Calistoga City Council
April 21, 2026

Mayor
Donald Williams
Vice Mayor
Lisa Gift
Councilmembers
Irais Lopez-Ortega
Scott Cooper
Kevin Eisenberg
AGENDA
City Council - Regular Meeting
Tuesday, April 21, 2026 - 6:00 PM
1307 Washington St., Calistoga
Hybrid
Please participate in the meeting by observing or listening to the meeting in one of the following ways:

1. Watch on your TV – Napa Valley TV Channel 28

2. Listen or participate via your phone – dial 1-669-900-6833, enter webinar ID: 869-7536-9274

3. Watch or participate online via Zoom - click this link

4. Watch online via YouTube Live at youtube.com/cityofcalistoga Councilmember Lopez-Ortega will participate via teleconference from 1109 Elm St. Calistoga 94515.

COMMENT ON THIS MATTER DURING THE MEETING: Please participate in the meeting by providing public comment on any item on the agenda or any item of municipal concern. To comment during a virtual meeting (Zoom), click the "Raise Your Hand" button to request to speak when Public Comment is being taken on the Agenda item. You will be unmuted when it is your turn to make your comment for up to 3 minutes. After the allotted time, you will be re-muted.

WRITTEN COMMENTS: Alternatively, you may provide public comment on any item on the agenda or any item of municipal concern via email. Please submit your comment, limited to 350 words or less, via email to [email protected]. Written public comments submitted by email should clearly indicate the Agenda Item No. or specify “Oral Communications” in the Subject Line for items not on the agenda and are requested to include the submitter’s full name. Comments must be submitted at least four hours prior to the meeting start time to be included in the agenda and posted online. Comments received thereafter, will be made part of the official record and given to the Committee after the meeting. Note: The methods of observing or listening to the meeting or providing public comments may be altered or the meeting may be cancelled, if needed, due to certain technical disruptions.

1. CALL TO ORDER/ROLL CALL/PLEDGE OF ALLEGIANCE AND OPTIONAL PATRIOTIC

ACTIVITY

2. REPORT FROM CLOSED SESSIONS

3. ORAL COMMUNICATION ON CONSENT ITEMS OR NON-AGENDA ITEMS This time is set aside to receive comments from the public regarding matters on the Consent Calendar or matters of municipal concern not on the agenda. Pursuant to Government Code section 54954.3 (the Brown Act), however, the Council cannot consider any issues or take action on any requests not on the agenda during this comment period. Speakers are encouraged to limit their comments to 3 minutes maximum so that all speakers have an opportunity to address the City Council.

3.1. Unagendized Public Comment - 1 (Page 4 - 10)
Unagendized Public Comment - 2 (Page )

4. CITY MANAGER’S REPORT

5. PROCLAMATIONS/PRESENTATIONS/ AWARDS

5.1. Consider making a proclamation recognizing National Police Week May 10th-16th, 2026
Recommended Action: - Consider Making the Proclamation
Staff Report - Recognizing National Police Week - Pdf (Page 11 - 12)

6. CONSENT CALENDAR

6.1. Adoption of Consent Calendar
Recommended Action: To adopt consent calendar as presented / with the exception of

6.2. Adopting the Meeting Minutes of a prior Council Meeting.

Draft Council Meeting Minutes March 31, 2026 (Page 13 - 15)

6.3. Authorizes a not-to-exceed construction cost of $1,073,950 to complete the Lincoln Avenue Water Main Replacement Project, Project No. 24-5557. This price includes Authorizing the City Manager to award Terracon Constructors, Inc., the lowest bidder, the contract for their base plus alternate bid in an amount of $892,809.00, and allocates an additional $89,281 (10%) in contingency for change orders; allowing the Public Works Director to negotiate change orders within this amount, and awards Green Valley Consulting Engineers the professional services contract for construction management and inspection in an amount of $91,860 (10%).

Recommended Action: - Consider Adopting the Resolution
Staff Report - Award The Lincoln Avenue Water Main Replacement Project, Project No. 24-5557. - Pdf (Page 16 - 23)

6.4. Consider adopting a Resolution Authorizing the Purchase of Two Mechanical CPR Devices
Recommended Action: Adopt a resolution authorizing the Fire Department to purchase two LUCAS Chest Compression System (LUCAS 3.1) devices, associated accessories, and service coverage from Stryker Sales, LLC, in an amount not to exceed $43,264.60, as outlined in the attached quote. Consider Adopting the Resolution Staff Report - Replacement of LUCAS Chest Compression Devices - Pdf (Page 24 - 29)

6.5. Consider adopting a resolution to update the City Manager's salary and adjust the salary range for the Community Services Officer classification Recommended Action: - Consider Adopting the Resolution
Staff Report - Salary Schedule Adjustment - Pdf (Page 30 - 35)

6.6. Consideration of a Resolution Approving the Updated Sewer System Management Plan for the City of Calistoga.

Recommended Action: - Consider Adopting the Resolution
Staff Report - Approving the Updated Sewer System Management Plan (SSMP) - Pdf (Page 36 - 111)

7. PUBLIC HEARING

8. GENERAL GOVERNMENT

8.1. Committee Partnership with Native Son's of the Golden West, Parlor 86, and Calistoga Fairgrounds Foundation
Recommended Action: - Consider Adopting the Resolution
Staff Report - Fairgrounds Advisory Committee Capital Campaign Partnership with Native Son's Parlor 86 and Calistoga Fairgrounds Foundation - Pdf (Page 112 - 117)

9. COUNCIL REPORTS

10. ADJOURNMENT

NOTICE: If you challenge a city’s zoning, planning, or other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any City administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period for Litigation, in certain cases 30 days following the date of final decision.

Pursuant to GC §54957.5: any writings/documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection on the City website at www.calistogaca.gov SUPPLEMENTAL MATERIAL RECEIVED AFTER THE POSTING OF THE AGENDA:

Any supplemental writings or documents distributed to a majority of the City Council regarding any item on this Agenda, after the posting of the Agenda, such writings or documents will be made available on the City’s website and will be available for public review in the City Clerk’s Office located at 1232 Washington Street, Calistoga, California, during normal business hours and by appointment.

AMERICANS WITH DISABILITIES ACT: The City can provide special assistance for persons with disabilities to participate in public meetings. To make a request for disability-related modification or accommodation please contact the City Clerk at [email protected] or (707) 942-2807. If you need assistance or accommodation, please provide notice at least 48 hours prior to the meeting. For TTY/ Speech-to-Speech users, dial 7-1-1 for the California Relay Service, offering free text-to-speech, speech-to-speech, and Spanish language services 24 hours a day, 7 days a week.

ACTA DE AMERICANOS CON DISCAPACIDADES Se les pide por favor que avise con 48 horas de anticipacion cuando necesita hacer un pedido de assistencia. Esto nos da suficiente tiempo antes de la junta para que la ciudad tome medidas razonables.

POSTING: I declare a copy of this agenda was posted at City Hall, 1232 Washington Street, Calistoga, among other locations in the city limits of Calistoga, on April 14, 2026.

Yudiana Galvan, City Clerk

1 Yudiana Galvan
From: Kelly Oliver
Sent: Friday, April 10, 2026 8:09 AM
To: Public Comment
Subject: Request for action
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Hello Esteemed City Council Members,
Thank you for your commitment and service to our community! I am requesting the City Council to take action on a rental property at 1612 Grant Street. It appears the home is vacant and for rent however the property has been”personal trash” sitting in the front yard for over 14 days now.

This can present uninvited issues to our neighborhood (animals, insects, odor) and as a decades long owner resident on Grant St, it’s very important we keep up a clean safe environment - especially being so close to Calistoga High. We have to set an example for the young Calistogans as they walk to school. (Additionally, this is quite embarrassing to allow this type of degradation and disrespect towards our town’s environment and residents.)
I am providing photos taken today (4/10/26) from the sidewalk on Grant Street.

Thank you for your support and look forward to your response and keeping Calistoga clean and safe! Item #3.1.

2 Item #3.1.

3 Item #3.1.

4 Item #3.1.

5 Kelly K. Oliver

Item #3.1.

1 Yudiana Galvan
From:

Sent: Monday, April 20, 2026 10:26 PM
To: Public Comment
Cc: Donald Williams; Lisa Gift; Irais Lopez-Ortega; Scott Cooper; Kevin Eisenberg Subject: Oral Communications - Flock Safety contract
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

April 20, 2026
Mayor, Vice Mayor, Council members,
I would like the City of Calistoga to reconsider its contract with Flock Safety. Here are just a few reasons. This affects all Calistogans.
 This contract is automatically renewed every year. This means there is no public input, no council members input, no vote what’s so ever.
 This contract is costing Calistoga $17,500.00 every year.  The six cameras around Calistoga, (Petrified Forest Road, Hwy 29, Hwy 128, Lake County Hwy, Silverado Trail and Myrtledale Rd.) have taken 126,087 images this past month alone.  Calistoga PD Policy states no facial recognition, people or gender is captured. This is false. With new AI technology, Flock Safety cameras are taking images of the drivers and passengers.  Calistoga PD Policy states that this data is not sold to third parties. False, Flock Safety does sell this data to third parties.
 Calistoga PD Policy states the data retention is for 30 days. False, Flocks Safety keeps this data for up to a year or more and allows other agencies outside Calistoga and California access to this data.  Calistoga PD preaches transparency. Freedom of Information Act requests have failed to show:
o Who is in charge of the program?
o Who is trained, what training has been completed, documentation of that training? o Which agencies have requested these images and the reason for these searches?  Many agencies and municipalities are cancelling their contracts with Flock Safety due to privacy concerns, public safety concerns, misuse of data, contract terms, illegal access from out of state agencies, and unwarranted surveillance.
 Currently, there are dozens of lawsuits against Flock Safety.  These cameras are a serious risk to our privacy and civil liberties.

Here are a few websites about Flock Safety and its cameras.  https://deflock.org
 https://www.aclu.org/news/privacy-technology/flocks-terms-and-conditions  https://www.aclu.org/news/privacy-technology/flock-roundup  https://banishbigbrother.com/2026/01/51-reasons-to-doubt-flock-safety-a-security-audit-of-thesurveillance-state/ Item #3.1.

2 I request the council to look into this matter further. Is $17.500.00 worth violating the privacy of its citizens? Thank you.

Sincerely,
Dan Herndon
Item #3.1.

City of Calistoga

STAFF REPORT
To: Honorable Mayor and City Council
From: Matt McCaffrey, Police Chief
Meeting: City Council Regular Meeting - Apr 21 2026
Subject: Recognizing National Police Week
DESCRIPTION:

Consider making a proclamation recognizing National Police Week May 10th-16th, 2026 RECOMMENDATION:

Consider Making the Proclamation
SUMMARY:

National Police Week is a time of remembrance, reflection, and gratitude for law enforcement officers who have made the ultimate sacrifice, as well as those who continue to serve. Its origins trace back more than 60 years and have grown into one of the most significant annual observances by law enforcement.

ANALYSIS:

National Police Week continues to remind us of the courage, service, and sacrifice behind the badge—and the enduring legacy of those who gave their lives in the protection of others.

FINANCIAL IMPACT:

None
CEQA STATUS:

Not Applicable
ATTACHMENT(S):

Proclamation in Honor of Police Week
APPROVAL(S):

Connie Cardenas, Admin. Services Director Approved - Apr 08 2026 Mitch Celaya, Interim City Manager Approved - Apr 13 2026 Yudiana Galvan, City of Calistoga | City Clerk Approved - Apr 14 2026 Item #5.1.

CITY OF CALISTOGA PROCLAMATION
in Honor of Police Week
WHEREAS, National Police Week offers an opportunity to recognize the dedicated service and sacrifice of law enforcement officers who work tirelessly to protect our community; and WHEREAS, the Calistoga Police Department serves with professionalism, integrity, and a steadfast commitment to public safety, fostering trust and partnership with residents, and engaging the community through events and outreach that strengthen relationships; and WHEREAS, officers face daily risks and challenges in preserving peace, responding to emergencies, and upholding the law while demonstrating compassion and respect; and WHEREAS, it is fitting to honor those officers who have made the ultimate sacrifice, and to express gratitude to those who continue to serve with courage and dedication; and NOW, THEREFORE, BE IT PROCLAIMED that the City Council of Calistoga hereby recognizes National Police Week and extends its deepest appreciation to the members of the Calistoga Police Department for their service to our community.

SEALED THIS 21st DAY OF APRIL 2026
Item #5.1.

MINUTES

CALISTOGA CITY COUNCIL - REGULAR MEETING
Tuesday, March 31, 2026 - 6:00 PM
Calistoga Community Center | 1307 Washington Street Calistoga, CA 94515

1. Call to Order/Roll Call/Pledge of Allegiance and Optional Patriotic Activity Mayor Williams called the regular session to order at 6:00 p.m.

Present: Mayor Williams, Vice Mayor Gift and Councilmembers Eisenberg and Cooper

Absent: Councilmember Lopez-Ortega

2. REPORT FROM CLOSED SESSIONS

3. ORAL COMMUNICATION ON CONSENT ITEMS OR NON-AGENDA ITEMS Public comment was received by Cindy Yant.

4. CITY MANAGER’S REPORT
City Manager Celaya reported:

The Spring Egg Hunt will take place at the Fairgrounds, and the Easter Bunny will be in attendance.

ATAC and Rotary are hosting a ribbon-cutting for the art installation at the Washington-Lincoln Bike Parklet. The artist is High School Senior Rosa Sanches.

Our animal service provider has lost its shelter lease; as a result, the City has entered into an agreement with WeCare Animal Rescue of St. Helena for animal shelter and licensing services.

The RV house at the Fairgrounds is undergoing renovations, including the sewer project, which is expected to be completed in two weeks.

The summer recreation guide, along with all scheduling and registration, is available on our website. The Community Pool is scheduled to open on April 4.

Utility work is taking place on Elm Street and the Fairway extension; expect traffic impacts.

5. PROCLAMATIONS/PRESENTATIONS/ AWARDS

5.1. Council presented a proclamation in honor of Arts Month to Janet Todd, who attended on behalf of the Arts Council of Napa Valley.

5.2. Presentation on the Water and Waste Pilot Program.

This item was presented by Jenny Ocon and Lupe Maldonado of the Up Valley Family Center.

Public comment was received from Mr. Mayer.

Council discussed this item and, after the budget meeting, will consider agendizing this item for further discussion for possible expansion.

6. CONSENT CALENDAR

6.1. Adoption of Consent Calendar
Motion by Councilmember Cooper and seconded by Councilmember Eisenberg to adopt consent calendar as presented Motion Carried
Item #6.2.

City Council - Regular Meeting Minutes March 31, 2026
AYES: Mayor Williams, Vice Mayor Gift, Councilmember Cooper, and Councilmember Eisenberg
NOES: None
ABSTAIN: None
ABSENT: Councilmember Lopez-Ortega

6.2. Adoption of Minutes from the previous regular meetings

6.3. Adoption of Resolution No. 2026-20 - Appointing Aaron Heth to the NVTA Active Transportation Committee to represent Calistoga.

6.4. Adoption of Resolution No. 2026-21 - Approving the 2026 Parade/Event Schedule and Authorizing the Public Works Department to Apply for Encroachment Permits from Caltrans

6.5. Adoption of Resolution No. 2026-22 - Adopting a Mayor's Forum Policy as presented.

6.6. Adoption of Resolution No. 2026-23 - Approving a staffing model change within the Police Department.

6.7. Adoption of Resolution No. 2026-24 - Authorizing the Calistoga Director of Public Works to execute the sale/transfer of approximately 199 acre-feet (AF) of Article 56(c) Carryover Water to San Gorgonio Pass Water Agency (SGPWA) at a rate of $225 per AF, in coordination with the Napa County Flood Control and Water Conservation District (NCFCWCD) and determine that this action is exempt from CEQA.

7. PUBLIC HEARING

8. GENERAL GOVERNMENT

8.1. Council will consider becoming a member of Sister Cities International and approaching the City of Edinburgh, UK, to explore a potential Sister Cities relationship.

This item was presented by City Manager Celaya and Eric Hanson of the RLS Art Project.

There was no public comment.

Council was supportive of further research in pursuing the membership and possible Sister Cities relationship with Edinburgh, UK.

8.2. Council will review a Business Economic Diversification Grant application that was not recommended for award by the subcommittee.

Vice Mayor Gift requested that the subcommittee reconsider awarding this grant to Ms. Beltz to encourage businesses in our community to remain local and continue making Calistoga products.

The Council discussed the item and determined that the application does not meet the criteria and that the application remains denied; the Council is open to revisiting the criteria in the future.

8.3. Council will review the Proclamations and Presentations Policy to discuss potential changes and updates.

Item #6.2.

City Council - Regular Meeting Minutes March 31, 2026
This item was presented by City Clerk Galvan and discussed by Council; there was no public comment.

Council directed that the Proclamations and Presentations Policy be amended to allow for three proclamations per meeting.

9. COUNCIL REPORTS
Councilmember Cooper and Mayor Williams met with Napa Fire Wise to go over the Community Wildfire Preparation Plan and have identified Mt. Washington and the area surrounding Kimball Dam as important projects for the City to hopefully get funding for.

Vice Mayor Gift was unable to attend the Climate Action Committee but hopes to bring an update to the next meeting.

Mayor Williams attended the Fire Safety Council meeting and is grateful to the volunteers raising awareness of the fire danger and how to prevent it. He also attended a Fairgrounds Advisory meeting, which was well attended; the committee members are inclined to gather information from former golf course operators and developers to explore the feasibility of the former golf course property.

10. ADJOURNMENT
Mayor Williams adjourned the meeting at 7:17 p.m.

Respectfully submitted:

Prepared by: Approved by:
______________________ ______________________
Yudiana Galvan, City Clerk Donald Williams, Mayor

Item #6.2.

City of Calistoga

STAFF REPORT
To: Honorable Mayor and City Council
From: Derek Rayner, Public Works Director/City Engineer Meeting: City Council Regular Meeting - Apr 21 2026
Subject: Award The Lincoln Avenue Water Main Replacement Project, Project No. 24- 5557.

DESCRIPTION:

Authorizes a not-to-exceed construction cost of $1,073,950 to complete the Lincoln Avenue Water Main Replacement Project, Project No. 24-5557. This price includes Authorizing the City Manager to award Terracon Constructors, Inc., the lowest bidder, the contract for their base plus alternate bid in an amount of $892,809.00, and allocates an additional $89,281 (10%) in contingency for change orders; allowing the Public Works Director to negotiate change orders within this amount, and awards Green Valley Consulting Engineers the professional services contract for construction management and inspection in an amount of $91,860 (10%).

RECOMMENDATION:

Consider Adopting the Resolution
SUMMARY:

The project is located on Lincoln Avenue (State Highway 12), primarily within the Caltrans right-ofway between the Lincoln Avenue Bridge and Washington St. The work involves abandoning existing water mains that have passed their useful service life and installing new water mains with new water services and meters to upgrade the municipal water system. Construction activities include open trenching in existing asphalt over concrete pavement, installation of new asphalt pavement, removal and replacement of sidewalks, and application of pavement striping and markings. The project ensures compliance with City and Caltrans standards and is intended to improve water system reliability, safety, and infrastructure longevity along this corridor.

ANALYSIS:

The timeline for this project has been as follows:

1.February 6, 2026 – City advertised the bid for the project.

2.March 12, 2026 - City opened bids.

3.April 21, 2026 – City requests Construction award to Terracon Constructors, Inc.

The city received ten bids as summarized below (Engineer’s Estimate for the project was ($990,000):

Terracon Constructors, Inc $779,453
Devaney Engineering, Inc. $877,825
Item #6.3.

Argonaut Constructors $894,768
SubTerra Construction, Inc. $897,025.50
Ghilotti Construction Company, Inc. $959,092.50
Giles Excavating & Paving, Inc. $970,029
CATS4U, Inc. $973,992
Piazza Construction $984,101.75
W.R. Forde Associates $1,017,810
Team Ghilotti, Inc. $1,101,029.75
Terracon Constructors, Inc. was identified as the apparent low bidder. Staff reviewed the bid, conducted due diligence, and completed reference checks. Based on this review, staff recommends that the City Council find Terracon Constructors, Inc., to be the lowest responsive and responsible bidder and award the contract accordingly.

Construction Management and Inspection Services
Staff also requests City Council authorization of a Professional Services contract with Green Valley Consulting Engineers to provide construction management and inspection services, including general construction, environmental, special inspection, and materials testing services, for an amount not to exceed $91,860.

FINANCIAL IMPACT:

The construction cost of $1,073,950 includes $960,594 in water main costs and $113,356 in recycled water costs.

The City Council approved the FY 2025/26 project budget for the Lincoln Avenue Water Main Replacement Project under Account No. 112-4131-5490-94915 that had a total project budget of $1,725,000. The total project cost that will be charged to Account No. 112-4131-5490-94915 is:
$960,594. The total project cost that will be charged to Account No. 113-4142-5609-94915 is:
$113,356. These amounts are within the account budgets.

CEQA STATUS:

The project involves the replacement and reconstruction of existing infrastructure. The facility will be located on the same site and will have the same purpose and capacity as the original infrastructure with no expansion in capacity. As such the project is exempt from the provisions of the California Environmental Quality Act pursuant to Title 14, the California Code of Regulations, Section 15302(c).

