City Council Minutes – June 22, 2022 Page 1 of 7
MINUTES
CITY OF CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, JUNE 22, 2022
CALL TO ORDER
The Mayor called the meeting to order at 5:07 p.m.
ROLL CALL
Council Present: Shawn Mulchay, Mayor
Susan Santangelo, Vice Mayor
Kevin Kildee, Councilmember
Tony Trembley, Councilmember
Council Absent: Charlotte Craven, Councilmember
Staff Present: Greg Ramirez, City Manager
Carmen Nichols, Assistant City Manager
Kristy Buxkemper, City Clerk
Dave Klotzle, Public Works Director
Shane Matthews, Police Department
Brian Pierik, City Attorney
Mark Uribe, Finance Director
Joe Vacca, Community Development Director
Carrie Weal, Deputy City Clerk
CALL TO ORDER
APPROVAL OF AGENDA
CONSENT CALENDAR
A. City Council Meeting Minutes
Approved minutes of the regular meeting of June 8, 2022.
B. Finance Disbursements
Adopted Resolution No. 2022-54 approving disbursements.
C. Investment Reports for May 2022
Received and filed reports.
D. Revenue & Expenditure Report for May 2022
Received and filed reports.
E. Appointing Trustees to the Camarillo Library Board
Adopted Resolution No. 2022 -55 reappointing Charlotte Craven and Susan Santangelo as Trustees to the Camarillo Library Board.
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F. Adopt Ordinance 1193 of the City Council of the City of Camarillo, California, Amending Title 7 “Animals” of the Camarillo Municipal Code
Adopted Ordinance No. 1193, which constitutes reading of the title as stated in the agenda, and waiver of the reading of the Ordinance.
G. Appointing Rachel Richman as Assistant City Attorney Adopted Resolution No. 2022 -56 appointi ng Rachel Richman as Assistant City Attorney.
H. Procurement Policy and Process Review
Authorized staff to issue a Request for Proposal s for the review of the City’s procurement policy and procedure.
I. West Camarillo Community Facilities District No. 1 – Special Tax for Fiscal Year 2022/23
Adopted Resolution No. 2022 -57 for the West Camarillo Community Facilities District No. 1 authorizing the levy of special taxes for FY 2022/23.
J. Professional Services Agreement with Downs Government Affairs, LLC To Provide Federal Legislative and Government Affairs Advocacy, Federal Funding Assistance, and Other Services
Authorized the City Manager to sign a one-year Professional Services Agreement No. 2022-156 with Downs Government Affairs, LLC , to provide federal legislative and government affairs advocacy, federal funding assistance, and other services, in the amount of $100,000.
K. Professional Services Agreement for Economic Development Marketing Services with Searle Creative Group
Authorized City Manager to execute Agreement 2022 -161, for economic development marketing services conducted by Searle Creative Group through June 30, 2025 , with a compensation of $60,000 for Fiscal Year 2022 -2023; $60,000 for FY 2023 -2024 services; and $60,000 for FY 2024 -2025 services, for a total expenditure approval of $180,000.
L. Annual Software License Renewal with CentralSquare
Authorized the issuance of a purchase order to Superior, LLC, a CentralSquare Technologies, LLC Company in the amount of $161,393.71 for FY 2022/23.
M. Blanket Purchase Orders for Selected Vendors
Authorized the Purchasing Officer to issue blanket purchase orders for selected vendors for FY 2022/23.
N. LD-527 FF Realty LLC Raised Median on Mike Loza Drive – Exonerate Securities Adopted Resolution No. 2022-58 exonerating securities for LD-527.
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O. Landscape Maintenance Services – Agreement Amendment for the Desalter Facility
Authorized the City Manager to execute Agreement No. 2019 -159E with Landscape Development Inc. for additional landscape maintenance services at the City Desalter facility in the amount o f $30,936, for a total agreement amount of $6,200,334.84.
P. Landscape and Irrigation Plan Check Review Services
1. Authorized the City Manager to execute the Professional Services Agreement No. 2022-69 for Landscape and Irrigation Plan Check Review Services; and
2. Authorized the City Manager to execute, in their sole discretion, future one-year extensions of the agreement up to a maximum of two years.
Q. Award Project No. AS-2021-19, Exterior Painting at Corp Yard
1. Authorized City Manager to execute Agreement No. 2022 -159 with U.S.
National Corp Staff in the amount of $85,400; and
2. Authorized a contingency for unforeseen additional work in the amount of $12,810, for a total authorized amount not to exceed $98,210.
