November 15, 2024 11:33 PM
To: PublicComment
Subject: Calistoga speedway special meeting
Looking forward to racing coming back to the Calistoga speedwayt I have lots of great memories of going to the track with my dad. In more recent years, before the track closed and when Iwas getting back into racing, lwas in attendance for the last world of outlaws race there. As a photographer now, I can't wait to capture some of the awesome scenes from the fairgrounds with sprints cars racing around.

Thankyou foryourtime and effortto bring racing back.

Ga ry Watte nNorth
Watte rworth ph utogra phy

Vudlana Galvan
From: Sam Morgan
Sent: Saturday, November ‘lG,2024 8:27 AM
To: PublicComment
Subject Race track fairgrounds
CAUTION:Thisemail originated from oulside of lhe organization. Do nol click linksor open allachmenls unless you recognize lhe sender and know lhe conlenl issafe.

Hello board members
Ican personally say my family/friends sure enjoy coming up lo Calisloga and spending a day or 2 for The races, we dine in town and slay of local lodging. ll would sure be nice if lhese venues relurn.

Thank you
Sam Morgan
Sent from my iPhone

Vudiana Galvan
From: Gary Gamage
Sent: Saturday, November 16, 2024 10:41 AM
To: PublicComment
Subject: CityCouncilAgenda 11/19
CAUTION:This email originated from outside of the organization. Do not click linksor open attachments unless you recognize the sender and know the content issafe.

Dear Mayor and City Council,
Iam writing to voice my concerns and surprise to see that the 1ill 9agenda includes re-opening the fairgrounds for races and RVs.Thisappears to be an attempt to sneak by a council approval to re-open the race track and RV parking uses at the former fairgrounds prematurely and with significant consequences.

The 70 acre property needs to be re—developed into a community based and community utilized center of our town, not reverted back to the old “fairgrounds"!
The planning and redevelopment of the properly should be handled in an open and transparent mannerwith Planning Commission and community involvement - not by piecemeal or by adding agenda items in regular meetings to approve uses without an overall plan.

I am asking for you to Please move to re-order the agenda on Tuesday so the public input and discussions are heard before the matter of voting by Council. and Do Not allow the motion to schedule races and RV parking to proceed or pass at this time.

An entire comprehensive planning approach needs to be adopted for this 70 acre asset in the middle of our town - with planning and redevelopment experts and community forums to ensure we don‘t end up with the same problems as the County had and limited use for our residents. Thisasset is worthy of proper and deliberate planning by our community in a transparent and open manner!
Sincerely,

Gory Gamoge
Sent from my iPhone

Vudiana Galvan —_—
From: FrankBmegger
Sent: Salu rday, November 16, 2024 12:40 PM
To: PublicComment
Subject Calistoga Speedway SpecialMeeting
CAUTION:Thisemail originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content issafe.

Hello.

Please do your best to assist the folks working to re establish racing at the Fairgrounds and to get the RV area running again. lam confident it the speedway can put on races this upcoming season the stands willbe full.

Thank You,
Frank Bruegger
Sent from my iPhone

Yudiana Galvan ——
From: Randi Garcia
Sent: Saturday, November ‘lE,2024 1:02 PM
To: Public Comment
Subje?: Calistoga Speedway Special Meeting
CAUTION:Thisemail originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content issafe.

Hello, Iwould like to show my support for Calistoga Speedway and hope help lean us in the right direction towards the possibility of a 2025 racing season and so on. Calistoga Speedway is one of the most beautiful California tracks, if not the most. The unique pit area being on the infield, the beautiful trees and hills that surround the track, and all of the memories made there by families who love car racing, it‘s an irreplaceable racetrack that deserves to be shown off to younger generations of not only fans but racers that have yet to experience the intense speed of the half mile. I hope to see more races throughout the upcoming years at Calistoga Speedway”

Vudiana Galvan
From: Cl Holmes
Sent: Saturday, November 16, 2024 1:48PM
To: PublicComment
Subjett CalistogaSpeedway
CAUTION:Thisemail originated from outside of the organization. Do not click linksor open attachments unless you recognize the sender and know the content issafe.

Sent from my iPhone Ihave had season tickets to the sprint car races at Calistoga Speedway for 45 years and would be ecstatic to be able to attend races there next year. CL homes Martinez California

Vudiana Galvan
Fram: Kellyand KatrinaSteels
Sent: Saturday, November 16, 2024 2:10 PM
To: Public Comment
Subject: Calistoga Speedway SpecialMeeting
CAUTION:This email originated from outside of the organization. Do not click linksor open attachments unless you recognize the sender and know the content issafe.

To the meeting council,
I am so excited about the reopening of the speedway. I am a longtime fan of the speedway and miss seeing racing at quite possibly the best track in the country.

I am looking forward to the facility opening to a multi race season and improving the track and facilities to the level it deserves.

Thanks so much
Kelly Steele
Petaluma, CA
Sent from my iPhone

Yudiana Galvan
From: RickLawley
Sent: Saturday, November 16, “20242:13 PM
Yo: PublicComment
Subject: CalistogaSpeedway
CAUTION:This email originated from outside of the organization. Do not click linksor open attachments unless you recognize the sender and know the content issafe.

I'm 68 years old Iwent to quite a few races there. It’s a beautiful track and watch the cars look at those mountains. What a place to be. Let‘s get it back in working order thank you Rick Lawley. Yep same Lawley as the old toll road.°
Sent from my iPhone

Vudlana Galvan
From: MitchellRoath ,
Sent: Saturday, November 16, 2024 2:18 PM
To: PublicComment
Subject Kalispell.the Speedway special meeting.

I’m hoping that you’re going to find a promoter so we can have a 2025 race season at Calistoga Speedway. I’m from out of town, up and over the mountain. Ilove coming over to watch the races at Calistoga. Spend some time with some friends, over a bottle of wine. We've been coming to Calistoga to watch races for over 15 years until it closedt

Vudiana Galvan —
From: Carla den Dulk
Sent: Saturday, November 16, 2024 2:19 PM
To: Public Comment
Subject: Calistoga Speedway Special Meeting
CAUTION:Thisemail originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content issafe.

Please Please restore the racetrack to its former glory so we can all come back and spend the weekends we so much enjoyed in Calistoga Carla den Dulk Sent from my iPhon

Vudiana Galvan
From:

Sent. Saturday, November i6, 2024 2:26 PM
To: Public Comment
Subject: Calistoga SpeedwaySpecial Meeting
Importance: High
Dear Calistoga City Council,
I'm writing in response to the City Council Meeting on the 19th of November, 2024 regarding the future of the Calistoga Speedway and my committed support to the future of the Speedway.

My business AMERIPRINTSis entering it‘s 20th year in Sonoma County, I'm a retired Coast Guard Veteran and former Petalu ma Speedway Mini Stock and Dwarf car Racer. | first attended a race in Calistoga in the Mid-2000‘s to watch a World of Outlaw event and |was instantly hooked as a fan of not only the racing but the facility itself. One of the most Iconic and beautiful backdrops in the nation and one of the only true half mile dirt tracks in California. A site to behold for any first time Visitor. Istarted attending annual races with my family and friends as a staple of our summer events after that first race.

In 2016, | first had the opportunity to partnerwith HMC promotions to provide a small sponsorship package to help with the annual Louie Vermeil Classic. As a small business to see my business name announced and included within the programs of a sport and location I hold so dear, has been an honorto say the least. Between 2016 and 2019 we planned our entire summer schedules around camping at the RV Park and attending the race weekends.

With just this short story of what the track has meant to me, my family and friends over the years, you can imagine how devastated we've been to see it's decline over the past few years. The revitalization efforts and commitments of those that love the track, the city and it's commitment to preserve it's history, it is my dream once again to attend and make a promise that Iwill participate with my business and sponsorships whenever possible. Thank you so much for taking the time to read my story and please consider moving forward with opening and returning Calistoga Speedway to greatness. Thankyouii

Vudiana Galvan
From: Anthony Lane
Sent: Saturday, November 16, 2024 2:50 PM
To: Public Comment
Subject: Calistoga
CAUTION:This email originated from outside of the organization. Do not click linksor open attachments unless you recognize the sender and know the content issafe.

To whom it may concern,
Please continue to support the reopening of our beloved track. 30 many memories for so many generations. The racing community and surrounding communities gain so much during the season, eSpecially the multi day events.

The fact that so many are fighting to revitalize and improve the track and surrounding areas can only show proof of the love and affection for the track, town and outlying areas.

Tony Lane

Vudlana Galvan —
From: pg racerZDZZ
Sent: Saturday. November 16, 2024 3:09 PM
To: PublicComment
Subject: Calistoga Speedway
CAUTION:Thisemail originated from outside of the organization. Do not click linksor open attachments unless you recognize the sender and know the content issafe.

My first visit to Calistoga Speedway was in 1964, at least as far as Ican remember. Iwas in love with the track and town immediately! The Vermiels, Louie and his wife, were among the kindest people I have ever known. I have attended races there throughout my 65 years on this rock, and hope to do so again in the future. I also learned early on, the finite reality of life there, first in 1966, and again when Uncle Gary (Patterson) went to God. To lose this racing facility would be a difficult loss to bear, even though l now live in Iowa. Please consider the lives positively impacted by the Speedway and the history held within that facility when considering itsfuture.

Sincerely,
Primo Giusti
Sent from Proton Mail Android

Vudiana Galvan
From: Kim6055
Sent: Saturday, November 16.2024 3:14 PM
To: PublicComment
Subject: Calistoga races
Hi,Just want you to knowthat thisfamily is in totalsupport of bringing back races at Calistoga, We live on the Central Coast and our kids live in NorthernCalibrnia and we would be meeting up in Calistoga to spend the weekend and enjoy the races. Really hope that the Speedway willcome back to life!such an important part of History! We sure hope that this great facilitywill be brought back for future generations to enjoy! Sure hope to see you in the coming year!!!

Vudiana Galvan
From: ColleenRobello
Sent: Saturday, November 16.2024 4:16 PM
To: PublicComment
Subject Calistoga Speedway Special Meeting
CAUTION:Thisemail originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content issafe.

What a rare gem and asset to Calistoga! The speedway unites the community behind a rich history of racing and the dedicated locals and fans that participate and support it.

It has a long history in the community
and brings a special unique sport to rally behind that attracts visitors, tourist, and supports the small businesses and winery‘s in the area. (30 Calistoga, go sprint cars and go Louie Vermeil’s memory! Colleen Robello
Sent from my iPhone

Vudiana Galvan
From: LisaShelley
Sent: Saturday, November 16, 2024 4.31 PM
To: Public Comment
Subject Rte-opening Calistoga Racetrack
CAUTION:Thisemail originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content issafe.

Good afternoon,
I’m writing to support the re—opening of the Calistoga Racetrack. Around 2010- 2013 we took our two girlsto the racetrack to watch the Outlaws race there like we have many many years previously. At this particular race my youngest daughter told her father that she wanted to race one of those cars. So after 5 years of racing a mini stock at Petaluma, Antioch and Oceanside racetracks she‘s starting her ride in a Sprint car, She's our |i| peanut with the need for speed. She’s built a relationship with not only her father but with her crew and other race car drivers. With 2025 being her first fullseason behind the wheel of a Sprint car it would be surreal ifshe were able to race a track that she dreamed of becoming a race car driver. How neat it would be for us as parents to see her race at a track we went to often and where her dream of racing could take place at this memorable track. Thistrack along with the others we’ve raced at is as much in our blood as it is hers. Thistrack is a staple in so many racers lives that it not only would be a shame but a travesty to everyone. This track was open for many years and just because a few people don’t want the track to reopen it’s not up to them. It's like moving next to an airport than complaining about the noise. Itwas there before they moved there and it made the town just as much as any other business. Please don‘t let a few bad apples spoil the track from reopening. In this day in age where tracks are closing left and right, please be THEone that reopens and stays open for the racers and the fans. We need a betterworld and closing the track wouldn't be doing that. Consider also the funds and employment that this reopening could raise. Nothing good can come from a closed track. People are counting on this track to keep old memories alive and to create new ones.

Respectfully,
LisaShelley and Family and Crew

Vudiana Galvan
From: kitIarsen ‘
Sent: Saturday, November 16, 2024 5:36 PM
To: PublicComment
Subject: Suppon for Calistuga raceway
Iurge you to suppon this long standing auto events .Kit Larsen

Vudiana Galvan ——
From: Randy Wyatt ,, , a
Sent: Saturday, November 16, 25246:07 PM
To: PublicComment
Subject: "Calistoga SpeedwaySpecial Meeting"
I have been coming to your beautiful city for many years to watch the races held at the speedway. We camped at the fairgrounds and always enjoyed the great weather and met so many wonderful people that have become very good friends. I hope you all can see how important having the speedway back in operation for your city, bringing great racing and so many fans back to your beautiful city of Calistoga.
"I support racing coming back to the Calistoga Speedway" thank you, Randy & Kathy Wyatt race fans from Petaluma, Ca.

Vudiana Galvan —_
From: BillCrowley
Sent Saturday, November 15, 2024 7:47 PM
To: PublicComment
Cc: DonaldWilliamsCalistoga mayor 2023
Subject: Calistoga Fairgrounds
CAUTION:This email originated from outside of the organization Do not click links or open attachments unless you recognize the sender and know the content is safe.

I am Napa County resident William Crowley, who, along with the Arata family of Napa, owns a 95-year-old sprint car that ran at the first automobile exhibition at the fairgrounds race track in 1937. This car is in presentable and running condition, and is presently located in a museum. We have pledged to make it available to the fairgrounds or its chosen event promoterfor advertising purposes for related events in 2025.

Vudiana Galvan
From: DavidLochner
Sent: Saturday, November 16, 2024 7:50 PM
To: Public Comment
Subject Calistoga Speedway
CAUTION:This email originated from outside of the organization. Do not click linksor open attachments unless you recognize the sender and know the content issafe.

Council Members
Sent from my iPadThisspeedway is part of the fabric of Caiistoga. My father and ispent many years going to the races and in doing so spent many early hours and after race hours enjoying Calistoga. Iwould bring family and friends to the track. We have been to all the Louie Vermeil Classics. Thisis a ist class track with a beautiful setting .it is definitely a asset to the community. Itis one if not the best track in the State and the country. Istarted going to races in the late 50’s. Please keep this beautiful track back in operation and iwillsurely be There. Look forward to seeing You council Members at the track when it.

Reopens. David C. Lochner |||

Vudiana Galvan
From: Donald Fossum
Sent: Saturday, November 16, 2024 7:53 PM
To: PublicComment
Subject "Gratefulness"
CAUTION:This email originated from outside of The organization. Do not click linksor open allachmenis unless you recognize the sender and know the conienl issafe.

Congrats on your confidence in moving forward in opening The track for racing in 2025.
”Sprinl Cars in Reno"
Senl from my iPhone

Vudiana Galvan
—_
From: DANIELPATI'ERSON
Sent: Saturday, November 16, 2024 8-20 PM
To: PublicComment
Subject: Fairgrounds property
l—
Dear Mayor and City Council members,
I am writing in support of moving quickly to get those venues at the Fairgrounds which have been well-used, appreciated and profitable, up and running again. I am adding my voice to those who advocate for utilizing the things that are still functional to generate funds to offset our outlay in renovating those areas and buildings that are in desperate need of repair. Speci?cally:
--Let's get the RV park back into working order and open for business. It's a very needed amenity in our community, and will generate revenue which will offset the costs of running it as well as upgrades when needed.
--Let's get the race track back in operation! The noise, to me, is the sound of people having fun and enjoying our community. I've missed it! It also brings in revenue as well as being a boon to downtown restaurants and businesses.
--Let‘s get at least one of the larger buildings repaired enough to host crattlart shows, large community gatherings, etc.

