Mayor
Donald Williams
Vice Mayor
Lisa Gift
Councilmembers
Irais Lopez-Ortega
Scott Cooper
Kevin Eisenberg
AGENDA
City Council - Regular Meeting
Tuesday, March 31, 2026 - 6:00 PM
1307 Washington St., Calistoga
Hybrid
Please participate in the meeting by observing or listening to the meeting in one of the following ways:
1. Watch on your TV – Napa Valley TV Channel 28
2. Listen or participate via your phone – dial 1-669-900-6833, enter webinar ID: 869-7536-9274
3. Watch or participate online via Zoom - click this link
4. Watch online via YouTube Live at youtube.com/cityofcalistoga COMMENT ON THIS MATTER DURING THE MEETING: Please participate in the meeting by providing public comment on any item on the agenda or any item of municipal concern. To comment during a virtual meeting (Zoom), click the "Raise Your Hand" button to request to speak when Public Comment is being taken on the Agenda item. You will be unmuted when it is your turn to make your comment for up to 3 minutes. After the allotted time, you will be re-muted.
WRITTEN COMMENTS: Alternatively, you may provide public comment on any item on the agenda or any item of municipal concern via email. Please submit your comment, limited to 350 words or less, via email to [email protected]. Written public comments submitted by email should clearly indicate the Agenda Item No. or specify “Oral Communications” in the Subject Line for items not on the agenda and are requested to include the submitter’s full name. Comments must be submitted at least four hours prior to the meeting start time to be included in the agenda and posted online. Comments received thereafter, will be made part of the official record and given to the Committee after the meeting. Note: The methods of observing or listening to the meeting or providing public comments may be altered or the meeting may be cancelled, if needed, due to certain technical disruptions.
1. CALL TO ORDER/ROLL CALL/PLEDGE OF ALLEGIANCE AND OPTIONAL PATRIOTIC
ACTIVITY
2. REPORT FROM CLOSED SESSIONS
3. ORAL COMMUNICATION ON CONSENT ITEMS OR NON-AGENDA ITEMS This time is set aside to receive comments from the public regarding matters on the Consent Calendar or matters of municipal concern not on the agenda. Pursuant to Government Code section 54954.3 (the Brown Act), however, the Council cannot consider any issues or take action on any requests not on the agenda during this comment period. Speakers are encouraged to limit their comments to 3 minutes maximum so that all speakers have an opportunity to address the City Council.
4. CITY MANAGER’S REPORT
5. PROCLAMATIONS/PRESENTATIONS/ AWARDS
5.1. Council will consider making a proclamation in honor of Arts Month.
Recommended Action: - Consider Making the Proclamation
Staff Report - Council Proclamation - Arts Month - Pdf (Page 4 - 5)
5.2. Presentation on the Water and Waste Program Pilot Program Recommended Action: - Receive the Presentation
Staff Report - Water and Wastewater Utility Assistance Pilot Program - Pdf (Page 6 - 19)
6. CONSENT CALENDAR
6.1. Adoption of Consent Calendar
Recommended Action: To adopt consent calendar as presented / with the exception of
6.2. Approval of draft minutes from the previous regular meetings City Council Regular Meeting - Mar 10 2026 Amended Agenda - Minutes - Pdf (Page 20 - 25)
City Council Regular Meeting - Feb 17 2026 - Minutes - Pdf (Page 20 - 25)
6.3. Appointing a Citizen to the NVTA Active Transportation Committee to represent Calistoga
Recommended Action: Consider adopting a Resolution appointing a citizen to County ATAC.
Staff Report - Appointment to the Napa County Active Transportation Committee - Pdf (Page 26 - 27)
6.4. Consideration of a Resolution Approving the 2026 Parade/Event Schedule and Authorizing the Public Works Department to Apply for Encroachment Permits from Caltrans
Recommended Action: - Consider Adopting the Resolution
Staff Report - Consideration of a Resolution Approving the 2026 Parade/Event Schedule - Pdf (Page 28 - 31)
6.5. Council will consider adopting a Mayor's Forum Policy Recommended Action: - Consider Adopting the Resolution
Staff Report - Mayor's Forum Policy - Pdf (Page 32 - 37)
6.6. Council will consider approving a staffing model change within the Police Department.
Recommended Action: - Consider Adopting the Resolution
Staff Report - Police Staffing Model Change - Pdf (Page 38 - 41)
6.7. Authorize the Calistoga Director of Public Works to execute the sale/transfer of approximately 199 acre-feet (AF) of Article 56(c) Carryover Water to San Gorgonio Pass Water Agency (SGPWA) at a rate of $225 per AF, in coordination with the Napa County Flood Control and Water Conservation District (NCFCWCD) and determine that this action is exempt from CEQA.
Recommended Action: - Consider Adopting the Resolution
Staff Report - Sale of State Water Project Carryover Water - Pdf (Page 42 - 52)
7. PUBLIC HEARING
8. GENERAL GOVERNMENT
8.1. Council will consider becoming a member of Sister Cities International and approaching the City of Edinburgh, UK, to explore a potential Sister Cities relationship.
Recommended Action: Staff seeks Council direction on whether to proceed with pursuing Sister Cities membership and a potential partnership with Edinburgh, Scotland, including guidance on the level and scope of staff effort and resources to be dedicated, financial and otherwise.
Staff Report - Discussion and Direction Regarding Participation in Sister Cities International - Pdf (Page 53 - 56)
8.2. Council will review a Business Economic Diversification Grant application.
Recommended Action: - Consider Discussing the Item and Providing Staff Direction Staff Report - Reviewing a Business Economic Diversification Grant Application - Pdf (Page 57 - 60)
8.3. Council will review the Proclamations and Presentations Policy to discuss potential changes and updates.
Recommended Action: - Consider Discussing the Item and Providing Staff Direction Staff Report - Proclamations and Presentations Policy - Pdf (Page 61 - 67)
9. COUNCIL REPORTS
10. ADJOURNMENT
NOTICE: If you challenge a city’s zoning, planning, or other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any City administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period for Litigation, in certain cases 30 days following the date of final decision.
Pursuant to GC §54957.5: any writings/documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection on the City website at www.ci.calistoga.ca.us.
SUPPLEMENTAL MATERIAL RECEIVED AFTER THE POSTING OF THE AGENDA:
Any supplemental writings or documents distributed to a majority of the City Council regarding any item on this Agenda, after the posting of the Agenda, such writings or documents will be made available on the City’s website and will be available for public review in the City Clerk’s Office located at 1232 Washington Street, Calistoga, California, during normal business hours and by appointment.
AMERICANS WITH DISABILITIES ACT: The City can provide special assistance for persons with disabilities to participate in public meetings. To make a request for disability-related modification or accommodation please contact the City Clerk at [email protected] or (707) 942-2807. If you need assistance or accommodation, please provide notice at least 48 hours prior to the meeting. For TTY/ Speech-to-Speech users, dial 7-1-1 for the California Relay Service, offering free text-to-speech, speech-to-speech, and Spanish language services 24 hours a day, 7 days a week.
ACTA DE AMERICANOS CON DISCAPACIDADES Se les pide por favor que avise con 48 horas de anticipacion cuando necesita hacer un pedido de assistencia. Esto nos da suficiente tiempo antes de la junta para que la ciudad tome medidas razonables.
POSTING: I declare a copy of this agenda was posted at City Hall, 1232 Washington Street, Calistoga, among other locations in the city limits of Calistoga, on March 24, 2026.
Yudiana Galvan, City Clerk
City of Calistoga
STAFF REPORT
To: Honorable Mayor and City Council
From: Yudiana Galvan, City of Calistoga | City Clerk
Meeting: City Council Regular Meeting - Mar 31 2026
Subject: Council Proclamation - Arts Month
DESCRIPTION:
Council will consider making a proclamation in honor of Arts Month.
RECOMMENDATION:
Consider Making the Proclamation
FINANCIAL IMPACT:
None
CEQA STATUS:
None
ATTACHMENT(S):
Proclamation in Honor of Arts Month
APPROVAL(S):
Connie Cardenas, Admin. Services Director Approved - Mar 16 2026 Mitch Celaya, Interim City Manager Approved - Mar 17 2026 Yudiana Galvan, City of Calistoga | City Clerk Approved - Mar 20 2026 Item #5.1.
CITY OF CALISTOGA PROCLAMATION
in Honor of Arts Month
WHEREAS, the City Council of the City of Calistoga recognizes that the arts and culture embody much of the accumulated wisdom, intellect, and imagination of humankind and enrich the lives of residents by fostering creativity, expression, and shared understanding; and WHEREAS, the month of April has been recognized as a countywide celebration and advocacy of the arts and local culture, known as Arts in April Napa Valley, supported for more than 15 years by dozens of arts and cultural organizations, hundreds of individuals and businesses across the county, and by Arts Council Napa Valley; and
WHEREAS, hundreds of residents from communities throughout Napa County contributed to the creation of the County of Napa’s Community Cultural Plan, adopted in 2008, which affirms core cultural values including that self-expression is everyone’s birthright, the arts serve as a common language, the arts are critical to a healthy economy, the arts connect us to our past and to one another, and the arts give us a sense of place and of home; and
WHEREAS, the arts and culture enhance and enrich the lives of every resident, strengthening community identity, encouraging participation, and supporting a vibrant local economy while providing opportunities for education, inspiration, and connection across generations; and NOW, THEREFORE, BE IT PROCLAIMED that the City Council of the City of Calistoga hereby proclaims the month of April as Arts Month in the City of Calistoga and calls upon residents, businesses, schools, and community organizations to celebrate and promote arts and culture throughout the community and to encourage broad participation in arts activities and initiatives across Napa County.
SEALED THIS 31st DAY OF MARCH
Item #5.1.
City of Calistoga
STAFF REPORT
To: Honorable Mayor and City Council
From: Mitch Celaya, Interim City Manager
Meeting: City Council Regular Meeting - Mar 31 2026
Subject: Water and Wastewater Utility Assistance Pilot Program DESCRIPTION:
Presentation on the Water and Waste Program Pilot Program RECOMMENDATION:
Receive the Presentation
SUMMARY:
Many of our community members face challenges and difficulties in their ability to pay their water/wastewater bills or have to choose between paying their water bills and paying rent, buying groceries, or paying for other primary family needs. This has caused families to be unable to pay their water/wastewater bills or become delinquent in their bills. In response, last year, the City Council approved a pilot water/wastewater utility assistance program to provide relief to community members in need. The Council approved $100,000.00 from Measure D funds to fund the pilot assistance program. The UpValley Family Centers were contracted to develop, implement, and work with the city finance department to assist qualifying community members needing relief (see attached City of Calistoga Water and Wastewater Utility Assistance Pilot Program Guidelines).
ANALYSIS:
Staff requested that UpValley Family Centers provide a presentation on the program's status, including, but not limited to, updates on benefits provided to the community, challenges faced, recommendations on future needs, and answers to the Council's questions about the program. This is a pilot program for this fiscal year; staff have not included funding in the FY2026-27 budget allocations for this program.
FINANCIAL IMPACT:
None, unless the Council provides direction to staff to continue the program.
CEQA STATUS:
Not Applicable
ATTACHMENT(S):
City of Calistoga Water Assistance Program 112425
UVFC City of Calistoga presentation_March 2026
Item #5.2.
