Calistoga City Council
June 10, 2025

Mayor
Donald Williams
Vice Mayor
Irais Lopez-Ortega
Councilmembers
Lisa M. Gift
Scott Cooper
Kevin Eisenberg
AGENDA
City Council
Tuesday, June 10, 2025 - 6:00 PM
1307 Washington St., Calistoga
Hybrid
Councilmember Gift will be participating via teleconference under provisions of AB2449 Below is information on how the public may observe and participate in the meeting. The City recognizes that not all residents have the same ways to stay engaged, so several alternatives are offered.

Please participate in the meeting by observing or listening to the meeting in one of the following ways:

1. Watch on your TV – Napa Valley TV Channel 28

2. Listen or participate via your phone – dial 1-669-900-6833, enter webinar ID: 88628121638

3. Watch or participate online via Zoom - click this link

4. Watch online via YouTube Live at youtube.com/cityofcalistoga COMMENT ON THIS MATTER DURING THE MEETING: Please participate in the meeting by providing public comment on any item on the agenda or any item of municipal concern. To comment during a virtual meeting (Zoom), click the "Raise Your Hand" button to request to speak when Public Comment is being taken on the Agenda item. You will be unmuted when it is your turn to make your comment for up to 3 minutes. After allotted time, you will be re-muted.

WRITTEN COMMENTS: Alternatively, you may provide public comment on any item on the agenda or any item of municipal concern via email. Please submit your comment, limited to 350 words or less, via email to [email protected]. Written public comments submitted by email should clearly indicate the Agenda Item No. or specify “Oral Communications” in the Subject Line for items not on the agenda and are requested to include the submitter’s full name. Comments received by 2:00 p.m. on the day of the meeting will be posted online with the agenda packet and included in the record. Comments received after 2:00 p.m. will be made part of the written record and given to the Council after the meeting. Note: The methods of observing or listening to the meeting or providing public comments may be altered or the meeting may be cancelled, if needed, due to certain technical disruptions.

1. CALL TO ORDER/ROLL CALL/PLEDGE OF ALLEGIANCE AND OPTIONAL PATRIOTIC

ACTIVITY

2. ORAL COMMUNICATION ON CONSENT ITEMS OR NON-AGENDA ITEMS This time is set aside to receive comments from the public regarding matters on the Consent Calendar or matters of municipal concern not on the agenda. Pursuant to Government Code section 54954.3 (the Brown Act), however, the Council cannot consider any issues or take action on any requests not on the agenda during this comment period. Speakers are encouraged to limit their comments to 3 minutes maximum so that all speakers have an opportunity to address the City Council.

3. CITY MANAGER’S REPORT

4. PROCLAMATIONS/PRESENTATIONS/ AWARDS

4.1. Calistoga Fairground Department Update for City Council Recommended Action:

No action necessary, presentation only.

Receive the Presentation
Staff Report - Fairground Department Update - Pdf (Page 4 - 11)

4.2. Consider adopting a proclamation.

Recommended Action: - Consider Making the Proclamation
Staff Report - Consider a proclamation and displaying the Rainbow Flag for LGBTQ+ Pride Month. - Pdf (Page 12 - 13)

5. CONSENT CALENDAR

5.1. Adoption of Consent Calendar
Recommended Action: To adopt consent calendar as presented / with the exception of

5.2. Authorizes a not-to-exceed project cost of $2,546,500 to complete construction of the bid alternate work for the Riverside Ponds & Headworks Mitigation Project.

Recommended Action: - Consider Adopting the Resolution
Staff Report - Award bid-alternate construction work to Argonaut Constructors Inc. for the Riverside Ponds Project - Pdf (Page 14 - 63)

5.3. Council will consider approving a professional services agreement with MCCi/ECS Imaging for the purchase of a Laserfiche Document Management to serve as the City's secure repository and declaring it a Trusted System for the management of City Records.

Recommended Action: - Consider Adopting the Resolution
Staff Report - Considering an agreement with MCCi/ECS Imaging Inc. for the Purchase and Implementation of a Document Management System - Pdf (Page 64 - 95)

6. PUBLIC HEARING

6.1. Fiscal Year 25/26 Budget, Fee Schedule and Annual Appropriations Limit Recommended Action:

1. Consider adopting the attached resolution for the City of Calistoga Fiscal Year 25/26 Budget, including Fee Schedule

2. Consider adopting the attached resolution for the Annual Appropriations Limit for the Fiscal Year 25/26
Consider Adopting the Resolution
Staff Report - ADOPTION OF THE FISCAL YEAR 2025/26 BUDGET, FEE SCHEDULE AND ANNUAL APPROPRIATIONS LIMIT - Pdf (Page 96 - 323) PUBLIC COMMENT (Page )

7. GENERAL GOVERNMENT

7.1. Discussion of potential incentives to further promote the construction of accessory dwelling units (ADUs)
Recommended Action:

Provide direction to staff on the development of incentives to encourage ADU construction and implement specific Housing Element action items.

Staff Report - Accessory Dwelling Unit (ADU) Development Incentives - Pdf (Page 324 - 334)
PUBLIC COMMENT (Page )

8. COUNCIL REPORTS

9. ADJOURNMENT

NOTICE: If you challenge a city’s zoning, planning, or other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any City administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period for Litigation, in certain cases 30 days following the date of final decision.

Pursuant to GC §54957.5: any writings/documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection on the City website at www.ci.calistoga.ca.us.

SUPPLEMENTAL MATERIAL RECEIVED AFTER THE POSTING OF THE AGENDA:

Any supplemental writings or documents distributed to a majority of the City Council regarding any item on this Agenda, after the posting of the Agenda, such writings or documents will be made available on the City’s website and will be available for public review in the City Clerk’s Office located at 1232 Washington Street, Calistoga, California, during normal business hours and by appointment.

AMERICANS WITH DISABILITIES ACT: The City can provide special assistance for persons with disabilities to participate in public meetings. To make a request for disability-related modification or accommodation please contact the City Clerk at [email protected] or (707) 942-2807. If you need assistance or accommodation, please provide notice at least 48 hours prior to the meeting. For TTY/ Speech-to-Speech users, dial 7-1-1 for the California Relay Service, offering free text-to-speech, speech-to-speech, and Spanish language services 24 hours a day, 7 days a week.

ACTA DE AMERICANOS CON DISCAPACIDADES Se les pide por favor que avise con 48 horas de anticipacion cuando necesita hacer un pedido de assistencia. Esto nos da suficiente tiempo antes de la junta para que la ciudad tome medidas razonables.

POSTING: I declare a copy of this agenda was posted at City Hall, 1232 Washington Street, Calistoga, among other locations in the city limits of Calistoga, on June 3, 2025.

Yudiana Galvan, City Clerk

City of Calistoga

STAFF REPORT
To: Honorable Mayor and City Council
From: Sheli Wright, Fairgrounds Revitalization Director Meeting: City Council - Jun 10 2025
Subject: Fairground Department Update
DESCRIPTION:

Calistoga Fairground Department Update for City Council RECOMMENDATION:

Receive the Presentation
SUMMARY:

Staff has prepared a presentation (see enclosed) to present an overview of the department.

ANALYSIS:

In the prepared presentation, staff provide an overview of key accomplishments from FY 2024–25 and outline major goals for FY 2025–26.

FINANCIAL IMPACT:

Staff time spent is impacted. However, the salaries are approved by the City Council though the annual budget process.

CEQA STATUS:

The presentation is not a project under the definitions contained in the Guidelines of the California Environmental Quality Act (CEQA) and is therefore exempt from CEQA.

ATTACHMENT(S):

Fairgrounds Department Annual Update - presentation
APPROVAL(S):

Rachel Stepp, Deputy City Manager Approved - May 31 2025 Connie Cardenas, Admin. Services Director Approved - May 31 2025 Laura Snideman, City of Calistoga | City Manager Approved - Jun 02 2025 Yudiana Galvan, City of Calistoga | City Clerk Approved - Jun 03 2025 Item #4.1.

1 DEPARTMENT UPDATE
Fairgrounds
Item #4.1.

2 City Council
Department Organization
Fairgrounds
Revitalization
Director
Deputy City
Manager
City Manager
Community
Volunteers
Fairgrounds
Advisory
Committee
Maintenance
Tech
(Coming FY25/26)
Item #4.1.

3 Department Operations
Calistoga Fairground Operations
• Community resources that support resilience, recreation, and emergency readiness
• Includes buildings, RV park, and open space
• Hosts civic events, rentals, and emergencies
• Managed by City staff and supported by volunteers
• Key site for reclaimed wastewater distribution
Volunteer Contributions
• A key strength of the fairground’s operation has been the extensive volunteer effort from residents, local businesses, and partner organizations.

Item #4.1.

4 The Fairgrounds Department: A Key Asset to the City of Calistoga Community Access and Facility Use
• Fairgrounds Department plays a central role in promoting civic engagement and maximizing the public value of City-owned facilities
• The department supports a wide range of activities, including short-term rentals, long-term leases, and events that serve the broader public interest Calistoga Fairgrounds Ag Day
• Critical component in maintaining the site’s status as a state-designated fairgrounds • This year’s event saw 500 attendees and included activities for families along with a wine competition
Emergency Preparedness and Training
• Serves as a regional site for emergency training, staging, and resiliency planning. • Partners include Calistoga Fire, Calistoga Police, Cal Fire, CHP, Napa County OES, and Calistoga Emergency Response team
Item #4.1.

5 MAJOR TASKS COMPLETED FISCAL YEAR 2024-25
 Reopened Public Rentals
 Increased Facility Revenue
 Secured Long-Term Leases
 Hosted Community Events
 Hosted Ag Day
 Supported Emergency Planning and Training
 Led Volunteer Renovations
 Repaired Water Infrastructure
Item #4.1.

6 MAJOR GOALS FOR FISCAL YEAR 2025–26

1. Support the Fairgrounds Advisory Committee: Facilitate the work of the newly established committee by providing the necessary resources and coordination to help them offer informed advice, conduct research, and make recommendations on matters related to the fairgrounds.

2. Develop a Long-Term Fiscal Sustainability Plan: Create a strategic roadmap to guide revitalization efforts, secure funding through grants and partnerships, and ensure the site’s financial viability. The plan will emphasize the fairgrounds’ role in supporting recreational, cultural, and economic development.

3. Enhance Community Engagement and Stewardship: Continue ongoing community outreach and volunteer efforts to maintain the grounds’ appearance and foster a strong sense of community involvement in the care and future of the property.

4. Establish a Maintenance position to support the revitalization of the Calistoga Fairgrounds by addressing deferred maintenance, repairing neglected infrastructure, and ensuring the smooth return of community programs, events, and activities.

5. Maintain and enhance reclaimed water operations to support wastewater management and ongoing municipal needs during periods of resource constraint.

Item #4.1.

7 Anticipated Projects FY 25-26

1. Butler Building Retrofit (with volunteer labor) - $200,000

2. Sprinklers/Kitchen Hood - $20,000

3. Lighting Repairs - $15,000

4. RV House Repairs & Rental

5. Tubbs Kitchen Repair & Cleaned

6. Grandstand Repairs (within sprint car agreement)
Item #4.1.

City of Calistoga

STAFF REPORT
To: Honorable Mayor and City Council
From: Yudiana Galvan, City of Calistoga | City Clerk
Meeting: City Council - Jun 10 2025
Subject: Consider a proclamation and displaying the Rainbow Flag for LGBTQ+ Pride Month.

DESCRIPTION:

Consider adopting a proclamation.

RECOMMENDATION:

Consider Making the Proclamation
SUMMARY:

June is officially designated as LGBTQ+ Pride Month in many countries, including the United States. This month is a time to celebrate the contributions and history of the LGBTQ+ community, as well as to recognize ongoing struggles for equality and inclusion.

The flag raising on the City's ceremonial flagpole is scheduled for June 10th at 12:45pm.

FINANCIAL IMPACT:

None
CEQA STATUS:

This item is exempt.

ATTACHMENT(S):

Proclamation - LGBTQ Pride Month June 2025
APPROVAL(S):

Connie Cardenas, Admin. Services Director Approved - May 30 2025 Laura Snideman, City of Calistoga | City Manager Approved - Jun 01 2025 Yudiana Galvan, City of Calistoga | City Clerk Approved - Jun 03 2025 Item #4.2.

CITY OF CALISTOGA

PROCLAIMING JUNE AS
LGBTQ+ PRIDE MONTH
Whereas, one of the nation’s greatest strengths is the rich diversity of its residents; and Whereas, lesbian, gay, bisexual, transgender and queer or questioning (LGBTQ+) people form an important part of this national tapestry and contribute to every facet of our society yet they continue to be marginalized, discriminated against and physically and emotionally attacked for who they are; and
Whereas, the City of Calistoga recognizes that its entire diverse population deserves equal rights and opposes any oppression and discrimination that diminishes the quality of life for any Calistoga resident or visitor, including those who are LGBTQ+; and Whereas, June has become a symbolic month in which LGBTQ+ people, their families, friends and allies come together in various celebrations of pride, Now, Therefore, The City of Calistoga, does hereby proclaim the month of June 2025 as LGBTQ+ Pride Month in the City of Calistoga and will fly the Rainbow Flag on the City’s ceremonial flagpole across from City Hall for the month of June and invites everyone to reflect on ways we all can live and work together with a commitment to mutual respect and understanding.

Sealed this tenth day of June 2025
Item #4.2.

City of Calistoga

STAFF REPORT
To: Honorable Mayor and City Council
From: Derek Rayner, Public Works Director/City Engineer Meeting: City Council - Jun 10 2025
Subject: Award bid-alternate construction work to Argonaut Constructors Inc. for the Riverside Ponds Project
DESCRIPTION:

Authorizes a not-to-exceed project cost of $2,546,500 to complete construction of the bid alternate work for the Riverside Ponds & Headworks Mitigation Project that includes: Authorizing the City Manager to award Argonaut Constructors, Inc., the lowest bidder, the construction bid alternate contract for $1,960,000, and allocates an additional $196,000 (10%) contingency for change orders; allowing the Public Works Director to negotiate change orders within this amount, and authorizes Task Order No.3 in the amount of $390,500 to Bennett Engineering Services Inc. to complete construction management, inspection, and design services.

RECOMMENDATION:

Consider Adopting the Resolution
SUMMARY:

This project is required as part of Calistoga’s compliance with the Cease-and-Desist Order (CDO) work required by the San Francisco Bay Area Regional Water Quality Control Board (RWQCB) mandates. As part of the CDO, the city is required to either line or abandon the Riverside Ponds that were designed as percolation ponds in 1974 adjacent to the Napa River.

The ponds will be lined, eliminating percolation into the Napa River, and have been designed to be two new ponds with earthen berms built high enough to remove the ponds from the 100-year floodway. The project also includes critical bank erosion repair to Simmons Creek and Napa River to protect the new ponds and the Dunaweal Wastewater Treatment Plant (WWTP) headworks structure from failing into these protected waterways. The ponds are critical to the Dunaweal WWTP operations and provide much-needed storage of treated effluent, hydraulic control over discharge to the river, a buffer for reprocessing if there is a disruption in the treatment process, and habitat for local wildlife.

Previously, on February 6, 2024, the City Council awarded Argonaut Contractors the base bid construction work in the amount of $6,566,615. This award included a budget for staff to hire a construction management (CM) firm to perform inspection services for the project. At the time the council adopted this item, the city did not have enough money to complete the additional bid alternate work (beyond the base bid) for around $2-million dollars that Argonaut provided in their original bid, and staff told council we would request additional FEMA funding and come back later if the additional award request was successful.

Item #5.2.

ANALYSIS:

Staff is happy to report on January 7, 2025, FEMA approved additional Hazard Mitigation Grant (HMGP) funding in the amount of $3,434,902 to complete all of the construction work.

Subsequently, staff also hired Bennett Engineer’s to provide CM services for the base bid construction work.

The total grant funding for the project is now $7,739,319 with $6,566,518 coming from FEMA/HMGP and another $1,172,801 coming from California Prop 1 funding from the Bay Areas Integrated Regional Water Management Program (IRWMP). In total, the grants will be paying for 78% of this critical project.

Staff is now requesting Council award the remaining bid-alternate construction work to Argonaut, and an additional task order for Bennett Engineer's to complete CM services for the project.

It’s also important to note that the current FEMA grant expires on September 22, 2025, and although construction is anticipated to be completed by end of August 2025, there could be unanticipated delays that cause construction to go beyond the reimbursable deadline. Staff has put in a request to FEMA to extend the deadline for the project but if its not approved, staff will either issue a stop work order to the contractor, or come back to council and request additional out-of-pocket expenses to complete remaining work. A lot of this will be dependent upon how much work is completed by August.

FINANCIAL IMPACT:

The total project cost is $9,983,461 of which $955,946 was design and $9,027,515 is construction.

Staff is requesting approval of the construction budget for alternate bid items in the amount not to exceed $2,546,500. This amount includes $1,960,000 for construction, 10% for change orders ($196,000), and $390,500 for Bennett Engineering to complete construction management and additional design services required for the project.

The construction cost for the bid-alternate items is within the FY24/25 budget approved for the Riverside Ponds Project (account #: 13-5540-4905) for $6,573,932, and an additional budget totaling $5,500,000 that has been requested in the FY 25/26 budget. Additionally, staff will be reallocating $250,000 of the previously budgeted costs from unused surplus from the Equalization Basin Liner Project (account No. 13-5629-4915) to available balances from Fund 13 (Sewer CIP), to ensure grant compliance.

CEQA STATUS:

A Mitigated Negative Declaration was prepared for the Project in August 2019 and a Notice of Completion of CEQA documents was filed with Napa County Recorders Office on December 16, 2019.

ATTACHMENT(S):

1. Draft Resolution

2. Contract Amendment

3. Contract for Construction
Task Order No. 3
APPROVAL(S):

Item #5.2.

Derek Rayner, Public Works Director/City Engineer Approved - May 30 2025 Connie Cardenas, Admin. Services Director Approved - May 30 2025 Laura Snideman, City of Calistoga | City Manager Approved - Jun 01 2025 Yudiana Galvan, City of Calistoga | City Clerk Approved - Jun 03 2025 Item #5.2.

RESOLUTION NO. 2025-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALISTOGA, COUNTY

OF NAPA, STATE OF CALIFORNIA, AWARDING BID ALTERNATE
CONSTRUCTION WORK FOR A NOT-TO-EXCEED AMOUNT OF $2,546,500 TO

COMPLETE THE CONSTRUCTION OF THE RIVERSIDE PONDS &

HEADWORKS MITIGATION PROJECT
WHEREAS, the four riverside ponds at the Wastewater Treatment Plant were built in 1974, and were designed as percolation ponds located adjacent to the Napa River and contain tertiary treated effluent; and
WHEREAS, heavy erosion of the Napa Riverbank has significantly progressed towards the edge of these ponds and catastrophic failure of the bank is imminent without corrective action; and
WHEREAS, the headworks structure at the Wastewater Treatment Plant was built in 2002, is located across from the Riverside Ponds adjacent to Simmons Creek and contains raw, untreated sewer influent; and
WHEREAS, significant creek bank erosion has progressed towards the edge of the headworks structure and catastrophic failure of the bank is also imminent without corrective action; and
WHEREAS, the San Francisco Bay Area Regional Water Quality Control Board has adopted a Cease-and-Desist Order mandating that the city address the Riverside Ponds line or abandon the Riverside Ponds so they are no longer percolation ponds adjacent to the Napa River; and
WHEREAS, these ponds are critical to the treatment system and provide much needed storage of treated effluent, hydraulic control over discharge to the river, a buffer for us to reprocess if there is a disruption in the treatment process. They also provide habitats for local wildlife; and
WHEREAS, city staff applied for and received grant funding for the project from the Hazard Mitigation Grant Program (HMGP), along with Prop 1 funding from the Bay Areas Integrated Regional Water Management Plan (IRWMP); and WHEREAS, project plans and specifications were prepared by Environmental Science Associates and Bennett Engineering; and
WHEREAS, an Invitation to Bid was circulated on October 23, 2023, and six bids were received by the city; and
WHEREAS, the low bidder was Argonaut Constructors Inc with a base bid in the amount of $5,056,615 and alternate bid amount of $2,020,000; and Item #5.2.

WHEREAS, due to insufficient funds, the City Council awarded only the base-bid items to Argonaut Constructors Inc on February 6, 2024; and WHEREAS, staff applied and received additional fundings from FEMA on January 07, 2025, in the amount of $3,434,901 to complete the alternate bid items; and WHEREAS, Argonaut Constructors Inc has agreed to complete the bid alternate work at the original bid price that was submitted to the city in January 2024; and WHEREAS, bid Alternate No.1 was completed as part of the base-bid construction by a contract a change order, using contingency funds; and WHEREAS, staff recommends the City Council approve a contract amendment in the amount of $1,960,000 to Argonaut Constructors Inc to complete bid alternate items 2 through 7; and
WHEREAS, allocates an additional $196,000 (10%) contingency for change orders; allowing the Public Works Director to negotiate change orders within this amount
WHEREAS, staff recommends the City Council approve Task Order No.3 of Bennett Engineering’s Master Service Agreement in the amount not to exceed $390,500 to perform construction management, inspection and design services related to alternate bid items; and
WHEREAS, the construction cost for the bid-alternate items is within the FY24/25 budget approved for the Riverside Ponds Project (account #: 13-5540-4905) for $6,573,932, and additional budget totaling $5,500,000 that has been requested in the FY 25/26 budget. Additionally, staff will be reallocating $250,000 of the previously budgeted costs from unused surplus from the Equalization Basin Liner Project (Account No. 135629-4915) to available balances from Fund 13 (Sewer CIP), to ensure grant compliance; and
WHEREAS, a Mitigated Negative Declaration was prepared for the Project in August 2019, and a Notice of Completion of CEQA documents was filed with Napa County Recorders Office on December 16, 2019.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CALISTOGA DOES HEREBY find the following:

1. Authorizes a total construction budget for the bid alternate items not to exceed $2,546,500.

2. Conditionally awards a construction contract amendment to Argonaut Constructors Inc in an amount $1,960,000 for the construction of alternate bid items 2 through 7 for the Riverside Ponds & Headworks Mitigation, subject to Argonaut Constructors Inc providing all Item #5.2.

documents in satisfaction of the bid award requirements.

3. Authorizes up to $196,000 in change orders and allows Director of Public Works to negotiate and authorize.

4. Authorizes Bennett Engineering Consultants be awarded $390,500 contract to complete construction
management/inspection/environmental and design services.

5. Authorizes City Manager to sign and award contract with Argonaut Constructors Inc.

6. Authorizes City Manager to sign and award contract with Bennett Engineering Services.

7. Finds that the bid from Argonaut Constructors Inc. is the lowest responsive bid and is a responsible bidder and waives any and all minor bid irregularities.

PASSED, APPROVED AND ADOPTED this 10th day of June 2025. I,

YUDIANA GALVAN, CITY CLERK OF THE CITY OF CALISTOGA, HEREBY CERTIFY the foregoing resolution was introduced and passed at a regular meeting of the Calistoga City Council by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST: APPROVED:
______________________________ ______________________________ Yudiana Galvan, City Clerk Donald Williams, Mayor
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OAK #4818-2196-0582 v1
TASK ORDER NO. 3

CITY OF CALISTOGA
AND
BENNETT ENGINEERING SERVICES INC.

SECTION 1 – PURPOSE
The purpose of this Task Order is to authorize and direct Bennett Engineering Services Inc. to proceed with the work specified in SECTION 2 below, in accordance with the provisions of the Master Agreement for Consultant Services between the City of Calistoga (“CITY”) and Bennett Engineering Services Inc. (“CONSULTANT”) hereto dated 07/19/2022 (“MASTER AGREEMENT”)
SECTION 2 – SCOPE OF WORK
The items authorized by this Task Order are presented in Attachment “A” – Scope of Services, which is attached hereto and incorporated by this reference.

SECTION 3 – COMPENSATION AND PAYMENT
Compensation shall be as provided in the MASTER AGREEMENT. Compensation for services as set forth in SECTION 2 shall be as set forth in Attachment “B” – Compensation, which is attached hereto and incorporated by this reference. Total compensation for all services provided under this Task Order shall not exceed Three Hundred, Ninety Thousand and Five-Hundred Dollars ($390,500,000) (“Cost Ceiling”).

SECTION 4 – TIME OF PERFORMANCE
The services described in SECTION 2 of this Task Order shall be completed by 12/30/2026 or as extended in writing by the City Manager.

SECTION 5 – ITEMS AND CONDITIONS
All terms and conditions contained in the MASTER AGREEMENT are incorporated by reference and remain in full force and effect.

Approved this _______ day of _____, _______.
[Signatures on Next Page]
Item #5.2.

CITY OF CALISTOGA
By: Date
Laura Snideman, City Manager
Approved As To Form
By:

Michelle Marchetta Kenyon, City Attorney

CONSULTANT
Bennett Engineering Services Inc.

By: Date
Stacey Lynch, Vice President
Stacey Lynch (May 29, 2025 18:39 PDT)
May 29, 2025
Item #5.2.

ATTACHMENT “A”

SCOPE OF SERVICES
Item #5.2.

P:\Proj\22203-Calistoga-Riverside Ponds\00-ADMIN\Agreements\Working Docs\Amendment 2 - FEMA Funding Increase\22203 Calistoga Riverside Ponds Amend 2 TO3 Scope 20250522.docx Page 1 of 6 Scope of Services – Amendment 2/Task Order 3
Client: City of Calistoga
Consultant: Bennett Engineering Services Inc
Project: Riverside Ponds and Headworks Mitigation Project, Phase II Date: May 22, 2025
Consultant’s services shall be limited to those expressly set forth below, and Consultant shall have no other obligations or responsibilities for the Project or to the Client except as agreed to in writing or as provided in this Agreement. All of Consultant’s services in any way related to the Project or Client shall be subject to the terms of this Agreement.

TASK 7. Construction Management
Subtask 7.1. Engineering Services During Construction
BEN|EN will continue to provide Engineering Services During construction through the time extension of an additional 65 workings days allocated for to the contractor for the bid alternatives. This effort include RFI review, submittal review, and attendance at weekly construction meetings. This scope assumes 2 additional site visits by the BEN|EN team.

Subtask 7.2. Environmental Oversight During Construction The ITP and CDFW Streambed Alteration Agreement require pre-construction surveys for various plant and wildlife species. Rare plant surveys were conducted in 2023 and 2024. No rare plants were identified and none are anticipated to occur within the project area. Preconstruction wildlife surveys within riparian and aquatic habitats include surveys for California red-legged frog, California yellow-legged frog, special-status bats, and CFS. Daily monitoring is required for all construction that occurs within aquatic habitat. All surveys and monitoring must be conducted by a qualified biologist approved by CDFW and USFWS.

The ITP requires the City to prepare a Covered Species Rescue and Relocation Plan for activities that may require relocation of CFS. Only CDFW-approved biologists may handle CFS. Based on dewatering activities initiated for the Oat Hill Mine Ditch in September 2024, dewatering of the Oat Hill Mine Ditch is anticipated to be a complicated effort due to the presence of beaver dams within the ditch close to the cofferdam locations and a deep pool within the dewatered segment of the creek that is connected to other creek locations via sub-surface river otter tunnels. Full dewatering of this deep pool may not be feasible; therefore, alternate methods of protecting the pool and excluding it from the work area may be necessary. If the ditch cannot be fully dewatered and portions of the ditch must be protected/excluded, daily biological monitoring of construction activities would be required.

Subtask 7.2.a Construction Coordination
Construction coordination meetings have been occurring weekly and are anticipated to be held throughout the 2025 construction season. Panorama attends weekly construction meetings to ensure construction occurs in compliance with environmental permits and the Mitigation
Monitoring and Reporting Plan from the Initial Study/Mitigated Negative Declaration.

This task includes time for Panorama’s Project Manager to attend coordinate with project staff regarding general construction activities and schedule. Panorama will attend weekly construction status meetings (virtually or by phone) and will Item #5.2.

Exhibit A: Scope of Services – TO#3 (Amendment 2)
Calistoga Riverside Ponds and Headworks Mitigation Project P:\Proj\22203-Calistoga-Riverside Ponds\00-ADMIN\Agreements\Working Docs\Amendment 2 - FEMA Funding Increase\22203 Calistoga Riverside Ponds Amend 2 TO3 Scope 20250522.docx Page 2 of 6 review and submit reports and pre-construction submittals to permitting agencies.

Subtask 7.2.b Pre-Construction Clearance Surveys
Panorama will coordinate with in-house and subconsultant biologists to conduct preconstruction clearance surveys prior to contractor initiation of activities within riparian or aquatic sites. Following completion of a clearance survey, the biologist will prepare a brief letter report documenting the results of the survey and identifying any avoidance areas or additional minimization measures, as appropriate. Panorama will provide a copy of this report to the City and to CDFW staff.

This task includes pre-construction wildlife clearance surveys at the transducer location. A brief memo report will be prepared to document the results of the surveys. This task also includes up to 6 hours of desktop level support to review plans and discuss activities related to alternate bid items. Panorama’s review is anticipated to be limited to the culvert headwall and Napa River level transducer.

Subtask 7.2.c Monitoring
In accordance with the ITP and Streambed Alteration Agreement, CDFW-approved biologists would be dispatched to the site to monitor construction within aquatic sites. Weekly monitoring visits are required during active construction within riparian habitats and within dewatered creek channels. Daily monitoring is required during active construction within aquatic habitats, such as installation and removal of cofferdams and creek diversion. At the end of each day, the biologist will provide an email summary of the biologist’s observations, including construction activities taking place, wildlife observed, and any corrections that were recommended to the contractor while on site (ex. repair of damaged silt fencing).

Subtask 7.2.d Species Relocation
This task includes time for the biologist to amend the existing Covered Species Rescue and Relocation Plan to include a description of proposed construction activities and CFS relocation methods that would be employed during work along the Oat Hill Mine Ditch. This task also includes pre-construction sweeps of the dewatering location and species relocation and biological monitoring during installation and removal of cofferdams and dewatering materials. Two biologists would be present during CFS relocation activities. The biologist will provide Panorama a daily report of relocation activities (email format) and a final relocation report documenting all species relocation within the Oat Hill Mine Ditch (letter report format). Weekly inspections by the CFS biologist are required while CFS habitat remains dewatered. Up to 4 weekly inspections of the dewatering area by the CFS biologist have been included in this scope of work.

All monitoring reports will be incorporated into monthly and annual monitoring reports provided to CDFW.

Subtask 7.2.e Amend California Freshwater Shrimp Incidental Take Permit (OPTIONAL) In September 2024, California freshwater shrimp (CFS) were identified in the Oat Hill Mine Ditch during installation of a clear water diversion. Take within the Oat Hill Mine Ditch was not authorized under the City’s existing Incidental Take Permit (ITP). The approved project design involves notching the embankment of existing Pond 4 to avoid impoundment of water during high flows within Oat Hill Mine Ditch that overtop the bank. Panorama and City staff met with CDFW in October to discuss project activities within the Oat Hill Mine Ditch. During that meeting, James Hansen (CDFW) stated that grading of the Oat Hill Mine Ditch embankment would cause indirect effects to CFS and installation of cofferdams and a creek diversion would result in direct effects to CFS. Both indirect and direct effects would constitute take and would require amendment of the existing ITP.

Item #5.2.

Exhibit A: Scope of Services – TO#3 (Amendment 2)
Calistoga Riverside Ponds and Headworks Mitigation Project P:\Proj\22203-Calistoga-Riverside Ponds\00-ADMIN\Agreements\Working Docs\Amendment 2 - FEMA Funding Increase\22203 Calistoga Riverside Ponds Amend 2 TO3 Scope 20250522.docx Page 3 of 6 CFS are listed as endangered under the federal Endangered Species Act. The project has federal take coverage from United States Fish and Wildlife Service (USFWS) under the existing Biological Opinion for the project. Activities that cause direct effects to CFS would require amended take coverage from USFWS.

This task includes consultation with CDFW and USFWS to amend existing incidental take permits to include activities within the Oat Hill Mine Ditch. Panorama would coordinate with permit agencies to discuss the activities planned within and adjacent to the Oat Hill Mine Ditch. Panorama will prepare permit amendment documentation, which is anticipated to include a written description of the work associated with the Oat Hill Mine Ditch and the effects to CFS. Panorama would assist the City and engineering team to develop additional on-site mitigation if required by CDFW to offset impacts of work proposed at the Oat Hill Mine Ditch.

Subtask 7.2.f Permit Compliance Reports
The CDFW Streambed Alteration Agreement and ITP and the Regional Water Quality Control Board Section 401 Water Quality Certification were issued in May and June 2024, after Panorama’s initial construction support scope was approved. The permits include various reporting requirements. Panorama will prepare monthly, annual, and final reporting requirements in compliance with the permits.

Panorama will manage communication with California Department of Fish and Wildlife, Army Corps of Engineers, United States Fish and Wildlife Service, and the San Francisco Bay Regional Water Quality Control Board. Most of this communication is anticipated to be completed through emails and phone calls. Occasionally, virtual meetings may be required.

This task includes a total of 8 hours for coordination with permitting agencies related to existing permits. Panorama will prepare Monthly Compliance Reports compiling observation and inspection
records and a copy of ITP mitigation monitoring and reporting plan (MMRP) with notes showing the current implementation status of each mitigation measure. This task includes preparation of 10 monthly compliance reports (January through October 2025).

Panorama will prepare an Annual Status Report for 2025 documenting the compliance with the ITP during the 2025 construction season. The Annual Status Report will include the report contents required by the ITP, which include: (1) a summary of all Monthly Compliance Reports from 2025; (2) a general description of the status of the Project Area and Covered Activities, including actual or projected completion dates; (3) a copy of the table in the MMRP with notes showing the current implementation status of each mitigation measure; (4) an assessment of the effectiveness of each completed or partially completed mitigation measure in avoiding, minimizing and mitigating Project impacts; (5) all available information about Project-related incidental take of the Covered Species (6) an accounting of the number of Covered Species habitat acres subject to both temporary and permanent disturbance, both for 2025 and a total since ITP issuance in 2024; and (7) information about other Project impacts on the Covered Species.