Success in revitalizing these things will attract investors--both monetarily and volunteer/support hours. The important thing is to START! Yes, there are areas of the property that could be developed in new directions; to me, the golf course is up for discussion as to it's future—-buthen, I'm not a golfer...! The above 3 things are needed, have been well-utilized in the past, and are things I believe will maintain our community involvement and promote our small-town charm, Thank you very much for listening...l vote to move fonrvard! Yours,
Ellen Patterson

Vudiana Galvan
From: Gary E.Kepner
Sent: Saturday, November 16, 2044 3:45 PM
To: PublicComment
_
Subject: Calistoga Speedway
Hi : My name is Gary Kepner and I am 79 years young, I have been in and around racing since I was 5 years old , My UnclesJoe & Jahnie Fernandez raced fromthe early 205 thru the 505 t They started me in racing , I have been a driver - mechanic - engine builder - car builder- pit crew & worked on track safety crews/raceofficia/s‘ My wife& I currently support several drivers in differentclasses ofcars at Peta/uma Speedway & atAntioch Speedway The Calistoga Speedway has always been one ofour favoriterace tracks & we have missed attending races there over the last several years because ofthe politics ofthe county .The speedway can & will bring in substantial amounts ofmoney to The City OfCa/istaga . We have lost so many great race tracks in past , please don't let the speedway become another lost track , Thank You .‘Gary E Kepner
Oakland, CA

Vudiana Galvan
From: bobrule 7
Sent: Saturday, November 16, 2024 11:06 PM
To: Public Comment
Subject: Opening Calisloga speedway
CAUTION:Thisemail originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content issafe.

I have been coming to Calisloga for the races for 50yrs,when I come with other fans we visitthe wineries,stay at the hotels, eat and drink in town.We spend thousands each race.We don‘t visitCalistoga unless there is a race.

Vudiana Galvan
From:

Sent: Saturday. November 16, 2024 1124 PM
Yo: Public Comment
Subject: Calistoga Speedway Special Meeting
g
l hereby state my support for the reactivationof the Calistoga Speedway.

I have attended races at this beautiful facility since the late 1970's. Furthermore, I have brought many of my fellow race fans from across the United States to the Speedway, and each has commented on the excellent racing and the incredibly picturesque setting‘ Calistoga Speedway is also unique in that it is one of the few (possibly only) "big tracks" (1/2-mile or larger) on the West Coast.

Thank you for your attention.

Mac Horst
Sonoma,CA

Vudiana Galvan
From: LauriSenich ‘
Sent: Sunday, November 17, 2024 5:34 AM
To: Public Comment
Subject: Get back to racing
Sunday November 17, 2024
Good Morning
Hope y’all enjoyed your weekend.

SO, Tuesday your meeting in Calistoga is surely a very important one for Your city and the racing community of California The history and pomp and circumstance that Calistoga Speedway represents,i
s timeless and a staple in the state of California.

We are reaching out to you to emphasize the importance that Speedway has for your city, Race weekends are ?lled with visitors from all over the United States, as they flock to 1 of the most beautiful settings for a racetrack, and the history that it holds.

Those people bring to you and your merchants added income in the form of shopping and dining in the quaint locations around your city,
Just the turn out of people that showed up to start cleaning up the Speedway, the hours and $3; out into that effort,
should show you that massive amount of support that is reaching out to bring racing back to beautiful Calistoga.

For us, The Louie Vermeil Classic was our go to. What would be a race weekend, was actually a race week, where we spent our yearly vacation, adding many days of touring wineries, indulging in foods from many of the restaurants and who can forget the numerous trips to
Cal Mart ( love love love that store. ) anyway, we have recently leftCalifornia and moved to lndiana but you can bet your bottom dolllar that ifyou the City Of Calistoga reinstate racing at The Speedway and The Louie Vermeil Classic is held in 2025, this little team from Indiana
willbe doing everything in our powers to make the miles and miles of towing to be there, We sure don’t wanna miss the what willbe the grandest of “ Welcome Back’s”to a speedway that sadly was forced to close, but hopefully will make it’s place back in racing's storybooks, was itshould be,

Vudiana Galvan
From: Fulton Water <
Sent: Sunday, November 17, 2024 6:29 AM
To: PublicComment
Subject Calistoga Speedway Special Meeting
CAUTION:Thisemail originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content issafe.

To whom it may concern,
I am unable to attend the special meeting concerning the reopening of the famed Calistoga Speedway, but would like to declare my support for reopening the track for competition at your earliest convenience. Iwillattend any events that are scheduled for the 2025 and after with pleasure. Please keep me informed of your decision.

Craig Fox
Manager: Fulton Water Company
Sent from my iPhone

Vudiana Galvan
From:

Sent: Sunday, November 17, 2024 7:25 AM
To: PublicComment
Subject: Calistoga speedway meeting
————_—__—— g
Calistoga half mile track dates back to 1922 and we have raced there 2 times over the years , The track and the people that run it like the Hunts put on the best show and are wife's love coming here. we camp here and shop here, we support the hole town and tell our friends how great it is here. We lookforward to seeing races back here in 2025, Thanks again for your support. Joseph and Connie Shene?eld Car # 15‘

Vudiana Galvan —
From: BradDoty , .

Sent: Sunday, November 17, 2024 3:39 AM
10: PublicComment
Subject Support Calistoga Speedway
As someone from the state of Ohio, who raced at Calistoga Speedway, and also worked as a color analyst forthe TVbroadcasts from there and was also a grand marshal atone point, Iam so happy to see that the speedway will not be closed!
Ifeel it is very important for the area to continue having racing for people like myself, and people from around the world, who come into the area to see racing and also spend money which adds to the local economy, because obviously there is so much to see and do while in the Napa valley.

Thank you;
Brad Doty
Sanummammmailtou?mne

Vudiana Galvan
From: SR. Breitenstein«,
V 1
Sent: Sunday, November 17, 2024 9:22 AM
To: PubiicComment
Cc: HMC Promotions; <
Subject: Calistoga Speedway Revitaiization
November 17, 2024
Stephen Breitenstein
3217 Dolcetto St
Roseville, CA 95747
Property Owner at:

Calistoga, CA 94515
The Calistoga City Council
Calistoga, CA 94515
To the members of the Calistoga City Council:

Iwas excited to hear that the City of Calistoga purchased the Fairground property in February of this year.

Ifondly remember activities I have attended at the fairgrounds through the years. such as the County Fair and Christmas Faire. My fondest memories, however, are of times spent at the Speedway events, I’ve been attending the Speedway races in Calistoga since the late 19605.

Vudiana Galvan —
From: timothy Iahey <
Sent: Sunday, November 17.2024 9:51 AM
To: PublicComment
Subject Calistoga Speedway
CAUTION:Thisemail originated from outside of the organization. Do not click linksor open attachments unless you recognize the sender and know the content issafe.

Love to come to see racing at the speedway again ll
Sent from my iPhone

Vudiana Galvan
From: BeverlyHoot. .-_....,.,._.__a, . ,,
Sent Sunday, November 17, 2024 10:06 AM
To: Public Comment
Subject: Fairgrounds
CAUTION:Thisemail originated from outside of the organization. Do not click linksor open attachments unless you recognize the sender and know the content issafe.

Hello.

I am writing as a homeowner who isin favor for getting the fairgrounds up and running as soon as possible! We bought our home in Calistoga as it was a favorite place for us to escape from the city in the 1980’3-1990‘s...we loved going to the Fair every summer as we camped out at the state park! Upon returning from living in the East Coast our luck as it was, we maintained our home in Calistoga so we had a place to return to...we love Calistoga and we miss the Fairgrounds....ltjust seems like it could be a worthwhile project to pursue as soon as possible to get it up and running! It brings people to the area who willsupport the local businesses....l hope to see progress in this Fairgrounds endeavon
Thank You,
Beverlv Pinkos-Hood
Calistoga, Ca 94515
Sent from my iPad

Vudiana Galvan
From: MichaelaRodrigues
Sent: Sunday, November 17, 2024 11:57AM
To: Public Comment
Subject: Fairgrounds
CAUTION:This email originated from outside of the organization. Do not click linksor open attachments unless you recognize the sender and know the content issafe.

I am looking forward to this week‘s meeting relating to the fairgrounds, and hearing ideas and updates.
lwould like to express my disappointment in knowing that at this point, months after the deal was finalized, we have not heard of any plans. The community showed up in droves to help clean up the property, and that should be a clear sign of the desire of Calistogans to see the fairgrounds revitalized and to share in making that happen. To not have moved forward right away at reinstating some of the possible options of generating revenue (RV park, racetrack, rental of useable buildings/space) seems irresponsible to me.

I understand that an executive director has been on the payroll for several months now. I believe further delays for the purpose of creating more bureaucracy around the revitalization of the fairgrounds is wasteful of both time and money.

Delays are creating an opportunity for other groups to move in and dangle the carrot in front of our “leaders" with their ideas and proposals, which are likely only intended to fatten their wallets.

Let‘ssee our leaders move on this!!!Ithink the community has expressed enough interest that this could become a grassroots project, not something that needs to be farmed out to "consultants."
Michaela Rodrigues
Calistoga
Sorry for any typosmthis is being sent from my iPhone

Vudiana Galvan
From: Domenico Tallerico
Sent: Sunday, November 17, 2024 12:03 PM
To: PublicComment
Subject Fairgrounds
CAUTION:Thisemail originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content issafe.

Dear Honorable Council-members.

Please consider the obvious: get the racetrack and RV park up and running as soon as possible to generate revenues for further development. To the extent possible, Calistogans have shown their volunteer spirit in resurrecting the fairgrounds. They will continue to do so if common sense prevails. (Iwillbe at the meeting but thought best an email would be useful for gauging community thoughts.)
Very truly yours,
Dom Tallerico and Lynn McKenzie-Tallerico

Vudiana Galvan
From: VickiK (
,
Sent: Sunday. November 17, 2024 12:12 PM
To: PublicComment
Subject: 2025 Races
Please reinstitute the race season for 2025. It is a great family event that we and our friends look forwardto and enjoy!
Santa Rosa resident,
yum. (9ng

Vudiana Galvan
From: EDKILGORE
Sent: Sunday, November 17, 2024 12:38 PM
To: PublicComment
Subject: Calistoga speedway special meeting
Although I live In Petaluma I prefer to attend the races in Calistoga as the facility is in much better shape and much more comfortable. There are railings up and down the aisles which help senior citizens like myself to be able to go up and down safely. When in Calistoga | eat lunch and dinner and get some other items.

I hope that the track will be able to host a good season of events.

Ed Kilgore

Vudiana Galvan —
From: LouiseSchmidt
Sent: Sunday, November 17, 2024 1:46 PM
To: Public Comment
Subject: Napa Co. Fairgrounds
Mayor Vi?lliamsand Council Members:

As a third generation, and former resident, I implore you to keep the momentum going forward with the improvements at the Fairgrounds, In my time, the Golf Course, RV Park, and Racetrack were real winners. I remember when the "Cancer Relay Walk" around the track raised many $$$.

Thank You,
Louise Schmidt
Served 30 years as Calistoga City Treasurer

Vudiana Galvan
From:

Sent: Sunday, November 17, 2024 1:57 PM
To: Public Comment
Subject: FairgroundsRevitalization —
Hello, Thank you for considering...

Fairgrounds Notes — Trudi Angell, Nov. 17, 2024
Ideas for Fairgrounds Opportunity and Re—vitalization
-0utdoor music and Family events.(how much would a potential promoter be willing to donate or low-interet loan toward re-vitalizations preliminary projects?) .RV Park (same as above - loan - from a management company for RV park, preliminary investment)
* Low-cost housing small complex.(really. affordable, not just in name:and loan concept from developer) Consider the housing as ?rst available to PG employees. - Pocket Parks - low cost and Calistoga-directed (a thought - Calistoga student-designed pocket-parks as a contest)
- Jogging/walking route. — low cost and Calistoga directed. - Infrastructure, athrooms, gardeners and maintenance, insurance and vigilance. - Equine events and other (dog shows, cat shows, etc)
- Cowboy Poetry Events (it‘s a Thing!)
- Film Festival, Art and Food Events
- lndigenou-Hispanic History and Plant/Ethno-botanical Display - Calistoga 20ChCentury History [extending the Sharpsteen museum concept into the 19005 and inviting community to share their Fair-photos Lparade-photos,history photos family photosots, ranch and preOvinyard landscape photos)
- Thank-you Wall to honor various ?gures who make possible the re-vitalization) * A Community Garden (previously located approximately at the site of Boys and Girls club and, see below....
.Last but not least A real. and beautifulyl- planned Dog Park! Considerations and comments:

I was born and raised in Calistoga (1955 to present) and of course have fond childhood memories of fairs, 4H events. square dancing and social events, fireman's Ball and being a caddy for my dad on the golf course. In the 905/2000sequine show jumping events organized by McKellaO'Neil were a highlight for the summer., and the Hispanic community events for music and family gatherings encouraged dancing and food and fun cultural additions. 1

Although structuring and planning is crucial to designing all aspects of a community space, there are very successful local public events and attractions that can be cited, and did not likely require expensive investigation and impact reports for their development. Though it may be a different world now we have the history to prove that success. Wine-focus and spas notwithstanding, a few are naded below:

Sharpsteen Museum, Pioneer Park, Logvy Park and Community Pool, Boys and Girls Club, Tennis Courts and MonhoffCenter, Farmer‘s Market, Oat Hill hike/biketrail, walking and biking loops,, and the decades of events that made our Fairgrounds such a community and county life-style treasure. And the parades! These are so many established key attractions that encourage visitors to our community and allow Calistoga to keep its Small-Town with a Big Heart outdoor-friendly atmosphere.

Although as a local Calistogan the Sprint Car races never attracted me. and the noise pollution was horrendous for those living within a mile or two of the track, it would be valuable to weigh the benefits monetarily for that event to resurface. It was only 2 or 3 weekends a year of "discomfort", and only for a couple of hours each evening. What were the monetary benefits to schools.taxes, or even just to consider the support of the Fairgrounds infrastructure-costs? There were always great bene?ts, I believe, to local Calistoga shops and businesses.Something to consider.

As a ?nal comment to this letter: I believe that it may be detrimental to the Calistoga Community and its funds to implement an "officialsurvey” of ideas. The group Friends of the Fairgrounds is already open to anyone interested in sharing an opinion of concept to proceed.

I believe in a grass-roots effort to re-vitalize and I have faith that the interested group(s) and Council members are well-aware of general water-issue, night-sky lighting and infrastructure beginning concepts, visual, ethical and community-based issues around revitalization. Considering how many 'official reports' happen in counties and communities that ultimately do not benefit the original concepts of a project... it would be sadly a waste of time and finance for Calistoga to hire a design firm and lose months of positive forward momentum. There may be a time in the future for bidding on the community-based concept

5. Let's not put the cart before the horse.

I consider the above as just logical-thinking”... not anything based upon an educational degree or an official position having to do with knowledge of engineering. We have a great opportunity to demonstrate an effective model for small-community success. Thank you for your consideration and I hope to see you on Tuesday.

