AGENDA
CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, JANUARY 11, 2023
CITY HALL COUNCIL CHAMBERS
601 CARMEN DRIVE, CAMARILLO, CALIFORNIA
SEE LAST PAGE FOR INFORMATION REGARDING PUBLIC PARTICIPATION 4:30 P.M. CALL TO ORDER CLOSED SESSION
ROLL CALL
CLOSED SESSION
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
A. Conference with Legal Counsel – Anticipated Litigation Significant Exposure to Litigation Pursuant to Government Code Section 54956.9 (d)(2) Number of Potential Cases: One
5:00 P.M. CALL TO ORDER OPEN SESSION
ROLL CALL
FLAG SALUTE
APPROVAL OF AGENDA
ORAL COMMUNICATIONS
Informational items including committee reports, which do not require action, will be reported by members of staff and the City Council.
CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
B. City Council Meeting Minutes
Recommendation : Approve minutes of the special meeting of December 7, 2022 and regular meeting of December 14, 2022.
C. Disbursements
Recommendation : Adopt a Resolution approving disbursements.
D. Remote Teleconference of Public Meetings – Continuation Recommendation : Adopt a Resolution proclaiming the continuing need to meet by teleconference pursuant to Government Code Section 54953 (e) in accordance with AB 361 for an additional 30day period.
E. Adopt Ordinance 2003, an Ordinance of the City of Camarillo, Amending Section
11.72.030 of the Camarillo Municipal Code Relating to the Cost Recovery of Police Emergency Response Services
Recommendation : Adopt Ordinance 2003, which constitutes reading of the title as stated in the agenda, and waiver of the reading of the Ordinance.
F. Planning Commission Appointments
Recommendation : Adopt a Resolution appointing Rob Davidson, Gladys Limón, and Beverly Vandermeulen as Planning Commissioners for the City of Camarillo for fouryear terms, set to expire in January 2027.
G. Youth Employment Services Quarterly Report October, November, and December 2022
Recommendation : Receive and file report.
H. Resolution Appointing Rachel Richman as City Attorney Recommendation : Adopt a Resolution appointing Rachel Richman as City Attorney. I. Water Testing and Analysis Services Agreement Amendment Recommendation : Authorize the City Manager to execute Agreement No. 2021111B with Weck Laboratories Inc. for an amount nottoexceed of $167,689 for a total agreement amount of $518,578.
J. Award Vehicle Replacements for Project Nos. AS202111, Unit #66; AS202112, Unit #74; AS202114, Unit #11; AS202116, Unit #10
Recommendation :
1. Authorize City Manager to execute the quotes for AS202111, Unit #66; AS2021 12, Unit #74; AS202114, Unit #11; AS202116, Unit #10 from National Auto Fleet Group in the amount of $422,095; and approve a contingency up to $64,000 for a not to exceed total of $486,095 and;
2. Authorize City Manager to execute future change orders up to the authorized contingency amount.
K. OnCall Professional Services – Consultant Amendments Recommendation :
1. Authorize the City Manager/District Manager to execute CC/CSD 202258A with Encompass Consultant Group Inc. for Civil Engineering/Land Surveying, Stormwater services for an amount nottoexceed $50,000, for a total contract amount of $130,000 for FY 2022/23; and
2. Authorize the City Manager/District Manager to execute CC/CSD 202266A with Hamner Jewell & Associates for Property and Right of Way services for an amount nottoexceed $75,000, for a total contract amount of $125,000 for FY 2022/23; and
3. Authorize the City Manager/District Manager to execute CC/CSD 202271A with Kennedy Jenks Consultants Inc. for Civil Engineering services for an amount not toexceed $50,000, for a total contract amount of $150,000 for FY 2022/23; and
4. Authorize the City Manager/District Manager to execute CC/CSD 202273A with NV5 West Inc. for Material Testing services for an amount nottoexceed $50,000, for a total contract amount of $130,000 for FY 2022/23; and
5. Authorize the City Manager/District Manager to execute CC/CSD 202279A with Water Systems Consulting Inc. for Civil Engineering/Graphic Design and Outreach services for an amount nottoexceed $130,000, for a total contract amount of $260,000 for FY 2022/23; and
6. Authorize the City Manager/District Manager to execute task orders with the selected firms for oncall professional services.