Panorama will prepare a Final Mitigation Report to close out the ITP. This report will include the report contents required by the ITP, which include: (1) a summary of all Monthly Compliance Reports and all Annual Status Reports; (2) a copy of the table in the MMRP with notes showing when each of the mitigation measures was implemented; (3) all available information about Project-related incidental take of the Covered Species; (4) information about other Project impacts on the Covered Species; (5) beginning and ending dates of Covered Activities; (6) an assessment of the effectiveness of the ITP’s Conditions of Approval in minimizing and fully mitigating Project impacts of the Item #5.2.

Exhibit A: Scope of Services – TO#3 (Amendment 2)
Calistoga Riverside Ponds and Headworks Mitigation Project P:\Proj\22203-Calistoga-Riverside Ponds\00-ADMIN\Agreements\Working Docs\Amendment 2 - FEMA Funding Increase\22203 Calistoga Riverside Ponds Amend 2 TO3 Scope 20250522.docx Page 4 of 6 taking on Covered Species; (7) recommendations on how mitigation measures might be changed to more effectively minimize take and mitigate the impacts of future projects on the Covered Species; and (8) any other pertinent information.

Panorama will assist the City with completing and filing permit close-out documentation with the Regional Water Quality Control Board and US Army Corps of Engineers which include email notifications and filing the USACE Certificate of Compliance.

Panorama will assist the City with filing final photographic documentation of work per item

4.14 in the Streambed Alteration Agreement.

Subtask 7.3. Geotechnical Testing and Inspection
Geocon will provide geotechnical engineering support and geotechnical testing and observation services during construction of the planned improvements. Our testing and observation services will be provided on a time-and-materials basis when requested by your representatives and will be largely contingent upon the pace of construction and contractor performance. We have made assumptions and estimations regarding the number of site visits necessary for testing and/or inspection during various site construction activities. Our field technicians will be equipped with a vehicle and sufficient field testing equipment to provide the results of typical field tests at the site. Costs for our services will be invoiced in accordance with our 2025 Schedule of Fees. We anticipate our field technicians will be onsite for geotechnical observation and compaction testing during backfill of trenches resulting from underground utility demolition and geotechnical observation and compaction testing during the placement of underground utility bedding materials and backfill operations. ·
Subtask 7.4. Construction Management and Inspection
Ghirardelli will continue to provide Construction management and Inspection services through the time extension of an additional 65 workings days allocated for to the contractor for the bid alternatives. This effort includes review and response to RFIs and submittals, review of pay requests, field inspection of the construction, change order review, compliance with permitting, payroll review, and tracking of working days.

TASK 8. Design Changes
The following subtasks include changes to be made to the design plans and specifications for the project.

Subtask 8.1. Structural Support Near Simmons Creek Bridge (OPTIONAL) Geocon and BEN|EN will work together in conjunction with the contractor to develop a structural support system for the steep slope created by tree removal and re-alignment of Simmons Creek. Geocon will perform a site reconnaissance to review the over-steepened bank area, log the soils exposed in the slope, and advance two shallow exploratory borings using hand auger equipment at the toe of the existing slope. Geocon will prepare a letter report with conclusions and recommendations for the design and construction of a proposed sheet pile wall including ,site plan showing locations of exploratory borings, recommendations for sheet pile wall design including lateral earth pressures, and anticipated excavation characteristics, and suitability of onsite materials for use as engineered fill and import fill recommendations It is anticipated that a sheet pile will be utilized, and the structural design of the sheet pile will be provided by the contractors subcontractor including a requirement of a professional engineers stamp and signature on the design. We anticipate one plan sheet identifying the location and dimensions of the proposed sheet pile. Additionally, Geocon will provide geotechnical Approved
Item #5.2.

Exhibit A: Scope of Services – TO#3 (Amendment 2)
Calistoga Riverside Ponds and Headworks Mitigation Project P:\Proj\22203-Calistoga-Riverside Ponds\00-ADMIN\Agreements\Working Docs\Amendment 2 - FEMA Funding Increase\22203 Calistoga Riverside Ponds Amend 2 TO3 Scope 20250522.docx Page 5 of 6 observation of the sheet pile installation during construction.

Subtask 8.2. Additional Erosion Control Near Simmons Creek Bridge Abutment Additional erosion control measures will be added near the bridge abutment such as planted rock slope protection.

Subtask 8.3. Additional Sample Line
BEN|EN will prepare a design for a new water quality sample line from the proposed 14” forcemain. It is anticipated that this line will connect to the proposed 14” line upstream on the meter and isolation valve and will continue approximately 100 LF and connect to the existing sample line on the south side of the clarifier. This task includes data gathering to determine the connection location and valving needed to operate. We anticipate one plan sheet will be added for the addition.

Subtask 8.4. Add Chemical Injection
BEN|EN will develop a design for the addition of a chemical injection system. The injection system will be located adjacent to the existing effluent pump station. Design will include a static mixer, three injection ports into the 14” forcemain, and PH meter to control dosing pump. It is anticipated that the injection system (including chemical storage, dosing pumps and controls) will not require a building or shade structure. It is assumed that the power supply and SCADA communication is already available at this location. It is assumed that the contractor will provide SCADA integration.

Subtask 8.5. Add Screen on Pond Outlet Pipes
Coordinate with Argonaut and WWTP operations staff to develop or render a screen for each of the two 18” pond outlets on the proposed East and West ponds.

ASSUMPTIONS:
• The proposed work on the Oat Hill Mine Ditch will be removed from the project. • Th sheet pile wall will be design by the contractor subcontractor using information provided by BEN|EN and Geocon.
• Panorama will attend up to 20 weekly construction meetings between May and October. • Dewatering of the proposed 250-foot segment of the Oat Hill Mine Ditch can be accomplished using the existing dewatering plan and daily monitoring will only be required during installation and removal of the cofferdam/creek diversion. • Preconstruction surveys are anticipated to be completed in 3 days. Survey days are anticipated to be 8 hours, including travel.
• Scope includes a total of 8 weekly monitoring visits (occurring June-October). Each monitoring visit is anticipated to be 6 hours, including travel. Monitoring is anticipated to be required as long as work occurs within riparian and aquatic habitats. • Weekly monitoring visit would not be necessary when biologists are on site for preconstruction surveys or during dewatering activities. • Biologist monitoring during dewatering of Oat Hill Mine Ditch is anticipated to include one biologist for 5 days during dewatering and two biologists on site for three 3 days during the dewatering effort to relocate CFS.
• The optional task will be required if the City chooses to continue with the project elements along the Oat Hill Mine Ditch including notching the existing pond 4 embankment according to the 100% design plans approved in October 2023.
• Amendment of the existing ITP and Biological Opinion will be required to include take coverage for activities within Oat Hill Mine Ditch. (OPTIONAL TASK) • Development of off-site mitigation is not included in this scope of work.

Item #5.2.

Exhibit A: Scope of Services – TO#3 (Amendment 2)
Calistoga Riverside Ponds and Headworks Mitigation Project P:\Proj\22203-Calistoga-Riverside Ponds\00-ADMIN\Agreements\Working Docs\Amendment 2 - FEMA Funding Increase\22203 Calistoga Riverside Ponds Amend 2 TO3 Scope 20250522.docx Page 6 of 6 • This scope does not include additional reporting that may be required by the ITP amendment. If monitoring requirements change due to the anticipated ITP amendment for the Oat Hill Mine Ditch, a change order may be required. • ITP compliance reports will be required until CDFW signs off on the compensatory mitigation, which includes installation of CFS shrimp structures in Simmons Creek and Napa River.
• The planting palette identified for Pond 4 in the plan revision dated September 30, 2024, will not require further revision of plant species.
• No additional trees will be removed during work along the Oat Hill Mine Ditch. • Argonaut will complete construction of all approved alternate tasks. • Assumes one field day for one biologist to conduct clearance surveys at the Napa River level transducer location.

Item #5.2.

ATTACHMENT “B”

COMPENSATION
Item #5.2.

Fee Estimate (All Inclusive)- Amendment 2/Task Order 3
Consultant: Bennett Engineering Services
Qty Cost Qty Cost Qty Cost Qty Cost Qty Cost Qty Cost Contract Contract Contract Contract

7.1. Engineering Services During Construction 2 hrs $590 27 hrs $7,425 40 hrs $8,960 20 hrs $3,700 4 hrs $408 93 hrs $21,083 $500 $0 $0 $0 $8,400 $29,9837.2. Environmental Oversight During Construction hrs $0 8 hrs $2,200 5 hrs $1,120 hrs $0 2 hrs $204 15 hrs $3,524 $0 $52,546 $0 $0 $0 $56,070

7.3. Geotechnical Testing and Inspection hrs $0 2 hrs $550 hrs $0 hrs $0 2 hrs $204 4 hrs $754 $0 $0 $29,600 $0 $0 $30,354

7.4. Construction Management and Inspection hrs $0 6 hrs $1,650 hrs $0 hrs $0 2 hrs $204 8 hrs $1,854 $0 $0 $0 $186,637 $0 $188,491 Subtotal 2 hrs $590 43 hrs $11,825 45 hrs $10,080 20 hrs $3,700 10 hrs $1,020 120 hrs $27,215 $500 $52,546 $29,600 $186,637 $8,400 $304,898

8.2. Additional Erosion Control Near Simmons Creek Bridge Abutment hrs $0 2 hrs $550 6 hrs $1,344 2 hrs $370 1 hrs $102 11 hrs $2,366 $0 $0 $0 $0 $0 $2,366

8.3. Additional Sample Line hrs $0 4 hrs $1,100 16 hrs $3,584 8 hrs $1,480 1 hrs $102 29 hrs $6,266 $200 $0 $0 $0 $0 $6,466

8.4. Add Chemical Injection 8 hrs $2,360 34 hrs $9,350 48 hrs $10,752 28 hrs $5,180 1 hrs $102 119 hrs $27,744 $250 $0 $0 $0 $16,800 $44,7948.5. Add Screen on Pond Outlet Pipes hrs $0 4 hrs $1,100 4 hrs $896 2 hrs $370 1 hrs $102 11 hrs $2,468 $0 $0 $0 $0 $0 $2,468 Subtotal 8 hrs $2,360 44 hrs $12,100 74 hrs $16,576 40 hrs $7,400 4 hrs $408 170 hrs $38,844 $450 $0 $0 $0 $16,800 $56,094 PROJECT TOTAL 10 hrs $2,950 87 hrs $23,925 119 hrs $26,656 60 hrs $11,100 14 hrs $1,428 290 hrs $66,059 $950 $52,546 $29,600 $186,637 $25,200 $360,992 OPTIONAL TASKS:

Subtask 7.2.e Amend California Freshwater Shrimp Incidental Take Permit (OPTIONAL) hrs $0 6 hrs $1,650 1 hrs $224 hrs $0 hrs $0 7 hrs $1,874 $0 $10,248 $0 $0 $0 $12,122 Subtask 8.1 Structural Support Near Simmons Creek Bridge (OPTIONAL) 2 hrs $590 8 hrs $2,200 18 hrs $4,032 12 hrs $2,220 1 hrs $102 41 hrs $9,144 $200 $0 $20,113 $0 $0 $29,457 OPTIONAL TASKS TOTAL 2 hrs $590 14 hrs $3,850 19 hrs $4,256 12 hrs $2,220 1 hrs $102 48 hrs $11,018 $200 $10,248 $20,113 $0 $0 $41,579 PROJECT TOTAL with OPTIONAL TASKS 12 hrs $3,540 101 hrs $27,775 138 hrs $30,912 72 hrs $13,320 15 hrs $1,530 338 hrs $77,077 $1,150 $62,794 $49,713 $186,637 $25,200 $402,571 Date: May 22, 2025
295 $/hr 275 $/hr
Engineer 8
Task 7 Construction Management Task 8 Design Changes
Fee Estimate
Engineer 5
224 $/hr 185 $/hr
Project Admin 2
102 $/hr TOTAL MISC. EXPENSES
BEN|EN
Subtotal Panorama Geocon Ghirardelli J. Calton
Client: City of CalistogaProject: Riverside Ponds and Headworks Mitigation Project, Phase II Engineer 9 Engineer 2
Additional Fee Information
This fee estimate is valid for 90 days from the date show above.This fee estimate contains an abbreviated list of staff classifications and does not restrict BEN|EN to those classifications. The Standard Rate Schedule with a full list of staff classifications is available upon request. This fee estimate contains an approximation of the breakdown between labor, expense, and consultants. BEN|EN reserves the rights to distribute funds differently based on project needs.Standard hourly rates do not apply to a demand to perform work during an overtime period. Work required to be performed during an overtime period (as mandated by California law) may be charged at a 50% premium. Work mandated by Prevailing Wage laws may be charged at a 25% premium.Hourly rates include all compensation for wages, salary-related benefits, overhead, general office administration, and profit. Direct project administrative hours will be billed at the rate shown above.Classifications may be added or removed as-needed without notice.Changes in the requested scope of work or projected schedule may result in the revision of the proposed fees and amendment to the total contract amount.Rates are subject to change annually effective July 1st.

P:\Proj\22203-Calistoga-Riverside Ponds\00-ADMIN\Agreements\Working Docs\Amendment 2 - FEMA Funding Increase\22203 Calistoga Riverside Ponds Amend 2 TO3 Fee 20250522 Page 1 of 1 City Amendment No. 3 approvedOptional Task 8.1
Item #5.2.

22203-Calistoga Amend 3 - 900-2 Task Order
No. 3 Bennett Engineering Services - Riverside
Ponds Headworks Mitigation Project -V1-22203
Final Audit Report 2025-05-30
Created: 2025-05-29
By: Melanie Reynolds ([email protected])
Status: Signed
Transaction ID: CBJCHBCAABAAtPGAw05jayszKZ6BReqeNwqp-H011KC0 "22203-Calistoga Amend 3 - 900-2 Task Order No. 3 Bennett E ngineering Services - Riverside Ponds Headworks Mitigation Pr oject -V1-22203" History
Document created by Melanie Reynolds ([email protected]) 2025-05-29 - 11:32:26 PM GMT
Document emailed to Stacey Lynch ([email protected]) for signature 2025-05-29 - 11:32:31 PM GMT
Email viewed by Stacey Lynch ([email protected])
2025-05-30 - 1:39:17 AM GMT
Document e-signed by Stacey Lynch ([email protected])
Signature Date: 2025-05-30 - 1:39:46 AM GMT - Time Source: server Agreement completed.
2025-05-30 - 1:39:46 AM GMT
Item #5.2.

City of Calistoga

STAFF REPORT
To: Honorable Mayor and City Council
From: Yudiana Galvan, City of Calistoga | City Clerk
Meeting: City Council - Jun 10 2025
Subject: Considering an agreement with MCCi/ECS Imaging Inc. for the Purchase and Implementation of a Document Management System
DESCRIPTION:

Council will consider approving a professional services agreement with MCCi/ECS Imaging for the purchase of a Laserfiche Document Management to serve as the City's secure repository and declaring it a Trusted System for the management of City Records.

RECOMMENDATION:

Consider Adopting the Resolution
SUMMARY:

The City has not yet implemented a citywide technological solution for document storage or records management. Current methods heavily rely on hard copies and limited digital scans stored on City servers, impacting efficiency, network storage and accessibility. These inefficiencies highlight a critical need for a citywide trusted Electronic Management System to improve document durability, storage, retrieval and security.

ANALYSIS:

The City has a city council-adopted Retention Schedule based on State law that breaks down the City's Record types into categories and further describes the manner in which each category should be stored and the length of retention. With the implementation of a secure repository like Laserfiche, the electronic document can serve as the official record, allowing for the paper to be destroyed. The agreement with ECS, a reseller of Laserfiche includes an integration with Tyler Pro Technologies, the City's new ERP Program. This integration will allow for electronically born true official records, documents that will never have to be stored in their paper form.

Laserfiche meets all the requirements outlined in the California Government Code and the Secretary of State regulations that govern the storing, reproducing and destroying of documents for both permanent records and those with a specific retention period. ECS has implemented Laserfiche in the City of Napa, City of Yountville, City of St. Helena and the City of Santa Rosa.

The agreement includes:
 Cloud Based Laserfiche Document Management Software
 Licensing for up to 100 users
 Integration with TylerPro Technologies (and annual maintenance), MS Office, Teams, Sharepoint & Docusign
 Priority Support
Item #5.3.

 Public Portal Configuration for public-facing record access  Workflow and document audit setup
 Training for 6 departments
 Public Records Request Form design and submission workflow  Project Management throughout the 7 phases till Rollout  Annual maintenance, licensing and support
Staff across all departments are looking forward to the modernization and consistency of managing the City's Records and vital documents and digitizing as many physical copies as possible.

FINANCIAL IMPACT:

This contract was competitively bid through the OMNIA Partners procurement process, ensuring that the City receives competitive pricing and terms without needing to conduct our own bidding process. The total upfront cost for the first year of the agreement is $69,787.35 - payable from FY24-25 account # 17-4975-4509 and an annual maintenance licensing and support fee of $12,225 payable from the same account.

CEQA STATUS:

None
ATTACHMENT(S):

Draft Resolution - Laserfiche
Laserfiche Contract
APPROVAL(S):

Connie Cardenas, Admin. Services Director Approved - Jun 02 2025 Laura Snideman, City of Calistoga | City Manager Approved - Jun 02 2025 Yudiana Galvan, City of Calistoga | City Clerk Approved - Jun 03 2025 Item #5.3.

ATTACHMENT 1
RESOLUTION NO. 2025-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALISTOGA, COUNTY

OF NAPA, STATE OF CALIFORNIA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH MCCi, LLC/ECS IMAGING FOR THE

PURCHASE AND IMPLEMENTATION OF A DOCUMENT MANAGEMENT
CLOUD SOLUTION.

WHEREAS, the City of Calistoga wishes to implement a citywide technological solution for document storage and records management; and WHEREAS, the City wishes to eliminate the inefficiencies caused by the lack of a secure repository and digital Official Records; and
WHEREAS, the Secretary of State has adopted Trustworthy Electronic Document or Record Preservation regulations, located in Chapter 15, Division 7, Title 2 of the California Code of Regulations, which govern the recording, storing, and reproducing of Records in electronic media where the intent is to destroy the original hardcopy and maintain the electronic copy as the official Record; and WHEREAS, section 34090, et seq, of the Government Code of the State of California provides the parameters whereby Records that have served their purpose and are no longer required may be destroyed, including the requirement that certain Records be reproduced on a "Trusted System," as defined in California Government Code Section 12168.7, prior to destruction; and
WHEREAS, funding for the $69,787.35 project is included in the Fiscal Year 2024-2025 Budget, in fund 17-4975-4509;
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Calistoga as follows: that the Calistoga City Council hereby authorizes the City Manager to execute a contract between the City of Calistoga and MCCi LLC and declares Laserfiche a Trusted System in accordance with the State’s requirements.

PASSED, APPROVED AND ADOPTED this 10th day of June 2025. I, YUDIANA GALVAN, CITY CLERK OF THE CITY OF CALISTOGA, HEREBY CERTIFY the foregoing resolution was introduced and passed at a regular meeting of the Calistoga City Council by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST: APPROVED:

Yudiana Galvan, City Clerk Donald Williams, Mayor
Item #5.3.

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OAK #4890-2776-3737v1 (Rev. 9/2021)

AGREEMENT FOR CONSULTANT SERVICES
This Agreement for Consultant Services (the "Agreement") is made and entered into this 11th day of June, 2025, by and between THE CITY OF CALISTOGA, a municipal corporation (hereinafter referred to as "CITY") and MCCi, LLC. (hereinafter referred to as "CONSULTANT"). CITY and CONSULTANT may be referred to individually as “Party” and collectively as the “Parties.”

RECITALS
WHEREAS, CITY requires Records Management services in connection with the implementation of a trusted Content Management/Records Management Cloud Solution for the City’s electronic and hard copy records;
WHEREAS, CONSULTANT is qualified to perform such services; and WHEREAS, CONSULTANT has agreed to provide CITY with such services on the terms and conditions set forth herein.

NOW, THEREFORE, for the considerations hereinafter set forth, CONSULTANT and CITY agree as follows:

ARTICLE 1 - SCOPE OF SERVICES

1.1. 1.2.

1.3. 1.4.

Scope of Work. CONSULTANT agrees to furnish the services set forth in Exhibits A,B&C Scope of Work, which is attached hereto and incorporated herein (the "Services").

Compliance with Law. The Services shall be performed in accordance with all applicable federal, state and local laws, ordinances, rules, regulations and orders.

Time is of the Essence. CONSULTANT agrees to diligently prosecute the Services. In the performance of this Agreement, time is of the essence.

Professional Competence. CONSULTANT represents that it has the professional skills necessary to perform the Services and that it will perform the Services in a skillful and professional manner. CONSULTANT represents that it has all the necessary licenses to perform the Services and shall maintain them throughout the term of this Agreement.

CONSULTANT agrees that the Services shall be performed in the manner and according to the standards observed by a competent practitioner of the profession in which CONSULTANT is engaged, in the same or similar geographical area in which CONSULTANT practices its profession, and will prepare all work products required by this Agreement in accordance with such standards. CITY and CONSULTANT agree that CONSULTANT is in responsible charge of the Services and CITY shall have no control over the method or means of performance of the Services. Acceptance by CITY of the Services does not operate as a release of CONSULTANT from professional responsibility for the Services performed.

Item #5.3.

- 2 -
OAK #4890-2776-373v1 (Rev. 9/2021)

1.5. Independent Contractor. CONSULTANT is an independent contractor and not an employee of CITY. CONSULTANT expressly warrants that it will not represent that it is an employee of CITY. Persons employed or utilized by CONSULTANT in the performance of the Services will not be employees or agents of CITY. CONSULTANT is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes.

1.6. Confidentiality. CONSULTANT agrees to maintain in confidence and not disclose to any person, firm, governmental entity, or corporation, without CITY's prior written consent, any trade secret or confidential information, knowledge or data relating to the products, process, or operation of CITY. CONSULTANT further agrees to maintain in confidence and not to disclose to any person, firm, governmental entity, or corporation any data, information, technology, or material developed or obtained by CONSULTANT during the performance of the Services. The covenants contained in this Section 1.6 shall survive the termination of this Agreement for whatever cause.

1.7. Ownership of Material. Any reports and other material prepared by or on behalf of CONSULTANT under this Agreement (collectively, the "Documents") shall be and remain the property of CITY. All Documents not already provided to CITY shall be delivered to CITY on the date of termination of this Agreement for any reason. The Documents may be used by CITY and its agents, employees, representatives, and assigns, in whole or in part, or in modified form, for all purposes CITY may deem appropriate without further employment of or payment of any compensation to CONSULTANT.

1.8. Documentation. CONSULTANT shall keep and maintain full and complete documentation and accounting records, employee time sheets, and correspondence pertaining to the performance of the Services, and CONSULTANT shall make such documents available for review and/or audit by CITY and CITY's representatives at all reasonable times for at least four years after the termination of this Agreement or completion of the Services.

1.9. Testimony. CONSULTANT agrees to testify at CITY's request if litigation is brought against CITY in connection with the Services. Unless the action is brought by CONSULTANT or is based upon CONSULTANT's negligence, CITY will compensate CONSULTANT for the preparation and the testimony at CONSULTANT's standard hourly rates.

ARTICLE 2 - COMPENSATION

2.1. Compensation. Compensation for the Services shall be in accordance with Exhibit B, Compensation, attached hereto and incorporated herein. It is agreed that the compensation for the Services shall not exceed $69,787.35 ("Cost Ceiling").

2.2. Invoices. CONSULTANT shall submit monthly invoices in a form satisfactory to CITY on or before the tenth day of each month for Services provided during the preceding month. CONSULTANT shall submit time and cost records as necessary to substantiate performance of the Services. Within 35 days after receipt of each such invoice, CITY Item #5.3.

- 3 -
OAK #4890-2776-373v1 (Rev. 9/2021)
shall verify the accuracy of the invoice, correct the charges where appropriate and as discussed and mutually agreed with CONSULTANT, and make payment to CONSULTANT in an amount equal to the amount of such invoice, as verified or corrected by CITY. No payment hereunder shall be construed as evidence of acceptance of any of CONSULTANT's work. CITY reserves the right to withhold payment from CONSULTANT on account of Services not performed satisfactorily, delays in CONSULTANT's performance of Services, or other defaults hereunder. CONSULTANT shall not stop or delay performance of the Services under this Agreement on account of payment disputes with CITY.

2.3. Status Reports. Together with each monthly invoice, CONSULTANT shall submit a status report detailing the amount expended on the Services to that date and the remaining amount to be expended before the Cost Ceiling is reached. CONSULTANT shall notify CITY in writing when payments have reached 90 percent of the Cost Ceiling.

2.4. Withholding. In lieu of holding retention, CITY shall withhold CONSULTANT's final payment until the Services are complete and CITY has received all Documents.

CONSULTANT shall diligently continue and complete performance of the Services if the Services are not complete at the time CONSULTANT has performed services up to the Cost Ceiling.

ARTICLE 3 - TIME OF PERFORMANCE

3.1. Effective Date. This Agreement shall become effective upon execution of the second signature and shall remain in full force and effect until the Services are completed (the "Term"). CONSULTANT agrees to complete all services by June 1, 2026.

3.2. Termination. This Agreement may be terminated at any time by CITY upon written notice to CONSULTANT.

3.3. Final Payment. CONSULTANT shall be entitled to compensation for Services performed up to the time of such termination, it being understood that any payments are full compensation for the Services rendered under this Agreement.

3.4. Other Remedies. Nothing in this Article 3 shall be deemed to limit the respective rights of the parties to terminate this Agreement for cause or otherwise to exercise any rights or pursue any remedies which may accrue to them.

ARTICLE 4 - DESIGNATED CONTACTS

4.1. CITY Contact. CITY designates Yudiana Galvan, its City Clerk, as its contact who shall be responsible for administering and interpreting the terms and conditions of this Agreement, for matters relating to CONSULTANT's performance under this Agreement, and for liaison and coordination between CITY and CONSULTANT. In the event CITY wishes to make a change in CITY's representative, CITY will notify CONSULTANT of the change in writing.

Item #5.3.

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OAK #4890-2776-373v1 (Rev. 9/2021)

4.2. CONSULTANT Contact. CONSULTANT designates Pete Herschelman as its contact, who shall have immediate responsibility for the performance of the Services and for all matters relating to performance under this Agreement. Any change in CONSULTANT's designated contact shall be subject to written approval by CITY.

ARTICLE 5 - INDEMNIFICATION AND INSURANCE

5.1. Indemnification. CONSULTANT shall, to the fullest extent allowed by law, with respect to claims, liability, loss, damage, costs, or expenses, including reasonable attorney's and expert witness fees, awards, fines, penalties, or judgments, arising out of or relating to the Services (collectively "Claims"), defend, indemnify, and hold harmless CITY, its Officials, officers, employees and agents (the "CITY Parties"), except to the extent the Claims are attributable to CITY Parties' gross negligence or willful misconduct. CONSULTANT shall defend the CITY Parties as required by California Civil Code Section 2778, and with counsel reasonably acceptable to those parties.

CONSULTANT shall have no right to seek reimbursement from the CITY Parties for the costs of defense.

In the event that CONSULTANT or any employee, agent, or subcontractor of CONSULTANT providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (CalPERS) to be eligible for any CalPERS benefits arising from services provided to CITY under this Agreement, CONSULTANT shall indemnify, defend, and hold CITY harmless from any and all claims, losses, liabilities, damages, taxes, expenses and costs, including without limitation, attorneys’ fees and court costs incurred, including but not limited to, the payment of any employee and/or employer contributions for CalPERS service credit on behalf of CONSULTANT or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions which would otherwise be the responsibility of CITY.

If CONSULTANT is a “design professional,” as defined in California Civil Code Section 2782.8(c), CONSULTANT shall indemnify, defend, and hold the Indemnitees harmless against Liability only to the extent such Liability arises out of, pertains to, or relates to CONSULTANT’s negligence, recklessness, or willful misconduct. In such an event, the cost to defend charged to CONSULTANT shall not exceed CONSULTANT’s proportionate percentage of fault.

The obligations contained in this Section 5.1 shall survive the termination of this Agreement for whatever cause for the full period of time allowed by law and shall not in any way be limited by the insurance requirements of this Agreement.

5.2. Health and Safety. CONSULTANT may perform part of the Services at sites which contain unknown working conditions and contaminated materials. CONSULTANT shall be solely responsible for the health and safety of CONSULTANT's employees during the performance of the Services.

Item #5.3.

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OAK #4890-2776-373v1 (Rev. 9/2021)

5.3. Insurance. CONSULTANT and all of CONSULTANTS employees, subcontractors, consultants and other agency shall procure, provide and maintain at all times during the performance of this Agreement, and for such additional periods as described herein, the insurance listed below with insurers licensed to do business in the State of California and with a Best's rating of no less than A:VII.

A. Commercial Automobile Liability Insurance. Commercial Automobile Liability Insurance providing bodily injury liability and property damage, to protect against all liability arising out of the use of any owned, leased, passenger or commercial automobile at a minimum amount of $1,000,000 combined single limit and $2,000,000 aggregate. Coverage shall apply to hired and non-owned autos.

B. Commercial General Liability Insurance. Commercial General Liability Insurance, with limits providing a minimum amount of $1,000,000 combined single limit coverage for each occurrence, $2,000,000 general aggregate and $2,000,000 products/completed operations aggregate. The insurance shall cover all operations including but not limited to the following: (1) premises, operations and mobile equipment liability; (2) completed operations and products liability; (3) contractual liability insuring the obligations assumed by CONSULTANT in this Agreement; (4) broad form property damage liability; (5) personal injury liability endorsement, including death; and (6) automobile bodily injury and property damage insurance, including all owned, hired and non-owned equipment.

C. Professional Liability Insurance. Professional Liability Insurance protecting against liabilities arising out of or in connection with negligent acts, errors, or omissions of CONSULTANT and all of CONSULTANTS employees, subcontractors, consultants and other agency in connection with this Agreement, at a minimum amount of $1,000,000 combined single limit coverage and $1,000,000 aggregate, on a "claims made basis" with a continuation of coverage extension for liabilities for two years from the date the Services are substantially complete. Such professional liability policies shall include coverage for liability assumed by the CONSULTANT under this Agreement.

D. Workers Compensation Insurance. Workers Compensation insurance, occupational disease insurance and employer’s liability insurance shall be required with minimum limits as required by law, covering all workplaces involved in this Agreement.

E. Sexual Abuse or Molestation (“SAM”) Liability: If the work will include contact with minors, and the Commercial General Liability policy under Section 5.3(B) is not endorsed to include affirmative coverage for sexual abuse or molestation, CONSULTANT shall obtain and maintain a policy covering Sexual Abuse and Molestation with a limit no less than $1,000,000 per occurrence or claim.

F. Policy Terms. Concurrently with execution of this Agreement, CONSULTANT shall provide CITY with Certificates of Insurance evidencing that CONSULTANT has obtained or maintains the insurance required by this Section Item #5.3.

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OAK #4890-2776-373v1 (Rev. 9/2021)

5.3. The Certificates shall be on forms acceptable to CITY. CONSULTANT shall also furnish CITY with original endorsements with the following documentation:
• Precluding cancellation or reduction in coverage before the expiration of thirty (30) days after CITY shall have received written notification thereof from CONSULTANT by United States mail;
• Providing that CONSULTANT's insurance shall apply separately to each insured against whom claim is made or suit is brought, and include a “separation of insureds” or “severability” clause which treats each insured separately, except with respect to the limits of the insurer's liability (cross-liability endorsement);
• Excepting CONSULTANT’S professional liability insurance, naming CITY, its City Council, boards, commissions, committees, officers, employees and agents as additional insureds (“Additional Insureds”); and • Providing that for any claims relating to CONSULTANT's services hereunder, CONSULTANT's insurance coverage shall be primary insurance with respect to CITY, its City Council, boards, commissions, committees, officers, employees and agents, and that any insurance or self-insurance maintained by CITY for itself, its City Council, boards, commissions, committees, officers, employees and agents shall be in excess of CONSULTANT's insurance and shall not be contributory with it.
• It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverages requirements and/or limits shall be available to the Additional Insured, including but not limited to any umbrella or excess insurance.

Furthermore, the requirements for coverage and limits shall be the greater of:
(a) the minimum coverage and limits specified in this Agreement; or (b) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured.

G. Waiver of Subrogation: CONSULTANT hereby grants to CITY a waiver of any right to subrogation which any insurer of said CONSULTANT may acquire against the CITY by virtue of the payment of any loss under such insurance.

CONSULTANT hereby agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not CITY has received a waiver of subrogation endorsement from the insurer. However, the Worker’s Compensation policy required by Section 5.3(D) of this Agreement shall be endorsed with a waiver of subrogation in favor of CITY for all work performed by CONSULTANT, its employees and/or agents.

H. Material Breach. If CONSULTANT fails to maintain insurance coverage or provided insurance documentation which is required pursuant to this Agreement, it shall be deemed a material breach of this Agreement. CITY, at its sole option, may terminate this Agreement and obtain damages from CONSULTANT resulting from said breach. Alternatively, CITY may purchase the required insurance coverage, and without further notice to CONSULTANT, may deduct from sums due to CONSULTANT any premium costs advanced by CITY for Item #5.3.

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OAK #4890-2776-373v1 (Rev. 9/2021)
such insurance. These remedies shall be in addition to any other remedies available to CITY.

ARTICLE 6 - NOTICES
All notices or other communications required or permitted hereunder shall be in writing, and shall be personally delivered or sent by facsimile or reputable overnight courier and shall be deemed received upon the earlier of: (1) if personally delivered, the date of delivery to the address of the person to receive such notice; (2) if delivered by Federal Express or other overnight courier for next business day delivery, the next business day; (3) if sent by facsimile, with the original sent on the same day by overnight courier, the date on which the facsimile is received, provided it is before 5:00 P.M. Pacific Time; or (4) if sent electronically, the date of delivery on the confirmed read receipt. Notice of change of address shall be given by written notice in the manner described in this Article 6. Rejection or other refusal to accept or the inability to deliver because of a change in address of which no notice was given shall be deemed to constitute receipt of the notice or communication sent. Unless changed in accordance herewith, the addresses for notices given pursuant to this Agreement shall be as follows:

If to CITY: Yudiana Galvan, City Clerk
1232 Washington Street
Calistoga, CA 94515
Email: [email protected]
Phone: 707-942-2807
If to CONSULTANT: MCCi, LLC
3717 Apalachee Parkway, Suite 201
Tallahassee, FL 32311
Phone: 850-701-072
Email: [email protected]
ARTICLE 7 - MISCELLANEOUS

7.1. Conflict of Interest Prohibition. CITY and CONSULTANT will comply with the requirements of the CITY’s Conflict of Interest Code adopted pursuant to California Government Code §87300 et seq., the Political Reform Act (California Government Code §81000 et seq.), the regulations promulgated by the Fair Political Practices Commission (Title 2, §18110 et seq. of the California Code of Regulations), California Government Code §1090 et seq., and any other ethics laws applicable to the performance of the Services and/or this Agreement. CONSULTANT may be required to file with the CITY Clerk a completed Form 700 before commencing performance of the Services unless the CITY Clerk determines that completion of a Form 700 is not required, pursuant to CITY’s Conflict of Interest Code. Form 700 forms are available from the CITY Clerk.