ATTACHMENT(S):

Contract for Construction with Terracon Constructors, Inc. Attach 2 Lincoln Ave Water Line Replacement Project Reso Attach 1 APPROVAL(S):

Derek Rayner, Public Works Director/City Engineer Approved - Apr 09 2026 Item #6.3.

Connie Cardenas, Admin. Services Director Approved - Apr 10 2026 Mitch Celaya, Interim City Manager Approved - Apr 13 2026 Yudiana Galvan, City of Calistoga | City Clerk Approved - Apr 14 2026 Item #6.3.

ATTACH 2
Item #6.3.

Item #6.3.

Item #6.3.

RESOLUTION 2026-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALISTOGA, COUNTY OF

NAPA, STATE OF CALIFORNIA, AWARDING CONSTUCTION WORK FOR

TERRACON CONSTRUCTORS TO COMPLETE THE LINCOLN AVENUE WATER MAIN REPLACEMENT PROJECT.

WHEREAS, the City of Calistoga has identified that the existing water mains along the Lincoln Avenue (State Highway 12) corridor, specifically between the Lincoln Ave. Bridge and Washington St., have exceeded their useful service life and require replacement to ensure municipal system reliability and safety; and WHEREAS, the City advertised the bid for the Lincoln Avenue Water Main Replacement Project (Project No. 24-5557) on February 6, 2026; and WHEREAS, on March 12, 2026, the City received and opened ten (10) bids, and the apparent low bidder was Terracon Constructors, Inc., with a base plus alternate bid in the amount of $892,809.00, which falls below the Engineer’s Estimate of $990,000; and
WHEREAS, staff has determined Terracon Constructors, Inc. to possess the required license(s) for this Project and is otherwise qualified to perform the Project in accordance with the Contract documents; and
WHEREAS, construction activities will necessitate open trenching through existing asphalt over concrete pavement, followed by the installation of new asphalt pavement and updated pavement striping and markings; and WHEREAS, staff recommends the City Council approve a total not-to-exceed construction budget in the amount of $1,073,950, which includes the contract award amount of $892,809.00, a 10% construction contingency of $89,281.00, and a professional services contract for construction management and inspection in the amount of $91,860.00; and
WHEREAS, the City Council approved the FY25/26 project budget for the Lincoln Avenue Water Main Replacement Project under Account No. 112-4131-5490- 94915, and the proposed award is within the approved budget parameters.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CALISTOGA DOES HEREBY find the following:

1. Awards the bid from Terracon Constructors, Inc. is the lowest responsive and responsible bid, and the City hereby waives all minor bid irregularities.

2. Approves a construction budget not to exceed $1,073,950 that includes a 10% contingency for change orders of $89,281.00; and allows the Public Works Director to negotiate change orders within this amount.

3. Authorizes the City Manager to award the construction contract to Terracon Constructors, Inc. for its base plus alternate bid in the amount not to exceed $892,809.00 for completion of the Lincoln Avenue Water Main Replacement Item #6.3.

Resolution 2026-XXX

Project, conditioned upon the contractor providing all documents in satisfaction of the bid award requirements.

4. Authorizes a professional services contract with Green Valley Consulting Engineers for construction management and inspection services in an amount not to exceed $91,860.00.

PASSED, APPROVED AND ADOPTED this the 21th day of April , 2026. I, YUDIANA GALVAN, CITY CLERK OF THE CITY OF CALISTOGA, HEREBY CERTIFY the foregoing resolution was introduced and passed at a regular meeting of the Calistoga City Council by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST: APPROVED:
______________________________ __________________________ Yudiana Galvan, City Clerk Donald Williams, Mayor
Item #6.3.

City of Calistoga

STAFF REPORT
To: Honorable Mayor and City Council
From: Jed Matcham, Fire Chief
Meeting: City Council Regular Meeting - Apr 21 2026
Subject: Replacement of LUCAS Chest Compression Devices DESCRIPTION:

Consider adopting a Resolution Authorizing the Purchase of Two Mechanical CPR Devices RECOMMENDATION:

Consider Adopting the Resolution
SUMMARY:

The Fire Department currently utilizes LUCAS Chest Compression System mechanical CPR devices in frontline service to support cardiac arrest resuscitation. These devices have been deployed for several years and have exceeded their recommended service life. The manufacturer has indicated that the current units will no longer be supported, limiting the department’s ability to maintain and repair them moving forward.

Despite their age, these devices have proven to be a critical piece of life-saving equipment and have contributed to multiple successful cardiac arrest resuscitations (“field saves”) over the course of their service.

Replacement of these units is necessary to ensure continued reliability, compatibility with current standards, and ongoing manufacturer support.

ANALYSIS:

The Fire Department is proposing the replacement of its existing units with two new LUCAS 3.1 mechanical CPR devices. Mechanical CPR devices provide consistent, high-quality chest compressions in accordance with current resuscitation guidelines and are widely recognized as a best practice in modern EMS systems.

Key benefits include:
 Consistent compression depth and rate, improving CPR quality  Reduced firefighter fatigue during extended incidents  Improved provider safety during transport by minimizing unsecured activity in the patient compartment
 Ability for personnel to focus on life support interventions  Increased operational efficiency during prolonged or complex incidents The attached quote (Quote #11246697, dated January 29, 2026) includes:
 Two LUCAS 3.1 devices with accessories and training: $40,584.88 Item #6.4.

 One desktop battery charger: $987.66
 Trade-in credit for two existing devices: -$8,000.00
 Three-year ProCare service coverage (following first year warranty): $6,561.60  Sales tax and shipping: $3,870.46
Total cost: $43,264.60
The trade-in program allows the City to receive value from the existing units while transitioning to updated equipment.

Approval of this purchase will ensure the Fire Department maintains the ability to deliver uninterrupted, high-quality CPR during cardiac arrest incidents. Given the demonstrated history of successful resuscitations using the current devices, replacing these units directly supports improved patient outcomes and firefighter safety.

Failure to replace the devices may result in loss of capability due to equipment failure and lack of manufacturer support.

FINANCIAL IMPACT:

The total project cost is $43,264.60, including equipment, four years of service/maintenance coverage, tax, and shipping.

Funding for this purchase will be covered within the Fire Department’s existing FY 2025/26 adopted budget. Sufficient funds are available as a result of savings realized through ongoing fiscal management and prudent expenditure controls. No additional appropriation is required. The inclusion of four years of ProCare service coverage will help control long-term maintenance costs by providing parts, labor, travel, and annual preventative maintenance.

CEQA STATUS:

This project is not subject to review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15378, as it does not constitute a project.

ATTACHMENT(S):

Resolution - LUCAS Purchase 2026
calistoga lucas x2 x2 trade ins procare quote
APPROVAL(S):

Connie Cardenas, Admin. Services Director Approved - Apr 08 2026 Mitch Celaya, Interim City Manager Approved - Apr 13 2026 Yudiana Galvan, City of Calistoga | City Clerk Approved - Apr 14 2026 Item #6.4.

ATTACHMENT 1
RESOLUTION NO. 2026-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALISTOGA, COUNTY

OF NAPA, STATE OF CALIFORNIA AUTHORIZING THE PURCHASE OF TWO LUCAS 3.1 MECHANICAL CPR DEVICES AND ASSOCIATED EQUIPMENT WHEREAS, the City of Calistoga Fire Department provides emergency medical services to the community, including basic life support and cardiac arrest response; and WHEREAS, high-quality cardiopulmonary resuscitation (CPR) is critical to improving survival outcomes in cardiac arrest incidents; and
WHEREAS, the Fire Department currently utilizes mechanical CPR devices that have exceeded their service life and will no longer be supported by the manufacturer; and WHEREAS, the existing devices have been instrumental in multiple successful resuscitations (“field saves”) during their service life; and WHEREAS, replacement of these devices is necessary to ensure continued reliability, operational readiness, and compliance with current standards of care; and WHEREAS, the Fire Department has obtained a quote from Stryker Sales, LLC (Quote No. 11246697, dated January 29, 2026) for the purchase of two LUCAS 3.1 mechanical CPR devices, associated equipment, and service coverage, including trade-in credit for existing units, in the total amount of $43,264.60; and
WHEREAS, sufficient funding is available within the Fire Department’s Fiscal Year 2025/26 adopted budget due to savings realized through fiscal management, and no additional appropriation is required;

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CALISTOGA DOES HEREBY find the following:

1. The City Council hereby approves the purchase of two LUCAS 3.1 mechanical CPR devices, associated equipment, and service coverage from Stryker Sales, LLC in an amount not to exceed $43,264.60.

2. The City Manager, or designee, is hereby authorized to execute any and all documents necessary to complete the purchase consistent with this Resolution.

3. The Finance Director is authorized to make the necessary budget adjustments and process payments in accordance with the City’s purchasing policies.

Item #6.4.

ATTACHMENT 1
PASSED, APPROVED, AND ADOPTED this 21st day of April, 2026. I, YUDIANA

GALVAN, CITY CLERK OF THE CITY OF CALISTOGA, HEREBY CERTIFY the foregoing resolution was introduced and passed at a regular meeting of the Calistoga City Council by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST:

Yudiana Galvan, City Clerk Donald Williams, Mayor
Item #6.4.

Quote Summary
Delivery Address Sold To - Shipping Bill To Account
Name: CALISTOGA FIRE DEPT Name: CALISTOGA FIRE DEPT Name: CALISTOGA FIRE DEPT Account #: 20063389 Account #: 20063389 Account #: 20063389 Address: 1113 WASHINGTON ST Address: 1113 WASHINGTON ST Address:

CALISTOGA  CALISTOGA
California 94515  California 94515
Equipment Products:
# Product Description Qty Sell Price Total

1.0  99576-000063  LUCAS 3, v3.1 Chest Compression System, Includes Hard Shell Case, Slim Back Plate, (2) Patient Straps, (1) Stabilization Strap, (2) Suction Cups, (1) Rechargeable Battery and Instructions for use, Inservice, set-up and training, With Each Device
2 $20,292.44 $40,584.88

4.0  11576-000060  LUCAS Desk-Top Battery Charger 1 $987.66 $987.66 Equipment Total: $41,572.54
Trade In Credit:

Product Description Qty Credit Ea. Total Credit
TIM-LUC3-LUC3 TR-SYK LUCAS 3 TO LUC 3.1 TRADE IN TO BE ACCEPTED BY REP 2 -$4,000.00 -$8,000.00 ProCare Products:
# Product Description Qty Sell Price Total

2.1  LUCAS-FLD-PROCARE LUCAS 3.1 FULL PROCARE COVERAGE INCLUDES PARTS, LABOR,

TRAVEL AND YEARLY PREVENTATIVE MAINTENCE AT THE FIRE
STATION.
3 year full coverage begins 1 year after delivery. 1st year free coverage √ Parts, Labor, Travel √ Preventative Maintenance
2 $3,280.80  $6,561.60
ProCare Total: $6,561.60
Lucas 3 with Trade-in
Quote Number: 11246697 Remit to: Stryker Sales, LLC
21343 NETWORK PLACE
CHICAGO IL 60673-1213
USA
Version: 1  Division: Medical
Prepared For: CALISTOGA FIRE DEPT  Rep: Matthew Colburn Attn:   Email: [email protected]
Phone Number:

Quote Date: 01/29/2026
Expiration Date: 02/28/2026
Contract Start:

Contract End:
1 This is not an Invoice
925-588-6419
Item #6.4.

Price Totals:

Estimated Sales Tax (9.250%): $3,845.46
Shipping and Handling: $25.00
Grand Total: $43,264.60
Comments/Terms/Signatures
Prices: In effect for 30 days
Terms: Payment due 30 Days AFTER customer accepts delivery unless otherwise agreed upon terms.

Shipping & Handling Includes:

Standard freight, special packaging, semi rigging cranes, labor & delivery of equipment to final location, removal of all packaging, pre-delivery site check, education/training
Terms and Conditions:

Deal Consummation: This is a quote and not a commitment. This quote is subject to final credit, pricing, and documentation approval. Legal documentation must be signed before your equipment can be delivered. Documentation will be provided upon completion of our review process and your selection of a payment schedule. Confidentiality Notice: Recipient will not disclose to any third party the terms of this quote or any other information, including any pricing or discounts, offered to be provided by Stryker to Recipient in connection with this quote, without Stryker’s prior written approval, except as may be requested by law or by lawful order of any applicable government agency. A copy of Stryker Medical's terms and conditions can be found at https://techweb.stryker.com/Terms_Conditions/index.html.

Lucas 3 with Trade-in
Quote Number: 11246697 Remit to: Stryker Sales, LLC
21343 NETWORK PLACE
CHICAGO IL 60673-1213
USA
Version: 1  Division: Medical
Prepared For: CALISTOGA FIRE DEPT  Rep: Matthew Colburn Attn:   Email: [email protected]
Phone Number:

Quote Date: 01/29/2026
Expiration Date: 02/28/2026
Contract Start:

Contract End:
2 This is not an Invoice
Item #6.4.

City of Calistoga

STAFF REPORT
To: Honorable Mayor and City Council
From: Rena Lariz, Human Resources Manager
Meeting: City Council Regular Meeting - Apr 21 2026
Subject: Salary Schedule Adjustment
DESCRIPTION:

Consider adopting a resolution to update the City Manager's salary, adjust the salary range for the Community Services Officer classification and add the Accounting Technician Classification.

RECOMMENDATION:

Consider Adopting the Resolution
SUMMARY:

The proposed resolution updates the City Manager salary to align with the Acting City Manager’s employment agreement approved by Council on February 17, 2026.

Additionally, the Community Services Officer (CSO) salary range is being adjusted following updates to the job description, including the removal of the POST certification requirement and dispatch-related duties, to better reflect the current scope of work and maintain alignment with comparable agencies.

The resolution also establishes a new Accounting Technician classification, as identified by Finance, to appropriately categorize accounting-related functions. These updates are administrative in nature and are intended to ensure that classifications, job descriptions, and compensation structures remain accurate and aligned with the City’s operational needs.

ANALYSIS:

On February 17, 2026, the City Council approved an employment agreement for the Acting City Manager, Mitchell Celaya. The compensation outlined in that agreement differs from the current City Manager salary schedule; therefore, a technical correction is necessary to ensure the classification reflects the Council-approved salary.

Finance has identified the need to establish a new classification titled Accounting Technician. This action is administrative in nature and is intended to appropriately classify accounting-related duties.

There is no additional fiscal impact associated with this change.

The Community Services Officer job description was recently updated following an evaluation of the City’s staffing model and operational needs. The review determined that CSOs are no longer required to perform dispatch services, and as a result, the POST certification requirement has been removed. In addition, the job description has been updated to incorporate animal control-related services, further aligning the position with current operational needs.

Item #6.5.

Following the change to the Community Services Officer job description, Human Resources conducted an internal salary survey using Council-approved comparable cities. Based on this review, the CSO salary range has been adjusted as necessary to reflect the revised duties of the position. The updated range lowers the salary to align with the current scope of work and ensures consistency with comparable agencies.

FINANCIAL IMPACT:
$12,700 savings
CEQA STATUS:

Not Applicable
ATTACHMENT(S):

Resolution CSO and CIty Manager (1)
04 21 2026 Salary Schedule - Final
APPROVAL(S):

Connie Cardenas, Admin. Services Director Approved - Apr 09 2026 Mitch Celaya, Interim City Manager Approved - Apr 13 2026 Yudiana Galvan, City of Calistoga | City Clerk Approved - Apr 14 2026 Item #6.5.

RESOLUTION NO. 2026-XX

ADOPTED XXXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALISTOGA THE

UPDATED JOB DESCRIPTION AND SALARY RANGE FOR THE COMMUNITY

SERVICES OFFICER POSITION, APPROVING A TECHNICAL CORRECTION TO

THE CITY MANAGER SALARY SCHEDULE AND ADDING ACCOUNTING

TECHNICIAN CLASSIFICATION
WHEREAS, the City conducted an evaluation of its staffing model and operational needs to ensure efficient and effective service delivery; and WHEREAS, as a result of this evaluation, the Community Services Officer (CSO) position was reviewed and updated to better reflect current operational requirements; and
WHEREAS, the City Council recognizes the importance of maintaining salaries that attract and retain qualified professionals while ensuring internal equity among classifications; and
WHEREAS, the review determined that CSOs are no longer required to perform dispatch services, and therefore the Peace Officer Standards and Training (POST) certification requirement has been removed; and
WHEREAS, the updated job description incorporates animal control-related services, further aligning the position with the City’s current service needs; and WHEREAS, following these changes, Human Resources conducted an internal salary survey using Council-approved comparable cities to ensure appropriate compensation alignment; and
WHEREAS, based on this analysis, the salary range for the Community Services Officer position has been adjusted to reflect the revised duties and responsibilities of the position; and
WHEREAS, the updated salary range appropriately aligns compensation with the current scope of work and maintains consistency with comparable agencies; and WHEREAS, on February 17, 2026, the City Council approved an employment agreement for the Acting City Manager, Celaya; and
WHEREAS, the compensation outlined in that agreement differs from the current City Manager salary schedule; and
WHEREAS, a technical correction to the City Manager salary schedule is necessary to ensure the classification reflects the Council-approved salary; and Item #6.5.

WHEREAS, the establishment of the Accounting Technician classification is administrative in nature and does not result in any additional fiscal impact; and NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Calistoga hereby approves:

1. The revised salary range for the Community Services Officer position is hereby approved.

2. The City Manager salary schedule is hereby amended to reflect the compensation approved by the City Council on February 17, 2026, for the Acting City Manager.

3. The Human Resources Department is authorized to implement these changes consistent with this Resolution

4. The establishment of the Accounting Technician classification.

PASSED, APPROVED AND ADOPTED this 21st day of APRIL. I, YUDIANA GALVAN, CITY CLERK OF THE CITY OF CALISTOGA, HEREBY CERTIFY the foregoing resolution was introduced and passed at a regular meeting of the Calistoga City Council by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

ATTEST: APPROVED:
_________________________ ___________________________
Yudiana Galvan, City Clerk Donald Williams, Mayor
Item #6.5.

