Calistoga City Council
June 3, 2026

FUND #: 149
Revenue Description
Unaudited
Revenues
FY 24-25
Amended
Budget
FY 25-26
Projected
Budget
FY 25-26
Proposed
Budget
FY 26-27
3251 INVESTMENT EARNINGS $ 5,205 $ 50 $ 5,500 $ 6,000
3269 IMPACT FEE (ONE TIME) $ 308,048 $ 4,500 $ 59,633 $ 4,500 3299 TRANSFERS IN $ - $ - $ -
Total Revenue ---------> $ 313,253 $ 4,550 $ 65,133 $ 10,500 Expenditures Description
Unaudited
Expenditures
FY 24-25
Amended
Budget
FY 25-26
Projected
Budget
FY 25-26
Proposed
Budget
FY 26-27
4700 4799 FUND TRANSFERS TRANSFERS OUT $ - $ 438,366 $ 438,366 $ - Total Expenses ---------> $ - $ 438,366 $ 438,366 $ -
FUND #: 150
Revenue Description
Unaudited
Revenues
FY 24-25
Amended
Budget
FY 25-26
Projected
Budget
FY 25-26
Proposed
Budget
FY 26-27
3251 INVESTMENT EARNINGS $ 2,941 $ - $ 3,000 $ 3,200
3269 IMPACT FEE (ONE TIME) $ 81,850 $ 1,500 $ 15,865 $ 1,500 3299 TRANSFERS IN $ - $ -
Total Revenue ---------> $ 84,791 $ 1,500 $ 18,865 $ 4,700 Expenditures Description
Unaudited
Expenditures
FY 24-25
Amended
Budget
FY 25-26
Projected
Budget
FY 25-26
Proposed
Budget
FY 26-27
4700 4799 FUND TRANSFERS TRANSFERS OUT $ - $ - $ 100,000 $ 109,312 Total Expenses ---------> $ - $ - $ 100,000 $ 109,312

FIRE IMPACT FUND

POLICE IMPACT FUND

NON-MAJOR FUNDS - PROPOSED BUDGET DETAIL

FUND #: 155
Revenue Description
Unaudited
Revenues
FY 24-25
Amended
Budget
FY 25-26
Projected
Budget
FY 25-26
Proposed
Budget
FY 26-27
3251 INVESTMENT EARNINGS $ 1,064 $ 400 $ 1,100 $ 1,150
3261 OTHER FILING FEES $ 25,000 $ 30,000 $ 30,000 $ 30,000 Total Revenue ---------> $ 26,064 $ 30,400 $ 31,100 $ 31,150 Expenditures Description
Unaudited
Expenditures
FY 24-25
Amended
Budget
FY 25-26
Projected
Budget
FY 25-26
Proposed
Budget
FY 26-27
4700 4799 FUND TRANSFERS TRANSFERS OUT $ 12,000 $ - $ - $ 12,000 Total Expenses ---------> $ 12,000 $ - $ - $ 12,000
FUND #: 157
Revenue Description
Unaudited
Revenues
FY 24-25
Amended
Budget
FY 25-26
Projected
Budget
FY 25-26
Proposed
Budget
FY 26-27
3251 INVESTMENT EARNINGS $ 9,781 $ - $ 10,000 $ 11,000
3269 IMPACT FEE (ONE TIME) $ 31,681 $ 10,000 $ 19,174 $ 10,000 Total Revenue ---------> $ 41,462 $ 10,000 $ 29,174 $ 21,000 Expenditures Description
Unaudited
Expenditures
FY 24-25
Amended
Budget
FY 25-26
Projected
Budget
FY 25-26
Proposed
Budget
FY 26-27
4700 4799 FUND TRANSFERS TRANSFERS OUT $ - $ 361,000 $ 526,759 $ - Total Expenses ---------> $ - $ 361,000 $ 526,759 $ -

PARKING FEE FUND

TRANSPORTATION FUND

NON-MAJOR FUNDS - PROPOSED BUDGET DETAIL

FUND #: 166
Revenue Description
Unaudited
Revenues
FY 24-25
Amended
Budget FY
25-26
Projected
Budget
FY 25-26
Proposed
Budget
FY 26-27
3299 TRANSFERS IN $ - $ 200,000 $ 200,000 $ 100,000
Total Revenue ---------> $ - $ 200,000 $ 200,000 $ 100,000 Expenditures Description
Unaudited
Expenditures
FY 24-25
Amended
Budget FY
25-26
Projected
Budget
FY 25-26
Proposed
Budget
FY 26-27
4119 4310 NON DEPARTMENTL PERS $ - $ - $ - $ -
4119 4422 NON DEPARTMENTL RETIREE HEALTH EXP $ - $ - $ - $ - Total Expenses ---------> $ - $ - $ - $ -
FUND #: 175
Revenue Description
Unaudited
Revenues
FY 24-25
Amended
Budget FY
25-26
Projected
Budget
FY 25-26
Proposed
Budget
FY 26-27
3251 INVESTMENT EARNINGS $ 545 $ - $ 550 $ 555
3940 PROCEEDS OF LONG-TERM NOTE $ - $ - $ - $ -
Total Revenue ---------> $ 545 $ - $ 550 $ 555
Expenditures Description
Unaudited
Expenditures
FY 24-25
Amended
Budget FY
25-26
Projected
Budget
FY 25-26
Proposed
Budget
FY 26-27
4615 4402 Low Inc Housing CONTRACT $ - $ - $ -
Total Expenses ---------> $ - $ - $ - $ -

UNFUNDED ACCRUED LIABILITY FUND

HOME GRANT FUND

NON-MAJOR FUNDS - PROPOSED BUDGET DETAIL

FUND #: 177
Revenue Description
Unaudited
Revenues
FY 24-25
Amended
Budget
FY 25-26
Projected
Budget
FY 25-26
Proposed
Budget
FY 26-27
3251 INVESTMENT EARNINGS $ 7,465 $ - $ 7,500 $ 7,600
3269 IMPACT FEE (ONE TIME) $ 589,683 $ 6,000 $ 159,356 $ 25,000 3299 TRANSFERS IN $ - $ - $ -
Total Revenue ---------> $ 597,148 $ 6,000 $ 166,856 $ 32,600 Expenditures Description
Unaudited
Expenditures
FY 24-25
Amended
Budget
FY 25-26
Projected
Budget
FY 25-26
Proposed
Budget
FY 26-27
4700 4799 FUND TRANSFERS TRANSFERS OUT $ - $ - $ 143,035 $ 510,000 $ -
Total Expenses ---------> $ - $ - $ 143,035 $ 510,000
FUND #: 178
Revenue Description
Unaudited
Revenues
FY 24-25
Amended
Budget
FY 25-26
Projected
Budget
FY 25-26
Proposed
Budget
FY 26-27
3251 INVESTMENT EARNINGS $ 94,523 $ 13,400 $ 13,400 $ 13,400 3278 AFFORDABLE HOUSING $ 266,348 $ 7,383 $ 7,383 $ 7,500 3289 OTHER REVENUE $ 853 $ 100 $ 100 $ 100
4700 4799 TRANSFERS OUT - MEASURE D FUND #128 $ 4,550,990 $ - $ - $ - Total Revenue ---------> $ 4,912,714 $ 20,883 $ 20,883 $ 21,000

QUALITY OF LIFE FUND

INLIEU HOUSING FUND

NON-MAJOR FUNDS - PROPOSED BUDGET DETAIL

FUND #: 187
Revenue Description
Unaudited
Revenues
FY 24-25
Amended
Budget
FY 25-26
Projected
Budget
FY 25-26
Proposed
Budget
FY 26-27
3251 INVESTMENT EARNINGS $ 136 $ 110 $ 140 $ 145
3291 DONATIONS $ - $ 25 $ 25 $ -
3291 0007 SPECIAL EVENTS $ 1,210 $ 3,900 $ 1,300 $ 1,300 Total Revenue ---------> $ 1,346 $ 4,035 $ 1,465 $ 1,445 Expenditures Description
Unaudited
Expenditures
FY 24-25
Amended
Budget
FY 25-26
Projected
Budget
FY 25-26
Proposed
Budget
FY 26-27
4700 4799 FUND TRANSFERS TRANSFERS OUT $ - $ - $ - $ -
Total Expenses ---------> $ - $ - $ - $ -
FUND #: TR
Revenue Description
Unaudited
Revenues
FY 24-25
Amended
Budget
FY 25-26
Projected
Budget
FY 25-26
Proposed
Budget
FY 26-27
3251 INVESTMENT EARNINGS $ 2,950 $ 3,000 $ 3,000 $ 3,000 3289 OTHER REVENUE $ 84,088 $ 1,200 $ 1,300 $ 1,300
Total Revenue ---------> $ 87,038 $ 4,200 $ 4,300 $ 4,300 Expenditures Description
Unaudited
Expenditures
FY 24-25
Amended
Budget
FY 25-26
Projected
Budget
FY 25-26
Proposed
Budget
FY 26-27
4700 4799 FUND TRANSFERS TRANSFERS OUT $ - $ - $ - $ -
Total Expenses ---------> $ - $ - $ - $ -

RECREATION DONATION FUND

TREE MITIGATION FUND

NON-MAJOR FUNDS - PROPOSED BUDGET DETAIL

City of Calistoga Fiscal Year 26-27 Budget
Equipment and Information Technology (IT) Replacement
This fund is to account for all operating and maintenance costs related to the City's computer network, workstation system, maintenance of vehicles, as well as fixed and maintenance costs related to information technology that benefit all other City funds and programs. The costs associated with this fund are equitably allocated to the departments who utilize such equipment, vehicles or are the beneficiaries of contractual services that support these systems.

City staff have scheduled replacement of computers, annual software subscriptions and software for all city departments. The proposed budget includes $120,000 for completion of Laserfiche and scanning of historical documents.

Upgraded subscriptions for Cisco Duo MFA and CrowdStrike Endpoint for $93,000 along with $60,000 to replace network cabling at Police Department This fund will have an approximate fund balance of $400,000 at the beginning of fiscal year 2026-27 for anticipated expenditures. The amount of $100,000 is obligated for the Tyler ERP system’s annual subscription, support, and maintenance.

Equipment Replacement/IT Fund

FUND #: 115
Revenue Description
Unaudited
Revenues
FY 24-25
Amended
Budget FY
25-26
Projected
Budget
FY 25-26
Proposed
Budget
FY 26-27
3230 OTHER GRANTS $ - $ - $ - $ -
3251 INVESTMENT EARNINGS $ 7,893 $ - $ - $ -
3281 SALE OF PROPERTY $ 446 $ 446
3289 OTHER REVENUE $ - $ - $ -
3291 EQUIPMENT REPLACEMENT DONATION $ 4,000 $ - $ - $ - 3299 TRANSFERS IN $ 200,000 $ - $ -
3301 Equip Replacement Charges $ 60 $ 2 $ 2 $ -
3302 Equip Mntc & Oper Charges $ 43,662 $ - $ - $ -
3303 Computer System Charges $ 13,788 $ - $ - $ -
Total Revenue ---------> $ 69,403 $ 200,448 $ 448 $ -
Expenditures Description
Unaudited
Expenditures
FY 24-25
Amended
Budget FY
25-26
Projected
Budget
FY 25-26
Proposed
Budget
FY 26-27
4115 4404 PLANNING REPAIRS & MAINT $ - $ - $ - $ -
4116 4404 POLICE SERVICES REPAIRS & MAINT $ 1,654 $ 2,500 $ 2,500 $ 2,500 4117 4404 FIRE SERVICES REPAIRS & MAINT $ - $ - $ -
4121 4404 POLICE SERVICES MISC FIELD EQUIP $ - $ - $ - $ - 4122 4401 STREETS MATERIAL/SUPPLY $ - $ 10,000 $ - $ -
4122 4404 STREETS REPAIRS & MAINT $ 3,060 $ - $ 10,000 $ 5,000 4123 4404 PARK MAINT. REPAIRS & MAINT $ - $ - $ - $ -
4127 4404 BUILDING DEPT. REPAIRS & MAINT $ - $ - $ - $ - 4132 4434 BUILDING MAINT. REPAIRS & MAINT $ - $ - $ - $ - 4142 4434 WATER TREATMENT VEHICLES R&M $ - $ - $ - $ -
4950 4820 SEWER TREATMENT VEHICLES R&M $ - $ - $ - $ -
4970 4401 LAND ACQUISITN VEHICLES & R.S. $ - $ - $ - $ - 4970 4404 EQUIP MNTC/REPL MATERIAL/SUPPLY $ - $ - $ - $ - 4970 4429 EQUIP MNTC/REPL TELEPHONE $ 3,068 $ 5,000 $ 5,000 $ 4,000 4970 4432 EQUIP MNTC/REPL LEASE PMTS. $ 6,623 $ 10,000 $ 10,000 $ 8,000 4970 4505 EQUIP MNTC/REPL DEPRECIATION $ 185,112 $ 178,000 $ 185,112 $ 185,112 4970 4820 EQUIP MNTC/VEHICLE & R.S. $ - $ - $ - $ -
4970 4821 EQUIP MNTC/REPL VEHICLES & R.S. $ 45,593 $ - $ - 4970 4822 EQUIP MNTC/REPL MISC FIELD EQUP $ - $ - $ - $ - 4970 4823 EQUIP MNTC/REPL MISC OFFICE EQP $ - $ - $ - $ - 4975 4401 EQUIP MNTC/REPL COMPUTER EQUIP $ - $ - $ -
4700-4799 TRANSFER OUT $ 762,999 $ - $ - $ -
4975 4402 COMPUTER SYSTEM CONTRACT $ - $ - $ -
4975 4405 COMPUTER SYSTEM TRAINING/TRAVEL $ - $ - $ -
4975 4820 COMPUTER SYSTEM DEPRECIATION $ - $ - $ - $ -
4975 4821 COMPUTER SYSTEM VEHICLES & R.S. $ - $ - $ - $ - 4975 4823 COMPUTER SYSTEM MISC FIELD EQUP $ 14,850 $ - $ - COMPUTER SYSTEM COMPUTER EQUIP $ - $ - $ -
8001 4402 ERP IMPLEMENT CONTRACT $ (210) $ - $ - $ -
Total Expenses ---------> $ 1,022,749 $ 205,500 $ 212,612 $ 204,612