DISCUSSION ITEMS
L. Authorize the City Manager to Submit a Letter of Interest (LOI) to the County of Ventura to Collaborate with the County Regarding Projects Eligible for State of California Homekey Program Funds
Recommendation : Authorize the City Manager to submit a Letter of Interest to the County of Ventura to collaborate with the County regarding projects eligible for State of California Homekey Program funds.
PUBLIC HEARINGS
M. Zoning Ordinance Amendments to the Camarillo Municipal Code (CMC) and the Addition of Chapter 19.47 – Lighting Regulations
Recommendation :
1. Recommend that the proposed ordinance and light fixture guide are exempt from the California Environmental Quality Act (“CEQA”) under the State CEQA Guidelines (Chapter 3 of Title 14 of the California Code of Regulations beginning at Section 15000), specifically: Section 15061(b)(3); and Section 15308; and,
2. Request a reading of the title of the Ordinance; and
3. Waive further reading and introduce an Ordinance amending the Camarillo Municipal Code Chapters 19.12, 19.14, 19.16, 19.18, 19.21, 19.22, 19.23, 19.24,
19.25, 19.26, 19.27, 19.28, 19.30, 19.32, and 19.44 to indicate that exterior lighting is permitted subject to the procedures and regulations in accordance with a proposed addition of Chapter 19.47 – Lighting Regulations that is applicable in all zones in the City, (except for light fixtures in the public right of way); and,
4. Adopt a Resolution approving the City of Camarillo Lighting Fixture Guide.
RECESS / RECONVENE AT 7:00 P.M.
PUBLIC COMMENTS
This is the time for public comments for items not on the agenda. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
CLOSED SESSION REPORT
ADJOURN
PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo, and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.
Public Comment O ptions
Electronic Comments : To submit electronic public comments please visit www.cityofcamarillo.org/publiccomment or follow the QR Code.
Written Comments: You may submit written comments via email to the City Clerk at [email protected] or by mail attention City Clerk, 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers after the meeting.
Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. The City Council will receive general public comments for items not on the agenda at 7:00 p.m. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.
Speaking
When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record. The timer will count down your 3 minutes. The timer starts with a green box indicating you have 3 minutes; when there is 1 minute remaining, the box changes to yellow; when the 3 minutes have elapsed, the box will turn red. At that time, we will move onto the next speaker.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 3885397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CC Agenda – January 11, 2023
AGENDA
CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, JANUARY 11, 2023
CITY HALL COUNCIL CHAMBERS
601 CARMEN DRIVE, CAMARILLO, CALIFORNIA
SEE LAST PAGE FOR INFORMATION REGARDING PUBLIC PARTICIPATION 4:30 P.M. CALL TO ORDER CLOSED SESSION
ROLL CALL
CLOSED SESSION
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
A. Conference with Legal Counsel – Anticipated Litigation Significant Exposure to Litigation Pursuant to Government Code Section 54956.9 (d)(2) Number of Potential Cases: One
5:00 P.M. CALL TO ORDER OPEN SESSION
ROLL CALL
FLAG SALUTE
APPROVAL OF AGENDA
ORAL COMMUNICATIONS
Informational items including committee reports, which do not require action, will be reported by members of staff and the City Council.
CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
B. City Council Meeting Minutes
Recommendation : Approve minutes of the special meeting of December 7, 2022 and regular meeting of December 14, 2022.
C. Disbursements
Recommendation : Adopt a Resolution approving disbursements.
D. Remote Teleconference of Public Meetings – Continuation Recommendation : Adopt a Resolution proclaiming the continuing need to meet by teleconference pursuant to Government Code Section 54953 (e) in accordance with AB 361 for an additional 30day period.
E. Adopt Ordinance 2003, an Ordinance of the City of Camarillo, Amending Section
11.72.030 of the Camarillo Municipal Code Relating to the Cost Recovery of Police Emergency Response Services
Recommendation : Adopt Ordinance 2003, which constitutes reading of the title as stated in the agenda, and waiver of the reading of the Ordinance.
F. Planning Commission Appointments
Recommendation : Adopt a Resolution appointing Rob Davidson, Gladys Limón, and Beverly Vandermeulen as Planning Commissioners for the City of Camarillo for fouryear terms, set to expire in January 2027.
G. Youth Employment Services Quarterly Report October, November, and December 2022
Recommendation : Receive and file report.
