Agenda — Calistoga City Council, January 14, 2025 (part 1 of 2)

Mayor
Donald Williams
Vice Mayor
Irais Lopez-Ortega
Councilmembers
Lisa M. Gift
Scott Cooper
Kevin Eisenberg
AGENDA
City Council
Tuesday, January 14, 2025 - 6:00 PM
1307 Washington St., Calistoga
Hybrid

Below is information on how the public may observe and participate in the meeting. The City recognizes that not all residents have the same ways to stay engaged, so several alternatives are offered.

Please participate in the meeting by observing or listening to the meeting in one of the following ways:

1. Watch on your TV – Napa Valley TV Channel 28 (call your cable provider to ensure you have a City of Calistoga coded cable box)

2. Listen or participate via your phone – dial 1-669-900-6833, enter webinar ID: 84818931973, password: 123201

3. Watch or participate online via Zoom - click this link and enter password: 123201

4. Watch online via YouTube Live at youtube.com/cityofcalistoga COMMENT ON THIS MATTER DURING THE MEETING: Please participate in the meeting by providing public comment on any item on the agenda or any item of municipal concern. To comment during a virtual meeting (Zoom), click the "Raise Your Hand" button to request to speak when Public Comment is being taken on the Agenda item. You will be unmuted when it is your turn to make your comment for up to 3 minutes. After allotted time, you will be re-muted.

WRITTEN COMMENTS: Alternatively, you may provide public comment on any item on the agenda or any item of municipal concern via email. Please submit your comment, limited to 350 words or less, via email to [email protected]. Written public comments submitted by email should clearly indicate the Agenda Item No. or specify “Oral Communications” in the Subject Line for items not on the agenda and are requested to include the submitter’s full name. Comments received by 2:00 p.m. on the day of the meeting will be posted online with the agenda packet and included in the record but will not be read aloud. Comments received after 2:00 p.m. will be made part of the written record but will not be read verbally at the meeting. Note:

The methods of observing or listening to the meeting or providing public comments may be altered or the meeting may be cancelled, if needed, due to certain technical disruptions.

1. CALL TO ORDER/ROLL CALL/PLEDGE OF ALLEGIANCE AND OPTIONAL PATRIOTIC

ACTIVITY

2. ORAL COMMUNICATION ON CONSENT ITEMS OR NON-AGENDA ITEMS This time is set aside to receive comments from the public regarding matters on the Consent Calendar or matters of municipal concern not on the agenda. Pursuant to Government Code section 54954.3 (the Brown Act), however, the Council cannot consider any issues or take action on any requests not on the agenda during this comment period. Speakers are encouraged to limit their comments to 3 minutes maximum so that all speakers have an opportunity to address the City Council.

2.1. Public Comment - Unagendized (Page 5)

3. CITY MANAGER’S REPORT

4. PROCLAMATIONS/PRESENTATIONS/ AWARDS

5. CONSENT CALENDAR

5.1. Professional Services Agreement Amendment - Bureau Veritas Recommended Action: Consider Adopting the Resolution
Staff Report 24-202 - Professional Services Agreement Amendment - Bureau Veritas - Pdf (Page 6 - 33)
Staff Report 24-202 - Professional Services Agreement Amendment - Bureau Veritas - Html (Page )
ATTCH 1 CC Resolution amendment 3 (Page )
ATTCH 2 CC agreement amendment 3 (Page )
ATTCH 3 CC agreement amendment 3 scope and fees (Page )

5.2. 1. Consideration of a Resolution Approving the Maintenance of Effort was met for Fiscal Year 2023/24 Under the Measure T Program.

2. Consideration of a Resolution Approving Certification of Equivalent Fund Expenditures under Measure T Program.

Recommended Action: Consider Adopting the Resolution
Staff Report 2024-222 - Measure T Approvals and Maintenance of Effort (MOE) - Pdf (Page 34 - 41)

5.3. Adopting the Minutes of December 3, 2024.

Recommended Action: - Consider Adopting the Minutes
Staff Report 2024-216 - Adoption of Minutes - Pdf (Page 42 - 47)

5.4. Consider adopting a resolution authorizing the City Manager to execute a contract with LEHR Auto for the purchase, configuration, and installation of six mobile routers into Police Department patrol vehicles, in an amount not to exceed $13,683.33.

Recommended Action: - Consider Adopting the Resolution
Staff Report 2024-218 - Police Department Mobile Routers - Pdf (Page 48 - 64)

5.5. Consider adopting a Resolution authorizing the renewal of the Napa Valley Transportation Authority (NVTA) Agreement with the City of Calistoga to provide Calistoga Shuttle Services for a five-year time period.