Classification Unit Monthly-1 Monthly-2 Monthly-3 Monthly-4 Monthly-5 Hourly-1 Hourly-2 Hourly-3 Hourly-4 Hourly-5 FLSA City Manager UCM $24,166.67 $139.4231 Exempt
Councilmember Elected $950.00 Exempt
Mayor Elected $1,500.00 Exempt
Classification Unit Monthly-1 Monthly-2 Monthly-3 Monthly-4 Monthly-5 Hourly-1 Hourly-2 Hourly-3 Hourly-4 Hourly-5 FLSA Administrative Services Director UEM $16,275.15 $19,782.20 $93.8951 $114.1281 Exempt Assistant City Manager UEM $17,526.67 $21,303.75 $101.1154 $122.9062 Exempt Deputy City Manager UEM $16,275.15 $19,782.20 $93.8951 $114.1281 Exempt Fairgrounds Revitalization Director UEM $16,275.15 $19,782.20 $93.8951 $114.1281 Exempt Fire Chief UEM $17,526.67 $21,303.75 $101.1154 $122.9062 Exempt Parks & Recreation Director UEM $16,275.15 $19,782.20 $93.8951 $114.1281 Exempt Planning & Building Director UEM $16,275.15 $19,782.20 $93.8951 $114.1281 Exempt Police Chief UEM $17,526.67 $21,303.75 $101.1154 $122.9062 Exempt Public Works Director/City Engineer UEM $16,275.15 $19,782.20 $93.8951 $114.1281 Exempt Classification Unit Monthly-1 Monthly-2 Monthly-3 Monthly-4 Monthly-5 Hourly-1 Hourly-2 Hourly-3 Hourly-4 Hourly-5 FLSA Associate Civil Engineer UMM $9,278.18 $9,742.16 $10,228.64 $10,740.81 $11,277.64 $53.5280 $56.2048 $59.0114 $61.9662 $65.0633 Exempt Building Official UMM $10,740.81 $11,277.63 $11,842.32 $12,433.78 $13,055.27 $61.9662 $65.0633 $68.3211 $71.7334 $75.3189 Exempt City Clerk UMM $9,986.47 $10,484.73 $11,009.75 $11,560.51 $12,136.99 $57.6142 $60.4888 $63.5178 $66.6952 $70.0211 Exempt Code Enforcement Officer UMM $6,924.09 $7,271.26 $7,635.58 $8,013.81 $8,416.70 $39.9467 $41.9496 $44.0514 $46.2335 $48.5579 Non-Exempt Deputy City Clerk UMM $8,014.89 $8,415.63 $8,836.73 $9,278.19 $9,742.17 $46.2398 $48.5517 $50.9811 $53.5280 $56.2048 Exempt Deputy Finance Director UMM $12,079.96 $12,683.96 $13,318.16 $13,984.06 $14,683.26 $69.6921 $73.1767 $76.8355 $80.6773 $84.7111 Exempt Deputy Public Works Director UMM $11,959.57 $12,556.89 $13,184.53 $13,843.53 $14,536.09 $68.9975 $72.4436 $76.0646 $79.8665 $83.8620 Exempt Executive Assistant to the City Manager UMM $6,131.18 $6,435.48 $6,759.08 $7,096.60 $7,451.27 $35.3722 $37.1278 $38.9947 $40.9419 $42.9881 Non-Exempt Human Resources/Finance Specialist UMM $7,711.18 $8,093.16 $8,496.79 $8,922.06 $9,371.14 $44.4876 $46.6913 $49.0199 $51.4734 $54.0643 Non-Exempt Human Resources Manager UMM $10,329.47 $10,845.95 $11,388.24 $11,957.64 $12,555.52 $59.5931 $62.5728 $65.7014 $68.9864 $72.4357 Exempt Maintenance Superintendent UMM $10,045.29 $10,547.41 $11,074.40 $11,628.43 $12,209.55 $57.9536 $60.8504 $63.8908 $67.0871 $70.4397 Exempt Management Analyst I UMM $7,824.15 $8,215.26 $8,626.72 $9,056.40 $9,509.65 $45.1393 $47.3958 $49.7695 $52.2484 $54.8633 Exempt Management Analyst II UMM $9,056.40 $9,509.65 $9,986.46 $10,484.72 $11,009.75 $52.2484 $54.8633 $57.6142 $60.4888 $63.5178 Exempt Police Lieutenant UMM $12,433.78 $13,055.26 $13,707.81 $14,393.58 $15,112.56 $71.7334 $75.3188 $79.0835 $83.0399 $87.1878 Exempt Principal Engineer UMM $11,119.01 $11,674.96 $12,258.71 $12,871.65 $13,515.23 $64.1482 $67.3556 $70.7233 $74.2595 $77.9725 Exempt Public Safety Communications Manager UMM $8,391.18 $8,843.28 $9,295.39 $9,747.50 $10,199.61 $48.4107 $51.0189 $53.6273 $56.2356 $58.8439 Exempt Recreation Manager UMM $10,228.20 $10,739.61 $11,276.59 $11,840.42 $12,432.44 $59.0088 $61.9593 $65.0572 $68.3101 $71.7256 Exempt Senior Civil Engineer UMM $10,484.73 $11,008.96 $11,560.51 $12,136.99 $12,744.52 $60.4888 $63.5132 $66.6952 $70.0211 $73.5261 Exempt Senior Planner UMM $9,742.16 $10,228.64 $10,740.81 $11,277.64 $11,842.31 $56.2048 $59.0114 $61.9662 $65.0633 $68.3210 Exempt Senior Planner/Assistant to the City Manager UMM $10,740.81 $11,277.64 $11,842.31 $12,433.78 $13,055.26 $61.9662 $65.0633 $68.3210 $71.7333 $75.3188 Exempt Utilities Systems Superintendent UMM $11,132.98 $11,689.08 $12,274.13 $12,887.02 $13,532.09 $64.2287 $67.4370 $70.8123 $74.3482 $78.0698 Exempt Classification Unit Monthly-1 Monthly-2 Monthly-3 Monthly-4 Monthly-5 Hourly-1 Hourly-2 Hourly-3 Hourly-4 Hourly-5 FLSA Accountant CPEA $7,286.45 $7,650.78 $8,033.32 $8,434.98 $8,856.73 $42.0372 $44.1391 $46.3461 $48.6634 $51.0965 Non-Exempt Accounting Assistant CPEA $5,225.87 $5,487.31 $5,761.18 $6,049.68 $6,351.73 $30.1492 $31.6576 $33.2376 $34.9020 $36.6446 Non-Exempt Accounting Technician CPEA $6,109.57 $6,414.62 $6,735.57 $7,072.46 $7,426.43 $35.2475 $37.0074 $38.8590 $40.8027 $42.8448 Non-Exempt Administrative Assistant CPEA $5,624.81 $5,905.42 $6,200.71 $6,510.63 $6,836.32 $32.4508 $34.0697 $35.7733 $37.5613 $39.4403 Non-Exempt Administrative Services Technician CPEA $6,109.57 $6,414.62 $6,735.57 $7,072.46 $7,426.43 $35.2475 $37.0074 $38.8590 $40.8027 $42.8448 Non-Exempt Assistant Engineer CPEA $8,107.56 $8,512.16 $8,938.15 $9,385.59 $9,854.42 $46.7744 $49.1086 $51.5663 $54.1476 $56.8524 Non-Exempt Assistant Planner CPEA $8,029.80 $8,431.02 $8,852.53 $9,295.41 $9,760.88 $46.3258 $48.6405 $51.0723 $53.6274 $56.3128 Non-Exempt Associate Planner CPEA $8,852.53 $9,295.41 $9,760.88 $10,248.86 $10,760.51 $51.0723 $53.6274 $56.3128 $59.1280 $62.0799 Non-Exempt Building Inspector CPEA $7,178.92 $7,537.32 $7,913.73 $8,309.29 $8,725.17 $41.4169 $43.4845 $45.6561 $47.9382 $50.3375 Non-Exempt Chief Plant Operator CPEA $9,112.17 $9,568.50 $10,046.22 $10,548.87 $11,076.50 $52.5702 $55.2029 $57.9590 $60.8589 $63.9029 Non-Exempt Maintenance Technician I CPEA $5,277.30 $5,541.16 $5,818.22 $6,109.59 $6,414.62 $30.4460 $31.9683 $33.5667 $35.2476 $37.0074 Non-Exempt Maintenance Technician II CPEA $5,818.22 $6,109.57 $6,414.62 $6,735.57 $7,072.46 $33.5667 $35.2475 $37.0074 $38.8590 $40.8027 Non-Exempt Permit Technician CPEA $6,032.94 $6,335.05 $6,651.34 $6,984.13 $7,333.46 $34.8054 $36.5484 $38.3731 $40.2930 $42.3084 Non-Exempt Plant Operator I CPEA $6,658.38 $6,990.69 $7,340.11 $7,707.84 $8,092.68 $38.4137 $40.3309 $42.3468 $44.4683 $46.6886 Non-Exempt Item #6.5.

Classification Unit Monthly-1 Monthly-2 Monthly-3 Monthly-4 Monthly-5 Hourly-1 Hourly-2 Hourly-3 Hourly-4 Hourly-5 FLSA Plant Operator II CPEA $7,519.69 $7,880.24 $8,290.60 $8,704.79 $9,139.71 $43.3828 $45.4629 $47.8304 $50.2199 $52.7291 Non-Exempt Recreation Coordinator CPEA $5,434.82 $5,706.32 $5,991.15 $6,290.53 $6,605.63 $31.3547 $32.9211 $34.5643 $36.2915 $38.1094 Non-Exempt Senior Accounting Assistant CPEA $5,905.42 $6,200.70 $6,510.62 $6,836.32 $7,178.92 $34.0697 $35.7733 $37.5613 $39.4403 $41.4169 Non-Exempt Senior Maintenance Technician CPEA $6,817.73 $7,158.79 $7,517.56 $7,892.85 $8,287.01 $39.3330 $41.3007 $43.3705 $45.5356 $47.8097 Non-Exempt Senior Plant Operator CPEA $8,246.97 $8,656.08 $9,091.09 $9,545.51 $10,023.23 $47.5787 $49.9389 $52.4486 $55.0703 $57.8263 Non-Exempt Water Conservation Technician CPEA $5,225.86 $5,487.31 $5,761.18 $6,049.67 $6,351.73 $30.1492 $31.6575 $33.2376 $34.9020 $36.6446 Non-Exempt Classification Unit Monthly-1 Monthly-2 Monthly-3 Monthly-4 Monthly-5 Hourly-1 Hourly-2 Hourly-3 Hourly-4 Hourly-5 FLSA Fire Captain CPFA $9,165.52 $9,623.03 $10,104.48 $10,609.82 $11,140.21 $37.7700 $39.6554 $41.6394 $43.7218 $45.9074 Non-Exempt Fire Engineer CPFA $8,311.89 $8,727.33 $9,164.38 $9,621.92 $10,103.35 $34.2523 $35.9643 $37.7653 $39.6508 $41.6347 Non-Exempt Fire Fighter CPFA $7,539.11 $7,916.98 $8,311.89 $8,727.33 $9,164.38 $31.0678 $32.6249 $34.2523 $35.9643 $37.7653 Non-Exempt Classification Unit Monthly-1 Monthly-2 Monthly-3 Monthly-4 Monthly-5 Hourly-1 Hourly-2 Hourly-3 Hourly-4 Hourly-5 FLSA Police Officer CPOA $7,687.05 $8,071.06 $8,474.34 $8,898.01 $9,343.17 $44.3484 $46.5638 $48.8904 $51.3347 $53.9029 Non-Exempt Police Sergeant CPOA $9,120.02 $9,577.66 $10,054.56 $10,559.79 $11,087.66 $52.6155 $55.2557 $58.0071 $60.9218 $63.9673 Non-Exempt Public Safety Community Services Officer CPOA $5,473.07 $5,746.72 $6,034.06 $6,335.76 $6,652.55 $31.5754 $33.1542 $34.8119 $36.5525 $38.3801 Non-Exempt Public Safety Dispatch Supervisor CPOA $6,978.40 $7,327.32 $7,693.69 $8,078.38 $8,482.29 $40.2600 $42.2730 $44.3867 $46.6060 $48.9363 Non-Exempt Public Safety Dispatcher CPOA $6,192.13 $6,499.52 $6,825.54 $7,167.87 $7,524.17 $35.7238 $37.4972 $39.3781 $41.3531 $43.4087 Non-Exempt Classification Unit Monthly-1 Monthly-2 Monthly-3 Monthly-4 Monthly-5 Hourly-1 Hourly-2 Hourly-3 Hourly-4 Hourly-5 FLSA Administrative Aide UTE $17.0000 $17.8500 $18.7425 $19.6796 $20.6636 Non-Exempt Fire Captain UTE $37.7700 $39.6554 $41.6394 $43.7218 $45.9074 Non-Exempt Fire Engineer UTE $34.2523 $35.9643 $37.7653 $39.6508 $41.6347 Non-Exempt Fire Fighter UTE $31.0678 $32.6249 $34.2523 $35.9643 $37.7653 Non-Exempt Head Lifeguard UTE $19.8450 $20.8373 $21.8791 $22.9731 $24.1217 Non-Exempt Lifeguard I UTE $18.0000 $18.9000 $19.8450 $20.8373 $21.8791 Non-Exempt Maintenance Technician I UTE $30.4460 $31.9683 $33.5667 $35.2476 $37.0074 Non-Exempt Non-Classified Employee-Professional/Technical UTE $17.0000 $0.0000 $0.0000 $0.0000 $150.0000 See Note 3 Office Assistant I UTE $17.0000 $17.8500 $18.7425 $19.6796 $20.6636 Non-Exempt Office Assistant II UTE $18.7425 $19.6796 $20.6636 $21.6968 $22.7816 Non-Exempt Operator-in-Training UTE step 5 is set at 20% below a Plant Operator I step 1 Non-Exempt Police Officer UTE $44.3484 $46.5638 $48.8904 $51.3347 $53.9029 Non-Exempt Police Officer Trainee UTE step 5 is set at 20% below a Police Officer step 1 Non-Exempt Police Technician UTE $17.0000 $17.7450 $18.6323 $19.5639 $20.5421 Non-Exempt Public Safety Dispatcher UTE $35.7238 $37.4972 $39.3781 $41.3531 $43.4087 Non-Exempt Recreation Leader UTE $17.0000 $17.8500 $18.7425 $19.6796 $20.6636 Non-Exempt Recreation Program Assistant UTE $22.9300 $24.0765 $25.2803 $26.5443 $27.8716 Non-Exempt Water Conservation Manager UTE $27.4200 $28.7900 $30.2300 $31.7400 $33.3300 Non-Exempt Water Conservation Specialist UTE $17.2600 $18.1200 $19.0300 $19.9800 $20.9800 Non-Exempt Legend Notes
CPEA - Calistoga Public Employees Association 1 - Hourly, except FLSA Non-Exempt fire safety, is the Yearly (Monthly x 12) divided by 2,080 hours, rounded to 4 decimal places CPFA - Calistoga Professional Firefighters Association 2 - Hourly FLSA Non-Exempt fire safety is the Yearly (Monthly x 12) divided by 2,912 hours (2,756 regular hours + 156 overtime hours) CPOA - Calistoga Police Officers Association 3 - Exempt or non-exempt status under the FLSA is to be reviewed based on the assigned duties and pay; pay is at any value from the minimum to the maximum.

Elected - Mayor & Councilmembers 4 - A Temporary Employee working in a classification which not listed in Group UTE receives the same wage/salary schedule as the represented classification UCM - City Manager 5 - UEM classifications have a minimum and maximum rate; an employee may be at any value from the minimum to the maximum.

UEM - Unrepresented Executive Management
UMM - Unrepresented Mid-Management
UTE - Unrepresented Temporary Employee
Salary schedule as of 05/12/2026
Item #6.5.

City of Calistoga

STAFF REPORT
To: Honorable Mayor and City Council
From: Derek Rayner, Public Works Director/City Engineer Meeting: City Council Regular Meeting - Apr 21 2026
Subject: Approving the Updated Sewer System Management Plan (SSMP) DESCRIPTION:

Consideration of a Resolution Approving the Updated Sewer System Management Plan for the City of Calistoga.

RECOMMENDATION:

Consider Adopting the Resolution
SUMMARY:

The City’s Sewer System Management Plan (SSMP) was initially developed in 2006 to comply with requirements of a 2005 Order from the San Francisco Regional Water Quality Control Board (Regional Water Board). The SSMP has since been revised several times in order to comply with the State Water Resources Control Board (State Water Board) Statewide General Waste Discharge Requirements for Sanitary Sewer Systems (SSS WDRs), Order No. 2006-0003-DWQ and subsequent amendments.

The 2006 SSS WDRs and 2013 amendments were superseded by Order No. 2022-0013-DWQ, issued on December 6, 2022, and effective June 6, 2023. The 2022 SSS WDR requires updates to the SSMP. Element 6 of the SSMP and the Spill Emergency Response Plan (SERP) have been updated back in May 2023. Elements 1-5 and 7-11 (see list below) have now also been updated to satisfy requirements in the 2022 SSS WDRs and are required to be certified by City Council by May 2, 2026.

ANALYSIS:

SSMPs are required to include the following eleven elements:

1. Introduction and Goals

2. Organization

3. Legal Authority

4. Operation and Maintenance Program

5. Design and Construction Provisions

6. Spill Emergency Response Plan (SERP)

7. Sewer Pipe Blockage Control Program

8. System Evaluation, Capacity Assurance, and Capital
Improvements

9. Monitoring, Measurement, and Program Modifications
Item #6.6.

10. Internal Audits

11. Communication Program
At a minimum, the SSMP is updated every three years (or more often, if needed) with the help of Larry Walker Associates, the City’s consultant for sewer collection and treatment issues. The SSMP is required to be recertified by the City Council by May 2, 2026, and, moving forward, recertified once every six years.

FINANCIAL IMPACT:

The FY25/26 Budget includes funding in Account No. 03-4141 for Contract Services to sufficiently fund compliance with the updated SSMP requirements.

CEQA STATUS:

That the recommended action is not a project under the definitions contained in the Guidelines of the California Environmental Quality Act (CEQA) and is therefore exempt from CEQA.

ATTACHMENT(S):

SSMP Final - CC Approval Reso Attach 1 2026-04-08
Calistoga SSMP Version10 April 2026
APPROVAL(S):

Connie Cardenas, Admin. Services Director Approved - Apr 09 2026 Mitch Celaya, Interim City Manager Approved - Apr 13 2026 Yudiana Galvan, City of Calistoga | City Clerk Approved - Apr 14 2026 Item #6.6.

RESOLUTION 2026-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALISTOGA, COUNTY OF

NAPA, STATE OF CALIFORNIA, APPROVING THE UPDATED SEWER SYSTEM

MANAGEMENT PLAN (SSMP) FOR THE CITY OF CALISTOGA
WHEREAS, the City’s Sewer System Management Plan (SSMP) was initially developed in 2006 to comply with requirements of a 2005 Order from the San Francisco Regional Water Quality Control Board; and
WHEREAS, the SSMP has since been revised several times in order to comply with the State Water Resources Control Board Statewide General Waste Discharge Requirements for Sanitary Sewer Systems (SSS WDRs), Order No. 2006-0003-DWQ and subsequent amendments; and
WHEREAS, Order No. 2022-0013-DWQ, issued on December 6, 2022, and effective June 6, 2023 supersedes 2006 requirements and Element 6 of the SSMP was updated in May 2023 to comply with 2022 SSS WDRs; and
WHEREAS, the remaining Elements of the SSMP (Elements 1 to 5 and Elements 7 to 11) are also required to be updated to comply with 2022 SSS WDRs; and WHEREAS, the updated SSMP is required to be re-certified by the City Council by May 2, 2026 (and every six years thereafter); and
WHEREAS, the FY25/26 Budget includes funding in Account No. 03-4141 for Contract Services to sufficiently fund compliance with the updated SSMP requirements.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CALISTOGA DOES HEREBY find the following:

1. Approves the Updated Sewer System Management Plan.

PASSED, APPROVED AND ADOPTED this 21st day of April 2026. I,

YUDIANA GALVAN, INTERIM CITY CLERK OF THE CITY OF CALISTOGA, HEREBY CERTIFY the foregoing resolution was introduced and passed at a regular meeting of the Calistoga City Council by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

ATTEST: APPROVED:

Yudiana Galvan, City Clerk Donald Williams, Mayor
Item #6.6.

Item #6.6.

City of Calistoga
Sewer System Management Plan
(SSMP)
Prepared By:

City of Calistoga
Public Works Department
414 Washington Street
Calistoga, CA 94515
(707) 942-2828
Version 10
Updated April 2026
Item #6.6.

City of Calistoga i
Sewer System Management Plan Version 10 – April 2026
City of Calistoga
Sanitary Sewer System
Sewer System Management Plan

1. Introduction and Goals ....................................................................................................... 1-1

1.1 Regulatory Context ..................................................................................................... 1-1

1.2 Sewer System Management Plan Update Schedule ..................................................... 1-1

1.3 SSMP Goals ................................................................................................................. 1-2

1.3 Sewer System Asset Overview .................................................................................... 1-2

2. Organization ....................................................................................................................... 2-1

3. Legal Authority .................................................................................................................. 3-1

4. Operation and Maintenance Program ................................................................................ 4-1

4.1 Updated Map of Sanitary Sewer System ..................................................................... 4-1

4.2 Preventive Operation and Maintenance Activities ...................................................... 4-1

4.3 Training ........................................................................................................................ 4-2

4.4 Equipment Inventory ................................................................................................... 4-2

5. Design and Construction Provisions .................................................................................. 5-1

5.1 Updated Design Criteria and Construction Standards and Specifications ................... 5-1

5.2 Procedures and Standards ............................................................................................ 5-1

6. Spill Emergency Response Plan ........................................................................................ 6-1

6.1 Notification ................................................................................................................. 6-1

6.2 Response ..................................................................................................................... 6-1

6.3 Reporting..................................................................................................................... 6-2

6.4 Impact Mitigation......................................................................................................... 6-3

6.5 Training ........................................................................................................................ 6-3

7. Sewer Pipe Blockage Control Program ............................................................................. 7-1

7.1 Identification & Sewer Cleaning ................................................................................ 7-1

7.2 Source Control ............................................................................................................ 7-1

7.3 Facility Inspection ....................................................................................................... 7-2

7.4 Legal Authority ........................................................................................................... 7-3

7.5 Disposal....................................................................................................................... 7-3

8. System Evaluation, Capacity Assurance and Capital Improvements ................................ 8-1

8.1 System Evaluation and Capacity Assurance Plan ....................................................... 8-1

8.2 Capacity Assessment and Design Criteria .................................................................. 8-1

8.3 Prioritization of Corrective Action ............................................................................. 8-1

8.4 Capital Improvement Plan .......................................................................................... 8-2

9. Monitoring, Measurement, and Program Modifications .................................................... 9-1

9.1 Adaptive Management Plan ......................................................................................... 9-1

9.2 Update Summary ........................................................................................................ 9-3

10. Internal Audits ............................................................................................................... 10-1

11. Communication Program ............................................................................................... 11-1 Attachments:

Appendix A: Outreach to Plumbers & Sewer Contractors
Appendix B: Emergency Public Works Phone Numbers
Appendix C: Spill Emergency Response Plan
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1. Introduction and Goals
A Sewer System Management Plan (SSMP) is a comprehensive document that describes how public agencies manage and operate their wastewater collection systems. The City of Calistoga (City) SSMP defines the policies, procedures, and practices used to operate and maintain the sanitary sewer system, prevent and respond to sewer spills, and ensure compliance with all applicable regulatory requirements. The SSMP is implemented through coordinated efforts among City departments and includes ongoing staff training, routine field inspections, asset management practices, and evaluations of system performance.

This first element of the SSMP establishes the program’s goals and presents an overview of the applicable regulatory framework, the schedule for SSMP updates, and a summary of the City’s sewer system assets and service area.

1.1 Regulatory Context
The City’s SSMP was initially developed in 2006 to comply with requirements of a 2005 Order from the San Francisco Regional Water Quality Control Board (Regional Water Board). The SSMP was since revised several times in order to comply with the State Water Resources Control Board (State Water Board) Statewide General Waste Discharge Requirements for Sanitary Sewer Systems (SSS WDR), Order No. 2006-0003-DWQ and subsequent amendments.

The 2006 SSS WDR and 2013 amendments were superseded by Order No. 2022-0013- DWQ, issued on December 6, 2022, and effective June 6, 2023. In May 2023, Element 6 of the SSMP and the associated Spill Emergency Response Plan (SERP) were revised to comply with 2022 SSS WDR. This latest version of the document, SSMP Version 10, has been further revised such that Elements 1-5 and 7-11 also satisfy requirements in the 2022 SSS WDR. This latest version of the SSMP also incorporates recommendations from the City’s most recent internal SSMP audit performed in November 2025.

