AGENDA
CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, OCTOBER 26, 2022
CITY HALL COUNCIL CHAMBERS
601 CARMEN DRIVE, CAMARILLO, CALIFORNIA
SEE LAST PAGE FOR INFORMATION REGARDING PUBLIC PARTICIPATION 4:00 P.M. CALL TO ORDER CLOSED SESSION
ROLL CALL
CLOSED SESSION
A. Conference with Real Property Negotiator; Authority Government Code Section 54956.8
Property 4561 Valerio Way, APN 1600404090
Agency Negotiators – City Manager and City Attorney
Negotiating Parties Marc and Tiffany Schatmeier
Under Negotiation Price and terms of payment
B. Conference with Legal Counsel – Anticipated Litigation Significant Exposure to Litigation Pursuant to Government Code Section 54956.9 (d)(2) Number of Potential Cases: One
C. Public Employee Performance Evaluation
Authority – Government Code Section 54957
Title – City Attorney
5:00 P.M. CALL TO ORDER OPEN SESSION
ROLL CALL
APPROVAL OF AGENDA
PRESENTATIONS
D. Edgardo Vasquez
Conejo Grade Painting Presented to City
CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
E. City Council Meeting Minutes
Recommendation : Approve minutes of the regular meeting of October 12, 2022.
F. Remote Teleconference of Public Meetings – Continuation Recommendation : Adopt a Resolution proclaiming the continuing need to meet by teleconference pursuant to Government Code Section 54953 (e) in accordance with AB 361 for an additional 30day period.
G. Disbursements
Recommendation : Adopt a Resolution approving disbursements.
H. Revenue & Expenditure Report for September 2022
Recommendation : Receive and file report.
I. Investment Reports for September 2022
Recommendation : Receive and file reports.
J. Youth Employment Services Quarterly Reports July, August, and September 2022 Recommendation : Receive and file reports.
K. Media Upgrades in TV Room in Council Chambers
Recommendation : Authorize the City Manager to execute Second Amendment CC 202221B with Media Control Systems, LLC for Cablecast VideoonDemand software upgrade for VIO Video Servers in the amount of $4,700, and a total agreement amount nottoexceed of $35,523 for equipment/software purchased; and authorizing annual hosting and software licensing costs beginning April 2023 in the amount of $4,000/yearly.
L. Resolution Rescinding Miscellaneous COVID19 Council Actions Recommendation :
1. Adopt a Resolution rescinding Resolutions 202037 and 2020155; and
2. Direct the City Manager to cease relaxation of banner standard enforcement. M. Ratification of Chapter 5 Section 507, Chapter 9 Section 903 and Appendix B of Ventura County Fire Protection District Ordinance No. 32 Recommendation : Adopt a Resolution ratifying Ventura County Fire Protection District Ordinance No. 32 Chapter 5 Section 507, Chapter 9 Section 903, and Appendix B, Pertaining to Building Standards for Application within the Jurisdictional Boundaries of the City.
N. Urgent Well D Pump Repair – Ratify Contract with Best Drilling and Pump, Inc.
Recommendation : Ratify Agreement No. 2022194 with Best Drilling and Pump, Inc. in the amount of $62,354 and authorize the City Manager to execute contract change orders for project contingencies in the amount of $9,300 for a total authorized expenditure of $71,654.
O. PlanetBids, Inc. – Electronic Procurement (Vendor Management & Bid Management), Advanced eBidding for Public Works, Project Evaluation Management, Contract Management, Insurance Certificate Management, and Prequalification Management Software
Recommendation : Authorize the City Manager to execute Agreement No, 2022209 with PlanetBids, Inc. to provide eProcurement, Contract Management, and Insurance Certificate Management Software for three years with an option to extend for two (2) additional years in an amount not to exceed $126,627.
P. Standby Power – City and CSD Facilities (Project No. CH5067) Recommendation : Authorize the issuance of a purchase order to Quinn Power Systems for the purchase of two stationary standby generators for a total bid amount of $293,901.73.
Q. Approve First Amendment with ACCO Engineered Systems for CC Agreement No. 2021121 and CSD Agreement No. 202168
Recommendation :
1. Authorize City/District Manager to execute the First Amendment 2021121A and CSD 202168A with ACCO for an amount of $184,105 for a total Agreement amount of $438,649.