APPROVAL(S):
Connie Cardenas, Admin. Services Director Approved - Mar 19 2026 Yudiana Galvan, City of Calistoga | City Clerk Approved - Mar 20 2026 Item #5.2.
City of Calistoga Water and Wastewater Utility Assistance Program Guidelines (pilot project) Program Overview
The City of Calistoga Water and Wastewater Utility Assistance Program provides means-tested financial assistance for qualifying single-family residential, multifamily residential, and mobile home park accounts. Mobile home park account holders are only eligible for one-time assistance, due to billing procedures. The program is designed to assist low-income Calistoga residents who are having difficulty paying for their water/wastewater bills. Calistoga residents may apply for one of the two program components noted below: However, residents ages 65 or older may qualify for both programs. 1) Recurring subsidy for up to June 30, 2026
- Qualifying households may receive up to $100 or up to$200 per month recurring subsidy, this will reflect as a credit on the account for up to 12 months, depending on household income and size.
2) One-time assistance for past due bills
- Qualifying households may receive up to $1000.00 towards their past-due bills, depending on household income and size. The amount granted for this type of assistance will be reflected in one-time credit on the account.
- If funding continues past June 2026, clients will only be eligible to receive past due amounts 1 time every 5yrs.
Program Eligibility Applicants must meet the following criteria:
1. Must be a renter or homeowner living in Calistoga city limits. These funds do not apply to business owners.
2. Must be the named account holder on the water account showing due or past due balance owed. Except for mobile home residents.
3. Households who receive LIRA assistance could be eligible for this aid. However, any other type of assistance that is covered by City of Calistoga Water and Wastewater aid would be consider duplication of services. The City’s goal is to avoid duplication of services and reach the broadest number of qualifying residents.
4. Annual household income does not exceed the guidelines below:
People in Household
1 2 3 4 5 6 7 8
Tier 1: Very Low (50%)
Income Limits qualify for
$200 monthly
56,100 64,100 72,150 80,150 86,600 93,000 99,400 105,800 Tier 2:Low (80%) Income
Limits
$100 monthly 89,750 102,550 115,350 128,150 138,450 148,700 158,950 169,200 Item #5.2.
5. Proof of documentation is required as well as completion of the application. Incomplete applications with missing documentation will not move forward for approval.
6. Households cannot be eligible to receive any other assistance with their water service to avoid duplication of service and to reach the broadest number of qualifying residents.
7. Closed accounts could be eligible for past due assistance, however, City of Calistoga will only cover up to $1000.00 and the account holder is responsible to pay the reminder of the balance at the time application is approved.
Application Process
UpValley Family Centers is working with City of Calistoga to manage the Water and Wastewater Utility Assistance Program and will review eligibility for all program applications. The application process is noted below:
1. Calistoga residents may submit a completed application to UpValley Family Centers, 913 Washington Street, Calistoga, CA or call 707-965-5010 to schedule an appointment with a case manager for assistance with completing the application. Business hours are Monday 10am-5pm, Tues-Friday 8:30am-5pm. Complete applications including back up documentation will be prioritized.
2. Case managers will review the application with the client and collect documentation. In the application, it will be required to enter all family member information including name, date of birth, and relationship to the applicant. In addition, unrelated people living in the residence should also be included to document total number in the household.
3. Verification of documentation will be required to participate in the program. At least one of the following is required per section for a complete application.
A. Income verification
a. Prior tax returns
b. Most recent paystubs of all family members who have earned income (this excludes any high school students or full-time college students).
c. Social security income verification
d. Unemployment income verification
e. Rental income if subleasing
f. Other proof of income or loss of income
g. Signed affidavit statements of no-income
B. Residency verification
a. Current photo identification of applicant
b. Public utility current statement
c. Rental agreement
d. Paystubs
e. Bank statements
C. Verification of need
Item #5.2.
a. Current water bill (if requesting past due amounts, statement must include past due amounts). For residents of mobile home parks, invoice stating the amount due for water and wastewater services.
4. Signature of applicant acknowledging the information regarding household members is correct.
Funding Determination
UpValley Family Centers’ staff will review the qualifications, documentation, and application of each household, and each applicant will be notified of the decision on their application in writing. UpValley Family Centers will also send a list to the City of Calistoga every 15th of the month- with application approval, including the type of aid (recurring or one-time) and the amount approved. Qualifying households will receive aid in the form of credit on their water bill.
Program Funding Limitations
The funding for this Program is authorized by the City of Calistoga on an annual basis and is limited.
Once the authorized funds have been expended, UpValley Family Centers will add prospective applicants to a waiting list and those households will be notified if additional funding becomes available.
Item #5.2.
Presentation to Calistoga City Council
March 31, 2026
Item #5.2.
Water/Wastewater Utility Assistance
pilot program
Scope of Work (July 2025 – June 2026):
• Design a pilot program to provide low-income Calistoga residents with financial assistance with water/wastewater bills
• Develop guidelines, eligibility requirements, and applications • Conduct outreach about the program in English and Spanish • Qualify applicants, track application status and availability of funds • Work with the City of Calistoga Finance Department to administer the subsidy for qualified applicants
• Provide reports/data to the City
Item #5.2.
Water/Wastewater Utility Assistance
pilot program
PROGRAM COMPONENTS
Provide means-tested financial assistance
for qualifying single-family residential,
multifamily residential, and mobile home
park accounts through one or both:
1) Recurring subsidy (up to $200/month
through June 2026)
2) One-time assistance for past due bills
(up to $1,000 for past due bills)
Calistoga residents may apply for
one of the two program
components. However, residents
ages 65 or older may qualify for
both programs.
Item #5.2.
Water/Wastewater Utility Assistance
pilot program
ELIGIBILITY CRITERIA
• Renter or homeowner within City limits
• Named account holder on water account
• Income guidelines for very low and low-income households based on household size
• May also receive Low Income Rate Assistance (LIRA) aid such as PG&E’s CARE
• Submit a complete application and documents to verify income, residency and need
Item #5.2.
Water/Wastewater Utility Assistance
pilot program
Total funding for subsidies: $90,000
Funds distributed to date: $74,894
Qualified households to date: 49 (34
monthly asst., 20 past due asst., 6
received both components)
7 applications deemed ineligible
Average aid per household: $1,250
Item #5.2.
Water/Wastewater Utility Assistance
pilot program
SUCCESSES
• Close collaboration with City staff
• Impact on local residents
• New clients for UpValley Family Centers, with connection to additional resources
• Less financial stress and more flexibility to purchase other basic needs
Item #5.2.
Water/Wastewater Utility Assistance
pilot program
CHALLENGES
• Mobile Home Parks & qualifying applicants
• Mixed status households
• Documentation requirements for mixed status households • Eligibility guidelines for multiple families under one roof who exceed income requirements.
Item #5.2.
Water/Wastewater Utility Assistance
pilot program
RECOMMENDATIONS
Continue funding and offering the Water/Wastewater Utility Assistance Program for FY2026-27.
• Consider re-qualifying existing residents receiving monthly subsidy to be able to continue to do so.
• If 100% of recipients were re-qualified, the amount of those monthly subsidies over a 12-month period would total: $75,600.00 • As a result, consider allocating $150,000.00 for the program for next year.
• System for monthly subsidies for mobile home park residents Item #5.2.
Thank you for your support!
Jenny Ocon, Executive Director
[email protected]
Lupe Maldonado, Program Director
[email protected]
To apply for the program, complete this referral form or call UpValley Family Centers’ office: (707) 965-5010
Item #5.2.
MINUTES
CALISTOGA CITY COUNCIL - REGULAR MEETING
Tuesday, March 10, 2026 - 6:00 PM
Calistoga Community Center | 1307 Washington Street Calistoga, CA 94515
1. Call to Order/Roll Call/Pledge of Allegiance and Optional Patriotic Activity Mayor Williams called the regular session to order at 6:00 p.m.
Present: Mayor Williams, Vice Mayor Gift and Councilmembers Lopez-Ortega, Eisenberg and Cooper
Absent:
2. REPORT FROM CLOSED SESSIONS
3. ORAL COMMUNICATION ON CONSENT ITEMS OR NON-AGENDA ITEMS There was public comment by Dan Herndon, Kerri Abreu and Cindy Yant.
4. CITY MANAGER’S REPORT
City Manager Celaya Reported:
1. Welcomed new hire Firefighter Daniel Martinez.
2. The water main replacement project along Lincoln Ave. is beginning; traffic impacts are expected to be manageable with traffic controls in place. Temporary scheduled water outages may occur overnight, and affected residences will be notified.
3. Our community pool has been named the Best Pool in Napa Valley by the Bohemian Best of Napa Valley publication.
4. As of August, 49 households have benefited from the Council-approved water utility assistance program, with about $74K in funds used to provide assistance.
Vice Mayor Gift confirmed that $100K was earmarked for utility bill subsidies and $10K for administration of the program. She shared that the residents of the Mobile Home Parks have also benefited from the program.
5. PROCLAMATIONS/PRESENTATIONS/ AWARDS
5.1. Council made a proclamation in honor of Telecommunications Week and it was presented to Police Chief McCaffrey and Communications Manager Molly Harden.
5.2. Fire Department Annual Update
Fire Chief Matcham presented an annual report to Council. Council, Cindy Yant, Kerri Abreu and Max Vangaard asked clarifying questions.
6. CONSENT CALENDAR
6.1. Adoption of Consent Calendar
Motion by Mayor Williams and seconded by Councilmember Lopez-Ortega to adopt consent calendar with the exception of item 6.2 Motion Carried
AYES: Mayor Williams, Councilmember Lopez-Ortega, Vice Mayor Gift, Councilmember Cooper, and Councilmember Eisenberg NOES: None
Item #6.2.
City Council - Regular Meeting Minutes March 10, 2026
ABSTAIN: None
ABSENT: None
6.2. Council made a proclamation in honor of the Red Cross Month.
This item was pulled by Mayor Williams to be read and presented to Annie Schafer of the Red Cross.
6.3. Adopted - City Council Priorities FY 2026/27 as presented.
7. PUBLIC HEARING
8. GENERAL GOVERNMENT
Item 8.2 was discussed first and 8.1 was presented second.
8.1. In compliance with AB 2561, Council will be presented with the City's current employment vacancies and recruiting efforts.
This item was presented by HR Manager Rena Lariz, the Council and Cindy Yant asked clarifying questions.
8.2. Discuss Hearts and Hands Preschool's status of providing community childcare services, the role and ability of the city to assist Hearts and Hands Preschool, and provide direction to staff.
Acting City Manager Celaya and Maryanne Salinger of Hearts and Hands presented this item. Public comment was received by Kathleen Butts and Millie Pease.
Following discussion and clarifying questions, the Council expressed support for the preschool and its continued operation as an important community resource. The Council encouraged the Board President to continue exploring options to increase enrollment and identify a potential new location for the school. Once a specific need is identified, the Board President was encouraged to return to the Council for further consideration and discussion.
9. COUNCIL REPORTS
Councilmember Eisenbergreported attending a Climate Action Committee meeting where the County proposed that each jurisdiction contribute $78,000 to retain consultants to assist with implementation of the RCAAP. Most jurisdictions expressed a preference to pursue implementation independently rather than through the proposed consultants.
