Agenda — Camarillo City Council, October 12, 2022

AGENDA
CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, OCTOBER 12, 2022
CITY HALL COUNCIL CHAMBERS
601 CARMEN DRIVE, CAMARILLO, CALIFORNIA
SEE LAST PAGE FOR INFORMATION REGARDING PUBLIC PARTICIPATION 5:00 P.M. CALL TO ORDER OPEN SESSION
ROLL CALL
APPROVAL OF AGENDA

PRESENTATIONS
A. Project Hope Overview
CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.

B. City Council Meeting Minutes
Recommendation : Approve minutes of the regular meeting of September 28, 2022.

C. Adopt Ordinance 2001, an Ordinance of the City of Camarillo, California, Amending and Restating Chapter 19.56 (Accessory Dwelling Units) of the Camarillo Municipal Code Recommendation : Adopt Ordinance 2001, which constitutes reading of the title as stated in the agenda, and waiver of the reading of the Ordinance.

D. Disbursements
Recommendation : Adopt a Resolution approving disbursements.

E. Annual Review of Policy 3.16 Pension Rate Stabilization Program (PRSP) Trust Investment
Recommendation : Staff recommends the City Council review and adopt City Council Policy 3.16 – Pension Rate Stabilization Program (PRSP) Trust Investment. F. Annual Review of Policy 3.09 Other PostEmployment Benefits (OPEB) Trust Investment Recommendation : Staff recommends the City Council review and adopt City Council Policy 3.09 Other PostEmployment Benefits (OPEB) Trust Investment. G. Amendment to City Council Policy 7.05 – Sidewalk Sales and Displays Recommendation : Adopt the proposed changes amending City Council Policy 7.05 Sidewalk Sales and Displays, allowing sidewalk sales and displays as a matter of policy beyond the public health emergency.
H. Ratification of an Urgency Purchase for the Camarillo Public Library HVAC Coil Replacement and Repairs
Recommendation :

1. Ratification of Urgency Purchase Memo; and

2. Authorize City Manager to execute Agreement 2022195 with ACCO and authorize change orders for contingency repairs in the amount of $37,226 for a total nottoexceed amount of $285,402; and

3. Approve an appropriation of funds in the amount of $150,402.

I. Copier Replacement Program – Approve the Purchase and Installation, and a FiveYear Annual Maintenance and Support Agreement with XTech Systems Recommendation :

1. Authorize the City Manager to execute Agreement No. 2022200 for the purchase and installation of eight copiers in the amount of $85,465.08 with XTech Systems; and

2. Authorize the City Manager to execute Agreement No. 2022197 with XTech Systems for 5year Maintenance and Support services at a not to exceed amount of $48,000 in Fiscal Year 2022/23.

J. Daily Drive Sidewalk and Gutter Replacement (REBID) (Project No. ST5047) Recommendation : Adopt a Resolution exonerating warranty securities for Daily Drive Sidewalk and Gutter Replacement (REBID) (Project No. ST5047) with DOD Construction.
K. ZeroEmission Bus Rollout Plan Rincon Consultants, Inc. Agreement Amendment Recommendation :

1. Authorize the City Manager to execute CC Agreement No. 202246A with Rincon Consultants, Inc., in an amount nottoexceed $69,000, for a total Agreement amount of $149,812; and

2. Authorize an appropriation of $69,000 in the Transit Fund for Professional Services from Unearned Revenue – STA.

L. Third Amendment to Attorney Representation Agreement – Human Resources Legal Services
Recommendation : Authorize the City Manager to execute Third Amendment, Agreement No. 201158C with Atkinson, Andelson, Loya, Ruud & Romo for Human Resources Legal Services.
PUBLIC HEARINGS
M. Public Hearing and Adoption of Ordinance Adopting the 2022 Revised Building Codes by Reference (Gov. Code § 50022.3)
Recommendation :

1. Request a reading of the title of the Ordinance; and

2. Waive further reading and adopt an Ordinance adopting certain codes by reference.

N. Revised 20212029 Housing Element Update
Recommendation : Adopt a Resolution adopting the revised 20212029 Housing Element Update and allowing the City Manager to make clerical revisions as needed after the adoption of the revised 20212029 Housing Element. DISCUSSION ITEMS NONE
ORAL COMMUNICATIONS
Informational items including committee reports, which do not require action, will be reported by members of staff and the City Council.