CONSULTANT may not perform Services for any other person or entity that, pursuant to any applicable law or regulation, would result in a conflict of interest or would otherwise be prohibited with respect to CONSULTANT’s obligations pursuant to this Agreement.

Item #5.3.

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OAK #4890-2776-373v1 (Rev. 9/2021)
CONSULTANT agrees to cooperate fully with CITY and to provide any necessary and appropriate information requested by CITY or any authorized representative concerning potential conflicts of interest or prohibitions concerning CONSULTANT’s obligations pursuant to this Agreement.

CONSULTANT may not employ any CITY official, officer or employee in the performance of the Services, nor may any official, officer or employee of CITY have any financial interest in this Agreement that would violate California Government Code §1090 et seq. CONSULTANT hereby warrants that it is not now, nor has it been in the previous twelve (12) months, an employee, agent, appointee, or official of CITY. If CONSULTANT was an employee, agent, appointee, or official of CITY in the previous twelve months, CONSULTANT warrants that it did not participate in any manner in the forming of this Agreement. CONSULTANT understands that, if this Agreement is made in violation of Government Code §1090 et seq., the entire Agreement is void and CONSULTANT will not be entitled to any compensation for CONSULTANT’s performance of the Services, including reimbursement of expenses, and CONSULTANT will be required to reimburse CITY for any sums paid to CONSULTANT under this Agreement. CONSULTANT understands that, in addition to the foregoing, penalties for violating Government Code §1090 may include criminal prosecution and disqualification from holding public office in the State of California.

Any violation by CONSULTANT of the requirements of this provision will constitute a material breach of this Agreement, and the CITY reserves all its rights and remedies at law and equity concerning any such violations.

7.2. Subcontracting. CONSULTANT may subcontract portions of the Services upon the prior written approval of CITY. CONSULTANT will be solely responsible for payment of such subcontract Services. No contractual relationship will exist between any such subcontractors of CONSULTANT and CITY. CONSULTANT’s subcontractors agree to be bound to CONSULTANT and CITY in the same manner and to the same extent as CONSULTANT is bound to CITY under the Agreement. CONSULTANT’s subcontractors further agree to include the same requirements and provisions of this Agreement, including the indemnity and insurance requirements, with any subsubcontractor to the extent they apply to the scope of the sub-subcontractor’s work. A copy of the CITY indemnity and insurance provisions will be furnished to CONSULTANT’s subcontractors upon request.

7.3. Entire Agreement. This Agreement represents the entire understanding of CITY and CONSULTANT as to those matters contained herein. No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder. This Agreement may only be modified by an amendment in writing signed by each party.

7.4. No Assignment. The Services are deemed unique and neither party shall assign, transfer, subcontract or otherwise substitute its interest in this Agreement or any of its obligations hereunder without the prior written consent of the other party. As limited by this Section

7.2, this Agreement is to be binding on the successors and assigns of the parties hereto.

Item #5.3.

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OAK #4890-2776-373v1 (Rev. 9/2021)

7.5. Severability. If any part of this Agreement is determined to be unconstitutional, invalid or beyond the authority of either party, such decision shall not affect the validity of the remainder of this Agreement, which shall continue in full force and effect, provided that the remainder of this Agreement can be interpreted to give effect to the intentions of the parties.

7.6. Counterparts. This Agreement may be signed in counterparts and, when fully signed, such counterparts shall have the same effect as if signed in one document.

7.7. Choice of Law. This Agreement and all matters relating to it shall be governed by the laws of the State of California without reference to its choice of laws principles and venue shall be in the appropriate court in Napa County, California.

7.8. Waiver. No failure on the part of either Party to exercise any right or remedy hereunder shall operate as a waiver of any other right or remedy that party may have hereunder. A waiver by either CITY or CONSULTANT of any breach of this Agreement shall not be binding upon the waiving party unless such waiver is in writing. In the event of a written waiver, such a waiver shall not affect the waiving party's rights with respect to any other further breach.

7.9. Mediation. In the event the parties are unable to resolve a dispute arising under this Agreement through good faith negotiations, the parties agree to submit the matter to mediation with a mutually agreeable mediator. Prior to the mediation, the parties shall exchange any documents reasonably necessary to resolve the matter to be mediated.

7.10. Interpretation. In the event this Agreement is ever construed in any dispute between the parties, it and each of its provisions shall be construed without regard to the party or parties responsible for its preparation and shall be deemed to have been prepared jointly by the parties. The rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not be employed in interpreting this Agreement.

7.11. Authority. Each individual executing this Agreement on behalf of one of the parties represents that he or she is duly authorized to sign and deliver the Agreement on behalf of such party and that this Agreement is binding on such party in accordance with its terms.

7.12. Third Parties. Nothing contained in this Agreement shall create a contractual relationship with, or cause of action in favor of, a third party against either the CITY or CONSULTANT. CONSULTANT’s Services hereunder are being performed solely for the benefit of CITY. CITY shall be an express third-party beneficiary of all contracts between CONSULTANT and any subcontractors or subconsultants in connection with any services performed in connection with, or in furtherance of, this Agreement. * * *
[Signatures on Next Page]
Item #5.3.

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OAK #4890-2776-373v1 (Rev. 9/2021)
IN WITNESS WHEREOF, the parties have executed this Agreement as of the date set forth above.

CITY OF CALISTOGA
By: Date:

Laura Snideman, City Manager

CONSULTANT
By: Date:

By: Date:

Attest
By:

Yudiana Galvan, City Clerk
Approved As To Form
By:

Michelle Marchetta Kenyon, City Attorney
Item #5.3.

Exhibit A: Scope of Work
City of Calistoga
Laserfiche Implementation Project
Prepared By:

Pete Herschelman
Date:

May 20, 2025
Item #5.3.

Scope of Work
Professional Services and Licensing
Refer to quote for cost details.

Solution Requirements
This implementation consists of the following:
(PKG.02) New Cloud Installation for 1 Dept. with Auto-file Workflow and Public Portal (Professional) Includes new Cloud installation for Professional licensing. Includes 1 group (dept/division/team) with up to 3 Laserfiche Templates total. Includes 1 consulting session, 1 demo, design, and configuration for folder structures, general document naming convention, templates and fields, security and permissions best practices. Includes the creation of a workflow to process new documents brought into an incoming folder to its final folder in the repository. 2 rounds of revisions included. Organization is required to have existing business critical procedures documented to reference during consulting sessions. Includes new customer training on feature overview, search and retrieval, capture and import, and administration. Includes 1 consulting session to determine search forms, folder access, and the organizations color scheme and logo requirements. Includes a simple configuration and customization of customer Public Portal landing page. Includes 2 rounds of revisions. (REP.06) Basic Repository Consulting and Configuration with Auto-File Workflow (1 Dept / Division / Team) Includes 1 group (dept/division/team) with up to 3 Laserfiche Templates total. Includes 1 consulting session, 1 demo, design, and configuration for folder structures, general document naming convention, templates and fields, security and permissions best practices. Includes the creation of a workflow to process new documents brought into an incoming folder to its final folder in the repository. 2 rounds of revisions included. Organization is required to have existing business critical procedures documented to reference during consulting sessions.

Note: For additional 5 departments requested.
(BPM.58) Retention - Workflow (Moderate)
Includes 2 consultation sessions to review the retention schedule, 50 unique retention schedules or less, building a workflow to run automatically that notifies appropriate staff via email regarding documents eligible for destruction and documents nearing destruction. Includes 2 rounds of revisions. (BPM.47) Public Records Request (PRR) Form With Approval Process Includes creation of a PRR form with a 3 step approval (City Clerk, Department(s), City Clerk for final approval). Final approved form is saved to Laserfiche. Includes workflow that assigns access rights to the submitter to view the completed form in the repository along with any document requested. Includes 2 rounds of revisions. (PSM.06) Project Requirements Scoping and Initial Assessment Includes project requirements scoping and documentation in preparation for project implementation. (PSM.03) Project Status Meetings (Complex)
Includes 16, 30-minute project status meetings organized and facilitated by the project manager with the solutions engineer.
(PSM.07) Project Management and Process Documentation
Includes project team time to provide mandatory meetings such as requirements gathering and demo meetings, and mandatory project documentation such as Scope and Requirements, Business Requirements Document, Testing Instructions and a Process Flowchart.

Item #5.3.

Project Management Methodology
Our scope of services includes a dedicated team consisting of a project manager overseeing standard project tasks, certified technical engineers to develop the solutions, and your customer success consultant ensuring success throughout the implementation. Additionally, our executive team oversees all projects from a high level to provide leadership and insights throughout the project. The following outlines the ECS methodology for implementation and is based on PMBOK guidelines published by the Project Management Institute.

Step I: Requirements Analysis - Gather and confirm project oriented requirements.

Step 2: Planning - Define the formal work plan, checkpoints and milestones for the project.

Step 3: Design - Design every aspect of the system in a design specification document.

Step 4: Build - Build the solution according to the design specification.

Step 5: Test - Test and validate the solution for functionality, performance and design, according to the specification.

Step 6: Revise - Revise the solution per testing results and conform to design specification.

Step 7: Rollout - Launch the solution, supported with communication, training, specific documentation, and post golive 30 day project support.

Customer - Specific Tasks and Responsibilities
For every implementation, there will be organization specific tasks and responsibilities necessary to complete this project. These tasks and responsibilities (where applicable) include but are not limited to:
• Provide appropriate hardware per ECS recommendations for the Laserfiche environment o NOTE: Self-hosted only
• Provide VPN (unattended) or remote access (attended access) to the organization’s local Laserfiche environment o Laserfiche application server(s)
§ Includes test environment(s), public facing DMZ server(s) o SQL server(s) (Laserfiche instance)
o Laserfiche repository and volume location(s)
o Source servers for database lookups, conversions, migrations o Development workstation(s) (Conversions/migrations only) • Provide network login credentials (AD account)
o Set login credentials to expire after the completion of the project • Provide necessary SSL Certificates for web servers (for Web Client and WebLink Public Portal) • Identify the primary contact for issues with login credentials • Provide timely responses (within 3 business days) to communication requests from ECS for business process requirements, solution revisions, solution testing, and solution sign off.

Project Duration
The total project duration is dependent on several factors including but not limited to resource availability, any delays in requirements, hardware limitations, scheduling, and other factors from both ECS and the Client. The project duration will be assessed at the time of the project kickoff meeting in conjunction with the needs assessment and the development of the detailed project plan.

Solution Revisions
Unless separate requirements are defined prior to the start of this implementation, this project includes two (2) revision rounds for each business process. Typical revision rounds include:

Item #5.3.

• Revisions to the business process solution that require a reassessment of the business process function itself (i.e., Adding a new approval branch to a routing workflow)
• Revisions to the business process solution that require a functional change in how the solution is designed (i.e., Modifying a LF form with JavaScript to satisfy custom formatting) Items Out of Scope
The scope of this project does not include the following:
• ECS acquisition of server or workstation hardware
• Costs associated with troubleshooting OS or hardware issues related to the workstations or servers • Resolving any issues not related to Laserfiche, including but not limited to Windows permissions, network permissions, network hardware, server or client hardware, or other 3rd party infrastructure hardware or software • Resolving issues caused by unauthorized changes made by Client staff on the ECS-built solution(s) in active development. Client agrees to seek and receive approval by the Client and ECS Imaging project team stakeholders prior to any changes to an ECS-built solution until handoff of the solution to the Client has been completed. • Any services not explicitly defined in the statement of services *Any items out of scope will be considered as separate labor from the services agreed upon for this project and may require additional approval and review before proceeding. The project’s primary requirements take precedence over any additional items requested that are out of scope to maintain the project timeline and ensure deliverable expectations are met.

Project Go-Live Support
Unless separate terms are defined prior to the start of this implementation, this project has a standard go-live support period of 30 calendar days from the time the project solution goes live in production*. During this time, the project team responsible for the implementation will be available to assist with any questions. At the end of this 30-calendar day period, the project will be subject to closeout.
*Live in production is defined by the following:
• All emails are sent to the live process users / approvers. • All processes are pointed to production folders.
• All testing data has been removed.
• All processes are in the production environment.

Payment Milestones
Professional Services
Unless separate terms are defined prior to the start of this implementation, professional services projects are billed 75% at project initiation with remaining services billed upon project completion. Standard processing fee added to credit card payments.

Item #5.3.

Exhibit B: Scope of Work
City of Calistoga
Tyler EERP And Laserfiche Integration Deployment And Configuration (Single Module) Prepared By:

Pete Herschelman
Date:

May 20, 2025
Item #5.3.

INTEGRATION FEATURES
• Document Transfer with Metadata: Attachments uploaded to Tyler EERP are seamlessly sent to Laserfiche, including associated metadata configured via Tyler EERP Attachment Types. • Document Retrieval: Documents stored in Laserfiche are accessible from Tyler EERP through dynamic URL links to either Laserfiche WebLink or Laserfiche Web Client. • Bidirectional Visibility: Documents uploaded directly to Laserfiche appear in the Tyler EERP attachment list when appropriate metadata (e.g., Vendor ID) is applied, associating them with the relevant EERP record.

PROJECT OVERVIEW
This Scope of Work (SOW) outlines the effort for ECS Imaging, Inc. to consult on customer needs, deploy, configure, and create an auto-file workflow for an existing integration between Tyler EERP (Munis) and Laserfiche for a single EERP module (e.g., Accounts Payable). The integration, built by ECS, leverages the Tyler EERP Document Management API, Tyler EERP Attachment Types, and Laserfiche API to transfer attachments from EERP to Laserfiche for long-term archival, synchronize metadata, and enable document retrieval via dynamic search URLs. The integration supports bidirectional visibility: attachments uploaded to EERP are sent to Laserfiche with metadata, and documents uploaded directly to Laserfiche are visible in EERP’s attachment list if appropriate metadata (e.g., Vendor ID) is applied. Deployment is via Tyler Deploy. For Laserfiche self-hosted customers, a Keyed Integration License is required.

SCOPE OF WORK

1. CONSULTING AND REQUIREMENTS GATHERING
• Tasks:
o Engage with customer stakeholders to understand requirements for the selected module. o Analyze Tyler EERP Attachment Types and metadata fields configurable per module. o Assess existing Laserfiche templates and fields for compatibility with EERP metadata. o Conduct metadata mapping consultation to align EERP Attachment Type metadata with Laserfiche templates.
o Document metadata mapping, authentication preferences (Laserfiche Web Client vs. WebLink), and bidirectional visibility requirements.
• Deliverables:
o Requirements Specification Document.
o Metadata Mapping Plan.
• Assumptions:
o Customer provides access to EERP and Laserfiche environments and module-specific Attachment Type details.
o Metadata complexity is moderate (e.g., 5–10 fields).
o Pre-existing Laserfiche templates may require adjustments to accept EERP metadata.

2. DEPLOYMENT
• Tasks:
o Package existing integration files (VAR DLL, configuration files) for deployment via Tyler Deploy. o Deploy the integration in the customer’s EERP production environment for the single module. o Configure Laserfiche repository settings and authentication (Web Client or WebLink).

Item #5.3.

• Deliverables:
o Deployed integration for the module.
o Deployment checklist.
• Assumptions:
o Customer provides access to Tyler Deploy and production environments. o No significant environment-specific issues arise during deployment.

3. INTEGRATION CONFIGURATION
• Tasks:
o Configure the integration to map EERP Attachment Type metadata to Laserfiche fields for the module.
o Set up dynamic search URLs for document retrieval via Laserfiche Web Client or WebLink. o Configure bidirectional visibility to ensure documents uploaded to Laserfiche with appropriate metadata (e.g., Vendor ID) appear in EERP’s attachment list. o Validate metadata synchronization, URL functionality, and bidirectional document visibility. • Deliverables:
o Configured integration for the module.
o Metadata mapping documentation.
• Assumptions:
o Metadata mapping is moderately complex due to configurable Attachment Types. o Standard ECS Laserfiche templates are used unless custom templates are specified. o Customer provides sample metadata for EERP and Laserfiche documents.

4. AUTO-FILE WORKFLOW DEVELOPMENT
• Tasks:
o Design and implement one auto-file workflow in Laserfiche to process incoming attachments, map EERP metadata to existing or standard Laserfiche templates, and ensure compatibility with Laserfiche fields.
o Configure workflow to support documents uploaded directly to Laserfiche, ensuring metadata (e.g., Vendor ID) associates them with EERP records.
o Test the workflow to ensure accurate metadata assignment and document filing. • Deliverables:
o Auto-file workflow for the module.
o Workflow configuration documentation.
• Assumptions:
o Workflow complexity is moderate (e.g., 5–10 metadata fields). o Customer provides details of existing Laserfiche templates or agrees to use ECS standard templates.
o Pre-existing Laserfiche fields may require adjustments to align with EERP metadata.

5. TESTING AND DOCUMENTATION
• Tasks:
o Test integration functionality for document transfer, metadata synchronization, URL generation, and bidirectional visibility.
o Validate the auto-file workflow for accurate metadata mapping and document filing. o Update existing user guide to reflect module-specific configuration, including Attachment Type metadata and bidirectional functionality.

Item #5.3.

• Deliverables:
o Test Results Summary.
o Updated User Guide.
• Assumptions:
o Test environment for EERP and Laserfiche is available. o Customer provides sample documents and metadata for testing. o No formal training is required; documentation suffices.

TOTAL ESTIMATED EFFORT • Estimated Duration: 3–6 weeks (assuming 1 consultant) • Assumptions:
o Work is performed by ECS Imaging, Inc., at a fixed rate. o No scope changes occur during the project.
o Effort is optimized by reducing training and support.

EXCLUSIONS • Development of new integration features or modifications to the existing VAR DLL. • Customization beyond standard metadata mapping or auto-file workflow. • Ongoing maintenance or support beyond deployment.
• Hardware or infrastructure setup for EERP or Laserfiche environments. • Training sessions or extensive post-deployment support. • Licensing costs for Tyler EERP, Laserfiche, or the Keyed Integration License (required for Laserfiche selfhosted customers). • Migration of data out of Tyler TCM.

CLIENT RESPONSIBILITIES • Provide access to EERP and Laserfiche environments (test and production). • Supply sample documents, Attachment Type metadata, and existing Laserfiche template/field details for the module.
• Coordinate with ECS for deployment via Tyler Deploy.
• Obtain and provide the Keyed Integration License for Laserfiche self-hosted environments. • Participate in consulting, metadata mapping, and testing activities.

ACCEPTANCE CRITERIA
• Integration is deployed and configured for the selected module. • Auto-file workflow correctly maps EERP Attachment Type metadata to Laserfiche templates and supports bidirectional visibility.
• Dynamic search URLs launch searches in Laserfiche Web Client or WebLink as configured. • Documents uploaded to Laserfiche with appropriate metadata appear in EERP’s attachment list. • Deployment via Tyler Deploy is completed without errors. • Customer approves test results and documentation.

Item #5.3.

Exhibit C: Scope of Work
City of Calistoga
Tyler EERP And Laserfiche Integration Configuration (Additional Modules) Prepared By:

Pete Herschelman
Date:

May 20, 2025
Item #5.3.

PROJECT OVERVIEW
This Scope of Work (SOW) outlines the effort for ECS Imaging, Inc. to consult on customer needs, configure, and create an auto-file workflow for an existing, deployed integration between Tyler EERP (Munis) and Laserfiche for an additional EERP module (e.g., Accounts Receivable, Payroll). The integration, built by ECS and already deployed for one module, leverages the Tyler EERP Document Management API, Tyler EERP Attachment Types, and Laserfiche API to transfer attachments from EERP to Laserfiche for long-term archival, synchronize metadata, and enable document retrieval via dynamic search URLs.

This a la carte scope assumes the integration is already deployed in the customer’s environment and focuses on configuring the integration for an additional module. For Laserfiche self-hosted customers, a Keyed Integration License is required and assumed to be in place.

SCOPE OF WORK

1. CONSULTING AND REQUIREMENTS GATHERING
• Tasks:
o Engage with customer stakeholders to understand requirements for the additional module. o Analyze Tyler EERP Attachment Types and metadata fields configurable for the additional module. o Assess existing Laserfiche templates and fields for compatibility with the module’s metadata. o Conduct metadata mapping consultation to align EERP Attachment Type metadata with Laserfiche templates.
o Document metadata mapping and bidirectional visibility requirements for the additional module. • Deliverables:
o Module-Specific Requirements Specification Document.
o Metadata Mapping Plan.
• Assumptions:
o Customer provides access to EERP and Laserfiche environments and module-specific Attachment Type details.
o Metadata complexity is moderate (e.g., 5–10 fields).
o Pre-existing Laserfiche templates may require adjustments to accept EERP metadata.

2. INTEGRATION CONFIGURATION
• Tasks:
o Configure the existing integration to map EERP Attachment Type metadata to Laserfiche fields for the additional module.
o Set up dynamic search URLs for document retrieval via Laserfiche Web Client or WebLink for the additional module.
o Configure bidirectional visibility to ensure documents uploaded to Laserfiche with appropriate metadata (e.g., Vendor ID) appear in the module’s EERP attachment list. o Validate metadata synchronization, URL functionality, and bidirectional document visibility. • Deliverables:
o Configured integration for the additional module.
o Metadata mapping documentation.
• Assumptions:
o Metadata mapping is moderately complex due to configurable Attachment Types. o Standard ECS Laserfiche templates are used unless custom templates are specified. o Customer provides sample metadata for EERP and Laserfiche documents.

3. AUTO-FILE WORKFLOW DEVELOPMENT
• Tasks:
o Design and implement one auto-file workflow in Laserfiche to process incoming attachments for the additional module, mapping EERP metadata to existing or standard Laserfiche templates and ensuring compatibility with Laserfiche fields.

Item #5.3.

o Configure workflow to support documents uploaded directly to Laserfiche, ensuring metadata (e.g., Vendor ID) associates them with EERP records for the module. o Test the workflow to ensure accurate metadata assignment and document filing. • Deliverables:
o Auto-file workflow for the additional module.
o Workflow configuration documentation.
• Assumptions:
o Workflow complexity is moderate (e.g., 5–10 metadata fields). o Customer provides details of existing Laserfiche templates or agrees to use ECS standard templates.
o Pre-existing Laserfiche fields may require adjustments to align with EERP metadata.

4. TESTING AND DOCUMENTATION
• Tasks:
o Test integration functionality for document transfer, metadata synchronization, URL generation, and bidirectional visibility for the additional module. o Validate the auto-file workflow for accurate metadata mapping and document filing. o Update existing user guide to include module-specific configuration, including Attachment Type metadata and bidirectional functionality.
• Deliverables:
o Test Results Summary.
o Updated User Guide.
• Assumptions:
o Test environment for EERP and Laserfiche is available. o Customer provides sample documents and metadata for testing. o No formal training is required; documentation suffices.

TOTAL ESTIMATED EFFORT • Estimated Duration: 2–3 weeks (assuming 1 consultant) • Assumptions:
o Work is performed by ECS Imaging, Inc., at a fixed rate. o No scope changes occur during the project.
o Effort is optimized by reducing training and support. o The integration is already deployed and functional for at least one module.

EXCLUSIONS • Deployment of the core integration (assumed to be complete). • Development of new integration features or modifications to the existing VAR DLL. • Customization beyond standard metadata mapping or auto-file workflow. • Ongoing maintenance or support beyond configuration.
• Hardware or infrastructure setup for EERP or Laserfiche environments. • Training sessions or extensive post-configuration support. • Licensing costs for Tyler EERP, Laserfiche, or the Keyed Integration License (assumed to be in place for self-hosted customers).
• Migration of data out of Tyler TCM.

CLIENT RESPONSIBILITIES • Provide access to EERP and Laserfiche environments (test and production). • Supply sample documents, Attachment Type metadata, and existing Laserfiche template/field details for the additional module.
• Participate in consulting, metadata mapping, and testing activities.

Item #5.3.

• Ensure the Keyed Integration License is in place for Laserfiche self-hosted environments.

ACCEPTANCE CRITERIA • Integration is configured for the additional module. • Auto-file workflow correctly maps EERP Attachment Type metadata to Laserfiche templates and supports bidirectional visibility.
• Dynamic search URLs launch searches in Laserfiche Web Client or WebLink as configured for the module. • Documents uploaded to Laserfiche with appropriate metadata appear in the module’s EERP attachment list.
• Customer approves test results and documentation.

NOTES • This scope assumes the Keyed Integration License for Laserfiche self-hosted customers is already obtained and in place.
• The integration leverages Tyler EERP Attachment Types, which are configurable per module and determine the metadata sent to Laserfiche, necessitating metadata mapping consultation and workflow adjustments for each additional module.

Item #5.3.

PRICING: LASERFICHE
3717 Apalachee Parkway, Suite 201 Bill /Ship to: Yudiana Galvan Tallahassee, FL 32311 [email protected]
850.701.0725 cc AP Contact: [email protected]
850.564.7496 fax
Quotation For Quote Info
Name: Yudiana Galvan Date: 5/20/2025
Title: City Clerk Quote Number: 12020250
Company: City of Calistoga Valid Through 6/30/25
Address: 1232 Washington Street, Calistoga, CA 94515 Terms: Net 20 Phone: 707.942.2807 Account Manager: Pete Herschelman
E-mail: [email protected] Phone: (925)586-7549
E-mail: [email protected]
Description of Products & Services
Software-as-a-Service
Laserfiche Cloud Business Document Management
Laserfiche Cloud Business Tier includes: Direct Share (Shared Links Expire After 30 days), Data Encryption at Rest, Autoscaling, Automated & Encrypted Backups, Intrusion Detection, Automated Feature & Security Updates, Automated Text Extraction, Import Agent with Email Archive, Advanced Audit Trail, Workflow & Forms Process Automation, Connector, Surveys, 10 Quick Fields Complete w/Agent, Records Mgmt. Unlimited Weblink Public Portal Views, Forms Portal Unlimited Submissions. Integrations with MS Office, SharePoint, Teams, SCIM, MS Dynamics 365, Redtail & DocuSign. 100,000 RESTful web API calls/month. 300 Hours/year AudioVideo Transcription.

SKU Description Unit Price Quantity Line Total
CLXGOV15
LF City Site License, 100 Full Users, 10TB Storage
(Population <10,000) $3,255.00 1 $3,255.00
CLVAL Laserfiche BS Cloud Vault $3,000.00 1 $3,000.00
ECSPlatP ECS Platinum Priority Support $195.00 5 $975.00 ECSEERP ECS Tyler EERP Integration + Annual Maintenance $4,995.00 1 $4,995.00 Cloud Business Recurring Annual Subscription Subtotal $ 12,225.00 Professional Services (One-time)
SKU Description Unit Price Quantity Line Total
ECST ECS Turnkey Project Identified in Scope of Work in Exhibit A $35,700.00 1 $35,700.00 ECSI
ECS Integration Services (Full Installation of EERP
Integration for 1 Module) See Exhibit B $11,250.00 1 $11,250.00 ECSI
ECS Integration Services (For additional EERP module
configuration) See Exhibit C $3,600.00 3 $10,800.00
One Time Services Subtotal $57,750.00
Special
Terms Software discount applied for OMNIA Contract # 01-159 Discount $ (187.65) (First Year) Total Upfront Cost $69,787.35
(Second Year Onwards) Total Cost Paid Annually $12,225.00 Exhibit B Item #5.3.

Beginning on October 1, 2025, Laserfiche will implement a 5% price increase across all its platforms. This change will affect the pricing of perpetual software licenses, modules, annual support, and subscription products.

All Quotes Expire 30 Days from Quote Date
This is NOT an invoice. Please use this confirmation to initiate your purchasing process.

RECURRING SERVICES
The Recurring Services portion of this Order will be based on the pricing at the time of renewal. It will systematically renew unless written notice of termination has been provided per the master agreement. In the event that a manufacturer increases its prices for recurring annual services, the increase will be passed along to the Client. No more than once per year, MCCi may adjust its recurring annual services (services not related to 3rd party manufacturers) to coincide with current U.S. inflation rates; any increase will not exceed the cumulative increase in the Consumer Price Index (CPI) occurring since the last price increase. Please note that if you subscribe to volumebased solutions, additional user licenses may increase the cost of those items at the time of your next annual renewal.

SALES TAX
Sales tax will be invoiced where applicable and is not included in the fee quote above.

SERVICES
All services will be performed remotely unless noted otherwise. All Services pricing assumes the Client will grant MCCi secure unattended access.

Item #5.3.

PRODUCT ORDER TERMS
MCCi will process Product Orders as follows:

Product/Service Description Timing of Product Order
All Software, Recurring Annual
Support/Subscription, and
Supplemental Support Services
Post Project Kick-Off
The act of MCCi processing orders determines the start date of annual Recurring Service periods. Establishment of start dates for 3rd party manufacturer products are subject to each manufacturer’s current policy.

BILLING TERMS
MCCi will invoice Client as follows:

Product/Service Description Timing of Billing
All Software, Recurring Annual
Support/Subscription, and
Supplemental Support Services
§ Initial Sale: Upon delivery of software or activation of the subscription § Annual Renewal: 75 days in advance of expiration date Professional Services:

Statement of Work
Defined in Statement of Work
MCCi shall not send any invoices nor claim payment for any fees or expenses incurred by MCCi until both parties authorize this Order. Sales tax will be invoiced where applicable and is NOT included in the Pricing section.

Item #5.3.

MCCi ASSUMPTIONS

TECHNICAL SUPPORT
Clients may contact ECS support via ECS’s Online Support Center, email ([email protected]), or telephone 951-787-8768. Support is available Monday through Friday (excluding major holidays) from 8 am to 5 pm Pacific Time.

PROFESSIONAL SERVICES

CHANGE ORDER PROCESS
Any deviations from the contract will be documented in a Change Order that Client must execute.

CONFIGURATION ASSISTANCE
Many of MCCi’s packages list remote configuration assistance for up to a certain number of days. This is based on total days, not business days.

TRAVEL
MCCi will schedule travel in consecutive days for most engagements unless otherwise stated or agreed upon.

SCHEDULING
All rates are based on normal business hours, Monday through Friday from 8 am to 5 pm local time. If scheduling needs to occur after business hours, additional rates may apply.

RETURN POLICY
Any product returns are subject to the manufacturer’s return policy.

LIMITED LIABILITY
If the Master Agreement is silent on each party’s limited liability, or there exists no master agreement, except for breach of any intellectual property right, or end user terms of use, and/or license agreement, liability is limited to the amount of dollars received by MCCi directly associated with this Order in the twelve (12) months prior to the date of the Claim. If the applicable agreement provides for a limitation of liability, then such limitation applies to the greatest extent allowed.

MCCi also does not warrant any third-party products procured on behalf of Client. If there are any product warranties provided by the manufacturer of the product, any remedy should be requested directly from manufacturer and MCCi has no liability associated therewith.

PRE-EXISTING INTELLECTUAL PROPERTY (IP)
The following products noted below are deemed Pre-existing IP as defined in the Master Agreement and are not considered “Works Made for Hire” and as such all rights, title or interest remains with MCCi. Client shall retain a non-exclusive, royalty-free, world-wide, license to use the product(s) as such product(s) is integrated into the solution purchased from MCCi and for the term of the applicable subscription(s) by Client. § Laserfiche PowerPack by MCCi
§ Laserfiche EnerGov Integration by MCCi
§ Laserfiche Neogov Integration by MCCi
§ GoFiche Suite for Avante/Rio/Subscription
§ Common Web Service API for Laserfiche
§ GovBuilt software
Item #5.3.

CLIENT SOLUTION CUSTOMIZATIONS
Client may also choose to customize their system internally without MCCi’s help. MCCi is not responsible for any damage caused by the user’s customization of the system not performed by MCCi. MCCi will not be held responsible for correcting any problems that may occur from these customizations. Routine updates as provided by software manufacturers may affect any customizations made by entities other than MCCi. If MCCi’s help is required to correct/update any customizations made by any entity other than MCCi, appropriate charges will apply.

CLIENT INFORMATION TECHNOLOGY ASSISTANCE
For MCCi to excel in providing the highest level of service, Client must provide timely access to technical resources.

Client must provide adequate technical support for all MCCi installation and support services. If Client does not have “in-house” technical support, it is Client’s responsibility to make available the appropriate Information Technology resources/consultant when needed.

Item #5.3.

LASERFICHE CLOUD ASSUMPTIONS
The following assumptions are current as of the date of order. Manufacturer’s terms and conditions are subject to change.

REQUIREMENTS
Laserfiche Cloud is not recommended for clients with less than 10 mb/s download and upload speed. Client is responsible for ensuring they meet these requirements.

LASERFICHE CLOUD AGREEMENT
As part of Client’s account activation process, Laserfiche requires acceptance of the Laserfiche Cloud Agreement, which is made available by Laserfiche during the activation process, or can be supplied by MCCi upon request. § By accepting this Order, Client acknowledges Laserfiche’s Cloud Agreement and agrees to abide by its terms and absolve MCCi of any Laserfiche Cloud product-related liability.

LASERFICHE SOFTWARE SUPPORT PLAN
MCCi acts as first-tier support and works with Laserfiche, who would provide second-tier level support when needed.

Laserfiche software support plans are bundled Laserfiche Cloud systems. All software support plans are on a yearly subscription basis and accompany the applicable software product designed, developed, created, written, owned, or licensed by Laserfiche. Laserfiche Cloud system subscribers are advised to export data from their Laserfiche system prior to cancellation or any other termination.