2. Approve an appropriation of funds to the various facilities in the amount of $72,000.
R. Professional Services Agreement for Project Management Services with Michael K.
Nunley & Associates Inc.
Recommendation :
1. Authorize appropriations of $200,000 from available Sanitary District Fund Balance, $20,000 from available Water Utility Fund Balance, $20,000 from available Reclaimed Water Fund Balance, and $20,000 from available General Fund Unassigned Fund Balance; and
2. Authorize the City Manager/District Manager to execute Professional Services CC/CSD Agreement No. 2022185 with Michael K. Nunley & Associates Inc. in an amount nottoexceed $770,000 for project management services and authorize a contingency in the amount of $115,500 for a total agreement authorization of $885,500; and
3. Authorize City Manager/District Manager to execute future amendments to the agreement for unforeseen additional services up to the authorized contingency amount; and
4. Authorize the City Manager/District Manager to execute, in their sole discretion, future oneyear extensions of the agreement up to a maximum of two years.
PUBLIC HEARINGS
S. Ordinance to Create a Public Initiation Procedure for a Zoning Ordinance Text Amendment
Recommendation :
1. Request a reading of the title of the Ordinance; and
2. Waive further reading and introduce an Ordinance amending Camarillo Municipal Code Chapter 19.72 to create a public initiation procedure for a zoning ordinance text amendment.
DISCUSSION ITEMS
T. Transfer Remaining City and Sanitary District Electricity Accounts from SCE to CPA – Joint with Sanitary District
Recommendation :
1. Provide staff with direction on transferring the remaining City and Sanitary Districts electricity accounts from Southern California Edison to Clean Power Alliance Green product.
2. If the direction is to transfer the accounts, approve an appropriation from the respective Fund Balances to the appropriate account numbers for the estimated electricity cost increase of $240,750 to the General Fund including Lighting/Landscaping Fund, $17,550 to the Water Utility Fund, and $68,490 to the Camarillo Sanitary District Fund.
U. Authorize a Transfer and Development Agreement for 3100 Ponderosa Drive (former Camarillo Library) between the City and kidSTREAM
Recommendation :
1. Authorize the City Manager to execute the Agreement for the Transfer and Development of Real Property and Joint Escrow Instructions; and
2. Adopt a Resolution approving an Agreement between the City of Camarillo and kidSTREAM for the Transfer and Development of Real Property and Joint Escrow Instructions.
ORAL COMMUNICATIONS
Informational items including committee reports, which do not require action, will be reported by members of staff and the City Council.
RECESS / RECONVENE AT 7:00 P.M.
PUBLIC COMMENTS
This is the time for public comments for items not on the agenda. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
CLOSED SESSION REPORT
ADJOURN
PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo , and at City Hall located at
601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live .
Public Comment O ptions
Electronic Comments : To submit electronic public comments please visit www.cityofcamarillo.org/publiccomment or follow the QR Code.
Written Comments: You may submit written comments via email to the City Clerk at [email protected] or by mail attention City Clerk, 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers after the meeting.
Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. The City Council will receive general public comments for items not on the agenda at 7:00 p.m. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.
Speaking
When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record. The timer will count down your 3 minutes. The timer starts with a green box indicating you have 3 minutes; when there is 1 minute remaining, the box changes to yellow; when the 3 minutes have elapsed, the box will turn red. At that time, we will move onto the next speaker.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 3885397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CC Agenda – October 26, 2022 Page 1
ACTIONS
Approved 5-0
AGENDA
CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, OCTOBER 26, 2022
CITY HALL COUNCIL CHAMBERS
601 CARMEN DRIVE, CAMARILLO, CALIFORNIA
SEE LAST PAGE FOR INFORMATION REGARDING PUBLIC PARTICIPATION 4:00 P.M. CALL TO ORDER CLOSED SESSION
ROLL CALL
CLOSED SESSION
A. Conference with Real Property Negotiator; Authority Government Code Section 54956.8
Property 4561 Valerio Way, APN 1600404090
Agency Negotiators – City Manager and City Attorney
Negotiating Parties Marc and Tiffany Schatmeier
Under Negotiation Price and terms of payment
B. Conference with Legal Counsel – Anticipated Litigation Significant Exposure to Litigation Pursuant to Government Code Section 54956.9 (d)(2) Number of Potential Cases: One
C. Public Employee Performance Evaluation
Authority – Government Code Section 54957
Title – City Attorney
5:00 P.M. CALL TO ORDER OPEN SESSION
ROLL CALL
APPROVAL OF AGENDA
PRESENTATIONS
D. Edgardo Vasquez
Conejo Grade Painting Presented to City
CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
E. City Council Meeting Minutes
Recommendation : Approve minutes of the regular meeting of October 12, 2022.