Recommended Action: - Consider Adopting the Resolution
Staff Report 2024-224 - Napa Valley Transporation Authority Shuttle Services - Pdf (Page 65 - 74)

5.6. Consider Adopting a Resolution Authorizing the City Manager to enter into a consultant agreement with FM3 Research to develop and deliver a statistically valid survey.

Recommended Action: - Consider Authorizing the City Manager/Staff to Enter into the Agreement
Staff Report 2024-217 - Enter into a Consultant Agreement with FM3 Reasearch for a statistically valid survey of the community needs and desires for t - Pdf (Page 75 - 98) Public Comment 5.6 (Page )

6. PUBLIC HEARING

7. GENERAL GOVERNMENT

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7.1. The City’s three advisory committees have developed work plans for 2025 for review and approval by the City Council
Recommended Action: Consider approving the 2025 work plans for the Active Transportation Advisory Committee (ATAC), Green Committee, and Housing Advisory Committee.

Staff Report 24-210 - Approval of 2025 Work Plans for Advisory Committees - Pdf (Page 99 - 126)

7.2. Educational review of the draft 2025 calendar year operating and capital improvement budget for the fairgrounds.

Recommended Action: - Consider
Discussing the Item and Providing Staff Direction
Staff Report 2024-215 - Educational review of the draft 2025 calendar year operating and capital improvement budget for the fairgrounds. - Pdf (Page 127 - 189) 70-5592-XXXX Fairgrounds - Operations Maintenance-Calendar Year 2025 (Page ) 1 Fairgrounds - Budget FY 24-25 (Page )
2022_frc_program_awardees_list (Page )
f2024-06_ab1499_distribution_policy_framework_ada (Page ) FE Slides for Collaborative Exchange 12.11.24 (Page )
Public Comment Item 7.2 (Page )

7.3. Renaming the Fairgrounds Property
Recommended Action: - Consider
Discussing the Item and Providing Staff Direction
Staff Report 24-204 - Renaming the Fairgrounds Property - Pdf (Page 190 - 198) Public Comment Item 7.3 (Page )

8. COUNCIL REPORTS

9. ADJOURNMENT
NOTICE: If you challenge a city’s zoning, planning, or other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any City administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period for Litigation, in certain cases 30 days following the date of final decision.

Pursuant to GC §54957.5: any writings/documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection on the City website at www.ci.calistoga.ca.us.

SUPPLEMENTAL MATERIAL RECEIVED AFTER THE POSTING OF THE AGENDA:

Any supplemental writings or documents distributed to a majority of the City Council regarding any item on this Agenda, after the posting of the Agenda, such writings or documents will be made available on the City’s website and will be available for public review in the City Clerk’s Office located at 1232 Washington Street, Calistoga, California, during normal business hours and by appointment.

AMERICANS WITH DISABILITIES ACT: The City can provide special assistance for persons with disabilities to participate in public meetings. To make a request for disability-related modification or accommodation please contact the City Clerk at [email protected] or (707) 942-2807. If you need assistance or accommodation, please provide notice at least 48 hours prior to the meeting. For TTY/ Speech-to-Speech users, dial 7-1-1 for the California Relay Service, offering free text-to-speech, speech-to-speech, and Spanish language services 24 hours a day, 7 days a week.

ACTA DE AMERICANOS CON DISCAPACIDADES Se les pide por favor que avise con 48 horas de anticipacion cuando necesita hacer un pedido de assistencia. Esto nos da suficiente tiempo antes de la junta para que la ciudad tome medidas razonables.

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POSTING: I declare a copy of this agenda was posted at City Hall, 1232 Washington Street, Calistoga, among other locations in the city limits of Calistoga, on January, 2025, by 4:30 p.m.

Yudiana Galvan, City Clerk

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From: Sheila Allen
To: Public Comment
Subject: Speeding on Foothill Blvd.

Date: Monday, January 13, 2025 6:07:21 PM
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

To the Mayor & Council of Calistoga Ca;
I will be there tomorrow evening to present my traffic issue to the council about speeding on Foothill Blvd. at Lillie and High Street!
I believe there are a few solutions to stop the speeders and could make the city a lot of money.

Sincerely
Sheila Allen
Resident
Item #2.1.