Councilmember Lopez-Ortegareported that she will attend the League of California Cities Housing, Community, and Economic Development Policy Committee meeting in Costa Mesa and the WELL Water for Latino Leaders Conference. She will report back at a future meeting.
Vice Mayor Giftrequested that the Council revisit the Council Liaison guidelines due to potential inconsistencies with the Municipal Code. She also asked that the Business Diversification Grant recently denied by the subcommittee be brought to the full Council for discussion. Additionally, she requested that the presentations and proclamations policy be placed on a future agenda for discussion and possible revisions. Council expressed support for placing both items on a future agenda.
10. ADJOURNMENT
Item #6.2.
City Council - Regular Meeting Minutes March 10, 2026
Mayor Williams adjourned the meeting at 7:59 p.m.
Respectfully submitted:
Prepared by: Approved by:
______________________ ______________________
Yudiana Galvan, City Clerk Donald Williams, Mayor
Item #6.2.
MINUTES
CALISTOGA CITY COUNCIL - REGULAR MEETING
Tuesday, February 17, 2026 - 6:00 PM
Calistoga Community Center | 1307 Washington Street Calistoga, CA 94515
1. Call to Order/Roll Call/Pledge of Allegiance and Optional Patriotic Activity Mayor Williams called the regular session to order at 6:00 p.m.
Present: Mayor Williams, Vice Mayor Gift and Councilmembers Lopez-Ortega, Eisenberg and Cooper
Absent:
2. REPORT FROM CLOSED SESSIONS
3. ORAL COMMUNICATION ON CONSENT ITEMS OR NON-AGENDA ITEMS Public Comment was received from Brian Fennen, Stephanie Duff-Erickson, Sadie Beltz, Dan Herndon, Cindy Yant, Dennis McNay and Eric Hansen.
4. CITY MANAGER’S REPORT
City Manager Celaya Reported:
1. In response to public comment requesting help, the City facilitated a meeting with the Preschool and various groups, including the County, City, nonprofits, and other community organizations, to discuss potential support. Several action items were identified, and the Preschool will continue to work toward them.
2. The Caltrans Regional Director has indicated that the sidewalk relinquishment process could be completed by the end of this year. The City has been working on this process for over a year.
Councilmembers Eisenberg and Vice Mayor Gift thanked Acting City Manager Celaya for quickly coordinating the meeting and bringing together potential resources for Hearts and Hands.
5. PROCLAMATIONS/PRESENTATIONS/ AWARDS
5.1. Council made a proclamation in honor of Celebrate! Napa Valley for their valuable work on community events. Mayor Williams presented the proclamation to Karan Schlegel.
5.2. Police Chief McCaffrey presented a department annual report.
Council discussed and asked clarifying questions. Public comment was received from Kerri Abreu, Cindy Yant and Dan Herndon.
6. CONSENT CALENDAR
6.1. Adoption of Consent Calendar
Motion by Councilmember Eisenberg and seconded by Vice Mayor Gift to adopt consent calendar as presented Motion Carried
AYES: Mayor Williams, Councilmember Lopez-Ortega, Vice Mayor Gift, Councilmember Cooper, and Councilmember Eisenberg NOES: None
ABSTAIN: None
ABSENT: None
Item #6.2.
6.2. Adoption of Meeting Minutes of the 1/27/26 Council Meeting.
6.3. Adoption of Resolution No. 2026-16 - Authorizing the City Manager to enter into a License Agreement with Calistoga Community Garden, Inc. for the continued operation of the Calistoga Community Garden.
6.4. Adoption of Resolution No. 2026-17 - Authorizing a not-to-exceed construction cost of $517,910 to complete the Phase 1 – Automatic water meter replacement project installation.
This price includes authorizing the City Manager to award Phoenix Water Solutions, the lowest bidder, the contract for the base bid amount of $470,827.41 and allocates an additional $47,082.59 (10%) contingency for change orders, allowing the Public Works Director to negotiate change orders within this amount.
6.5. Adoption of Resolution No. 2026-18 - Authorizing the City Manager to award a purchase order to Dennis E. Watson General Engineering Contractor for a total amount not to exceed $74,170.
7. PUBLIC HEARING
8. GENERAL GOVERNMENT
8.1. Adoption of Resolution No. 2026-19 - Appointing Mitchell J. Celaya III as Acting City Manager and Approving the Employment Agreement between the City of Calistoga and Mitchell J. Celaya III; and Consideration of Recommendation of Ad Hoc Sub-Committee to Begin Recruitment for City Manager in Six Months.
City Attorney Michelle Kenyon presented this item; there was no public comment.
Council thanked Celaya for his work and for stepping up during this time.
Motion by Councilmember Eisenberg and seconded by Councilmember Lopez-Ortega to adopt the resolution as presented approving the agreement, Motion Carried AYES: Mayor Williams, Councilmember Lopez-Ortega, Vice Mayor Gift, Councilmember Cooper, and Councilmember Eisenberg NOES: None
ABSTAIN: None
ABSENT: None
Motion by Mayor Williams and seconded by Councilmember Lopez-Ortega to approve the recommendation of the Ad-Hoc subcommittee to begin internal recruitment for a City Manager in six months Motion Carried
AYES: Mayor Williams, Councilmember Lopez-Ortega, Vice Mayor Gift, Councilmember Cooper, and Councilmember Eisenberg NOES: None
ABSTAIN: None
ABSENT: None
8.2. Discuss the office space options previously identified by the Council and provide direction on next steps.
Item #6.2.
Deputy City Manager Stepp presented this item for Council discussion. Public comment was received by Cindy Yant, Kerri Abreu and Molly Towey.
Council asked clarifying questions about the options presented and directed staff to explore the modular option further and return with more specific information to include cost, design, confirmation that it will serve the intended purpose and location adequacy.
Motion by Vice Mayor Gift and to table this discussion until after the Council Priorities/Budget Workshop. There was no second. Motion Failed
AYES: Vice Mayor Gift
NOES: Mayor Williams, Councilmember Lopez-Ortega,
Councilmember Cooper, and Councilmember Eisenberg
ABSTAIN: None
ABSENT: None
8.3. This Item was Continued to a Future Meeting - Receive information and provide policy direction regarding Fire Department staffing levels, including the potential addition of three fulltime firefighter positions, and the operational need for a ladder truck.
9. COUNCIL REPORTS
Councilmember Cooper requested that an item be placed on the agenda - a presentation from Piper Cole from Calistoga Fire Wise. Council was supportive.
Vice Mayor Gift requested an item be placed on the agenda for Council to consider providing gap resources to Hearts and Hands. Council was supportive. Vice Mayor Gift provided information regarding Energy Vault's Microgrid and answered concerns expressed during public comment.
Councilmember Lopez-Ortega will be attending the WELL Conference on March 26-27 in Fresno and the City Leaders Summit in Sacramento in April. Attendance at these conferences by Council and Staff is very important to ensure our community's needs are represented.
Mayor Williams requested that an item be placed on a future agenda - the Sisters City Program.
Council was supportive.
10. ADJOURNMENT
Mayor Williams adjourned the meeting, at _____ p.m.
Respectfully submitted:
Prepared by: Approved by:
______________________ ______________________
Yudiana Galvan, City Clerk Donald Williams, Mayor
Item #6.2.
City of Calistoga
STAFF REPORT
To: Honorable Mayor and City Council
From: Yudiana Galvan, City of Calistoga | City Clerk
Meeting: City Council Regular Meeting - Mar 31 2026
Subject: Appointment to the Napa County Active Transportation Committee DESCRIPTION:
Appointing a Citizen to the NVTA Active Transportation Committee to represent Calistoga RECOMMENDATION:
Consider adopting a Resolution appointing a citizen to County ATAC.
SUMMARY:
Pursuant to Government Code § 40605 the Mayor, with the approval of the City Council, shall make all appointments to boards, commissions, and committees.
Napa County Active Transportation Committee is an advisory committee of the NVTA Board of Directors to promote and encourage safe bicycling and walking. The committee is made up of members from each jurisdiction. Aaron Heth has been representing Calistoga, but with his term ending, the board wishes to reappoint him.
FINANCIAL IMPACT:
None
CEQA STATUS:
No Impact
ATTACHMENT(S):
3.31 County ATAC
APPROVAL(S):
Connie Cardenas, Admin. Services Director Approved - Mar 16 2026 Mitch Celaya, Interim City Manager Approved - Mar 17 2026 Yudiana Galvan, City of Calistoga | City Clerk Approved - Mar 20 2026 Item #6.3.
RESOLUTION NO. 2026-XXX
ADOPTED MARCH 31, 2026
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALISTOGA, COUNTY OF NAPA, STATE OF CALIFORNIA, CONFIRMING THE MAYOR’S APPOINTMENT TO THE NAPA
COUNTY ACTIVE TRANSPORTATION COMMITTEE - NVTA
WHEREAS, California Government Code Section 65300 states that the Mayor, with the approval of the City Council, shall make all appointments to boards, commissions, and committees; and
WHEREAS, the State of California has adopted the “Maddy Appointive List Act”, which requires the preparation of a list of all regular and ongoing commissions and committees appointed by the local legislative body. The Act also requires public notice to be given anytime a vacancy occurs on any of these ongoing bodies; and WHEREAS, the City Council wishes to utilize the largely untapped reservoir of talent which exists among the citizenry that all too frequently is not aware of the opportunities for participation on local regulatory and advisory boards and commissions; and
NOW, THEREFORE, BE IT FURTHER RESOLVED, that the City Council of the City of Calistoga hereby confirms the Mayor’s appointment of the following individual to NVTA’s Active Transportation Committee:
Aaron Heth
PASSED, APPROVED AND ADOPTED this 31st day of March 2026. I,
YUDIANA GALVAN, CITY CLERK OF THE CITY OF CALISTOGA, HEREBY CERTIFY the foregoing resolution was introduced and passed at a regular meeting of the Calistoga City Council by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST: APPROVED:
__________________________ __________________________
Yudiana Galvan, City Clerk Donald Williams, Mayor
Item #6.3.
City of Calistoga
STAFF REPORT
To: Honorable Mayor and City Council
From: Derek Rayner, Public Works Director/City Engineer Meeting: City Council Regular Meeting - Mar 31 2026
Subject: Consideration of a Resolution Approving the 2026 Parade/Event Schedule DESCRIPTION:
Consideration of a Resolution Approving the 2026 Parade/Event Schedule and Authorizing the Public Works Department to Apply for Encroachment Permits from Caltrans RECOMMENDATION:
Consider Adopting the Resolution
SUMMARY:
Annually, several local organizations apply to the City for parades/processions/events along Lincoln Avenue. As a State Highway, encroachment permits for these special events are required from the California Department of Transportation. The Public Works Department typically has applied for these permits on behalf of the applicants. Attached is a list of the potential applicants planning parades/processions/events in 2026
FINANCIAL IMPACT:
None. All conditions of approval are the responsibility of the event sponsor. Expenditure of City staff time is invoiced to the event sponsor as a condition of approval. Due to the increased risk associated with the Tractor Parade and the Harvest Table events, staff recommends that these events be conditioned with general liability insurance coverage set at $5 million, listing the City and its agents as Additional Insured.
CEQA STATUS:
The recommended action is not a project under the definitions contained in the Guidelines of the California Environmental Quality Act (CEQA) and is therefore exempt from CEQA.
