City Council Minutes – August 24, 2022 Page 1 of 6
MINUTES
CITY OF CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, AUGUST 24, 2022
CALL TO ORDER
The Mayor called the meeting to order at 4:30 p.m.
ROLL CALL
Council Present: Shawn Mulchay, Mayor
Susan Santangelo, Vice Mayor
Charlotte Craven, Councilmember
Kevin Kildee, Councilmember
Tony Trembley, Councilmember
Staff Present: Greg Ramirez, City Manager
Carmen Nichols, Assistant City Manager
Kristy Buxkemper, City Clerk
Dave Klotzle, Public Works Director
Brian Pierik, City Attorney
Eric Tennessen, Police Department Commander
Mark Uribe, Finance Director
Joe Vacca, Community Development Director
Silvia Jaquez, Deputy City Clerk
CLOSED SESSION
The City Attorney read the Closed Session item into the record. Council recessed to Closed Session.
A. Conference with Legal Counsel – Anticipated Litigation Initiation of Litigation Pursuant to Government Code Section 54956.9 (d)(4) Number of Potential Cases: Two
5:00 P.M. CALL TO ORDER
APPROVAL OF AGENDA
The agenda was approved.
PRESENTATIONS
B. West Ventura County Business Alliance – Top Ten Community Award Winners Nancy Lindholm and Dawn Simmons, We st Ventura County Business Alliance , announced the Top Ten Community Award winners.
C. Southern California Edison
Andrew Thomas, Southern California Edison, presented a PowerPoint update on Wildfire Preparedness.
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D. Coastal Clean-Up Day
Stormwater Program Manager Ouellette presented a PowerPoint reviewing the events in Camarillo for the annual Coastal Cleanup Day.
CONSENT CALENDAR
E. City Council Meeting Minutes
Approved minutes of the regular meeting of July 27, 2022.
F. Remote Teleconference of Public Meetings – Continuation Adopted Resolution No. 2022 -80 proclaiming the continuing need to meet by teleconference pursuant to Government Code Section 54 953 (e) in accordance with AB 361 for an additional 30-day period.
G. Disbursements
Adopted Resolution No. 2022-81 approving disbursements.
H. Investment Reports for July 2022
Received and filed the reports.
I. Revenue & Expenditure Report for July 2022
Received and filed the reports.
J. Investment Policy 3.04 Annual Review
Adopted Investment Policy 3.04 for Fiscal Year 2022/23.
K. Amendment to City Council Policy 4.01 – Procurement
Adopted the proposed changes amending City Council Policy 4.01 – Procurement, as recommended by staff.
L. Citizen Appointment for Area Housing Authority of the County of Ventura Confirmed the appointment of Doug Hooper to the Area Housing Authority of the County of Ventura (AHACV) for an unexpired four-year term expiring June 2024.
M. Conflict of Interest Code Update
Adopted Resolution No. 2022-82 amending the City’s Conflict of Interest Code.
N. Professional Services Agreement with Reva Feldman, LLC
1. Authorized the City Manager to execute Professional Services Agreement No.
CC 2022-82 with Reva Feldman, LLC, for consultant services, for an amount not-to-exceed $50,000 with an approved amendment to the consultant hourly compensation rate; and
2. Authorized an appropriation of $50,000 from General Fund Unassigned Fund Balance to the General Fund City Manager Professional
Services/Administrative Account No. 101-1401-414.32-01.
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O. Police F acility Sewer Line Replacement – Resolution Approving Final Pay Estimate and Accepting Improvements
1. Adopted Resolution No. 2022-83 approving Final Pay Estimate No. 02 to J&H in the amount of $35,885.98; and
2. Accepted improvements for Project AS-2021-10; and
3. Authorized the Mayor to sign the Notice of Completion.
P. City Wide Custodial Services – Termination of Current Agreement, Award a Temporary Agreement, and Authorize Solicitation of Bids
1. Terminated Agreement CC 2021-120 and CSD 2021-67 with Omni Enterprise Inc.; and
2. Awarded a temporary, not-to-exceed six-month custodial service agreement to Coastal Building Services, CC Agreement 2022-176, in the amount of $168,090 and authorized a 5% contingency for CC Agreement 2022-176, in the amount of $8,404.50; and
3. Authorized staff to solicit bids for a new, five-year custodial services agreement.
Q. Water and Wastewater Financial Plan Update – Ninth Amendment to Agreement with Raftelis
Authorized the City/District Manager to sign the Ninth Amendment to CC Agreement 2015-30I/CSD Agreement No. 2015 -3I in the amount of $106,004 for Professional Services with Raftelis Financial Consultant to conduct a Water and Wastewater Financial Plan Update for the City of Camarillo and the Camarillo Sanitary District.
R. CPD-245 Alisam Camarillo LLC (301 Daily Drive) – Resolution Exonerating Warranty Securities
Adopted Resolution No. 2022-84 exonerating warranty securities for CPD-245.
S. RPD-200 Oakmont (305 Davenport Street) – Resolution E xonerating Warranty Security
Adopted Resolution No. 2022-85 exonerating warranty security for RPD-200.