Trudi Angel],

Trudi Angell - Producer] Co-Director of La Recua
LaRecua.com @larecuamovie
Trailer — h?ps:I/vimeo.coml725332957
all rights reserved-use with permission-copyright2021
SaddlingSouth.com Reservation Form - Mule Pack Trips in Baja!

Vudiana Galvan
From: Scott Gleba
Sent: Sunday, November 17, 2024 3:18 PM
Ya: PublicComment
Subject Speedway
As you know, the Speedway has been in that community for a long time. The Speedway has brought many fans to the area that wouldn't necessarily come to the area. If it wasn't for the Speedway, spend money, eat drink, pump up the economy. 30 Ithink it's very important that we preserve the Speedway, and at least have a couple of events there a year. Also, you can have different events. As you know, it's a big property, so hopefullyyou will read this and consider saving it forthe future generations.

Vudiana Galvan —
From: Ben McCall
Sent: Sunday, November 17, 2024 3:31 PM
To: PublicComment
Subject Calistoga Speedway Special Meeting...

CAUTION:This email originated from outside of the organization. Do not click linksor open attachments unless you recognize the sender and know the content issafe.

Good afternoon,
To whom it may concern,
My name is Ben McCall. I'm not from the Calistoga/Napa areas, but Isure do love dirt track racing. I've never been to Calistoga Speedway to see a race, but Isure have listened to stories from older and current generations of races there. lwould love this track to be renovated in time fora 2025 season orjust some one off races to get the track back on the map. I‘m not asking for big name races to come, but maybe start small and go from there. Please keep this track open and get it ready for future events. Love dirt tracks, but most importantly love dirt track racing when I can catch it. Ifthis track re—opens I’lltry my best to be there for its re-opening race.

God Bless and Thank you, Ben McCall
Sent from my iPhone

November 17, 2024
Dear Mayor and Council Members,
I am sending you a request to move item 3.5 listed on the upcoming City Council November 19'" agenda. to the agenda top, thus allowing public discussion prior to the council making any decisions regarding the racetrack, RV park and Butler Building.

Regarding the attachment on 3.5, Community Input Chan, I see no explanation for what the numbers represent on this chart. What exactly do the numbers represent? Meetings? People raising hands at meetings? Letters to the Council? Casual conversations? This data is misleading and totally lacks credibility. Hopefully, our council and city administrators are not relying on this information to make lasting decisions, which willhave a great impact on the city budget and property usage. It appears to be a bit skewed to the immediate reopening of the racetrack.

This quote from the agenda 3.3:
, Noteable repairs are necessary before even initial use of the speedway could occur. In additon, the most requested use the Fairgrounds Revitalization Director has received since her arrival has been for movement toward reopening the Calistoga Speedway. Itthe city councrl is interested in the possibility of rental income from the racetrack in 2025, decisions need to be made about how to proceed toward that goal. Staff is seeking City Council direction. “The most requested use," by the racetrack enthusiast, is not a suf?cient reason to direct Staff by Council to push through agenda item 3.3 to have 2025 the opening season for the Calistoga Speed Way. Talking to the Fairgrounds Revitalization Director is important, but not the most reliable data gathering method and decision making should come from a broader set of parameters.

Before any decisions, there needs to be a viable study with a larger sample size involving all sectors of Calistogans to avoid bias. This willimmensely help guide the direction the council should take on any use of the land. We need outreach to the public on gathering transparent, genuine, and accurate data on the land use subject.

Please slow down, step back and review what is best for the entire population.

Respectfully.

Donna Higgins

1 Yudiana Galvan
From: Brian Fennen
Sent: Tuesday, November 19, 2024 1:58 PM
To: Public Comment
Subject: Public Comment - Special Workshop Nov. 19
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Agenda Item 3.2 - RV Park
Adopt Option A - "As Is"
Get the RV Park up and running and populated. RV camping draws a totally different clientele than the high end resorts do. Former patrons and new renters will fill the park again. Consider upgrades over time.

Agenda Item 3.3 - Calistoga Speedway.

Get the Speedway repairs done ASAP so that event promoters have advance time to calendar their events. Sprint car motorcycle races draw in enthusiastic fans from all over the country. Let them experience Calistoga again.

Agenda Item 3.4 - Butler Building Roof
Adopt the Resolution. Fix those leaks now. Modern Method Roofing is a reliable and professional company that does great work.

Agenda Item 3.5 - Community Input
Yes, get more input and support.

It's not clear where the data for the list of Community Input and Funding Possibilities came from, but many good ideas there.

Race Track, RV Park, Golf Course, Rent Building for Private and Public Events, Flea Market, Rodeo.

Golf Course should be kept affordable as it was before. That took some reliance on volunteers. Don't try to compete with high end Napa Valley golf courses.

Brian Fennen
Calistoga Resident since 1988.

1 Yudiana Galvan
From: Emily Bucchianeri
Sent: Tuesday, November 19, 2024 9:48 AM
To: Donald Williams; Public Comment; Irais Lopez-Ortega; Kevin Eisenberg; Scott Cooper; Lisa Gift Subject: Calistoga City Council Agenda 11/19/24-Fairgrounds Revitalization CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

November 18, 2024
Dear Mayor Williams, Vice Mayor Ortega, and City Council Members, I am writing to you to address the upcoming city council meeting agenda pertaining to fairgrounds use and revitalization. Thank you so much for the time you have spent on acquiring and working on reviving the historic community gem we all love!
I urge you to proceed in passing resolutions that will result in the opening of the fairgrounds sooner rather than later. I would love to be able to return to events there, such as the fair and the sprint car races, while some of my older family members are still alive and able to attend.

I have heard discussion about hiring a consultant from people who seem to think that community city council meetings with public comment are not a place to discuss these matters fully. This, to me, seems like a further waste of time and money, when the goal of acquiring the fairgrounds was made possible by a sale under the conditions of historical use. We already have a revitalization director. We already have regular meetings where the community can weigh in on these matters. It has been amazing to see fair and race fans come out and get involved in local politics, an arena that wasn’t a usual space to see these sort of folks (myself included). I see no reason to delay getting buildings and facilities back in operation. It seems as though people are delaying because they would like to see different uses when the fairgrounds comes back into operation, and that is a shame. We were able to acquire the fairgrounds at a below market price to return to historical uses, of which there are many. The fair, races, RV park, concerts, events where the hall is rented such as crab feeds, rodeos, art shows, the list goes on! Please continue to move forward with getting the fairgrounds operating in the near future! It would be

2 amazing to bring my grandmother and great uncle to the fair and speedway soon! I’m certain community kids would love to be able to attend a local summer fair again instead of traveling down valley or to another county. My best memories from my childhood are walking to the fair and speedway with my family.

Thank you for your time,
Emily Bucchianeri

Comments of Tim Reilly Regarding the Order of Presentation of Agenda Items at the November 19 Special City Council Meeting (20241119)
I am a full-time resident of Calistoga. I’m part of a grass roots group of residents – open to all comers – who’ve assembled around a common purpose: to participate alongside our neighbors to develop a master plan for re-vitalizing the Fairgrounds that responds to the diverse needs and aspirations of our community. With that goal in mind, I am requesting the Council to re-order the agenda for the November 19th Special Workshop so that Agenda Item 3.5, Community Input on the Fairgrounds, becomes the o Doing so comports with previous public statements by the City, individual Councilmembers, other civic leaders, and local community groups explaining the advocating that citizens become more involved.
o Some of the decisions anticipated under agenda items 3.1 through 3.4 would from public input obtained under item 3.5, regarding the overall for public involvement that should be applied in master planning for the Fairground re-vitalization.

For example, please consider:
agenda item 3.1 – , that re-opening
the property will be a gradual process. This implies restoring a range of various actions separately, over time. All these various “gradual re-opening” actions – individually and cumulatively – have potential to be interconnected with one another. For example, selecting agenda item 3.2, – o might require an irretrievable commitment of substantial public resources (i.e., “guestimated” to be up to
$850,000), unduly limiting the availability of funds for future actions, and o might constrain or limit the physical
re-purpose the whole property, or unnecessarily impede optimizing the long-term For these and other reasons it seems good governance for the Council to re-order the sequencing of agenda items. Doing so will reinforce previous public statements about the value of public involvement, enhance public engagement
local , and lead to better, more sustainable outcomes.
considering these comments, and for your service to our community.

Comments of Tim Reilly on Public Involvement to Support Decision-Making for the Fairgrounds (20241119)
I am a full-time resident of Calistoga. I’m part of a grass roots group of residents – open to all comers – who’ve assembled around a common purpose: to participate alongside our neighbors to develop a master plan for re-vitalizing the Fairgrounds that addresses the diverse needs and aspirations of our community. My comments build on and respond to concerns voiced by others – both inside and outside our group – that may come up in the Council’s deliberations. We’re an informal group, and these are just my own opinions. o Out Item 3.5 align with our proposed
approach for public involvement. But outreach needs to extend beyond simply sensing the community’s “wish list” without providing a context for decision making.

Context – especially – is
needed to assure public input is informed by knowledge of , costs, and potential revenue sources. So, the City’s plan for public involvement should include easy access to existing foundational agreements, analyses, and other documents. The plan’s objective should be to provide to Calistogans a range of master plan alternatives to consider, each supported by conceptual “designs” and analyses. The Council might consider setting up and populating a dedicated web presence for communicating and disseminating information. o Our proposal is not intended to delay the project.

Item 3.5 as “…the initial phase of a public input process…”. But the process we propose would carry-forward to all phases of public involvement, from the initial through adoption of a preferred master plan
alternative. When our respective proposals are compared mind, our estimate of the time needed to complete all phases of public involvement roughly align with the completion schedule inferred from Report.
o We agree certain immediate actions are necessary. Our proposed approach is not intended to impede actions that address immediate concerns for public health and safety, ongoing deterioration of essential infrastructure, or minimally costly actions to generate operating and maintenance revenue during formulation of alternatives. However, until a master plan is adopted, the Council should be mindful

to not irretrievably commit public resources in a manner that might constrain or limit future actions under the master plan.
o The approach we advocate does not favor or disfavor re-vitalization action. Our proposed approach is not “anti-racetrack”. On the contrary, restoring the racetrack is a potentially feasible action that ultimately could be implemented under the process we favor. We are simply advocating for a planning process that encourages and cultivates widespread, knowledge-based participation by the local public, and enables local stakeholders to select a preferred master plan alternative from a reasonable range of viable alternatives. o The plan for public involvement should be widely viewed as credible and evenhanded. It should be implemented under the auspices of the City. The Council might consider appointing a “blue-ribbon” committee of locals to help guide public involvement. And the Council might consider enlisting a non- entity to assist.

This might provide a way to receive funding for the public involvement plan itself.

Importantly, conceptual design and be performed by
tioners who do not have s in the outcomes
of the City’s planning decisions.
o The Council should anticipate a 12-18 month time line to identify a reasonable range of master plan alternatives and to select which alternative is preferred.

Thank you for considering these comments, and for your service to our community.

1 Yudiana Galvan
From: ZANDRA STANLEY
Sent: Monday, November 18, 2024 6:48 PM
To: Public Comment
Cc: [email protected]
Subject: Calistoga Speedway Special Meeting
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

City Council,
I have attended races at Calistoga Speedway since the early 1960’s. My wife is a former administrator at the Sharpsteen Museum. We are both big boosters of your wonderful town. Thanks to Hunt’s Race World, great racing returned to Calistoga in 2009, and I, with family and/or guests, made every year’s Louis Vermeil Classic. Hope you will offer a multi-race schedule in 2025. I will be there! I have seen races at many of California’s dirt tracks, some no longer with us.

Only a few tracks in all the U.S. have the size and features of Calistoga Speedway, and none in the far west. Please use your 87 year old jewel of a race venue to its fullest in the coming years, and let your location, ambiance, food and services make many new repeat customers as my family has become.

Thank you!
Dave Rapoport
Santa Rosa, CA

CALISTOGA’S 70-ACRE VISION:

BUILDING A PLAN FOR THE FAIRGROUNDS PROPERTY
BE SMART – HAVE A PLAN
The community of Calistoga applauds the City of Calistoga for acquiring the property commonly known as the Napa County Fairgrounds. Now that the city owns the property without the burden of a bond, it is essential that the city council engage with professionals to develop a master plan for this once-in-a-generation opportunity to embark on a process to collect community input that can be trusted, with the goal of maximizing public and fiscal responsibility. The following people signed the petition expressing their support that the city council advocate for the implementation of a thorough and public planning process, so the residents of Calistoga get what we want.

The following who signed the petition are all residents of Calistoga Doug Hitt Audra Pittman Chelsea Barrett Diane Barrett
Claire Weinkauf Aron Weinkauf Ed Kozel Sara Kozel
Dave Shaw Suzan Shaw Ivan Miller Shawn Guilliams
Dave Auck Aina Bednarz James Bucher Erik Peterson
Lana Richardson Tim Wilford Reggie Wilford Ron Farruggia Denica Camberos Marion Villalba Elizabeth Villalobos Mike Swanton Dana Cole Tim Wilkes Bob Beck Stephanie Allan
Laura Swanton Diane Miller Joan Temple Richard Kaiser
Ann Cabral Michael Marguglio Michael Chidester Nina LaPick Albert Belman Drucle Belman Tim Reilly Laura Kuh
Jack Ramsey Chris Zimm Marshall Hayman Samantha Silva
Togan Henry Larry Simi Andee Beresini Doug Allan
Jose Sander Pat Branstettr Margurite Schulte Lorrain Hood Deanna Gardom Erik Cuenea Kathy Baylor Nancy Abernathy
Kelly Coudert Ernest Coudert Sharon Hedlund Arminee Chabazian

Tana Russom Lynne King Renate Schreiner Efren Torres
Flavio Fernandez Jesus Gutierrez Andrea Blum Nany Hogenson Inge Rankin Michael B Rankin Sally P. Houk Helen Yost
Jennifer Minniti Franco Minniti Nanette Welsh Bernard Welsh Jennifer Meyers Joyce David Joyce Kent Domogalla Karin Maurer Joanie Hahn Carla Taylor Lesley Fries Hazel Gle
Chantel Garagaldo Jim Hanson Shari Hanson Erin Hagberg-Smith Phillipe Therene Pierrette Therene Ruben Lopez Krista Carrillo Dennis Bragg Cheryl Stotler Nina Pinsky Steven Pinsky
John Earhart Gary Gamages Jason Pepper D Khovny
Jim Flamson Ed Tapper Peggy Berlin Jimena Guerrero
Donna Higgins Dan Willinger Mark Johnson John Coss
Maren McKay Cynthia Jung David Pauls Kim McCourt
Romann Espiritu Kelly Waters Peter Judd Savanna Wright
Raphael Baron Michelle Carpaso Bill Murray David Larsen Mary Ann Sehilknecht David Hagberg Frank Mueller Patricia Larsen Jennifer LaBranche Leonard LaBranche Donny Della Maggiura Angie Mueller Jason Moulton April Moulton Trudy Mills Roger Mills
David Pauls Kim McCourt Romann Espiritu Kelly Waters
Hilary Simone Hal Taylor Jane Bennett Linda Sicard
Colleen Blinoff Marcia Ciarlo Bobbie Casey Kathy Gilmore Robert Aigmn Margaret Heitz Arianna Avina Taoni Morris
Kate Stanley Richard Anderson Pam Anderson Genevieve Welsh Dennis Gamble Cathryn Keag James Keag Regina Penna
Yvonne Hove Bruce Gardom Jacque Flannery Rick Hopper
Sue Schulte Vickie Garwacki Diane O’Carroll Gail Gum
Mary Ellen Hester Susan Snook Peter Kay Ann Renard
Terry Goldin Carol Bush Julie Garcia Jeff Jackson
Mitzi Mishler Tim Carl Christine Jarvey Jeff Jarvey
Mike Vaughn Julie Vaughn Maureen Taylor Steve Patel
Julie Mitchell Linda Nanfria Lauren Haugan Waclega Aerently Eden Umble Michael Umble Vinny Pasquariello Gisell Escabedo Wally MacMillan Linda Giglio Rianne Pasquarello Whitney Fisher Vicki Edwards Patrick Miller William Gerhard Pauline Harris Patricia Sheridan Jana Patterson Julie Dabeny Linda Laing Christopher Sullivan Jack Minckler Veronica Minckler Dave Ross Nanci Smith Penny Donmon Ali Gabrielli Mark Gillis
Kim Gripp Jana Campbell Laurie Poggi Tom Poggi
Joanie Hahn George Hahn Gene Gorman Laurel Gourd

.