EQUIPMENT REPLACEMENT FUND

NON-MAJOR FUNDS - PROPOSED BUDGET DETAIL

FUND #: 117
Revenue Description
Unaudited
Revenues
FY 24-25
Amended
Budget FY
25-26
Projected
Budget
FY 25-26
Proposed
Budget
FY 26-27
3289 OTHER REVENUE $ - $ - $ 448 $ -
3299 TRANSFERS IN $ 762,999 $ 919,100 $ 919,100 $ 1,170,857 3302 COMPUTER SYSTEM CHARGES $ 778,720 $ - $ - $ -
3303 EQUIP MAINT & OPERATING CHARGES $ 245,912 $ - $ - $ - Total Revenue ---------> $ 1,787,631 $ 919,100 $ 919,548 $ 1,170,857 Expenditures Description
Unaudited
Expenditures
FY 24-25
Amended
Budget FY
25-26
Projected
Budget
FY 25-26
Proposed
Budget
FY 26-27
4970 4401 LAND ACQUISITN VEHICLES & R.S. $ - $ - $ - $ - 4970 4404 EQUIP MNTC/REPL MATERIAL/SUPPLY $ - $ - $ 180 $ - 4970 4429 EQUIP MNTC/REPL TELEPHONE $ 34,081 $ - $ 12,358 $ 192,000 4970 4432 EQUIP MNTC/REPL LEASE PMTS. $ 32 $ 41,500 $ 41,500 $ 45,600 4970 4505 EQUIP MNTC/REPL DEPRECIATION $ 35,630 $ - $ 11,009 $ - 4970 4820 EQUIP MNTC/ VEHICLES & R.S. $ - $ 39,600 $ 39,600 $ - 4975 4401 EQUIP MNTC/REPL COMPUTER EQUIP $ 52 $ 150,000 $ 150,000 $ 142,000 4975 4402 COMPUTER SYSTEM CONTRACT $ 546,851 $ 338,000 $ 338,000 $ 460,425 4975 4405 COMPUTER SYSTEM TRAINING/TRAVEL $ - $ - $ -
4975 4820 COMPUTER SYSTEM VEHICLES & R.S. $ - $ - $ - $ - 4975 4430 COMPUTER SYSTEM DUES & SUBSCRIPTIONS $ 8,496 $ - $ - $ 303,200 4975 4823 COMPUTER SYSTEM MISC FIELD EQUP $ 299,783 $ 350,000 $ 350,000 $ 125,000 8001 4402 ERP IMPLEMENT CONTRACT $ 97,368 $ 125,000 $ 125,000 $ 190,000 Total Expenses ---------> $ 1,022,294 $ 1,044,100 $ 1,067,648 $ 1,458,225

NON-MAJOR FUNDS - PROPOSED BUDGET DETAIL

TECHNOLOGY IS FUND

Grant & Other Funding Projection FY 26/27
Item No CIP Project Grant Name
Projected Grant Reimbursement
FY26/27 Fund # Expend Fund Due Date
1 Pavement Maintenance Measure U $1,423,242 101-5402-94915 For life of Measure 2 Pavement Maintenance SB 1 $684,606 101-5402-94915 For life of Measure 3 Pavement Maintenance Gas Tax $242,152 101-5402-94915 By Fiscal Year 4 South Oak Bridge TDA-3 $150,000 101-5668-94905 12/31/2027 5 South Oak Bridge TDA-3 $150,000 101-5668-94905 12/31/2027 6 Pool Improvements Cultural/Recreational Development Impact Fees (DIF)
$60,000 101-NEW-94905 FY 2026/27
7 Conn Creek Waterline Hazard Mitigation Grant (HMGP) $1,396,174 112-5594-94915 12/31/2026 8 Kimball Intake and Drain Valve Measure A monies $767,364 112-5426-94915 7/31/2027 9 Kimball Intake and Drain Valve Hazard Mitigation Grant (HMGP) $1,668,750 112-5426-94915 Pending approval FY 26/27
10 Kimball Dam Raise Hazard Mitigation Grant (HMGP) $1,462,057 112-5665-94915 7/31/2027 11 Relocate Dunaweal Hazard Mitigation Grant (HMGP) $10,000 112-5586-94915 FY 26/27 Total = $8,014,345

City of Calistoga
Original Issue Balance Adjustments Principal Interest Total Principal
Balance
Amount 7/1/2026 Additions Pymts Pymts 6/30/2027

WATER FUND
$ 3,905,000 $ 2,455,000 $ 215,000 $ 81,257 $ 296,257 $ 2,240,000 Issue Date: 05/08/2018
Principal Payments Due 10/1

2.875 % to 5.0%
'October 2044
USDA 2011 COP $ 3,750,000 $ 2,285,852 $ 79,000 $ 56,159 $ 135,159 $ 2,206,852 Issue Date: 08/10/2009
Principal Payments Due 07/12

2.5% $148,237
** Principal varies based on drawdowns
TOTAL WATER DEBT $ 7,655,000 $ 4,740,852 $ 294,000 $ 137,416 $ 431,416 $ 4,446,852

WWTP FUND
$ 5,015,000 $ 2,805,000 $ 160,000 $ 92,838 $ 252,838 $ 2,645,000 Issue Date: 05/08/2018
Principal Payments Due 10/1

2.875 % to 5.0%
'October 2044
TOTAL WWTP DEBT $ 10,624,999 $ 2,805,000 $ 160,000 $ 92,838 $ 252,838 $ 2,645,000

GENERAL LONG TERM DEBT ACCOUNT GROUP
Lease Payable-West America $ 3,870,413 $ 610,059 $ 363,059 $ 10,844 $ 373,903 $ 247,000 Pool, Fire, recreation, public works
Issue Date: 05/01/2016
'February 1, 2028 2.44%
TOTAL LONG TERM DEBT $ 3,870,413 $ 610,059 $ - $ 363,059 $ 10,844 $ 373,903 $ 247,000 GRAND TOTAL $ 22,150,413 $ 8,155,910 $ 817,059 $ 241,098 $ 1,058,157 $ 7,338,852 Wastewater Revenue COP 2018
Fiscal Year 26-27 Budget
Debt Schedule
FY 2026-27
Water Revenue COP 2018

City of Calistoga Fiscal Year 26-27 Budget

GLOSSARY OF BUDGET TERMS
The City’s budget contains specialized and technical terminology, which is unique to public finance and budgeting. To help the reader understand the terms, a glossary of budgetary terms has been included in the document.

Accounting System - The financial records and procedures that identify, record, classify, summarize, and report information on the financial transactions, position and accountability for assets and liabilities of the city government.

Adopted Multi-year Budget – A document of budget detail that is adopted by the City Council every two years and updated annually. It contains information on revenue estimates, positions, descriptions of the city services and appropriations for city services and improvement projects approved by the City Council.

Allocated Costs - An expense charged by one department/division to another for services performed or expenditures of a general nature, which are charged to one main account and allocated to other departments/divisions by a specified formula.

Appropriation - An authorization to spend made by resolution of the City Council, which permits the City to incur obligations and spend funds as approved in the adopted multiyear budget. Appropriations are made at a Department or Capital Project level.

Appropriation Limit - State law (Proposition 4, 1979 and Proposition 111, 1990 added and amended Article XIII-B of the State Constitution) requires the City to set an appropriation limit for each fiscal year, that is, how much the City can spend from certain revenues. The limit is based on appropriations only from proceeds of taxes, as defined by the law, with certain exclusions. Guidelines were developed to define and implement the changes and establish the annual audit requirements. The limit amount can be increased each year by a formula that uses a combination of percent changes in Statewide Per Capita Income (PCI), City or County Population and Non-residential assessed valuation. The appropriation limit and annual growth factors used to calculate the limit is set by resolution when the annual budget is adopted. The appropriation limit can only be set one year at a time due to the annual State generated factors needed to set the limit.

Assessed Valuation – An annual value of real or personal property established by the County Assessor each January 1st, which is used to generate property taxes from the property tax rates. The property values were established by State Law in 1978 (Proposition 13) and can be adjusted by the County Assessor by either the Statewide Per Capita Income (PCI), the maximum annual increase of 2%, actual sales price, improvements and/or other adjustments allowed by State law.

City of Calistoga Fiscal Year 26-27 Budget

GLOSSARY OF BUDGET TERMS
Assessments - A levy made by the City or other public agencies against certain properties pay for all or part of the costs of a specific capital improvement or annual services that primarily benefits those properties. The City has levied Silverado and Palisades landscape maintenance assessments and Mora Ave. street improvement assessments.

Authorized Positions - The number of full time and permanent part time staff identified within a department, division or program measured on a full time equivalent (FTE) basis.

Bonds – A legal obligation to repay money loaned to the City for public improvements.

Budget - A financial plan for a specific period of time, generally a fiscal year, identifies the estimated revenues and expenditures for municipal services.

Budget Amendment – An adjustment to the adopted budget by the City Council or the City Manager. Adjustments to budget within departmental budgets may be accomplished administratively. City Council approval is required for additional appropriations from fund balance or new revenue sources or shifts between departments or capital improvement projects.

Capital Improvement Projects (CIP) - Annual appropriations in the City’s budget for capital improvement projects such as street or park improvements, building construction and various kinds of major facility maintenance. They are often multi-year projects, which require funding beyond the one-year period of the annual budget.

Capital Outlay - Expenditures relating to the purchase of furniture, land, vehicles, computers, and equipment.

Certificates of Participation (COPS) – COPS are long-term financing instruments issued to fund the acquisition of equipment or the acquisition, construction, or rehabilitation of real property. They are usually structured as a lease arrangement, with payments made from a specified fund.

COLA - Cost of living adjustment as a percentage change from one year to the next.

Generally applied to salaries and primarily based on the CPI (see explanation below).

CPI – Consumer price index as a percentage of change from one year to the next. A statistical measure of consumer related costs provided by the U.S. Department of Labor signifying the cost of living and economic inflation. The City uses the San FranciscoOakland-San Jose area All Consumer indices calculated either as a point-to-point in April or median from June to April for various budget items such as labor costs.

Changes in other commodity costs are generally based on more discreet indices for that particular commodity.

City of Calistoga Fiscal Year 26-27 Budget

GLOSSARY OF BUDGET TERMS
Contingency or Emergency Reserve- A budgetary reserve set aside for emergency or unanticipated expenditures, revenue shortfall and/or unknown expenditures, such as those for pending legal settlements. Currently established for the general fund at 30% of expenditures.

Comprehensive Annual Financial Report (CAFR) – An annual report, audited by an independent auditor that reports the prior year financial transactions with a comparison to the budget.

Cost Recovery - The establishment of user fees, which recover all or a portion of the cost of providing services.

Debt Service - The payment of principal and interest on borrowed funds such as bonds, COPs, or leases.

Debt Service Fund - A fund established to account for the payment of general longterm debt, leases and other payments of principal and interest.

Department - A major administrative segment of the city organization, which has overall management responsibility for services or capital improvement projects.

Designated Fund Balance - A portion of fund balance set aside to pay for special programs or expenditures in a future period.

Division or Program - A unit of organization, which reports to a department.

Encumbrance - An amount of money committed for the payment of goods and services not yet received or paid for.

Enterprise Funds - A fund established to account for certain financial and operated activities in a manner similar to private business enterprises. The City Water and Wastewater systems are enterprise funds. This method of accounting allows for the costs of providing services to be fully recovered through user fees. (The City also had a Transit enterprise fund when it was directly operating a transit system).

Estimated Revenue - The amount of revenue expected in during a fiscal year.

Expenditures or Expenses – To spend money or use fund resources. Expenditures include operating expenses, debt service and capital outlays.

Expenditure Category - A basis for distinguishing types of expenditures. The major expenditure categories used by the City are Personnel Services, Services and Supplies, Other, Debt Service and Capital Projects.

City of Calistoga Fiscal Year 26-27 Budget

GLOSSARY OF BUDGET TERMS
Expenditure Detail or Accounts – Specific types of expenditures within a Department program, such as, full-time salaries, materials & supplies, phone, repairs & maintenance, electricity, fuel and other specific types or expenditures.

Fiscal Year (FY) - A twelve-month time period signifying the beginning and ending period for recording financial transactions. The City has specified July 1 through June 30 for its fiscal year.

Fixed Assets – Land, buildings, vehicles, equipment, and other improvements that have a long tangible use to the City.

Full Time Equivalent (FTE) - Part time and hourly positions expressed as a fraction of full-time positions (2080 hours per year for all positions except Fire. Firefighter positions are 2920 hours per year). Example: 3 part time positions working 1040 hours each will equal 1 ½ FTE’s.

Fund - A fiscal and accounting method to record financial transactions for the purpose of carrying on specific activities in accordance with the requirements placed upon the use of financial resources. Part of a municipal fund accounting system governed by generally accepted accounting principles (GAAP) issued by the Governmental Accounting Standards Board (GASB).

Fund Balance – As used in the Budget, fund balance reflects the available resources in governmental type funds, including any reserves. For Enterprise or proprietary type of funds working capital is similar to fund balance.

General Fund (GF) - the fund used to account for the major operating revenues and expenditures of the City, except for those resources that are required to be accounted for in another fund category. General Fund revenues are derived primarily from property, sales, transient occupancy and other taxes, service fees and revenues from the State. The General Fund provides the primary municipal services such as park and street maintenance, recreation, planning, building inspection, fire and police services and support services.

General Government – An accounting grouping of administrative departments/divisions (Support Services, City Council, City Clerk, City Treasurer) that provide general government support to the operating departments, which provide direct services to the community.

General Reserve – a designated reserve of fund balance or working capital amounts that is available for allocation by the City Council during the year. In the General fund the goal is to maintain a general reserve of 50% of operating expenditures, in addition to the contingency or emergency reserve of 10%. In other funds, the use and amount of general reserves vary.

City of Calistoga Fiscal Year 26-27 Budget

GLOSSARY OF BUDGET TERMS
Generally Accepted Accounting Principles (GAAP) – Uniform minimum standards and guidelines for financial accounting and reporting.

Goals - Tasks or projects, which identify the focus of a program’s activities within the budget year.

Grants - Contributions of cash or other assets from another governmental agency to be used or expended for a specific purpose, activity, or facility.

Gross - Amount prior to any deductions.

Homeowner Exemption and Subvention– A State adopted exemption or reduction in assessed valuation of $7,000 for residential homeowners. This reduces the amount of property tax paid by the homeowner to the County. The State then provides a subvention, or payment, to the City equal to the reduced property tax.

Independent Auditor – a qualified independent accountant that is appointed by the City Council to annually audit the City accounting system and financial statements according to specific guidelines established by the Governmental Accounting Standards Board (GASB).

Infrastructure - A substructure or underlying foundation on which the continuance or growth of a community is dependent, such as streets, sidewalks, water system, wastewater system and storm drains.

Interfund Transfers - Movement of money from one fund to another within the City accounting and budget system.

Intergovernmental Revenue - Grants, entitlements, and cost reimbursements from another federal, state, or local government unit.

Internal Service Fund - A fund used to account for the services provided by one department/division to other departments on a cost reimbursement basis. The City uses an internal service fund for Equipment and computer systems replacement and maintenance.

Long Term Debt - Debt with a maturity of more than one year after the date of issue.

Mission Statement - A broad direction based on the needs of the community. A mission is general and timeless; it is not concerned with a specific achievement in a given time period.

City of Calistoga Fiscal Year 26-27 Budget

GLOSSARY OF BUDGET TERMS
Motor Vehicle License Fee (Motor Vehicle In-Lieu Fees) – This is a 2% fee of the value of motor vehicles that is levied by the State. These funds are used by the State to fund local governments and are allocated as follows: 30.5% to Cities by population,

30.5% to Counties by population, 18.75% to Cities and Counties to offset specific reductions in other State imposed revenues and 25% to Counties to offset additional costs of health and welfare programs shifted from the State to Counties. The allocation of a portion of the fee is “In-Lieu” of Cities imposing a separate property tax on motor vehicles. In 1998 legislation was adopted to reduce the Motor Vehicle License Fee with annual credits of up to 67% if State General Fund revenues come within certain revenue targets. If the State revenue targets are not achieved, then the credits are to be dropped. The legislation also provided an annual backfill of the revenue loss to local governments due to the credits.