ATTACHMENT(S):
1. Draft Resolution
APPROVAL(S):
Derek Rayner, Public Works Director/City Engineer Approved - Mar 18 2026 Connie Cardenas, Admin. Services Director Approved - Mar 19 2026 Mitch Celaya, Interim City Manager Approved - Mar 19 2026 Yudiana Galvan, City of Calistoga | City Clerk Approved - Mar 20 2026 Item #6.4.
Item #6.4.
RESOLUTION NO. 2026-XX
ADOPTED XXXXX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALISTOGA, COUNTY OF
NAPA, STATE OF CALIFORNIA, APPROVING THE ANNUAL PARADE/EVENT LIST
AND AUTHORIZING THE PUBLIC WORKS DEPARTMENT TO APPLY FOR
ENCROACHMENT PERMITS FROM CALTRANS
WHEREAS, the City Council of the City of Calistoga anticipates receiving requests for the following annual parades/events to be held during the year 2026:
Our Lady of Perpetual Help Church Procession ................June 24th City of Calistoga 4th of July Parade ....................................July 4 Chamber of Commerce Harvest Table Event ....................Sept 13 Calistoga High School Annual Homecoming Parade.........October 2* City of Calistoga Halloween Parade...................................October 31 Chamber of Commerce Holiday Tractor Parade................December 5 Our Lady of Perpetual Help Church Procession ................December 11* *Tentative date and no Caltrans Permit (rolling closure).
All dates subject to change or cancellation at Council’s discretion.
WHEREAS, the Public Works Department has typically taken the lead on applying for encroachment permits from Caltrans for these community events; and WHEREAS, Caltrans requires a Resolution from the City Council approving the parades/events and authorizing the application for encroachment permits; and WHEREAS, the recommended action is not a project under the definitions contained in the Guidelines of the California Environmental Quality Act (CEQA) and is therefore exempt from CEQA.
NOW, THEREFORE BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CALISTOGA DOES HEREBY find the following:
1. The City Council of the City of Calistoga hereby approves the Annual Parade/Event List.
2. The City Council of the City of Calistoga hereby authorizes the Public Works Department to apply for Encroachment Permits from Caltrans.
Item #6.4.
Resolution No. 2026-XX
PASSED, APPROVED AND ADOPTED this 31st day of MARCH 2026. I,
YUDIANA GALVAN, CITY CLERK OF THE CITY OF CALISTOGA, HEREBY CERTIFY the foregoing resolution was introduced and passed at a regular meeting of the Calistoga City Council by the following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST: APPROVED:
____________________________ __________________________ Yudiana Galvan, City Clerk Donald Williams, Mayor
Item #6.4.
City of Calistoga
STAFF REPORT
To: Honorable Mayor and City Council
From: Mitch Celaya, Interim City Manager
Meeting: City Council Regular Meeting - Mar 31 2026
Subject: Mayor's Forum Policy
DESCRIPTION:
Council will consider adopting Resolution Adopting a Mayor's Forum Policy RECOMMENDATION:
Consider Adopting the Resolution
SUMMARY:
The Mayor plays an important role in fostering communication between the City and its residents, businesses, and community organizations. There are often local issues, topics, and concerns important to the community. The Mayor may wish to engage members of the public, community stakeholders, and organizations to share information, educate, and/or listen to community input on these matters. This can be accomplished via a Mayor’s Forum, which is intended to provide an open, informal setting that promotes civic participation and transparency while respecting the requirements of the Ralph M. Brown Act (Brown Act) and compliance with applicable laws.
There is a standing practice of utilizing a Mayor’s Forum to engage the public, however the City does not currently have a formal policy governing such forums. Establishing a Mayor’s Forum Policy provides clarity regarding the purpose, structure, and legal limitations of these gatherings, particularly in relation to compliance with the Brown Act. The policy ensures that these forums remain informational and do not function as official City Council meetings.
ANALYSIS:
In consultation with the City Attorney, staff recommends adoption of a formal Mayor’s Forum policy to ensure consistency, transparency, and clear guidelines on conducting a Mayor’s Forum.
The purpose of the Mayor’s Forum is to provide an open and informal setting where the Mayor may:
Engage with community members and stakeholders
Share information and educate the public on City matters Listen to community concerns and feedback
Encourage civic participation
The Mayor’s Forum is not intended:
Item #6.5.
For political campaigning, endorsements, or advocacy related to candidates or ballot measures.
To constitute a meeting of the City Council..
To be a venue for formal deliberation or decision-making. To result in official minutes or formal records to be prepared by City staff. To result in formal action or direction by the Council..
The Mayor may designate another Councilmember to lead a forum if necessary. To promote transparency and public participation, the following shall occur:
Forums will be publicly announced in advance.
Notices will include date, time, location, and general topic (if applicable). Announcements may be made through City Council meetings, City website, social media, or local media outlets.
All forums will be held at accessible locations within City limits and comply with ADA requirements.
To establish safeguards to ensure compliance with applicable laws, specifically the Brown Act, the following shall occur:
Attendance is limited to the Mayor and no more than one additional Councilmember to avoid a quorum.
In the event one other Councilmember attends a Mayor’s Forum, the Mayor and attending Councilmember may participate in general conversation but may not deliberate collectively. No formal decisions, consensus, or actions will occur during the forum.
While no official record will be maintained, the Mayor may provide a general summary during Councilmember Reports at a subsequent City Council meeting. Any such report shall be informational only, and any Council discussion or direction concerning matters raised at a forum must occur only if properly agendized for that meeting.
The Mayor’s Forum is a tool to promote civic participation and transparency while respecting the requirements of the Brown Act. The City is committed to ensuring that these forums are conducted in a manner that fosters open communication, inclusivity, and compliance with applicable laws.
FINANCIAL IMPACT:
There is no significant fiscal impact associated with adopting this policy. Minor costs related to venue use, outreach, and accessibility accommodations may be absorbed within existing departmental budgets.
CEQA STATUS:
Not Applicable
ATTACHMENT(S):
Mayor's Forum Resolution and Policy (002)
Item #6.5.
APPROVAL(S):
Connie Cardenas, Admin. Services Director Approved - Mar 20 2026 Yudiana Galvan, City of Calistoga | City Clerk Approved - Mar 20 2026 Item #6.5.
RESOLUTION NO. 2025-XX
ADOPTED XXXX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALISTOGA ADOPTING A MAYOR’S FORUM POLICY
WHEREAS, the City Council of the City of Calistoga recognizes the importance of promoting transparency, civic engagement, and open communication between the City and its residents; and
WHEREAS, the Mayor’s Forum is intended to provide an informal venue for the Mayor to engage with the public, share information, and receive input on matters of community interest; and
WHEREAS, the Ralph M. Brown Act (Government Code § 54950 et seq.) requires that meetings of the legislative body of a local agency be conducted openly, and establishes rules for public notice, attendance, and deliberation; and WHEREAS, in order to ensure compliance with the Brown Act, the Mayor’s Forum is not intended to serve as a meeting of the City Council, nor shall it be used for deliberation, decision-making, or the conduct of City Council business; and WHEREAS, to avoid the creation of a quorum of the City Council, no more than one (1) Councilmember, in addition to the Mayor, may attend the Mayor’s Forum at any given time; and
WHEREAS, the City Council desires to adopt a formal policy establishing guidelines for the purpose, public announcement, and conduct of Mayor’s Forums.
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Calistoga as follows:
Mayor's
1. The City Council hereby adopts the City of Calistoga Mayor’s Forum Policy, attached hereto as Exhibit A and incorporated herein by this reference; and
2. The City Clerk is directed to maintain a copy of the adopted policy with the official records of the City.
PASSED, APPROVED AND ADOPTED this 31st day of March 2026. I, YUDIANA GALVAN, CITY CLERK OF THE CITY OF CALISTOGA, HEREBY CERTIFY the foregoing resolution was introduced and passed at a regular meeting of the Calistoga City Council by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST: APPROVED:
Yudiana Galvan, City Clerk Donald Williams, Mayor
Item #6.5.
Section 1. Purpose
City of Calistoga
Policy on Mayor’s Forums
The Mayor’s Forum is intended to provide an open, informal setting where the Mayor may engage with members of the public, community stakeholders, and organizations to discuss local issues, share information, educate, and listen to community input. The Forum is designed to encourage civic engagement and enhance communication between the Mayor and the community. The Mayor’s Forum shall not be used for the purpose of political campaigning or endorsement of political campaigns or ballot measures.
The Mayor’s Forum is not a meeting of the City Council. It is not intended for collective deliberation, decision-making, or the conduct of City Council business. Given the Mayor’s Forum is not a meeting of the City Council City staff shall not be required to prepare official minutes or a formal record. No formal action shall be taken at a Mayor’s Forum. The Mayor may designate one (1) other Council Member to facilitate the Mayor’s Forum.
Section 2. Public Announcement
(a) All Mayor’s Forums shall be publicly announced in advance. (b) Public notice shall include the date, time, location, and general subject matter, if applicable.
(c) Announcements shall be made through appropriate City communications channels, including but not limited to announcements at City Council meetings, the City’s website, official social media platforms, and other customary channels used by the City for public notices.
(d) Mayor’s Forums shall be conducted in facilities accessible to the public, and accommodations shall be provided in accordance with the Americans with Disabilities Act.
Section 3. Brown Act Compliance
(a) To ensure compliance with the Ralph M. Brown Act (Government Code § 54950 et seq.), attendance by members of the City Council shall be limited to the Mayor and not more than one (1) additional member of the City Council.
Item #6.5.
(b) If one (1) other member of the City Council attends a Mayor’s Forum, neither the Mayor nor the Councilmember present, will engage in collective discussion or deliberation on matters within the jurisdiction of the City Council. (c)The Mayor’s Forum shall be for informational and discussion purposes only. No action or consensus of the City Council shall be sought or taken.
Section 4. Records
(a) No summary of the topics raised at each Mayor’s Forum will be prepared by City staff.
(b) . A brief informational summary of may be provided by the Mayor, or a Councilmember facilitating the forum, at a subsequent City Council meeting during the Council Member Reports section of the Council meeting. (c) Such summary shall not constitute meeting minutes or a record of action, but rather a general account of community input received.
(d) Any Council discussion, direction, or action concerning matters raised at a Mayor’s Forum shall occur only if properly agendized for a City Council meeting.
Section 5. Implementation
This policy shall be administered by the Mayor in coordination with the City Manager’s Office. The Mayor shall have discretion in scheduling and conducting Mayor’s Forums, provided that the requirements of this policy are observed.
Section 6. Effective Date
This policy shall take effect immediately upon adoption by the City Council.
Item #6.5.
City of Calistoga
STAFF REPORT
To: Honorable Mayor and City Council
From: Rena Lariz, Human Resources Manager
Meeting: City Council Regular Meeting - Mar 31 2026
Subject: Police Staffing Model Change
DESCRIPTION:
Council will consider approving a staffing model change within the Police Department.
RECOMMENDATION:
Consider Adopting the Resolution
SUMMARY:
The purpose of this report is to inform the Council of an adjustment to the Police Department’s staffing model. The change eliminates the Lieutenant classification and replaces it with a Sergeant position in order to strengthen field-level supervision and better align staffing resources with operational needs.
