City Council Minutes – June 8, 2022 Page 1 of 8
MINUTES
CITY OF CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, JUNE 8, 2022
CALL TO ORDER
The Mayor called the meeting to order at 4:30 p.m.
ROLL CALL
Council Present: Shawn Mulchay, Mayor
Susan Santangelo, Vice Mayor
Charlotte Craven, Councilmember
Kevin Kildee, Councilmember
Tony Trembley, Councilmember
Staff Present: Greg Ramirez, City Manager
Carmen Nichols, Assistant City Manager
Kristy Buxkemper, City Clerk
Dave Klotzle, Public Works Director
Shane Matthews, Police Department
Brian Pierik, City Attorney
Mark Uribe, Finance Director
Joe Vacca, Community Development Director
Silvia Jaquez, Deputy City Clerk
CLOSED SESSION
The City Attorney read the Closed Session items into the record. Council recessed to Closed Session.
A. Public Employment / Employee Appointment
Authority: Government Code Section 54957(b)(1)
Title: Assistant City Attorney
B. Conference with Labor Negotiators
Authority: Government Code Section 54957.6
Agency Designated Representative: City Attorney
Unrepresented Employee: City Manager
5:00 P.M. CALL TO ORDER
APPROVAL OF AGENDA
The agenda was approved.
PRESENTATIONS - NONE
CONSENT CALENDAR
C. City Council Meeting Minutes
Approved the minutes of the regular meeting of May 25, 2022.
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D. Finance Disbursements
Adopted Resolution No. 2022-46 approving disbursements.
E. Remote Teleconference of Public Meetings Continuation Adopted Resolution No. 2022 -47 proclaiming the continui ng need to meet by teleconference pursuant to Government Code Section 54953 (e) in accordance with AB 361 for an additional 30-day period.
F. Offsite Record Storage and Destruction Services Agreement Authorized the City Manager to execute Agreement No. 202284 with Access Information Management for an annual amount of $20,000 and a total agreement amount nottoexceed $60,000 through FY 24/25.
G. Citizen Appointments for Camarillo Council on Aging, Investment Committee, and Ventura County Area Agency on Aging
Confirmed the following appointments with an effective date of July 1, 2022:
1. Camarillo Council on Aging (CC OA): Reappoint ed Marlynn Block, Charlene Ohlrich, and approve new appointment for H. Ted Burgess, all for two-year terms expiring June 2024; and
2. Investment Committee: Appoint ed Frank Spinale for a two -year term expiring June 2024; and
3. Ventura County Area Agency on Aging (VCAAA): Appointed Carmen Reyes for a full two-year term expiring 2024, and Nancy Rowe for an unexpired two -year term expiring June 2023.
H. November 2022 Election Resolutions
1. Adopted Resolution No. 2022 -48 calling and giving notice of the General Municipal Election to be held Tuesday, November 8, 2022, for the election of certain officers as required by the provisions of the laws of the State of California relating to General Law Cities; and
2. Adopted Resolution No. 2022 -49 requesting the Ventura County Board of Supervisors consolidate a General Municipal Election to be held November 8, 2022, with the Statewide General Election to be held the same date pursuant to Section 10403 of the Elections Code; and
3. Received and file d previously adopted Resolution No. 200461 establishing regulations for candidate statements and Resolution No. 201855 regarding tie votes; and
4. Authorized the City Clerk to file all necessary paperwork wi th the County of Ventura Elections Division.
I. Tyler Technologies (ExecuTime) Time & Attendance Software – Agreement Authorized the City Manager to execute Agreement No, 2022144 with Tyler Technologies to provide ExecuTime, time and attendance software for an amount
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nottoexceed $47,961.
J. Citation Processing and Adjudication Services – Authorize City Manager to Execute Agreement Amendment No. 201928C with Data Ticket, Inc.
Authorized the City Manager to execute Agreement Amendment No. 201928C with Data Ticket, Inc.
K. USI Insurance Benefits Broker/Consultant – Second Amendment Authorized the City Manager to execute Agreement Amendment No. 201868B with USI Insurance Services National, Inc., to extend the agreement for one year.
L. Additional Solid Waste Consulting Services – Agreement Amendment Authorized the City Manager to execute Agreement No. 202128B with Solid Waste Solutions Inc. in an amount nottoexceed $ 75,000 and authoriz ed a contingency amount of $23,100 (approximately 15% of the total agreement amount) for unforeseen additional work if required, for a total authorized Agreement amount of $177,100.
M. OnCall Professional Services – Consultant Agreements
1. Authorized the City Manager/District Manager to execute oncall Professional Services Agreements; and
2. Authorized the City Manager/District Manager to execute task orders with the selected firms for oncall professional services; and
3. Authorized the City Manager/District Manager to execute, in their sole discretion, future amendments to extend the agreements for up to one two-year term.