Net - Amount after consideration of any adjustments.

Objectives - Statements of measurable results to be accomplished within a specific time frame. Objectives support long term goals.

Operating Budget - A financial plan for the provision of direct service and support functions that provide basic government services. The operating budget contains appropriations for such expenditures as salaries, benefits, services, supplies, and may include capital outlay and debt service. It does not include transfers from or to other funds, capital improvement or special project expenditures or other typical non operating revenues or expenses.

PARSAC – Public Agency Risk Sharing Authority of California is a joint powers authority of a number of cities and public agencies formed to provide a general liability, property and workers compensation self insured and excess insurance pool.

Performance Measurement - The performance measures provide an indicator of the amount of work performed or measures the quality of effectiveness of work performed by a department or program from year to year.

PERS – California Public Employees Retirement System. Also known as CalPERS.

Position Classification - Includes job titles, job grades and job families for an overall job level.

Program - A organizational unit that provides a service.

City of Calistoga Fiscal Year 26-27 Budget

GLOSSARY OF BUDGET TERMS
Property Tax Rates – The various tax rates by different government agencies that are charged by the County Tax Collector and generate property taxes based on the net assessed valuation of real and personal property. This includes a statewide base rate of 1% of assessed valuation, which is allocated among the various local agencies – County, City, School District and Special Districts. Also includes additional rates, generally adopted by the voters in the applicable agencies after 1978, for debt service or other services. The City receives an estimated .15% portion of the 1% in basic property taxes paid by property owners.

Property Tax Revenue Allocation - The allocation of the 1% base rate to the County, City, School District and Special Districts on a complex formula determined by state law and known as the ‘AB 8 formula’. This formula allocates annual property tax revenues in generally the same percentage as local agencies received in 1978 prior to the adoption of Proposition 13, Tax Reform Act. However, over the years, additional voter approved propositions and the State legislature have adjusted the formula. The last adjustment, Educational Revenue Augmentation Funds (ERAF) shifted an estimated 33% of the property tax from Cities, Counties and Special Districts to School Districts.

The revenue is recorded in the General fund to fund general municipal services.

Propositions – The State Constitution provides for an initiative process through ballot propositions to allow the voters to directly establish constitutional amendments and laws. Over the years, many propositions have been approved that affect the revenues and authority of the City. Below are summaries of some of the major propositions:

Proposition 4– In 1979 the voters added and amended Article XIIIB of the State Constitution, which requires the City to set an appropriation limit for each fiscal year, that is, how much the City can spend from certain revenues. Please see definition of Appropriation Limit.

Proposition 13 – In 1978 the voters approved Article XIIIA of the State Constitution, which limited the ability of local governments to impose property taxes, reduced and established a limitation on the annual increases in assessed valuations and required a two-thirds vote of the people for local special taxes. Implementation of this law significantly changed the funding of local governments and shifted control to the State.

Please see the definition of Property Tax Rates and Revenue Allocation. Over the years, there have been a number of other propositions that have modified and added to Proposition 13.

Proposition 62 – In 1986 the voters approved a requirement for a majority vote of the people for general taxes.

Proposition 98 – In 1990 the voters approved minimum annual funding from the State General fund for public schools and community colleges. This has an indirect affect of limiting State funds available for allocation to Cities and Counties.

City of Calistoga Fiscal Year 26-27 Budget

GLOSSARY OF BUDGET TERMS
Proposition 111 – In 1990 the voters approved an increase in the State Gas tax and allocated a portion to Cities and Counties. In addition, modifications to Proposition 4 were approved.

Proposition 172 – In 1993 the voters approved a .5% increase in the Sales tax to be allocated to Cities (approximately 6% of total revenues generated) and Counties (94% of revenues) for Public Safety purposes.

Proposition 218 – In 1996 the voters approved far reaching changes in procedural steps to adopt taxes, assessments, and certain fees (property related charges for services). This proposition also placed in the State Constitution the majority vote requirement for general taxes and two-thirds vote for special taxes. In addition, any election on general taxes must be held at a regularly scheduled election when members of the City Council are elected.

Reserves – A type of account used to designate a portion of the fund balance or working capital for a specific future use. Some reserves are required by grant or debt/lease agreements. Reserves are designated for specific or general purposes as part of the annual budget adoption and reviews.

Revenue - Increases in fund resources. Revenues include cash or equivalents from user service fees, taxes, permits, licenses, interest earnings and other sources.

Revenue generally does not include bond or loan proceeds or transfers from other funds.

Revenue Bonds – Cities can pledge the restricted revenues of an enterprise system or other special fund to repay bonds or COPs for improvements. The City uses of revenue financing are for water and wastewater system improvements.

Revised Budget - The Adopted Budget adjusted during the year or at the Mid Year or Mid Term updates by City Council resolution.

Risk Management - All the ways and means used to avoid accidental loss or to reduce its consequences if it does occur.

Sales Tax – A State and Local tax levied on generally retail sales, which a portion is allocated to the City under the 1955 Bradley-Burns Act. In Napa County the 2020 sales tax rate is 7.75%. The revenue from the sales tax rate is allocated as follows; 1% to the City based on sales within the City, .5% to the Napa County Flood Protection Authority on sales within the County, .25% for Statewide Transportation purposes, .5% for Local Public Safety to Counties and Cities, and 5.5% for the State. Changes in the local rate may be imposed by a vote for general (majority) or special purposes (two-thirds). The revenue is recorded in the General fund to fund general municipal services.

City of Calistoga Fiscal Year 26-27 Budget

GLOSSARY OF BUDGET TERMS
Special Revenue Funds – These funds are restricted to specific uses by Federal, State or City laws or policies. They are used to account for the expenditures of the restricted revenues, such as gasoline taxes, grants, donations, development fees and other special revenues.

Subsidy - Supplemental resources provided to ensure adequate funding when anticipated expenditures exceed revenues.

Subventions - Revenues collected by the State (or other level of government), which are allocated to the City of a formula basis. The major subventions received by the City come from the State of California and include motor vehicle license fee (VLF), Homeowner exemption and gasoline taxes. Subventions are generally allocated by population or other formulas.

Support Services - A grouping of administrative departments/divisions (City Manager, Legal Services, Finance, Non-Departmental and Risk Management) that support the operating departments, which provide direct services to the community.

Taxes - Compulsory charges levied by a government, through a vote of the people, on a specific basis or to a specific group of taxpayers to finance services performed for the common benefit. The taxes directly levied by the City are Transient Occupancy, Business License and Real Property Transfer. The tax revenue is part of the General fund and used for general city services.

Transfers From or To Other Funds – Approved transfers of money between funds to better account for the expenditure of funds.

Transient Occupancy Tax - This is a 12% local general tax on the rental of hotel, motel, Spa, Bed & Breakfast, and other rentals of less than 30 days. The revenue is recorded in the General fund to fund general municipal services.

User Service Fees or Charges - Fees charged to users of a particular service provided by the City. Fees are established based upon cost recovery policy decisions reviewed on an annualized basis.

Utilities - A public service such as gas, electricity, phone, water, wastewater, refuse, cable, or transit. The City owns, sets the rates, and directly operates the water and wastewater utility services. The City contracts with the Napa County Transportation Planning Agency for the operation of the transit system. The City has a franchise agreement with a Comcast to provide cable services and is extensively regulated by Federal and State laws. The City is a member of the Upper Valley Joint Powers Authority, which provides refuse services, through a franchise agreement with a private firm. The gas, electricity and phone utilities are provided by private investor-owned firms and are governed by the State Public Utilities Commission and State laws.

City of Calistoga Fiscal Year 26-27 Budget

GLOSSARY OF BUDGET TERMS
Working Capital – A term used to express the cash or equivalents equity of a fund. It is determined by the current assets less the current liabilities. It provides a measure of resources available to be used in the current or next fiscal year. It is generally used to show the available resources in enterprise funds, such as the City’s water and wastewater funds. In the General and Special Revenue funds the fund balance is similar to working capital.

City of Calistoga Fiscal Year 26-27 Budget
Policies
The City of Calistoga current approved policies are listed below:

1. Accounts Receivable Policy

2. Cal-Card Policy

3. Purchasing Policy

4. Cash Handling for Finance and Community Services

5. Fixed Asset Capitalization and Inventory Control

6. Debt Management Policy

City of Calistoga
Master Fee Schedule
All fees are payable to the City of Calistoga at 1232 Washington St. Calistoga, CA 94515. *City Manager Fee Waiver Authority*
Written requests for fee waivers may be submitted in writing with a justification statement to the City Manager or designee. Fee reductions or waivers may be granted for activities or uses determined to be in the public interest, support a civic or community benefit, promote equity or access, or align with adopted City goals. - Requests that do not meet these criteria may require City Council approval. Fee waivers exceeding the City Manager’s signing authority shall also require City Council approval.

General City Fees
Fee Title Fee Type
Document Copying (Letter, Legal, Ledger) - Black (per page) $ 0.25 Flat Document Copying (Letter, Legal, Ledger) - Color (per page) $ 0.35 Flat C size drawing (18”x24”) $ 1.00 Flat
D size drawing (24”x36”) $ 2.50 Flat
E size drawing (36”x48”) $ 4.75 Flat
Any size not listed – per square foot of paper or any fraction thereof $ 8.40 Flat Document Recording with County Clerk Recorders Office Actual Costs Staff Time based on the Citywide Fee Reimbursement Schedule Actual Costs Video/Audio Recording(s) of City Council or Planning Commission Meetings (CD, DVD, flash drive, etc. as applicable)
Actual Costs
Printed documents (i.e., general plan, budget, zoning ord., etc.) Actual Costs Video Recordings of Meetings Actual Costs
Political Reform Act Copies of Documents – Per Page $ 0.10 Flat Political Reform Act Retrieval Fee – Over 5 years $ 5.00 Flat Notary Public Fee (per document – State law) (per document) $ 15 Flat Returned Check Service Charge (per check) - Actual Cost from the City’s Financial Institution
$ 35 Flat
Administrative Fee – Charge to returned checks to recollect payment $ 28 Flat Appeals to the City Council $ 1,000 Flat
Release of Claim of Lein (in addition to fee imposed by the County) $ 14 Flat Community Facility District or Other Assessment District formation fees Time + $8,000 Deposit
Deposit
Card Convenience Fees: 3.75% convenience fee shall be charged of the transaction amount. (Minimum fee of $2.50) The fee shall apply to all card charges except utility charges or Parks & Recreation activity fees.

Amount +

3.75% ($2.50
Min Fee.)
Flat

Planning Services Fees
Applicants are obligated to pay for all costs associated with the processing of development applications, including but not limited to, costs set forth in the Planning and Building Department fee schedule; crossdepartment staff support costs; all legal fees incurred by City in processing application, including contract City Attorney fees, environmental/landscape/biological/archaeological consultant charges, and any other similar charges incurred in connection with processing the application. Processing of applications may be halted until all fees, including the Security Deposit, are current.

A.) Hourly Rates: City staff hourly rates can be found in the Cost Recovery Fees section of this document administered by the Finance Department.

B.) Fee Types:

Fee - The charge must be paid to the City prior to, and as a condition of, the City providing the requested service or product, and as a condition of the City issuing a license, entitlement, or permit. This Fee Type is non-refundable.

Security Deposit: At time of application submittal, applicants shall deposit funds with the City (i.e., cash, check or other immediately available funds) to secure payment for all future processing costs (“Security Deposit"). The amount of the Security Deposit may vary depending upon the complexity of issues associated with project, including but not limited to, environmental review, discretionary review, and level of staff and/or legal review required on such a project due site characteristic, and public interest in project.

C.) Reimbursement Agreements: In the event staff determine that the project is one which will be complex and require significant staff, legal and consultant resources, City may require the applicant to enter into a more formal Reimbursement Agreement, drafted by the City Attorney. The applicant will receive an estimated budget and timeline for the processing of their application. Should it become evident during the review process that the initial budget is insufficient, a revised budget will be provided to the applicant.

D.) Technology Fee: A technology fee shall be charged as an additional permit fee for all planning applications involving Zoning Administrator review. The amount of the fee shall be 8% of the fee/deposit charged as identified in the above sections. The fee shall be used for entitlement document scanning costs, city’s E-Government and Information Systems) programs, along with their operating and maintenance costs.

E.) Administrative Fee: The City shall pass through all the fees related to outside contractors, consultants, attorneys etc.to the project applicants. The City shall add an administrative fee of 15% to the invoices from the outside vendors to recover the costs related to managing consultants, processing accounts payable functions and providing general oversight support to the vendors working on development projects.

F.) Other Fees: In instances where a fee is not explicitly specified within this document, or when additional services are necessitated, the Director of Planning and Building shall establish the appropriate fee. This determination shall be based on the comprehensive cost recovery Staff Hourly Rate for the personnel involved, specified in the City’s Cost Recovery Fees outlined in this document, as well as any associated hard costs pertinent to the service or activity. These costs may encompass, but are not limited to, fees from outside agencies, consulting services, and public notification expenses.

G.) CEQA: In addition to the fees shown below, a project may require an Environmental Impact Report (EIR) pursuant to the California Environmental Quality Act (CEQA). These reports are funded by the applicant, managed by City staff, and completed by a private professional consultant. The developer is financially responsible for any mitigation measures identified by the Environmental Impact Report.