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City of Calistoga

STAFF REPORT
To: Honorable Mayor and City Council
From: Greg Desmond, City of Calistoga | Planning & Building Director Meeting: City Council - Jan 14 2025
Subject: Professional Services Agreement Amendment - Bureau Veritas AGENDA TITLE:

Professional Services Agreement Amendment - Bureau Veritas RECOMMENDATION:

Consider Adopting the Resolution
SUMMARY:

The Planning and Building Department has an existing agreement with Bureau Veritas North America Inc. (BV) to provide Building Official related services such as plan check, code enforcement and inspection on a contractual basis. Due to a significant increase in the costs associated with providing these services and an overall increase in demand for these services, additional funding is necessary.

ANALYSIS:

In October, the City Council approved the Planning Director's request to extend BV's contract until the end of the 2024 calendar year and to hire a full-time Building Official to perform these tasks inhouse. However, the tasks associated with recruiting, interviewing and hiring for the Building Official position have taken longer than anticipated and therefore, it will be necessary to extend the BV contract again to ensure that the City retains these critical services until the Building Official position is filled.

FINANCIAL IMPACT:

Funds for this amendment will be paid from accounts 01-4125-4402 and 01-4115-4402 and is within the budgets appropriated in these accounts for FY24/25.

CEQA STATUS:

This action does not meet the definition of a “project” under the California Environmental Quality Act (CEQA).

ATTACHMENT(S):

ATTCH 1 CC Resolution amendment 3
ATTCH 2 CC agreement amendment 3
ATTCH 3 CC agreement amendment 3 scope and fees
Item #5.1.

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APPROVAL(S):

Connie Cardenas, Admin. Services Director Approved - Nov 22 2024 Laura Snideman, City of Calistoga | City Manager Approved - Nov 25 2024 Yudiana Galvan, City of Calistoga | City Clerk Approved - Nov 25 2024 Item #5.1.

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ATTACHMENT 1
RESOLUTION NO. 2024-XXX
Authorizing Agreement No. 892

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALISTOGA AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 3 TO PROFESSIONAL SERVICES AGREEMENT WITH BUREAU VERITAS NORTH AMERICA, INC. (BVNA)

FOR BUILDING OFFICIAL, INSPECTION, PLAN CHECK SERVICES
WHEREAS, The City desires to utilize a professional consultant for the highlyspecialized and critical building official, building inspection and plan check services for the Planning & Building Department; and
WHEREAS, BVNA is a large company that specializes in providing similar services to municipalities and has the ability to provide a wide range of services on an as-needed basis, including for large and complex projects.

WHEREAS, BVNA is currently providing these services in other local Cities such as Santa Rosa and Healdsburg, and the proximity of their personnel to Calistoga will allow the City to efficiently cover its needs.

WHEREAS, The costs associated with the provision of consulting services will be recovered in part through the revenue collected in conjunction with the processing of building permit applications, and the Department’s FY 23-24 budget for contract services (01-4125-4402) not to exceed $125,000.

WHEREAS, On May 21, 2024, an amendment to the contracting services budget of $75,000 was required in order to provide a continued high level of service in light of an increase in development activity.

WHEREAS, On October 22, 2024, an amendment to the contracting services budget of $149,980 was required to provide a continued high level of service to the end of the 2024 calendar year in light of an increase development activity.

WHEREAS, On December 3, 2024, an amendment to the contracting services budget of $149,980 was required to provide a continued high level of service to the end of the 2024/2025 fiscal year in light of an increase development activity.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Calistoga hereby authorizes the City Manager to enter into a professional services agreement with BVNA for the provision of building official, building inspection and plan check services.

PASSED, APPROVED AND ADOPTED this 3rd day of DECEMBER 2024. I YUDI GALVAN, CITY CLERK OF THE CITY OF CALISTOGA, HEREBY CERTIFY the Item #5.1.

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ATTACHMENT 1
foregoing resolution was introduced and passed at a regular meeting of the Calistoga City Council by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
___________________________
DONALD WILLIAMS, Mayor
ATTEST:
_________________________
Yudi Galvan, City Clerk
Item #5.1.

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ATTACHMENT 2
AMENDMENT No. 3
to
AGREEMENT No. 892 FOR CONSULTANT SERVICES
This Amendment No. 3 (“Amendment”) to Authorizing Agreement No. 892 (“Agreement”) is dated this 3rd day of December 2024, by and between the City of Calistoga, herein called the "City", and Bureau Veritas North America, Inc. (BVNA), herein called the "Consultant".

RECITALS
A. City and Consultant entered into the Agreement effective August 9, 2021, by which the Consultant agreed to provide Building Official, Building Inspection and Plan Check services more particularly described in the Agreement.

