AMENDED AGENDA
CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, JUNE 22, 2022
CITY HALL COUNCIL CHAMBERS
601 CARMEN DRIVE, CAMARILLO, CALIFORNIA
SEE LAST PAGE FOR INFORMATION REGARDING PUBLIC PARTICIPATION 5:00 P.M. CALL TO ORDER OPEN SESSION
ROLL CALL
APPROVAL OF AGENDA
PRESENTATIONS NONE
CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
A. City Council Meeting Minutes
Recommendation : Approve minutes of the regular meeting of June 8, 2022.
B. Finance Disbursements
Recommendation : Adopt a Resolution approving disbursements.
C. Investment Reports for May 2022
Recommendation : Receive and file reports.
D. Revenue & Expenditure Report for May 2022
Recommendation : Receive and file reports.
E. Appointing Trustees to the Camarillo Library Board
Recommendation : Adopt a Resolution reappointing Charlotte Craven and Susan Santangelo as Trustees to the Camarillo Library Board.
F. Adopt Ordinance 1193 of the City Council of the City of Camarillo, California, Amending Title 7 “Animals” of the Camarillo Municipal Code
Recommendation : Adopt Ordinance No. 1193, which constitutes reading of the title as stated in the agenda, and waiver of the reading of the Ordinance.
G. Appointing Rachel Richman as Assistant City Attorney Recommendation : Adopt a Resolution appointing Rachel Richman as Assistant City Attorney.
H. Procurement Policy and Process Review
Recommendation : Authorize staff to issue a Request for Proposals for the review of the City’s procurement policy and procedure.
I. West Camarillo Community Facilities District No. 1 – Special Tax for Fiscal Year 2022/23
Recommendation : Adopt a Resolution for the West Camarillo Community Facilities District No. 1 authorizing the levy of special taxes for FY 2022/23.
J. Professional Services Agreement with Downs Government Affairs, LLC To Provide Federal Legislative and Government Affairs Advocacy, Federal Funding Assistance, and Other Services
Recommendation : Authorize the City Manager to sign a oneyear Professional Services Agreement (PSA) with Downs Government Affairs, LLC to provide federal legislative and government affairs advocacy, federal funding assistance, and other services, in the amount of $100,000.
K. Professional Services Agreement for Economic Development Marketing Services with Searle Creative Group
Recommendation : Authorize City Manager to execute Agreement 2022161, for economic development marketing services conducted by Searle Creative Group through June 30, 2025 with a compensation of $60,000 for Fiscal Year 20222023; and with subsequent compensation as follows: $60,000 for FY 20232024 services; and $60,000 for FY 20242025 services, for a total expenditure approval of $180,000.
L. Annual Software License Renewal with CentralSquare
Recommendation : Authorize the issuance of a purchase order to Superior, LLC, a CentralSquare Technologies, LLC Company in the amount of $161,393.71 for FY 2022/23.
M. Blanket Purchase Orders for Selected Vendors
Recommendation : Authorize the Purchasing Officer to issue blanket purchase orders for selected vendors for FY 2022/23.
N. LD527 FF Realty LLC Raised Median on Mike Loza Drive – Exonerate Securities Recommendation : Adopt a Resolution exonerating securities for LD527.
O. Landscape Maintenance Services – Agreement Amendment for the Desalter Facility Recommendation : Authorize the City Manager to execute Agreement No. 2019159E with Landscape Development Inc. for additional landscape maintenance services at the City Desalter facility in the amount of $30,936 for a total agreement amount of $6,200,334.84.
P. Landscape and Irrigation Plan Check Review Services
Recommendation :
1. Authorize the City Manager to execute the Professional Services Agreement for Landscape and Irrigation Plan Check Review Services; and
2. Authorize the City Manager to execute, in their sole discretion, future oneyear extensions of the agreement up to a maximum of two years.
Q. Award Project No. AS202119, Exterior Painting at Corp Yard Recommendation :
1. Authorize City Manager to execute Agreement No. 2022159 with U.S. National Corp Staff in the amount of $85,400; and
2. Authorize a contingency for unforeseen additional work in the amount of $12,810, for a total authorized amount not to exceed $98,210.
R. Award Project No. AS202120, Awning Recover & New Installation at the Corporation Yard
Recommendation :
1. Authorize City Manager to execute Agreement No. 2022158 with Universal Awning & Shade Inc., in the amount of $87,368,75; and
2. Authorize a contingency for unforeseen additional work in the amount of $13,105, for a total authorized amount nottoexceed $100,473.75.
S. Award Project No. AS202121, Carpet Cleaning Services at the Camarillo Public Library
Recommendation :
1. Authorize an additional appropriation of $2,798.50 for Fiscal Year 2022/23 from available unassigned fund balance; and
2. Authorize the City Manager to execute a threeyear agreement with Pacific Breeze ChemDry in the amount of $120,955.20; and
3. Authorize the City Manager to execute change orders based upon a 15% contingency for unforeseen additional work in the amount of $18,143 for the term of the contract, authorizing a total not to exceed contract amount of $139,098.20.
T. Advanced Metering Infrastructure (Project No. WT5080) Recommendation :
1. Authorize the City Manager to execute Professional Services Agreement No. 2022152 with MeterSYS LLC, in an amount nottoexceed $240,558 for project management and design services and authorize a contingency in the amount of $36,100 for a total agreement authorization of $276,658; and
2. Authorize City Manager to execute future amendments to the agreement for unforeseen additional services up to the authorized contingency amount; and
3. Adopt a Resolution authorizing staff to submit a grant application to the United States Bureau of Reclamation to obtain grant funding under the WaterSMART Grants: Water and Energy Efficiency Grants for Fiscal Year 2022/23; and
4. Authorize the City Manager to execute other documents as may be necessary for the grant funding.
U. CalRecycle Used Oil Payment Program Cycle 13 – Resolution Authorizing Application Recommendation : Adopt a Resolution authorizing the City Manager or designee to submit an application to secure Used Oil Payment Program funds and carry out the specified activities required by CalRecycle.
DISCUSSION ITEMS 5:00 PM
V. Retired Annuitant Appointment
Recommendation : Adopt a Resolution declaring an exception to the 180day wait period for hiring a retired annuitant in accordance with Government Code Sections 7522.56 and 21224, and appointing Lindy Moore as a Retired Annuitant for extra help for a limited duration.
*Amended Agenda: This Item was Moved from the Consent Calendar to Discussion on 6/17/2022*
W. Ordinance Adjusting Compensation for Members of the City Council Recommendation : Request a reading of the title of the Ordinance; and Waive further reading and introduce an Ordinance amending Section 2.08.040 of the Camarillo Municipal Code relating to the compensation of City Councilmembers.
X. Second Amendment to Employment Agreement with City Manager/District Manager Recommendation : Authorize the Mayor to sign a Second Amendment to Employment Agreement with City Manager Gregory Ramirez increasing the salary of Mr. Ramirez to $281,990 and increasing severance pay from 6 months to 12 months.
Y. Approve a 10year Professional Services Agreement effective July 1, 2022 between the City of Camarillo and Library Systems & Services, LLC for the Administration and Operation of the Camarillo Public Library
Recommendation : It is recommended that the City Council:
1. Authorize the City Manager to execute a 10year Professional Services Agreement effective July 1, 2022 between the City of Camarillo and Library Systems & Services, LLC for the administration and operation of the Camarillo Library; and
2. Determine the operating hours of the Library to insert in the final Agreement:
a. 65 hours per week Full hours of operation; or
b. 61 hours per week – Adjusting full operating hours to one less hour per weekday MondayThursday, for a 4hour reduction per week; or c. 58 hours per week – A reduction of 7 hours per week due to a Sunday closure; or
d. 54 hours per week – A reduction of 11 hours per week to include a combined reduction as described in options b and c.
3. Authorize the City Manager to make the necessary revisions to the final Agreement and compensation schedule consistent with the direction provided by the City Council on operating hours.
ORAL COMMUNICATIONS
Informational items including committee reports, which do not require action, will be reported by members of staff and the City Council.
RECESS / RECONVENE AT 7:00 P.M.