The Police Department periodically evaluates its organizational structure to ensure that staffing levels and supervisory responsibilities reflect current operational demands and service expectations.
As part of this evaluation, staff reviewed the department’s supervisory structure and identified an opportunity to improve shift-level leadership and operational oversight.
The revised model removes the Lieutenant position and adds a Sergeant position. This change increases the availability of first-line supervision, which plays a critical role in supporting patrol officers, managing incidents in real time, and maintaining consistent leadership during shifts.
Sergeants serve as the primary supervisors responsible for directing patrol operations, providing guidance to officers, and ensuring policies and procedures are followed in the field. Increasing this level of supervision will enhance operational effectiveness and provide additional support to personnel during daily operations.
Administrative and management functions previously assigned to the Lieutenant classification will be redistributed among existing command staff to ensure continuity of leadership and oversight within the department.
This adjustment reflects an effort to align the department’s supervisory structure with its operational priorities while maintaining an efficient and responsive service model for the community.
FINANCIAL IMPACT:
This results in a net savings of $47,000, which is already incorporated into the FY 2026–2027 budget.
Item #6.6.
CEQA STATUS:
Not Applicable
ATTACHMENT(S):
Resolution Police Staffing (1)
APPROVAL(S):
Connie Cardenas, Admin. Services Director Approved - Mar 18 2026 Mitch Celaya, Interim City Manager Approved - Mar 20 2026 Yudiana Galvan, City of Calistoga | City Clerk Approved - Mar 23 2026 Item #6.6.
RESOLUTION NO. 2026-XXX
ADOPTED XXXXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALISTOGA APPROVING A
MODIFICATION TO THE POLICE DEPARTMENT STAFFING MODEL BY ELIMINATING
THE LIEUTENANT POSITION AND ADDING A SERGEANT POSITION
WHEREAS, the City of Calistoga periodically reviews its organizational structure to ensure staffing models effectively support operational needs, service delivery, and efficient supervision; and
WHEREAS, the Police Department has evaluated its current supervisory structure and identified an opportunity to strengthen field-level supervision and operational oversight; and WHEREAS, Sergeants provide direct supervision to patrol officers, oversee daily operations, and serve as the primary frontline supervisors responsible for ensuring consistent leadership during shifts; and
WHEREAS, the proposed adjustment eliminates the Lieutenant position and adds a Sergeant position in order to increase first-line supervision and better align staffing resources with operational demands; and
WHEREAS, administrative and management responsibilities previously assigned to the Lieutenant classification will be redistributed among existing command staff to ensure continuity of leadership and departmental oversight; and WHEREAS, the proposed staffing adjustment will result in an estimated annual cost savings of $47,000 due to the salary differential between the Lieutenant and Sergeant classification; and
WHEREAS, these recommended adjustments are consistent with the City’s established practice of periodically reviewing and updating its organizational structure to align with operational needs
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CALISTOGA DOES HEREBY find the following:
1. The City Council approves the modification to the Police Department staffing model to eliminate the Lieutenant position and add a Sergeant position.
2. The City Manager, or designee, is authorized to implement this change and make any necessary administrative adjustments to position control and related personnel records to reflect the revised staffing model.
3. This resolution shall take effect immediately upon adoption.
PASSED, APPROVED AND ADOPTED this 31st day of March, 2026. I,YUDIANA GALVAN, CITY CLERK OF THE CITY OF CALISTOGA, HEREBY CERTIFY the foregoing resolution was introduced and passed at a regular meeting of the Calistoga City Council by the following roll call vote:
Item #6.6.
Resolution No. 2026-XXX
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST: APPROVED:
Yudiana Galvan, City Clerk Donald Williams, Mayor
Item #6.6.
City of Calistoga
STAFF REPORT
To: Honorable Mayor and City Council
From: Derek Rayner, Public Works Director/City Engineer Meeting: City Council Regular Meeting - Mar 31 2026
Subject: Sale of State Water Project Carryover Water
DESCRIPTION:
Authorize the Calistoga Director of Public Works to execute the sale/transfer of approximately 199 acre-feet (AF) of Article 56(c) Carryover Water to San Gorgonio Pass Water Agency (SGPWA) at a rate of $225 per AF, in coordination with the Napa County Flood Control and Water Conservation District (NCFCWCD) and determine that this action is exempt from CEQA.
RECOMMENDATION:
Consider Adopting the Resolution
SUMMARY:
The City of Calistoga is a sub-contractor to NCFCWCD for State Water Project (SWP) supplies delivered via the North Bay Aqueduct under City Agreement No. 1482 and amendments through No.
16. Calistoga’s annual "Table A" entitlement is up to a maximum of 1,925 AF annually, based on percent snowfall and allocation percentage determined by the Department of Water Resources each year.
At the end of the calendar year, if Calistoga does not consume its full "Table A" allocation and San Luis Reservoir (SLR) does not spill, unused "Table A" water becomes Article 56(c) carryover water and can be used in subsequent years and is additive over multiple years as it is accumulated. If the SLR spills, carryover water is reduced by a proportional amount that spills until the balance of carryover water is zero. San Luis Reservoir is expected to spill before the end of March 2026, and we are projected to lose approximately 2,000af of NCFCWCD carryover water, of which Calistoga owns 133af of.
In order to try to sell/transfer this water before it is lost, NCFCWCD found a buyer and executed a Sale/Transfer Agreement with San Gorgonio Pass Water Agency (SGPWA) to move up to 3,000 AF of Article 56(c) carryover water prior to any San Luis spill, at $225/AF (see attached). Calistoga’s participation would be proportional to its Table A share within NCFCWCD or up to a maximum amount of 199AF.
ANALYSIS:
Calistoga currently has over 1,125af of carryover water available as of March 2026. The anticipated loss of carryover from SLR for Napa County SWP sub-contractors is anticipated to be 2,000af of which Calistoga owns 133af of. Selling/Transferring up to 199af of Calistoga carryover will ensure we don't lose this anticipated amount from the projected SLR spill.
Item #6.7.
Calistoga’s Pro-Rata Share is based on the following:
NCFCWCD Table A total: 29,025 AFY
Calistoga Table A: 1,925 AFY
Calistoga share: 1,925 / 29,025 ≈ 6.64%
Share of 3,000 AF transfer: ≈ 199 AF (recommended authorization amount) Staff is comfortable with this sale of water, and that it will not affect the City’s ability to reliably meet normal annual demands of about 700 af/yr. Projecting total demand over the next two years, which is equal to 1,400AF and total supply being well over 2,850af (per the below amounts, not assuming additional drought/dry year water that will most likely be available in addition to this total supply amount) we will still be able to reliably meet demands, even if drought conditions are experienced in 2027:
Annual Kimball Reservoir - 225af/year +/-
Napa Water Exchange - 442af (must use by Dec 31, 2026) 2026 SWP Table A allocations - 770af (currently 40% NOD allocation) 2027 SWP Table A allocations - 96af (5% NOD allocation worst case) Remaing Carryover - 926af +/-
Annual Article 21 water - 100af/year +/-
Annual Advanced Table A - 332af (if in drought)
Dry-year/Accord purchases as available
Staff recommends taking advantage of this option to sell SWP carryover water since it would be lost if San Luis Reservoir spills as projected.
FINANCIAL IMPACT:
At $225/AF, the sale of ≈199 AF yields approximately $44,775 in one-time revenue to the Water Enterprise Fund (Account No. 102-4132-3289-00000). Final revenue will be reconciled based on the actual AF released from San Luis Reservoir to SGPWA prior to the spill window closing, per the agreement’s payment clause.
CEQA STATUS:
Pursuant to the 2026 NCFCWCD–SGPWA Transfer Agreement, SGPWA is the Lead Agency for CEQA; project activities consist of a transfer of water through existing SWP facilities and are anticipated to be exempt (Class 1, Existing Facilities). NCFCWCD and Calistoga will act as responsible agencies and coordinate with DWR for necessary approvals and environmental compliance.
ATTACHMENT(S):
Water Resolution
2026 SGPWA - Napa Transfer Agreement - Chris & Lance Signature APPROVAL(S):
Connie Cardenas, Admin. Services Director Approved - Mar 19 2026 Mitch Celaya, Interim City Manager Approved - Mar 20 2026 Yudiana Galvan, City of Calistoga | City Clerk Approved - Mar 23 2026 Item #6.7.
RESOLUTION NO. _____
ADOPTED XXXXXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALISTOGA AUTHORIZING THE SALE/TRANSFER OF UP TO 199 ACRE‑FEET OF STATE WATER PROJECT ARTICLE 56(c) CARRYOVER WATER THROUGH THE NAPA
COUNTY FLOOD CONTROL AND WATER CONSERVATION DISTRICT TO THE
SAN GORGONIO PASS WATER AGENCY AND AUTHORIZING THE CITY
MANAGER TO EXECUTE ALL REQUIRED DOCUMENTS
WHEREAS, the City of Calistoga is a State Water Project (SWP) subcontractor to the Napa County Flood Control and Water Conservation District (NCFCWCD) under City Agreement No. 1482 and its amendments through No. 16; WHEREAS, Calistoga’s annual SWP “Table A” entitlement totals up to 1,925 acre‑feet (AF), with annual availability dependent on hydrology and Department of Water Resources allocation determinations; and
WHEREAS, unused “Table A” water at the end of each year converts to Article 56(c) carryover water unless the San Luis Reservoir (SLR) spills, in which case carryover water is reduced or lost; and
WHEREAS, SLR is projected to spill prior to the end of March 2026, and NCFCWCD anticipates a loss of approximately 2,000 AF of carryover water, of which Calistoga’s proportionate share is approximately 133 AF; and WHEREAS, NCFCWCD has executed a Sale/Transfer Agreement with the San Gorgonio Pass Water Agency (SGPWA) for the transfer of up to 3,000 AF of Article 56(c) carryover water at a rate of $225 per AF, to be completed prior to any SLR spill; and
WHEREAS, Calistoga’s proportional Table A share within NCFCWCD is approximately 6.64 percent, resulting in an eligible participation level of up to 199 AF within the 3,000 AF transfer pool; and
WHEREAS, Calistoga currently maintains more than 1,125 AF of carryover water and selling/transferring up to 199 AF will protect the City from losing anticipated carryover volume due to the projected SLR spill; and
WHEREAS, staff has evaluated projected water supplies and demands and determined that participation in this transfer will not impact Calistoga’s ability to reliably meet normal annual demands of approximately 700 AF per year; and WHEREAS, the sale of up to 199 AF of carryover water at $225 per AF will generate approximately $44,775 in one‑time revenue to the Water Enterprise Fund (Account No. 202‑4132‑4503‑00000), with the final amount dependent on actual water delivered before the spill window; and
Item #6.7.
Resolution No. XXXXX
Pg. 2 of 2
WHEREAS, under the 2026 NCFCWCD–SGPWA Transfer Agreement, SGPWA serves as the CEQA Lead Agency, and the transfer through existing SWP facilities is anticipated to be exempt as a Class 1 (Existing Facilities) activity, with NCFCWCD and Calistoga acting as Responsible Agencies.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Calistoga hereby authorizes the sale/transfer of up to 199 acre‑feet of the City’s SWP Article 56(c) carryover water through NCFCWCD to the San Gorgonio Pass Water Agency under the terms of the 2026 Transfer Agreement.