B. City and Consultant have operated under this Agreement with annual contract updates since this agreement was adopted.

C. The City approved a $125,000 contract update with BVNA on December 19, 2023 for the 2024 calendar year.

D. The City amended this contract on May 21, 2024, for a not to exceed amount of $75,000 to extend services through the end of the 23/24 fiscal year.

E. The City amended this contract on October 21, 2024, for a not-to-exceed amount of $149,980 through the end of the 2024 calendar year.

F. The City amended this contract on December 3, 2024, for a not-to-exceed amount of $149,980 to extend services through the end of the 24/25 fiscal year.

AGREEMENT
NOW, THEREFORE, THE PARTIES HERETO AGREE AS FOLLOWS:

1. Not to Exceed Amount. This amendment increases Bureau Veritas North America Inc’s not-to-exceed budget for non-cost recovery items by $149,980 for a total of $499,960 for the period between January 1, 2024 and July 1, 2025.

2. Incorporation by Reference. This Amendment hereby incorporates by reference all terms and conditions set forth in the Agreement, unless specifically modified by this Amendment. All terms and conditions set forth in the Agreement which are not specifically modified by this Amendment shall remain in full force and effect.

IN WITNESS WHEREOF, the Parties have executed this Amendment as of the date set forth above.

CITY OF CALISTOGA
By: _______________________________ Date: ________________ Item #5.1.

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Laura Snideman, City Manager

CONSULTANT
By: _______________________________ Date: ________________ By: _______________________________ Date: ________________ Attest
By: _______________________________
Yudiana Galvan, City Clerk
Approve As To Form
By: _______________________________
Michelle Marchetta Kenyon, City Attorney
Item #5.1.

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Page | 1
Exhibit A
Scope of Services

SCOPE OF WORK

BUILDING AND SAFETY SERVICES
Chief Building Official Administrative Services
BVNA shall provide a person subject to the City's approval. The Chief Building Official (CBO) shall be responsible for overseeing building inspections, code compliance and acts as an official City representative on building related matters.

The Chief Building Official responsibilities include, but are not limited to:
• Quality control review of plan checks and inspections • Resolution of resident inquiries, complaints
• Building Official Administration, processing of complex Building Code issues and dispute resolution • Contribute the necessary resources to the configuration, implementation and ongoing support of an automated permitting system
• Review discretionary applications for preliminary compliance with construction codes • Review and update the Building/Safety Procedures Manual • Plan Review Support
• Support of Planning Commission & City Council staff reports related to Building & Safety items • Periodic attendance at Planning Commission & City Council meetings (as needed) • Oversight and supervision of all Building and Safety Services personnel in the duties including all personnel conducting inspections or otherwise performing services requiring certification and on-going training shall maintain all applicable inspection certificates and proof of required ongoing certification training, as applicable and required within the State of California to conduct inspections and perform services described within the Agreement.
• Determinations on whether projects are subject to minor or major project review (plan check) process, or otherwise require additional review.
• All other duties and responsibilities required of a Chief Building Official under federal, state, and local law, policy, or ordinance.

PLAN REVIEW SERVICES
When notified by the jurisdiction, Bureau Veritas North America, Inc. (BVNA) shall perform plan review services. Plan review services shall consist of the review of plans and documents for compliance with jurisdiction adopted or enforced codes and regulations. Plan review services will be provided in accordance with accepted standards of practice for governmental plan review and in conformance with the policies, procedures, interpretations, and practices of the jurisdiction.

Building Plan Review
Plan Review services shall be conducted as required by the Jurisdiction’s Building Code, Residential Code, Mechanical Code, Electrical Code, Plumbing Code, Fuel Gas Code and Energy Code, and other provided code related documents, as approved by the Jurisdiction. Applicants will be notified of Plan Review Comments and are responsible for addressing comments to the satisfaction of the Jurisdiction. The Jurisdiction has final interpretive authority over all plans and specifications. Permits are issued by the Jurisdiction.

Fire Plan Review
Commercial, Multi-Family and Single Family Fire Sprinkler System Plan Review, Commercial Fire Alarm Plan Review, Commercial Underground Fire Sprinkler System Plan Review, Commercial Alternative Fire Extinguishing Systems (includes Kitchen Fire Suppression System, Clean Agent Systems, and CO2 Systems) Plan Review and Commercial Above and Below Ground Fuel Storage Tank Plan Review shall be conducted as required by the Jurisdiction’s Fire Code, and other provided code related documents, as approved by the Jurisdiction. Applicants will be notified of Plan Review Comments and are responsible for addressing comments to the satisfaction of the Jurisdiction. The Jurisdiction has final interpretive authority over all plans and specifications. Permits are issued by the Jurisdiction.