DISCUSSION ITEMS 7:00 PM
Z. Amend the Fiscal Year 2021/22 Budget, and Adopt the Fiscal Year 2022/23 Budget and Related Resolutions
Recommendation :
1. City Council : Adopt a Resolution approving the FY 2022/23 Budget and authorizing appropriations for FY 2022/23, excluding the Trolley operation and amending the FY 2021/22 Budget; and
2. Camarillo Sanitary District: Adopt a Resolution approving the FY 2022/23 Budget and authorizing appropriations for FY 2022/23; and
3. City Council: Adopt a Resolution approving the FY 2022/23 Trolley Budget; and
4. City Council: Adopt a Resolution that selects the factors used to calculate the limit and establishes the Fiscal Year 2022/23 Gann Appropriations Limit for the City of Camarillo at $129,433,961, as calculated; and
5. City Council: Adopt a Resolution to commit $48,807,175 of the Projected General Fund Fund Balance for the fiscal year ending June 30, 2022; and
6. City Council: Adopt a Resolution setting the Compensation, Classification and Benefits Program and approving a Statement of Understanding for the terms and conditions of employment for City employees, effective July 1, 2022; and
7. Camarillo Sanitary District : adopt a Resolution setting the Compensation, Classification and Benefits Program and approving a Statement of Understanding for the terms and conditions of employment for Camarillo Sanitary District employees, effective July 1, 2022.
AA. Urgency Ordinance to Implement Additional Water Conservation Measures Recommendation :
1. Request reading of the title of the Ordinance; and
2. Waive further reading and adopt an Urgency Ordinance to implement water conservation measures with a goal of 2030% reduction in water use.
PUBLIC COMMENTS
This is the time for public comments for items not on the agenda. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
PUBLIC HEARINGS NONE
ADJOURN
PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo, and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m.
Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.
In Person : The Council Chambers are open to the public. The City is requiring compliance with the County Public Health Officer’s Order for protocols involving COVID safety measures prior to entering the public areas of City Hall, including the Council Chambers. For the safety of the public and our employees, if you are not feeling well, we ask that you view the meeting from the comfort of your home and submit written comments.
Public Comment Options
Written Comments: You may submit written comments via email to the City Clerk at [email protected] or by mail attention City Clerk, 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers after the meeting. Written comments submitted before 3:00 p.m. can be viewed at the City Clerk Department.
Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. The City Council will receive general public comments for items not on the agenda at 7:00 p.m. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.
Speaking: When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record.
A timer will count down your 3 minutes. The timer starts with a green box indicating you have 3 minutes; when there is 1 minute remaining, the box changes to yellow to prompt you to conclude your comments; when the 3 minutes have elapsed, the box will turn red. At that time, we will move onto the next speaker.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 3885397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CC Agenda – June 22, 2022 Page 1
AMENDED AGENDA
CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, JUNE 22, 2022
CITY HALL COUNCIL CHAMBERS
601 CARMEN DRIVE, CAMARILLO, CALIFORNIA
SEE LAST PAGE FOR INFORMATION REGARDING PUBLIC PARTICIPATION 5:00 P.M. CALL TO ORDER OPEN SESSION
ROLL CALL
APPROVAL OF AGENDA
PRESENTATIONS NONE
CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
A. City Council Meeting Minutes
Recommendation : Approve minutes of the regular meeting of June 8, 2022.
B. Finance Disbursements
Recommendation : Adopt a Resolution approving disbursements.
C. Investment Reports for May 2022
Recommendation : Receive and file reports.
D. Revenue & Expenditure Report for May 2022
Recommendation : Receive and file reports.
E. Appointing Trustees to the Camarillo Library Board
Recommendation : Adopt a Resolution reappointing Charlotte Craven and Susan Santangelo as Trustees to the Camarillo Library Board.
F. Adopt Ordinance 1193 of the City Council of the City of Camarillo, California, Amending Title 7 “Animals” of the Camarillo Municipal Code
Recommendation : Adopt Ordinance No. 1193, which constitutes reading of the title as stated in the agenda, and waiver of the reading of the Ordinance.
G. Appointing Rachel Richman as Assistant City Attorney Recommendation : Adopt a Resolution appointing Rachel Richman as Assistant City Attorney.
H. Procurement Policy and Process Review
Recommendation : Authorize staff to issue a Request for Proposals for the review of the City’s procurement policy and procedure.
I. West Camarillo Community Facilities District No. 1 – Special Tax for Fiscal Year 2022/23
Recommendation : Adopt a Resolution for the West Camarillo Community Facilities District No. 1 authorizing the levy of special taxes for FY 2022/23.
J. Professional Services Agreement with Downs Government Affairs, LLC To Provide Federal Legislative and Government Affairs Advocacy, Federal Funding Assistance, and Other Services
Recommendation : Authorize the City Manager to sign a oneyear Professional Services Agreement (PSA) with Downs Government Affairs, LLC to provide federal legislative and government affairs advocacy, federal funding assistance, and other services, in the amount of $100,000.
K. Professional Services Agreement for Economic Development Marketing Services with Searle Creative Group
Recommendation : Authorize City Manager to execute Agreement 2022161, for economic development marketing services conducted by Searle Creative Group through June 30, 2025 with a compensation of $60,000 for Fiscal Year 20222023; and with subsequent compensation as follows: $60,000 for FY 20232024 services; and $60,000 for FY 20242025 services, for a total expenditure approval of $180,000.
L. Annual Software License Renewal with CentralSquare
Recommendation : Authorize the issuance of a purchase order to Superior, LLC, a CentralSquare Technologies, LLC Company in the amount of $161,393.71 for FY 2022/23.
M. Blanket Purchase Orders for Selected Vendors
Recommendation : Authorize the Purchasing Officer to issue blanket purchase orders for selected vendors for FY 2022/23.
N. LD527 FF Realty LLC Raised Median on Mike Loza Drive – Exonerate Securities Recommendation : Adopt a Resolution exonerating securities for LD527.
O. Landscape Maintenance Services – Agreement Amendment for the Desalter Facility Recommendation : Authorize the City Manager to execute Agreement No. 2019159E with Landscape Development Inc. for additional landscape maintenance services at the City Desalter facility in the amount of $30,936 for a total agreement amount of $6,200,334.84.
P. Landscape and Irrigation Plan Check Review Services
Recommendation :
1. Authorize the City Manager to execute the Professional Services Agreement for Landscape and Irrigation Plan Check Review Services; and
2. Authorize the City Manager to execute, in their sole discretion, future oneyear extensions of the agreement up to a maximum of two years.
Q. Award Project No. AS202119, Exterior Painting at Corp Yard Recommendation :
1. Authorize City Manager to execute Agreement No. 2022159 with U.S. National Corp Staff in the amount of $85,400; and
2. Authorize a contingency for unforeseen additional work in the amount of $12,810, for a total authorized amount not to exceed $98,210.
R. Award Project No. AS202120, Awning Recover & New Installation at the Corporation Yard
Recommendation :
1. Authorize City Manager to execute Agreement No. 2022158 with Universal Awning & Shade Inc., in the amount of $87,368,75; and
2. Authorize a contingency for unforeseen additional work in the amount of $13,105, for a total authorized amount nottoexceed $100,473.75.
S. Award Project No. AS202121, Carpet Cleaning Services at the Camarillo Public Library
Recommendation :
1. Authorize an additional appropriation of $2,798.50 for Fiscal Year 2022/23 from available unassigned fund balance; and
2. Authorize the City Manager to execute a threeyear agreement with Pacific Breeze ChemDry in the amount of $120,955.20; and
3. Authorize the City Manager to execute change orders based upon a 15% contingency for unforeseen additional work in the amount of $18,143 for the term of the contract, authorizing a total not to exceed contract amount of $139,098.20.