F. Remote Teleconference of Public Meetings – Continuation Recommendation : Adopt a Resolution proclaiming the continuing need to meet by teleconference pursuant to Government Code Section 54953 (e) in accordance with AB 361 for an additional 30day period.
G. Disbursements
Recommendation : Adopt a Resolution approving disbursements.
H. Revenue & Expenditure Report for September 2022
Recommendation : Receive and file report.
I. Investment Reports for September 2022
Recommendation : Receive and file reports.
J. Youth Employment Services Quarterly Reports July, August, and September 2022 Recommendation : Receive and file reports.
K. Media Upgrades in TV Room in Council Chambers
Recommendation : Authorize the City Manager to execute Second Amendment CC 202221B with Media Control Systems, LLC for Cablecast VideoonDemand software upgrade for VIO Video Servers in the amount of $4,700, and a total agreement amount nottoexceed of $35,523 for equipment/software purchased; and authorizing annual hosting and software licensing costs beginning April 2023 in the amount of $4,000/yearly.
L. Resolution Rescinding Miscellaneous COVID19 Council Actions Recommendation :
1. Adopt a Resolution rescinding Resolutions 202037 and 2020155; and
2. Direct the City Manager to cease relaxation of banner standard enforcement. M. Ratification of Chapter 5 Section 507, Chapter 9 Section 903 and Appendix B of Ventura County Fire Protection District Ordinance No. 32 Recommendation : Adopt a Resolution ratifying Ventura County Fire Protection District Ordinance No. 32 Chapter 5 Section 507, Chapter 9 Section 903, and Appendix B, Pertaining to Building Standards for Application within the Jurisdictional Boundaries of the City.
N. Urgent Well D Pump Repair – Ratify Contract with Best Drilling and Pump, Inc.
Recommendation : Ratify Agreement No. 2022194 with Best Drilling and Pump, Inc. in the amount of $62,354 and authorize the City Manager to execute contract change orders for project contingencies in the amount of $9,300 for a total authorized expenditure of $71,654.
O. PlanetBids, Inc. – Electronic Procurement (Vendor Management & Bid Management), Advanced eBidding for Public Works, Project Evaluation Management, Contract Management, Insurance Certificate Management, and Prequalification Management Software
Recommendation : Authorize the City Manager to execute Agreement No, 2022209 with PlanetBids, Inc. to provide eProcurement, Contract Management, and Insurance Certificate Management Software for three years with an option to extend for two (2) additional years in an amount not to exceed $126,627.
P. Standby Power – City and CSD Facilities (Project No. CH5067) Recommendation : Authorize the issuance of a purchase order to Quinn Power Systems for the purchase of two stationary standby generators for a total bid amount of $293,901.73.
Q. Approve First Amendment with ACCO Engineered Systems for CC Agreement No. 2021121 and CSD Agreement No. 202168
Recommendation :
1. Authorize City/District Manager to execute the First Amendment 2021121A and CSD 202168A with ACCO for an amount of $184,105 for a total Agreement amount of $438,649.
2. Approve an appropriation of funds to the various facilities in the amount of $72,000.
R. Professional Services Agreement for Project Management Services with Michael K.
Nunley & Associates Inc.
Recommendation :
1. Authorize appropriations of $200,000 from available Sanitary District Fund Balance, $20,000 from available Water Utility Fund Balance, $20,000 from available Reclaimed Water Fund Balance, and $20,000 from available General Fund Unassigned Fund Balance; and
2. Authorize the City Manager/District Manager to execute Professional Services CC/CSD Agreement No. 2022185 with Michael K. Nunley & Associates Inc. in an amount nottoexceed $770,000 for project management services and authorize a contingency in the amount of $115,500 for a total agreement authorization of $885,500; and
3. Authorize City Manager/District Manager to execute future amendments to the agreement for unforeseen additional services up to the authorized contingency amount; and
4. Authorize the City Manager/District Manager to execute, in their sole discretion, future oneyear extensions of the agreement up to a maximum of two years.