ATTACHMENT 3
Item #5.1.

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Page | 2
Plan review services shall be identified in the project task order and corresponding rate schedule. If corrections are required, BVNA will prepare comment or correction letters. The correction letter shall describe each required correction or addition, and reference the applicable code section. If plans are recommended for approval, a letter noting reviewed for compliance will be provided and upon request plans can be stamped “Reviewed for Code Compliance” to indicate that the plans have been reviewed by BVNA and found to be in substantial compliance with applicable codes.

Typical turnaround times for building plan review are as follows:

Service Initial
Check
(working
days)
Recheck
(working
days)
Expedit
ed Initial
Review
Expedited
Recheck
Commercial TI 10 7 7 5
Residential addition and/or accessory
building
10 5 7 3
New Residential 10 7 5 3
Multi-Residential and New Multi-Residential,
Commercial, and Industrial
15 10 10 7
Complex, large, or unusual project *
*Turnaround times for unusually complex or large projects can be negotiated.

Building Inspections
Inspection services shall be conducted as required by the Jurisdiction’s Building Code, Residential Code, Mechanical Code, Electrical Code, Plumbing Code, Fuel Gas Code and Energy Code. Special inspections as specified in chapter 17 and non-prescriptive structural inspections of the adopted California Building Code are not included and may be required as specified in the California Building Code. Any violations of the Jurisdiction’s codes or concealment of any work prior to approval by BVNA will be reported to the Building Official of the Jurisdiction. The Building Official of the Jurisdiction is the final interpretive authority and the Certificate of Occupancy will be issued at the discretion of the Jurisdiction.

Fire Services Inspections
Commercial, Multi-Family and Single Family Fire Sprinkler System Inspection, Commercial Fire Alarm Inspection, Commercial Underground Fire Sprinkler System Inspection, Commercial Alternative Fire Extinguishing Systems (includes Kitchen Fire Suppression System, Clean Agent Systems, and CO2 Systems) Inspection, Commercial Above and Below Ground Fuel Storage Tank Inspection and Commercial Fire Certificate of Occupancy Inspection services shall be conducted as required by the Jurisdiction’s Fire Code.

Any violations of the Jurisdiction’s codes or concealment of any work prior to approval by BVNA will be reported to the Building Official of the Jurisdiction. The Building Official of the Jurisdiction is the final interpretive authority.

ATTACHMENT 3
Item #5.1.

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Page | 3

APPROACH
Building Department Administration
As the largest code compliance firm in the United States, we have helped over 400 municipalities, counties, regional and state agencies handle their code compliance needs from full- service building department administration to targeted, as- needed services. BVNA is your ideal partner to deliver quality service, technical proficiency, and responsiveness a public agency desires when faced with rapid development, budget constraints, and/or limited agency resources.

Having helped newly incorporated cities establish their departments and continue to manage their operations, BVNA offers a full range of building department services including:
• Building Official
• Plan Review
• Permitting/Processing
• Counter Support
• Code Compliance
• Inspection
• Community Outreach
Partnering with BVNA provides the public agency with immediate resources. As the demand on the agency increases, BVNA supplements the agency with additional resources. The result is an efficient and cost effective solution to providing the development community with a high level of expertise and customer service.

These duties include, but are not limited to, the following:
• Full building administration services (issuance of permits, certificates of occupancy, required City record keeping, taking and responding to inspection requests, performing plan reviews, enforcing pertinent agency, County, state and federal regulations falling within the purview of the building department
• Fire plan review and inspection
• Building Official
• Generate plan review and inspection reports
• Enter all agency-required information into agency’s permit tracking and reporting system • Attend project review committee (PRC) meetings or any meetings related to the building department as required by the agency
• Prepare and submit a weekly plan review status report and a monthly plan review turnaround report as specified by the agency
• Prepare a monthly inspection activity report
• Scan all non-residential approved plans and documents in accordance with the agency’s records management procedures
• Assist agency with drafting and presenting of ordinances and resolutions • Maintain and update, as necessary, public assistance and code related handout materials • Conduct community workshops to educate contractors, homeowners, architects, engineers, etc. • Participate as the extension of agency staff in emergency events • Review and approval of any commercial testing or special inspection reports required by codes for ongoing construction
• Assist in preparing and prioritizing budgets
ATTACHMENT 3
Item #5.1.

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Page | 4
Building Official
BVNA staff will work directly with City staff to prepare accurate interpretations of the Code requirements, to adopt and process new codes and their requirements, and to act as a general point of contact for the jurisdiction. The building official will provide the support and direction necessary to facilitate timely and efficient work amongst the jurisdictional staff and other departments.

