AMENDED AGENDA
CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, SEPTEMBER 28, 2022
CITY HALL COUNCIL CHAMBERS
601 CARMEN DRIVE, CAMARILLO, CALIFORNIA
SEE LAST PAGE FOR INFORMATION REGARDING PUBLIC PARTICIPATION 5:00 P.M. CALL TO ORDER OPEN SESSION
ROLL CALL
APPROVAL OF AGENDA
CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
A. City Council Meeting Minutes
Recommendation : Approve minutes of the regular meeting of September 14, 2022.
B. Remote Teleconference of Public Meetings – Continuation Recommendation : Adopt a Resolution proclaiming the continuing need to meet by teleconference pursuant to Government Code Section 54953 (e) in accordance with AB 361 for an additional 30day period.
C. Disbursements
Recommendation : Adopt a Resolution approving disbursements.
D. Investment Reports for August 2022
Recommendation : Receive and file reports.
E. Revenue & Expenditure Report for August 2022
Recommendation : Receive and file report.
F. Adopt Ordinance 1199, an Ordinance of the City Council of the City of Camarillo, California, prezoning Certain Real Property to the Rural Exclusive Residential, 1 Acre Minimum Lot Size (Re1 Acre) Zone for 1,942.95 Square Feet of Land, Located at 35 Encino Avenue (Portion of APN: 1520150315), further described as CZ333 Recommendation : Adopt Ordinance 1199, which constitutes reading of the title as stated in the agenda, and waiver of the reading of the Ordinance.
G. Storm Drain Infrastructure Repair – La Marina Storm Ditch (Project No. SD5116) Recommendation : Adopt a Resolution accepting improvements, approving Final Pay Estimate No. 1 to Tierra Contracting and authorizing the Mayor to sign the Notice of Completion.
H. Annual Resurfacing (Project No. ST5017)
Recommendation : Adopt a Resolution exonerating warranty securities for Annual Resurfacing (Project No. ST5017) with Pavement Coatings Co. I. Annual Resurfacing (Project No. ST5020)
Recommendation : Adopt a Resolution exonerating warranty securities for Annual Resurfacing (Project No. ST5020) with C.A. Rasmussen Inc. J. Central Avenue Bike Lane (Project No. ST5102)
Recommendation :
1. Authorize the City Manager to execute Professional Services Agreement No. 2022186 with KimleyHorn and Associates Inc., in an amount nottoexceed $473,243.80 for design services and authorize a contingency in the amount of $71,000 for a total agreement authorization of $544,243.80; and
2. Authorize the City Manager to execute future amendments to the agreement for unforeseen additional services up to the authorized contingency amount; and
3. Authorize the City Manager to execute Professional Services Agreement No. 2022187 with Galvin Preservation Associates Inc. dba GPA Consulting, in an amount nottoexceed $318,454.45 for environmental services and authorize a contingency in the amount of $48,000 for a total agreement authorization of $366,454.45; and
4. Authorize the City Manager to execute future amendments to the agreement for unforeseen additional services up to the authorized contingency amount.
K. Awning Recover and New Installation at the Corp Yard – Approving Final Pay Estimate and Accepting Improvements
Recommendation :
1. Adopt a Resolution approving Final Pay Estimate No.2 to Universal Awning & Shade, Inc., in the amount of $53,131.64; and
2. Accept improvements for Project AS202120; and
3. Authorize the Mayor to sign the Notice of Completion.
L. Ventura County Transportation Commission Allocation of Transportation Development Act Funds for Fiscal Year 2022/23
Recommendation : Adopt a Resolution authorizing the Finance Director to file with the Ventura County Transportation Commission the Transportation Development Act Article 8(a) & 8(c), and the State Transit Assistance claim for FY 2022/23. M. Ventura County Continuum of Care – Memorandum of Understanding Recommendation : Authorize the City Manager to execute the Ventura County Continuum of Care (CoC) Alliance Memorandum of Understanding.
N. Adopt Resolutions Amending the Classification and Compensation Plan Recommendation : Adopt a Resolution amending the Classification and Compensation Plan for City employees, effective September 29, 2022.