T. Advanced Metering Infrastructure (Project No. WT5080) Recommendation :
1. Authorize the City Manager to execute Professional Services Agreement No. 2022152 with MeterSYS LLC, in an amount nottoexceed $240,558 for project management and design services and authorize a contingency in the amount of $36,100 for a total agreement authorization of $276,658; and
2. Authorize City Manager to execute future amendments to the agreement for unforeseen additional services up to the authorized contingency amount; and
3. Adopt a Resolution authorizing staff to submit a grant application to the United States Bureau of Reclamation to obtain grant funding under the WaterSMART Grants: Water and Energy Efficiency Grants for Fiscal Year 2022/23; and
4. Authorize the City Manager to execute other documents as may be necessary for the grant funding.
U. CalRecycle Used Oil Payment Program Cycle 13 – Resolution Authorizing Application Recommendation : Adopt a Resolution authorizing the City Manager or designee to submit an application to secure Used Oil Payment Program funds and carry out the specified activities required by CalRecycle.
DISCUSSION ITEMS 5:00 PM
V. Retired Annuitant Appointment
Recommendation : Adopt a Resolution declaring an exception to the 180day wait period for hiring a retired annuitant in accordance with Government Code Sections 7522.56 and 21224, and appointing Lindy Moore as a Retired Annuitant for extra help for a limited duration.
*Amended Agenda: This Item was Moved from the Consent Calendar to Discussion on 6/17/2022*
W. Ordinance Adjusting Compensation for Members of the City Council Recommendation : Request a reading of the title of the Ordinance; and Waive further reading and introduce an Ordinance amending Section 2.08.040 of the Camarillo Municipal Code relating to the compensation of City Councilmembers.
X. Second Amendment to Employment Agreement with City Manager/District Manager Recommendation : Authorize the Mayor to sign a Second Amendment to Employment Agreement with City Manager Gregory Ramirez increasing the salary of Mr. Ramirez to $281,990 and increasing severance pay from 6 months to 12 months.
Y. Approve a 10year Professional Services Agreement effective July 1, 2022 between the City of Camarillo and Library Systems & Services, LLC for the Administration and Operation of the Camarillo Public Library
Recommendation : It is recommended that the City Council:
1. Authorize the City Manager to execute a 10year Professional Services Agreement effective July 1, 2022 between the City of Camarillo and Library Systems & Services, LLC for the administration and operation of the Camarillo Library; and
2. Determine the operating hours of the Library to insert in the final Agreement:
a. 65 hours per week Full hours of operation; or
b. 61 hours per week – Adjusting full operating hours to one less hour per weekday MondayThursday, for a 4hour reduction per week; or c. 58 hours per week – A reduction of 7 hours per week due to a Sunday closure; or
d. 54 hours per week – A reduction of 11 hours per week to include a combined reduction as described in options b and c.
3. Authorize the City Manager to make the necessary revisions to the final Agreement and compensation schedule consistent with the direction provided by the City Council on operating hours.
ORAL COMMUNICATIONS
Informational items including committee reports, which do not require action, will be reported by members of staff and the City Council.
RECESS / RECONVENE AT 7:00 P.M.
DISCUSSION ITEMS 7:00 PM
Z. Amend the Fiscal Year 2021/22 Budget, and Adopt the Fiscal Year 2022/23 Budget and Related Resolutions
Recommendation :
1. City Council : Adopt a Resolution approving the FY 2022/23 Budget and authorizing appropriations for FY 2022/23, excluding the Trolley operation and amending the FY 2021/22 Budget; and
2. Camarillo Sanitary District: Adopt a Resolution approving the FY 2022/23 Budget and authorizing appropriations for FY 2022/23; and
3. City Council: Adopt a Resolution approving the FY 2022/23 Trolley Budget; and
4. City Council: Adopt a Resolution that selects the factors used to calculate the limit and establishes the Fiscal Year 2022/23 Gann Appropriations Limit for the City of Camarillo at $129,433,961, as calculated; and
5. City Council: Adopt a Resolution to commit $48,807,175 of the Projected General Fund Fund Balance for the fiscal year ending June 30, 2022; and
6. City Council: Adopt a Resolution setting the Compensation, Classification and Benefits Program and approving a Statement of Understanding for the terms and conditions of employment for City employees, effective July 1, 2022; and
7. Camarillo Sanitary District : adopt a Resolution setting the Compensation, Classification and Benefits Program and approving a Statement of Understanding for the terms and conditions of employment for Camarillo Sanitary District employees, effective July 1, 2022.
AA. Urgency Ordinance to Implement Additional Water Conservation Measures Recommendation :
1. Request reading of the title of the Ordinance; and
2. Waive further reading and adopt an Urgency Ordinance to implement water conservation measures with a goal of 2030% reduction in water use.
PUBLIC COMMENTS
This is the time for public comments for items not on the agenda. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
PUBLIC HEARINGS NONE
ADJOURN
PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo, and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m.
Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.
In Person : The Council Chambers are open to the public. The City is requiring compliance with the County Public Health Officer’s Order for protocols involving COVID safety measures prior to entering the public areas of City Hall, including the Council Chambers. For the safety of the public and our employees, if you are not feeling well, we ask that you view the meeting from the comfort of your home and submit written comments.
Public Comment Options
Written Comments: You may submit written comments via email to the City Clerk at [email protected] or by mail attention City Clerk, 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers after the meeting. Written comments submitted before 3:00 p.m. can be viewed at the City Clerk Department.
Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. The City Council will receive general public comments for items not on the agenda at 7:00 p.m. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.
Speaking: When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record.
A timer will count down your 3 minutes. The timer starts with a green box indicating you have 3 minutes; when there is 1 minute remaining, the box changes to yellow to prompt you to conclude your comments; when the 3 minutes have elapsed, the box will turn red. At that time, we will move onto the next speaker.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 3885397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CC Agenda – June 22, 2022 Page 2
AMENDED AGENDA
CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, JUNE 22, 2022
CITY HALL COUNCIL CHAMBERS
601 CARMEN DRIVE, CAMARILLO, CALIFORNIA
SEE LAST PAGE FOR INFORMATION REGARDING PUBLIC PARTICIPATION 5:00 P.M. CALL TO ORDER OPEN SESSION
ROLL CALL
APPROVAL OF AGENDA
PRESENTATIONS NONE
CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
A. City Council Meeting Minutes
Recommendation : Approve minutes of the regular meeting of June 8, 2022.
B. Finance Disbursements
Recommendation : Adopt a Resolution approving disbursements.
C. Investment Reports for May 2022
Recommendation : Receive and file reports.
D. Revenue & Expenditure Report for May 2022
Recommendation : Receive and file reports.
E. Appointing Trustees to the Camarillo Library Board
Recommendation : Adopt a Resolution reappointing Charlotte Craven and Susan Santangelo as Trustees to the Camarillo Library Board.
F. Adopt Ordinance 1193 of the City Council of the City of Camarillo, California, Amending Title 7 “Animals” of the Camarillo Municipal Code
Recommendation : Adopt Ordinance No. 1193, which constitutes reading of the title as stated in the agenda, and waiver of the reading of the Ordinance.
G. Appointing Rachel Richman as Assistant City Attorney Recommendation : Adopt a Resolution appointing Rachel Richman as Assistant City Attorney.
H. Procurement Policy and Process Review
Recommendation : Authorize staff to issue a Request for Proposals for the review of the City’s procurement policy and procedure.
I. West Camarillo Community Facilities District No. 1 – Special Tax for Fiscal Year 2022/23
Recommendation : Adopt a Resolution for the West Camarillo Community Facilities District No. 1 authorizing the levy of special taxes for FY 2022/23.
J. Professional Services Agreement with Downs Government Affairs, LLC To Provide Federal Legislative and Government Affairs Advocacy, Federal Funding Assistance, and Other Services
Recommendation : Authorize the City Manager to sign a oneyear Professional Services Agreement (PSA) with Downs Government Affairs, LLC to provide federal legislative and government affairs advocacy, federal funding assistance, and other services, in the amount of $100,000.
K. Professional Services Agreement for Economic Development Marketing Services with Searle Creative Group
Recommendation : Authorize City Manager to execute Agreement 2022161, for economic development marketing services conducted by Searle Creative Group through June 30, 2025 with a compensation of $60,000 for Fiscal Year 20222023; and with subsequent compensation as follows: $60,000 for FY 20232024 services; and $60,000 for FY 20242025 services, for a total expenditure approval of $180,000.
