City Council Minutes – December 14, 2022 Page 1 of 7
MINUTES
CITY OF CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, DECEMBER 14, 2022
CALL TO ORDER
The Mayor called the meeting to order at 5:10 p.m.
ROLL CALL
Council Present: Susan Santangelo, Mayor
Tony Trembley, Vice Mayor
Kevin Kildee, Councilmember
Martita Martinez-Bravo, Councilmember
David Tennessen, Councilmember
Staff Present: Greg Ramirez, City Manager
Carmen Nichols, Assistant City Manager
Kristy Buxkemper, City Clerk
Dave Klotzle, Public Works Director
David Moe, Assistant Community Development Director
Brian Pierik, City Attorney
Eric Tennessen, Police Department Commander
Mark Uribe, Finance Director
Silvia Jaquez, Deputy City Clerk
CLOSED SESSION
The City Attorney read the closed session item into the record. Council recessed to Closed Session.
A. Public Employee Performance Evaluation
Authority – Government Code Section 54957
Title – City Attorney
5:00 P.M. CALL TO ORDER
APPROVAL OF AGENDA
The agenda was approved.
PRESENTATIONS
B. Friends of the Camarillo Library – Check Presentation The Friends of the Camarillo Library presented a check to the City of Camarillo in the amount of $145,000. The Mayor and Councilmembers thanked the Friends of the Camarillo Library for their dedication and service to the community.
CONSENT CALENDAR
C. City Council Meeting Minutes
Approved the minutes of the regular meeting of November 9 , 2022 . (Councilmembers Martinez-Bravo and Tennessen abstained from approval of the
City Council Minutes – December 14, 2022 Page 2 of 7
November 9, 2022, minutes).
D. Disbursements
Adopted Resolution No. 2022-118 approving disbursements.
E. Remote Teleconference of Public Meetings – Continuation Adopted Resolution No. 2022 -119 proclaiming the continuing need to meet by teleconference pursuant to Government Code Section 54 953 (e) in accordance with AB 361 for an additional 30-day period.
F. 2023 Meeting Schedule and Annual Events Calendar Approval
1. Approved the 2023 Meeting Schedule; and
2. Approved the 2023 Annual Events Calendar allowing staff to make updates to event dates as needed, with a noted clerical amendment announced by Mayor Santangelo.
G. 2023 City Council Committee Assignments
Approved the 2023 Council Committee Assignments.
H. Development Impact and Capital Fees Report for the Fiscal Year Ended June 30, 2022
Received and file d the Development Impact Fees, Water Capital Fees, and Sanitary Capital Fees Report for the fiscal year ended June 30, 2022 I. Award Energy Efficiency Improvements Project at the Camarillo Public Libra ry to ABM Electrical and Lighting Solutions, Inc.
Authorized the City Manager to execute Agreement No. 2022 -204 with ABM for energy efficiency improvements at the library in the amount of $789,143 with a contingency amount of $160,000, for a total authorized agreement amount not-to- exceed $958,143; and approved an appropriation of funds.
J. Beverage Container Recycling City/County Payment Program - Application to the California Department of Resources Recycling and Recovery (CalRecycle) Adopted Resolution No. 2022-120 authorizing the City Manager, or designee to submit an application to CalRecycle, execute any forms necessary to secure Beverage Container Recycling City/County Payment Program funds, and carry out the specified activities required by CalRecycle.
K. Amend City Council Policy 1.14, Employee and Volunteer Recognition Adopted amended Policy 1.14, Employee and Volunteer Recognition with a noted clerical amendment announced by the Assistant City Manager.
L. Senate Bill 341 Report for the Fiscal Year Ended June 30, 2022 Received and filed the SB 341 Report for the fiscal year ended June 30, 2022.
City Council Minutes – December 14, 2022 Page 3 of 7
M. Eagle Aerial Solutions WaterView Software - Agreement
1. Authorized the City Manager to execute Agreement No. 2022-199 with Eagle Aerial Solutions in an amount not -to-exceed $134,740 with a contingency amount of $20,211 for a total agreement authorization of $154,951; and
2. Authorized the City Manager to execute future amendments to the agreement for unforeseen additional services up to the authorized contingency amount.