Omaira Baptista Gloria Parada ClementeG Rosa Rodriguez
Gerado Carrillo David Montanez Alma Montanez Yadira Montoya Ana Guzman Elizabeth Nunez Omaira Baptista Gloria Parada ClementeG Rosa Rodriguez Gerardo Carillo David Montanez Alma Montanez Florence Bell Glen Bobst Jr Mary Nuernberger Jeff Boise Fred M Bott Tammi Goldstein Alex Goldstein
Endina Guerro Laila Elkeshen Andre Villasenora Troy Elkeshan Lizbet Escobedo Gisell Escobedo Christopher Ceranlo Raoul Guerroro Jose Martinez Edgar A Hector Garcia Margarito

1 Yudiana Galvan
From:

Sent: Tuesday, November 19, 2024 12:38 PM
To: Donald Williams; Irais Lopez-Ortega; Lisa Gift; Kevin Eisenberg; Scott Cooper; Public Comment; Douglas Allan
Cc: Laura Snideman; City of Calistoga
Subject: Fairgrounds Property Public Comment
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

I would like to urge the Council to take a deep breath and consider the long-range plans for the Fairgrounds property. Many people seem to be urging the Council to keep the past uses on the property but I feel Calistoga has a unique opportunity to plan for the future as well as use the property for past events but this is going to take a lot of consideration, and in my opinion, professional help.

Using the Logvy property as an example, the Council at the time of acquisition made the decision to install “temporary” playing fields; as we know, they are still there! This turned out to be a good decision and the property has served as a park and much needed recreation for the citizens, young and old.

However, the Fairgrounds property is a much different property, located in the center of the city and offering much more potential for many more activities and uses. Calistoga needs to do more than look to the past, it is imperative that we plan for the future and not react to sentiment when planning those uses.

By not planning now there is the possibility of not having the ability to make the highest and best use of the property in the future.

I do agree with the Council’s decision to invest in the RV park restoration and it seems doing repairs to the Butler Bldg. will relieve the community’s need to event space for a while. However, burdening the race track property for even the short term at this point without a long range plan is not prudent. This property sits in the center of the Fairgrounds and could negate other possible uses in the future.

Please consider a long-range evaluation for the future.

Thank you for your consideration,
Diane Barrett
Centennial Circle

1 Yudiana Galvan
From: Doug Hitt
Sent: Tuesday, November 19, 2024 1:03 PM
To: Public Comment
Subject: Fairgrounds planning process
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

First, congratulations to our citizens and the city for bestowing this monumental opportunity on our small town.

Navigating uncharted waters is risky for all stakeholders, so all concerned citizens must understand and embrace the lengthy critical process that will lead to success.

For the fairgrounds to survive and thrive, it is essential to find consensus among citizens, elected officials, and business owners on a proven sustainable planning process.

The process is critical to success and requires the public to understand that extensive research is necessary to make legacy milestone decisions that will affect our community for decades.

Deciding on the process now is critical to long-term success! It should begin with a demand analysis of events that will use the property in its current condition, what they will pay, the economic impact on the community, and how it will be measured.

This will lead to developing a phased, flexible master plan to meet our community's and end users' needs.

The newly created Fairgrounds revitalization director's position is an overwhelming responsibility for one person because of the amount of data and information required for good decisions.

It's two jobs: a Fairgrounds sales and marketing manager to interview all meeting or event planners in the western US region to measure utilization interest in the Fairground's current condition.

The other expensive option is to engage Smith Travel Research, aka "STR," to measure the demand for the property in its current condition and estimate the economic impact.

Hiring STR doesn't build valuable relationships with customers. They provide good current data only.

The other position is the development director, who analyzes all detailed demand research. This includes citizen and business feedback. The director works in harmony with a fairgrounds director or sales manager and an experienced master planning team to formulate realistic economic impact feasibility studies to limit short—and longterm liabilities.

The end users or event planners will require comparable-quality guest rooms to match the event facilities, attracting attendees and allowing their events to thrive.

With my tenure of managing hundreds of meetings and events and designing and developing entertainment venues, I envision something other than the Butler building being used for quality-spending events such as medical meetings, sales conferences, or car or tech company events.

What is our target event market, and how will they pay for the millions required to compete in the meeting and event industry?

A crucial component is the return on investment for the economic benefit of the community. The deep due diligence process is like an insurance policy and can take 4- 6 months.

2 It is a sound investment to avoid lengthy litigation that could bankrupt the city.

Do we return to the past or carefully plan the future with a new perspective so that legacy and new events can thrive for many decades?
If we build it, they will come?
The answer is simple.

After the team designs a conceptual plan, we engage potential anchor event tenants' focus groups derived from our due diligence database to fine-tune the design.

The goal is to create a picture-perfect community showcase that creates long-term economic vitality.

I wish you all the best of luck with this exciting endeavor.

Best,
William D. Hitt
Real Estate Monetization Strategies
Calistoga's historic roots are so intact that the National Trust for Historic Preservation named Calistoga a “Distinctive Destination”. It recognizes Calistoga as one of an elite group of American communities dedicated to preserving its town’s character and sense of place.

1 Yudiana Galvan
From: Frear Stephen Schmid
Sent: Tuesday, November 19, 2024 1:18 PM
To: Donald Williams; Irais Lopez-Ortega; Kevin Eisenberg; Scott Cooper; Lisa Gift Cc: Laura Snideman; Public Comment
Subject: Re: Fairgrounds meeting Nov.19. 2024
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Dear Mr. Mayor and Councilmembers,
First, and foremost, I truly appreciate the extraordinary efforts and the success thereof in acquiring the jewel of the fairgrounds for Calistoga. This is a great community asset that all can use and enjoy, and one that extends far beyond the borders of Calistoga. As a non-resident, but a visitor to the fairgrounds for the fair and the racing activities since 1960 I can assure you that I and multitudes of people have fond memories of such and very much look forward to seeing the fairgrounds quickly be used again to its full potential. As a reminder, I am not a casual outsider but was actively involved in the unsuccessful measure E campaign, including putting up a substantial monetary contribution thereto and go door to door to campaign for it. As things turn out, the deal successfully negotiate with the County was far better than the measure E purposed. What I did learn from that campaign is that almost to a person all of the residents I spoke with were strongly supportive of the fairgrounds, and, with a couple of minor exceptions, of racing there as well.

My sense from the campaign was that the residents wanted prompt action and felt it was a shame to see the facility sit empty and deteriorate.

I strongly encourage the Council take prompt steps that promote the piecemeal revitalization of the fairgrounds and its uses. Please to not delay the process by trying to have a "complete" action plan before anything is done. Don't let this project become weighted down by studies and consultants.

Please don't let "perfection" defeat the good. We know there is a demand for the RV park. Getting it promptly operational. will generated an income stream year around.

Next, the track can be quickly made fully operational if the city contracts with Tommy Hunt. He, his wife Jeanie, and their business have the institutional knowledge to do this quicker, cost effectively and more efficiently than anyone. And we know that they can successfully deliver based on their proven track record (no pun intended). Please note that for Tommy and Jeanie this racing facility is not merely a monetary issue-it is a passion. They and their family truly love and believe in maintaining this iconic internationally known racing facility and take pride in keeping it going for all fans and newcomers. The drawing of fans for the races brings in major revenue to the businesses, restaurants and hotels etc. all of which inure to the benefit of all Calistogans.

Although I wish I could attend the meeting in person, due to other commitments, I can't. But I trust from the forgoing you understand you are making decisions not only for Calistogans, but for a much wider community who appreciate your efforts.

Thank you.

Very truly yours,

2 Stephen Schmid
Petaluma, CA 94952

1 Yudiana Galvan
From: JJ Anderson <[email protected]>
Sent: Tuesday, November 19, 2024 3:29 PM
To: Public Comment
Subject: Comments re: tonight's meeting
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Good Afternoon,
I am writing to express a public comment regarding the current and future of the Calistoga Fairgrounds and specifically the Speedway. While I am a new member of the Napa Valley community, I have been visiting Calistoga and the (former) Napa Valley Fairgrounds since birth in the mid 70’s. My dad won his first race at Calistoga in 1968 and many more throughout the 70s and his final race there in 1980. He, and my uncle, are now enshrined in the Calistoga Speedway Hall of Fame, along with numerous others who have built a legacy for the history of the Speedway and sprint car racing on both a local and National level.

It was with great enthusiasm and sense of hope that so many of us in the “racing community” felt when the city purchased the fairgrounds after years of terrible management and operation by the county. This anticipation was largely based on the idea that the historical uses and amenities of the fairground property would not only be offered but improved over time with a commitment of the Calistoga community.

As a kid, I had the opportunity to travel around the country and overseas while my dad raced and there is no facility anywhere as picturesque as Calistoga Speedway. With RV and dry camping, ancillary events and the quick access to the beautiful town, the experience of both fans and racers is unlike anywhere else.

When considering the future use of the facility I believe it's important to consider 3 primary areas:
1) History and tradition
2) Future Operations and Sustainability
3) Community Impact
While I have outlined some personal historical significance, the general history of the track will undoubtedly be brought up many times, but needless to say, with nearly 90 years of racing, its tradition exceeds most facilities in the country. One unique element is that unlike many tracks who may have numerous single night events over the course of the season, Calistoga was generally reserved for a handful of 2-3 day events per year, which leads into part 2.

The racing community is exceptionally loyal, and while they may be seen as grassroots and blue collar by the standards of the traditional Napa Valley tourism crowd, they are highly engaged, supportive,

2 connected and put their proverbial “money where their mouth is”. I was one of the 200+ volunteers on the clean up day, and many of those were folks who don’t live locally but wanted to do anything to see the return of the track. As a result, knowing that the track has both communal support and the promoter has traditionally taken on the responsibility for track maintenance, the long-term sustainability of the track and races is not only viable but should be an easy decision to return.

Finally, as we’ve seen over the last few years, and many times before, the wine and hospitality industry has taken a hit and the reliance on strictly the luxury tourism market will always lead to a rockier road for the local businesses and, as a result, the sales and tourism taxes that directly benefit the city and parks and rec departments. The race community provides an additional handful of weekends to bring a large, willing group of spenders both onsite for camping and activities, as well as local food and beverage establishments, hotels and merchants, providing a more diverse tourism impact for the local community.

While there are numerous additional uses such as concerts, festivals and community events that can generate ongoing revenue and certainly should be part of the long term vision, the ability to onboard the RV park and the racetrack with nominal expense should absolutely be at the forefront of the Council’s immediate plans so racing can be scheduled for 2025 and begin driving both revenue and excitement for the fairgrounds.

With all that being said, making sure the speedway is operated effectively and professionally is paramount to its success. Thus, I would plead with the council to contract with The Hunt Family and Hunt Racing and Promotions to return the promotional contract with folks who have been committed to racing for over 50 years and involved with Calistoga for nearly as long. Prior to Covid, they continued to produce quality races and events preserving the history of the track, the Northern Auto Racing Club, and an esteemed local, Louie Vermeil. Hiring an outside source or consultant to manage something of this nature would be both an operational and fiscal liability. Tommy, Jeanie, Laurie and Tony Hunt have spent the greater parts of their lives around open wheel racing and are loved and respected for their passion and character and renewing a partnership with them and the track would best serve both the fairgrounds and the race community.

I thank you for your consideration of these comments and I look forward to returning for another volunteer cleanup day and especially a return to the races! Sincerely,
JJ Anderson
Napa, CA

City of Calistoga

STAFF REPORT
To: Honorable Mayor and City Council
From: Sheli Wright, Fairgrounds Revitalization Director Meeting: City Council - Special Meeting - Nov 19 2024
Subject: City Council Priority #3C Regarding Community Input on the Fairgrounds AGENDA TITLE:

City Council Priority #3C Regarding Community Input on the Fairgrounds RECOMMENDATION:

Provide direction to staff on community input regarding the Fairgrounds.

BACKGROUND:

The Calistoga City Council recognizes the importance of stakeholder input regarding the newly acquired fairgrounds property. City Council Priority 3 c states "Conduct a citywide assessment of the community wishes for uses of the property prior to the next set of decisions about financial investment, re-openings, and uses."
Staff is seeking city direction on the next steps in this process.

ANALYSIS:

Community engagement regarding the fairgrounds has been ongoing for over a decade including extensive planning and input during Napa County's ownership in addition to more recent input leading up to and following the City's acquisition of the site. In addition to the recent proactive input received from certain stakeholders, staff is seeking the city council's input on how you wish to ensure we hear from a diverse range of community voices.

Recent Outreach Efforts
Since acquiring the property, community feedback has been received in various ways including the following:
 Public comment (written and verbal) during city council meetings  Stakeholder comments provided directly to individual councilmembers and staff (including Fairgrounds Revitalization Director)
 Mayor's townhall meetings
 On-site meetings with the current tenants on the property  Formal brainstorming sessions conducted by the Fairgrounds Revitalization Director during the following meetings:
o Adelante
o Calistoga Community Conversation of 2024 as sponsored by the Calistoga Community Schools Initiative organized by UpValley Family Centers (conducted in English and Spanish)
o Rotary

o Soroptimist
o Native Sons of the Golden West
A listing of all suggested uses as received to date by staff is attached.

Additional Options
Additional options for "a citywide assessment of the community wishes" include the following:
1) Conduct a statistically valid survey - In conjunction with a professional survey consultant, conduct an unbiased, statistically valid survey that provides representative input from all Calistoga residents. The survey will utilize a statistically valid sampling approach, ensuring that results are representative and can be legally and scientifically supported. The entire process from engaging a firm to providing results will take four-six months and cost up to $40,000 to ensure the survey (including phone calls, mail and email) are conducted in both English and Spanish. 2) Encourage written comment -- Publicize the public comment email address as a way to submit more lengthy comments.
3) Host Townhall Meeting(s) - Staff could design one or more townhall meetings to encourage general feedback.
4) Utilize volunteers to gather input from Spanish speakers -- Alfonso Alfaro and members of Adelante have volunteered to use their status as trusted Spanish speaking members of the community to gather information from the Hispanic community by going door-to-door to obtain input. 5) Provide an idea box and suggestion board - Set up an idea box where people could drop off their written ideas and comments and/or a suggestion board where community members could leave their brief ideas and comments. Both could be located in city hall or possibly at the Chamber's Visitor Center or a local business, such as a coffee shop. People power will be needed to compile the input.
6) Hold focus group meetings - Staff could design a series of focus groups to be hosted by staff or community volunteers. While somewhat similar to townhall meetings, these could be topic-specific and/or designated for specific sets of stakeholders. Topics might be focuses such as "funding" or "uses for the Tubbs building" or "new uses that require new buildings" or other similar ideas.