L. Annual Software License Renewal with CentralSquare
Recommendation : Authorize the issuance of a purchase order to Superior, LLC, a CentralSquare Technologies, LLC Company in the amount of $161,393.71 for FY 2022/23.
M. Blanket Purchase Orders for Selected Vendors
Recommendation : Authorize the Purchasing Officer to issue blanket purchase orders for selected vendors for FY 2022/23.
N. LD527 FF Realty LLC Raised Median on Mike Loza Drive – Exonerate Securities Recommendation : Adopt a Resolution exonerating securities for LD527.
O. Landscape Maintenance Services – Agreement Amendment for the Desalter Facility Recommendation : Authorize the City Manager to execute Agreement No. 2019159E with Landscape Development Inc. for additional landscape maintenance services at the City Desalter facility in the amount of $30,936 for a total agreement amount of $6,200,334.84.
P. Landscape and Irrigation Plan Check Review Services
Recommendation :
1. Authorize the City Manager to execute the Professional Services Agreement for Landscape and Irrigation Plan Check Review Services; and
2. Authorize the City Manager to execute, in their sole discretion, future oneyear extensions of the agreement up to a maximum of two years.
Q. Award Project No. AS202119, Exterior Painting at Corp Yard Recommendation :
1. Authorize City Manager to execute Agreement No. 2022159 with U.S. National Corp Staff in the amount of $85,400; and
2. Authorize a contingency for unforeseen additional work in the amount of $12,810, for a total authorized amount not to exceed $98,210.
R. Award Project No. AS202120, Awning Recover & New Installation at the Corporation Yard
Recommendation :
1. Authorize City Manager to execute Agreement No. 2022158 with Universal Awning & Shade Inc., in the amount of $87,368,75; and
2. Authorize a contingency for unforeseen additional work in the amount of $13,105, for a total authorized amount nottoexceed $100,473.75.
S. Award Project No. AS202121, Carpet Cleaning Services at the Camarillo Public Library
Recommendation :
1. Authorize an additional appropriation of $2,798.50 for Fiscal Year 2022/23 from available unassigned fund balance; and
2. Authorize the City Manager to execute a threeyear agreement with Pacific Breeze ChemDry in the amount of $120,955.20; and
3. Authorize the City Manager to execute change orders based upon a 15% contingency for unforeseen additional work in the amount of $18,143 for the term of the contract, authorizing a total not to exceed contract amount of $139,098.20.
T. Advanced Metering Infrastructure (Project No. WT5080) Recommendation :
1. Authorize the City Manager to execute Professional Services Agreement No. 2022152 with MeterSYS LLC, in an amount nottoexceed $240,558 for project management and design services and authorize a contingency in the amount of $36,100 for a total agreement authorization of $276,658; and
2. Authorize City Manager to execute future amendments to the agreement for unforeseen additional services up to the authorized contingency amount; and
3. Adopt a Resolution authorizing staff to submit a grant application to the United States Bureau of Reclamation to obtain grant funding under the WaterSMART Grants: Water and Energy Efficiency Grants for Fiscal Year 2022/23; and
4. Authorize the City Manager to execute other documents as may be necessary for the grant funding.
U. CalRecycle Used Oil Payment Program Cycle 13 – Resolution Authorizing Application Recommendation : Adopt a Resolution authorizing the City Manager or designee to submit an application to secure Used Oil Payment Program funds and carry out the specified activities required by CalRecycle.
DISCUSSION ITEMS 5:00 PM
V. Retired Annuitant Appointment
Recommendation : Adopt a Resolution declaring an exception to the 180day wait period for hiring a retired annuitant in accordance with Government Code Sections 7522.56 and 21224, and appointing Lindy Moore as a Retired Annuitant for extra help for a limited duration.
*Amended Agenda: This Item was Moved from the Consent Calendar to Discussion on 6/17/2022*
W. Ordinance Adjusting Compensation for Members of the City Council Recommendation : Request a reading of the title of the Ordinance; and Waive further reading and introduce an Ordinance amending Section 2.08.040 of the Camarillo Municipal Code relating to the compensation of City Councilmembers.
X. Second Amendment to Employment Agreement with City Manager/District Manager Recommendation : Authorize the Mayor to sign a Second Amendment to Employment Agreement with City Manager Gregory Ramirez increasing the salary of Mr. Ramirez to $281,990 and increasing severance pay from 6 months to 12 months.
Y. Approve a 10year Professional Services Agreement effective July 1, 2022 between the City of Camarillo and Library Systems & Services, LLC for the Administration and Operation of the Camarillo Public Library
Recommendation : It is recommended that the City Council:
1. Authorize the City Manager to execute a 10year Professional Services Agreement effective July 1, 2022 between the City of Camarillo and Library Systems & Services, LLC for the administration and operation of the Camarillo Library; and
2. Determine the operating hours of the Library to insert in the final Agreement:
a. 65 hours per week Full hours of operation; or
b. 61 hours per week – Adjusting full operating hours to one less hour per weekday MondayThursday, for a 4hour reduction per week; or c. 58 hours per week – A reduction of 7 hours per week due to a Sunday closure; or
d. 54 hours per week – A reduction of 11 hours per week to include a combined reduction as described in options b and c.
3. Authorize the City Manager to make the necessary revisions to the final Agreement and compensation schedule consistent with the direction provided by the City Council on operating hours.
ORAL COMMUNICATIONS
Informational items including committee reports, which do not require action, will be reported by members of staff and the City Council.
RECESS / RECONVENE AT 7:00 P.M.
DISCUSSION ITEMS 7:00 PM
Z. Amend the Fiscal Year 2021/22 Budget, and Adopt the Fiscal Year 2022/23 Budget and Related Resolutions
Recommendation :
1. City Council : Adopt a Resolution approving the FY 2022/23 Budget and authorizing appropriations for FY 2022/23, excluding the Trolley operation and amending the FY 2021/22 Budget; and
2. Camarillo Sanitary District: Adopt a Resolution approving the FY 2022/23 Budget and authorizing appropriations for FY 2022/23; and
3. City Council: Adopt a Resolution approving the FY 2022/23 Trolley Budget; and
4. City Council: Adopt a Resolution that selects the factors used to calculate the limit and establishes the Fiscal Year 2022/23 Gann Appropriations Limit for the City of Camarillo at $129,433,961, as calculated; and
5. City Council: Adopt a Resolution to commit $48,807,175 of the Projected General Fund Fund Balance for the fiscal year ending June 30, 2022; and
6. City Council: Adopt a Resolution setting the Compensation, Classification and Benefits Program and approving a Statement of Understanding for the terms and conditions of employment for City employees, effective July 1, 2022; and
7. Camarillo Sanitary District : adopt a Resolution setting the Compensation, Classification and Benefits Program and approving a Statement of Understanding for the terms and conditions of employment for Camarillo Sanitary District employees, effective July 1, 2022.
AA. Urgency Ordinance to Implement Additional Water Conservation Measures Recommendation :
1. Request reading of the title of the Ordinance; and
2. Waive further reading and adopt an Urgency Ordinance to implement water conservation measures with a goal of 2030% reduction in water use.
PUBLIC COMMENTS
This is the time for public comments for items not on the agenda. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
PUBLIC HEARINGS NONE
ADJOURN
PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo, and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m.
Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.
In Person : The Council Chambers are open to the public. The City is requiring compliance with the County Public Health Officer’s Order for protocols involving COVID safety measures prior to entering the public areas of City Hall, including the Council Chambers. For the safety of the public and our employees, if you are not feeling well, we ask that you view the meeting from the comfort of your home and submit written comments.
Public Comment Options
Written Comments: You may submit written comments via email to the City Clerk at [email protected] or by mail attention City Clerk, 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers after the meeting. Written comments submitted before 3:00 p.m. can be viewed at the City Clerk Department.
Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. The City Council will receive general public comments for items not on the agenda at 7:00 p.m. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.
Speaking: When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record.