Fee Title Fee Type
Requests
- Public Convenience & Necessity Determination $ 1,000 Deposit - Research Services (per hour) Staff Hourly
Rate
Flat
- Zoning Verification Letter $ 353 Flat
Pre-Application
- Pre-Application Consultation / Meeting: City Planner $ 297 Flat - Pre-Application Consultation / Meeting: Formal Conference $ 1,000 Deposit - Pre-Application Consultation / Meeting: Site Visit $ 1,000 Deposit Design Review
- Conceptual Review (Planning Commission) $ 2,000 Deposit - Design Review – Minor $ 2,000 Deposit
- Design Review – Major $ 4,000 Deposit
- Design Review Amendment (All types) $ 1,000 Deposit
Use Permit
- Use Permit – Minor $ 2,000 Deposit
- Use Permit – Major $ 5,000 Deposit
- Use Permit Amendment (All types) $ 1,000 Deposit
Land Use
- Certificate of Compliance $ 2,500 Deposit
- Lot Line Adjustment $ 2,500 Deposit
- Lot Merger $ 2,500 Deposit
- Parcel Map $ 5,000 Deposit
- Parcel Map – Revision $ 2,000 Deposit
- Reversion to Acreage $ 1,000 Deposit

- Tentative Map $ 5,000 Deposit
- Tentative Map – Exception $ 1,000 Deposit
- Tentative Map – Revision $ 1,250 Deposit
Zoning
- Variance $ 2,500 Deposit
- Zoning Clearence $ 319 Flat
- Zoning Map Amendment $ 5,000 Deposit
- Zoning Ordinance Text Amendment $ 2,500 Deposit
Planned Development District
- Planned Development Plan $ 5,000 Deposit
- Planned Development Plan – Modification $ 3,000 Deposit General Plan
- General Plan Amendment $ 5,000 Deposit
- General Plan Consistency Determination $ 1,276 Flat
Environmental Review
- Environmental Analysis, Initial Study $ 2,500 Deposit - Environmental Analysis, Environmental Impact Report $ 10,000 Deposit Signage
- Sign Permit – Copy Change $ 319 Flat
- Sign Permit – Major $ 1,000 Deposit
- Sign Permit – Minor $ 478 Flat
Administrative
- Home Occupation Permit $ 319 Flat
- Street Vacation Permit $ 1,500 Deposit
- Temporary Use Permit $ 478 Flat
Agreement
- Development Agreement $ 25,000 Deposit
- Reimbursement Agreement $ 25,000 Deposit
Public Hearing
- Public Hearing Noticing $ 353 Flat
- Public Hearing Mailing $ 117 Flat
Extension
- Map $ 2,000 Deposit
- Use Permit $ 1,000 Deposit
Appeal
- Appeal Application Processing Fee $ 1,200 Deposit
- Appeal Application Processing Fee – Calistoga Resident Specifically for an appeal of an administrative decision to the Planning Commission. In the event that the appeal is successful the fee shall be refunded.
$ 440 Flat
Building Permit Review
- Required Plan Check (per hour) Staff Hourly
Rate
Flat
Code Compliance
- Services as Required (per hour) Staff Hourly
Rate
Flat

Fairgrounds
*1/2 of the rental deposit is refundable if the facility is left in good, clean condition and no damage occurs.

The other ½ of deposit is nonrefundable to “hold the date” for your event. Deposit due at signing.

All capacity quotes shown are approximate and may be subject to type of event and approval by the Calistoga Fire Marshal.

Security may be required due to capacity & if alcohol is served. **Discounts for multi-day events and full grounds rentals. ** 10% Discount for local non-profits & government agencies. ** Long-term negotiated, or bid contracts, may make certain event rentals exclusive under contract terms. ** Portable restrooms and garbage services are renter supplied. Utilities may be extra depending on space requests. ** State of Emergency Facility Rate $ 14,500 Per Day. (Including RV Park – Add $6,000) Due to operational renovations, not all areas may be available for rent.

Please see Fairgrounds Revitalization Director for current availability.

Fairgrounds Rental Fee Schedule

FACILITY

CAPACITY
Assembly Seating

DAILY FEE
Event Set-up/
Clean-up

DEPOSIT
½ Refundable*
INDOOR
Tubbs Building, with kitchen
(65’x176’, 16’x32’ = 11,952 sq ft) 1462 682 $ 2,500 $ 1,200 $ 1,200 Tubbs Building
(65’x176’ = 11,440 sq ft) 1462 682 $ 2,000 $ 1,000 $ 1,000 Butler Pavilion, with kitchen
(70’x55’ = 4,060 sq ft) 550 256 $ 2,000 $ 1,000 $ 1,000 Tucker Room
(48’x34’ = 1,632 sq ft) $ 600 $ 300 $ 300
Tucker Weekday
On-Going Meeting Space
$ 60 Per
Hour $ 50

OUTDOOR
Barbecue Area
(150’x100’ = 15,000 sq ft) $ 600 $ 300 $ 300
Great Lawn
(300’x400’ = 120,000 sq ft) $ 1,200 $ 600 $ 600
Pavilion (covered)
(115’x240’ = 27,600 sq ft) $ 1,200 $ 600 $ 600
Nolasco Fiesta Court
(100’x200’ = 20,000 sq ft) covered area 90’x88’ $ 600 $ 300 $ 300 Grandstand & Track -Non-motorized)
(1/2 mile clay surface, aluminum seating) 2941 $ 7,500 $ 3,750 $ 3,750 Grandstand & Track – Motorized Sports
(1/2 mile clay surface, aluminum seating) 2941 $ 10,000 $ 5,000 $ 5,000 Large Event Parking
(Determined by space needed) $ 1,000 $ 1,000 $ 500
RV Space (Site with Sewer/ Dump only)
Includes dump/ Stand Alone Dump $20
69 sites 25 with
Sewer
$ 80.50
Sewer Site
$ 74.70
No Sewer
Booking & local taxes
are additional

Building Fees
The purpose of this fee is to cover all costs incurred by the City for processing, reviewing, and inspecting permits issued or reviewed by the Building Division. These costs include, but are not limited to, attorney, engineering, environmental, planning, and financial costs. Moreover, these costs may result from the work of employees or independent contractors and consultants in the City.

City staff hourly fees cover costs for direct labor, maintenance, and operation, and overhead. Rates are included in the Cost Recovery Fees section in this document.

Fee Title Fee Type
Valuation Base Rate per Unit
- $1 to $500 $ 231.95
- $501 to $2,000 $ 231.95 $ 17.09 per
$100*
- $2,001 to $25,000 $ 488.41 $ 19.81 per
$1,000*
- $25,001 to $50,000 $ 944.16 $ 20.63 per
$1,000*
- $50,001 to $100,000 $ 1,460.34 $ 5.17 per
$1,000*
- $100,001 to $500,000 $ 1,718.44 $ 14.91 per
$1,000*
- $500,001 to $1,000,000 $ 7,358.91 $ 6.19 per
$1,000*
- $1,000,001 to $5,000,000 $ 10,454.40 $ 3.80 per
$1,000*
- $5,000,001 and over $ 14,844.50 $4.18 per
$1,000*
* Or fraction thereof over base $ amount in valuation range Mechanical Permit
FAU (Btu/h<100k) $ 27.48 Fixed Fee/Unit
FAU (Btu/h<100K) $ 33.83 Fixed Fee/Unit
Repairs/Additions $ 25.43 Fixed Fee/Unit
Vents & Fans Boilers, Compressors & Absorption Systems $ 13.46 Fixed Fee/Unit Btu/h<100K $ 27.30 Fixed Fee/Unit
100K<Btu/h<500K $ 50.43 Fixed Fee/Unit
500K<Btu/h<1m $ 69.19 Fixed Fee/Unit
1m<Btu/h<1.75m $ 102.69 Fixed Fee/Unit

1.75m<Btu/h $ 172.08 Fixed Fee/Unit
AIR<10,000 cfm $ 19.76 Fixed Fee/Unit
AIR>10,000 cfm $ 33.60 Fixed Fee/Unit
Evap. Cooler $ 19.76 Fixed Fee/Unit
Hood System $ 19.76 Fixed Fee/Unit
Incinerators $ 26.93 Fixed Fee/Unit
Miscellaneous $ 19.76 Fixed Fee/Unit
Other $ 170.61/hr Fixed Fee/Unit

Electrical Permit
System Fee (R sf/ R ml) $ 0.12/0.10 Fixed Fee/Unit
Pool System $ 75.02 Fixed Fee/Unit
Appliances $ 7.60 Fixed Fee/Unit
Outlets/Fixtures $ 1.91 Fixed Fee/Unit
Busways Power Apparatus (motors, generators, etc.) $ 11.26 Fixed Fee/Unit HP<1 $ 7.60 Fixed Fee/Unit
1<HP<10 $ 19.03 Fixed Fee/Unit
10<HP<50 $ 38.12 Fixed Fee/Unit
50<HP<100 $ 76.21 Fixed Fee/Unit
HP>100 Service Panels (A = amps) $ 111.92 Fixed Fee/Unit A<200 $ 111.63 Fixed Fee/Unit
200<A<1000 $ 111.63 Fixed Fee/Unit
A>1000 $ 190.50 Fixed Fee/Unit
Signs (exit, etc.) $ 37.59 Fixed Fee/Unit
Temp. Service $ 28.43 Fixed Fee/Unit
Plumbing Permit
Traps and Drains $ 15.45 Fixed Fee/Unit
Sewer Laterals $ 29.83 Fixed Fee/Unit
Water Heater $ 19.23 Fixed Fee/Unit
Water Piping Sys. $ 7.66 Fixed Fee/Unit
Interceptors $ 30.12 Fixed Fee/Unit
Backflow <2” $ 15.93 Fixed Fee/Unit
Backflow >2” $ 38.48 Fixed Fee/Unit
Vac. BrK. ($15.89 min.) $ 3.89 Fixed Fee/Unit
Lawn SprKir. Sys. $ 22.88 Fixed Fee/Unit
Gas Outls ($6.33 min.) $ 1.91 Fixed Fee/Unit
Private Spa $ 38.48 Fixed Fee/Unit
Private Pool $ 75.02 Fixed Fee/Unit
Other $ 170.51/hr Fixed Fee/Unit

Public Works Fees
Public Works Department fees are primarily related to the transportation, permits, equipment rentals and services related to general infrastructure. The use of portable water for street cleaning or construction purposes is not allowed, unless no other source of water or method can be used or if necessary, to protect the health and safety of the public. The City of Calistoga recycles water and allows the sale of recycled water as part of the program.

Fee Title Fee Type
Burial Permit $ 42.86 Flat
Developer Deposit Account – Citywide Fee Reimbursement Schedule Staff Hourly Rate
Flat
Encroachment Fee Permit $ 42.86 Flat
EV Charger – 1-3 Hours Free Flat
EV Charger – 4+ Hours (per hour) $ 5 Flat
EV Charger – Energy Rate (per hour) $ 1 Flat
Non-Routine Encroachment Permit $ 42.86 Flat
Oversize Transportation Permit – Per Truck $ 26.79 Flat Tree Removal Permit $ 42.86 Flat
Tree Removal Permit – Tree Mitigation Fee (per tree) *Actual staff costs additional $ 294.66 Flat Rental Equipment – Cones (1 each per day) $ 7.50 Flat
Rental Equipment – Delineators (1 each per day) $ 3.21 Flat Rental Equipment – Barricades (1 each per day) $ 7.50 Flat Rental Equipment – Lighted Barricades (1 each per day) $ 7.50 Flat Supplies – No Parking Signs (1 each per day) $ 2.14 Flat Supplies – Sandbags (First 25 free) $ 0.54 Flat
Barricades - 8' CROWD CONTROL $ 10.72 Flat
Barricades - 12' CROWD CONTROL $ 10.72 Flat
Metal Detour Signs - Small $ 16.07 Flat
Metal Detour Signs – Large $ 26.79 Flat
Parking Lot Stall – Rental $ 17.27 Flat
Temp Paper Signs $ 16.07 Flat
Sign Board Trailers (Per Day) $ 123.22 Flat
Sign Board Trailers (Per Week) $ 857.21 Flat
Recycled Water Permit: Annual Discounted Rate (Service from February – December) *Ends March 31 - 500 Gallons per Truck $ 641.04 Flat
- 1,000 Gallons per Truck $ 747.87 Flat
- 2,000 Gallons per Truck $ 961.55 Flat
- 3,000 Gallons per Truck $ 1,175.23 Flat
- 4,000 Gallons per Truck $ 1,283.47 Flat
Recycled Water Permit: Monthly Rate (April 1 – January 31) *After March 31 Discounted Rate Ends - 500 Gallons per Truck $ 64.10 Flat
- 1,000 Gallons per Truck $ 74.79 Flat
- 2,000 Gallons per Truck $ 96.15 Flat
- 3,000 Gallons per Truck $ 117.52 Flat
- 4,000 Gallons per Truck $ 133.55 Flat Page 460 of 487 Connection Fees
Connection fees are imposed on development upon building permit issuance to offset its impacts on the community’s water and wastewater services. Not all fees listed in this schedule are applicable to all projects, and other fees may apply. Please check with the Public Works Department regarding your specific development.

Standardized Use Table for Resource Management System1
Amended 7.18.17
Fee / Authority Amount
Wastewater Service Connection Fee
CMC 13.18.030 (C)
$140,705 per annual acre foot of
wastewater use 5 6
Water Service Connection Fee
CMC 13.18.020 (F)
$48,192 per annual acre foot of
water usei ii
Use Type
Water Wastewater
Acre feet
per year
Gallons
per day
Acre feet
per year
Gallons
per day
Residential
Single-family dwelling2
1 - 3 bedrooms .428 382 .224 200
4 bedrooms3.540 482 .319 285
Apartment, condominium
1 bedroom
2 bedrooms
.124
.249
------
------
.073
.146
------
------
3 bedrooms .373 ------ .220 ------
Mobile home .149 133 .125 112
Accessory dwelling unit .165 147 .146 130
Transient lodging – Hotel, motel, resort, B&B – per living or rental unit .170 152 .150 134
Commercial – Retail, office, personal service – per 1000 sq. ft. of gross floor area .110 98 .099 88
Bar – per 1000 square feet of gross floor area
.220 196 .198 177
Restaurant - per 1000 square feet of gross floor area
.580 518 .524 468

1 The Department of Public Works may reduce the expected demand upon approval of an engineered water study demonstrating/ quantifying the site-specific water usage. 2 The adoption of Resolution No. 2017-083 amending the Standardized Use Table is not intended to affect the number of bedrooms purchased through the now-defunct Leak Detection Program. All projects that purchased leak detection water shall only be vested for the original number of bedrooms purchased. 3 Each additional bedroom, add 100 gallons of water and 85 gallons of wastewater per day. i Actual consumption or discharge by land use type is based on rates established in RMS Standardized Use Table (Resolution No. 2015-029)
ii Based upon the cost per annual acre foot and the RMS Standardized Use Table.

Example fees below.
1 - 3 bedroom single-family residence: wastewater connection fee of $29,857.63, water connection fee of $19,539.48
2 bedroom multi-family residence: wastewater connection fee of $19,460.78, water connection fee of $11,367.60
Accessory dwelling unit constructed simultaneously with single-family dwelling: wastewater connection fee of $19,460.78, water connection fee of $7,532.75

Parks & Recreation Fees
The City of Calistoga Parks and Recreation programs promote community health and wellness. The fees established by the City of Calistoga are relatively lower and subsidized by the General Fund to provide a greater level of access and equity to the community.