O. Amendment to Personnel Rules – Chapter 5, Timekeeping, Hours Worked, Schedules, and Overtime
Recommendation : Adopt a Resolution approving the proposed amendment to the City of Camarillo Personnel Rules by adding section 5.1.4 Teleworking. PUBLIC HEARINGS
P. Ordinance to Amend and Restate Camarillo Municipal Code Chapter 19.56 Accessory Dwelling Units
Recommendation :
1. Request a reading of the title of the Ordinance; and
2. Waive further reading and introduce an Ordinance to amend and restate Chapter
19.56 Accessory Dwelling Units, of the Camarillo Municipal Code.
DISCUSSION ITEMS
Q. Online Permitting & Workflow Software – Authorize City Manager to Execute Agreement with OpenGov for Citizen Services Suite
Recommendation : Authorize the City Manager to execute CC Agreement No. 2022198 with OpenGov for an Annual Software Subscription (including current customer upgrade discount) for an annual amount of $170,422 and a onetime deployment fee of $75,850, for a total agreement amount nottoexceed $416,694, effective October 1, 2022, through September 30, 2024.
ORAL COMMUNICATIONS
This is the time for public comments for items not on the agenda. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
1. Camarillo History Report (Craven)
RECESS / RECONVENE AT 7:00 P.M.
PUBLIC COMMENTS
This is the time for public comments for items not on the agenda. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
ADJOURN
PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo, and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m.
Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.
In Person : The Council Chambers are open to the public. The City is requiring compliance with the County Public Health Officer’s Order for protocols involving COVID safety measures prior to entering the public areas of City Hall, including the Council Chambers. For the safety of the public and our employees, if you are not feeling well, we ask that you view the meeting from the comfort of your home and submit written comments.
Public Comment Options
Electronic Comments : To submit electronic public comments please visit www.cityofcamarillo.org/publiccomment or follow the QR Code located on the meeting communications and agenda.
Written Comments: You may submit written comments via email to the City Clerk at [email protected] or by mail attention City Clerk, 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers after the meeting. Written comments submitted before 3:00 p.m. can be viewed at the City Clerk Department.
Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. The City Council will receive general public comments for items not on the agenda at 7:00 p.m. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.
Speaking: When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record.
A timer will count down your 3 minutes. The timer starts with a green box indicating you have 3 minutes; when there is 1 minute remaining, the box changes to yellow to prompt you to conclude your comments; when the 3 minutes have elapsed, the box will turn red. At that time, we will move onto the next speaker.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 3885397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CC Agenda – September 28, 2022
AMENDED AGENDA
CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, SEPTEMBER 28, 2022
CITY HALL COUNCIL CHAMBERS
601 CARMEN DRIVE, CAMARILLO, CALIFORNIA
SEE LAST PAGE FOR INFORMATION REGARDING PUBLIC PARTICIPATION 5:00 P.M. CALL TO ORDER OPEN SESSION
ROLL CALL
APPROVAL OF AGENDA
CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
A. City Council Meeting Minutes
Recommendation : Approve minutes of the regular meeting of September 14, 2022.
B. Remote Teleconference of Public Meetings – Continuation Recommendation : Adopt a Resolution proclaiming the continuing need to meet by teleconference pursuant to Government Code Section 54953 (e) in accordance with AB 361 for an additional 30day period.
C. Disbursements
Recommendation : Adopt a Resolution approving disbursements.
D. Investment Reports for August 2022
Recommendation : Receive and file reports.
E. Revenue & Expenditure Report for August 2022
Recommendation : Receive and file report.
F. Adopt Ordinance 1199, an Ordinance of the City Council of the City of Camarillo, California, prezoning Certain Real Property to the Rural Exclusive Residential, 1 Acre Minimum Lot Size (Re1 Acre) Zone for 1,942.95 Square Feet of Land, Located at 35 Encino Avenue (Portion of APN: 1520150315), further described as CZ333 Recommendation : Adopt Ordinance 1199, which constitutes reading of the title as stated in the agenda, and waiver of the reading of the Ordinance.
G. Storm Drain Infrastructure Repair – La Marina Storm Ditch (Project No. SD5116) Recommendation : Adopt a Resolution accepting improvements, approving Final Pay Estimate No. 1 to Tierra Contracting and authorizing the Mayor to sign the Notice of Completion.