A timer will count down your 3 minutes. The timer starts with a green box indicating you have 3 minutes; when there is 1 minute remaining, the box changes to yellow to prompt you to conclude your comments; when the 3 minutes have elapsed, the box will turn red. At that time, we will move onto the next speaker.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 3885397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CC Agenda – June 22, 2022 Page 3
AMENDED AGENDA
CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, JUNE 22, 2022
CITY HALL COUNCIL CHAMBERS
601 CARMEN DRIVE, CAMARILLO, CALIFORNIA
SEE LAST PAGE FOR INFORMATION REGARDING PUBLIC PARTICIPATION 5:00 P.M. CALL TO ORDER OPEN SESSION
ROLL CALL
APPROVAL OF AGENDA
PRESENTATIONS NONE
CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
A. City Council Meeting Minutes
Recommendation : Approve minutes of the regular meeting of June 8, 2022.
B. Finance Disbursements
Recommendation : Adopt a Resolution approving disbursements.
C. Investment Reports for May 2022
Recommendation : Receive and file reports.
D. Revenue & Expenditure Report for May 2022
Recommendation : Receive and file reports.
E. Appointing Trustees to the Camarillo Library Board
Recommendation : Adopt a Resolution reappointing Charlotte Craven and Susan Santangelo as Trustees to the Camarillo Library Board.
F. Adopt Ordinance 1193 of the City Council of the City of Camarillo, California, Amending Title 7 “Animals” of the Camarillo Municipal Code
Recommendation : Adopt Ordinance No. 1193, which constitutes reading of the title as stated in the agenda, and waiver of the reading of the Ordinance.
G. Appointing Rachel Richman as Assistant City Attorney Recommendation : Adopt a Resolution appointing Rachel Richman as Assistant City Attorney.
H. Procurement Policy and Process Review
Recommendation : Authorize staff to issue a Request for Proposals for the review of the City’s procurement policy and procedure.
I. West Camarillo Community Facilities District No. 1 – Special Tax for Fiscal Year 2022/23
Recommendation : Adopt a Resolution for the West Camarillo Community Facilities District No. 1 authorizing the levy of special taxes for FY 2022/23.
J. Professional Services Agreement with Downs Government Affairs, LLC To Provide Federal Legislative and Government Affairs Advocacy, Federal Funding Assistance, and Other Services
Recommendation : Authorize the City Manager to sign a oneyear Professional Services Agreement (PSA) with Downs Government Affairs, LLC to provide federal legislative and government affairs advocacy, federal funding assistance, and other services, in the amount of $100,000.
K. Professional Services Agreement for Economic Development Marketing Services with Searle Creative Group
Recommendation : Authorize City Manager to execute Agreement 2022161, for economic development marketing services conducted by Searle Creative Group through June 30, 2025 with a compensation of $60,000 for Fiscal Year 20222023; and with subsequent compensation as follows: $60,000 for FY 20232024 services; and $60,000 for FY 20242025 services, for a total expenditure approval of $180,000.
L. Annual Software License Renewal with CentralSquare
Recommendation : Authorize the issuance of a purchase order to Superior, LLC, a CentralSquare Technologies, LLC Company in the amount of $161,393.71 for FY 2022/23.
M. Blanket Purchase Orders for Selected Vendors
Recommendation : Authorize the Purchasing Officer to issue blanket purchase orders for selected vendors for FY 2022/23.
N. LD527 FF Realty LLC Raised Median on Mike Loza Drive – Exonerate Securities Recommendation : Adopt a Resolution exonerating securities for LD527.
O. Landscape Maintenance Services – Agreement Amendment for the Desalter Facility Recommendation : Authorize the City Manager to execute Agreement No. 2019159E with Landscape Development Inc. for additional landscape maintenance services at the City Desalter facility in the amount of $30,936 for a total agreement amount of $6,200,334.84.
P. Landscape and Irrigation Plan Check Review Services
Recommendation :
1. Authorize the City Manager to execute the Professional Services Agreement for Landscape and Irrigation Plan Check Review Services; and
2. Authorize the City Manager to execute, in their sole discretion, future oneyear extensions of the agreement up to a maximum of two years.
Q. Award Project No. AS202119, Exterior Painting at Corp Yard Recommendation :
1. Authorize City Manager to execute Agreement No. 2022159 with U.S. National Corp Staff in the amount of $85,400; and
2. Authorize a contingency for unforeseen additional work in the amount of $12,810, for a total authorized amount not to exceed $98,210.
R. Award Project No. AS202120, Awning Recover & New Installation at the Corporation Yard
Recommendation :
1. Authorize City Manager to execute Agreement No. 2022158 with Universal Awning & Shade Inc., in the amount of $87,368,75; and
2. Authorize a contingency for unforeseen additional work in the amount of $13,105, for a total authorized amount nottoexceed $100,473.75.
S. Award Project No. AS202121, Carpet Cleaning Services at the Camarillo Public Library
Recommendation :
1. Authorize an additional appropriation of $2,798.50 for Fiscal Year 2022/23 from available unassigned fund balance; and
2. Authorize the City Manager to execute a threeyear agreement with Pacific Breeze ChemDry in the amount of $120,955.20; and
3. Authorize the City Manager to execute change orders based upon a 15% contingency for unforeseen additional work in the amount of $18,143 for the term of the contract, authorizing a total not to exceed contract amount of $139,098.20.
T. Advanced Metering Infrastructure (Project No. WT5080) Recommendation :
1. Authorize the City Manager to execute Professional Services Agreement No. 2022152 with MeterSYS LLC, in an amount nottoexceed $240,558 for project management and design services and authorize a contingency in the amount of $36,100 for a total agreement authorization of $276,658; and
2. Authorize City Manager to execute future amendments to the agreement for unforeseen additional services up to the authorized contingency amount; and
3. Adopt a Resolution authorizing staff to submit a grant application to the United States Bureau of Reclamation to obtain grant funding under the WaterSMART Grants: Water and Energy Efficiency Grants for Fiscal Year 2022/23; and
4. Authorize the City Manager to execute other documents as may be necessary for the grant funding.
U. CalRecycle Used Oil Payment Program Cycle 13 – Resolution Authorizing Application Recommendation : Adopt a Resolution authorizing the City Manager or designee to submit an application to secure Used Oil Payment Program funds and carry out the specified activities required by CalRecycle.
DISCUSSION ITEMS 5:00 PM
V. Retired Annuitant Appointment
Recommendation : Adopt a Resolution declaring an exception to the 180day wait period for hiring a retired annuitant in accordance with Government Code Sections 7522.56 and 21224, and appointing Lindy Moore as a Retired Annuitant for extra help for a limited duration.
*Amended Agenda: This Item was Moved from the Consent Calendar to Discussion on 6/17/2022*
W. Ordinance Adjusting Compensation for Members of the City Council Recommendation : Request a reading of the title of the Ordinance; and Waive further reading and introduce an Ordinance amending Section 2.08.040 of the Camarillo Municipal Code relating to the compensation of City Councilmembers.
X. Second Amendment to Employment Agreement with City Manager/District Manager Recommendation : Authorize the Mayor to sign a Second Amendment to Employment Agreement with City Manager Gregory Ramirez increasing the salary of Mr. Ramirez to $281,990 and increasing severance pay from 6 months to 12 months.
Y. Approve a 10year Professional Services Agreement effective July 1, 2022 between the City of Camarillo and Library Systems & Services, LLC for the Administration and Operation of the Camarillo Public Library
Recommendation : It is recommended that the City Council:
1. Authorize the City Manager to execute a 10year Professional Services Agreement effective July 1, 2022 between the City of Camarillo and Library Systems & Services, LLC for the administration and operation of the Camarillo Library; and
2. Determine the operating hours of the Library to insert in the final Agreement:
a. 65 hours per week Full hours of operation; or
b. 61 hours per week – Adjusting full operating hours to one less hour per weekday MondayThursday, for a 4hour reduction per week; or c. 58 hours per week – A reduction of 7 hours per week due to a Sunday closure; or
d. 54 hours per week – A reduction of 11 hours per week to include a combined reduction as described in options b and c.
3. Authorize the City Manager to make the necessary revisions to the final Agreement and compensation schedule consistent with the direction provided by the City Council on operating hours.
ORAL COMMUNICATIONS
Informational items including committee reports, which do not require action, will be reported by members of staff and the City Council.
RECESS / RECONVENE AT 7:00 P.M.