Fee Title Fee Type
Logvy Park – (1745 Washington St) / Pioneer Park – (1308 Cedar St) Hourly Park Rental Fees
- Calistoga Resident $ 65 Flat
- Calistoga Non-Profit $ 33 Flat
- Non-Profit $ 80 Flat
- Non-Resident $ 195 Flat
- Business/Commercial $228 Flat
Softball Bases $ 50 Flat
Deposit $ 350 Deposit
Logvy Park / Pioneer Park – Picnic Areas
Hourly Rental Fees
- Calistoga Resident $ 25 Flat
- Calistoga Non-Profit $ 13 Flat
- Non-Profit $ 32 Flat
- Non-Resident $ 75 Flat
- Business/Commercial $ 88 Flat
Deposit $ 350 Flat
Facility-Community Center - (1307 Washington St)
Hourly Rental Fees
- Calistoga Resident $ 21 Flat
- Calistoga Non-Profit $ 11 Flat
- Non-Profit $ 26 Flat
- Non-Resident $ 63 Flat
- Business/Commercial $ 74 Flat
Cleaning Fee $ 130 Flat
Deposit $ 350 Deposit
Facility-Calistoga Community Pool (1745 Washington St)
Hourly Rental Fees
- Calistoga Public Agencies $ 84 Flat
- Non-Calistoga Public Agencies $ 250 Flat
- Business/Commercial $ 292 Flat
Deposit $ 500 Deposit

Calistoga Community Pool – Picnic Tables
4 Hour Rental Fees
- Site A: One Round, One Rectangle Picnic Table $ 60 Flat - Site B: Two Rectangle Picnic Tables $ 60 Flat
- Site C: Two Round Picnic Tables $ 60 Flat
Other Events & Associated Fees
Event Parade:
- Application Fee $ 50 Flat
- Associated Fees *
Event Street Usage with & without:
- Application Fee $ 50 Flat
- Associated Fees *
Event on Public Property:
- Application Fee $ 50 Flat
- Associated Fees *
Event Filming & Photography:
- Application Fee $ 50 Flat
- Associated Fee *
*Applicant billed for all additional event costs.

Event Inspection Fee:
- Associated Fee **
**Based on event needs and plans. Applicants will be responsible for all inspection fees. ** Event Expedition Fee:
- Associated Fee $ 250** Flat
** These inspection and expedition fees will be billed regardless of any fee exemption the event may have. *Additional fees
Special Event Permit Fees
Event Type: Public Facility Use
- Event Description: General Public Facility Use
Any event which is planning on using one of the City of Calistoga Facilities for personal or commercial use – This includes the Community Center, Pioneer Park, Logvy Park, Community Pool, Monhoff Center or Calistoga Fairgrounds. Deadline: Minimum of 45 days – 1 year in advance. - Application Fee $ 50 Flat
- Additional Fee $ 350 Deposit
Event Type: Street Usage & Closure
- Event Description: Any event which takes place on a street or sidewalk – this includes events with and without street closures.

Please Note: If you are requesting Lincoln Ave. then an additional permit is required from Cal Trans.

Deadline: Minimum of 45 days – 1 year in advance.
- Application Fee $ 50 Flat
- Additional Fee Fee: Based on actual costs
Event Type: Event on Public Property
Event Description:

Any event held on public property may include city parking lots and other public property.

Deadline: Minimum of 45 days – 1 year in advance.
- Application Fee $ 50 Flat

- Additional Fees $ 350 Deposit
- Hourly Fee Varies
Misc Fees
Memorial Brick Program Fees
- Single, Stand-alone orders per brick $ 165 Flat
- In group order of 9 or more per brick $ 75 Flat

Police Fees
The City of Calistoga Police service fees are charged when the benefit applies to an individual or institution.

These fees are not charged for general services, that is the core function of the Police Department.

Fee Title Fee Type
Alcohol Beverage Permit $ 20 Flat
Concealed Weapons Permit - Original $ 250 Flat
Concealed Weapons Permit – Renewal $ 75 Flat
Criminal Background Check (Letter of Clearance) $ 20 Flat Resident Fee – Fingerprinting Ink $ 20 Flat
Resident Fee – Live Scan Service $ 20 Flat
Non-Resident Fee – Fingerprinting Ink $ 50 Flat
Non-Resident Fee – Live Scan Service $ 50 Flat
Report Copies:
- Traffic Accidents $ 25 Flat
- CD Copy Electric Records JEI Audible $ 1 Flat
- Photography Duplication Second Repo Fee $ 15 Flat
- Special Events Permit As determined by Parks & Rec fees Taxi Permit – Application Fee $ 150 Flat
Taxi Permit – Renewal $ 150 Flat
Tobacco Retail License Fee – Annual $ 250 Flat
Vehicle Release $ 70 Flat
Vendor/Peddler Permit $ 70 Flat

Fire Fees
Calistoga Fire Department provides community risk reduction services, development and building plan review, construction inspections, state mandated fire and life safety inspections, business inspections, operational permits, miscellaneous services, and emergency response and rescue services to the people and businesses in the city.

Fee Title Fee Type
Fire Code Operational Permits
Additive Manufacturing $ 117 Flat
Aerosol Products, Aerosol Cooking Spart Products and Plastic Aerosol 3 Products
$ 117 Flat
Amusement Areas $ 234 Flat
Carnivals - Fairs $ 175.50 Flat
Cellulose Nitrate Film – Storage $ 117 Flat
Combustible Dust-Producing Operations $ 117 Flat
Combustible Fibers $ 117 Flat
Compressed Gases $ 117 Flat
Covered and Open Mall Buildings $ 117 Flat
Cryogenic Fluids $ 117 Flat
Cutting and Welding $ 117 Flat
Dry Cleaning $ 117 Flat
Energy Storage Systems $ 117 Flat
Exhibits and Trade Shows $ 117 Flat
Explosives $ 117 Flat
Flammable and Combustible Liquids $ 117 Flat
Floor Finishing $ 117 Flat
Fruit and Crop Ripening $ 117 Flat
Hazardous Materials $ 175.50 Flat
HPM Facilities $ 175.50 Flat
High-Piled Storage $ 117 Flat
Hot-Work Operations $ 117 Flat
Indoor Growing Operation $ 117 Flat
Industrial Ovens $ 117 Flat
Liquid or Gas Fueled Vehicles or Equipment in Assembly Buildings $ 117 Flat Lithium Batteries $ 117 Flat
LPG storage use $ 117 Flat
Lumber Yards and Woodworking Plants $ 117 Flat
Magnesium $ 117 Flat
Miscellaneous Combustible Storage $ 117 Flat
Mobile Food Preparation Vehicles $ 117 Flat
Motor Vehicle Fuel Dispensing $ 117 Flat
Open Burning/Vendor Booth $ 117 Flat
Open Flames and Torches $ 117 Flat

Open Flames and Candles $ 117 Flat
Organic Coatings $ 117 Flat
Ovens – Industrial $ 117 Flat
Outdoor Assembly Event $ 117 Flat
Places of Assembly $ 175.50 Flat
Plant Extraction Systems $ 175.50 Flat
Pyroxylin Plastics $ 117 Flat
Refrigeration Equipment $ 117 Flat
Repair Garages and Motor Fuel-Dispensing Facilities $ 117 Flat Spraying – Dipping $ 117 Flat
Storage of Scrap Tire and Tire Byproduct $ 117 Flat
Temporary membrane structures, special event structures, and tents $ 117 Flat Tire Rebuilding Plant $ 117 Flat
Waste Handling $ 117 Flat
Wood Products $ 117 Flat
Additional Inspection – Related to Operational Permits $ 117 Flat Other Services and Charges
State Mandated Inspections – Multi-Family Residential, Hotels, Motels - 3-14 units (Primary/First Permit) $ 234 Flat
- 15-99 units (Primary/First Permit) $ 468 Flat
- 200-249 units (Primary/First Permit) $ 702 Flat
- 250+ units (Primary/First Permit) $ 936 Flat
State Required – Community Care Licensing Pre-Inspections - Family Care Homes $ 1,404 Flat
- Day Care $ 280.80 Flat
- Private Schools $ 1,404 Flat
Additional Charges and Inspection times
- Additional inspection time during normal business hours (per hour) $ 234 Flat - Overtime and weekend inspections (per hour) $ 351 Flat - Additional site inspection – Prior or during construction (per hour) $ 234 Flat - Excessive Fire Inspection Fee $ 351 Flat
- Other Routine Annual Inspections $ 468 Flat
- After Hours Inspection $ 468 Flat
- Engine Company Inspections $ 207.40 Flat
- Fire Clearance Fee – Business License $ 0 Flat
Fire Department Unit Charges (including staffing)
- Engine Company (per hour) $ 372.76 Flat
- Water Tender (per hour) $ 351.97 Flat
- Brush Engine (per hour) $ 359.07 Flat
- Specialized Equipment* Actual Cost +
15%
Flat
- Staff Vehicles – Prevention $ 242.38 Flat
- Staff Vehicles – Suppression $ 242.38 Flat
- Supplies/equipment used* Actual Cost +
15%
Flat

False Alarm Fees
- 1
st false alarm No cost Flat
- 2
nd false alarm within 12 months of 1st false alarm $ 342.05 Flat - 3
rd false alarm within 12 months of last false alarm $ 684.11 Flat - 4
th false alarm within 12 months of last false alarm $ 1,026.16 Flat - Additional false alarms within 12 months of last false alarm $ 1,026.16 Flat Miscellaneous Charges
- Fire Report Copy (per page) Per General City
Fees
Flat
- Fire Extinguisher Training $ 250 Flat
- Equivalent Fees and Charges – Determined by Fire Chief* Varies Flat - Related Fee Reduction – Determined by Fire Chief* Varies Flat *The Director Shall determine an appropriate fee or fee reduction when conditions exist to warrant such action.

Cost Recovery Fees
The City provides a combination of public services and specific services. As defined in the Government Finance Officers Association publication, Financial Policies: Design and Implementation, a “public” service is one in which a citizen cannot choose to be excluded or one which delivers a benefit to the general public. For example, routine police patrols are a public service (one which provides a public good and which an individual citizen cannot opt out of) whereas police presence at a special event, such as a concert, would be a specific service. The purpose of this fee category is to recover costs pertaining to the services that are of special benefit to easily identified individuals or groups. These fees will not apply to public services. The reimbursement rate formula is based on the total cost of delivering the services, including direct costs such as salaries and benefits, indirect costs such as departmental administration costs, and citywide support costs such as accounting, personnel, data processing, vehicle maintenance, and insurance.

All fees are hourly rates. The fees will update each year based on the change in the Consumer Price Index for all Urban Consumers (CPU-U) for 12 months ending on January 31 of each year. The fees shall be also adjusted if there are any other changes to approved labor agreements, salary adjustments and other compensation approved by the City Council. (Hourly rates not listed below will be determined by the Finance Department.) Fee Title Fee Type
Hourly Rates: Hourly/Overtime
Fire Chief $ 234 Flat
Fire Captain $ 111 / $ 141 Flat
Fire Engineer $ 83 / $ 113 Flat
Firefighter $ 78 / $ 100 Flat
Planning & Building Director $ 210 Flat
Building Official $ 139 Flat
Senior Planner $ 137 Flat
Management Analyst I $ 112 Flat
Assistant Planner $ 109 / $ 156 Flat
Permit Technician $ 86 / $ 123 Flat
Police Chief $ 233 Flat
Police Lieutenant $ 167 Flat
Public Safety Communications Manager $ 126 Flat
Police Sergeant $ 153 / $ 212 Flat
Police Officer $ 133 / $ 184 Flat
Dispatcher $ 106 / $ 151 Flat
Community Services Officer $ 90 / $ 128 Flat
Public Works Director $ 232 Flat
Deputy Public Works Director $ 164 Flat
Principal Engineer $ 154 Flat
Utilities Superintendent $ 161 Flat
Maintenance Superintendent $ 135 Flat
Senior Maintenance Technician $ 108 / $ 147 Flat
Maintenance Technician II $ 94 / $ 133 Flat
Maintenance Technician I $ 87 / $ 124 Flat
Administrative Services Technician $ 74 / $ 104 Flat