1. Camarillo History Report (Craven)
RECESS TO CLOSED SESSION
O. Conference with Real Property Negotiators Pursuant to Government Code Section 54956.8
Property 3100 Ponderosa Drive, Camarillo, California 93010 (Former Library) Agency negotiator City Manager and Assistant City Manager Negotiating parties kidSTREAM, a California nonprofit corporation with 501 (c)(3) status
Under negotiation price and terms of payment
RECONVENE AT 7:00 P.M.

PUBLIC COMMENTS
This is the time for public comments for items not on the agenda. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.

CLOSED SESSION REPORT

ADJOURN
PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo, and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m.

Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.

In Person : The Council Chambers are open to the public. The City is requiring compliance with the County Public Health Officer’s Order for protocols involving COVID safety measures prior to entering the public areas of City Hall, including the Council Chambers. For the safety of the public and our employees, if you are not feeling well, we ask that you view the meeting from the comfort of your home and submit written comments.

Public Comment Options
Electronic Comments : To submit electronic public comments please visit www.cityofcamarillo.org/publiccomment or follow the QR Code located on the meeting communications and agenda.

Written Comments: You may submit written comments via email to the City Clerk at [email protected] or by mail attention City Clerk, 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers after the meeting. Written comments submitted before 3:00 p.m. can be viewed at the City Clerk Department.

Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. The City Council will receive general public comments for items not on the agenda at 7:00 p.m. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.

Speaking: When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record.

A timer will count down your 3 minutes. The timer starts with a green box indicating you have 3 minutes; when there is 1 minute remaining, the box changes to yellow to prompt you to conclude your comments; when the 3 minutes have elapsed, the box will turn red. At that time, we will move onto the next speaker.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 3885397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

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B. City Council Meeting Minutes
Recommendation : Approve minutes of the regular meeting of September 28, 2022.

D. Disbursements
Recommendation : Adopt a Resolution approving disbursements.

1. Ratification of Urgency Purchase Memo; and

2. Authorize City Manager to execute Agreement 2022195 with ACCO and authorize change orders for contingency repairs in the amount of $37,226 for a total nottoexceed amount of $285,402; and

3. Approve an appropriation of funds in the amount of $150,402.

I. Copier Replacement Program – Approve the Purchase and Installation, and a FiveYear Annual Maintenance and Support Agreement with XTech Systems Recommendation :

1. Authorize the City Manager to execute Agreement No. 2022200 for the purchase and installation of eight copiers in the amount of $85,465.08 with XTech Systems; and

2. Authorize the City Manager to execute Agreement No. 2022197 with XTech Systems for 5year Maintenance and Support services at a not to exceed amount of $48,000 in Fiscal Year 2022/23.

1. Authorize the City Manager to execute CC Agreement No. 202246A with Rincon Consultants, Inc., in an amount nottoexceed $69,000, for a total Agreement amount of $149,812; and

2. Authorize an appropriation of $69,000 in the Transit Fund for Professional Services from Unearned Revenue – STA.

1. Request a reading of the title of the Ordinance; and

2. Waive further reading and adopt an Ordinance adopting certain codes by reference.

CLOSED SESSION REPORT

Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.

Speaking: When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record.

CC Agenda – October 12, 2022

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B. City Council Meeting Minutes
Recommendation : Approve minutes of the regular meeting of September 28, 2022.