Stakeholders might be lodging representatives, Spanish-speakers, local non-profits, mobile home residents, and other such interested groups. Targeted invitations could be sent and/or preregistration could be urged with the aim of having a manageable number of attendees to encourage deeper conversations.
7) Set up public input tables - Staff or community volunteers could set up a table in public places to encourage public input. This might include the Farmers' Market, CalMart, a coffee shop or other similar locations.
8) Conduct informal, voluntary survey -- Staff could create an on-line only survey regarding options for future uses as well as funding options. Survey Monkey or a similar platform could be created for interested people to fill out. There may be a moderate cost for an on-line survey depending on the length of the survey, the number of people we hope will respond, and/or the amount of summary/analytics we wish to obtain. Alternatively, or additionally, a paper survey could be distributed. Compilation of paper results may take significant effort. In both an on-line survey and

with paper surveys it may be easier for "ballot stuffing" to occur where people may fill out multiple surveys (usually on-line platforms can restrict the same email address from filling out more than one survey) and/or encourage interest groups from outside of the area to conduct "campaigns" for their members to return many similar responses thereby providing possibly disproportional input. 9) Compile historical input - Staff or a community volunteer could try to compile and summarize various studies and community input from the past decade. 10) Acquire specialized on-line software - There are specialized software programs specifically designed to be integrated into a city's website that can be an interactive and/or collaborative way to obtain public input and allow all to view the input. This option requires additional research and has a cost. Compiling information and using built-in analytics make reporting out easier. 11) Conduct additional in-person meetings - The Fairgrounds Revitalization Director could continue to meet with community groups and individuals at their request. 12) Timeline - While not a different input option, staff is asking the city council to set a deadline by which to complete this initial phase of a public input process. It is suggested that the deadline be no less than 60 days and no more than 180 days.

Any combination of the various methods may be employed and additional ideas from the council and community are encouraged.

FINANCIAL IMPACT:

No funds have been budgeted for any of the options.

CEQA STATUS:

Not applicable
ATTACHMENT(S):

Community Input Chart
APPROVAL(S):

Connie Cardenas, Admin. Services Director Approved - Nov 08 2024 Laura Snideman, City of Calistoga | City Manager Approved - Nov 15 2024 Yudiana Galvan, City of Calistoga | City Clerk Approved - Nov 15 2024

Community Input / Ideas
Ideas Numbers
Dog Park 15
Race Track 34
Food Bank 7
Art Center / Art 5
Indoor Soccer/Sports w/ Gym & lockers16
Outdoor Soccer Stadium 4
Dog Agility 2
Golf 12
Smaller Forms of Golf 4
Wedding Venue 8
Water Park 2
Events / Rent Building & Grounds 23
Rodeo 8
Horse Facility 2
Government / Civic Center 4
Walking/Trails/Exercise Stations 3
Amphitheater 8
Flea Market / Farmers Market 5
Museum 2
Car Show 3
"Running" surface around tack edge 1
RV Park (+Glamping) 21
Master Plan 5
NoMaster Plan 4
Disc Golf 2
Pickle Ball 2
Emergency Center 4
Pub/Restaurant 3
Open Space 2
Wellness Center 2
Electric Racing 1
15 34
7 5
16 4
2 12
4 8
2 23
8 2
4 3
8 5
2 3
1 21
5 4
2 2
4 3
2 2
1 1
3 2 2
1 4
Dog Park
Race Track
Food Bank
Art Center / Art
Indoor Soccer/Sports w/ Gym & lockers
Outdoor Soccer Stadium
Dog Agility
Golf
Smaller Forms of Golf
Wedding Venue
Water Park
Events / Rent Building & Grounds
Rodeo
Horse Facility
Government / Civic Center
Walking/Trails/Exercise Stations
Amphitheater
Flea Market / Farmers Market
Museum
Car Show
"Running" surface around tack edge
RV Park (+Glamping)
Master Plan
NoMaster Plan
Disc Golf
Pickle Ball
Emergency Center
Pub/Restaurant
Open Space
Wellness Center
Electric Racing
Playground
Fairs
Drive-In Movies
Skate Park / BMX
Horse Racing
Farm/Garden
0 5
10 15
20 25
30 35
40

Playground 1
Fairs 3
Drive-In Movies 2
Skate Park / BMX 2
Horse Racing 1
Farm/Garden 4
Ideas Numbers

Funding Possiblities
Ideas Numbers
Unknown/Not sure 12
Bond 6
City Tax/Fees 11
Rentals 10
RV Park 7
Donations 6
Sponsor / Naming Rights 7
Volenteer Work 12
Grants 4
Local Bussiness 1
Winery Support 2
Membership 4
Buy-In 2
Vendor Contracts 5
Partnerships 3
Residences 2
Glamping 5
Community Nonprofit 7
Events 4
Loan 1
Fundraising Campagin 4
12 6
11 10
7 6
7 12
4 1
2 4
2 5
3 2
5 7
4 1
4 Unknown/Not sure
Bond
City Tax/Fees
Rentals
RV Park
Donations
Sponsor / Naming Rights
Volenteer Work
Grants
Local Bussiness
Winery Support
Membership
Buy-In
Vendor Contracts
Partnerships
Residences
Glamping
Community Nonprofit
Events
Loan
Fundraising Campagin
0 2 4 6 8 10 12 14

Ideas Numbers

Community Input
Calistoga City Council
November 19, 2024

Community engagement regarding
the fairgrounds has been ongoing
for over a decade
Recent Outreach Efforts • Public comment (written and verbal) during city council meetings • Stakeholder comments provided directly to individual councilmembers and staff (including Fairgrounds Revitalization Director) • Mayor's townhall meetings • On-site meetings with the current tenants on the property • Formal brainstorming sessions conducted by the Fairgrounds Revitalization Director during the following meetings: • Adelante • Calistoga Community Conversation of 2024 as sponsored by the Calistoga Community Schools Initiative organized by UpValley Family Centers (conducted in English and Spanish)
• Rotary • Soroptimist • Native Sons of the Golden West

Additional Options
to Consider

1. Conduct a Statistically Valid
Survey

2. Encourage Written Comment

3. Host Townhall Meetings

4. Utilize Volunteers to gather
Spanish speaking input

5. Provide an Inbox or Suggestion
Board

6. Hold Focus Group Meetings

7. Set-up Public Input Tables

8. Conduct an Informal, Voluntary
Survey

9. Compile Historical Data

10.Acquire Specialized Software

11. Conduct Additional In-person
Meetings

City of Calistoga

STAFF REPORT
To: Honorable Mayor and City Council
From: Sheli Wright, Fairgrounds Revitalization Director Meeting: City Council - Special Meeting - Nov 19 2024
Subject: Fairgrounds Rental Fee Schedule and Fairgrounds Rental Fee Waiver AGENDA TITLE:

Fairgrounds Rental Fee Schedule and Fairgrounds Rental Fee Waiver RECOMMENDATION:

Consider adopting a Resolution to establish a rental fee schedule for facility rentals (including RV sites) and a rental fee waiver for no-fee events.

BACKGROUND:

The City Council recently established fees for use of the Great Lawn. The new Fairgrounds Revitalization Director would like to establish fees for rental of additional areas in anticipation of future use, including for the RV sites and for emergencies.

ANALYSIS:

A rental fee schedule is an important document that sets compensation for use of city facilities.

Fairgrounds were originally created to host annual fairs and used as entertainment purposes.

However, when a natural disaster or emergency strikes, fairgrounds are on the frontlines of helping local communities recover. During the COVID-19 pandemic, fairgrounds played a critical role by providing communities with vaccination sites, testing, and other vital public health services. Our local fairgrounds have been used multiple times in the recent past as disaster staging areas, evacuation shelters, and temporary facilities for a multitude of needs. Even if site areas are closed due to repair/renovation needs, it is important to determine site value in order to allow staff the flexibility in gradual reopening and/or allowing emergency use of the Fairgrounds as sites become available in order to help defray some of our operational costs.

In addition, staff are receiving requests for rental and usage of open areas beyond the Great Lawn.

In order to gradually open areas when they become ready, staff wishes to establish fees for use of most of the previously used interim rental areas and believes the RV Park and Tubbs building will be the next two areas to open.

Rental Fee Schedule
Staff is recommending the attached Fairgrounds Rental Fee Schedule which shall supersede the Fairgrounds Great Lawn Rental Resolution. Please note the following:
 Other than for the RV spaces, all fees are based on the renter providing garbage and portable bathroom services.

 Incorporated as a best practice is a rental deposit. To circumvent rental loss due to cancellations, 1/2 of the deposit is intended as a "Hold the Date" fee and will be retained by the city. The other half is held and returned to the renter after the event if the facility is left clean and without damage.
 A 10% discount is recommended for government agencies and nonprofits (501 c) with a Calistoga mailing address.
 License agreements (i.e. a long-term lease agreement) may supersede any rental fee schedule.

Fee Waivers
Staff is also seeking city council authorization to allow the City Manager or designee to authorize exceptions to the rental fee schedule.

Partial or full fee waivers
As drafted, rental fee waivers may be authorized by the City Manager or designee if all of the following parameters are met:
 Short-term, single event rental (not a licensed agreement for a long-term lease)  Government agencies, or nonprofits (501 c) with a Calistoga mailing address  The renter would not be charging any type of fees
 If for an event, it will be open and free to the general public  Other aspects of a rental such as insurance will still be required Two recent examples of how these recommendations would impact local groups:
1) Building floats on the fairgrounds for the school's homecoming parade would qualify for a waiver as it is a short-term rental by another government agency for an event that is free and open to the public and that doesn't charge an entry fee.
2) The Tractor Parade, while sponsored by an entity that meets the parameters, would NOT qualify for a waiver as fees to enter the parade are charged. Instead, a 10% rate discount would be applied.

Trade Rentals
As presented, the City Manager or designee will also be authorized to allow rentals in exchange for other services to the Fairgrounds or the community. These "in-kind" trades could be things such as repairs, furnishings or community service. The value of the trade as estimated at the sole discretion of staff should approximate the cost of the rental. As currently envisioned, the above parameters for fee waivers are not required for trade rentals. A significant amount of staff discretion is being authorized should the city council agree to this recommendation. Just one example might be the donation of tables and chairs that the city would otherwise have to purchase which could then be used for future rentals.

Next Steps
Once the Fairgrounds Rental Fee Schedule is adopted, staff anticipates renting to any interested party on a first-come, first-served basis for all areas and facilities that can be opened to the public.

Interest has been received for several events such as a jaripeo (Mexican Rodeo), a large bicycle event, and a motorcycle event. We expect the fee schedule to be reviewed at least annually during the budget adoption process or sooner if needed.

FINANCIAL IMPACT:

At this time, it is unknown how many rentals will take place throughout the year making revenue estimates difficult. There will be administrative costs incurred in renting the space. However, this should be offset by the application and rental fees.

CEQA STATUS:

No CEQA review is required.

ATTACHMENT(S):

Resolution Fairgrounds Rental Fee Schedule

FAIRGROUNDS RENTAL FEE SCHEDULE
Fairgrounds Rental Fee Waiver
APPROVAL(S):

Connie Cardenas, Admin. Services Director Approved - Oct 07 2024 Laura Snideman, City of Calistoga | City Manager Approved - Oct 15 2024 Yudiana Galvan, City of Calistoga | City Clerk Approved - Oct 15 2024

ATTACHMENT 1
RESOLUTION NO. 2024-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALISTOGA, COUN

TY OF NAPA, STATE OF CALIFORNIA, AUTHORIZING THE CITY MANAGER

TO ESTABLISH A FAIRGROUNDS RENTAL FEE SCHEDULE AND WAIVERS FOR THE FAIRGROUNDS PROPERTY.

WHEREAS, fairgrounds have become disaster staging areas, evacuation shelters, and temporary facilities for a multitude of emergency needs; and WHEREAS, a rental fee schedule is an important document that determines a facilities space compensation for standard rentals and in emergencies; and WHEREAS, staff are recommending the adoption of the attached rental fee schedule, attached fee waiver and authorization of staff approval for trade rental for "in-kind" exchange for rent as compensation for rentals with a gradual reopening of portions of the grounds for community use; and
WHEREAS the City of Calistoga believes that by creating rental opportunities for people to connect, we can build a stronger community that promotes inclusion and leads to common goals and resilience;
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Calistoga that the Fairgrounds Rental Fee Schedule including the discounts and options for waivers and trade rentals in the document and as described in the associated staff report shall be adopted and further that the City Manager is authorized to make technical corrections to the Schedule in accordance with the intent described in the associated staff report.

PASSED, APPROVED AND ADOPTED this day of 2024. I, YUDIANA GALVAN, CITY CLERK OF THE CITY OF CALISTOGA, HEREBY CERTIFY the foregoing resolution was introduced and passed at a regular meeting of the Calistoga City Council by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST: APPROVED:
_____________________ _____________________
Yudiana Galvan, CMC, City Clerk Donald Williams, Mayor

FAIRGROUNDS RENTAL FEE SCHEDULE

FACILITY

CAPACITY
Assembly Seating

DAILY FEE
Event Set-up/
Clean-up

DEPOSIT
½
Refundable*
INDOOR
Tubbs Building, with kitchen
(65’x176’, 16’x32’= 11,952 sq ft) 1462 682 $2500 $1200 $1200 Tubbs Building
(65’x176’= 11,440 sq ft) 1462 682 $2000 $1000 $1000
Butler Pavilion, with kitchen
(70’x55’= 4,060 sq ft) 550 256 $1500 $750 $1000
Tucker Room
(48’x34’= 1,632 sq ft) 233 96 $600 $300 $300
Tucker Weekday
On-Going Meeting Space
$60 Per
Hour $50

OUTDOOR
Barbecue Area
(150’x100’= 15,000 sq ft) $600 $300 $300
Great Lawn
(300’x400’= 120,000 sq ft) $1200 $600 $600
Pavilion (covered)
(115’x240’= 27,600 sq ft) $1200 $600 $600
Nolasco Fiesta Court
(100’x200’= 20,000 sq ft) covered
area 90’x88’
$600 $300 $300
Grandstand &Track -Non-motorized)
(1/2 mile clay surface, aluminum
seating)
2941 $7500 $3750 $3750
Grandstand &Track – Motorized Sports
(1/2 mile clay surface, aluminum
seating)
2941 $10000 $5000 $5000
Large Event Parking
(Determined by space needed) $1000 $1000 $500
RV Space (Site with Sewer/ Dump only)
Includes dump/ Stand Alone Dump $20
69 sites 25 with
Sewer
$70 Sewer
Site
$60
No Sewer
Booking & local
taxes are additional
*1/2 of the rental deposit is refundable if the facility is left in good, clean condition and no damage occurs.

The other ½ of deposit is nonrefundable to “hold the date” for your event. $50 Application Fee. Deposit due at signing.

All capacity quotes shown are approximate and may be subject to type of event and approval by the Calistoga Fire Marshal.