PUBLIC HEARINGS
S. Ordinance to Create a Public Initiation Procedure for a Zoning Ordinance Text Amendment
Recommendation :
1. Request a reading of the title of the Ordinance; and
2. Waive further reading and introduce an Ordinance amending Camarillo Municipal Code Chapter 19.72 to create a public initiation procedure for a zoning ordinance text amendment.
DISCUSSION ITEMS
T. Transfer Remaining City and Sanitary District Electricity Accounts from SCE to CPA – Joint with Sanitary District
Recommendation :
1. Provide staff with direction on transferring the remaining City and Sanitary Districts electricity accounts from Southern California Edison to Clean Power Alliance Green product.
2. If the direction is to transfer the accounts, approve an appropriation from the respective Fund Balances to the appropriate account numbers for the estimated electricity cost increase of $240,750 to the General Fund including Lighting/Landscaping Fund, $17,550 to the Water Utility Fund, and $68,490 to the Camarillo Sanitary District Fund.
U. Authorize a Transfer and Development Agreement for 3100 Ponderosa Drive (former Camarillo Library) between the City and kidSTREAM
Recommendation :
1. Authorize the City Manager to execute the Agreement for the Transfer and Development of Real Property and Joint Escrow Instructions; and
2. Adopt a Resolution approving an Agreement between the City of Camarillo and kidSTREAM for the Transfer and Development of Real Property and Joint Escrow Instructions.
ORAL COMMUNICATIONS
Informational items including committee reports, which do not require action, will be reported by members of staff and the City Council.
RECESS / RECONVENE AT 7:00 P.M.
PUBLIC COMMENTS
This is the time for public comments for items not on the agenda. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
CLOSED SESSION REPORT
ADJOURN
PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo , and at City Hall located at
601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live .
Public Comment O ptions
Electronic Comments : To submit electronic public comments please visit www.cityofcamarillo.org/publiccomment or follow the QR Code.
Written Comments: You may submit written comments via email to the City Clerk at [email protected] or by mail attention City Clerk, 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers after the meeting.
Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. The City Council will receive general public comments for items not on the agenda at 7:00 p.m. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.
Speaking
When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record. The timer will count down your 3 minutes. The timer starts with a green box indicating you have 3 minutes; when there is 1 minute remaining, the box changes to yellow; when the 3 minutes have elapsed, the box will turn red. At that time, we will move onto the next speaker.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 3885397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CC Agenda – October 26, 2022 Page 2
Resolution 2022-103
Resolution 2022-104
Resolution 2022-105
Resolution 2022-106
AGENDA
CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, OCTOBER 26, 2022
CITY HALL COUNCIL CHAMBERS
601 CARMEN DRIVE, CAMARILLO, CALIFORNIA
SEE LAST PAGE FOR INFORMATION REGARDING PUBLIC PARTICIPATION 4:00 P.M. CALL TO ORDER CLOSED SESSION
ROLL CALL
CLOSED SESSION
A. Conference with Real Property Negotiator; Authority Government Code Section 54956.8
Property 4561 Valerio Way, APN 1600404090
Agency Negotiators – City Manager and City Attorney
Negotiating Parties Marc and Tiffany Schatmeier
Under Negotiation Price and terms of payment
B. Conference with Legal Counsel – Anticipated Litigation Significant Exposure to Litigation Pursuant to Government Code Section 54956.9 (d)(2) Number of Potential Cases: One
C. Public Employee Performance Evaluation
Authority – Government Code Section 54957
Title – City Attorney
5:00 P.M. CALL TO ORDER OPEN SESSION
ROLL CALL
APPROVAL OF AGENDA
PRESENTATIONS
D. Edgardo Vasquez
Conejo Grade Painting Presented to City
CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
E. City Council Meeting Minutes
Recommendation : Approve minutes of the regular meeting of October 12, 2022.
F. Remote Teleconference of Public Meetings – Continuation Recommendation : Adopt a Resolution proclaiming the continuing need to meet by teleconference pursuant to Government Code Section 54953 (e) in accordance with AB 361 for an additional 30day period.
G. Disbursements
Recommendation : Adopt a Resolution approving disbursements.
H. Revenue & Expenditure Report for September 2022
Recommendation : Receive and file report.
