Calistoga City Council
August 12, 2025

Mayor
Donald Williams
Vice Mayor
Irais Lopez-Ortega
Councilmembers
Lisa M. Gift
Scott Cooper
Kevin Eisenberg
AGENDA
City Council
Tuesday, August 12, 2025 - 6:00 PM
1307 Washington St., Calistoga
Hybrid

REVISED
Below is information on how the public may observe and participate in the meeting. The City recognizes that not all residents have the same ways to stay engaged, so several alternatives are offered.

Please participate in the meeting by observing or listening to the meeting in one of the following ways:

1. Watch on your TV – Napa Valley TV Channel 28

2. Listen or participate via your phone – dial 1-669-900-6833, enter webinar ID: 81358261299

3. Watch or participate online via Zoom - click this link

4. Watch online via YouTube Live at youtube.com/cityofcalistoga COMMENT ON THIS MATTER DURING THE MEETING: Please participate in the meeting by providing public comment on any item on the agenda or any item of municipal concern. To comment during a virtual meeting (Zoom), click the "Raise Your Hand" button to request to speak when Public Comment is being taken on the Agenda item. You will be unmuted when it is your turn to make your comment for up to 3 minutes. After allotted time, you will be re-muted.

WRITTEN COMMENTS: Alternatively, you may provide public comment on any item on the agenda or any item of municipal concern via email. Please submit your comment, limited to 350 words or less, via email to [email protected]. Written public comments submitted by email should clearly indicate the Agenda Item No. or specify “Oral Communications” in the Subject Line for items not on the agenda and are requested to include the submitter’s full name. Comments must be submitted at least four hours prior to the meeting start time to be included in the agenda and posted online. Comments received thereafter, will be made part of the official record and given to the Committee after the meeting. Note: The methods of observing or listening to the meeting or providing public comments may be altered or the meeting may be cancelled, if needed, due to certain technical disruptions.

1. CALL TO ORDER/ROLL CALL/PLEDGE OF ALLEGIANCE AND OPTIONAL PATRIOTIC

ACTIVITY

2. REPORT FROM CLOSED SESSIONS

3. ORAL COMMUNICATION ON CONSENT ITEMS OR NON-AGENDA ITEMS This time is set aside to receive comments from the public regarding matters on the Consent Calendar or matters of municipal concern not on the agenda. Pursuant to Government Code section 54954.3 (the Brown Act), however, the Council cannot consider any issues or take action on any requests not on the agenda during this comment period. Speakers are encouraged to limit their comments to 3 minutes maximum so that all speakers have an opportunity to address the City Council.

3.1. Unagendized Public Comment (Page 4 - 10)

4. CITY MANAGER’S REPORT

5. PROCLAMATIONS/PRESENTATIONS/ AWARDS

5.1. Proclaiming September National Hispanic Heritage Month and Raising the Mexican Flag
Recommended Action: Consider proclaiming September as National Hispanic Heritage Month by adopting the attached proclamation and directing staff to raise the Mexican Flag from Monday, September 2nd, at 3 pm through Wednesday, October 1st, at 3 pm.

Staff Report - Proclamation Recognizing National Hispanic Heritage Month and Raising the Mexican Flag - Pdf (Page 11 - 13)

5.2. Updating the City Council on the Capital Improvement Program Schedule Tracking for FY24/25 & FY25/26.

Recommended Action: - Receive the Presentation
Staff Report - Capital Improvement Program (CIP) Update - Pdf (Page 14 - 29)

6. CONSENT CALENDAR

6.1. Adoption of Consent Calendar
Recommended Action: To adopt consent calendar as presented / with the exception of

6.2. Consider adopting from the 7/22/25 Regular City Council Meeting.

Recommended Action: - Consider Adopting the Minutes
Staff Report - Adoption of Minutes - Pdf (Page 30 - 33)

6.3. Consider adopting a Resolution awarding the Fiscal Year 2025-26 Community Enrichment Grant Program.

Recommended Action: - Consider Adopting the Resolution
Staff Report - Fiscal Year 2025-26 Community Enrichment Grant Program - Pdf (Page 34 - 136)

6.4. Consider adopting a Resolution
Recommended Action: Adopt a resolution approving the Measure U Master Agreement between the City of Calistoga and the Napa Valley Transportation Authority – Tax Agency (NVTA-TA)
Staff Report - Measure U Master Agreement - Pdf (Page 137 - 163)

7. PUBLIC HEARING

8. GENERAL GOVERNMENT

8.1. Staff seeks to initiate a discussion with and to receive direction from the city council regarding specific criteria and allocations for projects eligible for Measure D Funding.

Recommended Action: Receive staff report and provide direction to staff.

Staff Report - Discussion item regarding Measure D Fund criteria and allocations - Pdf (Page 164 - 166)

9. COUNCIL REPORTS

10. ADJOURNMENT
NOTICE: If you challenge a city’s zoning, planning, or other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any City administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period for Litigation, in certain cases 30 days following the date of final decision.

Pursuant to GC §54957.5: any writings/documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection on the City website at www.ci.calistoga.ca.us.

SUPPLEMENTAL MATERIAL RECEIVED AFTER THE POSTING OF THE AGENDA:

Any supplemental writings or documents distributed to a majority of the City Council regarding any item on this Agenda, after the posting of the Agenda, such writings or documents will be made available on the City’s website

and will be available for public review in the City Clerk’s Office located at 1232 Washington Street, Calistoga, California, during normal business hours and by appointment.

AMERICANS WITH DISABILITIES ACT: The City can provide special assistance for persons with disabilities to participate in public meetings. To make a request for disability-related modification or accommodation please contact the City Clerk at [email protected] or (707) 942-2807. If you need assistance or accommodation, please provide notice at least 48 hours prior to the meeting. For TTY/ Speech-to-Speech users, dial 7-1-1 for the California Relay Service, offering free text-to-speech, speech-to-speech, and Spanish language services 24 hours a day, 7 days a week.

ACTA DE AMERICANOS CON DISCAPACIDADES Se les pide por favor que avise con 48 horas de anticipacion cuando necesita hacer un pedido de assistencia. Esto nos da suficiente tiempo antes de la junta para que la ciudad tome medidas razonables.

POSTING: I declare a copy of this agenda was posted at City Hall, 1232 Washington Street, Calistoga, among other locations in the city limits of Calistoga, on August 5, 2025, by 4:30 p.m.

Yudiana Galvan, City Clerk

1 Yudiana Galvan
From: City Admin
Sent: Wednesday, August 6, 2025 5:51 PM
To: Yudiana Galvan
Subject: Email contact from City of Calistoga
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Message submitted from the <City of Calistoga> website.

Site Visitor Name: Ann O'Donoghue
Site Visitor Email
Hello
My name is Ann O'Donoghue and I am an owner on Mora Ave. I was shocked to hear today that a temporary RV camping site on Mora Ave is being considered for the Labor Day Weekend. I am also surprised to see that you have approved it to move forward. Mora Ave. is a residential street, why would anyone think this is acceptable or a good idea? I have so many concerns regarding this, noise, traffic, debris, just to name a few. I know my neighbors will also be reaching out. This is setting a dangerous precedent for the town. Also, what about the hotels, they need business, let them book in one of them.

My husband and I are strongly opposed to this idea for Labor Day or any other future events. Again, this is a residential street, not the fairgrounds!
Ann and John O'Donoghue
Item #3.1.

1 Yudiana Galvan
From: Philippe Therene
Sent: Friday, August 8, 2025 1:01 AM
To: Public Comment
Subject: Special Event Request for Temporary RV Camping at 1914 Mora Avenue CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Dear Mayor and Council members,
It was brought to our attention that a request was made to park RVs at 1914 Mora Ave during Labor day week-end. This would create a precedent in opposition to the ordinance preventing short term rental in the residential areas of Calistoga.

We also think that when the city agrees to host an event at the Calistoga Fairgrounds, fully owned by the City, it should take into consideration the logistics of the event and assume its consequences. The fairground itself is large enough to accommodate RVs overflow for a few days if necessary.

Please do not approve this request.

Respectfully submitted,
Philippe and PierretteTherene
Item #3.1.

1 Yudiana Galvan
From: Rick Kaiser
Sent: Friday, August 8, 2025 11:03 AM
To: Public Comment
Subject: FW: Proposed RV Parking on Mora Avenue
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Richard P Kaiser, CPA
Up Valley Tax Services, Inc.

From: Rick Kaiser
Sent: Friday, August 8, 2025 10:59 AM
To: [email protected]
Cc:

Subject: Proposed RV Parking on Mora Avenue
Mayor Don Williams, Vice Mayor Irais Lopez-Ortega, Councilman Scott Cooper, Councilwoman Lisa Gift, and Councilman Kevin Eisenberg –
Like many of the residents on Mora Avenue, I strongly reject the idea of allowing RV parking on vacant land on our residential street.

First, Mora Avenue is zoned as rural residential. Allowing a commercial business to operate in a RR property would be wrong. While there may be some professional services business in the area, there are no commercial enterprises and there should not be. Even if a commercial business was appropriate, I do not see how you can approve RV parking on a parcel that has no utilities. There is no electricity, no running water, and no sewage treatment capability. The city’s RV Park provides all three. Any other RV Park, whether temporary or permanent, should be mandated to provide all three services.

More important is the precedent that you will create by allowing short term rentals (less than 30 days) in a residential area. Currently, the city prohibits short-term rentals. If this request is approved, you will be providing me and all other Calistoga residents the ability to provide short-term rentals on our property. Airbnb will love the opportunity to operate in Calistoga. I do not think it should be allowed but you would lose the ability to control it. Residential areas should remain residential areas and not short-term rental areas. Most citizens do not want to have the inconvenience and potential disruption that Airbnb properties provide. And business would be taken away from the lodging business in Calistoga.

Item #3.1.

2 In the past, you could count on having the RV Park completely full on race weekends. There were no overflow opportunities in adjacent communities. Why are you considering doing it now? Having RV parking, even on a onetime basis, shows no compassion to the residents that live in the vicinity. We live on a quiet, peaceful street. RV parking would totally disrupt our lives.

I strongly suggest that you encourage the RV owners that will be turned away to rent a hotel room in Calistoga. The campers that will be in the RV Park do not spend any significant money in downtown Calistoga. They attend the races and purchase food & drinks at the racetrack. Otherwise, they will hang out at their campsite. If the overflow had to rent a room, not only would the hotel/B&B have additional business, restaurants and retail would have additional patrons.

Thank you for reading my comments. Feel free to contact me should you have any questions.

Rick
Richard P Kaiser, CPA
Up Valley Tax Services Inc
Item #3.1.

1 Yudiana Galvan
From: Maureen Taylor
Sent: Thursday, August 7, 2025 4:39 PM
To: Public Comment
Cc: Hal Taylor
Subject: RE: Special Event Request for Temporary RV Camping at 1914 Mora Avenue CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Dear Mayor and Council Members,
We are writing to express our opposition to a Special Event Request for Temporary RV Camping at 1914 Mora Avenue.

As stated in the Staff Report this property is located in a Rural Residential zoning district and the City of Calistoga prohibits short-term rentals of less than 30 days in all residential districts. We are not sure why this is even being considered before the Council as it clearly states our City prohibits short term rentals. Approving this will set a precedent for anyone with an open lot to start requesting a permit for a Special Event “Temporary Camping" whenever there is something big going on in town. Think, Harvest Table, 4th of July Parade, Tractor Parade, and any other large event that may occur at the Fairgrounds, like a concert. People will use the excuse that the RV park is booked so we should offer our open lots, homes, rooms, etc… to house the extra people coming to town. It is an easy way to make some extra money. You will set a very dangerous precedent if you approve this request! We would also like to point out that in all the many years we have had the races in town, and the RV park has been regularly sold out on those weekends, we have never allowed anyone to overflow RVs into our neighborhoods. It is completely disrespectful and not “compatible” to the neighbors on our small quiet street that you would allow 15 RVS to set up camp for a 3 day weekend! We would also like to point out that we disagree that the RV campers will be spending money in town. They are here for the races. They will attend the races, buy food and drink, especially alcohol, at the races and otherwise eat, sleep and party at their campsites. That’s what people in RVs do. People who stay in hotel rooms spend money in town, at our stores, and in our restaurants. If they want to come to the races they should get a hotel room. We are taking business away from our hotels by allowing this to happen.

Thank you for taking the time to read our comments and if you have any questions feel free to reach out to myself or Hal.

Sincerely,
Maureen and Hal Taylor
Maureen Taylor
Item #3.1.

1 From: Doug Woo
Sent: Wednesday, August 6, 2025 5:43 PM
To: Laura Snideman
Cc: David Kinkela <
Subject: Temporary RV parking at 1914 Mora
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Hello -
I am writing to strongly oppose the permit application for temporary RV parking at 1914 Mora Avenue from Friday, August 29 through September 1. This is a residential area and it should not be used for RV parking. This RV parking gives no consideration to the noise, privacy and general nuisance impact it will have on the neighborhood and the neighbors. If additional RV parking is truly needed, I'm sure that space can be found somewhere on the fairgrounds property to accommodate this.

This seems to be a way for the property owner to "rent" out his property on a short term basis. Short-term rentals are not allowed in Calistoga and I believe that this should fall under that ordinance.

Thank you for your consideration.

Doug Woo
David Kinkela
Item #3.1.

1 Yudiana Galvan
From: denis sutro
Sent: Monday, August 11, 2025 8:18 AM
To: Public Comment
Cc:

Subject: RV Overflow on Mora
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Re: Application of Eliot Perez forTemporary RV Camping at 1914 Mora Avenue During Races
Dear Mayor Williams and Council Members;
We have communicated several times to each of you individually, also in public meetings and in the Tribune, regarding the essential need that the majority of Calistogans trust you - that they know that each of you will represent their wishes fairly and protect their property rights.

The request of Eliot Perez that his property be used for RV overflow is in direct conflict with the zoning in the Rural Residential district in which it is located - no rentals of less than 30 days are allowed. Approving this application will set a precedent that defies the reasonable expectations of all other property owners in this and other rural neighborhoods here in Calistoga.

We, and many others of your voters, are committed to professional master planning for the fairgrounds. We have voiced our concern that the 2 year race contract was premature and could well create unexpected obligations and diminish property rights beyond the scope of that contract. This is a striking example of just that. The very fact that staff accepted this application in the first place, is inappropriate. That the Council is going to entertain its merits is evidence of inconsistencies that persist about who has the voice in Calistoga, OUR city.

Please refuse this application, or better yet, pull the application from the agenda.

Sincerely,
Denis Sutro and Anne Carver
Item #3.1.

City of Calistoga

STAFF REPORT
To: Honorable Mayor and City Council
From: Yudiana Galvan, City of Calistoga | City Clerk
Meeting: City Council - Aug 12 2025
Subject: Proclamation Recognizing National Hispanic Heritage Month and Raising the Mexican Flag
DESCRIPTION:

Proclaiming September National Hispanic Heritage Month and Raising the Mexican Flag RECOMMENDATION:

Consider proclaiming September as National Hispanic Heritage Month by adopting the attached proclamation and directing staff to raise the Mexican Flag from Monday, September 1st, through Wednesday, October 1st.

