CC Agenda – April 27, 2022 Page 1
AGENDA
CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, APRIL 27, 2022
CITY HALL COUNCIL CHAMBERS
601 CARMEN DRIVE, CAMARILLO, CALIFORNIA
SEE LAST PAGE FOR INFORMATION REGARDING PUBLIC PARTICIPATION 4:30 P.M. CALL TO ORDER CLOSED SESSION
ROLL CALL
CLOSED SESSION
A. Conference with Labor Negotiators
Authority Government Code Section 54957.6
Agency Designated Representatives City Manager, Assistant City Manager, and Finance Director
Unrepresented Employees City Employees
B. Conference with Legal Counsel – Anticipated Litigation Initiation of Litigation Pursuant to Government Code Section 54956.9 (d)(4) Number of Potential Cases: One
5:00 P.M. CALL TO ORDER OPEN SESSION
ROLL CALL
APPROVAL OF AGENDA
CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
C. City Council Meeting Minutes
Recommendation: Approve minutes of the regular meeting of April 13, 2022.
D. Finance Disbursements
Recommendation: Adopt a Resolution of the City Council approving disbursements.
E. Investment Reports
Recommendation: Receive and file March 2022 report.
F. Revenue & Expenditure Report
Recommendation: Receive and file March 2022 report.
CC Agenda – April 27, 2022 Page 2
G. Third Quarter Budget Report Fiscal Year 2021/22
Recommendation: Receive and file the report.
H. Youth Employment Service Quarterly Report
Recommendation: Receive and file reports for January, February, and March 2022.
I. Fiscal Year 2022/23 Community Support Funding Agreement with the Boys and Girls Club of Camarillo
Recommendation: Authorize the City Manager to execute the Fiscal Year 2022/23 Community Support Funding Agreement with the Boys and Girls Club of Camarillo in the amount of $22,500 to fund the Youth Employment Services Program.
J. Preparation of Sustainability Master Plan for Municipal Operations Recommendation: Authorize the City Manager to execute Professional Services Agreement No. 202246 with Rincon Consultants and authorize an appropriation of $80,815 from the General Fund assigned balance in the Prof essional Services/ Administrative City Manager budget.
K. Landscape and Irrigation Plan Check Review Services
Recommendation: Authorize staff to issue a Request for Proposal (RFP).
L. OnCall Traffic Signal Maintenance Services
Recommendation: Extend agreement for one additional year and authorize the City Manager to execute Agreement Amendment No. 201955B with Yunex, LLC, in the amount of $37,740.
M. Storm Drain Infrastructure Repair – La Marina Storm Ditch Project SD5116
Recommendation:
1. Adopt a Resolution approving the plans and specifications and waive minor irregularities in the bid of Tierra Contracting; and
2. Authorize the City Manager to execute Public Works Contract No. 202238 with Tierra Contracting in the amount of $108,900, with a contingency in the amount of $27,500, for a total contract amount of $136,400 and execute contract change orders for project contingencies; and
3. Authorize the City Manager to execute Professional Services Agreement No. 202239 with DCME Inc. in an amount nottoexceed $46,820 for construction management and inspection services and authorize a contingency in the amount of $7,000 for a total agreement authorization of $53,820; and
4. Authorize future amendments to the agreement for unforeseen additional services.
N. Mission Oaks Boulevard Bridge at Calleguas Creek
Recommendation:
1. Approve an appropriation of funds and authorize the City Manager to execute Cooperative Agreement No. 202237 with Ventura County Watershed Protection District in an amount nottoexceed $66,255, with a contingency in the amount of $13,500 for a total agreement authorization of $79,755; and CC Agenda – April 27, 2022 Page 3
2. Authorize future amendments to the agreement for unforeseen additional services.
O. Annual Resurfacing Project ST5021
Recommendation:
1. Authorize the City Manager to execute Agreement Amendment No. 202212A with Flowers & Associates Inc. for consultant construction management and inspection services in an amount nottoexceed $114,000 for a total agreement amount of $143,000; and
2. Authorize a contingency in the amount of $21,450 for a total agreement authorization of $164,450; and
3. Authorize future amendments to the agreement for unforeseen additional services.
P. Ditch, Culvert, and Detention Basin Maintenance
Recommendation: Authorize staff to solicit bids for Specification No. MC20222 for ditch, culvert, and detention basin maintenance.
Q. North Pleasant Valley Desalter WT1101
Recommendation: Authorize the City Manager to execute Agreement Amendment No. 20216A with Inframark, LLC in an amount nottoexceed $790,400 for construction phase services.
DISCUSSION ITEMS NONE
ORAL COMMUNICATIONS
Informational items including committee reports, which do not require action, will be reported by members of staff and the City Council.
CLOSED SESSION REPORT
RECESS / RECONVENE AT 7:00 P.M.
PUBLIC COMMENTS
This is the time for public comments for items not on the agenda. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
PUBLIC HEARINGS
R. FY 2022/23 Action Plan for Community Development Block Grant Program Recommendation: Adopt a Resolution approving and authorizing submittal of the FY 2022/23 Action Plan for Community Development Block Grant Program to Department of Housing and Urban Development (HUD).
CC Agenda – April 27, 2022 Page 4
S. Municipal Stormwater NPDES Management Permit
Recommendation: Adopt a Resolution authorizing $5.00 assessment per Benefit Assessment Unit (BAU) for inclusion into Ventura County Watershed Protection District (VCWPD) Benefit Assessment Program.
ADJOURN
CC Agenda – April 27, 2022 Page 5
PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo , and at City Hall located at 601 Carmen Dri ve, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m.
Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live
.
In Person: The Council Chambers are open to the public. The City is requiring compliance with the County Public Health Officer’s Order for protocols involving COVID safety measures prior to entering the public areas of City Hall, including the Council Chambers. For the safety of the public and our employees, if you are not feeling well, we ask that you view the meeting from the comfort of your home and submit written comments.
Public Comment Options
Written Comments: You may submit written comments via email to the City Clerk at [email protected] or by mail attention City Clerk, 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers after the meeting. Written comments submitted before 3:00 p.m. can be viewed at the City Clerk Department.
Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are lim ited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. The City Council will receive general public comments for items not on the agenda at 7:00 p.m. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.
Speaking: When it is your turn to speak, the Chair/Mayor will call your name.
When your name is called, approach the podium and begin your comments by stating your name for the record.
A timer will count down your 3 minutes. The timer starts with a green box indicating you have 3 minutes; when there is 1 minute remaining, the box changes to yellow to prompt you to conclude your comments; when the 3 minutes have elapsed, the box will turn red. At that time, we will move onto the next speaker.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 3885397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.