T. Tract 5969/RPD-196/CUP-369 Williams Homes (Northeast Corner of Lewis Road and Pleasant Valley Road)
1. Adopted Resolution No. 2022 -86 approving the final tract map and improvement plans and acknowledging receipt of agreements, securities, and other necessary documents; and
2. Authorized the Mayor and the City Engineer to sign the final tract map; and
3. Authorized the City Engineer to sign improvement plans for Tract 5969/RPD - 196/CUP-369; and
4. Approved issuance of a Water Will-Serve letter.
U. Vertosoft – Workiva Financial Reporting and Data Linking Software Authorized the City Manager to execute Agreement No. 2022 -160 with Vertosoft LLC, to provide financial reporting and data linking software, a Workiva product,
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for three years in an amount not to exceed $156,680.99.
MOTION to approve Items A through U, with the revision presented to Item N.
Mayor Mulchay abstained from Item T stating a conflict of interest as the project is within 500 feet of his family business.
Councilmember Craven moved, Kildee seconded.
Yes: Craven, Kildee, Mulchay, Santangelo, Trembley
No: None
RECESS / RECONVENE AT 7:00 P.M.
The Council recessed back to Closed Session. The Council reconvened with no action to report from the Closed Session.
PUBLIC COMMENTS
None.
PUBLIC HEARINGS
V. Zoning Ordinance Amendment – Director Level Conditional Use Permit Principal Planner Lee presented a PowerPoint reviewing the proposed amendments to the Zoning Ordinance. She addressed several questions from the Council.
PUBLIC HEARING OPENED
Hearing no further requests to speak, either for or against the item, the Mayor declared the PUBLIC HEARING CLOSED.
City Attorney Pierik read the title of Ordinance No. 1196 into the Record:
An Ordinance of the City Council of the City of Camarillo, California, amending the Camarillo Municipal Code to create a Director Level Conditional Use Permit (CUP) process and allow for certain uses subject to a Director Level approval of a CUP
MOTION to waive further reading and introduce Ordinance No. 1196 amending CMC Chapters 19.21, 19.22, 19.23, 19.24, 19.25, 19.26, 19.27, 19.28,
19.30, 19.32, and 19.62, to create a Director level CUP process and allow certain uses, subject to a Director level approval of a CUP.
Councilmember Craven moved, Vice Mayor Santangelo seconded.
Yes: Craven, Kildee, Mulchay, Santangelo, Trembley
No: None
DISCUSSION ITEMS
W. Landlord/Tenant Mediation Ordinance Amendment
City Clerk Buxkemper provided an overview of the proposed revisions to the Ordinance.
City Attorney Pierik read the title of the Ordinance:
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An Ordinance of the City Council of the City of Camarillo, California, amending and restating Camarillo Municipal Code Chapter 10.50 Landlord - Tenant Mediation
MOTION to waive further reading and introduce Ordinance No. 1197 amending and restating Camarillo Municipal Code Chapter 10.50 Landlord - Tenant Mediation.
Councilmember Craven moved, Councilmember Kildee seconded.
Yes: Craven, Kildee, Mulchay, Santangelo, Trembley
No: None
X. Urgency Ordinance to Implement Additional Water Conservation Measures Public Works Director Klotzle stated the proposed Urgency Ordinance for water conservation measures is required to include the Metropolitan emergency regulation limiting the duration of residential outdoor watering to 10 minutes, one day per week. The new Urgency Ordinance, submitted pursuant to Government Code Section 36937, shall remain in effect until repealed by the City Council and includes the same water conservation measures as in Ordinance No. 1195, which is repealed by the proposed Urgency Ordinance.
City Attorney Pierik read the title of the Ordinance:
An Urgency Ordinance of the City Council of the City of Camarillo, California, Declaring Water Conservation Measures with a Goal of 20-30% Reduction in Water Use
MOTION to waive further reading and adopt Urgency Ordinance No. 1198 implementing water conservation measures with a goal of 20 to 30% reduction in water use, limiting the duration of residential outdoor watering to 10 minutes one day per week and repealing Urgency Ordinance No. 1195.
Councilmember Trembley moved, Councilmember craven seconded.
Yes: Craven, Kildee, Mulchay, Santangelo, Trembley
No: None
ORAL COMMUNICATIONS
The Councilmembers reported on attendance at outside agency and Council committee meetings.
Councilmember Trembley requested the meeting be adjourned in the memory of Supervisor Carmen Ramirez. He requested agenda items on the following: Pay increase and operational flexibilities to attract more school crossing guards ; Emergency Water Conservation Program (EWCP) monitoring report and Metropolitan Water District resolution adoption affirming Metropolitan’s call to action and commitment to regional reliability for all member agencies. Councilmember Kildee and Mayor Mulchay supported Trembley’s requests.
Councilmember Kildee announced Bill Little, former City Manager /Councilmember is moving to Milwaukee, Wisconsin.
Councilmember Craven requested the meeting also be adjourned in the memory of Veda
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Zepf and provided a historical overview on developments within the city.
CLOSED SESSION REPORT
The City Council recessed back to Closed Session.
ADJOURN
The meeting adjourned at 8:50 p.m. in the memory of Supervisor Carmen Ramirez and Veda Zepf. No reportable action was taken in the Closed Session.
ATTEST:
Mayor
City Clerk