SUMMARY:

Hispanic Heritage Month is an annual observance in the United States, celebrated in September. It honors the culture, history, and significant contributions of individuals whose ancestors come from Latin America, Spain, and the Caribbean. The celebration was first established in 1968 as Hispanic Heritage Week by President Lyndon B. Johnson and was later expanded to a month-long observance in 1988 by President Ronald Reagan.

Hispanic and Latino Americans continue to play an essential role in shaping the cultural, social, political, and economic landscape of our nation. Designating Hispanic Heritage Month allows the City of Calistoga officially acknowledge and celebrate the invaluable contributions of the Hispanic community, while also providing an opportunity to deepen our understanding of the diverse cultural traditions that continue to enrich our region.

The proposed proclamation serves as a formal recognition of the vibrant role Hispanic and Latino Americans play in our community, and encourages all residents to reflect on and engage with the history and culture that has shaped our shared future.

FINANCIAL IMPACT:

Minimal staff time will be required to raise and lower the flag.

CEQA STATUS:

None.

ATTACHMENT(S):
2025 Hipanic Proclamation Month
Item #5.1.

APPROVAL(S):

Connie Cardenas, Admin. Services Director Approved - Jul 30 2025 Laura Snideman, City of Calistoga | City Manager Approved - Aug 04 2025 Yudiana Galvan, City of Calistoga | City Clerk Approved - Aug 04 2025 Item #5.1.

CITY OF CALISTOGA
Proclamation in Honor of Hispanic
Heritage Month
Whereas, in 1968, President Lyndon B. Johnson established Hispanic Heritage Week, which was later expanded to a month-long celebration by President Ronald Reagan in 1988; and each successive U.S. President has continued this tradition by proclaiming September 15 to October 15 as National Hispanic Heritage Month; and Whereas, the City of Calistoga has a proud history of welcoming immigrants and is home to a vibrant, multi-ethnic Latino population, including individuals with roots in Mexico, the Caribbean, Central America, and South America—all of whom are valued and integral members of our community; and
Whereas, Calistoga’s Hispanic residents make vital contributions to the economic, cultural, and social fabric of our city, demonstrating enduring values such as dedication to family, faith, education, hard work, and service; and Whereas, Calistoga thrives on the strength found in its diversity, and the continued success of our Latino community is essential to the city’s future. We are committed to fostering a welcoming and inclusive environment where all individuals can contribute and thrive; and
Now, therefore, be it resolved, that the Calistoga City Council hereby proclaims the month of September as Hispanic Heritage Month in the City of Calistoga, and encourages all residents to celebrate the history, culture, and contributions of Hispanic and Latino Americans.

Signed and Sealed this 12th Day of August 2025

Item #5.1.

City of Calistoga

STAFF REPORT
To: Honorable Mayor and City Council
From: Derek Rayner, Public Works Director/City Engineer Meeting: City Council - Aug 12 2025
Subject: Capital Improvement Program (CIP) Update
DESCRIPTION:

Updating the City Council on the Capital Improvement Program Schedule Tracking for FY24/25 & FY25/26.

RECOMMENDATION:

Receive the Presentation
SUMMARY:

Staff has prepared an update to the CIP schedules, 10-year CIP outlooks (see enclosed), and uploaded these onto the City Website. The intent of the presentation is to inform the council and public of CIP project accomplishments and updates on other current and multi-year CIP projects.

CEQA STATUS:

The recommended action is not a project under the definitions contained in the Guidelines of the California Environmental Quality Act (CEQA) and is therefore exempt from CEQA.

ATTACHMENT(S):

Presentation
CIP_Schedule FY24-25
CIP_Schedule FY25-26
Water Capital Improvement 10yr_2025-2035
Wastewater Enterprise Capital Improvement Projects 10yr_2025-2035 Roads, Drainage, Pedestrian Capital Improvement Projects 10yr_2025-2035 Buildings Parks Capital Improvement Projects 10yr_2025-2035 APPROVAL(S):

Connie Cardenas, Admin. Services Director Approved - Jul 30 2025 Laura Snideman, City of Calistoga | City Manager Approved - Jul 31 2025 Yudiana Galvan, City of Calistoga | City Clerk Approved - Aug 04 2025 Item #5.2.

Item #5.2.

2 Capital Improvement
Program (CIP) Update
City Council Meeting
Tuesday, August 12, 2025
Item #5.2.

3 Accomplishments FY24/25

1. AB Liner Replacement (construction)

2. Complete Vine Trail (St Helena/Calistoga)

3. Brannon Flashing Beacon Xing (bid)

4. Replace Lift Station Generator Rancho De

5. Install New Generators at the WTP & WWTP

6. Install all new PLC’s/SCADA at WTP & WWTP

7. Aging Utility Replacement Project (RFP)

8. Construct Logvy Project Pathway and Tot Lot

9. Pursue South Oak Ped Bridge Grants

10. Conn Creek Water Main Replacement (design)

11. Re-roof Recreational Modular Bldg.

12. PD & City Hall Replacement Windows

13. Pool Filter & Plaster Repair

14. Corp Yard Generator Replacement

15. WWTP Filter and Blower VFD

16. Lincoln Sewer Replacement

17. Stevenson/Grant Sewer Replacement

18. Bike Parklet Conversion Washington St

19. Microgrid Resiliency Center – Hydrogen Fuel Cell

20. Converted Parklet on Washington to bike parking

21. Received new Street Sweeper

22. Procured New Loader for WWTP
Item #5.2.

4 Accomplishments FY24/25
Item #5.2.

5 Accomplishments FY24/25
Before After
Item #5.2.

6 FY25/26 – Planned Completion

1. Lake Street Repaving (Trail to Grant)

2. Brannan Street Flashing Beacon Construction

3. Complete Road Overlay Designs

4. Complete Conn Creek Waterline (design)

5. Painting City Buildings

6. Paving lower Washington

7. Update PCI street ranking/reporting

8. Complete Riverside Ponds CDO

9. South Oak Bridge (design/permit)

10.FEMA Remapping flood zones

11.Replace all manual water meters with auto read

12.75yr old water/sewer replacements (feasibility)

13.Complete Brannan Waterline loop

14.Install new RAS/WAS VFD pumps WWTP

15.Replace Palisade Lift station generator
Item #5.2.

7 Riverside Ponds – CDO
Before
After
Item #5.2.

8 10-Year Long Range CIP
• Roads $45M
• Parks & Buildings
$47M
• Water $43M
• Sewer $29M
• Total = $164M
Item #5.2.

9 Thank You – Questions?
City Council
Item #5.2.

CITY OF CALISTOGA CAPTIAL IMPROVEMENT PROGRAM (CIP) SCHEDULE FOR FY24/25 Date:

LEGEND
Planning/Procurement/PolicyDesign/PermitBid & ProcureConstructionAwaiting NEPA & Grant Award or City Funds or Community resolution * Council Priority Project
X Planned Construction Complete and/or Notice of Completion Goes into next Fiscal Year
Text Project Complete
STREETS/BIKE/PEDESTRIAN Assigned
1 Lake Street (Grant to 5-way) $1.8M 100% HH/DF Construct2 Overlay Road Design $50K 90% DF Design3 * Vine Trail Fairway Extention (St Helena Calistoga) $0.6M 100% DR Construct X
4 Sidewalk Improvements $50K 5% BG Constuct
X
5 Parklets Conversion to Bike Parking $10k 100% DR/BG Construct X
6 Brannon Flashing Beacon (TDA-3 by 6/30/25) $700K 100% JD/HH Design-Construct7 South Oak Bridge $2.5M 5% DF/DR Design8 Speed Cushions (Implemetation) $15K 15% DF Design Construct

WATER PROJECTS
9 Kimball Intake and Tower/Bypass $300K 8% DR/HH Design 10 WTP Generator, Pope & Portable (POP Dec 2024) $1M 100% DF Construct X
11 Watermain Replacement (Lincoln) $225K 5% JD/HH Design X
12 THM Removal $50K 10% DR/JR Planning-Design13 WTP Improvements (analyzer, misc) $22K 15% JR Ongoing X
14 Conn Creek Waterline Project $2.1M 100% HH Ongoing15 Automatic Meters - Install about 150 New Meters $500k 20% BG Ongoing X

WASTEWATER PROJECTS
16 * Riverside Ponds (POP Sept 22, 2025) $8.5M 100% HH Construct 17 WWTP Generator & Portable (POP December 2024) $1.1M 100% DR/DF Construct X
18 Sewer Main Replacement (Coastland) $100K 10% DF Design19 Sewer Extension Reimbursement $200K 100% HH Construct20 WWTP Plant Repairs (Blowers, Filter Recondition ) $113K 20% JR/DR Construct-Design X
21 Rancho De Calistoga LS Repair (Generator) $110K 100% BG/DR Construct X
22 AB Liner Replacment $400K 100% DF Construct
X

PARKS & BUILDINGS
23 * Logvy Park (BBQ/Picnic/Bocce) $ 626K 100% RM/DF Construct X
24 Improvements to Buildings - Rec Roof $50K 100% DH Construct X
25 Improvements to Buildings - Police Windows $10K 100% DH Construct X
26 Improvements to Buildings - City Hall paint $70K 100% BG/DH Construct27 Improvements to Parks-Trees, Playground Equipment $42K 5% BG Construct X
28 Improvements to Pool (Filter, CL2 & plaster) $15K 10% RM Construct X
29 Corp Yard Generator Replacement $65K 100% BG Construct X
30 Pioneer Cemetary (half done remaining trees 12k'ish) $25K 10% BG Construct X

MARCH APRIL MAY JUNE
7/9/2025
FY 24/25 CIP SCHEDULE
TOTAL

PROJECT
COST
% FUNDS

THIS FY

PHASE &

OBJECTIVE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER JANUARY FEBRUARY Item #5.2.

CITY OF CALISTOGA CAPTIAL IMPROVEMENT PROGRAM (CIP) SCHEDULE FOR FY25/26 Date:

LEGEND
Planning/Procurement/PolicyDesign/PermitBid & ProcureConstructionAwaiting Grant Award or City Funds or Community resolution * Council Priority Project
X Planned Construction Complete and/or Notice of Completion Text Goes into next Fiscal Year Project Complete
STREETS/BIKE/PEDESTRIAN Assigned
1 Lake Street (Grant to 5-way) $1.5M 100% DF Construct
X
2 Overlay Road Design & Construction $925k 90% DF/HH Design-Construct3 * Vine Trail Fairway Extention (St Helena Calistoga) $0.36M 100% DR Construct X
4 EV Charging Stations $200K 25% BG/DR Constuct5 Brannon Flashing Beacon (TDA-3 by 6/30/25) $580K 100% HH Design-Construct X
6 South Oak Bridge $2.5M 25% DF/DR Design7 Speed Cushions (Implemetation) $15K 15% DF Design Construct X

WATER PROJECTS
8 Kimball Intake and Tower/Bypass $2.5M 10% DR/HH Design9 Relocate Dunaweal Booster $7M 5% HH Construct 10 Watermain Replacement (Lincoln) $1.73M 100% DF Construct11 Watermain Replacement (Coastland) $151k 10% DF Design12 Kimball Dam Raise $2.1M 10% DF Design13 Brannan Street Water Loop $40k 100% HH Construct X
14 THM Removal $50K 10% DR/JR Planning-Design15 WTP Improvements $75K 15% JR Ongoing X
16 Conn Creek Waterline Project $2.1M 15% HH Ongoing17 Automatic Meters - Install 760 Register & meter $500k 20% BG Construct X

WASTEWATER PROJECTS
18 * Riverside Ponds (POP Sept 22, 2025) $10M 100% HH Construct X
19 Palisades Lift Station Replacement Generator $75k 100% BG/DF Construct X
20 Sewer Main Replacement (Coastland) $151K 10% DF Design21 Sewer Extension Reimbursement $75K 100% DF Construct X
22 WWTP Plant Improvements (WAS/RAS Pumps) $185K 20% JR/DR Construct X

PARKS & BUILDINGS
23 Improvements to Facilities - City Hall paint $100k 100% BG/DH Construct X
24 Improvements to Facilities - Paint PD $85k 100% BG Construct X
7/17/2025
FY 25/26 CIP SCHEDULE
TOTAL

PROJECT
COST
% FUNDS

THIS FY

PHASE &

OBJECTIVE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER JANUARY FEBRUARY MARCH APRIL MAY JUNE Item #5.2.

Water Enterprise Capital Projects - 10 Year Outlook for 2025-2035 Item
Number Priority Project FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 FY 30/31 FY 31/32 FY 32/33 FY 33/34 FY 34/35 Totals Projected Grant
Funds or Impact
Fee or
Other Agency
Funding
1 High Relocate Dunaweal Booster Pump Station Down Valley & THM/HAA5s $5,000 $1,187,033 $2,155,125 $3,700,000 $7,047,158 $5,025,000 2 High Kimball Intake Tower and Drain Valve Replacement and $300,000 $2,582,683 $2,882,683 $2,436,114 4 High Conn Creek Bridge Replacement Waterline $175,000 $1,764,479 $1,939,479 $1,317,562 5 High Dwyer road Pump Station Project $1,134,276 $1,333,333 $2,467,609 $1,750,000 6 High Automatic Meter Read Program $500,000 $500,000 - 7 High THM Compliance (GAC filter Kimball) $50,000 $150,000 $150,000 $350,000 8 High Rate Study $200,000 $200,000 $400,0009 High Brannon/Lincoln Waterloop $40,000 $40,000 10 Hgh Potential additional Well Supply Source - Pursue Future $500,000 $250,000 $750,000 11 Medium Kimball Water Treatment Plant Upgrades/Expansion $22,000 $51,600 $53,251 $329,731 $850,000 $1,000,000 $3,000,000 $2,000,000 $7,306,582 12 Medium Water Loop White/Greenwod (Tubbs or upvalley of Tubbs) $113,428 $250,000 $325,000 $1,000,000 $1,231,000 $1,000,000 $3,919,428 - 13 Medium Cap and Abandon Old Kimball Main and Relocate Bennett Lane Water Services, BFD's $137,388 $255,212 $392,600 - 14 Medium Replacement Mains & Valves $1,550,000 $53,251 $54,955 $567,138 $1,500,000 $1,500,000 $1,500,000 $1,500,000 $1,500,000 $1,500,000 $11,225,344 - 15 Medium Maxfield Pathway Waterline Relocation $175,000 $175,000 16 Medium 10-foot tall Dam Raise at Kimball $200,000 $800,000 $1,100,000 $2,100,000 $1,030,836 17 Low NBA Cathodic Protection Program $100,000 $598,000 $698,000 - 18 Low Start Planning, Financing, Design, Permitting for Replacing NBA Pipeline - St. Helena to Calistoga $200,000 $200,000 - 19 Low Polybutelyne Service replacement $164,866 $164,866 20 Low Up-Valley Pressure Zone $150,000 $150,00021 Low Other (Veg, Carport, Raise Iron, MSA, Equip) $20,000 $20,000 TOTALS $3,037,000 $6,589,046 $3,713,331 $6,033,399 $3,201,973 $2,400,000 $2,775,000 $4,298,000 $5,731,000 $4,950,000 $42,728,749 $11,559,512 Item #5.2.