1.2 Sewer System Management Plan Update Schedule
Per the 2022 SSS WDR, an SSMP must be self-audited at least once every three (3) years and updated every six (6) years from the original adoption date by the Enrollee’s governing board. The schedule for auditing and updating this SSMP from 2025 through 2032 is provided in Table 1. Upon certification by City Council, the City’s Legally Responsible Official (LRO) will upload the SSMP to the California Integrated Water Quality System (CIWQS) database, which is the State Water Board’s regulatory and water quality information management system.

The CIWQS database is used to collect and store an enrollee’s facility and organizational information and details of all spills which occur from an enrollee’s sanitary sewer system (spill reports).

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Table 1: SSMP Implementation Schedule
Activity Due Date
2025 Internal Audit November 2, 2025
2026 SSMP Update and Certification May 2, 2026
2028 Internal Audit November 2, 2028
2031 Internal Audit November 2, 2031
2032 SSMP Update and Certification May 2, 2032

1.3 SSMP Goals
The City of Calistoga mission statement is as follows:
“We are dedicated to serving the needs and desires of our citizens by:
• Maintaining a safe and secure environment and high quality of life. • Preserving and enhancing the community’s unique beauty and character. • Managing our resources efficiently, effectively and equitable. • Recognizing the value and benefits of our diversity.
• Achieving long-term fiscal stability and self-sufficiency. • Encouraging full public participation and ongoing communication. • Strengthening partnerships with the private, non-profit and other public sectors for the cohesive and innovative delivery of government services.” The Public Works Department includes the Sewer Collection Division and the Wastewater Treatment Division. The Public Works Department goals include the proper management, operation, and maintenance of all parts of the wastewater collection system, maintaining adequate capacity to convey peak flows, minimizing the frequency and volume of spills, and mitigating the impact of spills.

The Sewer Collection Division maintains four sewer lift stations in the City and all of the City’s existing sewer mains and recycled water mains, making repairs and replacements when necessary and installing new sewer mains and recycled water mains when required.

The goal of this Division is to continue to maintain the City’s sewer collection system to ensure no disruption of service or inconvenience to the City’s residents.

The Wastewater Treatment Division operates and maintains the Dunaweal Wastewater Treatment Plant (WWTP) and disposal system. The WWTP processes the City’s sewage, producing a high quality effluent that can be discharged to the Napa River and/or recycled for irrigation purposes. The goal of this Division is to continue to provide the necessary treatment and disposal processes for the City of Calistoga’s residents in the most environmentally sensitive and cost effective manner possible.

1.3 Sewer System Asset Overview
The City’s sanitary sewer collection system conveys wastewater for the area within the city limits to the Dunaweal Wastewater Treatment Plant (WWTP). The WWTP has an average Item #6.6.

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dry weather flow design capacity of 0.84 million gallons per day (MGD) and can treat up to

4.0 MGD during wet weather flow events.

City’s sewer collection system serves a population of approximately 5,200. Inputs to the sewer system are mainly domestic in origin and include residences, hotels, and geothermal spas. However, there are also several restaurants, a micro-brewery, and two mineral water bottling companies that discharge to the sanitary sewer system. Out of a total of 1,370 sewer connections, approximately 88% are residential, and 12% are commercial.

The City has an up-to-date map of its collection system. The current version was prepared in 2002 and is updated yearly whenever a new sewer line or structure is added. The City employs asset management software – SewerGEMS and web-based ArcGIS. There are approximately 16 miles of sewer lines, 250 manholes, and 4 lift stations within the City’s collection system. The City usually experiences two or fewer small (less than 150 gallons) collection system spills per year. The number of spills is decreasing as older pipelines are replaced and repairs are made.

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2. Organization
Figure 1 illustrates the City’s organization chart and identifies agency staff responsible for implementing, managing, and updating the SSMP. The chain of communication for responding to and reporting spills is also addressed in Section 3 of this SSMP. Staff roles are further described below.

Figure 1. City of Calistoga Organization Chart for SSMP City Council. The Mayor and Council members represent the residents of Calistoga, review public policy, and adopt policies responsive to the community. The City Council meets two evenings per month.
• The City Council’s role in the SSMP is as follows:
o Look to the Director of Public Works for reports on any spills o Make decisions regarding resolution of collection system problems City Manager. The City Manager’s office is responsible for the implementation of the policies and procedures of the Council and for the overall management of the City Staff.

City Clerk. The City Clerk's Office is responsible for preparation of agendas and minutes; ensures compliance with legal noticing requirements; the conduct of general municipal and special elections; responding to requests for public records; maintenance of the City's Item #6.6.

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Municipal Code; and management of the citywide records management program. The City Clerk may also serve as the City’s Public Information Officer. • The City Clerk’s role in the SSMP is as follows:
o May, at times, receive phone calls regarding spills
o Arrange for emergency meetings, if necessary
Public Works Director / City Engineer. Establishes policy, plans strategy, leads staff, allocates resources, delegates responsibility, authorizes outside contractors to perform services, and may serve as public information officer. Prepares wastewater collection system planning documents; manages capital improvement delivery system; documents new and rehabilitated assets; and coordinates development and implementation of SSMP. The City Engineer is legally responsible for monitoring, compliance and reporting associated with the City’s National Pollutant Discharge Elimination System (NPDES) permit, the State Department of Health Services water purveyor permit, transportation permits, surface mining reclamation, the safety and operation of the City’s dam and reservoir, and is the City’s primary point of contact with the ecological, environmental, and other water quality and water rights regulatory agencies.

The City Engineer plans, bids, manages and monitors all Capital Improvement Projects (CIP) for each of the Department of Public Works’ functional divisions. For private (non-City) projects, the City Engineer is responsible for the review of tentative and final parcel and subdivision maps, improvement agreements, inspection of privately-constructed public improvements, review of use permits, review and approval of all encroachment permits, monitoring of mitigation measures, safety issues of all City facilities, staffing of Napa County Transportation Planning Agency and Water Resources Planning Committee. DPW Administration personnel attend and participate in each Planning Commission and City Council meeting.
• The Public Works Director / City Engineer’s role in the SSMP is as follows:
o Receives complaint of a spill
o Prepares wastewater collection system planning documents o Coordinates development and implementation of the SSMP o As the City’s Legally Responsible Official (LRO), certifies CIWQS spill reports
o Reports spills to City Council
o Works with Maintenance Superintendent to resolve and report spills o Works with Maintenance Superintendent to implement fats, oils, and grease program, and other special collection system programs.

The Public Works Director / City Engineer serves in the role of LRO. The current Director is Derek Rayner. Mr. Rayner can be reached at 707.942.2782 or [email protected].

Deputy Director. Provides professional engineering staff support to all parts of the Public Works operations. The scope of those operations is as described under “Public Works Director/City Engineer.”
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• The Deputy Director’s role in the SSMP is as follows:
o Assists in preparation of wastewater collection system planning documents o Assists in development and implementation of SSMP
Maintenance Superintendent. The Maintenance Superintendent oversees the Maintenance Technicians (the field personnel), wastewater collection, water distribution, streets, public parks, building maintenance technicians, and performs source control investigations.

Manages field operations and maintenance activities, provides relevant information to agency management, prepares and implements contingency plans, leads emergency response, investigates and reports spills, and trains field crews. Performs preventive maintenance activities, mobilizes and responds to notification of stoppages and spills (mobilize sewer cleaning equipment, by-pass pumping equipment, and portable generators). • The Maintenance Superintendent’s role in the SSMP is as follows:
o Manages field operations and maintenance activities
o Provides relevant information to Public Works Director o Leads emergency response
o Works with Public Works Director to report spills to the State o Trains field crews
o Works with Public Works Director to implement fats, oils, and grease program, and other special collection system programs.

Utility Systems Superintendent. The Utility Systems Superintendent oversees the City’s water treatment and wastewater treatment systems. In this role, he coordinates with the Maintenance Superintendent and other Public Works staff for monitoring and management of the sewer collection system. The superintendent also assists with identification and resolution of sewer system issues, including, but not limited to, capacity determination and source control.
• The Utility Systems Superintendent’s role in the SSMP is as follows:
o Assist Maintenance Superintendent and Public Works Director in preventing and resolving spills
Maintenance Technicians. These technicians perform inspections of pipelines and associated equipment, respond to spills, and clean, maintain, and repair the sanitary sewer collection system. They ensure that new and rehabilitated assets meet agency standards, work with field crews to handle emergencies when contractors are involved; and provide verbal and written reports to Maintenance Superintendent. These staff perform preventive maintenance activities, mobilize, and respond to notification of stoppages and spills (mobilize sewer cleaning equipment, by-pass pumping equipment, and portable generators). • The Maintenance Technician’s role in the SSMP is as follows:
o Perform preventative maintenance activities
o Respond to stoppages and spills
o Report equipment needs to Maintenance Superintendent
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3. Legal Authority
The City of Calistoga Municipal Code Chapter 13.08 (Sewer Service) authorizes the City of Calistoga to require permits for installation or repair of sewer lines. The purpose of the Chapter is to provide rules and regulations for the use, maintenance, construction, alteration and repair of all sanitary sewer facilities within the City. This Chapter applies to all sanitary sewer facilities within the City of Calistoga.

The Chapter includes regulations for use of public sewers, has conditions for private sewage disposal, and includes regulations for public sewer construction. The Chapter also includes a section related to use of public sewers for domestic, commercial and industrial waste discharges. The Chapter grants the City easement accessibility agreements through the City Council for locations requiring sewer system operations and maintenance, as applicable, as the City maintains infrastructure within private property or through third parties.

The Chapter prohibits discharge of rainwater, stormwater, groundwater, street drainage, subsurface drainage, yard drainage, water from yard fountains, geothermal well water, ponds or lawn sprays or any other uncontaminated water into any sewer system facility which directly or indirectly discharges to facilities owned by the City.

Article XI of the Chapter relates to enforcement of the Municipal Code. This section authorizes the City to fine violators of the Chapter or prosecute violations as a misdemeanor.

The Article sets out procedures for correction of violations and authorizes the City to disconnect a user from the sewer system for violations.

The City’s entire Municipal Code is available online at www.codepublishing.com/CA/Calistoga.

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4. Operation and Maintenance Program

4.1 Updated Map of Sanitary Sewer System
The City of Calistoga maintains up-to-date maps of wastewater collection system facilities.

Maps are currently available in ArcGIS. Access can also be provided by request. These maps include:
o All gravity line segments
o Manholes
o Pumping facilities
o Pressure pipes and valves
o Applicable stormwater conveyance facilities

4.2 Preventive Operation and Maintenance Activities
The City schedules regular maintenance of certain sewer lines that are known to have problems with oil and grease on a quarterly and semi-annual basis. Foothill Blvd., Cedar Street, sewer line from the Rancho De sewer lift station easterly to North Oak Street, and Grant Street in the vicinity of the Fairgrounds are cleaned every six months. Lincoln Avenue, Washington Street, and Fair Way are cleaned quarterly. All other sewer lines are cleaned on an annual basis. This maintenance includes using a hydro machine to flush and clean the sewer lines as noted below.

The City owns two sewer hydro machines with cutter attachments that are used to clean and flush the sewer lines. The goal of the maintenance program is to clean the entire sewer system each year. In addition, certain areas of the City require more frequent cleaning, as often as once a month. The main causes of flow obstruction are roots and fats, oil and grease (FOG). The hydro machines work effectively to eliminate these obstructions.

Hydro
The hydro cleans grit and grease accumulated from
sewer mains with water pressure, scouring the inside
of the pipes. The hydro is used primarily for cleaning
sewer lines that have the highest potential for
blockage, mostly due to grease being discharged into
the sewer lines. These areas are described as "hot
spots".

Once a week, the Maintenance Technicians also make observations at manholes, inspect the lift stations, time the pumps, and test the emergency power systems. Approximately 20 to 30 manholes are checked each week. A log sheet is completed for each manhole, where observations on flow, pipe condition, and infiltration are recorded. A sample lift station inspection report and a sample manhole inspection sheet are presented in the attachments to this chapter. Department personnel estimate that most potential flow problems are prevented by this weekly inspection. City staff are qualified and regular trainings are provided to personnel in sewer maintenance and operations, discussed further in Section 6.5.

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Structural deficiencies are noted when making routine inspections and during the hydro cleaning process. If a structural problem is suspected, cameras are brought in to identify the specific problem and location. Excavation and repairs are then undertaken when warranted.

The City maintains a large, extensive inventory of replacement parts and equipment. The City must keep a large inventory because it is located at least an hour away from the major plumbing/equipment distributors. In fact, City staff has not been caught short during an emergency repair situation in at least 20 years.

The City currently distributes an information sheet for plumbers and contractors discussing how spills can be prevented when sewer laterals are being repaired as well as steps to take during new construction to prevent future problems. (See attached information sheet in Appendix A).

In 2025, the City initiated a project with a consultant to camera all sewer mains 75-years and older. Where repairs are deemed necessary, the assessment will provide preliminary design (10%), cost estimates, and financial strategy to support design completion and construction for repairs or replacement. As of early 2026, CCTV’ing has been completed and the consultant continues to work on utility replacement/rehabilitation designs. They will also be planning financial strategies to identify funding for completion of the recommended repairs.

This project will continue into 2026, and repairs are expected to continue over the next several years.

4.3 Training
The Maintenance Superintendent arranges for his staff to attend seminars regarding spill prevention as well as providing in-house weekly training sessions related to a wide variety of issues, including sewer line maintenance and cleaning. As of March 2026, the Maintenance Superintendent and the Senior Maintenance Technician are in the process of developing a training that covers all of the updated requirements from the 2022 SSS WDR. The training will also cover protocol for overflow events. The training is scheduled to be completed by the end of April. Contractors are required to be appropriately trained before conducting work for the City and must demonstrate proof of training or certification as needed. Certifications for classes/seminars attended are maintained by the Administrative Assistant.

4.4 Equipment Inventory
The City of Calistoga owns seven (7) backhoes and loaders as well as other equipment needed for sewer line repair. In addition, the City maintains a list of Contractors that are available in emergencies with equipment and personnel (see attached list in Appendix B).

The City maintains a current inventory of sewer system equipment and critical spare parts to ensure rapid response to emergencies. The following equipment and replacement components are kept in stock:
• Sewer hydrojet/hydro-flushing unit(s)
• Sewer camera/CCTV inspection equipment
• Couplers
• Pipe fittings (various sizes)
• Pipe (various sizes and materials)
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• Pumps (submersible and bypass)
• Generators
• Manholes and manhole covers
• Cleanout fittings
• Gaskets and seals
• Miscellaneous repair hardware and fittings
The City regularly reviews and replenishes this inventory to ensure adequate stock levels are maintained for operations.

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5. Design and Construction Provisions

5.1 Updated Design Criteria and Construction Standards and Specifications
The City of Calistoga Municipal Code Chapter 16.16, Design and Improvement Standards, , requires that the design, construction, installation, repair, and rehabilitation of system infrastructure components, including pipelines, pump stations, and other appurtenances, shall comply with the following standards and specifications: all water mains shall be constructed of C900 PVC CL200 or Ductile Iron Pipe CL200 and shall be no less than eight inches in diameter, except that six-inch diameter mains may be permitted by the Public Works Department in areas where fire hydrants are not required and the water main will not be extended for future use; all existing and proposed utilities within the subdivision shall be placed underground in accordance with the provisions of the Calistoga Municipal Code; and all private sewer systems are subject to the approval of the County Department of Environmental Health, with a letter from the Health Officer setting forth findings and recommendations on the subdivision layout required prior to City approval of any subdivision proposing to utilize a private sewer disposal system.

The City of Calistoga Municipal Code Chapter 16.18, Construction of Improvements, requires that all streets, drainage facilities, water distribution and fire protection facilities, sanitary sewer facilities and other required improvements shall be constructed in accordance with the provisions of this chapter and with the following specifications, as applicable: the Public works Standard Specifications of the City of Santa Rosa, Caltrans Standard Specifications, the American Water Works Association, Board of Fire Underwriters.

All improvement plans must be prepared and signed by a registered civil engineer and must be approved by the City Engineer prior to construction.

5.2 Procedures and Standards
Newly constructed, repaired, or rehabilitated sewer collection facilities are tested using standardized procedures to ensure system integrity and performance. Gravity pipelines are typically tested using air or water (exfiltration/infiltration) testing to confirm there are no leaks, while CCTV inspections are conducted to verify proper installation, alignment, and the absence of defects. Force mains are pressure-tested to check for leaks and structural soundness. All lines are cleaned prior to testing, and any deficiencies identified during testing or inspection are repaired and retested before the facilities are accepted and placed into service.

All improvements are subject to inspection by the City per Municipal Code Chapter

16.18.040. Inspections shall include testing by a certified testing firm to ensure all facilities meet the requirements of the specifications for that particular item. If it is determined that construction of any particular improvement is deficient, a deficiency list will be prepared by the inspector and transmitted to the contractor. Upon completion of all corrections or additional work outlined in the deficiency list, the contractor is required to request a final inspection by the Director of Public Works.

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6. Spill Emergency Response Plan
A copy of the City’s Spill Emergency Response Plan (SERP) can be found in Appendix C.

The SERP protocols are summarized below.

6.1 Notification
This section summarizes information on how the City is to be notified of a spill through a complaint or a report. Additionally, this section includes the chain of communication leading up to the response to the spill.

The City provides emergency on-call service 24-hours a day, every day of the year. Maps of storm drains are kept on hand, and are accessible by the City. The City will clear all plugged sewer main lines. If the problem is in the property owner’s lateral, the City crew will inform them of the situation and may turn off the customer’s water until the plug has been cleared.

The Calistoga Municipal Code defines the property owner’s lateral as the pipe from the structure or dwelling to the point where it enters the City’s main line. It is the property owner’s responsibility for operation, maintenance, and repair of the lateral and building plumbing. Anyone wishing to report a spill should contact the Department of Public Works , the after hours number will reach the Calistoga Police Department:

Address: 414 Washington Street, Calistoga CA 94515
Hours: 8:00 a.m. - 4:30 p.m.

Phone: 707-942-2828
After Hours Phone: 707-942-2810
Fax: 707-942-9472
When spills are reported, the Maintenance Technicians are contacted by cell phone or home phone and dispatched to visit the spill site. The Maintenance Technicians rotate their schedules to ensure that someone is on-call 24 hours per day, 7 days per week. The City has contacts at Napa County Public Works, who can be reached in case spill response coordination with the County is necessary.

6.2 Response
Once a spill is verified, water is turned off in that line or re-routed to a downstream sewer manhole until the spill has been contained and cleaned up, and the problem has been solved.

The Maintenance Technician calls for assistance if needed, estimates the volume spilled, and reports the spill to the Maintenance Superintendent. Spill cleanup is conducted immediately which involves spill containment, prevention of discharge to nearby waterways, use of absorbent materials or vacuums (depending on the spilled volume), and air drying of wet surfaces. No chlorine or lime is used for disinfection per guidelines circulated by the Napa County Department of Environmental Management and the State of California Department of Fish and Game.

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An automatic telephone alarm system monitors all collection system pump stations, treatment plant units, and irrigation pump station for spills or water quality. A plant operator and collection system personnel are on call 7 days a week. The alarm system pages the operator or a backup operator in the event of any alarms at the treatment and disposal facility. The system will also call the Calistoga Police Department in the event the alarm is not responded to. The collection system pump stations have high level and power failure alarms, which call the Police Department for dispatching of collection system personnel.

At the Wastewater Treatment Plant, inadequately treated waste will automatically bypass the waste back into the treatment plant or equalization pond system. A storm water pump system collects all rain water and any plant overflow water and pumps it back to the flow equalization storage pond for treatment processing. The City also has a 6-inch portable diesel fully automatic wastewater pump for emergency use which is capable of pumping in excess of 1 mgd as well as several 4-inch portable gas pumps with sufficient hose to bypass wastewater around any collection system or treatment plant unit.

6.3 Reporting
The Public Works Director and Maintenance Superintendent are responsible for completing, or overseeing the completion of regulatory reporting associated with spills.

If 1,000 gallons or more reach surface waters or groundwater, the Public Works Director or Maintenance Superintendent notifies the California Office of Emergency Services (CalOES) within 2 hours from the time of becoming aware of the spill.

The Public Works Director or his/her designee is also responsible for completing, or overseeing the completion of the SSO Spill Form and of the CIWQS online reporting (http://ciwqs.waterboards.ca.gov). Depending on the spill classification, CIWQS reporting procedures are as follows:

Category 1 (Spills to Surface Waters):
 Submit draft report within 3 business days of becoming aware of a Category 1 spill.
 Finalize report and certify within 15 calendar days of the end of the spill.  If more than 50,000 gallons reached surface waters, an SSO Technical Report will be developed and submitted within 45 calendar days of the end of the spill.

Category 2 (Spills of 1,000 gallons or Greater That Do Not Discharge to Surface Waters):
 Submit draft report within 3 business days of becoming aware of a Category 2 spill.
 Finalize report and certify within 15 calendar days of the end of the spill.

Category 3 (Spills of Equal or Greater than 50 Gallons and Less than 1,000 Gallons That Does Not Discharge to Surface Waters):

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 Submit certified report within 30 calendar days of the end of month in which the spill occurred.

Category 4 (Spills Less Than 50 Gallons That Do Not Discharge to Surface Waters):
 Submit the number of Category 4 spills and the total volume from Category 4 spills into the CIWQS online SSO Database http://ciwqs.waterboards.ca.gov within 30 calendar days after the end of the month in which the SSOs occurred.  Upload and certify a report with details from all Category 4 spills from throughout the calendar year by February 1st of the following year.