Our staff is able to analyze applicable ordinances and resolutions of jurisdictions and make recommendations for approval of appropriate code adoptions, amended as necessary in accordance with the applicable code, to implement an effective and compliant code enforcement program. Our staff will keep current on applicable code requirements adopted at the state or federal levels and inform and implement as necessary to keep the jurisdiction compliant.

Our building official will attend staff, board, and council meetings as required and mutually agreed upon. This individual will oversee other BVNA staff as well as provide guidance for City staff, applicants, designers, and contractors to navigate the code. Our building official and support team will be up to date on code changes and will assist in implementing those changes.

Typical duties of the building official can include:
• Manage and oversee the building department
• Guide inspectors and plans examiners on adopted codes and local amendments • Make recommendations regarding local amendments and code adoption • Serve as liaison between BVNA and the City
• Serve as liaison between the building department and other City departments • Attend meetings as requested and agreed upon
• Report building department activities as requested and agreed upon BV personnel have performed and managed plan review for thousands of projects. Projecttypes include highrise hotels and office buildings; institutional occupancies (including jails, shipping facilities, and room additions); single-family tract and custom homes; tilt-up shells; tenant improvements; and infrastructure (roads, wet and dry utilities). Our staff has considerable review experience of virtually any structure requiring permits, plan reviews, and inspections. Our large, licensed planreview staff enables us to manage numerous and complex projects simultaneously, as well as provide discipline- specific plan reviews (e.g., structural, mechanical/plumbing, electrical, fire, access, street, drainage, map, civil infrastructure).

We offer the following plan review and inspection services:
• Architectural, fire & life safety
• Structural
• Energy code
• Accessibility requirements, including:
- Barrier free
- Disabled access
- CASp
- ADA
• Mechanical, electrical, and plumbing code
• Review and approval of alternative materials, design, and methods of construction • Civil plans examination, including:
- Grading and drainage
- NPDES/SWPPP
- Development
- Infrastructure
- Water and wastewater
- Sewer
• Green building and LEED consulting
ATTACHMENT 3
Item #5.1.

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Page | 5
Plan Review Time Schedule
At your request, BV can provide plan review activities on a fast-track basis. Turnaround times for each submittal will relate to the size and nature of the project and its impact on the construction schedule. To reduce turnaround times for plan review, we use electronic submittals, phased submittals, conference calling, and videoconferencing.

BV has built long-term partnerships with agencies. We understand that accuracy, efficiency, and integrity in all aspects of professional services are required. Testimony to our professional excellence is the fact that we have provided services to many of our municipal clients since their incorporation.

Because of our large pool of accessible resources, we can assemble experienced personnel in order to help with project schedule recovery when necessary. Our team maintains efficient turnaround times on all reviews as a key measurement of performance of our plan review services.

BV will also accommodate preliminary reviews to facilitate fast-tracked, or accelerated, projects. This aids with timely turnaround and enhances public relations. If applicants include designs that do not conform to the prescriptive requirements of the codes, the jurisdiction’s designee will have final approval over the plan being reviewed. If requested, our staff will make recommendations for the resolution. We are also available to meet with agency staff or others as needed to discuss our findings.

Electronic Plan Reviewing
Bureau Veritas provides an alternative solution to traditional plan checking. By utilizing Adobe Acrobat with electronic plan submittal and commenting, our plan reviewers can quickly and accurately review plans for compliance with applicable codes; this allows for economical movement of plans and quick turnaround, eliminating shipping time and costs. In this way, electronic plans with comments can be viewed and discussed with tenant, designer, and plans examiner as needed to resolve issues quickly and efficiently.

As part of this process, plans are first submitted as PDF files via a secure and confidential FTP site in which the client also has access. Our staff then reviews these plans and places comments and redlines directly on the plans, corresponding to areas needing revisions. Next, redlined plans with comments are forwarded to, or placed on, the secure FTP site for the designers, engineers, and architects. Plans can then be revised and resubmitted via the same method described.

Once all items are resolved, hard copy plans are sent to BV for approval stamps and signatures. Finally, these stamped and signed approved drawings are sent to the jurisdiction for permitting.

Transmittal of Plans and Correction Lists
BV assumes responsibility for the pickup and return of plans. All plans shall be picked up from the jurisdiction offices within 24 hours of notification. Should the volume of work be sufficient, we propose to establish regular pickup of plans on a consistent basis. We will also utilize shipping courier at no additional cost to the jurisdiction.