Wastewater/Recycle Capital Projects - 10 Year Outlook for 2025 to 2035 Item Number Priority Project FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 FY 30/31 FY 31/32 FY 32/33 FY 33/34 FY 34/35 Totals Projected
Grant Funds
or Impact
Fee or
1 High Riverside Pond & Headworks Project $5,500,000 $5,500,000 $7,739,319 2 High Replacement Sewer Mains/MH's $151,000 $934,239 $964,135 $900000 $1,500,000 $1,500,000 $1,500,000 $1,500,000 $1,500,000 $1,500,000 $11,949,3743 High Liner Replacements (20MG) $1,100,000 $1,100,0004 High EQ Pumps Replacement & VFD/Valving $300,000 $300,0005 Medium Replace Post Filter Vault Piping (corrosion) $164,866 $164,8666 Medium Lift Station Improvements $75,000 $15,000 $15,000 $15,000 $110,000 $150,000 $450,000 $150,000 $250,000 $250,000 $1,480,0007 Medium Sewer Treatment Plant Improvements $185,000 $80,000 $100,000 $120,000 $140,000 $160,000 $180,000 $200,000 $220,000 $240,000 $1,625,0008 Medium Raise Chlorine Tank $125,000 $125,0009 Medium New 20MG outfall to Napa River (E3) $50000 $700,000 $750,000 10 Medium Calibrate Sewer Model/Develop Master Plan $80,000 $170,000 $250,00011 Medium Clean Grit out of AB's (less $$ than Grit Chamber) $350,000 $350,00012 Low Recycle Water Trans/Dist/Pumping Improvements $200,000 $1,701,414 $1,500,000 $3,401,41413 Low Sludge DeWatering $850,000 $850,00014 Low EQ Force main to Headworks connection $192,343 $192,34315 Low Advanced Treatment - Boron Removal $500,000 $500,000 $1,000,00016 Low Reinjection or Indirect Reuse $100,000 $100,000 $100,000 $100,000 $400,000 TOTALS $6,111,000 $2,209,239 $1,906,344 $2,786,414 $3,425,000 $2,160,000 $2,230,000 $3,450,000 $2,570,000 $2,590,000 $29,437,997 $7,739,319 Item #5.2.

Roads, Drainage, Pedestrian/Bicycle Capital Improvement Projects - 10 Year Outlook for 2025 to 2035 Item Number Priority Project FY 25/26 FY 26/27 FY 27/28 FY28/29 FY29/30 FY30/31 FY31/32 FY32/33 FY33/34 FY34/35 Totals Grant Funding Secured or Forecast 1 High Pavement Maintenance $1,500,000 $1,500,000 $1,500,000 $1,500,000 $1,500,000 $1,500,000 $1,500,000 $10,500,000 $7,000,0002 High Lake Street Repaving (Trail to Grant) $1,475,000 $1,475,000 $900,0003 High Pave Washington Lincoln/Berry $500,000 $500,0004 High Pave Washington Berry/N. Oak $1,800,000 $1,800,000 $900,0005 High Overlay Design $50,000 $50,0006 High Speed Cushions $15,000 $25,000 $25,000 $25,000 $90,0007 High S. Oak St Pedestrian/Bike Bridge $277,510 $300,000 $1,200,000 $1,777,510 $275,0008 High Vine Trail (St Helena to Calistoga) $361,000 $361,0009 High Brannon/Lincoln Flashing Beacon $580,000 $580,000 $224,000 10 Medium Pave Grant Street Repaving & Multi-use Pathway $1,775,000 $1,775,00011 Medium Car Charging $200,000 $75,000 $75,000 $150,000 $150,000 $650,00012 Medium Garnett Creek Bridge $3,000 $200,000 $800,000 $3,000,000 $3,000,000 $7,003,000 $6,160,00013 Medium Petrified Forest/Hwy128 Foothill Intx Safety $250,000 $1,000,000 $1,000,000 $2,250,00014 Low Drainage Improvement Projects $150,000 $250,000 $250,000 $250,000 $350,000 $350,000 $350,000 $350,000 $350,000 $2,650,00015 Low Traffic Signal - Lincoln Ave/Foothill Blvd $1,000,000 $1,000,000 $2,000,00016 Low Parking Garage $350,000 $3,000,000 $4,650,000 $8,000,000 $30k/Stall per Fehr & Peers
(265 spaces) not including land
2020 estimate
17 Low Money Road Extension to Mora $2,000,000 $2,000,000 $4,000,000 TOTALS $2,958,510 $2,850,000 $3,578,000 $3,125,000 $3,700,000 $4,850,000 $6,850,000 $4,200,000 $5,850,000 $7,500,000 $45,461,510 $15,459,000 Item #5.2.

Buildings and Parks Capital Improvement Projects - 10 Year Outlook for 2025 to 2035 Item Number Priority Project FY 25/26 FY 26/27 FY 27/28 FY28/29 FY29/30 FY30/31 FY31/32 FY32/33 FY33/34 FY34/35 Totals Grant Funding Secured or
1 High Improvements to Buildings $185,000 $150,000 $150,000 $150,000 $150,000 $150,000 $200,000 $200,000 $200,000 $200,000 $1,735,000 2 High Improvements to Pools $20,000 $25,000 $75,000 $75,000 $75,000 $150,000 $75,000 $75,000 $75,000 $150,000 $795,000 3 High Improvements to Parks (trees, fencing, equip, turf) $42,000 $75,000 $100,000 $50,000 $50,000 $75,000 $125,000 75000 $75,000 $100,000 $767,000 4 High Fairgrounds $300,000 $1,000,000 $1,000,000 $1,000,000 $1,500,000 $1,500,000 $2,000,000 $2,000,000 $1,500,000 $1,500,000 $13,300,000 5 Medium New City Hall $250,000 $500,000 $1,000,000 $2,000,000 $17,000,000 $20,750,000 6 Medium Fire Station Remodel $250,000 $500,000 $2,500,000 $2,500,000 $1,250,000 $7,000,000 7 Medium Pioneer Cemetary $25,000 $25,000 $25,000 $25,000 $50,000 $50,000 $50,000 $60,000 $60,000 $60,000 $430,000 8 Medium Gateway Project (Vine Trail bookend) $100,000 $100,000 $650,000 $750,000 $1,600,000 10 Low IT Upgrades $450,000 $450,000
TOTALS $572,000 $1,375,000 $1,700,000 $2,700,000 $5,575,000 $5,425,000 $6,150,000 $19,410,000 $1,910,000 $2,010,000 $46,827,000 $46,827,000 $0 Item #5.2.

City of Calistoga

STAFF REPORT
To: Honorable Mayor and City Council
From: Yudiana Galvan, City of Calistoga | City Clerk
Meeting: City Council - Aug 12 2025
Subject: Adoption of Minutes
DESCRIPTION:

Consider adopting from the 7/22/25 Regular City Council Meeting.

RECOMMENDATION:

Consider Adopting the Minutes
CEQA STATUS:

None
ATTACHMENT(S):

7.22.25 draft minutes
APPROVAL(S):

Laura Snideman, City of Calistoga | City Manager Approved - Aug 05 2025 Yudiana Galvan, City of Calistoga | City Clerk Approved - Aug 05 2025 Item #6.2.

MINUTES

CALISTOGA CITY COUNCIL - REGULAR MEETING
Tuesday, July 22, 2025 - 6:00 PM
Calistoga Community Center | 1307 Washington Street Calistoga, CA 94515

1. Call to Order/Roll Call/Pledge of Allegiance and Optional Patriotic Activity Mayor Williams called the regular session to order at 6:00 p.m. Mr. Dennis Devilbliss performed the song "America the Beautiful".

Present: Mayor Williams, Vice Mayor Lopez-Ortega and Councilmembers Eisenberg, Cooper and Gift.

Absent:

2. REPORT FROM CLOSED SESSIONS - None

3. ORAL COMMUNICATION ON CONSENT ITEMS OR NON-AGENDA ITEMS There was public comment by Doug Hawkey, Jim Jones, Charles Johnston and Mark Van Gorder.

4. CITY MANAGER’S REPORT
City Manager Snideman Reported:

1. New Dispatcher Hires - CM welcomed Brenda Tapia and Chelsea Grimstad, two new hire dispatchers. They have already been working with the City for some time through our dispatch agreement with SHPD.

2. PG&E Event – Tuesday at 5:30 PM - PG&E will be hosting an informational event. Please attend to get your questions answered regarding outages, the microgrid, and more.

3. National Night Out – Tuesday, August 5 at 5:00 PM, Pioneer Park Join us for National Night Out! The community is invited to enjoy free food, fun, and activities.

4. Teen Night at the City Pool – Friday, August 8 at 6:00 PM - This event is for teens ages 14–17.

There will be dinner, music, games, and swimming. The event is free, but pre-registration is required.

5. Vine Trail Closures – August 4–15 - A small portion of the Vine Trail will be closed during this period for maintenance

6. Water Shut-Offs – There will be intermittent water shut-offs around the Brannan Flashing Beacon. Impacted residents have been notified.

7. Kimball Dam Project Funding – Our Public Works Department has secured $1.5 million from Cal-OES/FEMA. These funds will support design and permitting for the Kimball Dam Project.

8. MADD Recognition – Chief McCaffrey accompanied Officer Mike Miceli to Sacramento, where he received an award from MADD for his high number of DUI arrests over the past year.

Additionally, Corporal Arlen was one of seven nominees for the MADD Outstanding Service Award.

5. PROCLAMATIONS/PRESENTATIONS/ AWARDS

5.1. Chief of Police Matt McCaffrey presented the Calistoga Police Department's Annual Report.

6. CONSENT CALENDAR

6.1. Adoption of Consent Calendar
Motion by Councilmember Eisenberg and seconded by Councilmember Gift To adopt Item #6.2.

City Council Minutes July 22, 2025
consent calendar as presented Motion Carried
AYES: Mayor Williams, Vice Mayor Lopez-Ortega, Councilmember Gift, Councilmember Cooper, and Councilmember Eisenberg NOES: None
ABSTAIN: None
ABSENT: None

6.2. Adoption of Resolution 2025-63 - Approving an Agreement with EKI Environment & Water to prepare bid documents to replace manual water meters with remote read meters.

6.3. Appointed - Eric Reichart was appointed the Calistoga Representative in the Napa Valley Tourism Corporation.

6.4. Adoption of Resolution 2025-64 - Approving the acceptance of grant funding from the State of California Office of Traffic Safety (OTS) for a Selective Traffic Enforcement Program (STEP) for the Police Department.

6.5. Adoption of Resolution No. 2025-65 - Authorizing the City Manager to execute a contract with SHI for the purchase of Microsoft product licensing under the competitively bid, County of Riverside purchasing agreement, in an amount not to exceed $110,000.00 over the threeyear contract term.

6.6. Adoption of Minutes - Council will consider adopting the minutes from the 6/24 Regular City Council Meeting and the 6/24 and 6/17 Special City Council Meetings.

6.7. Adoption of Resolution No. 2025-66 - Approving the acceptance of grant funding from the State of California Cannabis Tax Fund Grant Program (CTFGP) for the Police Department.

6.8. Adoption of Resolution No. 2025-67 - Authorizing the acceptance of an Offer of Dedication of an Easement to the City by the Trustees of the First Presbyterian Church of Calistoga for public right-of-way, sidewalk, curb return and other public purposes at 1407 3rd Street.

7. PUBLIC HEARING - None

8. GENERAL GOVERNMENT

8.1. Adoption of Resolution No. 2025-68 - Authorizing the City Manager to Execute and Make Minor Modifications to Amendment No. 4 to Funding Agreement No. 842 with the Napa Valley Transportation Authority (NVTA) to fund completion of the construction of the St.

Helena to Calistoga Vine Trail Project in an amount not to exceed $361,000.

This item was presented by David Fradelizio and NVTA Vine Trail Project Manager Grant Bailey.

Motion by Councilmember Eisenberg and seconded by Councilmember Cooper to adopt the resolution
Motion Carried
AYES: Mayor Williams, Councilmember Gift, Councilmember Cooper, and Councilmember Eisenberg
NOES: None
ABSTAIN: Vice Mayor Lopez-Ortega
Item #6.2.

City Council Minutes July 22, 2025
ABSENT: None

8.2. City Council Civic Operating Agreements - Revision to Vice Mayor Selection.

This item was presented by City Manager Snideman, and there was no public comment.

Motion Carried by a roll call vote to revise the City Council Civic Operating Agreements, modifying the Vice Mayor appointment process to ensure an annual rotation of Councilmembers to serve as Vice Mayor.

AYES: Mayor Williams, Vice Mayor Lopez-Ortega, Councilmember Gift, Councilmember Cooper, and Councilmember Eisenberg NOES: None
ABSTAIN: None
ABSENT: None

9. COUNCIL REPORTS
Councilmember Eisenberg attended an NVTA meeting. He was pleased to learn that a local, John Gleazer, found a vehicle that was compatible with the grant to buy a handicapable all-electric shuttle that fits through our mobile home park. Also, the Climate Action Committee will be launching a program to reduce greenhouse gases. In August, it will be open to public comment, the location will be disclosed soon and he encourages the public to provide comments.

Vice Mayor Lopez-Ortega attended the Flood Control and Water Conservation District; there is not too much to report from those meetings.

Councilmember Gift attended the hydrogen conference in Sacramento and spoke about the City's position on the clean energy front. Mentis has announced their suicide prevention council conference Sept 17, 2:30pm-8:30pm in Yountville, and she is honored to be the keynote speaker.

Councilmember Gift requested items for a future agenda: 1. The FG Advisory Committee Schedule and possibly moving their meeting time to 6 pm. 2. Creating an oversight committee to oversee the survey and help with the questions, and 3. Discussing expanding the survey to reach residents outside the City limits. There was Council support for items 1 and 3.

Mayor Williams attended NVTA meeting and brought back some statistics: traffic in Napa County in the last 5 years has remained about the same, although remote work has gone from 5% to 12% in the last 5 years. He also attended 2 meetings of the NVTC. The visitor numbers in the first 5 months of this year are about the same as last year. The average room rate in Calistoga is about $500 a night, which is higher than the County Average of $400. He also attended a Green Committee meeting.

10. ADJOURNMENT
Mayor Williams adjourned the meeting, at 7:14 p.m.

Respectfully submitted:

Prepared by: Approved by:
______________________ ______________________
Yudiana Galvan, City Clerk Donald Williams, Mayor
Item #6.2.

City of Calistoga

STAFF REPORT
To: Honorable Mayor and City Council
From: Yudiana Galvan, City of Calistoga | City Clerk
Meeting: City Council - Aug 12 2025
Subject: Fiscal Year 2025-26 Community Enrichment Grant Program DESCRIPTION:

Consider adopting a Resolution awarding the Fiscal Year 2025-26 Community Enrichment Grant Program.