N. Geotechnical Review Services – Agreement Amendments
1. Authorized the City Manager to execute Agreement Amendment 2019 -70B with Fugro USA Land Inc. in the amount of $15,000 for a total agreement amount of $55,000; and
2. Authorized the City Manager to execute Agreement Amendment 2019 -71B with GeoDynamics Inc. in the amount of $30,000 for a total agreement amount of $140,000.
O. Portable Standby Generator – Purchase Order
1. Authorized an appropriation of $96,361 in Account No. 860 -8310-483.91-31 from available Water Utility Fund Balance; and
2. Authorized the issuance of a purchase order to Quinn Power Systems for the purchase of a portable standby generator for a total bid amount of $226,360.34 P. SCE Charge Ready Program - Grant of Easements
1. Authorized the City Manager to execute the Grant of Easements for 601 Carmen Drive, 283 S. Glenn, and 4101 Las Posas Road; and
2. Authorized the City Manager to execute other documents as may be necessary to complete the SCE Charge Ready Program at 601 Carmen Drive, 283 S. Glenn, and 4101 Las Posas Road.
Q. Camarillo Ranch Barn Floor Refinish: Award Agreement 2022-226 to Concrete911
1. Authorized City Manager to execute Public Works Contract No. 2022-226 with Concrete911 in the amount of $39,681; and
2. Executed contract change orders for project contingencies up to the amount of $6,000, for a total authorized expenditure of $45,681.
R. Award Project No. AS-2022-12, Vehicle Replacement, Unit #53
1. Authorized City/District Manager to execute the bid for AS -2022-12 from Haaker Equipment Company in the amount of $416,722; and
2. Approved a contingency up to $62,510 for a not-to-exceed total of $479,232; and
3. Authorized City/District Manager to execute future change orders up to the authorized contingency amount; and
4. Authorized an appropriation of funds.
S. 4561 Valerio Way (APN 160 -0-404-095) Authorization to Purchase and Resell a
City Council Minutes – December 14, 2022 Page 4 of 7
Moderate-Income Unit
1. Adopted Resolution No. 2022-121 approving the purchase and resale of a moderate-income unit located at 4561 Valerio Way for an estimated purchase price of $560,665; and
2. Authorized the City Manager, or his designee, to execute the necessary documents to complete the purchase and resale; and
3. Approved an appropriation of $81,154 in the General Fund.
T. Utility Undergrounding Project - Project No. ST-12-01
1. Authorized the City Manager to accept the public utility easement deed; and
2. Authorized the City Manager to execute other documents as may be necessary to complete the acquisition of the public utility easement at 2280 Antonio Avenue.
U. Annual Overlay – Project No. ST-5023
1. Authorized a budget transfer of $2,364,826 from Annual Resurfacing - Project ST-5024 to Annual Overlay – Project ST-5023; and
2. Adopted Resolution No. 2022-122 approving the plans, specifications, notice inviting bids, and a Categorical Exemption CEQA f inding for the Annual Overlay – Project No. ST-5023; and
3. Authorized staff to invite bids.
V. Agenda Item V was pulled from the Consent Calendar for discussion.
MOTION to approve Items C through U, with the exception of Item V, and revision to Item F and Item K.
Vice Mayor Trembley moved, Councilmember Kildee seconded.
Yes: Kildee, Martinez-Bravo, Santangelo, Tennessen Trembley No: None
*Consent Calendar Item V was pulled from the consent calendar by Councilmember Trembley for further discussion.
*Consent Calendar Item F had an incorrect date for the Volunteer Recognition Dinner. The corrected date was published with an amended calendar. *Consent Calendar Item K inadvertently included the Camarillo Ranch Foundation Board (CRFB) on the list of committees that are no longer active. The CRFB is active and will be included in the Volunteer Recognition Event.
DISCUSSION ITEMS
V. Annual Resurfacing – Project No. ST-5021
This item was pulled from the consent calendar for further discussion.
The following people provided public testimony: Lawrence Allen, Lance Allen, Jay Kushner, John Gladych, and John Flemming.