DISCUSSION ITEMS 7:00 PM
Z. Amend the Fiscal Year 2021/22 Budget, and Adopt the Fiscal Year 2022/23 Budget and Related Resolutions
Recommendation :
1. City Council : Adopt a Resolution approving the FY 2022/23 Budget and authorizing appropriations for FY 2022/23, excluding the Trolley operation and amending the FY 2021/22 Budget; and
2. Camarillo Sanitary District: Adopt a Resolution approving the FY 2022/23 Budget and authorizing appropriations for FY 2022/23; and
3. City Council: Adopt a Resolution approving the FY 2022/23 Trolley Budget; and
4. City Council: Adopt a Resolution that selects the factors used to calculate the limit and establishes the Fiscal Year 2022/23 Gann Appropriations Limit for the City of Camarillo at $129,433,961, as calculated; and
5. City Council: Adopt a Resolution to commit $48,807,175 of the Projected General Fund Fund Balance for the fiscal year ending June 30, 2022; and
6. City Council: Adopt a Resolution setting the Compensation, Classification and Benefits Program and approving a Statement of Understanding for the terms and conditions of employment for City employees, effective July 1, 2022; and
7. Camarillo Sanitary District : adopt a Resolution setting the Compensation, Classification and Benefits Program and approving a Statement of Understanding for the terms and conditions of employment for Camarillo Sanitary District employees, effective July 1, 2022.
AA. Urgency Ordinance to Implement Additional Water Conservation Measures Recommendation :
1. Request reading of the title of the Ordinance; and
2. Waive further reading and adopt an Urgency Ordinance to implement water conservation measures with a goal of 2030% reduction in water use.
PUBLIC COMMENTS
This is the time for public comments for items not on the agenda. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
PUBLIC HEARINGS NONE
ADJOURN
PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo, and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m.
Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.
In Person : The Council Chambers are open to the public. The City is requiring compliance with the County Public Health Officer’s Order for protocols involving COVID safety measures prior to entering the public areas of City Hall, including the Council Chambers. For the safety of the public and our employees, if you are not feeling well, we ask that you view the meeting from the comfort of your home and submit written comments.
Public Comment Options
Written Comments: You may submit written comments via email to the City Clerk at [email protected] or by mail attention City Clerk, 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers after the meeting. Written comments submitted before 3:00 p.m. can be viewed at the City Clerk Department.
Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. The City Council will receive general public comments for items not on the agenda at 7:00 p.m. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.
Speaking: When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record.
A timer will count down your 3 minutes. The timer starts with a green box indicating you have 3 minutes; when there is 1 minute remaining, the box changes to yellow to prompt you to conclude your comments; when the 3 minutes have elapsed, the box will turn red. At that time, we will move onto the next speaker.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 3885397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CC Agenda – June 22, 2022 Page 4
AMENDED AGENDA
CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, JUNE 22, 2022
CITY HALL COUNCIL CHAMBERS
601 CARMEN DRIVE, CAMARILLO, CALIFORNIA
SEE LAST PAGE FOR INFORMATION REGARDING PUBLIC PARTICIPATION 5:00 P.M. CALL TO ORDER OPEN SESSION
ROLL CALL
APPROVAL OF AGENDA
PRESENTATIONS NONE
CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
A. City Council Meeting Minutes
Recommendation : Approve minutes of the regular meeting of June 8, 2022.
B. Finance Disbursements
Recommendation : Adopt a Resolution approving disbursements.
C. Investment Reports for May 2022
Recommendation : Receive and file reports.
D. Revenue & Expenditure Report for May 2022
Recommendation : Receive and file reports.
E. Appointing Trustees to the Camarillo Library Board
Recommendation : Adopt a Resolution reappointing Charlotte Craven and Susan Santangelo as Trustees to the Camarillo Library Board.
F. Adopt Ordinance 1193 of the City Council of the City of Camarillo, California, Amending Title 7 “Animals” of the Camarillo Municipal Code
Recommendation : Adopt Ordinance No. 1193, which constitutes reading of the title as stated in the agenda, and waiver of the reading of the Ordinance.
G. Appointing Rachel Richman as Assistant City Attorney Recommendation : Adopt a Resolution appointing Rachel Richman as Assistant City Attorney.
H. Procurement Policy and Process Review
Recommendation : Authorize staff to issue a Request for Proposals for the review of the City’s procurement policy and procedure.
I. West Camarillo Community Facilities District No. 1 – Special Tax for Fiscal Year 2022/23
Recommendation : Adopt a Resolution for the West Camarillo Community Facilities District No. 1 authorizing the levy of special taxes for FY 2022/23.
J. Professional Services Agreement with Downs Government Affairs, LLC To Provide Federal Legislative and Government Affairs Advocacy, Federal Funding Assistance, and Other Services
Recommendation : Authorize the City Manager to sign a oneyear Professional Services Agreement (PSA) with Downs Government Affairs, LLC to provide federal legislative and government affairs advocacy, federal funding assistance, and other services, in the amount of $100,000.
K. Professional Services Agreement for Economic Development Marketing Services with Searle Creative Group
Recommendation : Authorize City Manager to execute Agreement 2022161, for economic development marketing services conducted by Searle Creative Group through June 30, 2025 with a compensation of $60,000 for Fiscal Year 20222023; and with subsequent compensation as follows: $60,000 for FY 20232024 services; and $60,000 for FY 20242025 services, for a total expenditure approval of $180,000.
L. Annual Software License Renewal with CentralSquare
Recommendation : Authorize the issuance of a purchase order to Superior, LLC, a CentralSquare Technologies, LLC Company in the amount of $161,393.71 for FY 2022/23.
M. Blanket Purchase Orders for Selected Vendors
Recommendation : Authorize the Purchasing Officer to issue blanket purchase orders for selected vendors for FY 2022/23.
N. LD527 FF Realty LLC Raised Median on Mike Loza Drive – Exonerate Securities Recommendation : Adopt a Resolution exonerating securities for LD527.
O. Landscape Maintenance Services – Agreement Amendment for the Desalter Facility Recommendation : Authorize the City Manager to execute Agreement No. 2019159E with Landscape Development Inc. for additional landscape maintenance services at the City Desalter facility in the amount of $30,936 for a total agreement amount of $6,200,334.84.
P. Landscape and Irrigation Plan Check Review Services
Recommendation :
1. Authorize the City Manager to execute the Professional Services Agreement for Landscape and Irrigation Plan Check Review Services; and
2. Authorize the City Manager to execute, in their sole discretion, future oneyear extensions of the agreement up to a maximum of two years.
Q. Award Project No. AS202119, Exterior Painting at Corp Yard Recommendation :
1. Authorize City Manager to execute Agreement No. 2022159 with U.S. National Corp Staff in the amount of $85,400; and
2. Authorize a contingency for unforeseen additional work in the amount of $12,810, for a total authorized amount not to exceed $98,210.
R. Award Project No. AS202120, Awning Recover & New Installation at the Corporation Yard
Recommendation :
1. Authorize City Manager to execute Agreement No. 2022158 with Universal Awning & Shade Inc., in the amount of $87,368,75; and
2. Authorize a contingency for unforeseen additional work in the amount of $13,105, for a total authorized amount nottoexceed $100,473.75.
S. Award Project No. AS202121, Carpet Cleaning Services at the Camarillo Public Library
Recommendation :
1. Authorize an additional appropriation of $2,798.50 for Fiscal Year 2022/23 from available unassigned fund balance; and
2. Authorize the City Manager to execute a threeyear agreement with Pacific Breeze ChemDry in the amount of $120,955.20; and
3. Authorize the City Manager to execute change orders based upon a 15% contingency for unforeseen additional work in the amount of $18,143 for the term of the contract, authorizing a total not to exceed contract amount of $139,098.20.