RECOMMENDATION:

Consider Adopting the Resolution
SUMMARY:

In 2002, the City Council established the Community Enrichment Grant Program (Enrichment Grants) as a means to directly provide funding to non-profit activities which provide benefit to the community.

Following the same practice as past years, staff advertised the opportunity on the City's website and in the newspaper on June 13, 2025. The deadline for applications was June 27, 2025. In the FY 2025-26 Budget, it was adopted that $30,000 be made available for awarding Community Enrichment Grants.

Funding Objectives
Each funding request will be measured against objectives as to whether or not the activity or program accomplishes the following:

1. Provide services to the elderly community.

2. Provide services to youth in the community.

3. Enhance the appearance of the community.

4. Expand services to members of the entire community.

5. Provide local environmental enhancements.

The subcommittee met to evaluate the CEG requests against the objectives outlined in Resolution No. 2023-023. The subcommittee recognized the value of each of the requests and was confronted with funding requests beyond the available budget.

The subcommittee is recommending that the original budgeted amount of $30,000 should remain.

Accordingly, the subcommittee recommends the following for funding:

Item #6.3.

Applicant Award Amount
Hearts and Hands Preschool $5,000
Calistoga Cares Food Bank $5,000
Napa Valley Cert Program $3,333
Brannan Center $1,000
UpValley Family Centers $5,000
Molly's Angels $3,333
Rianda House $3,333
Upstage Napa Valley $1,000
Celebrate Napa Valley $1,000
QA Commons $1,000
E&M Presents $1,000
Total $29,999
FINANCIAL IMPACT:

In the FY 2025-26 Budget, it was adopted that $30,000.00 be made available for awarding Community Enrichment Grants.

CEQA STATUS:

This item is exempt.

ATTACHMENT(S):

Draft Resolution Awarding Community Enrichment Grants FY 25-26 App - QA Commons_Redacted
App - Rianda House_Redacted
App - Up Valley Family Centers_Redacted
App - Upstage Napa Valley_Redacted
App - Brannan Center_Redacted
App - Calistoga Cares Food Bank_Redacted
App - E & M Presents_Redacted
App - Hearts and Hands_Redacted
App - Molly's Angels_Redacted
App - Napa County Fair Assoc. DBA Celebrate NV_Redacted App - Napa Valley Cert_Redacted
APPROVAL(S):

Connie Cardenas, Admin. Services Director Approved - Jul 30 2025 Laura Snideman, City of Calistoga | City Manager Approved - Aug 04 2025 Yudiana Galvan, City of Calistoga | City Clerk Approved - Aug 04 2025 Item #6.3.

RESOLUTION NO. 2025-XXX
ADOPTED AUGUST 12, 2025

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALISTOGA, COUNTY OF

NAPA, STATE OF CALIFORNIA, AWARDING COMMUNITY ENRICHMENT GRANTS FOR FISCAL YEAR 2025-26
WHEREAS, community service and community serving programs have long been a tradition in Calistoga; and
WHEREAS, the City Council has supported such activity in the past; and WHEREAS, the City Council intends to provide financial support to activities which enrich the community; and
WHEREAS, City Council adopted the General Fund Operating Budget for Fiscal Year 2025-26 including up to $30,000 for the Community Enrichment Grant Program; and
WHEREAS, the City Council has adopted Resolution No. 2022-023 establishing the Community Enrichment Grant objectives which was used for the recommendation to award funding for Fiscal Year 2025-26; and
WHEREAS, applications for grant funding through the Community Enrichment Grant Program have been received and reviewed by the City Council-appointed subcommittee consisting of Vice Mayor Lopez-Ortega and Councilmember Cooper.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CALISTOGA DOES HEREBY approve the following grant awards for Fiscal Year 2025-26:

Organization Award
Hearts and Hands Preschool $5,000
Calistoga Cares Food Bank $5,000
Napa Valley CERT $3,333
Brannan Center $1,000
UpValley Family Center $5,000
Molly’s Angels $3,333
Rianda House $3,333
Upstage Napa Valley $1,000
Celebrate Napa Valley $1,000
QA Commons $1,000
E&M Presents $1,000
Item #6.3.

Resolution No. 2025-XXX

TOTAL $29,000
PASSED, APPROVED AND ADOPTED this 12th day of AUGUST 2025. I,

YUDIANA GALVAN, CITY CLERK OF THE CITY OF CALISTOGA, HEREBY CERTIFY the foregoing resolution was introduced and passed at a regular meeting of the Calistoga City Council by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

ATTEST: APPROVED:
____________________________ __________________________ Yudiana Galvan, City Clerk Don Williams, Mayor
Item #6.3.

Item #6.3.

2 Program Description/Scope
(Please use additional pages if necessary)
This pilot project will activate underutilized garden areas at the Calistoga Fairgrounds by engaging high school students in the design, installation, and maintenance of new landscaping features. The project offers a tangible improvement to a key community space while serving as a meaningful work-based learning opportunity for youth. Students will plan and implement the garden enhancements under the guidance of their teacher, with follow-up visits to ensure long-term vitality.

How will this program benefit the Calistoga Community? How will the program address the following City Council’s adopted Enrichment Objectives? “Will the activity or program…”:

1. Provide services to the elder community?

2. Provide services to youth in the community?

3. Expand services to members of the entire community?

4. Provide community-specific environmental enhancements?

5. Enhance the appearance of the community?
Community-specific environmental enhancement and lasting community beautification are at the heart of this initiative. This program will benefit the Calistoga community by improving the appearance of the Fairgrounds through student-designed and maintained garden areas, creating a more welcoming space for all ages. It also lays the foundation for future involvement by Calistoga High School students (youth engagement).

Funding Request
Identify the funding type requested and the proposed use of funds. ƒ Cash
ƒ In-kind funding (fee waivers, staff time cost waiver, rental fee waivers, etc.) Cash fundin is requested. Please see attached for budget details.

How many Calistoga residents will be served by this program? 5,000 If you have received CEG funding last year, please share how many residents/participants benefitted from your program and any successes that you feel make your program standout? Not applicable
Item #6.3.

3 Applicant Background
This applicant is a (an):
◼ Non-Profit
Tax Exempt
Other

Local Public Agency
State or another Public Agency
Years in Business or providing this program: 9 years
From 2016-2019, QA Commons was a project of the National Center for Higher Education Management Statistics (NCHEMS). In 2019, QA Commons became it’s own 501(c)3 entity.

Number of Employees: 1 full-time Executive Director plus 8-30 paid project-based consultants.

Information on our core team can be found at www.theqacommons.org/workforce/#qa-staff Number of Volunteers: 0
We do our best to compensate those who engage with our programs. While not always at market rate, we believe paying for time and expertise promotes equity, values lived experience, and encourages deeper engagement.

Names of all Officers and Board of Directors
Name Position in Organization Contact Number
Michelle Deasy Executive Director
Jeffery Keith Board President
Jeff Cain Board Secretary
Dr. Sonny Ramaswamy Board Member
Dr. Marcela Reyes Board Member
Kendra Thayer Board Member
David Edwards Board Member
Roberts Jones Board Member
More information can be found at www.theqacommons.org/workforce/#qa-board Experience in Program Area
This proposed project is a partnership of QA Commons, St. Helena High School, and the Calistoga Fairgrounds.

QA Commons is a national nonprofit organization, based in St. Helena, focused on “employability.” The organization collaborates with education and training programs to ensure that students develop the skills, experiences, and professional habits necessary to thrive in the workforce. Its partners range from state systems of higher education (Kentucky, Connecticut, Pennsylvania), the SEMI Foundation, the American Historical Association, the Council on Adult and Experiential Education, the Missouri Department of Corrections, the Formerly Incarcerated College Graduates Network, and colleges and universities across the country. Locally, QA Commons has worked with Palisades Continuation High School. Funding sources include Item #6.3.

4 philanthropic grants and fee-for-service contracts. For more information, visit www.theqacommons.org.

Collaborating with QA Commons and contributing to this project is Gayle Rusha Davies, who serves as a Transition Specialist with the Napa County Office of Education where she supports students in their transition from school to employment or postsecondary education, with a focus on work-based learning and career readiness.

From St. Helena High School, Principal Ben Scinto supports the school’s involvement in experiential learning opportunities and has expressed interest in expanding Upper Valley collaboration between schools. Agriculture teacher Lindsay Swickard is the horticulture and viticulture instructor and brings ten years of teaching experience to the project.

Director of Fairgrounds, Sheli Wright, brings extensive knowledge of the site and a strong commitment to increasing youth engagement at the Fairgrounds. She has agreed to support the planter projects and is excited to build a working relationship with the program, with the hope of bringing a larger student-led project to the Fairgrounds Advisory Committee in the future. She will provide logistical coordination and support throughout the project Previous City funding received or requested in the past three years(Please attach a budget for program request including funding schedule)
NA
Reporting Requirements
A report on how the funds were spent will be required to be filed with the City annually, or when funds are spent, whichever comes first. Proof of program expenses is required to be held for two years, during which time the City reserves the right to audit the records.

We agree to adhere to the reporting requirements described above. ◼ Yes N
Certification
We, the undersigned, do hereby attest that the above information is true and correct to the best of our knowledge. (Two signatures required)
Signature Title Date
Signature Title Date
Executive Director Jun 26, 2025
Gayle Davies (Jun 27, 2025 12:09 PDT)
Gayle Davies Jun 27, 2025 Coordinator
Item #6.3.

5 Full project description
This pilot project will activate underutilized garden areas at the Calistoga Fairgrounds by engaging high school students in the design, installation, and maintenance of new landscaping features. The project offers a tangible improvement to a key community space while serving as a meaningful work-based learning opportunity for youth. Students will plan and implement the garden enhancements under the guidance of their teacher, with follow-up visits to ensure long-term vitality.

Twelve student participants will come from a Landscape Design class at St. Helena High School, with support from Principal Ben Scinto and teacher Lindsay Swickard, both of whom are committed to integrating this real-world experience into classroom instruction. This handson initiative is intended as a first step in a broader effort to create learning and career development pathways for local students at the Fairgrounds, with the goal of eventually including participants from Calistoga High School as well.

QA Commons, which is already working with students at Palisades Continuation High School (part of Calistoga High), will support the project and issue Employability Skills Badges via the Credly platform to all student participants. These digital badges validate key workplaceready skills—such as teamwork, communication, creativity, and reliability—and help students connect those skills to specific activities, building their confidence and better preparing them for future jobs, internships, or further training.

The Roger Trinchero Family Foundation is currently supporting QA Commons’ broader youth development efforts in Napa Valley, including a project with students at Palisades Continuation High School. This small investment from the City of Calistoga could help build momentum for significantly larger philanthropic support, expanding hands-on, work-based learning opportunities for more UpValley students, including those in both Calistoga and St.

Helena.

Timeline
Early September 2025
Students visit the Fairgrounds to take water and soil samples for testing and see the areas to be planted and begin visualizing what can be installed/planted.

Mid-September 2025
Students will develop design proposals for two garden spaces at the Calistoga Fairgrounds.

This activity fosters creative thinking, teamwork, and real-world application of design skills. The proposals will be reviewed with input from local stakeholders, and one will be selected to move forward, pending necessary city approvals.

Late September to Early October 2025
The Calistoga Fairgrounds Advisory Committee will review the designs and select the preferred plan. Students will begin on-site work, starting with irrigation and soil preparation (approximately four visits anticipated).

Item #6.3.

6 Mid-October to Late November 2025
Students begin planting and continue with irrigation and soil prep if needed.

Late November to Spring 2026
Students will visit the garden site approximately once per month. As part of the project, they may have opportunities to share updates with the Calistoga Fairgrounds Advisory Committee, pending the committee’s interest and availability.

Program Coordinator Responsibilities
x Coordinate scheduling of student visits to the Calistoga Fairgrounds in collaboration with the Fairgrounds Director and SHHS teacher
x Provide project management oversight and maintain clear communication with all stakeholders
x Be present on site during student work sessions to support coordination and supervision x Monitor garden progress between student visits, check plant health, and report updates to the teacher
x Track and document student progress throughout the project x Collect and retain receipts for all project-related supply purchases x Develop and maintain a spreadsheet to track project expenditures QA Commons Team Responsibilities
x Provide strategic project support and coordination to ensure alignment with employability learning outcomes
x Issue digital Employability Skills Badges via the Credly platform to all eligible student participants
x Manage grant compliance, including reporting requirements and documentation x Oversee project accounting and finance, including budget tracking and invoice processing
x Support communications with funders and community stakeholders to help grow the long-term vision for work-based learning at the Fairgrounds and/or in the Upper Valley

Item #6.3.

7 Requested Programmatic Expense Funding
Program Coordinator $3,000
Horticulture/Viticulture Teacher Honorarium $500
Irrigation equipment, plants, soil amendments, tools $6,000 Total $10,000
QA Commons In-Kind Support
Strategic project support and coordination $1,000
Project accounting and finance $500
Badge creation $1,000
Use of the Credly platform (skills badges) $250
Employability Skills Badge issuance $120
Manage grant compliance and reporting $300
Communication with funders and community stakeholders to help grow the long-term vision for work-based learning in the Upper Valley
$500
Total $3,670
SHHS In-Kind Support
Teacher instructional time (time spent planning, supervising student work, coordinating with project staff)
$1,500
Student participation time (value of hours contributed as part of curriculum: 12 students @ 10 hours x $15/hour)
$1,800
Use of school equipment & supplies (e.g., transportation*, tools, soil test kits, other classroom resources)
$500
Administrative support (e.g., schedule coordination, permission slips, etc.)
$300
Total $4,100
* SHHS has a van that is expected to be available for use.

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Applicant Background
This applicant is a (an):

Non - Profit Tax Exempt Other
Local Public Agency State or another Public Agency
Years in Business or providing this program: 26
Number of Employees:

Number of Volunteers:
41 120
Item #6.3.

(Please attach an organization chart, if available)
Names of all Officers and Board of Directors
Name Position in Organization Contact Number
Doug Boeschen Board President
Sam Martin Board Treasurer
Julia Leza-Gardner Board Secretary
Melissa Devore Board Member
Item #6.3.

A report on how the funds were spent will be required to be filed with the City annually, or when funds are spent, whichever comes first. Proof of program expenses are required to be held for two years during which time the City reserves the right to audit the records.

We agree to adhere to the reporting requirements described above. Yes No Item #6.3.

4 of 4
Certification
We, the undersigned, do hereby attest that the above information is true and correct to the best of our knowledge. (Two signatures required) ____________________________ __________________________ ____________ Signature Title Date ____________________________ __________________________ ____________ Signature Title Date Item #6.3.

Item #6.3.

City of Calistoga funding to Up Valley Family Centers for the past 3 fiscal years FY23 FY24 FY25
Community Enrichment Grant $ 3,650.45 $ 5,696.07 $ 10,000.00 Seniors Services $ 40,000 $ 40,000 $ 40,000
Immigration Services $ 30,000 $ 30,000 $ 30,000
Community Connections Services $ 30,000 $ 30,000 $ 30,000 Diversion Services $ 30,000 $ 30,000 $ 30,000
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Board of Directors
as of June 2025
Edward Kozel, Chair
Edie Engelhard, Vice Chair
Barbara Lencioni, Treasurer
Indira Lopez-Jones, Secretary
Bev Barnes
Jim Barnes
Chris Canning
Aime Dunstan
Dick Engelhard
Marcela Hernandez
Sara Kozel
Braulio Muñoz
Gregory Newhall
Erin Smith-Hagberg
Timothy Wilkes
Item #6.3.