BE IT FURTHER RESOLVED that the City Council authorizes the City Manager, or designee, to execute all necessary documents and take all actions required to complete the transfer.
PASSED, APPROVED AND ADOPTED this the 31st day of MARCH, 2026. I,
YUDIANA GALVAN, CITY CLERK OF THE CITY OF CALISTOGA, HEREBY CERTIFY the foregoing resolution was introduced and passed at a regular meeting of the Calistoga City Council by the following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST: APPROVED:
______________________________ __________________________ Yudiana Galvan, City Clerk Donald Williams, Mayor
Item #6.7.
TRANSFER AGREEMENT
This Transfer Agreement ("Agreement") is made and enteredinto asof March jl, 2026 ("Effective Date"), by and between the NAPA COUNTY FLOOD CONTROL AND WATER CONSERVATION DISTRICT, a flood control district ("DISTRICT'5) and the SAN GORGONIO PASS WATER AGENCY, a public agency ("SGPWA"). DISTRICT and SGPWA are sometimes individually referred to herein as a "Party" and collectively as the "Parties."
RECITALS
A. DISTRICT administers water supply contracts, watershed management and stormwater management programs throughout Napa County. SGPWA is a regional water agency that provides water on a wholesale basis to retail water providers and other entities within its service area.
B. DISTRICT has a long-term water supply contract ("Water Supply Contract") with the Department of Water Resources of the State of California ("DWR") that permits DISTRICT to receive water supply, storage and conveyance services from the State Water Project ("SWP'5).
DISTRICT has a contractual right to the delivery of 29,025 acre-feet ("AF") per year ("AFY") of water from the SWP in its Water Supply Contract.
C. SGPWA has a Water Supply Contract with DWR that permits SGPWA to receive water supply, storage and conveyance services from the SWP. SGPWA has a contractual right to the delivery of 17,300 AFY of water from the SWP in its Water Supply Contract.
D. DISTRICT's and SGPWA's respective Water Supply Contracts allow for the transferofSWPwaterundercertainconditionsandsubjecttoDWRapproval. Specifically,Article 56(c) provides for the transfer of Article 56 Carryover Water from DISTRICT to another SWP contractor, including SGPWA, in accordance with Article 56(c)(4).
E. In 2026, DISTRICT has Article 56 Cariyover Water available to it after its 2025 water use and has agreed to transfer up to 3,000 AF of this Article 56 Carryover Water ("Transfer Water") to SGPWA in 2026, subject to the terms and conditions hereinafter set forth ("Transfer").
F. The Parties wish to enter into this Agreement to address water supply needs for this current year. The Parties desire to work collaboratively to provide for the efficient use of water supplies, in areas of the state where water supplies are needed.
AGREEMENT
NOW THEREFORE, in consideration of the foregoing recitals and the promises and covenants contained herein, the Parties agree as follows:
1. Term. Subject to DWR's approval, the term of this Agreement shall commence on the Effective Date and terminate on June 30, 2026, or upon satisfaction of the Parties' respective obligations pursuant to this Agreement, whichever is sooner ("Term"). 55397.00009\447 46744.2
Item #6.7.
2. Transfer and Release of Transfer Water in 2026. DISTRICT shall take any and all actions necessary to make the maximum amount of the Transfer Water, up to 3,000 AF, available at the Point of Transfer, as defined in Paragraph 3, prior to June 30, 2026. SGPWA shall take as much Transfer Water at the Point of Transfer as is available under the terms of this Agreement, based upon operations of San Luis Reservoir and before any spill of San Luis Reservoir.
3. Point of Transfer.
(a) Both Parties have access to water supplies and conveyance capacity in the California Aqueduct and San Luis Reservoir facilities, which are part of the SWP. For accounting and operational purposes, it is hereby acknowledged that the Transfer will be made in San Luis Reservoir, which shall be deemed to be the "Point of Transfer" of the Transfer Water. (b) Neither Party is making any representation or warranty concerning the quality of the water transferred under this Agreement.
4. Cooperation in Obtaining DWRApprovals.
(a) The Parties will take the necessary actions to fulfill their respective obligations, including but not limited to their respective obligations in coordinating with DWR to obtain DWR's approval of the Transfer.
(b) As soon as practicable after the Effective Date, DISTRICT will submit a request to DWR that DWR deliver the Transfer Water to SGPWA pursuant to the delivery schedule agreed upon by the Parties. DISTRICT will coordinate with DWR to confirm the quantity of Transfer Water available for delivery to SGPWA pursuant to this Agreement. (c) The Parties will cooperate as follows:
(i) Coordination with DWR for processing and obtaining DWR approvals necessary for the approval and implementation of this Agreement. (ii) Coordination with DWR for delivery of the Transfer Water. (iii) DISTRICT, in coordination with SGPWA, will submit the water delivery schedule to DWR for delivery of the Transfer Water.
5. WaterAvailability. SGPWAwillcoordinatewithDWRtotrackTransferWateravailability before any spill occurs at San Luis Reservoir. SGPWA has no obligation to pay for any Transfer Water that is not available and released from San Luis Reservoir to SGPWA due to the operations oftheSWPthatcauseSanLuisReservoirtospill. DISTRICThasnoobligationtoprovideSGPWA water to make up for any portion of the Transfer Water that is unavailable due to the operations of the SWP that cause San Luis Reservoir to spill.
6. Article 21 Water. If DWR makes "Article 21 Water" available during the Term of this Agreement, SGPWAwillprioritizethedeliveryoftheavailableArticle21Water,whichmayresult in suspending or reducing the delivery of Transfer Water as necessary. Once the availability of 55397.00009S447467 44.2
Item #6.7.
Article 21 Water ends, SGPWA will resume delivery of any remaining Transfer Water that did not spill.
7. Payment and Reconciliation
(a) The purchase price for Transfer Water shall be Two Hundred and Twenty Five Dollars ($225) per AF.
(b) Within thirty (30) days after SGPWA has acquired all Transfer Water that will be available by June 30, 2026, or at the conclusion of the Transfer of the full amount of Transfer Water during the Term, SGPWA shall pay DISTRICT the purchase price for all Transfer Water released from San Luis Reservoir to SGPWA. The total cost shall be calculated by multiplying the purchase price perAF by the total acre-feet of Transfer Water released from San Luis Reservoir to SGPWA.
8. Costs and Expenses
(a) SGPWA will be responsible for the following costs and expenses:
(i) Costs and expenses in connection with taking delivery of the Transfer Water at the Point of Transfer.
(ii) DWR's variable charges for conveying the Transfer Water from the Point of Transfer to SGPWA's service area.
(iii) California Environmental Quality Act (CEQA) compliance costs per Paragraph 9(c).
(iv) SGPWA's internal and transaction costs in connection with SGPWA's activities under this Agreement including, but not limited to, costs for review and processing of required agreements, environmental documents, and other transaction costs. (b) DISTRICT will be responsible for the following costs and expenses:
(i)
Point of Transfer.
Costs and expenses in connection with delivering the Transfer Water to the (ii) DISTRICT's internal and transaction costs in connection with DISTRICT's activities under this Agreement including, but not limited to, costs for review and processing of required agreements, environmental documents, and other transaction costs.
9. Approvals and Requirements. The Transfer and Exchange provided for in this Agreement shall be subject to satisfaction of all applicable approvals and requirements and shall be governed by the terms and conditions of such approvals and any other applicable legal requirements. Each Party is responsible for satisfying their respective requirements, as applicable, including but not limited to the following:
(a) complying with each Party's respective Water Supply Contract; 55397.00009'l447 467 44.2
Item #6.7.
(b) obtaining all permits, consents, entitlements, and approvals necessary to perform this Agreement; and
(c) fully and completely complying with the California Environmental Quality Act (G'CEQA"). The lead agency for the purposes of CEQAwill be SGPWA. The Parties shall cooperate with each other and DWR in detertnining and completing any environmental reviews associated with the activities under this Agreement.
10. Conditions Precedent. This Agreement is subject to the following condition precedent:
(a) DWR's written approval of the Transfer. DISTRICT and SGPWA anticipate that DWR's approval will be provided in the form of a Change in Point of DeliveryAgreement ("DWR Approval Agreement"). In the event of a conflict between the terms of this Agreement and the DWRApprovalAgreement, the terms ofthe DWRApprovalAgreement shall govern. (b) In the event DWR does not approve this Agreement, or does not provide approval with sufficient time to complete the Transfer by June 30, 2026, then either Party may terminate this Agreement prior to expiration of the Term.
11. Termination.
(a) This Agreement may be terminated in accordance with the following:
(i) Default. In the event a Party fails to perform any of its obligations under this Agreement ("Defaulting Party"), the other Party ("Non Defaulting Party") may demand in writing that the Defaulting Party cure such non-performance. The Defaulting Party shall have 30 days after receipt of such demand to cure the default. In the event the Defaulting Party fails to cure the default within the 30 day period, the Non Defaulting Party may tertninate this Agreement and take any and all actions in law or in equity which may be available to enforce this Agreement. (ii) Mutual Consent. This Agreement may be terminated at any time by mutual written consent of both Parties.
(iii) Failure of One or More Conditions Precedent. In the event any condition precedent to this Agreement has not been satisfied by May 1, 2026, due to circumstances outside of the responsibility or control of the Parties, as applicable, the Parties will meet and confer to discuss whether to amend, suspend, or terminate this Agreement. If mutual agreement is not reached on or before May 15, 2026, then either Party may terminate this Agreement.
12. Force Maieure. The respective obligations of each party shall be suspended while it is prevented from complying by acts of God, war, riots, civil insurrection, acts of civil or military authority, fires, floods, earthquakes, labor accidents or incidents, rules and regulations of any governmental agency (other than the Parties themselves), or other cause of the same or other character any of which are beyond the reasonable control of either Party (collectively, "Force Majeure'5). In the event of a suspension due to the Force Majeure, the Party whose obligations are suspended shall promptly notify the other Party in writing of such suspension and the cause and estimated duration of such suspension.
55397.00009S447 467 44.2
Item #6.7.
13. Defense. In the event of any legal action by a third party to challenge this Agreement and/or the Transfer described herein, the Parties agree to cooperate in the defense thereof and to share equally in the costs of such defense, utilizing counsel mutually acceptable to the Parties. 14, Power and Authority to Execute and Perform this Agreement. Each Party has the power and authority to enter into this Agreement and to perform its obligations and all necessary approvals and authorizations have been obtained for entering into this Agreement.
15. General Provisions
(a) Remedies Not Exclusive. Remedies provided in this Agreement for enforcement of its terms are intended and shall be construed as cumulative rather than exclusive and shall not be deemed to deprive either Party from also using any other remedies provided by this Agreement or by law.
(b) Subject to Applicable Law. The Parties acknowledge and agree that this Agreement and the rights and obligations of the Parties shall be subject to the laws governing public agencies as they now exist and as they may be amended or codified by the Legislature of the State of California.
(c) Entire Agreement. This Agreement contains the entire understanding between the Parties with respect to its subject matter, and supersedes all prior agreements, oral or written, and all prior or contemporaneous discussions or negotiations between the Parties. This Agreement cannot be amended except in writing signed by both Parties. (d) No Waiver. Any failure or delay on the part of either Party to exercise any right under this Agreement shall not constitute a waiver of the right and shall not preclude such Party from exercising or enforcing the right, or any other provision of thisAgreement, on any subsequent OCCaSlOn.
