CC Agenda – June 8, 2022 Page 1
AGENDA
CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, JUNE 8, 2022
CITY HALL COUNCIL CHAMBERS
601 CARMEN DRIVE, CAMARILLO, CALIFORNIA
SEE LAST PAGE FOR INFORMATION REGARDING PUBLIC PARTICIPATION
4:30 P.M. CALL TO ORDER CLOSED SESSION
ROLL CALL
CLOSED SESSION
A. Public Employment / Employee Appointment
Authority: Government Code Section 54957(b)(1)
Title: Assistant City Attorney
B. Conference with Labor Negotiators
Authority: Government Code Section 54957.6
Agency Designated Representative: City Attorney
Unrepresented Employee: City Manager
5:00 P.M. CALL TO ORDER OPEN SESSION
ROLL CALL
FLAG SALUTE
APPROVAL OF AGENDA
PRESENTATIONS
CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an item is pulled for discussion.
C. City Council Meeting Minutes
Recommendation: Approve minutes of the regular meeting of May 25, 2022.
D. Disbursements
Recommendation: Adopt a Resolution Approving Disbursements E. Remote Teleconference of Public Meetings Continuation Recommendation: Adopt a Resolution proclaiming the continuing need to meet by teleconference pursuant to Government Code Section 54953 (e) in accordance with AB 361 for an additional 30-day period.
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F. Offsite Record Storage and Destruction Services Agreement Recommendation: Authorize the City Manager to execute Agreement No. 202284 with Access Information Management for an annual amount of $20,0 00 and a total agreement amount nottoexceed $60,000 through FY 24/25.
G. Citizen Appointments for Camarillo Council on Aging, Investment Committee, and Ventura County Area Agency on Aging
Recommendation: For the City Council to confirm the following appoin tments with an effective date of July 1, 2022:
1. Camarillo Council on Aging (CCOA): Reappoint Marlynn Block, Charlene Ohlrich, and approve new appointment for H. Ted Burgess, all for two-year terms expiring June 2024; and
2. Investment Committee: Appoint Frank Spinale for a two-year term expiring June 2024; and
3. Ventura County Area Agency on Aging (VCAAA): Ap point Carmen Reyes for a full two-year term expiring 2024, and Nancy Rowe for an unexpired two-year term expiring June 2023.
H. November 2022 Election Resolutions
Recommendation: For the City Council to:
1. Adopt a Resolution calling and giving notice of the Ge neral Municipal Election to be held Tuesday, November 8, 2022, for the election of certain officers as required by the provisions of the laws of the State of California relating to General Law Cities; and
2. Adopt a Resolution requesting the Ventura County Bo ard of Supervisors consolidate a General Municipal Election to be held November 8, 2022, with the Statewide General Election to be held the same date pursuant to Section 10403 of the Elections Code; and
3. Receive and file previously adopted Resolution No. 20 0461 establishing regulations for candidate statements and Resolution No. 201855 regarding tie votes; and
4. Authorize the City Clerk to file all necessary paperwork with the County of Ventura Elections Division.
I. Tyler Technologies (ExecuTime) Time & Attendance Software – Agreement Recommendation: Authorize the City Manager to execute Agreement No, 2022144 with Tyler Technologies to provide ExecuTime, time and attendance software for an amount nottoexceed $47,961.
J. Citation Processing and Adjudication Se rvices – Authorize City Manager to Execute Agreement Amendment No. 201928C with Data Ticket, Inc.
Recommendation: Authorize the City Manager to execute Agreement Amendment No. 201928C with Data Ticket, Inc.
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K. USI Insurance Benefits Broker/Consultant – Second Amendment Recommendation: Authorize the City Manager to execute Agreement Amendment No. 201868B with USI Insurance Services National, Inc., to extend the agreement for one year.
L. Additional Solid Waste Consulting Services – Agreement Amendment
Recommendation: Authorize the City Manager to execute Agreement No. 202128B with Solid Waste Solutions Inc. in an amount nottoexceed $75,000 and authorizing a contingency amount of $23,100 (approximately 15% of the total agreement amount) for unforeseen additional work if required, for a total authorized Agreement amount of $177,100.
M. OnCall Professional Services – Consultant Agreements Recommendation:
1. Authorize the City Manager/District Manager to execute OnCall Professional Services Agreements; and
2. Authorize the City Manager/District Manager to execute task orders with the selected firms for oncall professional services; and
3. Authorize the City Manage r/District Manager to execute, in their sole discretion, future amendments to extend the agreements for up to one two-year term.
N. OnCall Reprographic Services
Recommendation:
1. Authorize the City Manager/District Manager to execute OnCall Reprographic Agreements to Coast Reprographics and CyberCopy; and
2. Authorize the City Manager/District Manager to execute task orders with the selected vendors for oncall reprographic services; and
3. Authorize the City Manager/District Manager to execute, in their sole disc retion, future amendments to extend the agreements for up to one two-year term.
O. OnCall Trade Work – Contractor Agreements
Recommendation:
1. Authorize the City Manager/District Manager to execute OnCall Trade Agreements; and
2. Issue task orders with the selected contractors for oncall trade work; and
3. Authorize the City Manager/District Manager to execute, in his sole discretion, annual OnCall Trade Agreements for up to two additional oneyear terms with compensation nottoexceed $60,000 for each OnCall Trade Agreement.
P. Storm Drain Catch Basin Inspection and Maintenance MC20194 Agreement Amendment
Recommendation: Authorize the City Manager to execute Agreement No. 201995B with Ocean Blue Environmental Services Inc. for an amount of $203,899.50, for a total agreement amount of $699,783.