6.4 Impact Mitigation
When a spill results in release of sewage into the street, the following procedures are used to remove the wastewater and clean the affected area:

1. Collect wastewater utilizing absorbent material, or install wastewater containment device(s).

2. Pump contained wastewater into the downstream sanitary sewer manhole.

Additionally, signage is placed at the location of the spill to alert the public and minimize potential exposure.

If a spill results in release of sewage into a surface water, the following procedures are used to minimize negative impact on the affected area:

1. Immediately stop additional flows from entering the waterway.

2. Clear the plugged sewer main.

3. If 50,000 or more gallons reach surface water, sampling of the body of water is mandatory. Sampling procedures are included in the Water Quality Monitoring Program which can be found as an attachment to the SERP. At the direction of the Director of Public Works, sampling of lower volume spills may also be performed.

6.5 Training
Formal training related to the Emergency Response Plan is scheduled annually. All employees are required to attend and a log of attendees is kept. Other informal training sessions take place throughout the year as needed. These informal sessions are not logged.

Item #6.6.

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7. Sewer Pipe Blockage Control Program
Chapter 13.08, titled Sewer Service, of the Municipal Code decrees that it is unlawful to dispose of any materials capable of causing obstruction with the proper operation of the sewer system. This includes oils, grease, rags, and any miscellaneous debris capable of causing blockages, interfering with pump operations, or with proper function of any other sewer system components. Efforts to reduce and control the discharge of pipe blocking substances to the sewer are described in the following sections.

7.1 Identification & Sewer Cleaning
During routine sewer cleaning and in response to plugged lines, the City has identified areas or line segments of the wastewater collection system that experience intrusion of roots and/or accumulation of fats, oil, and grease (FOG) and have established a prioritized cleaning schedule for each area. Hydro jetting is conducted to clean of the pipes and prevent blockages. Two sewer mains within the downtown corridor have been identified that need more frequent cleaning due to FOG buildup. The City flushes those lines every month to two months to prevent flow restrictions. Problem areas change over time and are not due to a consistent or single cause. For example, problem areas appear to occur in areas with:
• High density housing or multiple families residing in single family homes • Mobile home residential areas
• Commercial buildings

7.2 Source Control
Higher horsepower pumps have been employed in order to reduce blockages, particularly of rags and wipes. As part of an effort to address oil and grease issues in the City of Calistoga’s wastewater, a program to educate residents regarding proper handling of used cooking oil was developed. The general message of the outreach campaign is that residents should dispose of used cooking oil in the trash, using absorbent materials (e.g., paper towels), rather than down the drain. The activities included in the City’s outreach program are described below.

Identify Problem Areas
City collection system staff were consulted to identify areas within the City where collection system upsets were most likely to occur. Call-out records were reviewed to obtain a more complete picture of collection system problem areas. The collection system was characterized for locations having a history of sewer system upsets. This characterization included a determination of whether the upsets were associated with residential or commercial activities. Residential areas were further characterized to determine if the area consisted of low density (i.e., single family homes mostly) or high density (i.e., apartment complexes) housing. Institutional facilities that serve food (i.e., convalescent hospitals, schools) were also identified in the problem areas.

Outreach Materials
Based on the information obtained regarding the residential problem areas and experiences of other communities, outreach materials were developed containing simple messages regarding proper handling of used cooking oil and grease. These materials included collateral materials Item #6.6.

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such as pot holders, magnets, flyers and door hangers (see examples of materials in the attachments to this chapter). A FOG educational spot also runs on the City’s Public Educational Government Channel (broadcasting on Channel 28 of Calistoga cable TV subscribers) and the City continues to provide updated information via the City’s website. To support the commercial sector, the City distributes outreach packets to restaurants that include Best Management Practices (BMP) implementation guides, lists of grease haulers, example service contracts, and maintenance record-keeping templates. Furthermore, the City supports regional efforts through the Bay Area Pollution Prevention Group (BAPPG), which expanded its reach in 2025 with a website available in 14 languages and digital campaigns, such as Mobile Ad Messenger GIFs, targeting cooking enthusiasts during the holiday season.

Conduct Outreach
The outreach materials developed can be distributed in many ways, including a booth at the Napa County Fair, local newspapers and publications, and door hangers.

If the problem areas contain schools, group facilities or apartment complexes, it may be possible to work with their staff to implement practices that would aid in the education process. Kitchen staff from schools or group facilities with large kitchens will be educated on proper oil and grease handling practices. Schools will be asked to distribute information for students to bring home. Apartment complex managers could be asked to provide outreach materials to new tenants and to assist with general distribution of materials. They could also be asked to track grease problems that occur within the complex. This tracking may be useful for evaluating program progress. In commercial areas, if a grease build-up is observed in a sewer main or if wipes cause issues the City hands out educational pamphlets to upstream businesses and residents. Additionally, in 2026, City staff plan to re-establish regular meetings with the Napa County Environmental Health Division to discuss FOG management during routine restaurant inspections by the County.

Program Evaluation
Program evaluation will be conducted periodically to determine if the program is meeting its goals of reducing oil and grease discharged from residential areas. Mobile home facilities will be asked to track grease problems within their plumbing system. Collection system upsets will be tracked to determine if a decrease in collection system upsets has occurred.

Finally, a survey card will be distributed to determine the level of awareness of oil and grease disposal issues. The evaluation results will be used to determine any future steps needed to reduce oil and grease in the collection system.

7.3 Facility Inspection
The initial focus of the City’s FOG program was on residential sources of oils and grease, with the necessity for inspection of local food service establishments also being evaluated.

An agreement was approved for food services establishments to be inspected on an annual basis by the Napa County Department of Environmental Management as part of the NPDES Stormwater Pollution Prevention Program. Education related to the disposal of fats, oil and grease is part of these inspections.

Item #6.6.

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7.4 Legal Authority
The City of Calistoga’s sewer use ordinance is located in Chapter 13.08 of the Calistoga Municipal Code, available at: https://ecode360.com/47982570 . As specified in Sections 425 and 430; grease traps, interceptors, and/or sand traps must be provided at all restaurants, carwashes, breweries, mud baths, and bottling plants. The owner of the business must keep maintenance records that include: when the trap/interceptor was cleaned, how much grease was removed, and how much and when any pretreatment was used. Licensed grease/oil recycling firms must be utilized for disposal, and disposal invoices must be retained for inspection.

Other pipe blocking substances such as solids or viscous substances that are including, but not limited to rags and other debris are detailed in Chapter 13.08, Section 320 of the Municipal Code.

Enforcement of the ordinance is addressed in Article XI, Enforcement, of the Sewer Use Ordinance. Every violation is subject to a fine of not less than $50 or more than $1,000 per day. Corrections must be made within 7 days of notice or the City will make the repairs and bill its expenses to the property owner. The City also has discretion to disconnect any user that does not comply with the regulations.

7.5 Disposal
During cleaning of sewer lines, FOG waste is removed and placed in a dumpster at the Calistoga Wastewater Treatment Plant headworks facility where it is disposed of through the treatment facility waste disposal contract. Napa County provides information for proper disposal of FOG generated through residential uses on its website at https://naparecycling.com/guide/cooking-grease-oil. The website includes information for proper disposal of both solid and liquid FOG substances.

Item #6.6.

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8. System Evaluation, Capacity Assurance and Capital
Improvements

8.1 System Evaluation and Capacity Assurance Plan
The Capital Improvement Plan includes measures for evaluating the system and ensuring capacity. Current capital improvements include reconditioning of manholes, a sewer system assessment and master plan, sewer trunkline replacement, a sewer lateral replacement program, and inflow and infiltration improvements.

The City is in the process of developing a Sewer Master Plan and is working on an initial sewer system model that includes conditions of manholes and age of pipes. A dryweather capacity modeling is complete and hydraulic modeling for wet weather flows is in planning stages. The model findings will provide information on available capacity in the City’s sewersheds and help prioritize I&I repairs, if needed.

The City is not aware of collection system assets vulnerable to climate change impacts, aside from potential capacity issues related to increased I&I during rain events with increased intensity.

8.2 Capacity Assessment and Design Criteria
Currently, capacity studies are performed in isolated areas, during development planning.

The City has recently completed a dry-weather capacity modeling; hydraulic modeling for wet weather flows is in planning stages.

8.3 Prioritization of Corrective Action
The City and District have identified the need for additional flow monitoring, condition assessment, and hydraulic modeling for wet weather flows to provide a basis for the Sewer System Master Plan and for additional short- and long-term CIP schedules. The findings from condition assessments and capacity assessments are used to prioritize corrective actions, consistent with the 2022 SSS WDR. This prioritization considers both the severity of the consequences associated with potential spills and the specific conditions under which hydraulic deficiencies occur.

Existing capacity concerns are prioritized over future potential concerns, as they present a more immediate risk of system failure and discharge. Among these concerns, those that occur during average dry weather flow conditions are assigned the highest priority, as they indicate a consistent and ongoing capacity limitation. Capacity issues observed under peak dry weather conditions are given a moderate priority, while those occurring only under peak wet weather conditions are considered a lower priority, reflecting their association with less frequent, storm events.

This approach ensures that the most critical and spill-prone deficiencies are addressed first, effectively reducing the risk of spills and protecting water quality and public health.

Item #6.6.

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8.4 Capital Improvement Plan
The City maintains a budget document, breaking down allocated money for capital improvement projects posted on the City’s website at:
https://www.calistogaca.gov/Government/City-Budgets
The City approves their annual budgets in June for the following fiscal year. The current operations and maintenance budget for the wastewater collection system is $4.5 million.

The annual Wastewater Enterprise Funds budget for the sewer utility provides financial support for sewer administration, construction and maintenance, sewer services, and sewer CIP projects. Wastewater Treatment and Operations are funded through sewer user rates. New rates were implemented on March 1, 2024, and there are additional planned annual rate adjustments between 2025 and 2028. The new rates include anticipated Operation and Maintenance increases as well as necessary capital that is forecast to be completed by 2028.

The City completed a field inspection survey of the collection system manholes to document existing conditions. The City has purchased software and created an initial model that includes conditions of manholes and age of pipes. The City will develop a prioritized shortterm and long-term capital improvements from the model estimates for the next ten-year Capital Improvement Plan. In 2025, the City initiated a project with a consultant to camera all sewer mains 75-years and older. Where repairs are deemed necessary, the assessment will provide preliminary design (10%), cost estimates, and financial strategy to support design completion and construction for repairs or replacement. As of early 2026, CCTV’ing has been completed and the consultant continues to work on utility replacement/rehabilitation designs. They will also be planning financial strategies to identify funding for completion of the recommended repairs. This project will continue into 2026, and repairs and repairs are expected to continue over the next several years.

Project Schedules
The total wastewater capital improvements budgeted for Fiscal Year 2025-26 is approximately $6.26 million. The following wastewater projects are currently programmed within the Wastewater Capital Improvement Fund for Fiscal Year 2025-26:

Table 2: Wastewater Capital Improvement Projects
Project Total
Project
Cost
Phase Anticipated
Completion
Riverside Ponds $10,000,000 Construct January
2026
Palisades Lift Station Generator Repair $75,000 Construct March 2026 Sewer Main Replacement $151,000 Design FY 26/27
Sewer Extension Reimbursement $75,000 Construct February 2026
WWTP Improvements (Waste and Return
Activated Sludge Pumps) $185,000 Construct January 2026 Item #6.6.

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Funding Sources
Capital improvement projects are funded through a combination of internal and external sources.

Wastewater capital improvements are internally funded through sewer user rates and transfers from the Wastewater Operating Fund. The total revenue from wastewater rates is budgeted at $6.0 million for Fiscal Year 2025-26, with a transfer of $204,000 from the Wastewater Operating Fund to the Wastewater Capital Improvement Fund.

The City has been successful in securing outside grant funding to supplement local funds for capital improvement projects. Details regarding the specific grants the City secured is found in the Budget posted on the City website.

Joint Coordination
Engineering staff and consultants work in coordination with City operations staff during the planning, design, and construction of capital projects.

Item #6.6.

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9. Monitoring, Measurement, and Program Modifications

9.1 Adaptive Management Plan
Overview
The intention of section is to monitor the effectiveness of each SSMP element and update and modify SSMP elements to keep them current, accurate, and available for audit as appropriate. This section describes the processes used to monitor Plan implementation, measure performance, and modify activities based on findings and results.

Record Keeping and Documentation
The City maintains records of all activities related to Plan implementation, including inspection findings, maintenance records, audit results, and SSO reports. This information is used to establish and prioritize appropriate Plan activities. Audit findings are documented to support ongoing evaluation of program effectiveness and to identify areas requiring improvement.

Monitoring Implementation and Measuring Effectiveness
One way to track the effectiveness of each SSMP element is to use performance indicators.

Performance indicators will be used during the audit process to determine any deficiencies in the SSMP. These metrics are reviewed regularly by staff responsible for SSMP implementation to ensure that each element of the SSMP is being implemented as intended and is achieving its objectives. Examples of performance indicators that will be used to assess the SSMP include:
• Number of spills over the past 12 months
• Spills by cause (roots, grease, debris, etc.)
Assessing Preventive Operation and Maintenance Activities The success of preventive operation and maintenance activities is assessed through routine review of maintenance records, inspection data, and system performance. This assessment includes evaluating if the preventive maintenance program in place are adequate to reduce the risk of pipe blockages and spills.

Updating Plan Procedures and Activities
Plan procedures and activities are reviewed and updated on a regular basis, and as needed, based on the results of monitoring, performance evaluations, and audit findings.

Spill Trends
The City identifies and tracks spill trends to support proactive management of the sewer system. This information is used to direct preventative maintenance efforts and measure the overall effectiveness of the SSMP. As shown in Figure 2, the City has maintained a relatively low number of SSOs since 2009, with no more than two spills occurring in any given year.

Notably, no SSOs were reported between 2017 and 2022, reflecting the effectiveness of the City's preventive maintenance program during that period. As shown in Figure 3, spill volumes were generally minor throughout most of the reporting period, with the exception of 2023, which saw a significant spike of approximately 2,000 gallons due to damage or breakage to Item #6.6.

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the sewer line — the largest recorded volume in the reporting period and categorized as "other" in Figure 4. Prior to 2023, smaller spill events were attributed to grease, roots, and debris. The increase in SSO frequency observed in 2023 and 2024, combined with an increase in spill volume, highlights the importance of continued collection system monitoring, targeted maintenance, and the City's ongoing grease control and root intrusion management efforts.

Figure 2. SSOs, 2009-2025
Item #6.6.

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Figure 3. SSO Volumes, 2009-2025
Figure 4. SSO Causes, 2009-2025. Other refers to damage or breakage to the sewer line.

9.2 Update Summary
Status updates as of May 2026 (Version 10 of the SSMP) for each of the SSMP sections can be found below. These updates incorporate recommendations from the October 2025 SSMP Audit.

1. Introduction and Goals
The City of Calistoga’s goals still include:
• Maintaining a safe and secure environment and high quality of life. • Preserving and enhancing the community’s unique beauty and character. • Managing our resources efficiently, effectively and equitable. • Recognizing the value and benefits of our diversity.
• Achieving long-term fiscal stability and self-sufficiency. • Encouraging full public participation and ongoing communication. • Strengthening partnerships with the private, non-profit and other public sectors for the cohesive and innovative delivery of government services.

2. Organization
The City’s organization chart and roles have not significantly changed since originally described in 2006. The title for one position was updated in the past 2020 audit.

Item #6.6.

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3. Legal Authority
The City’s Sewer Service Ordinances (Chapter 13) demonstrates the City’s legal authority to control the use, maintenance, construction, alteration and repair of all sanitary sewer facilities within the City limits. No changes have been made to these ordinances since the time of the audit in November 2025.

4. Operation and Maintenance Program

4.1 Updated Map of Sanitary Sewer System
A map of the City’s collection system is maintained and updated periodically. No changes have been made since the last SSMP update.

4.2 Preventative Operation and Maintenance Activities
The City of Calistoga continues to schedule regular maintenance of certain sewer lines that are known to have problems with oil and grease. Those lines are cleaned on a quarterly or semi-annual basis. The entire system is cleaned once a year. Once a week, the Maintenance Technicians also make observations at manholes, inspect the lift stations, time the pumps, and test the emergency power systems. Approximately 20 to 30 manholes are checked each week.

4.3 Training
The Maintenance Superintendent continues to arrange for his staff to attend seminars regarding spills prevention as well as providing in-house weekly training sessions related to a wide variety of issues, including sewer line maintenance and cleaning.

4.4 Equipment Inventory
The City of Calistoga continues to upkeep, and replace as necessary, backhoes and loaders as well as other equipment needed for sewer line repair. In addition, the City maintains a list of Contractors that are available in emergencies with equipment and personnel. This list was updated in April 2026. The City has a large inventory on hand of miscellaneous parts that allow technicians to handle emergencies.

5. Design and Performance Provisions
The City of Calistoga Municipal Code Chapter 16, Construction of Improvements requires that all streets, drainage facilities, water distribution and fire protection facilities, sanitary sewer facilities and other required improvements shall be constructed in accordance with outlined provisions of this chapter. Chapter 16 is periodically reviewed, and updated as necessary. This section was updated to include information regarding rehabilitation and replacement of the Collection System.

6. Spill Emergency Response Plan
The City’s Sewer Emergency Response Plan was last updated in June 2023 to include requirements from the 2022 SSS WDR. No updates have been necessary since.

Item #6.6.

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7. Sewer Pipe Blockage Control Program
The City continues to identify and clean sections of the sewer system that are subject to sewer pipe blockages. The City continues to distribute materials regarding source control activities to educate local businesses about FOG control. The outreach materials are distributed in many ways, including a booth at the Napa County Fair, local newspapers and publications, and door hangers. Program evaluation is conducted periodically to determine if the program is meeting its goals of reducing oil and grease discharged from residential areas. The focus of the City’s FOG program is on residential sources of oils and grease. Food service establishments are now being inspected by the Napa County Department of Environmental Management for proper disposal of oil and grease. This section was updated in Version 10 of the SSMP to address The City’s efforts to reduce other pipe-blocking substances, such as debris and rags, in addition to FOG.

8. System Evaluation, Capacity Assurance and Capital Improvements In Version 10 of the SSMP, this section has been renamed to System Evaluation, Capacity Assurance, and Capital Improvements in accordance with the 2022 SSS WDR requirements.

The section was also expanded and updated to incorporate the new 2022 SSS WDR requirements pertaining to System Evaluation and Condition Assessment, Capacity Assessment and Design Criteria, as well as the prioritization of corrective actions. It has also has been updated to include more details on the City’s Capital Improvement Plan (CIP) for wastewater.

The City of Calistoga Municipal Code Chapter 16, Construction of Improvements requires that all streets, drainage facilities, water distribution and fire protection facilities, sanitary sewer facilities and other required improvements shall be constructed in accordance with outlined provisions of this chapter.

9. Monitoring, Measurement and Program Modifications
The section was updated to include an Adaptive Management Plan.

10. Internal Audits
The City completed an internal SSMP Audit in October 2025. The section was updated to include the new SSMP Audit frequency.

11. Communication Program
The section was updated to note that the SSMP is published online and to include procedures for communication with the public in the events of a spill that prompts closures of public areas
Item #6.6.

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10. Internal Audits
The City plans to complete a review of the SSMP every three years to evaluate its effectiveness and to identify any deficiencies and steps to correct them. Within six months after the end of the required three year audit period, the Legally Responsible Official submits an audit report into the online CIWQS Sanitary Sewer System Database. The most recent audit was completed in October 2025. Revisions based on the audit’s recommendation were incorporated in Version 9 of the SSMP (updated May 2026).

Item #6.6.

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11. Communication Program
The City maintains a website (https://www.calistogaca.gov/Home) to inform the public about City activities. The City’s website is an effective communication channel for providing alerts and news to the public. The main page of the website provides important announcements, agendas and minutes for City Council meetings, and other key information for City residents.

The City publishes the SSMP on the Public Works Department page of the City website. The SSMP is certified by the City Council during a public city council meeting once every six years. The SSMP is also made available on the City’s website. The City also uses the website to notify the public of important upcoming activities related to sewer system management, its development, and implementation, and performance.

In the event of a spill resulting in the closure of public areas, the City will publish such information the website as well as through signage in the affected areas. Other communication channels such as press releases or posting on social media would be considered and may be used, on a case by case basis.

The City does not need have any tributary or satellite collection systems; there is no need to establish communication protocols with any such agencies.

Item #6.6.

City of Calistoga
Sewer System Management Plan Version 10 – April 2026

APPENDIX A
Outreach to Plumbers and Sewer Contractors
Item #6.6.

Plumbers & Sewer Contractors:

Your Actions Can Prevent
Sanitary Sewer Overflows!
What are Sanitary Sewer Overflows or SSOs?
SSOs discharge untreated or partially treated human and industrial waste, debris and disease-causing organisms
from the sanitary sewer onto the ground near and into
homes and potentially into creeks, rivers, lakes or streams.

What are the impacts of SSOs?
SSOs may result in property damage, environmental
damage and/or potential liability to you or your company.

Allowing sewage to discharge to a gutter, storm drain or waterway may subject you to penalties and/or out-of-pocket costs to reimburse cities or public agencies for clean-up efforts and regulatory penalties.