R. Award Project No. AS -2021-20, Awning Recover & New Installation at the Corporation Yard
1. Authorized City Manager to execute Agreement No. 2022 -158 with Universal Awning & Shade Inc., in the amount of $87,368,75; and
2. Authorized a contingency for unforeseen additional work in the amount of $13,105, for a total authorized amount not-to-exceed $100,473.75.
S. Award Project No. AS-2021-21, Carpet Cleaning Services at the Camarillo Public Library
1. Authorized an additional appropriation of $2,7 98.50 for Fiscal Year 2022/23 from available unassigned fund balance; and
2. Authorized the City Manager to execute a three -year Agreement No. 2022-77 with Pacific Breeze Chem-Dry in the amount of $120,955.20; and
3. Authorized the City Manager to execute change orders based upon a 15% contingency for unforeseen additional work in the amount of $18,143 for the term of the contract, authorizing a total not -to-exceed contract amount of $139,098.20.
T. Advanced Metering Infrastructure (Project No. WT-5080)
1. Authorized the City Manager to execute Professional Services Agreement No. 2022-152 with MeterSYS LLC, in an amount not-to-exceed $240,558 for project management and design services and authorize a contingency in the amount of $36,100, for a total agreement authorization of $276,658; and
2. Authorized City Manager to execute future ame ndments to the agreement for unforeseen additional services up to the authorized contingency amount; and Doc ID: 09989ecc5c748d49a8e2293c68fbc317b2533098
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3. Adopted Resolution No. 2022-59 authorizing staff to submit a grant application to the United States Bureau of Reclamation to obtain grant funding under the WaterSMART Grants: Water and Energy Efficiency Grants for Fiscal Year 2022/23; and
4. Authorized the City Manager to execute other documents as may be necessary for the grant funding.
U. CalRecycle Used Oil Payment Program Cycle 13 – Resolution Authorizing Application
Adopted Resolution No. 2022 -60 authorizing the City Manager or designee to submit an application to secure Used Oil Payment Program funds and carry out the specified activities required by CalRecycle.
MOTION to approve Items A through U.
Councilmember Kildee moved, Councilmember Trembley seconded.
Yes: Kildee, Mulchay, Santangelo, Trembley
No: None
Absent: Craven
DISCUSSION ITEMS
V. Retired Annuitant Appointment
Assistant City Manager Nichols reviewed the request to extend the appointment of retired annuitant Lindy Moore until July 29, 2022.
Adopted Resolution No. 2022 - 61 declaring an exception to the 180 -day wait period for hiring a retired annuitant in accordance with Government Code Sections 7522.56 and 21224, and appointing Lindy Moore as a Retired Annuitant for extra help for a limited duration.
W. Ordinance Adjusting Compensation for Members of the City Council City Clerk Buxkemper reviewed the proposed Ordinance that would provide a 2.5% compensation increase for Councilmembers for calendar years 2023 and 2024.
City Attorney Pierik read the title of the Ordinance:
An Ordinance of the City Council of the City of Camarillo Amending Section
2.08.040 of the Camarillo Municipal Code relating to the compensation of City Councilmembers.
MOTION to waive further reading and introduce Ordinance No. 1194 amending Section 2.08.040 of the Camarillo Municipal Code relating to the compensation of City Councilmembers.
Councilmember Trembley moved, Councilmember Kildee seconded.
Yes: Kildee, Mulchay, Santangelo, Trembley
No: None
Absent: Craven
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X. Second Amendment to Employment Agreement with City Manager/District Manager
City Attorney Pierik presented the report for the employment agreement.
MOTION to authorize the Mayor to sign a Second Amendment to Employment Agreement with City Manager Gregory Ramirez increasing the salary of Mr. Ramirez to $281,990 and increasing severance pay from 6 months to 12 months.
Councilmember Kildee moved, Vice Mayor Santangelo seconded.
Yes: Kildee, Mulchay, Santangelo, Trembley
No: None
Absent: Craven
Y. Approve a 10 -year Professional Services Agreement effective July 1, 2022 between the City of Camarillo and Library Systems & Services, LLC for the Administration and Operation of the Camarillo Public Library
Assistant City Manager Nichols reviewed the proposed Agreement for the Librar y Operator and presented the options for operating hours for City Council consideration.