ACTIVE LASERFICHE SOFTWARE SUPPORT PLAN BENEFITS INCLUDE:
§ Easy remote access to MCCi’s team of Laserfiche Gold Certified Support Technicians § Continued access to Client’s Laserfiche solution

POLICIES
§ Laserfiche Cloud subscriptions are annual, prepaid and non-refundable. § The annual term start date for new systems is established by Laserfiche at the time MCCi submits an order to Laserfiche on Client’s behalf. This is not contingent upon a completed implementation. § For expansion purchases, the applicable service period is prorated to match Client’s existing or future service period, which is dependent on Laserfiche’s then current policy and the timing of the expansion order vs. the Client’s annual service period renewal date (i.e. prorating for less than 4 months may not be permittable due to the timing of renewal invoicing.)

LATE PAYMENTS
§ If payment is not received before Client’s renewal date, Client’s Laserfiche software support plan expires.

Please allow up to five (5) business days after receipt of payment for MCCi to process renewal payment to Laserfiche.
§ Impact of Expiration:
§ Client will be able to access MCCi Support Technicians for 30 days post expiration. However, if there are support issues that require Laserfiche involvement, these issues cannot be resolved until Client’s support is renewed.
§ Access to Client’s Laserfiche Cloud solution will be deactivated after 30 days (or based on Laserfiche’s then current policy).

Item #5.3.

§ Cloud products cancelled 30+ days before the renewal date will not be charged a cancellation fee. § Cloud products cancelled 1 – 30 days before or on the renewal date will be charged a 10% cancellation fee based on the total annual Laserfiche Cloud subscription cost. § Cloud products cancelled 1 – 30 days after the renewal date will be charged a 50% cancellation fee based on the total annual Laserfiche Cloud subscription cost.
§ Cloud products cancelled 30+ days after the renewal date are nonrefundable. § Subscribers are advised to export data from their Laserfiche system prior to cancellation or any other termination.

Cloud Renewal Cancellation Timeframe Cancellation Fee
30+ days before the renewal date No Fee
1-30 days before or on the renewal date 10% Cancellation Fee 1-30 days after the renewal date 50% Cancellation Fee
30+ days after the renewal date Non-Refundable

OVERAGE FEES FOR DATA STORAGE/BANDWIDTH
If additional data storage or bandwidth is needed mid-term, additional charges will apply. MCCi recommends reviewing this annually and pre-purchasing any additional storage/bandwidth based on anticipated needs.

DATA RESTORATION SERVICES
On an exception basis and subject to written approval from Laserfiche, Client may receive assistance to restore data which it may have lost as a result of its own actions. Additional fees may apply.

LASERFICHE SOLUTION PROVIDER OF RECORD
As Client’s current Solution Provider of Record, Laserfiche’s policy dictates that MCCi is the only Laserfiche Solution Provider that has access to Client’s support account, along with the ability to process subscription renewals and initiate additional purchases on Client’s behalf. Unless Client decides to cancel Client’s contract with MCCi or work with Laserfiche to formally change Client’s Laserfiche Solution Provider of Record, future purchases and subscription renewals will be processed and provided by MCCi.
[remainder of page intentionally left blank]
Item #5.3.

City of Calistoga

STAFF REPORT
To: Honorable Mayor and City Council
From: Connie Cardenas, Admin. Services Director
Meeting: City Council - Jun 10 2025
Subject: ADOPTION OF THE FISCAL YEAR 2025/26 BUDGET, FEE SCHEDULE AND

ANNUAL APPROPRIATIONS LIMIT
DESCRIPTION:

Fiscal Year 25/26 Budget, Fee Schedule and Annual Appropriations Limit RECOMMENDATION:

Consider Adopting the Resolution
SUMMARY:

The City Council held two special budget sessions on April 1 and May 19, 2025. Initial projections presented on April 1 indicated a General Fund deficit; however, staff worked diligently to address this gap before the May 19 session. At that meeting, staff presented a revised draft budget summary to the City Council and the community. Incorporating feedback from both sessions and updated financial information, the staff is pleased to present a balanced budget for City Council consideration.

ANALYSIS:

The preparation of the budget document is a complex process that involves all City departments.

Each department provided its proposed budgets for Fiscal Year 2025/2026 (FY 25/26) to maintain existing service levels, including the increased costs of services and materials, as well as proposed new services or projects. In developing the FY 25/26 budget, staff made several revenue and expenditure assumptions based on projections. Finance thoroughly collaborated with departments and the City Manager to compile, analyze, and summarize departmental information, ultimately submitting a balanced proposed budget for FY 25/26.

General Fund
The primary operating fund is the General Fund. This is the most extensive and most flexible of City Funds. All unrestricted revenues are recorded in the General Fund, which is the fund that gives the City Council the most discretion in expenditures. Major General Fund revenue sources include and are not limited to transient occupancy tax, property tax, sales tax, and vehicle in-lieu fees. Other revenue sources include current fees for services, franchise fees, licenses, and permits. An estimated revenue amount of $527,025 for Fairgrounds is included. This FY 25/26 budget projects that transient occupancy tax is the highest revenue source for the General Fund, reported at $11.9 million or 49.9%. Details of these revenues can be found in the attachments.

Based on councilmember and staff input, the following are significant items that are included in the General Fund expenditures. budget across multiple funds. feedback during the May 19th workshop Item #6.1.

and subsequent council meetings, along with information that staff received. Various partial reductions in several capital projects are key inclusions included in the attached budget and are listed below.
 $2.50 million for pavement maintenance
 $200,000 Electric Vehicle Stations
 $50,000 Master Services Agreements
 $15,000 Speed Cushions Program
 $577,510 South Oak Bridge
 $185,000 Improvements to Buildings
 $135,500 Brannan Street Sidewalks
 $1,349,417 for Fairgrounds expenses and $527,025 revenues with a net budget of $822,392 from the General Fund. The Fairground budget includes a new Maintenance Technician position.
 $460,668 for Public Works truck, JLF lift, vacuum trailer, truck liftgate  $710,400 for increases CIRA liability insurance and other liabilities  $126,500 increase in Unfunded CalPERS Liability
 $30,000 for Community Enrichment Grants
 Changes in authorized positions
o +1 Deputy Public Works Director (not a net new position due to elimination of Senior Engineer position)
o +1 Principal Engineer (not a net new position due to the elimination of the Associate Engineer
o +1 Human Resources/Finance Specialist (not a net new position due to the elimination of Administrative Services Technician)
o +1 Fairgrounds Maintenance Technician (net new position) o +1 Senior Planner (net new position)
o +2 Public Safety Dispatchers (previously approved by the City Council) due to contract with the City of St. Helena
Several key budget adjustments have been made since the initial draft was presented during the April 1 special City Council budget session. These changes address the net increases outlined above and eliminate the previously projected $1.5 million deficit in the General Fund. Notable adjustments include:
 - $966,966 - Reduction in requested Fairgrounds budget, a portion of which has been moved to CIP adn funded by the Council's Infrastructure fund
 - $183,855 - Freezing a Police Officer position
 - $107,000 - Decrease in contracts for Planning Department  -$90,000 - Decrease in contracts for Building Department  -$73,000 - Decrease in contracts for Police Department  -$50,000 - Rquested fire training grounds not included in budget  +$3,663,010 - rollover of FY 24/25 capital project funding that is not needed until FY 25/26  + $100,000 - repayment to the General Fund from the Water Fund as partial loan repayment against the $1 million FY 22/23 General Fund loan to the Water Fund  + $115,000 - repayment to the General Fund from the Wastewater Fund as partial loan repayment against the $500,000 FY 22/23 General Fund loan to the Wastewater Fund  +$438,366 - transfer from Development Impact Fire Fees to repay a portion of the purchase of the fire engine (additional information provided later in this overview) Item #6.1.

Additional budget changes compared to last Fiscal Year are moving expenses from #4407 Community Promotions to specific departments, including the following:
 $130,000 - UpValley Family Center moved to Recreation #4152  $40,000 - Boys & Girls Club moved to Recreation #4152  $55,000 - JPA Climate moved to Planning #4115
 $30,000 - Community Enrichment Grants moved to City Council #4110  $5,000 - Economic Diversity Grants moved to City Council #4110  $24,000 - Animal services agreement moved to Police #4106  $60,000 - Napa Housing moved to Measure D
 $12,000 - Fair Housing moved to Measure D
 $8,300 - NVTA Shuttle moved to Transit Shuttle #4405
General fund reserves: In addition to achieving a balanced General Fund, the budget also complies with the City Council’s policy of maintaining reserves equal to 50% of General Fund operating (non-capital) expenditures, totaling $10.7 million.

Fire Engine
The budget includes the 50% reserve adjustment due to the purchase of a Fire Engine. The balance owed for the Fire Engine at the end of FY 25/26 will be $594,000. The balance includes the donation of $178,624 from Calistoga Fire Association and two transfers from Water and Wastewater for the loans from the General Fund. The purchase of the new fire engine, made possible by using General Fund reserves, reduced the available reserves to approximately 44.5% ($10.1M). The loan has four years remaining (roughly $200,000 per year), and this timeframe may be shortened if General Fund revenues exceed expectations or expenditures are lower than anticipated.

Fee Schedule
Revenue from fees represents an estimated amount of 1.5 million or 7.11% of the City's total operating revenue. These fees should be reviewed annually and are incorporated as part of the adoption of this budget item.

Water and Wastewater Funds
The utilty rate adjustments adopted in 2023 are functioning as they were intended. In the current budget year the structural deficit has been eliminated and in the coming budget year there is starting to be sufficient revenue to pay for mandatory maintenance/capital repairs.

Special Funds
The budgets for various special funds are also included in the comprehensive budget document.

Included are Measure D and Infrastructure funds, with the following noteable expenditures:
 $100,000 - Utility relief program from Measure D budget  $110,000 - Nexus Study from Measure D budget
 $200,000 - Fairgrounds Butler Building Retrofit from Infrastructure budget  $20,000 - Fairgrounds sprinklers and hood from Infrastructure budget  $15,000 - Fairgrounds Lighting repairs from Infrastructure budget Budget Vulnerabilities
While the budget is balanced, it does not include any special funding for the possibilty of any revenue declines such as from a recession or any funding for a long-term fairgrounds plan, nor does Item #6.1.

not address a variety of needs related to providing sufficient space for staff. In addition, we will be entering into labor negotiations with a yet-to-be-determined impact on this budget.

Appropriations Limit
State Law requires the City to set an appropriation limit, commonly referred to as the Gann Limit.

The limit is based on appropriations (formal authorization by the City Council to spend funds) only from proceeds of taxes, as defined by the law and statewide reporting guidelines. The appropriation limit amount is increased each year by a formula that uses a combination of percent changes in the Statewide Per Capita Income (PCI), City or County Population, and Nonresidential assessed valuation.

The FY25/26 appropriations limit for the City is $184,350,132. This percentage may be used as an alternative to the change in California's PCI for calculating a taxing agency's annual adjustment of its Appropriations Limit, according to Article XIIIB of the State Constitution, as amended by Proposition 111 in June 1990. In FY 25/26, appropriations were limited to 21.06% of nonresidential new construction.

The FY 25/26 budget appropriations of $17,572,370 are the portion that is funded from tax proceeds and is subject to the limit. Calistoga's utilization is just 10% of the allowed limit. The amount under the appropriations limit is $166,777,762 or 90%.

Attachment 2 of the staff report includes the resolution and the report for the FY 25/26 adoption of the appropriation limit.

FINANCIAL IMPACT:

An adopted budget provides the financial resources to provide day to day services to the community and adequate funding for specific capital improvement projects.

CEQA STATUS:

The recommended action is not a project and therefore not subject to CEQA review.

ATTACHMENT(S):

Resolution Adopting FY 25-26 Budget with Fee Schedule and Staff Elements 6-10-25 Final Attachment 2 Resolution-Gann Limit FY 25-26 Gann Report FY 25-26 Budget Book - 06.10.25 - Final
FY 25-26 Fee Schedule - 06.10.25
Exhibit A - Salary Schedule FY 25-26
APPROVAL(S):

Rachel Stepp, Deputy City Manager Approved - May 31 2025 Connie Cardenas, Admin. Services Director Approved - May 31 2025 Laura Snideman, City of Calistoga | City Manager Approved - Jun 03 2025 Yudiana Galvan, City of Calistoga | City Clerk Approved - Jun 03 2025 Item #6.1.

RESOLUTION NO. 2025-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALISTOGA, COUNTY OF NAPA, STATE OF CALIFORNIA, APPROVING THE CITY’S

OPERATING AND CAPITAL IMPROVEMENT BUDGET FOR FISCAL YEAR 2025-26 AND AMENDING THE PERSONNEL AND STAFFING LISTING AND

THE SALARY SCHEDULE
WHEREAS, the City Council of the City of Calistoga adopted an Operating Budget and Capital Improvement Budget for Fiscal Year 2024-25 on June 11, 2024; and
WHEREAS, the City Council of the City of Calistoga adopted budget adjustments on February 25, 2025, for Fiscal Year 2024-25 based on the determination by the City Manager that these adjustments were essential to the City’s operations; and
WHEREAS, the City Council has reviewed the proposed Operating Budget and Capital Improvement Budget for the period of July 1, 2025, through June 30, 2026, and does hereby find the recommendation to be necessary and in the City’s best interest; and
WHEREAS, the City Manager has reviewed the Fee Schedule as it relates to the city’s costs for providing various activities, products, and services; and WHEREAS, the City Manager has reviewed the staffing needs of the organization to best implement the work directed by the City Council; and WHEREAS, having reviewed the Public Works Department scope of services, the City Manager recommends elimination of the Assistant/Associate Engineer and Senior Engineer positions and the addition of a Principal Engineer and Deputy Public Works Director position; and
WHEREAS, having reviewed the Planning and Building Department scope of services, the City Manager recommends the addition of a Senior Planner; and WHEREAS, having reviewed the Fairground Revitalization Department scope of services, the City Manager recommends the addition of a Maintenance Technician position; and
WHEREAS, having reviewed the Administrative Services Department scope of services, the City Manager recommends elimination of the Administrative Services Technician position and the addition of a Human Resources/Finance Specialist position; and
Attachment 1
Item #6.1.

Resolution No. 2025-____

WHEREAS, having contracted with the City of St. Helena dispatch service, the City Manager recommends the addition of two Public Safety Dispatcher positions; and
WHEREAS, the salary schedule needs to incorporate an updated salary range for the Principal Engineer; and
WHEREAS, having reviewed compensation of the City’s comparable agencies and considered internal salary consistency, the City Manager recommends a top salary of $ 12,997.33 per month for the Principal Engineer; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Calistoga hereby:
1) Approves the budget for the City of Calistoga Operating and Capital Improvement Budget including the salary schedule for Fiscal Year 2025-26 as shown as Exhibit A to this resolution which incorporates the following salaries:

Classification Monthly-1 Monthly-2 Monthly-3 Monthly-4 Monthly-5 FLSA Deputy Public Works Director $11,725.07 $12,310.68 $12,926.01 $13,572.09 $14,251.07 Exempt Human Resources/Finance
Specialist
$7,559.97 $7,934.47 $8,330.19 $8,747.12 $9,187.39 Non-Exempt Maintenance Technician I $5,174.12 $5,464.82 $5,737.55 $6,024.88 $6,325.68 Non-Exempt Principal Engineer $10,692.93 $11,227.58 $11,788.96 $12,378.41 $12,997.33 Exempt Public Safety Dispatcher $5,934.00 $6,265.07 $6,579.33 $6,909.31 $7,252.76 Non-Exempt Senior Planner $9,645.70 $10,127.35 $10,634.46 $11,165.97 $11,725.07 Exempt 2) Approves the Personnel and Staffing listing as shown in the budget book which incorporates the following amendments:

Allocation
Department Classification
Effective
Date Current Proposed Change
Public Works Deputy Public Works Director July-1-
2025

0.0 1.0 1.0
Public Works Principal Engineer July-1-
2025

0.0 1.0 1.0
Public Works Associate Engineer July-1-
2025

1.0 0.0 -1.0
Public Works Senior Engineer July-1-
2025

1.0 0.0 -1.0
Fairgrounds Maintenance Technician July-1-
2025

6.0 7.0 1.0
Item #6.1.

Resolution No. 2025-____

Administrative
Services
Human Resources/Finance Specialist July-1-
2025

0.0 1.0 1.0
Administrative
Services
Administrative Services Technician July-1-
2025

1.0 0.0 -1.0
Police Public Safety Dispatcher July-1-
2025

4.0 6.0 2.0
Planning and
Building
Senior Planner July-1-
2025

0.0 1.0 1.0
The Deputy Public Works Director, Principal Engineer, Human Resources/Finance Specialist, and Senior Planner are unrepresented midmanagement classifications.

The Maintenance Technician and Public Safety Dispatcher are members of the CPEA and CPOA, respectively.
3) Authorizes the City Manager to make any technical corrections in any of the associated documents.

I, Yudiana Galvan, City Clerk of the City of Calistoga, hereby certify that the foregoing Resolution was duly adopted by the City Council of the City of Calistoga at a regular meeting held on the 10th day of June 2025, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST:
______________________________ _______________________
Yudiana Galvan, City Clerk Donald Williams, Mayor
Item #6.1.

RESOLUTION NO. 2025
-xxx

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALISTOGA, COUNTY OF

NAPA, STATE OF CALIFORNIA, ADOPTING THE APPROPRIATION LIMIT FOR FISCAL YEAR 2025-26 AND THE APPROPRIATIONS SUBJECT TO LIMIT FOR FISCAL YEAR 2025-26
WHEREAS, the people of California on November 6, 1979, added Article XIII-B to the State Constitution placing various limitations on the appropriations of the State and local governments; and WHEREAS, the State Legislature adopted Chapters 1205 and 1342 of the 1980 Statutes which implemented Article XIII-B; and
WHEREAS, the people of California on June 5, 1990 amended Article XIII-B effective July 1, 1990; and
WHEREAS, the provisions of the amendments have been interpreted by a coalition of statewide organizations, and the organizations have issued through the League of California Cities revised guidelines to recalculate the appropriations limit; and WHEREAS, the Government Code provides the process in which to calculate the appropriations limit and requires cities to adopt a resolution setting the annual appropriation limit (attached to this resolution as Exhibit A); and
WHEREAS, the City has complied with the provisions of Article XIII-B in determining the appropriations limit for Fiscal Year 2025-26; and

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CALISTOGA DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

Section 1. The annual adjustment factors used to calculate the FY 2025-26 appropriations limit shall be the change in non-residential assessed valuation percentage 9.96% and January 2024 City population .56%.

Section 2. The FY 2025-26 appropriation limit shall be $184,350,132.

Section 3. The FY 2025-26 final appropriations subject to the appropriation limit is $17,572,370.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Calistoga at a regular meeting held on the 10th day of June 2025.

I, Yudiana Galvan, City Clerk of the City of Calistoga, hereby certify that the foregoing Resolution was duly adopted by the City Council of the City of Calistoga at a regular meeting held on the 10th day of June 2025, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Item #6.1.

Resolution No. 20XX-0XX

ATTEST: APPROVED:
____________________________ _____________________________ Yudiana Galvan, City Clerk Donald Williams, Mayor
Item #6.1.

City of Calistoga Fiscal Year 25-26 Budget
Exhibit A
Appropriations Limit for Fiscal Year 2025-26 Budget
DESCRIPTION: Consideration of a Resolution adopting the Fiscal Year 2025-26 appropriation limit.

RECOMMENDATION: Consider adopting resolution.

BACKGROUND: State law requires the City to set an appropriation limit. The limit is based on appropriations (formal authorization by the City Council to spend funds) only from proceeds of taxes, as defined by the law and statewide reporting guidelines. The appropriations limit amount is increased each year by a formula that uses a combination of percent changes in the Statewide Per Capita Income (PCI), City or County Population and Non-residential assessed valuation.

In November 1979, the people of California added Article XIII-B to the State Constitution, which placed limitations on the appropriations of State and local governments. In June 1990, the people approved Proposition 111, which, among other things, amended the Article XIII-B. The amendment created a new base year of FY 86-87, allowed annual increases based on the City or County population growth and assessed valuation growth of non-residential property, provides for exclusion of capital expenditures over $100,000 and requires an annual independent auditor review of the calculations. Statewide reporting guidelines were developed to define and implement the changes and establish the annual audit requirements.

The City's appropriation limit and the appropriations subject to limit are calculated based on the statewide reporting guidelines and are reviewed by the independent auditor for compliance with the State law and guidelines. The appropriations limit has increased significantly since 1987 by applying the higher of County or City population growth rates and the percentage of non-residential assessed valuation growth. The State Department of Finance provides the PCI and population growth rates. The County Assessor provided the non-residential assessed valuation information.

In reviewing the statewide reporting guidelines and best practices in other Cities, it has become practice in recent years to perform a year end update of the appropriations subject to limit. This is done to determine if there have been any significant changes in appropriations from the initial budget adoption.

Fiscal Year 25-26 Appropriations Limit
The Fiscal Year 25-26 appropriations limit for the City is $184,350,132. This limit increased from the prior year for two reasons: 1) .56% increase for the County population growth rate and 2) 9.96% increase from the prior year valuation growth primarily due to a FY 24-25 increase in taxable values for the City due to Item #6.1.

City of Calistoga Fiscal Year 25-26 Budget
Exhibit A
non-residential new construction as a percentage of the total taxable value increase (as of the FY 24-25 lien year roll date). This percentage may be used as an alternative to the change in California per-capita personal income for calculating a taxing agency’s annual adjustment of its Appropriation Limit pursuant to Article XIIIB of the State Constitution as Amended by Proposition 111 in June 1990.

The Fiscal Year 25-26 appropriations of $17,572,370 are the portion that is funded from proceeds of taxes and is subject to the limit. This amount is $166,777,762 or 90% under the appropriation limit.

Attached to this report is a summary of the calculation formula. Detailed worksheets are available for review.

It is not unusual for cities to be significantly under the appropriations limit since the State law was amended in 1990 to allow for more flexible annual adjustments to the limit calculations.

FISCAL IMPACT: None, since the Appropriations Limit is higher than the Appropriations subject to Limit.

Item #6.1.

Prior Year Appropriation Limit $ 166,718,371
Prior Year Adjustment Amount -
Updated Prior Year Appropriation Limit $ 166,718,371
Allowed Compounded Percentage Increase from Prior Year (1) Non-Residential Assessed Valuation Growth from FY 24-25 to 25-26 9.960% City Population Growth From January 2024 to 2025 State Dept of Finance 0.560% Compounded Percentage as an Adjustment Factor 10.576%
Annual Adjustment Amount to Appropriation Limit 17,631,761 Current Year Appropriation Limit 184,350,132
Current Year Adopted Budget Appropriations From Proceeds of Taxes (2) Proceeds of Taxes From Adopted Budget (3)
19,103,069
Less Allowable Exclusion of Certain Appropriations (3) (1,530,699) Current Year Appropriations Subject to Appropriation Limit 17,572,370 Current Year Appropriations Under the Appropriation Limit (3) $ (166,777,762) Percentage Under the Limit -90%
City of Calistoga
Appropriations Limit Calculation Summary
Fiscal Year 25-26 Adopted Budget
FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Appropriations Limit 84,745,313 97,995,278 184,350,132 137,194,151 166,718,370 184,350,132 Subject to Limit 6,800,035 9,580,633 17,572,370 15,547,528 16,982,449 17,572,370 Under Limit 77,945,278 88,414,645 166,777,762 121,646,623 149,735,921 166,777,762 0 20,000,000
40,000,000
60,000,000
80,000,000
100,000,000
120,000,000
140,000,000
160,000,000
180,000,000
200,000,000 Amount
Fiscal Years
City of Calistoga
Appropriations Limit Summary
Item #6.1.

City of Calistoga

APPROPRIATIONS LIMIT CALCULATION
Fiscal Year 25-26 Adopted Budget
FY 00-01 4.91 N/A 1.64 2.92 107.97022% 4,994,232
FY 01-02 7.82 5.90 -0.10 0.76 108.63943% 5,425,705
FY 02-03 -1.27 3.04 -0.32 1.09 104.16314% 5,651,585
FY 03-04 2.31 5.34 0.06 1.34 106.75156% 6,033,154
FY 04-05 3.28 22.66 -1.07 1.15 124.07059% 7,485,370
FY 05-06 5.26 10.31 0.42 1.17 111.60063% 8,353,720
FY 06-07 3.96 8.66 0.90 1.10 109.85526% 9,177,001
FY 07-08 4.42 2.10 0.95 1.23 105.70437% 9,700,491
FY 08-09 4.29 15.34 0.84 1.09 116.59721% 11,310,501
FY 09-10 0.62 46.72 1.02 1.40 148.77408% 16,827,094
FY 10-11 -2.54 -4.51 0.66 0.96 98.39562% 16,557,123
FY 11-12 2.51 -6.52 0.72 0.97 103.50435% 17,137,342
FY 12-13 3.77 47.76 0.58 0.77 148.89775% 25,517,117
FY 13-14 5.12 23.11 0.25 0.47 123.68862% 31,561,769
FY 14-15 -0.23 9.90 0.29 0.38 110.31762% 34,818,193
FY 15-16 3.82 5.15 0.79 0.94 106.13841% 36,955,476
FY 16-17 5.37 6.28 2.57 0.81 107.14087% 39,594,418
FY 17-18 3.69 14.59 0.23 0.37 115.01398% 45,539,117
FY 18-19 3.67 11.51 0.30 -0.29 111.84453% 50,933,011
FY 19-20 3.85 9.55 1.15 -0.11 110.80983% 56,438,781
FY 20-21 3.73 51.00 -0.56 -0.61 150.15440% 84,745,313
FY 21-22 5.73 15.89 -0.22 -0.80 115.63504% 97,995,278
FY 22-23 7.55 36.22 -1.59 -0.92 134.96678% 132,261,067
FY 23-24 4.44 3.42 -0.68 -0.99 103.72981% 137,194,151
FY 24-25 3.62 21.06 0.29 0.38 121.52003% 166,718,371
FY 25-26 6.44 9.96 -0.41 0.56 110.57578% 184,350,132
Population and Growth Factors
(Worksheet #5 of Guidelines)
Appropriation
Limit Fiscal Year
Percent Change Indicies [1] Percent Change in
Population [1]
Allowed Annual
Percent Growth
in Appropriations
Limit
Appropriations
Limit Amount [4]
[1] From State Department of Finance per Article XIII B of the California Constitution every May 1st for following Fiscal Year Appropriations Calculation. A 1991 amendment to Article XIII-B dropped use of the CPI and allowed for revising limit with PCI or Growht in non-residential assessed valuation and City or County population growth factors back to FY 87-88. The City may selection by resolution the growth factors to be used to calculate the annual Appropriations Limit. The Bold type indicate Factor used in calculation for the individual Fiscal Year.
[2] Per Capita Personal Income - California 4th Quarter - Calculated by State Department of Finance [3] Determination of the annual growth in non-residential assessed valuation is from information provided by the Napa County Assessor's office and calculated by HdL Consultants to the City after FY 00-01.

Application of the persent change in non-residential valuation is from the prior fiscal year change. For example the percent change applied in FY 21-22 of 51.00% was the change in non-residential valuation in FY 18-19 to 19-20, HdL NonResidential New Consruction report [4] Appropriations Limit calculation has been revised to correct factors and mathematical calculations in FY 24-25
Per Capita
Personal
Income [2]
Annual NonResidential
Assessed
Valuation
Growth to Total
Growth [3]
City County
Item #6.1.

City of Calistoga
Operating and Capital Improvement Budget
Fiscal Year: 2025-26
Item #6.1.

City of Calistoga Fiscal Year 25-26 Budget
Table of Contents
(To be finalized)
Item #6.1.

City of Calistoga Fiscal Year 2025-26 Budget
June 10, 2025
Honorable Mayor and Council Members:

We are pleased to present the City of Calistoga’s Fiscal Year 2025-26 Budget.

The budget is based around the City Council Priorities and allows staff to continue providing all services at the same or increased services levels, while remaining balanced and meeting the City Council’s 50% reserve policy. The operating expenditure for the General Fund in the proposed budget is approximately $21.9 million. The General Fund reserve fund balance reported at the beginning of the Fiscal Year 2025-26 is approximately $10.7 million. Budget highlights for the full budget are summarized below, followed by more detailed budget sheets.

GENERAL FUND REVENUES
The General Fund revenues and appropriations are illustrated in three categories:
 General Operating Fund: This fund covers the ongoing resources necessary to provide daily services to citizens and businesses. The revenues in this category include general revenues, such as property taxes, sales taxes, transient occupancy taxes, user fees, as well as miscellaneous revenues.  Capital Revenues: This accounts for revenues transferred or designated for capital improvement projects. The revenues in this category are other funding sources, grants, voter-approved measures, and donations.  Council Priorities: This accounts for revenues from one-time sources, including unrestricted fund balance above 50% reserves.

Below are the highlights of the General Fund Revenues:

I. Operating Revenues: The four revenue categories—property taxes, vehicle license fees, sales taxes, and transient occupancy taxes—accounted for approximately eightytwo percent (82%) of the total General Fund revenue of $21.9 million. Each major revenue source is described below:
 The Transient Occupancy Tax (TOT) is projected to reach $11.8 million, reflecting an increase of approximately $52,560 (0.44%) over the FY 2024-25 revised budget, making it the largest source of General Fund Revenue at 54.6%.

Room rates and occupancy levels influence this revenue. It's important to note that part of the revenue increase can be attributed to the 400 Silverado, which has been fully operational since Fiscal Year 2022-23.
 Property tax is the second largest source of General Fund revenue and is projected to be $3.5 million, reflecting an increase of $68,000, or 2%, from FY 2024-25 estimates. The estimated rise in property tax revenues can be attributed Item #6.1.

City of Calistoga Fiscal Year 2025-26 Budget
to the annual increase in assessed values.
 Sales Tax is projected to generate $1.5 million in revenue, reflecting an increase of $25,000 (1.7%) over the current fiscal year. As the third largest source of General Fund revenue, sales tax collections continue to be influenced by trends in online shopping, with modest gains expected through countywide tax pool allocations.
 Property Tax In Lieu Of Motor Vehicle License Fees is the fourth largest source of General Fund revenue, expected to reach $1.1 million—an increase of $82,000 from FY 2024-25 estimates. The projected growth in motor vehicle license fees results from an increase in the general assessed valuation of property values in the City of Calistoga. PLEASE NOTE THIS SOURCE OF FUNDING IS IN JEOPARDY. Future city budgets will be significantly affected should this revenue not continue. State intervention is required, and dedicated efforts are underway, trying to protect this revenue source.

The chart below illustrates the General Fund revenue sources.

Chart 1
II. Capital Revenues: The capital revenue categories included in the proposed budget are grants, contributions, and transfers from voter-approved measures at the regional or state levels.
 Other funding sources and grants: The City of Calistoga team has been continually active and successful in obtaining funds from federal, state, and other partners to fund key strategic projects. The budget for the Fiscal Year 2025-26 includes the following project reimbursements from outside sources totaling $2.25 million:

Item #6.1.

City of Calistoga Fiscal Year 2025-26 Budget
Table 1
Capital Improvement
Project
Funding Source Amount
Pavement Maintenance Measure T $700,000
Pavement Maintenance SB1 $135,000
Fairway Path (Vine Trail) Transportation DIF $361,000
South Oak Bridge Transit Development Act Grant $150,000 Brannan Street Crosswalks Transit Development Act Grant $150,000 Total $1,496,000
 Transfers In/Other Financing Sources: Voter-approved measures at the county and state levels and Federal funding provide funding sources that are usually recorded in a separate fund for accounting purposes; however, funds are transferred to General Capital when adequate funds are accumulated to complete the large improvement projects.
 Measure T: The City of Calistoga's share of a voter-approved measure funds specific capital infrastructure projects from the revenues it collects.

As part of Napa County, the City of Calistoga passed a county-wide measure to support funding for local street and road improvements. The City collects funds for Measure T (Fund 24) and transfers these funds to the General Capital Improvement Fund to finance the Pavement Maintenance projects. The budget allocates $700,000 from the Measure T funds for the Pavement Maintenance Project.
 Transportation: The Transportation Development Impact fee is imposed on new development to mitigate the effects of this development on transportation infrastructure, including roadways, bicycle, and pedestrian facilities. The effects are measured by either the number of units or square footage, depending on the type of development. A transfer of $361,000 from the Transportation Fund (Fund 57) is included in the budget for the Pavement Maintenance Project.
 State Gas Tax Fund and Road Maintenance and Rehabilitation Act (RMRA) Fund: State Gas Tax and RMRA tax revenues provide funding to local governments, counties, and the State of California to repair and rehabilitate roads, bridges, and other public infrastructure. The City of Calistoga receives these revenues from the State on an ongoing basis and deposits them into its own account for accounting purposes. The proposed budget for the Fiscal Year 2025-26 includes a contribution of $135,000 from the SB-1, RMRA Fund (Fund 22) for the Pavement Maintenance project in the General Capital Improvement Fund.

II. Council Priorities: The City Council has taken action to establish a funding mechanism for essential infrastructure and human capital needs within the City. This fund, known as the City Council’s infrastructure fund, encompasses general types of projects as approved by the Council. The two primary revenue sources for this fund are a portion of unrestricted surpluses from the General Fund and one-time revenues that the Council may opt to add. The proposed budget for Fiscal Year 2025-26 allocates $235,000 to this fund.

Item #6.1.

City of Calistoga Fiscal Year 2025-26 Budget
As the City plans to allocate fiscal resources for the future, the City Council has emphasized that deferred maintenance and public infrastructure remain key priorities. This budget includes ongoing spending on capital infrastructure, such as roads, water systems, and wastewater repairs to replace aging utilities that have exceeded their useful life. To achieve this, the city employs realistic and conservative projections for both revenues and expenditures. The budgets for Water, Wastewater, Capital Improvement Projects, and Special Funds are also included in this document.

GENERAL FUND EXPENDITURES (APPROPRIATIONS)
The General Fund expenditures/appropriations are illustrated in these categories:

I. General Operating Fund: This accounts for the ongoing allocation of resources needed to deliver the day-to-day service to the citizens and businesses. The expenditures in this category are the services that the City provides from the “General” revenues. Examples of these revenue sources include police and public protection, fire suppression, planning and building services, culture and recreation, parks and road rehabilitation, the Calistoga Chamber of Commerce, and other non-profit agencies or community groups. The expenditures for the General Fund are detailed later in this document. The chart below illustrates the allocation of the General Fund Resources by functional areas:

Chart 2

II. Capital Expenditures: This section details the capital improvement expenditures outlined in the proposed budget for Fiscal Year 2025-26. The capital improvement budget encompasses the total project cost, which includes initial scoping, design, and construction expenses; however, the actual expenditures occur over multiple years.