(e) Notices. All notices or other communications required or desired to be given pursuant to this Agreement shall be in writing and shall be delivered in person, by email, or sent by a reputable overnight courier service providing delivery confirmation. Each such notice or communication shall be deemed to be duly given when hand-delivered or one day after being emailed or deposited for next day delivery with an overnight courier. Each such notice or communication shall be addressed to the Parties at their respective addresses set forth next to their signatures below, or such other address as a Party notifies the other in writing. (f) Headings; Section References. Captions and headings appearing in this Agreement are inserted solely as reference aids for ease and convenience; they shall not be deemed to define or limit the scope or substance ofthe provisions they introduce, nor shall they be used in construing the intent or effect of such provisions.
(g) Severability. If any provision of this Agreement is finally determined by a court to be invalid or unenforceable as written, the provision shall, if possible, be enforced to the extent reasonable under the circumstances and otherwise shall be deemed deleted from this Agreement.
The other provisions of this Agreement shall remain in fiill force and effect so long as the material purposes of the Agreement and understandings of the Parties are not impaired. 55397.00009'l447 467 44.2
Item #6.7.
(h) BindingEffectonSuccessorsandAssigns.ThisAgreementshallbebindingonand inure to the benefit of the Parties, and their respective successors and permitted assigns. (i) Attorneys' Fees. In the event that any action or proceeding is brought to enforce one or more of the terms of this Agreement, to restrain an alleged violation of this Agreement, or to determine the validity of this Agreement or any part, the prevailing Party in any such action or proceeding shall be entitled to recover from the other its reasonable costs and attorneys' fees, in addition to any other remedies available to it in law or equity. If both Parties are successful in one or more causes of action during any such proceeding, the costs and fees shall be apportioned as determined by the court.
(j) Governing Law and Venue. This Agreement is a contract governed in accordance with the laws of the State of California. The Parties hereby agree that venue for any action brought to enforce the terms of this Agreement shall be in a court of competent jurisdiction in the County of Napa, California, and consent to the jurisdiction thereof. (k) Counterparts; Delivery by Email; Electronic Signatures. The Agreement may be executed in counterparts, each of which shall be deemed an original, and all of which when taken together shall constitute one and the same doctunent. Counterparts may be delivered via electronic mail (including pdf or any electronic signature complying with the U.S. federal ESIGN Act of 2000, e.g., www.docusign.com) or other transmission method and any counterpart so delivered shall be deemed to have been duly and validly delivered and be valid and effective for all purposes. [Signatures follow on the nextpageJ
55397.00009\447 467 44.2
Item #6.7.
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first written above.
NAPA COUNTY FLOOD CONTROL AND
WATER CONSERVATION DISTRICT
SAN GORGONIO PASS WATER
AGENCY
Date:
By:
Christopher Silke
District Engineer
Napa County Flood Control and Water
Conservation District
1195 Third St.
Napa, CA 94559
Email: [email protected]
Date: a2, - ll 2 (,,
Lance F.r
cr/Chicf IIydrogcologist
San Gorgonio Pass Water Agency
1210 BeaumontAve.
Beaumont, CA 92223
Email: [email protected]
55397.00009S447 467 44.2
03-11-26
Item #6.7.
City of Calistoga
STAFF REPORT
To: Honorable Mayor and City Council
From: Yudiana Galvan, City of Calistoga | City Clerk
Meeting: City Council Regular Meeting - Mar 31 2026
Subject: Discussion and Direction Regarding Participation in Sister Cities International
DESCRIPTION:
Council will consider becoming a member of Sister Cities International and approaching the City of Edinburgh, UK, to explore a potential Sister Cities relationship.
RECOMMENDATION:
Staff seeks Council direction on whether to proceed with pursuing Sister Cities membership and a potential partnership with Edinburgh, Scotland, including guidance on the level and scope of staff effort and resources to be dedicated, financial and otherwise.
SUMMARY:
Sister Cities International (SCI) is a nonprofit organization founded in 1956 to promote peace and mutual understanding through citizen diplomacy. The program encourages cultural exchange, educational collaboration, economic partnerships, and municipal cooperation among cities worldwide.
Many cities participate in the Sister Cities program to:
Promote cultural exchange and international understanding Encourage tourism and educational partnerships
Share municipal best practices
Strengthen economic and business connections
Some of the common programs and activities between sister cities include:
Youth pen-pal programs
Cultural exchanges
Municipal best-practice discussions
Educational collaborations
Exchange of visitors, musicians, teachers, and local officials Organized tours, including hospitality and welcome ceremonies for visiting groups Club affiliation by Rotary, Lions, Boy and Girl Scouts, etc. Exchange of art exhibits, plays, food publications, and music Item #8.1.
SCI is most effective with the active participation of local government officials and the support and volunteer time of community organizations, such as the Chamber of Commerce, Service Clubs, and School Officials.
Attachment 1 is a summary guide for establishing a sister city.
ANALYSIS:
Edinburgh and Calistoga share a historic connection - Robert Louis Stevenson (RLS). Through project research, the Director of the RLS Public Art Project found that RLS was born in Edinburgh and that both cities have a similar community spirit. He requested that the Council consider this item.
FINANCIAL IMPACT:
A Sister Cites membership will cost $310 annually. Potential expenses during later phases will include administrative coordination costs for community exchange programs and travel and delegation visits by Councilmembers.
CEQA STATUS:
None
ATTACHMENT(S):
Quick-Guide-to-Establishing-a-Sister-City-Program-Toolkit-2022 APPROVAL(S):
Connie Cardenas, Admin. Services Director Approved - Mar 19 2026 Mitch Celaya, Interim City Manager Approved - Mar 20 2026 Yudiana Galvan, City of Calistoga | City Clerk Approved - Mar 23 2026 Item #8.1.
QUICK GUIDE TO ESTABLISHING A SISTER CITY TOOLKIT
Overview
A sister or friendship city relationship is formally created when the mayors or highest elected or appointed officials from two communities sign an Agreement or Memorandum of Understanding (MOU) establishing the partnership. However, this is usually the result of a long process that involves the local sister city organization along with the municipality and other local institutions. While the process can also be very different for each community and can vary from culture to culture, this guide can serve as a point of reference in guiding communities through the process.
The steps
• Planning process: The first step in developing a new sister city relationship is to ensure everyone is in agreement.* This would include the local sister city organization and the highest elected/ranking official, provided this individual approves and formalizes the partnership. The contact information for local sister city organizations may be found by visiting the Sister Cities International website at http:// www.sistercities.org/. • Research phase: Sister city relationships are strategic, long-term partnerships that should be mutually beneficial. Identifying potential partners is the foundation to developing a successful relationship. If you don’t already have a potential sister city in mind, below is a list of data points that communities should look for similarities when identifying potential partners:
- Population size: Some variance in city sizes is natural, but choosing a sister city of a similar size usually ensures good symmetry between municipal governments, community groups, private organizations, as well as similar challenges/opportunities - Geography: Similar geographic qualities, whether it’s ports, deserts, lakes, mountains, climate, etc. often means that cities will be able to share valuable knowledge related to the respective challenge or opportunity associated with each quality - Industries: Potential commerce and trade partnerships - Academic institutions: High school and university exchanges, which are often a part of any relationship, require similar counterpart institutions that should be identified early in the process
- Cultural institutions: This may include museums, music venues, community centers - Preexisting Relationships: This may include, but is not limited to: mayoral relationships, trade relationships, expatriate/diaspora communities, faith-based groups, and personal experiences ranging from study/work abroad to marriages - Historical or ancestral connections: Ethnic and/or cultural links *Many communities have developed criteria or policies to guide their research or to evaluate inbound inquires, whether from cities abroad or local residents, in order to manage the volume of requests as well as ensure that potential relationships are both appropriate and sustainable. If you are interested in developing such a policy please email [email protected] for more assistance as part of our Governance and Policy Services.
Item #8.1.
• Develop lines of communication: The next step in the process is to develop a line of communication with the prospective sister city community may start by sending a letter of introduction from one mayor to the other. This letter should introduce your community, identify why you are interested in developing a sister city relationship, identify potential program/exchange opportunities, and identify a point of contact for this initiative. This is when international protocol should be followed in order to ensure a positive experience. Provided symmetry is a key aspect of international protocol, if your local sister cities organization operates through the work of community volunteers it is good practice to identify a volunteer contact as well as a contact within the mayor’s office. If you need assistance in targeting appropriate contacts within the international community, please contact [email protected]. • Correspondence phase: Once the letter has been received by the perspective sister city and a line of communication has been established, the next several months should be focused on learning more about the each other’s communities, identifying program/exchange opportunities, discussing local involvement, and developing a work plan that establishes short and long term goals for the partnership.
Many cultures will recommend a physical exchange during this phase, but often various means of technology is used to effectively communicate. This period is also a great opportunity to implement a program to “test the waters.” This program could include a youth pen pal exchange, municipal/professional best practice, or other knowledge-sharing exchange, among many other opportunities. Many communities may send non-mayoral delegations during the correspondence and planning stages-whether that be the city manager, council members, local business professionals, or volunteers.
• Develop partnership agreement: Both communities have decided to move forward and formalize the relationship. In order for a sister city, county, or state partnership to be recognized by Sister Cities International, the two communities must sign formal documents which clearly endorse the link. The partnership agreement can range from the ceremonial, with language focusing on each city’s commitment to fostering understanding, cooperation, and mutual benefit to the precise, with particular areas of interest, specific programs/activities, or more concrete goals related to anything from numbers of exchanges to economic development. Sister Cities International has developed a toolkit and template that will assist in creating this document and can be found under the toolkits and templates section of the SCI Member Area.
• Signing ceremony: Once the partnership agreement has been developed and both communities have approved the document, the two highest ranking officials will sign the document, which is often done during a formal signing ceremony. This ceremony is usually an in-person event, but can be virtual. While it is important to tailor these ceremonies to fit your specific communities, Sister Cities International has developed a guide to this process and can be found under the toolkits and templates section of the SCI Member Area. Once the agreement has been signed, please send an electronic copy of that agreement to Sister Cities International at [email protected]. • Implementation and evaluation: It is time to implement programs and plan exchanges outlined in the cooperative plan developed during the early months of this process. It is a good practice to set a date, whether within the next six months to two years, to evaluate the partnership and make adjustments if needed. If you ever come across any issues, concerns, or are looking for program ideas, please do not hesitate to contact Sister Cities International.
Item #8.1.
City of Calistoga
STAFF REPORT
To: Honorable Mayor and City Council
From: Yudiana Galvan, City of Calistoga | City Clerk
Meeting: City Council Regular Meeting - Mar 31 2026
Subject: Reviewing a Business Economic Diversification Grant Application DESCRIPTION:
Council will review a Business Economic Diversification Grant application.
RECOMMENDATION:
Consider Discussing the Item and Providing Staff Direction SUMMARY:
On April 5, 2022, the City Council established the Business Diversification Program to distribute funds that encourage a more diverse local economy. For FY 2025–26, the Council allocated up to $5,000 to support the program.