H. Resolution Appointing Rachel Richman as City Attorney Recommendation : Adopt a Resolution appointing Rachel Richman as City Attorney. I. Water Testing and Analysis Services Agreement Amendment Recommendation : Authorize the City Manager to execute Agreement No. 2021111B with Weck Laboratories Inc. for an amount nottoexceed of $167,689 for a total agreement amount of $518,578.
J. Award Vehicle Replacements for Project Nos. AS202111, Unit #66; AS202112, Unit #74; AS202114, Unit #11; AS202116, Unit #10
Recommendation :
1. Authorize City Manager to execute the quotes for AS202111, Unit #66; AS2021 12, Unit #74; AS202114, Unit #11; AS202116, Unit #10 from National Auto Fleet Group in the amount of $422,095; and approve a contingency up to $64,000 for a not to exceed total of $486,095 and;
2. Authorize City Manager to execute future change orders up to the authorized contingency amount.
K. OnCall Professional Services – Consultant Amendments Recommendation :
1. Authorize the City Manager/District Manager to execute CC/CSD 202258A with Encompass Consultant Group Inc. for Civil Engineering/Land Surveying, Stormwater services for an amount nottoexceed $50,000, for a total contract amount of $130,000 for FY 2022/23; and
2. Authorize the City Manager/District Manager to execute CC/CSD 202266A with Hamner Jewell & Associates for Property and Right of Way services for an amount nottoexceed $75,000, for a total contract amount of $125,000 for FY 2022/23; and
3. Authorize the City Manager/District Manager to execute CC/CSD 202271A with Kennedy Jenks Consultants Inc. for Civil Engineering services for an amount not toexceed $50,000, for a total contract amount of $150,000 for FY 2022/23; and
4. Authorize the City Manager/District Manager to execute CC/CSD 202273A with NV5 West Inc. for Material Testing services for an amount nottoexceed $50,000, for a total contract amount of $130,000 for FY 2022/23; and
5. Authorize the City Manager/District Manager to execute CC/CSD 202279A with Water Systems Consulting Inc. for Civil Engineering/Graphic Design and Outreach services for an amount nottoexceed $130,000, for a total contract amount of $260,000 for FY 2022/23; and
6. Authorize the City Manager/District Manager to execute task orders with the selected firms for oncall professional services.
DISCUSSION ITEMS
L. Authorize the City Manager to Submit a Letter of Interest (LOI) to the County of Ventura to Collaborate with the County Regarding Projects Eligible for State of California Homekey Program Funds
Recommendation : Authorize the City Manager to submit a Letter of Interest to the County of Ventura to collaborate with the County regarding projects eligible for State of California Homekey Program funds.
PUBLIC HEARINGS
M. Zoning Ordinance Amendments to the Camarillo Municipal Code (CMC) and the Addition of Chapter 19.47 – Lighting Regulations
Recommendation :
1. Recommend that the proposed ordinance and light fixture guide are exempt from the California Environmental Quality Act (“CEQA”) under the State CEQA Guidelines (Chapter 3 of Title 14 of the California Code of Regulations beginning at Section 15000), specifically: Section 15061(b)(3); and Section 15308; and,
2. Request a reading of the title of the Ordinance; and
3. Waive further reading and introduce an Ordinance amending the Camarillo Municipal Code Chapters 19.12, 19.14, 19.16, 19.18, 19.21, 19.22, 19.23, 19.24,
19.25, 19.26, 19.27, 19.28, 19.30, 19.32, and 19.44 to indicate that exterior lighting is permitted subject to the procedures and regulations in accordance with a proposed addition of Chapter 19.47 – Lighting Regulations that is applicable in all zones in the City, (except for light fixtures in the public right of way); and,
4. Adopt a Resolution approving the City of Camarillo Lighting Fixture Guide.
RECESS / RECONVENE AT 7:00 P.M.
PUBLIC COMMENTS
This is the time for public comments for items not on the agenda. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
CLOSED SESSION REPORT
ADJOURN
PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo, and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.
Public Comment O ptions
Electronic Comments : To submit electronic public comments please visit www.cityofcamarillo.org/publiccomment or follow the QR Code.
Written Comments: You may submit written comments via email to the City Clerk at [email protected] or by mail attention City Clerk, 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers after the meeting.
Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. The City Council will receive general public comments for items not on the agenda at 7:00 p.m. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.