Brannan Center
Org Chart
October 2025 Board of Directors
Volunteer
Executive Director
Kyle Clausen
Events Manager
Diana Dominguez
Event Supervisors
Pending
Event Assistants
Pending
Development &
Marketing
Coordinator
Giselle Tobon
Technical &
Facilities Manager
Peter Ostrom
On-Call
Technicians
Pending
Marketing
Consultant
Aime Dunstan
Item #6.3.

REVENUE
Individual Donations (confirmed) $ 32,962
Calistoga CEG (pending) $ 20,000
$ 52,962

EXPENSES
Project Management (donated in kind) $ -
Carpentry & Electrical $ 6,000
Equipment Purchase & Installation (quote attached) $ 46,962 TOTAL EXPENSES $ 52,962
NET $ (0)
Brannan Center
Accessibility Project Budget
Timeline: Work can be completed upon awarding of funds. Ideal timeline for funds disbursement and work completion is August 2025, but work must be completed by October 3, 2025 when Brannan Center will open.

TOTAL REVENUE
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Molly’s Angels
City of Calistoga Funding Request
Program Description/Scope
Describe your program:

Molly’s Angels is a nonprofit organization that has served older adults in Napa County for over 25 years. Our mission is to ensure that seniors—especially those who are low-income, homebound, or isolated—can age with dignity, independence, and access to essential care. We oƯer a range of services including free door-to-door transportation to medical appointments, weekly reassurance calls, emergency food and essential deliveries, the Angels Van group ride program, and leadership of the Long-Term Care Ombudsman Program. Each year, more than 100 volunteers and 25 community partners help us serve over 1,000 seniors.

We are requesting $10,000 from the City of Calistoga to support our paratransit services for Calistoga seniors. Specifically, funding will cover transportation costs using our Molly’s Angels paratransit van and through rides scheduled with MedBridge or paid drivers. This includes fuel, insurance, and direct service delivery expenses. These services are essential for Calistoga residents who lack access to public transportation and need reliable, safe, and accessible rides to medical appointments and critical services.

How will this program benefit the Calistoga Community? How will the program address the City Council’s adopted Enrichment Objectives? “Will the activity or program…”

1. Provide services to the elder community?

2. Provide services to youth in the community?

3. Expand services to members of the entire community?

4. Provide community specific environmental enhancements?

5. Enhance the appearance of the community?
This program directly supports Calistoga’s aging population by providing free, door-to-door paratransit transportation to medical facilities—including critical destinations like Kaiser in Santa Rosa. Many local seniors face serious transportation barriers due to limited mobility, fixed incomes, and a lack of family or caregiver support. While Napa County’s VineGo service exists, it does not fully serve Calistoga’s senior residents: many do not qualify due to geographic restrictions, application complexity, or the requirement for online scheduling and smartphone access. Molly’s Angels fills these critical gaps.

Item #6.3.

By offering accessible, personalized, and human-centered transportation services, we help ensure Calistoga’s most vulnerable residents can reach healthcare safely and reliably. This aligns directly with the City Council’s Community Enrichment Grant objectives by enhancing the well-being of older adults, expanding equitable access to services, and fostering a healthier, more connected
Funding Request
Identify the funding type requested and the proposed use of funds.  Cash
 In-kind funding
Molly’s Angels is requesting $10,000 in cash support to provide paratransit services for Calistoga residents.

How many Calistoga Residents will be served by this program? 100 If you have received CEG funding last year, please share how many residents/participants benefitted from your program and any successes that you feel make your program standout?
We have not received funding from CEG in the past year.

Experience in Program Area:

Molly’s Angels has been a trusted provider of senior support services in Napa County for over 25 years. We are proud to already serve Calistoga residents through both door-to-door transportation and weekly check-in calls. In 2024, we supported over 76 Calistoga clients— representing 7% of our total client base—and provided more than 258 rides, including 30 paratransit trips. These rides covered a total of 6,043 miles, with 789 miles specifically dedicated to paratransit services.

Notably, each one-way paratransit ride—provided by our trusted third-party partner at no cost to the client—costs an average of $169, or $338 for a round trip. All of these rides are funded entirely through grants and general operating support from Molly’s Angels.

With no additional funding available from the Area Agency on Aging for this program, your support is more critical than ever in helping us sustain and expand this vital service for vulnerable older adults in Calistoga.

Our transportation program helps older adults reach the following destinations:

Angwin (4 trips)
Calistoga (16 trips)
Item #6.3.

Napa (106 trips)
Rohnert Part (4 trips)
San Francisco (1 trip)
Santa Rosa (73 trips)
St. Helena ( 50 trips)
Vallejo (4 trips)
Our current Calistoga client base includes 10 veterans, 7 individuals who require paratransit services, and 11 who identify as BIPOC. Three clients are monolingual Spanish speakers, and 31 live at or below the federal poverty level.

Your financial support will help sustain and expand this vital work—ensuring that vulnerable older adults in Calistoga continue to stay connected, cared for, and supported.

Our core program, detailed above, is free, door-to-door, non-emergency medical transportation for low-income and homebound seniors. We coordinate thousands of rides each year through a hybrid model that includes trained volunteer drivers, rides via MedBridge, and paid drivers when needed. Our scheduling team ensures seamless coordination across a wide geographic area, often accommodating last-minute needs for appointments such as dialysis, surgeries, and follow-up care.

Complementing our transportation work is our Care Call Program, which provides weekly wellness and social check-ins by trained volunteers to identify individuals who may be suƯering from social isolation or depression. These calls reduce isolation, improve mental health, and often identify early warning signs of unmet medical or social needs.

We also operate a delivery program to bring emergency food, hygiene supplies, and household essentials directly to the doors of seniors who cannot access local pantries or stores—ensuring no senior is left behind due to mobility or resource limitations.

In addition, we coordinate the Angels Van, a group ride service that provides seniors with access to community outings, grocery shopping, civic engagement activities, and social programs—explicitly designed to combat social isolation and support active aging.

Molly’s Angels also leads the Long-Term Care Ombudsman Program for Napa County, advocating for residents in licensed care facilities, resolving complaints, and ensuring quality of life for some of the most vulnerable older adults.

Through these interconnected services, we oƯer a safety net of support that addresses both the practical and emotional needs of seniors. Our experienced staƯ, reliable infrastructure, and community relationships position us to meet the transportation needs of Calistoga seniors and respond holistically to the broader challenges they face.

Item #6.3.

Previous City funding received or requested in the past three years: N/A Item #6.3.

Item #6.3.

MOLLY’S ANGELS BOARD OF DIRECTORS
FY25-26
Officers
Board Chair:

Susan Ensey
64 Fountain Grove Circle, Napa, CA 94558 Tel:

Vice Chair:

Diana Hartford - Managing Principal, Sharma Strategy Group 1001 Dry Creek Road, Napa, CA 94558 Tel:

Treasurer:

Richard White – Chair, Advisory Council to the Area Agency on Aging Secretary:

Samantha Holland, Parks and Rec Director, Town of Yountville 6550 Yount Street, Yountville, CA 94599 Tel:

Bob Wallin – Retired, Real Estate
2677 Atlas Peak Road, Napa, CA 94558 Tel:

Andrea Stover – Retired
1014 Bell Lane, Napa, CA 94558 Tel:

Dori Lang – Owner, Lang Specialty Pumps
5265 Silverado Trail, Napa, CA 94558 Tel:

Christine O’Brien, Vice President, Retail Branch Manager, F&M Bank Philippa Perry, VP of Operations, Napa Chamber of Commerce

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City of Calistoga

STAFF REPORT
To: Honorable Mayor and City Council
From: Derek Rayner, Public Works Director/City Engineer Meeting: City Council - Aug 12 2025
Subject: Measure U Master Agreement
DESCRIPTION:

Consider adopting a Resolution
RECOMMENDATION:

Adopt a resolution approving the Measure U Master Agreement between the City of Calistoga and the Napa Valley Transportation Authority – Tax Agency (NVTA-TA) SUMMARY:

In November 2024, Napa County voters approved Measure U, the Napa Valley Transportation Improvement Act. Measure U replaces Measure T, the Napa Countywide Road Maintenance Act passed in 2012, which expired on June 30, 2025. The measure continues a one-half cent sales tax to fund local and regional transportation improvements with additional provisions.

Measure U extends the tax for 30 years until June 30, 2055 and provides a dedicated funding source for street and road maintenance, active transportation projects, and regional highway improvements. It also introduces updated performance, accountability, and flexibility requirements.

NVTA has prepared a Master Agreement outlining the terms for fund allocation, project eligibility, reporting, and compliance, and distribution requirements.

In February, NVTA formed a Measure U working group including selected staff from each jurisdiction to review the draft. Since that meeting, feedback from legal counsel, public works directors, and finance directors has been incorporated. In May, NVTA retained Stradling LLC, as bond counsel to review the agreement and ensure compliance with legal and tax requirements for potential bond issuance. Their comments have been incorporated into the agreement.

ANALYSIS:

The Master Agreement includes:
 Distribution Formula: Based on average sales tax generation and lane miles (for the County), recalculated every five years.
 Maintenance of Effort: Requires jurisdictions to maintain spending at 20% of prior-year revenue levels.
 7% Active Transportation Requirement: Equivalent fund commitment for bike and pedestrian infrastructure.
 5% Flex Fund Allowance: For broader transportation investments over the life of the measure.

Item #6.4.

 Distribution of Funds: The methodology to distribute Measure U receipts.  Project Programming, Reporting and Compliance: Includes biennial five-year project lists, semi-annual progress reports, financial audits, and signage requirements, etc. Execution of this agreement is required for each jurisdiction to begin receiving Measure U funds in FY 2025–26.

FINANCIAL IMPACT:

Approval of the Master Agreement will enable the City of Calistoga to receive Measure U revenue on a quarterly basis. Funds must be deposited in a dedicated Special Revenue Fund and used solely for eligible transportation projects in accordance with the Expenditure Plan and terms of the agreement.

CEQA STATUS:

The recommended action is not a project under the definitions contained in the Guidelines of the California Environmental Quality Act (CEQA) and is therefore exempt from CEQA.

ATTACHMENT(S):

Measure U Agreement Reso Attach 1
Master Agreement Measure U_APPROVED July 16, 2025 Attach 2 APPROVAL(S):

Derek Rayner, Public Works Director/City Engineer Approved - Jul 30 2025 Connie Cardenas, Admin. Services Director Approved - Jul 30 2025 Laura Snideman, City of Calistoga | City Manager Approved - Aug 04 2025 Yudiana Galvan, City of Calistoga | City Clerk Approved - Aug 04 2025 Item #6.4.

RESOLUTION 2025-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALISTOGA APPROVING

THE MASTER AGREEMENT WITH THE NAPA VALLEY TRANSPORTATION AUTHORITY – TAX AGENCY FOR NAPA VALLEY TRANSPORTATION

IMPROVEMENT ACT, ALSO KNOWN AS MEASURE U FUNDS
WHEREAS, on November 5, 2024 the voters of Napa County passed the Napa Valley Transportation Improvement Act, also known as Measure U, which continues a half cent transaction and use (sales) tax to provide supplemental funding for road maintenance as detailed in the Measure U Expenditure Plan; and WHEREAS, the Napa Valley Transportation Authority-Tax Agency is the designated agency that administers and oversees the Measure U revenues; and WHEREAS, the City of Calistoga is an eligible recipient of Measure U funds, to be used for eligible transportation projects consistent with the Measure U Expenditure Plan and the Master Agreement; and
WHEREAS, the City of Calistoga has entered into a Master Agreement, developed by NVTA-TA, to guide the implementation of Measure U funding, define roles and responsibilities, establish fund eligibility criteria, outline reporting requirements, and provide consistency among all participating jurisdictions; and WHEREAS, approval of the Master Agreement is required for the City of Calistoga to receive Measure U revenues, effective July 1, 2025; and WHEREAS, the Master Agreement sets forth procedures regarding project eligibility, Maintenance of Effort, Equivalent Fund contributions, 5% Flex Funds, financial reporting, and other responsibilities; and
WHEREAS, Measure U project(s) will comply with the requirements under the California Environmental Quality Act (California Code Sections 21000 et seq.; as implemented through California Regulations Title 14, Chapter 3, Sections 15000 et seq.)
NOW, THEREFORE, BE IT RESOLVED by the City Council as follows:

1. The Council hereby adopts Measure U Master Agreement between the City of Calistoga and the Napa Valley Transportation Authority – Tax Agency
ATTACHMENT 1
Item #6.4.

Resolution No. 2025-XXX

PASSED, APPROVED AND ADOPTED this 12th day of August, 2025. I,

YUDIANA GALVAN, CITY CLERK OF THE CITY OF CALISTOGA, HEREBY CERTIFY the foregoing resolution was introduced and passed at a regular meeting of the Calistoga City Council by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST: APPROVED:
____________________________ __________________________ Yudiana Galvan, City Clerk Donald Williams, Mayor
Item #6.4.

MASTER AGREEMENT
OF THE
NAPA VALLEY TRANSPORTATION AUTHORITY – TAX AGENCY

AND THE CITIES OF
AMERICAN CANYON, CALISTOGA, NAPA, ST. HELENA,

THE TOWN OF YOUNTVILLE, THE COUNTY OF NAPA,
AND

THE NAPA VALLEY TRANSPORTATION AUTHORITY
NVTA-TA AGREEMENT NO. 2025-C01
CITY OF NAPA AGREEMENT NO. ____________
COUNTY OF NAPA AGREEMENT NO. ____________
CITY OF AMERICAN CANYON AGREEMENT NO. ____________
CITY OF CALISTOGA AGREEMENT NO. ____________
CITY OF ST. HELENA AGREEMENT NO. ____________
TOWN OF YOUNTVILLE AGREEMENT NO. ____________
NVTA AGREEMENT NO. ___________
NVTA-TA Board of Directors Approval Date: July 16, 2025 Item #6.4.