Criteria for awarding grants include the following:
a) The applicant must reside within the boundaries of the Calistoga school district b) The applicant’s business must offer a product or service not otherwise readily available locally c) The applicant must demonstrate need
d) The applicant’s business must demonstrate a promise of success ANALYSIS:
Ms. Beltz of Sadie's Massage & Sarafina's Spiritual Herbs has submitted an application requesting $8,000 - $10,000 for expanding herbal product inventory, developing professional and compliant labeling that clearly lists all ingredients, renewing my City of Calistoga business license, securing appropriate liability insurance, and beginning the process of legally trademarking the business name and product line.
The City's subcommittee did not recommend this application for grant funding because the services and products described appear similar to those presently available in our community.
FINANCIAL IMPACT:
Account # 101-4110-4572 currently has $5,000 earmarked for Economic Diversification Grants.
CEQA STATUS:
N/A
ATTACHMENT(S):
Item #8.2.
Economic Diversification Grant - Beltz_Redacted
APPROVAL(S):
Connie Cardenas, Admin. Services Director Approved - Mar 17 2026 Mitch Celaya, Interim City Manager Approved - Mar 17 2026 Yudiana Galvan, City of Calistoga | City Clerk Approved - Mar 20 2026 Item #8.2.
Subject: Economic Diversification Grant Application — Sadie’s Massage & Sarafina’s Spiritual Herbs
Dear City Clerk and Economic Diversification Review Committee, I am writing to respectfully submit my application for the City of Calistoga’s Economic Diversification Grant on behalf of my locally owned wellness business, Sadie’s Massage & Sarafina’s Spiritual Herbs.
My business integrates professional massage therapy with handcrafted herbal products, offering services and goods that are not otherwise readily available in Calistoga in this combined, community-centered model. I am a long-time local with deep family roots in the area and many years of experience in therapeutic massage. My training includes Swedish massage, reflexology, lymphatic circulatory massage, prenatal massage, and medically modified massage. I have studied under an osteopath and am currently completing my final two courses toward Master Herbalist certification. I remain actively enrolled in school and committed to continued professional education.
Sarafina’s Spiritual Herbs is named in honor of my great-grandmother, Sarafina, whose life continues to inspire both my personal values and my business practices. At a time when women rarely attended college, she pursued higher education, became a teacher, and spoke five languages. Her commitment to education, resilience, and service shaped the values passed down through my family—values that guide my work today through ethical practices, accessibility, and a deep commitment to community care.
My business is intentionally focused on serving Calistoga residents, not just visitors. I offer sliding-scale massage services for locals who need regular therapeutic care but cannot afford resort or spa pricing. I consistently donate massage services and herbal products to local fundraisers and community efforts. Additionally, when children are in need, I provide herbal support at no cost to their families. Currently, I am assisting a local grade-school child who experienced social isolation and bullying due to severe eczema. Supporting children and families in these situations is something I will always do freely, without charge.
The immediate need for grant funding is to responsibly expand and formalize the business so it can grow sustainably while remaining accessible to the community. Funds would be used to expand herbal product inventory, develop professional and compliant labeling that clearly lists all ingredients, renew my City of Calistoga business license, secure appropriate liability insurance, and begin the process of legally trademarking the business name and product line.
These steps are essential not only for compliance, but also for growth. Several local businesses have expressed interest in carrying my herbal products; however, they require that legal and professional standards such as insurance, labeling, and trademark Item #8.2.
protections be in place before doing so. Grant assistance would allow me to meet these requirements and move forward with local wholesale opportunities, further strengthening Calistoga’s small-business ecosystem and economic diversification.
I respectfully request between $8,000 and $10,000 in grant assistance and would be sincerely grateful for any amount the City is able to provide. If awarded, I agree to provide documentation showing that funds were used as proposed and to submit semi-annual reports to the City Council for two years detailing the impact of the grant on my business and the community.
Thank you for your time, consideration, and for supporting locally rooted businesses that contribute to a resilient and diversified Calistoga economy. I would be honored to answer any questions or provide additional information if helpful.
Warm regards,
Sadie Beltz
Owner
Sadie’s Massage & Sarafina’s Spiritual Herbs
Calistoga, CA
Item #8.2.
City of Calistoga
STAFF REPORT
To: Honorable Mayor and City Council
From: Yudiana Galvan, City of Calistoga | City Clerk
Meeting: City Council Regular Meeting - Mar 31 2026
Subject: Proclamations and Presentations Policy
DESCRIPTION:
Council will review the Proclamations and Presentations Policy to discuss potential changes and updates.
RECOMMENDATION:
Consider Discussing the Item and Providing Staff Direction SUMMARY:
The proclamations and presentations policy was adopted in June, 2024. It provides guidelines and limits on the amount of time spent on ceremonial and non-action items.
FINANCIAL IMPACT:
None
CEQA STATUS:
None
ATTACHMENT(S):
Proclamations & Presentations Slides
Proclamations and Presentations Policy
APPROVAL(S):
Connie Cardenas, Admin. Services Director Approved - Mar 16 2026 Mitch Celaya, Interim City Manager Approved - Mar 17 2026 Yudiana Galvan, City of Calistoga | City Clerk Approved - Mar 20 2026 Item #8.3.
1 Proclamations and
Presentations Policy
Adopted June 20, 2024
Item #8.3.
2 Current Proclamation Policy
§ Must be for an eligible event, individual or organization § Extraordinary achievement or outstanding service to the City § Art, civic or cultural celebrations directly related to the City § Public awareness campaigns that directly affect the community § Must be requested 6 weeks before the desired meeting
date and must not exceed 200 words
§ One proclamation can be presented during the meeting
§ A second eligible request will be placed on the consent calendar and not presented during the meeting
Item #8.3.
3 Current Presentations Policy
§ Must be for an eligible topic
§ The topic is of direct municipal concern to Calistoga or Napa County. § The Council and Community will benefit greatly by knowing more about the presenter’s topic, and all information has been verified to be true and correct by the presenter.
§ Must be requested 6 weeks before the desired date
§ Limited to one presentation per meeting with the
departmental annual reports taking priority
§ Must not exceed 5 minutes + 10 mins for Council
questions - Any slides need City Manager approval
Item #8.3.
CITY COUNCIL POLICY:
PROCLAMATION, PRESENTATIONS AND AWARDS
PURPOSE:
The purpose of this policy is to establish guidelines and procedures for the issuance of presentation time and proclamations during Regular City Council Meetings. To preserve as much time as possible for conducting business of municipal concern, there shall only be one presentation, one proclamation and one award presented per meeting.
Proclamations and Presentations will be scheduled on a first come first served basis. The City Clerk has discretion regarding the scheduling of presentations and proclamations. Any exception to this policy shall only be made with the approval of the Mayor in conjunction with the City Manager.
PROCLAMATIONS
ELIGIBILITY:
Requests for proclamations shall establish that an identified organization, individual, or event warrants acknowledgment by the City to honor or highlight the following:
• Extraordinary achievement or outstanding community service to the City • Fundraising events or milestone anniversaries of local non-profit organizations • Art, civic or cultural celebrations directly related to the City • Public awareness campaigns that directly affect the community Regardless of whether a proclamation qualifies under the above guidelines, the City will not issue proclamations related to matters of ideological or religious beliefs, individual conviction, or political and legislative issues that may suggest an official City position or endorsement. However, this prohibition shall not be interpreted as preventing· the City from recognizing cultural events or holidays celebrated by religious groups in the City or circumstances regarding human success, hardship or grief impacting a community within the City. Proclamations will not recognize any group whose policies or objectives advocate violence, hatred or any other position contrary to the wellbeing of the citizens of Calistoga.
PROCEDURES:
All requests for a proclamation shall be made to the City Clerk at least six weeks before the proposed meeting date via email or hand delivery and shall include a digital, editable, one-page sample of the proclamation that can be used as a template by the City Clerk’s Office to prepare the document, not to exceed 200 words. The City Clerk will determine if the request is eligible and will confer with the Council if a request is to be denied for any reason. If there are multiple eligible proclamation requests made for the same meeting, the one submitted first will be approved and the second will have the option to reschedule or be agendized on the consent calendar. The request shall include:
Item #8.3.
• Applicant’s first and last name, phone number and email address. • A brief summary of the event or organization and its direct tie to the Calistoga Community and information relevant to the eligibility requirements.
• Specific meeting date or month the event is to be proclaimed.
The City retains the right to modify, edit or otherwise amend the proclamation to meet document space or Policy requirements. The applicant is required to be present during the Regular City Council Meeting and will be presented with a Proclamation Certificate. The applicant will have the option to speak during this time, limited to three minutes. If the applicant is not present, the proclamation will not be discussed by Council and the certificate will be mailed. Proclamations placed on the consent calendar will include a mailed proclamation certificate and will not include Council presentation or applicant speaking time during the meeting.
The City reserves the right to deny a proclamation request or cancel the proclamation presentation at any time at the discretion of the City Manager in conjunction with the Mayor. No proclamation shall be used as part of an advertisement or commercial promotion without the express permission of the City Manager in conjunction with the Mayor.
PRESENTATIONS & AWARDS:
DEPARTMENTAL PRESENTATIONS & AWARDS:
Departmental presentations and/or awards will be placed on the agenda by request of the City Manager or the Council, the City Clerk will have scheduling discretion. Departmental presentations shall be limited to five minutes per topic and ten minutes for Council questions. With the prior approval of the City Manager, staff may use up to an additional five minutes for their presentation. Staff shall utilize this time to make any other annual departmental announcements such as employee service awards or similar items. No single presentation, including questions, will extend beyond a total of twenty minutes. The City Clerk will be responsible for time management. If there is to be presentation aids, such as PowerPoint or handouts they shall be turned in to the City Clerk via email 14 days before the meeting for approval and inclusion into the agenda.
PRESENTATIONS BY COMMUNITY MEMBERS
ELIGIBILITY:
Any requests for presentations shall establish that:
• The topic or information being presented is of direct municipal concern to the City of Calistoga or Napa County.
• The presenter has verified that all the information to be presented to the Council is true and accurate.
• The Council and Community will benefit greatly by knowing more about the presenter's topic, project or concern.
Item #8.3.
Regardless of whether a presentation qualifies under the above guidelines, the City will not issue presentation time to requests related to matters of ideological or religious beliefs, individual conviction, or political and legislative issues that may suggest an official City position or endorsement or to any group whose policies or objectives advocate violence, hatred or any other position contrary to the well-being of the citizens of Calistoga. The City reserves the right to deny a presentation request or cancel the presentation at any time at the discretion of the City Manager in conjunction with the Mayor.
PROCEDURES:
Any requests for presentation time by a community member or organization shall be made to the City Clerk at least six weeks before the proposed meeting date via email or hand delivery. If a presentation request is submitted for a meeting date where a departmental presentation has already been scheduled, the request will be denied. The presenter may request another date or use the three-minute public comment time during the Council Meeting.
The request shall include:
• Applicant's first and last name, phone number and email address. • A brief summary of the event or organization and its direct tie to the Calistoga Community. • Specific meeting date requested for the presentation. • If there is to be presentation aids, such as PowerPoint or handouts they shall be turned in to the City Clerk via email 14 days before the meeting for approval and inclusion into the agenda.
Presentations by a community member or an organization shall be limited to five minutes per topic and an additional ten minutes for Council questions. No single presentation by a community member or organization, including Council questions will extend beyond a total of fifteen minutes. The City Clerk will be responsible for the time management of the presentation.
Item #8.3.