City Council Minutes – November 9, 2022 Page 1 of 6
MINUTES
CITY OF CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, NOVEMBER 9, 2022
CALL TO ORDER
The Mayor called the meeting to order at 5:02 p.m.
ROLL CALL
Council Present: Shawn Mulchay, Mayor
Susan Santangelo, Vice Mayor
Charlotte Craven, Councilmember
Kevin Kildee, Councilmember
Tony Trembley, Councilmember
Staff Present: Carmen Nichols, Assistant City Manager
Kristy Buxkemper, City Clerk
Dave Klotzle, Public Works Director
Brian Pierik, City Attorney
Eric Tennessen, Police Department Commander
Mark Uribe, Finance Director
Joe Vacca, Community Development Director
Silvia Jaquez, Deputy City Clerk
CLOSED SESSION
The City Attorney read the closed session item into the record. Council recessed to Closed Session.
A. Conference with Legal Counsel – Existing Litigation
Pursuant to Government Code Section 54956.9(d)(1)
Name of Case: OPV Coalition vs. Fox Canyon Groundwater; Ventura Superior Court Case No. 56202100555357CUPTVTA
B. Conference with Legal Counsel – Anticipated Litigation Councilmembers Craven and Kildee recused themselves from Item B due to a conflict of interest because both have financial interests located within 500 feet of the property.
Significant Exposure to Litigation Pursuant to Government Code Section 54956.9 (d)(2)
Number of Potential Cases: One
5:00 P.M. CALL TO ORDER
APPROVAL OF AGENDA
The agenda was approved.
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PRESENTATIONS - NONE
CONSENT CALENDAR
C. City Council Meeting Minutes
Approved the minutes of the regular meeting of October 26, 2022.
D. Remote Teleconference of Public Meetings – Continuation Adopted Resolution No. 2022 -108 proclaiming the continuing need to meet by teleconference pursuant to Government Code Section 54953 (e) in accordance with AB 361 for an additional 30-day period.
E. Adopt Ordinance 2002, an Ordinance of the City of Camarillo, Amending the Camarillo Municipal Code to Create a Public Initiation Procedure for a Zoning Ordinance Text Amendment
Adopted Ordinance 2002, which constitutes reading of the title as stated in the agenda, and waiver of the reading of the Ordinance.
F. Camarillo Council on Aging Bylaws Amendment
Approved the amended Camarillo Council on Aging Bylaws.
G. Disbursements
Adopted Resolution No. 2022-109 approving disbursements.
H. Amendment to City Council Policy 3.02, Disbursement Processing Adopted the proposed changes amending Policy 3.02, Disbursement Processing.
I. Amendment to City Council Policy 3.03, Fiscal Management Adopted amendment to City Council Policy 3.03, Fiscal Management.
J. Amendment to City Council Policy 3.06, Utility Billing Inserts This item was pulled from the consent calendar for further discussion.
K. SCAG Connect SoCal 2024 Local Data Exchange
Received and filed.
L. Traffic Signal Improvements at Las Posas and Temple (Project No. TS5094) Adopted Resolution No. 2022 -110 approving the plans and specifications for the Traffic Signal Improvements at Las Posas and Temple Project TS5094, and authorizing staff to invite bids.
M. Traffic Signal Safety Light LED Upgrade Project (TM20221) – Award of Contract Authorized the City Manager to execute Public Works Contract No. 2022211 with Doc ID: 6ea79363de6dad8462ccd6be9960775d1defe7de
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Taft Electric in the amount of $81,900 and execute contract change orders for project contingencies in the amount of $8,190 for a total authorized expenditure of $90,090.
N. Tract 56712 Mass Grading Lennar Homes (northwest corner of Springville Drive and the U.S. 101 Freeway) – Resolution Approving Grading Plans, and Acknowledging Receipt of Agreements, Securities and Other Necessary Documents
Adopted Resolution No. 2022 -111 approving grading plans and acknowledging receipt of agreements, securities, and other necessary documents; authorizing staff to process all documents; and authorizing the City Engineer to sign plans for Tract 56712 Mass Grading.
O. California Conservation Corps – Project Evaluation Form Agreement
1. Authorized the City Manager to execute Agreement No. 20222 -12 with California Conservation Corp in the amount of $15,600; and
2. Authorized the City Manager to execute future work requests to the agreement for Years 2 and 3, including any rate increases or unforeseen a dditional services for a combined not-to-exceed amount of $36,200, which includes an authorized contingency amount of $5,000.
P. Dawson Drive Parking Restrictions
Adopted Resolution No. 2022-112 restricting parking at all times on the east side of Dawson Drive beginning 27 feet from the north curb prolongation of Dawson Place and extending 90 feet northerly and prohibiting the parking of vehicles on both sides of Dawson Drive north and south of the Lewis Road overcrossing.
Q. Fleet Vehicle Replacements Price Increase
Authorized the issuance of a Change Order to Purchase Order No. 23414 in the amount of $24,610.
R. Ratify Urgency Purchase and Approve Third Amendment with Orkin LLC, for CC Agreement No. 2018-134
1. Ratified the Urgency Purchase Memo; and
2. Authorized the City Manager to execute the Third Amendment 2018-134C with Orkin in the amount of $8,000 for a total not to exceed amount of 82,617.