N. OnCall Reprographic Services
1. Authorized the City Manager/District Manager to execute oncall Reprographic Agreements to Coast Reprographics and CyberCopy; and
2. Authorized the City Manager/District Manager to execute task orders with the selected vendors for oncall reprographic services; and
3. Authorized the City Manager/District Manager to execute, in their sole discretion, future amendments to extend the agreements for up to one two-year term.
O. OnCall Trade Work – Contractor Agreements
1. Authorized the City Manager/District Manager to execute oncall Trade Agreements; and
2. Authorized to i ssue task orders with the selected contractors for oncall trade work; and
3. Authorized the City Manager/District Manager to execute, in his sole discretion, annual oncall Trade Agreements for up to two additional oneyear terms with compensation nottoexceed $60,000 for each oncall Trade Agreement.
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P. Storm Drain Catch Basin Inspection and Maintenance MC20194 Agreement Amendment
Authorized the City Manager to execute Agreement No. 201995B with Ocean Blue Environmental Services Inc. for an amount of $203,899.50, for a total agreement amount of $699,783.
Q. Pressure Washing Services – Agreement Amendment and Solicit Bids
1. Authorized the City Manager to execute Agreement No. 2018140B with Hydroblast West Inc. for an amount of $52,039 for a total agreement amount of $240,307; and
2. Authorized the City Manager to execute future amendments for contingencies in an amount nottoexceed $10,000; and
3. Authorized staff to solicit bids for a new agreement for pressure washing services beginning FY 2023/24.
R. Weed Abatement Services – Agreement Amendment
Authorized the City Manager to execute Agreement No. 201959A with Charles Van Nortwick Weed Abatement Inc. for an amount of $68,373, for total agreement amount of $288,423.
S. Water Treatment Chemical Purchase Pricing Agreement Amendment Authorized the City Manager to execute the Pricing Agreement Amendment No. 202148B with JCI Jones Chemicals increasing the cost of sodium hypochlorite from $1.33 per gallon to $2.12 per gallon, for a total authorized expenditure of $124,045.
T. Water Conservation Support Services – Agreement Amendment Authorized the City Manager to execute Agreement Amendment 202149A with Green Media Creations Inc. for an amount of $200,000, for a total agreement of $440,000.
U. Fourth of July Fireworks 2022
Authorized the proposed street closures associated with the Fourth of July Fireworks Special Event Permit on Monday, July 4, 2022.
MOTION to approve Items C through U, with the exception of Item V.
Councilmember Craven moved, Vice Mayor Santangelo seconded.
Yes: Craven, Kildee, Mulchay, Santangelo, Trembley
No: None
*Consent Calendar Item V was pulled from the consent calendar by Councilmember Kildee for further discussion.
V. 2022 Old Town Heritage Days Special Event Permit, Street Closure, and Request for In-Kind Services
The item was pulled from the Consent Calendar for discussion . Councilmember
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Kildee expressed concern over the impact to the surrounding neighborhood by traffic, noise, or hours of operation. Jeff Walker, Applicant, indicated the event will be broken into zones and event staff will monitor each zone to ensure there is minimal disruption to the surrounding area.
1. Authorized issuance of a Special Event Permit for the 2022 Old Town Heritage Days, including street closures on Ventura Boulevard from Arneill Road to Fir Street on Saturday, July 16, 2022, and Sunday, July 17, 2022; and
2. Authorized to a llow COTA to operate a Beer Garden in the are a behind the courthouse; and
3. Authorized the request for in-kind services not to exceed $33,000.
MOTION to approve Item V.
Councilmember Craven moved, Vice Mayor Santangelo seconded.
Yes: Craven, Kildee, Mulchay, Santangelo, Trembley
No: None
DISCUSSION ITEMS
W. Amendment to Camarillo Municipal Code on Animals and Amendment to Animal Services Agreement with the County of Ventura
Senior Management Analyst Pichardo presented a PowerPo int reviewing the proposed amendments to Camarillo Municipal Code, Title 7, and the Animal Services Agreement with Ventura County.
Jackie Rose and Donna Gillesby, Ventura County Animal Services, were available to answer questions.
City Attorney Pierik read the title of Ordinance No. 1193 into the Record:
An Ordinance of the City Council of the City of Camarillo, California, Amending Title 7 “Animals” of the Camarillo Municipal Code
MOTION to waive further reading and introduce Ordinance No.1193 of the City of Camarillo amending Title 7 (Animals) of the Camarillo Municipal Code and authorize the City Manager to execute Agreement Amendment No. 202051B with Ventura County Animal Services.
Councilmember Craven moved, Councilmember Trembley seconded.
Yes: Craven, Kildee, Mulchay, Santangelo, Trembley
No: None
X. Compensation for Members of the City Council for 2023 and 2024 Assistant City Manager Nichols reported on the Government Code section 36516(a) which establishes a general schedule of permissible salary levels for City Councilmembers of General Law cities, such as Camarillo. Government Code section 36516(a)(4) allows for increases in Councilmember salary provided t he increase is adopted by ordinance and the amount of additional compensation does not exceed an amount equal to 5% for each calendar year from the date of the last adjustment.