Classification Unit Monthly-1 Monthly-2 Monthly-3 Monthly-4 Monthly-5 Hourly-1 Hourly-2 Hourly-3 Hourly-4 Hourly-5 FLSA City Manager UCM $24,166.67 $139.4231 Exempt
Councilmember Elected $950.00 Exempt
Mayor Elected $1,500.00 Exempt
Classification Unit Monthly-1 Monthly-2 Monthly-3 Monthly-4 Monthly-5 Hourly-1 Hourly-2 Hourly-3 Hourly-4 Hourly-5 FLSA Administrative Services Director UEM $16,275.15 $19,782.20 $93.8951 $114.1281 Exempt Assistant City Manager UEM $17,526.67 $21,303.75 $101.1154 $122.9062 Exempt Deputy City Manager UEM $16,275.15 $19,782.20 $93.8951 $114.1281 Exempt Fairgrounds Revitalization Director UEM $16,275.15 $19,782.20 $93.8951 $114.1281 Exempt Fire Chief UEM $17,526.67 $21,303.75 $101.1154 $122.9062 Exempt Parks & Recreation Director UEM $16,275.15 $19,782.20 $93.8951 $114.1281 Exempt Planning & Building Director UEM $16,275.15 $19,782.20 $93.8951 $114.1281 Exempt Police Chief UEM $17,526.67 $21,303.75 $101.1154 $122.9062 Exempt Public Works Director/City Engineer UEM $16,275.15 $19,782.20 $93.8951 $114.1281 Exempt Classification Unit Monthly-1 Monthly-2 Monthly-3 Monthly-4 Monthly-5 Hourly-1 Hourly-2 Hourly-3 Hourly-4 Hourly-5 FLSA Associate Civil Engineer UMM $9,278.18 $9,742.16 $10,228.64 $10,740.81 $11,277.64 $53.5280 $56.2048 $59.0114 $61.9662 $65.0633 Exempt Building Official UMM $10,740.81 $11,277.63 $11,842.32 $12,433.78 $13,055.27 $61.9662 $65.0633 $68.3211 $71.7334 $75.3189 Exempt City Clerk UMM $9,986.47 $10,484.73 $11,009.75 $11,560.51 $12,136.99 $57.6142 $60.4888 $63.5178 $66.6952 $70.0211 Exempt Code Enforcement Officer UMM $6,924.09 $7,271.26 $7,635.58 $8,013.81 $8,416.70 $39.9467 $41.9496 $44.0514 $46.2335 $48.5579 Non-Exempt Deputy City Clerk UMM $8,014.89 $8,415.63 $8,836.73 $9,278.19 $9,742.17 $46.2398 $48.5517 $50.9811 $53.5280 $56.2048 Exempt Deputy Finance Director UMM $12,321.56 $12,683.96 $13,318.16 $13,984.06 $14,683.26 $71.0859 $73.1767 $76.8355 $80.6773 $84.7111 Exempt Deputy Public Works Director UMM $12,198.76 $12,808.70 $13,449.14 $14,121.59 $14,827.67 $70.3775 $73.8963 $77.5912 $81.4707 $85.5443 Exempt Executive Assistant to the City Manager UMM $6,131.18 $6,435.48 $6,759.08 $7,096.60 $7,451.27 $35.3722 $37.1278 $38.9947 $40.9419 $42.9881 Non-Exempt Human Resources/Finance Specialist UMM $7,865.40 $8,258.67 $8,671.60 $9,105.18 $9,560.44 $45.3773 $47.6462 $50.0285 $52.5299 $55.1564 Non-Exempt Human Resources Manager UMM $10,536.06 $11,062.86 $11,616.00 $12,196.80 $12,806.64 $60.7849 $63.8242 $67.0154 $70.3662 $73.8845 Exempt Maintenance Superintendent UMM $10,246.20 $10,758.51 $11,296.44 $11,861.26 $12,454.32 $59.1127 $62.0683 $65.1717 $68.4303 $71.8518 Exempt Management Analyst I UMM $7,824.15 $8,215.26 $8,626.72 $9,056.40 $9,509.65 $45.1393 $47.3958 $49.7695 $52.2484 $54.8633 Exempt Management Analyst II UMM $9,056.40 $9,509.65 $9,986.46 $10,484.72 $11,009.75 $52.2484 $54.8633 $57.6142 $60.4888 $63.5178 Exempt Police Lieutenant UMM $12,433.78 $13,055.26 $13,707.81 $14,393.58 $15,112.56 $71.7334 $75.3188 $79.0835 $83.0399 $87.1878 Exempt Principal Engineer UMM $11,341.39 $11,908.46 $12,503.89 $13,129.08 $13,785.53 $65.4311 $68.7027 $72.1378 $75.7447 $79.5319 Exempt Public Safety Communications Manager UMM $8,391.18 $8,843.28 $9,295.39 $9,747.50 $10,199.61 $48.4107 $51.0189 $53.6273 $56.2356 $58.8439 Exempt Recreation Manager UMM $10,228.20 $10,739.61 $11,276.59 $11,840.42 $12,432.44 $59.0088 $61.9593 $65.0572 $68.3101 $71.7256 Exempt Senior Civil Engineer UMM $10,484.73 $11,008.96 $11,560.51 $12,136.99 $12,744.52 $60.4888 $63.5132 $66.6952 $70.0211 $73.5261 Exempt Senior Planner UMM $9,742.16 $10,228.64 $10,740.81 $11,277.64 $11,842.31 $56.2048 $59.0114 $61.9662 $65.0633 $68.3210 Exempt Senior Planner/Assistant to the City Manager UMM $10,740.81 $11,277.64 $11,842.31 $12,433.78 $13,055.26 $61.9662 $65.0633 $68.3210 $71.7333 $75.3188 Exempt Utilities Systems Superintendent UMM $11,132.98 $11,689.08 $12,274.13 $12,887.02 $13,532.09 $64.2287 $67.4370 $70.8123 $74.3482 $78.0698 Exempt Classification Unit Monthly-1 Monthly-2 Monthly-3 Monthly-4 Monthly-5 Hourly-1 Hourly-2 Hourly-3 Hourly-4 Hourly-5 FLSA Accountant CPEA $7,286.45 $7,650.78 $8,033.32 $8,434.98 $8,856.73 $42.0372 $44.1391 $46.3461 $48.6634 $51.0965 Non-Exempt Accounting Assistant CPEA $5,225.87 $5,487.31 $5,761.18 $6,049.68 $6,351.73 $30.1492 $31.6576 $33.2376 $34.9020 $36.6446 Non-Exempt Accounting Technician CPEA $6,109.57 $6,414.62 $6,735.57 $7,072.46 $7,426.43 $35.2475 $37.0074 $38.8590 $40.8027 $42.8448 Non-Exempt Administrative Assistant CPEA $5,624.81 $5,905.42 $6,200.71 $6,510.63 $6,836.32 $32.4508 $34.0697 $35.7733 $37.5613 $39.4403 Non-Exempt Administrative Services Technician CPEA $6,231.76 $6,542.91 $6,870.28 $7,213.91 $7,574.96 $35.9525 $37.7476 $39.6362 $41.6187 $43.7017 Non-Exempt Assistant Engineer CPEA $8,107.56 $8,512.16 $8,938.15 $9,385.59 $9,854.42 $46.7744 $49.1086 $51.5663 $54.1476 $56.8524 Non-Exempt Assistant Planner CPEA $8,029.80 $8,431.02 $8,852.53 $9,295.41 $9,760.88 $46.3258 $48.6405 $51.0723 $53.6274 $56.3128 Non-Exempt Associate Planner CPEA $8,852.53 $9,295.41 $9,760.88 $10,248.86 $10,760.51 $51.0723 $53.6274 $56.3128 $59.1280 $62.0799 Non-Exempt Building Inspector CPEA $7,178.92 $7,537.32 $7,913.73 $8,309.29 $8,725.17 $41.4169 $43.4845 $45.6561 $47.9382 $50.3375 Non-Exempt Chief Plant Operator CPEA $9,112.17 $9,568.50 $10,046.22 $10,548.87 $11,076.50 $52.5702 $55.2029 $57.9590 $60.8589 $63.9029 Non-Exempt Maintenance Technician I CPEA $5,382.85 $5,651.99 $5,934.59 $6,231.78 $6,542.91 $31.0549 $32.6076 $34.2380 $35.9526 $37.7476 Non-Exempt Maintenance Technician II CPEA $5,934.59 $6,231.76 $6,542.91 $6,870.28 $7,213.91 $34.2380 $35.9525 $37.7476 $39.6362 $41.6187 Non-Exempt Permit Technician CPEA $6,032.94 $6,335.05 $6,651.34 $6,984.13 $7,333.46 $34.8054 $36.5484 $38.3731 $40.2930 $42.3084 Non-Exempt Plant Operator I CPEA $6,658.38 $6,990.69 $7,340.11 $7,707.84 $8,092.68 $38.4137 $40.3309 $42.3468 $44.4683 $46.6886 Non-Exempt Plant Operator II CPEA $7,519.69 $7,880.24 $8,290.60 $8,704.79 $9,139.71 $43.3828 $45.4629 $47.8304 $50.2199 $52.7291 Non-Exempt Recreation Coordinator CPEA $5,434.82 $5,706.32 $5,991.15 $6,290.53 $6,605.63 $31.3547 $32.9211 $34.5643 $36.2915 $38.1094 Non-Exempt Senior Accounting Assistant CPEA $5,905.42 $6,200.70 $6,510.62 $6,836.32 $7,178.92 $34.0697 $35.7733 $37.5613 $39.4403 $41.4169 Non-Exempt Exhibit A Page 471 of 487
Classification Unit Monthly-1 Monthly-2 Monthly-3 Monthly-4 Monthly-5 Hourly-1 Hourly-2 Hourly-3 Hourly-4 Hourly-5 FLSA Senior Maintenance Technician CPEA $6,817.73 $7,158.79 $7,517.56 $7,892.85 $8,287.01 $39.3330 $41.3007 $43.3705 $45.5356 $47.8097 Non-Exempt Senior Plant Operator CPEA $8,246.97 $8,656.08 $9,091.09 $9,545.51 $10,023.23 $47.5787 $49.9389 $52.4486 $55.0703 $57.8263 Non-Exempt Water Conservation Technician CPEA $5,225.86 $5,487.31 $5,761.18 $6,049.67 $6,351.73 $30.1492 $31.6575 $33.2376 $34.9020 $36.6446 Non-Exempt Classification Unit Monthly-1 Monthly-2 Monthly-3 Monthly-4 Monthly-5 Hourly-1 Hourly-2 Hourly-3 Hourly-4 Hourly-5 FLSA Fire Captain CPFA $9,348.83 $9,816.27 $10,307.08 $10,822.44 $11,363.56 $38.5254 $40.4517 $42.4742 $44.5980 $46.8278 Non-Exempt Fire Engineer CPFA $8,478.13 $8,902.04 $9,347.14 $9,814.50 $10,305.22 $34.9374 $36.6842 $38.5184 $40.4444 $42.4666 Non-Exempt Fire Fighter CPFA $7,689.89 $8,074.39 $8,478.11 $8,902.01 $9,347.12 $31.6891 $33.2736 $34.9373 $36.6841 $38.5183 Non-Exempt Classification Unit Monthly-1 Monthly-2 Monthly-3 Monthly-4 Monthly-5 Hourly-1 Hourly-2 Hourly-3 Hourly-4 Hourly-5 FLSA Police Officer CPOA $7,917.66 $8,313.55 $8,729.22 $9,165.69 $9,623.97 $45.6788 $47.9628 $50.3609 $52.8790 $55.5229 Non-Exempt Police Sergeant CPOA $9,393.62 $9,863.30 $10,356.46 $10,874.29 $11,418.00 $54.1939 $56.9036 $59.7488 $62.7363 $65.8731 Non-Exempt Public Safety Community Services Officer CPOA $5,473.07 $5,746.72 $6,034.06 $6,335.76 $6,652.55 $31.5754 $33.1542 $34.8119 $36.5525 $38.3801 Non-Exempt Public Safety Dispatch Supervisor CPOA $6,978.40 $7,327.32 $7,693.69 $8,078.38 $8,482.29 $40.2600 $42.2730 $44.3867 $46.6060 $48.9363 Non-Exempt Public Safety Dispatcher CPOA $6,192.13 $6,499.52 $6,825.54 $7,167.87 $7,524.17 $35.7238 $37.4972 $39.3781 $41.3531 $43.4087 Non-Exempt Classification Unit Monthly-1 Monthly-2 Monthly-3 Monthly-4 Monthly-5 Hourly-1 Hourly-2 Hourly-3 Hourly-4 Hourly-5 FLSA Administrative Aide UTE $17.0000 $17.8500 $18.7425 $19.6796 $20.6636 Non-Exempt Fire Captain UTE $38.5254 $40.4517 $42.4742 $44.5980 $46.8278 Non-Exempt Fire Engineer UTE $34.9374 $36.6842 $38.5184 $40.4444 $42.4666 Non-Exempt Fire Fighter UTE $31.6891 $33.2736 $34.9373 $36.6841 $38.5183 Non-Exempt Head Lifeguard UTE $19.8450 $20.8373 $21.8791 $22.9731 $24.1217 Non-Exempt Lifeguard I UTE $18.0000 $18.9000 $19.8450 $20.8373 $21.8791 Non-Exempt Non-Classified Employee-Professional/Technical UTE $17.0000 $0.0000 $0.0000 $0.0000 $150.0000 See Note 3 Office Assistant I UTE $17.0000 $17.8500 $18.7425 $19.6796 $20.6636 Non-Exempt Office Assistant II UTE $18.7425 $19.6796 $20.6636 $21.6968 $22.7816 Non-Exempt Operator-in-Training UTE step 5 is set at 20% below a Plant Operator I step 1 Non-Exempt Police Officer UTE $45.6788 $47.9628 $50.3609 $52.8790 $55.5229 Non-Exempt Police Officer Trainee UTE step 5 is set at 20% below a Police Officer step 1 Non-Exempt Police Technician UTE $17.0000 $17.8500 $18.7425 $19.6796 $20.6636 Non-Exempt Public Safety Dispatcher UTE $35.7238 $37.4972 $39.3781 $41.3531 $43.4087 Non-Exempt Recreation Leader UTE $17.0000 $17.8500 $18.7425 $19.6796 $20.6636 Non-Exempt Recreation Program Assistant UTE $20.6636 $21.6968 $22.7816 $23.9207 $25.1167 Non-Exempt Water Conservation Manager UTE $27.4200 $28.7910 $30.2306 $31.7421 $33.3292 Non-Exempt Water Conservation Specialist UTE $17.2600 $18.1230 $19.0292 $19.9806 $20.9796 Non-Exempt Legend Notes
CPEA - Calistoga Public Employees Association 1 - Hourly, except FLSA Non-Exempt fire safety, is the Yearly (Monthly x 12) divided by 2,080 hours, rounded to 4 decimal places CPFA - Calistoga Professional Firefighters Association 2 - Hourly FLSA Non-Exempt fire safety is the Yearly (Monthly x 12) divided by 2,912 hours (2,756 regular hours + 156 overtime hours) CPOA - Calistoga Police Officers Association 3 - Exempt or non-exempt status under the FLSA is to be reviewed based on the assigned duties and pay; pay is at any value from the minimum to the maximum.

Elected - Mayor & Councilmembers 4 - A Temporary Employee working in a classification which not listed in Group UTE receives the same wage/salary schedule as the represented classification UCM - City Manager 5 - UEM classifications have a minimum and maximum rate; an employee may be at any value from the minimum to the maximum.

UEM - Unrepresented Executive Management
UMM - Unrepresented Mid-Management
UTE - Unrepresented Temporary Employee
Salary schedule as of 07/05/2026
Exhibit A Page 472 of 487
City of Calistoga

STAFF REPORT
To: Honorable Mayor and City Council
From: Claudia Pouliot, Management Analyst I
Meeting: City Council - Special Meeting - Jun 03 2026
Subject: Advisory Committee Communication Procedures and Roles DESCRIPTION:

Recommendation that Council review and amend the Advisory Committee Bylaws to include the previously adopted regulations related to the Councilmember Liaison RECOMMENDATION:

Consider Approving Amendments to the Advisory Committee Bylaws SUMMARY:

City staff is seeking minor amendments to the Advisory Committee Bylaws and to clarify the roles and relationships between Council Members, Advisory Committee Members, and assigned support staff personnel as established by the Advisory Committee Bylaws and Council Liaison roles.

ANALYSIS:

The City’s Advisory Committees operate pursuant to adopted Advisory Committee Bylaws and Resolution No. 2024-29, which collectively establish the roles of Advisory Committee Members, assigned support staff personnel, and Councilmember Liaisons.

The Advisory Committee Bylaws establish the Staff Liaison as the principal advisor to the committee and provide that the Staff Liaison assists with agenda preparation, administrative coordination, and preparation of staff reports for presentation to the Committee.

Article XI, Section B of the Bylaws further provides that committees may prepare Committee Reports to be submitted to the Staff Liaison for placement on an upcoming City Council agenda.

Additionally, Article XI, Section D states that committee members shall communicate and work on committee matters with City staff through the Staff Liaison or Staff Secretary unless otherwise permitted by the City Manager or their designee.

Resolution No. 2024-29, adopted April 30, 2024, established the appointment of a Councilmember Liaison to each committee to facilitate communication between the committees and the City Council.

The Resolution further provides that the Councilmember Liaison shall bring forward committee requests to the Council, including requests to place items on a Council agenda. The Resolution also states that attendance at committee meetings by the Councilmember Liaison is encouraged but not required and remains at the discretion of the Councilmember.

Collectively, the governing documents establish multiple communication avenues between Advisory Committees and the City Council through both assigned Staff Liaisons and Councilmember

Liaisons. However, the documents do not expressly establish an exclusive communication pathway or designate one role as the sole conduit for committee-related matters intended for City Council consideration.

This structure provides operational continuity and flexibility in facilitating committee-related matters within the City’s established administrative agenda process, including circumstances in which a Councilmember Liaison may not be present or available. Staff recognizes the importance of maintaining clear and consistent communication procedures to support transparency, accessibility, and effective coordination between Advisory Committees, City staff, and the City Council.

Staff recommends that the City Council consider the proposed amendments to the Advisory Committee Bylaws to formally incorporate the role of the Councilmember Liaison within the committee communication framework. Such amendments would clarify that committee-related requests or matters intended for City Council consideration may be communicated through either the assigned Staff Liaison or the Councilmember Liaison, consistent with the City’s established agenda preparation and administrative review procedures. Staff believes these clarifications would promote greater consistency, transparency, and understanding regarding the respective roles and communication pathways established for Advisory Committees. Additionally, staff have made administrative changes to the document (red text) to be less restrictive as to the meeting location and fix some grammatical errors.