D. Disbursements
Recommendation : Adopt a Resolution approving disbursements.

1. Ratification of Urgency Purchase Memo; and

2. Authorize City Manager to execute Agreement 2022195 with ACCO and authorize change orders for contingency repairs in the amount of $37,226 for a total nottoexceed amount of $285,402; and

3. Approve an appropriation of funds in the amount of $150,402.

I. Copier Replacement Program – Approve the Purchase and Installation, and a FiveYear Annual Maintenance and Support Agreement with XTech Systems Recommendation :

1. Authorize the City Manager to execute Agreement No. 2022200 for the purchase and installation of eight copiers in the amount of $85,465.08 with XTech Systems; and

2. Authorize the City Manager to execute Agreement No. 2022197 with XTech Systems for 5year Maintenance and Support services at a not to exceed amount of $48,000 in Fiscal Year 2022/23.

1. Authorize the City Manager to execute CC Agreement No. 202246A with Rincon Consultants, Inc., in an amount nottoexceed $69,000, for a total Agreement amount of $149,812; and

2. Authorize an appropriation of $69,000 in the Transit Fund for Professional Services from Unearned Revenue – STA.

1. Request a reading of the title of the Ordinance; and

2. Waive further reading and adopt an Ordinance adopting certain codes by reference.

CLOSED SESSION REPORT

Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.

Speaking: When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record.

CC Agenda – October 12, 2022

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B. City Council Meeting Minutes
Recommendation : Approve minutes of the regular meeting of September 28, 2022.

D. Disbursements
Recommendation : Adopt a Resolution approving disbursements.

1. Ratification of Urgency Purchase Memo; and

2. Authorize City Manager to execute Agreement 2022195 with ACCO and authorize change orders for contingency repairs in the amount of $37,226 for a total nottoexceed amount of $285,402; and

3. Approve an appropriation of funds in the amount of $150,402.

I. Copier Replacement Program – Approve the Purchase and Installation, and a FiveYear Annual Maintenance and Support Agreement with XTech Systems Recommendation :

1. Authorize the City Manager to execute Agreement No. 2022200 for the purchase and installation of eight copiers in the amount of $85,465.08 with XTech Systems; and

2. Authorize the City Manager to execute Agreement No. 2022197 with XTech Systems for 5year Maintenance and Support services at a not to exceed amount of $48,000 in Fiscal Year 2022/23.

1. Authorize the City Manager to execute CC Agreement No. 202246A with Rincon Consultants, Inc., in an amount nottoexceed $69,000, for a total Agreement amount of $149,812; and

2. Authorize an appropriation of $69,000 in the Transit Fund for Professional Services from Unearned Revenue – STA.

1. Request a reading of the title of the Ordinance; and

2. Waive further reading and adopt an Ordinance adopting certain codes by reference.

CLOSED SESSION REPORT

Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.

Speaking: When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record.

CC Agenda – October 12, 2022

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B. City Council Meeting Minutes
Recommendation : Approve minutes of the regular meeting of September 28, 2022.

D. Disbursements
Recommendation : Adopt a Resolution approving disbursements.

1. Ratification of Urgency Purchase Memo; and

2. Authorize City Manager to execute Agreement 2022195 with ACCO and authorize change orders for contingency repairs in the amount of $37,226 for a total nottoexceed amount of $285,402; and

3. Approve an appropriation of funds in the amount of $150,402.

I. Copier Replacement Program – Approve the Purchase and Installation, and a FiveYear Annual Maintenance and Support Agreement with XTech Systems Recommendation :

1. Authorize the City Manager to execute Agreement No. 2022200 for the purchase and installation of eight copiers in the amount of $85,465.08 with XTech Systems; and

2. Authorize the City Manager to execute Agreement No. 2022197 with XTech Systems for 5year Maintenance and Support services at a not to exceed amount of $48,000 in Fiscal Year 2022/23.

1. Authorize the City Manager to execute CC Agreement No. 202246A with Rincon Consultants, Inc., in an amount nottoexceed $69,000, for a total Agreement amount of $149,812; and

2. Authorize an appropriation of $69,000 in the Transit Fund for Professional Services from Unearned Revenue – STA.

1. Request a reading of the title of the Ordinance; and

2. Waive further reading and adopt an Ordinance adopting certain codes by reference.

CLOSED SESSION REPORT

Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.

Speaking: When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record.

CC Agenda – October 12, 2022

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Camarillo City CouncilOctober 12, 2022

Camarillo City Council
October 12, 2022