I. Investment Reports for September 2022
Recommendation : Receive and file reports.
J. Youth Employment Services Quarterly Reports July, August, and September 2022 Recommendation : Receive and file reports.
K. Media Upgrades in TV Room in Council Chambers
Recommendation : Authorize the City Manager to execute Second Amendment CC 202221B with Media Control Systems, LLC for Cablecast VideoonDemand software upgrade for VIO Video Servers in the amount of $4,700, and a total agreement amount nottoexceed of $35,523 for equipment/software purchased; and authorizing annual hosting and software licensing costs beginning April 2023 in the amount of $4,000/yearly.
L. Resolution Rescinding Miscellaneous COVID19 Council Actions Recommendation :
1. Adopt a Resolution rescinding Resolutions 202037 and 2020155; and
2. Direct the City Manager to cease relaxation of banner standard enforcement. M. Ratification of Chapter 5 Section 507, Chapter 9 Section 903 and Appendix B of Ventura County Fire Protection District Ordinance No. 32 Recommendation : Adopt a Resolution ratifying Ventura County Fire Protection District Ordinance No. 32 Chapter 5 Section 507, Chapter 9 Section 903, and Appendix B, Pertaining to Building Standards for Application within the Jurisdictional Boundaries of the City.
N. Urgent Well D Pump Repair – Ratify Contract with Best Drilling and Pump, Inc.
Recommendation : Ratify Agreement No. 2022194 with Best Drilling and Pump, Inc. in the amount of $62,354 and authorize the City Manager to execute contract change orders for project contingencies in the amount of $9,300 for a total authorized expenditure of $71,654.
O. PlanetBids, Inc. – Electronic Procurement (Vendor Management & Bid Management), Advanced eBidding for Public Works, Project Evaluation Management, Contract Management, Insurance Certificate Management, and Prequalification Management Software
Recommendation : Authorize the City Manager to execute Agreement No, 2022209 with PlanetBids, Inc. to provide eProcurement, Contract Management, and Insurance Certificate Management Software for three years with an option to extend for two (2) additional years in an amount not to exceed $126,627.
P. Standby Power – City and CSD Facilities (Project No. CH5067) Recommendation : Authorize the issuance of a purchase order to Quinn Power Systems for the purchase of two stationary standby generators for a total bid amount of $293,901.73.
Q. Approve First Amendment with ACCO Engineered Systems for CC Agreement No. 2021121 and CSD Agreement No. 202168
Recommendation :
1. Authorize City/District Manager to execute the First Amendment 2021121A and CSD 202168A with ACCO for an amount of $184,105 for a total Agreement amount of $438,649.
2. Approve an appropriation of funds to the various facilities in the amount of $72,000.
R. Professional Services Agreement for Project Management Services with Michael K.
Nunley & Associates Inc.
Recommendation :
1. Authorize appropriations of $200,000 from available Sanitary District Fund Balance, $20,000 from available Water Utility Fund Balance, $20,000 from available Reclaimed Water Fund Balance, and $20,000 from available General Fund Unassigned Fund Balance; and
2. Authorize the City Manager/District Manager to execute Professional Services CC/CSD Agreement No. 2022185 with Michael K. Nunley & Associates Inc. in an amount nottoexceed $770,000 for project management services and authorize a contingency in the amount of $115,500 for a total agreement authorization of $885,500; and
3. Authorize City Manager/District Manager to execute future amendments to the agreement for unforeseen additional services up to the authorized contingency amount; and
4. Authorize the City Manager/District Manager to execute, in their sole discretion, future oneyear extensions of the agreement up to a maximum of two years.
PUBLIC HEARINGS
S. Ordinance to Create a Public Initiation Procedure for a Zoning Ordinance Text Amendment
Recommendation :
1. Request a reading of the title of the Ordinance; and
2. Waive further reading and introduce an Ordinance amending Camarillo Municipal Code Chapter 19.72 to create a public initiation procedure for a zoning ordinance text amendment.
DISCUSSION ITEMS
T. Transfer Remaining City and Sanitary District Electricity Accounts from SCE to CPA – Joint with Sanitary District
Recommendation :
1. Provide staff with direction on transferring the remaining City and Sanitary Districts electricity accounts from Southern California Edison to Clean Power Alliance Green product.