Staff further recognizes that incorporation of the Councilmember Liaison role into the Advisory Committee Bylaws would serve to clarify and consolidate the City’s existing governance framework and is not intended to replace or nullify Resolution No. 2024-29. The Resolution would continue to establish the appointment and general purpose of Councilmember Liaisons, while the bylaws would provide additional procedural clarification regarding committee communication pathways and operational roles.

FINANCIAL IMPACT:

None
CEQA STATUS:

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ATTACHMENT(S):

Advisory Committee Bylaws - City of Calistoga AMENDED 6.3.26 APPROVAL(S):

Greg Desmond, Planning & Building Director Approved - May 26 2026 Mitch Celaya, City Manager Approved - May 26 2026
Yudiana Galvan, City of Calistoga | City Clerk Approved - May 27 2026

City of Calistoga

ADVISORY COMMITTEE BYLAWS
Adopted by Resolution No. 2025-34
Amended June 3, 2026
Article I. General
A. The details of the established committees will be accessible online and by contacting the City Clerk.

B. The official meeting location of the committees will be the Calistoga Community Center located at 1307 Washington Street, Calistoga, CA 94515. The meeting location is subject to occasional modification and will be noticed in compliance with the Brown Act.

Article II. Purpose and General Definition
A. Recognizing that stewardship of the public interest must be their primary concern, committee members will work for the common good of the people of the City of Calistoga. The purpose of the committee is to advise the City Council on matters relevant to the purpose and scope of the committee.

1. The committee may advise the Calistoga Planning Commission and other advisory bodies as needed regarding relevant matters.

B. In accordance with the resolutions set by the City Council, the committee is an advisory body and may not operate outside of its designated purposes. The functions of the committee are as follows:

1. Offer new ideas, innovative approaches, and expertise for recommendations on projects and policies;

2. Provide frequent and clear communications and transparency on its activities and decisionmaking;

3. Support the dissemination of pertinent information to residents;

4. Develop annual Committee Goals that clearly outline the scope of the Committee’s activities and align with the objectives set forth by the annual City Council Goals;

5. Utilize the city’s General Plan, Municipal Code, and other planning documents to conduct research and make recommendations; and

6. Consider city resources and personnel when preparing advice.

C. The committee, as an advisory body, will not have the authority to:

1. Adopt policies;

2. Mandate or direct city work and staff; or

3. Solicit or raise funds from public or private entities.

Article III. City Role
A. Staff Secretary

1. The Staff Secretary will perform the clerk duties for the committee in compliance with the Brown Act, with the supervision of the City Clerk, including:
a. Publish and post the meeting agenda
b. Prepare action minutes during committee meetings and maintain committee records as established by the City Clerk
c. Distribute documents via email to the members

City of Calistoga Advisory Committee Bylaws

2. The Staff Secretary will provide technical, logistical, and administrative assistance as needed for members as it pertains to the purpose and scope of the committee.

3. The Staff Secretary, in collaboration with the City Clerk, will manage the committee roster and membership requirements.

4. The Staff Secretary will be appointed by the City Manager or their designee.

B. Staff Liaison

1. The Staff Liaison will serve as the principal advisor to the committee and provide:
a. Expertise and advice on matters relevant to the scope and purpose of the Committee; b. Direction and advice on city processes and procedures; and c. Collaboration with the committee’s chair in determining agenda items.

2. The Staff Liaison will be appointed by the City Manager or their designee.

3. The City Manager may designate the Secretary and Staff Liaison roles to be performed by the same city staff person.

4. Preparation of Staff Reports
a. Staff Report means any memorandum prepared by a member of city staff pertaining to a matter to be considered by the committee at a meeting.
b. The Staff Liaison will prepare Staff Reports according to the guidelines set by the City Clerk. c. The Staff Liaison will prepare Staff Reports on committee items to be presented to the committee, City Council, Planning Commission, or other advisory bodies. d. An annual Staff Report will be prepared by the Staff Liaison in collaboration with the committee chair to present the Committee Goals for the upcoming calendar year to the City Council.

C. Councilmember Liaison (Resolution No. 2024-29)

1. A Councilmember may be appointed by the Mayor, with approval of the City Council, to serve as a liaison between the committee and the City Council.

2. The primary role of the Liaison is to facilitate communication between the Commissions and the Council.

3. The Councilmember Liaison shall bring to the Council requests from the Committee such as:
a. Questions raised by the Committee about their scope of work or requests to make changes to their scope of work.
b. Requests for expenditure of the City resources (funds, staff time, other resources). c. Requests from the Committee to place an item on a council agenda.

4. The Councilmember Liaison should work to ensure that the committee is only taking action or doing the work within the scope determined or approved by the Council.

5. The Councilmember Liaison should not be an advocate for the Commission Committee, give direction, or influence a decision of the Commission Committee. The Liaison may, however, assist and provide information.

6. The Councilmember Liaison shall work to ensure the Council is regularly updated on the work of the Committee.

7. The Council should meet annually to discuss the work plan of each Committee and hear from each Committee’s Liaison to report on the Committee’s progress of the workplan and revisit the need for the Committee to remain.

8. The Councilmember Liaison shall not take part in the Committee’s deliberations or discussion unless the Committee requests the Liaison’s participation, in which case the Councilmember must expressly state that he or she is only speaking for themselves and not for the entire Council.

9. The Councilmember Liaison will encourage the Committee to stay within the scope of their work and should remind the Committee of the Council’s direction, City policies or laws, including the Brown Act and the Public Records Act if needed.

City of Calistoga Advisory Committee Bylaws

10. Attendance at the Committee meetings is encouraged but not required and shall be at the discretion of the Councilmember.

11. The Councilmember Liaison shall not take part in any votes or decision making of the Committee and shall not be considered per purposes of a quorum.

Article IV. Membership
A. The committee is comprised of five (5) regular members appointed by the city Mayor and approved by the City Council.

B. Terms of each member will be two (2) calendar years.

1. Terms will be staggered such that either two (2) or three (3) members are up for reappointment each calendar year.

2. Members may be reappointed for an unlimited number of terms.

3. No person may serve simultaneously on two (2) or more committees or simultaneously on the Planning Commission or City Council.

C. Each member will be a resident within the boundaries of the Calistoga Joint Unified School District.

D. All members will receive a Committee Member Handbook at the beginning of their first term. The Committee Member Handbook will provide guidance on the implementation of the provisions outlined in the bylaws. It does not extend the scope of the bylaws; rather, it serves to clarify their intent.

1. The Staff Secretary or City Clerk will promptly disseminate notifications regarding updates to the Committee Member Handbook to all committee members, along with a request for confirmation of receipt from each member.

E. Within thirty (30) days of appointment, or at the beginning of a new term, all members will be required to:

1. File an Assuming Office Statement of Economic Interests (Form 700)

2. Complete the AB 1234 Ethics Training

3. Complete the Brown Act Training

4. Complete any additional trainings as designated by the City Clerk

5. Sign a form acknowledging receipt of and review of the Committee Member Handbook F. Failure to complete the requirements outlined in Section E of this Article within ninety (90) days of appointment will result in automatic removal from the committee, and a new member will be appointed to that seat.

Article V. Member Guidelines
A. Members will conduct themselves in an appropriate, polite, respectful, and civil manner when dealing with each other, staff, and all parties.

B. Members will comply with the laws of the nation, the State of California, and the City of Calistoga in performing their public duties. These laws include but are not limited to the United States and California constitutions, the Calistoga Municipal Code, laws pertaining to conflicts of interest, election campaigns, financial disclosures, employer responsibilities, open processes of government, and city ordinances and policies.

C. All members serve at the pleasure of the City Council. The City Council reserves the right to remove one or more committee members at any time. Removal is based on performance-related concerns such as legal or ethical violations, a pattern of absences, uncivil conduct toward staff, colleagues, or the public, or actions that undermine the public trust in the committee or the Council. Members are not entitled to any process in the event the Council removes them from service.

D. Members unable to complete their term are expected to provide notice to the Staff Liaison in writing.

City of Calistoga Advisory Committee Bylaws

E. In the event of an unscheduled vacancy of any member’s seat prior to the expiration of their term, the City Council may appoint a member from a pool of applicants to serve the remainder of the unexpired term.

F. Members of the committee will serve without compensation.

Article VI. Officer Guidelines
A. Responsibilities

1. Chair
a. Presides over the meetings of the committee and preserves order and decorum b. Principal spokesperson for the committee
c. Liaison between the committee’s members and city staff d. Collaborates with the Staff Liaison in determining agenda items e. Attends additional trainings as designated by the City Clerk

2. Vice Chair
a. During the absence, disability, or disqualification of the Chair, the Vice Chair will exercise or perform all the responsibilities of the Chair.
b. Attends additional trainings as designated by the City Clerk B. Selection

1. A Chair and Vice Chair will be elected annually from among the members at the first meeting of the calendar year to serve at the pleasure of the committee for a term of one (1) calendar year.

The Chair and Vice Chair will assume office at the conclusion of the committee meeting in which elections are held.

2. The Vice Chair will succeed the Chair in completing the term if the Office of Chair is vacated before the term is completed. A new Vice Chair will be elected at the next regular meeting and will complete the term of that office.

3. If the Office of Vice Chair is vacated before the term is completed, a new Vice Chair will be elected to complete the term of that office.

4. In the absence of the Chair and Vice Chair, the senior member in length of service will call the committee to order.

5. Nothing will prevent the committee from removing and replacing the Chair or Vice Chair at any time during their respective terms, provided that the item is properly noticed on the agenda of the meeting.

Article VII. Attendance Policy
A. Regular attendance by all members is essential so that the committee can discharge its duties.

B. Members will notify the Staff Secretary or Chair of any expected absence from a meeting by 4:00 PM the day before a regularly scheduled committee meeting.

C. Any member who does not give notice that they intend to be absent from a scheduled meeting for more than twenty-five (25) percent of the meetings in any six (6) months of service will be automatically removed.

D. Any member who does not attend fifty (50) percent of the meetings in any six (6) months of service, even if staff have been provided with adequate notice of absence, will be automatically removed.

E. The process of removal of a member due to absences will involve notification by the Staff Secretary to the City Manager and City Clerk, followed by notification in writing by the Staff Secretary informing them that they have been removed from the committee.

Article VIII. Meeting Guidelines

City of Calistoga Advisory Committee Bylaws

A. All committee meetings will be open, public, and noticed in conformance with the provisions of the Ralph M. Brown Act, California Government Code section 54950 et seq., as amended, and held at a location within Calistoga, California, that satisfies the access requirements of the Americans with Disabilities Act.

B. An annual meeting schedule will consist of the scheduled meetings for the remainder of the year and will be established by the committee during the first meeting of the calendar year.

C. Once meeting dates are established, meetings may be canceled or rescheduled by a majority vote of the committee. Such actions may be taken in the event of insufficient agenda items, a lack of quorum, or substantial scheduling conflicts. If a meeting is canceled due to a lack of agenda items or a quorum, the meeting will be publicly noticed as to the reason for the cancellation.

D. Special meetings or continued meetings may be called by the Chair or a majority of the committee.

The call for a special meeting must specify the day, hour, place, and subject(s) to be considered.

A minimum of twenty-four (24) hours' notice must be given prior to a special meeting, and the agenda for the special meeting must be made available to members of the public consistent with the requirements of the Brown Act. Only matters specified in the notice may be discussed at special meetings.

E. Except as otherwise set forth in these bylaws, committee meetings will be governed by Rosenberg’s Rules of Order for the purpose of maintaining proper decorum and order during meetings.

F. Under Calistoga Municipal Code Section 2.08.050, the City Manager may attend committee meetings and address the committee.

G. A majority of the total membership of the committee needs to be present at the meeting to constitute a quorum for the transaction of business. In the event a quorum is not in attendance within fifteen (15) minutes after the time noticed for commencement of the meeting, the Chair will have the discretion to extend the waiting period beyond the initial fifteen (15) minutes. Should the waiting time elapse without a quorum, the meeting will be canceled on the originally noticed date.

Subsequently, the adjourned meeting will be reconvened at the next Regular meeting or on a later specified date, at a time and location determined by the Staff Secretary.

H. Voting by proxy is prohibited.

I. Participation via teleconferencing must be in accordance with the Brown Act and granted by the Staff Secretary; it is not guaranteed.

J. Action minutes of all public proceedings of the committee will be recorded by the Staff Secretary and entered into city records as official meeting minutes following approval by the committee and will thereafter be kept, published, and distributed in compliance with State law and applicable city policy.

Article IX. Subcommittees
A. The committee is permitted to create and operate temporary subcommittees (ad hoc committees) of solely less than a quorum of the members as deemed necessary by the members.

B. An ad hoc committee serves a limited or single purpose that is not perpetual, and that will be dissolved once its specific task is completed
C. Ad hoc committees are not subject to the Brown Act.

D. Proposed ad-hoc and subcommittee member appointments, roles, responsibilities, and authority will be determined by the committee voting members.

Article X. Agenda Guidelines
A. The Staff Secretary will publish the agenda for each meeting of the committee.

City of Calistoga Advisory Committee Bylaws

B. The agenda will contain a summary of the committee’s annual Committee Goals, and agenda items will include a brief description of each item of business to be discussed and acted upon.

C. When an agenda item warrants a Staff Report, it will include documents received by or developed by Staff that are pertinent to the report.

D. Agenda format will be set by the City Clerk and implemented by the Staff Secretary.

Article XI. Communications
A. Members agree that transparency is essential to all deliberations. Therefore, members are required to report at meetings any communications made on behalf of the committee, whether to interest groups, the media, or other governing bodies, regarding the committee’s deliberations and activities.

B. Committee Reports

1. The committee will prepare a written report, known as a Committee Report, to make official recommendations to the City Council.

2. A Committee Report prepared for City Council consideration will be submitted to the Staff Liaison and listed on an upcoming City Council meeting agenda by the City Clerk.

3. If the committee’s Chair or Vice Chair is unable to present the Committee Report at the scheduled City Council meeting, the Staff Liaison will present the report on the committee’s behalf.

4. The Committee Report will include the following sections: Summary, Background, Analysis, Financial Impact, and Committee Recommendations.

C. Logos & Graphics

1. In accordance with City Policy PP 11, “Use of City Seal Or Logo Policy,” any use of the City Seal or Logo will require approval from the city. The approval process will be facilitated by the Staff Liaison assigned to the committee.

2. The establishment or use of a logo, seal, or slogan specific to the committee is prohibited.

D. Members will communicate and work on committee matters with city staff only through the Staff Liaison or Staff Secretary, except if otherwise permitted by the City Manager or their designee.

Article XII. Conflict of Interest
A. In order to assure their independence and impartiality on behalf of the common good, members will not use their official positions to influence government decisions in which they have a material financial interest or where they have an organizational responsibility or personal relationship that may give the appearance of a conflict of interest.

B. In accordance with the law, members will disclose investments, interests in real property, sources of income, and gifts, and they will abstain from participating in deliberations and decision-making where conflicts may exist.

Article XIII. Amendment of Bylaws
A. City staff or committee members may propose discretionary bylaws amendments that require deliberation to the City Council for approval.