Speaking
When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record. The timer will count down your 3 minutes. The timer starts with a green box indicating you have 3 minutes; when there is 1 minute remaining, the box changes to yellow; when the 3 minutes have elapsed, the box will turn red. At that time, we will move onto the next speaker.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 3885397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CC Agenda – January 11, 2023
AGENDA
CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, JANUARY 11, 2023
CITY HALL COUNCIL CHAMBERS
601 CARMEN DRIVE, CAMARILLO, CALIFORNIA
SEE LAST PAGE FOR INFORMATION REGARDING PUBLIC PARTICIPATION 4:30 P.M. CALL TO ORDER CLOSED SESSION
ROLL CALL
CLOSED SESSION
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
A. Conference with Legal Counsel – Anticipated Litigation Significant Exposure to Litigation Pursuant to Government Code Section 54956.9 (d)(2) Number of Potential Cases: One
5:00 P.M. CALL TO ORDER OPEN SESSION
ROLL CALL
FLAG SALUTE
APPROVAL OF AGENDA
ORAL COMMUNICATIONS
Informational items including committee reports, which do not require action, will be reported by members of staff and the City Council.
CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
B. City Council Meeting Minutes
Recommendation : Approve minutes of the special meeting of December 7, 2022 and regular meeting of December 14, 2022.
C. Disbursements
Recommendation : Adopt a Resolution approving disbursements.
D. Remote Teleconference of Public Meetings – Continuation Recommendation : Adopt a Resolution proclaiming the continuing need to meet by teleconference pursuant to Government Code Section 54953 (e) in accordance with AB 361 for an additional 30day period.
E. Adopt Ordinance 2003, an Ordinance of the City of Camarillo, Amending Section
11.72.030 of the Camarillo Municipal Code Relating to the Cost Recovery of Police Emergency Response Services
Recommendation : Adopt Ordinance 2003, which constitutes reading of the title as stated in the agenda, and waiver of the reading of the Ordinance.
F. Planning Commission Appointments
Recommendation : Adopt a Resolution appointing Rob Davidson, Gladys Limón, and Beverly Vandermeulen as Planning Commissioners for the City of Camarillo for fouryear terms, set to expire in January 2027.
G. Youth Employment Services Quarterly Report October, November, and December 2022
Recommendation : Receive and file report.
H. Resolution Appointing Rachel Richman as City Attorney Recommendation : Adopt a Resolution appointing Rachel Richman as City Attorney. I. Water Testing and Analysis Services Agreement Amendment Recommendation : Authorize the City Manager to execute Agreement No. 2021111B with Weck Laboratories Inc. for an amount nottoexceed of $167,689 for a total agreement amount of $518,578.
J. Award Vehicle Replacements for Project Nos. AS202111, Unit #66; AS202112, Unit #74; AS202114, Unit #11; AS202116, Unit #10
Recommendation :
1. Authorize City Manager to execute the quotes for AS202111, Unit #66; AS2021 12, Unit #74; AS202114, Unit #11; AS202116, Unit #10 from National Auto Fleet Group in the amount of $422,095; and approve a contingency up to $64,000 for a not to exceed total of $486,095 and;
2. Authorize City Manager to execute future change orders up to the authorized contingency amount.
K. OnCall Professional Services – Consultant Amendments Recommendation :
1. Authorize the City Manager/District Manager to execute CC/CSD 202258A with Encompass Consultant Group Inc. for Civil Engineering/Land Surveying, Stormwater services for an amount nottoexceed $50,000, for a total contract amount of $130,000 for FY 2022/23; and
2. Authorize the City Manager/District Manager to execute CC/CSD 202266A with Hamner Jewell & Associates for Property and Right of Way services for an amount nottoexceed $75,000, for a total contract amount of $125,000 for FY 2022/23; and
3. Authorize the City Manager/District Manager to execute CC/CSD 202271A with Kennedy Jenks Consultants Inc. for Civil Engineering services for an amount not toexceed $50,000, for a total contract amount of $150,000 for FY 2022/23; and
4. Authorize the City Manager/District Manager to execute CC/CSD 202273A with NV5 West Inc. for Material Testing services for an amount nottoexceed $50,000, for a total contract amount of $130,000 for FY 2022/23; and
5. Authorize the City Manager/District Manager to execute CC/CSD 202279A with Water Systems Consulting Inc. for Civil Engineering/Graphic Design and Outreach services for an amount nottoexceed $130,000, for a total contract amount of $260,000 for FY 2022/23; and
6. Authorize the City Manager/District Manager to execute task orders with the selected firms for oncall professional services.