2. If the direction is to transfer the accounts, approve an appropriation from the respective Fund Balances to the appropriate account numbers for the estimated electricity cost increase of $240,750 to the General Fund including Lighting/Landscaping Fund, $17,550 to the Water Utility Fund, and $68,490 to the Camarillo Sanitary District Fund.
U. Authorize a Transfer and Development Agreement for 3100 Ponderosa Drive (former Camarillo Library) between the City and kidSTREAM
Recommendation :
1. Authorize the City Manager to execute the Agreement for the Transfer and Development of Real Property and Joint Escrow Instructions; and
2. Adopt a Resolution approving an Agreement between the City of Camarillo and kidSTREAM for the Transfer and Development of Real Property and Joint Escrow Instructions.
ORAL COMMUNICATIONS
Informational items including committee reports, which do not require action, will be reported by members of staff and the City Council.
RECESS / RECONVENE AT 7:00 P.M.
PUBLIC COMMENTS
This is the time for public comments for items not on the agenda. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
CLOSED SESSION REPORT
ADJOURN
PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo , and at City Hall located at
601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live .
Public Comment O ptions
Electronic Comments : To submit electronic public comments please visit www.cityofcamarillo.org/publiccomment or follow the QR Code.
Written Comments: You may submit written comments via email to the City Clerk at [email protected] or by mail attention City Clerk, 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers after the meeting.
Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. The City Council will receive general public comments for items not on the agenda at 7:00 p.m. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.
Speaking
When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record. The timer will count down your 3 minutes. The timer starts with a green box indicating you have 3 minutes; when there is 1 minute remaining, the box changes to yellow; when the 3 minutes have elapsed, the box will turn red. At that time, we will move onto the next speaker.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 3885397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CC Agenda – October 26, 2022 Page 3
Ordinance 2002
Introduced 5-0
AGENDA
CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, OCTOBER 26, 2022
CITY HALL COUNCIL CHAMBERS
601 CARMEN DRIVE, CAMARILLO, CALIFORNIA
SEE LAST PAGE FOR INFORMATION REGARDING PUBLIC PARTICIPATION 4:00 P.M. CALL TO ORDER CLOSED SESSION
ROLL CALL
CLOSED SESSION
A. Conference with Real Property Negotiator; Authority Government Code Section 54956.8
Property 4561 Valerio Way, APN 1600404090
Agency Negotiators – City Manager and City Attorney
Negotiating Parties Marc and Tiffany Schatmeier
Under Negotiation Price and terms of payment
B. Conference with Legal Counsel – Anticipated Litigation Significant Exposure to Litigation Pursuant to Government Code Section 54956.9 (d)(2) Number of Potential Cases: One
C. Public Employee Performance Evaluation
Authority – Government Code Section 54957
Title – City Attorney
5:00 P.M. CALL TO ORDER OPEN SESSION
ROLL CALL
APPROVAL OF AGENDA
PRESENTATIONS
D. Edgardo Vasquez
Conejo Grade Painting Presented to City
CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
E. City Council Meeting Minutes
Recommendation : Approve minutes of the regular meeting of October 12, 2022.
F. Remote Teleconference of Public Meetings – Continuation Recommendation : Adopt a Resolution proclaiming the continuing need to meet by teleconference pursuant to Government Code Section 54953 (e) in accordance with AB 361 for an additional 30day period.
G. Disbursements
Recommendation : Adopt a Resolution approving disbursements.
H. Revenue & Expenditure Report for September 2022
Recommendation : Receive and file report.
I. Investment Reports for September 2022
Recommendation : Receive and file reports.
J. Youth Employment Services Quarterly Reports July, August, and September 2022 Recommendation : Receive and file reports.
K. Media Upgrades in TV Room in Council Chambers
Recommendation : Authorize the City Manager to execute Second Amendment CC 202221B with Media Control Systems, LLC for Cablecast VideoonDemand software upgrade for VIO Video Servers in the amount of $4,700, and a total agreement amount nottoexceed of $35,523 for equipment/software purchased; and authorizing annual hosting and software licensing costs beginning April 2023 in the amount of $4,000/yearly.