Table of Contents
RECITALS ...........................................................................................................................................4

1. PURPOSE .......................................................................................................................................4

2. TERM.............................................................................................................................................4

3. ANNUAL AND NET RECEIPTS ...........................................................................................................4

4. FINANCING ....................................................................................................................................5

5. COST OF DEBT SERVICE ON BONDS .................................................................................................5

6. PROJECT FUNDING SOURCES ..........................................................................................................5

7. PRIVATE SECTOR FUNDING.............................................................................................................6

8. EXPENDITURE SUMMARY...............................................................................................................6

9. EXPENDITURE PLAN PROCEDURES ..................................................................................................8

10. MAINTENANCE OF EFFORT ...........................................................................................................8

11. COOPERATIVE FUNDING EXCHANGE AGREEMENTS .......................................................................9

12. ALLOCATION & DISBURSEMENT OF MEASURE U RECEIPTS.............................................................9

13. ALLOCATION & DISBURSEMENT OF MEASURE T RECEIPTS ...........................................................10

14. REGIONAL TRANSPORTATION ENHANCEMENT PROGRAM...........................................................11

15. COST ELIGIBILITY ........................................................................................................................11

16. BUDGET AND SCOPE...................................................................................................................12

17. PROJECT MANAGEMENT ............................................................................................................12

18. PROJECT OVERSIGHT ..................................................................................................................12

19. ATTRIBUTION AND SIGNAGE.......................................................................................................12

20. COMPLIANCE WITH LAW ............................................................................................................12

21. ENVIRONMENTAL COMPLIANCE .................................................................................................12

22. RECORDS....................................................................................................................................13

23. FINANCES...................................................................................................................................13

24. ELIGIBLE EXPENSES.....................................................................................................................13

25. AUDITS AND REVIEWS ................................................................................................................13

26. PROJECT REPORTING AND CLOSTOUT PROCEDURES....................................................................14

27. INDEMNIFICATION .....................................................................................................................14

28. INTERGRATION...........................................................................................................................14

29. AMENDMENT.............................................................................................................................14

30. INDEPENDENT AGENCY...............................................................................................................14

31. ASSIGNMENT .............................................................................................................................14 Item #6.4.

32. BINDING ON SUCCESSORS, ASSIGNERS OR TRANSFEREES ............................................................14

33. LEGAL EXPENSES ........................................................................................................................15

34. SEVERABILITY.............................................................................................................................15

35. ACCEPTANCE OF ALLOCATION.....................................................................................................15

36. FEDERAL AVIATION ADMINISTRATION REVENUE POLICY .............................................................15

37. COMPLIANCE WITH TAX LAW REPORTING REQUIREMENTS .........................................................16

38. EXHIBITS ....................................................................................................................................16

39. COUNTY OF NAPA SIGNATURE PAGE...........................................................................................17

40. CITY OF NAPA SIGNATURE PAGE .................................................................................................18

41. CITY OF ST. HELENA SIGNATURE PAGE ........................................................................................19

42. CITY OF AMERICAN CANYON SIGNATURE PAGE...........................................................................20

43. TOWN OF YOUNTVILLE SIGNATURE PAGE ...................................................................................21

44. CITY OF CALISTOGA SIGNATURE PAGE.........................................................................................22

45. NAPA VALLEY TRANSPORTATION AUTHORITY SIGNATURE PAGE .................................................23 [This section left intentionally blank]
Item #6.4.

This Master Agreement (“Agreement”) commencing on 1st day of July, 2025, by and between the Napa Valley Transportation Authority – Tax Agency, a local transportation agency authorized by the provisions of Division 19 of the California Public Utilities Code, hereinafter referred to as (“NVTA-TA”), and Cities of American Canyon, Calistoga, Napa, St. Helena, the Town of Yountville, the County of Napa (the “County”) and the Napa Valley Transportation Authority (“NVTA”), each individually an “Agency” and hereinafter collectively referred to as (“Jurisdictions”), to guide the distribution of revenues generated by the Napa Valley Transportation Improvement Act, commonly known as Measure U. NVTA-TA and Jurisdictions are hereinafter collectively referred to as the “Parties”.

RECITALS
WHEREAS, the voters of Napa County approved the Napa Valley Transportation Improvement Act (herein referred to as Measure U) at the General Election held on November 5, 2024; and WHEREAS, Ordinance No. 2024-01, attached hereto as EXHIBIT A (Measure U), does hereby replace Ordinance No. 2012-01, Napa Countywide Road Maintenance Act (Measure T) effective July 1, 2025; and
WHEREAS, the sales tax proceeds generated as of July 1, 2025 will be used to pay for the projects eligible under Measure U, submitted by and allocated to the Jurisdictions, as set forth in Measure U and as approved by the Jurisdictions’ governing boards and by NVTA-TA; and WHEREAS, the NVTA-TA Board of Directors approved this Agreement on July 16, 2025.

NOW, THEREFORE, in consideration of the foregoing and the mutual promises and covenants herein, the Parties agree as follows:

1. PURPOSE.

This Agreement is entered between NVTA-TA and Jurisdictions to document the funding conditions necessary for the Jurisdictions to receive Measure U sales tax disbursements.

2. TERM.

Thirty (30) years from the commencement date of July 1, 2025, unless amended.

3. ANNUAL AND NET RECEIPTS.

Proceeds available for the Local Streets and Roads Maintenance Program under the Expenditure Plan (herein referred to as “Local Streets and Roads Maintenance”) shall be allocated in accordance with Ordinance No. 2024-01 and any amendments made to Measure U. Net Receipts Available for Agency Distribution (as hereinafter defined), plus interest earned on unobligated balances, shall be apportioned to the Jurisdictions’ transportation improvement account on a quarterly basis in accordance with Ordinance No. 2024-01 and any amendments made to Measure U.

Item #6.4.

4. FINANCING.
"Pay-as-you-go" financing is the primary method used unless an Agency, with NVTA-TA's concurrence, determines and approves in advance that bond financing is a more appropriate alternative for the delivery of such Agency’s own projects. The issuance of Agency Bonds (as hereinafter defined) may be subject to an Agency satisfying certain debt service coverage ratios that will be determined by the NVTA-TA Board prior to the issuance of the applicable Agency Bonds.

5. COST OF DEBT SERVICE ON BONDS.

In accordance with Measure U, the cost of debt issuance, debt service, and other costs relating to bonds or other evidence of indebtedness issued or incurred by NVTA-TA on behalf of an Agency for the purpose of financing such Agency’s projects (the “Agency Bonds”) will be borne by the individual Agency from Net Receipts Available for Agency Distribution otherwise apportioned to such Agency pursuant to Section 3 above. In addition, debt service on bonds or other evidence of indebtedness issued or incurred by NVTA-TA for purposes of financing Regional Transportation Enhancement Program projects (the “RTEP Bonds” and, collectively with the Agency Bonds, the “Bonds”) will be deducted from Net Receipts (as hereinafter defined) in the manner described in Section 8 of this Agreement. Any Bonds or other financing instruments issued by NVTA-TA shall have priority in both lien and payment to the other applications of Net Receipts, as set forth in Section 12 of this Agreement.

6. PROJECT FUNDING SOURCES (7% Equivalent Funds).

Parties collectively must demonstrate that at least seven percent (7%) of the dollar amount of the allocations each year for the Local Streets and Roads Maintenance Program have been committed to the project development, construction, and maintenance of Class I and/or Class IV active transportation infrastructure project(s) identified in the adopted Countywide Active Transportation Plan (CTP), including any amendments thereof. NVTA will maintain and annually update a database of each jurisdiction’s, including NVTA’s, contributions towards the 7% Equivalent funds and calculate the collective commitment of funds.

Up to twenty percent (20%) of the requirement may be met by routine maintenance expenditures.

The base year for calculating the seven percent (7%) equivalent funds will be determined using the most recent audited year of Measure T revenues, FY2023-24 for each jurisdiction to calculate the Measure U 7% Equivalent Funds as seen in Table 1. Equivalent calculations for Measure U are based on the total proceeds received by each jurisdiction, less administrative costs, the Regional Transportation Enhancement Program, debt service, and other mandatory costs.

Funding for Class I and/or Class IV projects that are funded by philanthropy, state discretionary funding or federal discretionary funding shall not count toward the seven percent (7%). [This section left intentionally blank]
Item #6.4.

Table 1. Sales Tax Receipts

7. PRIVATE SECTOR FUNDING.

Revenues provided from Measure U, shall not be used to replace private developer funding that has been or will be committed for any project to help alleviate the direct traffic impacts of any new or redeveloped residential, commercial, or industrial development in Napa County or its cities/towns.

8. EXPENDITURE PLAN SUMMARY.

Improvements identified on the Expenditure Plan as “projects” and “programs” as prescribed in Measure U, shall be funded by one-half of one percent (1/2%) transactions and use tax under Measure U.

The Net Receipts available for distribution to each Agency for the Local Streets and Roads Maintenance Program must be used for maintenance, reconstruction or rehabilitation of local streets, roads, and infrastructure within the public right-of-way. Up to five percent (5%) (herein referred to as “5% Flex Funds”) of allocations distributed to each Agency may be used on other transportation projects including roadway capacity projects. The 5% Flex Funds is over the life of the Ordinance No. 2024-01 and will include all debt issuance costs associated with projects funded with the 5% Flex Funds.

The amount transmitted from the California Department of Tax and Fee Administration (“CDTFA”) to the NVTA-TA will consist of the Measure U sales tax receipts collected by CDTFA, less any deduction for CDTFA’s services in connection with the Measure U sales tax (“Net Receipts”).

--->>> MEASURE U
Fiscal Year Ending June 30, 2022 2023 2024 2025 2026 2027 2028 Forecast Year -3 -2 -1 0 1 2 3
Actual, Budget or Forecast Actual Actual Actual Projection Projection Projection Projection Sales Tax Receipts & Interest Earnings 24,824,105 25,551,011 25,237,575 25,200,000 25,830,900 26,476,600 27,138,700 Admin Costs - Sales Tax Program 0 0 0 0 (516,600) (529,500) (542,800) NVTA-TA RTEP (Years 1-5) - - - - (1,200,000) (1,200,000) (1,200,000) Net Revenues For Distribution to Juridictions 24,824,105 25,551,011 25,237,575 25,200,000 24,114,300 24,747,100 25,395,900 (Before Debt Service)
Measure T Measure U -->
Actuals/Forecast FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 FY2028 City of Napa 9,987,077 10,280,245 10,152,878 10,173,200 9,718,100 9,973,100 10,234,500 County of Napa 9,811,902 10,096,986 9,967,254 9,966,800 9,286,400 9,530,100 9,780,000 American Canyon 1,905,632 1,961,376 1,936,684 1,920,400 1,962,900 2,014,400 2,067,200 St. Helena 1,460,410 1,502,872 1,483,953 1,475,800 1,579,500 1,620,900 1,663,400 Calistoga 668,273 687,914 679,540 666,400 722,600 741,500 761,000 Yountville 668,273 687,914 679,540 666,400 844,000 866,100 888,900 NVTA Admin 248,631 257,879 257,685 252,000 516,600 529,500 542,700 NVTA RTEP - - - - 1,200,000 1,200,000 1,200,000
ITOC 73,907 75,825 80,041 79,000 - - -
$ 24,824,105 $ 25,551,011 $ 25,237,575 $ 25,200,000 $ 25,830,100 $ 26,475,600 $ 27,137,700 Equivalent Calculation Total Proceeds $ 25,830,900 $ 26,476,600 $ 27,138,700 Net Revenues For Distribution to Juridictions Net Proceeds $ 24,114,300 $ 24,747,100 $ 25,395,900 TOTAL 13,513,046 3,723,903 3,548,444 0 $ 1,758,935 $ 1,767,540 $ 1,735,786 Accumluated Balance 11,820,008 11,820,008 10,061,073 8,293,533 6,557,747 Item #6.4.

Net Receipts remaining following the deduction of (i) debt service payments on any RTEP Bonds and any other costs related to the RTEP Bonds, (ii) all administrative costs, including an allocation of no more than two percent (2.0%) of Net Receipts for NVTA administrative costs, and (iii) the RTEP Set-Aside amounts (the Net Receipts following such deductions are referred to herein as the “Net Receipts Available for Agency Distribution”) shall be allocated to the Jurisdictions as follows: (A) the Cities of American Canyon, Calistoga, Napa, St. Helena, and the Town of Yountville will be allocated a percentage distribution based on the proportionate sales tax generation in each respective Agency, calculated using the average of the three most recent audited years of sales tax generations per Ordinance No. 2024-01 and (B) the County will be allocated an amount based on fifty percent (50%) sales tax generation within the unincorporated County calculate using the average of the three most recent audited years of sales tax generations and fifty percent (50%) proportionate lane miles in the unincorporated County.

An Agency will receive no less than three percent (3%) of the Local Streets and Roads Maintenance revenues. Once the percentage distributions are calculated, an adjustment will be applied to normalize the total annual program to one hundred percent (100%) of the revenues available for distribution to the Jurisdictions.

Local Street and Road Example Formula
Table 2. LSR Example Formula
The above Local Streets and Road Formula is an illustrative example of the formula calculation and is subject to change upon the five-year update. See EXHIBIT F for FY26-FY30 Formula.

Total Sales Tax Data is derived from NVTA’s consultant reports of the total sales tax generations in a quarter. The total sales tax is also known as the 1% Bradley Burns local sales and use tax.

Transactional or other local taxes are not used in the formula calculations. The NVTA-TA will use the total sales taxes for FY 2024, FY 2023, and FY 2022 for the FY 2026-30 LSR Example percentage calculation.

Net Receipts Available for Agency Distribution shall be deposited in a special fund (the “Special Revenue Fund”), used solely for the identified improvements as prescribed in Measure U, and made available to the Jurisdictions responsible for the improvements in the Expenditure Plan.

Column Number A B C D E F G
Jurisdiction Sub-total Final
Distribution
Value
(in 1,000s) % Value %
County =
(B+D)/2;
Cities=B
Normalize to
100%
American Canyon $ 3,261 8.9% 112.8 7.5% 8.9% 8.0% 8.0%
City of Napa $ 16,493 45.0% 467.6 31.0% 45.0% 40.3% 40.2% Yountville $ 1,401 3.8% 16.6 1.1% 3.8% 3.4% 3.4%
St. Helena $ 2,703 7.4% 51.5 3.4% 7.4% 6.6% 6.6%
County of Napa $ 11,665 31.8% 828.7 55.0% 43.4% 38.9% 38.8% Calistoga $ 1,131 3.1% 30.6 2.0% 3.1% 2.8% 3.0%
Total $ 36,654 100.0% 1,507.8 100.0% 111.6% 100.0% 100.0% 3% Floor
Return to Source Amount Lane Miles
Item #6.4.

9. EXPENDITURE PLAN PROCEDURES.

Beginning on July 1, 2025, then biennially thereafter from July 1, 2027, each Agency shall develop and submit to NVTA-TA a five-year list of projects to be funded with revenues made available for the Local Streets and Roads Maintenance Program and other transportation projects funded by 5% Flex Funds, in accordance with Measure U (each, an “Agency Expenditure Plan”).

Each Agency shall conduct a public meeting and adopt a resolution substantially in the form of the resolution included as EXHIBIT C: Project List Adoption Resolution Template, in support of the proposed list of projects before submitting the project list to NVTA-TA. Jurisdictions must also identify in the five-year project list, those projects that require funds to be advanced through bonding, borrowing and/or funding exchange.

Prior to NVTA-TA approval, the Independent Taxpayer Oversight Committee (ITOC) shall consider each Agency’s biennial five-year list of projects (EXHIBIT B) and make a finding that such projects are consistent with the intent of Measure U and make a recommendation on which of the items on those project lists should be approved to NVTA-TA. An Agency Expenditure Plan may be amended by an Agency by conducting a public meeting and adopting a revised resolution with the amended Agency Expenditure Plan.