T. Advanced Metering Infrastructure (Project No. WT5080) Recommendation :
1. Authorize the City Manager to execute Professional Services Agreement No. 2022152 with MeterSYS LLC, in an amount nottoexceed $240,558 for project management and design services and authorize a contingency in the amount of $36,100 for a total agreement authorization of $276,658; and
2. Authorize City Manager to execute future amendments to the agreement for unforeseen additional services up to the authorized contingency amount; and
3. Adopt a Resolution authorizing staff to submit a grant application to the United States Bureau of Reclamation to obtain grant funding under the WaterSMART Grants: Water and Energy Efficiency Grants for Fiscal Year 2022/23; and
4. Authorize the City Manager to execute other documents as may be necessary for the grant funding.
U. CalRecycle Used Oil Payment Program Cycle 13 – Resolution Authorizing Application Recommendation : Adopt a Resolution authorizing the City Manager or designee to submit an application to secure Used Oil Payment Program funds and carry out the specified activities required by CalRecycle.
DISCUSSION ITEMS 5:00 PM
V. Retired Annuitant Appointment
Recommendation : Adopt a Resolution declaring an exception to the 180day wait period for hiring a retired annuitant in accordance with Government Code Sections 7522.56 and 21224, and appointing Lindy Moore as a Retired Annuitant for extra help for a limited duration.
*Amended Agenda: This Item was Moved from the Consent Calendar to Discussion on 6/17/2022*
W. Ordinance Adjusting Compensation for Members of the City Council Recommendation : Request a reading of the title of the Ordinance; and Waive further reading and introduce an Ordinance amending Section 2.08.040 of the Camarillo Municipal Code relating to the compensation of City Councilmembers.
X. Second Amendment to Employment Agreement with City Manager/District Manager Recommendation : Authorize the Mayor to sign a Second Amendment to Employment Agreement with City Manager Gregory Ramirez increasing the salary of Mr. Ramirez to $281,990 and increasing severance pay from 6 months to 12 months.
Y. Approve a 10year Professional Services Agreement effective July 1, 2022 between the City of Camarillo and Library Systems & Services, LLC for the Administration and Operation of the Camarillo Public Library
Recommendation : It is recommended that the City Council:
1. Authorize the City Manager to execute a 10year Professional Services Agreement effective July 1, 2022 between the City of Camarillo and Library Systems & Services, LLC for the administration and operation of the Camarillo Library; and
2. Determine the operating hours of the Library to insert in the final Agreement:
a. 65 hours per week Full hours of operation; or
b. 61 hours per week – Adjusting full operating hours to one less hour per weekday MondayThursday, for a 4hour reduction per week; or c. 58 hours per week – A reduction of 7 hours per week due to a Sunday closure; or
d. 54 hours per week – A reduction of 11 hours per week to include a combined reduction as described in options b and c.
3. Authorize the City Manager to make the necessary revisions to the final Agreement and compensation schedule consistent with the direction provided by the City Council on operating hours.
ORAL COMMUNICATIONS
Informational items including committee reports, which do not require action, will be reported by members of staff and the City Council.
RECESS / RECONVENE AT 7:00 P.M.
DISCUSSION ITEMS 7:00 PM
Z. Amend the Fiscal Year 2021/22 Budget, and Adopt the Fiscal Year 2022/23 Budget and Related Resolutions
Recommendation :
1. City Council : Adopt a Resolution approving the FY 2022/23 Budget and authorizing appropriations for FY 2022/23, excluding the Trolley operation and amending the FY 2021/22 Budget; and
2. Camarillo Sanitary District: Adopt a Resolution approving the FY 2022/23 Budget and authorizing appropriations for FY 2022/23; and
3. City Council: Adopt a Resolution approving the FY 2022/23 Trolley Budget; and
4. City Council: Adopt a Resolution that selects the factors used to calculate the limit and establishes the Fiscal Year 2022/23 Gann Appropriations Limit for the City of Camarillo at $129,433,961, as calculated; and
5. City Council: Adopt a Resolution to commit $48,807,175 of the Projected General Fund Fund Balance for the fiscal year ending June 30, 2022; and
6. City Council: Adopt a Resolution setting the Compensation, Classification and Benefits Program and approving a Statement of Understanding for the terms and conditions of employment for City employees, effective July 1, 2022; and
7. Camarillo Sanitary District : adopt a Resolution setting the Compensation, Classification and Benefits Program and approving a Statement of Understanding for the terms and conditions of employment for Camarillo Sanitary District employees, effective July 1, 2022.
AA. Urgency Ordinance to Implement Additional Water Conservation Measures Recommendation :
1. Request reading of the title of the Ordinance; and
2. Waive further reading and adopt an Urgency Ordinance to implement water conservation measures with a goal of 2030% reduction in water use.
PUBLIC COMMENTS
This is the time for public comments for items not on the agenda. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
PUBLIC HEARINGS NONE
ADJOURN
PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo, and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m.
Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.
In Person : The Council Chambers are open to the public. The City is requiring compliance with the County Public Health Officer’s Order for protocols involving COVID safety measures prior to entering the public areas of City Hall, including the Council Chambers. For the safety of the public and our employees, if you are not feeling well, we ask that you view the meeting from the comfort of your home and submit written comments.
Public Comment Options
Written Comments: You may submit written comments via email to the City Clerk at [email protected] or by mail attention City Clerk, 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers after the meeting. Written comments submitted before 3:00 p.m. can be viewed at the City Clerk Department.
Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. The City Council will receive general public comments for items not on the agenda at 7:00 p.m. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.
Speaking: When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record.
A timer will count down your 3 minutes. The timer starts with a green box indicating you have 3 minutes; when there is 1 minute remaining, the box changes to yellow to prompt you to conclude your comments; when the 3 minutes have elapsed, the box will turn red. At that time, we will move onto the next speaker.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 3885397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CC Agenda – June 22, 2022 Page 5
AMENDED AGENDA
CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, JUNE 22, 2022
CITY HALL COUNCIL CHAMBERS
601 CARMEN DRIVE, CAMARILLO, CALIFORNIA
SEE LAST PAGE FOR INFORMATION REGARDING PUBLIC PARTICIPATION 5:00 P.M. CALL TO ORDER OPEN SESSION
ROLL CALL
APPROVAL OF AGENDA
PRESENTATIONS NONE
CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
A. City Council Meeting Minutes
Recommendation : Approve minutes of the regular meeting of June 8, 2022.
B. Finance Disbursements
Recommendation : Adopt a Resolution approving disbursements.
C. Investment Reports for May 2022
Recommendation : Receive and file reports.
D. Revenue & Expenditure Report for May 2022
Recommendation : Receive and file reports.
E. Appointing Trustees to the Camarillo Library Board
Recommendation : Adopt a Resolution reappointing Charlotte Craven and Susan Santangelo as Trustees to the Camarillo Library Board.
F. Adopt Ordinance 1193 of the City Council of the City of Camarillo, California, Amending Title 7 “Animals” of the Camarillo Municipal Code
Recommendation : Adopt Ordinance No. 1193, which constitutes reading of the title as stated in the agenda, and waiver of the reading of the Ordinance.
G. Appointing Rachel Richman as Assistant City Attorney Recommendation : Adopt a Resolution appointing Rachel Richman as Assistant City Attorney.
H. Procurement Policy and Process Review
Recommendation : Authorize staff to issue a Request for Proposals for the review of the City’s procurement policy and procedure.
I. West Camarillo Community Facilities District No. 1 – Special Tax for Fiscal Year 2022/23
Recommendation : Adopt a Resolution for the West Camarillo Community Facilities District No. 1 authorizing the levy of special taxes for FY 2022/23.
J. Professional Services Agreement with Downs Government Affairs, LLC To Provide Federal Legislative and Government Affairs Advocacy, Federal Funding Assistance, and Other Services
Recommendation : Authorize the City Manager to sign a oneyear Professional Services Agreement (PSA) with Downs Government Affairs, LLC to provide federal legislative and government affairs advocacy, federal funding assistance, and other services, in the amount of $100,000.
K. Professional Services Agreement for Economic Development Marketing Services with Searle Creative Group
Recommendation : Authorize City Manager to execute Agreement 2022161, for economic development marketing services conducted by Searle Creative Group through June 30, 2025 with a compensation of $60,000 for Fiscal Year 20222023; and with subsequent compensation as follows: $60,000 for FY 20232024 services; and $60,000 for FY 20242025 services, for a total expenditure approval of $180,000.