Security may be required due to capacity & if alcohol is served. **Discounts for multi-day events and full grounds rentals. ** 10% Discount for local non-profits & government agencies. ** Long-term negotiated, or bid contracts, may make certain event rentals exclusive under contract terms. ** Portable restrooms and garbage services are renter supplied. Utilities may be extra depending on space requests. ** State of Emergency Facility Rate $12500 Per Day.

Due to operational renovations, not all areas may be available for rent.

Please see Fairgrounds Revitalization Director for current availability.

Calistoga Fairgrounds Rental Fee Waiver
Organization
Contact Name
Address
City, State Zip
Telephone Cellular
Status (Circle) Government Entity Nonprofit Other

EIN/TIN
*The City of Calistoga believes that by creating opportunities for people to connect, we can build a stronger community that promotes inclusion and leads to common goals and resilience. Thus, the City of Calistoga authorizes the City Manager to approve a fairground fee waiver, or partial fee waiver, for community nonprofits or government agencies wishing to utilize the grounds for free public community events.

This is meant for no-fee events that do not charge for space, entry fees, fundraising or donations, and is designed for anyone in the public or entities of the public to attend.

Additionally, this waiver should be for short-term, not long-term multi-day events. o I am requesting a fee waiver of $_________ for _________________________, on ___/___/_______ from ___:____ AM/PM to ___:____ .
o I am requesting a partial fee waiver of $_________ for _________________________, on ___/___/_______ from ___:____ AM/PM to ___:____ .
o
__________________________________ ______________________ Signature of Requestor Date
o Approved
o Denied
Reason _____________________________________________________ __________________________________ ______________________ City Manager, Signature Date
cc: Fairgrounds Revitalization Director Rental Agreement # ______________

1 Rental Fee Schedule
Calistoga City Council
November 19, 2024 Page 165 of 199
2 A Rental Fee Schedule is an important document that sets compensation for use of city facilities
When
disaster or
emergency
strikes,
fairgrounds
are on the
frontlines of
helping local
communities
recover.

The
community
is requesting
that we open
areas as
they become
available for
use.

3 Rentals & Fee Waivers
• The Rental Fee Schedule is designed for interim rentals, not long-term leases
• Components as drafted include:
• 10% nonprofit and government agencies discount
• Possible fee reduction or waiver within certain parameters • Allowance for “trade” rentals
ØIn addition to the rental fees, are the above components what the City Council wishes to incorporate into the rental fee schedule? • Rentals will be allowed as soon as sites are available, firstcome, first-served; Outdoor areas could be rented immediately

4 Recommended Action:

The Fairgrounds Revitalization Director is
requesting that the City Council approve and
adopt the Rental Fee Schedule and Fee
Waivers

City of Calistoga

STAFF REPORT
To: Honorable Mayor and City Council
From: Sheli Wright, Fairgrounds Revitalization Director Meeting: City Council - Special Meeting - Nov 19 2024
Subject: Fairgrounds RV Park - Repairs, Staffing, and Additional Discussion Topics Related to Reopening
AGENDA TITLE:

Fairgrounds RV Park - Repairs, Staffing, and Additional Discussion Topics Related to Reopening RECOMMENDATION:

Provide direction regarding reopening of the RV Park.

BACKGROUND:

Reopening of the Calistoga Fairgrounds RV Park has been designated by the City Council as a priority project. Staff is requesting direction on specific implementation options.

ANALYSIS:

Status of the RV Park Today
Assessment of the RV Park infrastructure has been underway since prior to the arrival of the Fairgrounds Revitalization Director. In addition, following her arrival, she has been working with volunteer contractors, electricians and plumbers to get the park's basic facility structure useable.

Staff believes sewer in the area is now functional, but providing water to the area has not been successful so far. Minor repairs are underway with the hope that water can be provided to the RV Park. All of the discussion below assumes providing water to the area can happen in the immediate term and with little to no capital investment. Should we find that water will take a long time and/or require a notable financial investment, we will need to return to the city council for additional direction.

Options for Re-opening
There are numerous options on how and when to re-open. The topic of operations alone offers a myriad of choices ranging from operating with city staff to utilizing "camp hosts" to conducting an RFP for an operator that would rent the facility and manage all operations, maintenance, and capital improvements. Compiled below are two different "packages" of possible reopening options.

The City Council is not limited to the below. We are seeking direction on the specifics of reopening including repairs, improvements, service delivery model/staffing, timing of reopening, funding, and other similar logistics and if either of the below sets of options are of interest.

Option A: "As-Is"
 Allow immediate spending from the General Fund reserves. The cost will be approximately $15,000, primarily for electrical repairs and other supplies, and assumes most of the labor will be volunteer.
 Utilize camp hosts and volunteer services to staff the facility. Camp hosts generally stay in a park for free. Some are paid and staff is recommending a monthly stipend of $300/month for two different hosts who can cover for each other. We would likely advertise for hosts on www.Kamperjobs.com.
 Contract with a reservation service that charges a small booking fee. One example is www.Firefly.com which charges $3.50 per reservation.
 Contract for a point-of-sale service for onsite payments for site rentals not made through a booking service and for dump use not connected with nightly rentals.

This would be the most cost-effective and fastest option. So far the estimated expenses are within the City Manager's signing authority and starting to obtain some modest revenue, even if not as much as if multiple kinds of upgrades were made, allows us to reduce the current draw on the General Fund for the overall Fairgrounds operations. We could likely re-open by spring of 2025.

However, please note that staff is exploring the feasibility of providing sewer services to each RV site which would ultimately increase revenue. While this will be a future decision, should this move forward, the RV Park will need to be closed either in whole or in phases for the work with might take a total of a month or two.

Concerns about this option include the possibility of receiving some bad reviews about the quality of the facility which potentially could hurt the image and therefore reservations for the foreseeable future and the lack of a dedicated maintenance person to troubleshoot issues.

Option B: "Fully Upgraded"
This option is on the complete opposite end of the spectrum compared to Option A.  Make all repairs and build improvements including to the electrical, lighting, and plumbing systems and install sewer laterals to each site, import road product to bring up the current RV space parking area to grade, install three "glamping" cabins, upgrade perimeter landscaping and build a laundry facility. The initial "guesstimated" capital investment may be around $850,000.
 Hire a maintenance staff person and at least two part-time cleaning staff.  Host and reservation services would be similar to that in Option A.

This option would generate more total revenue over time since we would be adding sites and providing a higher quality experience with more amenities which means we could charge more. We would forego immediate revenue in the short term. We would hope a "grand opening" event would generate much publicity to increase rentals and that positive reviews would help ensure a steady number of visitors. See more information in the Financial Impact section.

Should the city council be interested in this package of options, it would take approximately twothree months for staff to gather additional, concrete details and cost estimates. Staff would return to the city council for further action at that time. The best guess for reopening would be late 2025 or early 2026.

FINANCIAL IMPACT:

No project costs are budgeted in the FY 24/25 budget. All expenses (ranging in the above from $15,000 - $850,000) will need to come from General Fund reserves. The attached RV Park Estimated Revenue document provides a conservative total annual revenue estimate of approximately $341,000 for Option A and $643,000 for Option B. Option B will have generated more total revenue than Option A within three years. Factoring in an estimated $850,000 infrastructure investment cost, the total revenue to the city would be almost equal by year five. As an additional point of information, per the financial records of Napa Valley Fair Association, the RV park was the single highest net revenue producer for the grounds and in 2015 had a net revenue of $308,076.

CEQA STATUS:

If a project moves forward, an analysis will be conducted in compliance with CEQA once the full project scope is identified.

ATTACHMENT(S):

RV Park Estimated Revenue
APPROVAL(S):

Connie Cardenas, Admin. Services Director Approved - Nov 08 2024 Laura Snideman, City of Calistoga | City Manager Approved - Nov 14 2024 Yudiana Galvan, City of Calistoga | City Clerk Approved - Nov 14 2024

First Year Financial Revenue Estimates – Calistoga RV Park Option A “As-Is” –
69 sites, 67 available due to host sites
23 (sewer sites) x $40 ($70 Space Rent-$30 Operating Costs) = $920 44 (non-sewer) x $30 ($60 Space Rent-$30 Operating Costs) = $1320 Total $2240
Full Occupancy Per Year $2240 x 365 = $817,600
Estimated 50% Occupancy $408,800
March through December 2025, 10 Month Estimate $340,666 Option B “Fully Upgraded”-
64 sites available due to host sites; 3 cabin sites
64 (sewer sites) x $40 ($70 Space Rent-$30 Operating Costs) = $2560 Full Occupancy Per Year $2560 x 365 = $934,000
Estimated 50% Occupancy $467,200
3 cabins x $260 -$40 Operating Costs = $690
Full Occupancy Per Year $690 x 365 = $251,850
Estimated 70% Occupancy $176,106
2026 Total Estimated Occupancy $643,306
• Operating cost estimates taken from the 22/23 Reserve Analysis Consulting, LLC, May 2022, Reserve Study

1 RV Park
Calistoga City Council
November 19, 2024 Page 173 of 199
2 Two Sample Reopening Options
Option A: "As-Is"
• $15,000 for repairs and supplies for
volunteer labor
• Use of camp hosts and volunteer to
staff the park
• Contract with a reservation service
• Contract for point-of-sale service
Pros/Cons
Ø Cost-effective
Ø Open Spring 2025
Ø Bad reviews?
Ø No maintenance person
Option B: "Fully Upgraded"
• Make many repairs and improvements –
physical infrastructure, add “glamping”
• Hire a maintenance staff person and at
least two part-time cleaning staff.
• Host and reservation services would be
similar to that in Option A.
• Initial guess of investment: $800,000
Pros/Cons
Ø Higher rents could be charged
Ø No on-going initial revenue, more total
revenue received after year 5
Ø Open approximately 1 year from now

City of Calistoga

STAFF REPORT
To: Honorable Mayor and City Council
From: Sheli Wright, Fairgrounds Revitalization Director Meeting: City Council - Special Meeting - Nov 19 2024
Subject: Calistoga Speedway - Necessary Repairs and Use of the Race Track AGENDA TITLE:

Calistoga Speedway - Necessary Repairs and Use of the Race Track RECOMMENDATION:

Provide staff direction regarding repairs, initial use(s), if any, of the race track and parameters (including possibility of leasing to a promoter) and/or timing of the use(s).

BACKGROUND:

The Calistoga Speedway is one of the historic features of the newly acquired fairgrounds. The track is one of the oldest racetracks dating back to at least 1937. Horse racing was held prior to car races. The track is a half-mile oval and claims to be the fastest dirt track in the Western United States. It's signature motorized event, the Louie Vermeil Classic, was named for the founder of the Northern Auto Racing Club, a long time Calistoga resident. Other events have included Dirt Modifieds, World of Outlaws, Winged Sprint Cars, USAC Sprint Cars, Midgets, and motorcycle flattrack races among other motorized events.

Noteable repairs are necessary before even initial use of the speedway could occur. In additon, the most requested use the Fairgrounds Revitalization Director has received since her arrival has been for movement toward reopening the Calistoga Speedway. If the city council is interested in the possibility of rental income from the racetrack in 2025, decisions need to be made about how to proceed toward that goal. Staff is seeking City Council direction.

ANALYSIS:

Repairs
Repairs are necessary prior to any use of the track, grandstands, and/or concession building. The necessary repairs as currently known include:

Main Grandstand
 The protective primer or paint coating of the structural steel and cold formed steel beams, columns, and braces have deteriorated, leaving much of it exposed to weather and susceptible to corrosion. A new coating should be applied to the structural steel members to protect them from further corrosion.
 Mild corrosion is present on most of the structural steel members, with several locations with more severe corrosion including pitting and delamination, indicating a reduction in the structural strength. These locations should be fully documented and evaluated for their reduced capacities and repaired or replaced.

 The small free-standing wood-framed structures under the grandstands are constructed from unconventional construction methods and without a weather resistive barrier on the walls, causing severe dry rot of the roof and wall framing. These small structures should be demolished and replaced, as needed, with structures that meet the current code requirements.
 Large cracks and concrete spalls occur at the bottom of several guardrail posts. This appears to have been exacerbated by the corrosion of the post blockout sleeves and lack of concrete reinforcing around the posts. The corroded sleeves should be replaced, and repair is needed to the concrete cracks and spalls.

Ancillary Grandstand
 The rafter tails, fascia, exterior siding, and floor planks of the booth are weathered and have signs of dry rot, reducing the strength of the members. Booth framing should be thoroughly investigated and all members with dry rot be repaired or replaced.  The wood panel finishes at the interior of the booth show signs of prolonged water exposure, indicating possible dry rot of the internal wall framing, wood paneling needs to be removed so framing can be inspected. The gaps between the guardrail pipes at the edge of walkways, grandstand seating, and stairs have openings that are greater than allowed by California Building Code (CBC) section 1015.4. This item is non-structural, but it is recommended that these conditions be modified to conform to CBC requirements.

Concession Building
The structure is in a state of severe deterioration, with signs of water intrusion and dry rot throughout the building and multiple structural elements never built to code. To reuse the structure, it is recommended that the finishes are removed to allow thorough review of the framing and that all deteriorated framing is replaced. If it is discovered that the extent of damage and dry rot is prolific, it may be more cost effective to demolish and reconstruct the building to current code requirements.

Estimated Repair Costs
Initial cost estimates are $100,000 for repair of the grandstands and $1,000,000 for replacement of concession building based on prevailing wage labor rates. Repair costs for the concession building are unknown until further inspections occur using "destructive testing" meaning more layers of the building are removed. Sewer and water repairs are also necessary, but the full scope is currently unknown and therefore no cost estimates can be made. No funds are budgeted for these repairs.

When facility repairs are completed, the city could likely rent the facility for multiple uses throughout the year even without sewer and possibly without water. Uses might include concerts, rodeos, destruction derby, and many other vendor events.

Repair Option Tied to Use of the Race Track
An option to complete the repairs might be for a race promoter to make the necessary investment.

In addition, based on the attached letter, the timing to determine if car races will be allowed in 2025 is now. At least three options related to these two factors are:
1) Direct the Fairgrounds Revitalization Director to prepare a Request for Proposal for motorized racing to go out to bid, with the understanding that the respondents will be responsible to repair the track, grandstand(s) and concession facilities on the grounds.

2) Direct the Fairgrounds Revitalization Director to negotiate a short-term (3-5 year), Sprint Car Only contract with the previous promoter for a discounted rental rate in exchange for repairing the track, grandstand(s) and concession facilities on the grounds. Note that if this option is selected, the Fairgrounds Revitalization Director requests that the city council direction includes directing negotiations for sprint car-only races, a non-exclusive track lease. This differs from the HMC Promotions request to be the exclusive event promoter for the Calistoga Speedway. 3) Forgo the 2025 race season, obtain more financial estimates on repairs, explore different options for funding repairs, and/or wait until more community input can be obtained.

FINANCIAL IMPACT:

Repair costs are discussed in the Analysis section. Revenue estimates for rental of the Calistoga Speedway for sprint car races are difficult to guess unless a competitive RFP process is undertaken.

Additional rental income is also difficult to estimate until it is determined what amenities (concesssion stand, restrooms, etc.) will be availalbe to renters.

CEQA STATUS:

None at this time
ATTACHMENT(S):

Calistoga Speedway 10-24'
APPROVAL(S):

Connie Cardenas, Admin. Services Director Approved - Nov 08 2024 Laura Snideman, City of Calistoga | City Manager Approved - Nov 14 2024 Yudiana Galvan, City of Calistoga | City Clerk Approved - Nov 14 2024

I would like to first congratulate Sheli Wright and Scott Atkinson on a successful Calistoga Community Clean Up event. It appears that the Calistoga Community as well as many Calistoga Speedway fans are more than willing to be involved in the Fairgrounds revitalization program. I was in attendance and proud to see the energy and enthusiasm of the over 200 volunteers. I am confident that whatever issues that remain can be swiftly resolved in an economical manner.