Parties will be encouraged to purchase goods and services for the project(s) from Contractors/Consultants/Suppliers based in Napa County, unless restricted by regulations guiding other funding sources included in the project funding. Parties must also fully consider the needs of non-motorized travelers, including pedestrians, bicyclists, and persons with disabilities, in all planning, maintenance, construction, operations, and project development activities and products.

Projects funded in full or in part with NVTA-TA revenues shall endeavor to not remove or reduce existing facilities for bicycling or pedestrians.

10. MAINTENANCE OF EFFORT.

To meet the Maintenance of Effort (MOE) requirement prescribed in Measure U, each Agency will expend, at a minimum, twenty percent (20%) of the Agency’s most recent audited year local streets and roads sales tax revenue in local general fund revenues.

In each subsequent year after the initial year, the Agency must allocate 20% of its most recent audited fiscal year’s receipts, not to increase by more than two percent (2%) of the prior year’s MOE amount. The initial year of the MOE calculation is based on Measure T proceeds to the jurisdictions in the year ended June 30, 2024.

The 20% MOE calculation will be based on the most recent audited fiscal year available at the time of annual certification deadline by May 15th. This calculation accounts for deductions made before Net Receipts are allocated to the Jurisdictions, including NVTA’s administrative allocation of up to 2% of Net Receipts, the $1.2 million per year for the first five years of the Regional Transportation Enhancement Program ($6 million total), and RTEP Bond related costs and debt service payments for up to $50 million aggregate principal amount of RTEP Bonds issued to deliver the Regional Transportation Enhancement Program.

Item #6.4.

Any Agency that does not meet its local MOE requirement for a five-year average period shall have its funding for the next year reduced by the amount the Agency did not meet its required average MOE level for the five years prior. Any funds not allocated due to the failure to meet the MOE requirement shall be reserved for the Agency until all MOE expenditures are fulfilled.

11. COOPERATIVE FUNDING EXCHANGE AGREEMENTS.

To maximize the effectiveness of the proceeds provided from Ordinance No. 2024-01, NVTA-TA and/or Agency may loan proceeds received, allocated or granted to any public agency party to this agreement provided that the percentage of proceeds allocated as provided is maintained over the duration of the Ordinance. Any exchange or loan agreement must include detailed repayment provisions, including appropriate interest earnings based upon the current treasury rate of interest.

All loans and/or exchanges must be approved by NVTA-TA by a majority vote and shall be consistent with all rules approved by NVTA-TA relating thereto.

12. ALLOCATION & DISBURSEMENT OF MEASURE U RECEIPTS.

In accordance with Measure U, the Net Receipts received from the CDTFA will be disbursed in the following order:

1. Bonds: In the event that any Bonds are issued by NVTA-TA and for so long as any Bonds remain outstanding, costs related to the Bonds shall be paid and debt service on the Bonds shall be paid or set-aside at the times and in the amounts set forth in the indenture or other document pursuant to which such Bonds were issued or incurred or as set forth in any document relating to the Bonds, including any credit or liquidity facility documents.

A. RTEP Bonds: As set forth in Section 8 of this Agreement, debt service on any RTEP Bonds and any costs related to the RTEP Bonds shall be deducted from Net Receipts for purposes of determining Net Receipts available for Agency distribution. The debt service payment schedule for RTEP Bonds will be determined prior to the time of issuance.

B. Agency Bonds: In the event that an Agency causes NVTA-TA to issue Agency Bonds for the purpose of financing such Agency’s projects, payments for costs associated with such Agency Bonds, other costs of financing and debt service on such Agency Bonds shall be deducted from the applicable Agency’s annual Local Streets and Road Maintenance Allocation and such debt service costs will not be deducted from Net Receipts for purposes of determining the total amount of Net Receipts Available for Agency Distribution. The distribution of the Local Streets and Roads Allocation set forth in 4 below to an Agency that has any outstanding Agency Bonds will be net of the costs relating to such Agency Bonds and actual debt service paid or set-aside in accordance with the indenture or other documents relating to such Agency Bonds. The debt service payment schedule with respect to an issue of Agency Bonds will be determined prior to the time of issuance and must comply with the covenants and requirements within the indenture or other bond documents.

Item #6.4.

2. NVTA Administration: A deduction of two percent (2%) of Net Receipts will be withheld for administration purposes.

3. Regional Transportation Enhancement Program (RTEP Set-Aside)- Year 1 (FY2026) to Year 5 (FY2030): A deduction of $1,200,000 per year distributed in monthly installments for the five fiscal years beginning in Fiscal Year 2025-26 and ending in Fiscal Year 2029- 30 for a total amount of $6,000,000.

4. Local Streets and Roads Maintenance Allocation: Following the disbursements outlined above, the remaining Net Receipts Available for Agency Distribution will be allocated— though not immediately distributed—to each Agency according to the current Local Streets and Roads funding formula, which is updated every five years. Distribution of funds will occur after debt service on the Agency Bonds has been paid or set-aside in accordance with the indenture or document pursuant to which such Agency Bonds were issued.

No other allocation shall occur.

The County Auditor-Controller (or bond trustee, if applicable) will receive Net Receipts from CDTFA on a monthly basis or as determined by CDTFA methodology for the distribution of receipts. The NVTA-TA will allocate the funds based on the current Measure U disbursement methodology stated in this Section and provide the County Auditor-Controller with a claim specifying the disbursement amounts for each jurisdiction. Jurisdictions will receive a quarterly letter indicating the full allocation of the Net Receipts available for Agency distribution and the amount of proceeds that each Agency will receive; net of any portion of an Agency’s allocation of Net Receipts available for Agency distribution withheld for debt service and/or other mandatory fees relating to any Agency Bonds issued on behalf of such Agency.

Funds will be allocated to the Jurisdictions, as directed by NVTA-TA, on a calendar quarterly basis. Disbursements, including any accrued interest, will be made in a timely manner, but no later than the end of the following quarter. Each agency must deposit its Measure U revenues into a separate, interest-bearing Special Revenue Fund.

NVTA will provide the jurisdictions a five-year funding projection annually prior to the commencement of the new fiscal year.

In the event that any Bonds are issued, NVTA-TA may enter into an agreement with the CDTFA to provide for the direct transmittal of Net Receipts to the bond trustee for the Bonds. The bond trustee for any Agency Bonds or RTEP Bonds shall be the same institution.

13. ALLOCATION & DISBURSEMENT OF MEASURE T RECEIPTS.

Sales tax remittances from the CDTFA for the tax reporting period ending June 30, 2025, along with any interest earned for monies kept in the Treasury through June 30, 2025, will be allocated in accordance with the Measure T agreement. Subsequent collections and interest earnings beginning with sales tax remittances from CDTFA for tax periods starting July 1, 2025, will be allocated in accordance with this Agreement.

Item #6.4.

14. REGIONAL TRANSPORTATION ENHANCEMENT PROGRAM.

Regional funds may be used on any of the Regional Transportation Enhancement Programs and/or projects and may not exceed $56 million, excluding Low-Income Transit Subsidies, which will be paid for out of NVTA-TA’s administrative allocation.

Project Name Amount
SR 29/SR 12 – Intersection Improvements at SR 29
and Jameson Canyon/Airport Road and SR 12/Kelly
Road
Costs for capital projects funded by
the Napa Valley Transportation
Improvement Act may not exceed $56
SR 29-American Canyon – Operational million.

Improvements on SR 29 between Napa Junction and
American Canyon Road
SR 29-SR 12/121 – Intersection Improvements at SR
29/Carneros Highway
Highway Operations and Emergency Evacuation–
may include highway system adaptive messaging
signs and Vine Transit emergency evacuation
operations, or other transportation projects related to emergency evacuation routes.

Low Income Transit Subsidies
Fares for Veterans, Persons with Disabilities,
Seniors, and Students
Estimated annual cost of $10,000 and
funded from NVTA-TA’s 2%
administrative allocation or other
NVTA-TA revenues not derived from
Measure U.

The distribution of funding for the Local Streets and Roads Maintenance Program percentage for FY26 to FY30 is based on Transaction and Use Tax for Fiscal Years 2021-22 (FY22), 2022-23 (FY23), and 2023-24 (FY24).

Project Percentage
Distribution
American Canyon 8.14%
Calistoga 3.00%
City of Napa 40.30%
Napa County 38.51%
St. Helena 6.55%
Yountville 3.50%
Total 100.0%

15. COST ELIGIBILITY.

Cost eligibility shall be determined by NVTA-TA based upon Jurisdictions’ approved five-year project list. Funds may be expended only for streets and roads project(s) and 5% Flex Fund projects included on the Jurisdictions’ approved five-year project list. Flex Fund projects must be included in an Agency’s approved five-year project list and approved by the NVTA-TA Board to be eligible.

Item #6.4.

16. BUDGET AND SCOPE.

Jurisdictions shall maintain a project(s) or program budget. Jurisdictions shall carry out the project(s) and shall incur obligations against and make disbursements of Measure U sales tax receipts in conformity with the requirements of this Agreement and the budget.

17. PROJECT MANAGEMENT.

Jurisdictions shall be responsible for the project(s) and provide for the management of consultant and contractor activities for which Jurisdictions’ contracts, including responsibility for schedule, scope, and budget.

18. PROJECT OVERSIGHT.

Jurisdictions shall cooperate with NVTA-TA staff or its consultants for project information and financial information necessary to fulfill the requirements outlined in Measure U.

19. ATTRIBUTION AND SIGNAGE.

If any portion of Measure U sales tax revenues is used for production of reports, acknowledgment of the NVTA-TA’s role shall be included in the documents. If any project(s) funding receives $250,000 or more, Jurisdictions shall, upon initiation of field work or at the earliest feasible time, thereafter, install and maintain a sign or signs at the construction site, utilizing the adopted Measure U logo and text, identifying the Jurisdictions and NVTA-TA.

Jurisdictions shall demonstrate compliance with attribution and signage requirements as an indispensable condition for authorization of future Measure U allocations. Jurisdictions are encouraged, but not required to provide signage for projects with a value of less than $250,000.

20. COMPLIANCE WITH LAW.

In the performance of its obligations pursuant to this Agreement, Jurisdictions shall keep fully informed of the Federal, State, and local laws, ordinances and regulations in any manner affecting the performance of this Agreement, and must at all times comply with such laws, ordinances, and regulations as they may be amended from time to time.

21. ENVIRONMENTAL COMPLIANCE.

Jurisdictions shall comply with the requirements under the California Environmental Quality Act (California Public Resources Code Sections 21000 et seq.; as implemented through California Code of Regulations Title 14, Chapter 3, Sections 15000 et seq.). Prior to commencement of any project included in the Expenditure Plan, any necessary environmental review required by CEQA shall be completed. Estimated costs in the Expenditure Plan include the cost of such environmental review.

Item #6.4.

22. FINANCES.

All costs charged to the project(s) shall be supported by properly prepared and documented time records, invoices, vouchers, or other documentation evidencing in detail the nature and propriety of the charges.

Jurisdictions shall provide a system generated general ledger, trial balance report and other detailed expenditure listing for the Special Revenue Fund. The reporting period for the trial balances will be September 30, December 31, March 31, and June 30. The Jurisdictions will provide the Trial Balances upon the quarterly close, or 30 days thereafter, whichever comes first.

23. RECORDS.

All checks, payrolls, invoices, contracts, vouchers, journal entries, work orders, or other accounting documents pertaining in whole or in part to the project(s) shall be maintained by the Jurisdictions for a period of five (5) years after project(s) closeout or termination of this Agreement. Such project(s) documents shall be clearly identified, readily accessible, and, to the extent feasible, kept separate and apart from all other similar documents not pertaining to the project(s).

24. ELIGIBLE EXPENSES.

Jurisdictions shall expend funds only on eligible direct expenses as follows: operating costs, direct staff time (salary and benefits), material costs related to construction of improvements, consultants; right of way engineering and acquisition costs (including permitting), and competitively bid construction contracts. Indirect costs (as defined by OMB Circular A-87) will not be considered an eligible expense. Funds shall also be expended according to the applicable provisions of Measure U and of the Public Utilities Code Section 180000 et seq.

If during an audit or a semi-annual expenditure review it is determined that an ineligible expense(s) was made, the Jurisdictions will be required to transfer the amount of ineligible expense into the Special Revenue Fund from any source other than Measure U Funds.

NVTA-TA shall provide notice to Jurisdictions of any audit determination if any expenditure made by Jurisdiction(s) is found not to comply with this Agreement, the Expenditure Plan or Measure U promptly after NVTA-TA becomes aware of any such finding.

25. AUDITS AND REVIEWS
Jurisdictions shall cooperate with and allow NVTA-TA’s financial auditor, or any of its duly authorized representatives, to inspect all work, materials, payrolls, and other financial or operational data and records regarding the Measure U projects, and to audit the books, records, and accounts of the Jurisdictions and its contractors for financial or operational compliance, if requested. Jurisdictions are subject to Accounting, Reporting and Auditing Guidelines (EXHIBIT G).

NVTA-TA reserves the right to request an informal review or formal financial, compliance, project or performance audit of other third-party contracts for any reason related to Measure U, the MOE methodology and calculation, or Equivalent Funds provisions. Copies of reviews or audits performed in fulfillment of such requirements will be provided from the NVTA-TA to the jurisdiction.

Item #6.4.

26. PROJECT REPORTING AND CLOSEOUT PROCEDURES.

Jurisdictions shall provide to NVTA-TA a Semi-Annual Update on Expenditures as outlined in Accounting, Reporting and Auditing Guidelines (EXHIBIT G).

27. INDEMNIFICATION.

To the fullest extent permitted by law, NVTA-TA and Jurisdictions shall each defend, indemnify and hold harmless each other as well as their respective officers, agents, employees, volunteers or representatives from and against any and all liability, claims, actions, proceedings, losses, injuries, damages or expenses of every name, kind and description, including litigation costs and reasonable attorney's fees incurred in connection therewith, arising out of or connected with any acts or omissions of that party or its officers, agents, employees, volunteers, or contractors or their subcontractors, when performing any activities or obligations required of that party under this Agreement.

Each party shall notify the other party immediately in writing of any claim or damage related to activities performed under this Agreement. The Parties shall cooperate with each other in the investigation and disposition of any claim arising out of the activities under this Agreement, providing that nothing shall require either party to disclose any documents, records or communications that are protected under peer review privilege, attorney-client privilege, or attorney work product privilege.

28. INTEGRATION.

This Agreement represents the entire agreement of the Parties with respect to the subject matter thereof. No representations, warranties, inducements, or oral agreements have been made by any of the Parties except as expressly set forth herein, or in other contemporaneous written agreements.

29. AMENDMENT.

Except as otherwise provided herein, this Agreement may not be changed, modified or rescinded except in writing, signed by all Parties hereto, and any attempt at oral modification of this Agreement shall be void and of no effect.

30. INDEPENDENT AGENCY.

Agency performs the terms and conditions of this Agreement as an entity independent of NVTATA. None of Jurisdictions’ agents or employees shall be agents or employees of NVTA-TA. No third parties have any rights or remedies under this Agreement.

31. ASSIGNMENT.

The Agreement may not be assigned, transferred, hypothecated, or pledged by any party without the express written consent of the other party.