H. Annual Resurfacing (Project No. ST5017)
Recommendation : Adopt a Resolution exonerating warranty securities for Annual Resurfacing (Project No. ST5017) with Pavement Coatings Co. I. Annual Resurfacing (Project No. ST5020)
Recommendation : Adopt a Resolution exonerating warranty securities for Annual Resurfacing (Project No. ST5020) with C.A. Rasmussen Inc. J. Central Avenue Bike Lane (Project No. ST5102)
Recommendation :
1. Authorize the City Manager to execute Professional Services Agreement No. 2022186 with KimleyHorn and Associates Inc., in an amount nottoexceed $473,243.80 for design services and authorize a contingency in the amount of $71,000 for a total agreement authorization of $544,243.80; and
2. Authorize the City Manager to execute future amendments to the agreement for unforeseen additional services up to the authorized contingency amount; and
3. Authorize the City Manager to execute Professional Services Agreement No. 2022187 with Galvin Preservation Associates Inc. dba GPA Consulting, in an amount nottoexceed $318,454.45 for environmental services and authorize a contingency in the amount of $48,000 for a total agreement authorization of $366,454.45; and
4. Authorize the City Manager to execute future amendments to the agreement for unforeseen additional services up to the authorized contingency amount.
K. Awning Recover and New Installation at the Corp Yard – Approving Final Pay Estimate and Accepting Improvements
Recommendation :
1. Adopt a Resolution approving Final Pay Estimate No.2 to Universal Awning & Shade, Inc., in the amount of $53,131.64; and
2. Accept improvements for Project AS202120; and
3. Authorize the Mayor to sign the Notice of Completion.
L. Ventura County Transportation Commission Allocation of Transportation Development Act Funds for Fiscal Year 2022/23
Recommendation : Adopt a Resolution authorizing the Finance Director to file with the Ventura County Transportation Commission the Transportation Development Act Article 8(a) & 8(c), and the State Transit Assistance claim for FY 2022/23. M. Ventura County Continuum of Care – Memorandum of Understanding Recommendation : Authorize the City Manager to execute the Ventura County Continuum of Care (CoC) Alliance Memorandum of Understanding.
N. Adopt Resolutions Amending the Classification and Compensation Plan Recommendation : Adopt a Resolution amending the Classification and Compensation Plan for City employees, effective September 29, 2022.
O. Amendment to Personnel Rules – Chapter 5, Timekeeping, Hours Worked, Schedules, and Overtime
Recommendation : Adopt a Resolution approving the proposed amendment to the City of Camarillo Personnel Rules by adding section 5.1.4 Teleworking. PUBLIC HEARINGS
P. Ordinance to Amend and Restate Camarillo Municipal Code Chapter 19.56 Accessory Dwelling Units
Recommendation :
1. Request a reading of the title of the Ordinance; and
2. Waive further reading and introduce an Ordinance to amend and restate Chapter
19.56 Accessory Dwelling Units, of the Camarillo Municipal Code.
DISCUSSION ITEMS
Q. Online Permitting & Workflow Software – Authorize City Manager to Execute Agreement with OpenGov for Citizen Services Suite
Recommendation : Authorize the City Manager to execute CC Agreement No. 2022198 with OpenGov for an Annual Software Subscription (including current customer upgrade discount) for an annual amount of $170,422 and a onetime deployment fee of $75,850, for a total agreement amount nottoexceed $416,694, effective October 1, 2022, through September 30, 2024.
ORAL COMMUNICATIONS
This is the time for public comments for items not on the agenda. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
1. Camarillo History Report (Craven)
RECESS / RECONVENE AT 7:00 P.M.
PUBLIC COMMENTS
This is the time for public comments for items not on the agenda. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
ADJOURN
PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo, and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m.
Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.
In Person : The Council Chambers are open to the public. The City is requiring compliance with the County Public Health Officer’s Order for protocols involving COVID safety measures prior to entering the public areas of City Hall, including the Council Chambers. For the safety of the public and our employees, if you are not feeling well, we ask that you view the meeting from the comfort of your home and submit written comments.