Historically, the Racetrack and supporting amenities have played a significant role in not only supporting the Fairgrounds but also generating substantial income streams to local businesses. I'm sure there is data available that outlines the economic impact but consider this:

RV space rentals on the "Vermeil " weekend conservatively contributed about $60,000.00 dollars to the upkeep of the Fairgrounds. This amazing amount of revenue does not include Track rental fees or any other revenue stream that is available when there is several thousand people on the facility.

However, we are now at a critical point in the future of the 2025 season. In order to be considered for the 2025 event year the City of Calistoga will need to select an event promoter by the middle of November. I cannot over emphasize the urgency of this appointment. If the Fairground is expected to be able to begin income generation to subsidize whatever debt it develops and potentially deliver a profit to the City immediate consideration is necessary in appointing a qualified individual.

I would like to request that HMC be given the opportunity for exclusive partnership for event promotions for the Calistoga Speedway. My company of family members and loyal supporters would sincerely like the opportunity to serve the Calistoga Community.

HMC Promotions proudly presented successful racing events at Calistoga Speedway for 12 years dating back to 2008 and ceasing operations due to the pandemic in 2019. I have a proven staff of people with years of racing experience anxious to get started on a new adventure. I am proud of our accomplishments and am ready to continue supporting the historical Calistoga Speedway.

Time is of the essence to ensure that Calistoga Speedway can be considered as a viable venue for next year’s event calendar. Please allow HMC Promotions the ability to bring the Fairgrounds back to its once majestic presence in the Napa Valley.

Thanks for your prompt consideration on this matter.

Sincerely, Tommy Hunt

1 Calistoga Speedway
Calistoga City Council
November 19, 2024

2 Repair & Use of Speedway
• Infrastructure Status: Repairs
to the grandstands, concessions, and
track are necessary prior to any use
of any kind
• Cost estimates for all work:

Possibly exceed $1M
• Options for repair: Potential for
others to take on the work through
lease negotiations with a primary
user

3 At Least Three Options:

1. Direct the Fairgrounds Revitalization
Director to negotiate a contract with HMC
Promotions for repair an operation of Sprint
Car Races.

2. Direct the Fairgrounds Revitalization
Director to prepare a Request for Proposal
for motorized racing to go out to bid

3. Forgo the 2025 race season

City of Calistoga

STAFF REPORT
To: Honorable Mayor and City Council
From: Sheli Wright, Fairgrounds Revitalization Director Meeting: City Council - Special Meeting - Nov 19 2024
Subject: Consideration of a Resolution Awarding a Contract to Modern Method Roofing Co., Inc. in the amount of $129,027 for roof replacement for the Butler Building and authorizing the City Manager to execute the contract.

AGENDA TITLE:

Consideration of a Resolution Awarding a Contract to Modern Method Roofing Co., Inc. in the amount of $129,027 for roof replacement for the Butler Building and authorizing the City Manager to execute the contract.

RECOMMENDATION:

Consider Adopting the Resolution
BACKGROUND:

In reviewing the buildings on the grounds, it was found that the Butler Building was leaking on its west side of the main roof. The roof was investigated and found to be overdue for repairs and in need of replacement.

In order to save the Butler Building and get the building watertight, we solicited proposals from construction firms in accordance with Section 3.32.020 of the Municipal Code which allows for an informal bid process for projects less than $175,000.

ANALYSIS:

Preserving the building with a new roof preserves history, prevents the damage to the building from getting worse (and therefore more costly) over time, and brings us closer to the possibility of renting it out in the future.

The building was dedicated in 1953 and both Howard Butler and later his son, Warren Butler, served the community by being long term members of the fair board, with each presiding as president.

The building is made of masonry block and wood frame construction. It has historic redwood building features, possibly milled from this area. Above the existing false ceiling is a beautiful open truss system, covered-up in years past.

This building appears to have been the most frequently rented building on the property, likely due to its size and larger kitchen, and has been the site of many significant events ranging from quinceaneras to wildfire response.

FINANCIAL IMPACT:

Total compensation for services provided shall not exceed One Hundred Twenty-Nine-Thousand, Twenty-Seven Dollars ($129,027). Expenses are not in the FY 24-25 budget. Staff is still researching any available funding sources and if none are identified prior to the meeting date the funds would need to come from General Fund reserves. The impact, if any, on the General Fund reserves will be presented during the meeting.

CEQA STATUS:

Not applicable
ATTACHMENT(S):

Resolution - Modern Method Roofing - Butler Building Roof Consultant Services Agreement for Modern Method Co - Butler Building Attachment A & B1- Modern Method Roofing Proposal
APPROVAL(S):

Connie Cardenas, Admin. Services Director Approved - Nov 08 2024 Laura Snideman, City of Calistoga | City Manager Approved - Nov 12 2024 Yudiana Galvan, City of Calistoga | City Clerk Approved - Nov 13 2024

RESOLUTION NO. 2024-XXX

ADOPTED XXXXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALISTOGA, COUNTY OF

NAPA, STATE OF CALIFORNIA, AUTHORIZING THE EXECUTION OF A

CONSULTANT SERVICES AGREEMENT WITH MODERN METHOD ROOFING AND CONSTRUCTION.

WHEREAS, the Calistoga City Council recognizes the importance of safeguarding the Butler Building due to its historic and potential economic impact to the newly acquired fairgrounds property.

WHEREAS, staff obtained quotes for roof replacement in accordance with Section 3.32.020 of the Municipal Code which allows for the informal bid process for projects less than $175,000; and
WHEREAS, staff has determined that Modern Method Roofing Co., Inc. possesses the required license(s) for this work and is otherwise qualified to perform the work in accordance with the contract documents; and
WHEREAS, staff have found the quote from Modern Method Roofing Co. provides great value and provides a twenty-year warranty and is Title 24 “Cool” roof compliant; and
WHEREAS, the project is Categorically Exempt from CEQA under Section 15061 of the CEQA Guidelines, Class 1 - Existing Facilities.

NOW, THEREFORE BE IT RESOLVED that the Calistoga City Council hereby authorizes the City Manager to execute a consultant services agreement with Modern Method Roofing Co., Inc for no more than $129,047.00 and approves a budget adjustment increasing appropriations for said amount in the FY 24/25 Budget to account # 70-5592-4402, derived from the general fund, and further authorizes the payment of invoices for services rendered.

PASSED, APPROVED AND ADOPTED this 19th day of November 2024.

I, YUDIANA GALVAN, CITY CLERK OF THE CITY OF CALISTOGA, HEREBY CERTIFY the foregoing resolution was introduced and passed at a regular meeting of the Calistoga City Council by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST: APPROVED:
_______________________ ______________________
Yudiana Galvan, City Clerk Donald Williams, Mayor

- 1 -
OAK #4890-2776-3737v1 (Rev. 9/2021)

AGREEMENT FOR CONSULTANT SERVICES
This Agreement for Consultant Services (the "Agreement") is made and entered into this _____________ day of _______________, ____, by and between THE CITY OF CALISTOGA, a municipal corporation (hereinafter referred to as "CITY") and Modern Method Roofing Co, Corporation (hereinafter referred to as "CONSULTANT"). CITY and CONSULTANT may be referred to individually as “Party” and collectively as the “Parties.”

RECITALS
WHEREAS, CITY requires roofing services in connection with the Butler Building located at 1435 N Oak Steet;
WHEREAS, CONSULTANT is qualified to perform such services; and WHEREAS, CONSULTANT has agreed to provide CITY with such services on the terms and conditions set forth herein.

NOW, THEREFORE, for the considerations hereinafter set forth, CONSULTANT and CITY agree as follows:

ARTICLE 1 - SCOPE OF SERVICES

1.1. Scope of Work. CONSULTANT agrees to furnish the services set forth in Exhibit A, Scope of Work, which is attached hereto and incorporated herein (the "Services").

1.2. Compliance with Law. The Services shall be performed in accordance with all applicable federal, state and local laws, ordinances, rules, regulations and orders.

1.3. Time is of the Essence. CONSULTANT agrees to diligently prosecute the Services. In the performance of this Agreement, time is of the essence.

1.4. Professional Competence. CONSULTANT represents that it has the professional skills necessary to perform the Services and that it will perform the Services in a skillful and professional manner. CONSULTANT represents that it has all the necessary licenses to perform the Services and shall maintain them throughout the term of this Agreement.

CONSULTANT agrees that the Services shall be performed in the manner and according to the standards observed by a competent practitioner of the profession in which CONSULTANT is engaged, in the same or similar geographical area in which CONSULTANT practices its profession, and will prepare all work products required by this Agreement in accordance with such standards. CITY and CONSULTANT agree that CONSULTANT is in responsible charge of the Services and CITY shall have no control over the method or means of performance of the Services. Acceptance by CITY of the Services does not operate as a release of CONSULTANT from professional responsibility for the Services performed.

- 2 -
OAK #4890-2776-373v1 (Rev. 9/2021)

1.5. Independent Contractor. CONSULTANT is an independent contractor and not an employee of CITY. CONSULTANT expressly warrants that it will not represent that it is an employee of CITY. Persons employed or utilized by CONSULTANT in the performance of the Services will not be employees or agents of CITY. CONSULTANT is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes.

1.6. Confidentiality. CONSULTANT agrees to maintain in confidence and not disclose to any person, firm, governmental entity, or corporation, without CITY's prior written consent, any trade secret or confidential information, knowledge or data relating to the products, process, or operation of CITY. CONSULTANT further agrees to maintain in confidence and not to disclose to any person, firm, governmental entity, or corporation any data, information, technology, or material developed or obtained by CONSULTANT during the performance of the Services. The covenants contained in this Section 1.6 shall survive the termination of this Agreement for whatever cause.

1.7. Ownership of Material. Any reports and other material prepared by or on behalf of CONSULTANT under this Agreement (collectively, the "Documents") shall be and remain the property of CITY. All Documents not already provided to CITY shall be delivered to CITY on the date of termination of this Agreement for any reason. The Documents may be used by CITY and its agents, employees, representatives, and assigns, in whole or in part, or in modified form, for all purposes CITY may deem appropriate without further employment of or payment of any compensation to CONSULTANT.

1.8. Documentation. CONSULTANT shall keep and maintain full and complete documentation and accounting records, employee time sheets, and correspondence pertaining to the performance of the Services, and CONSULTANT shall make such documents available for review and/or audit by CITY and CITY's representatives at all reasonable times for at least four years after the termination of this Agreement or completion of the Services.

1.9. Testimony. CONSULTANT agrees to testify at CITY's request if litigation is brought against CITY in connection with the Services. Unless the action is brought by CONSULTANT or is based upon CONSULTANT's negligence, CITY will compensate CONSULTANT for the preparation and the testimony at CONSULTANT's standard hourly rates.

ARTICLE 2 - COMPENSATION

2.1. Compensation. Compensation for the Services shall be in accordance with Exhibit B, Compensation, attached hereto and incorporated herein. It is agreed that the compensation for the Services shall not exceed $129,027.00 ("Cost Ceiling").

2.2. Invoices. CONSULTANT shall submit monthly invoices in a form satisfactory to CITY on or before the tenth day of each month for Services provided during the preceding month. CONSULTANT shall submit time and cost records as necessary to substantiate performance of the Services. Within 35 days after receipt of each such invoice, CITY

- 3 -
OAK #4890-2776-373v1 (Rev. 9/2021)
shall verify the accuracy of the invoice, correct the charges where appropriate and as discussed and mutually agreed with CONSULTANT, and make payment to CONSULTANT in an amount equal to the amount of such invoice, as verified or corrected by CITY. No payment hereunder shall be construed as evidence of acceptance of any of CONSULTANT's work. CITY reserves the right to withhold payment from CONSULTANT on account of Services not performed satisfactorily, delays in CONSULTANT's performance of Services, or other defaults hereunder. CONSULTANT shall not stop or delay performance of the Services under this Agreement on account of payment disputes with CITY.

2.3. Status Reports. Together with each monthly invoice, CONSULTANT shall submit a status report detailing the amount expended on the Services to that date and the remaining amount to be expended before the Cost Ceiling is reached. CONSULTANT shall notify CITY in writing when payments have reached 90 percent of the Cost Ceiling.

2.4. Withholding. In lieu of holding retention, CITY shall withhold CONSULTANT's final payment until the Services are complete and CITY has received all Documents.

CONSULTANT shall diligently continue and complete performance of the Services if the Services are not complete at the time CONSULTANT has performed services up to the Cost Ceiling.

ARTICLE 3 - TIME OF PERFORMANCE

3.1. Effective Date. This Agreement shall become effective upon execution of the second signature and shall remain in full force and effect until the Services are completed (the "Term"). CONSULTANT agrees to complete all services by June , 2024.

3.2. Termination. This Agreement may be terminated at any time by CITY upon written notice to CONSULTANT.

3.3. Final Payment. CONSULTANT shall be entitled to compensation for Services performed up to the time of such termination, it being understood that any payments are full compensation for the Services rendered under this Agreement.

3.4. Other Remedies. Nothing in this Article 3 shall be deemed to limit the respective rights of the parties to terminate this Agreement for cause or otherwise to exercise any rights or pursue any remedies which may accrue to them.

ARTICLE 4 - DESIGNATED CONTACTS

4.1. CITY Contact. CITY designates Sheli Wright its Fairgrounds Revitalization Director as its contact who shall be responsible for administering and interpreting the terms and conditions of this Agreement, for matters relating to CONSULTANT's performance under this Agreement, and for liaison and coordination between CITY and CONSULTANT. In the event CITY wishes to make a change in CITY's representative, CITY will notify CONSULTANT of the change in writing.

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4.2. CONSULTANT Contact. CONSULTANT designates Sean Hummer, General Manager, as its contact, who shall have immediate responsibility for the performance of the Services and for all matters relating to performance under this Agreement. Any change in CONSULTANT's designated contract shall be subject to written approval by CITY.

ARTICLE 5 - INDEMNIFICATION AND INSURANCE

5.1. Indemnification. CONSULTANT shall, to the fullest extent allowed by law, with respect to claims, liability, loss, damage, costs, or expenses, including reasonable attorney's and expert witness fees, awards, fines, penalties, or judgments, arising out of or relating to the Services (collectively "Claims"), defend, indemnify, and hold harmless CITY, its Officials, officers, employees and agents (the "CITY Parties"), except to the extent the Claims are attributable to CITY Parties' gross negligence or willful misconduct. CONSULTANT shall defend the CITY Parties as required by California Civil Code Section 2778, and with counsel reasonably acceptable to those parties.

CONSULTANT shall have no right to seek reimbursement from the CITY Parties for the costs of defense.

In the event that CONSULTANT or any employee, agent, or subcontractor of CONSULTANT providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (CalPERS) to be eligible for any CalPERS benefits arising from services provided to CITY under this Agreement, CONSULTANT shall indemnify, defend, and hold CITY harmless from any and all claims, losses, liabilities, damages, taxes, expenses and costs, including without limitation, attorneys’ fees and court costs incurred, including but not limited to, the payment of any employee and/or employer contributions for CalPERS service credit on behalf of CONSULTANT or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions which would otherwise be the responsibility of CITY.