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Councilmember Craven stated compensation increases were waived during the 20/21 COVID-19 pandemic. She recommended an increase of 2.5% for 2023 and
2.5% for 2024. The Council unanimously supported the recommendation.
MOTION to authorize a 2.5% compensation increase for 2023, authorized a 2.5% compensation increase for 2024, and directed staff to return with the introduction of an Ordinance setting revised Council Compensation rates.
Councilmember Craven moved, Councilmember Kildee seconded.
Yes: Craven, Kildee, Mulchay, Santangelo, Trembley
No: None
ORAL COMMUNICATIONS
The Councilmembers reported on attendance at outside agency and Council committee meetings.
Councilmember Kildee reported the monument sign in Mission Oaks has poor visibility due to overgrown weeds. He requested an update on the slurry seal program.
Vice Mayor Santangelo announced June is Pride Month celebrating LGBTQ rights and activism.
Councilmember Trembley reported the City sent a letter to the Metropolitan Water District on May 29, 2022, requesting fair treatment of our service area and to stro ngly encourage them to update the water conveying facilities. He indicated he would continue to advocate for the requests set forth in the letter.
Councilmember Trembley reported he received a n email from a resident asking why residents can only water their lawns one day a week for fifteen minutes. He indicated the requirements are state mandated.
Mayor Mulchay announced the North Pleasant Valley Groundwater Desalter was awarded the 2022 National Project of the Year in the Small Cities/Rural Communities Environment category by the American Public Works Association.
Councilmember Craven announced several upcoming events in Camarillo , requested the meeting be adjourned in the memory of Marilyn Bjork and Bruce Colell, and provided a history lesson on city budgets.
RECESS / RECONVENE at 7:00 P.M.
PRESENTATIONS – NONE
PUBLIC COMMENTS
Greg Ramirez and John Hinojosa addressed the City Council relating to errant golf balls from the Spanish Hills Golf Course causing property damage.
PUBLIC HEARINGS
Y. Fiscal Years 20222027 Capital Improvement Program
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Principal Civil Engineer Maple presented a PowerPoint reviewing the five -year comprehensive capital expenditure program setting for th projects for transportation, water, sanitary, storm drainage, buildings and grounds, and redevelopment.
PUBLIC HEARING OPENED
Hearing no further requests to speak, either for or against the item, the Mayor declared the PUBLIC HEARING CLOSED.
Councilmember Craven indicated all the projects are a good representation of a well- run city.
MOTION to authorize budget transfer of $125,000 from Project No. SS5079 to Project No. SS5039; and adopt Resolution No. 2022 -50 approving the Fiscal Years 20222027 Capital Improvement Program.
Councilmember Craven moved, Councilmember Kildee seconded.
Yes: Craven, Kildee, Mulchay, Santangelo, Trembley
No: None
Z. Camarillo Landscape Maintenance District Zones 1 through 10 Resolution Ordering Levy and Collection of Assessments
Public Works Director Klotzle presented a PowerPoint reviewing the Landscape Maintenance Districts annual assessments. He reviewed the ballot process to open and tabulate the Proposition 218 balloting results for Zone 3 Armitos Basins assessment increase and escalator provision.
PUBLIC HEARING OPENED
Hearing no further requests to speak, either for or against the item, the M ayor declared the PUBLIC HEARING CLOSED.
Mayor Mulchay recessed the meeting at 7:28 p.m. for the ballot count. The Mayor reconvened the meeting at 7:38 p.m.
City Clerk Buxkemper reported Zone 3 consists of 27 single family properties, for which 24 ballots were received. T he votes were 4 in favor, 20 in opposition for the levy of proposed new or increased assessments.
MOTION to adopt Resolution No. 2022-51 declaring the results of the property owner protest ballot proceeding conducted for the levy of propose d new or increased assessments for Zone 3, Tract 4296.
Councilmember Craven moved, Councilmember Kildee seconded.
Yes: Craven, Kildee, Mulchay, Santangelo, Trembley
No: None
MOTION to adopt Resolution No. 2022 -52 ordering the levy and collection of assessments for the Camarillo Landscape Maintenance District Zones 1, 2, 3, 4, 5, 6, 7, 8, 9, and 10, as shown in the Engineer’s Report.
Councilmember Craven moved, Councilmember Trembley seconded.
Yes: Craven, Kildee, Mulchay, Santangelo, Trembley
No: None
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CLOSED SESSION REPORT
No reportable action was taken.
ADJOURN
The meeting adjourned at 7:42 p.m. in the memory of Marilyn “BJ” Bjork and Bruce Colell.
ATTEST:
Mayor
City Clerk