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Q. Pressure Washing Services – Agreement Amendment and Solicit Bids
Recommendation:
1. Authorize the City Manager to execute Agreement No. 2018140B with Hydroblast West Inc. for an amount of $52,039 for a total agreement amount of $240,307; and
2. Authorize the City Manager to execute future amendments for contingencies in an amount nottoexceed $10,000; and
3. Authorize staff to solicit bids for a new agreement for pressure washing services beginning FY 2023/24.
R. Weed Abatement Services – Agreement Amendment
Recommendation: Authorize the City Manager to execute Agreement No. 201959A with Charles Van Nortwick Weed Abatement Inc. for an amount of $68,373, for total agreement amount of $288,423.
S. Water Treatment Chemical Purchase Pricing Agreement Amendment Recommendation: Authorize the City Manager to execute the Pricing Agreement Amendment No. 202148B with JCI Jones Chemicals increasing the cost of sodium hypochlorite from $1.33 per gallon to $2.12 per gallon, for a total authorized expenditure of $124,045.
T. Water Conservation Support Services – Agreement Amendment Recommendation: Authorize the City Manager to execute Agreement Amendment 202149A with Green Media Creations Inc. for an amount of $200,000, for a total agreement of $440,000.
U. Fourth of July Fireworks 2022
Recommendation: Authorize the proposed street closures associated with the Fourth of July Fireworks Special Event Permit on Monday, July 4, 2022.
V. 2022 Old Town Heritage Days Special Event Permit, Street Closure, and Request for In-Kind Services
Recommendation:
1. Authorize issuance of a Special Event Permit for the 2022 Old Town Heritage Days, including street closures on Ventura Boulevard from Arneill Road to Fir Street on Saturday, July 16, 2022 and Sunday, July 17, 2022; and
2. Allow COTA to operate a Beer Garden in the area behind the courthouse; and
3. Authorize the request for in-kind services not to exceed $33,000
DISCUSSION ITEMS
W. Amendment to Camarillo Municipal Code on Animals and Amendment to Animal Services Agreement with the County of Ventura
Recommendation:
1. Request reading of title of the ordinance; and
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2. Waive further reading and Introduce Ordinance No.1193 of the City of Cama rillo amending Title 7 (Animals) of the Camarillo Municipal Code; and
3. Authorize the City Manager to execute Agreement Amendment No. 202051B with Ventura County Animal Services.
X. Compensation for Members of the City Council for 2023 and 2024 Recommendation: Review compensation for members of the City Council for calendar years 2023 and 2024, and make a determination whether to increase compensation, per Government Code Section 36516(a)(4), by providing the following direction:
1. Authorize a set percentage fo r a compensation increase for 2023 or waive an increase for 2023; and
2. Authorize a set percentage for a compensation increase for 2024 or waive an increase for 2024; and
3. If an increase is approved for either year, direct staff to return with the introduction of an Ordinance setting revised Council Compensation rates; and
4. Provide any alternative direction desired to establish compensation rates for 2023 and 2024.
ORAL COMMUNICATIONS
Informational items including committee reports, which do not require action, will be reported by members of staff and the City Council.
RECESS / RECONVENE AT 7:00 P.M.
PRESENTATIONS
PUBLIC COMMENTS
This is the time for public comments for items not on the agenda. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
PUBLIC HEARINGS
Y. Fiscal Years 20222027 Capital Improvement Program
Recommendation:
1. Authorize budget transfer of $125,000 from Project No. SS5079 to Project No.
SS5039; and
2. Adopt a Resolution approving the Fiscal Years 20222027 Capital Improvement Program.
Z. Camarillo Landscape Maintenance District Zones 1 through 10 Resolution Ordering Levy and Collection of Assessments
Recommendation:
1. Adopt a Resolution declaring the results of the property owner protest ballot proceeding conducted for the levy of proposed new or increased assessments for Zone 3, Tract 4296; and
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2. Adopt a Resolution ordering the levy and collection of assessments for the Camarillo Landscape Maintenance District Zones 1, 2, 3, 4, 5, 6, 7, 8, 9, and 10, as shown in the Engineer’s Report.
CLOSED SESSION REPORT
ADJOURN
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PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo, and at City Hall located at 601 Carmen Dri ve, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m.
Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s Yo uTube Channel at www.youtube.com/user/thecityofcamarillo/live.
In Person: The Council Chambers are open to the public. The City is requiring compliance with the County Public Health Officer’s Order for protocols involving COVID safety measures prior to entering the public areas of City Hall, including the Council Chambers. For the safety of the public and our employees, if you are not feeling well, we ask that you view the meeting f rom the comfort of your home and submit written comments.
Public Comment Options
Written Comments: You may submit written comments via email to the City Clerk at [email protected] or by mail attention City Clerk, 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers after the meeting. Written comments submitted before 3:00 p.m. can be viewed at the City Clerk Department.
Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are lim ited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. The City Council will receive general public comments for items not on the agenda at 7:00 p.m. Action cannot be taken on any it em that is not on the agenda but may be referred to staff or scheduled on a future agenda.
Speaking: When it is your turn to speak, the Chair/Mayor will call your name.
When your name is called, approach the podium and begin your comments by stating your name for the record.
A timer will count down your 3 minutes. The timer starts with a green box indicating you have 3 minutes; when there is 1 minute remaining, the box changes to yellow to prompt you to conclude your comments; when the 3 minutes have elapsed, the box will turn red. At that time, we will move onto the next speaker.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 3885397. Notifi cation 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.