DISCUSSION ITEMS
L. Authorize the City Manager to Submit a Letter of Interest (LOI) to the County of Ventura to Collaborate with the County Regarding Projects Eligible for State of California Homekey Program Funds
Recommendation : Authorize the City Manager to submit a Letter of Interest to the County of Ventura to collaborate with the County regarding projects eligible for State of California Homekey Program funds.
PUBLIC HEARINGS
M. Zoning Ordinance Amendments to the Camarillo Municipal Code (CMC) and the Addition of Chapter 19.47 – Lighting Regulations
Recommendation :
1. Recommend that the proposed ordinance and light fixture guide are exempt from the California Environmental Quality Act (“CEQA”) under the State CEQA Guidelines (Chapter 3 of Title 14 of the California Code of Regulations beginning at Section 15000), specifically: Section 15061(b)(3); and Section 15308; and,
2. Request a reading of the title of the Ordinance; and
3. Waive further reading and introduce an Ordinance amending the Camarillo Municipal Code Chapters 19.12, 19.14, 19.16, 19.18, 19.21, 19.22, 19.23, 19.24,
19.25, 19.26, 19.27, 19.28, 19.30, 19.32, and 19.44 to indicate that exterior lighting is permitted subject to the procedures and regulations in accordance with a proposed addition of Chapter 19.47 – Lighting Regulations that is applicable in all zones in the City, (except for light fixtures in the public right of way); and,
4. Adopt a Resolution approving the City of Camarillo Lighting Fixture Guide.
RECESS / RECONVENE AT 7:00 P.M.
PUBLIC COMMENTS
This is the time for public comments for items not on the agenda. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
CLOSED SESSION REPORT
ADJOURN
PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo, and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.
Public Comment O ptions
Electronic Comments : To submit electronic public comments please visit www.cityofcamarillo.org/publiccomment or follow the QR Code.
Written Comments: You may submit written comments via email to the City Clerk at [email protected] or by mail attention City Clerk, 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers after the meeting.
Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. The City Council will receive general public comments for items not on the agenda at 7:00 p.m. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.
Speaking
When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record. The timer will count down your 3 minutes. The timer starts with a green box indicating you have 3 minutes; when there is 1 minute remaining, the box changes to yellow; when the 3 minutes have elapsed, the box will turn red. At that time, we will move onto the next speaker.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 3885397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CC Agenda – January 11, 2023
AGENDA
CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, JANUARY 11, 2023
CITY HALL COUNCIL CHAMBERS
601 CARMEN DRIVE, CAMARILLO, CALIFORNIA
SEE LAST PAGE FOR INFORMATION REGARDING PUBLIC PARTICIPATION 4:30 P.M. CALL TO ORDER CLOSED SESSION
ROLL CALL
CLOSED SESSION
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
A. Conference with Legal Counsel – Anticipated Litigation Significant Exposure to Litigation Pursuant to Government Code Section 54956.9 (d)(2) Number of Potential Cases: One
5:00 P.M. CALL TO ORDER OPEN SESSION
ROLL CALL
FLAG SALUTE
APPROVAL OF AGENDA
ORAL COMMUNICATIONS
Informational items including committee reports, which do not require action, will be reported by members of staff and the City Council.
CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
B. City Council Meeting Minutes
Recommendation : Approve minutes of the special meeting of December 7, 2022 and regular meeting of December 14, 2022.
C. Disbursements
Recommendation : Adopt a Resolution approving disbursements.
D. Remote Teleconference of Public Meetings – Continuation Recommendation : Adopt a Resolution proclaiming the continuing need to meet by teleconference pursuant to Government Code Section 54953 (e) in accordance with AB 361 for an additional 30day period.
E. Adopt Ordinance 2003, an Ordinance of the City of Camarillo, Amending Section
11.72.030 of the Camarillo Municipal Code Relating to the Cost Recovery of Police Emergency Response Services
Recommendation : Adopt Ordinance 2003, which constitutes reading of the title as stated in the agenda, and waiver of the reading of the Ordinance.