Public Comment Options
Electronic Comments : To submit electronic public comments please visit www.cityofcamarillo.org/publiccomment or follow the QR Code located on the meeting communications and agenda.
Written Comments: You may submit written comments via email to the City Clerk at [email protected] or by mail attention City Clerk, 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers after the meeting. Written comments submitted before 3:00 p.m. can be viewed at the City Clerk Department.
Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. The City Council will receive general public comments for items not on the agenda at 7:00 p.m. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.
Speaking: When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record.
A timer will count down your 3 minutes. The timer starts with a green box indicating you have 3 minutes; when there is 1 minute remaining, the box changes to yellow to prompt you to conclude your comments; when the 3 minutes have elapsed, the box will turn red. At that time, we will move onto the next speaker.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 3885397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CC Agenda – September 28, 2022
AMENDED AGENDA
CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, SEPTEMBER 28, 2022
CITY HALL COUNCIL CHAMBERS
601 CARMEN DRIVE, CAMARILLO, CALIFORNIA
SEE LAST PAGE FOR INFORMATION REGARDING PUBLIC PARTICIPATION 5:00 P.M. CALL TO ORDER OPEN SESSION
ROLL CALL
APPROVAL OF AGENDA
CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
A. City Council Meeting Minutes
Recommendation : Approve minutes of the regular meeting of September 14, 2022.
B. Remote Teleconference of Public Meetings – Continuation Recommendation : Adopt a Resolution proclaiming the continuing need to meet by teleconference pursuant to Government Code Section 54953 (e) in accordance with AB 361 for an additional 30day period.
C. Disbursements
Recommendation : Adopt a Resolution approving disbursements.
D. Investment Reports for August 2022
Recommendation : Receive and file reports.
E. Revenue & Expenditure Report for August 2022
Recommendation : Receive and file report.
F. Adopt Ordinance 1199, an Ordinance of the City Council of the City of Camarillo, California, prezoning Certain Real Property to the Rural Exclusive Residential, 1 Acre Minimum Lot Size (Re1 Acre) Zone for 1,942.95 Square Feet of Land, Located at 35 Encino Avenue (Portion of APN: 1520150315), further described as CZ333 Recommendation : Adopt Ordinance 1199, which constitutes reading of the title as stated in the agenda, and waiver of the reading of the Ordinance.
G. Storm Drain Infrastructure Repair – La Marina Storm Ditch (Project No. SD5116) Recommendation : Adopt a Resolution accepting improvements, approving Final Pay Estimate No. 1 to Tierra Contracting and authorizing the Mayor to sign the Notice of Completion.
H. Annual Resurfacing (Project No. ST5017)
Recommendation : Adopt a Resolution exonerating warranty securities for Annual Resurfacing (Project No. ST5017) with Pavement Coatings Co. I. Annual Resurfacing (Project No. ST5020)
Recommendation : Adopt a Resolution exonerating warranty securities for Annual Resurfacing (Project No. ST5020) with C.A. Rasmussen Inc. J. Central Avenue Bike Lane (Project No. ST5102)
Recommendation :
1. Authorize the City Manager to execute Professional Services Agreement No. 2022186 with KimleyHorn and Associates Inc., in an amount nottoexceed $473,243.80 for design services and authorize a contingency in the amount of $71,000 for a total agreement authorization of $544,243.80; and
2. Authorize the City Manager to execute future amendments to the agreement for unforeseen additional services up to the authorized contingency amount; and
3. Authorize the City Manager to execute Professional Services Agreement No. 2022187 with Galvin Preservation Associates Inc. dba GPA Consulting, in an amount nottoexceed $318,454.45 for environmental services and authorize a contingency in the amount of $48,000 for a total agreement authorization of $366,454.45; and
4. Authorize the City Manager to execute future amendments to the agreement for unforeseen additional services up to the authorized contingency amount.