Article XIV. Severability
A. Should any part, term, portion, or provision of these bylaws be determined to be in conflict with any law or otherwise unenforceable or ineffectual, the remaining parts, terms, portions, or provisions will be deemed severable. Their validity will not be affected thereby, provided such remaining

City of Calistoga Advisory Committee Bylaws

portions or provisions can be construed in substance to constitute the provisions that the city intended to enact in the first instance.

City of Calistoga

ADVISORY COMMITTEE BYLAWS
Adopted by Resolution No. 2025-34
Amended June 3, 2026
Article I. General
A. The details of the established committees will be accessible online and by contacting the City Clerk.

B. The official meeting location of the committees will be the Calistoga Community Center located at 1307 Washington Street, Calistoga, CA 94515. The meeting location is subject to occasional modification and will be noticed in compliance with the Brown Act.

Article II. Purpose and General Definition
A. Recognizing that stewardship of the public interest must be their primary concern, committee members will work for the common good of the people of the City of Calistoga. The purpose of the committee is to advise the City Council on matters relevant to the purpose and scope of the committee.

1. The committee may advise the Calistoga Planning Commission and other advisory bodies as needed regarding relevant matters.

B. In accordance with the resolutions set by the City Council, the committee is an advisory body and may not operate outside of its designated purposes. The functions of the committee are as follows:

1. Offer new ideas, innovative approaches, and expertise for recommendations on projects and policies;

2. Provide frequent and clear communications and transparency on its activities and decisionmaking;

3. Support the dissemination of pertinent information to residents;

4. Develop annual Committee Goals that clearly outline the scope of the Committee’s activities and align with the objectives set forth by the annual City Council Goals;

5. Utilize the city’s General Plan, Municipal Code, and other planning documents to conduct research and make recommendations; and

6. Consider city resources and personnel when preparing advice.

C. The committee, as an advisory body, will not have the authority to:

1. Adopt policies;

2. Mandate or direct city work and staff; or

3. Solicit or raise funds from public or private entities.

Article III. City Role
A. Staff Secretary

1. The Staff Secretary will perform the clerk duties for the committee in compliance with the Brown Act, with the supervision of the City Clerk, including:
a. Publish and post the meeting agenda
b. Prepare action minutes during committee meetings and maintain committee records as established by the City Clerk
c. Distribute documents via email to the members

City of Calistoga Advisory Committee Bylaws

2. The Staff Secretary will provide technical, logistical, and administrative assistance as needed for members as it pertains to the purpose and scope of the committee.

3. The Staff Secretary, in collaboration with the City Clerk, will manage the committee roster and membership requirements.

4. The Staff Secretary will be appointed by the City Manager or their designee.

B. Staff Liaison

1. The Staff Liaison will serve as the principal advisor to the committee and provide:
a. Expertise and advice on matters relevant to the scope and purpose of the Committee; b. Direction and advice on city processes and procedures; and c. Collaboration with the committee’s chair in determining agenda items.

2. The Staff Liaison will be appointed by the City Manager or their designee.

3. The City Manager may designate the Secretary and Staff Liaison roles to be performed by the same city staff person.

4. Preparation of Staff Reports
a. Staff Report means any memorandum prepared by a member of city staff pertaining to a matter to be considered by the committee at a meeting.
b. The Staff Liaison will prepare Staff Reports according to the guidelines set by the City Clerk. c. The Staff Liaison will prepare Staff Reports on committee items to be presented to the committee, City Council, Planning Commission, or other advisory bodies. d. An annual Staff Report will be prepared by the Staff Liaison in collaboration with the committee chair to present the Committee Goals for the upcoming calendar year to the City Council.

C. Councilmember Liaison (Resolution No. 2024-29)

1. A Councilmember may be appointed by the Mayor, with approval of the City Council, to serve as a liaison between the committee and the City Council.

2. The primary role of the Liaison is to facilitate communication between the Commissions and the Council.

3. The Councilmember Liaison shall bring to the Council requests from the Committee such as:
a. Questions raised by the Committee about their scope of work or requests to make changes to their scope of work.
b. Requests for expenditure of the City resources (funds, staff time, other resources). c. Requests from the Committee to place an item on a council agenda.

4. The Councilmember Liaison should work to ensure that the committee is only taking action or doing the work within the scope determined or approved by the Council.

5. The Councilmember Liaison should not be an advocate for the Commission Committee, give direction, or influence a decision of the Commission Committee. The Liaison may, however, assist and provide information.

6. The Councilmember Liaison shall work to ensure the Council is regularly updated on the work of the Committee.

7. The Council should meet annually to discuss the work plan of each Committee and hear from each Committee’s Liaison to report on the Committee’s progress of the workplan and revisit the need for the Committee to remain.

8. The Councilmember Liaison shall not take part in the Committee’s deliberations or discussion unless the Committee requests the Liaison’s participation, in which case the Councilmember must expressly state that he or she is only speaking for themselves and not for the entire Council.

9. The Councilmember Liaison will encourage the Committee to stay within the scope of their work and should remind the Committee of the Council’s direction, City policies or laws, including the Brown Act and the Public Records Act if needed.

City of Calistoga Advisory Committee Bylaws

10. Attendance at the Committee meetings is encouraged but not required and shall be at the discretion of the Councilmember.

11. The Councilmember Liaison shall not take part in any votes or decision making of the Committee and shall not be considered per purposes of a quorum.

Article IV. Membership
A. The committee is comprised of five (5) regular members appointed by the city Mayor and approved by the City Council.

B. Terms of each member will be two (2) calendar years.

1. Terms will be staggered such that either two (2) or three (3) members are up for reappointment each calendar year.

2. Members may be reappointed for an unlimited number of terms.

3. No person may serve simultaneously on two (2) or more committees or simultaneously on the Planning Commission or City Council.

C. Each member will be a resident within the boundaries of the Calistoga Joint Unified School District.

D. All members will receive a Committee Member Handbook at the beginning of their first term. The Committee Member Handbook will provide guidance on the implementation of the provisions outlined in the bylaws. It does not extend the scope of the bylaws; rather, it serves to clarify their intent.

1. The Staff Secretary or City Clerk will promptly disseminate notifications regarding updates to the Committee Member Handbook to all committee members, along with a request for confirmation of receipt from each member.

E. Within thirty (30) days of appointment, or at the beginning of a new term, all members will be required to:

1. File an Assuming Office Statement of Economic Interests (Form 700)

2. Complete the AB 1234 Ethics Training

3. Complete the Brown Act Training

4. Complete any additional trainings as designated by the City Clerk

5. Sign a form acknowledging receipt of and review of the Committee Member Handbook F. Failure to complete the requirements outlined in Section E of this Article within ninety (90) days of appointment will result in automatic removal from the committee, and a new member will be appointed to that seat.

Article V. Member Guidelines
A. Members will conduct themselves in an appropriate, polite, respectful, and civil manner when dealing with each other, staff, and all parties.

B. Members will comply with the laws of the nation, the State of California, and the City of Calistoga in performing their public duties. These laws include but are not limited to the United States and California constitutions, the Calistoga Municipal Code, laws pertaining to conflicts of interest, election campaigns, financial disclosures, employer responsibilities, open processes of government, and city ordinances and policies.

C. All members serve at the pleasure of the City Council. The City Council reserves the right to remove one or more committee members at any time. Removal is based on performance-related concerns such as legal or ethical violations, a pattern of absences, uncivil conduct toward staff, colleagues, or the public, or actions that undermine the public trust in the committee or the Council. Members are not entitled to any process in the event the Council removes them from service.

D. Members unable to complete their term are expected to provide notice to the Staff Liaison in writing.

City of Calistoga Advisory Committee Bylaws

E. In the event of an unscheduled vacancy of any member’s seat prior to the expiration of their term, the City Council may appoint a member from a pool of applicants to serve the remainder of the unexpired term.

F. Members of the committee will serve without compensation.

Article VI. Officer Guidelines
A. Responsibilities

1. Chair
a. Presides over the meetings of the committee and preserves order and decorum b. Principal spokesperson for the committee
c. Liaison between the committee’s members and city staff d. Collaborates with the Staff Liaison in determining agenda items e. Attends additional trainings as designated by the City Clerk

2. Vice Chair
a. During the absence, disability, or disqualification of the Chair, the Vice Chair will exercise or perform all the responsibilities of the Chair.
b. Attends additional trainings as designated by the City Clerk B. Selection

1. A Chair and Vice Chair will be elected annually from among the members at the first meeting of the calendar year to serve at the pleasure of the committee for a term of one (1) calendar year.

The Chair and Vice Chair will assume office at the conclusion of the committee meeting in which elections are held.

2. The Vice Chair will succeed the Chair in completing the term if the Office of Chair is vacated before the term is completed. A new Vice Chair will be elected at the next regular meeting and will complete the term of that office.

3. If the Office of Vice Chair is vacated before the term is completed, a new Vice Chair will be elected to complete the term of that office.

4. In the absence of the Chair and Vice Chair, the senior member in length of service will call the committee to order.

5. Nothing will prevent the committee from removing and replacing the Chair or Vice Chair at any time during their respective terms, provided that the item is properly noticed on the agenda of the meeting.

Article VII. Attendance Policy
A. Regular attendance by all members is essential so that the committee can discharge its duties.

B. Members will notify the Staff Secretary or Chair of any expected absence from a meeting by 4:00 PM the day before a regularly scheduled committee meeting.

C. Any member who does not give notice that they intend to be absent from a scheduled meeting for more than twenty-five (25) percent of the meetings in any six (6) months of service will be automatically removed.

D. Any member who does not attend fifty (50) percent of the meetings in any six (6) months of service, even if staff have been provided with adequate notice of absence, will be automatically removed.

E. The process of removal of a member due to absences will involve notification by the Staff Secretary to the City Manager and City Clerk, followed by notification in writing by the Staff Secretary informing them that they have been removed from the committee.

Article VIII. Meeting Guidelines

City of Calistoga Advisory Committee Bylaws

A. All committee meetings will be open, public, and noticed in conformance with the provisions of the Ralph M. Brown Act, California Government Code section 54950 et seq., as amended, and held at a location within Calistoga, California, that satisfies the access requirements of the Americans with Disabilities Act.

B. An annual meeting schedule will consist of the scheduled meetings for the remainder of the year and will be established by the committee during the first meeting of the calendar year.

C. Once meeting dates are established, meetings may be canceled or rescheduled by a majority vote of the committee. Such actions may be taken in the event of insufficient agenda items, a lack of quorum, or substantial scheduling conflicts. If a meeting is canceled due to a lack of agenda items or a quorum, the meeting will be publicly noticed as to the reason for the cancellation.

D. Special meetings or continued meetings may be called by the Chair or a majority of the committee.

The call for a special meeting must specify the day, hour, place, and subject(s) to be considered.

A minimum of twenty-four (24) hours' notice must be given prior to a special meeting, and the agenda for the special meeting must be made available to members of the public consistent with the requirements of the Brown Act. Only matters specified in the notice may be discussed at special meetings.

E. Except as otherwise set forth in these bylaws, committee meetings will be governed by Rosenberg’s Rules of Order for the purpose of maintaining proper decorum and order during meetings.

F. Under Calistoga Municipal Code Section 2.08.050, the City Manager may attend committee meetings and address the committee.

G. A majority of the total membership of the committee needs to be present at the meeting to constitute a quorum for the transaction of business. In the event a quorum is not in attendance within fifteen (15) minutes after the time noticed for commencement of the meeting, the Chair will have the discretion to extend the waiting period beyond the initial fifteen (15) minutes. Should the waiting time elapse without a quorum, the meeting will be canceled on the originally noticed date.

Subsequently, the adjourned meeting will be reconvened at the next Regular meeting or on a later specified date, at a time and location determined by the Staff Secretary.

H. Voting by proxy is prohibited.

I. Participation via teleconferencing must be in accordance with the Brown Act and granted by the Staff Secretary; it is not guaranteed.

J. Action minutes of all public proceedings of the committee will be recorded by the Staff Secretary and entered into city records as official meeting minutes following approval by the committee and will thereafter be kept, published, and distributed in compliance with State law and applicable city policy.

Article IX. Subcommittees
A. The committee is permitted to create and operate temporary subcommittees (ad hoc committees) of solely less than a quorum of the members as deemed necessary by the members.

B. An ad hoc committee serves a limited or single purpose that is not perpetual, and that will be dissolved once its specific task is completed
C. Ad hoc committees are not subject to the Brown Act.

D. Proposed ad-hoc and subcommittee member appointments, roles, responsibilities, and authority will be determined by the committee voting members.

Article X. Agenda Guidelines
A. The Staff Secretary will publish the agenda for each meeting of the committee.

City of Calistoga Advisory Committee Bylaws

B. The agenda will contain a summary of the committee’s annual Committee Goals, and agenda items will include a brief description of each item of business to be discussed and acted upon.

C. When an agenda item warrants a Staff Report, it will include documents received by or developed by Staff that are pertinent to the report.

D. Agenda format will be set by the City Clerk and implemented by the Staff Secretary.

Article XI. Communications
A. Members agree that transparency is essential to all deliberations. Therefore, members are required to report at meetings any communications made on behalf of the committee, whether to interest groups, the media, or other governing bodies, regarding the committee’s deliberations and activities.

B. Committee Reports

1. The committee will prepare a written report, known as a Committee Report, to make official recommendations to the City Council.

2. A Committee Report prepared for City Council consideration will be submitted to the Staff Liaison and listed on an upcoming City Council meeting agenda by the City Clerk.

3. If the committee’s Chair or Vice Chair is unable to present the Committee Report at the scheduled City Council meeting, the Staff Liaison will present the report on the committee’s behalf.

4. The Committee Report will include the following sections: Summary, Background, Analysis, Financial Impact, and Committee Recommendations.

C. Logos & Graphics

1. In accordance with City Policy PP 11, “Use of City Seal Or Logo Policy,” any use of the City Seal or Logo will require approval from the city. The approval process will be facilitated by the Staff Liaison assigned to the committee.

2. The establishment or use of a logo, seal, or slogan specific to the committee is prohibited.

D. Members will communicate and work on committee matters with city staff only through the Staff Liaison or Staff Secretary, except if otherwise permitted by the City Manager or their designee.

Article XII. Conflict of Interest
A. In order to assure their independence and impartiality on behalf of the common good, members will not use their official positions to influence government decisions in which they have a material financial interest or where they have an organizational responsibility or personal relationship that may give the appearance of a conflict of interest.

B. In accordance with the law, members will disclose investments, interests in real property, sources of income, and gifts, and they will abstain from participating in deliberations and decision-making where conflicts may exist.

Article XIII. Amendment of Bylaws
A. City staff or committee members may propose discretionary bylaws amendments that require deliberation to the City Council for approval.

Article XIV. Severability
A. Should any part, term, portion, or provision of these bylaws be determined to be in conflict with any law or otherwise unenforceable or ineffectual, the remaining parts, terms, portions, or provisions will be deemed severable. Their validity will not be affected thereby, provided such remaining

City of Calistoga Advisory Committee Bylaws

portions or provisions can be construed in substance to constitute the provisions that the city intended to enact in the first instance.