F. Planning Commission Appointments
Recommendation : Adopt a Resolution appointing Rob Davidson, Gladys Limón, and Beverly Vandermeulen as Planning Commissioners for the City of Camarillo for fouryear terms, set to expire in January 2027.
G. Youth Employment Services Quarterly Report October, November, and December 2022
Recommendation : Receive and file report.
H. Resolution Appointing Rachel Richman as City Attorney Recommendation : Adopt a Resolution appointing Rachel Richman as City Attorney. I. Water Testing and Analysis Services Agreement Amendment Recommendation : Authorize the City Manager to execute Agreement No. 2021111B with Weck Laboratories Inc. for an amount nottoexceed of $167,689 for a total agreement amount of $518,578.
J. Award Vehicle Replacements for Project Nos. AS202111, Unit #66; AS202112, Unit #74; AS202114, Unit #11; AS202116, Unit #10
Recommendation :
1. Authorize City Manager to execute the quotes for AS202111, Unit #66; AS2021 12, Unit #74; AS202114, Unit #11; AS202116, Unit #10 from National Auto Fleet Group in the amount of $422,095; and approve a contingency up to $64,000 for a not to exceed total of $486,095 and;
2. Authorize City Manager to execute future change orders up to the authorized contingency amount.
K. OnCall Professional Services – Consultant Amendments Recommendation :
1. Authorize the City Manager/District Manager to execute CC/CSD 202258A with Encompass Consultant Group Inc. for Civil Engineering/Land Surveying, Stormwater services for an amount nottoexceed $50,000, for a total contract amount of $130,000 for FY 2022/23; and
2. Authorize the City Manager/District Manager to execute CC/CSD 202266A with Hamner Jewell & Associates for Property and Right of Way services for an amount nottoexceed $75,000, for a total contract amount of $125,000 for FY 2022/23; and
3. Authorize the City Manager/District Manager to execute CC/CSD 202271A with Kennedy Jenks Consultants Inc. for Civil Engineering services for an amount not toexceed $50,000, for a total contract amount of $150,000 for FY 2022/23; and
4. Authorize the City Manager/District Manager to execute CC/CSD 202273A with NV5 West Inc. for Material Testing services for an amount nottoexceed $50,000, for a total contract amount of $130,000 for FY 2022/23; and
5. Authorize the City Manager/District Manager to execute CC/CSD 202279A with Water Systems Consulting Inc. for Civil Engineering/Graphic Design and Outreach services for an amount nottoexceed $130,000, for a total contract amount of $260,000 for FY 2022/23; and
6. Authorize the City Manager/District Manager to execute task orders with the selected firms for oncall professional services.
DISCUSSION ITEMS
L. Authorize the City Manager to Submit a Letter of Interest (LOI) to the County of Ventura to Collaborate with the County Regarding Projects Eligible for State of California Homekey Program Funds
Recommendation : Authorize the City Manager to submit a Letter of Interest to the County of Ventura to collaborate with the County regarding projects eligible for State of California Homekey Program funds.
PUBLIC HEARINGS
M. Zoning Ordinance Amendments to the Camarillo Municipal Code (CMC) and the Addition of Chapter 19.47 – Lighting Regulations
Recommendation :
1. Recommend that the proposed ordinance and light fixture guide are exempt from the California Environmental Quality Act (“CEQA”) under the State CEQA Guidelines (Chapter 3 of Title 14 of the California Code of Regulations beginning at Section 15000), specifically: Section 15061(b)(3); and Section 15308; and,
2. Request a reading of the title of the Ordinance; and
3. Waive further reading and introduce an Ordinance amending the Camarillo Municipal Code Chapters 19.12, 19.14, 19.16, 19.18, 19.21, 19.22, 19.23, 19.24,
19.25, 19.26, 19.27, 19.28, 19.30, 19.32, and 19.44 to indicate that exterior lighting is permitted subject to the procedures and regulations in accordance with a proposed addition of Chapter 19.47 – Lighting Regulations that is applicable in all zones in the City, (except for light fixtures in the public right of way); and,
4. Adopt a Resolution approving the City of Camarillo Lighting Fixture Guide.
RECESS / RECONVENE AT 7:00 P.M.
PUBLIC COMMENTS
This is the time for public comments for items not on the agenda. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
CLOSED SESSION REPORT
ADJOURN
PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo, and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.
Public Comment O ptions
Electronic Comments : To submit electronic public comments please visit www.cityofcamarillo.org/publiccomment or follow the QR Code.