K. Awning Recover and New Installation at the Corp Yard – Approving Final Pay Estimate and Accepting Improvements
Recommendation :
1. Adopt a Resolution approving Final Pay Estimate No.2 to Universal Awning & Shade, Inc., in the amount of $53,131.64; and
2. Accept improvements for Project AS202120; and
3. Authorize the Mayor to sign the Notice of Completion.
L. Ventura County Transportation Commission Allocation of Transportation Development Act Funds for Fiscal Year 2022/23
Recommendation : Adopt a Resolution authorizing the Finance Director to file with the Ventura County Transportation Commission the Transportation Development Act Article 8(a) & 8(c), and the State Transit Assistance claim for FY 2022/23. M. Ventura County Continuum of Care – Memorandum of Understanding Recommendation : Authorize the City Manager to execute the Ventura County Continuum of Care (CoC) Alliance Memorandum of Understanding.
N. Adopt Resolutions Amending the Classification and Compensation Plan Recommendation : Adopt a Resolution amending the Classification and Compensation Plan for City employees, effective September 29, 2022.
O. Amendment to Personnel Rules – Chapter 5, Timekeeping, Hours Worked, Schedules, and Overtime
Recommendation : Adopt a Resolution approving the proposed amendment to the City of Camarillo Personnel Rules by adding section 5.1.4 Teleworking. PUBLIC HEARINGS
P. Ordinance to Amend and Restate Camarillo Municipal Code Chapter 19.56 Accessory Dwelling Units
Recommendation :
1. Request a reading of the title of the Ordinance; and
2. Waive further reading and introduce an Ordinance to amend and restate Chapter
19.56 Accessory Dwelling Units, of the Camarillo Municipal Code.
DISCUSSION ITEMS
Q. Online Permitting & Workflow Software – Authorize City Manager to Execute Agreement with OpenGov for Citizen Services Suite
Recommendation : Authorize the City Manager to execute CC Agreement No. 2022198 with OpenGov for an Annual Software Subscription (including current customer upgrade discount) for an annual amount of $170,422 and a onetime deployment fee of $75,850, for a total agreement amount nottoexceed $416,694, effective October 1, 2022, through September 30, 2024.
ORAL COMMUNICATIONS
This is the time for public comments for items not on the agenda. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
1. Camarillo History Report (Craven)
RECESS / RECONVENE AT 7:00 P.M.
PUBLIC COMMENTS
This is the time for public comments for items not on the agenda. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
ADJOURN
PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo, and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m.
Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.
In Person : The Council Chambers are open to the public. The City is requiring compliance with the County Public Health Officer’s Order for protocols involving COVID safety measures prior to entering the public areas of City Hall, including the Council Chambers. For the safety of the public and our employees, if you are not feeling well, we ask that you view the meeting from the comfort of your home and submit written comments.
Public Comment Options
Electronic Comments : To submit electronic public comments please visit www.cityofcamarillo.org/publiccomment or follow the QR Code located on the meeting communications and agenda.
Written Comments: You may submit written comments via email to the City Clerk at [email protected] or by mail attention City Clerk, 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers after the meeting. Written comments submitted before 3:00 p.m. can be viewed at the City Clerk Department.
Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. The City Council will receive general public comments for items not on the agenda at 7:00 p.m. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.
Speaking: When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record.
A timer will count down your 3 minutes. The timer starts with a green box indicating you have 3 minutes; when there is 1 minute remaining, the box changes to yellow to prompt you to conclude your comments; when the 3 minutes have elapsed, the box will turn red. At that time, we will move onto the next speaker.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 3885397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CC Agenda – September 28, 2022
AMENDED AGENDA
CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, SEPTEMBER 28, 2022
CITY HALL COUNCIL CHAMBERS
601 CARMEN DRIVE, CAMARILLO, CALIFORNIA
SEE LAST PAGE FOR INFORMATION REGARDING PUBLIC PARTICIPATION 5:00 P.M. CALL TO ORDER OPEN SESSION
ROLL CALL
APPROVAL OF AGENDA
CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
A. City Council Meeting Minutes
Recommendation : Approve minutes of the regular meeting of September 14, 2022.
B. Remote Teleconference of Public Meetings – Continuation Recommendation : Adopt a Resolution proclaiming the continuing need to meet by teleconference pursuant to Government Code Section 54953 (e) in accordance with AB 361 for an additional 30day period.
C. Disbursements
Recommendation : Adopt a Resolution approving disbursements.