Upon completion of each plan review, we will forward a copy of the correction list to both the jurisdiction and the applicant by mail. When corrected plans are resubmitted, we will either follow the previous procedure, or the applicant may schedule an office visit to go over any corrections in person. BV will forward completed plans once they are stamped and signed by BV staff. Our transmittal forms are customized for use unique to the specific jurisdiction.

Building Inspection
At Bureau Veritas, we are client-focused and customize the work according to your specific needs. We can provide inspection services for a single project that presents unique complexities due to its construction or size, or we can provide enough staff to handle all inspection services for an entire jurisdiction. Our building inspection services can be adjusted to provide a high level of coordination specifically suited to the designbuild concept. Our inspectors are ICC certified and have extensive experience in the construction trades.

Fast-tracked projects may be built into small phases based on incremental design and fabrication steps. In such cases, our inspection team keeps daily logs to track corrections and plan review changes.

BV’s inspection teams also provide on-call building inspection services to cover staff vacation time, peak workloads, specialized inspection activities, and any other situations that may arise. These activities may include next- day inspections and same-day response to important or urgent requests.

ATTACHMENT 3
Item #5.1.

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Page | 6
Bureau Veritas will provide the client with ICC certified personnel to provide the following services:

1. Read and study project specifications, plans, and drawings to become familiar with project prior to inspection, ensuring that structural or architectural changes have been stamped as approved by appropriate authority and recognizing the need for/ requiring of plan checks for electrical, plumbing, and mechanical code requirements.

2. Perform and document inspections on construction projects to determine that all aspects of the project, such as foundations, building, electrical, plumbing, and mechanical systems, conform to the applicable building codes, zoning ordinances, energy conservation, and accessibility requirements, including known local, city, state, and federal requirements.

3. Review plans for building construction, plumbing, electrical, and mechanical details prior to making inspection.

4. Bring to the attention of the jurisdiction for approval of certain changes in building, plumbing, mechanical, electrical, and related work consistent with code and ordinance requirements.

5. Participate in reviews with fire, health, and other government agency inspectors, as well as owners.

6. Maintain a record of non-complying items and follow up to resolution of such items.

7. Inspect existing buildings for substandard, unsafe conditions, upon request.

Permit Technician Services
BV staff will work with the jurisdiction staff to seamlessly staff the public counter, issue counter permits, answer plan review or inspection questions, and assist the public with a high level of customer service.

Our staff will be trained and proficient in the policies, procedures, and administrative and technical regulations of the jurisdiction. All staff members are familiar with various software systems and are able to answer questions pertaining to inspections, plan approvals, business license approvals, and certificates of occupancy
Permit technician services may include:
• Interfacing with the public, internal staff, and related departments • Review of permit applications for completeness
• Acceptance and routing of plans
• Calculation and/or fee collection
• Issuance of permits
• Review and issuance of counter permits, when authorized • Maintenance of permit records
• Use of jurisdiction permitting programs and/or software, where applicable Fire Plan Review
Our staff will consult closely with the Fire Chief/Fire Marshal orthis person’s designated representative on any areas which require code interpretation or where alternate methods are being proposed and considered. Our proposed fire plan review engineers have specific experience working within multiple types of facilities to ensure compliance with applicable codes, standards, and amendments, including CFC, CBC, the Adopted National Fire Protection Standards, the California Health & Safety Codes, CSFM, and U.L. Our experience includes written comments and verbal communication with applicants to better understand requirements and providedirectionfor compliance, as well as closecommunication with fire departments to clarify policies, code interpretations, plan review status, and procedures.

Bureau Veritas staff havereviewed hundreds of projects for fire safety components, including NFPA 13, NFPA 72, and NFPA 101, among others. Example projects in which our reviewers have worked include The Village at Bella Terra in Huntington Beach, Lifetime Fitness in Roseville, and Sysco Food Services Expansion in Sutter County. All personnel assigned to your project will have the necessary materials, resources, and training available to conduct plan reviews, including copies of applicable local amendments, policies, procedures, and forms.

ATTACHMENT 3
Item #5.1.

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Page | 7
Fire Inspections
BV can place an experienced fire inspector for a single project or to augment existing staff to cover staff vacations and other leaves of absence. We can even provide all fire inspection on a daily basis. Systems and components we inspect include (but are not limited to):
• Fire sprinklers, including systems beginning at property line, as directed • Fire pumps
• Fire alarm systems
• Automatic suppression systems, including Halon, FM200, and CO2 • Hoods
• Duct extinguishing systems
• Exits
• Emergency lighting
• Voice evacuation systems
• Fire permit inspections
Additionally, we can provide regular inspections of all aspects of the fire permit requirements, whether annually, biannually, triennially, every five years, or any other length of time as mandated by the adopted codes.