32. BINDING ON SUCCESSORS, ASSIGNEES OR TRANSFEREES.

This Agreement shall be binding upon the successor(s), assignee(s) or transferee(s) of NVTA-TA or Jurisdictions, as may be the case. This provision shall not be construed as an authorization to assign, transfer, hypothecate or pledge this Agreement other than as provided above.

Item #6.4.

33. LEGAL EXPENSES.

Each party shall be solely responsible for and shall bear all of its own respective legal expenses in connection with any dispute arising out of this Agreement and the transactions hereby contemplated. Jurisdictions may not use Measure U funds, or other NVTA-TA or NVTA programmed funds, for the aforementioned purpose.

34. SEVERABILITY.

Should any part of this Agreement be declared unconstitutional, invalid, or beyond NVTA-TA of either party to enter into or carry out, such decisions shall not affect the validity of the remainder of this Agreement, which shall continue in full force and effect; provided that the remainder of this Agreement can, absent the excised portion, be reasonably interpreted to give effect to the intentions of the Parties.

35. ACCEPTANCE OF ALLOCATION.

Each Agency does hereby declare that all written statements, representations, covenants, and materials submitted as a condition of this Agreement are true and correct and does hereby accept NVTA-TA’s allocations and agrees to all the terms and conditions of this Agreement. The Parties have executed this Agreement as of the date first written above, and it shall remain in effect until such time as no Measure U revenues remain available for expenditure, or until this Agreement is rescinded in accordance with this Agreement. For any disputes or difference in interpretation, the Ordinance shall supersede this Agreement and/or the Process and Procedures Manual.

36. FEDERAL AVIATION ADMINISTRATION REVENUE POLICY.

The Parties agree that Measure U sales tax collected on the sale of jet fuel at the Napa County Airport must be expended in compliance with Federal Aviation Administration’s (FAA) Revenue Use Policy. The Parties responsibilities related to said compliance are set forth below:

The County’s responsibilities:
• Allocate a portion of the Measure U funds as those funds are received by the County in an amount at least equivalent to the Measure U sales tax revenue on jet fuel at the Napa County Airport towards rehabilitation and maintenance of public roads that will meet the requirements of the FAA's Revenue Use Policy and Measure U.
• Report to NVTA-TA Measure U sales tax revenues generated on the sale of jet fuel at the Napa County Airport.

NVTA-TA's responsibilities:
• Submit reports to FAA when expressly requested by FAA in coordination with the NVTA Auditor on the use of Measure U fundsin compliance with the FAA's Revenue Use Policy.

Item #6.4.

37. COMPLIANCE WITH TAX LAW REPORTING REQUIREMENTS
The Jurisdiction agrees to comply with all applicable state and federal tax laws, regulations, and reporting requirements, including but not limited to the timely filing of required tax forms, information returns, and disclosures. This includes compliance with Internal Revenue Service (IRS) reporting obligations, state tax reporting and disclosure requirements, federal tax reporting and disclosure requirements, and any other applicable governmental tax reporting standards. The Jurisdiction shall maintain accurate records and provide any documentation necessary to demonstrate such compliance upon request by the NVTA-TA. An Agency shall trace the proceeds and interest earnings on any Agency Bond proceeds received by it and comply with all tax covenants required by NVTA-TA or the Agency to ensure the interest on any tax-exempt bonds is excluded from gross income for federal and state income tax purposes.

38. EXHIBITS.

The following Exhibits are hereby referenced to provide guidance to the jurisdictions and Measure U Program Manual:

EXHIBIT A - Measure U Ordinance and Expenditure Plan
EXHIBIT B - Five-Year Project List Template
EXHIBIT C - Project List Adoption Resolution Template
EXHIBIT D - Progress Report Template
EXHIBIT E – Maintenance of Effort Certification Resolution Template EXHIBIT F – Local Streets and Roads Funding Formula for FY26-FY30 EXHIBIT G – Accounting, Reporting, and Auditing Guidelines EXHIBIT H – Equivalent Funds Certification Resolution Template [This section left intentionally blank]
Item #6.4.

39. SIGNATURE PAGE- COUNTY OF NAPA
Napa Valley Transportation Authority – Tax Agency
By: _____________________________________ Date: ________________ Name: Danielle Schmitz, NVTA-TA Executive Director

ATTEST:

By: _____________________________________ Date: _______________ Name: Laura Sanderlin, NVTA-TA Board Secretary
APPROVED:

By: _____________________________________ Date: _______________ Name: Osman Mufti, NVTA-TA General Counsel
"JURISDICTION”
By: _____________________________________ Date: ________________ Ryan Alsop, County Executive Officer
ATTEST:

By: _____________________________________ Date: ________________ Name: __________________________County Clerk
APPROVED:

By: ____________________________________ Date: ________________ Name: Thomas Zeleny, County of Napa Counsel
Item #6.4.

40. SIGNATURE PAGE- CITY OF NAPA
Napa Valley Transportation Authority – Tax Agency
By: _____________________________________ Date: ________________ Name: Danielle Schmitz, NVTA-TA Executive Director

ATTEST:

By: _____________________________________ Date: _______________ Name: Laura Sanderlin, NVTA-TA Board Secretary
APPROVED:

By: _____________________________________ Date: _______________ Name: Osman Mufti, NVTA-TA General Counsel
"JURISDICTION”
By: _____________________________________ Date: ________________ Name: ________________________Mayor or City Manager
ATTEST:

By: _____________________________________ Date: ________________ Name: ___________________________City Clerk
APPROVED:

By: ____________________________________ Date: ________________ Name: ______________________, Legal Counsel
Item #6.4.

41. SIGNATURE PAGE- CITY OF ST. HELENA
Napa Valley Transportation Authority – Tax Agency
By: _____________________________________ Date: ________________ Name: Danielle Schmitz, NVTA-TA Executive Director

ATTEST:

By: _____________________________________ Date: _______________ Name: Laura Sanderlin, NVTA-TA Board Secretary
APPROVED:

By: _____________________________________ Date: _______________ Name: Osman Mufti, NVTA-TA General Counsel
"JURISDICTION”
By: _____________________________________ Date: ________________ Name: ______________________ Mayor or City Manager
ATTEST:

By: _____________________________________ Date: ________________ Name: ____________________________City Clerk
APPROVED:

By: ____________________________________ Date: ________________ Name: Ethan Walsh, Legal Counsel
Item #6.4.

42. SIGNATURE PAGE- CITY OF AMERICAN CANYON
Napa Valley Transportation Authority – Tax Agency
By: _____________________________________ Date: ________________ Name: Danielle Schmitz, NVTA-TA Executive Director

ATTEST:

By: _____________________________________ Date: _______________ Name: Laura Sanderlin, NVTA-TA Board Secretary
APPROVED:

By: _____________________________________ Date: _______________ Name: Osman Mufti, NVTA-TA General Counsel
"JURISDICTION”
By: _____________________________________ Date: ________________ Name: ___________________________Mayor or City Manager
ATTEST:

By: _____________________________________ Date: ________________ Name: ________________________________City Clerk
APPROVED:

By: ____________________________________ Date: ________________ Name: David Schwarz, Legal Counsel
Item #6.4.

43. SIGNATURE PAGE- TOWN OF YOUNTVILLE
Napa Valley Transportation Authority – Tax Agency
By: _____________________________________ Date: ________________ Name: Danielle Schmitz, NVTA-TA Executive Director

ATTEST:

By: _____________________________________ Date: _______________ Name: Laura Sanderlin, NVTA-TA Board Secretary
APPROVED:

By: _____________________________________ Date: _______________ Name: Osman Mufti, NVTA-TA General Counsel
"JURISDICTION”
By: _____________________________________ Date: ________________ Name: _____________________Mayor or Town Manager
ATTEST:

By: _____________________________________ Date: ________________ Name: _______________________________Town Clerk
APPROVED:

By: ____________________________________ Date: ________________ Name: ____________________________, Legal Counsel
Item #6.4.

44. SIGNATURE PAGE- CITY OF CALISTOGA
Napa Valley Transportation Authority – Tax Agency
By: _____________________________________ Date: ________________ Name: Danielle Schmitz, NVTA-TA Executive Director

ATTEST:

By: _____________________________________ Date: _______________ Name: Laura Sanderlin, NVTA-TA Board Secretary
APPROVED:

By: _____________________________________ Date: _______________ Name: Osman Mufti, NVTA-TA General Counsel

CITY OF CALISTOGA
By: _____________________________________ Date: ________________ Name: Laura Snideman, City Manager
ATTEST:

By: _____________________________________ Date: ________________ Name: Yudiana Galvan, City Clerk
APPROVED:

By: ____________________________________ Date: ________________ Name: Michelle M. Kenyon, Legal Counsel
Item #6.4.

45. SIGNATURE PAGE- Napa Valley Transportation Authority Napa Valley Transportation Authority- Tax Agency
By: _____________________________________ Date: ________________ Name: Danielle Schmitz, NVTA-TA Executive Director

ATTEST:

By: _____________________________________ Date: ___________________ Name: Laura Sanderlin, NVTA-TA Board Secretary
APPROVED:

By: _____________________________________ Date: __________________ Osman Mufti, NVTA-TA General Counsel
Napa Valley Transportation Authority (NVTA)
By: _____________________________________ Date: ________________ Name: Danielle Schmitz, NVTA Executive Director

ATTEST:

By: _____________________________________ Date: ___________________ Name: Laura Sanderlin, NVTA Board Secretary
APPROVED:

By: _____________________________________ Date: __________________ Name: Osman Mufti, NVTA General Counsel
Item #6.4.

City of Calistoga

STAFF REPORT
To: Honorable Mayor and City Council
From: Greg Desmond, Planning & Building Director
Meeting: City Council - Aug 12 2025
Subject: Discussion item regarding Measure D Fund criteria and allocations DESCRIPTION:

Staff seeks to initiate a discussion with and to receive direction from the city council regarding specific criteria and allocations for projects eligible for Measure D Funding.

RECOMMENDATION:

Receive staff report and provide direction to staff.

SUMMARY:

On June 19, 2018, the City Council adopted Resolution No. 2018-072 authorizing a special tax ballot measure that would increase the city's Transient Occupancy Tax (TOT) by 1% from 12% to 13%. Revenues from the additional 1% tax would be used solely for affordable and workforce housing expenditures. The measure passed and the amendments to Chapter 3.16 of Calistoga's municipal code took effect on January 1, 2019.

Other than the ballot language, the City Council has not adopted additional guidelines or policies related to expenditures of the funds. Staff is recommending the City Council allocate funds by percentage of available funds into several categories. This will help staff better understand the City Council's priorities for use of the funds and therefore be more efficient when considering specific projects and programs for future council consideration. The draft recommendation of categories and the percentage share for each category for initial discussion purposes is as follows:
50% Affordable/Workforce Housing Programs
25% Land Acquisition for Affordable/Workforce Housing
15% Affordable/Workforce Housing Construction/Rehabilitation 10% Connection, Utility, and/or Permit Fee Subsidies for Qualified Residents ANALYSIS:

As codified in Chapter 3.16, Section 020 (D) Measure D reads as follows:

Of the 13 percent tax imposed in subsection (A) of this section, 12 percent is a general purpose tax, the revenues of which may be used for any lawful municipal purpose, and one percent is a special purpose tax, the revenues of which are dedicated solely for affordable and workforce housing programs and services up to and including, without limitation, land acquisition, land Item #8.1.

donation, building acquisition, building rehabilitation, building demolition, housing construction, maintaining the community’s supply of mobile homes, providing housing subsidies to lowerincome residents, and/or preserving existing public subsidies for developments facing conversion to market rates and shall be deposited in a separate account.

Since it's adoption in 2019, the Measure D fund has generated approximately $1 million annually.

Some of the most significant items the City Council has approved for use of Measure D funding since its adoption are as follows:
- Loan of $2 million to the Lincoln Avenue Apartment project in return for a 78-unit 100% affordable project.
- Acquisition of the Earl & Eddy Street parcels for affordable/workforce housing development.
- Loan of $400k to Burbank Housing to purchase four (4) existing, market-rate apartments and convert them to regulated, affordable units.
- Fund contracts with the City of Napa's Housing Authority & Napa County's Fair Housing organizations, which assist Calistoga in matters relating to affordable housing. - Fund housing element implementation tasks.
- Fund the equivalent of a full-time staff member dedicated to housing starting in FY 2025-26. - Subsidize local water and wastewater utility bills for local residents to help them stay housed in Calistoga using $100,000 of Measure D funds
Given the broad scope of housing-related needs eligible for Measure D funding, staff recommends that the council consider establishing specific categories and funding levels by percentage per category. This will provide a more streamlined process and help guide staff in the allocation to projects eligible for Measure D funding.

At this time, the Measure D estimated fund balance is $2,827,554.00 for year-end June 2026.

The proposed annual allocation figures listed above represent the percentage and estimates amount of funding to be allocated based on the average Measure D fund accrual of $1 million annually.

The percentage of current fund balance figures represent what is currently available in the Measure D fund in each proposed category.

Other than the ballot language, there are no parameters or other such limitations on the city council in determining either the categories or the percentage assigned to each category.

Proposed categories:

Affordable/Workforce Housing Programs: Housing element implementation, providers of such programs such as City of Napa Housing Authority, Napa County Fair Housing, staffing and Item #8.1.

consultant time for affordable/workforce housing projects [missing middle housing program development, ADU incentives, etc.]
Proposed annual allocation: 50% or approximately $500k
50% of current fund balance: $1,413,777.00
Land Acquisition for Affordable/Workforce Housing: Funding related to the purchase of parcels with existing housing or parcels suitable for new housing development. This category will most likely need to be established as a set aside account given that any land acquisition will require accumulation of funds over several years.

Proposed annual allocation: 25% or approximately $250k
25% of current fund balance: $706,888.00
Affordable/Workforce Housing Construction/Rehabilitation: Development of housing at Earl & Eddy, rehabilitation/repair of existing qualified housing, etc.

Proposed annual allocation: 15% or approximately $150k
15% of current fund balance: $424,133.00
Connection, Utility, and/or Permit Fee Subsidies for Qualified Residents: Subsidies associated with construction-related permits, impact and/or utility connection fees and/or water/sewer utility bills for residential structures.

Proposed annual allocation: 10% or approximately $100k
10% of current fund balance: $282,755.00
FINANCIAL IMPACT:

The percentage allocations are a city council policy decision and will guide staff in future recommendations to the city council regarding specific uses of the funds. Allocations will be used as a guideline for staff and any noteable recommended adjustments would be brought to the city council's attention as part of implementing the city council's direction on housing.

CEQA STATUS:

The recommendations in this staff report do not constitute a project as defined by the guidelines established under the California Environmental Quality Act (CEQA) and is therefore exempt from CEQA's requirements.

APPROVAL(S):

Connie Cardenas, Admin. Services Director Approved - Jul 11 2025 Laura Snideman, City of Calistoga | City Manager Approved - Aug 05 2025 Yudiana Galvan, City of Calistoga | City Clerk Approved - Aug 05 2025 Item #8.1.