How can you prevent SSOs?
and avoid associated penalties & fines
When clearing plugged sewer laterals:
 Whenever possible, remove root balls, grease
blockages and any other debris; don’t push debris
from the lateral to the sewer main.
 If you can’t prevent a root ball or other debris from entering the sewer main when working in our service
area, please call us at ((707) 942-2828, so we can
work with you (free of charge) to remove the root ball
from the sewer main to prevent blockages further
downstream.
 Use plenty of water to flush lines.
 Don’t open manholes. Hazardous sewer gases from
manholes are odorless, undetectable and can be
deadly. Call us to open manholes for you and please
note that discharge into a publicly-owned manhole
requires a permit. Contact our Public Works
Department at (707) 942-2828, for an application.

When constructing sewer laterals:
 Check your work area. Gravel, backfill material and
test plugs can become lodged in the sewer line and
cause blockages. Make sure no debris is left in the
sewer line before you backfill.
 Avoid offset joints – offset joints make sewer lines
vulnerable to root intrusion & grease accumulation,
cause debris hang-ups and make lines harder to
clean. Properly bed your joints and don’t hammer tap.
 In the Calistoga service area, contact our Permit
Counter for the appropriate construction specs at
(707) 942-2828.

Who Do I Call to Avoid an SSO?
Help us help you…
If you require our free assistance to help clear
root balls, grease blockages and other debris
from a main sewer line to prevent an SSO or
to open a manhole in our service area, please
call us at:
(707) 942-2828
Public Works Department
414 Washington Street
Calistoga, CA 94515
Item #6.6.

City of Calistoga
Sewer System Management Plan Version 10 – April 2026

APPENDIX B
Emergency Public Works Phone Numbers
Item #6.6.

COMPANY CONTACT PHONE #
Allied Propane Business 707-252-5000
AT&T - Lift Station Emergencies Dawn - CITYS REP 866-371-4157(after hrs Emer.800-303-0103) PGE EMERGENCY ROMERO SALVADOR Business 963-7133
Use Locator # First !! Gas & Elec Locator
257-
800-743-5000
When recording begins,
MESSAGE 257-5936 OR
5955 **PGE Power Outage SAY the Word Katie Kerns Cell 321-2574 800-743-5002 "Emergency" George> Cell 249-3120
BABS Bay Area Barricades SAND BAGS office (925) 686-1089 BLAKELEY Construction Business 942-4383
LOCAL EMERG. HELP *** DICK BLAKELEY HOME 942-9286
CELL 975-0887
Debbie – Sec. Dennis Blakeley HOME 942-6371
CELL 975-0592
Lutz Bags (SAND BAGS) Allan Lutz Business (707) 762-0215 (24 hrs.) Calistoga Electric Fred Vogel Cell 707-888-5740
CDF Calif Dept Forestry ***Fires*** 963-3601
CALTRANS Business (510) 286-4444
LOCAL OFFICE CALISTOGA 942-6010
Upvalley Emerg # TRAFFIC LIGHTS
(415) 330-6500
[email protected] Santa Rosa-Permits (707) 769-5698 CALTRANS - CALISTOGA Ryan Starky Bus. 707-942-6010 Cell;707 228-3666 CHP ROAD CONDITIONS Business (800) 427-7623
COMCAST (800-266-2278) Emergency (559) 455-4413 Calif. Govt. Acct. Emerg. Contact Fish & Game (Hazardous Spills) 24 Hr Dispatch (800) 358-1300 CCI electrician Steve Clark Cell
Emerg. Pager: 226-4918 545-0484
(800) 649-0484
Napa County Roads Mike Shepherd Yountville Office 944-0196 " " Steve Stangland Public Works 944-0196
Napa County Sheriff 24-hr Dispatch 253-4451
Napa Valley Petroleum Business 707-252-6888
Pacific Tree Care
Office: 942-0261 Jake Schneider Hm: 225-1788 Cell: 249-5028 Ace Hardware Business 942-4396 ( fx: 4921)
Acme Rigging Business 800-862-4639 462-0567
Alkar Personnel Temp Employees Business 578-5001
AT&T # 611 REPAIR
Bell Products HVAC Business 255-1811
BKF Engineering Jason Kirchmann Bus. 707-583-8500 Cell: 707-583-8515 Britton Tree Service Joe Borden Bus: 963-7578 Cell: 695-5022 BWS Safety Matt Radin Bus: 546-2484 Cell: (707) 975-2103 Calistoga Towing Ray Bolger Bus: 942-4445 Cell: 337-4502 (Ans Svc: 543-2944) Central Valley Hardware Bus: 963-3622 Napa Office 257-8888 CJUSD - Local Schools Emergencies
(1st) (2nd) Principal
(3rd) Principal
Dr. Esmerelda Mondragon Chris Ochs
Craig Wycoff Monique Saviez Jane
Bunting
District
Dir. Of Facilities Highschool
District Elementary
942-4703
942-4564
942-4703 - 339-0505 (cell)
942-4703 - 239-3239 (cell)
942-4398 - 889-4374
Dennis Watson Construction Dennis Watson Bus. 707-965-1100 Cell: 707-974-6497 Farris Construction Dan Farris Cell: 975-7575
Grainger (hardware) Fax: 584-8868 Bus: 584-9211
Granite Construction Lorn Chase Justin Ingram Bus. 707-242-1294 Bus. 707-467-4104 Cell: 707-272-3156
Fred Peterson Bus:586-4444 Cell: (707) 396-6254
Jon Moyer Manager Cell: (510) 774-6171
Joe Branum Tree Care Joe Branum Bus: 942-8954 Cell: 396-0216 Mark West Quarry Trucking Business 942-5110
Olgetree's Welding John/ Mike Business 963-3537
Pace Supply (parts) Pete Bus: 974-8068 Cell: 603-1129
Hertz Rentals Rohnert Park

EMERGENCY CONTACTS

MAIN OFFICE
762- 6641(M-F 7:30 to 4pm)
After Hours Emerg # - (510) 286-6359
(24 hr radio call)
Augusto Lumba
Leete Generators
Put in return number plus # sign

Item #6.6.

COMPANY CONTACT PHONE #

EMERGENCY CONTACTS
Peterson Power Systems Generator Service Business 576-1616 Phillips, Steve Generator Service Business Ph: 795-7425 Cell: 484-0272 Precision Concrete Cutting Trip Hazard Removal Prof. Victor Nunnemaker Ph:650-465-333 - safesidewalks.com Precision Crane Crane Rentals Business 546-6900
R.O. Repair Bus. 707-341-3380
Sakai General Engineering Bruce Sakai Bus: 942-0578 Cell: 732-7900 Shaw Plumbing Bus: 942-6754 Cell # 975-7106
Lad Stevenson: Cell (707) 975-6059
(707) 249-4853
Stevenson Supply (hardware / tractor) Rodney Jeremy Cell: 481-0247 Cell: 570-6337
Fx: 575-8723
Bus: 575-3335
Tel Star Instruments Inc. Ben Herston Bus. 916-646-1999 Cell: 916-204-2747 Lift Station Repair
United Rotary Brush Bus. 209-744-4200 800- 872-7874
United Rentals Napa Business 24-hr phone 255-1066 Fax: 255-6683 (800) 877-3687
SYAR Industries Trucking Bus: 252-8711
Blake

Item #6.6.

City of Calistoga
Sewer System Management Plan Version 10 – April 2026

APPENDIX C
Spill Emergency Response Plan
Item #6.6.

City of Calistoga
Spill Emergency Response Plan
(SERP)
Prepared By:

City of Calistoga
Public Works Department
414 Washington Street
Calistoga, CA 94515
Voice: (707) 942-2828
Fax: (707) 942-9472
Updated April 2026
Item #6.6.

Contact Persons:

Director of Public Works
(707) 942-2828
Maintenance Superintendent
(707) 942-2828
Regulatory Agency to Report Sewer Overflow:

Governor’s Office of Emergency Services (OES)
(800) 852-7550 phone
(916) 262-1677 fax
Contractors
Repairs:

Blakeley Construction (707) 942-4383 Cell: (707) 975-0887 Dennis Watson Construction (707) 965-1100 Cell: (707) 974-6497 Clean-up:

JCC, Inc. (707) 575-4011
Service Master (707) 963-0970
Bay Area Water & Smoke Damage (707) 224-4033
Other Important Contacts
Regional Water Quality Control
Board – San Francisco Bay
(510) 622-2460 phone
(510) 622-5633 fax
Caltrans
(707) 224-8684
PG&E
(800) 743-5000
City Insurance (PARSAC)
(916) 927-7727
Upper Valley Disposal
(707) 963-7988
Napa County Department of
Environmental Management
(707) 253-4471 business hours
(800) 540-5306
Napa County Public Works
(707) 253-4351
(707) 944-0196, roads
California Dept of Fish & Wildlife
(707) 944-5500
Calistoga Fire Department
(707) 942-2840
Calistoga Police
(707) 942-2810
Railroad Police
(707) 477-5955, emergency
Item #6.6.

Table of Contents

1. Authority ...................................................................................................................................................... 1

2. General ......................................................................................................................................................... 1

2.1. Objectives.............................................................................................................................................. 1

2.2. Organization of Plan.............................................................................................................................. 1

3. Spill Response Procedure............................................................................................................................. 1

3.1. Receipt of Information Regarding an SSO ............................................................................................ 1

3.2. Dispatch of Sewer Maintenance Technician to Site of Sewer Spill ...................................................... 2

3.3. SpillCorrection, Containment, and Clean-Up ....................................................................................... 3

3.4. SSO Reporting....................................................................................................................................... 6

3.5. Customer Satisfaction............................................................................................................................ 8

3.6. Post-Spill Debrief.................................................................................................................................. 8

4. Public Advisory Procedure........................................................................................................................... 8

4.1. Temporary Signage ............................................................................................................................... 8

4.2. Other Public Notification....................................................................................................................... 9

5. Maintenance of SERP .................................................................................................................................. 9 Attachments
Attachment A. SSO Reporting Instructions, Short and Long Form Reports Attachment B. Water Quality Monitoring Plan
Item #6.6.

City of Calistoga – Spill Emergency Response Plan Page 1

1. Authority
The City of Calistoga (City) Spill Emergency Response Plan (SERP) is prepared pursuant to National Pollutant Discharge Elimination System (NPDES) permit requirements and the Sanitary Sewer System Waste Discharge Requirements (WDR) to facilitate proper incident reporting procedures and to ensure that the protection of the environment and the public’s health and safety remains a high priority concern.

2. General
The SERP is designed to ensure that every report of a sewage spill incident is immediately dispatched to the appropriate City personnel for confirmation. Quick response will minimize the effects of the spill with respect to impacts on public health, beneficial uses, and water quality of surface waters and on customer service.

2.1. Objectives
The primary objective of the SERP is to protect public health and the environment, satisfy regulatory agencies and waste discharge permit conditions which address procedures for managing sewer spills, and minimize risk of enforcement actions against the City.

Additional objectives of the SERP are as follows:
• Protect collection system personnel and wastewater treatment plant operators; • Protect the collection system, wastewater treatment facilities, and all appurtenances; and
• Protect private and public property beyond the collection and treatment facilities.

2.2. Organization of Plan
The key elements of the SERP are addressed individually as follows:

Section 3 – Spill Response Procedure
Section 4 – Public Advisory Procedure
Section 5 – Maintenance of SERP
Attachments

3. Spill Response Procedure
The Spill Response Procedure presents a strategy for the City’s Public Works Department to mobilize labor, materials, tools, and equipment to correct or repair any condition, which may cause or contribute to an unpermitted discharge. The plan considers a wide range of potential system failures that could create a spill to surface waters, land, or buildings.

3.1. Receipt of Information Regarding an SSO
A sanitary sewer overflow (SSO or spill) may be detected by City employees or by others. The City is responsible to act based on phone calls received or reports on possible sewage spill from the public wastewater disposal system, and to provide immediate response to investigate and/or
Item #6.6.

City of Calistoga – Spill Emergency Response Plan Page 2 correct reported sewer spill. Generally, telephone calls from the public reporting possible sewer spills are received at the Public Works Department or City offices during normal working hours and the Calistoga Police Department after hours. 1) The telephone operator obtains all relevant information available regarding the spill including:
a. Time and date call was received;
b. Specific location;
c. Description of problem;
d. Time possible spill was noticed by the caller;
e. Caller’s name and phone number;
f. Observations of the caller; and
g. Other relevant information that will enable the Public Works Department crews, to quickly locate, assess and stop the spill.
2) The Public Works Department dispatches sewer maintenance technician to confirm the spill. Until verified, the report of a possible spill will not be referred to as a “sewer spill.” If it determined that 1,000 gallons or more reached or are likely to reach surface waters, the Public Works Department shall provide the information orally to the Governor’s Office of Emergency Services (OES) within 2 hours of confirming the spill. The caller will receive an “OES Control Number.” All spills, regardless of volume will be electronically reported into the California Integrated Water Quality System (CIWQS). The Director of Public Works is responsible for reviewing, updating, and certifying the final CIWQS SSO Reports.

3.2. Dispatch of Sewer Maintenance Technician to Site of Sewer Spill Failure of any element within the public wastewater disposal system that threatens to cause or causes a SSO shall trigger an immediate response to isolate and correct the problem. Personnel and equipment shall be available to respond to any SSO location.

Additional maintenance technicians shall be brought in if extra manpower is needed. 1) Dispatching Maintenance Technicians:
• When the City receives notification of a potential sewer spill, the Public Works Department dispatches maintenance technicians with appropriate resources as required.
2) Maintenance Technician Instructions
• Dispatch maintenance technicians by telephone or radio. Assign appropriate personnel, materials, supplies, and equipment needed. • The telephone operator shall verify that the entire message has been received and acknowledged by the Maintenance Technician who was dispatched. All personnel being dispatched to the site of an SSO proceed immediately to the site of the spill. Any delays or conflicts in assignments shall be reported immediately for resolution.

Item #6.6.

City of Calistoga – Spill Emergency Response Plan Page 3 • Maintenance Technicians shall investigate all reports of SSOs. Whether an SSO was confirmed or not, the responding technician will write what was found and what actions were taken. These reports shall be attached to the Complaint Form.
3) Additional Resources
The Maintenance Superintendent or his designee conveys appropriate requests for additional personnel, material, supplies, and equipment for Maintenance Technician working at the site of a sewer spill.
4) Field Supervision and Inspection
• The Maintenance Superintendent or his designee shall visit the site of the SSO to ensure that provisions of this SERP and other directives are met. • The Maintenance Superintendent or his designee is responsible for verbally notifying regulatory agencies within the specified time and submitting the SSO Report.
5) Coordination with Hazardous Material Response
• Upon arrival at the scene of a SSO, should a suspicious substance (e.g., oil sheen, foamy residue) be found on the ground surface, or should a suspicious odor (e.g., gasoline) not common to the sewer system be detected, the City sewer maintenance crew shall immediately contact the Maintenance Superintendent for guidance before taking further action. • Should the Maintenance Superintendent determine the need to alert the hazardous material response team, the Maintenance Technician shall await the contracted hazardous waste team response.
• Upon arrival of the hazardous material response team, the City sewer Maintenance Technician shall take direction from the person with the lead authority of that team. Only when that authority determines it is safe and appropriate for the City sewer Maintenance Technician to proceed under the SERP with the containment, clean-up activities, and correction.

3.3. Spill Correction, Containment, and Clean-Up
This section describes specific actions to be performed by the City sewer maintenance technician(s) during an SSO. The objectives of these actions are:
• To protect public health, environment and property from sewage spills and restore surrounding area back to normal as soon as possible; • To establish perimeters and control zones with appropriate traffic cones and barricades, vehicles, or use of natural topography (e.g., hills, berms); • To promptly notify Cal OES in cases where 1,000 gallons or more reached or may reach surface waters and provide preliminary spill information and potential impacts;
• To contain the sewer spill to the maximum extent possible including preventing the discharge of sewage into surface waters; and • To minimize the City’s exposure to any regulatory agency penalties and fines.

Item #6.6.

City of Calistoga – Spill Emergency Response Plan Page 4 Under most circumstances, the City can handle all response actions with its own maintenance forces. They have the skills and experience to respond rapidly and in the most appropriate manner. An important issue with respect to an emergency response is to ensure that the temporary actions necessary to divert flows and repair the problem do not produce a problem elsewhere in the system. Circumstances may arise when the City could benefit from the support of private-sector construction assistance. This may be true in the case of large diameter pipes buried to depths requiring sheet piling and dewatering should excavation be required. The City may also choose to use private contractors for open excavation operations that might exceed one day to complete. 1) Responsibilities of City Sewer Maintenance Technician Upon Arrival It is the responsibility of the first person who arrives at the site of a sewer spill to protect the health and safety of the public by mitigating the impact of the spill to the maximum extent possible. Should the spill not be the responsibility of the City, the first responder shall turn the City water off to eliminate the potential for additional discharge. The first responder shall direct the immediate clean-up by the Property Owner. If that clean-up is not completed in a timely manner, City crews will provide for the clean-up and bill the property owner. If there is imminent danger to public health, public or private property, or to the quality of waters of the State, then the first responder takes prudent emergency action until the responsible party assumes responsibility and provides actions.

Upon arrival at an SSO, the City sewer Maintenance Technician performs the following:
• Determines the cause of the spill (e.g., sewer line blockage, pump station mechanical or electrical failure, sewer line break, etc.); • Identifies and requests assistance or additional resources to correct the spill or to assist in determination of its cause;
• Takes immediate steps to stop the spill (e.g., relieves pipeline blockage, manually operates pump station controls, repairs pipe, etc.) Where spills from private property threaten public health and safety (e.g., a spill running off of private property into the public right-of-way) water service to the property will be turned off; and
• Requests additional personnel, materials, supplies, or equipment that will expedite and minimize the impact of the spill.
2) Initial Measures for Containment
Initiate measures to contain the spilling sewage and recover where possible sewage, which has already been discharged, minimizing impact to public health or the environment.
• Determine the immediate destination of the spill, (e.g., storm drain, street curb gutter, body of water, stream bed, groundwater infiltration facility, etc.);
Item #6.6.

City of Calistoga – Spill Emergency Response Plan Page 5 • Identify and request the necessary materials and equipment to contain or isolate the spill, if not readily available; and
• Take immediate steps to contain the spill, (e.g., block or bag storm drains, recover through vacuum truck, divert into downstream manhole, etc.)
3) Additional Measures Under Potentially Prolonged Spill Conditions In the event of a prolonged sewer line blockage or a sewer line collapse, set up a portable by-pass pumping operation around the obstruction. • Take appropriate measures to determine the proper size and number of pumps required to effectively handle the sewage flow.
• Implement continuous or periodic monitoring of the bypass pumping operation as required.
• Address regulatory agency issues in conjunction with emergency repairs. 4) Cleanup
Clean sewer spill sites thoroughly after a spill. No readily identified residue (e.g., sewage solids, papers, rags, plastics, and rubber products) is to remain. • Where practical, thoroughly flush the area and clean of any sewage or wash-down water. Solids and debris are to be flushed, swept, raked, picked-up, and transported for proper disposal.
• Secure the spill area to prevent contact by members of the public until the site has been thoroughly cleaned.
• Where appropriate, disinfect and deodorize the spill site. Ensure that any chemicals used are rinsed, flushed, and pumped out into the vactor truck, such that they are not transported downstream into the river. • Where sewage has resulted in ponding, pump the pond dry and dispose of the residue in accordance with applicable regulations and policies. • Use absorbent materials or vacuums (depending on the spilled volume) and air drying of wet surfaces. No chlorine or lime is used for disinfection per guidelines circulated by the Napa County Department of Environmental Management and the State of California Department of Fish and Game.
• Whenever possible, digital photos should be taken of the area before and after cleanup.
5) Photographs and Visual Monitoring
• Photos have to be time stamped (use timestamp on cameras and/or enable location and time stamp data in digital files)
• Photos are required for the following:
• Spill appearance point(s) – take at least one photo of active spill.

Under prolonged spill conditions, take photos at different times to show potential changes in discharges rates throughout the duration of the spill.
• Spill entry point into the storm drain system
• Location of discharge into the surface water
Item #6.6.

City of Calistoga – Spill Emergency Response Plan Page 6 • Warning signs, beach closure signage
• Extent of the spill spread
• Impacts to surface waters (water bank erosion, floating debris, water surface sheen, fish kills, etc.)
• Location(s) of the clean-up
• Sampling location, if sampling is conducted
• Visual monitoring:
• Take notes on visual observations such as impacts to surface waters (water bank erosion, floating debris, water surface sheen, fish kills, etc.)
• Estimate spill travel time from appearance point to final destination in the receiving water
6) Sampling
If an estimated 50,000 gallons or more reach surface waters, follow procedures in the Water Quality Monitoring Plan for ammonia and bacteria monitoring (Attachment B)

3.4. SSO Reporting
The Spill Reports in Attachment A contain information which is required to be reported to regulatory agencies. The website for reporting SSOs is:
http://ciwqs.waterboards.ca.gov/. The Maintenance Superintendent or his designee completes the appropriate Spill Report (Short or Long, see Attachment A). The Short Form is to be used when the SSO is less than 1,000 gallons and none of it has reached the surface waters (Category 3 and 4 SSOs). The Long Form is to be used when the SSO is greater than 1,000 gallons or when any volume reaches surface waters (Category 1 and 2 SSOs). In addition, an SSO where 1,000 gallons or more reach surface waters must be reported to the California Office of Emergency Services (CalOES) within 2 hours of becoming aware of the spill.