The capital expenditures proposed for Fiscal Year 2025-26 from the General Capital Projects accounts are listed in Table 2 below.

Item #6.1.

City of Calistoga Fiscal Year 2025-26 Budget
Table 2
General Fund: Capital Improvement Projects
Capital Improvement Projects (CIP) FYE 2025-26
Proposed
Budget
Pavement Maintenance $1,665,000
EV Charging Station $200,000
Master Services Agreement $50,000
Speed Cushion Study $15,000
South Oak Bridge $577,510
Speed Cushion Program $15,000
Facility Maintenance $185,000
Brannan Street Crosswalks $135,500
Total Capital Improvement Expenditures $2,843,010

WATER ENTERPRISE FUND
Water Operating Fund
In Fiscal Year 2022-23, the City retained Raftelis Financial Consultants, Inc., to update the City's water and wastewater utility rates. In December 2023, the City Council adopted a Five-Year Water Rate, which provides revenue for capital improvements, increased operational costs, and to meet debt reserves.

The net operating surplus projected for the Fiscal Year 2025-26 in the Water Operating Fund is approximately $1,977,470 before depreciation expense (depreciation is a noncash transaction). The proposed budget for total operating revenues in the Water Operating Fund for the Fiscal Year 2025-26 is $6.6 million.

Operating expenditures are expected to rise from the current fiscal year in the Water Treatment category. The proposed operating budget for FY 2025-26 is $4.6 million. This proposed budget reflects a small increase compared to Fiscal Year 2024-25. The rise in the Water Treatment division is attributed to the following adjustments:
 Water Conservation Program budget still includes approximately $6,500 to continue with the programs in place to help residents reduce water use.  Increase in field equipment of $75,000 for the replacement of the radio-read dead meters.

Water Capital Improvement Fund
The Water Capital Improvement Fund is projected to conclude the Fiscal Year 2024-25 with a working capital balance of $3.4 million. The Water Operations Fund will allocate $782,000 for Water Capital Projects. The City anticipates total grant revenues of $1,438,174 for the water capital improvement projects. The total revenues budgeted for the Water Capital Improvement Fund for the proposed budget for Fiscal Year 2025-26 are $5.1 million.

The total water capital improvements budgeted for the Fiscal Year 2025-26 is $5.6 million, which includes the debt issues. Table 3 below illustrates the capital projects programmed in the Water Capital Improvement Fund:

Item #6.1.

City of Calistoga Fiscal Year 2025-26 Budget
Table 3
Water Capital Improvement Projects Fiscal Year 2025-26
Debt Issues - Principal $282,000
Debt Issues - Interest $149,866
Kimball Intake & Drain Valve $300,000
Auto Meter Read $500,000
Replace Water Mains $1,725,000
Thermal HAA5 $50,000
Relocate Dunaweal Booster $5,000
Raise Utility Iron on HWY 29 $20,000
Kimball Dam Raise $2,099,409
Brannan Street Water Main Loop $40,000
Water Plant Improvements $75,000
Master Services Agreement $151,000
Conn Creek Water Line $175,000
Total: $5,572,275

WASTEWATER ENTERPRISE FUND
Wastewater Operating Fund
As mentioned, the City hired Raftelis Financial Consultants, Inc. to update the City’s Wastewater Utility Rates. The total revenue from wastewater rates is budgeted at $6.0 million.

Operating expenditures are anticipated to increase for Fiscal Year 2025-26 when compared to Fiscal Year 2024-25. The increase includes a transfer to Wastewater Capital Improvement fund for $204,000.

The Wastewater Operations Fund surplus before depreciation expense is approximately $2.8 million. The operating expenditures total $4.2 million, including a depreciation expense of approximately $998,000.

Wastewater Capital Improvement Fund
The Wastewater Capital Improvement Fund is expected to end the Fiscal Year 2025-26 with a net surplus of approximately $2.5 million. Total receipts for the Wastewater Capital Improvement Fund are $5.4 million. The revenue budget proposed for the Fiscal Year 2025-26 is illustrated below.
 Grants ($5.2 million): The City staff have been successful in obtaining outside funding sources to match local funds for various capital improvement projects.

Item #6.1.

City of Calistoga Fiscal Year 2025-26 Budget
Table 4
Capital Improvement
Projects
Funding Source Projected
Reimbursement –
Fiscal Year 2025-26
Riverside Ponds/River
Restoration
Hazard Mitigation Grant
(HMGP)
$4,177,096
Riverside Ponds/River
Restoration
IRWMP Grant $934,655
Riverside Ponds/River
Restoration
FEMA HGP $134,727
Total $5,246,478
The total wastewater capital improvements budgeted for the Fiscal Year 2025-26 is $6 million. Table 5 below illustrates the capital projects programmed in the Water Capital Improvement Fund:

Table 5
Wastewater Capital Improvement Projects
Fiscal Year
2025-26
Debt Issues - Principal $155,000
Debt Issues - Interest $100,713
Sewer Laterals $8,000
Riverside Pond $5,500,00
WWTP Plant Repairs $185,000
Sewer Main Extension Reimbursement $75,000
Raise Ut Hwy 29 $15,000
Master Services Agreement $151,000
Palisades Lift Station Generator Replacement $75,000
TOTAL $6,264,713

SPECIAL REVENUE FUNDS OVERVIEW
These are separate funds that segregate revenues and expenditures restricted for specific purposes, such as a particular grant program, mandates from City Council ordinances, special property assessments, or the need for distinct budgeting and accounting of revenues for a specific purpose. The most notable changes and expenditures are only in the Equipment Replacement Fund as described below.

EQUIPMENT REPLACMENT FUND
This fund covers all operating and maintenance costs associated with the City’s computer network, workstation system, maintenance, vehicle purchases, and fixed costs related to information technology that benefit all other City funds and programs. The budget for the Equipment Replacement and IT Funds is $1,450,000; The IT budget is $1,180,000, below are the notable expenditures for Fiscal Year 2025-26:

Item #6.1.

City of Calistoga Fiscal Year 2025-26 Budget
 SDI Contract ($123,000): Contract services to review and oversee the City information systems and implementation of the new ERP.
 ERP system implementation process ($155,700).
 The above funds of $557,956 were allocated from the General Fund balance in Fiscal Year 24-26.

THANKS AND APPRECIATION
The City’s annual budget preparation represents a significant commitment from the finance staff and members of the Calistoga Executive Team. Special recognition is due to the Administrative Services Director Connie Cardenas and her staff including Hide Miyamoto and Jovani Carrillo, for their continuous efforts in meeting demands and producing a well-documented, balanced budget.

We also could not have finalized this budget without the hard work and direction from the City Council throughout the budget development process. It is a pleasure to work with such engaged and thoughtful council members.

Sincerely,
Laura Snideman
City Manager
Item #6.1.

City of Calistoga Fiscal Year 25-26 Budget
City Executive Team
Finance Staff
Donald Williams, Mayor
Irais Lopez-Ortega, Vice Mayor
Lisa Gift, Councilmember
Scott Cooper, Councilmember
Kevin Eisenberg, Councilmember
Laura Snideman, City Manager
Mitchell Celaya, Assistant City Manager
Rachel Stepp, Deputy City Manager
Michelle Marchetta Kenyon, City Attorney
Jed Matcham, Fire Chief
Matthew McCaffrey, Police Chief
Derek Rayner, Public Works Director, City Engineer
Consuelo (Connie) Cardenas, Finance Director/City Treasurer Greg Desmond, Planning & Building Director
Michelle (Sheli) Wright, Fairgrounds Revitalization Director Hide Miyamoto, Deputy Finance Director
Jovani Carrillo, Administrative Services Technician
Gina Young, Administrative Services Technician
Tania Amarantes, Senior Accounting Assistant
City Council
Item #6.1.

City of Calistoga Fiscal Year 2025-26 Budget

USING THIS DOCUMENT
Introduction
Provides a description of the budget development process and the citywide organization chart.

City Manager’s Budget Message
Overview of the budget including key highlights.

City Council Goals, Objectives & Priority Projects
Overview of the City Council goals, objectives and priority projects for the community and financial stability of the City.

Budget Overview
Comprehensive review of revenues and expenditures for all funds, as well as fund balances.

Personnel and Staffing
Summary of funded personnel and staffing as well as a list of full-time personnel by position.

Department Sections
Presents summary information on the City’s operating departments:

City Council Police Services
City Manager’s Office Public Works and Engineering Services Financial Services Recreation Services
Fire Services Fairgrounds
Planning and Building
Department-wide summary information includes strategic goals and accomplishments, organizational charts as well as budget appropriations.

BUDGET PROCESS
The City of Calistoga normally creates a budget for a one-year fiscal period, which begins on July 1st and ends on June 30th. A local government budget is a plan to match existing resources with the needs of the community. The functions of local government stem from three levels of policy direction; federal, state, and local. Local government has the responsibility to provide basic public services such as maintaining streets and roadways, providing traffic management systems, maintaining parks, providing community services, and ensuring public safety.

INTRODUCTION
Item #6.1.

City of Calistoga Fiscal Year 2025-26 Budget
The budget and this document are the collaboration in which the community through its elected leaders, commission members, public hearings and the advice of City staff decide upon the services it shall receive from its government under the constraint of resources available to it through taxes, fees, and transfers from the federal, state, and county governments. This document reflects the priorities of residents in the community while balancing revenues and expenditures over the long term.

The finance department, a division of the City Manager’s office, is responsible for coordinating all revenue estimates contained in the budget. Estimates are reached by analyzing revenue history, national and local economic trends, development patterns in the local economy, and projections by outside consultants. Revenue projections used in the annual budget are based on conservative assumptions to ensure the City has adequate financial resources to meet the obligations and complete all programs approved by the City Council within the course of the fiscal year. The Finance Department also coordinates the development of all expenditure budgets with respective departments, publishes the Budget books and prepares the staff reports.

The budget process starts in February based on the Council strategic goals and vision set forth for the year. The city manager and department directors discuss the priorities of the Council, the mandatory cost increases from labor agreements or regulatory agencies, the capital improvement needs, and the organizational adjustments needed for the new budget year. Department directors prepare their budgets and are then submitted to the Finance Director. Concurrently, the Finance Department projects revenues for the same period and develops a budget based on the authorized full-time equivalent positions.

Department meetings are then held with the City Manager and budgets are reviewed and adjustments are made to keep the budget in balance.

The proposed budgets are then submitted to the City Council and community for review and input. Based on feedback, the City Council passes a resolution at a June Council Meeting adopting a budget which reflects estimated revenues and appropriations of monies to be spent, which in turn gives each of the City’s departments the authority to spend money based on the adopted budget.

After the adoption of the budget, throughout the year reviews of the budget are periodically undertaken. Mid-year review in which revenues and expenditures are adjusted as necessary and presented to the City Council.

Enterprise Funds
The Enterprise Funds consist of Water and Wastewater. The water enterprise consists of distribution and treatment programs. The water distribution program maintains 40.5 miles of water mains, responds to water leaks, after-hours service calls, reads over 2,600 water meters every month for billing purposes, flushes, inspects, provides water quality and pressure testing of the system. The water treatment program operates and maintains Item #6.1.

City of Calistoga Fiscal Year 2025-26 Budget
Kimball Dam/Reservoir and operates the Water Treatment Facility, Feige Canyon and Mt Washington Water Tanks, and operates/maintains three water booster pump stations to ensure that safe potable water is delivered to the City’s residents.

The wastewater enterprise program consists of a collection and treatment program. The wastewater collection program maintains 19 miles of sewer mains, 321 manholes, four sewer lift stations, six miles of recycled water mains with two booster stations in the City. The collections program makes repairs, responding to sewer main back-ups and pump failures, repairs mains, coordinates new main replacement and performing routine line cleaning. The wastewater treatment program operates and maintains the Dunaweal Wastewater Treatment Facility to be in compliance with our NPDES and recycle water permits, including water booster pump stations and spray field disposal systems and over 48 million gallons of treated effluent storage facilities.

Special Funds
Overview of each of the City’s Special Funds, including fund descriptions, revenues, and expenditures. Special funds account for revenues and expenditures that are restricted by law or set aside for a special purpose.

Equipment Replacement Fund
Overview of the operating and maintenance costs related to the City’s computer network, workstation system, purchase, and maintenance of vehicles, as well as fixed and maintenance costs related to information technology that benefit all other City funds and programs.

Capital Improvement Program Budget
The Capital Improvement Program (CIP) budget details the acquisition, construction or rehabilitation of major capital facilities and infrastructure. The CIP budget is used to account for the receipt and disbursement of funds for specific CIP projects. For several projects, revenue resources and expenditures may extend over several years.

Item #6.1.

City of Calistoga Fiscal Year 25-26 Budget
CITY COUNCIL FY 25/26 PRIORITIES INCLUDING

STRATEGIC PLANNING INITIATIVES FUND
The Calistoga City Council is mindful of the following values, in no order of ranking, as they consider city business and focus on the annual priorities: economic vitality, housing, infrastructure, our environment, professional services, public safety, recreation, & small-town character.
1) Infrastructure – Human and Physical
The Calistoga City Council wishes to maintain a “Human and Physical Capital Infrastructure Reserve Fund” based on fiscally responsible principles for the following purposes:
a) Continue prioritizing planning and investment to allow for increased revenue generation from the RV park.
b) Following community survey and Fairgrounds committee input, prepare a plan to prioritize other Fairground infrastructure projects that will allow for additional Fairgrounds revenue generation to offset General Fund subsidies to the Fairgrounds.
c) City facilities
d) Disaster response or major systems failures including wildfires, flooding, earthquakes, or infrastructure/facility breaks.
e) Road and transportation system repairs, upgrades, and traffic mitigation efforts. 2) Housing
The Calistoga City Council wishes to increase opportunities for the “missing middle” to live and work in Calistoga including city employees, school employees, and local business owners and employees. Projects this year to include:
a) Develop the city-owned Earl & Eddy parcels in partnership with the school district’s housing reuse site or as a standalone missing middle housing project. b) Explore missing middle development incentives to encourage the development of new missing middle homes and discourage homes from becoming infrequently used second homes.
c) Implement any direction provided by the City Council following a presentation of the Rural Residential preliminary rezoning analysis designed to encourage more missing middle homes.
d) Consider establishing a home repair assistance program for residents earning up to 160% of the area median income (AMI).
e) Continue seeking input from the Housing Advisory Committee on additional ideas related to this priority and ask for their help researching implementation measures.
f) Consider a new staff member to focus on housing programs, policies, and development.
3) Fairgrounds
a) Continue prioritizing planning and investment to allow for increased revenue generation from the RV park.
b) Conduct a citywide assessment of the community’s wishes for uses of the property prior to the next set of decisions about financial investment, reopenings, and uses.

Item #6.1.

City of Calistoga Fiscal Year 25-26 Budget
4) Small-town Character
The Calistoga City Council wishes to respect and maintain Calistoga’s authentic small-town character by being mindful of the following actions:
a) Review proposals with preference for community values: small-town tradition; friendly, welcoming, unassuming culture; local business; sustainability; volunteerism; simplicity; honest, unpretentious way of life; sense of belonging, connectedness.
b) With any proposal, consider whether it enhances or diminishes small-town character.
c) Encourage accessible government representatives.

Item #6.1.

City of Calistoga
Organizational Chart
FY 2025-2026
Citizens
Mayor & City Council (elected)
City Attorney (contract by City Council) City Manager (appointed by City Council) Planning &
Building Services
Commission, Committees and Boards
(appointed by City Council)
City Clerk
Planning Services
Building Services
Housing
Code Enforcement
Fire Services
Suppression
Emergency Medical
Response
Emergency Services
Police Services
Patrol
Police Operations
Dispatch Services
Financial Services
Finance & Treasury
Services
Recreation Services
Recreation Program
Services
Aquatics
Public Works &
Engineering Services
Capital Improvement
Projects Design &
Construction
Water and Wastewater
Treatment Operations
Water Distribution and
Sewer Collection Services
Streets & Traffic
Maintenance Services
Facilities & Parks
Maintenance Services
Stormwater Management
& Maintenance Services
Development Review &
Inspection Services
HR Services
Economic Development
Fire Prevention
IT Services
FairgroundsItem #6.1.

City of Calistoga
Adopted Proposed
Position FY 24-25 FY 25-26
Accountant 0.00 0.00
Accounting Assistant 0.00 0.00
Administrative Analyst 0.00 0.00
Administrative Assistant 0.00 0.00
Administrative Secretary 0.00 0.00
Administrative Services Technician 4.00 3.00
Aquatics/Recreation Manager 0.00 0.00
Assistant/Associate Planner 0.00 1.00
Assistant/Associate Engineer 1.00 0.00
Assistant City Manager 1.00 1.00
Building Official 1.00 1.00
Chief of Police 1.00 1.00
Chief Water Plant Operator 0.00 0.00
City Clerk 1.00 1.00
City Manager 1.00 1.00
Code Enforcement Officer 0.00 0.00
Community Services Officer 1.00 1.00
Deputy City Manager 1.00 1.00
Deputy Finance Director 1.00 1.00
Deputy Public Works Director 0.00 1.00
Director of Admnistrative Services 1.00 1.00
Director of Planning and Building 1.00 1.00
Director of Public Works 1.00 1.00
Dispatcher 4.00 6.00
Dispatcher Supervisor 0.00 0.00
Dispatcher Manager 1.00 1.00
Executive Secretary to the City Manager 0.00 0.00
Executive Assistant to the City Manager 1.00 1.00
Fairgrounds Revitalization Director 1.00 1.00
Fire Chief 1.00 1.00
Fire Captain 3.00 3.00
Fire Engineer 3.00 3.00
Fire Fighter 3.00 3.00
HR/Finance Specialist 0.00 1.00
Human Resources Manager 1.00 1.00
Maintenance Superintendent 1.00 1.00
Maintenance Technician I/II 3.00 7.00
Maintenance Technician III 0.00 0.00
Management Analyst II 0.00 0.00
Permit Technician 2.00 2.00
Plant Operator I / II 1.00 5.00
Plant Superintendent 1.00 1.00
Police Lieutenant 1.00 1.00
Police Officer 10.00 10.00
Police Sergeant 2.00 2.00
Principal Engineer 0.00 1.00
Recreation Services Manager 1.00 1.00
Recreation Coordinator 2.00 2.00
Recreation Director 0.00 0.00
Senior Account Clerk 0.00 0.00
Senior Accounting Assistant 1.00 1.00
Senior Civil Engineer 1.00 0.00
Senior Maintenance Technician 2.00 2.00
Senior Planner 1.00 1.00
Senior Planner/Assistant to the City Manager 0.00 0.00
Senior Plant Operator 1.00 1.00
Senior Police Officer 0.00 0.00
Total Full Time Funded Personnel by Position 71.00 75.00 Personnel and Staffing
Full Time Personnel by Position
Item #6.1.

City of Calistoga Fiscal Year 25-26 Budget

Revenue and Resource Estimates
General Fund
Introduction
The City utilizes several techniques to forecast recurring revenues. These techniques allow for multiple variables to be considered in the development of forecasts, including institutional forecasts; the expert opinion of the City’s sales and property tax consultant HdL Coren & Cone; various national, state, and local economic indicators; and established formulas that measure relationships between revenue categories and growth within the City.

The financial forecast is a planning tool to assist staff in identifying important trends and anticipating the longer-term consequences of budget decisions. The ability to model cost and revenue trends beyond the next budget year helps the city to make initiative-taking budget decisions early in an economic cycle.

The forecast is not a plan, but a model based on cost and revenue assumptions which are updated regularly as added information becomes available. Future cost projections based on known costs are dependable. Revenue forecasts, on the other hand, are based on assumptions related to future economic conditions which come with uncertainty.

City staff use a variety of tools, including trend analysis, judgmental forecasting, and expert opinion. Trend data includes historical fiscal performance and historical and projected data modified for known past, current and the future. In the end, forecasts are based on judgment that incorporates information provided through various methods; known and potential legislative and political impacts; and national, state, and local conditions expected to affect local revenue sources.

The City’s total General Fund revenues for FY 2025-26 are projected to increase. The increase is approximately $1,050,052. The change is due to a combination of increases and decreases in revenues. Property tax and sales taxes are projected to increase by a total of $506,658 while transient occupancy taxes are projected to increase by $52,560.

Another increase of $538,636 in Police Service Charges because of the signed agreement with City of St. Helena for dispatch services. A transfer for $438,366 to General Fund from Fire Development Impact Fees. Decreases in Building Permits of $124,601 and in fire reimbursement in the amount of $315,000 for other services.

Item #6.1.

City of Calistoga Fiscal Year 25-26 Budget
Revenue and Resource Estimates
General Fund
Summary of General Fund Resources
Table 1 summarizes and compares the General Fund unaudited for FY 2023-24, projected FY 2024-25 revenues and proposed for FY 2025-26.

Item #6.1.

FUND: 01
Revenue Description
Unaudited
Revenues
FY 23-24
Projected
Budget
FY 24-25
Proposed
Budget
FY 25-26
3201 PROPERTY TAX - SECURED 3,263,186 $ 3,275,000 $ 3,366,000 $ 3202 PROPERTY TAX - UNSECURED 81,426 $ 81,989 $ 83,628 $ 3203 SALES & USE TAX 1,452,636 $ 1,460,111 $ 1,502,382 $ 3204 TRANSIENT OCCUPANCY TAX 11,882,390 $ 11,918,346 $ 11,970,906 $ 3205 FRANCHISES 455,298 $ 455,298 $ 455,298 $
3206 DOCUMENT TRANSFER TAX 37,951 $ 37,951 $ 38,000 $
3209 MANUFACTURING TAX 30,652 $ 30,652 $ 30,652 $
3211 BUSINESS LIC. TAX REFUND 120,140 $ 120,000 $ 120,000 $ 3211 0001 BUS LIC/ADA FEE 3,496 $ 3,500 $ 3,500 $
3211 0002 BUS LIC/ISSUANCE FEE 12,200 $ 12,500 $ 12,500 $ 3212 BUILDING PERMITS 157,405 $ 329,601 $ 205,000 $
3212 0001 STRONG MOTION FEE (523) $ 400 $ - $
3212 0002 ENERGY FEE 6,250 $ 7,500 $ 6,250 $
3212 0003 ADA FEE 2,799 $ 1,500 $ 2,800 $
3212 0005 BUILDING STANDARDS ADMIN (83) $ 107 $ - $
3212 0007 PERMIT BAG REIMB 1,420 $ 1,500 $ 1,500 $
3213 PRIOR YEAR SECURED TAXES 61,867 $ 25,500 $ 20,000 $ 3219 OTHER LICENSE & PERMITS 15,268 $ 20,000 $ 16,000 $ 3219 1000 ENCROACHMENT PERMITS 66,562 $ 60,000 $ 67,000 $ 3220 EXCISE TAX 41 $ - $ - $
3221 DELINQUENT PENALTIES & CHARGES 7,009 $ 5,300 $ 7,000 $ 3222 PROP 172 PUB SAFETY 102,896 $ 78,400 $ 103,000 $
3226 NAPA COUNTY VEHICLE FINES 4,892 $ 5,000 $ 5,000 $
3227 NAPA MISDEMEANOR FINES 85 $ 100 $ 100 $
3228 0001 TOBACCO GRANT 138,773 $ 91,855 $ 140,000 $
3229 PARKING FINES (LOCAL) 14,672 $ 14,500 $ 10,000 $
3230 0003 HUD 13577 24,858 $ - $ - $
3232 VEHICLE IN LIEU FEES 1,032,563 $ 1,027,042 $ 1,108,632 $ 3236 H/O PROPERTY TAX EXEMPTION 7,085 $ 7,500 $ 7,500 $ 3243 REIMB FOR FIRE SERVICES 717,842 $ 539,023 $ 224,023 $ 3244 REIMB FOR PLANNING SERIVCES 52,654 $ 47,564 $ 40,000 $

GENERAL FUND
Revenue Summary
Item #6.1.

FUND: 01
Revenue Description
Unaudited
Revenues
FY 23-24
Projected
Budget
FY 24-25
Proposed
Budget
FY 25-26

GENERAL FUND
Revenue Summary
3245 REIMB FOR PUBLIC WORKS 67,163 $ 67,000 $ 68,000 $
3245 0001 ELECTRICAL VEHICLE CHARGING ST 12,073 $
3251 INVESTMENT EARNINGS 478,237 $ 480,000 $ 575,000 $
3254 0001 FEMA/STATE DISASTER REIMB 10,027 $ - $ - $
3254 0004 COVID FISCAL RECOVERY FY20-21 - $ - $ - $
3256 POLICE SERVICES CHARGES 282,871 $ 75,000 $ 613,636 $ 3260 RENTAL INCOME 120 $ 250 $ 120 $
3260 0002 RECREATION FACILITIES 16,419 $ 18,000 $ 18,000 $ 3261 OTHER FILING FEES - $ - $ - $
3261 0001 GROWTH MGMT ALLOCATION APPLICT $ - - $ - $
3263 PLAN CHECK FEE (22,960) $ 60,000 $ 60,000 $
3279 CENTRAL SERVICES OVERHEAD 330,000 $ 164,500 $ 164,500 $ 3282 REIMB FOR MISC CITY SERVICES 24,782 $ 20,000 $ 20,000 $ 3283 0001 EDUCATION/RECREATION COURSES 2,420 $ 5,000 $ 5,000 $ 3284 RECREATION FEES 1,865 $ 500 $ 500 $
3284 0001 RECREATION PROGRAMS 4,598 $ 2,000 $ 2,000 $
3286 AQUATIC FEES 19,330 $ 27,600 $ 600 $
3286 0001 AQUATICS-DAILY ADMISSION 24,763 $ 22,000 $ 49,000 $ 3286 0002 AQUATICS-PASSES 806 $ 1,000 $ 1,000 $
3286 0003 AQUATICS-SWIM LESSONS 10,582 $ 5,000 $ 5,000 $ 3286 0004 AQUATICS-RENTALS/MISC REV 2,400 $ 1,000 $ 1,000 $ 3286 0005 AQUATICS-CONCESSION/RETAIL 1,132 $ 1,500 $ 1,500 $ 3289 OTHER REVENUE 328,457 $ 120,000 $ 120,000 $
3296 LEASES - $ 102,000 $ 104,000 $
GRANTS AND CONTRIBUTIONS 330,000 $ 300,000 $
3299 TRANSFERS IN - PROJECTS 1,874,250 $ 200,000 $ 1,775,000 $ 3299 TRANSFERS IN 125,000 $ 563,366 $
3299-1115

TRANSFERS IN WATER & SEWER
LOANS TO GF RESERVE $ 215,938 215,938 $ 215,938 $
3304 RECYCLED WATER PROCEEDS 4,670 $ - $ - $
3306 RECYCLED WATER PROCEEDS 6,168 $ - $ - $
Total Revenue Annually $ 23,449,822 $ 21,701,027 $ 24,209,831 Item #6.1.

City of Calistoga Fiscal Year 25-26 Budget

Revenue and Resource Estimates
Transient Occupancy Tax
Transient Occupancy Tax (TOT) is a 12% tax applied to the cost of lodging stays. Factors influencing TOT revenues include business and leisure travel, local business activity and room rate increases. Transient taxes are the largest revenue for the General Fund and make up 54.7% of all projected General Fund resources FY 2025-26.

Transient Occupancy Tax in prior years has been increasing over the years. The city has experienced a growth in the TOT revenues since the Fiscal Year 2021-22. The Fiscal Year 2025-26 budget includes minimal growth.

Additional funding comes from a 2% voluntary assessment of lodging revenues. Of the 2% the County wide marketing program, Visit Napa Valley, receives 74% of revenues while the local Tourism Improvement District, TID, receives 25% and the City receives the remaining 1% for administration.

The FY 2025-26 Budget projects increase in transient occupancy tax for the City of Calistoga. The city is projecting an increase of approximately $52,560 or .4% in transient occupancy tax which translates to $11,970,906. The table below illustrates the TOT taxes for the current year and prior six years.

Item #6.1.

City of Calistoga Fiscal Year 25-26 Budget

Revenue and Resource Estimates
Property Tax
Property tax is an ad valorem tax imposed on real property, such as land, buildings, and tangible personal property. Property tax revenue is collected by the County and allocated according to state law among cities, counties, school districts and special districts.

Calistoga property owners pay a basic tax equal to 1% of the assessed value on real property. Property tax accounts for 15.4% of all General Fund resources projected next year.

The City works with a property tax consultant in projecting property tax revenue, an estimate made with five factors in mind: property turnover rate, pricing and appeals exposure, new construction activity, Proposition 8 administrative reductions and Proposition 13’s annual inflation adjustment. Total property taxes are budgeted to increase in the Fiscal Year 2025-26. The increase in property tax revenues can be attributable to a combination of factors including the 10% increase in improvements to non-residential new construction. The total property taxes included in the Fiscal Year 2025-26 budget are $3,449,628. The table below illustrates the property taxes for the current year and prior six years.

Item #6.1.

City of Calistoga Fiscal Year 25-26 Budget

Revenue and Resource Estimates
Sales Tax
California sales tax is imposed on the total retail price of any tangible individual property (excluding a variety of state mandated exemptions), while use tax is imposed on the purchaser for eligible transactions when sales tax has not been collected. The sales and use tax rate in Napa County are currently 7.75% of which Calistoga receives 1% from the California Board of Equalization for transactions occurring within the City. Sales tax makes up 6.7% of next year’s overall General Fund resources.

The City works closely with the sales tax consultant, HDL, Coren & Cone, in projecting sales tax revenue. Based on HdL’s analysis of the trend in year-to-date tax receipts and an examination of local business data, the consultant anticipates the city will receive sales tax revenue of $1.5 million in the Fiscal Year 2024-25. For FY 2025-26 revenues are anticipated to increase by $42,271 or 1.7% when compared to the current FY 2024-26.

The primary reason for the increase is due to a shift in the sales tax revenue allocation from the Countywide pool. The total sales taxes included in the Fiscal Year 2025-26 budget are $1,502,382. The table below illustrates the property taxes for the current year and prior six years.

Item #6.1.

City of Calistoga Fiscal Year 25-26 Budget

Revenue and Resource Estimates
Other Taxes
As part of the State Budget Act of 2004, the legislature reduced motor vehicle license fee (VLF) revenue allocations to cities, replacing this funding with additional property tax allocations that change proportionately with the City’s annual assessed valuation (property tax in-lieu of VLF revenue).

Beginning in FY 2018-19 VLF revenues are projected in funds from other agencies thereby reducing the amount of property tax in the graph below. The City receives approximately 20¢ of every dollar collected with larger shares going to local schools, community colleges and Napa County.

For FY 2025-26 revenues are anticipated to increase by $81,590 or 7.9% when compared to the current FY 2024-25. The primary reason for the increase is due to an increase in the assessed valuation used to calculate the VLF fees. The total VLF fees included in the Fiscal Year 2025-26 budget are $1,108,632. The table below illustrates the property taxes for the current year and prior eight years.

Item #6.1.

FUND: 01
Expense Description
Amended
Budget
FY 24-25
Projected
Budget
FY 24-25
Proposed
Budget
FY 25-26
4107 Community Promotions 264,428 -
4108 Finance 990,405 1,023,179 1,023,179
4109 Planning Commission 4,480 9,000 9,000
4110 City Council 136,514 198,121 198,121
4111 City Clerk 261,419 280,933 280,933
4113 City Attorney 250,000 150,000 150,000
4114 City Manager 866,084 1,158,725 1,158,725
4115 Planning 663,963 745,323 745,323
4116 Police 3,845,257 3,829,325 3,829,325
4117 Fire Services 3,511,727 3,477,858 3,477,858
4119 Non Departmental 310,513 309,235 309,235
4121 Public Works Admin 488,005 585,791 585,791
4122 Public Works Streets 808,575 934,067 934,067
4123 Parks Maintenance 412,849 682,233 682,233
4124 Maintenance Shop 29,379 21,609 21,609
4125 Building Division 398,372 576,792 576,792
4126 Pool Maintenance 331,776 339,925 339,925
4127 Building Maintenance 634,200 733,595 733,595
4129 Police Dispatch 901,478 1,376,184 1,376,184
4133 Elections 103,500 - -
4138 Fire Emergency Services 21,211 12,000 12,000
4152 Recreation Division 888,917 905,520 905,520
4153 Education/Courses Recreation
4154 Senior Programs 37,400 36,350 36,350
4155 Community Events 13,000 10,000 10,000
4156 Aquatics 380,088 357,087 357,087
4170 Risk Program 1,426,551 1,668,975 1,668,975
4172 Personnel (Human Resources) 436,271 428,275 428,275 4173 Sharpsteen 31,358 30,141 30,141
4XXX Monhoff 25,250
4174 Library 187,000 188,000 188,000
4176 Economic Development 550,000 566,500 566,500
Other Contracts 15,000 23,500 23,500
Transfers Out 19,586 373,902 373,902
Fairgrounds 822,392 822,392
Total Expenditures Annually 19,219,306 21,854,536 21,879,786 General Fund
Expense Summary
Item #6.1.

City of Calistoga Fiscal Year 25-26 Budget
City Manager
The City Manager is the Chief Executive Officer of the City of Calistoga and is appointed by the City Council. The City Manager appoints the Department Directors and other City staff, except the City Attorney.

The City Manager is responsible for the implementation of decisions made by the City Council and for the overall management of all City departments; provides recommendations to the City Council on development and formulation of policies, goals and objectives on community issues and projects.

The City Manager also represents the City’s interests throughout the region and beyond through coordination of activities with various local, State and Federal agencies.

Legal Services
The City Attorney is appointed by the City Council on a contract basis.

City Clerk
The Office of the City Clerk is a service department within the municipal government upon which the City Council, all City departments, and the general public rely for information regarding the operations and legislative history of the City. The City Clerk serves as the liaison between the public and City Council and provides related municipal services. The City Clerk is also the local official for elections, local legislation, the Public Records Act, the Political Reform Act, and the Brown Act (open meeting laws). Before and after the City Council takes action, the City Clerk ensures that actions are in compliance with all federal, state, and local statutes and regulations and that all actions are properly executed, recorded, and archived. As a Records Manager, the City Clerk oversees the preservation and protection of the public record including maintaining the minutes, ordinances, and resolutions adopted by the city council.