Written Comments: You may submit written comments via email to the City Clerk at [email protected] or by mail attention City Clerk, 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers after the meeting.
Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. The City Council will receive general public comments for items not on the agenda at 7:00 p.m. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.
Speaking
When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record. The timer will count down your 3 minutes. The timer starts with a green box indicating you have 3 minutes; when there is 1 minute remaining, the box changes to yellow; when the 3 minutes have elapsed, the box will turn red. At that time, we will move onto the next speaker.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 3885397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CC Agenda – January 11, 2023
AGENDA
CAMARILLO CITY COUNCIL
REGULAR MEETING
WEDNESDAY, JANUARY 11, 2023
CITY HALL COUNCIL CHAMBERS
601 CARMEN DRIVE, CAMARILLO, CALIFORNIA
SEE LAST PAGE FOR INFORMATION REGARDING PUBLIC PARTICIPATION 4:30 P.M. CALL TO ORDER CLOSED SESSION
ROLL CALL
CLOSED SESSION
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
A. Conference with Legal Counsel – Anticipated Litigation Significant Exposure to Litigation Pursuant to Government Code Section 54956.9 (d)(2) Number of Potential Cases: One
5:00 P.M. CALL TO ORDER OPEN SESSION
ROLL CALL
FLAG SALUTE
APPROVAL OF AGENDA
ORAL COMMUNICATIONS
Informational items including committee reports, which do not require action, will be reported by members of staff and the City Council.
CONSENT CALENDAR
Items on the Consent Calendar are considered to be general business and will be acted upon at one time without discussion unless an Item is pulled for discussion.
B. City Council Meeting Minutes
Recommendation : Approve minutes of the special meeting of December 7, 2022 and regular meeting of December 14, 2022.
C. Disbursements
Recommendation : Adopt a Resolution approving disbursements.
D. Remote Teleconference of Public Meetings – Continuation Recommendation : Adopt a Resolution proclaiming the continuing need to meet by teleconference pursuant to Government Code Section 54953 (e) in accordance with AB 361 for an additional 30day period.
E. Adopt Ordinance 2003, an Ordinance of the City of Camarillo, Amending Section
11.72.030 of the Camarillo Municipal Code Relating to the Cost Recovery of Police Emergency Response Services
Recommendation : Adopt Ordinance 2003, which constitutes reading of the title as stated in the agenda, and waiver of the reading of the Ordinance.
F. Planning Commission Appointments
Recommendation : Adopt a Resolution appointing Rob Davidson, Gladys Limón, and Beverly Vandermeulen as Planning Commissioners for the City of Camarillo for fouryear terms, set to expire in January 2027.
G. Youth Employment Services Quarterly Report October, November, and December 2022
Recommendation : Receive and file report.
H. Resolution Appointing Rachel Richman as City Attorney Recommendation : Adopt a Resolution appointing Rachel Richman as City Attorney. I. Water Testing and Analysis Services Agreement Amendment Recommendation : Authorize the City Manager to execute Agreement No. 2021111B with Weck Laboratories Inc. for an amount nottoexceed of $167,689 for a total agreement amount of $518,578.
J. Award Vehicle Replacements for Project Nos. AS202111, Unit #66; AS202112, Unit #74; AS202114, Unit #11; AS202116, Unit #10
Recommendation :
1. Authorize City Manager to execute the quotes for AS202111, Unit #66; AS2021 12, Unit #74; AS202114, Unit #11; AS202116, Unit #10 from National Auto Fleet Group in the amount of $422,095; and approve a contingency up to $64,000 for a not to exceed total of $486,095 and;