Deputy Director Public Works/Capital Projects Campero provided an overview of
City Council Minutes – December 14, 2022 Page 5 of 7
the Annual Resurfacing Project. He indicated the contractor has failed to complete all the contract work including the punch list items, which remain incomplete after the project completion date.
MOTION to authorize the City Manager to take action pursuant to Section
14.7 of the Public Works Contract CC Agreement No. 2021 -162 to cure the default of incomplete work by Roy Allan Slurry Seal, Inc. and for the City to complete the work on the project.
Councilmember Kildee moved, Councilmember Tennessen seconded.
Yes: Kildee, Martinez-Bravo, Santangelo, Tennessen Trembley No: None
PUBLIC HEARINGS
W. Amendment to Camarillo Municipal Code Section 11.72.030 – Cost Recovery of Police Services for Emergency Responses from Driving Under the Influence Finance Director Uribe provided an overview of the proposed amendment to the ordinance amending CMC Section 11.72.030 to establish the City’s maximum reimbursement for emergency response costs equal to California Government Code Section 53155.
PUBLIC HEARING OPENED
Hearing no further requests to speak, either for or against the item, the Mayor declared the PUBLIC HEARING CLOSED.
City Attorney Pierik read the title of Ordinance No. 2003.
An Ordinance of the City Council of the City of Camarillo Amending Section
11.72.030 of the Camarillo Municipal Code Relating to the Cost Recovery of Police Emergency Response Services
MOTION to waive further reading and introduce Ordinance No. 2003 amending section 11.72.030 of the Camarillo Municipal Code relating to the Cost Recovery of Police Emergency Response Services.
Councilmember Kildee moved, Vice Mayor Trembley seconded.
Yes: Kildee, Martinez-Bravo, Santangelo, Tennessen Trembley No: None
DISCUSSION ITEMS
X. Report from CliftonLarsonAllen LLP, Independent Auditors – Financial Statements for Fiscal Year Ended June 30, 2022
Bob Callanan, CliftonLarsonAllen LLP (CLA), presented a PowerPoint reviewing the results of the annual audit for the fiscal year ended June 30, 2022. CLA expressed unmodified opinions on the City’s financial statements.
MOTION to receive and file the ACFR and various reports.
Vice Mayor Trembley moved, Councilmember Kildee seconded.
Yes: Kildee, Martinez-Bravo, Santangelo, Tennessen, Trembley No: None
City Council Minutes – December 14, 2022 Page 6 of 7
Y. Camarillo Workforce Housing Down Payment Assistance Program Assistant Community Development Director Moe presented a PowerPoint reviewing Workforce Housing Down Payment Assistance program to assist eligible first-time homebuyers with the down payment and closing costs of the purchase of homes in Camarillo.
Councilmember Martinez-Bravo recommended advertising the program in Spanish and incorporating radio as a means of advertisement.
MOTION passed to:
1. Recommend the proposed Camarillo Workforce Housing DAP is exempt from the California Environmental Quality Act (“CEQA”) under the State CEQA Guidelines (Chapter 3 of Title 14 of the California Code of Regulations beginning at Section 15000), specifically: Section 15061(b)(3); and
2. Adopt Resolution No. 2022-123 approving the Camarillo Workforce Housing Down Payment Assistance Program, authorizing the City Manager or his designee to submit the program to the California Department of Housing and Community Development for their review, and make any revisions as required to be consistent with the California Permanent Local Housing Allocation Program.
Vice Mayor Trembley moved, Councilmember Kildee seconded.
Yes: Kildee, Martinez-Bravo, Santangelo, Tennessen Trembley No: None
ORAL COMMUNICATIONS
The Councilmembers reported on attendance at outside agency and Council committee meetings.
Councilmember Trembley provided updates on Drought Task Force and VCTC.
RECONVENE AT 7:00 P.M.
PUBLIC COMMENTS
The following people addressed the City Council : Caitlin Brooks from VCTC, Bellarue McGarry, Aluāsha McGarry, Patricia McGarry, and Timothy McGarry.
CLOSED SESSION REPORT
No reportable action taken.
ADJOURN
The meeting adjourned at 7:13 p.m.
City Council Minutes – December 14, 2022 Page 7 of 7
ATTEST:
Mayor
City Clerk