S. Community Event Funding Agreement with Pleasant Valley Recreation and Park District and Street Closures for the 2022 Christmas Parade
1. Authorized the City Manager to execute Community Event Funding Agreement No. 2022-210 with Pleasant Valley Recreation & Park District (PVRPD) for the 2022 Camarillo Christmas Parade, for an amount not -to-exceed $25,000 and $13,000 in in-kind support, for Fiscal Year 2022/23; and
2. Authorized the temporary closure of public streets on Saturday, December 10, 2022, from 6:00 a.m. to 2:00 p.m. to accommodate the 2022 Camarillo Doc ID: 6ea79363de6dad8462ccd6be9960775d1defe7de
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Christmas Parade.
T. Present the FY 2022/23 Council Goals and Objectives – Progress Updates Received and file d the FY 2022/23 Council Goals and Objectives Progress Updates Memorandum.
MOTION to approve Items C through T, with the exception of Item J.
Councilmember Craven moved, Vice Mayor Santangelo seconded.
Yes: Craven, Kildee, Mulchay, Santangelo, Trembley
No: None
*Consent Calendar Item J was pulled from the consent calendar by Councilmember Trembley for further discussion.
J. Amendment to City Council Policy 3.06, Utility Billing Inserts Councilmember Trembley recommended amending Policy 3.06 to add a second sentence to A.2., which reads: “A member of the City Council may not be a director or officer of the club or organization.”
MOTION failed to adopt the staff recommended changes to Policy 3.06, Utility Billing Inserts, with the addition of the language as recommended in Section A.2.
Councilmember Trembley moved, Mayor Mulchay seconded.
Yes: Mulchay, Trembley
No: Craven, Kildee, Santangelo
MOTION passed to approve amendment to City Council Policy 3.06, Utility Billing Inserts as presented.
Councilmember Craven moved, Vice Mayor Santangelo seconded.
Yes: Craven, Kildee, Santangelo
No: Mulchay, Trembley
PUBLIC HEARINGS
U. Establish New User Fees for Administrative Director Conditional Use Permit (CUP) and Non-City Initiated Zoning Ordinance Amendment (ZOA) Finance Director Uribe provided an overview of the two new processes for director level CUP permitting and zoning ordinance amendment and the proposed user fees.
PUBLIC HEARING OPENED
Hearing no further requests to speak, either for or against the item, the Mayor declared the PUBLIC HEARING CLOSED.
MOTION to adopt Resolution No. 2022 -113 approving the fees for Administrative Director Conditional Use Permit and Zoning Ordinance Amendment.
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Councilmember Craven moved, Councilmember Kildee seconded.
Yes: Craven, Kildee, Mulchay, Santangelo, Trembley
No: None
DISCUSSION ITEMS
V. Amend Policy 1.12, Community Services Grants, and Rescind Policy 1.15, Guidelines for City Support of Community Events
Finance Director Uribe provided an overview of Policy 1.12 and 1.15 and recommended combining the policies as they are closely related.
Councilmember Trembley stated the policy needed clarification. He recommended adding the following (new) subparagraph “a” to A.1. [The General Fund], as follows:
“Community service grants are a competitive grant process with applications submitted for a share of the calculated funding amount as set forth in subparagraph c. Annual community events are not eligible for community service grants.” MOTION to adopt amended Policy 1.12, Community Grant Funding and rescind Policy 1.15, Guidelines for City Support of Community Events with the additional language to be added as recommended..
Councilmember Trembley moved, Councilmember Craven seconded.
Yes: Craven, Kildee, Mulchay, Santangelo, Trembley
No: None
W. Drought Task Force Update
Councilmember Trembley presented a PowerPoint reviewing the progress on reducing imported water use.
MOTION to r eceive and file the following reports: Current emergency/drought actions; and MWD’s Equitable Supply Reliability Efforts:
State Water Project Dependent Areas Solutions Drought Action/Project.
Councilmember Craven moved, Vice Mayor Santangelo seconded.
Yes: Craven, Kildee, Mulchay, Santangelo, Trembley
No: None
ORAL COMMUNICATIONS
The Councilmembers reported on attendance at outside agency and Council committee meetings.
Councilmember Trembley announced Veterans Ride Free on Veterans Day, VCTC Youth Ride Free program launches in Ventura County, and provided an update on the Ventura County Comprehensive Transportation Plan.
Councilmember Craven announced the NBVC Point Mugu Air Show will be held March Doc ID: 6ea79363de6dad8462ccd6be9960775d1defe7de
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18 and 19, 2023, California Contract Cities Association Sacramento Legislative Tour will be held January 9, 2023, she shared a VC Star article Law clarifies labels for no - flush wipes, and provided a history lesson on the Christmas Parade.
RECONVENE AT 7:00 P.M.
PUBLIC COMMENTS
The following people addressed the City Council : David Schlangen, Patricia McGarry, Timothy McGarry, and Aluāsha McGarry, John Sihler, and two non-verbal cards from Sara Sisavath and a Camarillo resident.
PUBLIC HEARINGS – 7:00 PM
X. Water Capital Facility Fees Public Hearing
Public Works Director Klotzle and Kevin Kostiuk, Raftelis Financial Consultants , presented a PowerPoint reviewing the components of the proposed Water Capital Facility fees.
PUBLIC HEARING OPENED
Hearing no further requests to speak, either for or against the item, the Mayor declared the PUBLIC HEARING CLOSED.
MOTION to adopt Resolution No. 2022 -114 approving the setting of Water Capital Facility Fees.
Councilmember Craven moved, Vice Mayor Santangelo seconded.
Yes: Craven, Kildee, Mulchay, Santangelo, Trembley
No: None
RECESS BACK TO CLOSED SESSION
The Council recessed back to Closed Session.
CLOSED SESSION REPORT
No reportable action taken.
ADJOURN
The meeting adjourned at 8:25 p.m.
ATTEST:
Mayor
City Clerk
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