L. Resolution Rescinding Miscellaneous COVID19 Council Actions Recommendation :
1. Adopt a Resolution rescinding Resolutions 202037 and 2020155; and
2. Direct the City Manager to cease relaxation of banner standard enforcement. M. Ratification of Chapter 5 Section 507, Chapter 9 Section 903 and Appendix B of Ventura County Fire Protection District Ordinance No. 32 Recommendation : Adopt a Resolution ratifying Ventura County Fire Protection District Ordinance No. 32 Chapter 5 Section 507, Chapter 9 Section 903, and Appendix B, Pertaining to Building Standards for Application within the Jurisdictional Boundaries of the City.
N. Urgent Well D Pump Repair – Ratify Contract with Best Drilling and Pump, Inc.
Recommendation : Ratify Agreement No. 2022194 with Best Drilling and Pump, Inc. in the amount of $62,354 and authorize the City Manager to execute contract change orders for project contingencies in the amount of $9,300 for a total authorized expenditure of $71,654.
O. PlanetBids, Inc. – Electronic Procurement (Vendor Management & Bid Management), Advanced eBidding for Public Works, Project Evaluation Management, Contract Management, Insurance Certificate Management, and Prequalification Management Software
Recommendation : Authorize the City Manager to execute Agreement No, 2022209 with PlanetBids, Inc. to provide eProcurement, Contract Management, and Insurance Certificate Management Software for three years with an option to extend for two (2) additional years in an amount not to exceed $126,627.
P. Standby Power – City and CSD Facilities (Project No. CH5067) Recommendation : Authorize the issuance of a purchase order to Quinn Power Systems for the purchase of two stationary standby generators for a total bid amount of $293,901.73.
Q. Approve First Amendment with ACCO Engineered Systems for CC Agreement No. 2021121 and CSD Agreement No. 202168
Recommendation :
1. Authorize City/District Manager to execute the First Amendment 2021121A and CSD 202168A with ACCO for an amount of $184,105 for a total Agreement amount of $438,649.
2. Approve an appropriation of funds to the various facilities in the amount of $72,000.
R. Professional Services Agreement for Project Management Services with Michael K.
Nunley & Associates Inc.
Recommendation :
1. Authorize appropriations of $200,000 from available Sanitary District Fund Balance, $20,000 from available Water Utility Fund Balance, $20,000 from available Reclaimed Water Fund Balance, and $20,000 from available General Fund Unassigned Fund Balance; and
2. Authorize the City Manager/District Manager to execute Professional Services CC/CSD Agreement No. 2022185 with Michael K. Nunley & Associates Inc. in an amount nottoexceed $770,000 for project management services and authorize a contingency in the amount of $115,500 for a total agreement authorization of $885,500; and
3. Authorize City Manager/District Manager to execute future amendments to the agreement for unforeseen additional services up to the authorized contingency amount; and
4. Authorize the City Manager/District Manager to execute, in their sole discretion, future oneyear extensions of the agreement up to a maximum of two years.
PUBLIC HEARINGS
S. Ordinance to Create a Public Initiation Procedure for a Zoning Ordinance Text Amendment
Recommendation :
1. Request a reading of the title of the Ordinance; and
2. Waive further reading and introduce an Ordinance amending Camarillo Municipal Code Chapter 19.72 to create a public initiation procedure for a zoning ordinance text amendment.
DISCUSSION ITEMS
T. Transfer Remaining City and Sanitary District Electricity Accounts from SCE to CPA – Joint with Sanitary District
Recommendation :
1. Provide staff with direction on transferring the remaining City and Sanitary Districts electricity accounts from Southern California Edison to Clean Power Alliance Green product.
2. If the direction is to transfer the accounts, approve an appropriation from the respective Fund Balances to the appropriate account numbers for the estimated electricity cost increase of $240,750 to the General Fund including Lighting/Landscaping Fund, $17,550 to the Water Utility Fund, and $68,490 to the Camarillo Sanitary District Fund.
U. Authorize a Transfer and Development Agreement for 3100 Ponderosa Drive (former Camarillo Library) between the City and kidSTREAM
Recommendation :
1. Authorize the City Manager to execute the Agreement for the Transfer and Development of Real Property and Joint Escrow Instructions; and
2. Adopt a Resolution approving an Agreement between the City of Camarillo and kidSTREAM for the Transfer and Development of Real Property and Joint Escrow Instructions.
ORAL COMMUNICATIONS
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CC Agenda – October 26, 2022 Page 4
Resolution 2022-107
Approved transferring accounts to CPA and
appropriation 3-2 (Craven/Trembley)
Approved 5-0