D. Investment Reports for August 2022
Recommendation : Receive and file reports.
E. Revenue & Expenditure Report for August 2022
Recommendation : Receive and file report.
F. Adopt Ordinance 1199, an Ordinance of the City Council of the City of Camarillo, California, prezoning Certain Real Property to the Rural Exclusive Residential, 1 Acre Minimum Lot Size (Re1 Acre) Zone for 1,942.95 Square Feet of Land, Located at 35 Encino Avenue (Portion of APN: 1520150315), further described as CZ333 Recommendation : Adopt Ordinance 1199, which constitutes reading of the title as stated in the agenda, and waiver of the reading of the Ordinance.
G. Storm Drain Infrastructure Repair – La Marina Storm Ditch (Project No. SD5116) Recommendation : Adopt a Resolution accepting improvements, approving Final Pay Estimate No. 1 to Tierra Contracting and authorizing the Mayor to sign the Notice of Completion.
H. Annual Resurfacing (Project No. ST5017)
Recommendation : Adopt a Resolution exonerating warranty securities for Annual Resurfacing (Project No. ST5017) with Pavement Coatings Co. I. Annual Resurfacing (Project No. ST5020)
Recommendation : Adopt a Resolution exonerating warranty securities for Annual Resurfacing (Project No. ST5020) with C.A. Rasmussen Inc. J. Central Avenue Bike Lane (Project No. ST5102)
Recommendation :
1. Authorize the City Manager to execute Professional Services Agreement No. 2022186 with KimleyHorn and Associates Inc., in an amount nottoexceed $473,243.80 for design services and authorize a contingency in the amount of $71,000 for a total agreement authorization of $544,243.80; and
2. Authorize the City Manager to execute future amendments to the agreement for unforeseen additional services up to the authorized contingency amount; and
3. Authorize the City Manager to execute Professional Services Agreement No. 2022187 with Galvin Preservation Associates Inc. dba GPA Consulting, in an amount nottoexceed $318,454.45 for environmental services and authorize a contingency in the amount of $48,000 for a total agreement authorization of $366,454.45; and
4. Authorize the City Manager to execute future amendments to the agreement for unforeseen additional services up to the authorized contingency amount.
K. Awning Recover and New Installation at the Corp Yard – Approving Final Pay Estimate and Accepting Improvements
Recommendation :
1. Adopt a Resolution approving Final Pay Estimate No.2 to Universal Awning & Shade, Inc., in the amount of $53,131.64; and
2. Accept improvements for Project AS202120; and
3. Authorize the Mayor to sign the Notice of Completion.
L. Ventura County Transportation Commission Allocation of Transportation Development Act Funds for Fiscal Year 2022/23
Recommendation : Adopt a Resolution authorizing the Finance Director to file with the Ventura County Transportation Commission the Transportation Development Act Article 8(a) & 8(c), and the State Transit Assistance claim for FY 2022/23. M. Ventura County Continuum of Care – Memorandum of Understanding Recommendation : Authorize the City Manager to execute the Ventura County Continuum of Care (CoC) Alliance Memorandum of Understanding.
N. Adopt Resolutions Amending the Classification and Compensation Plan Recommendation : Adopt a Resolution amending the Classification and Compensation Plan for City employees, effective September 29, 2022.
O. Amendment to Personnel Rules – Chapter 5, Timekeeping, Hours Worked, Schedules, and Overtime
Recommendation : Adopt a Resolution approving the proposed amendment to the City of Camarillo Personnel Rules by adding section 5.1.4 Teleworking. PUBLIC HEARINGS
P. Ordinance to Amend and Restate Camarillo Municipal Code Chapter 19.56 Accessory Dwelling Units
Recommendation :
1. Request a reading of the title of the Ordinance; and
2. Waive further reading and introduce an Ordinance to amend and restate Chapter
19.56 Accessory Dwelling Units, of the Camarillo Municipal Code.
DISCUSSION ITEMS
Q. Online Permitting & Workflow Software – Authorize City Manager to Execute Agreement with OpenGov for Citizen Services Suite
Recommendation : Authorize the City Manager to execute CC Agreement No. 2022198 with OpenGov for an Annual Software Subscription (including current customer upgrade discount) for an annual amount of $170,422 and a onetime deployment fee of $75,850, for a total agreement amount nottoexceed $416,694, effective October 1, 2022, through September 30, 2024.