Human Resources
The human resource function resides in the city manager’s office. Administration of the personnel rules and regulations, the labor memorandum of understanding agreements, the recruitment process, and other labor related issues are included in this function. The Finance Department also provides support for personnel services, labor negotiations, benefits, and other labor related issues.

Administrative Services
City Manager’s Office
Item #6.1.

City of Calistoga Fiscal Year 25-26 Budget
Risk Management
This is an important activity to reduce hazards and injury to people, and damage to property in providing City services and implementing projects. The City is a member of a joint powers authority, California Intergovernmental Risk Authority (CIRA), for the management and insuring of general liability, property, employee, workers compensation and other risks. The City Manager is the City’s representative. The City Clerk’s office is responsible for any liability or property claims processing and management of the insurance certificates required by agreements. Other activities are the annual review of the City’s self-insured retentions, insurance coverage, and programs for training of City staff on safety in the workplace and other work risks. Periodic appraisals and surveys of City facilities, programs and services are conducted to identify hazards and develop a plan to reduce to a cost-effective level. A review of various contracts and agreements with outside vendors are done to identify risks in the activity and mitigate or transfer the risk.

MAJOR DEPARTMENT TASKS COMPLETED FISCAL YEAR 2024-25
Supported City Council priorities related to Infrastructure, Housing, the Fairgrounds, and preserving Calistoga’s small-town character.

Successfully recruited and hired candidates to fill 16 vacant positions across multiple departments, restoring staffing levels and supporting the effective delivery of City services.

Implemented operational best practices to improve efficiency and service delivery, including the creation of standard operating procedures for contract management and City Council agenda item preparation.

Advanced the implementation of IT assessment recommendations including onboarding a new Managed Service Provider
Successfully conducted City Council elections, including hosting a candidate forum and facilitating new councilmember orientation.

Initiated the implementation phase of the Fairgrounds revitalization effort.

Initiated the launch of the City’s new website to improve public access to information and services.

Initiated implementation of Enterprise Resource Planning (ERP) software to modernize and integrate core administrative functions.

Administrative Services
City Manager’s Office
Item #6.1.

City of Calistoga Fiscal Year 25-26 Budget
MAJOR DEPARTMENTAL GOALS FOR FISCAL YEAR 2025-26

1. Implement a Records Management System

2. Implement a new Enterprise Resource Planning (ERP) system

3. Enhance long-term financial planning by creating 10-year financial projections and a two-year budgeting cycle

4. Actively retain exceptional City staff and recruit for vacant positions.

5. Conduct labor negotiations and discussions to create successor Memorandums of Understanding and Employment Resolutions.

6. Identify and apply for Federal and State grants to fund improvements and address community needs, such as at the fairgrounds, solar/EV, city infrastructure, community center, etc.

7. Implement technology-centered projects such as an IT Managed Services Contract and a redesign of the City’s website.

8. Continue to provide Administrative and Project Management support to other city departments.

Administrative Services
City Manager’s Office
Item #6.1.

Fund # : 01 Prog #: 4107 Prog Desc:

General Unaudited Amended Projected Proposed
Ledger Expenses Budget Budget Budget
Acct # FY 23-24 FY 24-25 FY 24-25 FY 25-26
4442 CITY OF NAPA HOUSING 77,099 $ - $ - $ - $
4446 MISC PROMOTIONS - $ 600 $ 600 $ - $
4447 FAIRGROUND INKIND PARADE 19,267 $ - $ - $ - $
4451 UPVALLEY FAMILY CENTER 30,000 $ 30,000 $ 30,000 $ - $ 4453 NORTH BAY ANIMAL SERVICES 20,000 $ 24,000 $ 24,000 $ - $ 4454 COMMUNITY SERVICE - $ (12,000) $ (12,000) $ - $
4463 COMMUNITY ACTION SEN - $ 3,500 $ 3,500 $ - $
4479 UPVALLEY FAMILY CENTER 100,000 $ 100,000 $ 100,000 $ - $ 4487 BOYS AND GIRLS CLUB 40,000 $ 40,000 $ 40,000 $ - $ 4552 RIANDA HOUSE - $ - $ - $ - $
4554 FAIR HOUSING - $ 12,000 $ 12,000 $
4555 CALISTOGA AFFO - $ - $ - $ - $
4558 NVTA ANNUAL MEMBERSHIP 15,590 $ 8,300 $ 8,300 $ - $ 4559 ACTIVE TRANSPORTATION PROGRAM 1,000 $ - $ - $ - $
4560 CELEBRATE NAPA (10,000) $ - $ - $ - $
4565 COM GDR - $ - $ - $ - $
4567 CAC - JPA CLIMATE 5,928 $ 22,656 $ 22,656 $ - $
4568 GREEN COMMITTEE 261 - $ - $ - $
4569 BRANNAN CENER - $ - $ - $ - $
4570 LEAVERSHIP NAPA VALLEY - $ - $ - $ - $
4572 CEA GRANTS 13,555 $ 5,000 $ 5,000 $ - $
4573 COMMUNITY ENRICHMENT 30,372 $ 30,372 $ - $
4410 ADVERTISING 2,000 $ - $ - $ - $
LEADERSIP NAPA VALLEY - $
Totals $ 264,428 314,700 $ 264,428 $ - $
City of Calistoga
FY 25-26 Proposed Budget
Account Detail Budget Worksheet

COMMUNITY PROMOTIONS
Description of Changes by Account & Summary
Item #6.1.

Fund # : 01 Prog #: 4110 Prog Desc:

General Unaudited Amended Projected Proposed
Ledger Expenses Budget Budget Budget
Acct # FY 23-24 FY 24-25 FY 24-25 FY 25-26
4401 MATERIALS/SUPPLIES 279 $ 1,000 $ 1,000 $ 1,000 $
4402 CONTRACT SERVICES 2,090 $ - $ 5,105 $ 25,000 $
4405 TRAINING/TRAVEL 6,259 $ - $ 1,762 $ 10,000 $
4410 ADVERTISING - $ - $ - $ - $
4415 MAILING/COPYING - $ - $ - $ - $
4430 DUES AND SUBSCRIPTIONS - $ 2,500 $ 2,500 $ 10,000 $ 4499 CITY COUNCIL CONTIGENCY - $ - $ - $ - $
4650 TRAININGS AND MEETINGS 712 $ 7,500 $ 9,481 $ - $
4572 ECONOMIC DIVERSIFICATION GRANTS 13,555 $ 5,000 $ 5,000 $ 5,000 $ 4573 COMMUNITY ENRICHMENT - $ 30,372 $ 30,372 $ 30,000 $ XXXX LEADERSHIP NAPA VALLEY - $ - $ - $ 3,000 $
$ 46,372 22,894 $ 55,220 $ 84,000 $
Salaries and Benefits
4303 CITY COUNCIL FICA/MEDICARE 1,163 $ 4,865 $ 4,865 $ 4,865 $ 4308 CITY COUNCIL PART TIME WAGES 12,000 $ 34,500 $ 34,500 $ 63,600 $ 4311 CITY COUNCIL MEDICAL/DENTAL 35,327 $ 38,475 $ 38,475 $ 42,201 $ 4312 CITY COUNCIL WORKER'S COMP 337 $ 3,184 $ 3,184 $ 3,184 $ 4313 CITY COUNCIL OTHER BENEFITS 220 $ 270 $ 270 $ 270 $ Total Salary and Benefits $ 49,047 $ 81,294 $ 81,294 $ 114,121 TOTAL FY 25-26 BUDGET $ 71,942 $ 127,666 $ 136,514 $ 198,121 Totals
City of Calistoga
FY 25 -26 Proposed Budget
Account Detail Budget Worksheet

CITY COUNCIL
Description of Changes by Account & Summary
Item #6.1.

Fund # : 01 Prog #: 4111 Prog Desc:

General Unaudited Amended Projected Proposed
Ledger Expenses Budget Budget Budget
Acct # FY 23-24 FY 24-25 FY 24-25 FY 25-26
4401 MATERIALS/SUPPLIES 1,756 $ 3,900 $ 3,900 $ 3,900 $ 4402 CONTRACT SERVICES 49,477 $ 30,000 $ 46,902 $ 30,000 $ 4405 TRAINING/MEETINGS 4,769 $ 6,000 $ 6,000 $ 6,000 $
4410 ADVERTISING` 1,650 $ 1,300 $ 1,550 $ 1,300 $
4415 MAILING/COPYING 55 $ 500 $ 500 $ - $
4430 DUES AND SUBSCRIPTIONS 250 $ 400 $ 435 $ 400 $
4650 TRAININGS AND MEETINGS - $ - $ - $ - $
4510 EQUIPMENT REPLACEMENT FUND $ 4,440 6,303 $ 6,303 $ 7,059 $ $ 46,540 64,259 $ 65,590 $ 48,659 $
Unfunded Liability $ 3,980
Salaries and Benefits
4301 CITY CLERK SALARIES 96,901 $ 122,769 $ 122,769 $ 132,762 $ 4308 CITY CLERK PART TIME WAGES 536 $ 20,000 $ 5,000 $ 20,000 $ 4302 CITY CLERK OVERTIME PAY - $ - $ - $ - $
4303 CITY CLERK FICA/MEDICARE 7,674 $ 9,953 $ 9,953 $ 10,756 $ 4309 CITY CLERK SPECIAL PAY 5,919 $ 7,338 $ 7,338 $ 7,838 $ 4310 CITY CLERK PERS $ 13,880 7,850 $ 13,880 $ 10,971 $ 4311 CITY CLERK MEDICAL/DENTAL 32,883 $ 20,121 $ 34,038 $ 43,117 $ 4312 CITY CLERK WORKER'S COMP 5,058 $ 2,500 $ 2,500 $ 2,500 $ 4313 CITY CLERK OTHER BENEFITS 292 $ 351 $ 351 $ 351 $
4316 CITY CLERK EMPLOR PAD 401 (A) - $ - $ - $ - $
Total Salary and Benefits $ 157,114 $ 196,912 $ 195,829 $ 232,274 TOTAL FY 25-26 BUDGET 221,373 $ 243,452 $ 261,419 $ 280,933 $ Totals
City of Calistoga
FY 25 - 26 Proposed Budget
Account Detail Budget Worksheet

CITY CLERK
Description of Changes by Account & Summary
Item #6.1.

Fund # : 01 Prog #: 4113 Prog Desc:

General Unaudited Amended Projected Proposed
Ledger Expenses Budget Budget Budget
Acct # FY 23-24 FY 24-25 FY 24-25 FY 25-26
4402 CONTRACT SERVICES 243,654 $ 250,000 $ 250,000 $ 150,000 $ $ 250,000 243,654 $ 250,000 $ 150,000 $
City of Calistoga
FY 25 - 26 Proposed Budget
Account Detail Budget Worksheet

CITY ATTORNEY
Totals
Description of Changes by Account & Summary
Item #6.1.

Fund # : 01 Prog #: 4114 Prog Desc:

General Unaudited Amended Projected Proposed
Ledger Expenses Budget Budget Budget
Acct # FY 23-24 FY 24-25 FY 24-25 FY 25-26
4401 MATERIALS/SUPPLIES 2,106 $ 1,900 $ 1,900 $ 2,000 $ 4402 CONTRACT SERVICES 149,688 $ 50,000 $ 50,000 $ 105,000 $ 4403 UTILITIES 3,798 $ 4,100 $ 4,150 $ 4,474 $
4405 TRAINING/TRAVEL 6,615 $ 21,500 $ 21,500 $ 15,000 $ 4410 ADVERTISING` - $ - $ - $ - $
4415 MAILING/COPYING 171 $ 300 $ 300 $ 300 $
4430 DUES AND SUBSCRIPTIONS 2,622 $ 8,599 $ 8,599 $ 1,600 $ 4450 LEGAL AIDE - $ - $ - $ - $
4650 TRAINING AND MEETINGS 94 $ 5,000 $ 5,000 $ - $
4510 EQUIPMENT REPLACEMENT FUND $ 17,691 22,963 $ 22,316 $ 24,994 $ 4466 CELEBRATIONS 22 $ - $ - $ - $
$ 109,090 188,079 $ 113,765 $ 153,368 $
Unfunded Liabilty $ 10,368
Salaries and Benefits
4301 CITY MANAGER SALARIES 313,177 $ 634,220 $ 515,580 $ 757,184 $ 4302 CITY MANAGER OVERTIME PAY 56 $ 1,000 $ 1,000 $ - $ 4303 CITY MANAGER FICA/MEDICARE 41,832 $ 47,153 $ 47,153 $ 43,164 $ 4309 CITY MANAGER SPECIAL PAY 1,601 $ 7,740 $ 7,740 $ 25,082 $ 4310 CITY MANAGER PERS 28,504 $ 63,195 $ 63,195 $ 73,522 $ 4311 CITY MANAGER MEDICAL/DENTAL 12,342 $ 28,499 $ 28,499 $ 33,494 $ 4312 CITY MANAGER WORKER'S COMP 17,648 $ 23,241 $ 23,241 $ 23,241 $ 4313 CITY MANAGER OTHER BENEFITS 952 $ 6,551 $ 6,551 $ 2,010 $ 4314 CITY MANAGER SHARE SAVINGS 4,600 $ 22,169 $ 6,400 $ 9,600 $ 4316 CITY MANAGER EMPLR PD 401(a) - $ 13,331 $ 52,960 $ 27,693 $ Total Salary and Benefits $ 420,711 $ 847,099 $ 752,319 $ 1,005,357 TOTAL FY 25-26 BUDGET $ 608,790 $ 956,189 $ 866,084 $ 1,158,725 Totals
City of Calistoga
FY 25-26 Proposed Budget
Account Detail Budget Worksheet

CITY MANAGER
Description of Changes by Account & Summary
Item #6.1.

Fund # : 01 Prog #: 4133 Prog Desc:

General Unaudited Amended Projected Proposed
Ledger Expenses Budget Budget Budget
Acct # FY 23-24 FY 24-25 FY 24-25 FY 25-26
4401 MATERIALS/SUPPLIES 564 $ 1,000 $ 1,000 $ - $
4402 CONTRACT SERVICES 9,000 $ 100,000 $ 100,000 $ - $
4410 ADVERTISING - $ 2,000 $ 2,000 $ - $
4415 MAILING/COPYING - $ 500 $ 500 $ - $
4650 TRAININGS AND MEETINGS - $ - $ - $ - $
$ 103,500 9,564 $ 103,500 $ - $
City of Calistoga
FY 25-26 Proposed Budget
Account Detail Budget Worksheet

CITY CLERK- ELECTIONS
Totals
Description of Changes by Account & Summary
Item #6.1.

Fund # : 01 Prog #: 4170 Prog Desc:

General Unaudited Amended Projected Proposed
Ledger Expenses Budget Budget Budget
Acct # FY 23-24 FY 24-25 FY 24-25 FY 25-26
4411 INSURANCE PREMIUMS 1,090,653 $ 1,389,126 $ 1,426,551 $ 1,636,951 $ 4435 CLAIMS PAID 110,612 $ 118,000 $ - $ 500,000 $
$ 1,507,126 1,201,265 $ 1,426,551 $ 2,136,951 $
NOTE: AMOUNT ALLOCATED TO ALL CITY DEPARTMENTS FOR FY 25-26 BUDGET W/C $ (467,976) Salaries and Benefits
4301 RISK MGMT SALARIES 4,445 $ - $ - $ - $
4303 RISK MGMT FICA/MEDICARE 271 $ - $ - $ - $
4305 RISK MGMT INCENTIVE PAY - $ - $ - $ - $
4309 RISK MGMT SPECIAL PAY - $ - $ - $ - $
4310 RISK MGMT PERS 263 $ - $ - $ - $
4311 RISK MGMT MEDICAL/DENTAL 124 $ - $ - $ - $
4312 RISK MGMT WORKER'S COMP - $ - $ - $ - $
4313 RISK MGMT OTHER BENEFITS 7 $ - $ - $ - $
4316 RISK MGMT EMPLR PD 401(a) - $ - $ - $ - $
4411 RISK MGMT INSURANCE PREM 715,969 $ - $ - $ - $
4435 RISK MGMT CLAIMS PAID 110,612 $ - $ - $ - $
Total Salary and Benefits $ 831,692 $ - $ - $ (467,976) TOTAL FY 25-26 BUDGET $ 2,032,957 $ 1,507,126 $ 1,426,551 $ 1,668,975 Totals
City of Calistoga
FY 25-26 Proposed Budget
Account Detail Budget Worksheet

RISK MGMT DIVISION
Description of Changes by Account & Summary
Item #6.1.

Fund # : 01 Prog #: 4172 Prog Desc:

General Unaudited Amended Projected Proposed
Ledger Expenses Budget Budget Budget
Acct # FY 23-24 FY 24-25 FY 24-25 FY 25-26
4401 MATERIAL/SUPPLIES 2,953 $ 2,300 $ 1,162 $ 1,000 $
4402 CONTRACT SERVICES 115,375 $ 135,000 $ 135,000 $ 120,055 $ 4405 TRAINING/TRAVEL 1,555 $ 5,807 $ 7,958 $ 22,500 $
4410 ADVERTISING 32,764 $ 15,000 $ 28,000 $ 10,000 $
4411 INSURANCE PREM 339 $ - $ - $ - $
4415 MAILING/COPYING - $ 1,100 $ 1,100 $ - $
4424 HEALTH 25,936 $ 10,000 $ 10,000 $ - $
4441 RETIREE HEALTH BENEFITS 18,319 $ 30,548 $ 69,183 $ 82,607 $ 4453 PETALUMA ANM SV 774 $ - $ - $ - $
4510 EQUIPMENT FUND RENTAL 13,840 $ 15,498 $ 13,840 $ 15,501 $ $ 215,253 211,854 $ 266,243 $ 251,662 $
Unfunded Liability $ 4,931
Salaries and Benefits
4301 PERSONNEL SVCS SALARIES 126,673 $ 125,741 $ 125,741 $ 135,989 $ 4302 PERSONNEL SVCS OVERTIME PAY 319 $ - $ - $ - $
4303 PERSONNEL SVCS FICA/MEDICARE 9,725 $ 9,711 $ 9,711 $ 10,495 $ 4308 PERSONNEL SVCS PART TIME WAGES 1,097 $ - $ - $ - $ 4309 PERSONNEL SVCS SPECIAL PAY 200 $ 1,200 $ 1,200 $ 1,200 4310 PERSONNEL SVCS PERS 2,219 $ 17,631 $ 17,631 $ 10,702 $ 4311 PERSONNEL SVCS MEDICAL/DENTAL 3,303 $ 15,269 $ 15,269 $ 12,819 $ 4312 PERSONNEL SVCS WORKER'S COMP 4,758 $ - $ - $ - $
4313 PERSONNEL SVCS OTHER BENEFITS 49 $ 476 $ 476 $ 476 $ 4316 PERSONNEL SVCS EMPLR PD 401(a) - $ - $ - $ - $
Total Salary and Benefits $ 148,342 $ 170,028 $ 170,028 $ 176,613 TOTAL FY 25-26 BUDGET $ 360,197 $ 385,281 $ 436,271 $ 428,275 City of Calistoga
FY 25-26 Proposed Budget
Account Detail Budget Worksheet

HUMAN RESOURCES DIVISION
Totals
Description of Changes by Account & Summary
Item #6.1.

City of Calistoga Fiscal Year 25-26 Budget
Administrative Services
Finance
The Finance Department is a combination of several support services functions that are described below.
 Finance services include management, accounting, and reporting for all of the funds and departments of the City. This includes payroll and benefit services, payment for services and supplies; cashiering and collection taxes, fees, and other revenues; accounting for all financial and related transactions; compliance with State and Federal regulations for employees and people or companies doing business with the City; and administration of the Business License and Transient Occupancy Tax codes.
 Financial planning includes budget development and projections; budgeting and financial policies; and financial advisory services to the other departments. This also includes financial advice and strategic planning for current and future operations, capital improvement projects and economic development projects with private developers. The Finance Department also develops and or administers special finance related studies and reports such as utility rate studies, tax audits, fee for services studies, reorganization proposals and other organizational support studies as required.
 Financial Reporting includes the City’s issuance of an independently audited Comprehensive Annual Financial Report summarizing all of the City annual financial transactions for a fiscal year (from July 1st to the following June 30th). In addition, there are several required year-end State Reports. The Department produces several periodic budget reports on the status and projections of revenues and expenditures. The Finance Department also provides research and development services and additional reporting for the other departments.
 Treasury Administration for City investments and Debt/Lease obligation management. The treasury services include the management of the City bank accounts; collections, deposits, and transfers of funds between accounts, online banking services and reporting systems, automated clearing house payment services, credit card processing; administration of the City Investment Policy and investment of available cash; issuance and administration of all City debt and lease obligations.

Item #6.1.

City of Calistoga Fiscal Year 25-26 Budget
Administrative Services
Finance
 City Computer Systems and Networks for the City organization are managed by the Department. The city has a comprehensive system that integrates phone, video, telemetry, and information systems, and connects all major City facilities together. The daily management of the network and planning for replacement and upgrades to meet the organization’s needs is also coordinated by the Finance Department.
 Utility Billing for City operation of the water and wastewater systems which includes the administration of the City’s Municipal Code requirements for utility billing. This includes maintenance of the utility account and meter inventory system, coordination of service requests, meter reading with public works and customer services.

MAJOR DEPARTMENT TASKS COMPLETED FISCAL YEAR 2024-25
 Completion of FY 24/25 budget in a two-month period
 Bonds for water and wastewater for FY 22/23 and FY 23/24, annual reporting to EMMA and CIDAC State Treasurer’s Office and State of California
 Annual compliance reporting for SCO for streets, financial, and compensation reports.
 Water and Wastewater reporting to State Waterboard
 S&P Global audit completed, kept A- credit rating
 Completed Measure D (TOT) revenue balance from inception  American Rescue Plan (ARPA) obligation reporting December 2024  Glass Fire close out with CalOES, found $47,000 of water funds in GF  Five Year GF forecast completed and presented
 Maintain the General Fund Reserves at 50% in FY 2023-24 of operating expenses.

MAJOR DEPARTMENTAL GOALS FOR FISCAL YEAR 2025-26
 Implement a new Enterprise Resource Planning (ERP) system to modernize city operations and improve financial oversight.  Enhance long-term financial planning by creating 10-year financial projections and a two-year budgeting cycle to reduce administrative workload, improve fiscal stability, and allow city staff to focus more on service delivery and strategic priorities while still maintaining flexibility through mid-cycle adjustments.
 Continue to provide Administrative and Project Management support to other city departments.
 Continue tracking of reduction City operating costs.
 Adopt a fiscal year budget with conservative assumptions and with the enhancement of reserve funds
Item #6.1.

Fund # : 01 Prog #: 4108 Prog Desc:

General Unaudited Amended Projected Proposed
Ledger Expenses Budget Budget Budget
Acct # FY 23-24 FY 24-25 FY 24-25 FY 25-26
4401 MATERIALS/SUPPLIES 4,138 $ 4,500 $ 4,500 $ 4,550 $ 4402 CONTRACT SERVICES 287,291 $ 96,120 $ 96,120 $ 39,584 $ 4403 UTILITIES 3,716 $ 3,700 $ 3,700 $ 4,033 $
4405 TRAINING/TRAVEL 6,604 $ 19,925 $ 9,925 $ 17,700 $
4415 MAILING/COPYING 2,022 $ 2,400 $ 2,400 $ 2,500 $
4430 DUES/SUBSCRIPTIONS 1,120 $ 1,509 $ 1,509 $ 1,250 $ 4510 EQUIPMENT REPLACEMENT FUND $ 16,694 23,152 $ 23,152 $ 25,930 $ $ 144,848 328,044 $ 141,306 $ 95,547 $
Unfunded Liability $ 41,688
Salaries and Benefits
4301 FINANCE SALARIES 347,872 $ 599,673 $ 530,139 $ 607,496 $ 4302 FINANCE OVERTIME PAY 2,711 $ 1,500 $ 1,500 $ - $
4303 FINANCE FICA/MEDICARE 26,602 $ 48,962 $ 41,131 $ 43,258 $ 4308 FINANCE PART TIME WAGES - $ - $ - $ - $
4309 FINANCE SPECIAL PAY 4,081 $ 19,231 $ 19,231 $ 20,065 $ 4310 FINANCE PERS 27,779 $ 94,455 $ 94,455 $ 48,870 $
4311 FINANCE MEDICAL/DENTAL 72,005 $ 149,276 $ 149,276 $ 153,043 $ 4312 FINANCE WORKER'S COMP 17,273 $ 11,200 $ 11,200 $ 11,200 $ 4313 FINANCE OTHER BENEFITS 1,167 $ 2,167 $ 2,167 $ 2,013 $ 4314 FINANCE SHARE SAVINGS 2,000 $ - $ - $ - $
4316 FINANCE EMPLOR PAD 401 (A) - $ - $ - $ - $
Total Salary and Benefits $ 501,489 $ 926,464 $ 849,099 $ 927,631 TOTAL FY 25-26 BUDGET $ 829,533 $ 1,071,312 $ 990,405 $ 1,023,179 Totals
City of Calistoga
FY 25-26 Proposed Budget
Account Detail Budget Worksheet

FINANCE DEPARTMENT
Description of Changes by Account & Summary
Item #6.1.

Fund # : 01 Prog #: 4119 Prog Desc:

General Unaudited Amended Projected Proposed
Ledger Expenses Budget Budget Budget
Acct # FY 23-24 FY 24-25 FY 24-25 FY 25-26
4401 MATERIALS/SUPPLIES 6,282 $ 4,365 $ 4,365 $ 4,365 $ 4402 CONTRACT SERVICES 45,400 $ 48,095 $ 47,418 $ 48,035 $ 4405 TRAINING/TRAVEL - $ - $ - $ - $
4414 AUDIT FEES 58,021 $ 106,825 $ 91,825 $ 75,600 $
4415 MAILING/COPYING 2,876 $ 2,400 $ 2,400 $ 2,400 $
4430 DUES AND SUBSCRIPTIONS 7,185 $ 6,905 $ 6,905 $ 23,035 $ 4431 FEES 5,607 $ 26,400 $ 29,400 $ 29,300 $
4465 STAFF DEVELOPMENT 56 $ 3,000 $ - $ - $
4466 CELEBRATIONS 3,407 $ 13,200 $ 13,200 $ - $
4499 CONTINGENCY- CLAIMS - $ - $ - $ - $
4510 EQUIPMENT REPLACEMENT - $ - $ - $ - $
4310 PERS - unfunded Liability 629,352 $ 115,000 $ 115,000 $ 126,500 $ $ 326,190 758,186 $ 310,513 $ 309,235 $ Totals
City of Calistoga
FY 25-26 Proposed Budget
Account Detail Budget Worksheet

NON DEPARTMENTAL
Description of Changes by Account & Summary
Item #6.1.

City of Calistoga Fiscal Year 25-26 Budget
The mission of the Calistoga Fire Department is to provide those services to the residents, businesses, and visitors of greater Calistoga, which protects their lives, property and environment from fires, medical emergencies, hazardous materials incidents, and disasters.

We accomplish this mission by providing services in two ways:

I. Proactively
• Public Education
• Building Inspections
• Weed Abatement
• Plan Checking
• Pre-Incident Planning
• Burn Permits
• Insurance Rating Requests
• Firefighter Training and Preparedness
II. Reactively
• Fire Suppression
• Emergency Medical Response (EMT 1 D Scope of Practice) • Public Service (Wires Down, Lockouts, Standby, etc.)
• Hazardous Materials Release Response
• Fire Investigations
• Other Miscellaneous Requests for Service
• Responses Outside the City Limits (Contract, Automatic Aid, Mutual Aid and Strike Teams)
The Fire Department is staffed with 10 full-time employees (Fire Chief, 3 Fire Captains, 3 Fire Engineers, 3 full-time Firefighter/EMT’s, and up to 12 part-time Firefighter/EMT’s). The daily staffing consists of 1 Fire Captain, 1 Fire Engineer, 1 full-time Firefighter/EMT, and 1 part-time Firefighter/EMT, for a total of 4 personnel on duty as our minimum staffing level. Full-time personnel are assigned to shifts (A,B,C) and rotate every 48 hours (AA,BB,CC). The Fire Chief works a 40+ hour week and is on call for any emergency that may occur.

The Fire Station is located at 1113 Washington Street. All Fire Department operations are based at the Fire Station. The Fire Station houses the Department's in-service equipment, which includes: 2 Structure Fire Engines, 1 Wildland Fire Engine, 1 Water Tender, 1 Brush Truck, and 1 Utility Truck. The Department also has one staff vehicle used by the Fire Chief.

Fire Department
Fire Services
Item #6.1.

City of Calistoga Fiscal Year 25-26 Budget
The Department response times are outstanding, averaging 2.75 minutes for all emergency calls within the city limits. These response times are achieved by having 2 fire engines staffed 24 hours per day and by Police Department providing an incident pre-alert when a 911 call is received by Calistoga dispatch.

The Fire Department responded to 1,273 incidents during 2024. This was an increase of 6% compared to 2023. Approximately 29% of the incidents were outside the city limits, in contracted response areas of Napa County and Sonoma County. With respect to all incidents, approximately 61% were rescues and emergency medical services, 3.5% were fire related, and the remaining 35.5% originated from hazardous conditions (gas, electrical, environmental), public service activities, false alarms, severe weather, and special incident types. The two segments of our community which have the most impact on the fire department with requests for services are our senior citizens and tourism.

Funding for City-related fire services is provided by the City General Fund.

The City has contracts with Napa County Fire Department, Sonoma County Fire District, and Northern Sonoma County Fire District to provide emergency response services to Napa County immediately surrounding Calistoga, Sonoma County to the West of Calistoga and to the Knights Valley and Franz Valley areas. The City is reimbursed at a rate of $788.22 per hour for responses into the surrounding Napa County Fire Department area. When CFD responds to Northern Sonoma County, the City receives $1,334.88 per incident.

Other cost recovery items at the fire department include statewide emergency responses through Cal OES, Fire Code Operational Permits, Plan Review, Construction Inspections, and Burn Permits.

Fire Department
Fire Services
Item #6.1.

City of Calistoga Fiscal Year 25-26 Budget
MAJOR DEPARTMENT TASKS COMPLETED FISCAL YEAR 24-25
 New Type 1 Fire Engine designed and ordered  New electric extrication tools purchased with grant and city funding  Replacement of 50% of the firehose inventory  Successfully implemented an expanded medical scope of practice enabling members to use advanced airway devices, enhancing life-saving capabilities for critically ill patients.  FEMA AFG grant application in the amount of $87,748.35 submitted for new structural firefighting PPE  Updated Lexipol policy manual  Completed Mt. Washington hazardous vegetation mitigation abatement  Achieved 100% compliance with hazardous vegetation mitigation without forced abatements  4,626 hours of training completed by personnel in various topics  100% of staff participated in the “Calm the Chaos” incident command training, which was funded through a regional FEMA grant  Completed Helicopter Rescue Technician (HRT) training/certification for all line staff  Implemented new Probationary Firefighter training program  Participation in the Napa County LAFCO Municipal Services Review  Galleri Cancer Screening for all Fire Department members  Provided 3 senior fire-safety presentations at senior living facilities  Participated in the CHS Every 15 Minutes program  Provided 3 Hands-Only CPR classes to the public Fire Department
Fire Services
Item #6.1.

City of Calistoga Fiscal Year 25-26 Budget
MAJOR DEPARTMENTAL GOALS FOR FISCAL YEAR 2025-2026
Staffing  Recruit, hire, and onboard to fill our roster of 12 part-time Firefighter/EMT’s  Complete review and evaluation of our daily staffing model to provide the highest level of services to the community while maintaining fiscal accountability  Evaluate administrative and management staffing needs in the Fire Department Community Risk Reduction  Amend and adopt the 2025 Fire Code to ensure compliance with updated state regulations, improve wildfire protection, enhance emergency response, and strengthen fire safety requirements for new development.  Work with Napa County Office of Emergency Services and other Napa County agencies to update and adopt the Napa County Multi-Jurisdictional Hazard Mitigation Plan.  Install and inspect smoke detectors in any home that makes a request.  Continue with fire prevention programs for children and adults.  Continue the building inspection program utilizing the California fire code and local amendments.  Continue 100% compliance with weed abatement.  Continue to offer Hands Only CPR classes to the public.  Continue to present fire prevention programs in the schools.  Improve our Automated External Defibrillator (AED) program with the placement of at least 3 AED’s in strategic locations throughout the City.  Maintain the certification as a Heart Safe Community for the City of Calistoga Training  Complete and implement a Career Development Plan, providing guidance for career advancement to all members  Continue 100% compliance with Vector Solutions training  Continue 100% compliance with all Lexipol DBT and policy training  Exceed the NFPA and OSHA recommended annual training requirements Fire Department
Fire Services
Item #6.1.