L. Annual Software License Renewal with CentralSquare
Recommendation : Authorize the issuance of a purchase order to Superior, LLC, a CentralSquare Technologies, LLC Company in the amount of $161,393.71 for FY 2022/23.
M. Blanket Purchase Orders for Selected Vendors
Recommendation : Authorize the Purchasing Officer to issue blanket purchase orders for selected vendors for FY 2022/23.
N. LD527 FF Realty LLC Raised Median on Mike Loza Drive – Exonerate Securities Recommendation : Adopt a Resolution exonerating securities for LD527.
O. Landscape Maintenance Services – Agreement Amendment for the Desalter Facility Recommendation : Authorize the City Manager to execute Agreement No. 2019159E with Landscape Development Inc. for additional landscape maintenance services at the City Desalter facility in the amount of $30,936 for a total agreement amount of $6,200,334.84.
P. Landscape and Irrigation Plan Check Review Services
Recommendation :
1. Authorize the City Manager to execute the Professional Services Agreement for Landscape and Irrigation Plan Check Review Services; and
2. Authorize the City Manager to execute, in their sole discretion, future oneyear extensions of the agreement up to a maximum of two years.
Q. Award Project No. AS202119, Exterior Painting at Corp Yard Recommendation :
1. Authorize City Manager to execute Agreement No. 2022159 with U.S. National Corp Staff in the amount of $85,400; and
2. Authorize a contingency for unforeseen additional work in the amount of $12,810, for a total authorized amount not to exceed $98,210.
R. Award Project No. AS202120, Awning Recover & New Installation at the Corporation Yard
Recommendation :
1. Authorize City Manager to execute Agreement No. 2022158 with Universal Awning & Shade Inc., in the amount of $87,368,75; and
2. Authorize a contingency for unforeseen additional work in the amount of $13,105, for a total authorized amount nottoexceed $100,473.75.
S. Award Project No. AS202121, Carpet Cleaning Services at the Camarillo Public Library
Recommendation :
1. Authorize an additional appropriation of $2,798.50 for Fiscal Year 2022/23 from available unassigned fund balance; and
2. Authorize the City Manager to execute a threeyear agreement with Pacific Breeze ChemDry in the amount of $120,955.20; and
3. Authorize the City Manager to execute change orders based upon a 15% contingency for unforeseen additional work in the amount of $18,143 for the term of the contract, authorizing a total not to exceed contract amount of $139,098.20.
T. Advanced Metering Infrastructure (Project No. WT5080) Recommendation :
1. Authorize the City Manager to execute Professional Services Agreement No. 2022152 with MeterSYS LLC, in an amount nottoexceed $240,558 for project management and design services and authorize a contingency in the amount of $36,100 for a total agreement authorization of $276,658; and
2. Authorize City Manager to execute future amendments to the agreement for unforeseen additional services up to the authorized contingency amount; and
3. Adopt a Resolution authorizing staff to submit a grant application to the United States Bureau of Reclamation to obtain grant funding under the WaterSMART Grants: Water and Energy Efficiency Grants for Fiscal Year 2022/23; and
4. Authorize the City Manager to execute other documents as may be necessary for the grant funding.
U. CalRecycle Used Oil Payment Program Cycle 13 – Resolution Authorizing Application Recommendation : Adopt a Resolution authorizing the City Manager or designee to submit an application to secure Used Oil Payment Program funds and carry out the specified activities required by CalRecycle.
DISCUSSION ITEMS 5:00 PM
V. Retired Annuitant Appointment
Recommendation : Adopt a Resolution declaring an exception to the 180day wait period for hiring a retired annuitant in accordance with Government Code Sections 7522.56 and 21224, and appointing Lindy Moore as a Retired Annuitant for extra help for a limited duration.
*Amended Agenda: This Item was Moved from the Consent Calendar to Discussion on 6/17/2022*
W. Ordinance Adjusting Compensation for Members of the City Council Recommendation : Request a reading of the title of the Ordinance; and Waive further reading and introduce an Ordinance amending Section 2.08.040 of the Camarillo Municipal Code relating to the compensation of City Councilmembers.
X. Second Amendment to Employment Agreement with City Manager/District Manager Recommendation : Authorize the Mayor to sign a Second Amendment to Employment Agreement with City Manager Gregory Ramirez increasing the salary of Mr. Ramirez to $281,990 and increasing severance pay from 6 months to 12 months.
Y. Approve a 10year Professional Services Agreement effective July 1, 2022 between the City of Camarillo and Library Systems & Services, LLC for the Administration and Operation of the Camarillo Public Library
Recommendation : It is recommended that the City Council:
1. Authorize the City Manager to execute a 10year Professional Services Agreement effective July 1, 2022 between the City of Camarillo and Library Systems & Services, LLC for the administration and operation of the Camarillo Library; and
2. Determine the operating hours of the Library to insert in the final Agreement:
a. 65 hours per week Full hours of operation; or
b. 61 hours per week – Adjusting full operating hours to one less hour per weekday MondayThursday, for a 4hour reduction per week; or c. 58 hours per week – A reduction of 7 hours per week due to a Sunday closure; or
d. 54 hours per week – A reduction of 11 hours per week to include a combined reduction as described in options b and c.
3. Authorize the City Manager to make the necessary revisions to the final Agreement and compensation schedule consistent with the direction provided by the City Council on operating hours.
ORAL COMMUNICATIONS
Informational items including committee reports, which do not require action, will be reported by members of staff and the City Council.
RECESS / RECONVENE AT 7:00 P.M.
DISCUSSION ITEMS 7:00 PM
Z. Amend the Fiscal Year 2021/22 Budget, and Adopt the Fiscal Year 2022/23 Budget and Related Resolutions
Recommendation :
1. City Council : Adopt a Resolution approving the FY 2022/23 Budget and authorizing appropriations for FY 2022/23, excluding the Trolley operation and amending the FY 2021/22 Budget; and
2. Camarillo Sanitary District: Adopt a Resolution approving the FY 2022/23 Budget and authorizing appropriations for FY 2022/23; and
3. City Council: Adopt a Resolution approving the FY 2022/23 Trolley Budget; and
4. City Council: Adopt a Resolution that selects the factors used to calculate the limit and establishes the Fiscal Year 2022/23 Gann Appropriations Limit for the City of Camarillo at $129,433,961, as calculated; and
5. City Council: Adopt a Resolution to commit $48,807,175 of the Projected General Fund Fund Balance for the fiscal year ending June 30, 2022; and
6. City Council: Adopt a Resolution setting the Compensation, Classification and Benefits Program and approving a Statement of Understanding for the terms and conditions of employment for City employees, effective July 1, 2022; and
7. Camarillo Sanitary District : adopt a Resolution setting the Compensation, Classification and Benefits Program and approving a Statement of Understanding for the terms and conditions of employment for Camarillo Sanitary District employees, effective July 1, 2022.
AA. Urgency Ordinance to Implement Additional Water Conservation Measures Recommendation :
1. Request reading of the title of the Ordinance; and
2. Waive further reading and adopt an Urgency Ordinance to implement water conservation measures with a goal of 2030% reduction in water use.
PUBLIC COMMENTS
This is the time for public comments for items not on the agenda. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
PUBLIC HEARINGS NONE
ADJOURN
PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo, and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m.
Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.
In Person : The Council Chambers are open to the public. The City is requiring compliance with the County Public Health Officer’s Order for protocols involving COVID safety measures prior to entering the public areas of City Hall, including the Council Chambers. For the safety of the public and our employees, if you are not feeling well, we ask that you view the meeting from the comfort of your home and submit written comments.
Public Comment Options
Written Comments: You may submit written comments via email to the City Clerk at [email protected] or by mail attention City Clerk, 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers after the meeting. Written comments submitted before 3:00 p.m. can be viewed at the City Clerk Department.
Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. The City Council will receive general public comments for items not on the agenda at 7:00 p.m. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.
Speaking: When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record.
A timer will count down your 3 minutes. The timer starts with a green box indicating you have 3 minutes; when there is 1 minute remaining, the box changes to yellow to prompt you to conclude your comments; when the 3 minutes have elapsed, the box will turn red. At that time, we will move onto the next speaker.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 3885397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CC Agenda – June 22, 2022 Page 6