2. Authorize City Manager to execute future change orders up to the authorized contingency amount.
K. OnCall Professional Services – Consultant Amendments Recommendation :
1. Authorize the City Manager/District Manager to execute CC/CSD 202258A with Encompass Consultant Group Inc. for Civil Engineering/Land Surveying, Stormwater services for an amount nottoexceed $50,000, for a total contract amount of $130,000 for FY 2022/23; and
2. Authorize the City Manager/District Manager to execute CC/CSD 202266A with Hamner Jewell & Associates for Property and Right of Way services for an amount nottoexceed $75,000, for a total contract amount of $125,000 for FY 2022/23; and
3. Authorize the City Manager/District Manager to execute CC/CSD 202271A with Kennedy Jenks Consultants Inc. for Civil Engineering services for an amount not toexceed $50,000, for a total contract amount of $150,000 for FY 2022/23; and
4. Authorize the City Manager/District Manager to execute CC/CSD 202273A with NV5 West Inc. for Material Testing services for an amount nottoexceed $50,000, for a total contract amount of $130,000 for FY 2022/23; and
5. Authorize the City Manager/District Manager to execute CC/CSD 202279A with Water Systems Consulting Inc. for Civil Engineering/Graphic Design and Outreach services for an amount nottoexceed $130,000, for a total contract amount of $260,000 for FY 2022/23; and
6. Authorize the City Manager/District Manager to execute task orders with the selected firms for oncall professional services.
DISCUSSION ITEMS
L. Authorize the City Manager to Submit a Letter of Interest (LOI) to the County of Ventura to Collaborate with the County Regarding Projects Eligible for State of California Homekey Program Funds
Recommendation : Authorize the City Manager to submit a Letter of Interest to the County of Ventura to collaborate with the County regarding projects eligible for State of California Homekey Program funds.
PUBLIC HEARINGS
M. Zoning Ordinance Amendments to the Camarillo Municipal Code (CMC) and the Addition of Chapter 19.47 – Lighting Regulations
Recommendation :
1. Recommend that the proposed ordinance and light fixture guide are exempt from the California Environmental Quality Act (“CEQA”) under the State CEQA Guidelines (Chapter 3 of Title 14 of the California Code of Regulations beginning at Section 15000), specifically: Section 15061(b)(3); and Section 15308; and,
2. Request a reading of the title of the Ordinance; and
3. Waive further reading and introduce an Ordinance amending the Camarillo Municipal Code Chapters 19.12, 19.14, 19.16, 19.18, 19.21, 19.22, 19.23, 19.24,
19.25, 19.26, 19.27, 19.28, 19.30, 19.32, and 19.44 to indicate that exterior lighting is permitted subject to the procedures and regulations in accordance with a proposed addition of Chapter 19.47 – Lighting Regulations that is applicable in all zones in the City, (except for light fixtures in the public right of way); and,
4. Adopt a Resolution approving the City of Camarillo Lighting Fixture Guide.
RECESS / RECONVENE AT 7:00 P.M.
PUBLIC COMMENTS
This is the time for public comments for items not on the agenda. Please note that the City Council cannot take action on items that are not on the agenda; however, these items may be referred to staff or scheduled on a future agenda.
CLOSED SESSION REPORT
ADJOURN
PUBLIC PARTICIPATION
Agenda reports and other disclosable public records related to agenda items are available on the City’s website at www.cityofcamarillo.org/meetinginfo, and at City Hall located at 601 Carmen Drive, Camarillo, in the office of the City Clerk during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. Meetings are broadcast on Local Government Channels, Spectrum Channel 10 and Frontier Channel 29, and livestreamed on the City’s YouTube Channel at www.youtube.com/user/thecityofcamarillo/live.
Public Comment O ptions
Electronic Comments : To submit electronic public comments please visit www.cityofcamarillo.org/publiccomment or follow the QR Code.
Written Comments: You may submit written comments via email to the City Clerk at [email protected] or by mail attention City Clerk, 601 Carmen Drive, Camarillo, California 93010. If your written comment is received by 3:00 p.m. on the meeting date, the City Clerk will distribute copies of your comments to all Councilmembers prior to the meeting. Written comments received after 3:00 p.m. will be distributed to the Councilmembers after the meeting.
Verbal Comments: Verbal Comments will be received on any item on the agenda at the time the agenda item is heard. Comments are limited to three minutes for each speaker, unless extended by the Chair/Mayor, and each speaker may only speak once on each item. The City Council will receive general public comments for items not on the agenda at 7:00 p.m. Action cannot be taken on any item that is not on the agenda but may be referred to staff or scheduled on a future agenda.
Speaking
When it is your turn to speak, the Chair/Mayor will call your name. When your name is called, approach the podium and begin your comments by stating your name for the record. The timer will count down your 3 minutes. The timer starts with a green box indicating you have 3 minutes; when there is 1 minute remaining, the box changes to yellow; when the 3 minutes have elapsed, the box will turn red. At that time, we will move onto the next speaker.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (805) 3885397. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CC Agenda – January 11, 2023