Fund # : 01 Prog #: 4117 Prog Desc:

General Unaudited Amended Projected Proposed
Ledger Expenses Budget Budget Budget
Acct # FY 23-24 FY 24-25 FY 24-25 FY 25-26
4401 MATERIAL/SUPPLIES 14,264 $ 16,950 $ 16,950 $ 24,050 $ 4402 CONTRACT SERVICES 140,517 $ 142,788 $ 142,788 $ 152,315 $ 4403 UTILITIES 38,809 $ 37,000 $ 42,000 $ 40,330 $
4404 REPAIRS & MAINTENANCE 35,317 $ 55,950 $ 55,950 $ 57,400 $ 4405 TRAINING/TRAVEL 1,670 $ 10,000 $ 10,000 $ 13,500 $ 4407 PROFESSIONAL SERVICES - $ 5,000 $ 5,000 $ 6,000 $
4408 UNIFORM ALLOWANCE 9,435 $ 26,000 $ 11,000 $ 27,500 $ 4415 MAILING AND COPYING 336 $ 400 $ 400 $ 400 $
4417 FUEL AND OIL 15,069 $ 17,000 $ 17,000 $ 18,000 $
4420 TREATMENT 11,452 $ 11,200 $ 11,200 $ 10,000 $
4430 DUES AND SUBSCRIPTIONS 515 $ 750 $ 800 $ 2,450 $
4510 EQUIPMENT REPLACEMENT FUND 74,151 $ 102,260 $ 74,151 $ 83,049 $ 4822 EQUIPMENT 53,216 $ 113,035 $ 113,035 $ 14,960 $
$ 538,333 394,750 $ 500,274 $ 449,954 $
Unfunded Liability $ 284,415
Salaries and Benefits
4301 FIRE SERVICES SALARIES 1,094,510 $ 1,279,679 $ 1,180,803 $ 1,365,191 $ 4302 FIRE SERVICES OVERTIME PAY 681,721 $ 650,050 $ 801,691 $ 387,949 $ 4303 FIRE SERVICES FICA/MEDICARE 141,705 $ 117,624 $ 117,624 $ 118,604 $ 4308 FIRE SERVICES PART TIME WAGES 227,078 $ 225,475 $ 142,601 $ 233,237 $ 4309 FIRE SERVICES SPECIAL PAY 15,127 $ 18,010 $ 18,010 $ 18,857 $ 4310 FIRE SERVICES PERS 170,631 $ 427,503 $ 427,503 $ 207,327 $ 4311 FIRE SERVICES MEDICAL/DENTAL 171,297 $ 170,321 $ 170,321 $ 236,685 $ 4312 FIRE SERVICES WORKER'S COMP 111,969 $ 81,837 $ 81,837 $ 81,837 4313 FIRE SERVICES OTHER BENEFITS 3,831 $ 4,280 $ 4,280 $ 4,280 $ 4314 FIRE SERVICES SHARE SAVINGS 12,600 $ 14,400 $ 14,400 $ 9,600 $ 4316 FIRE SERVICES EMPLR PD 401(a) 50,179 $ 75,258 $ 52,383 $ 79,921 $ Total Salary and Benefits $ 2,680,648 $ 3,064,437 $ 3,011,453 $ 3,027,904 TOTAL FY 25-26 BUDGET $ 3,075,398 $ 3,602,770 $ 3,511,727 $ 3,477,858 Totals
Description of Changes by Account & Summary
City of Calistoga
FY 25-26 Proposed Budget
Account Detail Budget Worksheet

FIRE SERVICES
Item #6.1.

Fund # : 01 Prog #: 4138 Prog Desc:

General Unaudited Amended Projected Proposed
Ledger Expenses Budget Budget Budget
Acct # FY 23-24 FY 24-25 FY 24-25 FY 25-26
4401 MATERIALS/SUPPLIES - $ 1,500 $ 1,942 $ 1,500 $
4402 CONTRACT SERVICES 683 $ 14,411 $ 14,411 $ 5,200 $
4403 UTILITIES - $ - $ - $ - $
4405 TRAINING/TRAVEL 531 $ 5,000 $ 4,558 $ 5,000 $
4415 MAILING AND COPYING - $ 300 $ 300 $ 300 $
$ 21,211 1,214 $ 21,211 $ 12,000 $ Totals
City of Calistoga
FY 25-26 Proposed Budget
Account Detail Budget Worksheet

EMERGENCY SERVICES
Description of Changes by Account & Summary
Item #6.1.

City of Calistoga Fiscal Year 25-26 Budget
Police Department
The Mission of the Calistoga Police Department (CPD) is:
- To provide a high level of professional and responsive service to the community. - To safeguard lives and property.
- To defend the constitutional rights of all people;
- To help create and preserve a safe and secure environment; and - To contribute to the success & prosperity of the City by supporting the City's Mission, Goals, and Objectives.

Furthermore, the members of the Calistoga Police Department will accomplish our Mission and ensure the success of the organization by adhering to the following values:
- Displaying Competence: By maintaining a high standard of excellence in the performance of all tasks and service.
- Looking to the Future: By constantly anticipating and planning for the future needs of the community, city, and the organization.
- Meeting Community Needs: By addressing identified needs and delivering services to establish a high quality of life for our community through a safe and secure community. - Providing Support: As professionals, we provide the necessary skills, education, and resources toward the betterment of our personal and professional lives. - Fostering Team Effort: Each member's contribution is worthwhile and necessary to the continued success of the department. We value diverse perspectives and input in order to identify the best solution and service.
- Embracing Partnerships: We understand we cannot be successful without the support of the community, city administration, businesses, or the various allied agencies. To that end we shall strive to develop, maintain, and improve collaboration, partnerships, and relationships with our stakeholders and community.
- Being Innovative: We understand that to be successful and provide the best service we need to be forward thinking and open to "outside the box" approaches, ideas, ways of doing business and utilizing technology.

The CPD performs a full range of law enforcement services which are provided under “Police Services” and “Police Dispatch”.

Police Services
Police Services consists of 24/7 patrol, investigations, traffic & parking enforcement, crime prevention, and community outreach. Budgeted staffing is 14 sworn officers that consists of the Police Chief, 1 Lieutenant, 2 Sergeants, 10 Officers, 1 Community Services Officer (CSO) and 2 part-time Police Parking Technicians. The CPD partners with the Building & Planning Department to respond to and address code enforcement complaints and issues. CPD currently has two officer vacancies, two officers off on extended workers compensation, and one on maternity leave. In FY 2023/24 & 2024/25, CPD was awarded DOJ Tobacco grants that funded 50% of an officer position to continue to address health issues facing our youth. The remaining 50% of the officer position was split funded with the Calistoga Unified School District. We are still awaiting the results of the funding for the next cycle.

Item #6.1.

City of Calistoga Fiscal Year 25-26 Budget
In 2023, CPD responded to 3,521 Calls for Service of the 20,606 incidents generated and had an average response time of approximately 2.6 minutes to Priority 1 calls. CPD self-initiated 17,085 incidents which included 13,826 Business/Patrol checks and 1,730 traffic stops. Of the 645 police reports taken, 144 resulted in arrests. CPD was involved in over 50 community outreach activities.

Additional police services included but not limited to; Live-scan fingerprinting, issuing alcohol permits, the Juvenile Diversion program, Lost & Found, Property & Evidence, monthly Emergency Siren System testing, and sending out Nixle alerts and community advisories. CPD continued to manage the Animal Control & Shelter Services contract. Noteworthy outreach activities involved in or facilitated included the DARE program, Every 15 Minutes, National Night Out, Back to School Night, Halloween Parade, Safety Day, Thanksgiving Family Dinner gift card program, Senior Angels gift program, and the Annual Christmas Lighted Tractor Parade & Santa letter tabling.

The Police Department receives additional funding from a few other grants and other funding sources:

Citizens Option for Public Safety (COPS) provides an estimated $100,000 of state grant funds for “front-line” law enforcement services and equipment. The COPS grant funds “must supplement existing services and may not be used to supplant any existing funding for law enforcement services” and are used to address operational needs of the police department such as equipment, vehicles, and programs such as the Juvenile Diversion Program. There is no matching fund requirement for this grant.

The Gang Violence Suppression Grant administered by the Napa County DA’s Office provides $8,484. This money is used to fund programs that provide services for at risk youth. There is no matching funds requirement for this grant. These funds are also used to fund the Juvenile Diversion program.

Felgenhauer Trust is an endowment set up to enhance police services by purchasing nonbudgeted goods or services which otherwise burden City finances. The trust is managed by the Police Officer Association. The Trust also funds the Annual Felgenhauer $1,000 college scholarship grant for a Calistoga High School senior.

Napa Investigation Service Bureau (NSIB) is a county task force that is supported by the city by contributing approximately $64,058 towards the full-time administrative position that supports the task force. The City benefits by sharing in recovered asset forfeiture funds (9% of funds seized), access to the task force for training/presentations to the department & community, and investigative assistance. This fiscal year no asset forfeiture allocations were distributed.

Police Dispatch
The Police Dispatch provides dispatch services and all records bureau functions. Budgeted staffing consists of 1 Communications Manager, 4 full-time dispatchers and 3 part-time dispatchers. Dispatch services are extensive and include dispatching officers, answering 9-1-1 Item #6.1.

City of Calistoga Fiscal Year 25-26 Budget
and business phone lines, monitoring all local agencies radio traffic, and access state, federal, and local databases for officers in the course of their investigations. Dispatchers also handle all front counter contacts, monitor alarms and security cameras in addition to providing records services. The Records Bureau services consist of maintaining files of police reports, citations, and other correspondence. The Records Bureau is the responsibility of the Communication Manager and is highly technical and closely regulated by state law concerning dissemination of crime reports, criminal offender information, and public access rights. These functions include but not limited to complying with the National and California Incident Based Reporting Systems (NIBRS/CIBRS), Domestic Violence and Hate Crime reporting to DOJ, response to Public Records Acts request, and other state mandated reporting.

MAJOR DEPARTMENT TASKS COMPLETED FISCAL YEAR 2024-25
✓ Completed the upgrade of police portable radios and dispatch base stations to address state mandated radio encryption.
✓ Successfully applied for and awarded a second DOJ Tobacco Grant to fund 50% of an officer position.
✓ Completed the agreement with the City of St. Helena to provide dispatch services which will begin July 1, 2025.
✓ Selected and trained officers for the new Bike Patrol Team. ✓ Completed Calistoga Unified School District Active Shooter Exercise. ✓ Worked with Calistoga Unified School District and community organizations to provide a Every 15 Minutes presentation to the Juniors, Seniors and faculty at Calistoga High School.

MAJOR DEPARTMENTAL GOALS FOR FISCAL YEAR 2025-26
➢ Begin a multi-year plan to send all officers and dispatchers to Critical Incident Team (CIT) training. This Police Officer Standards and Training (POST) course is delivered as a collaborative effort between local law enforcement and community partners. The overarching goal of a CIT training course is to provide law enforcement officers and dispatchers with the cognition, information, resources, and skills that allow effective problem-solving and promote positive outcomes when responding to incidents involving individuals experiencing mental health related problems. ➢ We will be adding tools to our less-lethal tool box to give officers more options in incidents that may require force. We will be transitioning our 12-gauge shotguns to shoot “bean bag” rounds that act like an extended baton. We will also be acquiring BolaWrap devices that can help limit a subjects mobility, which can help keep a subject from going mobile, and allow officers to safely take them into custody. ➢ Implement a Patrol Bike program to enhance community engagement, improve patrol access in high-pedestrian areas, and provide faster response times in congested spaces like downtown, parks, and events.

Item #6.1.

City of Calistoga Fiscal Year 25-26 Budget
➢ To improve direct supervision and mentorship, and improve departmental succession planning, reorganize Police Department staffing by eliminating the Lieutenant position and creating an Administrative Sergeant position, that each of the three sergeants will rotate through.
➢ Research the implementation of a drone program in order to monitor large events, improve emergency response, and support public safety as a force multiplier at locations like the fairgrounds, downtown, and wildfire-prone areas. ➢ Continue to actively recruit for vacant police officer and dispatcher positions, while at the same time working to retain the valued employees we have. ➢ Hire the necessary dispatchers to implement the contract dispatching agreement with St.

Helena Police Department.
➢ Replace Admin Vehicle with an electric vehicle.
➢ Replace aging patrol rifles which have begun to show signs of failure. ➢ Provide necessary technology and access to platforms so that sergeants can provide training at daily briefings.
➢ Implement officer wellness program.
➢ Utilize Grant Opportunities to purchase equipment needs & implement programs to meet Mission, Goals, & Objectives.

Item #6.1.

Fund # : 01 Prog #: 4116 Prog Desc:

General Unaudited Amended Projected Proposed
Ledger Expenses Budget Budget Budget
Acct # FY 23-24 FY 24-25 FY 24-25 FY 25-26
4401 POLICE OPERATIONS - MATERIAL / SUPPLY 23,578 $ 30,152 $ 30,152 $ 20,000 $ 4402 POLICE OPERATIONS - CONTRACT 149,098 $ 141,790 $ 243,790 $ 127,000 $ 4403 UTILITIES 42,332 $ 39,000 $ 46,000 $ 42,510 $
4404 REPAIRS & MAINTENANCE 4,723 $ 9,000 $ 10,000 $ 9,000 $ 4405 TRAINING & TRAVEL 18,522 $ 16,567 $ 21,217 $ 15,000 $ 4408 UNIFORM ALLOWANCE 9,268 $ 8,000 $ 10,000 $ 10,000 $ 4409 TRAINING & SEMINARS: POST 13,129 $ 10,000 $ 11,500 $ 10,000 $ 4415 MAILING AND COPYING 734 $ 1,000 $ 1,000 $ 1,000 $
4417 FUEL AND OIL 24,612 $ 30,000 $ 30,000 $ 30,000 $
4429 TELEPHONE 84 $ - $ - $ - $
4430 DUES AND SUBSCRIPTIONS 465 $ 1,000 $ 1,000 $ 1,000 $ 4431 FEES - BOOKING - $ 2,500 $ 2,500 $ 2,500 $
4440 LAB TESTING 90 $ 2,000 $ 2,000 $ - $
4450 LEGAL AIDE - $ - $ - $ - $
4453 PETALUMA ANM S 2,000 $ - $ - $ 24,000 $
4650 TRAINING & MEETINGS: ADMIN - $ - $ - $ 6,000 $
4510 EQUIPMENT REPLACEMENT FUND 89,650 $ 113,294 $ 89,650 $ 100,408 $ 4650 D H TRAINING 3,686 $ 6,000 $ 3,350 $ - $
$ 410,303 381,972 $ 502,159 $ 398,418 $
Unfunded Liability $ 246,709

SALARIES AND BENEFITS
4301 POLICE SERVICES SALARIES $ 1,507,525 $ 1,785,315 $ 1,826,267 $ 1,783,465 4302 POLICE SERVICES OVERTIME PAY 395,770 $ 226,096 $ 287,463 $ 360,000 $ 4303 POLICE SERVICES FICA/MEDICARE $ 138,033 $ 147,046 $ 147,046 $ 140,742 4308 POLICE SERVICES PART TIME WAGES $ 22,428 $ 62,000 $ 62,000 $ 62,000 4309 POLICE SERVICES SPECIAL PAY $ 115,886 $ 117,655 $ 117,655 $ 128,643 4310 POLICE SERVICES PERS $ 212,460 $ 435,126 $ 435,126 $ 238,158 4311 POLICE SERVICES MEDICAL/DENTAL $ 181,338 $ 243,906 $ 243,906 $ 252,381 4312 POLICE SERVICES WORKER'S COMP $ 142,958 $ 110,604 $ 110,604 $ 110,604 4313 POLICE SERVICES OTHER BENEFITS $ 4,868 $ 6,709 $ 6,709 $ 6,332 4314 POLICE SERVICES SHARE SAVINGS $ 19,200 $ 19,200 $ 19,200 $ 19,200 4316 POLICE SERVICES EMPLR PD 401(a) $ 65,098 $ 87,122 $ 87,122 $ 82,670 Total Salary and Benefits $ 2,805,565 $ 3,240,779 $ 3,343,098 $ 3,430,906 TOTAL FY 25-26 BUDGET $ 3,187,537 $ 3,651,082 $ 3,845,257 $ 3,829,325 Totals
City of Calistoga
FY 25-26 Proposed Budget
Account Detail Budget Worksheet
POLICE
Description of Changes by Account & Summary
Item #6.1.

Fund # : 01 Prog #: 4129 Prog Desc:

General Unaudited Amended Proposed Proposed
Ledger Expenses Budget Budget Budget
Acct # FY 23-24 FY 24-25 FY 25-26 FY 25-26
4401 DISPATCH OPERATIONS - MATERIAL SUPPLY 2,428 $ 5,000 $ 5,000 $ 5,000 $ 4404 REPAIRS & MAINTENANCE 1,477 $ 5,000 $ 5,000 $ 5,000 $ 4405 TRAINING/TRAVEL 8,398 $ 8,000 $ 8,000 $ 8,000 $
4408 UNIFORM ALLOWANCE 3,593 $ 4,000 $ 4,000 $ 4,000 $
4409 TRAINING & SEMINARS: POST 2,138 $ 5,000 $ 5,000 $ 5,000 $ 4415 MAILING AND COPYING 685 $ 1,000 $ 1,000 $ 1,000 $
4430 DUES AND SUBSCRIPTIONS - $ 500 $ 500 $ 500 $
4510 EQUIPMENT REPLACEMENT FUND $ 35,736 23,924 $ 23,924 $ 26,795 $ $ 64,236 42,644 $ 52,424 $ 55,295 $
Unfunded Liability $ 77,058

SALARIES AND BENEFITS
4301 DISPATCH SALARIES $ 430,857 $ 477,448 $ 388,081 $ 716,387 4302 DISPATCH OVERTIME PAY 86,353 $ 57,000 $ 47,000 $ 57,000 $ 4303 DISPATCH FICA/MEDICARE $ 42,186 $ 38,465 $ 31,316 $ 56,685 4308 DISPATCH PART TIME WAGES $ 23,018 $ 70,000 $ 55,000 $ 70,000 4309 DISPATCH SPECIAL PAY $ 29,981 $ 25,363 $ 25,363 $ 24,595 4310 DISPATCH PERS $ 47,850 $ 127,947 $ 127,947 $ 71,338 4311 DISPATCH MEDICAL/DENTAL $ 119,533 $ 150,270 $ 150,270 $ 223,124 4312 DISPATCH WORKER'S COMP $ - $ 22,200 $ 22,200 $ 22,200 4313 DISPATCH OTHER BENEFITS $ 1,597 $ 1,877 $ 1,877 $ 2,502 4314 DISPATCH SHARE SAVINGS $ - $ - $ - $ -
Total Salary and Benefits $ 781,377 $ 970,570 $ 849,054 $ 1,320,889 TOTAL FY 25-26 BUDGET $ 824,020 $ 1,034,806 $ 901,478 $ 1,376,184 Totals
City of Calistoga
FY 25-26 Proposed Budget
Account Detail Budget Worksheet

POLICE DISPATCH
Description of Changes by Account & Summary
Item #6.1.

City of Calistoga Fiscal Year 25-26 Budget
The Planning and Building Department provides a broad range of planning and building services to the community. The department’s primary function is to guide and regulate private development in accordance with state law and the city’s general plan, zoning code, building codes and other local land use policies and programs. Major tasks include conducting environmental review; administering housing programs; providing staff assistance to the planning commission, city council, housing advisory committee, active transportation committee, and green committee; and enforcing the city’s planning and building codes. The department also provides long-range planning services and participates in county-wide and regional planning efforts relating to land use, housing, transportation and climate action planning.

Current Planning / Development Review
The department administers and implements land use-related provisions of the city’s municipal code addressing zoning, environmental protection, property subdivision, building standards, flood protection and code enforcement. It also processes land use and building permit applications, responds to public inquiries about zoning and entitlement permits, coordinates interdepartmental review of development applications, and prepares reports on land use issues for planning commission and city council review.

Long Range Planning
The department prepares and amends documents that guide public and private development activities in Calistoga including the Calistoga General Plan. It also prepares and/or coordinates special planning studies and the development impact fee study and participates in county-wide technical and planning advisory committees.

Housing Programs
The department coordinates the city’s affordable and rehabilitation housing programs with local housing agencies and groups, including Calistoga Affordable Housing, the City of Napa Housing Authority and Napa Valley Fair Housing.

Code Enforcement
The department enforces city regulations pertaining to land use, construction, and coordinates enforcement with other city departments.

Building Inspection and Plan Check Services
The department is responsible for the implementation of state and local building standards for the protection of public health and safety. The department reviews building plans and inspects all building-related activities within Calistoga to ensure compliance with adopted standards, including building and fire safety, energy Planning and Building Department
Planning and Building Services
Item #6.1.

City of Calistoga Fiscal Year 25-26 Budget
efficiency and disabled accessibility. Department staff provide public assistance to facilitate building permit submittals and provide an understanding of the building permit review process. The department coordinates permitting activities with other city departments and outside agencies.

MAJOR DEPARTMENT TASKS COMPLETED IN FISCAL YEAR 2024-25 - Resolved long-standing code compliance/conditions of approval issues for multiple commercial projects. These efforts mitigated life safety concerns, addressed delinquent conditions of approval issues, and resulted in payment of delinquent fees. - Coordinated with CalTrans to explore the ‘air lease’ concept for the Lincoln Avenue sidewalks.
- Initiated a city-wide internal project review process to streamline the review & approval process for development projects.
- Launched the “Planning Application Center” providing applicants with helpful information regarding the entitlement and permit application process. - Redesigned planning department applications to provide consistency & ease of use. - Initiated quarterly meetings with Napa County Environmental Health to coordinate the review/approval of local commercial projects which included food service and/or public pools/spas.
- Processed and issued building permits for the Calistoga Hills resort project. - Updated ADU ordinance for consistency with State law and the municipal code. - Updated the Design Review ordinance incorporating Objective Design Standards.

MAJOR DEPARTMENTAL GOALS FOR FISCAL YEAR 2025-26
• Continue to implement annual Housing Element action items. Tasks include outreach exercises, policy adoption, ordinance amendments, and more. • Initiate and complete an update of the Inclusionary Housing Ordinance and associated in-lieu fees, by conducting a nexus study.
• Continue advancing the “Missing Middle” housing conversation with Council and develop practical mechanisms, incentives, and development standards that efficiently support and encourage this type of housing development. • Pursue residential development of the City-owned parcels located at Earl and Eddy Streets either in coordination with the school district or as a standalone project. • Recommend modifications to the Municipal Code to eliminate obsolete or inconsistent provisions, ensure compliance with State laws, improve clarity and usability, promote transparency and accessibility, and support community development goals in order to create a more efficient, legally sound, and responsive regulatory framework. • Continue to collaborate with City departments and applicants to ensure that Cityinitiated and private development projects that are consistent with the City’s General Plan and Municipal Code are processed in accordance with State law and result in projects that retain or enhance community character.

Planning and Building Department
Planning and Building Services
Item #6.1.

City of Calistoga Fiscal Year 25-26 Budget
• Provide efficient entitlement procedures for applicants and develop professional partnerships with applicants who choose to invest in projects which are consistent with the General Plan and will provide goods, services, and/or revenues which support the community.
• Establish a Senior Planner position to enhance the Planning Department’s capacity to manage complex projects and provide strategic support for the City’s housing goals and long-range planning initiatives.

Planning and Building Department
Planning and Building Services
Item #6.1.

Fund # : 01 Prog #: 4109 Prog Desc:

General Unaudited Amended Projected Proposed
Ledger Expenses Budget Budget Budget
Acct # FY 23-24 FY 24-25 FY 24-25 FY 25-26
4401 MATERIALS/SUPPLIES - $ 1,680 $ 1,230 $ 2,000 $
4402 CONTRACT SERVICES 1,909 $ - $ 450 $ - $
4405 TRAINING/TRAVEL 758 $ 500 $ 500 $ - $
4410 ADVERTISING 1,070 $ 800 $ 800 $ 1,000 $
4443 COMMISSION STIPENDS 1,600 $ 3,000 $ 1,500 $ 6,000 $ 4403 PLANNING COMMSN UTILITIES 150 $ - $ - $ - $
$ 5,980 5,487 $ 4,480 $ 9,000 $ Totals
City of Calistoga
FY 25-26 Proposed Budget
Account Detail Budget Worksheet

PLANNING COMMISSION
Description of Changes by Account & Summary
Item #6.1.

Fund # : 01 Prog #: 4115 Prog Desc:

General Unaudited Amended Projected Proposed
Ledger Expenses Budget Budget Budget
Acct # FY 23-24 FY 24-25 FY 24-25 FY 25-26
4401 MATERIALS/SUPPLIES 3,183 $ 2,000 $ 2,000 $ 2,500 $ 4402 CONTRACT SERVICES 97,113 $ 323,000 $ 123,000 $ 230,000 $ 4403 UTILITIES 3,716 $ 3,700 $ 3,700 $ 4,033 $
4405 TRAINING/TRAVEL 2,266 $ 10,000 $ 10,000 $ 10,000 $ 4410 ADVERTISING 707 $ 8,400 $ 8,400 $ 5,000 $
4415 MAILING AND COPYING 1,467 $ 750 $ 750 $ 850 $
4430 DUES AND SUBSCRIPTIONS 203 $ 1,000 $ 1,000 $ 1,000 $ 4510 EQUIPMENT REPLACEMENT FUND $ 31,219 22,316 $ 22,316 $ 24,994 $ 4567 JPA CLIMATE - $ - $ - $ 55,187 $
4822 EQUIPMENT - $ 22,466 $ 22,466 $ 4,500 $
$ 402,535 130,970 $ 193,632 $ 338,064 $
Unfunded Liabilty $ 14,529
Salaries and Benefits
4301 PLANNING SALARIES 297,366 $ 335,564 $ 335,564 $ 272,787 $ 4302 PLANNING OVERTIME PAY 946 $ - $ - $ - $
4303 PLANNING FICA/MEDICARE 22,788 $ 25,969 $ 25,969 $ 19,687 $ 4305 PLANNING INCENTIVE PAY - $ - $ - $ - $
4309 PLANNING SPECIAL PAY 3,656 $ 3,900 $ 3,900 $ 2,160 $ 4310 PLANNING PERS 15,808 $ 43,496 $ 43,496 $ 21,468 $
4311 PLANNING MEDICAL/DENTAL 37,126 $ 45,766 $ 45,766 $ 61,075 $ 4312 PLANNING WORKER'S COMP 15,999 $ 14,750 $ 14,750 $ 14,750 $ 4313 PLANNING OTHER BENEFITS 641 $ 886 $ 886 $ 802 $
4315 PLANNING Housing - $ - $ - $ - $
Total Salary and Benefits $ 394,331 $ 470,331 $ 470,331 $ 407,259 TOTAL FY 25-26 BUDGET $ 525,301 $ 872,866 $ 663,963 $ 745,323 Totals
Description of Changes by Account & Summary
City of Calistoga
FY 25 - 26 Proposed Budget
Account Detail Budget Worksheet

PLANNING
Item #6.1.

Fund # : 01 Prog #: 4125 Prog Desc:

General Unaudited Amended Projected Proposed
Ledger Expenses Budget Budget Budget
Acct # FY 23-24 FY 24-25 FY 24-25 FY 25-26
4401 MATERIAL/SUPPLIES 1,968 $ 2,000 $ 2,000 $ 2,500 $
4402 CONTRACT SERVICES 372,868 $ 300,000 $ 252,536 $ 84,000 $ 4403 UTILITIES - $ - $ - $
4404 REPAIRS & MAINTENANCE - $ 750 $ 750 $ 1,500 $
4405 TRAINING/TRAVEL 1,390 $ 2,000 $ 2,000 $ 7,000 $
4409 POST TRAVEL 28 $ - $ - $ 1,000 $
4417 FUEL AND OIL 71 $ - $ - $ 1,000 $
4430 DUES AND SUBSCRIPTIONS 635 $ - $ 430 $ 2,500 $
4510 EQUIPMENT REPLACEMENT FUND $ 22,725 9,518 $ 9,518 $ 10,660 $

$ 327,475 386,478 $ 267,234 $ 110,160 $
Unfunded Liability $ 12,371
Salaries and Benefits
4301 BUILDING DEPT. SALARIES 43,971 $ 190,595 $ 65,208 $ 331,763 $ 4302 BUILDING DEPT. OVERTIME PAY - $ - $ - $ - $
4303 BUILDING DEPT. FICA/MEDICARE 3,357 $ 14,879 $ 14,879 $ 24,382 $ 4305 BUILDING DEPT. INCENTIVE PAY - $ - $ - $ - $
4309 BUILDING DEPT. SPECIAL PAY 150 $ 3,900 $ 3,900 $ 4,560 $ 4310 BUILDING DEPT. PERS 3,410 $ 27,101 $ 27,101 $ 29,715 $ 4311 BUILDING DEPT. MEDICAL/DENTAL 11,115 $ 19,466 $ 19,466 $ 62,997 $ 4312 BUILDING DEPT. WORKER'S COMP - $ - $ - $ - $
4313 BUILDING DEPT. OTHER BENEFITS 162 $ 584 $ 584 $ 843 $ 4314 BUILDING DEPT. SHARE SAVINGS - $ - $ - $ - $
4316 BUILDING DEPT EMPLR PD 401(a) - $ - $ - $ - $
Total Salary and Benefits $ 62,165 $ 256,525 $ 131,138 $ 466,632 TOTAL FY 25-26 BUDGET $ 448,643 $ 584,000 $ 398,372 $ 576,792 City of Calistoga
FY 25-26 Proposed Budget
Account Detail Budget Worksheet

BUILDING
Totals
Description of Changes by Account & Summary
Item #6.1.

Fund # : 01 Prog #: 4176 Prog Desc:

General Unaudited Amended Projected Proposed
Ledger Expenses Budget Budget Budget
Acct # FY 23-24 FY 24-25 FY 24-25 FY 25-26
4301 SALARIES 3,556 $ - $ - $ - $
4303 FICA/MEDICARE 217 $ - $ - $ - $
4310 PERS 211 $ - $ - $ - $
4311 MEDICAL/DENTAL 99 $ - $ - $ - $
4313 OTHER BENEFITS 6 $ - $ - $ - $
4402 CONTRACT SERRVICES 534,000 $ 550,000 $ 550,000 $ 566,500 $ 4435 CLAIMS PAID 1,928 $ - $ - $ - $
$ 550,000 540,017 $ 550,000 $ 566,500 $
(Subtotal each Detail Account)
Totals
City of Calistoga
FY 25-26 Proposed Budget
Account Detail Budget Worksheet

ECONOMIC DEVELOPMENT PLAN
Description of Changes by Account & Summary
Item #6.1.

Fund # : 28 Prog #: Prog Desc:

General Unaudited Amended Projected Proposed
Ledger Expenses Budget Budget Budget
Acct # FY 23-24 FY 24-25 FY 24-25 FY 25-26
3204 REVENUES $ 1,071,521 990,198 $ 1,021,000 $ 1,031,000 $ $ 1,071,521 990,198 $ 1,021,000 $ 1,031,000 $
4402 CONTRACT SERVICES - $ - $ - $ 155,000 $
4442 NAPA HOUSING AUTHORITY - $ - $ 58,800 $ 60,000 $
4554 FAIR HOUSING - $ - $ 12,000 $ 12,000 $
1405 Cedar St. - $ - $ 400,000 $ - $
Lincoln Apartments - $ - $ 2,044,552 $ - $
4670 HOUSING ELEMENT 53,295 $ 45,000 $ 45,000 $ 60,000 $ UTILITY RELEIF PROGRAM -UPVALLEY FAMILY - $ - $ - $ 100,000 $ $ 45,000 53,295 $ 2,560,352 $ 387,000 $
Unfunded Liabilty
Salaries and Benefits
4301 MEASURE D SALARIES 170,380 $
4302 MEASURE D OVERTIME PAY - $
4303 MEASURE D FICA/MEDICARE 12,443 $
4305 MEASURE D INCENTIVE PAY - $
4309 MEASURE D SPECIAL PAY 1,080 $
4310 MEASURE D PERS 13,409 $
4311 MEASURE D MEDICAL/DENTAL 34,123 $
4312 MEASURE D WORKER'S COMP - $
4313 MEASURE D OTHER BENEFITS 450 $
4315 MEASURE D Housing - $
Total Salary and Benefits $ - $ - $ - $ 231,885
TOTAL FY 25-26 BUDGET $ 53,295 $ 45,000 $ 2,560,352 $ 618,885 Expense Totals
City of Calistoga
FY 25-26 Proposed Budget
Account Detail Budget Worksheet

MEASURE D - TOT TAX
Description of Changes by Account & Summary
Revenue Totals
Item #6.1.

City of Calistoga Fiscal Year 25-26 Budget
Public Works
Administration, Streets, Parks, and Buildings
The Mission of the Public Works Department is to provide the necessary infrastructure to maintain the quality of life expected by residents and visitors and improve the economic viability of the community. The Department is responsible for maintaining the streets, water treatment, water distribution, wastewater collection, wastewater treatment, recycled water, storm drains, parks, City-owned streetlights, buildings, and Pioneer Cemetery. The Department also serves as the coordination role for solid waste collection and public transit services. The Department provides Engineering services for capital improvement projects, entitlement approval, development plan review, water resources allocations and flood control.

Public Works Administration
Public Works Administration consists of the Director of Public Works/City Engineer, two Administrative Services Technicians, a Senior Civil Engineer, Associate Civil Engineer, a Maintenance Superintendent, and a Utility Systems Superintendent.

This division is responsible for overall administration of all aspects of the Department including permitting, customer service, payment of invoices, budget administration, and program management.

Primary activities include fulfillment of Council goals, responding to service requests and citizen inquiries, development, and management of capital improvement projects, pursuing and administering grants, reviewing plans for private developments, administering the backflow prevention program, water conservation and public education, and issuing permits for encroachments, oversize transportation, and tree work. The goal of Public Works Administration is to provide technical and administrative support needed by the Divisions within Public Works and other city departments.

Streets
The Street Division maintains 31 lane miles of streets, three city street vehicle bridges, four bridges that serve the vine trail and recycle ponds, two traffic signals, signs, and striping in the public street right-of-way. The Street Division, with assistance from the Utility Division, maintains, manages, and oversees the operation and permit compliance for the storm drain system.

The 2022 Pavement Management Program rated the City streets with an overall Pavement Condition Index (PCI) of 60 out of 100, putting City streets in “Fair” category. Typical funding levels of around $1 million per year over five years, a total projected investment of $5 million, anticipates a PCI increase of about seven points, to 67 by 2026. The city council has dedicated about five million dollars, over the last three years and we anticipate a slightly higher PCI than 67 in 2026.

Item #6.1.

City of Calistoga Fiscal Year 25-26 Budget
Public Works
Streets (cont.), Parks, and Building Maintenance
The goal of the streets program is to maintain the City’s streets, sidewalks and bridges in a manner that protects public safety within budgetary allocations.

Services include street sweeping, street sign maintenance and replacement, striping, maintenance of City owned streetlights, pothole repair, sidewalk repair, ramp replacements, drainage ditch clearing, traffic signal maintenance, catch basin cleaning, weed abatement and downtown sidewalk cleaning. Code enforcement of street encroachments, storm drainage discharge, and sidewalk repairs are also included in this program. Asphalt overlays, seal coats and other capital pavement treatments are identified as Capital Improvement Projects elsewhere in the budget.