ORAL COMMUNICATIONS
This is the time for public comments for items not on the agenda. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
1. Camarillo History Report (Craven)
RECESS / RECONVENE AT 7:00 P.M.
PUBLIC COMMENTS
This is the time for public comments for items not on the agenda. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
ADJOURN
PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo, and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m.
Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.
In Person : The Council Chambers are open to the public. The City is requiring compliance with the County Public Health Officer’s Order for protocols involving COVID safety measures prior to entering the public areas of City Hall, including the Council Chambers. For the safety of the public and our employees, if you are not feeling well, we ask that you view the meeting from the comfort of your home and submit written comments.
Public Comment Options
Electronic Comments : To submit electronic public comments please visit www.cityofcamarillo.org/publiccomment or follow the QR Code located on the meeting communications and agenda.
Written Comments: You may submit written comments via email to the City Clerk at [email protected] or by mail attention City Clerk, 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers after the meeting. Written comments submitted before 3:00 p.m. can be viewed at the City Clerk Department.
Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. The City Council will receive general public comments for items not on the agenda at 7:00 p.m. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.
Speaking: When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record.
A timer will count down your 3 minutes. The timer starts with a green box indicating you have 3 minutes; when there is 1 minute remaining, the box changes to yellow to prompt you to conclude your comments; when the 3 minutes have elapsed, the box will turn red. At that time, we will move onto the next speaker.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 3885397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CC Agenda – September 28, 2022
AMENDED AGENDA
CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, SEPTEMBER 28, 2022
CITY HALL COUNCIL CHAMBERS
601 CARMEN DRIVE, CAMARILLO, CALIFORNIA
SEE LAST PAGE FOR INFORMATION REGARDING PUBLIC PARTICIPATION 5:00 P.M. CALL TO ORDER OPEN SESSION
ROLL CALL
APPROVAL OF AGENDA
CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
A. City Council Meeting Minutes
Recommendation : Approve minutes of the regular meeting of September 14, 2022.
B. Remote Teleconference of Public Meetings – Continuation Recommendation : Adopt a Resolution proclaiming the continuing need to meet by teleconference pursuant to Government Code Section 54953 (e) in accordance with AB 361 for an additional 30day period.
C. Disbursements
Recommendation : Adopt a Resolution approving disbursements.
D. Investment Reports for August 2022
Recommendation : Receive and file reports.
E. Revenue & Expenditure Report for August 2022
Recommendation : Receive and file report.
F. Adopt Ordinance 1199, an Ordinance of the City Council of the City of Camarillo, California, prezoning Certain Real Property to the Rural Exclusive Residential, 1 Acre Minimum Lot Size (Re1 Acre) Zone for 1,942.95 Square Feet of Land, Located at 35 Encino Avenue (Portion of APN: 1520150315), further described as CZ333 Recommendation : Adopt Ordinance 1199, which constitutes reading of the title as stated in the agenda, and waiver of the reading of the Ordinance.
G. Storm Drain Infrastructure Repair – La Marina Storm Ditch (Project No. SD5116) Recommendation : Adopt a Resolution accepting improvements, approving Final Pay Estimate No. 1 to Tierra Contracting and authorizing the Mayor to sign the Notice of Completion.
H. Annual Resurfacing (Project No. ST5017)
Recommendation : Adopt a Resolution exonerating warranty securities for Annual Resurfacing (Project No. ST5017) with Pavement Coatings Co. I. Annual Resurfacing (Project No. ST5020)
Recommendation : Adopt a Resolution exonerating warranty securities for Annual Resurfacing (Project No. ST5020) with C.A. Rasmussen Inc. J. Central Avenue Bike Lane (Project No. ST5102)
Recommendation :
1. Authorize the City Manager to execute Professional Services Agreement No. 2022186 with KimleyHorn and Associates Inc., in an amount nottoexceed $473,243.80 for design services and authorize a contingency in the amount of $71,000 for a total agreement authorization of $544,243.80; and
2. Authorize the City Manager to execute future amendments to the agreement for unforeseen additional services up to the authorized contingency amount; and
3. Authorize the City Manager to execute Professional Services Agreement No. 2022187 with Galvin Preservation Associates Inc. dba GPA Consulting, in an amount nottoexceed $318,454.45 for environmental services and authorize a contingency in the amount of $48,000 for a total agreement authorization of $366,454.45; and
4. Authorize the City Manager to execute future amendments to the agreement for unforeseen additional services up to the authorized contingency amount.