ATTACHMENT 3
Item #5.1.

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Page | 8
Attachment B1
Fee Schedule

SCHEDULE OF FEES

CITY OF CALISTOGA, PROFESSIONAL BUILDING OFFICIAL, PLAN CHECK AND BUILDING

INSPECTION SERVICES
Bureau Veritas’ pricing reflects our commitment to the success of your project by helping you maintain significant quality and cost saving benefits moving forward. Our rates include services for professional building official, plan check and building inspection services on an as-needed basis.

These include:

January 1, 2025 - June 30, 2025
• Reduced plan review turnaround times
• Implementation of established electronic plan review processes • Confidence of working with a well-established consultant in business for 195+ years

PLAN REVIEW FEES

1. 75% of the plan review fee charged by the city as per the City of Calistoga fee schedule.

Percentage includes the initial review plus 2 re-checks. Any additional reviews, revisions to approved plans, or extra scope will be charged at the hourly rates below.

ONSITE SERVICE FEES
Classification Billing Rates Notes

2. Building Official $145.00/hr.
$90,480.00
Assumes 3 days per
week support

3. Senior Inspector/Sr Code Enforcement $125.00/hr.
$52,000.00
Assumes 2 days
per week support

4. Fire Inspector $135.00/hr.
$ 7,500.00
Assumes up to 4
hours week support

AVAILABLE SERVICES AND HOURLY BILLING RATES
Classification Hourly Billing Rate

5. Senior/Structural Plan Check Engineer $155.00/hr.

6. Fire Marshal $155.00/hr.

7. Plan Check Engineer / Sr. ICC Plans Examiner $135.00/hr.

8. Fire Protection Engineer $165.00/hr.

9. CASp Plans Examiner / CASp Inspections $135.00/hr. / $150.00/hr.

10. ICC Plans Examiner $125.00/hr.

11. Fire Plans Examiner/Inspector $135.00/hr.
12 Project Inspector (IOR) $145.00/hr.- $155.00/hr.

13. Code Enforcement $115.00/hr.

14. Permit Technician $65.00 - $80.00/hr.

15. Admin / Clerical $55.00 - $70.00/hr.
• Fast track / Expedited plan reviews shall be an additional 1.5 times the fees shown above. • Overtime (OT) will be charged at 1.25 times the standard hourly rate; hours worked on a designated holiday will be charged at the appropriate OT rate. No overtime will be charged without approval. • Rates and cost estimates shown above exclude per diem, prevailing wage and union rates. Should these be applicable, BV will discuss and negotiate fees to account for increased personnel costs. • Hourly rate subject to annual adjustment in accordance with CPI from Engineering News Record(ENR) with the City’s prior approval.
• Mileage for employee-owned vehicles used in connection with the work will be at the current IRS rate. • Services to be invoiced monthly; plan review fee to be invoiced after initial review.

ATTACHMENT 3
Item #5.1.

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City of Calistoga

Professional Services Agreement Amendment - Bureau Veritas RECOMMENDATION:

Consider Adopting the Resolution
SUMMARY:

ANALYSIS:

FINANCIAL IMPACT:

Funds for this amendment will be paid from accounts 01-4125-4402 and 01-4115-4402 and is within the budgets appropriated in these accounts for FY24/25.

CEQA STATUS:

This action does not meet the definition of a “project” under the California Environmental Quality Act (CEQA).

ATTACHMENT(S):

ATTCH 1 CC Resolution amendment 3
ATTCH 2 CC agreement amendment 3
ATTCH 3 CC agreement amendment 3 scope and fees
Item #5.1.

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APPROVAL(S):

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ATTACHMENT 1
RESOLUTION NO. 2024-XXX
Authorizing Agreement No. 892

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALISTOGA AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 3 TO PROFESSIONAL SERVICES AGREEMENT WITH BUREAU VERITAS NORTH AMERICA, INC. (BVNA)

PASSED, APPROVED AND ADOPTED this 3rd day of DECEMBER 2024. I YUDI GALVAN, CITY CLERK OF THE CITY OF CALISTOGA, HEREBY CERTIFY the Item #5.1.

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ATTACHMENT 1
foregoing resolution was introduced and passed at a regular meeting of the Calistoga City Council by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
___________________________
DONALD WILLIAMS, Mayor
ATTEST:
_________________________
Yudi Galvan, City Clerk
Item #5.1.

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