Parks
The goal of the parks program is to continue to maintain and improve the city parks, bike lanes and City-owned landscape to provide safe and pleasant places to play and work in the city. The Parks Division maintains the seven City parks (Logvy, Pioneer, Fireman’s, Heather Oaks, Tedeschi, Avila, and Chesterman), bike paths and three pedestrian/bicycle bridges, public restrooms, public parking lots, and trash receptacles. This Division implements City beautification projects, installs memorial benches, and maintains landscaping at all City-owned buildings.

Public Works also provides general maintenance of the pool facility that includes repairs to plumbing, abatement of vandalism, furnishings, pest management, and landscaping. Since April 2012, the city has contracted pool service to Diamond Quality Pools to maintain the water quality at the pool facility, including pumps, chemicals, filters, boilers, and dosing equipment.

Building Maintenance
The goal of the Building Maintenance program is to provide a safe and pleasant environment for employees and the public utilizing our facilities and includes vehicle fleet maintenance. Building Maintenance provides maintenance for 22 city owned buildings/structures 14 that require on-going maintenance for a total of about 46,500 square feet of structures. This includes City Hall, Sharpsteen Museum, Community Center, Police and Fire Stations, Public Works, Water and Wastewater buildings, Logvy Community Pool building, the Monhoff Recreation Center, the recreational modular building, and three public restroom structures (Logvy, Pioneer Park and Lower Washington). Janitorial services for the Police Department, City Hall, the Community Pool, and the Community Center are contracted out, while the remaining buildings and public restrooms in the parks are cleaned by staff. Fleet maintenance is provided through contracted services.

Item #6.1.

City of Calistoga Fiscal Year 25-26 Budget
Public Works
Major Tasks Completed
Major Streets/Parks/Buildings Tasks Completed in FY 2024-25  Converted Parklets on Washington to bike parking
 Vegetation Management at Mt Washington
 Master Services Agreement – Overlay Project Design
 Bid and completed construction of the Brannan Flashing Beacon Project  Applied for RTAPP grant for South Oak Bridge Design
 Completed construction of Logvy Park improvements: Bocce, picnic/BBQ/path
 Bid Lake Street Repaving project and began construction  Replaced Corp Yard Generator
 Vine Trail Calistoga to St Helena completed construction  Recreation Modular Roof replaced
 Replaced windows City Hall and some in PD
 Purchased New Street Sweeper and received the new equipment Item #6.1.

City of Calistoga Fiscal Year 25-26 Budget
Major Streets/Parks/Buildings Goals for FY 2025-26
 Complete the San Francisco Regional Water Quality Control Board Ceaseand-Desist Order work critical for NPDES permit compliance at the Dunaweal Wastewater Treatment Plant (WWTP) by completing the construction of the Riverside Ponds and Headworks Mitigation Project.  Advance multi-year efforts to complete California Division of Safety of Dams (DSOD) compliance work at Kimball Reservoir, including replacing the seized drain valve and intake tower, and repairing the outlet and raw water treatment pipe conveyance beneath the dam.
 Advance State Division of Drinking Water compliance by progressing design and permitting for the Rutherford and Dunaweal water booster pump stations, enabling removal of the Pope Street station from the 100-year floodway and supporting disinfection byproduct reduction through granulated activated carbon (GAC) filtration improvements.
 Continue to pursue grants and potential local infrastructure bonding to fund replacement and rehabilitation of aging water/sewer pipes over seventy-five years old and local bridge projects.
 Formalize succession planning and internal advancement opportunities within the engineering team.

Item #6.1.

Fund # : 01 Prog #: 4121 Prog Desc:

General Unaudited Amended Projected Proposed
Ledger Expenses Budget Budget Budget
Acct # FY 23-24 FY 24-25 FY 24-25 FY 25-26
4401 MATERIAL/SUPPLIES 4,998 $ 5,100 $ 7,176 $ 8,250 $
4402 CONTRACT SERVICES 44,778 $ 71,127 $ 71,127 $ 80,000 $ 4403 UTILITIES 13,922 $ 17,000 $ 13,200 $ 18,530 $
4404 REPAIRS/MAINTENANCE - $ - $ - $ - $
4405 TRAINING/TRAVEL 79 $ 1,485 $ 1,485 $ 1,500 $
4408 UNIFORM ALLOWANCE 123 $ 500 $ 500 $ 500 $
4410 ADVERTISING - $ 484 $ 484 $ 550 $
4415 MAILING/COPYING 729 $ 500 $ 500 $ 500 $
4417 FUEL/OIL 1,745 $ 2,750 $ 2,750 $ 2,500 $
4424 HEALTH/SAFETY 1,392 $ 2,750 $ 2,750 $ 2,750 $
4430 DUES/SUBSCRIPTIONS 5,057 $ 1,209 $ 4,549 $ 1,500 $ 4431 FEES 954 $ 1,000 $ 1,000 $ 1,200 $
4510 EQUIPMENT REPLACEMENT FUND 14,406 $ 10,587 $ 14,406 $ 16,134 $ 4650 TRAINING/TRAVEL - MGMT TO 4405 PER NS - $ 2,000 $ 2,000 $ 8,000 $ 4820 MISC FIELD EQUIPMENT - $ - $ - $ 19,584 $
4821 MISC FIELD EQUIPMENT - $ 6,300 $ 6,300 $ 2,500 $
$ 122,792 88,184 $ 128,227 $ 163,998 $
Unfunded Liability $ 15,274
Salaries and Benefits
4301 PUBLIC WORK ADM SALARIES 277,657 $ 137,383 $ 187,249 $ 219,061 $ 4302 PUBLIC WORK ADM OVERTIME PAY 59 $ - $ - $ - $
4303 PUBLIC WORK ADM FICA/MEDICARE 20,110 $ 10,807 $ 10,807 $ 16,752 $ 4308 PUBLIC WORK ADM PART TIME WAGE 13,336 $ 1,606 $ 1,606 $ - $ 4309 PUBLIC WORK ADM SPECIAL PAY 3,877 $ 2,320 $ 2,320 $ 3,554 $ 4310 PUBLIC WORK ADM PERS 27,688 $ 28,575 $ 28,575 $ 21,212 $ 4311 PUBLIC WORK ADM MEDICAL/DENTAL 27,952 $ 24,960 $ 24,960 $ 43,272 $ 4312 PUBLIC WORK ADM WORKER'S COMP 39,717 $ 99,260 $ 99,260 $ 99,260 $ 4313 PUBLIC WORK ADM OTHER BENEFITS 754 $ 475 $ 501 $ 729 $ 4314 PUBLIC WORK ADM SHARE SAVINGS 4,720 $ 1,560 $ 4,500 $ 2,679 $ Total Salary and Benefits $ 415,870 $ 306,946 $ 359,778 $ 421,792 TOTAL FY 25-26 BUDGET $ 504,054 $ 429,738 $ 488,005 $ 585,791 Totals
Description of Changes by Account & Summary
City of Calistoga
FY 25-26 Proposed Budget
Account Detail Budget Worksheet

PUBLIC WORKS ADMINISTRATION
Item #6.1.

Fund # : 01 Prog #: 4122 Prog Desc:

General Unaudited Amended Projected Proposed
Ledger Expenses Budget Budget Budget
Acct # FY 23-24 FY 24-25 FY 24-25 FY 25-26
4401 MATERIAL/SUPPLIES 22,789 $ 50,000 $ 44,000 $ 30,000 $ 4402 CONTRACT SERVICES 33,445 $ 72,804 $ 66,804 $ 72,804 $ 4404 REPAIRS/MAINTENANCE 1,643 $ 29,500 $ 29,500 $ 130,000 $ 4405 TRAINING/TRAVEL 684 $ 1,760 $ 1,760 $ 1,760 $
4408 UNIFORMS 3,278 $ 6,250 $ 6,250 $ 6,250 $
4417 FUEL/OIL 19,929 $ 35,000 $ 35,000 $ 25,000 $
4424 HEALTH/SAFETY 63 $ - $ - $ - $
4432 LEASE PAYMENTS - Enterprise Vehicles 25,995 $ 38,672 $ 20,372 $ 4,200 $ 4510 EQUIPMENT FUND 17,364 $ 27,011 $ 17,364 $ 19,448 $ 4820 VEHICLES & R.S. 20,000 $ 26,700 $ 26,700 $ 39,584 $ 4821 MISC FIELD EQUIPMENT - $ - $ 9,581 $ 122,500 $
$ 287,697 145,189 $ 257,331 $ 451,546 $
Unfunded Liability $ 41,606
Salaries and Benefits
4301 STREETS MAINT SALARIES $ 376,142 $ 340,286 $ 334,505 $ 314,352 4302 STREETS MAINT OVERTIME PAY $ 32,069 $ 16,314 $ 31,314 $ - 4303 STREETS MAINT FICA/MEDICARE $ 32,123 $ 26,767 $ 26,767 $ 24,039 4308 STREETS MAINT PART TIME WAGES $ - $ - $ - $ -
4309 STREETS MAINT SPECIAL PAY $ 21,613 $ 5,746 $ 17,587 $ 5,100 4310 STREETS MAINT PERS $ 36,413 $ 74,551 $ 74,551 $ 30,439 4311 STREETS MAINT MEDICAL/DENTAL $ 98,911 $ 61,824 $ 59,824 $ 62,096 4312 STREETS MAINT WORKER'S COMP $ - $ - $ - $ -
4313 STREETS MAINT OTHER BENEFITS $ 1,376 $ 1,176 $ 1,176 $ 1,046 4314 STREETS MAINT SHARE SAVINGS $ 2,040 $ 3,864 $ 5,520 $ 3,844 Total Salary and Benefits $ 600,686 $ 530,528 $ 551,244 $ 482,521 TOTAL FY 25-26 BUDGET $ 745,876 $ 818,225 $ 808,575 $ 934,067 Totals
City of Calistoga
FY 25-26 Proposed Budget
Account Detail Budget Worksheet

STREETS MAINTENANCE
Description of Changes by Account & Summary
Item #6.1.

Fund # : 01 Prog #: 4123 Prog Desc:

General Unaudited Amended Projected Proposed
Ledger Expenses Budget Budget Budget
Acct # FY 23-24 FY 24-25 FY 24-25 FY 25-26
4401 MATERIAL /SUPPLIES 6,732 $ 16,500 $ 16,500 $ 21,600 $ 4402 CONTRACT SERVICES 55,816 $ 36,260 $ 36,260 $ 89,286 $ 4403 UTILITIES 8,152 $ 8,000 $ 8,000 $ 8,720 $
4404 REPAIRS/MAINTENANCE 8,365 $ 26,000 $ 26,000 $ 35,000 $ 4405 TRAINING/TRAVEL - $ 400 $ 400 $ 400 $
4408 UNIFORMS 2,263 $ 3,600 $ 3,600 $ 4,000 $
4417 FUEL/OIL 3,886 $ 4,400 $ 4,400 $ 4,000 $
4424 HEALTH/SAFETY - $ - $ - $ - $
4503 WATER/SEWER 32,923 $ 56,000 $ 56,000 $ 61,600 $
4510 EQUIPMENT FUND 9,904 $ 15,359 $ 9,904 $ 11,092 $
4820 VEHICLES & R.S. - $ - $ - $ 48,250 $
4821 MISC FIELD EQUIPMENT - $ - $ - $ 122,500 $
$ 166,519 128,041 $ 161,064 $ 406,448 $
Unfunded Liability $ 18,278
Salaries and Benefits
4301 PARKS MAINT SALARIES $ 14,442 $ 169,086 $ 141,348 $ 175,248 4302 PARKS MAINT OVERTIME $ 1,034 $ 5,500 $ 5,500 $ 5,500 4303 PARKS MAINT FICA/MEDICARE $ 1,155 $ 13,300 $ 13,300 $ 13,402 4309 PARKS MAINT SPECIAL PAY $ 549 $ 2,855 $ 6,325 $ 2,843 4310 PARKS MAINT PERS $ 1,174 $ 34,648 $ 34,648 $ 16,969 4311 PARKS MAINT MEDICAL/DENTAL $ 5,173 $ 30,720 $ 41,960 $ 34,618 4312 PARKS MAINT WORKER'S COMP $ 3,923 $ 6,200 $ 6,200 $ 6,200 4313 PARKS MAINT OTHER BENEFITS $ 48 $ 584 $ 584 $ 583
4314 PARKS MAINT SHARE SAVINGS $ - $ 1,920 $ 1,920 $ 2,143 4316 PARKS MAINT EMPLR PD 401(A) $ - $ - $ - $ -
Total Salary and Benefits $ 27,498 $ 264,813 $ 251,785 $ 275,784 TOTAL FY 25-26 BUDGET $ 155,539 $ 431,332 $ 412,849 $ 682,233 Totals
City of Calistoga
FY 25-26 Proposed Budget
Account Detail Budget Worksheet

PARKS MAINTENANCE
Description of Changes by Account & Summary
Item #6.1.

Fund # : 01 Prog #: 4124 Prog Desc:

General Unaudited Amended Projected Proposed
Ledger Expenses Budget Budget Budget
Acct # FY 23-24 FY 24-25 FY 24-25 FY 25-26
4401 MATERIAL/SUPPLIES 2,653 $ 10,000 $ 10,000 $ 5,000 $ 4404 REPAIRS/MAINTENANCE 4,040 $ - $ - $ - $
4408 UNIFORM ALLOWANCE 48 $ 150 $ 150 $ 150 $
4404 TREATMENT - $ - $ - $ - $
4510 EQUIPMENT FUND 515 $ 2,826 $ 515 $ 576 $
4424 HEALTH & SAFETY 77 $ - $ - $ - $
$ 12,976 7,332 $ 10,665 $ 5,726 $
Unfunded Liability $ 6,502
4301 MAINT SHOP SALARIES 3,277 $ 5,284 $ 8,209 $ 5,477 $ 4302 MAINT SHOP OVERTIME 59 $ 500 $ 500 $ 500 $
4303 MAINT SHOP FICA/MEDICARE 259 $ 416 $ 416 $ 419 $
4309 MAINT SHOP SPECIAL PAY 112 $ 89 $ 297 $ 89 $
4310 MAINT SHOP PERS 317 $ 7,014 $ 7,014 $ 530 $
4311 MAINT SHOP MEDICAL/DENTAL 602 $ 960 $ 960 $ 1,082 $ 4312 MAINT SHOP WORKER'S COMP - $ 1,200 $ 1,200 $ 1,200 $ 4313 MAINT SHOP OTHER BENEFITS 8 $ 18 $ 18 $ 18 $
4314 MAINT SHOP SHARE SAVINGS - $ 60 $ 100 $ 67 $
Total Salary and Benefits $ 4,632 $ 15,541 $ 18,714 $ 15,883 TOTAL FY 25-26 BUDGET $ 11,964 $ 28,517 $ 29,379 $ 21,609 Totals
City of Calistoga
FY 25-26 Proposed Budget
Account Detail Budget Worksheet

MAINTENANCE SHOP
Description of Changes by Account & Summary
Item #6.1.

Fund # : 01 Prog #: 4126 Prog Desc:

General Unaudited Amended Projected Proposed
Ledger Expenses Budget Budget Budget
Acct # FY 23-24 FY 24-25 FY 24-25 FY 25-26
4401 MATERIAL/SUPPLIES 30,964 $ 48,750 $ 48,750 $ 56,859 $ 4402 CONTRACT SERVICES 50,183 $ 58,700 $ 58,700 $ 58,700 $ 4403 UTILITIES 76,086 $ 82,064 $ 82,064 $ 89,450 $
4404 REPAIRS/MAINTENANCE 22,536 $ 34,594 $ 34,594 $ 32,535 $ 4408 UNIFORM ALLOWANCE 418 $ 600 $ 600 $ 600 $
4431 FEES 788 $ 1,650 $ 1,650 $ 1,650 $
4503 WATER/SEWER 32,912 $ 50,000 $ 50,000 $ 45,000 $
$ 276,358 213,886 $ 276,358 $ 284,794 $
Unfunded Liability $ 2,633
Salaries and Benefits
4301 POOL MAINT SALARIES $ 37,763 $ 34,874 $ 34,389 $ 36,145 4302 POOL MAINT OVERTIME $ 142 $ 1,000 $ 1,000 $ 1,000
4303 POOL MAINT FICA/MEDICARE $ 3,470 $ 2,743 $ 2,743 $ 2,764 4309 POOL MAINT SPECIAL PAY $ 1,844 $ 589 $ 928 $ 586
4310 POOL MAINT PERS $ 5,253 $ 6,009 $ 6,009 $ 3,500
4311 POOL MAINT MEDICAL/DENTAL $ 1,914 $ 6,336 $ 9,032 $ 7,140 4312 POOL MAINT WORKER'S COMP $ - $ 800 $ 800 $ 800
4313 POOL MAINT OTHER BENEFITS $ 127 $ 121 $ 121 $ 120
4314 POOL MAINT SHARE SAVINGS $ 1,760 $ 396 $ 396 $ 442 Total Salary and Benefits $ 52,273 $ 52,868 $ 55,418 $ 55,131 TOTAL FY 25-26 BUDGET $ 266,159 $ 329,226 $ 331,776 $ 339,925 Totals
City of Calistoga
FY 25-26 Proposed Budget
Account Detail Budget Worksheet

POOL FACILITY MAINTENANCE
Description of Changes by Account & Summary
Item #6.1.

Fund # : 01 Prog #: 4127 Prog Desc:

General Unaudited Amended Projected Proposed
Ledger Expenses Budget Budget Budget
Acct # FY 23-24 FY 24-25 FY 24-25 FY 25-26
4401 MATERIAL/SUPPLIES 31,749 $ 42,000 $ 42,000 $ 40,000 $ 4402 CONTRACT SERVICES 118,216 $ 117,851 $ 117,851 $ 111,856 $ 4403 UTILITIES 6,501 $ 7,500 $ 7,500 $ 8,175 $
4404 REPAIRS/MAINTENANCE 42,991 $ 55,000 $ 55,000 $ 50,000 $ 4405 TRAINING/TRAVEL - $ 220 $ 220 $ 220 $
4408 UNIFORMS 2,374 $ 4,000 $ 4,000 $ 5,000 $
4413 TAX & LICENSE - $ - $ - $ - $
4417 FUEL/OIL 13,479 $ 15,500 $ 15,500 $ 17,050 $
4424 HEALTH/SAFETY 117 $ - $ - $ - $
4431 FEES 990 $ 22,200 $ 22,200 $ 2,200 $
4503 WATER/SEWER $ 50,000 40,918 $ 50,000 $ 55,000 $
4510 EQUIPMENT FUND 13,377 $ 20,308 $ 13,377 $ 14,982 $ 4820 VEHICLES & R.S. - $ - $ - $ 48,250 $
4821 MISC FIELD EQUIPMENT - $ - $ - $ 60,000 $
$ 334,579 270,712 $ 327,648 $ 412,733 $
Unfunded Liability $ 18,303
Salaries and Benefits
4301 BUILD MAINT SALARIES $ 14,507 $ 205,017 $ 171,452 $ 207,012 4302 BUILD MAINT OVERTIME $ 1,611 $ 6,000 $ 9,000 $ 6,000 4303 BUILD MAINT FICA/MEDICARE $ 1,237 $ 16,127 $ 13,127 $ 15,831 4309 BUILD MAINT SPECIAL PAY $ 697 $ 3,462 $ 3,462 $ 3,359 4310 BUILD MAINT PERS $ 1,191 $ 38,152 $ 38,152 $ 20,045 4311 BUILD MAINT MEDICAL/DENTAL $ 5,844 $ 37,248 $ 64,350 $ 40,892 4312 BUILD MAINT WORKER'S COMP $ - $ 6,200 $ 6,200 $ 6,200 4313 BUILD MAINT OTHER BENEFITS $ 53 $ 709 $ 709 $ 689
4314 BUILD MAINT SHARE SAVINGS $ - 2328 100 $ 2,532
Total Salary and Benefits $ 25,139 $ 315,243 $ 306,552 $ 320,862 TOTAL FY 25-26 BUDGET $ 295,852 $ 649,822 $ 634,200 $ 733,595 Totals
City of Calistoga
FY 25-26 Proposed Budget
Account Detail Budget Worksheet

BUILDING MAINTENANCE
Description of Changes by Account & Summary
Item #6.1.

Fund # : 01 Prog #: 4173 Prog Desc:

General Unaudited Amended Projected Proposed
Ledger Expenses Budget Budget Budget
Acct # FY 23-24 FY 24-25 FY 24-25 FY 25-26
4402 CONTRACT SERVICES - $ - $ 532 $ 766 $
4403 UTILITIES 9,485 $ 10,400 $ 10,400 $ 11,336 $
4404 REPAIRS & MAINTENANCE - $ 3,000 $ 3,000 $ 3,000 $
4408 UNIFORM ALLOWANCE 73 $ 200 $ 200 $ 200 $
4503 WATER/SEWER 3,187 $ 7,000 $ 7,000 $ 5,000 $
$ 20,600 12,745 $ 21,132 $ 20,302 $
Unfunded Liability $ 622
Salaries and Benefits
4301 SHARP MUSM SALARIES 322 $ 6,341 $ 6,341 $ 6,572 $
4302 SHARP MUSM OVERTIME PAY 28 $ 499 $ 605 $ - $
4303 SHARP MUSM FICA/MEDICARE 25 $ - $ - $ 503 $
4309 SHARP MUSM SPECIAL PAY 3 $ 107 $ 232 $ 107 $
4310 SHARP MUSM PERS 25 $ 1,236 $ 1,236 $ 636 $
4311 SHARP MUSM MEDICAL/DENTAL 206 $ 1,152 $ 1,718 $ 1,298 $ 4312 SHARP MUSM WORKER'S COMP - $ - $ - $ - $
4313 SHARP MUSM OTHER BENEFITS 1 $ 22 $ 22 $ 22 $
4314 SHARP MUSM SHARE SAVINGS - $ 72 72 80 $
Total Salary and Benefits $ 611 $ 9,429 $ 10,226 $ 9,839 TOTAL FY 25-26 BUDGET $ 13,356 $ 30,029 $ 31,358 $ 30,141 Totals
City of Calistoga
FY 25-26 Proposed Budget
Account Detail Budget Worksheet

SHARPSTEEN MUSEUM
Description of Changes by Account & Summary
Item #6.1.

Fund # : 01 Prog #: 4405 Prog Desc:

General Unaudited Amended Projected Proposed
Ledger Expenses Budget Budget Budget
Acct # FY 23-24 FY 24-25 FY 24-25 FY 25-26
4402 CONTRACT SERVICES 27,500 $ 15,000 $ 15,000 $ 23,500 $ $ 15,000 27,500 $ 15,000 $ 23,500 $ Totals
City of Calistoga
FY 24-25 Budget Development
Account Detail Budget Worksheet

PUBLIC WORKS - TRANSIT - SHUTTLE
Description of Changes by Account & Summary
Item #6.1.

Fund # : 01 Prog #: XXXX Prog Desc:

General Unaudited Amended Projected Proposed
Ledger Expenses Budget Budget Budget
Acct # FY 23-24 FY 24-25 FY 24-25 FY 25-26
4402 CONTRACT SERVICES - $ - $ - $ 4,500 $
4403 UTILITIES - $ - $ - $ 18,000 $
4404 REPAIRS & MAINTENANCE - $ - $ - $ 2,500 $
4408 UNIFORM ALLOWANCE - $ - $ - $ 250 $
4503 WATER/SEWER - $ - $ - $ - $
$ - - $ - $ 25,250 $
Description of Changes by Account & Summary
Totals
City of Calistoga
FY 25-26 Proposed Budget
Account Detail Budget Worksheet

MONHOFF
Item #6.1.

City of Calistoga Fiscal Year 25-26 Budget
The Parks and Recreation Department is responsible for managing and operating the City’s recreation programs, including adult and youth sports, adult and senior fitness classes, aquatics programs, special event permitting, Citysponsored events, and facility rentals.

Recreation Programs
Manages and coordinates recreation opportunities for Calistoga residents of all ages. This includes adult and youth sports leagues, contracted art classes, and seasonal sports and art camps.

Adult and Senior Fitness Classes
Offers a variety of fitness classes designed to promote health and well-being among adults and older adults, including strength, balance, flexibility, and wellness programming.

Special Event Permitting and Park and Facility Rentals
Coordinates the application and approval process for events held within City limits, including parades, bike and running events, weddings, park and facility rentals, and special events. Staff works closely with other City departments to ensure compliance and safety.

City Special Events and Community Partnerships
Organizes and leads key City events such as the Citywide Yard Sale, Safety Day, Spring Egg Hunt, Holiday Dinner, and special events at the Calistoga Community Pool. The department also supports other City-led events like National Night Out and participates in community partner events including Chamber of Commerce Special Events and Celebrate Napa Valley Special Events.

Aquatics Programs
Oversees operations at the Calistoga Community Pool, including swim lessons, lap swim, recreation swim, school-based swim programs, junior lifeguard camps, and water fitness classes. The aquatics team includes 40 to 50 seasonal staff each year. All programs are free for Calistoga residents.

Parks and Recreation Department
Programs
Item #6.1.

City of Calistoga Fiscal Year 25-26 Budget
MAJOR DEPARTMENT TASKS COMPLETED FISCAL YEAR 2024-25
 Implemented the new Recreation Manager position, leading the development of the role and successfully recruiting and hiring a qualified candidate to support the growth of Parks and Recreation programs.
 Expanded community programming and engagement by launching the inaugural Spring Egg Hunt, which drew over 300 participants and introduced a new seasonal tradition. This same commitment to community connection was reflected in the department’s presence at Celebrate Napa Valley’s Halloween and Holiday events and the Chamber of Commerce’s Lighted Tractor Parade, where staff hosted activity booths and interactive experiences.
 Maintained strong staffing levels and high-quality customer service at the Calistoga Community Pool while offering inclusive aquatic programs for all ages and abilities.
 Provided lifeguard training and certification for local youth, continuing efforts to build a skilled seasonal aquatics team.
 Continued to offer successful youth sports programming with strong participation in basketball, soccer, and volleyball leagues coordinated by the department.  Collaborated closely with the Fairgrounds Revitalization Director on the review and approval of five special event permits held at the Fairgrounds during the fiscal year.
 Coordinated with the Public Works Department to successfully complete construction of the Logvy Park project, ensuring timely delivery, budget adherence, and alignment with community goals.
 Celebrated the completion of the Logvy Park Improvement Project by coordinating a community ribbon cutting event to mark the reopening of the updated park space.

MAJOR DEPARTMENTAL GOALS FOR FISCAL YEAR 2025-26

1. Expand recreation programming with a focus on senior fitness classes, contracted art classes, youth activities such as specialized sports camps, and offerings that engage Calistoga’s Spanish-speaking community.

2. Enhance community use of the Calistoga Community Pool by supporting staff development, improving program scheduling, and ensuring a welcoming environment for swimmers of all ages and abilities.

3. Continue collaborating with the Fairgrounds Revitalization Director to review and process an increasing number of special event permit applications for events held at the Napa County Fairgrounds.

4. Deepen partnerships with local organizations hosting community events in Calistoga through continued support, participation, and promotion. Explore opportunities to introduce new City-led special events that reflect community interests and seasonal needs.

Parks and Recreation Department
Programs
Item #6.1.

Fund # : 01 Prog #: 4152 Prog Desc:

General Unaudited Amended Projected Proposed
Ledger Expenses Budget Budget Budget
Acct # FY 23-24 FY 24-25 FY 24-25 FY 25-26
4401 MATERIAL/SUUPLIES 12,468 $ 19,050 $ 19,050 $ 15,000 $ 4402 CONTRACT SERVICES 48,284 $ 58,650 $ 58,650 $ 55,390 $ 4403 UTILITIES 18,365 $ 17,000 $ 17,000 $ 18,530 $
4404 REPAIRS/MAINTENANCE 677 $ 2,000 $ 2,000 $ 2,000 $
4405 TRAINING/TRAVEL 3,965 $ 3,000 $ 3,000 $ 4,700 $
4408 UNIFORM ALLOWANCE 759 $ 1,000 $ 1,000 $ 1,000 $
4410 ADVERTISING 6,569 $ 10,000 $ 10,000 $ 7,500 $
4415 MAILING/COPYING 245 $ 1,500 $ 1,500 $ 1,500 $
4417 FUEL/OIL 149 $ 1,500 $ 1,500 $ 1,500 $
4429 PHONE - $ - $ - $ - $
4430 DUES/SUBSCRIPTIONS 465 $ 1,150 $ 1,150 $ 2,521 $
4431 FEES - $ - $ - $ 5,000 $
4432 RENTS - LEASE PAYMENTS 5,847 $ 6,000 $ 6,000 $ 6,000 $ 4452 CROSSING GUARD 31 $ - $ - $ - $
4479 UPVALLEY FAMILY CENTER 100,000 $ 100,000 $ 100,000 $ 130,000 $ 4487 BOYS AND GIRLS CLUB 40,000 $ 40,000 $ 40,000 $ 40,000 $ 4510 EQUIPMENT FUND 15,370 $ 18,347 $ 15,370 $ 17,215 $ $ 279,197 253,194 $ 276,220 $ 307,856 $
Unfunded Liability $ 5,495
Salaries and Benefits
4301 RECREATION SALARIES $ 280,742 $ 619,638 $ 428,778 $ 437,215 4302 RECREATION OVERTIME PAY $ 3,862 $ 2,000 $ 2,000 $ - 4303 RECREATION FICA/MEDICARE $ 19,828 $ 47,999 $ 32,730 $ 33,837 4305 RECREATION INCENTIVE PAY $ - $ - $ - $ -
4308 RECREATION PART TIME WAGES $ - $ - $ - $ -
4309 RECREATION SPECIAL PAY $ 5,440 $ 7,800 $ 7,800 $ 5,100 4310 RECREATION PERS $ 17,521 $ 58,671 $ 58,671 $ 39,999 4311 RECREATION MEDICAL/DENTAL $ 42,792 $ 91,742 $ 58,871 $ 52,701 4312 RECREATION WORKER'S COMP $ 27,277 $ 22,000 $ 22,000 $ 22,000 4313 RECREATION OTHER BENEFITS $ 1,005 $ 1,847 $ 1,847 $ 1,318 4314 RECREATION SHARE SAVINGS $ - $ - $ - $ -
Total Salary and Benefits $ 398,467 $ 851,697 $ 612,697 $ 597,664 TOTAL FY 25-26 BUDGET $ 651,661 $ 1,130,894 $ 888,917 $ 905,520 Totals
City of Calistoga
FY 25-26 Proposed Budget
Account Detail Budget Worksheet

RECREATION PROGRAMS
Description of Changes by Account & Summary
Item #6.1.

Fund # : 01 Prog #: 4153 Prog Desc:

General Unaudited Amended Projected Proposed
Ledger Expenses Budget Budget Budget
Acct # FY 23-24 FY 24-25 FY 24-25 FY 25-26
4401 MATERIAL/SUPPLIES 23 $ 7,700 $ 7,700 $ - $
4402 CONTRACT SERVICES 5,550 $ 22,900 $ 22,900 $ - $
4405 TRAINING/TRAVEL - $ - $ - $ - $
4408 UNIFORM ALLOWANCE - $ - $ - $ - $
4410 ADVERTISING - $ - $ - $ - $
4430 DUES/SUBSCRIPTIONS - $ - $ - $ - $
4452 CROSSING GUARD - $ - $ - $ - $
$ 30,600 5,573 $ 30,600 $ - $
4301 EDUC/REC COURSE SALARIES $ 5,805 $ - $ - $ -
4302 EDUC/REC COURSE OVERTIME $ - $ - $ - $ -
4303 EDUC/REC COURSE FICA/MEDICARE $ 877 $ - $ - $ -
4308 EDUC/REC COURSE PART TIME $ 5,564 $ - $ -
4309 EDUC/REC COURSE SPECIAL PAY $ 80 $ - $ - $ -
4310 EDUC/REC COURSE PERS $ 338 $ - $ - $ -
4311 EDUC/REC COURSE MEDICAL/DENTAL $ 450 $ - $ - $ -
4312 EDUC/REC COURSE WORKER'S COMP $ - $ - $ - $ -
4313 EDUC/REC COURSE OTHER BENEFITS $ 14 $ - $ - $ -
4314 EDUC/REC COURSE SHARE SAVINGS $ - $ - $ - $ -
Total Salary and Benefits $ 13,129 $ - $ - $ -
TOTAL FY 25-26 BUDGET $ 18,702 $ 30,600 $ 30,600 $ -
Totals
City of Calistoga
FY 25-26 Proposed Budget
Account Detail Budget Worksheet

RECREATION - EDUCATION/RECREATION COURSES
Description of Changes by Account & Summary
Item #6.1.

Fund # : 01 Prog #: 4154 Prog Desc:

General Unaudited Amended Projected Proposed
Ledger Expenses Budget Budget Budget
Acct # FY 23-24 FY 24-25 FY 24-25 FY 25-26
4401 MATERIALS/SUPPLIES 663 $ 2,000 $ 2,000 $ 1,850 $
4402 CONTRACT SERVICES 20,965 $ 34,200 $ 34,200 $ 34,500 $ 4410 ADVERTISING - $ 1,200 $ 1,200 $ - $
4432 LEASE PAYMENTS - $ - $ - $ - $
$ 37,400 21,628 $ 37,400 $ 36,350 $
Salaries and Benefits
4301 SENIOR PROGRAMS SALARIES $ 1,365 $ - $ - $ -
4302 SENIOR PROGRAMS OVERTIME PAY $ - $ - $ - $ -
4303 SENIOR PROGRAMS FICA/MEDICARE $ 103 $ - $ - $ -
4308 SENIOR PROGRAMS PART TIME WAGES $ - $ - $ - $ -
4309 SENIOR PROGRAMS SPECIAL PAY $ - $ - $ - $ -
4310 SENIOR PROGRAMS PERS $ 105 $ - $ - $ -
4311 SENIOR PROGRAMS MEDICAL/DENTAL $ 221 $ - $ - $ -
4312 SENIOR PROGRAMS WORKER'S COMP $ - $ - $ - $ -
4313 SENIOR PROGRAMS OTHER BENEFITS $ 6 $ - $ - $ -
Total Salary and Benefits $ 1,800 $ - $ - $ -
TOTAL FY 25-26 BUDGET $ 23,428 $ 37,400 $ 37,400 $ 36,350 Totals
City of Calistoga
FY 25-26 Proposed Budget
Account Detail Budget Worksheet

RECREATION - SENIOR ACTIVITIES
Description of Changes by Account & Summary
Item #6.1.