K. Awning Recover and New Installation at the Corp Yard – Approving Final Pay Estimate and Accepting Improvements
Recommendation :
1. Adopt a Resolution approving Final Pay Estimate No.2 to Universal Awning & Shade, Inc., in the amount of $53,131.64; and
2. Accept improvements for Project AS202120; and
3. Authorize the Mayor to sign the Notice of Completion.
L. Ventura County Transportation Commission Allocation of Transportation Development Act Funds for Fiscal Year 2022/23
Recommendation : Adopt a Resolution authorizing the Finance Director to file with the Ventura County Transportation Commission the Transportation Development Act Article 8(a) & 8(c), and the State Transit Assistance claim for FY 2022/23. M. Ventura County Continuum of Care – Memorandum of Understanding Recommendation : Authorize the City Manager to execute the Ventura County Continuum of Care (CoC) Alliance Memorandum of Understanding.
N. Adopt Resolutions Amending the Classification and Compensation Plan Recommendation : Adopt a Resolution amending the Classification and Compensation Plan for City employees, effective September 29, 2022.
O. Amendment to Personnel Rules – Chapter 5, Timekeeping, Hours Worked, Schedules, and Overtime
Recommendation : Adopt a Resolution approving the proposed amendment to the City of Camarillo Personnel Rules by adding section 5.1.4 Teleworking. PUBLIC HEARINGS
P. Ordinance to Amend and Restate Camarillo Municipal Code Chapter 19.56 Accessory Dwelling Units
Recommendation :
1. Request a reading of the title of the Ordinance; and
2. Waive further reading and introduce an Ordinance to amend and restate Chapter
19.56 Accessory Dwelling Units, of the Camarillo Municipal Code.
DISCUSSION ITEMS
Q. Online Permitting & Workflow Software – Authorize City Manager to Execute Agreement with OpenGov for Citizen Services Suite
Recommendation : Authorize the City Manager to execute CC Agreement No. 2022198 with OpenGov for an Annual Software Subscription (including current customer upgrade discount) for an annual amount of $170,422 and a onetime deployment fee of $75,850, for a total agreement amount nottoexceed $416,694, effective October 1, 2022, through September 30, 2024.
ORAL COMMUNICATIONS
This is the time for public comments for items not on the agenda. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
1. Camarillo History Report (Craven)
RECESS / RECONVENE AT 7:00 P.M.
PUBLIC COMMENTS
This is the time for public comments for items not on the agenda. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
ADJOURN
PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo, and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m.
Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.
In Person : The Council Chambers are open to the public. The City is requiring compliance with the County Public Health Officer’s Order for protocols involving COVID safety measures prior to entering the public areas of City Hall, including the Council Chambers. For the safety of the public and our employees, if you are not feeling well, we ask that you view the meeting from the comfort of your home and submit written comments.
Public Comment Options
Electronic Comments : To submit electronic public comments please visit www.cityofcamarillo.org/publiccomment or follow the QR Code located on the meeting communications and agenda.
Written Comments: You may submit written comments via email to the City Clerk at [email protected] or by mail attention City Clerk, 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers after the meeting. Written comments submitted before 3:00 p.m. can be viewed at the City Clerk Department.
Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. The City Council will receive general public comments for items not on the agenda at 7:00 p.m. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.
Speaking: When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record.
A timer will count down your 3 minutes. The timer starts with a green box indicating you have 3 minutes; when there is 1 minute remaining, the box changes to yellow to prompt you to conclude your comments; when the 3 minutes have elapsed, the box will turn red. At that time, we will move onto the next speaker.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 3885397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CC Agenda – September 28, 2022