Reporting instructions are as follows:
 Category 1 SSO - Any spill that reaches surface water

1. If 1,000 gallons or more reach or threaten to reach surface water, call CalOES within in two (2) hours to receive an OES Control Number - (800) 852-7550.

2. For all spills that reach surface waters, regardless of volume:
• Complete the Long Form Report
• Enter data into the CIWQS online SSO Database within 3 business days of becoming aware of the spill http://ciwqs.waterboards.ca.gov • Certify report by Legally Responsible Official within 15 calendar days of SSO end date

3. If 50,000 gallons or more reach surface waters:
• Follow the Water Quality Monitoring Plan
• Report all monitoring results and develop a Spill Technical Report within 45 days of SSO end date.

Item #6.6.

City of Calistoga – Spill Emergency Response Plan Page 7  Category 2 SSO - Spills equal to or greater than 1,000 gallons that do not reach surface water

1. If 1,000 gallons or more reach or threaten to reach waters of the State (i.e., groundwater), call CalOES within in two (2) hours to receive an OES Control Number - (800) 852-7550.

2. Complete the Long Form Report.

3. Enter data into the CIWQS online SSO Database http://ciwqs.waterboards.ca.gov within 3 business days of becoming aware of the spill

4. Certify report by Legally Responsible Official within 15 calendar days of the spill end date
 Category 3 SSO - Spills equal to or more than 50 gallons but less than 1,000 gallons that do not reach surface water

1. Complete the Short Form Report.

2. Submit Certified Spill Report into the CIWQS online SSO Database http://ciwqs.waterboards.ca.gov within 30 calendar days after the end of the month in which the spill occurred (e.g., a spill that occurred between May 1st and May 31st, would be reported by June 30th).
 Category 4 SSO - Spills less than 50 gallons that do not reach surface water

1. Complete the Short Form Report.

2. Submit the number of Category 4 spills and the total volume from Category 4 spills into the CIWQS online SSO Database http://ciwqs.waterboards.ca.gov within 30 calendar days after the end of the month in which the spills occurred (e.g., spills that occurred between May 1st and May 31st, would be tallied in a monthly report due June 30th).

3. Upload and certify a report with details from all Category 4 spills from throughout the calendar year by February 1st of the following year.

The NPDES Illicit Discharge Complaint form and Investigation Form shall be completed for all SSOs.

The NPDES Illicit Discharge Report Form shall be completed when a discharge reaches the public right-of-way.

The NPDES Illicit Discharge Follow-up Form shall be completed when a Report form is warranted.

Information regarding the sewer spill collected on the SSO report forms includes the following:
• Time of SSO
o Date, time, duration, weather
• Description of SSO
o Estimated volume, volume contained, volume estimation method(s)
Item #6.6.

City of Calistoga – Spill Emergency Response Plan Page 8 o Source, spill destination (storm drain system, surface water, etc.), extent of the spill and spill boundaries, potential impacts (fish kills, beach closures, etc.)
• Location of SSO
o Address, Lat/Long, waterbody, watershed
o Whether or not spill is located within 1,000 ft of a municipal surface water intake
• Cause of SSO and suspected responsible party
• Incident Response
o Visual inspection of the receiving water, corrective actions, samples collected, investigations underway, posted warnings • Notification
o OES Control Number, agency contact information

3.5. Customer Satisfaction
The first responder should follow up in person or by telephone with the entity who was reporting the spill. The cause of the spill and its resolution will be discussed.

3.6. Post-Spill Debrief
The Maintenance Superintendent shall conduct a spill debrief meeting monthly in months when spills occurred, or more often if deemed necessary, with all Maintenance Technicians on staff to go over recent spill events. The debrief will review spill response activities and discuss what worked, what did not work, any missed regulatory requirements (notifications, sampling, etc.), and improvements moving forward. Staff will also discuss final corrective action(s) completed or planned, such as enforcement taken on parties responsible for illicit discharge or actions taken/ needed to prevent repeated spill occurrences at a particular location. When necessary, contractors may be invited to participate in these meetings. If needed, the SERP will be modified to improve existing procedures.

4. Public Advisory Procedure
This section describes the actions the City will take to limit public access to areas potentially impacted by unpermitted discharges of pollutants to surface water bodies from the wastewater collection system.

4.1. Temporary Signage
The City has primary responsibility for determining when to post notices of polluted surface water bodies or ground surfaces that result from uncontrolled wastewater discharges from its facilities. The postings do not necessarily prohibit use of recreational areas, unless posted otherwise, but provide a warning of potential public health risks due to sewage contamination. The Director of Public Works and/or Maintenance Superintendent shall determine if posting of a confirmed spill is necessary.

Item #6.6.

City of Calistoga – Spill Emergency Response Plan Page 9

4.2. Other Public Notification
Should the posting of surface water bodies or ground surfaces subjected to a sewer spill be deemed necessary by the Public Works Department, the Director of Public Works and/or the Maintenance Superintendent shall determine the need for further public notification (e.g., television, radio, door hangers, etc.).

5. Maintenance of SERP
The SERP will be reviewed on an annual basis. Possible amendments can include:
• Change in procedures
• Change in contact personnel or phone numbers
• Changes due to regulatory requirements
Item #6.6.

City of Calistoga – Spill Emergency Response Plan April 2026

ATTACHMENT A
SSO Reporting Instructions & Short and Long Form
Reports
Item #6.6.

SANITARY SEWER SPILL REPORTING

INSTRUCTIONS
SSOs where 1,000 gallons or more reach surface water or groundwater must be reported within two (2) hours to CalOES at (800) 852-7550 CIWQS online SSO Database address is http://ciwqs.waterboards.ca.gov  Category 1 SSO - Any spill that reaches surface water

1. If 1,000 gallons or more reach or threaten to reach surface water, call CalOES within in two (2) hours to receive an OES Control Number - (800) 852-7550.

2. For all spills that reach surface waters, regardless of volume:
• Complete the LONG FORM REPORT and submit to Melissa (or directly to Derek in Melissa’s absence).
• Enter data into the CIWQS online SSO Database within 3 business days of becoming aware of the spill.
• Certify report by Legally Responsible Official within 15 calendar days of SSO end date.

3. If 50,000 gallons or more reach surface waters:
• Follow the Water Quality Monitoring Plan (SERP Attachment B) • Report all monitoring results and develop a Spill Technical Report within 45 days of SSO end date.  Category 2 SSO - Spills equal to or greater than 1,000 gallons that do not reach surface water

1. If 1,000 gallons or more reach or threaten to reach groundwater (such as from a spill to a stormwater infiltration facility), call CalOES within in two (2) hours to receive an OES Control Number - (800) 852-7550.

2. Complete the LONG FORM REPORT and submit to Melissa (or directly to Derek in Melissa’s absence).

3. Enter data into the CIWQS online SSO Database within 3 business days of becoming aware of the spill.

4. Certify report by Legally Responsible Official within 15 calendar days of SSO end date.  Category 3 SSO - Spills equal to or more than 50 gallons but less than 1,000 gallons that do not reach surface water

1. Complete the Short Form Report.

2. Submit Certified Spill Report into the CIWQS online SSO Database within 30 calendar days after the end of the month in which the spill occurred (e.g., a spill that occurred between May 1st and May 31st, would be reported by June 30th).
 Category 4 SSO - Spills less than 50 gallons that do not reach surface water

1. Complete the Short Form Report.

2. Submit the number of spills and the total volume into the CIWQS online SSO Database within 30 calendar days after the end of the month in which the Category 4 spills occurred (e.g., spills that occurred between May 1st and May 31st, would be tallied in a monthly report due June 30th).

3. Upload and certify a report with details from all Category 4 spills from throughout the calendar year by February 1st of the following year.

The NPDES Illicit Discharge Complaint form and Investigation Form shall be completed for all SSOs.

The NPDES Illicit Discharge Report Form shall be completed when a discharge reaches the public right-ofway.

The NPDES Illicit Discharge Follow-up Form shall be completed when a Report form is warranted. \Public Works\Forms\Sewer Forms\SSO Reporting Instructions SERP Attachment A Item #6.6.

SSO Short Form Report – Page 1
City of Calistoga

SSO SHORT FORM REPORT
For spills less than 1,000 gallons that do not reach surface water: Category 3 – between 50 and 1,000 gallons; Category 4 – less than 50 gallons NOTE: Photos are required for the following:
• Spill appearance point(s) – take at least one photo of the active spill. Under prolonged spill conditions, take photos at different times to show potential changes in discharges rates throughout the duration of the spill.
• Spill entry point into the storm drain system, if any • Extent of the spill spread
• Location(s) of the clean-up
Incident Date: Time of Initial Call:

Estimated Spill Start Time: Estimated Spill End Time:

Explain how start time was determined:

Street address/ or site description:

Latitude: Longitude:

Estimated volume spilled (gallons): (do not include water used for clean-up) How was spill volume determined?
SSO SOURCE:  Manhole  Pump Station
 Pipe  Other, specify:
 Clean Out
SSO CAUSE:  Blockage  Flow Capacity Deficiency
 Infrastructure Failure  Natural Disaster
 Inflow/Infiltration  Bypass
 Electrical Power Failure  Cause Unknown
If spill cause is Blockage, specify:
 Roots  Grease  Vandalism
 Rags  Construction debris  Debris from laterals
 Multiple or other causes, specify:

If spill caused by Infrastructure Failure, specify:
 Breakage of collection system  Damage to collection system  Leaks to collection system  Pump station failure
 Multiple or other causes, specify:

Item #6.6.

SSO Short Form Report – Page 2

INCIDENT RESPONSE
Briefly describe actions taken to stop and contain the spill:

Briefly describe cleanup activities:

OTHER INFO NOT CAPTURED ABOVE such as follow-up with residents/businesses re: FOG, details for planned CIP in the area, etc.

Person completing form: Date:

Item #6.6.

SSO Long Form Report – Page 1
City of Calistoga

SSO LONG FORM REPORT
For Any Spill That Reaches Surface Water – Category 1 and Spills Equal to or Greater than 1,000 Gallons that do not Reach Surface Water – Category 2 NOTE: Photos are required for the following:
• Spill appearance point(s) – take at least one photo of the active overflow. Under prolonged spill conditions, take photos at different times to show potential changes in discharges rates throughout the duration of the spill.
• Spill entry point into the storm drain system
• Location of discharge into the surface water
• Warning signs, beach closure signage
• Extent of the spill spread
• Impacts to surface waters (water bank erosion, floating debris, water sheen, fish kills, etc.) • Location(s) of the clean-up
• Sampling location(s), if sampling conducted
A. SSO OCCURING TIME
SSO Date:

Time of Initial Call:

Estimated first responder arrival time: :

Estimated spill start time:

Explain how start time was determined:

Estimated spill end time:

Weather condition at time of spill:  Sunny Weather  Rainy Weather  Cloudy Weather  Rain for Several Days
B. SSO LOCATION
Street address or site description:

Longitude: (Decimal Deg.) Latitude: (Decimal Deg.)
C. SSO FINAL DESTINATION
Street address or site description:

Longitude: (Decimal Deg.) Latitude: (Decimal Deg.)
Final Destination:  Surface Water, specify
 Groundwater Infiltration Facility
 Storm Drain (spill fully contained in storm drain)
 Building Structure
 Yard/Land
 Street/Curb & Gutter
 No Water Involved
 Unknown
Item #6.6.

SSO Long Form Report – Page 2
D. SSO DESCRIPTION
Estimate total volume spilled: (in gallons)
Volume of SSO recovered/contained: (in gallons) (do not include water used for clean-up) Volume of SSO discharged to surface waters: (in gallons) Volume of SSO discharged to groundwater: (in gallons)
How was spill volume determined?
SSO Source:  Manhole  Pump Station
 Pipe  Other, specify:
 Clean Out
E. CAUSE OF SSO
Spill Cause:  Blockage  Flow Capacity Deficiency
 Infrastructure Failure  Natural Disaster
 Inflow/Infiltration  Bypass
 Electrical Power Failure  Cause Unknown
If spill cause is Blockage, specify:
 Roots  Grease  Vandalism
 Rags  Construction debris  Debris from laterals
 Multiple or other causes, specify
If spill caused by Infrastructure Failure, specify:
 Breakage of collection system  Damage to collection system  Leaks to collection system  Pump station failure
 Multiple or other causes, specify:

F. INCIDENT RESPONSE
Briefly describe actions taken to stop and contain the spill:

Briefly describe cleanup activities:

Visual observations of receiving water (bank erosion, floating debris, oil sheen, fish kill, etc.):

Item #6.6.

SSO Long Form Report – Page 3
Were samples collected?  Yes  No
If yes, Sample Location Description:

Date/Time Sample Collected:

Is there an on-going investigation or enforcement?  Yes  No If yes, briefly describe: (include pending actions and estimated completion date):

Were health warnings posted?  Yes  No Any beach closures?  Yes  No If beach closure occurred, briefly describe:

G. RECEIVING WATER SAMPLING
Was an estimated 50,000 gallons or greater discharged into a surface water?  Yes  No If Yes – consult Water Quality Monitoring Plan and use forms provided in the plan to document sampling activities.

H. SUSPECTED RESPONSIBLE PARTY
Name: Agency: Phone:

Mail Address:

I. NOTIFICATIONS
CAL OES (800) 852-7550, when 1,000 gallons or more reach surface waters or groundwaters OES Control Number:

Date Called: Time: OES Staff spoken to:

NAPA CO. DEPT OF ENVIRONMENTAL MANAGEMENT, when 1,000 gallons or more reach surface waters or groundwaters
Date notification made: Time: Staff notified:

Notification via phone or email
DEPARTMENT OF FISH AND GAME, if severe surface water impacts observed Date notification made: Time: Staff notified:

Item #6.6.

SSO Long Form Report – Page 4
Notification via phone or email
J.OTHER INFO NOT CAPTURED ABOVE:

Person completing form: Date:

Item #6.6.

City of Calistoga – Spill Emergency Response Plan April 2026

ATTACHMENT B
Water Quality Monitoring Plan
Item #6.6.

November 2013
Updated A p r i l 2026

CITY OF CALI STOGA
Sanitary Sewer Overflow
Water Quality Monitoring Plan
Item #6.6.

Table of Contents
A PROJECT MANAGEMENT.................................................................................................................1 A.1 PROJECT ORGANIZATION...........................................................................................................................1 A.2 BACKGROUND ...........................................................................................................................................1 B DATA GENERATION AND ACQUISITION .....................................................................................3 B.1 SAMPLING PROCESS DESIGN......................................................................................................................3 B.1.1 Sampling Event Timing ..........................................................................................................................3 B.1.2 Monitoring Site Locations......................................................................................................................3 B.2 EQUIPMENT PREPARATION ........................................................................................................................3 B.2.1 Sampling Containers..............................................................................................................................4 B.2.2 Field Meter Calibration .........................................................................................................................4 B.3 WATER QUALITY MONITORING.................................................................................................................4 B.3.1 Sample Collection Methods....................................................................................................................5 B.4 SAMPLE HANDLING AND CUSTODY ...........................................................................................................6 B.4.1 Sample Bottle Labels..............................................................................................................................6 B.4.2 Transport................................................................................................................................................6 B.4.3 Chain of Custody Form..........................................................................................................................7 C REPORTING..........................................................................................................................................7 List of Tables
Table 1. Project Contact List..........................................................................................................................................1 Table 2. Monitoring Equipment List..............................................................................................................................3 Table 3. Constituents to be Analyzed, Sample Volume Required, and Sample Type ....................................................4 Table 4. Constituent Hold Times and Analytical Methods.............................................................................................6 Table 5. Site Names for Sample Handling .....................................................................................................................6 Table 6. Analytical Laboratories....................................................................................................................................7 Table 7. Notification and Reporting Timeline................................................................................................................7 List of Figures
Figure 1. SSO Action Flow Chart..................................................................................................................................2 List of Appendices
A Field Forms
B Calibration Logs
C Chain of Custody Forms (CoCs)
Item #6.6.

City of Calistoga SSO Monitoring Plan
1 April 2026

A PROJECT MANAGEMENT
A.1 PROJECT ORGANIZATION
This monitoring program will be conducted under the direction of the City of Calistoga (the City) with guidance provided by Larry Walker Associates (LWA). Caltest Analytical Laboratory of Napa (Caltest) will serve as the primary laboratory, but alternatives might be used due to logistics and timing. The Project Contact list is provided in Table 1.

Table 1. Project Contact List
Name Role Agency/Company Phone Number Email
John Montelli Monitoring Coordinator City of Calistoga
Steven
Maricle
MRP Technical
Advisor
LWA 530.753.6400 (o) [email protected]
Sonya Allahyari Laboratory Project
Manager
Caltest 707.258.4000 (o) Sonya_Allahyari@
caltestlabs.com
A.2 BACKGROUND
In 2006, the State Water Resources Control Board (State Water Board) adopted Statewide General Waste Discharge Requirements for Sanitary Sewer Systems (SSS WDRs), Order No. 2006-0003-DWQ. The Monitoring and Reporting Program (MRP) established monitoring, record keeping, reporting, and public notification requirements.

On September 9, 2013, Order No. WQ 2013-0058-EXEC became effective that clarified and expanded requirements of the original MRP and defined new sanitary sewer overflow (SSO or spill) categories. The 2006 SSS WDRs and 2013 amendments were superseded by Order No. 2022-0103-DWQ, issued on December 6, 2022, and effective June 6, 2023. The SSO category definitions, as well as the notification, monitoring, and technical reporting requirements per the 2022 SSS WDRs are shown in Figure 1.

This monitoring plan addresses water quality monitoring requirements for Category 1 SSOs that are greater than or equal to 50,000 gallons. The WQMP was developed in November 2013, per requirements in Order No. WQ 2013- 0058-EXEC, and revised in April 2023 to meet requirements in the 2022 SSS WDRs.

Item #6.6.

City of Calistoga
SSO Monitoring Plan
2 April 2026
Figure 1. SSO Action Flow Chart (Based on Order No. WQ 2022-0103-DWQ) Item #6.6.

City of Calistoga
SSO Monitoring Plan 3 April 2026

B DATA GENERATION AND ACQUISITION
B.1 SAMPLING PROCESS DESIGN
B.1.1 Sampling Event Timing
The Monitoring Coordinator will determine when the field crew will be mobilized to sample the receiving water.

Sampling is required for all spills where 50,000 gallons or more reach surface waters. Sampling must be conducted within 18 hours of City staff becoming aware of such a spill. The monitoring coordinator will target daylight sampling, but sample timing may be shifted due to safety and logistical issues.

Sampling will not be conducted if there are any concerns regarding field crew safety. These concerns may include heavy rain events, which compromise access points through flooding and swift currents. Thunderstorms will also be avoided when lightning is occurring. Sampling will only be conducted if there are at least two members of the field crew team available.

B.1.2 Monitoring Site Locations
Upon notice of a Category 1 SSO, the Monitoring Coordinator will determine where the field crew will sample. The Monitoring Coordinator will be responsible for determining the sampling locations. At a minimum, sampling will occur at the point where the SSO enters the water body, a point upstream of the entry point, and at least one point downstream of the entry point where the spill is expected to be fully mixed with the receiving water. The Monitoring Coordinator will provide a detailed description of potential monitoring site locations to the Field Crew.

If monitoring in the receiving water is not safe or feasible, samples may be collected at a point in the storm drain system.

Upon arrival at the monitoring sites, the Field Crew will determine the best locations to sample by assessing the hydrology of the receiving water and any safety precautions. The Field Crew should look for locations where the receiving water can easily be entered or sampled mid-channel by a grab pole. Once the sampling site location is selected, but before sampling starts, the Field Crew will record the latitude and longitude of the sampling location into the Field Form (APPENDIX A).

B.2 EQUIPMENT PREPARATION
The Field Crew shall maintain a sampling kit with the necessary supplies to conduct a monitoring event. Table 2 lists the equipment and supplies that will be included in the sampling kit.

Table 2. Monitoring Equipment List
Storm Kit
Spare batteries for field meter (6)
Spare sample labels
Pencils (2) and waterproof pens/markers (2)
Diagonal clippers
Electrical tape
Cable ties (assorted sizes)
Utility knife
Zip-lock baggies (assorted sizes)
Powder-free nitrile gloves
Rubber bands, heavy duty
Item #6.6.

City of Calistoga
SSO Monitoring Plan 4 April 2026
Camera
Duct tape
GPS Device
Camera
SSO Water Quality Monitoring Plan
Log books/ Field forms
Chain-of-custody forms
New sample bottles
Intermediate containers
Flow meters
Coolers and ice
Cellular phone
Any necessary safety gear
Grab pole
Umbrella
Paper towels
Trash bags
B.2.1 Sampling Containers
The Field Crew will maintain a supply of sampling bottles for at least 4 events. The Field Crew will order bottles directly from the laboratory and will reorder bottles if they are unused for six months. Table 3 includes the required bottle types, sample volumes, and preservatives for ammonia, total coliform, and E. coli samples.