After deliberation, the Council noted the importance of the library to the community and supported reopening the Library on Sunday’s and reducing operating hours by one hour per weekday Monday-Thursday. This provides for a total operation of 61 hours per week.
Council requested staff to monitor the usage on Sunday to evaluate the demand.
MOTION to authorize the City Manager to execute a 10 -year Professional Services Agreement effective July 1, 2022 between the City of Camarillo and Library Systems & Services, LLC for the administration and operation of the Camarillo Library and make the necessary revisions to the final Agreement and compensation schedule cons istent with the direction provided by the City Council . Additionally, Council approved the library’s set operating hours to 61 hours per week, with reinstated Sunday hours, and a reduction of one hour per weekday Monday through Thursday.
Councilmember Kildee moved, Vice Mayor Santangelo seconded.
Yes: Kildee, Mulchay, Santangelo, Trembley
No: None
Absent: Craven
ORAL COMMUNICATIONS
The Councilmembers reported on attendance at outside agency and Council committee meetings.
Mayor Mulchay indicated he had received several reports on noise complaints over the Village at the Park and Woodside Greens neighborhoods. He noted the Airport Director Doc ID: 09989ecc5c748d49a8e2293c68fbc317b2533098
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will be informing pilots of the restricted hours. He requested a referral to the Transportation and Infrastructure Committee to review speeding concerns on Fieldcrest Drive between Woodcreek and Butterfield. Councilmember Trembley supported.
Councilmember Trembley reviewed a PowerPoint presented at the Drought Task Force meeting regarding the Emergency Water Conservation timeline and current conservation tracking. He requested a report on the potential distribution of recycled and non-potable water for residential customers to assist for lawn irrigation. Mayor Mulchay supported.
RECESS / RECONVENE AT 7:00 P.M.
PUBLIC COMMENTS - NONE
DISCUSSION ITEMS
Z. Amend the Fiscal Year 2021/22 Budget, and Adopt the Fiscal Year 2022/23 Budget and Related Resolutions
Finance Director Uribe presented a PowerPoint reviewing the budget.
MOTION to:
1. Adopt Resolution No. 2022 -62 approving the FY 2022/23 Budget and authorizing appropriations for FY 2022/23, excluding the Trolley operation and amending the FY 2021/22 Budget; and
2. Adopt Resolution No. 2022-64 that selects the factors used to calculate the limit and establishes the Fiscal Year 2022/23 Gann Appropriations Limit for the City of Camarillo at $129,433,961, as calculated; and
3. Adopt Resolution No. 2022 -65 to commit $48,807,175 of the Projected General Fund Balance for the fiscal year ending June 30, 2022; and
4. Adopt Resolution No. 2022-66 setting the Compensation, Classification and Benefits Program and approving a Statement of Understanding for the terms and conditions of employment for City employees, effective July 1, 2022.
Councilmember Trembley moved, Vice Mayor Santangelo seconded.
Yes: Kildee, Mulchay, Santangelo, Trembley
No: None
Absent: Craven
Councilmember Kildee noted a conflict due to property and business interests near a Trolley stop and recused himself. Councilmember Kildee left the room.
MOTION to adopt Resolution No. 2022-63 approving the FY 2022/23 Trolley Budget.
Councilmember Trembley moved, Vice Mayor Santangelo seconded.
Yes: Mulchay, Santangelo, Trembley
No: None
Absent: Craven, Kildee
Councilmember Kildee rejoined the meeting and resumed his seat at the dais.
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AA. Urgency Ordinance to Implement Additional Water Conservation Measures
Public Works Director Klotzle reviewed Urgency Ordinance No. 1195 submitted pursuant to Government Code Section 36937, which includes the same measures as Urgency Ordinance No. 1192 and additionally includes the emergency regulation to prohibit the watering of non -functional turf. The new ordinance will also repeal Urgency Ordinance No. 1192.
City Attorney Pierik read the title of the Ordinance:
An Urgency Ordinance of the City Council of the City of Camarillo, California, Declaring Water Conservation Measures with a Goal of 20%-30% Reduction in Water Use
MOTION to waive further reading and adopt Urgency Ordinance No. 1195 to implement water conservation measures with a goal of 20 -30% reduction in water use.
Councilmember Kildee moved, Councilmember Trembley seconded.
Yes: Kildee, Mulchay, Santangelo, Trembley
No: None
Absent: Craven
ADJOURN
The meeting adjourned at 7:46 p.m.
ATTEST:
Mayor
City Clerk
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