If CONSULTANT is a “design professional,” as defined in California Civil Code Section 2782.8(c), CONSULTANT shall indemnify, defend, and hold the Indemnitees harmless against Liability only to the extent such Liability arises out of, pertains to, or relates to CONSULTANT’s negligence, recklessness, or willful misconduct. In such an event, the cost to defend charged to CONSULTANT shall not exceed CONSULTANT’s proportionate percentage of fault.

The obligations contained in this Section 5.1 shall survive the termination of this Agreement for whatever cause for the full period of time allowed by law and shall not in any way be limited by the insurance requirements of this Agreement.

5.2. Health and Safety. CONSULTANT may perform part of the Services at sites which contain unknown working conditions and contaminated materials. CONSULTANT shall be solely responsible for the health and safety of CONSULTANT's employees during the performance of the Services.

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5.3. Insurance. CONSULTANT and all of CONSULTANTS employees, subcontractors, consultants and other agency shall procure, provide and maintain at all times during the performance of this Agreement, and for such additional periods as described herein, the insurance listed below with insurers licensed to do business in the State of California and with a Best's rating of no less than A:VII.

A. Commercial Automobile Liability Insurance. Commercial Automobile Liability Insurance providing bodily injury liability and property damage, to protect against all liability arising out of the use of any owned, leased, passenger or commercial automobile at a minimum amount of $1,000,000 combined single limit and $2,000,000 aggregate. Coverage shall apply to hired and non-owned autos.

B. Commercial General Liability Insurance. Commercial General Liability Insurance, with limits providing a minimum amount of $1,000,000 combined single limit coverage for each occurrence, $2,000,000 general aggregate and $2,000,000 products/completed operations aggregate. The insurance shall cover all operations including but not limited to the following: (1) premises, operations and mobile equipment liability; (2) completed operations and products liability; (3) contractual liability insuring the obligations assumed by CONSULTANT in this Agreement; (4) broad form property damage liability; (5) personal injury liability endorsement, including death; and (6) automobile bodily injury and property damage insurance, including all owned, hired and non-owned equipment.

C. Professional Liability Insurance. Professional Liability Insurance protecting against liabilities arising out of or in connection with negligent acts, errors, or omissions of CONSULTANT and all of CONSULTANTS employees, subcontractors, consultants and other agency in connection with this Agreement, at a minimum amount of $1,000,000 combined single limit coverage and $1,000,000 aggregate, on a "claims made basis" with a continuation of coverage extension for liabilities for two years from the date the Services are substantially complete. Such professional liability policies shall include coverage for liability assumed by the CONSULTANT under this Agreement.

D. Workers Compensation Insurance. Workers Compensation insurance, occupational disease insurance and employer’s liability insurance shall be required with minimum limits as required by law, covering all workplaces involved in this Agreement.

E. Sexual Abuse or Molestation (“SAM”) Liability: If the work will include contact with minors, and the Commercial General Liability policy under Section 5.3(B) is not endorsed to include affirmative coverage for sexual abuse or molestation, CONSULTANT shall obtain and maintain a policy covering Sexual Abuse and Molestation with a limit no less than $1,000,000 per occurrence or claim.

F. Policy Terms. Concurrently with execution of this Agreement, CONSULTANT shall provide CITY with Certificates of Insurance evidencing that CONSULTANT has obtained or maintains the insurance required by this Section

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5.3. The Certificates shall be on forms acceptable to CITY. CONSULTANT shall also furnish CITY with original endorsements with the following documentation:
• Precluding cancellation or reduction in coverage before the expiration of thirty (30) days after CITY shall have received written notification thereof from CONSULTANT by United States mail;
• Providing that CONSULTANT's insurance shall apply separately to each insured against whom claim is made or suit is brought, and include a “separation of insureds” or “severability” clause which treats each insured separately, except with respect to the limits of the insurer's liability (crossliability endorsement); • Excepting CONSULTANT’S professional liability insurance, naming CITY, its City Council, boards, commissions, committees, officers, employees and agents as additional insureds (“Additional Insureds”); and • Providing that for any claims relating to CONSULTANT's services hereunder, CONSULTANT's insurance coverage shall be primary insurance with respect to CITY, its City Council, boards, commissions, committees, officers, employees and agents, and that any insurance or self-insurance maintained by CITY for itself, its City Council, boards, commissions, committees, officers, employees and agents shall be in excess of CONSULTANT's insurance and shall not be contributory with it.
• It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverages requirements and/or limits shall be available to the Additional Insured, including but not limited to any umbrella or excess insurance.

Furthermore, the requirements for coverage and limits shall be the greater of:
(a) the minimum coverage and limits specified in this Agreement; or (b) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured.

G. Waiver of Subrogation: CONSULTANT hereby grants to CITY a waiver of any right to subrogation which any insurer of said CONSULTANT may acquire against the CITY by virtue of the payment of any loss under such insurance.

CONSULTANT hereby agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not CITY has received a waiver of subrogation endorsement from the insurer. However, the Worker’s Compensation policy required by Section 5.3(D) of this Agreement shall be endorsed with a waiver of subrogation in favor of CITY for all work performed by CONSULTANT, its employees and/or agents.

H. Material Breach. If CONSULTANT fails to maintain insurance coverage or provided insurance documentation which is required pursuant to this Agreement, it shall be deemed a material breach of this Agreement. CITY, at its sole option, may terminate this Agreement and obtain damages from CONSULTANT resulting from said breach. Alternatively, CITY may purchase the required insurance coverage, and without further notice to CONSULTANT, may deduct from sums due to CONSULTANT any premium costs advanced by CITY for

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such insurance. These remedies shall be in addition to any other remedies available to CITY.

ARTICLE 6 - NOTICES
All notices or other communications required or permitted hereunder shall be in writing, and shall be personally delivered or sent by facsimile or reputable overnight courier and shall be deemed received upon the earlier of: (1) if personally delivered, the date of delivery to the address of the person to receive such notice; (2) if delivered by Federal Express or other overnight courier for next business day delivery, the next business day; (3) if sent by facsimile, with the original sent on the same day by overnight courier, the date on which the facsimile is received, provided it is before 5:00 P.M. Pacific Time; or (4) if sent electronically, the date of delivery on the confirmed read receipt. Notice of change of address shall be given by written notice in the manner described in this Article 6. Rejection or other refusal to accept or the inability to deliver because of a change in address of which no notice was given shall be deemed to constitute receipt of the notice or communication sent. Unless changed in accordance herewith, the addresses for notices given pursuant to this Agreement shall be as follows:

If to CITY: Laura Snideman, City Manager
1232 Washington Street
Calistoga, CA 94515
Email: [email protected]
Phone: 707-942-2806
If to CONSULTANT: Sean Hummer, General Manager
180 Coombs Street
Napa, CA94559
Email: [email protected]
Phone: 707-255-8090
ARTICLE 7 - MISCELLANEOUS

7.1. Conflict of Interest Prohibition. CITY and CONSULTANT will comply with the requirements of the CITY’s Conflict of Interest Code adopted pursuant to California Government Code §87300 et seq., the Political Reform Act (California Government Code §81000 et seq.), the regulations promulgated by the Fair Political Practices Commission (Title 2, §18110 et seq. of the California Code of Regulations), California Government Code §1090 et seq., and any other ethics laws applicable to the performance of the Services and/or this Agreement. CONSULTANT may be required to file with the CITY

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Clerk a completed Form 700 before commencing performance of the Services unless the CITY Clerk determines that completion of a Form 700 is not required, pursuant to CITY’s Conflict of Interest Code. Form 700 forms are available from the CITY Clerk.

CONSULTANT may not perform Services for any other person or entity that, pursuant to any applicable law or regulation, would result in a conflict of interest or would otherwise be prohibited with respect to CONSULTANT’s obligations pursuant to this Agreement.

CONSULTANT agrees to cooperate fully with CITY and to provide any necessary and appropriate information requested by CITY or any authorized representative concerning potential conflicts of interest or prohibitions concerning CONSULTANT’s obligations pursuant to this Agreement.

CONSULTANT may not employ any CITY official, officer or employee in the performance of the Services, nor may any official, officer or employee of CITY have any financial interest in this Agreement that would violate California Government Code §1090 et seq. CONSULTANT hereby warrants that it is not now, nor has it been in the previous twelve (12) months, an employee, agent, appointee, or official of CITY. If CONSULTANT was an employee, agent, appointee, or official of CITY in the previous twelve months, CONSULTANT warrants that it did not participate in any manner in the forming of this Agreement. CONSULTANT understands that, if this Agreement is made in violation of Government Code §1090 et seq., the entire Agreement is void and CONSULTANT will not be entitled to any compensation for CONSULTANT’s performance of the Services, including reimbursement of expenses, and CONSULTANT will be required to reimburse CITY for any sums paid to CONSULTANT under this Agreement. CONSULTANT understands that, in addition to the foregoing, penalties for violating Government Code §1090 may include criminal prosecution and disqualification from holding public office in the State of California.

Any violation by CONSULTANT of the requirements of this provision will constitute a material breach of this Agreement, and the CITY reserves all its rights and remedies at law and equity concerning any such violations.

7.2. Subcontracting. CONSULTANT may subcontract portions of the Services upon the prior written approval of CITY. CONSULTANT will be solely responsible for payment of such subcontract Services. No contractual relationship will exist between any such subcontractors of CONSULTANT and CITY. CONSULTANT’s subcontractors agree to be bound to CONSULTANT and CITY in the same manner and to the same extent as CONSULTANT is bound to CITY under the Agreement. CONSULTANT’s subcontractors further agree to include the same requirements and provisions of this Agreement, including the indemnity and insurance requirements, with any subsubcontractor to the extent they apply to the scope of the sub-subcontractor’s work. A copy of the CITY indemnity and insurance provisions will be furnished to CONSULTANT’s subcontractors upon request.

7.3. Entire Agreement. This Agreement represents the entire understanding of CITY and CONSULTANT as to those matters contained herein. No prior oral or written understanding shall be of any force or effect with respect to those matters covered

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hereunder. This Agreement may only be modified by an amendment in writing signed by each party.

7.4. No Assignment. The Services are deemed unique and neither party shall assign, transfer, subcontract or otherwise substitute its interest in this Agreement or any of its obligations hereunder without the prior written consent of the other party. As limited by this Section

7.2, this Agreement is to be binding on the successors and assigns of the parties hereto.

7.5. Severability. If any part of this Agreement is determined to be unconstitutional, invalid or beyond the authority of either party, such decision shall not affect the validity of the remainder of this Agreement, which shall continue in full force and effect, provided that the remainder of this Agreement can be interpreted to give effect to the intentions of the parties.

7.6. Counterparts. This Agreement may be signed in counterparts and, when fully signed, such counterparts shall have the same effect as if signed in one document.

7.7. Choice of Law. This Agreement and all matters relating to it shall be governed by the laws of the State of California without reference to its choice of laws principles and venue shall be in the appropriate court in Napa County, California.

7.8. Waiver. No failure on the part of either Party to exercise any right or remedy hereunder shall operate as a waiver of any other right or remedy that party may have hereunder. A waiver by either CITY or CONSULTANT of any breach of this Agreement shall not be binding upon the waiving party unless such waiver is in writing. In the event of a written waiver, such a waiver shall not affect the waiving party's rights with respect to any other further breach.

7.9. Mediation. In the event the parties are unable to resolve a dispute arising under this Agreement through good faith negotiations, the parties agree to submit the matter to mediation with a mutually agreeable mediator. Prior to the mediation, the parties shall exchange any documents reasonably necessary to resolve the matter to be mediated.

7.10. Interpretation. In the event this Agreement is ever construed in any dispute between the parties, it and each of its provisions shall be construed without regard to the party or parties responsible for its preparation and shall be deemed to have been prepared jointly by the parties. The rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not be employed in interpreting this Agreement.

7.11. Authority. Each individual executing this Agreement on behalf of one of the parties represents that he or she is duly authorized to sign and deliver the Agreement on behalf of such party and that this Agreement is binding on such party in accordance with its terms.

7.12. Third Parties. Nothing contained in this Agreement shall create a contractual relationship with, or cause of action in favor of, a third party against either the CITY or CONSULTANT. CONSULTANT’s Services hereunder are being performed solely for the benefit of CITY. CITY shall be an express third-party beneficiary of all contracts

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between CONSULTANT and any subcontractors or subconsultants in connection with any services performed in connection with, or in furtherance of, this Agreement. * * *
[Signatures on Next Page]

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IN WITNESS WHEREOF, the parties have executed this Agreement as of the date set forth above.

CITY OF CALISTOGA
By: Date:

Laura Snideman, City Manager

CONSULTANT
By: Date:

By: Date:

Attest
By:

Yudiana Galvan, City Clerk
Approved as to Form
By:

Michelle Marchetta Kenyon, City Attorney

OAK #4823-2508-6159 v2

EXHIBIT A

SCOPE OF WORK
The items authorized in accordance with the Agreement for Consultant Services between the City of Calistoga (CITY) and Modern Method Co., Inc. (CONSULTANT) are presented in Attachment “A” , Modern Method Co., Inc Proposal, which is attached hereto and incorporated by this reference.

OAK #4823-2508-6159 v2

EXHIBIT B
Compensation
CITY shall pay CONSULTANT for the Services on a cost reimbursement basis, up to the Cost Ceiling (as defined in Section 2.1 of the Agreement). CONSULTANT agrees to use appropriate methods to contain its fees and costs under this Agreement. Compensation shall include only the following costs, which shall all count toward the Cost Ceiling:

1. Direct Labor
Direct labor costs shall be the total number of hours worked on the job by each employee times the agreed hourly rate for such employee's labor as set forth on the attached Exhibit B-1. CITY will pay all personnel at their regular straight-time rate, including any work performed on overtime or on holidays or weekends.

2. Subconsultant Costs
Subconsultant services shall be billed at cost plus a 10 percent markup. CONSULTANT shall provide a copy of each subconsultant's invoice for which it seeks payment from CITY with any invoice in which such payment is requested.

3. Other Direct Costs
The following categories of costs are eligible for reimbursement, which shall be made at the actual cost to CONSULTANT without any additional mark-up:
a. Reasonable living and traveling expenses of employees when away from home office on business in its prosecution of the Services. CONSULTANT must have prior approval of CITY to be reimbursed for these expenses.
b. Automobile expenses for personal vehicle use, if necessary, at the IRS approved mileage rate.
c. Reproduction of drawings and specifications by CONSULTANT as required under this Agreement, at rates prevailing in this community for bulk reproduction or at other reasonable rates approved by CITY.
d. Special overnight delivery or messenger services.

Payments to CONSULTANT for reimbursable costs/expenses will be made only after the specific costs/expenses have been incurred and CONSULTANT has submitted substantiating documentation, such as copies of paid invoices or other documentation confirming that such costs/expenses have been incurred.

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EXHIBIT B-1
The items authorized for compensation in accordance with the Agreement for Consultant Services between the City of Calistoga (CITY) and Modern Method Co., Inc. (CONSULTANT) are presented in Attachment “B1”, Modern Method Co., Inc Proposal, which is attached hereto and incorporated by this reference.

Main Roof $69,149.00
Roof Cut - $14,000.00
Gutter - $ 5,000.00
Fascia - $ 2,000.00
Lower Roof-$14533.00
Breezeway -$24,345.00
TTL $129,027
ATTACHMENT A & B1