Table 3. Constituents to be Analyzed, Sample Volume Required, and Sample Type Constituent Optimum Vol. (L) Min. Vol.
(L)
Collection
Method
Bottle Type Preservation Analytical
Lab
Ammonia (NH3) 0.500 0.100 Direct Fill 500mL
Plastic
H2SO4, <6
C
Caltest
Total Coliform
E. coli

0.100 0.100 Direct Fill 100mL
Sterile
Plastic
Na2S2O3
<10 C
Caltest
B.2.2 Field Meter Calibration
All field meters will be properly calibrated and maintained by the Field Crew. Calibrations will be performed according to the methods and frequency recommended by the equipment manufacturer. When calibrating the instruments, the Field Crew will document all pertinent information in a Calibration Log (APPENDIX B) and keep it with the rest of the project documentation.

B.3 WATER QUALITY MONITORING
The Field Crew will be responsible for the following tasks upon arrival at the monitoring location:

1. Determine best sampling locations and record latitude and longitude readings for the upstream, SSO entry point, and downstream sampling sites. If monitoring in the receiving water is deemed unsafe or infeasible, samples may be collected at a point in the storm drain system.

Item #6.6.

City of Calistoga
SSO Monitoring Plan 5 April 2026

2. Collect water quality samples in the following order: first at the SSO entry point, second at the downstream site(s), and third at the upstream monitoring site.

3. Complete all field forms and prepare the samples for delivery to the laboratory.

The following sections outline the necessary steps the Field Crew must take when performing the above actions.

B.3.1 Sample Collection Methods
Sample collection methods will vary depending on the surface water and the safety of the Field Crew. Clean, powder-free, nitrile gloves will be worn for all bottle handling. The direct fill sample collection method is the preferred sampling method, since it does not use an intermediate container. In cases where the direct fill method cannot be used due to accessibility or safety an intermediate bottle and a grab pole can be used.

B.3.1.1 Direct Fill Sample Collection
The direct fill sample collection method will be used in cases where the surface water can be entered safely by the Field Crew. Field Crew will wear waders and ensure that the water level and velocity of the surface water are low enough to provide a safe entry and sampling environment.

Ammonia and bacteriological sample bottles will be filled by direct submersion to approximately mid-depth as follows.

1. Wade to approximately the area of the water body with the highest flow rate and face upstream. This will most likely be midstream, but can be in a different portion of the stream, depending on the hydrology.

2. Submerge the sample bottle with its cap on to approximately mid-depth at a location of significant flow (avoid stagnant water). Hold the bottle upright under the surface while it is still capped.

3. Open the lid carefully just a little to let water run in. Fill the bottle and screw the cap tightly while the bottle is still underneath the surface.

4. Remove bottle from stream and place on ice.

B.3.1.2 Intermediate Container Sample Collection
If the flow, water level and/or access point are deemed unsafe then an intermediate bottle attached to a grab pole will be used for sample collection. A clean, new intermediate bottle will be used for each sampling event and sampling site.

Ammonia and bacteriological sample bottles will be filled by intermediate container sample collection as follows:

1. Attach the intermediate bottle to an expandable pole using tape or cable ties and remove lid.

2. Submerge the intermediate bottle, attached to expandable pole, to approximately mid-depth at a location of significant flow (avoid stagnant water).

3. Remove bottle from water and empty contents. Repeat this twice more.

4. Once the intermediate bottle is properly rinsed, return it to approximately mid-depth at a location of significant flow (avoid stagnant water).

5. Using the intermediate bottle, fill the bacteriological sample container and then the ammonia bottle. Ensure that neither bottle overflows and that the preservative stays in the sample container.

Item #6.6.

City of Calistoga
SSO Monitoring Plan 6 April 2026
City of Calistoga
Station Number -
Analyte – Analysis Method
Date & Time: Collected by:

6. After bottle fills, replace bottle lid, remove bottle from pole, and place on ice.

B.4 SAMPLE HANDLING AND CUSTODY
The Field Crew will ensure that all samples are collected and submitted to the l by the maximum hold times listed in Table 4. If timing or logistics prevent a hold time being met, the Field Crew will contact the Monitoring Coordinator.

Table 4. Constituent Hold Times and Analytical Methods
Constituent Analytical
Method1
Maximum Hold
Times
Analytical Lab
Ammonia (NH3) SM 4500-NH3-G 28 days Caltest
Total Coliform and E. Coli SM 9221-B/E 8 hours Caltest
B.4.1 Sample Bottle Labels
The Field Crew will label all sample bottles with a waterproof label, which will contain the agency name, sample collection date, analyte, analysis method, station number and name and Field Crew names. The analytes and analysis methods are shown in Table 4 and the station identification protocols are shown in Table 5.

Table 5. Site Names for Sample Handling
Station Number Station Name
RSW-001U Surface Water Upstream
RSW-001 Surface Water Point of Entry
RSW-001D Surface Water Downstream 1
RSW-XXXD1 Surface Water Downstream XXX1
DSC-001 Storm drain system, if receiving water cannot be safely sampled.
1 Additional downstream monitoring sites will be labeled in sequential orderstarting from the SSO surface water point of entry.

Example sample bottle label:

Direct Fill Sample Bottle Label
B.4.2 Transport
All samples will be kept on ice from the time of collection to the time of receipt by laboratory personnel. It is imperative that all samples be analyzed within maximum holding times (see Table 4). Samples will be shipped/delivered as specified in Table 6.

Item #6.6.

City of Calistoga
SSO Monitoring Plan 7 April 2026
Table 6. Analytical Laboratories
Analytical Laboratory Analyses Shipping Method
Caltest
Attn. Sonya Allahyari 1885
North Kelly Road Napa, CA
94558
707.258.4000
Ammonia, Total Coliform, E. Coli Hand delivered
B.4.3 Chain of Custody Form
Chain-of-Custody (CoC) forms will be filled out by the Field Crew for all samples submitted to the laboratories.

CoCs will contain the following information:
• Sampler name
• Address (where the results will be sent)
• To whom the laboratory results are being sent
• Sample collection date and time
• Sample location
• Analysis method requested
• Sample container type and number
• Comments/special instructions
• Samples relinquished by (signature, print name, date) • Samples received by (signature, print name, date)
An electronic data deliverable will be requested for all sample reports. Example lab specific CoCs are included in APPENDIX C.

C REPORTING
A Category 1 SSO in which 50,000 gallons or greater are spilled to a surface water requires multiple stages of notification and reporting. The City will adhere to the required timeline outlined in Table 7, which begins when the City becomes aware of an SSO. The specific requirements for notification and reporting are specified in the 2022 SSS WDRs and detailed in the City’s Sanitary Sewer Management Plan.

Table 7. Notification and Reporting Timeline
Time Period Requirement
<2 Hours Notification to CalOES
Within Three Business Days Draft Category 1 SSO Report in CIWQS Within 15 Calendar Days Certify Category 1 SSO Report in CIWQS Within 45 Calendar Days Upload and certify SSO Technical Report with water quality results in CIWQS
Item #6.6.

Appendix A
Field Forms
Item #6.6.

SSO Water Quality Monitoring Plan Field Log
General Information
Event ID: Date: SSO Time:

Sampling Personnel:

SSO Description
Time of Notification: Size: Location:

Weather (fog, rain, wind, etc.):

Total precipitation during previous 5 days:

Monitoring Sites
RSW-001U Upstream Site
Arrival Time: Departure Time:

GPS Coordinates Latitude: Longitude:

Sample Location Mid-Channel Bank
Sample Times Total Coliform/E.coli: Ammonia:

Floating Material or Debris:

Water Color/Turbidity/Odor:

Photos Taken: Yes No
RSW-001 POINT of ENTRY
Arrival Time: Departure Time:

GPS Coordinates Latitude: Longitude:

Sample Location Mid-Channel Bank
Sample Times Total Coliform/E.coli: Ammonia:

Floating Material or Debris:

Water Color/Turbidity/Odor:

Photos Taken: Yes No
RSW-001D Downstream Site
Arrival Time: Departure Time:

GPS Coordinates Latitude: Longitude:

Sample Location Mid-Channel Bank
Sample Times Total Coliform/E.coli: Ammonia:

Floating Material or Debris:

Water Color/Turbidity/Odor:

Photos Taken: Yes No
Page of
Item #6.6.

SSO Monitoring Plan Field Log
DSC-001 Storm Drain
Arrival Time: Departure Time:

GPS Coordinates Latitude: Longitude:

Sample Location
Sample Times Total Coliform/E.coli: Ammonia:

Floating Material or Debris:

Water Color/Turbidity/Odor:

Photos Taken: Yes No
RSW-_ _ _D (Additional Downstream Site)
Arrival Time: Departure Time:

GPS Coordinates Latitude: Longitude:

Sample Location Mid-Channel Bank
Sample Times Total Coliform/E.coli: Ammonia:

Floating Material or Debris:

Water Color/Turbidity/Odor:

Photos Taken: Yes No
RSW-_ _ _D (Additional Downstream Site)
Arrival Time: Departure Time:

GPS Coordinates Latitude: Longitude:

Sample Location Mid-Channel Bank
Sample Time: Total Coliform: Ammonia:

Floating Material or Debris:

Water Color/Turbidity/Odor:

Photos Taken: Yes No
RSW-_ _ _D (Additional Downstream Site)
Arrival Time: Departure Time:

GPS Coordinates Latitude: Longitude:

Sample Location Mid-Channel Bank
Sample Time: Total Coliform: Ammonia:

Floating Material or Debris:

Water Color/Turbidity/Odor:

Photos Taken: Yes No
Page of
Item #6.6.

Appendix B
Calibration and Maintenance Logs
Item #6.6.

Calibration and Maintenance Log
Instrument Model Type of Calibration or
Maintenance
Date of Calibration
or Maintenance
Item #6.6.

Appendix C
Chain of Custody Forms (CoCs)
Item #6.6.

1885 N. KELLY ROAD, NAPA, CA 94558 (707) 258-4000 [email protected] www.caltestlabs.com

SAMPLE CHAIN OF CUSTODY

PAGE OF
PROJECT NAME / PROJECT NUMBER: P.O. NUMBER LAB ORDER #
CLIENT: REPORT ATTN:

ANALYSES REQUESTED City of Calistoga TURN-AROUND TIME
MAILING ADDRESS: CITY: STATE: ZIP:

Ammonia
Total Coliform, SM 9221 B/E
E. Coli, SM 9221 B/E

X STANDARD
BILLING ADDRESS: ATTN:

RUSH
PHONE NUMBER: EMAIL ADDRESS: SAMPLER (PRINT & SIGN NAME):

DUE DATE:

CALTEST
SAMPLE # DATE SAMPLED TIME SAMPLED SAMPLE MATRIX
*

CONTAINER
TYPE/
AMOUNT**

PRESERVATIVE SAMPLE IDENTIFICATION / SITE CLIEN
T LAB
#
COMP. or
GRAB
REGULATORY DRINKING WATER?
Yes / No
If Yes, write 13-digit CLIP Code(s) below:

W QT H2SO4 RSW-001U X
W QT Na2S2O3 RSW-001U X X 8 hour hold time
W QT H2SO4 RSW-001 X
W QT Na2S2O3 RSW-001 X X 8 hour hold time
W QT H2SO4 RSW-001D X
W QT Na2S2O3 RSW-001D X X 8 hour hold time

RELINQUISHED BY DATE/TIME RECEIVED BY RELINQUISHED BY DATE/TIME RECEIVED BY Y
TEMP: °C / °C SEALED: Y / N INTACT: Y / N ON ICE: Y / N REPORTING OPTIONS (Choose One): EMAIL MAIL BOTH *MATRIX: W = Aqueous Nondrinking Water, Digested Metals; ML = Final Effluent, MinimumLevel/Low-Level R.L.; DW = Drinking Water; SL = Soil, Sludge, Solid ; FP = Free Product

FOR LAB USE ONL
Samples: WC MICRO BIO MET SV VOA COMMENTS:

BD: WC MET VOA
SIL: HP PT QT VOA SUB **CONTAINER TYPES: AL = Amber Liter; AHL = 500 mL Amber; PT = Pint (Plastic); QT
= Quart (Plastic); HG = Half Gallon (Plastic); SJ =
Soil Jar; B4 = 4oz. BACT; BT = Brass Tube; VOA
= 40mL VOA; OTC = Other Type Container
W/HNO3 H2SO4 NaOH
PIL: HNO3 H2SO4 NaOH HCl
04/10/23WHITE - LABORATORY YELLOW - CLIENT COPY TO ACCOMPANY FINAL REPORT PINK - CLIENT COPY AS RECEIPT Item #6.6.

City of Calistoga

STAFF REPORT
To: Honorable Mayor and City Council
From: Sheli Wright, Fairgrounds Revitalization Director Meeting: City Council Regular Meeting - Apr 21 2026
Subject: Fairgrounds Advisory Committee Capital Campaign Partnership with Native Son's Parlor 86 and Calistoga Fairgrounds Foundation
DESCRIPTION:

Committee Partnership with Native Son's of the Golden West, Parlor 86, and Calistoga Fairgrounds Foundation
RECOMMENDATION:

Consider Adopting the Resolution
SUMMARY:

On March 26, 2026, the Fairgrounds Advisory Committee's (FAC) Capital Campaign Subcommittee brought a motion to the FAC to work with the Native Sons of the Golden West, Parlor 86, and Calistoga Fairgrounds Foundation on a capital campaign to raise money for the heating and airconditioning for the Butler Building.

ANALYSIS:

The Fairgrounds Advisory Committee serves a critical role in identifying priorities, advising on improvements, and supporting the long-term sustainability of the Fairgrounds. As City resources remain limited, strategic partnerships with established nonprofit organizations present an opportunity to expand the City’s capacity to advance capital improvements while strengthening community engagement.

Collaboration with organizations such as the Native Sons of the Golden West and the Calistoga Fairgrounds Foundation provides a framework for leveraging community support, fundraising expertise, and volunteer networks. These partnerships can enhance the visibility of Fairgrounds needs while fostering broader public investment in the facility’s future.

The development of a structured capital campaign, guided by the Fairgrounds Advisory Committee and its subcommittee, would provide several key benefits:
 Identification and prioritization of capital improvement projects  Development of targeted and strategic fundraising initiatives  Strengthening partnerships between the City and community-based organizations  Increased public awareness, engagement, and financial support for the Fairgrounds As an initial step, the FAC, in partnership with the Native Sons and the Calistoga Fairgrounds Foundation, proposes a fundraising dinner, in the Tubbs building, as a pilot to evaluate the effectiveness of a collaborative capital campaign model. This event will allow the FAC, city staff, and its partners to assess fundraising capacity, community interest, and organizational coordination, while working toward an initial fundraising goal of $120,000 to support priority improvements.

Item #8.1.

Outcomes from this effort will help inform future campaigns and potential larger-scale capital improvement initiatives.

Importantly, this partnership is intended to serve as a foundation for broader collaboration and does not preclude participation by other nonprofit organizations, service groups, or community stakeholders. Expanding inclusion over time will be essential to building a sustainable and diversified funding strategy.

The proposed initial capital project, the installation of heating and air conditioning in the Butler Building, represents a practical and impactful investment. The Butler Building is a central Fairgrounds facility with significant potential for expanded use, including public meetings, community events, and emergency response operations. Enhancing the building with climate control will improve functionality, increase year-round usability, and position the facility as a more reliable asset for both routine and emergency purposes.

Overall, this pilot effort represents a strategic and measured approach to launching a capital campaign program, strengthening community partnerships, and addressing priority infrastructure needs at the Fairgrounds.

FINANCIAL IMPACT:

The fundraising event is anticipated to take place in the Tubbs Building, which rents for $2,500. The Native Sons have submitted a fee waiver request. Event proceeds are intended to support the Butler Building HVAC project, with an estimated project goal of approximately $120,000. If the waiver is approved, the City’s financial impact would be limited to the waived rental revenue and limited staff time.

CEQA STATUS:

This action does not meet the definition of a “project” under the California Environmental Quality Act (CEQA).

ATTACHMENT(S):

Resolution
Committee report 3 26 2026
APPROVAL(S):

Rachel Stepp, Deputy City Manager Approved - Apr 08 2026 Connie Cardenas, Admin. Services Director Approved - Apr 08 2026 Mitch Celaya, Interim City Manager Approved - Apr 13 2026 Yudiana Galvan, City of Calistoga | City Clerk Approved - Apr 14 2026 Item #8.1.

RESOLUTION 2026-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALISTOGA, COUNTY OF

NAPA, STATE OF CALIFORNIA, AUTHORIZING A COLLABORATIVE CAPITAL

CAMPAIGN PILOT PROJECT FOR IMPROVEMENTS TO THE CALISTOGA

FAIRGROUNDS
WHEREAS, the Calistoga Fairgrounds is a valued community asset that supports events, emergency operations, and public gatherings; and WHEREAS, the Fairgrounds Advisory Committee provides guidance on revitalization improvements and long-term sustainability of the Fairgrounds; and WHEREAS, the City Council recognizes the benefit of partnering with nonprofit organizations, including the Native Sons of the Golden West and the Calistoga Fairgrounds Foundation, to expand fundraising capacity and community engagement; and
WHEREAS, a structured capital campaign can assist in identifying priority projects, developing fundraising strategies, and increasing public support for the Fairgrounds; and
WHEREAS, the proposed pilot project, a fundraising dinner, will serve to evaluate the effectiveness of collaborative fundraising efforts; and WHEREAS, the Butler Building is a key facility at the fairgrounds, and the installation of heating and air conditioning will enhance its functionality for meetings, events, and emergency use;

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CALISTOGA DOES HEREBY find the following:

1. The City Council authorizes the initiation of a collaborative capital campaign pilot project in partnership with the Fairgrounds Advisory Committee, the Native Sons of the Golden West, and the Calistoga Fairgrounds Foundation.

2. The pilot project shall include a fundraising event intended to support capital improvements to the Fairgrounds, with initial focus on the Butler Building heating and air conditioning project.

3. Staff is directed to coordinate with project partners to plan and implement the pilot fundraising effort, authorized to sign the fee waiver for the event, and is requested to return to the City Council with an evaluation of outcomes and recommendations for future capital campaign initiatives.

PASSED, APPROVED AND ADOPTED this the 21st day of April 2026. I,

YUDIANA GALVAN, CITY CLERK OF THE CITY OF CALISTOGA, HEREBY CERTIFY the foregoing resolution was introduced and passed at a regular meeting of the Calistoga City Council by the following roll call vote:

AYES:

Item #8.1.

Resolution No. 2026-XXX

NOES:

ABSTAIN:

ABSENT:

ATTEST: APPROVED:
____________________________ __________________________ Yudiana Galvan, City Clerk Donald Williams, Mayor
Item #8.1.

City of Calistoga | COMMITTEE REPORT
DATE: March 26, 2026
COMMITTEE INFORMATION: Fairgrounds Advisory Committee – Capital Campaign & Outreach; Bill Squire
DESCRIPTION: Consideration and direction regarding a collaborative campaign effort between the Native Sons, the Calistoga Fairgrounds Foundation, and the City of Calistoga Fairgrounds Advisory Committee to support improvements and long-term sustainability of the Calistoga Fairgrounds.

RECOMMENDATION: The Fairgrounds Advisory Committee is asking for approval to work in partnership with the Native Sons and the Calistoga Fairgrounds Foundation to develop and implement a capital campaign program of support for the revitalization of the Butler Building. Initial efforts would include planning and hosting a fundraising dinner event to support priority capital improvements, specifically the installation of heating and air conditioning in the Butler Building.

SUMMARY: The Calistoga Fairground serves as a critical community asset, supporting heritage, community events, and emergency response functions. Continued investment is necessary to maintain and enhance facilities to meet current and future needs.

A collaborative capital campaign is proposed to leverage community partnerships and philanthropic support. The Native Sons and the Calistoga Fairgrounds Foundation have expressed interest in working together alongside the City’s Fairgrounds Advisory Committee to develop fundraising strategies and community engagement efforts.

As an initial project, the partners propose hosting a fundraising dinner event to generate support for the installation of a heating and air conditioning system in the Butler Building. This improvement will enhance year-round usability, increase rental opportunities, and improve comfort for community events. The fundraising goal for this effort is $120,000.

ANALYSIS: The Fairgrounds Advisory Committee plays an important role in guiding improvements and ensuring the long-term viability of the Fairgrounds. By partnering with established nonprofit community organizations such as the Native Sons and the Calistoga Fairgrounds Foundation, the City can expand its capacity to raise funds and engage the public.

A structured capital campaign will allow for: Identification and prioritization of capital improvement projects - Development of targeted fundraising strategies - Strengthening of community partnerships - Increased visibility and support for the Fairgrounds The proposed first partnership project is a fundraising dinner that will serve as a pilot effort to evaluate the effectiveness of collaborative fundraising initiatives. Success of Item #8.1.

this event may inform future campaigns and larger-scale capital efforts. Additionally, it should be noted that this partnership is meant as a beginning of relationships and does not exclude other nonprofits or organizations from getting involved in support efforts for the fairgrounds.

We believe that the Butler Building is a key facility within the Fairgrounds and that it should be used for meetings, events, and emergency operations. The addition of heating and air conditioning will significantly improve functionality and expand seasonal use, making it a strong candidate for initial community fundraising efforts.

FINANCIAL IMPACT: There is no immediate fiscal impact on the City’s General Fund associated with providing direction and authorization for the Butler building capital campaign. Costs associated with the capital improvements will be supported through fundraising efforts and potential external contributions.

The initial fundraising goal for the Butler Building HVAC project is $120,000.

CEQA STATUS: The proposed direction does not constitute a project under the California Environmental Quality Act (CEQA) and is therefore not subject to environmental review at this time. Any future capital improvements will be evaluated for CEQA compliance as required.

ATTACHMENT(S): None
Item #8.1.